Thames Centre public meetings in 2023

Thorndale Dog Park Ad Hoc Committee

The Thorndale Dog Park Ad Hoc Committee will receive updates on the dog park construction and consider a naming rights agreement with the Thorndale Lions Club for $7,500. The committee will also approve minutes from the previous meeting and handle routine procedural items.

• Receive construction update report (C-TDPAHC-001-2023)
• Recommend naming rights agreement with Thorndale Lions Club for $7,500
• Adopt minutes of October 17, 2023 meeting

Local School Advisory Committee

The Local School Advisory Committee will consider approving four meeting dates for 2024 and receive reports on a delegation request update for "My Big Yellow Bus" and a summary of an interactive webinar on school closures. The committee will also vote to adopt the minutes from its October 25, 2023 regular meeting.

• Approval of 2024 meeting dates: March 20, June 19, September 18, and December 18, 2024
• Report LSAC-003-23 on "My Big Yellow Bus" delegation request update
• Report LSAC-004-23 summarizing an interactive webinar on school closures
• Adoption of October 25, 2023 regular meeting minutes

FlightExec Centre Expansion Ad Hoc Committee

The FlightExec Centre Expansion Ad Hoc Committee is meeting to receive a verbal project process update from MCI and updates from the Fundraising and Construction Subcommittees. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Verbal project process update from MCI
• Update from Fundraising Subcommittee
• Update from Construction Subcommittee
• Approval of October 19, 2023 minutes

Special Meeting

Council is meeting to discuss and potentially approve the 2024 Proposed Operating and Capital Budgets. The session includes department presentations and deliberations on tax levies and utility rate increases.

• Proposed 2024 Capital Budget of $9,237,797
• Proposed 1.4% tax levy increase and 1% Capital Infrastructure levy
• Proposed 2.0% additional tax levy increase for FlightExec renovation project debt financing
• Proposed 2024 Water Rate increase of 2.5% and Wastewater Rate increase of 2%
• Request for financial support from St. Mary's and Area Mobility Services

Council Meeting

Thames Centre Council is meeting to decide on several administrative and regulatory items, including approving the 2024 fees and charges by-law, extending the animal control contract with Hillside Kennels, adopting a draft tree planting plan, and approving two zoning by-law amendments. The council will also receive a presentation on Bill 134 and consider a petition for new drainage works. The meeting includes a closed session for a performance review.

• Approve 2024 Fees and Charges by-law (By-law 119-2023)
• Extend animal control services agreement with Hillside Kennels Animal Control Ltd. for one year (By-law 118-2023)
• Adopt DRAFT Tree Planting Plan (Report CAO-017-23)
• Zoning amendment at southwest corner of Mossley Drive and Lewis Road (By-law 120-2023)
• Zoning amendment at 23061 Nissouri Road (By-law 121-2023)

Thames Centre Special Events Committee

The Thames Centre Special Events Committee is meeting to receive staff reports on recent and upcoming community activities. The committee will review a recap of the Festival of Lights and a report on the Christmas Light Tour.

• Festival of Lights Recap Report
• Christmas Light Tour Report
• Report No. C-002-TCSEC-2023 Member Recruitment

Council Training and Education

This is a training session for Council members on the Water and Wastewater Rate Study conducted in 2020. No livestreaming or decisions will occur. The CAO will introduce the session, and Watson & Associates Economists Ltd. will present an overview of the study.

• Training on 2020 Water and Wastewater Rate Study
• Presentation by Watson & Associates Economists Ltd.
• No livestreaming or decisions by Council
• CAO David Barrick to provide introduction and overview

Environmental Advisory Committee

The Environmental Advisory Committee will hold its first meeting to elect a Chair and Vice Chair, review its Terms of Reference, and provide feedback on a draft Tree Planting Plan for Council consideration. The committee will also consider proposed meeting dates for 2024 and a presentation on climate resilience referred by Council.

• Nomination and election of Chair and Vice Chair
• Review of Environmental Advisory Committee Terms of Reference
• Proposed 2024 meeting dates: to be approved
• DRAFT Tree Planting Plan: committee feedback requested for Council
• Climate Crisis presentation from Patti Kemp, referred by Council (Resolution #219-2023)

Council Meeting

Council will consider several zoning by-law amendments and a draft plan of condominium. The meeting includes a Court of Revision for the Op Den Kelder-Paton Drain and the approval of the 2024-2027 Strategic Plan.

