Thunder Bay District public meetings in 2023

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend several items, including setting the 2024 interim tax levy, approving a revised Tbaytel dividend policy, and extending a subdivision draft approval. They will also receive presentations and reports on community initiatives and municipal services. The meeting includes both planning and administrative services sessions.

• 2024 interim tax levy set at 50% of 2023 final tax obligation, due March 6 and May 1, with 1.25% penalty and interest
• Revised Tbaytel Dividend Policy with fixed, performance, and special dividends; fixed dividend over $18.75M (2024) and $19.0M (2025) to reserves
• Extension of draft plan approval for Gemstone Estates Stage 6 subdivision to January 19, 2026
• Deferral of Housing Accelerator Fund application update to report back by June 17, 2024
• Approval of five-year police services agreement with Oliver Paipoonge

City Council (Public Meeting)

Thunder Bay City Council is holding a public meeting to consider amendments to the Official Plan and Zoning By-law 1-2022. The proposed changes would reduce required setbacks for backyard homes and allow residential units on the first storey of Main Street Zone buildings under certain conditions. Council will also consider a by-law to designate 1116 Victoria Avenue East as a Site Plan Control area.

• Amend Zoning By-law 1-2022 to reduce minimum rear and interior side setbacks for backyard homes from 1.5 m to 0.6 m
• Allow homes on first storey of Main Street Zone buildings if barrier-free, with 60% street-facing commercial floor area, and set back 10 m from street
• Remove item 2023-DEV-003 from Planning Outstanding List
• By-law 384-2023 to designate 1116 Victoria Avenue East as Site Plan Control area

City Council

Thunder Bay City Council is meeting to confirm minutes, adopt Committee of the Whole minutes, and ratify a police services agreement with the Municipality of Oliver Paipoonge. The council will also consider several by-laws, including amendments to sign regulations, the corporate policy manual, and appointments for parking enforcement and officers. The agenda is largely procedural, with no major new policy decisions listed.

• Ratification of City of Thunder Bay Police Services agreement with Municipality of Oliver Paipoonge
• By-law 288-2023 to amend sign and advertising device regulations (By-law 135-1992)
• By-law 316-2023 to amend the Corporate Policy Manual, covering policies on partnerships, sponsorship, investments, reserves, work-life balance, and sacred burning
• By-law 396-2023 to appoint persons to enforce parking by-laws
• By-law 401-2023 to update the appointment of officers

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to confirm previous minutes, receive updates from the Games Coordinator and Games Ontario, and hear reports from 17 sub-committees. The committee will also resolve into closed session to discuss confidential information under the Municipal Act. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Closed session under Municipal Act Section 239(2)(i) and (k) for confidential commercial/financial info and negotiation positions
• Games Coordinator Matthew Lawrence to provide update
• Games Ontario representatives to provide update
• Reports from 17 sub-committees including Finance, Food Services, Medical, and Transportation
• Next meetings scheduled weekly from Jan 11 to Feb 15, 2024

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to discuss several items, including a request to send a representative to the Tamarack Institute's 2024 Climate Change Transitions Cohort, presentation requests for 2024, and updates on the Net-Zero Strategy and climate adaptation. The agenda also includes routine items like confirming previous minutes and scheduling future meetings.

• Discussion on Tamarack Institute's 2024 Climate Change Transitions Cohort representative
• Presentation requests for 2024
• Net-Zero Strategy update by Sustainability Coordinator Summer Stevenson
• Climate Adaptation update by Coordinator Jacob Porter
• Upcoming Thunder Bay Repair Cafe at Waverley Resource Library on Dec 16, 2023

City of Thunder Bay Appeals Tribunal

This agenda for the City of Thunder Bay Appeals Tribunal meeting on December 13, 2023, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda items are listed.

Official Recognition Committee

This agenda for the Thunder Bay District Official Recognition Committee meeting on 2023-12-13 contains only procedural boilerplate and no substantive items for decision or discussion.

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee met and heard a deputation from Nuclear Free Thunder Bay on the proximity principle. Members also discussed advocating for federal funding for the Line 2 subway car contract, which would benefit Thunder Bay's plant. Several correspondence items were received, including one on sustainable funding for NOSM University, which was deferred to the next meeting.

• Deputation by Charles Faust, Nuclear Free Thunder Bay, on adopting the proximity principle
• Discussion on advocating for federal funding for the Line 2 contract for subway cars
• Correspondence on sustainable funding for NOSM University (deferred to next meeting)
• Correspondence on local labour market plan from North Superior Workforce Planning Board
• Correspondence on innovative approaches to homelessness and encampments

City Council

Thunder Bay City Council meets December 11, 2023, to confirm prior minutes and adopt several by-laws. Items include appointing a Deputy City Treasurer, closing a lane adjacent to 377 Second Avenue, and updating officer appointments. No major policy decisions or public hearings are listed; the agenda is largely procedural.

• By-law 366-2023: appoint Deputy City Treasurer, repealing By-law 302-2023
• By-law 376-2023: close portion of city lane adjacent to 377 Second Avenue
• By-law 392-2023: amend By-law 011-2007 to update officer appointments
• Confirming By-law 388-2023 for December 11, 2023 proceedings
• Adopt minutes from November 27 and December 4, 2023 Committee of the Whole

Committee of the Whole

Thunder Bay's Committee of the Whole is deciding on several community services items, including a $1,091,261.34 contract for a new landfill compactor, an updated 20-year landfill financial plan with new tipping fee structures, a new U-Pass agreement with Confederation College's student union, and funding allocations for the 2024 Ontario Winter Games. The committee will also review the 2024 Community, Youth & Cultural Funding Program recommendations and hear a first report on the Parking Authority Financial Plan, which will be re-presented for approval in January 2024.

• Award $1,091,261.34 contract to Toromont Caterpillar for one new landfill refuse compactor with trash blade
• Approve updated 20-year Solid Waste (Landfill) Financial Plan; introduce special tipping fee rates for haulers bringing 12,000+ tonnes annually starting Jan 1, 2024
• Authorize new three-year U-Pass agreement with Student Union of Confederation College Inc. starting Sept 1, 2024
• Approve $523,458 from NOHFC, $120,000 from CEDC, $3,000 from Thunder Bay Diving Club, $15,000 from Thunderbolts Swim Club for Ontario Winter Games infrastructure
• Approve 2024 Community, Youth & Cultural Funding Program recommendations for 2024 operating budget; move Roots Community Food Centre to Sustaining Grant category

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from the Games Coordinator and Games Ontario, review a financial report, and discuss upcoming deadlines and meeting formats. The agenda also includes a resolution to move into closed session to discuss confidential information related to negotiations.

• Resolution to enter closed session under Municipal Act Section 239(2) for confidential trade or financial information and negotiation positions
• Games Coordinator update from Matthew Lawrence
• Games Ontario update from Ryan Albright, Isaac Blank, and Madison Pasma
• Financial report from Finance Chair Matthew Pearson
• Upcoming deadlines and format for individual meetings

Community Safety and Well-Being Advisory Committee

The Community Safety and Well-Being Advisory Committee is meeting to hear presentations on the Situation Tables and Risk-Driven Tracking Database, an update on the Thunder Bay Drug Strategy, and a report from the CSWB Specialist. The committee will also confirm minutes from its May 24, 2023 meeting and set its 2024 meeting schedule. No votes on policy or funding are listed on the agenda.

• Presentation on Situation Tables and Risk-Driven Tracking Database by CMHA's Jenny Leadbeater
• Thunder Bay Drug Strategy update by Policy & Research Analyst Rilee Willianen
• CSWB Implementation and Action Table and Coordinators Report by Specialist Lee-Ann Chevrette
• Confirmation of May 24, 2023 meeting minutes
• 2024 meeting schedule proposed: Feb 28, May 29, Sep 25, Dec 11

Council Composition Review Committee

The Council Composition Review Committee is meeting to review an updated workplan, proposed public engagement survey questions, and a communications plan for its review of council composition. The committee will also confirm minutes from its November 7, 2023 meeting and consider new business.

• Review of updated workplan for council composition review
• Proposed survey questions for phase 1 of public engagement
• Overview of communications plan
• Confirmation of November 7, 2023 meeting minutes
• Proposed 2024 meeting dates listed

Committee of the Whole

The Committee of the Whole is meeting to consider several infrastructure reports, including contract increases for asphalt rehabilitation, Balmoral Street reconstruction, and the River Street culvert replacement. They will also discuss a feasibility study for a dedicated outdoor pickleball facility, potential cost savings from reducing outdoor winter rinks, and a motion to hire temporary housing staff. The meeting includes a closed session and a deputation from the Friends of Chippewa Park regarding the carousel.

• Contract 5 increase of $93,306.90 for asphalt and storm sewer work, total $3,806,378.42
• Contract 7 increase of $330,897.05 for Balmoral Reconstruction, total $9,297,943.98
• Recommendation to plan a dedicated outdoor pickleball facility at Northwood Playfield Park
• Proposal to reduce 2024 Parks & Open Spaces budget by $73,000 by reclassifying two outdoor rinks
• Motion to create 2 temporary housing positions with up to $200,000 annual allocation

Anti-Racism and Equity Advisory Committee

The provided document for the Thunder Bay District Anti-Racism and Equity Advisory Committee meeting on 2023-11-29 contains only procedural boilerplate and empty fields. No specific topics, decisions, or discussions are recorded in the text.

Waterfront Development Committee

This agenda contains no substantive items — only embedded media placeholders and system text from the eSCRIBE software. The meeting appears to be scheduled, but no decisions, discussions, or agenda items are listed.

City Council

The Thunder Bay City Council will review and vote on multiple by-laws related to borrowing funds through serial debentures. The meeting also includes the confirmation of previous meeting minutes and the ratification of an amendment to By-law 113-2022.

• By-law BL 338/2023: Amend By-law BL 113/2022 regarding borrowing
• By-laws BL 339/2023, BL 340/2023, BL 341/2023, BL 342/2023, and BL 373/2023: Authorize borrowing upon serial debentures
• Ratification of Memorandum to amend By-law 113-2022
• Confirmation of November 20, 2023, City Council and Committee of the Whole minutes

Committee of the Whole

The Committee of the Whole is reviewing several administrative and land-use items. Key discussions include a proposed zoning amendment for a private venue at 2301 Government Road and new corporate IT policies. The committee is also considering a request for the province to regulate short-term rental platforms.

• Zoning amendment for a private venue at 2301 Government Rd
• Approval of six new Corporate Information Technology policies
• Vesting of 300 Maxwell Ave to the municipality following an unsuccessful tax sale
• Resolution requesting provincial regulation of short-term rental platforms
• Appointment of Andrea Morrison as Deputy City Treasurer

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to review the inscription for a bronze plaque commemorating the Alexander Henry, as requested by the Historic Sites and Monuments Board of Canada and Parks Canada Agency. They will also receive updates on the Heritage Register subcommittee, Doors Open Thunder Bay, and various committee member updates. The agenda includes routine items like agenda approval and confirmation of previous minutes.

• Review of plaque inscription for the Alexander Henry
• Heritage Register subcommittee update on listed properties for potential designation
• Doors Open Thunder Bay options presented by Laurie Abthorpe
• Updates from Clean, Green and Beautiful, Thunder Bay Historical Museum, Cultural Plan Steering Committee, and Public Art Committee

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from the Games Coordinator, Games Ontario, and numerous sub-committees. The agenda includes a resolution to enter closed session for confidential information under the Municipal Act, and a discussion on small group sessions after future meetings. No decisions or dollar amounts are listed on the agenda.

• Resolution to enter closed session under Municipal Act Section 239(2) for trade secrets and negotiation positions
• Games Coordinator update by Matthew Lawrence
• Games Ontario update by Ryan Albright, Isaac Blank, Madison Pasma
• Reports from 17 sub-committees including Accessibility, Finance, Medical, Sponsorship, Transportation
• Next meetings scheduled at Northwestern Ontario Innovation Centre, 2400 Nipigon Rd.

Northwood Ward Meeting

The provided document contains only technical metadata and placeholder text from the eSCRIBE software. There are no specific items, proposals, or decisions listed for discussion.

Community, Youth and Cultural Funding Program Appeals Committee

The provided document contains only procedural boilerplate and empty fields. No specific funding appeals, projects, or decisions are listed in the record.

City Council

This is a routine City Council meeting with mostly procedural items: confirming previous minutes, adopting Committee of the Whole minutes, and passing several by-laws. The substantive items are removing a holding symbol on a property at 1560 Riverdale Road, appointing acting mayors for 2023-2024, and amending a by-law to appoint parking enforcement officers.

• By-law 314-2023: removal of holding symbol at 1560 Riverdale Road
• By-law 315-2023: appointment of acting mayors 2023-2024
• By-law 343-2023: appointment of persons to enforce parking by-laws
• Confirmation of minutes from Oct 30 and Nov 6, 2023 council and committee meetings
• By-law 358-2023: confirming by-law for the meeting

Committee of the Whole

The Committee of the Whole will consider a financing strategy for a proposed multi-use indoor sports facility, a greenhouse gas reduction roadmap, and a recommendation to suspend Councillor Agarwal's pay for 30 days. The agenda also includes updates on climate adaptation, the 2023 operating budget, and several committee minutes. A closed session is scheduled for land, labour, and legal matters.

• Approve financing strategy for Soccer Northwest Ontario multi-use indoor turf facility near Thunder Bay Community Auditorium; engage Stantec Architecture Ltd.
• Develop Greenhouse Gas Emissions Reduction Roadmap and Action Plan (GRRAP) per Ontario Regulation 25/23; approve Appropriation #16
• Suspend Councillor Agarwal's pay for 30 days (2 pay periods) per Integrity Commissioner recommendation
• Receive 2023 Operating Budget Q3 Financial Status Report
• Receive Climate Adaptation Update 2023 and committee minutes (EarthCare, Waterfront, Winter Games, DSSAB)

Community Communications Committee

The Community Communications Committee will hear updates on strategies for sharing City Council decisions, including a new podcast, and on the citizen satisfaction survey. The agenda also includes routine items: confirming the previous meeting's minutes and approving the agenda. No decisions or votes are scheduled on these updates.

• Update on strategy for sharing City Council decisions, including new podcast
• Update on citizen satisfaction survey
• Confirmation of September 21, 2023 meeting minutes
• 2024 meeting schedule proposed: Feb 15, Apr 18, Jun 20, Sep 19, Nov 21

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to receive updates on parks and open spaces, the 2024 budget, and various subcommittees. They will also discuss completed 2022 emerging projects, including the Thunder Bay Repair Café grant report and BIA planter projects. The agenda is largely procedural, with most items being updates and confirmations.

• Parks and Open Spaces Project Update by Landscape Architect Guy Walter
• 2024 Budget update
• Discussion of 2022 completed emerging projects, including Thunder Bay Repair Café grant report and BIA planter projects
• Updates from EarthCare Advisory Committee, Public Art Committee, Heritage Advisory Committee, and Downtown Fort William Revitalization Committee

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to discuss a draft land acknowledgement, its terms of reference, and receive updates on the Net-Zero Strategy and climate adaptation. The agenda is largely procedural, with discussions and updates rather than decisions on specific items. The committee will also confirm previous minutes and note an upcoming Northwestern Climate Gathering event.

• Discussion of draft land acknowledgement (Draft_Land Acknowledgements_November 2023.pdf)
• Discussion of draft terms of reference (DRAFT_EAC TOR_October 2023 - arial.pdf)
• Update on Net-Zero Strategy from Sustainability Coordinator Summer Stevenson
• Update on climate adaptation from Climate Adaptation Coordinator Jacob Porter
• Northwestern Climate Gathering: Hope & Action, Nov 25-26, 2023, Baggage Building & Roots Community Food Centre

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to approve the agenda and previous minutes, receive updates from the Games Coordinator and Games Ontario, and hear reports from 17 sub-committees covering areas like accessibility, finance, security, and transportation. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from October 12, 2023 meeting
• Games Coordinator update by Matthew Lawrence
• Games Ontario update by Ryan Albright, Isaac Blank, Madison Pasma
• Reports from 17 sub-committees including Finance, IT, Registration, Sponsorship, Transportation, Volunteer Services
• Next meetings scheduled for November 23, December 7, and December 14, 2023

Inter-Governmental Affairs Committee

The Inter-Governmental Affairs Committee is meeting to discuss advocacy items for the upcoming Rural Ontario Municipal Association (ROMA) conference in January 2024, and to continue consultation on a resolution recommending the Province adopt the 'proximity principle' regarding nuclear waste. The agenda also includes updates on short-term rentals, highway safety, and the Housing Accelerator Fund, plus correspondence from other municipalities on childcare, automated speed enforcement, and treaty rights in oaths of office.

• Discussion of advocacy items for ROMA conference (Jan 21-23, 2024)
• Referral from Committee of the Whole on proximity principle resolution, with consultation with Environment North and We Are The Nuclear Free North
• Update on short-term rentals by City Clerk Krista Power
• Update on Highway Safety by City Clerk Krista Power
• Correspondence: childcare availability resolution from Municipality of West Grey; ASE system resolution from Town of Parry Sound; Oath of Office treaty rights resolution from City of Burlington

McIntyre Ward Meeting

The McIntyre Ward meeting includes an update from the Thunder Bay Police Service regarding speed and weight restriction enforcement on Dawson Road. The agenda also includes a discussion regarding rural zoning.

• Dawson Road speed and weight restriction enforcement update by TBPS
• Discussion regarding rural zoning

Council Composition Review Committee

The Council Composition Review Committee holds its first meeting to organize and begin reviewing how Thunder Bay's council is structured. Members will appoint a chair, approve terms of reference, and get an overview of the workplan, including a prior report on council composition. The meeting is largely procedural and introductory.

• Appointment of Chair and Vice-Chair
• Review and approval of Terms of Reference
• Overview of Report 188-2023 on Review of Council Composition
• Procedural orientation on by-law, code of conduct, accessibility

City Council

This is a routine City Council meeting with mostly procedural items: confirming previous minutes, adopting Committee of the Whole minutes, and passing several by-laws. The only substantive item is a ratifying resolution for Fort William Gardens improvements (Report 350/2023), which requires a two-thirds vote.

• Ratifying resolution for Fort William Gardens Improvements (Report 350/2023)
• By-law 315-2023: Appointment of Acting Mayors 2023-2024
• By-law 343-2023: Appointment of persons to enforce parking (amends By-law 99-2005)
• Confirming By-law 347-2023 to confirm proceedings of the meeting

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a financing strategy for a proposed multi-use indoor sports facility, a greenhouse gas reduction roadmap, and a recommended 30-day pay suspension for Councillor Agarwal. The agenda also includes updates on climate adaptation, Fort William Gardens improvements, and various committee minutes.

• Financing strategy for Soccer Northwest Ontario multi-use indoor turf facility west of Thunder Bay Community Auditorium; recommends engaging Stantec Architecture Ltd. via negotiation
• Greenhouse Gas Emissions Reduction Roadmap and Action Plan (GRRAP) to meet Ontario Regulation 25/23; Appropriation #16 approval
• Recommended 30-day pay suspension for Councillor Agarwal per Integrity Commissioner report
• Climate Adaptation Update 2023 report for information
• Fort William Gardens Improvements report (distributed separately)

At Large Town Hall Meeting

This is an at-large town hall meeting for Thunder Bay District with no substantive agenda items listed. The agenda contains only procedural boilerplate and embedded content placeholders, with no decisions, discussions, or proposals specified.

Official Recognition Committee

The Official Recognition Committee is meeting to review current and new nominations for the Citizens of Outstanding Achievement Monthly Awards, discuss the committee's terms of reference and policy, and consider the annual City of Thunder Bay Official Recognition Awards. The committee will also resolve into closed session to discuss personal matters about an identifiable individual. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Review of current nominations for Citizens of Outstanding Achievement Monthly Awards
• Call for new nominations for Citizens of Exceptional Achievement Monthly Awards
• Discussion of Committee Terms of Reference and Policy
• Discussion of Annual City of Thunder Bay Official Recognition Awards
• Resolution to enter closed session under Municipal Act Section 239(2)(b) for personal matters

Committee of the Whole

The Committee of the Whole is reviewing several administrative reports, including an update on the Superior North EMS Master Plan and the city's Net-Zero Strategy. Members will also consider appointments for Acting Mayors and a single-source contract for iCIMS Inc. software enhancements.

• Superior North EMS 2021-2023 Master Plan implementation update
• Net-Zero Strategy Annual Update (Climate-Forward City)
• Single source contract negotiation with iCIMS Inc. for subscription enhancements
• Approval of amended Corporate Policy 06-01-36 Work-Life Balance Initiatives
• Appointment of Acting Mayors for December 2023 through November 2024

City Council

The City Council will review and confirm minutes from previous meetings and ward meetings. The primary legislative action involves a by-law to update the appointment of officers for the Development Services and Finance departments.

