Thames Centre public meetings in 2024

Economic Development Advisory Committee

The Economic Development Advisory Committee adopted its agenda and received two informational presentations on community murals and business improvement areas. The committee approved four proposed meeting dates for 2025: February 27, May 22, September 18 and December 11. It also discussed the Canada Summer Jobs application call and signage for the Thorndale and Dorchester Business Parks. Unfinished business items were received for information.

• Approve 2025 meeting dates: Feb 27, May 22, Sep 18, Dec 11, 2025
• Receive Community Murals presentation by Andrew Gunn (Andrew Gunn Consulting)
• Receive BIA Value presentation by Kay Matthews, Executive Director of OBIAA
• Discuss Canada Summer Jobs (CSJ) Program call for applications
• Discuss signage for Thorndale and Dorchester Business Parks

The Economic Development Advisory Committee received presentations on community murals and Business Improvement Areas (BIAs), and recommended staff investigate a potential Thames Centre BIA and gather more information on a mural facilitator partnership. The committee also approved its 2025 meeting dates and supported the Environmental Advisory Committee's land stewardship recognition program.

• Received Andrew Gunn's mural presentation and recommended staff gather more info on a facilitator partnership (carried)
• Received OBIAA presentation and recommended staff investigate a Thames Centre BIA (carried)
• Approved 2025 meeting dates: Feb 27, May 22, Sep 18, Dec 11 (carried)
• Recommended staff contact Middlesex County about business park signage (carried)
• Supported EAC's land stewardship recognition program and business award category (carried)

Special Meeting

The council will consider the proposed operating and capital budget for 2025, including a capital budget of $10,797,383, a 2.5% operating tax levy increase, a 1% capital infrastructure levy, and water and wastewater rate increases of 2.5% and 2% respectively. They will also receive a confirmatory by‑law to adopt the budget measures. A budget overview presentation will be given and the Environmental Advisory Committee resolution will be received for information.

• Proposed Operating and Capital Budget 2025 – capital budget of $10,797,383
• Proposed 2.5% increase to the operating tax levy
• Proposed 1% capital infrastructure levy
• Proposed 2.5% water rate increase and 2% wastewater rate increase
• By‑law 83-2024 – Confirmatory By‑law to adopt the budget

Council approved the 2025 proposed capital budget of $10,797,383 and operating budget in principle, including a 1.9% tax levy increase, 2.5% water rate increase, and 2% wastewater rate increase. A 1.5% Capital Infrastructure Levy was defeated, and a 2% levy was approved instead. Council also approved a 3% cost of living wage increase for themselves, funded the CloudPermit software from the Building Reserve Fund, and removed a $30,000 Tourism Study from the budget.

• Approved 2025 capital budget of $10,797,383 and operating budget in principle with 1.9% tax levy increase (carried)
• Approved 2% Capital Infrastructure Levy (carried)
• Defeated 1.5% Capital Infrastructure Levy
• Approved 3% cost of living wage increase for Council in 2025 (carried)
• Funded CloudPermit software from Building Reserve Fund (carried)
• Removed $30,000 Tourism Study from 2025 budget (carried)
• Approved 2.5% water rate and 2% wastewater rate increases (carried)
• Cancelled December 11, 2024 special budget meeting (carried)

Council Meeting

The Council is meeting to decide on several drainage projects and a municipal financial audit contract. They will also review a 2024 stormwater rate study and a corporate greenhouse gas emissions report.

• Proposed contract for Municipal Financial Audit Services with KPMG LLP for $257,000 (plus HST) from 2024 to 2028
• By-law 84-2024 for O'Reilly Drain 2024 involving a contribution of $589,800.00
• By-law 69-2024 for Elliot Drain Branch A involving a contribution of $49,700
• Approval of the 2024 Stormwater Rate Study by Watson & Associates Economists Ltd.
• Endorsement of a Middlesex County Loan Program application for the Thorndale Industrial Drain Project

Council approved a $257,000 contract with KPMG LLP for municipal financial audit services for 2024-2028. They also adopted the 2024 Stormwater Rate Study, endorsed a county loan application for the Thorndale Industrial Drain, and gave final reading to the Elliot Drain Branch A by-law. Several drainage petitions and reports were received and adopted.

• Approved $257,000 audit contract with KPMG LLP (2024-2028)
• Adopted 2024 Stormwater Rate Study
• Endorsed Middlesex County Loan application for Thorndale Industrial Drain
• Gave third and final reading to By-law 69-2024 (Elliot Drain Branch A)
• Gave first and second reading to By-law 84-2024 (O'Reilly Drain 2024)
• Adopted O'Reilly Drain 2024 report and scheduled Court of Revision for Jan 13, 2025
• Received petition for Dundas Street Drain and added to previous petitions
• Received petition for Newell Drain Branch and appointed engineer

Thames Centre Special Events Committee

The Thames Centre Special Events Committee will adopt its agenda and receive the minutes from the November 13, 2024 meeting. Staff reports on the Festival of Lights, New Year's Eve, and the Holiday Light Tour will be received for information. The committee will approve a list of meeting dates for 2025.

• Adoption of agenda
• Receipt of November 13, 2024 meeting minutes
• Staff reports on Festival of Lights, New Year's Eve, and Holiday Light Tour
• Approval of 2025 meeting dates schedule

Council Training and Education

The Thames Centre Council will hold a hybrid training session on December 3, 2024 to educate members about a stormwater rate study. Chief Administrative Officer David Barrick will introduce the session, followed by presentations from N. Neale of Watson & Associates Economists Ltd. The agenda includes overviews of both water and wastewater rates and a draft stormwater rate study. No decisions or votes are scheduled for this meeting.