• Zoning By-law Amendment Z30-23 for 23061 Nissouri Road (recommended denial)
• Zoning By-law Amendment Z32-23 and Temporary Use for 6097 Cobble Hills Road
• Zoning By-law Amendment Z33-23 for Southwest corner of Mossley Drive and Lewis Road
• Reduction of speed limit on Mill Road from 80km/h to 50km/h
• Approval of the 2024-2027 Thames Centre Strategic Plan

Council Training and Education

Council members are meeting for an educational session regarding a proposed new Community Improvement Plan. No decisions will be made during this session and there is no livestreaming.

• Presentation by Nancy Reid and Rachel Haggith of Stantec Consulting Ltd. regarding the Community Improvement Plan

Council Meeting

Thames Centre Council is meeting to consider several key items, including the final draft of the 2024-2027 Strategic Plan, a one-year extension of the OPP policing agreement, and a draft plan of condominium for a development. They will also review reports on the fall economic update, an Economic Development Advisory Committee, and facility agreements for community programs.

• Approve 2024-2027 Thames Centre Strategic Plan final draft
• Direct Interim Clerk to enter 1-year OPP police services contract extension
• Recommend draft plan of condominium approval for Fox Condominium (File 39T-TCCDM2201)
• Extend Boys & Girls Club of London facility licence agreement to Dec 31, 2026
• Adopt zoning by-law amendments for 23976 Heritage Road, 6207 Trafalgar Street, and 4189 Mossley Drive

Thames Centre Special Events Committee

The committee is meeting to approve the 2024 meeting schedule and receive staff reports on several community events. These reports cover the Halloween Tour, Christmas Light Tour, Festival of Lights, and New Year's Eve Festival.

• Approval of proposed 2024 committee meeting dates
• Staff report on Halloween Tour
• Staff report on Christmas Light Tour
• Staff report on Festival of Lights
• Staff report on New Year's Eve Festival

Accessibility and Inclusivity Advisory Committee

The Accessibility and Inclusivity Advisory Committee is reviewing proposed meeting dates for the 2024 calendar year. The committee will also discuss information regarding the UNESCO Coalition of Inclusive Municipalities.

• Approval of 2024 meeting schedule including February 5, May 6, August 26, and November 25
• Discussion of UNESCO Coalition of Inclusive Municipalities membership
• Adoption of minutes from the September 18, 2023, meeting

Council Meeting

This regular Council meeting includes several public meetings under the Planning Act to consider consent applications, zoning by-law amendments, and a minor variance, along with a drainage meeting and a presentation on strategic priorities. Council will also consider approving a Donor and Sponsor Recognition Program for the FlightExec Centre Expansion Project. The agenda is primarily focused on land-use planning decisions.

• Consent B18-23: sever ~41 ha farm at 1263 Harrietsville Dr & 5824 Dorchester Rd
• Consents B19-23 & B20-23: shared driveway easements at 4386 & 4404 Westchester Bourne
• Consent B17-23 & Zoning Z27-23: surplus dwelling severance at 23976 Heritage Rd
• Zoning Z25-23 at 6207 Trafalgar St; Z26-23 at 4189 Mossley Rd; Z29-23 temporary use at 16760 Wyton Dr
• Minor Variance A9-23: reduce side yard to 1.5 m for ag storage at 16385 Ebenezer Dr

Council Training and Education

This is an educational session to provide Council members with information on a new strategic plan, including survey results and process considerations. No decisions will be made during this meeting.

• Presentation by Ken Hewitt of Ken Hewitt Consulting on developing strategic priorities

Thames Centre Special Events Committee

The Thames Centre Special Events Committee will meet on October 11, 2023, at 11:00 a.m. in the Municipal Office Council Chambers. The agenda includes a recap of BridgeFest, planning for the Halloween Home Tour, Festival of Lights, and Christmas Light Home Tour, as well as a closed session for committee appointments.

• BridgeFest recap
• Halloween Light Home Tour discussion
• Festival of Lights discussion
• Christmas Light Home Tour discussion
• Closed session for committee appointments under Municipal Act

Council Meeting

Council will review several zoning by-law amendments and consent applications for residential and commercial properties. The body is also deciding on a major vehicle purchase for emergency services and the approval of a community services master plan.