• By-law 319-2023: Amending By-law 011-2007 to update the appointment of officers
• Confirmation of October 16 and October 23 City Council minutes
• Receipt of McKellar Ward and Northwood Ward meeting minutes
• By-law 313-2023: Confirming the proceedings of the October 30 meeting

Heritage Advisory Committee

The Heritage Advisory Committee will hear presentations regarding the Chippewa Park Carousel restoration and fundraising for the Hogarth Fountain in Waverley Park. The meeting also includes updates on the Heritage Register, the Thunder Bay Historical Museum, and planning for Doors Open 2024.

• Presentation on Chippewa Park Carousel restoration
• Fundraising presentation for Waverley Park Hogarth Fountain restoration
• Heritage Register Subcommittee update on potential property designations
• Thunder Bay Historical Museum update
• Doors Open 2024 information session

Anti-Racism and Equity Advisory Committee

This agenda contains only procedural boilerplate and no substantive items. The document lists no decisions, discussions, or specific agenda topics for the meeting.

Current River Ward Meeting

This is a routine ward meeting with no decision items on the agenda. The councilor will give opening remarks, review minutes from the June meeting, and discuss Strong Mayors, the city's Get Involved website, and general ward and city issues before adjourning.

• Discussion of Strong Mayors
• Get Involved city website presentation
• Ward and city issues discussion
• Minutes of June 15, 2023 meeting for information

Committee of the Whole

The Committee of the Whole is meeting to discuss planning-related items, including a final report on the Streamline Development Approval Fund, a recommendation for a vacant land condominium exemption at 1457 John Street Road, and a proposed Housing Pledge to meet a provincial target of 2,200 homes by 2031. The agenda also includes minutes from local committees and boards for information.

• Housing Pledge for Thunder Bay: approval to achieve provincial target of 2,200 homes by 2031
• Vacant Land Condominium Exemption for 1457 John Street Road (five-unit plan)
• Streamline Development Approval Fund (SDAF) final report on 18 eligible projects
• Minutes from Downtown Fort William Revitalization Committee (Apr 11, May 30, 2023)
• Minutes from Lakehead Region Conservation Authority Board (May 31, Jun 21, Aug 30, 2023)

City Council (Public Meeting)

Thunder Bay City Council is holding a public meeting to consider a proposed zoning by-law amendment for 2301 Government Road that would allow a recreation facility as a secondary use, with limits on size and height. The council will also vote on a by-law to remove a holding symbol on part of the Parkdale Subdivision Stage 7, which is a procedural step to permit development.

• Proposed zoning amendment at 2301 Government Road to permit recreation facility as secondary use, max 700 sq m GFA and 16 m height
• By-law 308-2023 to remove holding symbol on Part of Block 1, Plan 55M571 (Parkdale Subdivision Stage 7)

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to discuss and receive updates on several environmental initiatives. Items include a land acknowledgement workshop, a draft terms of reference, a net-zero strategy update, and a climate adaptation update. The agenda is largely informational and discussion-based, with no major decisions or public hearings listed.

• Land Acknowledgement Workshop led by Acting Manager Alain Joseph
• Discussion of draft Terms of Reference (DRAFT_EAC TOR_October 2023.pdf)
• Net-Zero Strategy and Sustainability Update by Summer Stevenson
• Climate Adaptation Update by Jacob Porter
• Future meeting schedule discussion

McKellar Ward Meeting

This is the third McKellar Ward meeting of 2023, chaired by Councillor Brian Hamilton. The agenda includes presentations on crime and community safety initiatives, an overview of the 2024 City of Thunder Bay budget, and a discussion on downtown revitalization. The meeting is open to the public and will also address ward and city issues.

• Crime & Community Safety Initiatives overview by Lee-Ann Chevrette
• 2024 City of Thunder Bay Budget overview by the Chair
• Downtown Revitalization overview by the Chair
• Minutes of the May 10, 2023 ward meeting for information

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee meets to hear a presentation from North Bay's equivalent program, get updates on rebranding, ongoing and completed projects, and discuss 2024 projects. The agenda is largely informational, with updates from several subcommittees and a discussion on the Chamber of Commerce Business Excellence Awards 2024.

• Presentation by Hariett Cora Madigan, Chair of North Bay's Clean, Green and Beautiful
• Rebrand update by Stacey Levanen
• Projects in progress and completed projects update by Werner Schwar and Guy Walter
• 2024 projects update by Erin Nadon
• Discussion on Chamber of Commerce Business Excellence Awards 2024

Waterfront Development Committee

This agenda for the Thunder Bay District Waterfront Development Committee meeting on 2023-10-17 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

City Council

This is a largely procedural City Council meeting. Council will confirm minutes from previous meetings, receive ward and town hall minutes, and consider a by-law to amend the appointment of municipal law enforcement officers for parking enforcement. A memorandum regarding the former Dease Pool site is also on the agenda.

• By-law 298-2023 to amend By-law 99-2005 on appointment of parking enforcement officers
• Adoption of Committee of the Whole minutes from September 25, 2023
• Receipt of Current River Ward meeting minutes from June 15, 2023
• Receipt of At Large Town Hall meeting minutes from June 6, 2023
• Memorandum on former Dease Pool site amendment

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend approval of the City of Thunder Bay's 2022 audited consolidated financial statements, along with several informational reports and minutes from advisory committees. The agenda includes a closed session, a deputation request about tree removal, and updates on transit safety and the Recreation & Facilities Master Plan.

• Approval of 2022 Audited Consolidated Financial Statements and Trust Fund Statements (Report 294-2023)
• Deputation request from Brenda Major regarding removal of a City tree
• Transit Services Safety and Incidents Report (Report 311-2023)
• Recreation & Facilities Master Plan Update (Report 272-2023)
• Minutes from Earthcare Advisory Committee, Waterfront Development Committee, 2024 Ontario Winter Games Committee, and District of Thunder Bay Social Services Administration Board

Neebing Ward Meeting

This is a regular Neebing Ward meeting where the councillor and residents discuss ward and city issues. The main agenda item is a presentation by the Northwestern Ontario Recreational Trails Association (NWORTA) about potential trail development in the ward. The meeting will also review minutes from the previous meeting and include general ward and city issues.

• NWORTA presentation on potential trail development in Neebing Ward
• Review of minutes from June 27, 2023 Neebing Ward meeting
• Ward and city issues discussion
• Meeting at Vickers Heights Community Centre, 1695 Broadway Avenue

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to confirm previous minutes, receive updates from Games Ontario and the Games Coordinator, and hear reports from over a dozen sub-committees covering areas like medical, sponsorship, logistics, and accessibility. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Confirmation of minutes from September 14, 2023 meeting
• Membership update from Paul Burke
• Day In The Life presentation recap from October 11, 2023
• Updates from Games Ontario representatives Ryan Albright and Isaac Blank
• Reports from 17 sub-committees including Medical, Finance, and Security

Accessibility Advisory Committee Meeting

This agenda for the Thunder Bay District Accessibility Advisory Committee meeting on 2023-10-11 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Downtown Fort William Revitalization Committee

The Downtown Fort William Revitalization Committee will hold a routine meeting to approve the agenda and minutes from the previous meeting, and to discuss the Strategic Renewal Plan. No votes on specific projects or contracts are listed on this agenda.

• Discussion of the Strategic Renewal Plan
• Confirmation of minutes from the September 12, 2023 meeting
• Meeting scheduled for November 1 and December 13, 2023

Official Recognition Committee

The Official Recognition Committee is meeting to confirm prior minutes, debrief the 46th Annual Recognition Awards, and receive updates on nominations for the Citizens of Outstanding Achievement Monthly Awards. The committee will also resolve into closed session to discuss personal matters about identifiable individuals under the Municipal Act. No major decisions or public hearings are on the agenda.

• Confirmation of April 12, 2023 minutes
• Debrief of 46th Annual City of Thunder Bay Official Recognition Awards
• Resolution to enter closed session under Municipal Act Section 239(2)(b)
• Update on current nominations for Citizens of Outstanding Achievement Monthly Awards
• Call for new nominations for Citizens of Exceptional Achievement Monthly Awards

Audit Committee

This is the agenda for the Thunder Bay District Audit Committee meeting on September 28, 2023. The agenda contains only procedural boilerplate and no specific items, decisions, or discussions are listed.

City Council

Thunder Bay City Council is meeting to confirm previous minutes, adopt Committee of the Whole minutes, and consider several by-laws. Key items include consolidating reserve funds, removing a holding symbol on a property at 3020 John Street Road, amending sign regulations, and amending the nuisance animal by-law. The council will also ratify the appointment of an Acting Deputy City Treasurer.

• By-law 220-2023 to consolidate the City's reserve funds
• By-law 276-2023 to remove a holding symbol at 3020 John Street Road
• By-law 288-2023 to amend sign regulations (By-law 135-1992)
• By-law 289-2023 to amend nuisance animal by-law (By-law 22-1995)
• Appointment of Acting Deputy City Treasurer

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including declaring intimate partner violence an epidemic, approving tax refunds, advancing a skate plaza at Dease Park, and awarding an architectural services contract. The agenda also includes a proposal to close 13 outdoor rinks and downgrade 3 others, plus updates on homelessness and a deferral request for an EMS work plan.

• Declare intimate partner violence/gender-based violence an epidemic (Report 299-2023)
• Approve tax cancellations/refunds totaling $181,420.01 (Section 357) and $195.68 (Section 358)
• Advance Dease Park Urban Skate Plaza Concept Plan, subject to budget and funding
• Award architectural services contract to Critchley Hill Architecture Ltd. for up to $758,170 (Archives and Water Street Transit Terminal)
• Close 13 outdoor rinks and downgrade 3 to boarded unsupervised, effective December 2023

Community Communications Committee

The Community Communications Committee is meeting to receive updates from staff on the citizen satisfaction survey, the community communications and engagement plan, a strategy for sharing city council decisions, and a plain language project. The agenda is largely informational, with no decisions or votes scheduled beyond confirming the agenda and previous minutes.

• Update on Citizen Satisfaction Survey by Acting Director Cynthia Olsen
• Update on Community Communications and Engagement Plan by Stacey Levanen
• Update on Strategy for Sharing City Council Decisions by Stacey Levanen
• Update on Plain Language Project by Stacey Levanen
• Confirmation of June 27, 2023 meeting minutes

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to receive updates on rebranding efforts, parks and open space projects, and emerging projects including pollinator gardens. They will also discuss a potential sponsorship for the 2024 Thunder Bay Chamber of Commerce Business Awards and hear reports from various advisory committees.

• Rebrand update from Stacey Levanen
• Project update from Werner Schwar and Guy Walter
• Discussion of 2022 emerging projects, including pollinator garden signs at Chapples Golf Course, Hillcrest Park, and Baggage Building
• Discussion of sponsorship for 2024 Thunder Bay Chamber of Commerce Business Awards
• Updates from EarthCare, Public Art, Heritage Advisory, and Downtown Fort William Revitalization committees

Northwood Ward Meeting

This meeting agenda is entirely procedural boilerplate with no substantive items, decisions, or discussions listed. The document contains only interface text and placeholders, with no actual agenda content.

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a proposed amendment to the Animal Control By-law to address nuisance animals, an update on strong mayor powers, and consultation results on proposed sign by-law amendments. They will also consider deferring the Downtown Fort William Strategic Renewal Plan implementation report to February 2024. The meeting includes a closed session and is largely procedural, with recommendations to be presented to City Council on September 25, 2023.

• Draft amendment to Animal Control By-law 22-1995 adding 'Nuisance Animal' definitions and behaviour rules (By-law 289-2023)
• Update on Municipal Act strong mayor powers and Mayor Boshcoff's motion supporting Thunder Bay's housing target
• Consultation results on proposed sign by-law amendments (By-law 288-2023) to be presented to Council
• Request to defer Downtown Fort William Strategic Renewal Plan implementation report from Sept 18, 2023 to Feb 12, 2024

Red River Ward Meeting

This is the second Red River Ward meeting of 2023, chaired by Councillor Michael Zussino. The agenda includes a discussion on crime and community safety with the police chief and deputy chief, and an update on fall and winter road maintenance. It also covers approval of the previous meeting's minutes and general ward and city issues.

• Crime and community safety discussion with Police Chief Darcy Fleury and Deputy Police Chief Ryan Hughes
• Roads maintenance (fall and winter) update by Ian Spoljarich, Manager - Roads Division
• Review of minutes from the March 15, 2023 ward meeting
• Ward and city issues open discussion

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is holding a routine meeting to confirm the agenda and previous minutes, receive updates from the Games Coordinator, Games Ontario, and various sub-committees, and discuss vacancies and future meeting formats. The agenda is largely procedural, with no major decisions or public hearings listed.

• Confirmation of minutes from August 17, 2023 meeting
• Update on NOHFC funding announcement
• Reports from 17 sub-committees including Finance, Medical, Sponsorship, and Transportation
• Discussion of vacancies on the committee
• Future meeting format discussion

Community Safety and Well-Being Advisory Committee

The Community Safety and Well-Bing Advisory Committee is meeting to receive presentations on the Situation Tables and Risk-Driven Tracking Database, and on the Phase 1 Report on the Quality of the Mental Health & Addictions System. They will also hear updates from the CSWB Specialist and the Acting Director of Strategic Initiatives. The agenda includes routine items like agenda approval, minutes confirmation, and scheduling the next meeting for December 6, 2023.

• Presentation on Situation Tables and Risk-Driven Tracking Database by CMHA's Jenny Leadbeater
• Presentation on Phase 1 Report: Quality of the Mental Health & Addictions System by Diane Walker
• Update on CSWB Implementation and Action Table by Specialist Lee-Ann Chevrette
• Coordinator's Report by Cynthia Olsen, Acting Director - Strategic Initiatives & Engagement
• Next meeting scheduled for Wednesday, December 6, 2023

Accessibility Advisory Committee Meeting

This agenda for the Thunder Bay District Accessibility Advisory Committee meeting on September 13, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Downtown Fort William Revitalization Committee

The Downtown Fort William Revitalization Committee is meeting to discuss implementation options for the Downtown Fort William Strategic Revitalization Plan, with a presentation from Jeff Palmer of Urban Systems. The committee will also receive a status update on VictoriaVille, confirm minutes from previous meetings, and set its meeting schedule for the remainder of 2023.

• Presentation and discussion of implementation options for Downtown Fort William Strategic Revitalization Plan
• Status update on VictoriaVille
• Confirmation of minutes from April 11 and May 30, 2023 meetings
• Meeting schedule set for October 10, November 14, and December 12, 2023

City Council

This is a largely procedural City Council meeting. Council will confirm prior meeting minutes, adopt Committee of the Whole minutes, receive a ward meeting report, and pass a confirming by-law. The only substantive item is a ratifying resolution for a tender award to purchase tandem trucks for Community Services Fleet Services.

• Ratifying resolution for Report 274-2023: Fleet Services Purchase of Tandem Trucks Tender Award
• Confirming By-law 262-2023 to confirm proceedings of September 11, 2023 Council meeting
• Adoption of Committee of the Whole minutes from August 28, 2023
• Confirmation of City Council minutes from August 28, 2023
• Receipt of Northwood Ward meeting minutes from April 12, 2023

City Council ratified three resolutions previously adopted by the Committee of the Whole. These included a board appointment, a vehicle purchase, and project funding. The meeting was primarily procedural.

• Ratified Board Appointment for Thunder Bay Police Services Board
• Ratified Report 274-2023 for the purchase of tandem trucks (Tender Award)
• Ratified NOHFC Funding award for the Northcore Streetscape Project
• Approved agenda for September 11, 2023
• Confirmed minutes for City Council meeting held August 28, 2023
• Adopted minutes for Committee of the Whole meeting held August 28, 2023
• Received minutes for Northwood Ward meeting held April 12, 2023
• Passed By-law BL 262/2023 to confirm proceedings of the September 11, 2023 meeting

Committee of the Whole

The Committee of the Whole is meeting to consider several recommendations, including awarding a $5.1 million tender for eight new garbage trucks and a $758,170 contract for architectural services. They will also discuss committing $3 million from Renew Thunder Bay for a waterfront trail project and reaffirm Chapples Park as the preferred site for an indoor turf facility. The agenda includes a closed session and several routine reports.

• Award Tender No. 2023-47 for eight tandem trucks with side load waste packers to FST Canada Inc. for $5,121,503.05
• Award RFP No. 2023-42 for architectural services for Archives Addition and Water Street Transit Terminal to Critchley Hill Architecture Ltd. for $758,170
• Commit $3 million from Renew Thunder Bay for waterfront trail development at the Bridge at Richardson Terminal, contingent on matching funding
• Re-affirm Chapples Park as preferred site for multi-use indoor turf facility and direct staff to develop financing strategy
• Remove outstanding item on outdoor rinks consultation from list

The Committee recommended appointing Councillor Kasey Etreni to the Thunder Bay Police Services Board. It also confirmed city-owned lands west of the Thunder Bay Community Auditorium as the preferred site for a multi-use indoor turf facility. Additionally, the Committee removed a consultation item regarding outdoor rinks from the outstanding list.

• Recommended Councillor Kasey Etreni be appointed to the Thunder Bay Police Services Board (CARRIED)
• Confirmed city-owned lands/park lands west of the Thunder Bay Community Auditorium as the preferred site for a multi-use indoor turf facility (CARRIED)
• Directed Administration to develop a financing strategy for the SNO Option (CTB Facility Design Standard) based on Scenario 3 (CARRIED)
• Directed Administration to report back in Q1 2024 with public engagement results for the turf facility (CARRIED)
• Recommended removing Outstanding List Item 2023-103-INO regarding outdoor rinks from the outstanding list (CARRIED)
• Withdrew Report 271-2023 regarding Architectural Services for Archives and Water Street Transit Terminal
• Withdrew memorandum regarding Waterfront Trail Funding Commitment - Renew Thunder Bay

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to approve its agenda and confirm previous minutes. They will discuss the revised Terms of Reference and a proposed multi-use indoor sports facility, and receive updates on the Net-Zero Strategy and climate adaptation.

• Discussion of revised Committee Terms of Reference
• Discussion of proposed multi-use indoor sports facility
• Update on Net-Zero Strategy, Sustainability and Working Group
• Climate Adaptation update

The EarthCare Advisory Committee decided to send a memorandum to City Council regarding the Soccer Northwest Ontario (SNO) Turf Facility. The committee recommended that the project's financing strategy reflect the city's climate emergency declaration and net-zero commitments.

• Approved memorandum to City Council regarding SNO Turf Facility Concept (Carried)
• Recommended financing strategy for turf facility reflect net-zero commitments (Carried)
• Confirmed agenda for September 5, 2023 meeting (Carried)
• Confirmed minutes from meetings 03-2023 and 04-2023 (Carried)
• Deferred revised Committee Terms of Reference to October meeting

City Council

Thunder Bay City Council is meeting to confirm minutes, adopt committee reports, and vote on several by-laws. Key items include authorizing new street lighting on Central Avenue as a local improvement, appointing a City Treasurer, and approving planning-related by-laws for Mapleward Road and properties on Gorham and Dunlop Streets. The agenda also includes routine items like confirming previous meeting minutes and a ratifying resolution.

• By-law 246-2023: new street lighting on Central Avenue between Oliver Road and Highway 11/17 as a local improvement
• By-law 249-2023: appointment of a City Treasurer
• By-law 250-2023: removal of a Holding Symbol on Mapleward Road
• By-law 261-2023: Site Plan Control designation for 1080 Gorham Street and 576 Dunlop Street
• By-law 268-2023: update appointments of municipal law enforcement officers

City Council passed several by-laws including the appointment of a City Treasurer and the authorization of new street lighting on Central Avenue. Council also approved site plan control designations for two properties and removed a holding symbol for Mapleward Road.

• Approved construction of new street lighting on Central Avenue between Oliver Road and Highway 11/17 (BL 246/2023)
• Approved appointment of a City Treasurer (BL 249/2023)
• Approved removal of Holding Symbol for Mapleward Road (BL 250/2023)
• Approved Site Plan Control designations for 1080 Gorham Street and 576 Dunlop Street (BL 261/2023)
• Approved update to appointment of Officers for Development Services and Finance Departments (BL 268/2023)
• Adopted August 14, 2023 Committee of the Whole minutes (9-2)

Committee of the Whole

The Committee of the Whole is meeting to consider several recommendations, including awarding a $1,542,605.38 contract to Dell Canada Inc. for desktop and laptop computers, and approving a consolidated reserve fund by-law that would repeal numerous existing by-laws and transfer funds. The committee will also review reports on 2024 budget amendments, accessibility progress, and appointments, and consider deferring outstanding items on backyard home setbacks and a nuisance by-law.

