Stratford public meetings in 2024

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is meeting to review reports and recommendations regarding the development of the Grand Trunk Building. The session includes presentations on business planning, environmental remediation, and findings from various working groups.

• Presentation by Mark Conway of NBLC on moving from a Master Plan to a Business Plan
• Q&A on environmental remediation options with the Director of Infrastructure Services and WSP
• Review of GTR Staff Report Key Recommendations
• Status report and recommendations from the Partnership Working Group
• Reports from Vision, Planning & Architecture and Infrastructure & Environment working groups

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to receive several staff reports. These include updates on emergency purchases for infrastructure failures and corporate emissions data.

• Dunn Road Well Failure Emergency Purchase Update Report (ITS24-020)
• Stratford Water Pollution Control Plant Primary Digester Roof Failure Update Report (ITS24-023)
• Annual Corporate Greenhouse Gas Emissions – 2023 (COU24-021)
• Stratford Landfill Public Input Invite November 2024 (ITS24-022)

The Infrastructure, Transportation and Safety Committee met for four minutes and received four reports for information, with no substantive decisions made. Reports covered 2023 corporate greenhouse gas emissions, the Dunn Road well failure emergency purchase, the Water Pollution Control Plant primary digester roof failure, and public input on the landfill. All motions were carried unanimously.

• Received 2023 corporate greenhouse gas emissions report for information (carried)
• Received Dunn Road well failure emergency purchase update report (carried)
• Received WPCP primary digester roof failure update report (carried)
• Received Stratford Landfill public input report for information (carried)

Regular Council

Council will consider a rezoning of 3980 Road 111 to a Residential Fourth Density Zone, an Official Plan amendment to Medium Density Residential, and a draft subdivision plan for the same site. The meeting also includes amendments to the Industrial Land Prices Policy that raise acre prices in Crane West and Wright Business Parks. A public hearing will be scheduled to discuss fee increases under Building By‑law 112‑2005 effective Feb 1 2025. Several resolutions will be voted on, including animal services agreement renewal, a bedding‑plant tender, and a heritage designation for 15 Huron Street.

• Industrial Land Prices Policy: acre price increases from $250,000 to $350,000 for Lots 2‑4 in Crane West Business Park and for 105 Wright Blvd. and a 4.7‑acre parcel in Wright Business Park; non‑developable land price increase from $40,000 to $60,000 per acre.
• Rezoning and Official Plan amendment for 3980 Road 111: Zoning By‑law amendment to Residential Fourth Density Zone (R4) and Official Plan amendment to Medium Density Residential, plus Draft Plan of Subdivision 31T22‑001.
• Public hearing on Building By‑law 112‑2005 fee schedule: proposed increase in all building permit fees effective February 1 2025.
• Animal Control and Pound Services Agreement renewal with The Humane Society of Kitchener‑Waterloo & Stratford‑Perth for Jan 1 2025 – Dec 31 2028.
• Bedding Plant Tender award to Ontario Oasis for $113,001.60 per year (including HST).

Council deferred approval of the draft plan of subdivision, zoning by-law amendment, and official plan amendment for 3980 Road 111 to obtain more information on affordable housing units and green initiatives. Other decisions included approving a 2025 interim tax levy, temporary borrowing, and several service contracts. Council also approved a notice of intent to designate 15 Huron Street under the Ontario Heritage Act.

• Deferred zoning, official plan, and draft plan for 3980 Road 111 (68 townhouses) for affordable housing and green initiatives info
• Approved 2025 interim tax levy by-law
• Approved 2025 temporary borrowing by-law
• Approved animal control agreement with Humane Society of Kitchener-Waterloo & Stratford-Perth (2025-2028)
• Awarded bedding plant tender to Ontario Oasis ($113,001.60/year, 2025-2028)
• Awarded tree removal and stump tenders to Tree Tech ($66,735.54 and $11,342.94) and pruning to Lange Bros. (up to $257,075)
• Approved notice of intent to designate 15 Huron Street (Shakespearean Gardens) under Ontario Heritage Act
• Approved 5-year lease extension for 100 St. Patrick Street (Justice Building) with Ontario

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive for information the financial results of Festival Hydro Inc. and Festival Hydro Services Inc. for the periods ended June 30, 2024 and September 30, 2024. It will also receive the Third Quarter (Q3) 2024 Operating Variance Report as of September 30, 2024. No other decisions or actions are listed on the agenda.

• Festival Hydro Inc. financial results for period ended June 30, 2024 – received for information
• Festival Hydro Inc. financial results for period ended September 30, 2024 – received for information
• Festival Hydro Services Inc. financial results for period ended June 30, 2024 – received for information
• Festival Hydro Services Inc. financial results for period ended September 30, 2024 – received for information
• Third Quarter (Q3) 2024 Operating Variance Report as at September 30, 2024 – received for information

The Finance and Labour Relations Committee received for information the Festival Hydro Inc. and Festival Hydro Services Inc. financial results for Q2 and Q3 2024, and the Third Quarter 2024 Operating Variance Report. No substantive decisions were made; all items were received as information only.

• Received Festival Hydro Inc. financial results for periods ended June 30 and September 30, 2024 (carried)
• Received Festival Hydro Services Inc. financial results for periods ended June 30 and September 30, 2024 (carried)
• Received Third Quarter 2024 Operating Variance Report as at September 30, 2024 (carried)

Committee of the Whole In-camera

The Committee of the Whole will meet in‑camera to review two confidential reports. One report (CM‑24‑13) provides an update on the affordable housing purchase proposal. The other report (CM‑24‑14) concerns a shared services agreement. No decisions are recorded on the agenda; the items are for discussion only.

• Confidential Report CM‑24‑13 – Affordable Housing Purchase Proposal Update
• Confidential Report CM‑24‑14 – Shared Services Agreement

The Committee of the Whole held an in-camera session on December 16, 2024, to discuss two confidential reports: an affordable housing purchase proposal update and a shared services agreement. No substantive decisions were made in open session; the only action was a motion to adjourn into the closed session, which was carried.

• Adjourned to in-camera session to discuss affordable housing purchase proposal update (carried)
• Adjourned to in-camera session to discuss shared services agreement (carried)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive a Treasurer update on the draft 2025 budget, hear public comments on that budget, consider a sponsorship request from Here For Now Theatre, and deliberate the draft 2025 budget items including expansion initiatives. The Committee will also set a date for the next budget meeting.

• Treasurer update on the draft 2025 budget
• Public comments on the draft 2025 budget (open forum)
• Sponsorship request from Here For Now Theatre for a Super Star sponsor ($10‑15,000)
• Draft 2025 budget deliberations – expansion initiatives and continued budget items
• Decision on date for the upcoming budget meeting

The Finance and Labour Relations Committee reviewed the draft 2025 budget, adding several expansion requests including a Supervisor of By-Law and two vehicles for by-law enforcement. A motion to use $750,000 from the Tax Stabilization Fund to offset the levy was defeated, as was a motion to reduce community grants by $325,000. The committee also deferred a sponsorship request for Here For Now Theatre to the Community Grants Evaluation Committee.

• Added Supervisor of By-Law expansion request to 2025 Budget (carried)
• Added two vehicles for By-Law to 2025 Budget (carried)
• Referred split Communication Coordinator/Community Energy Liaison position to staff for grant review (carried)
• Referred Backflow Prevention Officer expansion request to staff for program overview (carried)
• Added Supervisor, Financial Services expansion request to 2025 Budget (carried)
• Defeated motion to use $750,000 from Tax Stabilization Fund to offset levy (defeated)
• Defeated motion to reduce Community Grants by $325,000 (5-5 tie, defeated)
• Deferred Here For Now Theatre sponsorship request to Community Grants Evaluation Committee (carried)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to review the draft 2025 budget, including the operating budget and capital program. The session includes a report on public engagement outcomes and an open forum for public comments on the budget.

• Summary of Public Engagement Initiatives and Outcomes for Budget 2025 (FIN24-036)
• Draft Capital Program discussion
• Draft Operating Budget discussion
• Expansion Initiatives discussion
• Open forum for public comments on the draft 2025 budget

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to discuss the draft 2025 Budget. The session includes a treasurer's overview, department presentations, and reports from outside boards. Members will consider the draft capital program, operating budget, and expansion initiatives.

• Review of draft 2025 Operating Budget
• Review of draft 2025 Capital Program
• Discussion of budget expansion initiatives
• Presentations from Stratford Police Services, Public Library, Destination Stratford, and investStratford
• Presentation of the Upper Thames River Conservation Authority 2025 Draft Budget

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will receive four reports for information: the 2023 corporate greenhouse gas emissions, an emergency purchase update on the Dunn Road well failure, an update on the primary digester roof failure at the Stratford Water Pollution Control Plant, and a public‑input invitation for the Stratford Landfill. The meeting also includes a department update on engineering activities and sets the next sub‑committee meeting for January 29, 2025.

• Annual Corporate Greenhouse Gas Emissions – 2023 (ITS24‑021) – received for information
• Dunn Road Well Failure – Emergency Purchase Update (ITS24‑020) – received per purchasing policy
• Stratford Water Pollution Control Plant primary digester roof failure update (ITS24‑023) – received per purchasing policy
• Stratford Landfill Public Input Invite November 2024 (ITS24‑022) – received for information
• Department update on engineering division activities (posted on city website)

Committee of the Whole In-camera

The provided agenda contains only procedural software placeholders and no specific business items, decisions, or discussion topics.

Regular Council

Stratford City Council will review the 2025 Water and Wastewater Rate Study and Financial Plans, appoint a new Integrity Commissioner, and discuss the Erie Street Parking Lot development options.