• Purchase of a 2025 Spartan Metro Star MFD Heavy Duty Walk-In Rescue Vehicle for $1,321,686.36
• Zoning and consent applications for 20887 Cherry Hill Road, 21656 Heritage Road, 3062 Cromarty Drive, and 20162 Nissouri Road
• Minor variance for a detached garage at 3933 Elgin Road
• Approval of the final draft Community Services & Facilities Master Plan
• Road Dedication By-law for Marr Road south of Gladstone Drive

Council Training and Education

This meeting is a training and education session for Council members. The body is receiving presentations on municipal operations rather than deciding on specific legislation or contracts.

• Introduction to Land Use Planning presentation by Marc Bancroft
• Development Charges video from the Municipal Finance Officers' Association
• Drainage Act presentation by Travis Pitt

Council Meeting

Council will consider endorsing the municipality's application to the Canada Mortgage and Housing Corporation's Housing Accelerator Fund, submitted August 18, 2023. They will also sit as the Court of Revision for the Murray Drain 2023, with no appeals received, and consider a petition for new drainage works on a property in the former township of West Nissouri. Other business includes approving a $34,069 office re-wiring project and a naming rights agreement with the Dorchester & District Lions Club for the FlightExec Centre expansion.

• Endorsement of Housing Accelerator Fund application to CMHC
• Court of Revision for Murray Drain 2023 – no appeals received
• Petition for new drainage works on property at CON 2 W PT LOT 2 6 (former West Nissouri)
• Approval of $34,069 Office Re-Wiring Project, funded from IT Reserve
• Naming rights agreement with Dorchester & District Lions Club for FlightExec Centre expansion

Council approved a $35,000 office re-wiring project funded by the Information Technology Reserve and endorsed an application for the Canada Mortgage and Housing Corporation's Housing Accelerator Fund. The Court of Revision adopted the Murray Drain 2023 assessment schedule. Council also appointed six community representatives to the Environmental Advisory Committee.

• Adopted Murray Drain 2023 drainage assessment schedule
• Approved $35,000 Office Re-Wiring Project (funded via IT Reserve)
• Endorsed Housing Accelerator Fund (HAF) application
• Approved naming rights agreement with Dorchester & District Lions Club for FlightExec Centre
• Wrote off $1,936.97 in taxes per Municipal Act
• Appointed M. P. Devos as Engineer for Timothy Trudgeon drainage request
• Appointed 6 representatives to the Environmental Advisory Committee
• Adopted By-laws 82-2023, 83-2023, and 84-2023

Council Meeting

Council is reviewing several planning and zoning applications and drainage reports. The meeting includes decisions on infrastructure expansions and cost-sharing agreements with conservation authorities.

• Authorization of $175,000 for Stantec Consulting Ltd. for Thorndale Wastewater Treatment Plant expansion assessment
• Proposed Plan of Subdivision and Zoning By-law Amendment for 1598 Richmond Street, Dorchester
• Zoning By-law Amendment for 21947 Nissouri Road
• Consent Application B14-23 for 1749 Harrietsville Drive
• Draft 2024–2028 Cost Apportioning Agreements for Kettle Creek and Upper Thames River Conservation Authorities

Council approved a zoning by-law amendment for 21947 Nissouri Road and a consent application for 1749 Harrietsville Drive. The board also approved cost apportioning agreements for two conservation authorities and a commemorative arch for the Thorndale Lions Club.

• Approved Zoning By-law Amendment Z19-23 for 21947 Nissouri Road in principle
• Approved Consent Application B14-23 for 1749 Harrietsville Drive subject to 8 conditions
• Adopted the Murray Drain 2023 Drainage Report and scheduled Court of Revision for Sept 11, 2023
• Approved Thorndale Lions Club request for 75th anniversary arch, cost split evenly with Municipality
• Approved 2024–2028 Cost Apportioning Agreements for Kettle Creek and Upper Thames River Conservation Authorities
• Deferred London Children's Museum request to 2024 budget deliberations
• Deferred Middlesex County Connect Presentation to a future meeting
• Received Report No. PDS-047-23 for 1598 Richmond Street for information pending a subsequent report

Council Meeting

Council is deciding on several zoning by-law amendments and a minor variance for accessory buildings. The body is also discussing the installation of pedestrian crossovers in Thorndale and the establishment of an Environmental Advisory Committee.

• Zoning By-law Amendment Z18-23 for 2603 Dorchester Road
• Zoning By-law Amendment Z13-23 for 2300 Dorchester Road
• Minor Variance A6-23 for a 25 square metre accessory building at 23387 Fairview Road
• Installation of push button pedestrian crossover with lights at King Street and Brooker Trail
• Approval of the Thorndale Dog Park location at Nissouri Road and Gerald Parkway

Council approved two zoning by-law amendments and a minor variance for an accessory building. Decisions were also made to install modified school crossings and a push-button pedestrian crossover in Thorndale. Additionally, Council authorized an agreement with GrantMatch for funding support.

