St. John's public meetings in 2023

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on several items, including a travel report, affordable housing updates, draft revisions to rules of procedure, a heritage terms of reference for 6 Cathedral Street, and a collision report. These are discussion items, not final decisions, unless otherwise noted.

• Travel Report for quarter ended June 30, 2023
• Affordable Housing Working Group Updates
• Draft Revisions to Rules of Procedure for Council Review
• 6 Cathedral Street – DEV2300157 – Terms of Reference (heritage)
• City of St. John's Collision Report (2018-2022)

Inclusion Advisory Committee

The Inclusion Advisory Committee is meeting virtually to approve minutes, hear a delegation on the Recreation Master Plan, and receive updates on the City of St. John's 2024-2026 Accessibility Plan, inclusion at city outdoor events, and paratransit services. The committee will also set its 2024 meeting dates. All items are for discussion or information; no votes are listed on the agenda.

• Delegation: Recreation Master Plan by Meaghan Carey (RC Strategies)
• Update: City of St. John's 2024-2026 Accessibility Plan (Natalie Godden)
• Update: Inclusion and Accessibility at City Coordinated and Supported Outdoor Events 2023 (Sarah Blackwood)
• Update: Para-Transit by Carolyn Mills (Metrobus)
• 2024 IAC meeting dates proposed (monthly, Jan 25 to Dec 5)

Audit and Accountability Standing Committee

The Audit and Accountability Standing Committee is meeting to discuss new business, including a cyber security audit for Information Technology and a travel authorization request. The agenda also includes routine items like approving the agenda, adopting minutes from the previous meeting, and adjournment.

• Cyber Security Audit – Information Technology
• Travel Authorization (with attachments: Travel Authorization.pdf, GAM Conference Email.pdf)
• Adoption of minutes from November 20, 2023

Regular Council Meeting

St. John's City Council is meeting to present and discuss the 2024 budget, including proposed tax rates for property, business, water, and utilities. The agenda also includes several development applications, committee reports, tenders, and new business items. The meeting will cover routine approvals of minutes and payment vouchers as well as specific items like heritage tree removal and land leases.

• 2024 budget presentation with accommodation, business, property, water, and utility tax rates
• Development applications: building line setback at 84 Petty Harbour Road, parking relief at 210 Kenmount Road and 38 Gear Street, variance at 35 Shriners Road
• Tenders: National War Memorial Centennial Project, light duty vehicles, waste collection truck lease, storm sewer upgrades on University Avenue/Whiteway Street/Westerland Road, Churchill Square detailed design
• New business: New Year's Eve events, tree removal at 146 Hamilton Avenue, public consultation at 214 Waterford Bridge Road, expropriation on Cook's Hill, lease at 807 Water Street
• Committee of the Whole report includes 292 Water Street roof sign, 51 Hazelwood Crescent, and 2024-2026 Accessibility Plan

Committee of the Whole

The Committee of the Whole is meeting to discuss and receive reports on several community projects and planning items. These include public feedback on a proposed disc golf course at McNiven Place, a tennis court conversion to pickleball, a housing development at 51 Hazelwood Crescent, and the Downtown Neighbourhood Plan. The committee will also consider the 2024-2026 Accessibility Plan and an Age-Friendly City report.

• What We Heard: Disc Golf McNiven Place
• What We Heard: Tennis Court Conversion to Pickleball Court
• 51 Hazelwood Crescent – MPA2300006 (semi-detached housing)
• Downtown Neighbourhood Plan – What We Heard
• City of St. John’s 2024-2026 Accessibility Plan

Anti-Racism Working Group

The Anti-Racism Working Group is meeting virtually to approve the agenda and minutes from March 30, 2023, and to review the 'What We Heard' document, which includes breakout room comments. They will also discuss the Terms of Reference, including an update on honorariums, and begin developing the group's work plan. The meeting is largely procedural and planning-focused.

• Review of 'What We Heard' document with breakout room comments
• Review of Terms of Reference, including update on honorariums
• Development of ARWG Work Plan
• Adoption of minutes from March 30, 2023

Regular Council Meeting

St. John's City Council meets Nov. 28, 2023, to decide several items including adoption of rezoning for 40 Quidi Vidi Road and 110 Higgins Line, repeal of the water tax policy, expropriations on Fort Amherst Road and Main Road, and 2023 art procurement recommendations. Council will also ratify a snow removal trucking contract, approve tenders for parts, and receive development and building permit lists. Several development applications and committee reports are on the agenda for discussion or decision.

• Adoption of rezoning at 40 Quidi Vidi Road (REZ2200010)
• Text amendment adoption at 110 Higgins Line for home occupation use (REZ2300010)
• Repeal of Water Tax Policy 04-03-07
• Expropriation of bulb on Fort Amherst Road and easement at 156/157 Main Road
• Ratification of contract 2023189 for snow removal trucking

Seniors Advisory Committee

The Seniors Advisory Committee will review presentations regarding the City of St. John's Recreation Masterplan and Building Safer Communities public engagement. The committee will also review the Seniors Day 2023 report and receive an update on Age-Friendly Cities.

• Presentation: City of St. John's Recreation Masterplan
• Presentation: Building Safer Communities Public Engagement
• Review: Seniors Day 2023
• Update: Age-Friendly Cities - Voice of Seniors

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on several items, including a new dwelling at 39 Battery Road, terms of reference for a planning application at 34 New Cove Road, a wetland study, and downtown and Churchill Square parking reserves. The agenda also includes routine items like minutes approval and a strategic plan update.

• 39 Battery Road – DEV2200159 – New Dwelling
• 34 New Cove Road – MPA2300005 – Terms of Reference
• Wetland Study Phase 2A
• Downtown and Churchill Square Parking Reserves
• Strategic Plan Quarter 3 Report 2023

Audit and Accountability Standing Committee

The Audit and Accountability Standing Committee is meeting to review several audit-related items, including an Occupational Health and Safety audit report, a summary of outstanding internal audit recommendations, and the status of previously issued audit reports. The committee will also consider follow-up reports on RHB Scale House Operations, Fuel Process, and Aquatic Safety, and adopt minutes from previous meetings.

• Occupational Health and Safety Audit Report
• Summary of Outstanding Internal Audit Recommendations - November 2023
• RHB Scale House Operations - Assignment #18-02
• Status of Previously Issued Audit Reports – Nov 2023
• Adoption of minutes from April 20 and June 21, 2023

Built Heritage Experts Panel

The Built Heritage Experts Panel will meet virtually to discuss new business regarding specific properties. The agenda includes a heritage report for 51 Harvey Road and a building extension proposal for 40 Quidi Vidi Road.

• Heritage report review for 51 Harvey Road
• Building extension proposal for 40 Quidi Vidi Road (REZ2200010)
• Adoption of October 18, 2023, meeting minutes

Regular Council Meeting

St. John's City Council is meeting to consider several development applications, including requests for parking relief at 93E Newtown Road and for emergency shelter use at 6 Patrick Street, as well as to ratify a demolition order for 117 Linegar Avenue. The council will also review committee reports, approve payment vouchers, and consider tenders for services such as security guarding and engineering for a roundabout. Proclamations for National Child Day and National Housing Day are scheduled.

• Request for parking relief at 93E Newtown Road (INT2300067)
• Request to set parking for emergency shelter use at 6 Patrick Street (INT2300055)
• Demolition of dwelling at 117 Linegar Avenue (ratification of epoll)
• RFP 2023129 Security Guarding Services
• RFP #2023183 Engineering Services for Portugal Cove Road Roundabout at Major's Path/Airport Heights Drive

Youth Engagement Working Group

This agenda for the Youth Engagement Working Group contains only procedural boilerplate and no substantive items for decision or discussion. No specific topics, proposals, or actions are listed.

Committee of the Whole

The Committee of the Whole is meeting to discuss reports and terms of reference for heritage properties, a shared-use path route, an environment experts panel, and an accessibility plan. Most items are for discussion or decision, with no final votes listed.

• 51 Harvey Road – Terms of Reference for Heritage Report
• 57 Margaret's Place – Terms of Reference (St. Michael's Convent)
• Shared-Use Path Route Confirmation
• Environment and Sustainability Experts Panel Terms of Reference
• What We Heard – Accessibility Plan

Inclusion Advisory Committee

The St. John's Inclusion Advisory Committee is meeting virtually to discuss routine business, including a paratransit update from the Manager of Accessible Transit Services, a verbal update on the Accessibility Plan, a review of the committee's Terms of Reference, and setting 2024 meeting dates. The agenda also includes approval of the October 5, 2023 minutes and other business items.

• Paratransit update by Carolyn Mills, Manager of Accessible Transit Services
• Accessibility Plan verbal update by Trisha Road, Accessibility & Inclusion Facilitator
• Terms of Reference review with recommended changes from June 3, 2020
• 2024 Inclusion Advisory Committee meeting dates
• Building Accessibility Act discussion

Regular Council Meeting

The City Council is reviewing multiple development applications and rezoning requests. The agenda also includes discussions on the Housing Accelerator Fund Action Plan and the sale of city land at 1 Mount Cashel Road.

• Rezoning requests for 7 Waterford Bridge Road, 110 Higgins Line, 154 University Avenue, and 725 Southlands Boulevard
• Proposed sale of City land at 1 Mount Cashel Road
• Discussion of Housing Accelerator Fund Action Plan
• Tenders for bunker gear, water treatment chemicals, and Churchill Square snow clearing
• Designation of 70 Circular Road as a heritage building

Arts and Culture Advisory Committee

The Arts and Culture Advisory Committee is meeting virtually to approve minutes, discuss business arising, and hear city updates on the Poet Laureate and grants. They will also engage in a participatory exercise and consider the Age-Friendly Cities Voice for Seniors Plan.

• Discussion of Age-Friendly Cities - Voice for Seniors Plan Engagement
• City updates on Poet Laureate and Grants
• Committee Connections participatory engagement exercise
• Adoption of minutes from February 22, 2023

Municipalities NL Youth Parliament

This is a meeting of the Municipalities NL Youth Parliament, a youth body, to discuss housing and road safety/public infrastructure. The agenda includes a delegation from Councillor Amy Coady, MNL President, and approval of the agenda. No decisions are listed; it is a discussion-oriented meeting.

• Delegation from Councillor Amy Coady, MNL President
• Discussion on housing
• Discussion on road safety and public infrastructure

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on several planning items, including five rezoning applications at specific addresses, a text amendment for daycare centres, and a proposal to provide free menstrual products in city recreation facilities and City Hall. The agenda also includes routine items like approval of minutes and reports from various council committees.

• 7 Waterford Bridge Road – REZ2300009 rezoning from R1 to A1
• 110 Higgins Line – Text Amendment – REZ2300010
• 154 University Avenue – REZ2300004
• 725 Southlands Boulevard – REZ2100009
• Free Menstrual Products in the City's Recreation Facilities and City Hall

Environment and Sustainability Experts Panel

The Environment and Sustainability Experts Panel is meeting virtually to discuss several items, including shared use paths and a roundabout in a floodplain, servicing of a private development at 51 Bay Bulls Road within a floodplain buffer, and setting priorities. The panel will also hear a delegation from Age Friendly Cities - Voice for Seniors and address a membership vacancy.