• Council to consider 2025 water and wastewater rate changes
• Appointment of Integrity Commissioner to Boghosian + Allen LLP
• Erie Street Parking Lot Development Options report
• Council Remuneration Review authorized
• Exemption to Noise Control By-law for Winter Wander-land event

Social Services Committee

The Stratford Social Services Committee will receive two management reports – an update on the Provincial Centralized Intake Initiative (SOC24-013) and an EarlyON Service Provider Transition Update (SOC24-014) – for information. It will also review September 2024 monthly infographics on Children’s Services, Homelessness, Housing, and Ontario Works. No decisions or approvals are being made beyond accepting the reports for information.

• Receive the “Update on the Provincial Centralized Intake Initiative” (SOC24-013) report for information
• Receive the “EarlyON Service Provider Transition Update” (SOC24-014) report for information
• Review the September 2024 Monthly Children’s Services Report (AODA)
• Review the September 2024 Monthly Homelessness Report (AODA)
• Review the September 2024 Monthly Housing Report (AODA)

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is meeting to receive several financial updates. The session focuses on reviewing quarterly performance reports for the city and its utility services.

• Festival Hydro Inc. and Festival Hydro Services Inc. Q2 and Q3 updates (FIN24-033)
• Third Quarter (Q3) 2024 Operating Variance Report as at September 30, 2024 (FIN24-034)

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is reviewing environmental remediation, parking considerations, and brownfield status for the Grand Trunk Renewal project. The meeting includes reports from several working groups and a staff update on the Q3 and Q4 work plan.

• Brownfield considerations presentation by David Kusturin of Waterfront Toronto
• Environmental remediation and parking considerations report from CAO Joan Thompson and Director Taylor Crinklaw
• Letter from the Stratford Arts and Culture Collective
• Reports from Partnership, Vision Planning & Architecture, Communications, and Infrastructure & Environment working groups
• Staff update on the GTR Q3_Q4 Work Plan

Social Services Sub-committee

The Social Services Sub‑committee will consider a staff‑recommended motion to receive the "Update on the Provincial Centralized Intake Initiative" report for information. It will also review September 2024 monthly reports on Children’s Services, Homelessness, Housing, and Ontario Works. The meeting concludes with scheduling the next sub‑committee session for January 2025.

• Motion to receive the "Update on the Provincial Centralized Intake Initiative" report (SOC24‑013) for information
• Presentation of the September 2024 Monthly Children’s Services Report
• Presentation of the September 2024 Monthly Homelessness Report
• Presentation of the September 2024 Monthly Housing Report
• Presentation of the September 2024 Monthly Ontario Works Report

Regular Council

Stratford City Council will vote on a resolution to initiate the intent to declare 270 Water Street surplus while maintaining its heritage designations. The meeting also includes approvals for the Destination Stratford Board nomination, the 2025 council and committee schedule, a five‑year renewal of the Stratford Hockey Club agreement, and a one‑day free transit waiver on November 26, 2024. Additional items are appointments to several advisory committees and the reading of two by‑laws.

• Resolution to consider intent to declare 270 Water Street surplus (COU24-133)
• Resolution appointing a council member to the Destination Stratford Board of Directors (COU24-138)
• Resolution approving the 2025 Council, Committee and Sub‑committee meeting schedule (COU24-127)
• Resolution renewing the Stratford Hockey Club agreement for five years to August 30, 2029 (COU24-131)
• Resolution authorizing a free transit day on November 26, 2024 (COM24-007)

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is meeting to discuss the process for reviewing Council pay and a report on property subclasses. The committee will consider authorizing the Director of Corporate Services to proceed with a remuneration review.

• Council Remuneration Review (FIN24-032) and potential repeal of By-law 20-98
• Report on New Multi-Residential Property Subclass (FIN24-031)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will review a request from the Downtown Stratford BIA for an exemption to Noise Control By-law 113-79 for the Winter Wander‑land event scheduled for December 1, 2024 in Market Square. The exemption would permit louder sound, use of loudspeakers, and loading/unloading during the event from 11:00 a.m. to 5:30 p.m. The committee will also receive the October 30 sub‑committee minutes and a departmental update. No other items are on the agenda.

• Noise By-law 113-79 exemption request for Winter Wander‑land event, Market Square, Dec 1 2024, 11 a.m.–5:30 p.m., covering Unreasonable Noise, loudspeakers, and loading/unloading
• Infrastructure, Transportation and Safety Sub‑committee minutes from October 30 2024 attached for background
• Department update posted on the City’s Engineering Division webpage

Committee of the Whole In-camera

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Committee of the Whole In-camera

The Committee of the Whole is meeting to discuss a confidential report from the Chief Administrative Officer. The session is closed to the public to address solicitor-client privilege and negotiation strategies.

• Confidential Report of the Chief Administrative Officer regarding a Shared Services Agreement (CM-24-03)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will consider a request from the Downtown Stratford BIA for an exemption to Noise Control By‑law 113‑79 for the Winter Wander‑land event scheduled for Sunday, December 1, 2024, from 11:00 a.m. to 5:30 p.m. The exemption seeks relief from provisions on unreasonable noise, loudspeaker operation, and loading/unloading. The meeting will also include a departmental update and routine items such as call to order and the next meeting date.

• Noise By‑law exemption request for Winter Wander‑land event (Dec 1, 2024, 11 a.m.–5:30 p.m.) – relief from provisions on unreasonable noise, loudspeakers, and loading/unloading
• Department update on ongoing projects (to be posted on the Engineering Division page)
• No delegations scheduled for this meeting
• No advisory committee or outside board minutes to review
• Next sub‑committee meeting set for November 27, 2024, at 4:30 p.m.

Community Services Committee

The Community Services Committee will discuss a recommendation to waive transit fares for one day on November 26, 2024. If approved, the financial transaction will be recorded as an interfunctional transfer. The meeting will also include department updates for August and September 2024 and will receive minutes from the Community Services Sub‑committee and the Communities in Bloom Advisory Committee for information.

• Proposed Free Transit Day – waive fares on Nov 26 2024, record transaction interfunctionally
• Community Services Sub‑committee minutes (Oct 17 2024)
• Community Services department updates – August 2024 and September 2024
• Communities in Bloom Advisory Committee minutes – June 5 2024 and July 4 2024

Regular Council

The council adopted the October 15 minutes and approved three separate tenders for the Boathouse roof membrane, railing, and interlocking paver system, with total costs of $105,997.39, $129,743.21, and $27,484.99 respectively. It also directed the implementation of Respectful Workplace Policy Option 1 and adopted the Public Conduct Policy. Council members appointed a Deputy Mayor for the 2024‑2026 term and passed by‑laws authorizing the Boathouse contracts.

• Tender award to Grand Valley Roofing & Coatings Inc. for Boathouse roof membrane ($105,997.39, including HST)
• Tender award to Kee Safety Ltd. for Boathouse railing ($129,743.21, including HST)
• Tender award to A Touch of Dutch Landscaping and Garden Services Ltd. for Boathouse interlocking paver system ($27,484.99, including HST)
• Resolution to implement Respectful Workplace Policy Option 1 and adopt the Public Conduct Policy
• Appointment of a Deputy Mayor for the term November 14 2024 to November 14 2026

Social Services Committee

The Social Services Committee will hear a delegation regarding the development of a men's homeless shelter. The body will also receive a report on the 2025 provincial allocation for Ontario Works and review August 2024 department updates.

• Delegation from Kyle Alexander Dewdney regarding a men's homeless shelter
• Report SOC24-012: Ontario Works 2025 Provincial Allocation
• August 2024 Monthly Homelessness Report
• August 2024 Monthly Housing Report
• August 2024 Monthly Children's Services and Ontario Works Reports

Finance and Labour Relations Sub-committee

The sub‑committee will consider a staff recommendation to authorize the Director of Corporate Services to continue the Council Remuneration Review and, after the final report is approved, direct the Clerk to draft a new Council Remuneration By‑law and repeal By‑law 20‑98. It will also receive the report on a new multi‑residential property subclass for information only. The meeting includes standard items such as a call to order, disclosure of pecuniary interests, and setting the next meeting for November 19 2024.

• Authorize continuation of Council Remuneration Review (Option 1)
• Direct preparation of new Council Remuneration By‑law and repeal By‑law 20‑98
• Receive New Multi‑Residential Property subclass report (information)
• Schedule next Finance and Labour Relations Sub‑committee meeting for 19 Nov 2024
• Adjourn the sub‑committee meeting

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt the September 16, 2024 minutes and receive reports from its working groups on partnership, vision and planning, real estate, communications, and infrastructure. It will hear a United Housing presentation titled “Uniting our Community to Address the Housing Crisis.” The agenda also includes review of a draft Indigenous Engagement Strategy, an update on Grand Trunk environmental remediation, and a proposal for tours of the Grand Trunk site.

• Adopt September 16, 2024 meeting minutes
• United Housing presentation on the housing crisis (Ryan Erb and Kathy Vassilakos)
• Draft Grand Trunk Indigenous Engagement Strategy (working draft V1)
• Grand Trunk Environmental Remediation status update
• Proposal for tours of the Grand Trunk site

Community Services Sub-committee

The Community Services Sub-committee is meeting to discuss transit services and community requests. The body will consider a staff recommendation to waive transit fares for one day and hear a request regarding a memorial bench.

• Proposed Free Transit Day on November 26, 2024 (Report COM24-007)
• Delegation request from Andrew Blake for a memorial bench for Mervyn "Butch" Blake
• Review of Communities in Bloom Advisory Committee minutes from June 5 and July 4, 2024

Regular Council

Stratford City Council will adopt the September 23, 2024 minutes and hear a presentation from the Parkinson Society Southwestern Ontario. The council will then consider several resolutions, including a zone‑change for 93 Trinity Street, a $3 million Connecting Links grant application for Huron Street Phase 2, and other land‑use, housing and by‑law matters.