• Approved minor variance A6-23 for a 25sqm accessory building at 23387 Fairview Road
• Approved in principle zoning amendment Z18-23 for 2603 Dorchester Road
• Approved zoning amendment Z13-23 for 2300 Dorchester Road
• Authorized agreement with GrantMatch for funding search and grant application services
• Approved installation of modified school crossings at three King St. locations in Thorndale
• Selected King Street at Brooker Trail for a push-button pedestrian crossover with lights
• Prohibited parking on the south side of Byron Avenue between Dorchester Road and Hamilton Road
• Adopted drainage improvement petitions for Van Nes Farms Ltd. and Foster Farms Inc.

Council Meeting

Council will hold public meetings to decide on several zoning by-law amendments and consent applications. The meeting also includes a public session regarding the Murray Drain 2023 and a presentation from the Middlesex County Roads Department.

• Murray Drain 2023 public meeting and appointment of Court of Revision members
• Zoning amendment for temporary seasonal outdoor patios at 2008 and 2135 Dorchester Road
• Proposed Official Plan and Zoning amendments for Brantam Excavating Inc. at Dundas Street and Elgin Road
• Consent application for farm consolidation and residential severance at 4128 Mossley Drive
• Minor variance for a 600 square metre accessory building expansion at 5299 Dorchester Road

Council approved a zoning amendment for temporary seasonal outdoor patios at two Dorchester Road locations and a land severance for a residence at 4128 Mossley Drive. A temporary-use application for 5242 Marion Street was approved in principle. Several other planning and drainage items were deferred or sent back for further reporting.

• Approved Zoning By-law Amendment Z17-23 for temporary seasonal outdoor patios at 2008 and 2135 Dorchester Road
• Approved Consent Application B13-23 for a residence severance at 4128 Mossley Drive subject to 11 conditions
• Approved in principle revised Temporary-Use/Zoning By-law Amendment Z13-22 for 5242 Marion Street
• Deferred Murray Drain 2023 to the next meeting
• Requested subsequent report for Official Plan Amendment O2-23 and Zoning By-law Amendment Z14-23 (Brantam Excavating Inc.)
• Requested subsequent report for Zoning By-law Amendment Z13-23 (Otis Properties Limited)

Council Meeting

The Council is reviewing the 2022 audited consolidated and trust fund financial statements. Discussion items include a dog park relocation, a request to purchase an unopened road allowance, and several zoning by-law amendments.

• Approval of 2022 Audited Consolidated Financial Statements
• Relocation of the Dorchester Dog Park to the Outdoor Recreation Complex
• Sale of unopened road allowance at 1471 Westchester Bourne, Waubuno
• Acceptance of $18,499.00 + HST donation from Dorchester & District Lions Clubs
• Zoning amendments for Purple Hill Road, Putnam Road, and Avon Drive

Council approved the 2022 audited financial statements and adopted a new Risk Management Policy. The board also authorized the relocation of the Dorchester Dog Park and accepted a donation for the FlightExec Centre expansion.

• Approved 2022 Audited Consolidated and Trust Fund Financial Statements
• Adopted Risk Management Policy and indemnification by-law for council and staff
• Declared unopened road allowance at 1471 Westchester Bourne surplus for sale to Wendy Stockford
• Adopted petition for new drainage works and appointed M. P. Devos as Engineer
• Accepted $18,499.00 + HST donation from Dorchester & District Lions Clubs for FlightExec Centre cooler
• Approved relocation of Dorchester Dog Park to the Outdoor Recreation Complex
• Requested staff develop Terms of Reference for an Environmental Advisory Committee
• Directed staff to prepare a tree planting plan including native trees and heritage tree identification

Council Meeting

Council will hold public meetings and vote on several planning applications, including a minor variance for a poultry barn, consent to split a farm bisected by the municipal boundary, and two proposals to sever residential lots from farmland. A report recommends not supporting a proposed Community Infrastructure and Housing Accelerator Order for 4453 Breen Road. Council will also consider extending a facility licence agreement with the Boys and Girls Club and receiving the 2022 unaudited financial report.