• Award contract to Dell Canada Inc. for desktop and laptop computers, $1,542,605.38 inclusive of HST
• Approve Consolidated Reserve Fund By-Law 220-2023, repealing 26+ by-laws and closing Ashberry Park and Ashwood Park Reserve Funds
• Transfer $670,000 from Legal Fees Reserve to Insurance Reserve; $2,300,000 from Tax Assessment Appeals Reserve
• Appoint Keri Greaves as City Treasurer effective September 5, 2023
• Grant HMCS Griffon the Freedom of the City for September 23, 2023

The Committee recommended replacing the Reserve & Reserve Fund Policy and repealing 26 related by-laws. It also proposed transferring $670,000 from the Legal Fees Reserve to the Insurance Reserve and $2.3 million from the Tax Assessment Appeals Reserve. Two planning and nuisance by-law reports were deferred.

• Recommended repeal of Corporate Policy 05-01-08 and 26 specific reserve by-laws (Carried)
• Recommended closing Ashberry Park and Ashwood Park Reserve Funds by December 31, 2023 (Carried)
• Recommended transfer of $670,000 from Legal Fees Reserve to Insurance Reserve (Carried)
• Recommended transfer of $2.3M from Tax Assessment Appeals Reserve to Stabilization and Capital General reserves (Carried)
• Deferred backyard home minimum building setbacks update to December 18, 2023 (Carried)
• Deferred nuisance by-law report to June 3, 2024 (Carried)
• Removed Item 2023-004-ADM from outstanding list and scheduled outdoor rinks consultation for September 11, 2023 (Carried)
• Confirmed the meeting agenda (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to discuss its potential dissolution and the elimination of the Heritage Resource Specialist position, as part of 2024 budget amendments. Members will also hear updates on the Dease Pool site redevelopment, a presentation on renovations to the Whalen Building, and various cultural program updates. The agenda includes routine items like confirming previous minutes and disclosures of interest.

• Update on redevelopment of former Dease Pool site, a Heritage Register property
• Consultation on potential dissolution of Heritage Advisory Committee and elimination of Heritage Resource Specialist position
• Presentation on renovations to Whalen Building, 34 Cumberland Street North, a designated heritage property
• Update on City of Thunder Bay's Cultural Plan
• Heritage Register Subcommittee update on properties for potential designation

The Heritage Advisory Committee approved in principle renovation plans for the North Superior Workforce Planning Board offices in the designated heritage Whalen Building. The committee also discussed redevelopment concepts for the Dease Pool site and received updates on the City's Cultural Plan.

• Approved in principle renovation plans for North Superior Workforce Planning Board offices at 34 Cumberland Street North (Carried)
• Confirmed Whalen Building renovation plans do not conflict with significant heritage features (Carried)
• Approved August 24, 2023 meeting agenda (Carried)
• Confirmed minutes of Meeting 05-2023 from June 22, 2023 (Carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to discuss the 2024 budget and receive updates from the Games Coordinator, Games Ontario, and various sub-committees. The agenda includes a volunteer services presentation and an airport authority update. Most items are informational updates rather than final decisions.

• 2024 budget discussion
• Volunteer Services presentation by Tessa Hettrick and Samantha Stovel
• Airport Authority update by Paul Burke
• Games Coordinator update by Matthew Lawrence
• Games Ontario update by Ryan Albright and Isaac Blank

The committee approved the meeting agenda and previous minutes. Members discussed a $350,000 budget shortfall, volunteer recruitment targets for 1,479 positions, and the removal of snowboarding from the event schedule.

• Approved August 17, 2023 agenda (Carried)
• Confirmed July 11, 2023 meeting minutes (Carried)
• Removed Airport Authority Meeting from standing agenda
• Confirmed snowboarding event will not participate in the Games

City Council

This is largely a procedural meeting: council will confirm prior minutes, adopt Committee of the Whole minutes, and pass a confirming by-law. The substantive items are two ratifying resolutions from the earlier Committee of the Whole: a report on continued ice plant refurbishment at the Tournament Centre and an application to the 2023 Federal Housing Accelerator Fund. Council will also consider a by-law amending parking enforcement appointments.

• Ratify Report 243-2023: Tournament Centre Reserve Fund – Continued Ice Plant Refurbishment
• Ratify Report 203-2023: Application to 2023 Federal Housing Accelerator Fund
• By-law 245-2023: amend By-law 99-2005 to appoint Municipal Law Enforcement Officers for parking enforcement
• Confirm minutes of July 24 and July 25, 2023 Council meetings
• Adopt minutes of July 24, 2023 Committee of the Whole

City Council passed a by-law to amend the appointment of Municipal Law Enforcement Officers for parking enforcement. The council also ratified several resolutions regarding the Tournament Centre Reserve Fund, the Federal Housing Accelerator Fund, and the 2024 Ontario Winter Games Organizing Committee.

• Approved By-law BL 245/2023 to amend By-law 99-2005 regarding appointment of parking enforcement officers
• Ratified Report 243-2023 for Tournament Centre Reserve Fund ice plant refurbishment
• Ratified Report 203-2023 regarding application to 2023 Federal Housing Accelerator Fund
• Ratified appointment to the 2024 Ontario Winter Games Organizing Committee
• Ratified Synergy North Matter
• Confirmed minutes for City Council meetings held July 24 and July 25, 2023
• Adopted July 24, 2023 Committee of the Whole minutes
• Received March 15, 2023 Red River Ward meeting minutes

Committee of the Whole

The Committee recommended submitting an application to the Canada Mortgage and Housing Corporation for the Housing Accelerator Fund. It also approved street lighting construction on Central Avenue and an appointment to the 2024 Ontario Winter Games Organizing Committee.

• Recommended submitting a Housing Accelerator Fund application to the Canada Mortgage and Housing Corporation
• Approved street lighting construction on Central Avenue from Oliver Road to Highway 11/17
• Approved Appropriation Change Order 8 for Central Avenue street lighting
• Recommended appointing Cynthia Olsen as Co-Chair (Executive Member) to the 2024 Ontario Winter Games Organizing Committee
• Recommended that Administration proceed as directed in Closed Session regarding the Synergy North Matter (Report 2023CLS.027)

City Council (Public Meeting)

Thunder Bay City Council is holding a public meeting to consider a zoning by-law amendment for 1507 John St. Road, which would rezone parts of the property to Urban Low Rise and Urban Low Rise with a holding provision. Council will also vote on four by-laws to remove holding provisions on properties at 895 Toms Road, various properties, and 1430 Riverdale Road. The meeting includes public procedures and a by-law resolution to adopt these changes.

• Zoning by-law amendment for 1507 John St. Road (rezoning to UL and UL H15)
• By-law 234-2023: remove holding provision at 895 Toms Road
• By-law 235-2023: remove holding provision on various properties
• By-law 238-2023: zoning by-law amendment for 1507 John St. Road
• By-law 239-2023: remove holding provision at 1430 Riverdale Road

City Council approved a zoning by-law amendment for 1507 John St. Road to establish Urban Low Rise Zones. Council also passed four by-laws, including the removal of holding symbols for several properties.

• Approved rezoning of 1507 John St. Road 'Property Location One' to Urban Low Rise Zone (CARRIED)
• Approved rezoning of 1507 John St. Road 'Property Location Two' to Urban Low Rise Zone subject to Holding Provision H15 (CARRIED)
• Passed By-law 234-2023 to remove holding symbol at 895 Toms Road (CARRIED)
• Passed By-law 235-2023 to remove holding symbols for various properties (CARRIED)
• Passed By-law 238-2023 to amend the Zoning By-law for 1507 John St. Road (CARRIED)
• Passed By-law 239-2023 to remove holding symbol at 1430 Riverdale Road (CARRIED)

Committee of the Whole

The Committee of the Whole is deciding on several key items, including submitting a Housing Accelerator Fund application to the Canada Mortgage and Housing Corporation, approving a draft condominium plan for 52 units on High Street, and directing staff to prepare the 2024 budget with a municipal tax levy increase target of no more than 6.0%. The committee will also consider removing the Hillcourt Estates land sale from the outstanding list and receive various committee minutes for information.

• Housing Accelerator Fund application to CMHC with action plan approval
• Draft condominium approval for 52 units at 96 N. High Street
• Jasper Drive road extension request by SCL Contracting
• 2024 budget direction targeting tax levy increase of no more than 6.0%
• Removal of Hillcourt Estates land sale from outstanding list

The Committee recommended that the 2024 tax-supported budget target a municipal tax levy increase of no more than 6.0%. Other actions included approving a condominium plan for 96 N. High Street and the extension of Jasper Drive.

• Recommended 2024 tax-supported budget with a tax levy increase target of no more than 6.0%
• Approved Draft Plan for 52 residential units at 96 N. High Street (Hillcrest Neighbour Village Inc.)
• Approved request to extend Jasper Drive subject to City Engineer satisfaction
• Referred Federal Housing Accelerator Fund application to Administration for review; report back August 14, 2023
• Recommended removing Hillcourt Estates sale from Outstanding List and requested report on hold or divestment by March 18, 2024
• Confirmed the meeting agenda

City Council

This is a largely procedural meeting. Council will confirm prior minutes, adopt Committee of the Whole minutes, receive Neebing Ward meeting minutes, and pass a confirming by-law. The one substantive item is ratification of an application to the 2023 Federal Housing Accelerator Fund, which requires a two-thirds vote.

• Ratification of Report 203-2023 - Application to 2023 Federal Housing Accelerator Fund
• Confirmation of July 17, 2023 City Council minutes
• Adoption of July 17, 2023 Committee of the Whole minutes
• Receipt of Neebing Ward Meeting 02-2023 minutes (June 27, 2023)
• By-law 233-2023 - Confirming By-law July 24, 2023

Council approved the "Maamawe, Growing Together" Corporate Strategic Plan with specific amendments to its pillars and timeline. The plan now includes a new Growth pillar focused on population and housing, with an extended timeline through December 31, 2027.

• Adopted "Maamawe, Growing Together" Strategic Plan (Carried)
• Renamed Prosperity & Sustainability pillar to Sustainability (Carried)
• Added new Growth pillar to Strategic Plan (Carried)
• Added objective to Growth pillar for new housing development (Carried)
• Extended Strategic Plan timeline to December 31, 2027 (Carried)
• Confirmed July 17, 2023 City Council and Committee of the Whole minutes (Carried)
• Received Neebing Ward meeting minutes from June 27, 2023 (Carried)
• Passed By-law 233-2023 to confirm council proceedings (Carried)

City Council

Thunder Bay City Council is meeting to confirm previous minutes and consider several by-laws, including amendments to traffic regulations, appointment of parking enforcement officers, and authorization of a subdivision agreement for Parkdale Stage 7 with DiGregorio Developments Inc. The agenda is largely procedural, with no new business listed.

• By-law 212-2023: amends traffic by-law 40/2016, covering parking, speed limits, loading zones, and pedestrian crossovers
• By-law 221-2023: appoints persons to enforce municipal parking by-laws
• By-law 223-2023: authorizes subdivision agreement with DiGregorio Developments Inc. for Parkdale Stage 7
• Confirming by-law 224-2023 to approve council proceedings
• Adoption of minutes from June 26, 2023 council and committee meetings

Council approved 2024 budget amendments totaling $512,900, while excluding funding for transit routes and driveway culvert replacements. Several other budget items were referred back to administration for stakeholder consultation. Council also passed by-laws regarding traffic regulation, parking enforcement, and a subdivision agreement.

• Approved 2024 Budget Amendments with a net impact of $512,900
• Referred Sister Cities Program, Neebing Arena, Outdoor Rinks, and Heritage Program ($608,300) back for stakeholder consultation
• Excluded non-emergency driveway culvert replacements ($60,000) from budget amendments
• Excluded transit routes ($293,800) from budget amendments
• Approved By-law 212-2023 to amend traffic regulations on roads and highways
• Approved By-law 221-2023 to appoint persons to enforce parking
• Approved By-law 223-2023 for a subdivision agreement with DiGregorio Developments Inc.
• Confirmed minutes from June 26, 2023 City Council and Committee of the Whole meetings

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend approval of several contracts and policy items, including a $2.29 million electronic fare management system for transit, external funding for capital works, a new strategic plan, and potential dissolution of the Sister Cities Advisory Committee. The agenda also includes routine items such as committee minutes and outstanding items lists.

• Award $2,294,469.38 contract to Payment In Motion Inc. for Electronic Fare Management System
• Approve receipt and expenditure of external funding for capital works, including from Ministry of Environment, Canada Cultural Spaces Fund, and Northern Ontario Heritage Fund
• Adopt 'Maamawe, Growing Together' City of Thunder Bay Strategic Plan, extended to December 31, 2027
• Award $90,965 to Critchley Hill Architecture Inc. for Legal Services Office Relocation professional fees
• Dissolve Sister Cities Advisory Committee as of August 31, 2023

The Committee of the Whole recommended the appointment of Alecia Boshcoff and Stephanie Reid to the 2024 Ontario Winter Games Organizing Committee. Members also recommended that administration proceed as directed in closed sessions regarding human resources, legal, and contract matters. Approval was recommended for the receipt and expenditure of external funding for various capital works.

• Recommended appointment of Alecia Boshcoff and Stephanie Reid to 2024 Ontario Winter Games Organizing Committee (Carried)
• Recommended Administration proceed as directed regarding Collective Bargaining Mandate ONA (Carried)
• Recommended Administration proceed as directed regarding Legal Services Report 2023CLS.019 (Carried)
• Recommended Administration proceed as directed regarding Fort William Gardens contract matter (Carried)
• Recommended approval of external funding receipt and expenditure for capital works (Carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to confirm the agenda and previous minutes, then receive updates from the Games Coordinator, Games Ontario, and all sub-committees including medical, sponsorship, marketing, and finance. No decisions or votes are listed on the agenda; it is primarily a status-update meeting.

• Confirm minutes of June 8, 2023 meeting
• Airport Authority update from Paul Burke
• Games Coordinator update from Matthew Lawrence
• Games Ontario update from Ryan Albright and Isaac Blank
• Reports from 17 sub-committees (medical, sponsorship, marketing, volunteer services, etc.)

The committee approved the meeting agenda and the minutes from June 8, 2023. Members received updates on sponsorship, volunteer recruitment, and facility upgrade applications. A draft budget for the games is expected at the August meeting.

• Approved agenda as printed (Carried)
• Confirmed minutes from June 8, 2023 meeting (Carried)

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to confirm previous minutes and receive updates on ongoing projects, emerging projects, a rebrand initiative, and reports from several advisory committees. No decisions or votes on specific items are listed on the agenda; it is primarily an update and discussion meeting.

• Confirm minutes from April 19 and May 17, 2023 meetings
• Project update on current initiatives
• Emerging projects update
• Rebrand update
• Updates from EarthCare, Public Art, Heritage Advisory, and Downtown Fort William Revitalization committees

The Clean, Green and Beautiful Committee recommended funding for nine Emerging Projects applications totaling $72,964.14. The committee also received updates on the Downtown Fort William Revitalization Strategic Renewal Plan and a city rebrand. High school emerging project applications were postponed until the fall.

• Approved $5,000 for Fort William Golf and Country Club Beautification/Heritage project
• Approved $2,000 for Rainbow Collective Public Art/Beautification project
• Approved $4,000 for Strategic Initiatives & Engagement Public Art/Sustainability project
• Approved $15,000 for EcoSuperior Sustainability and Environmental Greening Project (pending 2022 report)
• Approved $15,000 for 'Women’s History in Thunder Bay' Bus Wrap project
• Approved $15,000 for Solid Waste and Recycling Services Community Clean-Up Trailer (pending liability/safety confirmation)
• Approved $4,364.14 for Walleye Magazine beautification of 61 Court Street South
• Approved $7,600 for Fort William BIA Luminated Arch move to Paterson Park (pending approval from Parks and Open Space Planning)

Neebing Ward Meeting

This is a regular Neebing Ward meeting. The agenda includes a discussion on roads, ditches, and culverts, as well as an update on Hillcourt Estates. The meeting will also cover general ward and city issues.

• Roads, Ditches, Culverts discussion led by Ian Spoljarich, Manager of Roads Division
• Hillcourt Estates update from Chair Councillor Greg Johnsen
• Ward and City Issues discussion

The meeting served as an information session regarding road maintenance and the potential sale of Hillcourt Estates. No formal votes were taken; however, the Chair provided updates on budget amendments and city services. Residents were directed to the City Clerk for petitions regarding the Hillcourt Estates sale.

• Tabled decision on Neebing Transit Route 4 and Neebing Arena closure pending stakeholder consultation
• Directed Hillcourt Estates sale investigation report to be completed by July 24, 2023

Community Communications Committee

The Community Communications Committee is meeting to discuss and receive updates on several engagement initiatives. Items include draft citizen satisfaction surveys for 2023 and 2024, a re-envisioning of Canada Day, connecting with citizens via community events, a social media update, and a strategy for sharing City Council decisions. The committee will also invite member input on increasing citizen engagement.

• Review of draft Citizen Satisfaction Survey questionnaires for Cycle A (2023) and Cycle B (2024)
• Update on re-envisioning Canada Day as an engagement success story
• Update on connecting with citizens via community events
• Status update on City of Thunder Bay social media accounts
• Update on strategy for sharing City Council decisions

The committee received presentations on Zencity's community survey platform and updates to Canada Day celebrations to support Truth and Reconciliation. Members discussed strategies for citizen engagement and communication with local post-secondary institutions. No substantive policy or funding decisions were voted upon.

• Approved the meeting agenda (Carried)
• Confirmed minutes from the April 20, 2023 meeting (Carried)

City Council

Thunder Bay City Council will consider several by-laws, including a subdivision agreement for Lacewood Estates, amendments to the low-income property tax and water credit program, and four applications to borrow from the Ontario Infrastructure and Lands Corporation for capital projects. Council will also ratify contracts for a new playground at Vickers Park and multi-use trails.

• By-law 194-2023: Subdivision agreement with 2201947 Ontario Inc. for Lacewood Estates Subdivision
• By-law 204-2023: Amendment to the Property Tax and Water Credit Program for Low-Income Persons
• By-laws 190-193/2023: Four applications to OILC for financing capital projects (loan applications 824-827)
• Ratifying resolution for Report 217-2023: Design, supply, and install new playground at Vickers Park
• By-law 206-2023: Site plan control designation for 1171, 1175, 1181, 1191 Oliver Road

City Council passed several by-laws to authorize borrowing from the Ontario Infrastructure and Lands Corporation for capital projects. Council also approved an amendment to the Property Tax and Water Credit Program for low-income persons and designated site plan controls for Oliver Road.

• Approved By-laws 190, 191, 192, and 193 to apply for OILC financing and borrowing for capital projects
• Approved By-law 194 for a Subdivision Agreement with 2201947 Ontario Inc. (Lacewood Estates)
• Approved By-law 204 to amend the Property Tax and Water Credit Program for Low-Income Persons
• Approved By-law 206 designating Site Plan Control for 1171, 1175, 1181, and 1191 Oliver Road
• Approved By-law 229 to appoint an Acting City Treasurer
• Ratified Report 198-2023 for Multi-Use Trails and Parks contract
• Ratified Report 217-2023 for Vickers Park playground installation
• Ratified amendments for Ontario Health Agreements and City Manager Organizational Review

Committee of the Whole

The Committee of the Whole is meeting to decide on several contracts and policy items. Key actions include awarding a $997,893.40 contract for multi-use trails and parks to P.N.I. Contracting Ltd., and awarding up to $1,079,536.31 for a new playground at Vickers Park to M3 Contracting Ltd. (Playgrounds-R-Us). The committee will also consider approving the 2024 budget review calendar, authorizing new employee benefit agreements with Manulife Financial and Green Shield Canada, and receiving deputations from the Thunder Bay Port Authority and the Thunder Bay Public Library. A first report on a Reserve and Reserve Fund Policy is introduced for public consideration before a later vote.

• Award Contract 9, 2023 – Multi-Use Trails & Parks to P.N.I. Contracting Ltd. for $997,893.40
• Award RFP 2023-38 for Design, Supply and Install New Playground at Vickers Park to M3 Contracting Ltd. up to $1,079,536.31
• Approve 2024 Budget Review Calendar and 2024 Council Meeting Calendar
• Authorize 5-year employee benefit agreements with Manulife Financial and Green Shield Canada starting August 1, 2023
• First report on Reserve and Reserve Fund Policy and Consolidated Reserve Fund By-Law

The Committee endorsed the central library concept and referred two specific scenarios to Administration for financial review. It also approved the 2024 Budget Review Calendar and recommended proceeding with a City Manager organizational review.