• Introduction by CAO David Barrick
• Presentation: Water and Wastewater Rate Study Overview (Workshop.Dec32024.pdf)
• Presentation: Draft Stormwater Rate Study Overview (December 3 2024 Revised.pdf)

Environmental Advisory Committee

The Environmental Advisory Committee will receive and approve the minutes from its September 9, 2024 regular meeting and October 7, 2024 special meeting. It will receive the Municipality’s 2023 Energy and Greenhouse Gas Emissions Summary report for information. Staff reports will be received, including a proposal to schedule four meetings in 2025, which the committee will approve. Additional items include feedback from a Green Town Hall and correspondence about 2025 Repair Cafés.

• Approval of minutes from the September 9, 2024 regular meeting and October 7, 2024 special meeting
• Receipt of the 2023 Energy and Greenhouse Gas Emissions Summary report
• Approval of proposed 2025 meeting dates: February 4, May 27, September 9, and December 9
• Receipt of Green Town Hall feedback report
• Receipt of correspondence regarding 2025 Repair Cafés

Thames Centre Sports Wall of Fame Committee

The Thames Centre Sports Wall of Fame Committee is meeting to review nominee applications and a timeline for the application process. The committee will also receive a verbal update on a recommendation to Council regarding a Recognition Wall for a local sports association.

• Review of Thames Centre Sports Wall of Fame Application
• Verbal update on Recognition Wall recommendation for local sports association
• Review of itemized timeline for accepting and reviewing applications

Council Meeting

The Thames Centre Council will consider and vote on several land consent and zoning by‑law amendment applications, including the B10‑24 consent and Z12‑24 amendment for 4905 Westchester Bourne. It will also review consent applications for 5251 Dorchester Road (B11‑24) and a right‑of‑way easement at 4411 Putnam Road (B13‑24). A public meeting will be held to discuss the proposed 2025 Building Fees schedule. The meeting includes a presentation of long‑service awards for fire‑service personnel.

• Approve Consent Application B10‑24 and Zoning By‑law Amendment Z12‑24 for 4905 Westchester Bourne (County Road 74)
• Approve Consent Application B11‑24 for 5251 Dorchester Road
• Approve Consent Application B13‑24 for right‑of‑way easement at 4411 Putnam Road (County Road 30)
• Public meeting to review proposed 2025 Building Fees schedule
• Presentation of Long Service Awards for Fire Services

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to receive an overview of the Thames Centre Community Improvement Plan (CIP). The committee will provide recommendations on proposed applications to be presented at a future council meeting. A closed session is scheduled to review specific CIP applications.

• Review of Report No. EDAC-003-24 regarding the Community Improvement Plan (CIP)
• Discussion on Financial Assistance Agreements and annual application deadlines
• Discussion on building/planning applications and application limits per property/owner
• Closed session to review received Community Improvement Plan Applications

Thames Centre Special Events Committee

The Thames Centre Special Events Committee is meeting to receive a staff report on the 2024 Festival of Lights. The committee will also discuss the 2025 Remembrance Crosswalk.

• Staff Report No. C-TCSEC-013-2024 regarding Festival of Lights 2024
• Discussion on Remembrance Crosswalk 2025

Council Meeting

The council will consider a motion to reduce the speed limit on Fairview Road from 80 km/h to 60 km/h, with a further drop to 40 km/h at the railway crossing. It will also hear presentations on 2025 OPP billing and the 2024 Fall Economic Update, and conduct a public drainage hearing for the Elliot Drain Branch A. By‑laws 77‑2024 and 78‑2024 will be adopted.

• Motion to lower Fairview Road speed limit to 60 km/h, with 40 km/h transition at railway crossing (Item 14)
• Adoption of By‑law 77‑2024 (appoint treasurer) and By‑law 78‑2024 (confirmatory) (Item 16)
• Public meeting – Court of Revision for Elliot Drain Branch ‘A’ to hear drainage appeals (Item 7)
• Presentation on 2025 OPP billing by Middlesex OPP Detachment Commander (Item 6.1)
• Report on 2024 Fall Economic Update (Item 10.1)

Thames Centre Sports Wall of Fame Committee

The Thames Centre Sports Wall of Fame Committee will vote on accepting the minutes from its March 12, 2024 meeting. It will also review a new application for the Sports Wall of Fame. The meeting includes a report on a new committee member and plans for scheduling 2025 meeting dates.

• Motion to receive minutes from the March 12, 2024 meeting
• Review of a new Thames Centre Sports Wall of Fame application
• Report on appointment of a new committee member
• Scheduling of 2025 meeting dates
• Closed session (no details provided)

Active Living Centre Advisory Committee

The committee is meeting to approve the 2025 meeting dates and receive a staff activity report. Members will also discuss the new facility's grand opening and seniors' programming in Thorndale.

• Approval of 2025 meeting dates (January 24, April 25, July 25, and October 24)
• Discussion on Bid Euchre Tournaments
• Review of newsletter revisions for new participants
• Proposal to form a committee of Thorndale residents for seniors' program brainstorming

Council Meeting

Council will hold public meetings to decide on consent and zoning applications for two properties. The body will also review municipal performance indicators and receive updates on provincial planning statements.