• Resolution – Zone Change Application Z01-24 for 93 Trinity Street (factory district to residential R5(3) zone)
• Resolution – Connecting Link Program 2025‑2026 application for $3,000,000 grant for Huron Street Phase 2 reconstruction ($6,300,000 total project cost)
• Resolution – Proposed development of surplus municipal properties for affordable housing (REOI for 38 Coriano Street and 161 East Gore Street)
• Resolution – Amend By‑law 37‑2021 to change permitted liquor consumption hours and conditions in designated public places
• Resolution – Part Lot Control Exemption for 53‑55 Worsley Street (Lot 3, Registered Plan 44M‑91)

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will review the Avon Trail's request to blaze the Stratford Side Trail from the Devon Street playground to the TJ Dolan natural area. Staff recommend that the request be considered. The committee will also receive sub‑committee minutes, a department update, and Energy and Environment advisory committee minutes for information.

• Avon Trail Blazing Request (consideration of trail blaze from Devon Street playground to TJ Dolan natural area)
• Review of Infrastructure, Transportation and Safety Sub‑committee minutes (Sept 25, 2024)
• Department update posted to the Engineering Division page
• Energy and Environment Advisory Committee minutes (June 6, 2024)

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an in-camera session to discuss the disposition of land at 270 Water Street and a shared services agreement. No other items are on the agenda.

• In-camera discussion of land disposition at 270 Water Street
• In-camera discussion of a shared services agreement

Social Services Sub-committee

The Stratford Social Services Sub‑committee will receive the Ontario Works 2025 Provincial Allocation report (SOC24‑012) for information. It will also review August 2024 monthly reports on Children Services, Homelessness, Housing, and Ontario Works. No delegations are scheduled, and the next meeting is set for November 13, 2024.

• Receive Ontario Works 2025 Provincial Allocation report (SOC24‑012) for information
• Review Monthly Children Services Report – August 2024
• Review Monthly Homelessness Report – August 2024
• Review Monthly Housing Report – August 2024
• Review Monthly Ontario Works Report – August 2024

Ad-Hoc Grand Trunk Working Group

The Ad-Hoc Grand Trunk Working Group is meeting to receive reports from various sub-groups. These groups cover partnership, vision, communications, infrastructure, and finance.

• Report from Partnership group
• Report from Vision, Planning & Architecture group
• Report from Communications, Advocacy & Civic Engagement group
• Report from Infrastructure & Environment group
• Report from Real Estate, Legal & Finance group

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub‑committee will hear a delegation request to consider prohibiting left turns from southbound Veterans Way to eastbound Ontario Street at the Erie‑Ontario‑Veterans intersection. It will also consider the Avon Trail Blazing Request (ITS24‑018) to extend the Stratford Side Trail from the Devon Street playground to the TJ Dolan natural area. The meeting includes a department update, a review of Energy and Environment Advisory Committee minutes, and sets the date for the next sub‑committee meeting.

• Delegation request by Steven Elliot to consider prohibiting left turns from southbound Veterans Way to eastbound Ontario Street at the Erie‑Ontario‑Veterans intersection.
• Avon Trail Blazing Request (ITS24‑018) to blaze the Stratford Side Trail from the Devon Street playground through the city to the TJ Dolan natural area.
• Department update on infrastructure activities (posted on the Engineering Division page).
• Review of Energy and Environment Advisory Committee minutes from June 6, 2024.
• Next sub‑committee meeting scheduled for October 30, 2024 at 4:30 p.m. in the Council Chamber.

Social Services Committee

The Social Services Committee will consider and approve agreements for the North Perth Fixed Site Supported Housing program with the Canadian Mental Health Association Huron‑Perth Addictions and Mental Health Services, and for the St. Marys Fixed Site Supported Housing program with Little Lake Residential. The committee will also receive reports on the annual community income tax clinic, quarterly infographics, and the supported transitional housing pilot project. All items are presented for information or decision as noted in the agenda.

• Agreement with Canadian Mental Health Association Huron‑Perth Addictions and Mental Health Services for North Perth Fixed Site Supported Housing
• Agreement with Little Lake Residential for St. Marys Fixed Site Supported Housing
• Report on Annual Community Income Tax Clinic – staff recommendation to thank supporting businesses
• Receipt of report titled “Introduction to Quarterly Infographics” for information
• Receipt of report titled “Supported Transitional Housing Pilot Project” for information

Regular Council

Stratford City Council will adopt the September 9 minutes and addendum, then consider several resolutions including the sale of Block 37 land, an Indigenous Medicine Wheel report, and multiple contract awards. The council will award a new transit bus wash system to Westmatic Corporation for $413,874.93 (incl. HST), a multi‑use trail on Oakdale Avenue to Ekum‑Sekum Inc. for $301,602.65 (incl. HST), and consulting services for the O'Loane Trunk sanitary sewer extension to MTE Consultants Inc. for $272,992.63 (incl. HST). Additional items include extending the parking enforcement services contract and proclaiming awareness days, followed by readings of by‑laws and a consent agenda.

• Bus Wash System Replacement – award to Westmatic Corporation for $413,874.93 (incl. HST)
• Oakdale Avenue Multi‑Use Trail Construction – award to Ekum‑Sekum Inc. (o/a Brantco Construction) for $301,602.65 (incl. HST)
• Consulting Services for O'Loane Trunk Sanitary Sewer Extension – award to MTE Consultants Inc. for $272,992.63 (incl. HST)
• Parking Enforcement Services Contract Extension with Commissionaires Great Lakes for a one‑year term ending Aug 31 2025
• Proposed disposition and sale of City‑owned Block 37 (RP 519) to adjoining owners after declaring it surplus

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive updates on natural gas and electricity procurement, the 2023 development charges and parkland reserve fund statements, and the second‑quarter 2024 operating variance report for information. It will also consider a funding request from the Stratfords of the World Advisory Committee to assist members with registration and travel costs for the January 2025 New Zealand Reunion. The director will be asked to identify possible funding sources at a future meeting.

• Update of Natural Gas and Electricity Procurement (FIN24-028) – received for information
• 2023 Treasurer’s Statement for Development Charges and Parkland Reserve Funds (FIN24-029) – received for information
• Second Quarter 2024 Operating Variance Report (FIN24-027) – received for information
• Funding request for 2025 New Zealand Reunion (FIN24-030) – considered for assistance and future funding options
• Stratfords of the World Advisory Committee minutes (April, May, June 2024) – provided for information

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub‑committee will receive for information an update on natural gas and electricity procurement (FIN24-028) and the Second Quarter 2024 Operating Variance Report (FIN24-027). It will also be provided with Stratfords of the World (Ontario) Advisory Committee minutes from April 25, May 30, and June 27, 2024. No decisions or approvals are scheduled beyond the receipt of these reports and the meeting adjournment.

• Update of Natural Gas and Electricity Procurement (FIN24-028) – report received for information
• Second Quarter 2024 Operating Variance Report (FIN24-027) – report received for information
• Stratfords of the World (Ontario) Advisory Committee minutes – April 25, May 30, June 27 2024 – provided for information

The Finance and Labour Relations Sub-committee received two staff reports for information: an update on natural gas and electricity procurement (FIN24-028) and the Second Quarter 2024 Operating Variance Report (FIN24-027). Both were carried as recommendations. No substantive decisions were made; the meeting was procedural and informational.

• Received natural gas and electricity procurement update (FIN24-028) for information (carried)
• Received Second Quarter 2024 Operating Variance Report (FIN24-027) for information (carried)
• Adjourned meeting (carried)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will receive updates on the Indigenous Engagement & Consultation Strategy, the draft 2025 budget for the Grand Trunk Renewal Project, and site activation and animation plans. The meeting will also include reports from the partnership, vision‑planning‑architecture, real‑estate‑legal‑finance, communications, and infrastructure working groups, as well as a staff update. After adopting the previous minutes, the committee will set the date for its next meeting.

• Draft 2025 Budget for the Grand Trunk Renewal Project – budget update
• Indigenous Engagement & Consultation Strategy Update
• Grand Trunk Site Activation & Animation Updates
• Vision, Planning & Architecture Working Group Report
• Partnership Working Group Report

Committee of the Whole In-camera

The Committee of the Whole will meet in-camera to consider a proposed repurchase of land in the Crane West Business Park. It will also receive an update on an affordable housing purchase proposal. Additionally, the council will review applications for advisory committees and boards.

• Proposed repurchase of land in the Crane West Business Park (section 239.(2)(c))
• Update on affordable housing purchase proposal (sections 239.(2)(c) and 239.(2)(k))
• Review of applications for advisory committees and boards (section 239.(2)(b))

The Committee of the Whole held an in-camera (closed) session on September 9, 2024, after a motion to adjourn was carried. The closed session covered three items: a proposed land repurchase in Crane West Business Park, an affordable housing purchase proposal update, and applications for advisory committees and boards. No substantive decisions were made in open session; all discussions were held behind closed doors.

• Adjourned to in-camera session to discuss land repurchase, affordable housing, and committee applications (carried)

Regular Council

Stratford City Council is reviewing a zoning and official plan amendment for a long-term care facility at 3188 Vivian Line 37. The body is also discussing a strategy for public land encampments and an application for the CMHC Housing Accelerator Fund.