• Minor variance application A2-23 to allow a 439 sq m poultry barn with reduced setbacks at 22853 Heritage Road.
• Consent application B11-23 to convey 37.9 hectares to split a farm at 2227 Hamilton Road between Thames Centre and London.
• Consent applications B7-23 through B10-23 and zoning amendment Z11-23 to create four residential lots (each ~2,020 sq m) at 4301 Putnam Road.
• Report PDS-032-23 recommending Council not support a Community Infrastructure and Housing Accelerator Order for 4453 Breen Road.
• Extension of the Boys and Girls Club facility licence agreement until December 31, 2023.

Council approved a minor variance for a poultry barn and three separate land consent applications. A zoning by-law amendment for residential development at 4301 Putnam Road was approved in principle.

• Approved Minor Variance A2-23 for a poultry barn at 22853 Heritage Road
• Approved Consent Application B11-23 to split a farm at 2227 Hamilton Road
• Approved Consent Applications B7-23, B8-23, B9-23, and B10-23 for residential development at 4301 Putnam Road
• Approved Zoning By-law Amendment Z10-23 in principle for 4301 Putnam Road
• Distributed Charity Depot cheques of $919.98 each to three organizations

Special Meeting

Council is holding a closed special meeting to discuss personnel matters. The primary item for discussion is the recruitment of a Chief Administrative Officer.

• Recruitment of Chief Administrative Officer

Council met in a closed session to discuss personal matters related to the recruitment of a Chief Administrative Officer. Mayor McMillan reported that Council provided direction to staff during this session.

• Approved adjournment to closed session for CAO recruitment (Resolution 149-2023)
• Approved adjournment of closed session at 4:21 p.m. (Resolution 150-2023)
• Approved meeting adjournment at 4:22 p.m. (Resolution 151-2023)

Council Meeting

Council is deciding on the 2023 tax rates and various zoning amendments. The body is also considering new service agreements for fire protection and recycling, as well as a new building permit fee for temporary structures.

• By-law 44-2023 to set 2023 Tax Rates and Levies
• Zoning amendments for 21699 Heritage Road, 4313 Trafalgar Street, and 5030 Westchester Bourne
• Proposed $180 flat fee for temporary structure building permits
• 3-year Fire Prevention and Fire Safety Services agreement with Municipality of Middlesex Centre
• Master Services Agreement with Circular Materials Ontario for blue box recycling

Council adopted several by-laws including setting 2023 tax rates, zoning amendments for three properties, a temporary use agreement, a recycling services contract, and a fire protection agreement with Middlesex Centre. Presentations on farmland preservation and tree planting were received for information, and a trial period for a community program at the FlightExec Centre was approved.

• Adopted By-law 44-2023 setting 2023 tax rates and levies
• Adopted zoning amendments for 21699 Heritage Road (By-law 45-2023), 4313 Trafalgar Street (By-law 46-2023), and 5030 Westchester Bourne (By-law 48-2023, as amended with a Holding provision)
• Authorized a temporary use agreement with Jason Irwin (By-law 47-2023)
• Approved a Master Services Agreement for recycling collection with Circular Materials Ontario (By-law 49-2023)
• Approved a fire protection services agreement with Middlesex Centre (By-law 50-2023)
• Approved a trial period for 'The Playroom Experiment' community program at the FlightExec Centre for the remainder of 2023
• Directed staff to become a community partner in the ACT-i-Pass Program starting July 2023
• Established a flat $180 fee for building permits for temporary structures

Special Meeting

This is a special in-person closed meeting of Thames Centre Council. The sole substantive item is a closed-session discussion about the recruitment of a Chief Administrative Officer. No public decisions or open-session business are scheduled.

• Closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual
• Recruitment of Chief Administrative Officer
• No livestreaming for this in-person closed meeting
• Meeting runs from 9:00 a.m. to 2:00 p.m. on April 25, 2023

Council met in a closed session to discuss a personal matter regarding employee recruitment. Mayor McMillan announced that direction was provided to staff during this session.

• Adjourned to closed session for employee recruitment discussion (Carried)
• Adjourned closed session at 2:55 p.m. (Carried)
• Adjourned meeting at 2:56 p.m. (Carried)

Council Meeting

Council will hold public meetings to decide on several zoning by-law amendments and a temporary use application. The body is also considering a new policy for designating municipally significant events and awarding a contract for municipal office site work.

