Alvinston public meetings in 2023

Council Meeting

Council will consider the 2024 budget, updated fees and charges, and a procedural by-law amendment. The meeting also includes discussions on drainage tenders, arena grand opening preparations, and street light installations.

• Adoption of 2024 Budget (By-law 2023/087)
• Adoption of Fees and Charges By-law (2023/085)
• Drainage tender awards for Black, Dymock, Moore Gough, and Brnka drains
• Request to credit $542.50 in sewer fees to a specific customer account
• Notice of motion to name the Southwest Middlesex Recreation Centre boardroom

Committee of Adjustment

The Committee of Adjustment reviewed applications regarding land severance and building placement. The agenda included a proposal to sever a residence from a 52.5-acre farm parcel at 5669 Parkhouse Drive. Additionally, the committee considered a minor variance for an accessory building at 1034 Longwoods Rd.

• Consent application B8-2023 to sever land at 5669 Parkhouse Drive
• Minor variance A9-2023 for an accessory building at 1034 Longwoods Rd
• Approval of October 25, 2023 meeting minutes

Council Meeting

The Municipality of Southwest Middlesex is reviewing a presentation on the 2023 Roads Needs Study. Council will also consider several drainage requests and by-laws for various drains. Additionally, the council will review a fire service agreement for Brooke Fire Rescue.

• Presentation of the 2023 Roads Needs Study by R.J. Burnside & Associates Limited
• Adoption of By-law No. 2023/078 for the Brooke Fire Rescue joint management agreement
• Adoption of By-law No. 2022/027 to amend zoning for 21016 and 21023 Dundonald Road
• Proposed drainage works including Chittam, Glencoe Outlet, Jeffery, and Cameron drains
• A $639.42 sewer fee credit for utility customer #2104520002

Special Meeting of Council

The Special Meeting of Council is called to review the proposed 2024 budget. The Treasurer/Manager of Finance will provide an overview of the budget, including potential approvals for Public Works, Fire and Protection, and Facilities & Recreation capital projects.

• Presentation of the 2024 Budget
• Proposed approval of Public Works budget in principle
• Proposed approval of Fire and Protection budget in principle
• Proposed approval of Facilities & Recreation capital projects in principle
• By-Law No. 2023/081 Confirmatory By-Law

Council Meeting

The Southwest Middlesex Council will review a staff report regarding the Simpson Park project, with a recommendation to proceed and return unutilized funds to reserves. The meeting also includes receiving the Q3 2023 Fire Department quarterly report and reviewing municipal correspondence.

• Simpson Park project implementation
• Fire Department Q3 2023 Quarterly Report
• By-Law No. 2023/080 (Confirmatory By-Law)
• Review of municipal correspondence regarding childcare and car rallies

Council Meeting

The Municipality of Southwest Middlesex Council will consider a draft comprehensive building by-law and several drainage reports. The agenda includes reviewing tender awards for various drains and considering petitions for new municipal drains.

• Review of draft Comprehensive Building By-law
• Appointment of Spriet Associates to the Stinson McCallum Drain
• Tender awards for McArthur, Stocking, Camplin, and Coad Drains
• Petition to construct a new Cameron Drain
• Third and final readings for Dymock, Moore-Gough, and Black Drain by-laws

Committee of Adjustment

The Committee of Adjustment is considering several applications including two land severances and one minor variance. The items include a residential lot severance at 204 Church Street, a farm consolidation severance at 6079 Longwoods Road, and a residential unit location variance at 222 Main Street.

• Consent Application B6-2023: Severing a residential parcel at 204 Church Street, Wardsville
• Consent Application B7-2023: Severing a residence surplus to a farm operation at 6079 Longwoods Road
• Minor Variance A8-2023: Permitting a residential unit on the ground floor of a commercial building at 222 Main Street

Court of Revision

The Court of Revision will review an engineering report from Spriet Associates regarding the Brnka Drain 2023 project. The body will consider a motion to confirm assessments levied for these drainage works under provisional By-Law No. 2023/072.