• Proposed long-term care facility at 3188 Vivian Line 37 (OPA01-24 and Z02-24)
• Tender award to Uniqueco Building Restoration Inc. for $162,607 for an accessible ramp at the Administration of Justice Building
• Application for Natural Resources Canada funding to install four Level 3 EV Charging Stations
• Encroachment application for 96 Huron Street with a proposed annual fee of $50.00
• Request from Downtown Stratford BIA for pedestrian wayfinding signs

Council approved an Official Plan amendment and zoning by-law amendment for a 288-bed long-term care facility and 164-bed retirement home at 3188 Vivian Line 37, with a site-specific holding provision on the south parcel. The vote was 7-2. Council also approved several other items, including a tender for an accessible ramp, an encroachment agreement, and various appointments.

• Approved OPA01-24 and Z02-24 for long-term care facility at 3188 Vivian Line 37 (7-2)
• Awarded tender for accessible entrance ramp at Administration of Justice Building to Uniqueco Building Restoration Inc. for $162,607
• Approved encroachment at 96 Huron Street, exempting applicant from annual fee
• Authorized application for four Level 3 EV charging stations under ZEVIP
• Adopted Closed Meeting Protocol and amended Delegation of Authority By-law (8-1)
• Approved pedestrian wayfinding signs in downtown core by Downtown Stratford BIA
• Approved appointments to multiple advisory committees and boards
• Endorsed Conservation Authority fee freeze letter

Ad-Hoc Grand Trunk Working Group

The Ad‑Hoc Grand Trunk Working Group will hear reports from its sub‑committees on partnerships, planning, communications, and infrastructure. Members will review key dates and work‑plan timelines, and the next meeting is scheduled for October 7, 2024. No formal decisions or approvals are listed on the agenda.

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is reviewing the draft 2025 project budget and site activation concepts. The body is also discussing an Indigenous engagement strategy and the alignment of the City's Official Plan with the project site.

• Draft 2025 Budget for the Grand Trunk Renewal Project
• Grand Trunk Site Activation & Animation temporary concepts
• Indigenous Engagement Strategy Considerations
• City of Stratford Official Plan Review alignment with GTR site
• Reports from working groups on Partnerships, Vision, Real Estate, and Infrastructure

Special Council

Council is reviewing a proposal by GSP Group on behalf of Stratford LTC LP to establish a long-term care facility. The meeting includes a decision on an Official Plan Amendment and a Zoning By-law Amendment for the subject lands.

• Official Plan Amendment OPA01-24 and Zone Change Application Z02-24 for 3188 Vivian Line 37
• Proposed zoning change to Institutional Community Special with an (H12) Holding Provision for 3188 and 3184 Vivian Line 37
• Adoption of Official Plan Amendment No. 34 to add special policies to the Residential Area designation

Finance and Labour Relations Committee

The Finance and Labour Relations Committee is reviewing several funding requests and financial updates. The body is considering grant increases for local organizations and receiving reports on economic development and tax arrears.

• Proposed increase of 2024 community grant for Playmakers! Theatre School to $5,000.00
• Request for $500.00 for Stratfords of the World Advisory Committee for New Zealand Reunion sessions
• Request for up to $5,000.00 for Communities in Bloom members to attend a symposium in Charlottetown
• Proposed $3,281.42 in-kind grant for Climate Conversations Steering Committee for auditorium rental and technical support
• Updates on SEEDCo/investStratford, Destination Stratford, and Property Tax Arrears

Regular Council

Stratford City Council approved the 2025 Fees and Charges by-law, extended a Part Lot Control exemption for a residential development, and authorized the sale of two lots in the Crane West Business Park. The meeting also included proclamations and a public hearing on a zoning change.

• Approval of 2025 Fees and Charges by-law
• Extension of Part Lot Control exemption for Daly Avenue and Worsley Street
• Sale of Lot 2 and Lot 3 in Crane West Business Park
• Public hearing for Zone Change Z02-24 and OPA01-24 at 3188 Vivian Line
• Proclamation of Overdose Awareness Day

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will consider adopting the Community Climate Action Plan (CCAP) and direct staff to advance its actions within current staffing and budget. It will also decide on authorizing $28,025 for repair of a fire utility vehicle and approve the use of the Canoe procurement group to purchase a Pierce Quintuple Combination Pumper fire apparatus. Additional items include a noise‑control bylaw exemption for the Stratford Lantern Parade on October 19, 2024, and moving forward with design and tendering for resurfacing the Erie Street Parking Lot.

• Adopt Community Climate Action Plan (CCAP) and direct staff actions
• Authorize $28,025 repair of fire utility vehicle
• Approve procurement process for Pierce Quintuple Combination Pumper fire apparatus via Canoe group
• Grant noise‑control bylaw exemption for Stratford Lantern Parade (Oct 19, 2024)
• Authorize design and tender for resurfacing Erie Street Parking Lot

Ad-Hoc Grand Trunk Working Group

The Ad-Hoc Grand Trunk Working Group will meet to review the project work plan, discuss reporting items, and receive updates from various working group chairs. The next meeting date has not been set.

• Review of work plan timeline and reporting items
• Updates from Partnership Working Group
• Updates from Infrastructure & Environment Working Group
• Updates from Working Group Coordinators
• Next meeting date to be determined

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee is meeting to discuss the adoption of the Community Climate Action Plan and fire department equipment needs. The body is also reviewing a noise by-law exemption request for a local parade.

• Adoption of the Community Climate Action Plan (CCAP)
• Authorization of $28,025 for fire utility vehicle repair
• Procurement of a Pierce Quintuple Combination Pumper fire apparatus via Canoe procurement group
• Noise Control By-law 113-79 exemption request for the Stratford Lantern Parade on October 19, 2024

Special Council

City Council is meeting to discuss and decide on the disposition of surplus lands to Stratford Long Term Care LP. The proposed sale is intended to facilitate the development of a continuum of care facility and a long term care home with at least 160 beds.

• Proposed Agreement of Purchase and Sale for 3188 Vivian Line 37
• Proposed conveyance of 3188 Vivian Line 37 to Stratford Long Term Care LP
• Development of a minimum 160 bed long term care home

Committee of the Whole In-camera

The Committee of the Whole is meeting in an in-camera session to discuss land disposition and legal matters. These items are closed to the public in accordance with the Municipal Act, 2001.

• Proposed Disposition of Land in the Crane West Business Park
• Judicial Review: Stratford (City) v. Stratford Professional Fire Fighters Association Local 534

Regular Council

Stratford City Council will adopt the minutes and agenda addenda, consider land disposition matters, and vote on several resolutions. Key decisions include authorizing a $786,199.47 contract for the Perth Line 36 culvert replacement and a $118,761.87 award for outdoor fitness equipment at Shakespeare Park. The Council will also amend the maintenance cost apportionment for the Line 29 railway crossing and adopt by‑laws delegating signing authority to the CAO. A motion to suspend the Respectful Workplace Policy will be heard.

• Award of Perth Line 36 Culvert Replacement contract to Lavis Contracting Co. Limited for $786,199.47 (incl. HST)
• Award of Shakespeare Park outdoor fitness equipment contract to PlayPower LT Canada Inc. for $118,761.87 (incl. HST)
• Amendment to Maintenance Cost Apportionment Agreement for Line 29 railway crossing with CN Railway
• Adoption of by‑laws 11.1‑11.4 delegating authority to the Chief Administrative Officer for railway agreements
• Motion to suspend the Respectful Workplace Policy (policy H.1.36) and seek review options

Community Services Committee

The Community Services Committee will consider a motion to adopt the Stratford Invasive Plant Plan 2024. Staff recommends adoption and directing implementation with sufficient resources and funding in the annual budget. The committee will also hear a delegation from the Friends of the Shakespearean Gardens and receive advisory committee minutes for information.

• Motion to adopt the Stratford Invasive Plant Plan 2024
• Delegation request by Friends of the Shakespearean Gardens
• Review of Community Services Sub‑committee minutes (meeting adjourned due to lack of quorum)
• Presentation of Communities in Bloom Advisory Committee minutes (March, April, May 2024)
• Report of Council Committee Coordinator recommending adoption of the invasive plant plan

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is reviewing several requests for additional funding and grant appeals. The body will also receive updates on economic development and property tax arrears.

• Grant increase request from Playmakers! Theatre School for the Stratford Lantern Parade 2024
• Request for $500 for Stratfords of the World Advisory Committee information sessions
• Request for up to $5,000 for Communities in Bloom members to attend a symposium in Charlottetown
• Financial assistance request for eight Climate Conversations Steering Committee events
• Property Tax Arrears and Tax Sales Update (FIN24-025)

Committee of the Whole In-camera

The Committee of the Whole will adjourn to an In‑camera session to consider a proposed disposition of municipal land intended for a long‑term care home. The item is listed under section 239.(2)(c) and related sections, but no supporting documents are attached. The discussion will be confidential under solicitor‑client privilege.

• Proposed disposition of land for a long‑term care home (no attachments)

Ad-Hoc Grand Trunk Renewal Committee

The Ad‑Hoc Grand Trunk Renewal Committee will adopt the minutes from its June 17 meeting, review the draft Q3‑Q4 work plan and the draft vision and guiding principles for the Grand Trunk Renewal project, and discuss lessons from the Trinity Centres Foundation on converting underutilised churches into community hubs and affordable housing. No formal decisions are recorded; the items are presented for discussion and further planning.

• Adopt minutes from the June 17, 2024 Ad‑Hoc GTR Committee meeting
• Review Draft GTR Q3‑Q4 Work Plan (July 9, 2024)
• Review Working Draft of GTR Vision and Guiding Principles V8 (July 7, 2024)
• Discuss lessons from the Trinity Centres Foundation on repurposing churches into community hubs and affordable housing
• Reports from the working groups

Community Services Sub-committee

The Community Services Sub-committee will hear a presentation from the Friends of the Shakespearean Gardens regarding their group's activities. The committee will also receive department updates for April through June 2024 and review recent minutes from the Communities in Bloom Advisory Committee.