• Endorsed central library concept and referred scenarios 2 and 3 to Administration for financial review (Carried)
• Recommended Administration proceed as directed in Closed Session regarding City Manager Organizational Review (Carried)
• Approved the Council 2024 Budget Review Calendar and 2024 Calendar of Meetings (Carried)
• Denied amendment to delete scenario 3 from the Library Facilities Plan referral (Lost)
• Denied a revote to defer Report 196-2023 on 2024 Budget Amendments to July 17, 2023 (Lost)
• Denied amendment to add parkettes and mowing/litter programs to the budget amendment referral (Lost)

Heritage Advisory Committee

The Heritage Advisory Committee will review and comment on the inscription for a bronze plaque commemorating Fort William National Historic Site, as requested by the Historic Sites and Monuments Board of Canada and Parks Canada. Members will also receive an update on the Vickers Park playground and discuss the house at 30 Bendell Street, identified as potentially the oldest house in Thunder Bay.

• Review of bronze plaque inscription for Fort William National Historic Site
• Update on Vickers Park playground equipment
• Discussion of 30 Bendell Street, potentially the oldest house in Thunder Bay
• Update from Heritage Register Subcommittee on properties for potential designation
• Overview of 2023 Ontario Heritage Conference by Kim Costa

The Committee reviewed and accepted the inscription for a Fort William National Historic Site plaque. Members discussed strategies for designating properties before the July 1, 2025 Heritage Act deadline. The City Clerk reported on proposed 2024 budget amendments that would dissolve the Committee and eliminate the Heritage Resource Officer position.

• Approved agenda as printed (Carried)
• Confirmed minutes of meeting 04-2023 (Carried)
• Recommended bronze plaque inscription for Fort William National Historic Site with a request for Indigenous group feedback
• Deferred Ontario Heritage Conference item to next meeting

McIntyre Ward Meeting

This is a regular ward meeting where the chair and resource persons will provide updates. The agenda includes presentations from the Thunder Bay Police Service, EMS, and Roads department. No decisions or votes are scheduled; the meeting is primarily informational.

• Police Chief Darcy Fleury to provide an update on the Thunder Bay Police Service
• EMS Chief Shane Muir to provide an update on emergency medical services
• Roads Manager Ian Spoljarich to provide an update on roads
• Minutes from the February 7, 2023 meeting to be reviewed

The meeting consisted of informational updates and discussions with city resource persons. No formal votes or legislative decisions were recorded; the session focused on community concerns regarding public safety and infrastructure.

• Information provided on TBPS objectives and community consultation
• Information provided on 2021-2030 Paramedic Services Master Plan
• Received petition and letter regarding conditions of Sherwood Drive, Townline Road, Community Hall Road, Belton Road and Granite Road
• Requested Engineering attendance for the next ward meeting

City Council - Special Session

This special session is the annual general meeting of the Thunder Bay Community Economic Development Commission Inc. Council will consider approving the commission's 2022 financial statements, appointing BDO Canada LLP as auditor, and confirming board officer appointments. The meeting also includes a confirming by-law to formalize the proceedings.

• Approve draft consolidated financial statements for CEDC as of Dec 31, 2022, prepared by BDO Canada LLP
• Appoint BDO Canada LLP as auditor for the CEDC
• Appoint Barry Streib as Chair, Peter Marchl as Past-Chair, Rob Frenette as Vice Chair, Roger Souckey as Secretary/Treasurer to the board
• Ratify all by-laws, resolutions, contracts, and proceedings since the last annual general meeting
• Adopt By-law 185-2023 to confirm the meeting's proceedings

City Council authorized the City Clerk to approve the 2022 financial statements for the Thunder Bay Community Economic Development Commission Inc. Council also appointed the commission's auditor and new Board of Directors members.

• Approved Financial Statements of the Thunder Bay Community Economic Development Commission for the period ending December 31, 2022
• Appointed BDO Canada LLP as the Auditor for the Thunder Bay Community Economic Development Commission
• Appointed Barry Streib as Chair, Peter Marchl as Past-Chair, Rob Frenette as Vice Chair, and Roger Souckey as Secretary/Treasurer to the Board of Directors
• Ratified all by-laws, resolutions, acts, contracts and proceedings of the Commission since the last annual general meeting
• Passed By-law 185-2023 to confirm the proceedings of the June 19, 2023 meeting

City of Thunder Bay Appeals Tribunal

The City of Thunder Bay Appeals Tribunal is meeting to hear two appeals against Property Standards Orders. The first concerns 58 Ontario Street, appealed by Pasquale Scarcello, and the second concerns 2 Lake Street, appealed by Eugenia (Jenny) Biniaris. The tribunal will decide whether to uphold, modify, or revoke the orders issued by Municipal Law Enforcement Officer Kamil Wierzbicki.

• Appeal of Property Standards Order for 58 Ontario Street (order issued April 27, 2023)
• Appeal of Property Standards Order for 2 Lake Street (order issued May 10, 2023)
• Both orders issued by Municipal Law Enforcement Officer Kamil Wierzbicki

The Committee granted extensions for property standards compliance at 58 Ontario Street and 2 Lake Street. For 58 Ontario Street, five specific repair and cleanup items were extended to October 27, 2023. The order for 2 Lake Street was also extended to include specific structural wall repairs.

• Extended deadline to Oct 27, 2023, for 58 Ontario St item #1: repair stairs and handrails
• Extended deadline to Oct 27, 2023, for 58 Ontario St item #2: repair/repaint wooden cladding
• Extended deadline to Oct 27, 2023, for 58 Ontario St item #3: repair windows and doors
• Extended deadline to Oct 27, 2023, for 58 Ontario St item #4: repair soffit and fascia
• Extended deadline to Oct 27, 2023, for 58 Ontario St item #5: remove debris and hazards
• Extended Property Standards Order for 2 Lake Street to include structural wall repairs

Committee of the Whole

The Committee of the Whole will consider approving the preferred design for the Victoriaville Centre demolition and Victoria Avenue reconstruction, and awarding a $1,404,160 contract for the Fort William Gardens exterior envelope upgrade. The committee will also receive reports on the CEDC annual report, a corporate digital strategy update, and a plan to review council composition. Several advisory committee minutes are for information only, and a request to defer animal by-law amendments to September is on the table.

• Approve preferred design for Victoria and Syndicate Avenue redevelopment (Report 207-2023)
• Award Fort William Gardens exterior envelope upgrade to DRD Construction Services Inc. for $1,404,160
• Approve Terms of Reference for Council Composition Review Committee
• Defer Animal By-law 22-1995 amendments from June 19 to September 18, 2023
• Receive CEDC annual report presentation

The Committee of the Whole recommended several infrastructure and administrative approvals, including a major exterior upgrade for Fort William Gardens and a redevelopment design for Victoria and Syndicate Avenue. They also approved terms for a council composition review and deferred animal by-law amendments.

• Recommended awarding Fort William Gardens Exterior Envelope Upgrade to DRD Construction Services Inc. up to $1,404,160.00 (Carried)
• Recommended approval of preferred design for Victoria and Syndicate Avenue Redevelopment (Carried)
• Recommended approval of Terms of Reference for the Council Composition Review Committee (Carried)
• Deferred Animal By-law #22-1995 Amendments from June 19, 2023 to September 18, 2023 (Carried)
• Confirmed the June 19, 2023 meeting agenda (Carried)
• Scheduled a Closed Session meeting for June 26, 2023 at 4:30 p.m. (Carried)

Current River Ward Meeting

The Current River Ward meeting will feature a crime and community discussion led by the Police Chief and Deputy Police Chief. The agenda also includes approval of previous meeting minutes and a general discussion of ward and city issues.

• Crime and community discussion with Police Chief Darcy Fleury and Deputy Police Chief Ryan Hughes
• Review of minutes from the February 21, 2023 Current River Ward meeting
• Ward and city issues discussion

The meeting served as an information session with no formal votes or legislative decisions recorded. City staff and police leadership provided updates on crime prevention, road maintenance, and ongoing construction projects.

Compliance Audit Committee

This agenda contains only procedural boilerplate and no specific items for decision or discussion. The meeting appears to have no substantive business scheduled.

2024 Ontario Winter Games Organizing Committee

The committee reviewed updates regarding sponsorship, volunteer recruitment, and venue logistics. Discussions included securing accommodations and preparing for upcoming provincial sport organization meetings.

• $170,000 in monetary sponsorship secured as of May 31, 2023
• $121,000 in in-kind sponsorship secured as of May 31, 2023
• Hydro One announced as Presenting Sponsor at a value of $100,000
• Volunteer needs form deadline extended to June 30, 2023
• Storage space contract for Intercity requires signature

The committee approved the meeting agenda and the previous meeting's minutes. Members received progress updates on venue scheduling, volunteer recruitment, and sponsorship totals. Several budget concerns were noted regarding accommodations and food services.

• Approved June 8, 2023 agenda (Carried)
• Confirmed minutes from May 11, 2023 meeting (Carried)
• Rescheduled August meeting to August 17, 2023

Waterfront Development Committee

This agenda contains only boilerplate and no substantive items for decision or discussion. The meeting appears to be procedural in nature.

The committee reviewed the results of a consensus workshop regarding how to make Marina Park an attractive and vibrant destination. Members will now create action items based on the high-level categories identified in the workshop. No substantive policy or funding decisions were made.

• Approved the meeting agenda as printed

At Large Town Hall Meeting

The At Large Town Hall Meeting will receive a presentation on the city's Asset Management Plan, an overview of the 2023 budget, and an update on 2023 capital projects. The meeting is informational; no votes or decisions are listed on the agenda.

• Presentation on the Asset Management Plan by a Project Manager from Infrastructure & Operations
• Overview of the 2023 Budget
• Update on 2023 Capital Projects
• Minutes from the June 8, 2022 town hall meeting for information

The meeting served as an informational session with no formal votes or new policies decided. Officials provided overviews of the 2023 budget, capital projects, and the city's asset management plan. Administration committed to following up on several constituent questions regarding infrastructure and finances.

Committee of the Whole

The Committee of the Whole will hear deputations on a potential pickleball facility at Northwood Park and on rising 2SLGBTQIA+ hate, and will consider several recommendations including a $90,947 capital budget increase for accessibility renovations at Algoma Child Care Centre, a new Sponsorship & Naming Rights Policy, and $10,000 in emergency funding for Evergreen A United Neighbourhood. The agenda also includes routine items such as awards, outstanding lists, and a closed session.

• Deputation from Thunder Bay Pickleball Club on feasibility of a facility at Northwood Park
• Deputation from Rainbow Collective of Thunder Bay on 2SLGBTQIA+ hate and Pride Month support
• Recommendation to approve $90,947 capital budget increase for Algoma Child Care Centre accessibility renovations
• Recommendation to approve Sponsorship & Naming Rights Policy
• Recommendation to provide $10,000 emergency funding to Evergreen A United Neighbourhood

The Committee of the Whole recommended that Administration review the feasibility of public and private pickleball facilities, including Northwood Playfield. It also referred several requests from the Rainbow Collective of Thunder Bay to Administration for review. Multiple items from a closed session were discussed, with consensus reached for Administration to proceed as directed.

• Recommended Administration review feasibility of public/private pickleball facilities, including Northwood Playfield (Carried)
• Recommended requests 2-6 from Rainbow Collective deputation be referred to Administration for review (Carried)
• Approved agenda as printed (Carried)
• Consensus reached in closed session for Administration to proceed regarding Council Appointments
• Consensus reached in closed session for Administration to proceed regarding Committee & Board Appointments (Thunder Bay Public Library and Tbaytel)
• Consensus reached in closed session for Administration to proceed regarding 2024 Ontario Winter Games Organizing Committee appointment
• Consensus reached in closed session for Administration to proceed regarding a contract related matter
• Consensus reached in closed session for Administration to proceed regarding a labour relations matter

City Council

Thunder Bay City Council will vote on the final 2023 tax levy, including tax ratios and optional property classes. Council will also consider closing a portion of Brighton Avenue, amending sign regulations, and appointing parking enforcement officers. The meeting follows a Committee of the Whole session and includes ratification of several reports.

• By-law 176-2023 to establish 2023 tax policy and final levy
• By-law 187-2023 to close a portion of Brighton Avenue
• By-law 186-2023 to amend sign and advertising device regulations
• By-law 195-2023 to appoint parking enforcement officers
• Ratification of Algoma Child Care Centre accessibility funding (Report 125-2023)

Council approved the final levy of taxes for 2023 and passed by-laws regarding special services, parking enforcement, and a street closure. One by-law concerning signs and advertising was referred back to administration for further consultation.

• Approved By-law 176-2023 to establish tax policy and the final levy of taxes for 2023
• Approved By-law 180-2023 amending the Special Services By-law
• Approved By-law 187-2023 to close a portion of Brighton Avenue
• Approved By-law 195-2023 to appoint Municipal Law Enforcement Officers for parking
• Referred By-law 186-2023 regarding signs and advertising back to administration for stakeholder consultation
• Confirmed minutes for City Council meetings and Committee of the Whole from May 15, 2023
• Received McKellar Ward meeting minutes from February 1, 2023

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to receive updates on the Net-Zero Strategy annual preview, climate adaptation efforts, and strategic plan feedback. The agenda also includes discussion of draft terms of reference and upcoming community events like the Active Commute Challenge and Arbour Day.

• Update on Net-Zero Strategy annual preview
• Climate adaptation update
• Strategic plan feedback update
• Draft terms of reference update
• Upcoming events: Active Commute Challenge (May 27 launch, June 1-30), Arbour Day (June 3 tentative), C2U Expo (June 5-8)

The committee approved the meeting agenda and discussed updates to its Strategic Plan and Terms of Reference. Members decided to seek input from the Indigenous Advisory Council regarding land acknowledgement language and discussed renaming the committee using an Anishinaabemowin name.

• Approved the May 31, 2023 meeting agenda
• Decided to require input from the Indigenous Advisory Council for the Terms of Reference land acknowledgement statement

Anti-Racism and Equity Advisory Committee

The committee will receive a presentation on the City Strategic Plan and discuss updates on incident reporting, the Chronicle Journal, and One City Many Voices. They will also discuss Pride Month and Indigenous Peoples Month, including a possible position paper. The meeting is largely procedural with updates and discussions.

• Presentation on the City Strategic Plan by Director Tracie Smith
• Update on Incident Reporting Sub-Committee
• Discussion on Pride Month and Indigenous Peoples Month, including a position paper request
• Update on Anti-Racism Intern position

The committee reviewed the draft City of Thunder Bay Strategic Plan and recommended expanding the reach of the 'One City Many Voices' publication. Members also discussed summer outreach events and the status of an anti-racism intern position.

• Approved the May 31, 2023 agenda and addition of Folklore Festival Update (Carried)
• Confirmed the April 24, 2023 meeting minutes (Carried)
• Recommended expanding the 'One City Many Voices' publication to other media outlets (Carried)
• Decided to work with Diversity Thunder Bay to identify additional media outlets (Carried)

Coordinating Committee

This is a procedural meeting of the Coordinating Committee. Members will discuss updates on the procedural by-law for ending meetings by 11 p.m., the process for calling the question, closed session agenda timing, and a debrief on the 2023 budget process with potential changes for 2024. The City Clerk will provide an overview of meeting management protocols for chairs and vice-chairs.

• Update on options for ensuring council meetings end by 11 p.m.
• Report back on process for calling the question and potential elimination on first round of speakers
• Discussion on timing allocation for closed session agendas
• Debrief on 2023 budget process and update on potential changes for 2024 budget
• Overview of meeting management protocols by City Clerk Krista Power

Heritage Advisory Committee

The Heritage Advisory Committee will hear presentations on a fence and outdoor eating area at the Dew Drop Inn (292 Red River Road) and on The Pillar Art Project at the Thunder Bay Museum (425 Donald Street East). The committee will also receive updates on summer heritage work, committee updates, and the Heritage Register Subcommittee.

• Presentation on Dew Drop Inn plans for a fence and outdoor eating area at 292 Red River Road, a designated property in the Waverley Park Heritage Conservation District
• Presentation on The Pillar Art Project at Thunder Bay Museum, 425 Donald Street East, a designated heritage property
• Update on proposed summer heritage work by Associate Archivist Richard Mastrangelo and Archives Co-op Students
• Updates from Clean, Green and Beautiful Committee, Thunder Bay Historical Museum, and Heritage Register Subcommittee

The Heritage Advisory Committee approved two projects at designated heritage properties. The committee confirmed that neither the proposed fence at the Dew Drop Inn nor the art installation at the Thunder Bay Museum conflicts with significant heritage features.

• Approved fence installation for outdoor eating area at Dew Drop Inn (292 Red River Road) (Carried)
• Approved Pillar Art Project on the 2008 addition of Thunder Bay Museum (425 Donald Street East) (Carried)
• Confirmed May 25, 2023 agenda (Carried)
• Confirmed April 27, 2023 meeting minutes (Carried)

Community Safety and Well-Being Advisory Committee

The Community Safety and Well-Being Advisory Committee voted to recommend that City Council declare intimate partner violence and gender-based violence an epidemic. Members also approved updates to the committee's terms of reference and received updates on homelessness protocols, the opioid task force, and a youth gang prevention project.

• Motion to recommend Council declare intimate partner violence and gender-based violence an epidemic in Thunder Bay (carried)
• Approved changes to the CSWB Advisory Committee Terms of Reference
• Council adopted a human rights-based protocol for responding to unsheltered homelessness/encampments
• Opioid Task Force completed an updated situational assessment on opioid-related morbidity and mortality
• Youth Gang Prevention Project hired a consultant team; steering committee held first meeting

The Community Safety and Well-Being Advisory Committee approved a recommendation to City Council to declare intimate partner and gender-based violence an epidemic. The committee also approved updates to its Terms of Reference. Members received updates on youth gang prevention and homelessness protocols.

• Approved recommendation to Council to declare Intimate Partner Violence and Gender Based Violence an epidemic (Carried)
• Approved changes to the CSWB Advisory Committee Terms of Reference (Carried)
• Confirmed agenda for May 24, 2023 meeting (Carried)
• Confirmed minutes from February 8, 2023 meeting (Carried)

Westfort Ward Meeting

This is a ward meeting chaired by Councillor Kristen Oliver. The agenda includes a discussion item on Spence Court and a general item for ward and city issues. The meeting is open to the public and includes resource persons from the Thunder Bay Police Service and DSSAB board members.

• Discussion on Spence Court
• Ward and city issues open for discussion
• Minutes of March 8, 2023, Westfort Ward meeting for information

The meeting consisted of information sharing and resident discussion regarding crime, addiction, and housing. No formal votes or policy decisions were recorded.

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to receive presentations on a rebranding initiative and the Waterfront Trail Rotary Community Action Team, along with updates on business awards, grants, and several advisory committees. The agenda includes discussion of proposed funding recognition requirements in application forms.

• Presentation on Clean, Green & Beautiful Rebrand by Generator and Corporate Communications
• Presentation on Waterfront Trail Rotary Community Action Team (WTRCAT)
• Update on 2023 Chamber of Commerce Business Awards
• Update on 2023 Emerging Project Grants
• Proposed requirements re recognition in Clean, Green & Beautiful application forms

The committee approved a letter of support and financial commitment for the Waterfront Trail Rotary Community Action Team. Members agreed to continue with the Chamber of Commerce Business Awards for 2024 and discussed a rebrand of the committee's visual identity.

• Approved letter of support and financial commitment for Waterfront Trail Rotary Community Action Team (Carried)
• Agreed to continue with Chamber of Commerce Business Awards for 2024
• Confirmed agenda as printed (Carried)

City Council

This is a largely procedural meeting. Council will adopt minutes from previous meetings, ratify resolutions from the Committee of the Whole (including an investment policy update and approval for additional implementation services), and pass a by-law appointing municipal law enforcement officers for parking enforcement.

• Ratification of Report 139-2023 on Investment of Municipal Funds & Investment Policy Statement Update
• Approval for Additional Implementation Services related to Report 08-2022
• By-law 171-2023 to appoint persons to enforce municipal parking by-laws

City Council approved a by-law to appoint officers for the enforcement of municipal parking by-laws. Council also rejected a proposal to exclude a section of Frederica Street West from a sidewalk project.