• Consent and Zoning By-law Amendment for 17210 Plover Mills Road (John and Theresa Goris)
• Consent application for a right-of-way access easement at 2770 Rath Street (Sherry Lynn and Lawrence Pye)
• Minor Variance application for reduced lot frontage at 2770 Rath Street
• Approval of ongoing development and tracking of Municipal Performance Measures and Key Performance Indicators (KPIs)
• Grant application for the Community Sport and Recreation Infrastructure Fund (CSRIF)

Thames Centre Special Events Committee

The Thames Centre Special Events Committee will adopt its October 9 agenda and receive the September 25 meeting minutes. A verbal report on the Festival of Lights will be presented. The meeting will also set the date for the next session on November 13, 2024.

• Adoption of agenda
• Approval of September 25, 2024 minutes
• Festival of Lights – verbal report
• Scheduling of next meeting for November 13, 2024

Council Meeting

Council will review the 2023 audited financial statements and hold a public meeting regarding drainage work for Elliot Drain Branch "A". The body is also considering several part lot control exemptions for subdivisions in Nilestown and Thorndale.

• By-law 69-2024: Borrowing $49,700 for Elliot Drain Branch "A" drainage works
• By-law 70-2024: Part lot control exemption for Willows Subdivision, Nilestown
• By-law 71-2024: Part lot control exemption for Rosewood Subdivision, Thorndale
• Approval of 2023 Audited Consolidated and Trust Fund Financial Statements
• Public meeting to consider Elliot Drain Branch "A" with a Court of Revision scheduled for November 4, 2024

Environmental Advisory Committee

The Environmental Advisory Committee will discuss the agendas for two upcoming Green Town Hall meetings. The first meeting is scheduled for Tuesday, October 22, 7:00‑8:30 pm at the FlightExec Centre Auditorium, 2066 Dorchester Road, Dorchester. The second meeting is set for Monday, October 28, 7:00‑8:30 pm at the Thorndale Lions Community Centre, Room 1 & 2, 265 Upper Queen Street, Thorndale. No other items require a decision at this special meeting.

• Discussion – Agendas for Green Town Hall Meetings (Oct 22, FlightExec Centre, 2066 Dorchester Rd)
• Discussion – Agendas for Green Town Hall Meetings (Oct 28, Thorndale Lions Community Centre, 265 Upper Queen St)

Thames Centre Special Events Committee

The Thames Centre Special Events Committee will approve its agenda, receive the minutes from the August 28 meeting, and accept two staff reports—for the municipality’s 25th anniversary and the 2024 Corn Fest wrap‑up—for information. The meeting will also address any committee, correspondence, unfinished, or new business items and set the next meeting for October 9, 2024.

• Approve agenda
• Receive August 28, 2024 minutes (TCSEC_Aug28_2024)
• Receive 25th Anniversary report (C‑TCSEC‑012‑2024)
• Receive Corn Fest Wrap‑Up 2024 report (C‑TCSEC‑013‑2024)
• Schedule next meeting for October 9, 2024

Council Meeting

The Thames Centre Council will consider a consent application (B8-24) and a zoning by‑law amendment (Z9-24) for the property at 20884 Nissouri Road. It will also review a temporary‑use zoning amendment (Z11-24) for 6508 Trafalgar Street and a minor variance (A9‑24) for 4150 Catherine Street. Additional items include a presentation from Middlesex County officials and a report on a drainage petition for Dundas Street.

• Consent Application B8‑24 and Zoning By‑law Amendment Z9‑24 for 20884 Nissouri Road (County Road 27)
• Zoning By‑law Amendment Z11‑24 (temporary use) for 6508 Trafalgar Street
• Minor Variance A9‑24 for 4150 Catherine Street
• Presentation by Middlesex County Warden Aina DeViet and CAO Bill Rayburn – Local Council Update 2024
• Dundas Street Drain petition and drainage report (Report PW‑DR‑008‑24)

Local School Advisory Committee

The committee will approve its agenda and receive the post‑meeting minutes from the June 19, 2024 session. A verbal update will be presented by TVDSB Trustee Morell. The meeting will also set the date for the next committee session on December 18, 2024.

• Approve agenda
• Receive June 19, 2024 minutes
• TVDSB trustee Morell provides verbal update
• Schedule next meeting for Dec 18, 2024
• Adjournment

The committee received a verbal update from TVDSB Trustee A. Morell on a capital funding application for West Nissouri Public School in Thorndale. A municipal letter of support has already been sent for the application. No formal decisions were made beyond approving the agenda, receiving previous minutes, and adjourning.

• Approved September 18, 2024 agenda (carried)
• Received June 19, 2024 minutes (carried)
• Adjourned meeting at 4:00 p.m. (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will receive updates from the South Central Ontario Region Economic Development Corporation and the Upper Thames River Conservation Authority. The meeting includes unfinished business regarding a proposed land stewardship recognition program and a rural economic development consultation.

• Receive SCOR Economic Development Corporation member update
• Receive UTRCA Draft Conservation Areas and Lands Strategy (2025-2034)
• Discuss proposed land stewardship awards for residents and businesses
• Review Middlesex County Economic Development presentation
• Review Ontario Rural Economic Development Strategy consultation

The Economic Development Advisory Committee passed a resolution encouraging Thames Centre Council to support continued participation at the Middlesex County level with the South Central Ontario Region (SCOR) Economic Development Corporation for 2025. The committee also received a presentation from SCOR's executive director and the UTRCA's draft Conservation Areas and Lands Strategy as information. The meeting adjourned early at 10:07 a.m. after losing quorum.

