South Huron public meetings in 2024

Regular Council Meeting

South Huron Council will consider several by-law readings, including a Limiting Distance Agreement for properties on Main Street in Exeter. The council will also receive a delegation from the Upper Thames River Conservation Authority on the 2025 draft budget. Staff reports on strategic asset management, marriage licence modernization, and security payment options for developers will be presented for information.

• By-Law No. 68-2024 – Limiting Distance Agreement for Lots 121, 122 (424 Main St S) and Lot 120 (428‑430 Main St) in Exeter
• By-Law No. 67-2024 – Marriage Licence Modernization Agreement (Phase 2) with the Ministry of Public and Business Service Delivery
• By-Law No. 69-2024 – Zoning By-Law Amendment (Z05‑2024 – Sol Haven)
• By-Law No. 70-2024 – Tile Rating (Kester) imposing special drainage rates
• Delegation from Upper Thames River Conservation Authority presenting the 2025 draft budget

Council approved the revised 2025 draft operating and capital budget, reflecting a 3.19% tax rate increase for Wards 1 & 3 and a 2.36% increase for Ward 2, for adoption at the January 13, 2025 meeting. Council also approved several by-laws, including a marriage licence modernization agreement, a limiting distance agreement, a zoning by-law amendment, and a tile drainage rate by-law. Additionally, Council approved the 2025 Ram Rodeo contract and an Experience Ontario grant application, and waived rental fees for the Dashwood Community Centre for ESL classes.

• Approved revised 2025 draft budget with 3.19% tax increase for Wards 1 & 3 and 2.36% for Ward 2 (7-0)
• Approved By-Law 67-2024 for Marriage Licence Modernization Agreement (7-0)
• Approved By-Law 68-2024 for Limiting Distance Agreement at 424-430 Main St Exeter (7-0)
• Approved By-Law 69-2024 Zoning By-Law Amendment (Z05-2024 - Sol Haven) (7-0)
• Approved By-Law 70-2024 Tile Rating (Kester) (7-0)
• Approved 2025 Ram Rodeo contract with RMG and Experience Ontario grant application (7-0)
• Waived rental fees for Dashwood Community Centre for ESL classes (7-0)
• Supported Guelph resolution on gas utility fees (7-0)

Public Meeting

The Municipality of South Huron is conducting a public meeting pursuant to the Planning Act, 1990. The body is discussing the Official Plan Review, including a third draft policy amendment and reports from Huron County Planners.

• Official Plan Review third draft policy amendment
• Review of Huron County Planner reports by C. McIntosh and D. Van Amersfoort
• Discussion of public comments received via email, farmers markets, and open houses
• Review of agency comments regarding the Official Plan

Council held a public meeting to review proposed amendments to the Official Plan but made no decisions. Comments from council and the public were deferred to the next scheduled public meeting. The County of Huron has final approval authority for the amendments.

• Deferred further comments on Official Plan Review to next public meeting (carried)
• Closed public meeting at 5:54 p.m. (carried)

Dashwood Community Development Fund Committee

The Dashwood Community Development Fund Committee will first consider a recommendation to approve the agenda as presented. It will then consider a recommendation to adopt the August 29, 2024 meeting minutes. Finally, the committee will discuss follow‑up items regarding the Sunset Community Foundation and the Christmas/Winter lights program.

• Approve agenda as presented
• Adopt August 29, 2024 meeting minutes
• Follow‑up on Sunset Community Foundation
• Follow‑up on Christmas/Winter lights

The Dashwood Community Development Fund Committee met and heard from the Sunset Community Foundation about agreement types and a potential committee structure. They also discussed Christmas lights for Dashwood Main Street, noting Bluewater Council authorized use of remaining Hydro Electric funds. No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda as presented (Motion 12-2024)
• Adopted minutes of August 29, 2024 (Motion 13-2024)
• Adjourned at 6:37 p.m. (Motion 14-2024)

Exeter Rodeo Committee

The committee is meeting to recap the 2024 Rodeo, including financial snapshots and operational reviews. Members will also discuss the 2025 event, including the election of officials and a new contract and invoice.

• Recap of 2024 Rodeo facilities, marketing, vendors, admissions, and sponsorships
• Review of 2024 Rodeo expenses
• Election of officials for the 2025 Rodeo
• Update on bleacher rentals
• Review of 2025 Exeter RAM Rodeo contract and invoice

The Exeter Rodeo Committee recommended that South Huron Council approve and sign the 2025 Ram Rodeo contract from RMG, and also recommended applying for the Experience Ontario 2025 grant. Mike Clarke was appointed Chair and Steve Clarke Co-chair for the upcoming year. The committee reviewed the 2024 rodeo, noting successes and areas for improvement such as parking, vendor fees, and adding family events.

• Recommended 2025 Ram Rodeo contract from RMG to South Huron Council for approval and signing (carried)
• Recommended application for Experience Ontario 2025 grant to South Huron Council (carried)
• Appointed Mike Clarke as Chair of Exeter Rodeo Committee (carried)
• Appointed Steve Clarke as Co-chair of Exeter Rodeo Committee (carried)
• Approved agenda for December 10, 2024 (carried)
• Adopted minutes of August 8, 2024 (carried)

Regular Council Meeting

The South Huron Council will consider a budget amendment that allocates $25,000 from the Amenity Fee – Wind Turbine Community Funding Reserve to the Sunset Community Foundation. The meeting also includes adoption of recent minutes, receipt of staff reports on a subdivision plan extension, a limiting‑distance agreement, the 2025 Community Safety and Well‑Being Action Plan, and year‑end fund transfers and carry‑forward of approved projects. Delegations from regional authorities and various communications will be received.

• $25,000 budget amendment to fund Sunset Community Foundation (Amenity Fee – Wind Turbine Community Funding Reserve).
• Extension of Draft Plan Approval for Subdivision 40T05003 (Taylor) – recommendation for a three‑year extension.
• Limiting Distance Agreement with CJC Investments Inc. and Cory Bilcke – by‑law to be read three times.
• Approval of the 2025 Community Safety and Well‑Being Action Plan and its budget allocation.
• Adoption of 2024 year‑end fund transfers and carry‑forward of approved projects into the 2025 fiscal year.

Council approved a $25,000 budget amendment from the Amenity Fee – Wind Turbine Community Funding Reserve to the Sunset Community Foundation (5-1). It also reconsidered and defeated a motion to apply $100,000 from the OPP stabilization reserve to the 2025 OPP budget (0-6), instead directing staff to bring back options for a 2.75% to 3% tax rate increase. Council approved carrying forward 22 projects to 2025, including the Dashwood Fire Station Replacement and SHRC Roof Replacement, and directed staff to explore dog park options in Exeter.

• Approved $25,000 to Sunset Community Foundation from Amenity Fee Reserve (5-1)
• Defeated motion to apply $100,000 from OPP stabilization reserve to 2025 OPP budget (0-6)
• Directed staff to bring back reserve allocation options and tax calculations (2.75%-3%) for Dec 16 meeting (4-2)
• Approved 22 projects carried forward to 2025, including Dashwood Fire Station Replacement and SHRC Roof Replacement (6-0)
• Directed staff to explore dog park options in Exeter and report back (6-0)
• Approved five-year extension for draft plan approval of subdivision 40T05003 (Taylor) (6-0)
• Approved 2025 Community Safety and Well-Being Action Plan and budget allocation (6-0)
• Approved compensation of $1,233.42 to Nancy Geddes Poole for interest owing (6-0)

Public Meeting

The South Huron Council will review the Z05-2024 Tridon (Baker) planning application at the public meeting. Materials include a Huron County Planner report, a Sol Haven report and presentation, an air photo, and a redline draft plan. Council members will consider written comments received as part of the application package.

• Review of Z05-2024 Tridon (Baker) application
• Huron County Planner report (C. McIntosh)
• Sol Haven report and presentation to Council
• Appendix A – Air Photo
• Appendix B – Redline Draft Plan

Council held a public meeting to review a proposed zoning by-law amendment for the Tridon (Baker) application (Z05-2024). No decision was made at this meeting; the amendment will be presented for approval at a regular council meeting. The county planner recommended approval, and no public comments were received.

• Closed public meeting at 5:13 p.m. (6-0)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will adopt the agenda as presented and adopt the November 13 meeting minutes. It will receive verbal reports on finance, promotions, and beautification for information. The board will confirm the 2025 flower supplier and approve the SLED Fund Business Letter to release funds to BIA members.

• Approve agenda as presented (Item 2)
• Adopt November 13, 2024 minutes (Item 3)
• Confirm 2025 flower types and approved supplier (Item 8.1)
• Approve SLED Fund Business Letter and release to members (Item 10.2)
• Receive verbal financial report for information (Item 6)

The Exeter BIA Board approved adding the BIA Manager to the bank account with signing authority, approved the 2025 flower choices and supplier, and approved the SLED Fund business letter for release to members. The board also received reports on construction, finances, promotions, and beautification, and discussed a spring social event.

• Approved agenda as amended to add bank access motion (carried)
• Adopted minutes of November 13, 2024 (carried)
• Received verbal Councilor Report (carried)
• Received verbal Financial Report (carried)
• Added BIA Manager to bank account with signing authority (carried)
• Received verbal Promotions Report (carried)
• Approved 2025 flower types and supplier (carried)
• Approved SLED Fund business letter for release (carried)

Budget Meeting

The South Huron Council will discuss budget impacts and priorities from the November 12 meeting, including a referral resolution for gravel on rural roads. The council will consider adding Capital Project 2025‑TS‑11 (roller attachment) to the proposed 2025 budget. An OPP Stabilization Fund resolution will also be reviewed.

• Referral Resolution 460‑2024: Gravel for Rural Roads
• Capital Project 2025‑TS‑11 – Roller Attachment to be included in the 2025 budget
• Referral Resolutions 458/459‑2024: OPP Stabilization Fund
• Budget Impacts and Priorities documents (1‑2025 Budget Impacts and Priorities for Nov 25 Meeting.pdf; 2025‑TS‑10 PXO Downtown Core.pdf)
• Recommendation to approve the agenda as presented

Council approved the 2025 draft operating and capital budget, reflecting a 3.57% tax rate increase for Ward 1 & 3 and 4.24% for Ward 2, for adoption at the December 16, 2024 meeting. They also included $305,800 for B-Line structure repairs, $100,000 from the OPP stabilization reserve for the OPP budget, and a roller attachment capital project for rural roads. The budget meeting was procedural and substantive, with all motions carried.

• Approved 2025 draft budget with 3.57% tax increase for Ward 1 & 3 and 4.24% for Ward 2 (7-0)
• Included $305,800 for B-Line structure #1096 repairs from tax levy (4-3)
• Applied $100,000 from OPP stabilization reserve to 2025 OPP budget (7-0)
• Included Capital Project 2025-TS-11 Roller Attachment in 2025 budget (7-0)

Dashwood Community Advisory Committee

The Dashwood Community Advisory Committee will discuss several options for improving the community centre playground, including the current location and two possible sites north of the creek and pavilion. They will also consider a stand‑by generator installation and a proposed east addition to the Dashwood Men's Club. No decisions are recorded in the agenda; the items are listed for discussion.

• Dashwood Community Centre Playground – Current Location (underground utilities, ABCA, accessibility, landscape architect, certified playground practitioner)
• Dashwood Community Centre Playground – North Side of Creek (underground utilities, ABCA, accessibility, landscape architect, certified playground practitioner)
• Dashwood Community Centre Playground – North Side of Pavilion (underground utilities, ABCA, accessibility, landscape architect, certified playground practitioner)
• Stand‑by Generator Installation
• Dashwood Men's Club Proposed East Addition

The committee reaffirmed the playground location north and east of the pavilion, east of the hydro locate, after discussion to avoid encroaching on the Dashwood Men's Club event area. It also recommended Matt Runge as an alternate member and noted the installation of a standby generator for emergency use.

• Reaffirmed playground location north/east of pavilion, east of hydro locate (carried)
• Recommended Matt Runge as alternate member for Don Weigand (carried)
• Approved agenda as presented (carried)
• Adopted minutes of May 23, 2024 (carried)
• Adjourned to Feb 20, 2025 at 7:00 pm (carried)

Special Meeting

South Huron Council is meeting to receive presentations regarding a proposed front-ending agreement for a trunk sanitary sewer from Tridon Properties Ltd. The meeting includes a closed session to discuss solicitor-client privilege and negotiation strategies.

• Presentation by GEI Consultants on the Tridon Properties Ltd. front-ending agreement
• Presentation by Watson and Associates on the Tridon Properties Ltd. front-ending agreement
• Presentation by Lerners LLP on the Tridon Properties Ltd. front-ending agreement
• Closed session regarding solicitor-client privilege and negotiation procedures

South Huron Council received presentations from consultants and legal counsel regarding a proposed front-ending agreement for a trunk sanitary sewer. Following a closed session, Council voted to pursue an oversizing agreement for Phase 2 of the Grand Bend trunk sewer. The Chief Administrative Officer is authorized to negotiate the agreement, which must be presented for approval before the Sol Haven Subdivision agreement is finalized.