• Approved By-law 171-2023 to appoint Municipal Law Enforcement Officers for parking enforcement
• Denied proposal to exclude Frederica Street West between Stanley Avenue and James Street South from Contract 2, 2023 sidewalk project
• Confirmed May 1, 2023 City Council minutes
• Adopted May 1 and May 8, 2023 Committee of the Whole minutes
• Approved By-law 174-2023 to confirm the proceedings of the May 15, 2023 meeting

City Council

This is a special City Council meeting acting as the Annual General Meeting of Thunder Bay Hydro Corporation. Council will vote on a resolution to approve the audited 2022 consolidated financial statements, appoint BDO Canada L.L.P. as auditor, confirm the 2022 AGM minutes, and ratify directors' actions. The agenda is otherwise procedural, with no other substantive items.

• Approve audited 2022 consolidated financial statements of Thunder Bay Hydro Corporation
• Appoint BDO Canada L.L.P. as auditor for Thunder Bay Hydro and Thunder Bay Hydro Renewable Power Inc.
• Confirm minutes of May 9, 2022 Annual Meeting
• Ratify all by-laws, resolutions, and contracts of Thunder Bay Hydro directors since last AGM
• Adopt By-law 168-2023 to confirm the meeting's proceedings

City Council held a special session for the Thunder Bay Hydro Corporation Annual General Meeting. Council authorized the City Clerk to approve the 2022 audited financial statements and appoint BDO Canada L.L.P. as the auditor.

• Approved Audited Consolidated Financial Statements for period ending December 31, 2022 (Carried)
• Appointed BDO Canada L.L.P. as Auditor for Thunder Bay Hydro Corporation and Thunder Bay Hydro Renewable Power Incorporated (Carried)
• Confirmed Minutes of May 9, 2022 Annual Meeting of Thunder Bay Hydro Corporation (Carried)
• Ratified all by-laws, resolutions, acts, contracts and proceedings of the Directors of Thunder Bay Hydro Corporation since the last AGM (Carried)
• Passed By-law 168-2023 to confirm the proceedings of the May 15, 2023 meeting (Carried)

Committee of the Whole

The Committee of the Whole is deciding on the 2023 tax policy, including tax ratios and rates, and will approve year-end reserve fund transfers to cover a $5.0 million net deficit. It will also consider updates to the Investment Policy Statement and an additional $128,010 contract for implementation services. Several committee minutes and election compliance reports are presented for information.

• Approval of 2023 tax ratios and rates under Option 1, with final tax levy due in two installments on August 2 and October 4, 2023
• Funding of $5.0 million net deficit from reserve funds: $2.5M from Winter Roads, $1.2M from Insurance, $1.1M from Stabilization, $0.3M from WSIB, $0.2M from Legal Fees
• Amendment of single-source contract with Granicus by an additional $128,010 for implementation services
• Approval of updated Investment Policy Statement for municipal funds
• Change of Neighbour Day date to the third Saturday in September annually

The Committee approved the 2023 tax policies, rates, and ratios, as well as the use of various reserve funds to cover a $5 million net deficit from 2022. Other actions included approving an updated Investment Policy Statement and a contract amendment for IT services.

• Approved 2023 tax ratios, tax rates, and extension of special service area boundaries (Carried)
• Approved funding of $5.0 million 2022 net deficit using Winter Roads, Insurance, Stabilization, WSIB, and Legal Fees reserve funds (Carried)
• Approved amended Investment Policy Statement (Carried)
• Approved $128,010 (plus HST) contract amendment for Granicus implementation services (Carried)
• Approved changing Neighbour Day to the third Saturday in September annually (Carried)
• Recommended Administration proceed as directed regarding McAsphalt Litigation (Carried)
• Scheduled City Council Special Session and Closed Session for June 5, 2023 (Carried)

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from sub-committees on sponsorship, marketing, volunteer services, and other areas. The agenda includes a presentation on procedural by-law training and reports from Games Ontario and the Games Coordinator. No votes or decisions are scheduled; the meeting is primarily for information and coordination.

• Presentation on Procedural By-law Training, including Code of Conduct and Accessibility Training Booklet
• Update from Sport Technical Sub-Committee by Laurel Knowles
• Update on Airport Authority Meeting by Paul Burke
• Games Coordinator Update by Matthew Lawrence
• Needs Assessment Overview by Matthew Lawrence

The committee approved the meeting agenda and the minutes from April 13, 2023. Members received updates on sport technical packages, sponsorship, and volunteer recruitment. The Fort William Historical Park was booked as the opening ceremony location.

• Approved May 11, 2023 meeting agenda (Carried)
• Confirmed minutes from April 13, 2023 meeting (Carried)
• Booked Fort William Historical Park for opening ceremony

Accessibility Advisory Committee Meeting

This agenda for the Thunder Bay District Accessibility Advisory Committee meeting on May 10, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee approved the agenda and previous meeting minutes. Members discussed proposed amendments to the Vehicle for Hire by-law and received updates on new accessible parking spots. The Committee reached a consensus to review a summary of by-law amendments before they are presented to City Council.

• Approved agenda as printed (Carried)
• Confirmed minutes of meeting 4-2023 from April 12, 2023 (Carried)
• Consensus to review Vehicle for Hire by-law amendments prior to City Council presentation
• Deferred 2023 Open House update to September meeting

Compliance Audit Committee

The Compliance Audit Committee is meeting to review the compliance audit process for candidate financial statements from the 2022 municipal election. The City Clerk will provide an overview of the process, results of her review, and any audit applications received. The committee will also confirm previous minutes and discuss new business.

• Review of candidate financial statements section of election website
• Overview of compliance audit process
• Results of City Clerk's review of candidates' financial statements
• Compliance audit application forms received to date

The Compliance Audit Committee reviewed candidate financial statements and identified issues with two filings. The committee decided to send letters requesting more information from these candidates. No compliance audit applications have been received to date.

• Approved sending letters requesting more information to candidate for Mayor Clinton Harris regarding missing contributor addresses
• Approved sending letters requesting more information to candidate for Councillor at Large Donnalee Morettin regarding contributions exceeding the $1,200 limit
• Confirmed the agenda for the May 10, 2023 meeting
• Confirmed the minutes from the September 29, 2022 meeting

McKellar Ward Meeting

The McKellar Ward Meeting is a public session chaired by Councillor Brian Hamilton. The agenda includes a discussion on crime and community safety with Thunder Bay Police Services Chief Dan Taddeo and Chief Designate Darcy Fleury, as well as an update on downtown core revitalization projects. The meeting will also review minutes from the February 1, 2023 ward meeting and address general ward and city issues.

• Crime and community safety discussion with Thunder Bay Police Services
• Downtown core revitalization projects update
• Review of minutes from February 1, 2023 ward meeting
• Ward and city issues open discussion
• Meeting held at S.H. Blake Memorial Auditorium

The meeting consisted of discussions regarding crime, homelessness, and vacant buildings. No formal votes were recorded. The Chair provided updates on several road and parking lot projects scheduled for the ward.

• Notified Solid Waste and Recycling Division to send crews to lane ways between May and Brodie Streets

Committee of the Whole

The Committee of the Whole is considering amendments to the Sign By-law to strengthen enforcement tools, awarding a $1.16M tender for renovations to Algoma Child Care Centre, and discussing a follow-up report on partial servicing and advanced treatment septic systems in new developments. Several committee minutes are also presented for information.

• Amendments to Sign By-law 135-1992 to improve compliance and revenue enforcement
• Tender award of $1,161,550 to RML Contracting Ltd. for Algoma Child Care Centre renovations
• Follow-up report on partial servicing and advanced treatment septic systems in new subdivisions
• Minutes from Parking Authority Board, Anti-Racism & Equity Advisory Committee, and other boards

The Committee of the Whole approved a $1,161,550 contract for renovations to the Algoma Child Care Centre, awarded to RML Contracting Ltd. An amendment to exclude professional roof installation and issue a separate tender for the roof was defeated. The Committee also approved sign by-law amendments to strengthen enforcement tools, and authorized $3.07 million from the Renew Thunder Bay fund for the Centennial Botanical Conservatory facility renewal and outdoor venue project.

• Approved $1,161,550 renovation contract for Algoma Child Care Centre to RML Contracting Ltd. (carried)
• Defeated amendment to exclude roof installation and issue separate roof tender (lost)
• Approved sign by-law amendments to strengthen enforcement and compliance tools (carried)
• Approved $2,223,729 from Renew Thunder Bay fund for Centennial Botanical Conservatory facility renewal (carried)
• Approved $848,706 from Renew Thunder Bay fund for Conservatory Outdoor Events and Venue Space project (carried)
• Re-appointed Katrina O'Neill, Dr. Brian Schroeder, Scotia Kauppi to Victoria Avenue BIA Board (carried)
• Appointed Jacqueline Laderoute and Tony DiPaolo to Victoria Avenue BIA Board (carried)
• Appointed citizens to Anti-Racism & Equity Advisory Committee, Clean Green & Beautiful Committee, and Committee of Adjustment (carried)

Audit Committee

This agenda for the Thunder Bay District Audit Committee meeting on May 3, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee approved the 2023-2025 internal audit workplan, which includes eight audit projects such as credit card compliance, water billing, and property lease revenue. They also received updates on the city's reorganization, a delay in the external audit, and a 2022 year-end variance report showing a $2.9M favourable COVID-19 variance and a $5.0M unfavourable non-COVID variance. The committee recommended the variance report be presented to Committee of the Whole.

• Approved 2023-2025 internal audit workplan (carried)
• Recommended 2022 year-end variance and reserve fund report to Committee of the Whole (carried)
• Confirmed minutes of January 27, 2023 meeting (carried)
• Approved meeting agenda as printed (carried)

Committee of the Whole

The Committee of the Whole is meeting to consider awarding three construction contracts totaling about $7 million for sidewalk, sewer, and watermain work, plus a $42,239 increase for two transit buses. They will also hear deputations on Highway 61 planning and a Waterfront Trail economic study, and review reports on drinking water quality and solid waste management.

• Award Contract 2, 2023 – Sidewalk and Pedestrian Crossover Construction to Thunder Contracting Inc. for $2,373,075.71
• Award Contract 4, 2023 – Sewer and Watermain II (Crown Street Reconstruction) to Makkinga Contracting for $2,592,502.50
• Award Contract 5, 2023 – Sewer and Watermain III to Nadin Contracting Limited for $2,044,072.82
• Approve $42,239 increase for two Conventional Transit Buses, bringing total to $1,562,598.00
• Defer Boulevard Dam electrical power production report to July 17, 2023

The Committee recommended awarding three major construction contracts for sidewalks, sewers, and watermains. It also approved two nepotism policy requests and endorsed the 2023 Drinking Water Quality Management Standard Operational Plan.

• Approved $2,373,075.71 sidewalk and pedestrian crossover contract for Thunder Contracting Inc.
• Denied amendment to exclude Frederica Street West from the sidewalk project
• Approved $2,592,502.50 Sewer & Watermain II contract for Makkinga Contracting and Equipment Rentals
• Approved $2,044,072.82 Sewer & Watermain III contract for Nadin Contracting Limited
• Approved Nepotism Policy Request #NP-01-23 for Community Services Department
• Approved Nepotism Policy Request #NP-02-23 for Corporate Services & Long Term Care Department
• Endorsed the 2023 Drinking Water Quality Management Standard Operational Plan
• Confirmed the meeting agenda as printed

City Council

This is a procedural meeting to confirm previous meeting minutes, adopt committee reports, and ratify a sewer and watermain contract (Contract 4, 2023 – Sewer and Watermain II). No substantive policy decisions or public hearings are scheduled.

• Ratification of Report 56-2023: Contract 4, 2023 – Sewer and Watermain II
• Confirmation of April 24, 2023 City Council and Special Session (Tbaytel AGM) minutes
• Adoption of April 24, 2023 Committee of the Whole minutes
• Receipt of Westfort Ward meeting minutes from March 8, 2023
• Passage of confirming by-law (BL 153/2023) to formalize proceedings

Heritage Advisory Committee

The Thunder Bay Heritage Advisory Committee is meeting to receive updates and presentations on heritage properties, including the Centennial Botanical Conservatory renewal, Thunder Bay Museum front stair repairs, and a proposed Hawker Hurricane memorial. The committee will also review its terms of reference, discuss the 2023 Ontario Heritage Conference, and select members for a heritage register subcommittee.

• Update on Centennial Botanical Conservatory facility renewal (heritage-listed property)
• Presentation on Thunder Bay Museum front stairs repair plans
• Presentation on Hawker Hurricane memorial commemorating WWII plane builders at Canada Car
• Review of Committee Terms of Reference (annual)
• Discussion of 2023 Ontario Heritage Conference (June 15-17, London, ON)

The committee approved repair plans for the concrete stairs at the Thunder Bay Museum. It also established a Heritage Register Subcommittee to review listed properties before a July 2025 deadline. Additionally, the committee approved sending a representative to the 2023 Ontario Heritage Conference.

• Approved repair plans for front stairs at Thunder Bay Museum, 425 Donald Street East (Carried)
• Accepted amended Committee Terms of Reference (Carried)
• Approved sending a representative to the 2023 Ontario Heritage Conference (Carried)
• Established Heritage Register Subcommittee consisting of Jennifer Bonazzo, Carla Chisel, Kim Costa, and Shaun Kennedy
• Confirmed meeting schedule for 5:00 p.m. on the fourth Thursday of the month (Consensus)
• Appointed Courtney Turner as HAC representative on the Public Art Committee
• Confirmed Donna Gilhooly as HAC representative on the Cultural Plan Steering Committee

City Council

Thunder Bay City Council is meeting to confirm minutes, adopt committee reports, and ratify a resolution for consulting services and licensing to upgrade the city's SAP software system. Council will also consider six by-laws, including amendments to mandatory pre-consultation and user fees, and a designation for the Thunder Bay Art Gallery.

• Ratification of Report 121-2023 for SAP software upgrade consulting and licensing
• By-law 132-2023 amending mandatory pre-consultation by-law 14/2020
• By-law 133-2023 amending Schedule C of User Fee By-law 028-2007
• By-law 155-2023 designating 2399 Sleeping Giant Parkway as municipal capital facility
• By-law 151-2023 amending Thunder Bay Public Library Board composition

City Council ratified a resolution to upgrade the city's SAP software system. The council also passed five by-laws concerning planning pre-consultation, municipal service fees, the Public Library Board, officer appointments, and the designation of the Thunder Bay Art Gallery as a municipal capital facility.

• Ratified Report 121-2023 for SAP software system consulting and licensing upgrade
• Approved By-law 132-2023 amending mandatory pre-consultation for Planning Act applications
• Approved By-law 133-2023 amending municipal service fees and charges (Schedule C)
• Approved By-law 151-2023 amending the composition of the Thunder Bay Public Library Board
• Approved By-law 152-2023 updating the appointment of officers in Development Services and Finance
• Approved By-law 155-2023 designating 2399 Sleeping Giant Parkway as a municipal capital facility
• Confirmed minutes for City Council meetings on April 3 and April 17, 2023
• Adopted Committee of the Whole minutes for April 3, 17, and 18, 2023

City Council

This is a special City Council meeting focused on Tbaytel's annual general meeting. Council will consider accepting Tbaytel's audited financial statements for 2022, appoint an auditor for the Tbaytel Municipal Service Board, and appoint a chair for that board. The agenda is otherwise procedural, with a confirming by-law and adjournment.

• Acceptance of Tbaytel audited financial statements for fiscal year ending December 31, 2022, prepared by BDO Canada L.L.P.
• Appointment of an auditor for the Tbaytel Municipal Service Board (name left blank in agenda)
• Appointment of a chair for the Tbaytel Municipal Service Board (name left blank in agenda)
• By-law 159-2023 to confirm proceedings of the meeting

City Council held a special session for the Tbaytel Annual General Meeting. Council accepted the 2022 audited financial statements and appointed both the auditor and the board chair.

• Accepted Tbaytel Audited Financial Statements as of December 31, 2022 (Carried)
• Appointed BDO Canada L.L.P. as auditor for the Tbaytel Municipal Service Board (Carried)
• Appointed Scott Potts as Chair of the Tbaytel Municipal Service Board (Carried)
• Passed By-law 159-2023 to confirm the proceedings of the April 24, 2023 meeting (Carried)

Anti-Racism and Equity Advisory Committee

This agenda contains only boilerplate interface text from the eSCRIBE system with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but no substantive business is documented in the provided text.

The committee recommended allocating $3,000 from its budget to the Thunder Bay Historical Museum for the 'Behind Racism - Challenging the Way We Think' exhibit. The committee also appointed a Vice-Chair and updated its monthly meeting schedule.

• Recommended allocating $3,000 to Thunder Bay Historical Museum for 'Behind Racism' exhibit (Carried)
• Recommended appointment of Chanequa Cameron as Vice-Chair for the remainder of 2023 (Carried)
• Confirmed agenda for 04-2023 meeting (Carried)
• Confirmed minutes of meeting 03-2023 (Carried)
• Changed meeting schedule to the last Wednesday of each month, excluding July and August

Committee of the Whole

The Committee of the Whole is deciding on a $1,177,800 SAP software system upgrade, a long-term tax strategy update, and a human rights-based protocol for responding to unsheltered homelessness. Other items include council remuneration adjustments, vesting of unsold tax sale properties, and approval of the 2024 budget calendar.

• Authorize $1,177,800 contract with NTT Data and SAP Canada for SAP S4/HANA Cloud upgrade
• Update long-term tax strategy: reduce commercial tax ratio to 1.98, phase out large industrial class over 4 years
• Adopt Encampment Response Protocol with human rights-based approach to unsheltered homelessness; include $20,000 in 2024 budget
• Amend council remuneration by half of 2022 inflation (2.9%), retroactive to January 1, 2023
• Vest 19 unsold tax sale properties (e.g., 410 Everton Ave, 626 McBain St) in municipality; demolish/sell or retain

The Committee approved a 2.0% salary increase for non-union managerial and non-affiliated employees and a 2.9% remuneration adjustment for City Council. It also authorized a $1,177,800 software upgrade for the City's SAP system and removed a specific encampment item from the Outstanding List.

• Approved 2.0% general salary increase for non-union managerial and non-affiliated employees effective January 1, 2023
• Approved elimination of Band 1 Step 1 from Non-Affiliated Salary Schedule effective October 1, 2023
• Approved 2.9% remuneration increase for City Council retroactive to January 1, 2023
• Authorized $1,177,800 plus HST for SAP Software System upgrade to S4/HANA Cloud Solution
• Removed 'Encampments on the McVicar Creek Recreation Trail' from the Outstanding List
• Confirmed the meeting agenda as printed

Community Communications Committee

The Community Communications Committee will hear presentations on the city website and 'Get Involved' platform, a citizen satisfaction survey from another municipality, and a plain language pilot project. Administration will also report on strategies for sharing City Council decisions, as requested at the previous meeting.

• Overview of City website and 'Get Involved' by Communications Specialist Jodi Wright
• Information on citizen satisfaction survey from another Ontario municipality by Chair Councillor Rajni Agarwal
• Review and next steps for Plain Language Pilot Project by Supervisor Stacey Levanen
• Update on strategies for sharing City Council decisions by City Clerk Krista Power

The committee approved the meeting agenda and the minutes from February 16, 2023. Members received reports on the 'Get Involved' platform, a plain language pilot project for city documents, and strategies for sharing council decisions. No new policies were voted into law during the session.

• Approved the April 20, 2023 agenda (Carried)
• Confirmed the February 16, 2023 meeting minutes (Carried)

EarthCare Advisory Committee

The EarthCare Advisory Committee met on April 19, 2023, to receive a presentation on the City of Thunder Bay Strategic Plan, discuss the Great Lakes St. Lawrence Cities Initiative memorandum, and hear updates on net-zero strategy, sustainability, and climate adaptation work. The meeting was largely informational, with no formal decisions beyond approving the agenda and previous minutes.

• Strategic Plan presentation with brainstorming on urban density, community services, and climate-resilient infrastructure
• Discussion on Great Lakes St. Lawrence Cities Initiative memorandum
• Greenhouse Gas Emissions Inventory 2021 data collection complete, modelling underway
• Climate risk vulnerability assessment with Thunder Bay District Health Unit in planning stages
• Third climate-focused emergency exercise held March 31

The committee approved the meeting agenda and the minutes from March 15, 2023. Members brainstormed ideas for the City of Thunder Bay Strategic Plan regarding urban density, community services, and climate-resilient infrastructure. The meeting transitioned to an information session after quorum was lost.

• Approved April 19, 2023 agenda (Carried)
• Confirmed minutes from March 15, 2023 meeting (Carried)

City of Thunder Bay Appeals Tribunal

This agenda for the City of Thunder Bay Appeals Tribunal meeting on April 19, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

The Appeals Tribunal met for a training session. Members received a PowerPoint presentation from Deputy City Clerk Dana Earle and an overview from Manager of Municipal Enforcement Services Doug Vincent.