• Approved agenda (EDAC-018-24)
• Received May 23 and June 21, 2024 minutes (EDAC-019-24)
• Encouraged council to support continued Middlesex County participation in SCOR for 2025 (EDAC-020-24)
• Received SCOR member update presentation as information (EDAC-021-24)
• Received UTRCA draft Conservation Areas and Lands Strategy as information (EDAC-022-24)

Council Meeting

Thames Centre Council is reviewing a zoning amendment for a clinic and personal service establishment, a minor variance for sea containers, and several drainage improvement requests. The body is also considering a cost recovery agreement with Fire Marque Inc. and an application for the federal Housing Accelerator Fund.

• Zoning By-law Amendment Z6-24 for a 'Personal Service Establishment' and 'Clinic' at 15 Jane Street
• Minor Variance A8-24 to allow sea containers at 256 Hamilton Crescent, Unit 1
• Agreement with Fire Marque Inc. for Fire Department cost recovery
• Drainage improvement reports and engineer appointment for Gladstone, McGuffin, and Roulston drains
• Endorsement of Housing Accelerator Fund (HAF2) application to CMHC

Council approved a zoning by-law amendment for 15 Jane Street to allow a personal service establishment and a clinic, and adopted the implementing by-law. It also approved a minor variance for sea containers at 256 Hamilton Crescent and refunded the $1,200 application fee. Council endorsed a Housing Accelerator Fund (HAF2) application, approved a 3-year Fire Marque agreement, and adopted several drainage petitions and a part lot control exemption.

• Approved zoning amendment Z6-24 for 15 Jane St (clinic and personal service establishment)
• Approved minor variance A8-24 for sea containers at 256 Hamilton Crescent, refunded $1,200 fee
• Approved 3-year agreement with Fire Marque Inc. for fire response cost recovery
• Endorsed Housing Accelerator Fund (HAF2) application to CMHC
• Approved part lot control exemption for 34 & 38 Golf Dr (Willows Subdivision)
• Adopted drainage petitions for Gladstone, McGuffin, and Roulston drains, appointed engineer
• Approved animal control by-law amendment in principle
• Renamed Senior Centre Advisory Committee to Active Living Centre Advisory Committee

Environmental Advisory Committee

The Environmental Advisory Committee is meeting to receive an update on Green Town Halls, including survey results and event promotion. The committee will also review correspondence regarding a new storm water retention system at the Thorndale Demonstration Farm.

• Green Town Halls update on dates, locations, survey results, and invitations
• Correspondence from Upper Thames River Conservation Authority regarding the Thorndale Demonstration Farm Storm Water Retention System

The Environmental Advisory Committee received updates on the Green Town Halls and public survey, directing staff to include Medway High School on the invitation list. A special meeting was scheduled for October 7, 2024, to plan the events. No substantive decisions were made beyond procedural approvals and scheduling.

• Approved September 9, 2024 agenda (EAC-023-24)
• Received May 27, 2024 minutes (EAC-024-24)
• Directed staff to include Medway High School on Green Town Hall invitation list
• Scheduled special meeting for October 7, 2024 at 11:30 a.m.
• Received UTRCA newsletter for information (EAC-025-24)
• Adjourned at 12:26 p.m. (EAC-026-24)

Thames Centre Special Events Committee

The Thames Centre Special Events Committee is meeting to receive a staff report regarding Corn Fest 2024. The agenda is primarily procedural with one informational item.

• Corn Fest Update 2024 (Report No. C-TCSEC-011-2024)

Accessibility and Inclusivity Advisory Committee

The Accessibility and Inclusivity Advisory Committee is meeting to review and potentially recommend the adoption of new Draft Terms of Reference. The committee will also discuss a recap of a PRIDE event and correspondence from the UNESCO Coalition of Inclusive Municipalities.

• Review and recommended adoption of Draft Terms of Reference (Report No. C-AIAC-008-24)
• Recap of PRIDE Event
• Correspondence from UNESCO Coalition of Inclusive Municipalities

FlightExec Centre Expansion Ad Hoc Committee

The FlightExec Centre Expansion Ad Hoc Committee will approve its agenda and receive the June 19 meeting minutes. Staff will present a report on Grand Opening ceremony plans for the FlightExec Centre renovation. The committee will recommend to Council that the Ad Hoc Committee be disbanded and that a report on this recommendation be presented.

• Approve the August 21, 2024 meeting agenda
• Receive the June 19, 2024 meeting minutes (FCEAC_Jun19_2024)
• Receive Staff Report FCEAC-001-24 on Grand Opening Ceremony Plans
• Recommend disbanding the FlightExec Centre Expansion Ad Hoc Committee
• Direct the Director of Community Services & Facilities to report the recommendation to Council

Thames Centre Special Events Committee

The Thames Centre Special Events Committee is meeting to discuss the 2025 budget and the municipality's 25th anniversary occurring January 1, 2026. The committee will also review recent events and current project updates.

• 2025 Committee Budget discussion
• Thames Centre's 25th Anniversary planning (January 1, 2026)
• Canada Day recap
• Dorchester Movie Night discussion
• Corn Fest discussion

Council Meeting

The council will hold a public planning meeting to consider three zoning by‑law amendment applications, refusing the Doggo Den Inc. proposal at 20170 Fairview Road, seeking a report on the 15 Jane Street application, and voting to approve the Kevin and Jodi McGuffin proposal at 22803 Nissouri Road. Council will also adopt the 2024 Asset Management Plan, receive the Canada Community Building Fund municipal funding agreement, and approve a $1.00 increase in remuneration for volunteer fire services. Additional items include a part‑lot control exemption for Sifton Properties in Thorndale and various informational reports under the consent agenda.