• Confirmation of assessments for Brnka Drain 2023
• Presentation of Engineering Report by Spriet Associates

Council Meeting

The Council will review presentations from the St. Clair and Lower Thames Valley Conservation Authorities regarding new agreements. Staff also proposed renewing the animal control contract with the London Humane Society through November 2027.

• Renewal of animal control services contract with London Humane Society (Dec 1, 2023 – Nov 30, 2027)
• Approval of Memorandum of Understanding Agreements with conservation authorities
• Adoption of drainage by-laws for Camplin, Stocking, Coad, and McArthur drains
• Review of 2024 budget survey results

Court of Revision

The Court of Revision will review engineering reports from Spriet Associates regarding the Moore-Gough, Dymock, and Black drains. The body will consider motions to confirm assessments levied for these drainage works.

• Confirmation of Moore-Gough Drain 2023 assessments
• Confirmation of Dymock Drain 2023 assessments
• Confirmation of Black Drain 2023 assessments
• Presentation of engineering reports by Spriet Associates

Committee of Adjustment

The Committee of Adjustment will review two minor variance applications. One involves an addition to an accessory building at 22711 Thames Road, and the other concerns a residential unit at 227 Main Street.

• Minor Variance A6-2023: Addition to an accessory building at 22711 Thames Road
• Minor Variance A7-2023: Residential dwelling unit location at 227 Main Street

Council Meeting

Council will consider several drainage projects including the Brnka, Glencoe Outlet, and Stinson McCallum drains. The agenda also includes a zoning amendment for 3683 Bute Street and delegating arena grand opening tasks to the Recreation Advisory Committee.

• Zoning Amendment P7-2023: Renewal of private sanitary holding tank use at 3683 Bute Street
• Brnka Drain 2023: Consideration of engineer's report and drainage petition
• Glencoe Outlet Drain: Appointment of Spriet Associates as engineer
• Stinson McCallum Drain: Request to reconstruct drain and notify landowners
• Delegation: Presentation regarding backyard chickens for rural residential residents

Council Meeting

The Council is considering several administrative and infrastructure items. Discussions include the purchase of gateway signs for Wardsville, a $53,000 fund re-allocation, and a motion to cease using a specific municipal slogan.

• Purchase and installation of two gateway signs in Wardsville for $24,887.72 before HST
• Re-allocation of $53,000 to recommended projects
• Motion to cease rebranding using the slogan 'Discover Life, Pure & Simple'
• Appointment of members to the Moore Gough Drain Court of Revision
• Delegation regarding backyard chickens for rural residential residents

Council Meeting

Southwest Middlesex Council will review draft financial statements and several drainage reports. The agenda includes a proposal to make National Day for Truth and Reconciliation a municipal statutory holiday. Council will also consider updates to dog bite regulations.

• Rezoning of 6422 Gentleman Drive from Agricultural to Rural Residential
• Purchase of two Wardsville gateway signs for $24,887.72
• Roads Needs Study contract award to R.J. Burnside & Associated Limited for $85,922.49
• Proposal to establish National Day for Truth and Reconciliation as a statutory holiday
• Updates to Animal Control By-law regarding dog bites

Council approved a $589,002 contract for wastewater treatment plant services and an $85,922.49 contract for a roads needs study. A zoning amendment for 6422 Gentleman Drive was granted, and the arena grand opening was set for September 30, 2023. A proposal to shift municipal recreational programming to a rental-based approach was defeated.

• Awarded Wastewater Treatment Plant contract to Stantec Consulting Limited for $589,002.00
• Awarded Roads Needs Study to R.J. Burnside & Associated Limited for $85,922.49
• Granted Zoning By-law Amendment P6-2023 for 6422 Gentleman Drive
• Set Arena Grand Opening date for September 30, 2023
• Authorized ownership transfer of River Drive road allowance to property owners
• Approved updates to Animal Control By-law to regulate dog bites
• Defeated proposal to move to rental-based approach for municipal programming (2-4)
• Accepted Engineer's Reports for Black, Dymock, and Moore-Gough Drains

Court of Revision

The Court of Revision will hear several drainage projects involving engineering reports from Spriet Associates. The body will consider confirming various assessments for drainage works and may deliberate on whether to hear late appeals regarding the Stocking Drain.