• Shared Use Paths, Roundabout in Floodplain, Wetland and Buffers
• 51 Bay Bulls Road - Servicing of a Private Development within a Floodplain Buffer
• Delegation: Age Friendly Cities - Voice for Seniors
• ESEP Priorities Pathforward
• ESEP Membership Vacancy - Verbal Update

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting virtually to handle routine business: approving the agenda, adopting the September 20, 2023 minutes, and addressing new business. The only substantive item is a discussion of the terms of reference for a heritage report on 51 Harvey Road (application SUB2300020). No decisions are listed on the agenda.

• 51 Harvey Road – SUB2300020 – Terms of Reference
• Heritage Report TOR – October 12, 2023
• Adoption of minutes from September 20, 2023

Regular Council Meeting

The City Council will review several development applications, including parking requests and building setbacks. The agenda also includes multiple tenders for city services and equipment, as well as discussions regarding land sales and expropriation.

• Parking request for emergency shelter use at 170 Military Road
• Tender for leasing and supplying five waste collection and seven recycling trucks
• Tender for sport field lighting at Caribou Field Complex
• Proposed sale of City land at 38 Scott Street
• Expropriation of a service easement on Bay Bulls Road

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a rezoning application, the 2023 Heritage Financial Incentives Program, a proposed roundabout, and a community climate action program. The agenda also includes routine adoption of minutes and reports from various council committees.

• 27 Nils Way – REZ2300011 rezoning application
• Heritage Financial Incentives Program 2023 and grants summary
• Portugal Cove Road at Major’s Path/Airport Heights Drive roundabout concept and accessibility
• EcoSchools community-based climate action program

Inclusion Advisory Committee

The Inclusion Advisory Committee is meeting virtually to hear a delegation on Age Friendly City initiatives and receive updates on accessibility work, including BlindSquare, accessible parking, the accessibility plan, and paratransit. The committee will also approve the agenda and minutes from September 7, 2023, and discuss development of a work plan.

• Delegation: Age Friendly City Presentation by Victoria Etchegary, Manager, Organizational Performance and Strategy
• BlindSquare Update 2023 by Trisha Rose, Accessibility and Inclusion Facilitator
• Accessible Parking Working Group Oct Update by Trisha Rose
• Accessibility Plan Development Update Oct 2023 by Trisha Rose
• Paratransit Update by Carolyn Mills, Manager, Accessible Transit Services

Regular Council Meeting

St. John's City Council is meeting to handle routine business including proclamations, minutes, and payment vouchers, plus several development applications and rezoning adoptions. Key items include a Councillor Code of Conduct amendment, rezoning at 369 Blackmarsh Road, a text amendment for unserviced accessory buildings, and a heritage designation for 7 Garrison Hill. The council will also ratify an epoll for intermittent overnight construction at the National War Memorial Project and consider various tenders and appointments.

• Councillor Code of Conduct Amendment No. 1-2023
• Rezoning adoption at 369 Blackmarsh Road (REZ2300001)
• Text amendment for unserviced accessory buildings (REZ2300007)
• Heritage designation for 7 Garrison Hill (Howard House)
• Tenders for HVAC servicing, Employee and Family Assistance Program, and tire supply

Committee of the Whole - CANCELLED

This meeting of the St. John's Committee of the Whole, scheduled for September 26, 2023, was cancelled. The agenda contains no items for discussion or decision.

• Meeting cancelled

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting virtually to discuss an accessibility plan engagement, review a new building application at 51 Harvey Road, and consider the 2023 Heritage Financial Incentives Program. The agenda includes standard items like approval of minutes and new business.

• 51 Harvey Road – New Building – SUB2300020
• 2023 Heritage Financial Incentives Program
• Accessibility Plan Engagement
• 2023 Heritage Grants Summary

Regular Council Meeting

St. John's City Council is meeting to consider a range of items, including 10 development applications, several tenders for equipment and infrastructure projects, and a notice of motion to amend the Councillor Code of Conduct. The agenda also includes proclamations, adoption of minutes, and lists of development and building permits for information.

• Development applications for landscaping in floodplain buffers at 48-72 Pepperwood Drive and 82 Lakeview Drive
• Variance request for rear yard setback at 129 & 131 Patrick Street
• Tender for two new pumper apparatus for fire department
• RFP for Major's Path upgrading
• Sale of city land at rear of properties on Myrick Place

Seniors Advisory Committee

This agenda for the St. John's Seniors Advisory Committee meeting on September 13, 2023, contains only procedural boilerplate and no substantive items. The document lists no specific decisions, discussions, or proposals.

Committee of the Whole - CANCELLED

This meeting of the Committee of the Whole, scheduled for September 12, 2023, was cancelled. The agenda contains no items for discussion or decision.

• Meeting cancelled

Inclusion Advisory Committee

The Inclusion Advisory Committee is meeting virtually to receive presentations and updates on City of St. John's snow clearing practices, accessible transit (paratransit), and the City's Accessibility Plan engagement. The committee will also approve the agenda, adopt minutes from previous meetings, and discuss any business arising.

• Presentation on 2023 snow clearing practices by Deputy City Manager of Public Works Lynnann Winsor and Manager of Roads David Crowe
• Paratransit update from Carolyn Mills, Manager, Accessible Transit Services
• Accessibility Plan engagement update from Trisha Rose, Accessibility and Inclusion Facilitator
• Adoption of minutes from May 18 and June 15, 2023 meetings

The committee received presentations on city snow clearing practices and para-transit services. Updates were provided on the public engagement process for the City of St. John's Accessibility Plan. No policy changes were decided.

• Approved September 7, 2023 agenda
• Adopted May 18, 2023 minutes
• Adopted June 15, 2023 minutes

Regular Council Meeting

St. John's City Council is meeting to handle routine business including proclamations, minutes, and permits, but the most consequential item is a motion to rescind Development Regulations Amendment No. 23 (Rural Tourism Use Definition), previously noticed by Councillor Froude. Council will also consider several development applications, a parking relief request, a variance request, and committee recommendations on fleet funding and an accessory building text amendment.

• Motion to rescind Development Regulations Amendment No. 23 (Rural Tourism Use Definition)
• Development applications at 22 O'Leary Avenue, 255 Major's Path, 775-777 Main Road, 285 Thorburn Road
• Parking relief request for 280-290 East White Hills Road
• Variance request for front yard landscaping at 78 Pepperwood Drive
• Funding for Fleet Renewal – Phase 2

Council approved several discretionary use applications for retail, clinic, and home occupation uses. The city also awarded a waste management technology contract and ratified a sidewalk infill project. Additionally, Council rescinded a previous motion regarding Rural Tourism use definitions.

• Rescinded motion to add Rural Tourism use definition to development regulations (8-0)
• Approved retail use at 22 O’Leary Avenue (7-0)
• Approved clinic use at 255 Major’s Path (8-0)
• Approved hair salon home occupation at 775-777 Main Road (8-0)
• Approved 52-space parking relief for warehouse at 280-290 East White Hills Road (8-0)
• Rejected car sales lot application at 285 Thorburn Road (8-0)
• Ratified $372,215.90 sidewalk infill contract to Dexter Construction Company Limited (8-0)
• Awarded $630,508.00 waste management technology platform to Fleetmind Solutions Inc. (8-0)

Youth Engagement Working Group

The Youth Engagement Working Group is meeting to discuss updates on youth engagement initiatives, including a public engagement accessibility plan, the youth panel's look and feel, and follow-ups from the youth forum. They will also review minutes from the June 8, 2023 meeting and hear verbal updates on outreach efforts.

• Review of Public Engagement Accessibility Plan and related youth-focused documents
• Update on Look and Feel for Youth Panel, including creative materials
• Youth Engagement Strategy Annual Update
• Youth Forum Recommendations and Staff Follow Up
• Downtown Panel Results and 'What we Heard: Shared Use Paths' reports

The working group approved a new name and branding for the youth panel to better attract 18-30-year-olds. Members also provided feedback on the City's Accessibility Plan and discussed strategies to increase youth engagement in municipal government.

• Approved 'City Influencers' as the new name for the youth panel (Motion Carried)
• Adopted the meeting agenda (Motion Carried)
• Accepted minutes from June 8, 2023 (Motion Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss the 2023 Housing Needs Assessment Report, presented by Turner Drake Associates, and to consider several other items including fleet renewal funding and a shared-use path engagement report. The agenda includes routine items like approval of minutes and various committee reports, but the housing assessment is the main substantive item.

• 2023 Housing Needs Assessment Report presentation by Andrew Scanlon of Turner Drake Associates
• Funding for Fleet Renewal – Phase 2
• What We Heard Report from 2023 Shared-Use Path Engagement
• Text Amendment – Unserviced Accessory Building – REZ2300007

The Committee of the Whole approved a new asset management strategy for blowers, loaders, and sidewalk units to be financed through surplus. Council also reviewed a 2023 Housing Needs Assessment report and public feedback on three proposed shared-use path projects.

• Approved Fleet Phase 2 asset management strategy and financing through surplus (6-1)
• Adopted the meeting agenda (6-0)
• Accepted minutes from July 26, 2023 (6-0)

Regular Council Meeting

This is the agenda for the St. John's City Council regular meeting on August 21, 2023. Council will consider development applications, ratify a steering committee, review committee reports, and approve various tenders and purchases. The agenda includes several items for information only, such as development and building permits lists.

• Development applications at 300 Torbay Road, 13 Cessna Street, 16 Forest Road, 167 Bay Bulls Road, and 21-23 Queen's Road
• Proposed accessory building, deck, and fence in floodplain buffer at 60 Pepperwood Drive and fence at 36 Smithville Crescent
• Ratification of Building Safer Communities Steering Committee Terms of Reference
• Tenders for after-hours 311 contact center services, 4 tandem axle waste trucks, City Hall chiller replacement, independent claims adjusting services, office supplies, traffic poles, and 10 tandem axle sanders
• Adoption of rezoning for 366-374 Empire Avenue (REZ2100013)

Council approved several high-value equipment contracts, including new sanders and waste trucks. The city also approved the terms of reference for a new crime and violence prevention strategy funded by a $1.83 million federal grant. Multiple discretionary use applications for businesses and home occupations were granted.

• Approved $4,627,214.75 contract for 10 tandem axle sanders from Nova Enterprises (7-0)
• Approved $1,780,200.00 contract for 4 tandem axle waste trucks from Shu-Pak Equipment (7-0)
• Approved Building Safer Communities Steering Committee Terms of Reference (7-0)
• Approved $454,089.00 for traffic poles from Traffic Structure Ltd. (7-0)
• Approved $422,745.06 for City Hall chiller replacement from G.J. Cahill & Company (7-0)
• Approved $220,000 (+HST) to buy out 2019 Caterpillar 826K Landfill Compactor lease (7-0)
• Approved discretionary use for car sales at 300 Torbay Road (6-0)
• Approved discretionary use for tasting room and museum at 21-23 Queen’s Road (7-0)

Committee of the Whole - CANCELLED

This meeting of the Committee of the Whole for St. John's, NL, scheduled for August 9, 2023, was cancelled. The agenda contains no items for discussion or decision.