• Zoning By‑law Amendment Z8-24 approved for 22803 Nissouri Road
• Zoning By‑law Amendment Z5-24 refused for 20170 Fairview Road
• Zoning By‑law Amendment Z6-24 report requested; staff to prepare public participation notice
• Canada Community Building Fund municipal funding agreement authorized
• $1.00 rate increase approved for volunteer fire services remuneration

Council Meeting

The council will discuss the 2025 budget process and review 2023 financial reports. The meeting includes decisions on several planning applications, such as a temporary zoning amendment for 4607 Lewis Road. Additionally, the agenda covers the adoption of new by-laws and special event updates.

• Denial recommendation for land severance at 22697 Nissouri Road
• Temporary zoning amendment for two dwellings at 4607 Lewis Road
• Minor variance approvals for 17598 Gregory Drive and 21882 Nissouri Road
• Adoption of the Community Improvement Plan by-law
• $44,701.87 in Industrial Development Charge exemptions

Economic Development Advisory Committee

The committee will receive an update report regarding economic development and tourism from Cara Finn of Middlesex County. The meeting also includes scheduling for upcoming meetings in September and December 2024.

• Economic Development and Tourism - Update Report presentation

FlightExec Centre Expansion Ad Hoc Committee

The committee will receive minutes from the February 21, 2024, meeting and hear a presentation from Lions Arch. Staff are scheduled to provide project status updates regarding the expansion. The agenda also includes subcommittee business for the 'Eats & Beats' Fundraiser.

• Receipt of February 21, 2024, meeting minutes
• Lions Arch presentation
• Project status updates
• 'Eats & Beats' Fundraiser subcommittee business

Local School Advisory Committee

The Local School Advisory Committee will receive a verbal report from Thames Valley District School Board Trustee Morell. The committee will also review correspondence regarding a council resolution on school bus stop arm cameras.

• Verbal report from TVDSB Trustee Morell
• Correspondence regarding Stop Arm Cameras on School Buses
• Receipt of March 20, 2024 meeting minutes

Thames Centre Special Events Committee

The committee will receive information reports regarding the Thorndale Movie Night, Corn Fest, and Canada Day 2024. The agenda also includes reviewing a donation request for fireworks.

• Thorndale Movie Night report for July 12, 2024
• Corn Fest update and pop-up banner proposal
• Canada Day 2024 final update
• Dorchester Lions Club request for fireworks donation
• Community Employment Choices pop-up booth inquiry

Council Meeting

Thames Centre Council will review updates from the London International Airport and Middlesex County. The agenda includes approving the 2024-2034 Master Fire Plan and authorizing $25,000 for a climate protection program. Council will also consider drainage petitions for Dundas Street and several zoning by-law amendments.

• Approval of the 2024-2034 Master Fire Plan and Community Risk Assessment
• $25,000 allocation from the Tax Stabilization Reserve for climate protection
• Appointment of M. P. Devos to investigate Dundas Street drainage works
• Zoning amendments for Rath Street, Upper Queen Street, Vista Woods Estates, and Thorndale Road
• Review of an unsolicited proposal from Sleegers Engineered Products Inc.

Council Meeting

This meeting includes public hearings on three planning applications: a consent application for a land severance at 22803 Nissouri Road recommended for denial, a zoning amendment for an additional residential unit at 18065 Thorndale Road recommended for approval, and a temporary zoning amendment for two dwellings at 16692 Ebenezer Drive. Council will also consider approving a lease agreement for VON Middlesex-Elgin at the FlightExec Centre, funding for capital projects at Thorndale Lions Community Centre and Thorndale Community Park, and a Community Improvement Plan. Several other reports and motions are on the agenda, including a notice of motion to defer sewer construction payments and a resolution urging the province to mandate school bus stop-arm cameras.

• Consent application B6-24 for 22803 Nissouri Road recommended for denial for inconsistency with provincial and local planning policies
• Zoning amendment Z3-24 for 18065 Thorndale Road to permit an additional residential unit, recommended for approval
• Temporary use zoning amendment Z4-24 for 16692 Ebenezer Drive to allow two dwellings for up to three years
• Lease agreement for VON Middlesex-Elgin at the FlightExec Centre, recommended for approval
• Funding of $40,000 overage for storm water management at Thorndale Lions Community Centre from deferred revenue

Environmental Advisory Committee

The Environmental Advisory Committee will discuss and potentially endorse joining the Partners for Climate Protection program, which would commit the municipality to a five-milestone framework for reducing greenhouse gas emissions. The committee will also receive an energy audit report for the municipal office and review a draft public survey for a Green Town Hall event. Other business includes correspondence on a climate change crisis declaration and a proposed Earth Day 2025 tree planting event.

• Recommendation to adopt a resolution joining the FCM-ICLEI Partners for Climate Protection program, with $25,000 from the Tax Stabilization Reserve for corporate benchmarking
• Receipt of an Energy Audit Report for the Municipal Office at 4305 Hamilton Road, Dorchester
• Review of a draft public survey for a Green Town Hall event
• Correspondence including a Council resolution declaring a climate change crisis and a proposal for a National Healing Forest initiative in two locations
• Discussion of an Earth Day 2025 Tree Planting Community Day in coordination with the Special Events Committee

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss the Community Improvement Plan (CIP), including prioritizing grants such as Planning & Building Permit Fee, Sign Improvement, Façade Improvement, and Landscaping grants. The committee will also hold a roundtable discussion on future objectives and consider a resolution from the Environmental Advisory Committee regarding a land stewardship recognition program.