• Camplin Drain 2023 assessment confirmation
• Stocking Drain - Branch 2 and 3 2023 assessment confirmation
• Coad Drain 2023 assessment confirmation
• McArthur Drain - Branch A 2023 assessment confirmation

The Court of Revision confirmed the assessments for four separate drainage works. These assessments were originally levied by Spriet Associates and adopted through provisional by-laws.

• Confirmed assessments for Camplin Municipal Drain 2023 (Carried)
• Confirmed assessments for Stocking Drain - Branch 2 and 3 2023 (Carried)
• Confirmed assessments for Coad Drain 2023 (Carried)
• Confirmed assessments for McArthur Drain - Branch A 2023 (Carried)

Council Meeting

Council will consider a zoning amendment for 195 South Street, Glencoe, and review engineer reports for four drainage projects (Camplin, Stocking, Coad, McArthur) with potential by-law readings. It will also appoint an engineer for the Gardiner Drain and receive an update from the St. Clair Region Conservation Authority.

• Zoning amendment P4-2023 to rezone 195 South Street from R1(1)H-1 to R3-6-H-8-H-10-H-12
• Appoint Spriet Associates for Gardiner Drain improvements under Section 78 of the Drainage Act
• Consider engineer reports and possible by-laws for Camplin, Stocking, Coad, and McArthur drains
• By-laws 2023/058-061 for drainage works and 2023/062 for 195 South Street rezoning
• SCRCA staff report on A.W. Campbell House for information

Council granted a zoning amendment for 195 South Street to change the property to Site Specific Residential Third Density Holding. The board also approved several engineer's reports for local drains and appointed Spriet Associates to report on the Gardiner Drain.

• Approved zoning amendment P4-2023 for 195 South Street (Carried)
• Appointed Spriet Associates to produce a report to improve the Gardiner Drain (Carried)
• Accepted Engineer's Report for Camplin Drain 2023 (Carried)
• Accepted Engineer's Report for Stocking Drain - Branch 2 and 3 2023 (Carried)
• Accepted Engineer's Report for Coad Drain 2023 (Carried)
• Accepted Engineer's Report for McArthur Drain - Branch A 2023 (Carried)
• Gave first and second reading to By-laws 2023/058, 2023/059, 2023/060, and 2023/061 (Carried)
• Adopted By-laws 2023/062 and 2023/063 (Carried)

Council Meeting

Council will hear a delegation and petition regarding Trillium Drive surfacing, receive a cybersecurity presentation, and consider several staff reports. Key decisions include directing staff to apply for the Housing Accelerator Fund, implementing seasonal overnight parking restrictions, and installing a supervised school crosswalk on Main Street at Symes Street in Glencoe funded by a $15,000 reserve. Council will also vote on three by-laws, including one to repeal a temporary use agreement at 21855 Hagerty Road.

• Trillium Drive surfacing delegation and petition from residents John Kish and Barry Westholm
• Directing staff to complete an action plan and submit application for the Housing Accelerator Fund
• Installing a supervised school crosswalk on Main Street at Symes Street in Glencoe, funded by $15,000 reserve
• Implementing no overnight parking on any streets from November 1 to May 1
• Adopting By-Law 2023/057 to repeal a temporary use agreement at 21855 Hagerty Road

Council approved the installation of a supervised school crosswalk in Glencoe and new overnight parking restrictions. They also directed staff to apply for the Housing Accelerator Fund and adopted three by-laws.

• Denied proposal to make Trillium road tar and chip the next roads project (3-4)
• Directed staff to complete action plan and apply for Housing Accelerator Fund
• Authorized Clerk and Mayor to sign 'Can I Play Too?' agreement
• Directed staff to implement no overnight parking signage from Nov 1 to May 1 (excluding Concession to Appin)
• Approved installation of supervised school crosswalk on Main Street at Symes Street in Glencoe using $15,000 reserve fund
• Directed staff to provide a report before conferring with Your Wardsville group
• Adopted By-Laws No. 2023/055, 2023/056, and 2023/057

Council Meeting

The Municipality of Southwest Middlesex Council will hold public meetings on two zoning amendments: one to rezone 195 South Street in Glencoe to permit 24 townhomes, and another to renew a temporary use permit for two dwellings at 5773 Parkhouse Drive. Council will also consider the Glencoe Outlet Drain 2023 project and vote on a large block of drainage-related by-laws. A motion supports provincial action on municipal codes of conduct and school bus stop arm cameras.