• Approved agenda as amended (7-0)
• Received GEI Consultants presentation for information (7-0)
• Received Watson and Associates presentation for information (7-0)
• Received Lerners LLP presentation for information (7-0)
• Entered closed session (7-0)
• Approved October 7, 2024 closed meeting minutes (7-0)
• Authorized CAO to negotiate Phase 2 Grand Bend trunk sewer agreement (7-0)

Regular Council Meeting

South Huron Council will consider several staff reports, including building condition assessments and HR policy approvals. The council will accept a $151,515.66 tender from Jayden’s Mechanical Ltd. for kitchen exhaust improvements at the Recreation Centre. Four by‑laws—Ballantyne Drain, Windermere zoning amendment, RZone Policy, and a confirming by‑law—will be given final readings and adopted.

• Accept tender from Jayden’s Mechanical Ltd. for South Huron Recreation Centre kitchen exhaust improvements, amount $151,515.66 (excluding HST)
• Adopt By‑Law No. 47‑2024 – Ballantyne Municipal Drain 2024 (third and final reading)
• Adopt By‑Law No. 63‑2024 – Zoning Amendment Z04‑2024 for Windermere (first, second, third and final reading)
• Adopt By‑Law No. 64‑2024 – RZone Policy (first, second, third and final reading)
• Adopt By‑Law No. 65‑2024 – Confirming By‑Law for matters addressed at the Oct 28 2024 Budget Meeting and Nov 18 2024 Council meeting (first, second, third and final reading)

Council approved a $25,000 allocation from the Wind Turbine Amenity Fee to the Sunset Community Foundation for 2024 distribution, despite a 4-3 recorded vote. They also awarded a $151,515.66 tender for kitchen exhaust improvements at the South Huron Recreation Centre, adopted the 2024 Building Condition Assessment Reports (4-3), and directed staff to investigate interest earned on N. Geddes Poole funds (4-3). A motion to propose future urban speed reductions was carried (5-2).

• Allocated $25,000 from Wind Turbine Amenity Fee to Sunset Community Foundation (4-3)
• Awarded $151,515.66 tender to Jayden's Mechanical Ltd. for Recreation Centre kitchen exhaust improvements (7-0)
• Adopted 2024 Building Condition Assessment Reports by Rimkus Consulting (4-3)
• Directed staff to investigate interest earned on N. Geddes Poole funds from June 2014 to September 2024 (4-3)
• Directed staff to report on potential urban speed reduction locations (5-2)
• Approved Electronic Monitoring Policy and Vacation Administration Policy (7-0)
• Approved 2025 Council and Committee Meeting and Holiday Schedule as amended (7-0)
• Gave final reading to By-Law 47-2024 (Ballantyne Drain), By-Law 63-2024 (Zoning Amendment), By-Law 64-2024 (RZone Policy), and By-Law 65-2024 (Confirming) (all 7-0)

Centralia Community Park Advisory Committee

The committee is meeting to review the Centralia Park Amenity Fee expenses and discuss the use of remaining funds. The agenda also includes a review of the committee's Terms of Reference and a discussion regarding remaining bricks.

• Review of Centralia Park Amenity Fee Expenses as of Nov 12, 2024
• Discussion on use of remaining funds
• Discussion on remaining bricks
• Review of revised Terms of Reference (Nov 8, 2024)

The Centralia Community Park Advisory Committee reviewed project costs and discussed using remaining funds for an accessible pathway, swing, and dog park water fountain. Staff will bring cost estimates for these items. The committee also noted concerns about pavilion posts and was advised that remaining bricks will be sold via the municipal standard procedure, with proceeds going to the Recreation Capital Replacement Reserve.

• Approved agenda as presented (Motion 01-2024, carried)
• Adopted minutes of November 2, 2023 (Motion 02-2024, carried)
• Requested further breakdown of dog park amenities costs
• Staff to bring cost estimates for accessible pathway, swing, and dog park water fountain
• Noted concerns about pavilion posts; staff to investigate
• Remaining bricks to be sold via municipal standard procedure; funds to Recreation Capital Replacement Reserve

Exeter Business Improvement Area

The Exeter Business Improvement Area board is meeting to discuss financial planning and strategic goals. The agenda includes updates on grants, a rental agreement, and preparations for holiday events.

• Budget plans for 2025
• BIA Strategic Direction regarding the Municipal Community Improvement Plan
• SLED Grant update
• Rental agreement discussion
• Holiday events including Santa Claus Parade and Lighting of the Lights

The Exeter BIA board meeting on November 13, 2024, was largely procedural and discussion-focused. The board approved the agenda and the October 9, 2024 minutes with an amendment to the closed session time. No substantive policy or funding decisions were made; the meeting consisted of updates and discussions on items like the SLED grant, 2025 budget planning, and a credit card application.

• Approved agenda as presented (carried)
• Adopted October 9, 2024 minutes with closed session time amendment (carried)
• Adjourned at 8:56 PM (carried)

Budget Meeting

Council is meeting to discuss budget impacts and priorities following a previous session on October 28. The body will review capital projects for transportation, water, sewer, and streetlights, and consider funding allocations from the Wind Turbine Community Funding Reserve.

• Proposed $35,000 commitment for the (Exeter) Downtown Crossover
• Proposed $265,000 commitment for the Dashwood Fire Station Replacement
• Review of capital budget pages 20 to 114
• Discussion on potential pedestrian crossover on Main Street near Downtown Exeter Parkette
• Report on Stephen Arena and SHRC requirements for assembly occupancy

South Huron Council held a budget meeting on November 12, 2024, reviewing capital projects and referred resolutions. Council voted to defer two water projects — the 82 Nelson St parking lot replacement and the South Road watermain extension — to 2026 budget discussions. Council also approved committing $35,000 to the Exeter Downtown Crossover and $265,000 to the Dashwood Fire Station Replacement from the Wind Turbine Community Funding Reserve, should those projects be approved. A motion to apply $100,000 from the OPP stabilization reserve to the 2025 OPP budget line was deferred to the November 25 budget meeting, and staff were directed to report back on increased gravel for rural roads.

• Approved agenda as presented (6-0)
• Deferred projects 2025-W-03 (82 Nelson St parking lot) and 2025-W-04 (South Road watermain extension) to 2026 budget discussions (6-1)
• Received Staff Report CSD-12-2024 on assembly occupancy for information (7-0)
• Included potential pedestrian crossover on Main Street near Downtown Exeter Parkette as a project in the 2025 draft budget (7-0)
• Approved Wind Turbine Amenity Committee recommendation to commit $35,000 to Exeter Downtown Crossover and $265,000 to Dashwood Fire Station Replacement from the Wind Turbine Community Funding Reserve for 2025, contingent on project approval (7-0)
• Deferred motion to apply $100,000 from OPP stabilization reserve to 2025 OPP budget line to November 25, 2024 budget meeting (6-1)
• Directed staff to bring a report to the November 25 budget meeting on increased gravel for rural roads (7-0)
• Adjourned at 5:36 p.m. (7-0)

Public Meeting

South Huron Council will hold a public meeting to discuss the Z04-2024 Windermere (MBPC) zoning application, which includes a draft plan and zoning sketch. The meeting will be hybrid, allowing both in-person and electronic attendance.

• Z04-2024 Windermere (MBPC) zoning application
• Redlined Draft Plan March 22, 2024
• Final Zoning Sketch 20241007
• Written comments from Ausable Bayfield Conservation Authority
• Hybrid meeting format available

Council held a public meeting to review a proposed zoning by-law amendment for the Windermere subdivision. No final decision was made during this session; the proposal will be presented for approval at a future regular Council meeting.

• Closed the public meeting (7-0)

Regular Council Meeting

South Huron Council will receive and accept the tender from Smith-Peat Roofing and Sheet Metal Ltd. for the Recreation Centre roof replacement, valued at $240,976.00 (excluding HST). The council will also receive and approve the RZone Policy and refer the related by‑law for the required three readings. A statutory public meeting for the Official Plan Review is being set for December 16, 2024, and two by‑laws (No. 61‑2024 and No. 62‑2024) will receive first, second, and final readings.

• Accept Smith-Peat Roofing tender for South Huron Recreation Centre roof replacement – $240,976.00 (excl. HST)
• Receive and approve the RZone Policy; forward the by‑law for three readings
• Set Statutory Public Meeting for Official Plan Review on Dec 16, 2024 at 5:00 p.m.
• First, second, and final reading of By‑Law No. 61‑2024 – road naming for LTC facility
• First, second, and final reading of By‑Law No. 62‑2024 – confirming matters from Nov 4 meeting

At the November 4, 2024 regular meeting, the South Huron Council approved a $240,976 tender for the South Huron Recreation Centre roof replacement and adopted the 2023 Audited Financial Statements. Council also approved participation in the Regional Environment and Sustainability Working Group, authorized an application for the International Agri-Food Workers Welcoming Communities Initiative funding, and set a public meeting for the Official Plan Review for December 16, 2024. A motion to cancel the November 12, 2024 budget meeting was defeated.

• Approved RZone Policy (7-0)
• Awarded South Huron Recreation Centre Roof Replacement tender to Smith-Peat Roofing and Sheet Metal Ltd. in the amount of $240,976.00 excluding HST (7-0)
• Supported participation in the Regional Environment and Sustainability Working Group (7-0)
• Authorized staff to apply for International Agri-Food Workers Welcoming Communities Initiative funding (7-0)
• Adopted 2023 Audited Financial Statements (7-0)
• Set Statutory Public Meeting for the Official Plan Review for December 16, 2024 at 5:00 p.m. (7-0)
• Defeated motion to cancel the budget meeting scheduled for Tuesday, November 12, 2024 (3-4)
• Gave first, second and third and final reading to By-Law No. 61-2024 for road naming to LTC facility and By-Law No. 62-2024 confirming meeting matters (7-0)

Special Purpose Committee

The South Huron Special Purpose Committee will consider adopting the minutes from the November 2, 2023 meeting, review the approved Wind Turbine Terms of Reference, and discuss the Sunset Community Foundation Resolution (Referral Resolution #501-2023) which includes a request for funds. These items are presented for recommendation before adjournment.

• Adopt minutes of the Special Purpose Committee meeting held on November 2, 2023
• Review the approved Wind Turbine Terms of Reference
• Consider Sunset Community Foundation Resolution (Referral Resolution #501-2023) with a request for funds
• General discussion of agenda items
• Adjournment of the meeting

The South Huron Wind Turbine Amenity Special Purpose Committee recommended committing $35,000 to the Exeter downtown crossover and $265,000 to the Dashwood Fire Station Replacement, pending Council approval. The committee also reviewed its terms of reference, confirmed no changes were needed, and discussed potential future projects for 2026, including Port Blake, sprinkler systems, and soccer fields. The available amenity fee reserve balance for commitment is $401,294.95.

• Approved agenda as presented (Motion 1-2024)
• Adopted minutes of November 2, 2023 (Motion 2-2024)
• Recommended $35,000 for Exeter downtown crossover and $265,000 for Dashwood Fire Station Replacement to Council (Motion 3-2024)
• Adjourned at 2:50 p.m. (Motion 4-2024)

Budget Meeting

South Huron Council will receive a presentation on the 2025 operating budget for the Lake Huron Water Supply System and a review of the 2023 audited financial statements by Seebach & Company LLP. The council will examine the 2025 Draft Budget Book, covering operating and capital expenditures across departments. Two referral resolutions will be discussed: one on costs for Stephen Arena and SHRC assembly occupancy, and another on a potential pedestrian crossover on Main Street near Downtown Exeter Parkette.

• Lake Huron Water Supply System presentation of the 2025 operating budget
• Seebach & Company LLP review of the 2023 audited financial statements
• Review of the 2025 Draft Budget Book (operating and capital sections)
• Referral Resolution 287-2024: Stephen Arena and SHRC assembly occupancy cost
• Referral Resolution 383-2024: Potential pedestrian crossover on Main Street near Downtown Exeter Parkette

Council received the 2025 operating budget overview from the Lake Huron Water Supply System and the 2023 audited financial statements from Seebach & Company LLP. The draft 2025 budget was reviewed by division, with discussions on capital projects including the Dashwood Fire Station replacement and Port Blake Revitalization. One funding decision was made: the Community Services Gator project will be funded from the Recreation Capital Replacement Reserve.