• Approved scheduling a Closed Session for member orientation (Carried)

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee received a project tour update on Centennial Park, including plans for planting, shoreline restoration, and art installations. A motion was carried to complete the scope of work and art design for the log posts by October 31, 2023, with installation in summer 2024. The committee also discussed sponsorship for initiatives, the 2023 Business Excellence Awards, and emerging project deadlines.

• Centennial Park playground log posts art design scope and timeline set: design by Oct 31, 2023, installation summer 2024
• 2023 Chamber of Commerce Business Excellence Awards: 4 eligible submissions received
• Emerging Projects application deadline June 2, 2023; high school applications postponed to October 2023
• Discussion on leveraging business sponsorship for Clean, Green & Beautiful initiatives, including a 3-year buy-in plan
• Downtown Fort William Strategic Renewal Plan presented to City Council April 12, 2023; open house May 3, 2023

The committee approved a timeline for the artistic design of log posts at the Centennial Park Playground. The design must be completed by October 31, 2023, with installation scheduled for summer 2024.

• Approved deadline of October 31, 2023, for Centennial Park Playground log post art design (Carried)
• Approved fabrication of Centennial Park materials during winter months for summer 2024 installation (Carried)
• Confirmed agenda for April 19, 2023 meeting (Carried)
• Confirmed minutes of Meeting 02-2023 from March 15, 2023 (Carried)

City of Thunder Bay Appeals Tribunal

The Appeals Tribunal will hear an appeal against a Property Standards Order issued on February 6, 2023 for 520 Brodie Street North. The property owner is listed as a guest. The meeting includes a disclosure of interest and adjournment.

• Appeal to the Property Standards Order for 520 Brodie Street North
• Property owner of 520 Brodie Street North listed as guest
• Correspondence from Robert Amodeo received February 24, 2023
• Copy of City of Thunder Bay Property Standards Order issued February 6, 2023 by Municipal Law Enforcement Officer Kamil Wierzbicki

The Appeals Tribunal reviewed an appeal by Robert Amodeo regarding a property standards order for 520 North Brodie Street. The Committee reached a consensus to extend the completion deadline for four specific repair items from May 31, 2023, to September 1, 2023.

• Extended deadline to September 1, 2023, for roof, soffit, and fascia repairs (Item #1)
• Extended deadline to September 1, 2023, for cladding repairs (Item #2)
• Extended deadline to September 1, 2023, for chimney repairs (Item #3)
• Extended deadline to September 1, 2023, for walkway and sidewalk repairs (Item #4)

Committee of the Whole

This Committee of the Whole meeting agenda for Thunder Bay District, ON on 2023-04-18 consists solely of procedural elements and embedded content placeholders. No specific decisions, discussions, or actionable items are listed.

The Committee of the Whole met to present the 46th Annual Citizens of Exceptional Achievement Awards. Awards were granted to individuals in the Youth, Good Citizen, and Spirit of Thunder Bay categories.

• Confirmed the meeting agenda as printed (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a $5.7 million asphalt resurfacing contract, approval of the Downtown Fort William Strategic Renewal Plan, a new Sacred Fires Policy, and updates to pre-consultation fees. They will also consider waiving patio fees for 2023 and investigate the potential sale of Hillcourt Estates. The meeting includes a closed session and a presentation from Science North.

• Award Contract 1, 2023 for asphalt resurfacing to Pioneer Construction Inc. for $5,721,354.13
• Approve the Downtown Fort William Strategic Renewal Plan: Big Moves for a Bright Future
• Approve the Sacred Fires Policy, separate from the Fire Permit system
• Amend By-law 14-2020 to update the Mandatory Pre-Consultation process and fees
• Waive land use fees for outdoor patios and shared dining for the 2023 season

The Committee recommended several key approvals, including a major asphalt resurfacing contract and a new corporate policy for sacred and ceremonial burning. They also approved a corporate organizational restructure and the Downtown Fort William Strategic Renewal Plan.

• Approved $5,721,354.13 asphalt resurfacing contract awarded to Pioneer Construction Inc.
• Approved the Sacred Fires Policy to be included in the Corporate Policy Manual
• Approved the Downtown Fort William Strategic Renewal Plan: Big Moves for a Bright Future
• Approved the City Manager’s organizational restructure as a major change per By-law 84-1993
• Approved amendments to By-law 14-2020 regarding the Mandatory Pre-Consultation process and fees
• Approved waiving land use fees for outdoor restaurant patios and retail displays through September 30, 2023
• Directed Administration to investigate the potential sale of Hillcourt Estates and associated cost savings
• Approved $1,500,000.00 for paving and signal rebuild on Memorial Avenue pending funding notification

City Council (Public Meeting)

City Council holds a public meeting to decide on several planning items, including a zoning by-law amendment for 177 and 179 Frederica Street East to redefine lot rules and allow a condominium exemption. Council will also vote on a general amendment to the Official Plan and Zoning By-law 1/2022, plus multiple by-laws covering site plan control, holding symbol removal, and an official plan amendment.

• Zoning by-law amendment for 177 and 179 Frederica Street East to redefine lot frontage (31 m), max 12 homes, and approve a severance
• General amendment to Official Plan and Zoning By-law 1/2022 (city-wide)
• By-law to designate site plan control at 1080-1096 Memorial Avenue
• By-law to remove holding symbol at 463 Hodder Avenue
• By-law to adopt Official Plan Amendment No. 11 (Gore St W/James St S/Syndicate Ave S area)

City Council approved a zoning by-law amendment and condominium exemption for 177 and 179 Frederica Street East. Council also approved a general amendment to the Official Plan and Zoning By-law 1/2022, excluding one specific change for further review. Several other site-specific by-laws were introduced and passed.

• Approved Zoning By-law amendment and conditional severance for 177 and 179 Frederica St E
• Approved Common Elements Condominium exemption for 177 and 179 Frederica St E
• Approved General Amendment to Official Plan and Zoning By-law 1/2022, excluding proposed change 29
• Referred proposed change 29 of Report 114-2023 to Administration for review by September 25, 2023
• Passed By-law 126-2023 designating Site Plan Control for 1080-1096 Memorial Avenue
• Passed By-law 129-2023 removing Holding Symbol for 463 Hodder Avenue
• Passed By-law 130-2023 designating Site Plan Control for 436 Edward Street North
• Passed By-law 138-2023 adopting Official Plan Amendment No. 11

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to receive updates from the Games Coordinator, Games Ontario, and numerous sub-committees (Medical, Sponsorship, Marketing, Volunteer Services, Special Events, Accommodations, Sport Technical, Food Services, Administration, IT, Finance, Logistics, Registration, Transportation, Accessibility, Sustainability, Security). The agenda is largely procedural, with no specific decisions or proposals listed.

• Games Coordinator Matthew Lawrence to provide an update
• Games Ontario representatives Ryan Albright and Isaac Blank to provide an update
• Updates from 17 sub-committees including Medical, Sponsorship, and Finance
• Confirmation of minutes from the March 9, 2023 meeting

The committee approved the meeting agenda and previous minutes. Members provided progress reports on venue securing, hotel accommodations, and social media launches, while noting that sledge hockey will not participate in the games.

• Approved meeting agenda (Carried)
• Confirmed minutes from March 9, 2023 meeting (Carried)
• Determined sledge hockey will not participate in the 2024 Ontario Winter Games
• Secured former Lowe's location at Intercity Shopping Centre for unheated storage
• Secured 15 hotels and motels for accommodations
• Determined volunteer meal provision: snacks for shifts under 4 hours, meals for shifts 4+ hours

Northwood Ward Meeting

This is a regular Northwood Ward meeting chaired by Councillor Dominic Pasqualino. The agenda includes opening remarks, review of previous meeting minutes, and discussion items on roads maintenance, yard maintenance, and general ward and city issues. No specific proposals, decisions, or dollar amounts are listed; the agenda is largely procedural with open discussion topics.

• Roads maintenance discussion
• Yard maintenance discussion
• Ward and city issues discussion
• Review of minutes from February 2, 2022 meeting

The meeting served as an information session regarding city services. No formal votes or legislative decisions were recorded. Administration provided overviews of snow removal, street sweeping, and a restructuring plan for the Licensing and Enforcement Division.

Accessibility Advisory Committee Meeting

The agenda for this meeting consists entirely of procedural boilerplate with no substantive items for decision or discussion. No rezonings, contracts, public hearings, or other actionable matters are listed.

The Committee approved its amended Terms of Reference and the agenda for the meeting. Members reviewed a draft Complete Streets Policy and discussed accessibility plans for the Victoriaville Mall demolition and re-build.

• Approved the meeting agenda (Carried)
• Approved the March 8, 2023 meeting minutes (Carried)
• Approved amended Terms of Reference (Carried)

Official Recognition Committee

The Official Recognition Committee is meeting to confirm prior minutes, receive updates on current nominations for the Citizens of Outstanding Achievement Monthly Awards, and call for new nominations. The committee will also resolve into closed session to discuss personal matters about identifiable individuals under the Municipal Act. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Confirmation of March 30, 2023 meeting minutes
• Resolution to enter closed session under Municipal Act Section 239(2)(b)
• Update on current nominations for Citizens of Outstanding Achievement Monthly Awards
• Call for new nominations for monthly awards
• Discussion of 46th Annual City of Thunder Bay Official Recognition Awards

The committee confirmed the agenda and previous meeting minutes. Members received updates on current nominations for the Citizens of Outstanding Achievement Monthly Awards and an overview of the 46th Annual City of Thunder Bay Official Recognition Awards event.

• Approved the April 12, 2023 agenda
• Confirmed the March 30, 2023 meeting minutes
• Resolved into closed session to receive information regarding personal matters

Downtown Fort William Revitalization Committee

The Downtown Fort William Revitalization Committee is meeting to discuss the Draft Downtown Fort William Strategic Renewal Plan and an addendum. The agenda also includes routine items such as approving the agenda, confirming the minutes of the previous meeting, and scheduling future meetings.

• Discussion of Draft Downtown Fort William Strategic Renewal Plan
• Discussion of Draft DTFW Strategic Renewal Plan - Addendum
• Confirmation of minutes from March 23, 2023 meeting
• Meeting schedule set for 2nd Tuesday of each month through December 2023

The committee recommended adopting the Downtown Fort William Revitalization Strategic Renewal Draft Plan, excluding the addendum regarding a Development Corporation. The plan will be posted for public consultation, with a community engagement event scheduled for May 3, 2023. The committee also determined that a previously requested memorandum is no longer required.

• Recommended adoption of the Downtown Fort William Revitalization Strategic Renewal Draft Plan (excluding Addendum) (Carried)
• Confirmed minutes of the March 23, 2023 meeting (Carried)
• Approved amended agenda (Carried)
• Determined by consensus that a memorandum for the Committee of the Whole is no longer required

City Council

This is a largely procedural meeting. Council will confirm prior minutes, adopt Committee of the Whole minutes, and ratify resolutions from earlier that evening, including a contract for the Northcore Streetscape Renewal on Court Street/Red River Road. It will also introduce and pass by-laws, including one amending parking enforcement appointments and a confirming by-law.

• Ratification of Report 112-2023: Contract 7, 2023 – Northcore Streetscape Renewal – Court Street/Red River Road
• By-law 116-2023: Amends By-law 99-2005 to appoint Municipal Law Enforcement Officers for parking enforcement
• By-law 108-2023: Confirming by-law for April 3, 2023 Council proceedings
• Confirmation of March 27, 2023 Council and Committee of the Whole minutes

City Council approved a new composition for the Thunder Bay Public Library Board, reducing the total membership to nine members. Council also approved an updated Work Life Initiatives policy regarding work-from-home programs.

• Approved Library Board composition of one additional City Council member, one additional citizen representative, and a total of nine members
• Denied inclusion of Lakehead Public Schools and Thunder Bay District Catholic School Board representatives on the Library Board
• Approved amended Corporate Policy 06-01-36 Work Life Initiatives (Work from Home Program)
• Denied referral of Work Life Initiatives report back to Administration for further risk and liability information
• Approved By-law 116-2023 to appoint Municipal Law Enforcement Officers for parking enforcement
• Confirmed minutes from the March 27, 2023 City Council and Committee of the Whole meetings

Committee of the Whole

The Committee of the Whole is meeting to consider awarding two major construction contracts, including a $13.2 million streetscape renewal on Court Street and Red River Road. They will also hear a deputation about safety for City Hall security staff, discuss a petition for a transit shelter on Superiorview Drive, and consider a resolution calling on the province to address homelessness.

• Award Contract 3, 2023 Sewer and Watermain I to Menei Brothers Contracting for $2,891,455.30
• Award Contract 7, 2023 Northcore Streetscape Renewal (Court Street/Red River Road) to Nadin Contracting Ltd for $13,231,401.31
• Approve consulting services with Brook McIlroy Ltd. for $113,000 for streetscape inspection
• Direct administration to investigate a trail network near Mountain Road and Nor'Wester View School
• Support a resolution calling on the province to increase housing supply and tackle homelessness

The Committee approved two major infrastructure contracts and appointed three citizens to city boards. They also directed administration to seek provincial funding for Ontario Winter Games infrastructure and requested a provincial response to the homelessness crisis.

• Awarded $13,231,401.31 Northcore Streetscape Renewal contract to Nadin Contracting Ltd
• Awarded $2,891,455.30 Sewer & Watermain I contract to Menei Brothers Contracting
• Approved $113,000 for Brook McIlroy Ltd for Northcore project inspection
• Appointed Derek Tycholas, Taylor Munro, and Scotia Kauppi to city boards
• Approved Stage 2 funding application to NOHFC for Ontario Winter Games infrastructure
• Referred ATU 966 security operator safety deputation to Administration and Employee Safety Task Force
• Passed resolution calling on provincial government to tackle homelessness and increase housing supply
• Denied request for administration to investigate trail network in Neebing Ward

Official Recognition Committee

The Official Recognition Committee is meeting to discuss current and new nominations for the Citizens of Outstanding Achievement Monthly Awards and the 46th Annual City of Thunder Bay Official Recognition Awards. The committee will also resolve into a closed session to discuss personal matters about identifiable individuals under the Municipal Act. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Closed session under Municipal Act Section 239(2)(b) for personal matters about identifiable individuals
• Update on current nominations for Citizens of Outstanding Achievement Monthly Awards
• Call for new nominations for Citizens of Exceptional Achievement Monthly Awards
• Discussion of 46th Annual City of Thunder Bay Official Recognition Awards

The committee approved the agenda and previous meeting minutes. Members entered a closed session to discuss personal matters regarding award nominations and received an update on ticket sales for the 46th Annual City of Thunder Bay Official Recognition Awards.

• Approved the meeting agenda
• Confirmed minutes from meeting 02-2023 (March 2, 2023)
• Resolved into closed session to receive information on personal matters about identifiable individuals

City Council

Thunder Bay City Council is meeting to confirm the agenda, approve previous minutes, and ratify resolutions from earlier Committee of the Whole meetings. The main substantive item is the introduction and passage of By-law 104-2023, which amends the User Fee By-law 028-2007 to set fees and charges for various municipal services. The meeting also includes a confirming by-law for the proceedings.

• By-law 104-2023 amends User Fee By-law 028-2007, with updated fee schedules for City Manager's Office, Community Services, Development and Emergency Services, Corporate Services and Long Term Care, and Infrastructure and Operations
• Ratification of resolutions from Committee of the Whole meetings held March 6, 9, and 20, 2023
• Confirmation of minutes from March 6, 2023 City Council and Committee of the Whole meetings
• By-law 93-2023 to confirm the proceedings of the March 27, 2023 Council meeting

City Council directed administration to provide a list of city-owned lands, including parkland, available for surplus and sale by September 18, 2023. The council also approved an amendment to the User Fee By-law.

• Directed administration to report on city-owned lands available for surplus and sale by September 18, 2023 (9-3)
• Approved By-law 104-2023 to amend User Fee By-law 028-2007
• Confirmed minutes from March 6, 2023 City Council meeting
• Adopted Committee of the Whole minutes for March 6, March 9, and March 20, 2023
• Approved By-law 93-2023 to confirm proceedings of the March 27, 2023 meeting

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several administrative items, including tax cancellations, policy updates, and committee appointments. Key recommendations include repealing the mandatory COVID-19 vaccine disclosure policy and approving a work-from-home program policy update.

• Recommendation to repeal the Mandatory COVID-19 Vaccine Disclosure Policy (Report 111-2023)
• Recommendation to approve amended Work Life Initiatives Policy (Work from Home Program) (Report 113-2023)
• Recommendation to cancel, reduce, or refund taxes totaling $42,725.76 under Section 357 of the Municipal Act (Report 090-2023)
• Recommendation to cancel, reduce, or refund taxes totaling $25,402.14 due to assessment roll errors under Section 358 (Report 091-2023)
• Recommendation to delegate signing authority to the City Manager for a renewed Memorandum of Understanding with Lakehead University (Report 082-2023)

The Committee of the Whole approved several tax cancellations and refunds totaling over $68,000. It also recommended repealing the mandatory COVID-19 vaccine disclosure policy and updating the work-from-home program. Additionally, the committee approved changes to the Thunder Bay Public Library Board composition.

• Approved tax cancellations, reductions, or refunds totaling $42,725.76 (Report 090-2023)
• Approved tax cancellations, reductions, or refunds totaling $25,402.14 (Report 091-2023)
• Approved registration of tax arrears certificates for properties with over two years of owing taxes (Report 092-2023)
• Recommended repeal of the Mandatory COVID-19 Vaccine Disclosure Policy (Report 111-2023)
• Approved amended Corporate Policy 06-01-36 Work Life Initiatives (Work from Home Program)
• Delegated authority to City Manager to sign renewed MOU with Lakehead University (Report 082-2023)
• Approved updated Terms of Reference for the Community Communications Committee (Report 075-2023)
• Approved amending Library Board to include representatives from Lakehead Public Schools and Thunder Bay District Catholic School Board

Anti-Racism and Equity Advisory Committee

The Anti-Racism & Equity Advisory Committee is meeting to elect a vice-chair (deferred from prior meetings), discuss a response to a Chronicle Journal article, and consider collaborating with Diversity Thunder Bay on a Community Safety and Well-being anti-racism action table. The agenda also includes viewing the 11th Annual respect. Award video and reviewing the 2023 committee budget.

• Election of Vice-Chair for remainder of 2023
• Motion to proceed with a letter to the editor responding to a Chronicle Journal article by Ian Pattison
• Motion to collaborate with Diversity Thunder Bay on the CSWB Racism and Discrimination Action Table work plan
• Discussion of 2023 Committee Budget
• Viewing of Eleventh Annual respect. Award Recipients video

The Committee approved a recommendation to send an open letter and request a meeting with Chronicle Journal executives regarding a published article. It also recommended collaborating with Diversity Thunder Bay on a work plan for the Community Safety and Well-being Action Table on Racism and Discrimination.

• Approved recommendation to send open letter and request meeting with Chronicle Journal executive (Carried)
• Approved recommendation to collaborate with Diversity Thunder Bay on the Community Safety and Well-being Action Table work plan (Carried)
• Confirmed agenda with additions of Folklore Festival booth and Meeting Quorum (Carried)
• Confirmed minutes of the February 27, 2023 meeting (Carried)
• Deferred election of Vice-Chair to the next meeting
• Established subcommittee to review Incident Reporting annual report consisting of Carol Audet and Ann McGuire

Downtown Fort William Revitalization Committee

The Downtown Fort William Revitalization Committee is meeting to approve its Terms of Reference and discuss a draft Strategic Renewal Plan for the downtown area. The committee will also confirm minutes from the previous meeting and set its meeting schedule for the rest of 2023.

• Approval of Committee Terms of Reference
• Discussion of Downtown Fort William Strategic Renewal Plan draft
• Confirmation of February 16, 2023 meeting minutes
• Meeting schedule set for second Tuesday of each month through December 2023

The committee approved its Terms of Reference and received the Downtown Fort William Strategic Renewal Plan. The plan will be presented to the Committee of the Whole on April 17, 2023, but will not include the creation of a new development corporation. The Chair will provide a memorandum outlining committee discussions to accompany the report.

• Approved Committee Terms of Reference (Carried)
• Received Downtown Fort William Strategic Renewal Plan for presentation to Committee of the Whole on April 17, 2023 (Carried)
• Decided to exclude the addition of a new development corporation from the Strategic Renewal Plan
• Approved that the Chair prepare a Memorandum for the April 17, 2023 meeting outlining committee discussions (Carried)
• Confirmed agenda for March 23, 2023 meeting (Carried)
• Confirmed minutes of meeting 01-2023 from February 16, 2023 (Carried)

EarthCare Advisory Committee

The EarthCare Advisory Committee is meeting to approve its agenda and previous minutes, and to receive information about a proposed $1 billion freshwater health campaign. Members will also hear updates on climate refugees, a net-zero strategy, sustainability, and climate adaptation efforts.