• Presentation by Reg White, Chair of the Friends of the Shakespearean Gardens
• Community Services department updates for April, May, and June 2024
• Review of Communities in Bloom Advisory Committee minutes from March, April, and May 2024

Infrastructure, Transportation and Safety Committee

The committee will review comments received during the June 2024 public input period for the Stratford Landfill. The agenda also includes a request for a noise by-law exemption for an event at Memorial Baptist Church on August 10, 2024.

• Noise by-law exemption request for Memorial Baptist Church
• Review of Stratford Landfill public input
• Engineering Division department update
• Review of Active Transportation, Energy and Environment, and Accessibility committee minutes

Regular Council

The Council is reviewing the proposed 2025 budget process, schedule, and a new multi-year budgeting policy. The agenda also includes decisions on road widening at 207 St. Patrick Street and several equipment procurement contracts.

• Awarded $230,842.05 contract to Delta Power Equipment for a loader backhoe
• Awarded $144,364.28 contract to Winegard Motors Ltd. for a forestry truck chassis
• Authorized land conveyance from Waterloo Development Inc. for St. Patrick Street widening
• Approved entering into the Canada Community-Building Fund agreement
• Proclaimed September as Childhood Cancer Awareness Month

Committee of the Whole In-camera

The Committee of the Whole is scheduled to discuss applications for the Downtown Stratford Business Improvement Area Board of Management during this in-camera session. The agenda also includes a call to order and adjournment to the closed session.

• Downtown Stratford Business Improvement Area Board of Management Applications

Ad-Hoc Grand Trunk Working Group

The working group is meeting to review work plan implementation and staff updates on key partner discussions. The agenda also includes an assessment of demolition options and reports from five sub-working groups.

• Assessment of demolition options
• Work plan and implementation discussion
• Staff updates on key partners discussions
• Reports from five sub-working groups

Special Council

Stratford Council will consider several contract awards, including asphalt resurfacing and hybrid vehicle deliveries. The agenda also includes renewing cost-sharing agreements for public health and Spruce Lodge, and amending the fireworks by-law.

• Asphalt Resurfacing contract award to GIP Paving Inc. for $1,716,649.69
• Purchase of six hybrid pickup trucks for $467,432.05
• Purchase of one hybrid SUV for $66,267.72
• $233,750 dividend declaration for Festival Hydro Inc.
• Amendment to Fireworks By-law 73-2006 regarding Diwali Festival

Special and Public Meeting

Stratford City Council will hold a public meeting to hear comments regarding Zone Change Application Z01-24. This application concerns properties located at 93 Trinity Street and 266 King Street.

• Zone Change Application Z01-24 for 93 Trinity Street and 266 King Street
• Confirmatory By-law 4.1

Infrastructure, Transportation and Safety Sub-committee

The sub-committee will consider a noise control by-law exemption for an event at 113 Bruce Street on August 10, 2024. The meeting also includes receiving a report regarding public input for the Stratford Landfill.

• Noise Control By-law 113-79 exemption request for Memorial Baptist Church
• Stratford Landfill Public Input report (ITS24-012)
• Review of Active Transportation Advisory Committee minutes
• Review of Energy and Environment Advisory Committee minutes
• Review of Accessibility Advisory Committee minutes

Committee of the Whole In-camera

The Committee of the Whole held an in-camera session on June 24, 2024. The agenda included a discussion regarding a proposed land acquisition for an affordable housing project.

• Proposed acquisition of land for an affordable housing project

Finance and Labour Relations Committee

The committee is reviewing audited financial statements for Festival Hydro Inc. and Festival Hydro Services Inc. A staff recommendation includes declaring a $233,750 top-up common share dividend for 2023. The agenda also covers the proposed 2025 budget process and multi-year budgeting policy.

• $233,750 top-up common share dividend for Festival Hydro Inc.
• Review of 2023 audited financial statements for Festival Hydro entities
• Proposed 2025 budget process and multi-year budgeting policy
• Scheduled 2024 budget meeting dates in November and December

Regular Council

The City Council is deciding on several infrastructure contracts, including asphalt resurfacing and sewer liner installations. The agenda also includes a proposed amendment to the fireworks by-law and presentations from local community groups.

• $1,716,649.69 asphalt resurfacing contract awarded to GIP Paving Inc.
• $676,080.47 sewer liner installation contract awarded to Clearwater Structures Inc.
• Award of hybrid vehicle contracts to East Court Metro Lincoln and Lunar Contracting
• Proposed amendment to Fireworks By-law 73-2006 regarding the Diwali Festival
• Proposed land acquisition for an affordable housing project

Ad-Hoc Grand Trunk Renewal Committee

The committee will review feedback from community engagement activities and draft guiding principles. The agenda also includes a presentation on partnership models for urban revitalization and working group updates.

• Review of draft guiding principles and community engagement pop-up results
• Presentation on partnership models for urban revitalization
• Communications proposal for the project narrative
• Vision, planning, and architecture working group update
• Proposed change to meeting time

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive several reports for information. These include an update on Destination Stratford 2024, a review of municipal debt limits, and preliminary 2023 year-end results.

• Destination Stratford 2024 Update 2 (FIN24-017)
• Financial Indicator Review, Financial Profile and Municipal Debt Limits (FIN24-014)
• Preliminary 2023 Year-end Results (FIN24-016)

Committee of the Whole In-camera

This is a Committee of the Whole in-camera (closed session) meeting. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

Regular Council

Stratford City Council is reviewing several infrastructure contracts and land use proposals. The agenda includes awarding tenders for watermain replacement and a new playground, as well as designating the Dragon Boat Festival as a significant event. Additionally, council will consider declaring city-owned land at 3188 Vivian Line 37 surplus for sale to a long-term care provider.

• $277,942.15 tender award for Neal Avenue and Glendon Road watermain replacement
• $153,854.18 contract for Milton Street Park playground installation
• Designation of the 27th Dragon Boat Festival as a municipally significant event
• Declaration of surplus land at 3188 Vivian Line 37 for sale to a long-term care provider
• Lease renewal for Stratford Municipal Golf Course with scheduled rent increases

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to discuss a staff recommendation to amend Fireworks By-law 73-2006. The proposed changes would remove sparklers from the definition of 'family fireworks' and add the first day of the Diwali Festival as a designated day for setting off family fireworks. The committee will also receive sub-committee minutes and advisory committee minutes for information.

• Amend Fireworks By-law 73-2006 to add Diwali Festival as a designated day for family fireworks
• Remove sparklers from the definition of 'family fireworks' in By-law 73-2006
• Direct City Clerk to prepare amendment for future Regular Council meeting
• Receive Infrastructure, Transportation and Safety Sub-committee minutes from May 29, 2024
• Receive Accessibility Advisory Committee and Energy and Environment Committee minutes

Committee of the Whole In-camera

The agenda contains only procedural boilerplate and no substantive items for public discussion. The meeting is held in-camera (closed to the public).

Community Services Committee

The committee is reviewing a recommendation to renew the lease for the municipal golf course on Norfolk Street through 2026. The proposal outlines specific rent amounts for each year of the three-year term. Staff will also provide an update on community services department activities.

• Lease renewal for Stratford Municipal Golf Course (2024-2026)
• Rent of $20,000 for 2024
• Rent of $22,500 for 2025
• Rent of $23,850 for 2026
• Community Services department update

Special Council

Stratford City Council is holding a special open session to consider a series of staff recommendations, including awarding several construction and equipment contracts, approving special occasion permits, and hearing delegations on a Committee of Adjustment appeal, a noise by-law exemption, and a community grant request. The agenda also includes adoption of minutes, by-laws, and reports from standing committees.

• Award Erie Street Road Widening tender to Steve Smith Construction Corp. for $2,773,307.45
• Award Moderwell Street Reconstruction tender to Birnam Excavating Ltd. for $944,290.79
• Award Administration of Justice Building roof replacement to Proteck Roofing & Sheet Metal Inc. for $531,350.86
• Approve special occasion permits for Brian Sippel Memorial Co-ed Tournament and Stratford Ladies and Men's Slo Pitch League at Packham Road Sports Complex
• Consider appeal of Committee of Adjustment decision for 161 Nelson Street (A15-24 and B05-24)

Social Services Committee

The Stratford Social Services Committee will consider a two-year contract renewal with One Care Home and Community Support Services for homemakers and nurses services, and receive a report on the partnership with Spruce Lodge. No delegations are scheduled.

• Contract renewal with One Care Home and Community Support Services for Homemakers and Nurses Services, June 1, 2024 to May 31, 2026
• Staff recommendation to authorize the Director of Social Services to execute the renewal agreement
• Management report on Social Services Partnership with Spruce Lodge (received for information)

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee will hear a delegation requesting a speed limit change on Mornington Street from 40kph to 50kph, and consider amending the Fireworks By-law to add Diwali as a designated day and remove sparklers from the definition of family fireworks. The sub-committee will also receive updates from the Fire Chief and department managers.

• Delegation by Thomas Crozier requesting speed limit increase on Mornington Street from 40kph to 50kph
• Proposed amendment to Fireworks By-law 73-2006 adding Diwali Festival as a designated day for family fireworks
• Proposed removal of sparklers from the definition of family fireworks in the bylaw
• Department update from Director of Infrastructure Services and Fire Chief

Social Services Committee

The Social Services Committee will consider a staff recommendation to renew a two-year agreement with One Care Home and Community Support Services for Homemakers and Nurses Services from June 1, 2024 to May 31, 2026. The committee will also receive a management report on a partnership with Spruce Lodge for information only. No delegations are scheduled.