• Public hearing on Zoning Amendment P4-2023 to rezone 195 South Street from R1(1)H-1 to R3-# for 24 townhomes
• Public hearing on Temporary Use Zoning Amendment P5-2023 at 5773 Parkhouse Drive to allow two dwellings for one year
• Consideration of Glencoe Outlet Drain 2023 project and By-Law 2023-055
• Adoption of By-Laws 2023/033 through 2023/054, including numerous drainage repair collection by-laws
• Motion to support provincial legislation on municipal codes of conduct and school bus stop arm cameras

Council Meeting

Southwest Middlesex Council will consider awarding two major contracts: a $444,745 tandem truck and a $203,049 hot mix paving project. They will also review staff reports, hear delegations from agricultural groups, and discuss several notices of motion, including garden upkeep and support for stronger municipal codes of conduct.

• Award $444,745 for a 2024 Freightliner 114SD Tandem Truck with snow/ice equipment to Premier Truck Group London
• Award $203,049 for hot mix paving at the Recreation Centre parking lot to Middlesex Paving and Maintenance
• Approve $50,000 tile loan application for property 39-06-001-070-04800
• Approve $13,000 purchase of folder/inserter machine using computer/office reserve
• Direct staff to include Clarke, Leonard, and Charles Streets in Melbourne in road resurfacing resolution

Committee of Adjustment

The Committee of Adjustment will consider one minor variance application (A5-2023) for a property at 25141 Old Airport Road. The applicant seeks permission to build a 27 m² accessory building with reduced setbacks from Old Airport Road and Dundonald Road/County Road 80. The committee will also review and approve the minutes from the April 26, 2023 meeting.

• Minor Variance A5-2023: 27 m² accessory building at 25141 Old Airport Road
• Requested setback from Old Airport Road: 24 m (required 28 m)
• Requested setback from Dundonald Road/County Road 80: 27 m (required 33 m)
• Approval of April 26, 2023 Committee of Adjustment minutes

The Committee of Adjustment approved a minor variance for a property on Old Airport Road to allow an accessory building with reduced setbacks from local and collector roads. The committee also approved the minutes from the April 26, 2023 meeting.

• Approved Minor Variance A5-2023 for a 27 m2 accessory building at 25141 Old Airport Road (Carried)
• Approved April 26, 2023 meeting minutes (Carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider a zoning by-law amendment for 239 John Street, a request to rezone from Residential First Density to Residential Second Density to allow a semi-detached dwelling. Council will also hear a presentation on the Appin Community Victory Garden project and decide on several drainage-related appointments and requests. The agenda includes consent items such as the first quarter building report and various resolutions, plus a closed session and by-law adoptions.

• Zoning amendment P3-2023 for 239 John Street: rezone from R1(1) to R2 to permit a 384 m² semi-detached dwelling
• Zoning and religious exemption agreement for 1989 Longwoods Road (County Road 2)
• Appoint Spriet Associates as engineer for Butler Drain reconstruction and Reycraft Winship Drain bridge
• Accept request to improve Glencoe Outlet Drain; abandon remainder of Pierson Drain
• Appin Community Garden presentation and potential implementation discussion

Council granted a zoning amendment for a semi-detached dwelling and approved several drainage projects. The municipality also gave in-principle approval for the Appin Community Garden project.

