South Huron public meetings in 2023

Regular Council Meeting

Council will consider several key items including a cost-sharing agreement with Tridon Group for the Grand Bend Trunk Sewer extension, a $40,000 contract with Rodeo Management Group for the 2024 Exeter Rodeo, and a $10,000 donation to the local food bank. They will also vote on zoning and site plan by-laws, and receive updates on the Community Safety and Well-Being Plan and the annual accessibility report.

• Approve cost-sharing agreement with Tridon Group LTD and Tridon Properties LTD for Grand Bend Trunk Sewer extension
• Enter into one-year $40,000 contract with Rodeo Management Group for 2024 Exeter Rodeo
• Approve $10,000 donation from Exeter Rodeo Committee to local food bank
• Give final reading to By-Law 75-2023 (Zoning Amendment for Accumold) and By-Law 76-2023 (Site Plan Agreement with Wonderland Power Centre Inc.)
• Authorize application to 2024 Experience Ontario Grant program for Exeter Rodeo

Exeter Business Improvement Area

The Exeter Business Improvement Area board is meeting electronically to receive routine reports and consider appointing Stephanie Vandenbussche as the new Beautification Chair. The agenda is largely procedural, with reports from the treasurer, promotions, beautification, and manager.

• Appointment of Stephanie Vandenbussche as Beautification Chair
• Receive December 2023 Treasurer Report
• Receive November 2023 Budget Sheet
• Receive December 2023 Promotions Report
• Receive December 2023 Manager Report

Budget Meeting

Council is meeting to discuss the 2024 budget, including impacts and priorities, and to review capital projects by department. Items referred from previous meetings, such as the South Huron Arts Centre and the Dashwood Fire Station replacement, are also on the agenda.

• Review of 2024 Budget Impacts and Priorities
• Review of capital projects: Transportation, Water, Sewer, Streetlights, Water Services, Sewer Services
• Referred resolution: South Huron Arts Centre (Resolution #346-2023)
• Referred resolution: Dashwood Fire Station replacement (Resolutions #362-2023/361-2023)
• Referred resolution: Sunset Community Foundation (Resolution #370-2023)

Committee of the Whole

The Committee of the Whole is meeting to receive a staff presentation on the proposed Grand Bend Trunk Sewer Extension, as per Resolution #428-2023. The agenda is otherwise procedural, covering approval of the agenda, disclosures of interest, and adjournment.

• Presentation on Proposed Grand Bend Trunk Sewer Extension (Resolution #428-2023)
• Agenda approval and disclosure of pecuniary interests

Public Meeting

South Huron Council is holding a public meeting to consider zoning application Z12-2023 from SMS Concast Canada Inc. (Accumold). The meeting includes a planner's report and written comments from several parties. No decision is being made at this meeting; it is for public input.

• Zoning application Z12-2023 by SMS Concast Canada Inc. (Accumold)
• Huron County Planner report by C. Metzger
• Written comments from 2680432 Ontario Inc, Canadian Entertainment Properties Inc, Trailer Factory, Huron International School, and Ausable Bayfield Conservation Authority

Regular Council Meeting

South Huron Council will consider several by-laws, including an amended police services contract with the OPP, amendments to the Official Plan and Zoning By-Law, and a cost apportioning agreement with the Upper Thames River Conservation Authority. Council will also hear delegations regarding a proposed Grand Bend trunk sewer extension and accessibility/fire code requirements at the South Huron Recreation Centre and Stephen Arena. Additionally, staff reports cover carry-forward projects for 2024, year-end fund transfers, a land lease agreement with the 2923 Huron Middlesex Royal Canadian Army Cadet Corp, and the 2024 council meeting schedule.