Regular Council Meeting

St. John's City Council is meeting to consider several items, including a by-law to designate 21-23 Queen's Road as a heritage building, a rezoning application for 369 Blackmarsh Road, and adoption of a rezoning for 1274 Blackhead Road. The council will also review development and building permit lists, approve payments, and discuss various contracts and sponsorships.

• Heritage designation by-law for 21-23 Queen's Road
• Rezoning application for 369 Blackmarsh Road (REZ2300001)
• Adoption of rezoning for 1274 Blackhead Road (REZ2200004)
• Text amendment regarding daycare centres
• Tenders for Everest parts, storm sewer work at 275 Southside Road, winter parkas, and a compact wheel loader

City Council rejected a proposal for rural tourism use at 1274 Blackhead Road despite approving a general regulation amendment to allow such uses in rural zones. The council also approved several procurement contracts and over $18 million in weekly payment vouchers.

• Denied discretionary use of Rural Tourism at 1274 Blackhead Road (2-4)
• Approved adding Rural Tourism as a discretionary use in RUR, RR, and RRI zones (6-0)
• Approved Heritage Designation By-Law for 21-23 Queen's Road (6-0)
• Approved $13,012,872.28 and $5,241,852.35 in weekly payment vouchers (6-0)
• Awarded $293,825.00 contract for a compact Wheel Loader to Brandt Tractor (6-0)
• Awarded $39,794.60 annual contract for Everest Parts to Western Hydraulic 2000 Ltd (6-0)
• Approved extension of alcohol sales hours for 2023 George Street Festival (6-0)
• Approved rezoning of 369 Blackmarsh Road to R3 for public meeting referral (6-0)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a rezoning application for 369 Blackmarsh Road, a text amendment related to daycare centres, and a request to sponsor a luncheon for the Canadian Public Works Association. The agenda also includes routine items such as approval of minutes and reports from various council committees.

• Rezoning application REZ2300001 for 369 Blackmarsh Road
• Text amendment regarding daycare centres
• Request to sponsor luncheon for Canadian Public Works Association
• Adoption of minutes from June 28, 2023

The Committee of the Whole approved a request to consider rezoning 369 Blackmarsh Road to allow for semi-detached dwellings, pending a public meeting. Council also moved to consider a text amendment to align daycare centre regulations with provincial standards and approved a sponsorship for a public works luncheon.

• Approved sponsorship of Canadian Public Works Association luncheon up to $1800 (6-0)
• Approved consideration of rezoning 369 Blackmarsh Road from R2 to R3 and referral to a public meeting (5-1)
• Approved consideration of text amendment to Envision St. John’s Development Regulations for Daycare Centres (6-0)
• Adopted the agenda (6-0)
• Accepted minutes of June 28, 2023 (6-0)

Regular Council Meeting

St. John's City Council is meeting to review development applications, ratify a tender for 10 tandem axle sanders, and consider several other tenders and contracts. The agenda also includes a notice of motion to designate 21-23 Queen's Road as a heritage building, a discussion on a Civic Housing Action Fund for 28 Eric St, and a pilot review of the Planning St. John's Engage page. The meeting includes routine items like approval of minutes, permits lists, and payment vouchers.

• Development applications at 322 Thorburn Road, 626 Southside Road, 450 Water Street, 59 Duckworth Street, 502 Topsail Road, and 126 Duckworth Street
• Parking relief request for 340 LeMarchant Road
• Ratification of tender for supply and delivery of 10 new tandem axle sanders
• Tenders for retaining wall rehabilitation, sidewalk infill and speed cushions on Southside Road, and two new vans
• Notice of motion to designate 21-23 Queen's Road as a heritage building

Council approved several development applications for residential and commercial uses, including a hobby farm and a lounge. The city awarded multiple procurement contracts for equipment, road work, and a new 10-year Recreation Master Plan. Weekly payment vouchers totaling over $16.6M were also approved.

• Approved $3,916,337.65 contract to Harvey & Company for 10 new tandem axle sanders (8-0)
• Approved $148,991.70 contract to RC Strategies for a 10-year Recreation Master Plan (8-0)
• Approved $379,099.01 contract to Talon Energy Services Inc for retaining wall rehabilitation (8-0)
• Approved $256,875.50 contract to Farrell’s Excavating Limited for Southside Road sidewalk infill and speed cushions (8-0)
• Approved discretionary use for hobby farm at 322 Thorburn Road (8-0)
• Approved lounge use at 126 Duckworth Street (7-1)
• Approved relief of 10 parking spaces at 340 LeMarchant Road for Choices for Youth (8-0)
• Approved weekly payment vouchers for July 12 and July 19 totaling $16,610,543.16 (8-0)

Committee of the Whole - CANCELLED

This meeting of the Committee of the Whole was cancelled. No items were scheduled or discussed.

Regular Council Meeting

St. John's City Council is meeting to consider several development applications, including a fence in a floodplain buffer and a rear-yard setback variance, and to ratify e-polls on a road closure and culvert repairs. The agenda also includes tenders for major projects like the Elizabeth Avenue reconstruction and reports on revenue and expenditure for fiscal 2022.

• Proposed fence in floodplain buffer at 38 Ryan's Place (INT2200048)
• Variance request for rear yard setback at 52 Mullock Street (INT2300035)
• Tender 2023081: Elizabeth Avenue Reconstruction and Shared-Use-Path – Phase 1
• Expropriation of easement on Bay Bulls Road
• Report on Revenue and Expenditure for Fiscal 2022

City Council approved several high-value infrastructure contracts, including road reconstruction and vacuum machine services. The council also granted multiple development variances, approved heritage designation for a Queen's Road building, and authorized road closures for filming and the Pride Parade.

• Approved $5,703,002.95 contract to Pyramid Construction Limited for Elizabeth Avenue Reconstruction and Shared-Use-Path Phase 1 (8-0)
• Approved $5,271,753.71 contract to GRL Environmental Services Inc. for Vacuum Machine Service (8-0)
• Approved $824,456.10 contract to Brenntag Canada Inc. for chlorine supply to water treatment plants (8-0)
• Approved heritage designation of 21-23 Queen’s Road (8-0)
• Approved Discretionary Use for a Place of Amusement at 342 Freshwater Road (8-0)
• Approved 24/7 operation hours for Innovation Centre at 710 Torbay Road (8-0)
• Approved road closures for 2023 St. John’s Pride Parade on July 23 (8-0)
• Approved expropriation of an easement for a ditch on Bay Bulls Road (8-0)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a travel report, holiday lights at Bowring Park, a built heritage experts panel report, and two heritage-related planning items. Most agenda items are for discussion rather than final decisions.

• Travel Report for the Quarter Ended March 31, 2023
• Holiday Lights at Bowring Park
• Built Heritage Experts Panel Report
• 172 Military Road – Wall Signs (SGN2300049)
• 21-23 Queen's Road – Request to Designate Building (HAT2300023)

The Committee approved the heritage designation of 21-23 Queen’s Road and directed the Legal Department to create a Designation By-law. A request for wall signs at 172 Military Road was deferred for further review. The city also announced a name change and date extension for the holiday lights at Bowring Park.

• Approved heritage designation of 21-23 Queen’s Road (6-0)
• Deferred decision on wall signs at 172 Military Road pending traffic and timeframe review (6-0)
• Adopted agenda (6-0)
• Accepted May 31, 2023 minutes (6-0)

Regular Council Meeting

This is the agenda for the June 27, 2023 regular City Council meeting. Council will consider development applications, including a crown land grant and a driveway in a floodplain buffer, and will discuss several other items such as paid parking expansion, audited financial statements, and filling a vacancy on the Seniors Advisory Committee. The agenda also includes routine items like adoption of minutes, permits lists, and tenders.

• Development application for a crown land grant at Scout Pond Pastureland Road (CRW2300007)
• Proposed driveway in the floodplain buffer at 51 Bay Bulls Road (DEV2300060)
• Paid parking expansion discussion
• December 31, 2022 audited financial statements
• Tenders for security services at Robin Hood Bay, audit services, and infrastructure maintenance

Council approved multiple procurement awards for security, audit, and road maintenance services. The city also authorized the expansion of paid parking to five specific areas to manage high demand. Additionally, two development applications and a committee appointment were approved.

• Approved $3.5M in weekly payment vouchers (8-0)
• Awarded $384,663.50 security contract for Robin Hood Bay Waste Management Facility to Spectrum Investigation & Security (1998) Limited (8-0)
• Awarded $870,435.00 five-year audit services contract to BDO Canada LLP (8-0)
• Awarded $784,472.50 manhole and catch basin repair contract to Modern Paving Limited (8-0)
• Approved $1.2M for Bell Mobility Inc. radio equipment and $67,800 annual service fee to the Province (8-0)
• Approved purchase of 8 sidewalk units from Saunders Equipment ($935,985.00) and Atlantic Trailer and Equipment ($1,240,804.00) (8-0)
• Approved Crown Land grant for 7 hectares near Scouts Pond, Pastureland Road (8-0)
• Approved driveway construction in floodplain buffer at 51 Bay Bulls Road (8-0)

Environment and Sustainability Experts Panel

This agenda for the St. John's Environment and Sustainability Experts Panel meeting on June 22, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Audit and Accountability Standing Committee

The Audit and Accountability Standing Committee is meeting to review the status of previously issued audit reports, outstanding internal audit recommendations, and the December 31, 2022 audited financial statements. The committee will also consider approving the minutes from its April 20, 2023 meeting.

• Review of status of previously issued audit reports (April 2023)
• Summary of outstanding internal audit recommendations, including follow-ups on VMF, EFT, wire transfer, SJRFD Training Division, and Permit Process audits
• December 31, 2022 audited financial statements and final report to the audit committee
• Adoption of minutes from April 20, 2023 meeting

Regular Council Meeting

St. John's City Council is meeting to consider several development applications, including a proposed driveway in a floodplain at 110 Forest Pond Road, rear yard setback variances for 14, 16, and 22 Lynch Place, and a parking requirement for an airplane hangar at 160 Airport Road. Council will also review a heritage plan report, a sponsorship request for SARSCENE 2023, and the installation of a security fence on the George Street stage. The agenda includes routine items such as adoption of minutes, permits lists, and payment vouchers.

• Proposed driveway in floodplain and buffer at 110 Forest Pond Road (DEV2200129)
• Rear yard setback variance requests for 14, 16, and 22 Lynch Place (INT2300027-29)
• Parking requirement for airplane hangar at 160 Airport Road (DEV2200166)
• Approval of development at 20 Janeway Place (MPA2200005)
• Tenders for guide rail repairs, 3 SUVs, and Robin Hood Bay loader lease buyout

Council approved several development applications, a security fence for the George Street Stage, and multiple procurement contracts. A request for a temporary outdoor eating area and parking relief at 75 Airport Heights Drive was denied.