• Approved zoning amendment P3-2023 for 239 John Street to permit a semi-detached dwelling
• Approved Zoning and Religious Exemption Agreement for 1989 Longwoods Road
• Appointed Spriet Associates to reconstruct Butler Drain
• Appointed Spriet Associates to construct a new bridge on Reycraft Winship Drain
• Accepted request to improve Glencoe Outlet Drain
• Approved abandonment of the Pierson drain
• Approved Appin Community Garden project in principle and allowed use of onsite hydro and water
• Adopted By-laws 2023/030 and 2023/031

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several staff recommendations, including approving a $370,257 contract for self-contained breathing apparatus, directing staff to close River Drive and transfer the road allowance to adjacent property owners, and implementing a 35-hour work week for administrative staff. The agenda also includes routine items such as minutes, vouchers, and lease updates, plus a request from Wilton's Mini Mart to approve alcohol sales on statutory holidays.

• Approve $370,257 +HST proposal from AJ Stone Company Ltd. for SCBA equipment
• Direct staff to close River Drive and negotiate transfer of road allowance to adjacent property owners
• Implement 35-hour salaried work week and flex-time for Administrative and Treasury Departments
• Credit $2,857.05 in sewer fees to customer #7300160006
• Approve ongoing alcohol sales at Wilton's Mini Mart, 21933 Melbourne Rd, on statutory holidays

Council approved a contract for fire equipment and decided to close River Drive, transferring the road allowance to private owners. Other actions included modifying administrative work hours and approving holiday alcohol sales for Wilton's Mini Mart.

• Approved $370,257 +HST for AJ Stone Company Ltd. to supply breathing apparatus (Carried)
• Approved closing River Drive and allocating the road allowance to adjacent property owners (Carried)
• Implemented 35-hour salaried work week and flex-time for Administrative and Treasury Departments (Carried)
• Approved ongoing sale of alcohol at Wilton’s Mini Mart on requested holidays (Carried)
• Approved $2,857.05 sewer fee credit for customer #7300160006 (Carried)
• Directed staff to investigate removing summer overnight parking restrictions (Carried)
• Approved a tender in fall 2023 for a 3-year term for agricultural lands (Carried)
• Adopted by-laws 2023/027, 2023/028, and 2023/029 (Carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several staff recommendations, including endorsing a plan of subdivision and zoning amendment for the Stella development in Glencoe, approving multiple drainage project appointments and requests, and re-allocating $72,500 in funds. The agenda also includes consent items, a Committee of Adjustment session, and adoption of two by-laws.

• Endorse Plan of Subdivision 39T-SM-2101 and grant Zoning By-law Amendment P5-2021 (Stella, Glencoe)
• Re-allocate $72,500 to recommended projects from Community Services & Facilities reserve
• Appoint Spriet Associates for Glencoe Outlet, McDonald, and Gardiner Drain projects
• Proceed with abandonment of Pierson Drain; accept requests for Butler and Reycraft Winship Drains
• Adopt By-laws 2023/025 (zoning amendment) and 2023/026 (confirmatory)

Council endorsed Plan of Subdivision 39T-SM-2101 and granted Zoning By-law Amendment Application P5-2021. The board also approved several drainage projects and the re-allocation of $72,500 in funds.

• Endorsed Plan of Subdivision 39T-SM-2101 and granted Zoning By-law Amendment P5-2021
• Approved re-allocation of $72,500 to recommended projects
• Approved abandonment process for Pierson Drain
• Appointed Spriet Associates for Glencoe Outlet Drain bridge construction
• Appointed Spriet Associates for McDonald Drain reconstruction report
• Appointed Spriet Associates to realign part of the Gardiner Drain
• Accepted requests to reconstruct Butler Drain and Reycraft Winship Drain
• Supported Township of Perry resolution for Bill 5

Committee of Adjustment

The Committee of Adjustment will consider three planning applications: a consent application to sever land at Dundonald Rd, a minor variance for a large laying hen barn at Thames Rd, and a minor variance for a house addition on McKellar St. Staff recommend denying the consent and granting both variances with conditions.

• Consent B5-2023 to sever 0.82 ha at 21023 & 21016 Dundonald Rd recommended for denial
• Minor Variance A3-2023 for 1,159.4 m² laying hen barn at 22436 Thames Rd with reduced setback to 157.47 m
• Minor Variance A4-2023 for 134.5 m² addition at 194 McKellar St exceeding lot coverage limit of 30%
• Approval of March 22, 2023 meeting minutes

The Committee of Adjustment approved a land severance at Dundonald Rd and granted two minor variances for a hen barn on Thames Rd and a home addition on McKellar St. All substantive motions passed unanimously.