• Renewal of Homemakers and Nurses Services contract with One Care Home and Community Support Services for June 1, 2024 – May 31, 2026
• Staff recommendation to authorize the Director of Social Services to execute the renewal agreement
• Management report on Social Services Partnership with Spruce Lodge (SOC24-007) received for information

Regular Council

Stratford City Council is deciding on several infrastructure contracts, including a $2.77 million Erie Street road widening project and a $944,290 Moderwell Street reconstruction. Council will also hold a public hearing on a zoning change for 93 Trinity Street and 266 King Street, and consider approving community grants and fee waivers for 2024.

• Tender award of $2,773,307.45 to Steve Smith Construction Corp. for Erie Street road widening
• Tender award of $944,290.79 to Birnam Excavating Ltd. for Moderwell Street reconstruction
• Public hearing on Zone Change Application Z01-24 for 93 Trinity Street and 266 King Street
• Approval of 2024 community grants and fee waivers as recommended by the Community Grant Evaluation Committee
• Lease agreement with Vanmeurs Farms Ltd. for 160 acres of farmland at Stratford Municipal Airport

Community Services Committee

The Community Services Committee is meeting to consider a single substantive item: authorizing a three-year lease agreement (2024-2026) with the Stratford Municipal Golf Course Association for the municipal golf course on Norfolk Street. The proposed rents are $20,000 in 2024, $22,500 in 2025 (12.5% increase), and $23,850 in 2026 (6% increase), with proceeds going to the Recreation Reserve. The agenda also includes informational items: a Community Services department update and minutes from the Communities in Bloom Advisory Committee.

• Lease agreement with Stratford Municipal Golf Course Association for municipal golf course on Norfolk Street, 2024-2026
• Rent: $20,000 (2024), $22,500 (2025), $23,850 (2026)
• Proceeds net of HST to be transferred to Recreation Reserve R-R11-RECR
• Community Services Update April 2024 provided for information
• Communities in Bloom Advisory Committee minutes from March 7 and April 4, 2024 provided for information

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee is meeting to receive updates on Destination Stratford, financial indicators and debt limits, and preliminary 2023 year-end results. They will also decide on a request from the Stratford-Perth Pride Festival to waive $376.95 in facility and road closure fees for a June 2, 2024 event. No delegations are scheduled.

• Destination Stratford 2024 Update 2 (FIN24-017) received for information
• Financial Indicator Review, Financial Profile and Municipal Debt Limits (FIN24-014) received for information
• Stratford-Perth Pride Festival fee waiver request for $376.95 for Upper Queens Park Bandshell and Pavilion and road closures on June 2, 2024
• Preliminary 2023 Year-end Results (FIN24-016) received for information

Committee of the Whole In-camera

This is a Committee of the Whole in-camera meeting for Stratford, ON. The agenda text contains only system-generated interface labels and no actual agenda items, so no decisions or discussions are listed.

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will consider three items: a five-year lease of 160 acres of airport land to Vanmeurs Farms Ltd., the 2023 Water Pollution Control Plant annual report, and a noise by-law exemption for the Stratford Live Music and Food event June 21-23. The sub-committee has already recommended approval of all three items. No delegations are scheduled.

• Five-year lease of 160 acres at Stratford Municipal Airport to Vanmeurs Farms Ltd., from Jan 1, 2024 to Dec 31, 2028
• Noise by-law exemption for Stratford Live Music and Food: amplified sound until 11 p.m. June 21-22, 10 a.m.-6 p.m. June 23, plus setup/takedown hours
• 2023 Water Pollution Control Plant Annual Report received for information
• Active Transportation Advisory Committee minutes from Jan 24 and Feb 28, 2024 provided for information

Regular Council

Council will vote on adopting the City of Stratford's Strategic Priorities for 2024-2027, which will guide key activities over the council term. Two major contracts are up for award: $397,041 for flat roofing and $1,251,371 for barrel roofing at the William Allman Memorial Arena, plus a $145,391 sidewalk construction contract on Forman Avenue and St. Vincent Street South. Council will also consider a revised Downtown Stratford BIA levy by-law, a road widening for Cobourg Lane, and several committee reports including transit bus electrification study results.

• Adoption of City of Stratford Strategic Priorities 2024-2027 (COU24-043)
• William Allman Memorial Arena roof replacement: $397,041 flat roof (Grand Valley Roofing) and $1,251,371 barrel roof (John Kenyon Limited), plus $91,228 contingency
• Forman Avenue and St. Vincent Street South sidewalk construction awarded to Chad Hartman Construction Inc. for $145,391.45
• Revised Downtown Stratford BIA Levy By-law (amending Schedule A to By-law 28-2024)
• Road widening for consent application B08-22 at 26 Cobourg Lane — conveyance of land to dedicate as public highway

Planning and Heritage Committee

The Planning and Heritage Committee will hear a delegation from Janice Lindsay requesting a $4,835 fee waiver for a zone change application at 187 Wellington Street and consideration of removing the principal residence requirement for short-term rental accommodations. The committee will also consider a sub-committee recommendation to defer the short-term rental matter and a recommendation to file the fee waiver request. Department updates and Heritage Stratford advisory committee minutes are provided for information.

• Delegation by Janice Lindsay requesting $4,835 fee waiver for zone change at 187 Wellington Street
• Request to remove principal residence requirement for short-term rental accommodations
• Sub-committee recommendation to defer short-term rental accommodation amendments
• Sub-committee recommendation to file the fee waiver request
• Heritage Stratford Advisory Committee minutes from Sept 2023 to March 2024

Committee of the Whole In-camera

This is a procedural meeting of the Stratford Committee of the Whole held in closed session (in-camera). The agenda contains only boilerplate metadata fields (title, number, stage, department) and no actual items for discussion or decision. No public business was conducted.

Committee of the Whole In-camera

This is a Committee of the Whole in-camera meeting for Stratford, ON. The agenda contains no substantive items, only procedural boilerplate and embedded content placeholders. No decisions or discussions are listed.

Committee of the Whole In-camera

This is a Committee of the Whole in-camera meeting for Stratford, ON. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee will consider a five-year lease of about 160 acres of airport farmland to Vanmeurs Farms Ltd., and a noise by-law exemption for the Stratford Live Music and Food event June 21-23. They will also receive the 2023 Water Pollution Control Plant annual report and updates from advisory committees.

• Lease of ~160 acres at Stratford Municipal Airport to Vanmeurs Farms Ltd. for 5 years (2024-2028)
• Noise by-law exemption for Stratford Live Music and Food, June 21-23, allowing amplified sound until 11 p.m. Friday/Saturday and 6 p.m. Sunday
• 2023 Water Pollution Control Plant annual report received for information
• Active Transportation Advisory Committee minutes from January and February 2024 noted

Community Services Committee

The Community Services Committee considered and endorsed a two-year agreement with the Stratford Memorial Boys Softball Association for use of the Packham Road Ball Complex through December 31, 2025. Members also received the Transit Bus Electrification Feasibility Study results and authorized the Mayor and Clerk to execute an amending agreement for the Investing in Canada Infrastructure Program (ICIP) transit funding. Sub-committee minutes and department updates were presented for information.

• Authorized agreement with Stratford Memorial Boys Softball Association for Packham Road Ball Complex use through Dec 31, 2025
• Received Transit Bus Electrification Feasibility Study results (COM24-002)
• Authorized Mayor and Clerk to execute Amending Agreement No. 1 for ICIP transit funding with Ontario Ministry of Transportation
• Received Community Services Department update for March 2024
• Received Board of Park Management minutes (Dec 2023, Jan 2024) and Communities in Bloom Advisory Committee minutes (Jan 2024)

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee will consider a request from the Stratford Public Library to be an anchor tenant in the Grand Trunk Community Hub, referred by Council on March 25, 2024. The committee will also review community engagement results, draft guiding principles, and a 120-day work plan. A presentation on city-building strategies from The Joy Experiments is scheduled.

• Stratford Public Library request to be anchor tenant in Grand Trunk Community Hub
• Presentation on draft guiding principles from Vision, Planning & Architecture Working Group
• Review of 120-day work plan and Q3/Q4 deliverables
• Presentation on city-building strategies by Paul Kalbfleisch, The Joy Experiments
• Update on Grand Trunk Dialogues and community engagement

Community Services Sub-committee

The Community Services Sub-committee is meeting to consider several items, including a staff recommendation to authorize a two-year agreement with the Stratford Memorial Boys Softball Association for use of ball diamonds at the Packham Road Ball Complex. The committee will also receive the results of a Transit Bus Electrification Feasibility Study and consider authorizing the Mayor and Clerk to execute an amending agreement for the Investing in Canada Infrastructure Program (ICIP) transit funding. Department updates and advisory committee minutes are also on the agenda.

• Authorize agreement with Stratford Memorial Boys Softball Association for Packham Road Ball Complex diamonds, two-year term to Dec. 31, 2025
• Receive Transit Bus Electrification Feasibility Study results (COM24-002)
• Authorize execution of Amending Agreement No. 1 to ICIP Transit Funding Agreement with Ontario Ministry of Transportation
• Receive Community Services Update for March 2024
• Receive minutes from Board of Park Management and Communities in Bloom Advisory Committee

Committee of the Whole In-camera

This is a closed-session (in-camera) meeting of the Committee of the Whole. The agenda contains only procedural boilerplate and no substantive public items for discussion or decision.