• Received Lake Huron Water Supply System 2025 budget overview (7-0)
• Received 2023 audited financial statements from Seebach & Company LLP (7-0)
• Approved agenda as presented (6-0)
• Allocated 2025-CS-03 Community Services Gator project funding from Recreation Capital Replacement Reserve (7-0)

Court of Revision

The Court of Revision will review the Ballantyne Municipal Drain 2024, including the engineer’s report for parts of Lots 12‑14, Lot 18, and Lot 18 in Usborne Ward. Members will consider comments and questions from members and landowners. The meeting will also appoint a chair for the Court of Revision. The body will vote on a final decision and adjourn.

• Appointment of chair for the Court of Revision
• Review of Ballantyne Municipal Drain 2024 covering specific lots in Usborne Ward
• Consideration of the engineer’s report (attached)
• Discussion of comments and questions from members and landowners
• Final decision on the municipal drain and adjournment

The Court of Revision for the Ballantyne Municipal Drain 2024 met and, with no appeals or comments submitted, adopted the Schedule of Assessments dated August 9, 2024, as presented by Dietrich Engineering Limited. The decision was carried unanimously.

• Adopted Schedule of Assessments for Ballantyne Municipal Drain 2024 (carried)
• Appointed Marissa Vaughan as Chair of the Court of Revision (carried)

Regular Council Meeting

South Huron Council will discuss a budget amendment for the Dashwood Fire Station and a grant application for baseball diamond lighting. The body is also reviewing mapping changes for the Crediton and Greater Grand Bend settlement areas and scheduling an Official Plan public meeting.

• Proposal from Spriet Associates Ltd. for $90,630 plus HST for Dashwood Fire Station design
• Budget increase for Dashwood Fire Station Replacement from $100,000 to $109,829.57
• MTO Connection Link Grant application for Main Street South Reconstruction
• By-Law No. 59-2024 regarding the Line Fences Act
• Statutory Public Meeting for Official Plan Review set for December 9, 2024

Council accepted a proposal from Spriet Associates Ltd. for $90,630 plus HST for Phase I design and cost estimate of the Dashwood Fire Station, and approved a budget amendment increasing the 2024 capital budget from $100,000 to $109,829.57, funded by a transfer from the Fire Capital Replacement Reserve. Council also deferred setting the statutory public meeting for the Official Plan Review to November 4 to allow for more date options. Several reports and delegations were received, and a motion to support the ABCA's request to reverse the fee freeze was carried.

• Approved $90,630 design contract for Dashwood Fire Station (7-0)
• Approved budget amendment for Dashwood Fire Station to $109,829.57 (7-0)
• Deferred setting statutory public meeting for Official Plan Review to Nov 4 (4-3)
• Supported ABCA request to reverse conservation authority fee freeze (7-0)
• Approved Committee of the Whole recommendations on mapping changes and Official Plan (7-0)
• Authorized Jays Care Field of Dreams funding application for baseball diamond lights (7-0)
• Confirmed Main Street South Reconstruction as top priority for MTO Connecting Links grant (7-0)
• Directed staff to review noise bylaw for business exemptions (7-0)

Committee of Adjustment

The South Huron Committee of Adjustment will meet to review a minor variance application. The body will also consider the approval of meeting minutes from August 6, 2024.

• Minor Variance #MV09-2024 Hoiting /Boersma (Proper)

Committee of the Whole

The Committee of the Whole is reviewing a second draft of the revised Official Plan and a Water and Wastewater Master Plan presentation. The body is discussing mapping changes for the Crediton and Greater Grand Bend Settlement Areas and scheduling a statutory public meeting for the Official Plan Amendment.

• Presentation by GEI Consultants Ltd. regarding the Water and Wastewater Master Plan
• Review of the second draft of the revised Official Plan
• Proposed mapping changes for the Crediton Settlement Area
• Proposed mapping changes for the Greater Grand Bend Settlement Area
• Scheduling of a statutory public meeting for the Official Plan Amendment in December 2024 or January 2025

South Huron's Committee of the Whole received a draft Water and Wastewater Master Plan presentation for information and took no decision on it. On the Official Plan update, the committee recommended option C for mapping changes in the Crediton Settlement Area and endorsed the Greater Grand Bend mapping changes as outlined in the Planner Report dated October 8, 2024. It also recommended sending correspondence to Lambton Shores Council for feedback as a partner municipality and scheduling the statutory public meeting on the proposed Official Plan Amendment for December 2024 or January 2025. All motions carried 5-0; the recommendations now go to Council.

• Approved the agenda as presented (5-0)
• Received the GEI Consultants Water and Wastewater Master Plan presentation for information (5-0)
• Recommended option C for Crediton Settlement Area mapping changes (5-0)
• Recommended option C for Crediton and the Greater Grand Bend mapping changes per the October 8, 2024 Planner Report (5-0)
• Recommended correspondence to Lambton Shores Council seeking feedback on the draft Official Plan Review (5-0)
• Recommended scheduling the statutory public meeting on the proposed Official Plan Amendment for December 2024 or January 2025 (5-0)
• Adjourned at 6:25 p.m. (5-0)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will approve the agenda, adopt the September 30, 2024 meeting minutes, and receive verbal updates on financial, promotions, beautification, and in‑camera matters. The board will also discuss the BIA manager and the lease for the Welcome Centre. No other decisions are listed.

• Approve agenda as presented
• Adopt September 30, 2024 minutes
• Receive verbal financial update for information
• Discuss BIA manager
• Discuss BIA/Welcome Centre lease

The Exeter BIA Board approved an offer of employment for the BIA Manager position to Caroline Hill during a closed session. The board also received financial, promotions, and beautification updates, and discussed the Welcome Centre lease and 2025 flower arrangements.

• Approved offer of employment for BIA Manager position to Caroline Hill
• Adopted minutes of September 30, 2024
• Approved agenda as presented
• Received verbal financial update for information
• Received verbal promotions update for information
• Received verbal beautification update for information

Regular Council Meeting

South Huron Council adopted the agenda, approved minutes from September meetings, and received numerous committee reports. The council denied the Prout severance application (C54-2024) and approved a $46,065.60 professional services contract to R. J. Burnside for an active‑transportation study. It also adopted a $150 line‑fences administration fee and dissolved the Sports Hall of Fame Committee. A motion (#355-2024) was passed requesting the province reconsider an amendment to the Ontario Heritage Act.

• Award of $46,065.60 (plus HST) contract to R. J. Burnside for active‑transportation study
• Denial of Consent Application C54-2024 (Prout) severance request
• Adoption of $150 line‑fences administration fee (exempt from HST)
• Dissolution of the Sports Hall of Fame Committee
• Motion #355-2024 to ask the province to reconsider amendment to the Ontario Heritage Act

Council approved a professional services contract with R. J. Burnside for an Active Transportation Study, and closed the speed reduction pilot project on Huron Street and school zones. A motion to recommend denial of a consent application was defeated, and the application was instead recommended for approval. Several by-laws were passed, including a subdivision agreement and a fire services agreement.

• Approved $46,065.60 contract to R. J. Burnside for Active Transportation Study (7-0)
• Closed speed reduction pilot project on Huron Street and school zones (5-2)
• Recommended approval of Consent Application C54-2024 (Prout) to Huron County (7-0)
• Defeated motion to recommend denial of Consent Application C54-2024 (0-7)
• Adopted Residential Parking Study Phase I (6-1)
• Authorized grant application for baseball diamond light replacement (7-0)
• Approved dissolution of Sports Hall of Fame Committee (7-0)
• Gave final reading to By-Law 55-2024 (Subdivision Agreement) and By-Law 57-2024 (Fire Services Agreement) (7-0)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will approve the agenda as presented and adopt the minutes from August 29, 2024. The board will receive verbal updates on the financial report, promotions activities, and beautification efforts. Discussion items include a social media project update, BIA manager recruitment update, SLED grant update, and strategic direction for the Municipal Community Improvement Plan. Member events such as the South Huron Business & Community Awards Gala, Jack‑o‑Lantern Jamboree, and Santa Claus Parade will also be noted.

• Approve agenda amendments as presented
• Adopt minutes of August 29, 2024
• Receive verbal financial update (budget, credit card, Quickbooks transition, computer quotes, office painting compensation)
• Receive verbal promotions update (Experience Exeter, Sunset Community Foundation)
• Receive verbal beautification update

The Exeter BIA Board approved several expenditures, including a $1,000 credit card for the future manager, a $2,000 laptop purchase, and $150 for painting the Welcome Centre entrance. They also approved Laura Connelly to manage signage boards temporarily. No major policy decisions were made; most items were routine approvals and updates.

• Approved credit card application for manager candidate with $1,000 limit
• Approved laptop purchase up to $2,000 for office manager
• Approved $150 compensation for painting Welcome Centre entrance
• Approved Laura Connelly to manage signage boards in interim
• Adopted minutes of August 29, 2024
• Approved agenda as presented

Budget Meeting

The municipality is holding a budget meeting to review council priorities and financial strategies. Staff will provide presentations on asset management and the basics of the 2025 budget.

• Review of Council Priorities, Vision, Mission, Values and Pillars
• Asset Management Overview presentation by Katie Rowe
• Asset Management Financial Strategy presentation by Erin Moore
• 2025 Budget Basics presentation by Erin Moore

Council held a budget meeting and received presentations on asset management and 2025 budget basics, with no decisions made on budget amounts. All motions to receive the reports were carried unanimously.

• Approved agenda as presented (7-0)
• Received asset management overview presentation (7-0)
• Received asset management financial strategy presentation (7-0)
• Received 2025 budget basics presentation (7-0)

Regular Council Meeting

South Huron Council will adopt the meeting agenda and approve the September 3 minutes. The council will receive staff reports, allocate $15,000 from the Dashwood Community Development Fund for new receptacles on Dashwood Main Street, and approve an Automatic Aid Agreement with the Municipality of Lambton Shores for fire protection services. Several by‑laws will receive third‑reading approval, including a municipal drain, a shared building services agreement with Perth South, and road‑naming for three subdivisions. A closed‑session will address a pending land acquisition.

• $15,000 allocation for new receptacles on Dashwood Main Street for streetlight decorations
• Approval of Automatic Aid Agreement with Lambton Shores for fire protection services
• By‑Law No. 48‑2024 – Brock‑Hern Municipal Drain (third reading)
• By‑Law No. 50‑2024 – Shared Building Services Agreement with Perth South (final reading)
• By‑Law No. 51‑2024 – Sol Haven Subdivision Road Naming (final reading)

Council approved an Automatic Aid Agreement for fire protection with the Municipality of Lambton Shores and identified the London Road South Trunk Sanitary Sewer as the top priority for grant funding. Other actions included approving road naming for three subdivisions and a shared building services agreement with Perth South.

• Approved Automatic Aid Agreement with Municipality of Lambton Shores for fire protection (6-0)
• Approved $15,000 from Dashwood Community Development Fund Reserve for streetlight receptacles (6-0)
• Designated London Road South Trunk Sanitary Sewer as top priority for Housing Enabling Water System Fund grant (6-0)
• Approved shared Building Department Officials agreement with Township of Perth South (6-0)
• Approved road naming for Sol Haven, Windermere, and Huron Park subdivisions (6-0)
• Passed final reading of By-Law #48-2024 for Brock-Hern Municipal Drain 2024 (6-0)
• Approved staff to proceed with Option #2 regarding land acquisition or disposition (6-0)

Regular Council Meeting

Council is reviewing reports on municipal drain systems and approving several infrastructure tenders. The meeting includes decisions on subdivision road naming and a shared services agreement with Perth South for Building Code Act enforcement.

• Tender award to Everest Masonry Corp. for SHRC Exterior Steel Replacement for $102,830.00
• Contract extension for PipeTek Infrastructure Services Inc. ($71,906.95) and GMBluePlan Engineering ($20,260.90) for sewer inspections
• Proposed road names for Windermere, Huron Park, and Sol Haven subdivisions
• Recommendation to deny disputed severance C51-2024 (Regier)
• Authorization to initiate tender and quotation processes for Ballantyne and Brock-Hern Municipal Drains

Council authorized staff to initiate the tender process for the Ballantyne Municipal Drain 2024 and the informal quotation process for the Brock-Hern Municipal Drain 2024, following appeal periods. A motion to recommend denial of a disputed severance (C51-2024) was defeated, and Council instead recommended approval with conditions. Several contracts and agreements were approved, including a shared services agreement with Perth South and a tender for exterior steel replacement.

• Authorized tender process for Ballantyne Municipal Drain 2024 (6-0)
• Authorized informal quotation process for Brock-Hern Municipal Drain 2024 (6-0)
• Recommended approval of severance C51-2024 (Regier) with conditions (6-0)
• Denied recommendation to deny severance C51-2024 (0-6)
• Approved shared services agreement with Perth South for Building Code Act enforcement (6-0)
• Accepted tender from Everest Masonry Corp. for SHRC exterior steel replacement, $102,830.00 (6-0)
• Extended PipeTek contract for CCTV sewer inspection and flushing, $71,906.95 (6-0)
• Approved road names for Windermere, Huron Park, and Sol Haven subdivisions (6-0)

Dashwood Community Development Fund Committee

The Dashwood Community Development Fund Committee will adopt the minutes from its April 18, 2024 meeting and review the community development fund survey results. It will consider a recommendation to allocate up to $15,000 from the fund reserve to purchase and install new receptacles on Main Street for Christmas lighting. The committee will then adjourn.