• Approved 2.5m high security fence on George Street Stage (7-2)
• Denied outdoor eating area and 5-space parking relief at 75 Airport Heights Drive (0-9)
• Approved Municipal Plan and Development Regulations amendments for 20 Janeway Place (9-0)
• Approved $1,600,385.08 in weekly payment vouchers (9-0)
• Awarded $135,613.75 guide rail repair contract to Coast to Coast Construction and Property Maintenance Ltd. (9-0)
• Awarded $117,938.25 for 3 SUVs to Hickman Motors (9-0)
• Approved $126,850.00 plus HST buyout of Robin Hood Bay Loader from John Deer Financial (9-0)
• Approved $10,000 sponsorship for SARSCENE 2023 (9-0)

Inclusion Advisory Committee

The Inclusion Advisory Committee is meeting virtually to discuss accessibility and inclusion matters. They will hear delegations on the Downtown Neighbourhood Plan and Shared Use Path Planning, and receive updates on ASL interpretation, paratransit, and the development of an Accessibility Working Group. The agenda also includes routine items like approving minutes and acknowledging St. John's Pride Festival and National Indigenous History Month.

• Delegation: Downtown Neighbourhood Plan (Ann-Marie Cashin)
• Delegation: Shared Use Path Planning (Victoria Etchegary)
• Accessibility Update (ASL Interpretation)
• Paratransit Update (Carolyn Mills)
• Accessibility Working Group Development

The Inclusion Advisory Committee provided feedback on the Downtown Neighbourhood Plan and shared-use path planning. A decision note to develop an Accessibility Working Group was referred to an e-poll due to a lack of quorum. The May 18, 2023, minutes were deferred.

• Approved the agenda as presented
• Deferred adoption of May 18, 2023 minutes
• Referred Accessibility Working Group development to e-poll due to no quorum

Seniors Advisory Committee

The Seniors Advisory Committee heard a presentation on the City's shared-use path (SUP) plans, including routes for public engagement and construction starting this year. Members discussed accessibility, safety, and maintenance concerns. The committee also received updates on Blue Zone parking enforcement, Seniors Day planning, and the Age-Friendly Cities initiative.

• Shared-use path engagement: routes between Penney Crescent and Paul Reynolds, Columbus Drive to Bowring Park, and Portugal Cove Rd. to Logy Bay Rd.
• SUP construction starting 2023: Kelly's Brook Trail, Elizabeth Avenue, Canada Drive, Columbus Drive extension, and Wexford Street overpass
• Blue Zone parking enforcement update: spaces patrolled and strictly enforced, fines apply
• Seniors Day 2023 planned for October 5th, expecting 200 attendees
• Age-Friendly Cities grant application submitted for 'Voice of Seniors' engagement sessions

The committee received a presentation on the City's Shared Use Path (SUP) network and public engagement goals. Members discussed safety, signage, and maintenance for the trails. No formal votes were taken on the SUP projects as final approval rests with Council.

• Approved agenda for June 15, 2023 (Unanimous)
• Adopted April 20, 2023 minutes with correction to 'white fleet fishery' (Unanimous)
• Requested addition of 'Supporting Your Neighbours' guide to City website
• Requested further discussion on requiring locking strips on retail shopping carts
• Scheduled combined presentation on sidewalk snow clearing for September meeting

Committee of the Whole - CANCELLED

This meeting of the Committee of the Whole was cancelled and contains no agenda items for discussion or decision. The agenda text is only procedural boilerplate with no substantive content.

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting virtually to discuss a text amendment on heritage use definitions and conditions, and to review a wall sign application at 172 Military Road. They will also consider a request to designate 21-23 Queen's Road as a heritage property, with additional information to be brought forward. The meeting includes approval of the agenda and minutes from May 17, 2023.

• Text Amendment – Heritage Use Definition and Conditions
• 172 Military Road – Wall Signs – SGN2300049
• 21-23 Queen's Road – Request to Designate (additional information to be brought forward)
• Adoption of minutes from May 17, 2023

The Built Heritage Experts Panel recommended that Council designate 21-23 Queen's Road as a Heritage Building. The panel also rejected two proposed wall signs for 172 Military Road due to regulatory non-compliance.

• Approved agenda (unanimous)
• Adopted May 17, 2023 minutes (unanimous)
• Rejected two proposed wall signs at 172 Military Road (unanimous)
• Recommended Council designate 21-23 Queen's Road as a Heritage Building (unanimous)

Regular Council Meeting

St. John's City Council is meeting to adopt minutes, receive committee reports, and act on several development and tender items. Key business includes a Committee of the Whole report covering fleet renewal funding, a proposed bi-weekly meeting schedule, an indoor city facilities use policy, and a review of downtown parking maximums. Council will also consider seven tenders/RFPs for infrastructure work and other business items.

• Funding for Fleet Renewal
• Proposed Bi-Weekly Schedule for Regular and Special Council Meetings
• Use of Indoor City Facilities Policy
• Review of parking maximums in the downtown core
• RFP 2023041 - Engineering Service for Mechanical Bar Screen Addition at the Riverhead Wastewater Treatment Facility

Council approved several construction and maintenance contracts, including water and sewer improvements and asphalt repair. The city also increased time parking restrictions in the downtown core and adopted a new indoor facilities policy.

• Approved Fleet Phase 1 asset management strategy and financing through surplus (8-0)
• Approved new Use of Indoor City Facilities Policy (7-0)
• Increased downtown parking limits to 3 hours on Water, Duckworth, George, Queen Streets and the Coves, and 4 hours on New Gower, Bates Hill, Cathedral Street, Churchill Hill, and Cavendish Square (8-0)
• Approved $5,784,560.37 in weekly payment vouchers (8-0)
• Awarded $2,407,284.65 water and sewer improvements contract to Pyramid Construction Limited (8-0)
• Awarded $1,599,592.50 asphalt repair contract to Pyramid Construction Limited (8-0)
• Awarded $438,836.55 culvert replacement at 301 Backline to Pyramid Construction Limited (8-0)
• Approved summer events including George Street NASCAR, Tely 10, and block parties (8-0)

Youth Engagement Working Group

The Youth Advisory Committee is meeting virtually to hear a presentation from Youthful Cities on its Urban Work Index, approve minutes, and discuss public engagement opportunities. Members will review updates on the Youth Panel rebranding, survey results, and upcoming fall events. The agenda is largely procedural with discussion items rather than formal decisions.

• Presentation from Youthful Cities Urban Work Index
• Public engagement: Shared Use Paths 2023 announcement, Downtown Neighbourhood Plan
• Youth Panel rebranding and title update
• Post-Secondary Students Post Graduation survey results
• Summer Activities and Events survey open until June 20

The group reviewed a report ranking St. John's 29th in the 2023 Urban Work Index and discussed public engagement for the Downtown Neighbourhood Plan and shared-use paths. Members also reviewed survey results regarding post-graduation employment and the rebranding of the Youth Panel.

• Approved the meeting agenda
• Accepted the minutes of April 20, 2023

Regular Council Meeting

St. John's City Council is meeting to consider several development applications, including notices for properties on Carrick Drive and Blackmarsh Road, and requests for an accessory building, parking relief, and a building line setback. The council will also review tenders for CCTV services, street rehabilitation contracts, and generator maintenance, along with routine items like minutes, permits lists, and payment vouchers.

• Development notices for 124 Carrick Drive and 425 Blackmarsh Road & Westview Avenue
• Accessory building in floodplain buffer at 18 Cousens Place
• Parking relief request at 140 Harbour Drive
• Building line setback request at 20 Lynch Place
• Tenders: 2023077 CCTV Services, 2023080/2023104 Street Rehab Contracts, 2023091 Generator Maintenance

City Council approved several infrastructure contracts, including two street rehabilitation projects and CCTV services. The council also granted multiple discretionary use and building permits for residential and business properties.

• Approved 2023 Street Rehab Contract 1 to Pyramid Construction Limited for $8,326,653.20 (9-0)
• Approved 2023 Street Rehab Contract 2 to Modern Paving Limited for $3,039,662.75 (9-0)
• Approved CCTV Services contract to Afonso Group Limited for $500,664.00 per year (9-0)
• Approved Townhouse Use at 425 Blackmarsh Road and Westview Avenue (8-1)
• Approved Home Occupation for spray tanning at 124 Carrick Drive (9-0)
• Approved 11-space parking relief for outdoor eating/lounge at 140 Harbour Drive (9-0)
• Approved residential Accessory Building in Floodplain Buffer at 18 Cousens Place (9-0)
• Approved road closures for Mews 8K and Motorcycle Ride for Dad (9-0)

Committee of the Whole

St. John's Committee of the Whole meets to discuss several items, including funding for fleet renewal, a report on a Building Safer Communities round table, a proposed bi-weekly meeting schedule, a draft policy on indoor city facility use, and a review of downtown parking maximums. No votes are scheduled; items are for discussion only.

• Funding for Fleet Renewal
• Building Safer Communities Round Table Final Report
• Proposed Bi-Weekly Schedule for Regular and Special Council Meetings
• Use of Indoor City Facilities Policy (draft policy and procedures)
• Review of parking maximums in the downtown core

Council approved a three-year asset management strategy for waste collection and sander vehicles funded by a $15.3M surplus. The city also adopted a new policy for the use of indoor city facilities and changed its regular meeting schedule to a bi-weekly format.

• Approved Fleet Phase 1 asset management strategy and $12.5M financing through surplus (9-0)
• Approved summer and permanent bi-weekly meeting schedule changes (9-0)
• Approved new Use of Indoor City Facilities Policy (8-0)

Regular Council Meeting

St. John's City Council is meeting to consider development applications, including an accessory building in a floodplain buffer at 40 Gallipoli Street and a dwelling rebuild on a non-conforming lot at 21 Scouts Place. Council will also review a new Street Naming and Civic Addressing Policy, youth forum recommendations, and several routine items such as permits, payment vouchers, and tenders for curb/gutter/sidewalk repair and a recycling truck lease.

• Proposed accessory building in floodplain buffer – 40 Gallipoli Street (INT2300025)
• Rebuild of dwelling on non-conforming lot – 21 Scouts Place (DEV2300058)
• New Street Naming and Civic Addressing Policy
• Tender 2023084 – Curb, Gutter and Sidewalk Repair
• Tender 2023090 – Lease, Supply & Deliver One Tandem Axle Recycling Truck

City Council approved several development applications and a new street naming policy. The council also awarded two procurement contracts and appointed a new member to the St. John’s Sports & Entertainment Ltd. Board of Directors.