• Information item on $1 Billion Booster for Freshwater Health Campaign with attached memo and template resolution
• Update on outstanding item 2022-103-INO regarding climate refugees
• Discussion on scheduling a Terms of Reference workshop for the committee
• Net-zero strategy update from Sustainability Coordinator Summer Stevenson
• Climate adaptation update from Coordinator Jacob Porter

The EarthCare Advisory Committee decided to prepare a memorandum for City Council regarding the $1 Billion Booster for Freshwater Health Campaign. The committee also scheduled a Terms of Reference Workshop for May 10, 2023.

• Recommended Summer Stevenson and Kiera Essex prepare a memorandum to City Council and Intergovernmental Affairs Committee regarding $1 Billion Booster for Freshwater Health Campaign funding (Carried)
• Recommended scheduling the Terms of Reference Workshop for Wednesday, May 10, 2023 (Carried)
• Confirmed the agenda for the March 22, 2023 meeting (Carried)
• Confirmed the minutes of the February 15, 2023 meeting (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several recommendations, including $50,000 in funding for community-based strategies, a demolition permit for a heritage-listed manse, and a request for a report on surplus city-owned lands. The agenda also includes deferrals for an animal by-law amendment and a community improvement plan update, plus minutes from various advisory committees. Most items are for information or recommendation, with no major decisions expected beyond these.

• Recommend $50,000 funding for Poverty Reduction Strategy, Thunder Bay & Area Food Strategy, Age Friendly Thunder Bay, and $15,000 for Incident Reporting
• Heritage Advisory Committee recommends approval of demolition permit for manse at 226 Pearl Street
• Defer Animal By-law #22-1995 amendments to June 19, 2023
• Defer Strategic Core Areas Community Improvement Plan update to April 17, 2023
• Direct administration to report on surplus city-owned lands by September 18, 2023

The Committee approved the appointment of two directors to the Tbaytel Board and allocated $65,000 to community-based strategies. It also recommended the demolition of the St. John's Church Manse and directed administration to identify surplus city lands for sale.

• Appointed Carol Darling (3-year term) and David Reid (4-year term) to Tbaytel Board
• Approved $50,000 for Poverty Reduction, Food, and Age Friendly strategies plus $15,000 for incident reporting
• Recommended approval of demolition permit for manse at 226 Pearl Street
• Directed administration to report on city-owned lands, including parkland, available for surplus and sale by Sept 18, 2023
• Approved administration to proceed as directed in closed session regarding a legal matter and two property matters
• Deferred Animal By-law #22-1995 amendments to June 19, 2023
• Deferred Strategic Core Areas Community Improvement Plan update to April 17, 2023
• Scheduled Closed Session meeting for March 27, 2023

Clean, Green and Beautiful Committee

The Clean, Green and Beautiful Committee is meeting to approve its terms of reference, review the 2023 budget and uncommitted reserve fund balance, and receive updates on various projects and subcommittees. The agenda includes procedural items like confirming previous minutes and training on the procedural by-law.

• Approval of Committee Terms of Reference
• Review of 2023 budget and uncommitted reserve fund balance
• Project presentation update from Parks and Open Spaces
• Updates from EarthCare, Public Art, Heritage, and Downtown Fort William committees
• Discussion of Chamber of Commerce 2023 Business Excellence Awards

The Committee approved its Terms of Reference with a clerical amendment regarding quorum requirements. Members discussed design plans for the Downtown Fort William Revitalization and requested cost estimates for a water feature. Several items, including project updates and EarthCare reports, were deferred to April.

• Approved agenda as printed (Carried)
• Approved February 15, 2023 meeting minutes as amended (Carried)
• Approved Committee Terms of Reference with amendment requiring simple majority for quorum (Carried)
• Passed motion directing KGS to provide costs for a water feature in the Downtown Fort William Revitalization design
• Deferred Project Presentation Update to April meeting
• Deferred EarthCare Advisory Committee Update to April meeting
• Deferred Heritage Advisory Committee Update to April meeting

Red River Ward Meeting

This is a ward meeting for Thunder Bay's Red River Ward, chaired by Councillor Michael Zussino. The agenda includes informational updates from the Thunder Bay Public Library CEO, an update on River Street and ward infrastructure projects, and a status update on a proposed indoor turf sports facility. No votes or decisions are listed; the items are for information and discussion.

• Thunder Bay Public Library update on initiatives and facilities improvement plan
• River Street update and Red River Ward infrastructure projects
• Status update on proposed indoor turf sports facility
• Minutes of previous meeting from October 14, 2021

The meeting served as an information session regarding 2023 construction projects and library strategic planning. No formal votes or policy decisions were recorded. Administration is expected to report back to Council in May 2023 regarding a proposed indoor turf sports facility.

Neebing Ward Meeting

This is a regular Neebing Ward meeting where councillors and staff will discuss 2023 infrastructure projects, the Parkdale Secondary Plan, and new development on Mountain Road. The agenda includes approval of previous minutes and a general ward and city issues discussion. No votes or decisions are listed on the agenda.

• 2023 Infrastructure Projects overview by Aaron Ward
• Parkdale Secondary Plan update
• Mountain Road New Development update
• Minutes of May 25, 2022 Neebing Ward meeting

The meeting served as an information session regarding scheduled 2023 construction and planning updates. No formal votes or legislative decisions were recorded during the session.

• Scheduled 2023 infrastructure: Larden Court storm sewer/pavement, Riverdale Road resurfacing, and culvert replacements on Loch Lomond Road and Broad Oaks Drive
• Postponed Victor Street work pending additional funding
• Scheduled 2023 Parks project: North Neebing Park Trail Phase One (trail and rink preparations)
• Proposed 3 public open houses for the Parkdale Secondary Plan Municipal Class Environmental Assessment in 2023

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee is meeting to review updates from sub-committees and partners. The agenda includes a sustainability presentation, updates from the Games Coordinator and Games Ontario, and reports from 17 sub-committees covering areas like sponsorship, marketing, and logistics. The meeting is primarily for receiving progress reports and planning next steps.

• Sustainability presentation by Erin Moir and Denise Smith of EcoSuperior
• Updates from Games Coordinator Matthew Lawrence and Games Ontario representatives
• Reports from 17 sub-committees including Finance, Sponsorship, and Transportation
• Confirmation of minutes from February 16, 2023 meeting
• Meeting held at Baggage Building Art Centre, 2200 Sleeping Giant Pkwy

The committee approved the meeting agenda and the amended minutes from February 16, 2023. Members received a sustainability presentation and updates from various sub-committees regarding sponsorship, accommodations, and medical staffing.

• Approved the March 9, 2023 meeting agenda
• Approved the amended February 16, 2023 meeting minutes
• Determined plastic single-use water bottles will not be used per City of Thunder Bay Policy 04-02-03

Committee of the Whole

This agenda for the Thunder Bay District Committee of the Whole meeting on 2023-03-09 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The committee received a presentation from the Walkerton Clean Water Centre regarding the Drinking Water Statutory Duty of Care. No substantive decisions or votes were recorded during the meeting.

Accessibility Advisory Committee Meeting

The Thunder Bay District Accessibility Advisory Committee meets to approve its agenda and prior minutes, review its Terms of Reference as required annually, and hear a presentation from Infrastructure & Operations staff on accessible customer service issues. Members will also report accessibility issues from the community and receive working group updates. The meeting is largely procedural with one informational presentation.

• Presentation by Kyle Melnyk, Supervisor - Customer Service - Infrastructure & Operations, on accessible customer service issues
• Annual review of the Committee's Terms of Reference under Procedural By-law 51/2021
• Confirmation of minutes from February 8, 2023 meeting
• Roundtable of accessibility issues reported by members
• 2023 meeting schedule set for April 12, May 10, June 14, September 13, October 11, November 8

The committee approved the meeting agenda and the minutes from February 8, 2023. Members deferred the annual review of the committee's Terms of Reference to the April 12, 2023 meeting. The session included a presentation on Central Dispatch customer service processes.

• Approved the March 8, 2023 meeting agenda
• Confirmed the February 8, 2023 meeting minutes
• Deferred approval of Terms of Reference to April 12, 2023

Westfort Ward Meeting

This is the regular Westfort Ward meeting for March 2023, chaired by Councillor Kristen Oliver. The main agenda item is a presentation from the Municipal Property Assessment Corporation (MPAC) on property assessments, followed by an update from the Intergovernmental Affairs Committee. The meeting also includes approval of minutes from the previous year and a general discussion period for ward and city issues.

• MPAC presentation by Sharla Knapton, Municipal Advisor
• Intergovernmental Affairs Committee update by Councillor Kristen Oliver
• Minutes of March 1, 2022 Westfort Ward meeting for information
• Ward and City Issues discussion period

The meeting served as an information session with no formal votes recorded. The Chair provided updates on scheduled 2023 infrastructure projects and responded to constituent inquiries regarding traffic, sports facilities, and economic development.

• Scheduled 2023 infrastructure: watermain, sewer, sidewalk, and street light replacement on Brock Street (Brown to Edward)
• Scheduled 2023 infrastructure: pavement rehabilitation on Brock Street (Brown to Heath)
• Scheduled 2023 infrastructure: pavement rehabilitation on Arthur Street (Mountdale Ave to Hwy 61)
• Scheduled 2023 infrastructure: sidewalk replacement on south side of Francis Street (Edward to Ford)
• Scheduled 2023 infrastructure: drainage and erosion control at Mountdale Boat Launch
• Scheduled 2023 infrastructure: playground replacement at Vickers Park

Committee of the Whole

The Committee of the Whole is meeting to consider awarding four major contracts totaling over $7.36 million, including watermain lining, asphalt paving, and upgrades to the Fort William Gardens and Canada Games Complex. The committee will also discuss a presentation on community development, a request for an updated infrastructure priority list, and a review of an indoor turf facility proposal.

• Contract 8, 2023: Cement mortar lining of cast iron watermains awarded to Main Rehabilitation (2011) Inc. for $2,589,734.00
• Contract 10, 2023: Hot-in-place asphalt paving awarded to Pioneer Construction Inc. for $999,986.82
• Fort William Gardens condenser upgrade awarded to EKT 90 Inc. for up to $749,921.00
• Canada Games Complex mechanical and accessibility improvements awarded to Aurora Construction (Thunder Bay) Ltd. for up to $3,019,730.00
• Request for updated Infrastructure Funding Priority List with top 25 priorities, costs, and timelines by May 15, 2023

The Committee recommended the approval of four infrastructure project contracts totaling over $5.4 million. It also recommended approving labor settlement memorandums with Unifor Local 229 and directed administration to continue reviewing an indoor turf facility location.

• Approved Memorandums of Settlement with Unifor Local 229 for Pioneer Ridge and Jasper Place
• Approved $2,589,734 contract for cleaning and cement mortar lining of watermains to Main Rehabilitation (2011) Incorporated
• Approved $999,986.82 contract for hot-in-place asphalt paving to Pioneer Construction Inc.
• Approved up to $749,921 for Fort William Gardens Condenser Upgrade to EKT 90 Inc.
• Approved up to $3,019,730 for Canada Games Complex mechanical and accessibility improvements to Aurora Construction (Thunder Bay) Limited
• Directed administration to provide an updated top 25 infrastructure priorities list by May 15, 2023
• Approved continued review of indoor turf facility location adjacent to Canada Games Complex with two cost-estimate options
• Recommended repeal of By-law 25/2017 regarding the appointment of City Treasurer

City Council

Thunder Bay City Council is meeting to confirm previous minutes, ratify resolutions from the Committee of the Whole, and consider several by-laws. Key items include contract awards for infrastructure and facility upgrades, an amendment to the waterworks by-law, changes to the property tax and water credit program for low-income seniors and persons with disabilities, and a transit funding agreement with the province.

• Ratification of Contract 8, 2023 - Cement Mortar Lining
• Tender award for Fort William Gardens Condenser Upgrade
• Tender award for Canada Games Complex Mechanical & Accessibility Improvements
• By-law 66-2023 amending Property Tax and Water Credit Program for Low-Income Seniors and Persons with Disabilities
• By-law 68-2023 authorizing Phase 4 Safe Restart Agreement transit funding from Ontario Ministry of Transportation

City Council ratified several tender awards for infrastructure and facility improvements. The council also passed by-laws regarding waterworks, property tax credits for low-income residents, and parking enforcement.

• Approved tender award for Canada Games Complex mechanical and accessibility improvements (Report 72-2023)
• Approved contract for Cement Mortar Lining (Report 61-2022)
• Approved tender award for Fort William Gardens condenser upgrade (Report 43-2023)
• Approved labour relations matter (Report 2023CLS.009)
• Passed By-law 64-2023 to repeal the appointment of City Treasurer
• Passed By-law 65-2023 amending the Waterworks By-law
• Passed By-law 66-2023 amending the Property Tax and Water Credit Program for low-income seniors and persons with disabilities
• Passed By-law 70-2023 amending the appointment of parking enforcement officers

Official Recognition Committee

The Official Recognition Committee is meeting to handle routine administrative business: confirming previous minutes, electing a chair and vice-chair for 2023, reviewing its terms of reference, and receiving training on the procedural by-law and code of conduct. The committee will also discuss nominations for the Citizens of Outstanding Achievement Monthly Awards and the 46th Annual Official Recognition Awards, and will move into closed session to discuss personal matters about identifiable individuals.

• Election of 2023 Chair and Vice-Chair
• Review of 2017 Committee Terms of Reference
• Training on Procedural By-law BL-51-2021 and Code of Conduct
• Update on nominations for Citizens of Outstanding Achievement Monthly Awards
• Discussion of 46th Annual City of Thunder Bay Official Recognition Awards

The Official Recognition Committee appointed a new Chair and Vice-Chair for the 2023 calendar year. The committee held a closed session to select recipients for the 46th Annual Citizens of Exceptional Achievement Awards. A review of the Committee Terms of Reference was deferred to April.

• Appointed Anthony Foglia as Chair for the remainder of 2023 (Carried)
• Appointed Matthew Villella as Vice-Chair for the remainder of 2023 (Carried)
• Selected recipients for the 46th Annual Citizens of Exceptional Achievement Awards
• Deferred review of Committee Terms of Reference to April meeting
• Confirmed agenda for March 2, 2023 meeting (Carried)
• Confirmed minutes from January 11, 2023 meeting (Carried)

Waterfront Development Committee

This agenda for the Thunder Bay District Waterfront Development Committee meeting on 2023-02-28 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee reviewed an Economic and Tourism Impact Study by Deloitte LLP and recommended the Waterfront Trail be included in the City's top 25 infrastructure priorities. The committee also elected new leadership for the 2023 calendar year.

• Recommended Chair provide memo to Council supporting Waterfront Trail's inclusion in top 25 infrastructure priorities (Carried)
• Appointed Councillor Andrew Foulds as Chair for the remainder of 2023 (Carried)
• Appointed Timothy Hardie as Vice-Chair for the remainder of 2023 (Carried)
• Confirmed Minutes of Meeting 03-2022 from June 29, 2022 (Carried)
• Approved the meeting agenda (Carried)

Current River Ward Meeting

This is a regular Current River Ward meeting where the councillor and city staff will discuss the 2023 budget, capital projects, and parks updates. The agenda includes only these discussion items and the minutes from the previous meeting; no votes or decisions are listed.

• 2023 Budget discussion
• Capital Projects Update
• Parks Update
• Minutes of April 13, 2022 meeting for information

The meeting consisted of informational presentations and discussions regarding the 2023 budget, capital projects, and parks. No formal votes or decisions were recorded.

2024 Ontario Winter Games Organizing Committee

The 2024 Ontario Winter Games Organizing Committee met to review its terms of reference, organizational structure, and progress toward hosting the games in Thunder Bay. Members discussed funding through the CEDC, plans to add co-chairs, and coordination with the Airport Authority and Games Ontario. The committee also heard updates on sport selection, security planning, and outreach to Fort William First Nation.

• 2024 budget to be brought to City Council for approval; 2023 budget already approved
• Committee seeking additional co-chairs for City Council approval
• Airport Authority meeting planned to discuss transportation and sponsorship for athletes, coaches, and families
• Games Ontario finalizing sport selection in Prince Edward Island on February 17, 2023
• Letter of request sent to Fort William First Nation for committee representation

The committee approved the meeting agenda and received progress updates from 16 sub-committees. Members discussed organizational structure, airport transportation planning, and sponsorship efforts. No other formal votes were recorded.

• Approved the meeting agenda (Carried)

Committee of the Whole

This agenda contains only procedural boilerplate and no substantive items. The meeting is a Committee of the Whole session for Thunder Bay District, but no decisions or discussions are listed.

The Committee approved funding for three community organizations and modified eligibility for a low-income tax and water credit program. They also directed legal analysis of a court decision regarding encampments and approved a public engagement process for a new skate park.

• Approved $225,000 for Matawa Education & Care Centre
• Approved $100,000 for Matawa Training & Wellness Centre
• Approved $175,000 for Suomi Koti (contingent on confirming construction funding)
• Removed requirement that tax and water accounts not be in arrears for Low-Income Seniors and Persons with Disabilities credit program
• Referred Superior Court decision on Waterloo encampments to Legal Services for analysis (report due April 24, 2023)
• Approved public engagement for a proposed skate park/urban skate plaza at the former Dease Pool site
• Appointed Walter Turek to the Lakehead Source Protection Committee
• Approved amendment to Water Works By-law to allow electronic delivery of notices

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee will elect a Chair and Vice Chair for 2023, hear updates on LIFT+ specialized transit and road accessibility issues, and discuss community accessibility concerns. The meeting includes routine items like agenda approval, minutes confirmation, and scheduling future meetings.

• Election of Chair and Vice Chair for 2023
• Transit Services update on LIFT+ Specialized Transit Service
• Roads update on accessible issues from January 11 roundtable
• Welcome of new member John Gobeil (Developmental Disability Representative)
• Moment of silence for former member Randy Sponchia

The committee appointed its leadership for the 2023 calendar year and received updates on transit and road accessibility. Members discussed electronic fare systems, snow removal standards, and sidewalk repairs. An update was provided regarding a new accessible change room at the Canada Games Complex.

• Approved the February 8, 2023 meeting agenda
• Confirmed the January 11, 2023 meeting minutes
• Appointed Ken Bjorn as Chair for the remainder of 2023
• Appointed Samantha Zrobin as Vice-Chair for the remainder of 2023
• Approved the destruction of secret ballots used for leadership elections

McIntyre Ward Meeting

This is a regular McIntyre Ward meeting where residents can hear updates and discuss local issues. Topics include snow removal, ditch maintenance, traffic enforcement, and the 2023 budget overview. The meeting is chaired by Councillor Albert Aiello and includes resource persons from Roads and the Thunder Bay Police Service.

• Snow removal discussion
• Ditch maintenance discussion
• Traffic enforcement update
• 2023 budget overview
• Ward and city issues

The meeting served as an information session regarding city services and the 2023 budget. No formal votes were taken, but the closure of the Jumbo Gardens Community Centre was deferred to the end of December 2023.

• Deferred closure of Jumbo Gardens Community Centre to end of December 2023

Committee of the Whole

The Committee of the Whole will consider several reports and recommendations, including continuing to pursue an automated speed enforcement (photo radar) program, establishing an organizing committee for the 2024 Ontario Winter Games, accepting $688,590 in grant funding for Fort William Stadium upgrades, and approving a transit funding agreement. The agenda also includes deferring a work-from-home policy item and receiving outstanding items lists.

• Report 042/2023 recommends continuing to assess options for an Automated Speed Enforcement program and removing Outstanding Item 2020-048-INO.
• Report 035/2023 recommends establishing the 2024 Ontario Winter Games Organizing Committee as a Special Purpose Committee and approving its terms of reference.
• Report 35/2023 recommends approving Appropriation 34 to record $688,590 in grant funding from FedNor and NOHFC for Fort William Stadium upgrades.
• Report 27/2023 recommends approving the Transfer Payment Agreement for the Safe Restart Agreement (SRA) – Phase 4 Municipal Transit Funding.
• Memorandum recommends deferring Outstanding Item 2021-104-ADM (Work from Home policy) from February 13, 2023 to March 27, 2023.

The Committee approved the creation of a Special Purpose Committee for the 2024 Ontario Winter Games and appointed its members. Other key actions included approving grant funding for stadium upgrades and transit, and appointing members to university and police boards.