• Adopt minutes of the April 18, 2024 meeting
• Review Dashwood Community Development Fund survey results
• Recommend $15,000 allocation for new receptacles on Main Street for Christmas lights
• Follow‑up discussion with Sunset Community Foundation
• Adjournment of the meeting

The Dashwood Community Development Fund Committee approved a recommendation to South Huron Council for an allocation of up to $15,000 from the Dashwood Community Development Fund Reserve to purchase and install new receptacles for Christmas lights on Dashwood Main Street. The committee also discussed survey results and plans to invite Tom Prout to a future meeting to discuss the Sunset Community Foundation funding process. No other substantive decisions were made.

• Approved agenda as presented (carried)
• Adopted minutes of April 18, 2024 (carried)
• Recommended $15,000 upset limit for Christmas light receptacles (carried)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will meet on August 29, 2024 to consider several discussion items, including hiring a full‑time BIA manager, the resignation of Chair Baker, and a closer partnership with the South Huron Chamber. Additional topics are a SLED grant, a lease agreement, a social media project, and updates on farmers markets. The meeting will also include routine reports and a recap of the upcoming Jack‑o’-lantern Jamboree.

• Hiring Full Time BIA Manager
• Chair Baker Resignation
• Working closer together with South Huron Chamber
• SLED Grant
• Lease Agreement

The Exeter BIA Board accepted the resignations of Chair Jon Baker and Director Adrian Bakelaar, and appointed Stephanie Vandenbussche as the new Chair. The board also approved the agenda, adopted prior minutes, and received updates on the SLED grant carryover to 2025 and a pedestrian crosswalk approval near Crabby Joe's. No other substantive decisions were made.

• Approved agenda as presented
• Adopted minutes of July 10 and August 6, 2024
• Accepted resignation of Chair Jon Baker
• Accepted resignation of Director Adrian Bakelaar
• Appointed Stephanie Vandenbussche as new BIA Chair
• Continued conversation on working with South Huron Chamber of Commerce
• Received verbal update on lease agreement

Regular Council Meeting

Council will receive and consider a series of staff reports and committee minutes, and will make decisions on several items. They will approve a $902,983 contract and a budget amendment for the Exeter Water Tower interior recoating. They will also approve the erection of billboard signs at 69464 Grand Bend Line and at Con 21 Lot 14 Pt Lot 15, and confirm 177 Centre Street South, Dashwood as the preferred location for the proposed Dashwood Fire Station replacement. Additional items include adoption of previous meeting minutes and receipt of various advisory committee reports.

• Approve $902,983 contract and budget amendment for Exeter Water Tower interior recoating
• Approve erection of a billboard sign at 69464 Grand Bend Line
• Approve variance and erection of a billboard sign at Con 21 Lot 14 Pt Lot 15
• Confirm 177 Centre Street South, Dashwood as preferred site and authorize RFP for Dashwood Fire Station replacement
• Appoint Jennette Walker and Jasmine Clark as community representatives to the Huron County OPP Detachment Board

Council approved several contracts and expenditures, including a $902,983 tender for the Exeter Water Tower Interior Recoating, a $223,750 traffic signal and AODA upgrade contract, and a $59,494 ice breaker purchase. Council also approved a billboard sign at 69464 Grand Bend Line and a variance for another billboard, and authorized the procurement process for a new Dashwood Fire Station design. A motion to provide a letter of support and in-kind funding to West Coast Active Living was defeated in a recorded vote (3-4).

• Approved $902,983 Exeter Water Tower Interior Recoating contract (7-0)
• Approved $223,750 traffic signal and AODA upgrades at Main & Huron Streets (7-0)
• Approved $59,494 ice breaker purchase via LAS program (7-0)
• Authorized RFP for Dashwood Fire Station design, confirming 177 Centre Street South as preferred location (7-0)
• Approved billboard sign at 69464 Grand Bend Line (7-0)
• Approved billboard variance reducing setback to 1 metre at Con 21 Lot 14 Pt Lot 15 (7-0)
• Defeated motion for letter of support and in-kind funding for West Coast Active Living (3-4)
• Approved letter of support for South Huron Arts Centre Seniors Active Living Centre application (5-2)

Exeter Rodeo Committee

The Exeter Rodeo Committee will first approve its agenda and adopt the July 24, 2024 minutes. It will then discuss several operational topics for the upcoming rodeo, including arena signage, marketing and promotions, vendor arrangements, admissions and volunteer needs, special activities and partnerships, and sponsorship opportunities. The meeting is scheduled for 7–8 p.m. on August 8, 2024 at the South Huron Recreation Center.

• Facilities, grounds and arena signage
• Marketing and promotions
• Vendors
• Admissions and volunteers
• Sponsorships

The Exeter Rodeo Committee met to finalize preparations for the upcoming rodeo, confirming that facilities, vendors, volunteers, and entertainment are set. Sponsorships totaling $16,250 have been received, with additional cheques pending. The committee also discussed signage and parking arrangements, including a new sponsorship corridor and no-parking notices at the school.

• Approved the agenda as presented (carried)
• Adopted the minutes of July 24, 2024 as printed and circulated (carried)
• Adjourned at 8:15 p.m. to meet again at the Call of the Chair (carried)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board is holding a special meeting to discuss several operational items. These discussions may have financial implications for the BIA Board.

• Hiring of a full-time BIA Manager
• 2024 Farmers Markets
• Lease Agreement
• Summer Student Grant/Compensation

The Exeter BIA board held a special meeting to address the resignation of BIA Manager Rob Ross. They approved contracting out social media management until a new manager is hired, and directed staff to review the lease agreement for the shared Welcome Centre office. The board also asked for recommendations on the remaining 2024 Farmers Markets and on compensation for summer student Makayla Grimminck, who has taken on extra duties.

• Approved contracting out social media management until BIA Manager hired (carried)
• Directed review of lease, sublet, and utilities for Welcome Centre shared office (carried)
• Directed recommendation on Farmers Markets organization or cancellation for next meeting (carried)
• Directed review of Canada Summer Jobs criteria for additional student compensation (carried)

Committee of Adjustment

The South Huron Committee of Adjustment will meet to decide on three separate minor variance applications. The committee will review planner reports and hear public comments before making decisions on each request.

• Minor Variance MV06-2024 Kints (Pol)
• Minor Variance MV07-2024 Baker (Baker)
• Minor Variance MV08-2024 Steunebrink
• Approval of May 21, 2024 meeting minutes

The South Huron Committee of Adjustment approved all three minor variance applications on the agenda. MV06-2024 allows indoor recreational vehicle, boat, and trailer storage on a farm without a residence, despite the planner's recommendation to deny. MV07-2024 permits a reduced frontage for a new residential lot, and MV08-2024 allows a new residence to be built 90 metres from an existing one for farm labour housing. All approvals include conditions and are valid for 18 months.

• Approved MV06-2024 (Kints/Pol) for indoor storage OFDU, with conditions (COA#14-2024)
• Approved MV07-2024 (Baker) for reduced frontage from 18m to 17m, with condition (COA#15-2024)
• Approved MV08-2024 (Steunebrink) for new residence 90m from existing, with conditions (COA#16-2024)
• Approved May 21, 2024 minutes as printed (COA#13-2024)

Heritage Advisory Committee

The committee will first approve its agenda and adopt the minutes from the April 10, 2024 meeting. It will then discuss a draft letter on how Bill 23 affects the Heritage Act, review plans for South Huron heritage plaques, and consider upcoming educational heritage events. A correspondence item includes a request from Cecile Muller for approval of a historical sign project.

• Approve agenda as presented
• Adopt minutes of the April 10, 2024 Heritage Advisory Committee meeting
• Discuss draft letter on impacts of Bill 23 on the Heritage Act
• Review South Huron heritage plaques
• Consider request for historical sign project from Cecile Muller

The Heritage Advisory Committee approved a draft letter and resolution for South Huron Council, urging the Province to reconsider an amendment to the Ontario Heritage Act (from Bill 23) that limits municipal authority to designate properties. The Committee also recommended creating two subgroups to explore community recognition for heritage-preserving renovations and to review Official Plan policies for the Historic Core. No other substantive decisions were made; plaque design and fall event planning were deferred.

• Approved draft correspondence and resolution on Bill 23 impacts for Council support (carried)
• Recommended two subgroups: community recognition and Official Plan review (carried)
• Adopted minutes of April 10, 2024 (carried)
• Approved agenda as amended (carried)

Fire Services Advisory Committee

The Fire Services Advisory Committee will review findings regarding a property at 177 Center Street in Dashwood and a fire station tour in Kerwood. The meeting will also include the adoption of minutes from previous sessions.

• Review of findings at 177 Center Street, Dashwood
• Review of Kerwood Fire Station Tour
• Adoption of June 18, 2024 meeting minutes
• Adoption of July 10, 2024 meeting minutes
• Meeting at Exeter Fire Hall, 55 William Street

The Fire Services Advisory Committee recommended that South Huron Council approve the scope of work for the replacement of the Dashwood Fire Station, including an apparatus floor with 3 bays and a total building floor area of up to 8,700 sq ft. The committee also received a staff memo on grant opportunities and discussed findings on the 177 Center Street property, with a report expected at the August 12 meeting.

• Recommended to Council approval of Dashwood Fire Station scope: 3-bay apparatus floor, up to 8,700 sq ft (Motion 10-2024, carried)
• Received staff memo and follow-up information on grant opportunities (Motion 11-2024, carried)
• Adopted minutes of June 18 and July 10, 2024 meetings (Motion 09-2024, carried)
• Approved agenda as presented (Motion 08-2024, carried)

Exeter Rodeo Committee

The Exeter Rodeo Committee will first approve the agenda and adopt the minutes from the June 27, 2024 meeting. It will then discuss updates on arena signage, marketing and promotions, vendors, admissions and volunteers, special activities/entertainment partnerships, and sponsorships. No other decisions are listed.

• Approve the agenda as presented
• Adopt the June 27, 2024 meeting minutes
• Facilities, grounds and arena signage update
• Marketing and promotions update
• Sponsorships update

The Exeter Rodeo Committee approved a motion requesting that Council contribute the full rental costs of $6,893.00 for bleachers, due to their removal, from the $88,616.99 in Rodeo reserves. The committee also received updates on event preparations, including confirmed sponsorships of $12,450 and an additional $13,000 committed. No other substantive decisions were made.

• Approved request for Council to cover $6,893.00 bleacher rental from Rodeo reserves (carried)
• Approved agenda as amended (carried)
• Adopted minutes of June 27, 2024 (carried)
• Adjourned at 8:15 pm, next meeting August 8, 2024 (carried)

Regular Council Meeting

Council will review a draft Fleet Management Policy and decide on the appointment of a drainage engineer for the Brock-Hern Municipal Drain. The meeting includes reports on fire department activity, capital progress, and a delegation from West Coast Active Living.

• Adoption of the Draft Fleet Management Policy
• Appointment of William J. Dietrich, P. Eng., for the Brock-Hern Municipal Drain 2024
• By-Law No. 38-2024 to appoint Erin Moore as Acting Treasurer
• Discussion on Dashwood Community Centre Playground and Official Plan Update
• Delegation from Maureen Cole regarding West Coast Active Living

Council approved a new Fleet Management Policy and appointed a drainage engineer for the Brock-Hern Municipal Drain. The board also granted several noise by-law exemptions and supported multiple provincial and federal funding resolutions.

• Adopted Fleet Management Policy (7-0)
• Appointed William J. Dietrich as Municipal Drainage Engineer for Brock-Hern Municipal Drain (7-0)
• Approved noise by-law exemptions for South Huron Ladies Slo-Pitch League and a private birthday party (7-0)
• Approved road closure for Legion District C Cenotaph Service on Oct 20, 2024 (7-0)
• Appointed Erin Moore as Acting Treasurer (7-0)
• Approved By-Law No. 39-2024 for collection of municipal drain costs (6-0)
• Directed staff to investigate assembly occupancy costs for Stephen Arena and SHRC (4-3)
• Supported resolutions regarding healthcare resources, OPP funding, and asset retirement obligations (7-0)

Fire Services Advisory Committee

This meeting consists of scheduled tours of fire stations for committee members, starting at Municipal Town Hall. The purpose of these tours is to help members understand station components and layouts. No other business is listed on the agenda.