• Approved $1,855,858.50 contract to Black Diamond Construction Limited for curb, gutter and sidewalk repair (7-0)
• Approved $244,260.00 contract to Big Truck Rental for one tandem axle recycling truck (7-0)
• Approved new Street Naming and Civic Addressing Policy (7-0)
• Approved residential accessory building at 40 Gallipoli Street (7-0)
• Approved dwelling rebuild at 21 Scouts Place (7-0)
• Approved home occupation for handmade crafts at 3 Gosling Street (7-0)
• Appointed Ana Koren to the Board of Directors of St. John’s Sports & Entertainment Ltd. for two years (7-0)
• Approved road closure on Kings Road for June 4 for filming (7-0)

Regular Council Meeting

St. John's City Council is meeting to consider three requests for parking relief at 135 Harbour Drive, 4 Holdsworth Street, and 20 Anderson Avenue, along with routine approvals of minutes, permits, payments, and tenders. The agenda also includes several procurement items, including leases for wheel loaders and a supply contract for sodium hypochlorite.

• Parking relief request at 135 Harbour Drive (INT2300022)
• Parking relief request at 4 Holdsworth Street (INT2300021)
• Revised parking relief request at 20 Anderson Avenue (SUB2300002)
• Tender 2023026: Lease of two compact wheel loaders
• Tender 2023029: Lease of one wheel loader for Robin Hood Bay

Council approved three equipment and security contracts and granted parking relief for two seasonal parklets and one townhouse unit. The city also authorized over $1.6 million in weekly payment vouchers.

• Approved parking relief for seasonal parklets at 135 Harbour Drive (10-0)
• Approved parking relief for seasonal parklets at 4 Holdsworth Street/346 Water Street (10-0)
• Approved parking relief for one space at 20 Anderson Avenue (7-3)
• Approved weekly payment vouchers totaling $1,689,523.96 (10-0)
• Awarded $737,947.53 contract to Toromont Industries Limited for two compact wheel loaders (10-0)
• Awarded $602,958.57 contract to Wajax Equipment for one wheel loader for Robin Hood Bay (10-0)
• Awarded $134,885.72 (+ HST) contract to Convergint Technologies for CCTV and door access (10-0)
• Approved road closures for the Shoppers Love You Run for Women on May 28 (9-0)

Inclusion Advisory Committee

The Inclusion Advisory Committee is meeting virtually to review minutes from February and April, hear a delegation on APS and Key2access updates, and receive reports on para-transit (GoBus) and downtown pedestrian mall accessibility. The agenda is largely informational, with no votes or decisions listed.

• APS and Key2access update 2023 delegation
• Para-Transit updates from Carolyn Mills, including GoBus Women's Concerns
• Downtown Pedestrian Mall Accessibility and Inclusion Considerations from Trisha Rose
• Adoption of minutes from Feb 23 and Apr 20, 2023

The Inclusion Advisory Committee approved a recommendation for Council to develop a Service Animal/Guide Dog Awareness initiative for customer service staff. The committee also received updates on paratransit driver shortages and accessibility plans for the Downtown Pedestrian Mall.

• Approved recommendation for Council to develop Service Animal/Guide Dog Awareness initiative (Motion Carried)
• Adopted agenda (Motion Carried)
• Accepted February 23, 2023 minutes (Motion Carried)
• Accepted April 20, 2023 minutes (Motion Carried)

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting virtually to review a preliminary proposal for an extension to the Masonic Temple at 6 Cathedral Street, and to discuss a text amendment on heritage use definitions and conditions. The panel will also receive a verbal update on the Downtown Neighbourhood Plan. This is a working session; no final decisions are noted on the agenda.

• Preliminary review of extension at 6 Cathedral Street (Masonic Temple)
• Text amendment on Heritage Use Definition and Conditions
• Verbal update on Downtown Neighbourhood Plan
• Adoption of minutes from April 19, 2023 meeting

The Built Heritage Experts Panel reviewed preliminary renovation plans for the Masonic Temple at 6 Cathedral Street. The panel recommended a heritage report and provided comments on the proposed elevator and siding materials. The panel also discussed draft text amendments for Heritage Use definitions.

• Approved providing initial comments to the owner of 6 Cathedral Street regarding proposed extensions (Unanimous)
• Approved the agenda with additions regarding the four sisters and meeting times (Unanimous)
• Adopted the April 19, 2023, minutes (Unanimous)

Committee of the Whole

The Committee of the Whole approved a new policy for street naming and civic addressing. Council also decided to share Youth Forum recommendations with city staff for potential action and timelines.

• Approved new Street Naming and Civic Addressing Policy (6-0)
• Approved sharing Youth Forum recommendations with city staff for follow-up on actionable items (6-0)
• Adopted the agenda (6-0)
• Accepted minutes from May 3, 2023 (6-0)

Regular Council Meeting

This is the agenda for the May 15, 2023 regular City Council meeting in St. John's, NL. Council will consider several development applications, including revised plans for 6 Lambe's Lane, a rebuild at 11 Summer Street, and notices for 22 Henry Larson Street and 54 Valleyview Road. They will also review committee reports on a revised Alcohol and Drug Policy, a paratransit audit, and internal audit services, plus a draft Traffic Calming Policy. The agenda includes routine items like minutes, permits lists, payment vouchers, and tenders for a dump truck lease and water reservoir repairs.

• Revised plans for approved Land Use Report – 6 Lambe's Lane (DEV22000123)
• Rebuild of non-conforming dwelling – 11 Summer Street (DEV2300051)
• Notices published – 22 Henry Larson Street (DEV2300018) and 54 Valleyview Road (DEV2300029)
• Revised Alcohol and Drug Policy and Paratransit Audit report
• Tenders: lease of one single axle dump truck (2023044) and repairs to Kenmount Hill Water Reservoirs (RFP 2023056)

City Council approved weekly payment vouchers totaling $11,556,754.23 and awarded contracts for a dump truck lease and water reservoir repairs. The council also approved several development applications and updated the city's Traffic Calming and Alcohol and Drug policies.

• Approved $11,556,754.23 in weekly payment vouchers (10-0)
• Awarded $275,310 contract to Western Star Trucks for a single axle dump truck lease (10-0)
• Awarded $211,181.40 contract to Greatario Industrial Storage Systems Ltd. for Kenmount Hill Water Reservoirs repairs (10-0)
• Approved revised Traffic Calming Policy (10-0)
• Approved revised Alcohol and Drug Policy (10-0)
• Approved revised drawings for 6 Lambe’s Lane (10-0)
• Approved rebuild of non-conforming dwelling at 11 Summer Street (10-0)
• Approved home occupation for family childcare at 22 Henry Larson Street and 54 Valleyview Road (10-0)

Sustainable and Active Mobility Advisory Committee

This agenda for the St. John's Sustainable and Active Mobility Advisory Committee meeting on May 11, 2023, contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

• No rezonings, contracts, ordinances, or fee changes are listed
• No public hearings are scheduled on this agenda
• The agenda is limited to standard meeting logistics and software-generated placeholders

Regular Council Meeting

This is the agenda for the May 8, 2023 regular meeting of St. John's City Council. Council will consider a Committee of the Whole report on heritage items, including a text amendment on heritage use definitions and extensions, and specific heritage building applications at 70 Circular Road and 70 Queen's Road. They will also review development and building permit lists, approve weekly payment vouchers, and consider tenders for engineering services, a water treatment tank resurfacing, and traffic calming speed cushions. Other business includes a Metrobus commissioner recommendation, the 2023 Streets Rehabilitation Program list, and a heritage building renovation at 36 Monkstown Road.

• Text Amendment – Heritage Use Definition and Conditions for Extensions to Heritage Buildings
• 70 Circular Road, Designated Heritage Building, SIT2300008
• 70 Queen's Road, Extension, Designated Heritage Building
• 2023047 Engineering Services for Kelly's Brook Shared Use Path
• 2023 Streets Rehabilitation Program List

Council approved weekly payment vouchers totaling $5,071,022.95 and awarded several contracts for engineering, water treatment, and traffic calming. The body also approved heritage building renovations and a change of use for a property on Blackler Avenue.

• Approved $5,071,022.95 in weekly payment vouchers (9-0)
• Awarded $468,734.25 contract to Pinnacle Engineering ULC for Kelly’s Brook Shared Use Path (9-0)
• Awarded $225,400.00 contract to JMJ Holdings Limited for Windsor Lake WTP tank resurfacing (9-0)
• Awarded $102,850.00 contract to Pyramid Construction LTD for traffic calming speed cushions (9-0)
• Approved change of use from office to restaurant at 57 Blackler Avenue (9-0)
• Approved landscaping and accessory buildings at 70 Circular Road (9-0)
• Approved extension at 70 Queen’s Road with specific brick and fencing conditions (9-0)
• Appointed Barry Fleming to the St. John’s Transportation Commission (9-0)

Committee of the Whole

The Committee of the Whole will review a text amendment regarding heritage use definitions and conditions for extensions to heritage buildings. The body will also consider a revised Alcohol and Drug Policy. Additionally, the committee will discuss specific applications for heritage buildings at 70 Circular Road and 70 Queen's Road.

• Text Amendment – Heritage Use Definition and Conditions for Extensions to Heritage Buildings
• Revised Alcohol and Drug Policy
• Application for 70 Circular Road, Designated Heritage Building (SIT2300008)
• Application for 70 Queen’s Road, Extension, Designated Heritage Building
• Built Heritage Experts Panel Report dated April 19, 2023

The Committee of the Whole approved a revised Alcohol and Drug Policy aimed at promoting employee health and ensuring compliance with employment and human rights legislation. Council also voted 6-1 to consider a text amendment to the Envision St. John’s Development Regulations updating the definition of Heritage Use and adding conditions for extensions to heritage buildings. Two heritage building projects were approved: landscaping at 70 Circular Road and an extension at 70 Queen’s Road with specific conditions. A $7,000 sponsorship for the Royal St. John’s Regatta Committee Hall of Fame Banquet Luncheon was also approved.

• Approved revised Alcohol and Drug Policy (6-0)
• Approved to consider text amendment to Heritage Use definition and extension conditions (6-1)
• Approved landscaping renovations and accessory buildings at 70 Circular Road (7-0)
• Approved extension at 70 Queen’s Road with conditions on brick, installation, and fencing (7-0)
• Approved $7,000 sponsorship for Royal St. John’s Regatta Committee Hall of Fame Banquet Luncheon (7-0)

Regular Council Meeting

This is the regular City Council meeting for May 1, 2023. Council will consider three development applications: a notice for 114 Bonaventure Avenue, a request to relieve parking for two subsidiary dwelling units at 20 Anderson Avenue, and a request to set Commercial Mixed (CM) zone standards at 30 Cookstown Road. The agenda also includes proclamations, adoption of minutes, committee reports, and lists of development and building permits.

• Development application DEV2300033 at 114 Bonaventure Avenue
• Parking relief request for two subsidiary dwelling units at 20 Anderson Avenue (SUB2300002)
• Request to set CM zone standards at 30 Cookstown Road (DEV2200139)
• Tender 2023068 for supply and delivery of glass beads
• Proclamations for Heart Failure Awareness Week, Pick It Up for YYT, and Youth Week 2023

City Council approved weekly payment vouchers totaling $5,167,694.02 and awarded a glass beads supply contract. The council also ruled on three development applications and set the date for the City's observance of National Day for Truth and Reconciliation.