• By-Law 70-2023: Authorizing an amended Police Services Contract with the Ontario Provincial Police
• By-Law 72-2023 and 73-2023: Amending the South Huron Official Plan and Zoning By-Law 69-2018
• Delegation and 17 pieces of correspondence regarding the proposed Grand Bend Trunk Sewer Extension
• Staff report on 2023 carry-forward projects including Water/Wastewater Master Plan, SHRC roof replacement, and Stephen Arena chiller replacement
• Land lease agreement with 2923 Huron Middlesex Royal Canadian Army Cadet Corp

Heritage Advisory Committee

The Heritage Advisory Committee will vote on forming two subgroups to develop heritage education campaigns — one for the general public and one for property owners already on the Municipal Heritage Register. Members will also discuss follow-ups on historical plaques, pillars, and cenotaphs, review a community survey, and consider a draft letter on how Bill 23 affects the Heritage Act. A list of at-risk heritage properties and a correspondence from TMHC Inc. regarding Exeter Public Cemetery are also on the agenda.

• Proposal to create two education subgroups: Chair Moore, Member Voerman, Member Jones for general public; Vice-Chair Dinney, Member Neeb, Member Gill for property owners on the Municipal Heritage Register
• Follow-up discussion on historical plaques, pillars, and cenotaphs
• Draft letter on impacts of Bill 23 on the Heritage Act
• List of properties with heritage value that are at risk
• Correspondence from TMHC Inc. regarding Exeter Public Cemetery

Budget Meeting

South Huron Council is holding a budget meeting to review 2024 budget impacts and priorities, including a follow-up from October 23, 2023. They will also discuss a pickup truck replacement strategy and review capital projects by department, with additional items for Dashwood Fire Station replacement, SHRC steel work, and Corbett Line resurfacing. Referred resolutions on the South Huron Arts Centre, Dashwood Fire Station, and Sunset Community Foundation are also on the agenda.

• Review of 2024 Budget Impacts and Priorities from CAO and Treasurer
• Pickup Truck Replacement Strategy report from General Manager of Infrastructure and Development
• Additional capital item: Dashwood Fire Station Replacement (per Council Resolution 448-2023)
• Additional capital items: Replacement of lower steel and painting of upper steel at South Huron Recreation Centre (SHRC)
• Additional capital item: Corbett Line resurfacing

Fire Services Advisory Committee

The Fire Services Advisory Committee will discuss conditions at the Dashwood and Exeter fire stations and options for 421 Canada Ave in Huron Park. The meeting includes approval of the agenda and adoption of previous minutes. No decisions are recorded in the agenda.

• Discussion of Dashwood and Exeter station conditions
• Review of options for 421 Canada Ave, Huron Park
• Discussion of fire agreements

Regular Council Meeting

Council will receive delegations on the ABCA and UTRCA 2024 budgets and consider committee recommendations including using $100,000 from the Amenity Fee Reserve as seed money for a new Dashwood fire hall, allocating $10,000 from the Dashwood Community Development Fund for playground equipment, and authorizing fencing and parking improvements at Centralia Community Park using amenity fees. A cost-sharing agreement with Tridon Group for the Grand Bend Trunk Sewer extension is deferred pending staff investigation of closed meeting protocol. Council will also vote on awarding a $89,947 tender for an evaporative condenser at Stephen Arena and approving a road assumption at 61 McNaughton Road in Exeter.

• Deferral of cost-sharing agreement with Tridon Group for Grand Bend Trunk Sewer extension (municipal share ~$606,000 plus HST)
• Recommendation to use $100,000 from Amenity Fee Reserve as seed money for Dashwood fire hall replacement
• Tender award to Black & McDonald for $89,947 plus HST for evaporative condenser at Stephen Arena
• Allocation of $10,000 from Dashwood Community Development Fund for playground equipment replacement
• Authorization of dog park enclosure, parking lot improvements, and other amenities at Centralia Community Park using amenity fees

Committee of the Whole

The Committee of the Whole will meet on November 15, 2023, to discuss a housing update and potential amendments to the Official Plan and Zoning By-Law. The meeting includes a public hearing component and is open to the public via video or in-person attendance.