• Fire station tours to review station components and layout

The committee conducted a tour of the Kerwood Fire Station in the Township of Adelaide Metcalfe. The session was intended to help members understand station components and layout.

• Adjourned meeting at 3:23 p.m. (Carried)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will review financial and promotions reports. Proposed actions include a film project with a $10,000 limit and a new marketing campaign using QR code decals. The board will also discuss a potential grant program for business lighting and cameras.

• Film project proposal up to $10,000
• New shopping marketing approach with QR code decals
• Proposed grant program for business lighting or cameras
• Appointment of Jayme Lamoureux as Director following Justin Lamoureux's resignation
• Promotional material fee structure involving non-profit donations

The Exeter BIA Board authorized a promotional video project with a budget limit of $10,000 and approved a safety audit for participating businesses. The Board also accepted a director resignation and appointed a replacement pending council approval.

• Approved promotional film project up to $10,000 (Carried)
• Approved safety audit for participating businesses and coordination with OPP (Carried)
• Approved resignation of Justin Lamoureux and appointment of Jayme Lamoureux as Director (Carried)
• Tabled promotional swag recommendation (Tabled)
• Tabled new shopping marketing approach and decal activation campaign (Tabled)
• Tabled verbal lease report (Tabled)
• Adopted May 8, 2024 minutes (Carried)
• Recommended members attend September 30th Huron Chamber board workshop (Carried)

Exeter Rodeo Committee

The Exeter Rodeo Committee will meet to adopt the minutes from May 15, 2024. The meeting includes several committee updates regarding facilities, marketing, vendors, and sponsorships.

• Adoption of May 15, 2024 minutes
• Updates on facilities, grounds, and arena signage
• Updates on marketing and promotions
• Updates on vendors
• Updates on sponsorships

The Exeter Rodeo Committee met on June 27, 2024 and approved its agenda and the minutes of its May 15 meeting. Members received updates on event preparations, including signage, marketing, vendors, volunteers, entertainment, and sponsorships, with $11,000 in sponsorship funds raised to date. No substantive decisions were made beyond routine procedural approvals; the meeting adjourned at 7:58 p.m.

• Approved the agenda as presented (carried)
• Adopted the May 15, 2024 minutes as printed and circulated (carried)
• Adjourned at 7:58 p.m., next meeting July 24 at 7 p.m. (carried)

Fire Services Advisory Committee

The committee will discuss a project involving site preparation, build options, and grant opportunities. Members will also review the committee's terms of reference and adopt minutes from November 22, 2023.

• Review of overall project scope
• Review of site preparation
• Review of build options
• Review of grant opportunities
• Adoption of November 22, 2023, minutes

The Fire Services Advisory Committee appointed Ted Oke as Chair and Aaron Neeb as Vice-Chair, adopted its November 22, 2023 minutes, and approved an amended agenda. Staff outlined an initial build scope for a replacement fire station at 177 Centre Street, Dashwood, totaling 8,637 square feet, and said they are proceeding with quotes for property, topographic, geotechnical and servicing studies funded in the 2024 budget. The committee discussed design-bid-build and grant options, including the Federation of Canadian Municipalities Green Fund, and set a July 26, 2024 meeting to review study results. No construction contract, budget, or site approval was decided.

• Approved agenda as amended to appoint Chair/Vice-Chair annually per the Terms of Reference (Carried)
• Appointed Member Oke as Chair (Carried)
• Appointed Member Neeb as Vice-Chair (Carried)
• Adopted minutes of November 22, 2023 as printed and circulated (Carried)
• Adjourned at 5:35 p.m. to meet again at the Call of the Chair (Carried)

Regular Council Meeting

The Council will review the 2024 Asset Management Plan and strategic priorities. The agenda also includes approving the Exeter RAM Rodeo application and a new fees and charges by-law.

• Adoption of the 2024 Asset Management Plan
• Approval in principle for the Exeter RAM Rodeo with a $550.00 fee waiver
• New Fees and Charges By-Law No. 35-2024
• Appointment of an Integrity Commissioner via By-Law No. 34-2024
• Review of a change of use for 69625 Airport Line

South Huron Council adopted the Asset Management Plan 2024 as presented (7-0), but deferred a motion directing staff to incorporate its financial strategy recommendations into future budgeting until a Budget Basics meeting in the fall (7-0). Council also approved the Exeter RAM Rodeo special event permit in principle, waived its $550.00 fee, granted a noise by-law exemption for August 10, and declared the event municipally significant (7-0). Council directed staff to draft a framework for assisting privately owned/operated cemeteries (5-2), and defeated a motion to appoint Councillor Oke to a South Huron Hospital Foundation Medical Centre subcommittee (1-6).

• Adopted the Asset Management Plan 2024 as presented (7-0)
• Deferred motion to incorporate AMP financial strategy recommendations into future budgeting to the fall Budget Basics meeting (7-0)
• Approved Exeter RAM Rodeo special event permit in principle, waived $550.00 fee, granted noise by-law exemption Aug 10 11 p.m.–2 a.m., declared event municipally significant (7-0)
• Directed staff to draft a framework for assistance to privately owned/operated cemeteries (5-2)
• Re-affirmed Council Priorities 2023-2026 and adopted Council's Decision-Making Framework (7-0)
• Authorized CAO to support South Huron Hospital Foundation Medical Centre project steering committee in advisory non-voting capacity (7-0)
• Defeated appointment of Councillor Oke to a South Huron Hospital Foundation Medical Centre subcommittee (1-6)
• Gave final reading to By-Law 34-2024 appointing an Integrity Commissioner and Closed Meeting Investigator (7-0)

Committee of the Whole

The Committee of the Whole will receive a status update regarding the South Huron Official Plan Five Year Review. The presentation will be delivered by Celina McIntosh, Planner, and Denise Van Amersfoort, Manager of Planning.

• Official Plan Five Year Review status update
• Presentation on vacant land analysis maps

The Committee of the Whole received a status update and presentation regarding the South Huron Official Plan five-year review. Discussions included vacant lands analysis, growth areas, and a potential special policy area for the Lakeshore area.

• Approved the agenda as presented (6-0)
• Appointed Member Neeb as Chair for the remainder of the meeting (6-0)
• Received the Official Plan Five Year Review Update report and presentation for information (5-0)

Regular Council Meeting

South Huron Council will review staff reports and committee recommendations on June 3, 2024. Key agenda items include awarding a $70,520.35 contract for Ford Municipal Drain construction and approving an $80,000 RFP for a new accessible playground at the Dashwood Community Centre. The council will also read a by-law to set 2024 tax rates for the Exeter Business Improvement Area and authorize legal services from Aird & Berlis LLP. The drain project maintains local waterways, the playground upgrade supports community recreation, and the by-law establishes local business tax rates.

• Award Ford Municipal Drain 2024 construction tender to TAS Excavating & Rentals Ltd. for $70,520.35 plus non-recoverable HST
• Approve RFP for new accessible playground at northeast corner of Dashwood Community Centre property with upset limit of $80,000.00 including HST
• Read By-Law No. 32-2024 to appoint Exeter Business Association Board members and set 2024 tax rates for the Exeter Business Improvement Area
• Authorize Mayor and Clerk to sign agreement with Aird & Berlis LLP for Integrity Commissioner and Closed Meeting Investigator services
• Receive delegations from South Huron Soccer and representatives regarding the South Huron Community Medical Centre Project

South Huron Council awarded the Ford Municipal Drain 2024 construction tender to TAS Excavating & Rentals Ltd. for $70,520.35 plus non-recoverable HST, with Councillor Neeb declaring a conflict and abstaining (5-0). Council also directed staff to prepare a by-law authorizing an agreement with Aird & Berlis for Integrity Commissioner and Closed Meeting Investigator services, and deferred a decision on a new accessible playground in Dashwood to July 15, 2024. Council received delegations from South Huron Soccer and the South Huron Hospital Foundation, and passed By-Law 32-2024 setting 2024 tax rates for the Exeter Business Improvement Area.

• Awarded Ford Municipal Drain 2024 construction tender to TAS Excavating & Rentals Ltd. for $70,520.35 plus non-recoverable HST (5-0, Neeb conflicted)
• Directed staff to prepare a by-law authorizing the Mayor and Clerk to sign an agreement with Aird & Berlis for Integrity Commissioner and Closed Meeting Investigator services (6-0)
• Deferred recommendation for an RFP for a new accessible playground at the Dashwood Community Centre to the July 15, 2024 Council meeting (6-0)
• Received the Aird & Berlis LLP presentation on the Integrity Commissioner and Code of Conduct (6-0)
• Received the South Huron Soccer delegation (6-0)
• Received the South Huron Hospital Foundation and Huron Health System delegation on the Medical Centre update (6-0)
• Approved submitting delegation requests for the AMO 2024 Annual Conference to the Ministry of Transportation, Ministry of Municipal Affairs and Housing, and Infrastructure Ontario (6-0)
• Gave first, second and third and final reading to By-Law 32-2024 naming members to the Exeter Business Association Board of Management and setting 2024 tax rates for the Exeter Business Improvement Area (6-0)

Dashwood Community Advisory Committee

The Dashwood Community Advisory Committee is meeting to discuss a Sawchuk Accessibility Solutions report on the Dashwood Community Centre. The committee will also consider approving the agenda and minutes from the March 28, 2024 meeting.

• Review of Sawchuk Accessibility Solutions Report on Dashwood Community Centre
• Approval of agenda
• Adoption of minutes from March 28, 2024 meeting

The Dashwood Community Advisory Committee recommended that staff issue a Request for Proposals (RFP) for a new accessible playground. The proposed project is located at the northeast corner of the Dashwood Community Centre property.

• Recommended RFP for new accessible playground with $80,000 upset limit including HST (Carried)
• Approved meeting agenda (Carried)
• Adopted March 28, 2024 meeting minutes (Carried)

Regular Council Meeting

Council will consider approving a comprehensive fee increase across multiple municipal services, including building permits, site plans, fire services, parks, and arena rentals, with phased implementation starting September 1, 2024. The meeting also includes a $56,464.80 tender for handheld radios, a $31,250 provincial grant for emergency preparedness, and adoption of the 2024 tax rate by-law. Several routine reports and committee minutes are also on the agenda.

• Approval of new municipal fees for site plans, zoning certificates, cash-in-lieu of parkland, building code, corporate, environmental, transportation, fire, community, and facility services, with phased increases and annual CPI adjustments through 2029
• Tender award to MRC Systems Inc. for $56,464.80 for handheld radios for fire services
• Acceptance of $31,250 provincial grant for community emergency preparedness, amending 2024 budget
• First, second, and third reading of By-Law 29-2024 adopting 2024 tax rates
• Appointment of engineer for Coates Municipal Drain repair and improvement under the Drainage Act

South Huron Council adopted By-Law 29-2024 setting the 2024 tax rates, and approved a broad package of municipal user fee changes recommended by its Committee of the Whole, most taking effect September 1, 2024. Council also accepted a $56,464.80 handheld radio tender, accepted a $31,250 provincial emergency preparedness grant with related budget amendments, and passed a by-law authorizing a joint agreement with Perth South for the Kirkton Woodham Community Complex. All recorded motions carried 7-0.

• Adopted By-Law 29-2024 setting 2024 tax rates and penalty/interest on default (7-0)
• Approved municipal user fee changes (planning, building, corporate/financial, environmental, transportation, fire, community, facility), most effective September 1, 2024 (7-0)
• Accepted MRC Systems Inc. handheld radio tender at $56,464.80 including H.S.T. (7-0)
• Accepted $31,250 Province of Ontario Community Emergency Preparedness Grant; amended 2024 budgets by $11,250 operating and $20,000 capital (7-0)
• Adopted By-Law 30-2024 authorizing a Joint Operation and Management Agreement with Township of Perth South for Kirkton Woodham Community Complex (7-0)
• Approved Exeter BIA 2024 Revised Budget and board of management members (7-0)
• Deemed the 2024 Kirkton Rumble event Municipally Significant for a Special Occasion Permit (7-0)
• Appointed William J. Dietrich, P. Eng. (Dietrich Engineering Ltd.) as Municipal Drainage Engineer for Coates Municipal Drain (7-0)

Committee of Adjustment

The South Huron Committee of Adjustment will hold a hybrid meeting to consider one minor variance application (MV05-2024 Lavery). The committee will also approve minutes from the April 15, 2024 meeting and review notices of decision for two previous applications. The meeting is scheduled from 5:00 PM to 6:00 PM.

• Minor variance application MV05-2024 Lavery to be decided
• Approval of April 15, 2024 meeting minutes
• Notice of decision for MV03-2024 Oud
• Notice of decision for MV04-2024 Vanderlaan (Runge)

The Committee of Adjustment approved a minor variance allowing a shed to be built in an exterior side yard closer to Bullock Line than the main dwelling. The approval includes conditions regarding conformity with submitted drawings and an 18-month validity period.