• Zoning amendment for private schools and a dwelling at 5030 Westchester Bourne
• Consent and zoning application for 21699 Heritage Road to sever a residence
• Proposed $100 application fee for Municipally Significant Events Policy
• Awarding Municipal Office Site Work project to MTE Consultants
• Zoning amendment for Hawthorne Park subdivision south of Byron Avenue

Council approved a land consent application for a residence at 21699 Heritage Road and approved several zoning by-law amendments in principle. One zoning amendment for 21077 Purple Hill Road was fully approved. A presentation on municipal insurance was received for information.

• Approved Consent Application B6-23 for 21699 Heritage Road (Carried)
• Approved in principle Zoning By-law Amendment Z7-23 for 21699 Heritage Road (Carried)
• Approved in principle Zoning By-law Amendment Z8-23 for 5030 Westchester Bourne to permit private schools and a dwelling (Carried)
• Approved in principle Temporary-Use (Z9-23) and Zoning By-law Amendment (Z9-23) for 4313 Trafalgar Street (Carried)
• Approved Zoning By-law Amendment Z19-22 for 21077 Purple Hill Road (Carried)
• Received presentation from Rick Orr regarding Municipal Insurance/Risk Management (Carried)

Council Meeting

Council is meeting to discuss new processing fees for housing accelerator orders and various drainage construction levies. The body is also considering resolutions regarding homelessness, railway infrastructure contributions, and utility locate fees.

• Proposed $3,500 processing fee for Community Infrastructure and Housing Accelerator Order requests
• Zoning By-law Amendment for lands at 156 Cromarty Drive
• Construction cost levies for Fairview Subdivision, Petersson, Goarley Branch F, and Judge Branch F drains
• Resolution opposing Enbridge Gas's proposed $200 fee for utility locates
• Appointment of a By-law Enforcement Officer and Risk Management Inspector

Council approved a new processing fee for Community Infrastructure and Housing Accelerator Order requests. The meeting also included the adoption of seven by-laws and several resolutions opposing provincial and utility cost downloads.

• Established $3,500 processing fee for future CIHAO requests
• Authorized continued participation of Thames Centre Fire Department in County of Middlesex Mutual Aid Plan
• Approved By-laws 28-2023 through 34-2023
• Approved Zoning By-law Amendment for 156 Cromarty Drive
• Appointed a By-law Enforcement Officer and Risk Management Inspector
• Passed resolution calling on Provincial Government to commit to ending homelessness
• Opposed Enbridge Gas's proposed $200 utility locate fee for municipalities
• Supported Township of Warwick's resolution regarding CN Railway Contribution Requirements

Special Meeting

The Municipality of Thames Centre is holding a special closed session meeting. The council will discuss personal matters regarding employee recruitment.

• Closed session discussion on employee recruitment

Council met in a closed session to discuss a personal matter regarding employee recruitment. No public decisions or votes on policy were recorded.

• Adjourned to closed session for employee recruitment discussion (Carried)
• Adjourned closed session at 5:37 p.m. (Carried)
• Adjourned meeting at 5:38 p.m. (Carried)

Council Meeting

Council will review several planning applications, including a minor variance for a garage and zoning changes for residential units and land parcels. The body will also sit as the Court of Revision to adopt drainage assessment schedules. Additionally, Council will consider a tender award for a new tractor backhoe.

• Minor Variance A1-23 for a garage addition at 254 Terrence Avenue
• Zoning By-law Amendment Z6-23 for an additional residential unit at 164 Eva Street
• Drainage assessment schedules for Caddy Creek Drain 2022 and Brar Drain 2023
• Consent and Zoning applications for Wellburn Road and 2700 Cow Path
• Tender award for a Caterpillar model 440 Next Gen Tractor Backhoe to Toromont CAT

Council appointed the Interim CAO as Acting Fire Chief and reinstated the Fire Chief as a full-time position. The meeting also included the approval of two drainage assessment schedules and three planning applications for land consent or zoning amendments.

• Appointed Interim CAO Michelle Casavecchia-Somers as Acting Fire Chief
• Reinstated Fire Chief as a full-time position
• Approved drainage assessment schedules for Caddy Creek Drain 2022 and Brar Drain 2023
• Approved minor variance for garage construction at 254 Terrence Avenue
• Approved land consent and in-principle zoning amendment for JCM & Family Farms Inc. (Wellburn Road)
• Approved land consent and in-principle zoning amendment for Thames Ridge Holdings (2700 Cow Path)
• Approved in-principle zoning amendment for an additional residential unit at 164 Eva Street
• Awarded purchase of Caterpillar model 440 Next Gen Tractor Backhoe to Toromont CAT

Council Meeting

Council will vote on five by-laws, including appointing an interim CAO and a zoning amendment for 3831 Elgin Road. They will also decide on a volunteer appreciation breakfast, a Blue Box transition agreement, and drainage work appointments.