• Approved weekly payment vouchers of $5,167,694.02 (8-0)
• Approved home occupation for personal counselling at 114 Bonaventure Avenue (7-0)
• Rejected parking relief for two spaces at 20 Anderson Avenue (6-2)
• Approved zone standards for building extension at 30 Cookstown Road (8-0)
• Awarded glass beads supply contract to Vantac ITS Group for $47,269.60 per year (8-0)
• Approved City observance of National Day for Truth and Reconciliation on October 2, 2023 (8-0)
• Adopted the meeting agenda (8-0)
• Accepted minutes of April 25, 2023 (7-0)

Regular Council Meeting

Council approved a cleaning contract for the Downtown Pedestrian Mall and updated zoning regulations to allow Health and Wellness Centres in several commercial zones. The city also approved a building height variance and a home childcare application.

• Approved $59,799.08 annual cleaning contract for Downtown Pedestrian Mall to Integrated Staffing Limited (11-0)
• Approved adding Health and Wellness Centre as a permitted use in CK, CM, CO, and COH zones (11-0)
• Approved 9.8% building height variance for 16 Mayor Avenue (11-0)
• Approved home occupation for family home childcare at 5 Sinnott Place (11-0)
• Approved $1,665,498.77 in weekly payment vouchers for week ending April 19, 2023 (11-0)
• Approved road closures for ANE Mile, Coronation Celebrations, and Battle of the Atlantic events (11-0)
• Adopted resolutions for Municipal Plan Amendment 10 and Development Regulations Amendment 20 (11-0)

Youth Engagement Working Group

The group approved the adoption of the agenda and previous meeting minutes. Members agreed to rename the youth panel to the '18-30 Collective' to avoid confusion with under-18 populations and discussed updating the wording for Arts & Culture recommendations for Council.

• Approved agenda as presented
• Approved March 2, 2023 minutes
• Approved January 11, 2023 minutes
• Agreed to rename the youth panel to '18-30 Collective'
• Agreed to change Arts & Culture wording to note positive efforts and continued youth engagement

Seniors Advisory Committee

The Seniors Advisory Committee is meeting to hear a presentation on the Heritage Plan, elect a committee chair, and discuss updates on Seniors Day 2023, adult and senior summer plans, and the Applause Awards. The agenda also includes approval of the agenda and adoption of the February 16, 2023 minutes.

• Heritage Plan presentation by Ann-Marie Cashin
• Election of Committee Chair
• Seniors Day 2023 updates
• Adult and Seniors Summer Plans
• Applause Awards 2023 update

The committee approved the meeting agenda and the minutes from February 16, 2023. Members received a presentation on the city's proposed Heritage Plan and updates on Seniors Day 2023 and summer programming. No other formal votes were recorded.

• Confirmed Sharron Callahan as Committee Chair
• Approved April 20, 2023 agenda (unanimous)
• Adopted February 16, 2023 minutes (unanimous)

Audit and Accountability Standing Committee

The Audit and Accountability Standing Committee is meeting to discuss several audit-related items, including a paratransit audit, a request for internal audit services, a report on the 2022 fraud hotline, a summary of 2022 internal audit activities, and an annual code of ethics declaration. The agenda is substantive, with multiple reports and plans under consideration.

• Paratransit Audit and Paratransit Audit Report
• Request for Internal Audit Services and Revised 2023 Audit Plan
• Report on the Fraud Hotline 2022
• Summary of 2022 Internal Audit Activities
• Annual Code of Ethics and Independence Declaration

Inclusion Advisory Committee

The committee lacked a quorum, resulting in the deferral of the agenda approval and the adoption of the February 23, 2023 minutes. The session consisted of presentations from TOK transit, the Autism Society, and the Canadian Hard of Hearing Association NL.

• Approval of the agenda deferred (lack of quorum)
• Adoption of February 23, 2023 minutes deferred (lack of quorum)

Committee of the Whole - CANCELLED

This meeting of the Committee of the Whole in St. John's, NL, scheduled for 2023-04-19, was cancelled. The agenda contains no substantive items for discussion or decision.

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting to review two heritage-related applications: a proposal at 70 Circular Road and an updated extension for the designated heritage building at 70 Queen's Road. The panel will also discuss the placement of heat pumps in heritage areas. The agenda includes standard items like call to order, approval of agenda, and adoption of minutes.

• 70 Circular Road, SIT2300008
• 70 Queen's Road Extension (Updated), Designated Heritage Building
• Discussion on heat pump placement in Heritage Areas
• Adoption of minutes from March 8, 2023 meeting

The Built Heritage Experts Panel recommended that Council approve accessory buildings and landscaping at 70 Circular Road. The panel also recommended approval for a building extension and fence at 70 Queen’s Road subject to specific material conditions. Staff will draft a text amendment regarding heat pump placement in heritage areas for future consideration.

• Recommended approval to Council for accessory buildings and landscaping at 70 Circular Road (Unanimous)
• Recommended approval to Council for building extension and fence at 70 Queen’s Road with conditions on brick and fencing materials (Unanimous)
• Adopted March 8, 2023 minutes (Unanimous)

Regular Council Meeting

St. John's City Council is meeting to consider amendments to the Commercial Maintenance By-Law, including new rules for garbage receptacles and parklets. Council will also review development applications for properties on Blackhead Road, Carondale Drive, and Campbell Avenue, and receive reports on permits and tenders.

• Commercial Maintenance By-Law Amendment No. 1-2023: updates garbage receptacle provisions, adds parklet rules
• Crown land grant for 1203-1259 Blackhead Road (CRW2300005)
• Notices published for 13 Carondale Drive (DEV2300028) and 146 Campbell Avenue (DEV2300027)
• Tenders: Bridge Rehabilitation Program – Arup Pedestrian Bridge (2023037), Truck & Trailer Parts (2023028), Canada Games Track/Field/Turf (2022210)
• Wall signs at 9 Buchanan Street (SGN2300025)

City Council approved a major construction contract for the Canada Games athletic facilities. Other decisions included updating the Commercial Maintenance By-Law, approving several development applications, and awarding various infrastructure and supply tenders.

• Awarded $27,825,000 contract for Canada Games Track, Field, Turf and Centre of Excellence to Lindsay Construction Limited (9-0)
• Approved $421,078.25 contract to Dexter Construction Company Limited for Arup Pedestrian Bridge rehabilitation (9-0)
• Approved amendments to Commercial Maintenance By-Law regarding garbage receptacles and Parklets (9-0)
• Approved $8,095,642.91 in weekly payment vouchers for week ending April 12, 2023 (9-0)
• Approved Crown Land Grant for approximately 8,093m2 of land on Blackhead Road (9-0)
• Approved home occupation for a hair salon at 13 Carondale Drive (9-0)
• Approved change of non-conforming use for a clinic at 146 Campbell Avenue (9-0)
• Approved $2,500 sponsorship for the Shad Memorial 2023 breakfast (9-0)

Regular Council Meeting

St. John's City Council is meeting to handle routine business including development applications, committee reports, permits, and payments. They will also consider a notice of motion to amend the Commercial Maintenance By-Law and discuss minimum wage increases. The agenda is largely procedural, with no major policy decisions listed.

• Revised landscape plan for vehicle storage yard at 18 International Place (DEV190030)
• Building line setback request at 120 Cowan Avenue (INT2300015)
• Notice of motion to amend the Commercial Maintenance By-Law
• Tender 2023051 for supply and delivery of sweeper parts
• Discussion of minimum wage increases

Council approved several development applications, including a landscape plan and building setback. The body also authorized weekly payment vouchers and awarded contracts for sweeper parts. Additionally, Council approved applying minimum wage increases to casual positions.

• Approved revised landscape plan for vehicle storage yard at 18 International Place (8-0)
• Approved building line setback of 5.3 metres for 120 Cowan Avenue (8-0)
• Approved three wall signs and awnings at 390 Duckworth Street (8-0)
• Approved weekly payment vouchers totaling $4,675,065.06 (8-0)
• Awarded sweeper parts contracts to Saunders Equipment ($74,279.10) and S&S Supply LTD. ($37,605.12) (8-0)
• Approved applying April 1, 2023, and future minimum wage increases to casual positions (8-0)

Committee of the Whole

The Committee approved the installation of three wall signs and awnings at 390 Duckworth Street. Discussion regarding the Use of Indoor City Facilities Policies was deferred. An information note regarding amendments to the Commercial Maintenance By-Law was presented for future council discussion.

• Approved three wall signs and associated awnings at 390 Duckworth Street (6-0)
• Deferred discussion on Use of Indoor City Facilities Policies to the next meeting (6-0)
• Adopted the April 5, 2023 agenda (6-0)
• Accepted the March 8, 2023 minutes (6-0)

Regular Council Meeting

Council approved the use of city-owned land for restaurant and lounge parklets from May to October for 2023, 2024, and 2025. The meeting also included the adoption of updated national building and safety codes and the ratification of a collective agreement with NAPE Local 7808.

• Approved parklets for outdoor eating in Downtown and Churchill Square areas (9-0)
• Enacted Adoption of Updated Codes – 2023 By-Law for building, plumbing, fire, and life safety codes (8-0)
• Approved Change of Non-Conforming Use for office use at 195 Freshwater Road (9-0)
• Approved weekly payment vouchers for week ending March 22, 2023, totaling $3,461,996.74 (9-0)
• Awarded traffic paint and road marking contract to Ennis Paint Canada ULC for $336,112.81 (9-0)
• Awarded water, sewer, and hydrant parts contracts to Emco Waterworks, Wolseley Canada Waterworks, and Crane Supply (9-0)
• Awarded Microsoft Enterprise Agreement to Microsoft Canada Inc. for $1,177,723.32 plus HST (9-0)
• Ratified collective agreement with NAPE 7808 bargaining unit (9-0)

Anti-Racism Working Group

The agenda for the March 30, 2023 meeting of the St. John's Anti-Racism Working Group contains no substantive items—only technical placeholders and embedded content areas. No decisions, proposals, or discussions are listed.

Affordable Housing Working Group

This agenda for the St. John's Affordable Housing Working Group meeting on March 29, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no details on what will be considered at the meeting.

Regular Council Meeting

This is a regular City Council meeting with several items for discussion and decision. Council will consider amendments to the St. John's Pool and Sign by-laws, a notice of motion to adopt updated codes, and a text amendment to the Commercial Mixed Use (CM) Zone for 801 Water Street. The agenda also includes routine items such as adoption of minutes, development and building permit lists, and weekly payment vouchers.

• St. John's Pool By-Law Amendment No. 1-2023
• St. John's Sign By-Law Amendment No. 1-2023
• Notice of Motion to adopt Updated Codes 2023 By-Law
• 801 Water Street - Text Amendment to Commercial Mixed Use (CM) Zone
• Weekly Payment Vouchers ending week of March 22, 2023

City Council approved weekly payment vouchers totaling $3,461,996.74 and passed amendments to the pool and sign by-laws. Council also approved road closures for a 5k race and moved to advertise a zoning amendment regarding health and wellness centres.