• Approved Minor Variance MV05-2024 Lavery (Carried)
• Approved April 15th, 2024 minutes (Carried)

Exeter Rodeo Committee

The Exeter Rodeo Committee is meeting to approve the agenda and adopt the minutes from March 20, 2024. The main business consists of updates from subcommittees covering facilities, marketing, vendors, admissions, special activities, and sponsorships. No specific decisions or proposals with dollar amounts or project details are listed.

• Approval of agenda as presented
• Adoption of March 20, 2024 draft minutes
• Committee updates: Facilities, Grounds and Arena Signage (S. Nickles)
• Committee updates: Marketing and Promotions (L. Goulding)
• Committee updates: Vendors (M. Clarke)

The committee decided to use the same 40x60 tent size as the previous year. Members provided updates on marketing quotes, vendor applications, and volunteer recruitment.

• Approved the agenda (Carried)
• Adopted March 20, 2024 minutes (Carried)
• Decided to use 40x60 tent for facilities and grounds
• Adjourned meeting at 7:53pm (Carried)

Exeter Business Improvement Area

The Exeter Business Improvement Area is holding its Annual General Meeting to consider and vote on a revised 2024 budget, which would then be forwarded to South Huron Council for approval. The board will also consider any amendments to its by-laws.

• Revised 2024 budget to be approved and forwarded to Municipality of South Huron
• Consideration of by-law amendments by directors and membership

The Exeter Business Improvement Area held its Annual General Meeting on May 8, 2024. The membership approved a revised 2024 budget to be sent to the Municipality of South Huron for Council approval.

• Approved revised 2024 budget (Carried)
• Approved meeting agenda as presented (Carried)
• Confirmed authority to amend By-Laws (Carried)

Exeter Business Improvement Area

The Exeter Business Improvement Area board will receive a delegation on the Municipal Official Plan review, consider a revised 2024 budget, and vote on a new sublease with conditions for tenants of the South Huron Welcome Centre. The board will also receive reports on finances, promotions, beautification, and the manager's report.

• Delegation from South Huron and Huron County Planning regarding the Municipal Official Plan review
• Revised 2024 budget to be received and approved for final approval at the Annual General Meeting
• New sublease with conditions for tenants of the South Huron Welcome Centre to be approved
• Financial report of May 8, 2024 to be received for information
• Promotions, beautification, and manager reports to be received for information

The Exeter Business Improvement Area Board approved a revised 2024 budget to be presented for final approval at the Annual General Meeting. The board also approved the purchase of Quickbooks online software. A proposed new sublease for the South Huron Welcome Centre tenants was tabled for further discussion.

• Approved revised 2024 budget for AGM final approval
• Approved purchase of Quickbooks online
• Tabled new sublease for South Huron Welcome Centre tenants
• Received Official Plan review delegation from Huron County and South Huron Planning
• Adopted minutes from March 27, 2024 meeting

Regular Council Meeting

Council will vote on awarding professional services contracts for multiple infrastructure projects, including road reconstruction and sewage system repairs. It will also consider a 3% COLA increase for the CAO, approve a community complex agreement, and receive reports on water system inspections and provincial planning changes.

• Award $62,740 contract to GMBluePlan Engineering for design of Gidley, Hardy, Alexander, McConnell, and Baldwin street reconstructions
• Award $13,400 contract to BM Ross for B-Line structure repairs and $39,850 for Huron Park sewage pumping station equalization tank
• Approve 3% COLA increase for CAO retroactive to Jan 1, 2024, and $15,000 professional development allowance
• Approve Kirkton-Woodham Community Complex operating agreement
• Authorize application for Inclusive Community Grant to install accessible parking at Exeter pool

Council approved professional services contracts for several infrastructure projects and authorized a grant application for accessible parking at the Exeter and District Swimming Pool. The board also approved a 3% COLA increase for the CAO and advanced plans for the Dashwood Fire Station replacement.

• Awarded GMBluePlan Engineering $62,740 plus HST for road reconstruction design (7-0)
• Awarded BM Ross and Associates contracts for B-Line Structure, Huron Park Sewage Pumping Station, and Exeter Sewage Lagoon projects (7-0)
• Approved 3% COLA increase for CAO retroactive to January 1, 2024 (7-0)
• Authorized grant application for accessible parking and pathways at Exeter and District Swimming Pool (7-0)
• Approved single source procurement with PSD CityWide Inc. for 2025 Asset Management Plan (7-0)
• Approved Kirkton-Woodham Community Complex Agreement (7-0)
• Directed staff to proceed with Option 3 for Huron Park Fire Station and investigate Dashwood Fire Station replacement (7-0)
• Passed By-Law No. 13-2024 for Ford Municipal Drain 2024 (6-0)

Community and Volunteer Appreciation Committee

The Community and Volunteer Appreciation Committee will meet to review and recommend a draft Terms of Reference to Council, and discuss processes for identifying volunteers and planning social appreciation events. The agenda is largely procedural, with no specific decisions or financial items listed.

• Review of Draft Committee Terms of Reference
• Discussion on Community and Volunteer Identification Process
• Discussion on Social Appreciation Events or Avenues

The committee appointed a chair and recommended that South Huron Council approve the committee's Terms of Reference. Members discussed using a self-identification process to recognize volunteers at an event planned for April 2025.

• Appointed Wendy McLeod-Haggitt as Chair (Carried)
• Recommended Terms of Reference for approval by South Huron Council (Carried)
• Approved the meeting agenda (Carried)

Committee of the Whole

The Committee of the Whole will receive a presentation and associated documents from a comprehensive user fee review and revenue generation study. The agenda includes only this single substantive item, which is being received for information rather than a decision. The meeting is hybrid, with a live video feed available.

• Municipal User Fee Presentation and background documents
• Link to Hemson Comprehensive User Fee Review and Revenue Generation Study
• No votes or decisions scheduled; item is for information only

The Committee of the Whole recommended that Council approve updated fee schedules across multiple municipal departments. Most proposed fees are set to be implemented on September 1, 2024, with annual CPI adjustments starting in 2026. Staff will now prepare a draft Fees & Charges by-law for Council consideration.

• Recommended approval of County planning fees and municipal planning fees (Carried)
• Recommended phased-in Building Code Fees starting at 75% on Sept 1, 2024 (Carried)
• Recommended approval of Corporate & Financial Services Fees (Carried)
• Recommended Environmental Services Fees with closed account reactivation set at $80.00 (Carried)
• Recommended approval of Transportation Services Fees (Carried)
• Recommended approval of Fire & Emergency Services Fees (Carried)
• Recommended approval of Community Services Fees (Carried)
• Recommended Facility Services Fees with Arena Ice Rentals phased in at 25% on Sept 1, 2024 and Elliott Park set at $10/night (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss two main topics: a proposed By-Law Enforcement Framework and Service Level Matrix, and an update on Fire Services including the Fire Master Plan implementation. The committee will receive presentations and may recommend approval of the by-law enforcement items to Council. The fire services item is for information only.

• By-Law Enforcement Framework presentation and Service Level Matrix for potential approval
• Fire Services presentation and Fire Master Plan implementation update
• Huron Park Fire Station backgrounder included
• Recommendation to receive by-law enforcement backgrounder and presentation for information

The Committee of the Whole approved a new By-Law Enforcement Framework and Service Level Matrix. It recommended that the Huron Park fire station be handled via Option 3 (surplus building and lands as is). The Committee also directed staff to revise the Fire Services Advisory Committee's scope to focus on replacing the Dashwood Fire Station, with a report due in 90 days.

• Agenda approved (7-0)
• By-Law Enforcement Framework and Service Level Matrix endorsed (7-0)
• Recommended Option 3 (surplus building/lands) for Huron Park fire station (7-0)
• Recommended revising Fire Services Advisory Committee scope for Dashwood station replacement (7-0)
• Directed staff to investigate Dashwood station replacement at 177 Centre Street with 90-day report (7-0)
• Fire Services presentation received for information (7-0)
• Meeting adjourned at 5:51 p.m. (7-0)

Dashwood Community Development Fund Committee

The Dashwood Community Development Fund Committee is meeting to approve its agenda and minutes from February 13, 2024, and to discuss follow-up items referred by council: a natural gas generator, streetlight receptacles for Christmas lights, and the Sunset Community Foundation. No decisions are listed on these follow-ups; the agenda is otherwise procedural.

• Follow-up on natural gas generator (council referral resolution)
• Follow-up on streetlight receptacles for Christmas lights
• Follow-up on Sunset Community Foundation
• Adoption of February 13, 2024 meeting minutes

The Dashwood Community Development Fund Committee approved its agenda and adopted minutes from its February 13, 2024 meeting. It received a staff update on a grant submission for a natural gas generator and discussed quotes from Hydro One and Clarke Multi-Trade Contractors Inc. for streetlight receptacles for Christmas lights. The committee directed staff to create a community survey on the receptacles, Christmas decorations, and information from the Sunset Community Foundation. No funding decisions were made.

• Approved the agenda as presented (motion 05-2024, carried)
• Adopted the February 13, 2024 minutes as printed and circulated (motion 06-2024, carried)
• Directed staff to create a community survey on streetlight receptacles, Christmas decorations, and Sunset Community Foundation information
• Adjourned at 5:45 p.m. to meet again at the Call of the Chair (motion 07-2024, carried)

Committee of Adjustment

The South Huron Committee of Adjustment will hold a hybrid meeting to consider two minor variance applications (MV03-2024 Oud and MV04-2024 Vanderlaan (Runge)). The committee will also approve the minutes from the March 18, 2024 meeting and receive notices of decision for two previously decided applications.

• Minor Variance MV03-2024 Oud
• Minor Variance MV04-2024 Vanderlaan (Runge)
• Approval of March 18, 2024 minutes
• Notice of Decision MV01-2024 Armstrong (Runge)
• Notice of Decision MV02-2024 Lake Huron and Elgin Water Supply

The Committee approved a request to replace two sheds with a single garage and a request to increase the maximum floor area for an industrial building to allow for an office addition.

• Approved Minor Variance MV03-2024 Oud to replace two sheds with one garage (Carried)
• Approved Minor Variance MV04-2024 Vanderlaan (Runge) to increase industrial floor area from 250 to 333 square metres (Carried)
• Approved March 18th, 2024 minutes (Carried)

Regular Council Meeting

South Huron Council will consider a $4,888,438 debenture for South Huron Recreation Centre upgrades and approve a new fee structure for Port Blake Park, including an automated pay-by-license plate parking system. Council will also discuss expanding the Community Improvement Plan consultations to the entire municipality. The meeting includes a delegation on water base charges and several first-quarter reports.

• By-Law 25-2024 authorizing $4,888,438 debenture for SHRC upgrades
• Port Blake Park 2024 priorities: drainage, washrooms/accessibility, permit/payment system; $30/vehicle entrance fee, free for residents
• Community Improvement Plan consultations to cover entire municipality and four programs
• Delegation by Connie Hachborn on water base charges
• First-quarter reports from building/planning, fire department, capital progress, and by-law enforcement

Council approved a debenture to fund South Huron Recreation Centre upgrades and adopted a new Emergency Management Program. New entrance fees and a parking meter pilot were established for Port Blake Park for the 2024 season.

• Approved $4,888,438.38 borrowing for South Huron Recreation Centre upgrades (6-0)
• Approved Port Blake Park 2024 entrance fee of $30 per passenger vehicle; residents enter free (7-0)
• Approved automated pay-by-licence plate parking meter pilot for Port Blake Park (7-0)
• Adopted Emergency Management Program and Emergency Response Plan (7-0)
• Authorized municipality-wide consultations for the Community Improvement Plan (7-0)
• Approved Baldwin Street road closures for 2024 Exeter Farmers Markets (7-0)
• Supported County of Prince Edward resolution for an Accessible Ontario by 2025 (7-0)

Exeter Business Improvement Area

The Exeter Business Improvement Area Board will hold its Annual General Meeting to approve the 2024 budget, appoint the 2024 Board of Directors, and receive reports on past and upcoming activities.

• Approve the 2024 budget for submission to Municipality of South Huron
• Appoint the 2024 Board of Directors and Executive
• Review of 2023 activities and outlook for 2024
• Ratify all resolutions, contracts, and by-law amendments since March 2023

The Exeter BIA Board appointed its 2024 Board of Directors and approved amendments to the 2024 budget for submission to South Huron Council. The Board also adopted the March 23, 2023, AGM minutes and ratified all actions taken since that date.

• Approved appointment of 2024 Board of Directors (Carried)
• Approved 2024 budget amendments for Municipality South Huron Council approval (Carried)
• Adopted March 23, 2023, AGM minutes (Carried)
• Ratified all resolutions, contracts, and proceedings since March 13, 2023 (Carried)
• Approved the AGM agenda as presented (Carried)
• Received the review of 2023 and upcoming 2024 report (Carried)
• Received verbal report on 2024 new business as information (Carried)

Heritage Advisory Committee

The committee will discuss a draft letter regarding the impacts of Bill 23 on the Heritage Act. Members will also review South Huron heritage plaques, educational events, and recent heritage survey responses.