• Established 2024 Ontario Winter Games Organizing Committee and approved Terms of Reference (Carried)
• Approved $688,590 in FedNor and NOHFC grant funding for Fort William Stadium upgrades (Carried)
• Approved Transfer Payment Agreement for Safe Restart Agreement (SRA) Phase 4 Municipal Transit Funding (Carried)
• Appointed Councillor Rajni Agarwal to Lakehead University Board of Governors (Carried)
• Re-appointed Barb Eccles and Murray Walberg to Synergy North Board of Directors (Carried)
• Appointed Denise Baxter to Thunder Bay Police Services Board (Carried)
• Recommended Administration continue assessing Automated Speed Enforcement options and removed item from Outstanding List (Carried)
• Deferred Work Life Initiatives – Policy (Work from Home) item to March 27, 2023 (Carried)

City Council

This is a largely procedural meeting. Council will confirm prior minutes, ratify resolutions from the Committee of the Whole, and adopt two by-laws updating officer appointments, including one for enforcing the smoking prohibition at the Thunder Bay Regional Health Sciences Centre property.

• By-law 044-2023: amends By-law 011-2007 to update appointment of Officers (Development Services/Finance Departments)
• By-law 045-2023: amends By-law 110-2013 to appoint Municipal Law Enforcement Officers for smoking prohibition enforcement on Thunder Bay Regional Health Sciences Centre property
• Confirmation of minutes from Jan 23 Council and multiple Committee of the Whole meetings
• Ratification of Committee of the Whole resolutions requiring two-thirds vote
• Confirming by-law 38-2023 for meeting proceedings

Council approved the 2023 General Municipal Tax Supported Operating Budget at $346,401,200 gross and the Capital Budget at $66,944,700 gross. The decision included various user fee increases for transit, recreation, water, and waste services. Several budget amendments regarding pool hours and police board honorariums were also decided.

• Approved 2023 General Municipal Tax Supported Operating Budget ($346,401,200 gross)
• Approved 2023 General Municipal Tax Supported Capital Budget ($66,944,700 gross)
• Approved various user fee increases, including 3% for transit and 3% for waterworks
• Approved decreasing Thunder Bay Police Services Board honorarium budget by $44,000
• Approved closing Jumbo Gardens Community Centre at end of December ($10,000)
• Approved deferring additional leaf and yard waste pick ups until 2024 ($80,000)
• Approved reduced hours (closing one hour earlier) for Canada Games Complex and Volunteer/Churchill Pools
• Directed Administration to report back by Dec 18, 2023, with $1,000,000 in reductions to match Vested Property Reserve Fund allocation

Committee of the Whole

This agenda for the Thunder Bay District Committee of the Whole meeting on February 2, 2023, contains only procedural boilerplate and no listed agenda items, reports, or decisions. The document is essentially empty of substantive content, providing no information about what will be discussed or decided.

The committee met in a closed session to discuss personal matters, potential litigation, and solicitor-client privileged advice. Members reviewed materials regarding a citizen appointment to the Police Services Board, with a recommendation to be presented at a future meeting.

• Approved amendment to include litigation matters in the closed session agenda
• Approved amended resolution to hold closed session at 5:30 p.m.
• Reached consensus to proceed as directed regarding Police Services Board citizen appointment

Committee of the Whole

This is a special session of the Committee of the Whole focused on the 2023 Capital & Operating Budget. The committee will hear public deputations from four residents regarding the budget, then consider new business and adjourn. No decisions are listed on the agenda.

• Public deputations by Ray Smith, Karen Rooney, Jon Powers, and Katrinna Scheibler-Smith on the 2023 budget
• Special session dedicated to 2023 Capital & Operating Budget
• Meeting held at S.H. Blake Memorial Auditorium

The Committee held a special session to receive public post-budget deputations regarding the 2023 Capital & Operating Budget. Six individuals provided deputations and responded to questions. No substantive votes on budget items were recorded.

• Confirmed the meeting agenda

McKellar Ward Meeting

This is a regular McKellar Ward meeting where the councillor and city staff will provide updates on snow removal operations, the 2023 City of Thunder Bay budget, the Victoriaville project, and Waterfront District renewal. No formal decisions are listed; the agenda consists of informational presentations and discussion of ward and city issues.

• Snow removal operations overview by Ian Spoljarich, Manager - Roads Division
• 2023 City of Thunder Bay budget overview
• Victoriaville update
• Waterfront District renewal update
• Minutes of June 22, 2022 McKellar Ward meeting for information

The Chair provided updates on the 2023 budget, snow removal operations, and infrastructure projects. It was announced that the Victoriaville structure will be removed in 2024 to allow traffic flow on Victoria Avenue.

• Scheduled Victoriaville structure removal for 2024
• Scheduled Victoria Avenue re-opening for Fall 2025
• Established Fort William Revitalization Committee

Committee of the Whole

The Committee of the Whole is meeting to review and potentially approve the proposed 2023 Capital and Operating Budget, including tax-supported operating and capital budgets, rate-supported budgets for water, wastewater, solid waste, and boater services, as well as numerous user fee increases. The meeting is a special session focused on budget review, with a resolution to approve the budgets as outlined in Report 1/2023.

• 2023 General Municipal Tax Supported Operating Budget: $347,261,100 gross, $257,682,200 net
• 2023 General Municipal Tax Supported Capital Budget: $65,858,400 gross
• Business Improvement Area levies: Waterfront District $106,500, Victoria Avenue $60,000
• User fee increases: transit 3%, parking parkade monthly to $67.50, waterworks 3% effective April 1, 2023
• Solid Waste operating budget $3,375,000 gross, capital $1,824,400 gross

The Committee approved the 2023 General Municipal Tax Supported Operating Budget at $346,262,600 gross and the Capital Budget at $67,185,400 gross. The decision included various user fee increases for transit, recreation, water, and parking, as well as specific budget amendments for city services.

• Approved 2023 General Municipal Tax Supported Operating Budget ($346,262,600 gross)
• Approved 2023 General Municipal Tax Supported Capital Budget ($67,185,400 gross)
• Approved $1M one-time operating contribution from Vested Property Rehabilitation Reserve Fund
• Approved $700,000 for City Manager Organization Review from Stabilization Reserve Fund
• Approved $658,300 increase to District of Thunder Bay Social Services Administration Board levy
• Approved $64,800 decrease to CEDC Operating budget
• Approved referral of Police Services Board member honorariums to Administration for comparator review
• Approved various user fee increases, including 3% for transit and 3% for waterworks

Committee of the Whole

This agenda contains only procedural boilerplate and no substantive items. The document lists no specific decisions, discussions, or agenda topics for the Committee of the Whole meeting.

The committee met in a closed session to receive a presentation on the human resources and labour relations implications of a 4% target for the 2023 Operating & Capital Budget. No formal votes or decisions were recorded.

Committee of the Whole

This is a special Committee of the Whole session focused on the proposed 2023 Capital and Operating Budget. The committee will review the budget, including reports from outside boards such as the Thunder Bay Public Library and the Thunder Bay Police Service. The agenda also includes unfinished business from a previous budget session and a memo about a council budget decrease.

• Proposed 2023 Capital and Operating Budget review
• Thunder Bay Public Library 2023 operating and capital budget briefs
• Thunder Bay Police Services Board and Police Service budget review
• Victoriaville, Victoria Avenue BIA, and Waterfront BIA budget items
• Memo from Deputy City Clerk re: council budget decrease

The Committee of the Whole reviewed the 2023 Capital and Operating Budget, making several adjustments to BIA and reserve funds. It referred the police budget to administration to explore additional provincial and federal funding options. A closed session meeting was scheduled for January 30, 2023.

• Decreased Victoria Avenue BIA levy and City contribution by $2,500 each (Carried)
• Increased Municipal Accommodation Tax Reserve Fund provision by $450,000 and transferred that amount to Recreation and Culture operating budget (Carried)
• Proposed $5,000 increase to Waterfront District BIA budget (Lost)
• Referred Police Service and Police Services Board budgets to administration for funding and advocacy options (Carried)
• Proposed reinstating councillor budgets to 2022 amount of $6,000 per member (Lost)
• Requested administration report on a reserve fund for councillor budget surplus for professional development (Carried)
• Scheduled a Closed Session meeting for January 30, 2023 (Carried)

City Council

This is a largely procedural meeting. Council will confirm previous meeting minutes, adopt Committee of the Whole minutes, and introduce a by-law to appoint municipal law enforcement officers for parking enforcement. A confirming by-law will also be passed to formalize the meeting's proceedings.

• By-law 028-2023: Appointment of Persons to Enforce Parking (amends By-law 99-2005)
• Confirming By-law 14-2023 for January 23, 2023 meeting
• Adoption of Committee of the Whole minutes from January 9 and 16, 2023

City Council approved a by-law to appoint Municipal Law Enforcement Officers for parking enforcement. The council also ratified resolutions regarding board appointments and a property-related matter.

• Approved By-law BL 28-2023 for the Appointment of Persons to Enforce Parking
• Ratified resolution for Confidential Memorandum regarding board appointments
• Ratified resolution for Report 2023CLS.005 (Realty Services) Property Related Matter
• Confirmed minutes of City Council meeting held January 9, 2023
• Adopted Committee of the Whole minutes for January 9 and January 16, 2022
• Approved By-law BL 14/2023 to confirm the proceedings of the January 23, 2023 meeting

Committee of the Whole

The Committee of the Whole will consider appointing Principles Integrity Inc. as Integrity Commissioner and Closed Session Meeting Investigator until April 2027, and will receive reports on the accessibility of the 2022 municipal and school board elections. The agenda also includes award presentations, committee minutes, and a deferral request for sign by-law amendments.

• Appointment of Principles Integrity Inc. as Integrity Commissioner and Closed Session Meeting Investigator until April 2027 via single source procurement
• Report on measures taken to make the 2022 Municipal and School Board Elections barrier-free
• Deferral of Sign By-law #135-1992 Amendments from February 13, 2023 to May 15, 2023
• Monthly Citizens of Outstanding Achievement award presentations
• Minutes from Inter-Governmental Affairs Committee and Official Recognition Committee

The Committee of the Whole recommended the appointment of 18 citizens to various city boards and commissions. It also recommended appointing Principles Integrity Inc. as the Integrity Commissioner and Closed Session Meeting Investigator. Additionally, the committee recommended proceeding with directions from a closed session regarding property and insurance matters.

• Recommended appointment of 18 citizens to boards including Accessibility, Animal Services, Audit, and Heritage committees (Carried)
• Recommended appointing Principles Integrity Inc. as Integrity Commissioner and Closed Session Meeting Investigator until April 2027 (Carried)
• Recommended Administration proceed as directed in closed session regarding Report 2023CLS.005 (Property Related Matter) (Carried)
• Recommended Administration proceed as directed in closed session regarding Report 2023CLS.004 (Insurance Renewal) (Carried)
• Deferred Sign By-law #135-1992 Amendments report back date to May 15, 2023 (Carried)
• Scheduled Closed Session meetings for February 2 and February 6, 2023 (Carried)
• Confirmed the January 23, 2023 meeting agenda (Carried)

Committee of the Whole

The Committee of the Whole is meeting in a special session to review the proposed 2023 Capital and Operating Budget, continuing from a January 17 meeting. The agenda includes unfinished business, budget amendments, and reports from municipal officers. Two specific budget amendments are listed: one for the Healthy Kids HOME Program and one for a user fee addition.

• Proposed 2023 Capital and Operating Budget review
• Amendment to Budget - Healthy Kids HOME Program
• Amendment to Budget - User Fee Addition
• Community Economic Development Commission Inc. report
• Parking Authority report

The Committee of the Whole reviewed and recommended specific budget amendments for various departments and outside boards. These changes included funding additions for youth programming and reductions in fleet and personnel budgets.

• Recommended decreasing the Community Economic Development Commission Inc. Operating budget by $48,500
• Recommended adding $73,648.55 and 1.0 FTE to the Recreation and Culture budget for two temporary Neighbourhood Leads in summer 2023
• Recommended setting the user fee for semi-private swimming lessons at $18.27 per 30 minute class
• Recommended decreasing the Solid Waste Fleet Replacement Capital budget by $240,700
• Recommended decreasing Thunder Bay Fire Rescue’s operating budget wages and benefits by $424,000

Committee of the Whole

The Committee of the Whole is holding a special session to review and potentially approve the proposed 2023 operating and capital budgets for tax and rate supported operations. The agenda includes a resolution to approve the general municipal tax supported operating budget at $347,261,100 gross and $257,682,200 net, as well as capital budgets for tax, solid waste, wastewater, waterworks, and boater services. Numerous user fee increases and new fees are also proposed across various departments. The committee will receive the budgets and may approve them as outlined.

• 2023 General Municipal Tax Supported Operating Budget: $347,261,100 gross, $257,682,200 net
• 2023 General Municipal Tax Supported Capital Budget: $65,858,400 gross
• Business Improvement Area levies: Waterfront District $106,500, Victoria Avenue $60,000
• User fee increases: transit 3%, recreation 3%, parks 5%, waterworks 3%, parking rates up to $67.50/month
• Solid Waste, Wastewater, Waterworks, and Boater Services operating and capital budgets approved

The Committee approved the 2023 General Municipal Tax Supported Operating Budget and Capital Budget, along with various rate-supported budgets and user fee increases. Members also approved several specific budget amendments and directed administration to find options to achieve a 4% overall levy.

• Approved 2023 General Municipal Tax Supported Operating Budget ($347,261,100 gross; $257,682,200 net)
• Approved 2023 General Municipal Tax Supported Capital Budget ($65,858,400 gross)
• Approved 2023 budgets for Solid Waste, Wastewater, Waterworks, and Prince Arthur’s Landing Boater Services
• Approved various user fee increases, including 3% for transit and 3% for waterworks charges
• Approved increasing capital out of revenue by $1,327,000
• Approved direction for administration to report options to achieve a 4% overall levy by January 31, 2023
• Approved $100,000 one-time transfer from Capital-General Reserve Fund to TBCA Reserve Fund
• Approved $30,000 increase to Community, Youth and Cultural Funding operating budget

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on three main items: funding up to $500,000 for Lakehead University's veterinary medicine program, supporting Bill 42 (Gender Affirming Health Care Act), and endorsing policy recommendations to address the drug poisoning crisis. The meeting includes a closed session and a planning open session.

• Recommend approval of up to $500,000 from CEDC Project Reserve Fund for Lakehead University's Doctor of Veterinary Medicine Program (Project Request #2022-55)
• Recommend transferring $200,000 from 2022 CEDC budget to Project Reserve Fund and allocating $300,000 to the vet program
• Recommend Council support Bill 42 – Gender Affirming Health Care Act and send resolution to provincial officials
• Recommend endorsing Drug Strategy Network of Ontario's recommendations and requesting province declare drug poisoning crisis an emergency
• Deputation request from Jason Veltri regarding Bill 42

The Committee recommended funding for a Doctor of Veterinary Medicine Program and expressed support for provincial healthcare and drug crisis policies. They also scheduled a future closed session meeting.

• Recommended approval of up to $500,000 for Lakehead University Doctor of Veterinary Medicine Program (Carried)
• Recommended Council support for Bill 42 - Gender Affirming Health Care Act (Carried)
• Recommended Council endorse Drug Strategy Network of Ontario policy recommendations (Carried)
• Recommended City request Province declare drug poisoning crisis an emergency (Carried)
• Scheduled Closed Session meeting for January 23, 2023 (Carried)
• Confirmed agenda for January 16, 2022 meeting (Carried)

Committee of the Whole

This is a special Committee of the Whole session focused on the 2023 Capital & Operating Budget. The committee will hear public pre-budget deputations from five groups and individuals, including the Waterfront Trail Rotary Community Action Team, the Thunder Bay Chamber of Commerce, Poverty Free Thunder Bay, and Jason Veltri. No decisions are listed on the agenda; it is primarily a hearing session.

• Public deputations on 2023 budget from Warren Philp (waterfront trail), Chamber of Commerce, Poverty Free Thunder Bay, and Jason Veltri
• Special session dedicated to 2023 Capital & Operating Budget
• Meeting held at S.H. Blake Memorial Auditorium, 6:30 p.m.

The committee held a special session to hear public pre-budget deputations regarding the 2023 Capital & Operating Budget. Representatives from various community groups and individuals presented their views and responded to questions. No substantive budget decisions were recorded.

• Confirmed the meeting agenda (Carried)

Accessibility Advisory Committee Meeting

The Thunder Bay District Accessibility Advisory Committee is meeting to welcome new members, elect a chair and vice-chair (deferred to February), and discuss accessibility issues reported by members, including snow removal, sidewalk repairs, walking hazards, accessible parking, and taxi fees. The committee will also review its terms of reference and receive an orientation presentation.

• Appointment of Chair and Vice Chair deferred to February 8, 2023 meeting
• Discussion of dangerous sidewalk on Amelia Street between Tarbutt and Ford Streets
• Reported taxi surcharges for mobility device users and lack of accessible taxis after 6 pm
• Lack of accessible parking on Algoma Street and Court Street in Port Arthur
• Review of 2022 Municipal Election accessibility report

The committee welcomed four new members and confirmed the agenda and previous meeting minutes. The appointment of the 2023 Chair and Vice Chair was deferred to the February 8, 2023 meeting. Members discussed various community accessibility barriers including snow removal, sidewalk hazards, and taxi services.

• Approved the agenda as printed (Carried)
• Confirmed the minutes of the May 12, 2022 meeting (Carried)
• Deferred appointment of 2023 Chair and Vice Chair to February 8, 2023 (Carried)

Committee of the Whole

This is a special Committee of the Whole session focused on the 2023 Capital and Operating Budget. The committee will hear a presentation on the Long Term Financial Overview from the Corporate Services & Long Term Care Department. No decisions are listed on the agenda; it is primarily a budget discussion session.

• Special session on 2023 Capital & Operating Budget
• Presentation: Long Term Financial Overview by Corporate Services & Long Term Care Department

The committee held a special session regarding the 2023 Capital & Operating Budget. Officials provided a presentation on the long-term financial overview and answered questions. No substantive budget decisions were recorded.

• Confirmed the meeting agenda

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including a contract increase for the Balmoral Reconstruction Project, funding for the 55 Plus Food Program, and the Community Youth & Cultural Funding Program. The agenda includes reports and memoranda for information, with no closed session scheduled.

• Contract increase of $672,420.92 for Balmoral Reconstruction Stages 3 & 4, bringing total to $8,967,046.93
• Funding 55 Plus Food Program deficits from reserve funds ($34,632.27 for 2021, up to $25,000 for 2022)
• Maintain $220,000 cap for Community, Youth & Cultural Funding Program Operating Grant for 2024
• Proposed $15,000 addition to Indigenous Relations 2023 Operating budget for Wake the Giant
• Information items: Climate Adaptation Update, Asset Management engagement, North Core Streetscaping update

The Committee of the Whole recommended several funding adjustments for infrastructure and community programs. Key actions included increasing a road reconstruction contract and allocating reserve funds for food program deficits.

• Recommended $672,420.92 increase for Bruno’s Contracting Thunder Bay Ltd. (Balmoral Reconstruction Stages 3 & 4)
• Recommended funding 55 Plus Food Program 2021 deficit ($34,632.27) from Reserve Fund
• Recommended funding 55 Plus Food Program 2022 deficit (up to $25,000) from Endowment Reserve Fund
• Recommended maintaining $220,000 cap for 2024 Community, Youth & Cultural Funding Program Operating Grant
• Recommended adding $15,000 to Indigenous Relations 2023 Operating budget for Wake the Giant
• Approved Appropriation 38 to record $14,252 grant from District of Thunder Bay Social Services Administration Board for child care
• Scheduled Closed Session meeting for January 16, 2023, regarding City Council orientation

City Council

This is a largely procedural meeting. Council will confirm previous minutes, adopt Committee of the Whole minutes, and introduce and pass by-laws, including the 2023 Interim Tax Levy (BL 16-2023) and a confirming by-law (BL 13-2023). No other substantive items are listed.

• By-law 16-2023: 2023 Interim Tax Levy
• By-law 13-2023: Confirming by-law for January 9, 2023 meeting
• Confirmation of December 19, 2022 City Council minutes
• Adoption of December 19, 2022 Committee of the Whole minutes

City Council passed a by-law to provide for a 2023 Interim Tax Levy. The council also confirmed the agenda and minutes from previous meetings.

• Approved 2023 Interim Tax Levy (BL 16/2023)
• Confirmed agenda for January 9, 2023 meeting
• Confirmed City Council minutes from December 19, 2022
• Adopted Committee of the Whole minutes from December 19, 2022
• Approved confirming by-law for January 9, 2023 proceedings (BL 13/2023)