• Approved Consent B5-2023 to sever a 0.82 ha parcel at 21023 & 21016 Dundonald Rd (Unanimous)
• Approved Minor Variance A3-2023 for a 1,159.4 m2 laying hen barn at 22436 Thames Rd (Unanimous)
• Approved Minor Variance A4-2023 for a 134.5 m2 dwelling addition at 194 McKellar St (Unanimous)
• Approved March 22, 2023 meeting minutes (Carried)

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several staff reports and proposed motions, including adopting the 2023 budget and tax rate bylaws, approving a zoning by-law amendment, awarding tenders for dust control and granular material, and discussing a request from Wilton's Mini Mart to sell alcohol on statutory holidays. The agenda also includes receiving various reports and updates, such as the Ontario Clean Water Agency presentation and drainage project updates.

• Adoption of 2023 budget by-law (2023/022) and tax rate by-law (2023/023)
• Zoning by-law amendment to remove Holding Symbol H-3 at 3875 Parkhouse Drive
• Award dust control tender to Den-Mar Brines Limited at $0.0805 per litre
• Award granular material supply to Johnston Bros. (Bothwell) Limited at $21.89 per tonne for granular M and A, $27.85 for ¾” clear crushed stone
• Approve ongoing alcohol sales at Wilton's Mini Mart, 21933 Melbourne Rd, on statutory holidays

Council awarded contracts for dust control and granular materials to the lowest bidders. The board also approved a zoning by-law amendment for 3875 Parkhouse Drive and authorized alcohol sales on specific holidays at Wilton's Mini Mart.

• Changed Regular General Meeting time to 1:30pm and Committee/Drainage meetings to 6:00pm (6-2)
• Approved Terms of Reference for Economic Development and Recreation Advisory Committees
• Directed staff to conduct a Pay Equity and Compensation Review for non-union staff
• Granted Zoning By-law amendment to remove Holding Symbol H-3 at 3875 Parkhouse Drive
• Awarded dust control tender to Den-Mar Brines Limited at $0.0805 per liter
• Awarded granular material tender to Johnston Bros. (Bothwell) Limited
• Approved ongoing alcohol sales at Wilton’s Mini Mart on five specific statutory holidays
• Adopted By-Laws 2023/019, 2023/022, 2023/023, and 2023/024

Council Meeting

Council will decide whether to require public meetings for plans of subdivision, consider approving $8,808.10 in community improvement grants, and discuss a work-from-home policy. The agenda also includes a request to construct a bridge on the Glencoe Outlet Drain and a motion to investigate advertising setbacks at rural intersections.

• Option to require or not require public meetings for Plans of Subdivision under Bill 23
• Community Improvement Plan grants: Ace Country & Garden ($5,000) and Van Heck Funeral Home ($3,808.10)
• Request to construct a bridge on the Glencoe Outlet Drain under the Drainage Act
• Motion to investigate signage and a 500-ft setback from rural intersections at Glendon and Melbourne
• Approval of by-laws for CIP grant agreements at 172 Symes Street and 22466 Dundonald Road

Council approved two business grants for accessibility and property improvements in Glencoe. The board also disbanded the Canada Day Committee and required public meetings for Plans of Subdivision. Additionally, Council approved a bridge construction request for the Glencoe Outlet Drain.

• Approved $5,000 grant for Ace Country & Garden (Carried)
• Approved $3,808.10 grant for Van Heck Funeral Home Ltd. (Carried)
• Disbanded the Canada Day Committee (Carried)
• Required Plans of Subdivision to be subject to a Public Meeting (Carried)
• Approved bridge construction on Glencoe Outlet Drain (Carried)
• Approved terms for Southwest Middlesex Recreation Centre Donor Board (Carried)
• Directed staff to return to office on a regular basis (Carried)
• Adopted by-laws 2023/019, 2023/020, and 2023/021 (Carried)

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to decide on two minor variance applications and one request to amend conditions of a prior consent. The first variance seeks to allow a larger accessory building at 45 McMaster Place, and the second seeks reduced setbacks for a dwelling at 1761 Concession Drive. The committee will also consider amending condition #7 of Consent B12-2021 for 196 McRae Street regarding an engineering report.