• Approved weekly payment vouchers of $3,461,996.74 (6-0)
• Approved amendment to St. John’s Pool By-Law regarding pool definitions and electrical code compliance (6-0)
• Approved amendment to St. John’s Sign By-Law regarding mobile signs at home occupations and offices (6-0)
• Approved road closures and lane reductions for the 2023 Boston Pizza Flat Out 5k on April 23 (6-0)
• Approved advertising a text amendment to allow Health and Wellness Centres in several commercial zones (6-0)
• Adopted the meeting agenda (6-0)
• Accepted minutes from March 21, 2023 (6-0)

Committee of the Whole - CANCELLED

This meeting of the Committee of the Whole was cancelled. No items were discussed or decided.

Regular Council Meeting

This regular City Council meeting includes development applications for crown land grants and a lease, committee reports on naloxone availability, sponsorship policy revisions, the strategic plan, and heritage renovations, plus notices of motion to amend pool and sign by-laws. Council will also consider adoption-in-principle for two municipal plan amendments and adoption of updated codes.

• Crown land grants for 46 and 50 Shoal Bay Road (CRW2300003 & CRW2300004)
• Crown land lease for distribution line near 2684 Trans Canada Highway (CRW2300002)
• Revised heritage building renovations at 180 Military Road (REN2200195)
• Notice of motion to amend Pool By-Law and Sign By-Law
• Adoption-in-principle for 20 Janeway Place (MPA2200005) and 4 Merrymeeting Road (MPA2200003)

Council approved several residential developments, including affordable housing at 20 Janeway Place and 4 Merrymeeting Road. The body also authorized exterior renovations for a heritage building at 180 Military Road and approved over $5.3M in weekly payments.

• Approved $5,312,198.47 in weekly payment vouchers (7-0)
• Adopted-in-principle rezoning for 32 affordable housing units at 20 Janeway Place (7-0)
• Adopted-in-principle resolutions for apartment buildings at 4 Merrymeeting Road (7-0)
• Approved exterior renovations and glass stairwell at 180 Military Road (6-0)
• Approved 2023 draft strategic plan and tabled 2022 progress report (7-0)
• Approved naloxone training for staff and availability of kits in City facilities (7-0)
• Approved Crown Land Grants for 46 and 50 Shoal Bay Road (7-0)
• Approved Crown Land Lease for Newfoundland Power distribution line at 2684 TCH (7-0)

Regular Council Meeting

This is a regular City Council meeting with routine items including adoption of minutes, development and building permit lists, and payment vouchers. The main substantive item is a development application at 24 Airport Road, with notices published for public input. Council will also discuss the techNL Innovation Centre and a new board appointment for the Shea Heights Community Centre.

• Development application DEV2300016 at 24 Airport Road – notices published
• Development permits list for March 2-8, 2023
• Building permits list for March 13, 2023
• Weekly payment vouchers for week ending March 8, 2023
• techNL Innovation Centre discussion

Council approved weekly payment vouchers totaling $5,988,053.23 and a discretionary use application for a clinic. Additionally, the city waived $22,000 in permit fees for the techNL innovation centre and appointed a new board member to the Shea Heights Community Centre.

• Approved clinic use at 24 Airport Road (11-0)
• Approved weekly payment vouchers for week ending March 8, 2023, totaling $5,988,053.23 (11-0)
• Approved waiver of permit fees estimated at $22,000 for techNL innovation centre (11-0)
• Approved appointment of Linda Scanlon to the Shea Heights Board of Directors (10-0)

Committee of the Whole

The Committee of the Whole will discuss several items, including a revised heritage renovation at 180 Military Road, a zoning application at 214 Waterford Bridge Road, pre-development work for city-owned land at 80-90 Empire Avenue, and amendments to the sign and pool by-laws. They will also review the 2022 strategic plan report and draft 2023 initiatives, and consider revisions to the sponsorship policy.

• 180 Military Road revised heritage building renovations (REN2200195)
• 214 Waterford Bridge Road zoning application (MPA2200006)
• Pre-development work for 80-90 Empire Avenue city-owned land
• Amendments to Sign By-Law (No. 1-2023) and Pool By-Law (No. 1-2023)
• Revisions to Sponsorship Policy

Council approved the 2023 draft strategic plan and authorized naloxone training and kit availability in city facilities. Decisions were made regarding heritage renovations at 180 Military Road and a rezoning proposal for 214 Waterford Bridge Road. The city also approved revisions to its Sponsorship Policy.

• Approved volunteer naloxone training and kit access in City facilities (9-0)
• Approved revisions to the Sponsorship Policy (9-0)
• Approved 2023 draft strategic plan and tabled 2022 progress report (9-0)
• Approved glass stairwell extension at 180 Military Road (8-0)
• Approved exterior renovations at 180 Military Road without EIFS material (5-3)
• Confirmed Councillor Ellsworth's conflict of interest regarding 214 Waterford Bridge Road (7-0)
• Approved rezoning of 214 Waterford Bridge Road from Institutional to Apartment 2 Zone (7-0)

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting virtually to discuss the placement of heat pumps in Heritage Areas, review Heritage Awards submissions, and consider an extension to the designated heritage building at 70 Queen's Road. The panel will also hear a presentation on resident survey results and a sign application for 390 Duckworth Street, and will adopt minutes from two prior meetings.

• Presentation of resident survey results by Victoria Etchegary
• Sign application SGN2300001 for 390 Duckworth Street
• Discussion on heat pump placement in Heritage Areas
• Review of Heritage Awards submissions
• 70 Queen's Road extension to a designated heritage building

The Built Heritage Experts Panel recommended that Council approve proposed wall signs at 390 Duckworth Street. Other items, including heat pump placement and a property extension at 70 Queen’s Road, were deferred or pending due to a lack of quorum.

• Recommended to Council the approval of proposed wall signs at 390 Duckworth Street (Carried Unanimously)

Regular Council Meeting

The St. John's City Council is meeting to consider several development applications, including a side yard variance at 74 Leslie Street, zone and parking relief at 716 Water Street, and notices for 710 Torbay Road and 11 Barrows Road. Council will also review a tender for construction equipment rental, discuss the Water Street Infrastructure Improvements Phase V project, and consider a new Humane Services Policy. The agenda includes routine items like minutes, permits lists, and payment vouchers.

• Side yard variance for two dwellings at 74 Leslie Street (SUB2200067)
• Zone requirements and parking relief request at 716 Water Street (DEV2200111)
• Tender 2023013 for rental of heavy duty construction equipment
• Water Street Infrastructure Improvements Phase V at Waldegrave and Prescott Street intersections (2023024)
• New Humane Services Policy from Committee of the Whole

Council approved several development applications, a new Humane Services Policy, and a multi-year pedestrian zone for Quidi Vidi. Major financial approvals included $5.9M in weekly payments and a $4.39M contract for road work.

• Approved $4,392,502.05 contract to Dexter Construction Company Limited for Water Street Infrastructure Improvements Phase 5 (10-0)
• Approved Quidi Vidi Pedestrian Zone for 2023–2025, closing Barrows and Stones Roads on weekends from June 23 to Sept 3 (10-0)
• Approved $5,905,798.20 in weekly payment vouchers for week ending March 1, 2023 (10-0)
• Approved new Humane Services Policy and rescinded related old policies (10-0)
• Approved two Side Yard Variances for two Tiny Home Dwellings at 74 Leslie Street (10-0)
• Approved Discretionary Use for an innovation centre at 710 Torbay Road (10-0)
• Approved parking relief and zone standards for building expansion at 716 Water Street (10-0)
• Approved temporary seasonal use for seven restaurants at 11 Barrows Road until September 2024 (10-0)

Youth Engagement Working Group

The Youth Advisory Committee is meeting virtually to hear a presentation on the Heritage Plan, discuss the youth panel title and promotion, review findings from youth forums and the 2022 Resident Survey, and plan actions for 2023. The agenda includes routine items like approving minutes and setting the next meeting date.

• Presentation on Heritage Plan by Ann-Marie Cashin
• Discussion of Youth Panel Title and Promotion
• Review of 'What We Heard' Youth Forums findings
• Overview of 2022 Resident Survey with youth findings
• Youth Awards Review Committee opportunity (verbal discussion)

The working group provided recommendations for the city's new Heritage Plan and discussed the promotion and naming of the youth panel. Members reviewed results from the 2022 Resident Satisfaction Survey and the Waste and Recycling Youth Panel Report.

• Approved the March 2, 2023 agenda
• Adopted the January 11, 2023 minutes
• Recommended QR-coded audio walking tours for the Heritage Plan
• Recommended recognizing non-colonial heritage, including Shanawdithit's burial site
• Actioned the creation of a google document to brainstorm and vote on a new panel name
• Actioned a subcommittee meeting to prioritize youth forum recommendations for Council

Regular Council Meeting

This regular City Council meeting covers routine approvals plus several notable items. Council will consider 2023 capital and community grant allocations, set civic improvement assessment rates, and review development applications including a parking relief request for a subsidiary dwelling unit at 99 Cabot Street. The agenda also includes contract awards for gasoline supply and a Microsoft Enterprise Agreement, as well as travel approvals for conferences.

• 2023 Capital Grant Allocations
• 2023 Community Grant Allocations
• 2023 Civic Improvement Assessment Rates
• Request to Relieve Parking for Subsidiary Dwelling Unit – 99 Cabot Street
• Contract Award Without Open Call - Microsoft Canada

City Council approved weekly payment vouchers totaling over $23 million and authorized several 2023 grant and capital allocations. The body also awarded contracts for gasoline supply and Microsoft software services. Additionally, two development applications were approved and travel for officials to conferences in Ontario was authorized.

• Approved weekly payment vouchers for the week ending February 22, 2023, totaling $23,490,654.46 (9-0)
• Approved 2023 Capital out of Revenue Listing and MYCW project additions (9-0)
• Approved 2023 Capital Grant and Community Grant allocations (7-0 for Community Grants due to 2 abstentions)
• Approved 2023 civic improvement assessment rates (9-0)
• Awarded gasoline supply contract to NARL Marketing LP for $940,849.81 per year (9-0)
• Awarded Microsoft Canada contract for $204,003.36 plus HST (9-0)
• Approved home occupation for sheet metal fabrication at 136 Groves Road (9-0)
• Relieved one parking space for subsidiary dwelling unit at 99 Cabot Street (9-0)

Environment and Sustainability Experts Panel

This agenda for the St. John's Environment and Sustainability Experts Panel meeting on 2023-02-23 contains only procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. The document provides no substantive content for residents to review.

Inclusion Advisory Committee

The Inclusion Advisory Committee is meeting virtually to receive presentations on the Heritage Plan, resident survey results, and the 2022 Parking Enforcement Annual Report, as well as a draft terms of reference for Metrobus's Accessibility Plan. They will also discuss accessible parking working group representation, a para-transit update, and feedback on accessible snow clearing.