• By-law 22-2023 to appoint an Interim CAO
• By-law 23-2023: zoning amendment for 3831 Elgin Road
• By-law 24-2023: Official Plan amendment applying to all lands in Thames Centre
• Council to finalize a Master Services Agreement with Circular Materials Ontario for Blue Box collection until Dec. 31, 2025
• Appointment of a Council member to the Court of Revision for the Risdon Drain Culvert 2022 project

Council adopted a zoning by-law amendment for 3831 Elgin Road and approved four other by-laws, including the appointment of an Interim CAO. Other actions included authorizing a blue box waste agreement and appointing an engineer for drainage works.

• Approved Zoning By-law 23-2023 for lands at 3831 Elgin Road
• Adopted By-laws 22-2023 (Interim CAO), 24-2023 (Official Plan), 25-2023 (Committee/Board appointments), and 26-2023 (Confirmatory)
• Directed Director of Public Works to finalize Master Services Agreement with Circular Materials Ontario for Blue Box collection through December 31, 2025
• Appointed M. P. Devos of Spriet Associates as Engineer for drainage report regarding petition by Jenna & Matt Cassidy
• Appointed Councillor Heeman to the Court of Revision for Risdon Drain Culvert 2022
• Approved hosting Annual Volunteer Appreciation breakfast on April 18, 2023
• Approved February 27, 2023 meeting minutes

Council Meeting

The Council is reviewing drainage reports for Caddy Creek Drain 2022 and Brar Drain 2023. The agenda also includes several planning applications regarding land severances, rezoning for residential units, and official plan amendments.

• Consent and Zoning By-law Amendment for 136 & 156 Cromarty Drive
• Zoning By-law Amendment for 3831 Elgin Road to permit an Additional Residential Unit
• Drainage works by-laws 19-2023 (Caddy Creek) and 20-2023 (Brar Drain)
• Official Plan Amendment No. 28 regarding application requirements
• Housekeeping Amendment to the Comprehensive Zoning By-law

Council approved drainage reports for Caddy Creek and Brar Drains and passed several planning applications in principle. A consent application to sever land at 136 and 156 Cromarty Drive was approved with conditions. Council also adopted in principle an amendment to the Official Plan regarding application requirements and delegation of authority.

• Adopted Caddy Creek Drain 2022 and Brar Drain 2023 reports (Carried)
• Approved land severance at 136 & 156 Cromarty Drive subject to conditions (Carried)
• Approved in principle zoning amendment for 136 & 156 Cromarty Drive (Carried)
• Approved in principle zoning amendment for 3831 Elgin Road to permit an Additional Residential Unit (Carried)
• Approved in principle Housekeeping Amendment to Comprehensive Zoning By-law (Carried)
• Deferred rezoning of 3855 Cromarty Drive, 3908 Mossley Drive, and 4128 Mossley Drive (Carried)
• Adopted in principle Amendment No. 29 to the Official Plan (Carried)
• Gave first and second reading to By-laws 19-2023 and 20-2023 for drainage works (Carried)

Council Meeting

Council will consider a $7.685 million FlightExec Centre expansion, including a larger Senior Centre and VON space. They will also vote on adopting a new Code of Conduct policy and several zoning by-law amendments. Other items include approving security fencing at the Outdoor Recreation Complex and a storage shed at Royal Field.

• FlightExec Centre expansion project up to $7,685,000, with negotiations authorized for MCI Design-Build Corporation
• Adoption of By-law 17-2023 establishing a new Code of Conduct Policy
• Zoning by-law amendments for properties on Elginfield Road, King Street, and Purple Hill Road
• Reallocation of ORC security budget from video to fencing
• Approval to procure a 15' x 17' storage shed at Royal Field using donation funds

Council authorized negotiations for a design-build project to expand the FlightExec Centre, including the Senior Centre and VON Elgin-Middlesex space. Several municipal policies were updated, and three zoning by-law amendments were adopted. Council also approved a new Code of Conduct Policy.