• Minor Variance A2-2023: 109.25 m² addition to accessory building at 45 McMaster Place, exceeding 100 m² limit in Hamlet Residential Zone
• Minor Variance A1-2023: reduced setbacks at 1761 Concession Drive (30.58 m from arterial road centerline vs 38 m required; 5 m rear yard vs 10 m required)
• Consent B12-2021: proposed amendment to condition #7 regarding noise, odour, and vibration engineering report for 196 McRae Street
• Approval of February 22, 2023 meeting minutes

The Committee of Adjustment approved two minor variance applications for building sizes and setbacks. It also approved an amendment to a condition for a consent request at 196 McRae Street regarding engineering reports for noise, odour, and vibration.

• Approved Minor Variance A2-2023 for a 109.25 m2 accessory building addition (Unanimous)
• Approved Minor Variance A1-2023 for a dwelling at 1761 Concession Drive with specific setbacks, subject to a Lower Thames Valley Conservation Authority permit (Unanimous)
• Approved amendment to condition #7 of Consent B12-2021 for 196 McRae Street regarding engineering reports (Unanimous)
• Approved February 22, 2023 meeting minutes (Carried)

Special Council Meeting - Budget

This special council meeting was called for Council to discuss the 2023 Budget. The main item is a staff report on the Southwest Middlesex 2023 Operating Budget, with a recommended motion to accept the budget presentation and direct the Treasurer to draft a taxation by-law. Two by-laws are also scheduled for adoption: one appointing an interim Clerk and one confirming the proceedings of this meeting.

• Southwest Middlesex 2023 Capital and Operating Budget presentation
• Motion to direct Treasurer to draft a by-law establishing 2023 taxation rates
• By-law 2023/016 appointing an interim Acting Clerk
• By-law 2023/017 confirming proceedings of the March 21, 2023 special meeting

Council approved the 2023 Capital and Operating Budget and directed the Treasurer to set the taxation rate at 2.55%. Several department budgets were approved in principle, including Public Works, Fire and Protection, and General Government.

• Set 2023 taxation rates at 2.55% (Carried)
• Maintained $150,000 budget for sidewalks (Carried)
• Denied budget for Drainage Truck (Defeated)
• Approved Public Works budget in principle as amended (Carried)
• Removed Generator for Wardsville Fire Hall from budget (Carried)
• Approved Fire and Protection budget in principle as amended (Carried)
• Approved budget items for Rec Coordinator Position in principle (Carried)
• Removed Rec Supervisor or Rec Manager position from Facilities & Recreation budget (Carried)

Committee of Adjustment

The Committee of Adjustment will consider two consent applications under the Planning Act. One proposes merging a 119 m² lot addition from 205 Church Street into 207 Church Street; the other proposes severing a 0.75 ha surplus farm dwelling at 6422 Gentleman Drive from a 20 ha agricultural parcel. The committee will hear reports, applicant remarks, and public submissions before voting on whether to grant each consent with listed conditions.

• Consent B3-2023: lot addition of ~119 m² from 205 Church St merged with 207 Church St
• Consent B4-2023: sever 0.75 ha (1.8 ac) surplus farm dwelling at 6422 Gentleman Dr from 20 ha parcel
• Both applications include conditions on taxes, surveys, and municipal service locations
• B4-2023 requires a zoning by-law amendment and septic/well inspections
• Minutes from January 25, 2023 meeting to be approved

Council Meeting

This is the regular council meeting for the Municipality of Southwest Middlesex. Council will consider consent agenda items including meeting minutes, vouchers, and council remuneration, and will enter Committee of Adjustment to review severance applications B3/2023 and B4/2023. The agenda also includes a closed session for personal matters and security of the municipality, plus a by-law to confirm the meeting's proceedings.