• Heritage Plan consultation presentation by Ann-Marie Cashin
• Resident survey results presentation by Victoria Etchegary
• Parking Enforcement Annual Inclusion Advisory Committee Report 2022
• Draft Terms of Reference for Metrobus Accessibility Plan
• Para-Transit Update February 2023

The committee approved the agenda and previous meeting minutes. Members discussed accessibility concerns regarding the St. John's Heritage Plan and recommended adding accessibility and safety questions to future resident satisfaction surveys.

• Approved agenda (Motion Carried)
• Adopted January 26, 2023 minutes (Motion Carried)
• Agreed that more consultation is needed when upgrading heritage buildings

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a new Humane Services Policy, public engagement for the St. John's Heritage Plan, and approval of 2023 Capital out of Revenue and MYCW Project. They will also review a travel report for the six months ending December 31, 2022. The agenda includes standard procedural items like call to order, approval of agenda, and adoption of minutes.

• New Humane Services Policy
• St. John's Heritage Plan – Public Engagement
• 2023 Capital out of Revenue and MYCW Project Approval
• Travel Report for the Six Months Ended December 31, 2022

The Committee of the Whole approved the 2023 Capital out of Revenue Listing and project additions to the MYCW program. Council also adopted a new Humane Services Policy, rescinding previous related policies.

• Approved new Humane Services Policy and rescinded related policies (9-0)
• Approved 2023 Capital out of Revenue Listing (9-0)
• Approved submission of project additions to the MYCW program (9-0)
• Adopted February 22, 2023 agenda (9-0)
• Accepted February 8, 2023 minutes (9-0)

Arts and Culture Advisory Committee

This agenda for the St. John's Arts and Culture Advisory Committee meeting on February 22, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Regular Council Meeting

St. John's City Council is meeting to consider several items, including an amendment to the Heritage By-Law that would exempt registered charities and institutions from heritage design standards, and the adoption of codes of conduct for councillors and municipal officials. The council will also review development applications, including a rear yard variance at 19 Westmount Place and a wireless installation at 42 Sugarloaf Place, and receive committee reports on travel per diems, the downtown pedestrian mall, and rezoning applications for 366-374 Empire Avenue and 40 Quidi Vidi Road.

• Heritage By-Law amendment to exempt registered charities and institutions from heritage design standards
• Proposed codes of conduct for councillors and municipal employees
• Rear yard variance request at 19 Westmount Place (INT2300006)
• Wireless communications installation at 42 Sugarloaf Place (DEV2200164)
• Rezoning applications for 366-374 Empire Avenue (REZ2100013) and 40 Quidi Vidi Road (REZ2200010)

Council adopted new codes of conduct for councillors and municipal officials and approved most recommendations for the 2023-2025 Downtown Pedestrian Mall and Parklet program. A proposal to reduce the pedestrian mall's footprint was defeated. Council also approved several rezoning considerations and a telecommunications tower.

• Adopted Councillor and Municipal Officials Code of Conduct By-Laws (10-0)
• Approved Heritage By-Law amendment for registered charitable organization exemptions (10-0)
• Approved telecommunications tower at 42 Sugarloaf Place (8-2)
• Approved Downtown Pedestrian Mall and Parklet recommendations 1, 3, 4, 5, 6, and 7 (10-0)
• Denied recommendation to modify Downtown Pedestrian Mall footprint (4-6)
• Approved 8.9% rear yard variance for 19 Westmount Place (10-0)
• Approved rezoning considerations for 366-374 Empire Avenue and 40 Quidi Vidi Road (10-0)
• Increased meal per diem from $53.50 to $100 per day (10-0)

Seniors Advisory Committee

The Seniors Advisory Committee is meeting to adopt prior minutes, hear a presentation on the 2022 Resident Satisfaction Survey results, and receive updates on shared-use paths, Seniors Day 2023, and the City Guide. They will also discuss the Senior of the Year Applause Awards 2023 and a possible term extension for committee members.

• 2022 Resident Satisfaction Survey results presentation by Victoria Etchegary
• Shared-Use Paths Update
• Seniors Day 2023 update
• Senior of the Year Applause Awards 2023
• Committee Members term extension discussion

Built Heritage Experts Panel

The Built Heritage Experts Panel met virtually to review new detailed plans for 180 Military Road. Members discussed concerns about EIFS installation over stone facades and the glass-enclosed stairwell, deciding to circulate the plans and hold two electronic polls on those items. The meeting was otherwise procedural and adjourned at 1:28 p.m.

• 180 Military Road: new detailed plans reviewed
• Concerns raised about EIFS covering stone facades
• Concern that approval could set precedent for preserving only front facades
• Panel requested more detail on glass-enclosed stairwell
• Two EPOLLS to be circulated on EIFS and stairwell approval

The Built Heritage Experts Panel reviewed detailed plans for 180 Military Road. Members raised concerns regarding EIFS, stone facades, and a glass enclosure stairwell. The panel decided to circulate the plans and conduct two e-polls to determine approval.

• Adopted previous minutes (unanimous)
• Decided to circulate 180 Military Road plans and two e-polls regarding EIFS and the glass enclosed stairwell

Regular Council Meeting

St. John's City Council is meeting to consider adopting codes of conduct for councillors and municipal officials, along with several development applications and notices of motion. The agenda includes routine items like minutes, permits lists, and payment vouchers, but also substantive decisions on floodplain variances, a crown land lease, and a heritage by-law amendment.

• Adoption of Codes of Conduct for Councillors and Municipal Officials by-laws
• Accessory building extension and variance request at 36 Smithville Crescent
• Crown land lease in agricultural zone on Fowler's Road
• Notices published for 255 Bay Bulls Road and 33 Trinity Street
• Notice of motion to amend Heritage By-Law for registered charities exemption

Council approved weekly payment vouchers totaling over $5.3 million and authorized $61,872 for security at Bannerman and Bowring Parks. Several development applications were approved, and a rezoning request for 20 Janeway Place was referred to a public meeting.

• Approved weekly payment vouchers for week ending February 1, 2023, totaling $5,348,877.27 (10-0)
• Authorized $61,872 for security services at Bannerman and Bowring Parks (10-0)
• Approved accessory building extension and 0.83% variance at 36 Smithville Crescent (10-0)
• Approved proposed Crown Land Lease for 11.3 hectares on Fowler’s Road (10-0)
• Approved expansion of non-conforming use for a commercial garage at 255 Bay Bulls Road (10-0)
• Approved discretionary use for an esthetics spa at 33 Trinity Street (10-0)
• Approved rezoning 20 Janeway Place from Open Space (O) to Apartment 1 (A1) for public meeting referral (10-0)
• Approved travel for Councillor Debbie Hanlon to attend conferences in Gander and Florida (10-0)

Sustainable and Active Mobility Advisory Committee

This agenda for the Sustainable and Active Mobility Advisory Committee meeting on February 9, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Built Heritage Experts Panel

The Built Heritage Experts Panel is meeting virtually to review a revised heritage building renovation application for 180 Military Road, hear a presentation on resident survey results, and discuss heritage awards. The agenda also includes routine items like approval of the agenda and minutes.

• 180 Military Road, Revised Heritage Building Renovations, REN2200495
• Resident Survey Results Presentation by Victoria Etchegary
• Heritage Awards nominations open

The Built Heritage Experts Panel reviewed renovation plans for the Presentation Convent at 180 Military Road. The panel requested more detailed drawings regarding original fabric and insulation before making a final recommendation to Council. The Resident Survey Results presentation was deferred.

• Approved motion to make a recommendation to Council on exterior renovations at 180 Military Road (Unanimous)
• Approved agenda as presented (Unanimous)
• Adopted previous meeting minutes (Unanimous)
• Deferred Resident Survey Results presentation to the next meeting

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including the 2023 Downtown Pedestrian Mall and Parklet Program, a proposed amendment to the Heritage By-Law to exempt registered charities or institutions, and two rezoning applications. The committee will also consider travel per diems and the intersection of city committees and the youth engagement working group. No votes are scheduled; this is a discussion meeting.

• 2023 Downtown Pedestrian Mall and Parklet Program
• Amendment to Heritage By-Law – Exemption for Registered Charities or Institutions
• Rezoning at 366-374 Empire Avenue (REZ2100013)
• Rezoning at 40 Quidi Vidi Road (REZ2200010)
• Travel Per Diems

The Committee of the Whole voted against a staff recommendation to modify the Downtown Pedestrian Mall footprint for safety and accessibility. However, Council approved several other program recommendations, rezoning requests for townhouse and mixed-use developments, and an increase in travel meal per diems.

• Increased meal per diem from $53.50 to $100 per day (9-0)
• Approved 6 recommendations for 2023-2025 Downtown Pedestrian Mall and Parklet program, excluding footprint reduction (9-0)
• Rejected proposal to modify Downtown Pedestrian Mall footprint from Adelaide Street to Clift’s Baird’s Cove (3-6)
• Agreed to adopt Heritage (Amendment No. 2-2023) By-Law for registered charity/institution exemptions (9-0)
• Approved rezoning of 366-374 Empire Avenue from Apartment 1 (A1) to Residential 3 (R3) for townhouses (9-0)
• Approved rezoning of 40 Quidi Vidi Road from Residential 3 (R3) to Residential Mixed (RM) (9-0)
• Approved removing 'Youth Representative' label from Advisory Committee Terms of Reference to emphasize age diversity (9-0)

Regular Council Meeting

This is the agenda for the St. John's City Council regular meeting on February 6, 2023. Council will consider several development applications, ratify committee reports including procurement threshold increases and wastewater reserve fund purchases, and hear a notice of motion on codes of conduct for councillors and municipal officials. The agenda also includes routine items like minutes, permits lists, and payment vouchers.

• Development applications at 607 Topsail Road, 35 Major's Path, 254 Pennywell Road, and 716 Water Street (floodplain buffer)
• Procurement threshold increase
• Regional Wastewater Reserve Fund purchases: SCADA software upgrade and clarifier collector replacement at Riverhead Wastewater Treatment Plant
• Contract award for clarifier collector equipment at Riverhead WWTF
• Notice of motion to adopt Codes of Conduct for Councillors and Municipal Officials

Council approved updates to the City's Traffic Calming Policy and awarded a $405,560.86 contract for wastewater treatment equipment. Several development applications were approved, and the procurement threshold for quotes was increased.

• Approved changes to the City's Traffic Calming Policy (6-0)
• Awarded $405,560.86 contract to Evoqua Water Technologies for clarifier collector equipment (6-0)
• Increased procurement threshold for three quotes from $1,000 to $2,500 (6-0)
• Approved hourly wage increase for instructors and work-term students (6-0)
• Approved home occupation for massage therapy at 607 Topsail Road (6-0)
• Approved clinic application at 35 Major’s Path (6-0)
• Approved service shop and retail use for musical instrument repair at 254 Pennywell Road (6-0)
• Approved private development servicing in the Floodplain Buffer at 716 Water Street (6-0)