• Review of Community Improvement Plan (CIP) grant priorities: Planning & Building Permit Fee, Sign Improvement, Façade Improvement, Landscaping grants
• Roundtable discussion on future committee objectives
• Consideration of Environmental Advisory Committee resolution recommending creation of Green Champion Award and Community Champion Award for land stewardship
• Discussion of Ontario's Rural Economic Development Survey consultation
• Closed session under Section 239(2)(b) of the Municipal Act for personal matters

Council Meeting

Thames Centre Council will consider a petition for new drainage works from Vernon and Trisha Crinklaw, approve remaining 2024 community grant funds to three organizations, and endorse a draft Customer Service Charter. The meeting also includes a presentation on the Open Book financial transparency tool and discussion of possible delegation topics for the AMO conference.

• Petition for new drainage works under the Drainage Act for property at CON 6 SRT S PT LOT 18 (former North Dorchester)
• Approval of remaining 2024 Community Grant funds to Dorchester Dream Park Committee, Thorndale Agriculture Society, and London Children's Museum
• Endorsement of draft Customer Service Charter (Report CAO-004-24)
• Presentation on Open Book by Finance Department
• Discussion of delegation topics for 2024 AMO Annual Conference

Thames Centre Special Events Committee

The committee will receive reports on Canada Day entertainment and Corn Fest vendor and entertainment arrangements. Members will also discuss planning for the municipality's 25th anniversary in 2026. The meeting includes approval of previous minutes and scheduling of the next meeting.

• Report C-TCSEC-006-2024 on Canada Day entertainment
• Report C-TCSEC-007-2024 on Corn Fest vendor and entertainment
• Committee discussion on Thames Centre's 25th anniversary (January 1, 2026)

Thorndale Dog Park Ad Hoc Committee

The committee will meet to discuss planning for the grand opening of the dog park, fundraising efforts, and advertising. The agenda includes only discussion items; no decisions or votes are scheduled beyond approving the agenda and previous minutes.

• Discussion on date and planning for the Grand Opening of the park
• Fundraising efforts update
• Advertising at the dog park

Accessibility and Inclusivity Advisory Committee

The Accessibility and Inclusivity Advisory Committee will receive reports on the Middlesex County Joint Annual Accessibility Status Report and the 2024 Pride Event budget, and will provide direction on how much of the budget to dedicate to the Pride Event. The committee will also hear a presentation on the CGLCC Rainbow Registered program, discuss its terms of reference, and receive updates on a Land Acknowledgment and National Red Shirt Day.

• Presentation on CGLCC Rainbow Registered program by Taylor Rummell
• Report C-AIAC-005-24: Middlesex County Joint Annual Accessibility Status Report 2023
• Report C-AIAC-07-2024: Budget for 2024 Pride Event – committee to direct funding amount
• Discussion on Terms of Reference and Land Acknowledgment development
• Correspondence from Special Events Committee on Pride, Truth and Reconciliation, and Diwali events

Council Meeting

Thames Centre Council will vote on the 2024 tax rates and levies, consider updates to the fees and charges by-law, and hold a public meeting on a proposed Community Improvement Plan. The council will also sit as a Committee of Adjustment to decide three minor variance applications for properties on Boardwalk Way, Foxhollow Drive, and Catherine Street.

• By-law 28-2024 to set 2024 tax rates and levies
• Public meeting on a proposed Community Improvement Plan
• Minor variance A3-24 for a greenhouse at 172 Boardwalk Way, Dorchester
• Minor variance A4-24 to recognize existing dwelling setbacks at 92 Foxhollow Drive, Dorchester
• Minor variance A5-24 for a 6.2-metre-tall detached garage at 3285 Catherine Street

Council Meeting

Council will consider approving a new Parkland Dedication By-law in principle, which would set rules for parkland contributions from new developments. Two zoning by-law amendments are up for adoption: one for 24089 Wellburn Road and another for 246 North Street in Dorchester. The agenda also includes routine reports, committee minutes, and a closed session for negotiation strategy.

• Proposed Parkland Dedication By-law (Report PDS-021-24) with options for payment-in-lieu for residential and commercial/industrial uses
• Zoning By-law Amendment 25-2024 for lands at 24089 Wellburn Road
• Zoning By-law Amendment 26-2024 for lands at 246 North Street, Dorchester (246 North Inc.)
• Quarterly department reports for January–March 2024 from recreation, fire, legislative services, building, and public works
• Closed session under Section 239(2)(k) of the Municipal Act to discuss negotiation strategy

Thames Centre Special Events Committee

The committee will discuss and provide direction on the 2024 Corn Fest, including vendor costs and market hours (Friday Sept 6, 6-10 p.m. and Saturday Sept 7, 9 a.m.-4 p.m.). They will also receive a Canada Day 2024 update and discuss Thames Centre's 25th anniversary in 2026.

• Corn Fest 2024 vendor cost structure (resident vs. non-resident) to be determined
• Corn Fest vendor market hours set for Sept 6-7, 2024
• Corn Fest logo to be received by committee
• Canada Day 2024 update report received for information
• Committee discussion on Thames Centre's 25th anniversary (Jan 1, 2026)

Thorndale Dog Park Ad Hoc Committee

The Thorndale Dog Park Ad Hoc Committee is meeting to approve previous minutes, discuss the grand opening of the dog park, and consider advertising at the park. No staff reports or other substantive decisions are listed.