• Severance applications B3/2023 and B4/2023 to be considered in Committee of Adjustment
• Consent agenda includes February 8, 2023 meeting minutes and SWM vouchers
• 2022 Council Remuneration report to be received
• Closed session for identifiable individuals and security of the municipality
• By-Law No. 2023/XXX to confirm proceedings of February 22, 2023

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several drainage-related requests, including realigning the Gardiner Drain, appointing an engineer for the Murray Huston Drain, and authorizing an agreement for the Simpson Outlet Drain. The agenda also includes routine consent items such as meeting minutes, vouchers, a building report, and various external resolutions and budgets. No public meetings or closed session are anticipated.

• Request to realign Gardiner Drain (Conc. 1-Range 1, Lot 19-21) under Section 78 of the Drainage Act
• Appointment of Spriet Associates to report on Murray Huston Drain reconstruction
• Authorize agreement for Simpson Outlet Agreement Drain (Part Lot 2 Range 2 SLR, former Township of Mosa)
• By-law 2023/012 to appoint a weed inspector
• Consent agenda includes vouchers, fourth quarter building report, and Four Counties budget adoption

Council Meeting

The Municipality of Southwest Middlesex Council is meeting to consider several financial items, including a $1,850 grant to Appin Cemetery, a utility bill credit of $855.78, and annual cost-of-living salary adjustments for non-union staff. The agenda also includes presentations from MPAC and Graham Scott Enns LLP, a consent agenda with minutes and vouchers, and a closed session for personal matters.

• Request for $1,850 financial assistance to Appin Cemetery for insurance costs
• Request to credit $855.78 in sewer fees to customer #7300531000
• Direct staff to adjust non-union salary grids annually by union grid percentage
• By-law 2023/007 to set council remuneration and expenses
• Committee of Adjustment for severance applications B1/2023 and B2/2023

Committee of Adjustment

The Committee of Adjustment will consider two consent applications under the Planning Act. The first seeks to sever a 0.27-hectare residential parcel from an agricultural property at 5771 Falconbridge Drive. The second proposes a 25m by 6m easement over land at 5541 Riverside Drive for well access for 20769 Mayfair Road. The committee will also approve the October 26, 2022 minutes.

• Consent B1-2023: sever 0.27 ha from 5771 Falconbridge Drive, subject to 12 conditions including water, septic, and hydro requirements
• Consent B2-2023: establish 25m x 6m easement at 5541 Riverside Drive for well access for 20769 Mayfair Road
• Approval of October 26, 2022 Committee of Adjustment minutes

Special Meeting of Council

This is a special meeting of Southwest Middlesex Council called solely for CAO recruitment. Council will enter closed session to discuss personal matters about an identifiable individual and negotiation criteria related to the recruitment. After the closed session, Council will consider a by-law to confirm the proceedings of the meeting.

• Closed session under Municipal Act 239(2) for CAO recruitment
• Discussion of personal matters about an identifiable individual
• Discussion of position, plan, procedure, or criteria for negotiations
• Bylaw 2023/XXX to confirm proceedings of the special meeting

Council Meeting

This is a regular council meeting for the Municipality of Southwest Middlesex. Council will consider several staff recommendations, including awarding a snowplowing contract, crediting sewer fees, and passing bylaws for borrowing and interim taxes. The agenda also includes a closed session for CAO recruitment and municipal lands, plus a County Planning presentation.

• Snowplow services RFQ: Council to choose between Russ Patton Excavating & Grading or Sam Kirschner
• Sewer fee credit of $3,984.83 for customer #1100050900
• By-Law 2023/002 for borrowing current expenditures
• By-Law 2023/003 for interim tax levies for 2023
• Closed sessions for CAO recruitment and municipal lands

Special Council Meeting - Budget

This special council meeting was called for Council to discuss the 2023 Budget. The agenda includes a budget presentation and a by-law to confirm the proceedings of the meeting. Future budget meetings are scheduled for January 25 and February 8, 2023.

• Budget presentation: New Council Budget Orientation.pdf
• By-Law No. 2023/001 to confirm proceedings of the January 11, 2023 special meeting
• Future budget meetings scheduled for January 25 and February 8, 2023