• Approved FlightExec Centre expansion project within 2023 capital budget of $7,685,000.00
• Adopted revised Municipal Drain Assessment Billing, Payment and Debenture Policy
• Adopted revised Extension of Municipal Water and Wastewater Services Policy
• Adopted revised Development Charge Interest Policy
• Approved reallocation of budget from video security to security fencing at Outdoor Recreation Complex
• Approved procurement of a 15’ x 17’ storage shed for Royal Field with a $20,000 threshold
• Adopted By-laws 13-2023 through 17-2023, including three zoning amendments and a Code of Conduct Policy
• Approved Code of Conduct & Complaint Protocol and Council and Staff Relations Policies

Special Meeting

This is a special closed meeting of Thames Centre Council to discuss labour relations under the Municipal Act. The only substantive item is a closed session regarding employee recruitment. No decisions or public discussions are scheduled.

• Closed session under Section 239(2)(d) of the Municipal Act for labour relations
• Discussion item: employee recruitment

Council met in a special session to discuss a labour relation matter regarding employee recruitment. The meeting consisted of a closed session and provided direction to staff.

• Adjourned to closed session for labour relations regarding employee recruitment (Carried)
• Adjourned closed meeting at 5:24 p.m. (Carried)

Council Meeting

Council will hold public meetings on four planning applications: a minor variance for an accessory building at 2903 Putnam Road, consent applications to sever land at 3174 Putnam Road, a zoning amendment for a dog and cat boarding facility at 20553 Purple Hill Road (recommended for denial), and a temporary use zoning amendment for properties at 17439 and 17441 Elginfield Road. Council will also consider adopting several by-laws, including one to close part of Pigram Road and one to assume ownership of works in the Foxborough Phase 1 subdivision.

• Zoning By-law Amendment Z20-22 for a dog/cat boarding facility at 20553 Purple Hill Road — recommended for denial
• Consent Applications B16-22 & B17-22 to sever a 2.68-hectare parcel and grant a stormwater easement at 3174 Putnam Road
• Temporary Use Zoning Amendment Z23-22 for a three-year approval at 17439 & 17441 Elginfield Road
• By-law 10-2023 to permanently close part of Pigram Road north of Breen Road
• By-law 11-2023 to accept and assume ownership of works in Foxborough Phase 1 Subdivision

Council approved a minor variance for an accessory building and several zoning amendments, including a dog and cat boarding facility. The meeting also included the approval of three municipal by-laws and the appointment of members to the FlightExec Centre Expansion Committee.

• Approved Minor Variance A13-22 for accessory building at 2903 Putnam Road
• Approved Consent Applications B16-22 & B17-22 for 3174 Putnam Road
• Approved Zoning By-law Amendment Z20-22 for dog and cat boarding at 20553 Purple Hill Road
• Approved in principle Zoning By-law Amendment Z24-22 for lands at King Street and Nissouri Road
• Approved Temporary Use Zoning By-law Amendment Z23-22 for 17439 & 17441 Elginfield Road
• Adopted By-laws 9-2023 (committee appointments), 10-2023 (road closure), and 11-2023 (ownership assumption)
• Appointed five community representatives and two Council members to FlightExec Centre Expansion Committee
• Approved By-law 12-2023 (Confirmatory By-law)

Council Meeting

Council is meeting to adopt the 2023 budgetary estimates and an interim tax levy. The body is also considering the sale of surplus lands and the re-establishment of a committee for the FlightExec Centre expansion.

• Adoption of 2023 Operating and Capital Budget (By-law 3-2023)
• Sale of approximately 0.4 acres at 2637 Dorchester Road for $20,000 per acre
• Zoning amendment for lands at 24094 Cherry Hill Road (By-law 4-2023)
• Water and sewer charge agreement for Thorndale Mobile Home Park (By-law 7-2023)
• Re-establishment of the FlightExec Centre Expansion Ad Hoc Committee

Council approved the 2023 Operating and Capital Budget and adopted several municipal by-laws. Other key actions included approving the sale of surplus land and re-establishing a committee for the FlightExec Centre expansion.

• Adopted By-law No. 3-2023 for 2023 Budgetary Estimates
• Approved sale of ~0.4 acres at 2637 Dorchester Road for $20,000 per acre
• Adopted By-law No. 7-2023 for Thorndale Mobile Home Park water and sewer charges
• Re-established the FlightExec Centre Expansion Ad Hoc Committee (FCEAC)
• Approved amended Terms of Reference for the Thorndale Dog Park Ad Hoc Committee
• Adopted By-law 1-2023 to authorize borrowing for 2023 expenditures
• Adopted By-law 4-2023 to amend zoning at 24094 Cherry Hill Road
• Adopted By-law 5-2023 to assume ownership of works in Trails at Wye Creek - Phase 6