• Approval of minutes from February 5, 2024 meeting
• Discussion of grand opening for the dog park
• Discussion of advertising at the dog park

Council Meeting

Council will consider recommending draft plan approval for a subdivision and condominium at 246 North Street in Dorchester, along with a zoning by-law amendment. It will also hold public meetings on consent applications and zoning changes for properties at 2270 Rath Street and 24089 Wellburn Road, and decide on a minor variance for 2304 Mossley Drive. Other items include adopting a by-law for IT services, receiving 2023 drinking water system reports, and authorizing alcohol sales on holidays.

• Draft plan of subdivision and condominium at 246 North Street, Dorchester, with conditions
• Consent applications B2-24 to B5-24 and zoning amendment Z2-24 at 2270 Rath Street, Putnam
• Consent application B1-24 and zoning amendment Z1-24 at 24089 Wellburn Road
• Minor variance A2-24 for a lean-to addition at 2304 Mossley Drive
• By-law 23-2024 for an IT services agreement with Middlesex County

Local School Advisory Committee

The Local School Advisory Committee will hear a presentation from a Thames Valley District School Board trustee on the 2023/2024 Accommodation Plan. The committee will also consider approving minutes from its December 2023 meeting. No other decisions or discussions are listed on the agenda.

• Presentation by TVDSB Trustee A. Morell on the 2023/2024 Accommodation Plan
• Recommended motion to receive minutes of December 14, 2023 meeting
• Next meeting scheduled for June 19, 2024 at 3:00 p.m.

Environmental Advisory Committee

The Environmental Advisory Committee will discuss organizing a Green Town Hall meeting in October, including date, time, location, environmental topics, public feedback methods, and event promotion. The next regular meeting is scheduled for May 27, 2024.

• Discussion of Green Town Hall meeting in October: date, time, location, environmental initiatives, public feedback, and promotion
• Next meeting scheduled for May 27, 2024 at 11:30 a.m.

Thames Centre Sports Wall of Fame Committee

The committee will discuss the Home of Boone Jenner sign, the Wall of Fame ceremony, and terms of reference. A closed session is scheduled to review submissions for the 2024 induction.

• Home of Boone Jenner Sign discussion
• Thames Centre Sports Wall of Fame Ceremony discussion
• Terms of Reference discussion
• Closed session to review 2024 induction submissions

Council Meeting

Council will consider joining the Partners for Climate Protection program with $25,000 in funding, approve a sign by-law variance for Dorchester Christian Family Centre, and direct staff to develop a new community garden. Other items include approving a community grants program, naming a ball diamond 'Frost Field,' and requesting traffic safety measures from Middlesex County.

• Join FCM–ICLEI Partners for Climate Protection program with $25,000 from Tax Stabilization Reserve
• Approve sign variance for Dorchester Christian Family Centre at 1256 Cromarty Drive (7 sq m vs 1.5 sq m limit)
• Direct staff to develop new community garden outside FlightExec Centre with $15,000 budget
• Approve annual Community Grants Program starting Q2 2024
• Request Middlesex County install school bus crossing signs on Westchester Bourne (County Rd 74) and flashing red lights at Cromarty Drive and Dorchester Road

Economic Development Advisory Committee

The Economic Development Advisory Committee will hear a presentation on the Thames Centre Community Improvement Plan (CIP) from a Stantec representative. The committee will also elect a Chair and Vice Chair, review its Terms of Reference, and consider proposed meeting dates for 2024. Correspondence from the Environmental Advisory Committee recommending a land stewardship recognition program will be received for information.

• Presentation on Thames Centre Community Improvement Plan (CIP) by Moira Davidson of Stantec
• Nomination and election of Chair and Vice Chair
• Review of Terms of Reference for the Economic Development Advisory Committee
• Approval of proposed 2024 meeting dates: May 23, Sept 12, Dec 12
• Correspondence from Environmental Advisory Committee recommending creation of Green Champion and Community Champion awards

Council Meeting

Council will hold public meetings for two planning applications: a draft plan of condominium and zoning amendment at 21829 Nissouri Road, Thorndale, and a zoning amendment at 20022 Fairview Road. It will also consider a minor variance application for a workshop at 4386 Westchester Bourne. Other business includes supporting resolutions on municipal finance and water/wastewater affordability, and approving attendance at the AMO 2024 conference.

• Public meeting for draft plan of condominium and zoning amendment at 21829 Nissouri Road, Thorndale
• Public meeting for zoning amendment at 20022 Fairview Road to add retail use in Highway Commercial zone
• Minor variance application to allow a 6.2-metre side yard setback for a workshop at 4386 Westchester Bourne
• Support for a provincial review of municipal finances and a resolution on water/wastewater affordability
• Approval of Mayor and Deputy Mayor attendance at AMO 2024 conference

FlightExec Centre Expansion Ad Hoc Committee

The committee will receive a project schedule update from staff and updates from the Fundraising and Construction subcommittees. The agenda is largely procedural, with no specific dollar amounts or decisions listed.

• Project schedule update from staff
• Update from Fundraising Subcommittee
• Update from Construction Subcommittee
• Approval of minutes from December 13, 2023 meeting

Thames Centre Special Events Committee

The Thames Centre Special Events Committee is meeting to review the 2023 budget recap and discuss 2024 events. The agenda also includes items from the Environmental Advisory Committee (Earth Day 2025 tree planting) and the Accessibility & Inclusivity Advisory Committee (Pride, National Day for Truth and Reconciliation, Diwali).