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee is meeting to discuss two main items: the Moderwell Street reconstruction project and the 2023 annual water summary report. The committee will consider recommendations on the Moderwell Street local improvement process, including repayment options for property owners, and will receive the water report for information. No delegations are scheduled.

• Moderwell Street Reconstruction project design and local improvement process
• Local Improvement Charges repayment option at Bank of Canada Prime Rate plus 1.5% for up to 10 years
• 2023 Annual Water Summary Report received for compliance with Ontario Regulation 170/03
• Minutes from Energy and Environment Committee (Jan 18) and Accessibility Advisory Committee (Feb 6) for information
• Department update posted on City website

Regular Council

Stratford City Council is meeting to decide on several contracts and policy items. Key decisions include awarding a watermain relining tender and a cooling tower replacement, as well as adopting reports on local improvement financing and a facility-sharing agreement. The agenda also includes public hearings on accommodation licensing fees and proclamations for Human Values Day and ALS Awareness.

• Award Kenner Crescent Watermain Relining tender to Fer-Pal Construction Ltd. for $659,750.50 including HST
• Accept Cimco Refrigeration Inc. bid for Dufferin Lions Arena cooling tower replacement at $124,422.25 including HST
• Public meeting on fees for Accommodation Licensing By-law 130-2022
• Renew reciprocal community facilities agreement with YMCA, Avon Maitland, and Huron-Perth Catholic school boards for 2024-2025
• Approve local improvement financing terms for projects like Moderwell Street reconstruction

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will decide whether to waive a $1,008.35 facility rental fee for the Truth Behind The Smile event at the Rotary Complex on May 23, 2024. The sub-committee has recommended approval, with funding from the Fee Waivers line item. The committee will also receive updates on Destination Stratford and Festival Hydro, and discuss issuing a request for proposals for integrity commissioner services.

• Request to waive $1,008.35 facility rental fee for Truth Behind The Smile event at Rotary Complex on May 23, 2024
• Destination Stratford 2024 Update 1 received for information
• Festival Hydro Q3 2023 financial statements received for information
• Direction sought on issuing a request for proposal for integrity commissioner services in 2024
• Sub-committee recommends mandatory requirements for integrity commissioner RFP: 10 years experience, 3 references, contract to Dec 31, 2026

Infrastructure, Transportation and Safety Sub-committee

The sub-committee is recommending that Council authorize staff to proceed with a local improvement process for the Moderwell Street Reconstruction Project, including curb and gutter installation. Property owners would be offered a repayment option at Bank of Canada Prime Rate plus 1.5% for up to five years. The sub-committee is also receiving the 2023 Annual Water Summary Report for information.

• Moderwell Street Local Improvement Project – staff authorized to initiate local improvement process under Municipal Act
• Property owners offered repayment at Bank of Canada Prime Rate plus 1.5% for up to 5 years
• 2023 Annual Water Summary Report received for compliance with Ontario Regulation 170/03
• Energy and Environment Committee minutes of January 18, 2024 provided for information
• Accessibility Advisory Committee minutes of February 6, 2024 provided for information

Committee of the Whole In-camera

This is a Committee of the Whole meeting held in-camera (closed to the public) for the City of Stratford on March 25, 2024. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. No public business is detailed in the provided agenda text.

Community Services Committee

The Community Services Committee will consider renewing a reciprocal agreement with the YMCA of Three Rivers, Avon Maitland District School Board, and Huron-Perth Catholic District School Board for shared use of community facilities for 2024 and 2025. The sub-committee has already recommended approval. The meeting also includes updates from the Community Services department and minutes from the Board of Park Management and Communities in Bloom Advisory Committee.

• Renewal of reciprocal agreement for use of community facilities with YMCA and two school boards for 2024-2025
• Community Services department updates for November 2023, December 2023, and January 2024
• Board of Park Management minutes from September 11 and November 6, 2023
• Communities in Bloom Advisory Committee minutes from November 2, 2023

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will hear a delegation requesting phased property tax increases and consider several financial reports. Key items include a $9,230,915 borrowing by-law for the Queen Street Storm project, the 2023 Council remuneration statement, and a SEEDCo update. The committee will also discuss local improvement financing charges.

• Delegation by Judah Bootsma requesting property tax phase-in over 4 years and a different tax rate
• Borrowing by-law for $9,230,915 for Queen Street Storm project
• 2023 Statement of Council Remuneration and Expenses
• SEEDCo/investStratford update to December 31, 2023
• Local Improvement Financing Charges report (FIN24-013)

Regular Council

Council will hear a delegation from the Stratford Public Library CEO requesting the library be considered as an anchor tenant in the Grand Trunk Community Hub. Staff recommend referring the request to the Ad Hoc Grand Trunk Renewal Committee for a recommendation. Council will also vote on several other items including a one-year organic waste processing agreement with StormFisher Environmental Ltd. at $100.39/tonne, a heritage permit for a 10-unit townhouse at 203 Waterloo Street South, and a $48,770.80 protective floor covering for the Agriplex Fieldhouse.

• Delegation from Stratford Public Library regarding anchor tenant in Grand Trunk Community Hub
• One-year organic waste processing agreement with StormFisher Environmental Ltd. at $100.39/tonne
• Heritage permit for 10-unit stacked townhouse at 203 Waterloo Street South
• $48,770.80 purchase of protective floor covering for Agriplex Fieldhouse
• Subdivision agreement for 236 Britannia Street development by Werner Bromberg Limited

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will hear a delegation from Robert Ritz on behalf of Tom Drake, owner of 386 William Street, requesting an easement for street access onto Joffre Street. Staff and sub-committee both recommend denying the request because the city needs the parcel for municipal purposes. The committee will also receive two reports on the Drinking Water Quality Management Standard for 2023, fulfilling Ontario regulatory requirements.

• Delegation by Robert Ritz re: 386 William Street access onto Joffre Street
• Staff recommendation to deny street access request for 386 William Street
• Drinking Water Quality Management Standard 2023 Infrastructure Review (ITS24-002)
• Drinking Water Quality Management Standard 2023 Management Review (ITS24-003)
• Active Transportation Advisory Committee minutes of Nov 22, 2023 and Accessibility Advisory Committee minutes of Jan 23, 2024

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee will discuss and provide direction on a request to waive a $1,008.35 facility rental fee for a mental health event. They will also receive updates on Destination Stratford and Festival Hydro, and decide whether to issue a request for proposals for integrity commissioner services.

• Request to waive $1,008.35 facility fee for Truth Behind The Smile event at Rotary Complex on May 23, 2024
• Destination Stratford 2024 Update 1 (FIN24-008) received for information
• Festival Hydro Q3 2023 financial statements received for information
• Direction to be given on issuing a request for proposal for integrity commissioner services in 2024

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee will hear a delegation from Paul Brown about a community Home Care Hub and a presentation from the YMCA of Three Rivers on a new facility. The committee will also discuss draft vision and guiding principles for the Grand Trunk Renewal project. No decisions are scheduled; the items are for discussion and information.

• Delegation by Paul Brown on a community Home Care Hub as part of the Grand Trunk Renewal project
• Presentation by YMCA of Three Rivers on aspirations for a new facility in Stratford
• Generative conversation on draft vision and guiding principles for the project
• Reports from six working groups: Partnerships, Vision Planning & Architecture, Real Estate Legal & Finance, Infrastructure & Environment, Communication Advocacy & Civic Engagement, and Working Group Coordinators

Community Services Sub-committee

The Community Services Sub-committee will consider renewing a reciprocal agreement for shared use of community facilities with the YMCA of Three Rivers, Avon Maitland District School Board, and Huron-Perth Catholic District School Board for 2024-2025. The meeting also includes department updates and review of advisory committee minutes.

• Renewal of Reciprocal Agreement for Use of Community Facilities with YMCA and two school boards for 2024-2025
• Community Services Department updates for November 2023, December 2023, and January 2024
• Board of Park Management Advisory Committee minutes from September and November 2023
• Communities in Bloom Advisory Committee minutes from November 2, 2023

Ad-Hoc Grand Trunk Working Group

The Ad-Hoc Grand Trunk Working Group will meet to discuss an approach to unsolicited proposals and receive updates from its subcommittees on partnerships, vision/planning, real estate/finance, infrastructure, and communications. The group will also adopt minutes from the February 5 meeting and review an interest holder inventory and promotion of upcoming community events.

• Discussion on approach to unsolicited proposals
• Update on terms of reference and working group chairs
• Reports from five subcommittees: Partnerships, Vision/Planning/Architecture, Real Estate/Legal/Finance, Infrastructure/Environmental, Communication/Advocacy/Civic Engagement
• Promotion of upcoming community events and interest holder inventory update

Committee of the Whole Open Session

This is a workshop session, not a decision-making meeting. The sole substantive item is a facilitated review of draft strategic priorities led by a consultant from Overlap Associates. No votes, bylaws, contracts, or public hearings are on the agenda.

• Strategic Priorities Workshop #3: Draft Strategic Priorities Review led by Ben Belfour, Overlap Associates
• No rezonings, contracts with dollar amounts, ordinances, fee changes, or public hearings listed
• Meeting is procedural only — call to order, declarations, workshop, and adjournment

Committee of the Whole In-camera

The agenda contains only procedural boilerplate and no substantive items for public discussion or decision.

Infrastructure, Transportation and Safety Sub-committee

The Infrastructure, Transportation and Safety Sub-committee will hear a delegation and consider a staff recommendation to deny a request for legal street access onto Joffre Street for the property at 386 William Street. The committee will also receive two reports on the Drinking Water Quality Management Standard for 2023. Department updates and minutes from the Active Transportation and Accessibility Advisory Committees are also on the agenda.