• Draft letter regarding impacts of Bill 23 on the Heritage Act
• Review of South Huron Heritage Plaques
• Discussion of Educational Heritage Events
• Review of Heritage Survey Results

The Committee discussed the development of a heritage plaque program and planned a community educational event for late spring. Members also reviewed survey results and a draft letter regarding Bill 23's impact on the Heritage Act.

• Approved the meeting agenda (Carried)
• Adopted the January 24, 2024 minutes (Carried)

Port Blake Task Force

The Port Blake Task Force is meeting to discuss a Park Revitalization Plan. The agenda includes only this single discussion item along with standard procedural items like agenda approval and disclosure of interests. No specific details about the park plan are provided in the agenda.

• Discussion of Park Revitalization Plan (no details in agenda)

The Port Blake Task Force approved its agenda and the March 6, 2024 minutes, both carried 2-0. The Task Force then carried a motion 2-0 recommending to Council that the 2024 Port Blake Park Revitalization Plan priorities be drainage, washrooms/accessibility, and a permit/payment/revenue system. The same motion recommends an automated pay-by-license plate parking meter system for the 2024 season and an entrance permit fee structure of $30 per passenger vehicle, no buses or recreational vehicles, and free entrance for South Huron residents, and that the Task Force continue meeting until the end of September 2024. These are recommendations to Council, not final decisions by Council.

• Approved agenda as amended (2-0)
• Approved March 6, 2024 minutes as presented (2-0)
• Recommended to Council 2024 Port Blake Park Revitalization Plan priorities: drainage, washrooms/accessibility, permit/payment/revenue system (2-0)
• Recommended automated pay-by-license plate parking meter system for 2024 season (2-0)
• Recommended 2024 entrance permit fees: $30/passenger vehicle, no buses or RVs, free for South Huron residents (2-0)
• Recommended Task Force continue meeting until end of September 2024 (2-0)
• Adjourned at 6:01 p.m. to meet again at the call of the Chair (2-0)

Council Workshop

This is a procedural workshop session with no specific decisions or public hearings listed. Council will discuss priorities, initiatives, and projects with a facilitator from Ahria Consulting. The agenda contains only standard items like disclosure of interests and adjournment.

• Workshop session with facilitator Kelly Gillis from Ahria Consulting
• Council discussion on priorities, initiatives, and projects

South Huron Council held a workshop meeting on April 8, 2024, led by Kelly Gillis of Ahria Consulting as a Council Priority Review Workshop. The minutes record no substantive decisions on priorities, initiatives, or projects; the only recorded motions were to extend past curfew and to adjourn. Both motions carried 7-0.

• Extended past curfew (7-0)
• Adjourned the meeting at 7:23 p.m. (7-0)

Court of Revision

The Court of Revision will consider the Ford Municipal Drain 2024 project affecting parts of Lots 21 & 22, Concession 9 and Part of Lot 21, Concession 10. The meeting includes receiving comments from the Ausable Bayfield Conservation Authority and hearing questions from members and landowners before making a decision.

• Appointment of chair for the Court of Revision for the Ford Municipal Drain 2024
• Review of Ford Municipal Drain 2024 report (Parts of Lots 21 & 22, Concession 9 and Part of Lot 21, Concession 10)
• Comments from Ausable Bayfield Conservation Authority
• Opportunity for questions from landowners and members

The Court of Revision adopted the Schedule of Assessments for the Ford Municipal Drain 2024 based on a January 19, 2024 report by Dietrich Engineering Limited. The Acting Clerk noted that no appeals were submitted for the drain.

• Appointed Jim Dietrich as Chair (3-0)
• Adopted Schedule of Assessments for Ford Municipal Drain 2024 (3-0)

Regular Council Meeting

Council will hold a public meeting to consider amendments to building permit fees, based on a fee review by Hemson Consulting. Staff reports and draft by-laws for the new fee schedule are on the agenda. Council will also vote on awarding a $97,635.39 contract for a pickup truck with dump box, and on several other by-laws and reports.

• Public meeting on proposed building permit fee increases (2024-2029)
• Award of $97,635.39 contract to Huron Motor Products for a one-ton pickup truck with aluminum dump box
• Appointment of William J. Dietrich as drainage engineer for Hill Municipal Drain improvement
• First, second, and third reading of by-laws for oversizing and pre-servicing agreements with CVD Exeter Inc. and Tridon Properties Ltd.
• Appointment of Alex Wolfe as Clerk

Council approved a contract for a one-ton pickup truck and appointed Alex Wolfe as Clerk. A public meeting was held to discuss proposed building permit fee increases, though no decision on the fees was made. Council also passed several servicing agreements and supported resolutions regarding natural gas and tile drain loans.

• Awarded $97,635.39 contract to Huron Motor Products LTD for a one-ton pickup truck (7-0)
• Appointed Alex Wolfe as Clerk (7-0)
• Appointed William J. Dietrich of Dietrich Engineering Ltd. as Municipal Drainage Engineer for Hill Municipal Drain (7-0)
• Approved By-Law #21-2024 for an Oversizing External Servicing Agreement with CVD Exeter Inc. (7-0)
• Approved By-Law #22-2024 for a Pre-Servicing Agreement with Tridon Properties Ltd. (7-0)
• Supported Township of Puslinch resolution regarding Enbridge Gas (4-3)
• Supported Township of Adelaide Metcalfe resolution to increase tile drain loan limit (7-0)
• Received Hemson and staff reports on proposed building permit fee amendments for information (7-0)

Dashwood Community Advisory Committee

The Dashwood Community Advisory Committee will meet on March 28, 2024, to discuss a playground replacement overview. The committee will also consider approving the agenda and minutes from the February 8, 2024 meeting. The meeting is scheduled from 6:00 PM to 8:00 PM at the Dashwood Community Centre.

• Playground Replacement Overview discussion (item 5.1)
• Approval of February 8, 2024 meeting minutes
• Meeting adjournment scheduled for May 23, 2024 at 7:00 PM

The committee discussed accessibility complaints and location options for a playground replacement. Staff reported that Julie Sawchuk will visit the site on April 16 to provide a report on accessibility for the playground and a proposed building addition to Dashwood Hall.

• Approved the meeting agenda
• Adopted the February 8, 2024 meeting minutes

Exeter Business Improvement Area

The Exeter Business Improvement Area board will consider approving the 2024 preliminary budget and a verbal manager report on board members. The board will also receive financial, promotions, beautification, and manager reports for information. The meeting includes a land acknowledgement and approval of prior meeting minutes.

• Approve 2024 preliminary budget for presentation at April AGM
• Receive March 2024 Treasurer Report for information
• Receive March 2024 Promotions Report for information
• Receive March 2024 Beautification Report for information
• Receive and approve verbal manager report on board members

The Exeter Business Improvement Area board met on March 27, 2024. A motion to approve the presented 2024 budget and present it during the April AGM was defeated. The board separately received the March 27, 2024 Financial Report, Promotions Report, Beautification Report, and Manager Report for information, and approved a verbal manager report regarding board members. The meeting adjourned at 7 PM, with the next meeting set for April 10, 2024 for the Exeter BIA AGM or at the call of the Chair.

• Approved agenda as presented (carried)
• Adopted minutes of February 13, 2024 (carried)
• Defeated motion to approve 2024 budget and present it at April AGM
• Received March 27, 2024 Financial Report for information (carried)
• Received March 27, 2024 Promotions Report for information (carried)
• Received March 27, 2024 Beautification Report for information (carried)
• Received March 27, 2024 Manager Report for information (carried)
• Approved verbal manager report regarding board members (carried)

Special Meeting

This is a special meeting of South Huron Council focused on the Official Plan Review under Section 26 of the Planning Act. Council will receive a report and presentation from staff, evaluate public and agency comments, and direct staff to draft policy and mapping amendments.

• Official Plan Review report and presentation by Planner Celina McIntosh and Manager Denise Van Amersfoort
• Public comment received from David Krstulic
• Agency comments from Ministry of Municipal Affairs and Housing, Lake Huron & Elgin Area Primary Water Supply System, and Bell Canada
• Council to evaluate community requests for policy and mapping changes
• Staff directed to draft amendments to meet Section 26 of the Planning Act

South Huron Council held a special meeting to kick off the review of its Official Plan. Council received a presentation on the review process and directed staff to evaluate community requests and draft potential amendments. No decisions were made regarding specific changes to the Official Plan during this meeting.

• Agenda approved (7-0)
• Official Plan Review report received for information (7-0)
• Staff directed to evaluate community requests and draft amendments (7-0)
• Meeting adjourned (7-0)

Council Workshop

This is a workshop session, not a decision-making meeting. Council will review and update its priorities, align key initiatives and projects, and confirm next steps. The session is facilitated by the CAO and an outside consultant.

• Workshop on reviewing and updating Council priorities
• Aligning key initiatives and projects with priorities
• Confirmation of next steps
• Facilitated by Rebekah Msuya-Collison (CAO) and Kelly Gillis (Ahria Consulting)

Council participated in a priority review workshop led by Ahria Consulting to update priorities and align key initiatives. Staff were tasked with circulating a list of reports requested by Council since the start of the term.

• Adjourned meeting at 6:36 p.m. (7-0)

Committee of Adjustment

The South Huron Committee of Adjustment will hold a hybrid meeting to consider two minor variance applications: MV01-2024 Armstrong (Runge) and MV02-2024 Lake Huron & Elgin Area Water Supply. The committee will also appoint a chair and vice-chair for 2024, approve past minutes, and hear public comments before making decisions.

• Minor Variance MV01-2024 Armstrong (Runge) – application and planner report to be considered
• Minor Variance MV02-2024 Lake Huron & Elgin Area Water Supply – application and planner report to be considered
• Appointment of Chair and Vice-Chair for 2024 Committee of Adjustment
• Approval of minutes from April 17, 2023 and June 19, 2023 meetings
• Public oral comments will be heard for both variance applications

The Committee approved a variance for an attached garage and existing sheds for Bill Armstrong. It also approved a variance for Lake Huron & Elgin Area Water Supply to replace a garage with an administrative office.

• Appointed Aaron Neeb as Chair (Carried)
• Appointed Milt Dietrich as Vice-Chair (Carried)
• Approved April 17, 2023 and June 19, 2023 minutes (Carried)
• Approved Minor Variance MV01-2024 Armstrong (Runge) for garage and shed setbacks (Carried)
• Approved Minor Variance MV02-2024 Lake Huron & Elgin Area Water Supply for office setback (Carried)

Regular Council Meeting

South Huron Council will consider several tenders and contracts, including a $6.36 million Main Street North reconstruction, a $673,055 pumper tanker, and a $531,219 bridge replacement. They will also receive updates on transit, recreation fees, and a housing-enabling water system grant application. The meeting includes routine approvals of minutes, by-laws, and communications.

• Tender award for Main Street North Reconstruction (Ausable River to Walper Street) to Lavis Contracting Co. Ltd. for $6,364,900.41, with budget increase from $4,517,891 to $4,838,240 and $433,958 transfer from reserve
• Tender award for Pumper Tanker to Carrier Centers Emergency Vehicles for $673,055 plus HST
• Tender award for Huron Street Bridge Structure #3044 replacement to VanDriel Excavating Inc. for $531,219.10
• Tender award for four pickup trucks to Huron Motor Products for $234,438.84
• Tender award for mini excavator to Advantage Farm Equipment for $146,900

Council awarded several infrastructure and equipment contracts, including a major road reconstruction project and a new fire pumper tanker. They also approved a grant application for a priority sewer project and rejected a request for an independent investigation into OPP facility closures.

• Approved $6,364,900.41 contract for Main Street North Reconstruction (7-0)
• Approved $673,055.00 plus HST for a Pumper Tanker Tender (7-0)
• Approved $531,219.10 contract for Huron Street Bridge replacement (7-0)
• Approved $234,438.84 for four replacement pickup trucks (7-0)
• Approved $146,900 for a mini excavator (7-0)
• Approved $129,023.50 for South Huron Recreation Centre dehumidifier (7-0)
• Confirmed London Road South Trunk Sanitary Sewer as top priority for grant funding (6-1)
• Rejected request for third-party investigation into OPP facility closures (2-5)

Port Blake Task Force

The Port Blake Task Force is meeting to discuss the Task Force Terms of Reference and Revitalization Plan Priorities. The agenda includes the appointment of a Task Force Chair and standard procedural items.