• C-TCSEC-001-24 - 2023 Budget Recap
• C-TCSEC-002-24 - 2024 Events
• Earth Day 2025 Tree Planting Community Day (from Environmental Advisory Committee)
• Pride Celebration, National Day for Truth and Reconciliation, Diwali (from Accessibility & Inclusivity Advisory Committee)
• Approval of previous minutes from December 6, 2023

Thames Centre Police Services Board

The Thames Centre Police Services Board is meeting for what is likely its final session before dissolving on April 1, 2024, when the new Middlesex OPP Detachment Board takes over under the Community Safety and Policing Act. The board will receive the OPP's 2024 annual billing statement and a report on policing from September to December 2023. Council has appointed Deputy Mayor Michelle Smibert as its representative to the new board and nominated current board Chair Jim Maudsley as a community representative.

• Board dissolution on April 1, 2024, with all future 2024 meetings cancelled
• Introduction of new Staff Sergeant Je Fadel to the Middlesex County OPP Command Team
• OPP 2024 Annual Billing Statement received as information
• Council appoints Deputy Mayor Michelle Smibert to new Middlesex OPP Detachment Board
• Chair Jim Maudsley nominated as community representative for board transition

Council Meeting

Council will consider three zoning by-law amendments for properties at 4673 Dundas Street, 3014 Crampton Drive, and 4406 Dundas Street. The agenda also includes a proposal to opt into the Marriage Act to allow the Clerk and Deputy Clerk to perform civil marriages for a $300 fee, and a report on updates to the Parking and Traffic By-law. Several items are routine or informational, including approval of minutes and consent agenda items.

• Zoning amendment for 4673 Dundas Street (By-law 12-2024)
• Zoning amendment for 3014 Crampton Drive (By-law 13-2024)
• Zoning amendment for 4406 Dundas Street (By-law 14-2024)
• Proposal to authorize Clerk and Deputy Clerk to perform civil marriages with a $300 fee (plus HST)
• Report on Parking and Traffic By-law updates (LS-C-004-24)

Accessibility and Inclusivity Advisory Committee

The Accessibility and Inclusivity Advisory Committee will receive reports on potential dates for a 2024 Pride event, information on joining UNESCO's Coalition of Inclusive Municipalities, an update on Phase 2 of an accessible/inclusive park, and land acknowledgment guidance. The committee will also discuss its terms of reference and schedule future meetings.

• Report on potential dates for 2024 Pride event
• Information on joining UNESCO's Coalition of Inclusive Municipalities
• Project update on Phase 2 of accessible/inclusive park
• Land acknowledgment guidance report
• Discussion of committee's terms of reference

Thorndale Dog Park Ad Hoc Committee

The Thorndale Dog Park Ad Hoc Committee is meeting to discuss a naming rights agreement, fundraising efforts, and plans for a grand opening. The committee will also consider approving minutes from its December 20, 2023 meeting and schedule a next meeting for March 19, 2024. No decisions are recorded on the agenda; all items are listed for discussion.

• Discussion of naming rights agreement for the dog park
• Fundraising discussion for the dog park
• Grand opening planning for the dog park
• Approval of minutes from December 20, 2023 meeting
• Next meeting scheduled for March 19, 2024 at 3:30 p.m.

Environmental Advisory Committee

The Thames Centre Environmental Advisory Committee is meeting to approve previous minutes, discuss a land stewardship recognition, and consider topics for future meetings including a tree planting initiative, heritage tree program, and memorial trees. The agenda is largely procedural with no specific proposals, dollar amounts, or decisions listed.

• Approval of December 4, 2023 minutes
• Discussion of a Recognition of Land Stewardship
• Topics for future meetings: Tree Planting Initiative, Heritage Tree Program, Memorial Trees
• Next meeting scheduled for Monday, May 27, 2024 at 11:30 a.m.

Council Meeting

Thames Centre Council is holding a hybrid meeting with public meetings under the Planning Act to consider several planning applications, including draft plans of condominium and subdivision, official plan and zoning by-law amendments, and consent applications. The council will receive reports and public comments, with decisions on some items and direction for future reports on others. The agenda also includes a minor variance application and routine consent items.

• Draft Plan of Condominium 39T-TC-CDM2302, Official Plan Amendment O3-23 & Zoning By-law Amendment Z31-23 for lands at west ends of Eva and Ida Streets, Dorchester
• Draft Plan of Subdivision 39T-TC2102, Draft Plan of Condominium 39T-TC-CDM2303, and Zoning By-law Amendment Z28-23 for 246 North Street, Dorchester
• Consent Application B22-23 to sever a 705 sq m parcel at 12 Meadowbrook Lane, Thorndale, with $4,000 cash-in-lieu of parkland
• Consent Application B21-23 and Zoning By-law Amendment Z36-23 for 4673 Dundas Street, including road widening and rezoning conditions
• Minor Variance A11-23 for 1054 Shaw Road to allow an accessory building with reduced side yard setback

Council Meeting

Council will vote on adopting the 2024 operating and capital budget, and consider a $147,552 contract for Dorchester Road urbanization engineering. Delegations will discuss wind turbines and the Upper Thames River Conservation Authority's draft budget. Several by-laws are up for final reading, including a $209,400 drainage works borrowing.

• Adoption of 2024 Operating and Capital Budget (By-law 4-2024)
• Engineering contract for Dorchester Road urbanization: $147,552 to Spriet Associates
• Final reading of Op Den Kelder-Paton Drain by-law, borrowing $209,400
• Delegation on wind turbines in Thames Centre
• Thorndale Dog Park naming rights agreement with Lions Club for $7,500