• 386 William Street – Street Access Request onto Joffre Street (ITS24-004): staff recommend denial because the city needs the parcel for municipal purposes.
• Drinking Water Quality Management Standard 2023 Infrastructure Review (ITS24-002) to be received by Council.
• Drinking Water Quality Management Standard 2023 Management Review (ITS24-003) to be received by Council.
• Active Transportation Advisory Committee minutes from November 22, 2023, and Accessibility Advisory Committee minutes from January 23, 2024, provided for information.

Social Services Committee

The Social Services Committee will receive reports on the 2023 Rent Supplement and Housing Allowance Review, findings from the Building Safer Communities in Stratford study, and a 2024 agreement with the Salvation Army for a tax program. The committee is also set to receive a semi-annual report from Social Services. All items are for discussion and recommendation, with no final decisions scheduled.

• 2023 Rent Supplement and Housing Allowance Review (SOC24-003) received for information
• Building Safer Communities in Stratford report by Taneja Consulting Inc. received; staff directed to develop a youth-focused task force and co-create safe spaces
• 2024 Salvation Army Tax Program agreement authorized for execution by Mayor and Clerk
• November 2023 SSM Semi-Annual Report to Council (SOC24-005) received for information

Regular Council

Council will vote on the 2024 municipal budget, which includes a $7,065,862 levy increase and a total tax levy of $80,090,376. They will also decide on two zoning changes on Downie Street, a parking plan and sign exemptions for the Canadian Dairy XPO, and a contract extension for the pay-by-phone parking system.

• 2024 budget adoption with $7,065,862 levy increase and $80,090,376 total tax levy
• Zone change for 245 Downie Street to allow inn definition in C3-9 zone
• Zone change for 607 and 609 Downie Street to C1-5 zone allowing motor vehicle repair and sales
• Canadian Dairy XPO parking plan and sign by-law exemption for 2024-2025
• Five-year contract extension with HotSpot Parking Inc. for pay-by-phone parking system

Finance and Labour Relations Sub-committee

The Finance and Labour Relations Sub-committee will hear a delegation from Judah Bootsma, who is requesting a reduction to his 2024 property taxes to the 2023 rate or a discount. The sub-committee will also receive an update from SEEDCo/investStratford for the period ending December 31, 2023, and receive 2023 annual reports from six committees of council, including the Active Transportation Advisory Committee and Heritage Stratford Committee. No votes or decisions are recorded in the agenda; all items are listed as received for information or as a motion to be heard.

• Delegation by Judah Bootsma requesting a reduction to his 2024 property taxes to the 2023 rate or a discount
• SEEDCo/investStratford update to December 31, 2023 (FIN24-006) — received for information
• 2023 Annual Reports from six Committees of Council (FIN24-005) — received for information
• Next meeting scheduled for March 19, 2024 at 4:30 p.m. in Council Chamber, City Hall

Ad-Hoc Grand Trunk Renewal Committee

The Ad-Hoc Grand Trunk Renewal Committee is meeting to review draft FAQs and key messages, and to hold a generative conversation on vision and guiding principles for the project. The committee will also receive reports from its working groups on partnerships, vision and planning, real estate, infrastructure, and communications. No decisions are scheduled; the meeting is focused on discussion and updates.

• Review of draft GTR Frequently Asked Questions document
• Generative conversation on vision and guiding principles for the Grand Trunk Renewal project
• Reports from six working groups: Partnerships, Vision Planning & Architecture, Real Estate Legal & Finance, Infrastructure & Environmental, Communication Advocacy & Civic Engagement, and Working Group Coordinators
• Adoption of minutes from January 15, 2024 meeting

Social Services Sub-committee

The Social Services Sub-committee will receive a report on building safer communities in Stratford, with recommendations to create a youth-focused task force and safe spaces. They will also review the 2023 Rent Supplement and Housing Allowance program, authorize a 2024 tax program agreement with the Salvation Army, and receive a semi-annual report on social services.

• Building Safer Communities in Stratford report with recommendations for a youth task force and safe spaces
• 2023 Rent Supplement and Housing Allowance Review received for information
• Authorization of 2024 Salvation Army Tax Program agreement in Stratford
• November 2023 Semi-Annual Report to Council received for information

Committee of the Whole In-camera

This is a Committee of the Whole In-camera meeting for Stratford, ON. The agenda contains only procedural boilerplate and no substantive items for public discussion or decision.

Infrastructure, Transportation and Safety Committee

The Infrastructure, Transportation and Safety Committee will consider public comments received about the Stratford Landfill from December 2023. The committee also receives sub-committee minutes and advisory committee minutes for information.

• Stratford Landfill Public Input Invited December 2023 (ITS24-001) — staff and sub-committee recommend receiving report for information
• Infrastructure, Transportation and Safety Sub-committee Minutes - January 24, 2024
• Energy and Environment Advisory Committee Minutes - November 2, 2023
• Accessibility Advisory Committee Minutes - November 7, 2023

Regular Council

Council will consider granting draft approval for a 193-unit vacant land condominium at 520 and 525 Orr Street, with conditions for staged development. The meeting also includes a delegation from Communities in Bloom seeking a $40,000 loan and in-kind support for a 2025 national symposium.

• Draft approval for 193-unit condominium at 520 and 525 Orr Street with 23 conditions
• Communities in Bloom delegation requesting $40,000 loan and in-kind support for 2025 National Symposium
• Adoption of January 22, 2024 regular council minutes
• Report from Committee of the Whole in-camera session on proposed land disposition for long-term care home

Committee of the Whole In-camera

This is a procedural in-camera meeting of the Stratford Committee of the Whole. The agenda contains no substantive items for public discussion or decision.

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive a treasurer's update on the draft 2024 budget and continue committee discussion on it. They will also consider a staff recommendation to take no further action on creating a Municipal Small Business Loan Program. No delegations are scheduled.

• Draft 2024 budget update and discussion
• Municipal Small Business Loan Program report (FIN24-004) with staff recommendation to take no action

Infrastructure, Transportation and Safety Sub-committee

The sub-committee will consider public comments received on the Stratford Landfill from December 2023 and vote on a staff recommendation to receive the report for information. No delegations are scheduled. The meeting also includes department updates and advisory committee minutes.

• Stratford Landfill Public Input Invited December 2023 report (ITS24-001) with staff recommendation to receive for information
• Public input email correspondence attached to the landfill report
• Energy and Environment Advisory Committee minutes of November 2, 2023
• Accessibility Advisory Committee minutes of November 7, 2023
• Next meeting scheduled for February 28, 2024

Regular Council

Stratford City Council will consider a zoning amendment to allow theatre and performing arts studio uses in the existing building at 24 St. Andrew Street, with a maximum seating capacity of 80 and no required parking. The council will also hold public meetings for two other zone change applications on Downie Street and consider agreements with Shelterlink Youth Services for emergency shelter and after-hours telephone support.

• Zone change Z04-23 for 24 St. Andrew Street and 1 & 5 Huron Street to add theatre and performing arts studio uses
• Public meetings for zone change applications Z05-23 (245 Downie Street) and Z06-23 (607 & 609 Downie Street)
• Funding agreements with Shelterlink Youth Services for emergency shelter programming and after-hours telephone support
• By-law 11.1 to amend zoning by-law for 24 St. Andrew Street and 1 & 5 Huron Street

Social Services Committee

The Social Services Committee will consider a staff recommendation to authorize purchase of service agreements with Shelterlink Youth Services for emergency shelter programming and after-hours telephone support. No other substantive items are on the agenda.

• Staff recommendation to authorize a purchase of service agreement with Shelterlink Youth Services for emergency shelter programming
• Staff recommendation to authorize a purchase of service agreement with Shelterlink Youth Services for after-hours telephone support

Committee of the Whole In-camera

This agenda contains only technical placeholders and embedded content references with no actual items for decision or discussion. The meeting appears to be a closed-session (in-camera) Committee of the Whole with no public business listed.

Finance and Labour Relations Committee

The Finance and Labour Relations Committee will receive an update on the draft 2024 budget and hear delegations from the Chamber of Commerce and a resident opposing the proposed property tax increase. The committee will also consider approving the Downtown Stratford BIA's 2024 budget of $325,472.50 and receive reports on weekend transit options and public works services.

• Delegation by Chamber of Commerce opposing proposed municipal property tax increase
• Delegation by Rebecca Finch Gracey presenting a petition to cut the proposed tax increase by half and release a line-by-line budget
• Downtown Stratford BIA 2024 draft budget of $325,472.50, with $299,472.50 to be levied on BIA properties
• Report on Saturday and Sunday transit service options received for information
• Budget 2024 – Public Works Services backgrounder received for information

Regular Council

Council will adopt by-laws for the 2024 interim tax levy and temporary borrowing to cover city expenditures until taxes are collected. It will also award tree-removal and pruning contracts totaling about $339,452 and authorize a cost-sharing agreement with the Upper Thames River Conservation Authority. A resolution to apply for provincial funding for four Level 3 EV charging stations is on the agenda.

• Adopt 2024 Interim Tax Levy By-law and Temporary Borrowing By-law
• Award tree-removal contract to Tree Tech ($60,511.50) and stump/pruning contracts to Lange Bros. ($23,447.50 and up to $255,493)
• Authorize Cost Apportioning Agreement with Upper Thames River Conservation Authority for non-mandatory programs
• Apply for EV ChargeON Program funding for four Level 3 EV charging stations
• Public meetings set for Jan. 22 on zone changes at 245 Downie St. and 607/609 Downie St.

Committee of the Whole In-camera

This is a procedural agenda for a closed (in-camera) meeting of the Committee of the Whole. No substantive items for public discussion are listed.