• Appointment of Task Force Chair
• Discussion of Task Force Terms of Reference
• Discussion of Revitalization Plan Priorities, referencing a draft budget book from October 2023

The Port Blake Task Force appointed Deputy Mayor Jim Dietrich as Chair and approved its agenda. Members reviewed revitalization priorities, identifying drainage as the top 2024 task and discussing potential updates to park fees and automated permit systems. No new funding or contracts were approved during this meeting.

• Agenda approved (2-0)
• Jim Dietrich appointed as Task Force Chair (2-0)
• Meeting adjourned (2-0)

Regular Council Meeting

Council will vote on awarding two major infrastructure contracts: $837,250.45 to Armstrong Paving for resurfacing McTaggart Line and Corbett Line, and $821,699.95 to Rapid Drainage Ltd. for replacing a watermain on Blackbush Line. They will also receive a user fee review study, consider a wind turbine committee, and set priority-setting workshops.

• Award of $837,250.45 contract to Armstrong Paving for resurfacing McTaggart Line and Corbett Line
• Award of $821,699.95 contract to Rapid Drainage Ltd. for Blackbush Line watermain replacement
• Presentation of Hemson user fee review and revenue generation study
• Approval of terms of reference for a Wind Turbine Special Purpose Committee
• Removal of holding symbol (Z02-2024) for lands on Part Lot 10, Concession 6, Stephen Ward

Council approved two major infrastructure contracts for road resurfacing and watermain replacement. The board also approved the terms of reference for a Wind Turbine Special Purpose Committee and passed a zoning amendment to remove a holding symbol.

• Awarded $837,250.45 contract to Armstrong Paving & Materials Group for McTaggart Line and Corbett Line resurfacing (6-0)
• Awarded $821,699.95 contract to Rapid Drainage Ltd. for Blackbush Line Watermain Replacement (7-0)
• Approved Wind Turbine Special Purpose Committee Terms of Reference (7-0)
• Approved By-Law No. 16-2024 to remove holding symbol for 1028094 Ontario Inc. (7-0)
• Approved donation of 1 hour of ice-time to Dark Horse Estate Winery for charity auction (5-1)
• Supported resolution to oppose phase out of free private well testing in Ontario (7-0)
• Supported Township of Perry resolution to amend Blue Box Regulation for 'Ineligible' Sources (7-0)
• Approved two Community Safety and Well-Being initiatives within the 2024 Police Services Board budget (7-0)

Public Meeting

This is a public meeting under the Planning Act for a temporary use application (Z01-2024) by Tridon (Baker). Council will hear a planner's report, written comments, and public input before deciding whether to close the meeting. No final decision is made at this stage.

• Temporary use application Z01-2024 (Tridon/Baker)
• Huron County Planner report and presentation slides
• Written comments from Kathy Baiger
• Public comments and council discussion

Council held a public meeting to review a proposed temporary Zoning By-Law amendment to allow cropping agricultural use for three years at 70786 Bluewater Highway. No decision was made during this meeting; the proposal will be presented for approval at a future regular Council meeting.

• Closed the public meeting (7-0)

Regular Council Meeting

Council will receive a presentation on the Ford Municipal Drain 2024 and consider authorizing the tender process. They will also vote on creating a Port Blake Park Task Force and on designating the Grand Bend Ribfest as a municipally significant event. Several routine reports on water and wastewater systems, committee minutes, and by-laws are also on the agenda.

• Ford Municipal Drain 2024 – presentation and possible tender authorization
• Port Blake Park Task Force – proposed terms of reference
• Grand Bend Ribfest – request for municipally significant event designation
• By-Law 14-2024 – exemption for Huron Mini Mart to remain open on a holiday
• 2023 annual reports for South Huron drinking water system and Exeter wastewater treatment facility

Council authorized staff to begin the tender process for the Ford Municipal Drain 2024 and appointed three members to its Court of Revision. Councillor Aaron Neeb declared a conflict of interest on all drain-related items and left the meeting during those votes. The council also approved the Terms of Reference for a Port Blake Park Task Force and passed several by-laws, including one permitting Huron Mini Mart to open on holidays.

• Approved tender process for Ford Municipal Drain 2024 (6-0)
• Appointed Deputy Mayor Dietrich, Councillor Vaughan, and Councillor M. Dietrich to Court of Revision for Ford Municipal Drain (6-0)
• Approved Terms of Reference for Port Blake Park Task Force (7-0)
• Granted noise by-law extension for Spriet/Lowrie Wedding until 12:00 a.m. June 23 (7-0)
• Deemed 2024 Grand Bend Ribfest a Municipally Significant Event (7-0)
• Gave first and second reading to By-Law No. 13-2024 for Ford Municipal Drain (6-0)
• Passed By-Law No. 14-2024 allowing Huron Mini Mart to open on holidays (6-1)
• Passed By-Law No. 15-2024 confirming meeting matters (7-0)

Dashwood Community Development Fund Committee

The Dashwood Community Development Fund Committee is meeting to receive a presentation from the Sunset Community Foundation and to follow up on two previous items: street light receptacles for Christmas lights and a natural gas generator referred by Council resolution 337-2023. The agenda also includes approval of minutes from November 7, 2023.

• Presentation by Tom Prout and Tom McCann on the Sunset Community Foundation
• Follow-up discussion on street light receptacles for Christmas lights
• Follow-up discussion on a natural gas generator (Council referral resolution 337-2023)
• Approval of minutes from November 7, 2023

The Dashwood Community Development Fund Committee met on February 13, 2024 and received a presentation from the Sunset Community Foundation on its history and funding options, including a $15,000 minimum to start a fund. The committee also discussed the cost of installing street light receptacles on new hydro poles for Christmas lights and heard that South Huron applied in late 2023 for a Community Emergency Preparedness Grant for the Dashwood Community Centre's Emergency Operations Centre. No funding decisions were made; the committee approved its agenda, adopted its November 7, 2023 minutes, and adjourned at 6:20 p.m.

• Approved the agenda as presented (Motion 01-2024, carried)
• Adopted the November 7, 2023 minutes as printed and circulated (Motion 02-2024, carried)
• Received information on the Sunset Community Foundation from Tom Prout and Tom McCann (Motion 03-2024, carried)
• Adjourned at 6:20 p.m. to meet again at the Call of the Chair (Motion 04-2024, carried)

Exeter Business Improvement Area

The Exeter Business Improvement Area board will consider approving a $281.01 OBIAA membership renewal and up to $2,000 for the 2024 OBIAA conference. The board will also receive financial, promotions, beautification, and manager reports, and adopt January 2024 meeting minutes.

• Approve $281.01 to renew BIA membership with OBIAA
• Approve BIA Manager to register for 2024 OBIAA conference up to $2,000
• Receive February 2024 financial report and budget sheet
• Receive February 2024 promotions report
• Receive February 2024 beautification report

The Exeter Business Improvement Area board approved expanding the Exeter Farmers Market to occur twice a month, on the second and fourth Fridays, beginning in May 2024. The board also voted to seek municipal approval to move the market's location to Baldwin Street for the 2024 season. Additionally, the board authorized spending $281.01 for membership renewal and up to $2,000 for conference registration.

• Approved agenda amendments
• Adopted January 10, 2024 minutes
• Received Financial Report for information
• Approved $281.01 for OBIAA membership renewal
• Approved up to $2,000 for 2024 OBIAA conference registration
• Approved expanding Exeter Farmers Market to twice monthly (2nd & 4th Fridays) starting May
• Approved seeking municipal approval to move Farmers Market to Baldwin Street
• Received Beautification and Manager Reports for information

Regular Council Meeting

Council will vote on awarding a $399,856.60 contract for crushed granular road gravel to McKenzie & Henderson Ltd, plus a $156,016 dust suppressant contract. They will also receive the Upper Thames River Conservation Authority's 2024 draft budget and consider a public meeting on exempting Huron Mini Mart from the Retail Business Holidays Act. Other items include starting a review of the Official Plan and appointing Deputy Mayor Dietrich to the Huron County Detachment Board.

• Award $399,856.60 contract to McKenzie & Henderson Ltd for crushed granular 'M' for road maintenance
• Award $156,016 contract to Pollard Distribution Inc. for dust suppressant on gravel roads
• Public meeting on Huron Mini Mart's request for exemption from Retail Business Holidays Act
• Commence review of South Huron Official Plan under Section 26 of the Planning Act
• Appoint Deputy Mayor Dietrich to Huron County Detachment Board under new Community Safety and Policing Act

Council awarded contracts for crushed granular material and dust suppressant for gravel roads. The municipality also initiated a review of its Official Plan and passed an interim tax by-law for 2024.

• Awarded $399,856.60 contract to McKenzie & Henderson Ltd for Crushed Granular 'M' (6-0)
• Awarded $156,016 contract to Pollard Distribution Inc. for dust suppressant (6-0)
• Approved commencement of South Huron Official Plan review (6-0)
• Passed By-Law #07-2024 for 2024 Interim Tax Levies (6-0)
• Authorized Town Hall HVAC project budget carry-forward to 2024 (6-0)
• Appointed Deputy Mayor Dietrich to Huron County Detachment Board (6-0)
• Waived ice rental fees for 2024 Family Day WinterFest (6-0)
• Approved Subdivision Agreement for Crediton Village Centre Phase 2 (6-0)

Heritage Advisory Committee

The Heritage Advisory Committee will consider approving the agenda and minutes from November 29, 2023. Business items include a community survey, a draft letter on Bill 23's effects on the Heritage Act, and South Huron heritage plaques. The meeting is scheduled for 6:00-7:00 PM in the Olde Town Hall Verity Room.

• Discussion of draft letter on impacts of Bill 23 on the Heritage Act
• Community survey review
• South Huron Heritage Plaques update
• Approval of November 29, 2023 minutes

The committee approved the circulation of a community survey to be hosted on the municipal website and social media. Members discussed heritage plaque programs and potential educational events, with further research to be presented at future meetings.

• Approved the meeting agenda (Carried)
• Adopted minutes from November 29, 2023 (Carried)
• Approved circulation of community survey for public consultation (Carried)

Regular Council Meeting

South Huron Council will vote on adopting the 2024 budget and a borrowing bylaw. They will also consider applying for provincial grants to install electric vehicle charging stations at the South Huron Recreation Centre and Stephen Arena. A delegation will present a secondary plan for Port Blake, and staff recommend against assuming ownership of the Pineridge Snowmobile Bridge.

• Adoption of 2024 Budget (By-Law 01-2024)
• Application for EV ChargeON funding for charging stations at South Huron Recreation Centre and Stephen Arena
• Delegation on a secondary plan for Port Blake by Jennifer Mossop
• Staff recommendation not to assume ownership of the Pineridge Snowmobile Bridge in Elliot Park
• Notice of motion to investigate a pedestrian crossover on Main Street South in Exeter

Council adopted the 2024 municipal budget and a borrowing by-law, both passed unanimously. The municipality declined to assume ownership of the Pineridge Snowmobile Bridge, directing the club to remove it at no cost to the municipality. Council also authorized applications for electric vehicle charging stations and endorsed a study for a pedestrian crossover in Exeter.

• Adopted 2024 Budget via By-Law No. 01-2024 (7-0)
• Adopted Borrowing By-Law No. 02-2024 (7-0)
• Refused ownership of Pineridge Snowmobile Bridge; club to remove it (7-0)
• Authorized two EV ChargeON funding applications for SHRC and Stephen Arena (7-0)
• Endorsed staff investigation into pedestrian crossover on Main Street South, Exeter (7-0)
• Waived administration fee for Coldest Night of the Year permit (6-0)
• Recommended approval of Subdivision 40T20006 Tridon redline modifications to Huron County (7-0)
• Deferred Upper Thames River Conservation Authority cost agreement to February 5 meeting

Exeter Business Improvement Area

The Exeter Business Improvement Area board is meeting to receive routine reports on finances, promotions, beautification, and the manager's update. The agenda includes approving the previous meeting's minutes and discussing sublease agreements. No major decisions or public hearings are scheduled.

• Receive January 2024 Treasurer report
• Receive January 2024 Promotions report
• Receive January 2024 Beautification report and verbal update on 2024 focuses
• Receive January 2024 Manager report and verbal update on sublease agreements
• Adopt minutes of December 13, 2023 meeting

The Exeter BIA Board approved the agenda and previous meeting minutes. The Board directed the BIA Manager to research board vice-chair options and review by-laws and strategic plans for committees. The Manager was also tasked with gathering rental agreements from current sub-leasers.

• Approved agenda as presented (Carried)
• Adopted December 13, 2023 minutes (Carried)
• Received Financial, Promotions, Beautification, and Manager reports for information (Carried)
• Directed BIA Manager to review by-laws and strategic plan for committees for February meeting (Carried)
• Directed BIA Manager to research Vice-Chair options and job description for February meeting (Carried)
• Accepted verbal report on sublease agreements and directed Manager to gather copies of rental agreements (Carried)