• Housing Update to South Huron Official Plan & Zoning By-Law Discussion (referred from November 6, 2023 Public Meeting)

Exeter Business Improvement Area

The Exeter Business Improvement Area board is meeting electronically to receive routine reports from the treasurer, promotions, beautification, and manager, and to consider placing ads in 'It Starts at the Beach' if the budget allows. The agenda is largely procedural, with no major decisions or public hearings listed.

• Receive November 2023 Treasurer Report and October budget sheet
• Receive November 2023 Promotions Report
• Consider ads in 'It Starts at the Beach' pending budget review
• Receive November 2023 Beautification Report
• Receive November 2023 Manager Report

Special Meeting

This is a special meeting to fill a vacancy on South Huron Council for Ward 2. Council will hear personal statements from five candidates, then vote and appoint one to serve until the end of the 2022-2026 term.

• Five candidates for Ward 2 vacancy: Maureen Cole, Wayne Deluca, Jerry Dale Elmquist, Dianne Faubert, Wendy McLeod-Haggitt
• Council will hear personal statements and oral statements from candidates
• Appointment to fill the office vacancy of Councillor for Ward 2 for remainder of 2022-2026 term

Dashwood Community Development Fund Committee

The Dashwood Community Development Fund Committee is meeting for orientation, to appoint a chair, and to review its terms of reference and financial activity from 2001-2022. Discussion items include a capital project and history of playground equipment, streetlight relocation, Christmas lights, and a natural gas generator referred by council resolution 337-2023.

• Review of Dashwood Community Development Fund YTD activity 2001-2022
• Discussion of capital project and history of playground equipment
• Streetlight relocation discussion
• Christmas lights discussion
• Natural gas generator — council referral resolution 337-2023

Regular Council Meeting

South Huron Council is meeting to receive delegations about the proposed Grand Bend trunk sewer extension, hear a library update, and consider several by-laws, including one to deem Lots 83 and 84, Plan 125 not a plan of subdivision. The agenda also includes receiving numerous committee minutes and reports, as well as a large volume of correspondence, mostly about the sewer extension. The meeting is largely procedural, with no major new policy decisions beyond the listed by-laws.

• Delegation from Oakwood Park Association and Port Blake residents on proposed Grand Bend trunk sewer extension
• By-Law 63-2023 to deem Lots 83 and 84, Plan 125 not a plan of subdivision (Heywood DB03-2023)
• By-Law 64-2023 to authorize land lease agreement with South Huron Automotive
• Receipt of proposed 2024 budget and municipal levies from Ausable Bayfield Conservation Authority
• Correspondence from 11 parties regarding Grand Bend trunk sewer extension

Public Meeting

This is a public meeting under the Planning Act to discuss an update to the Official Plan and Zoning By-law Amendment. Council will hear a report from the Huron County Planner and receive written comments from residents. No decisions are being made at this meeting; it is a hearing to gather public input.

• Huron County Planner C. Metzger report on OP and ZBL Update Amendment
• Written comments received from Maureen Cole, Maria (Mickie) Laurin, and Janet Kurasz
• Public and council comments on the housing update

Special Purpose Committee

The Special Purpose Committee is meeting to discuss the wind turbine amenity fee. The agenda includes adopting the minutes from the October 10, 2023 meeting and approving the agenda as presented. No other substantive items are listed.

• Adoption of October 10, 2023 Special Purpose Committee minutes
• Discussion of wind turbine amenity fee

Centralia Community Park Advisory Committee

The Centralia Community Park Advisory Committee will review survey results for park amenities and make recommendations to South Huron Council on which amenities to authorize using the Centralia Community Park Amenity Fee (Grand Bend Wind LP Amenity Fee Funds Reserve). The committee will also prioritize items for future council discussions and prepare a memo for the November 20, 2023 council meeting.

• Review of survey results for Centralia Community Park amenities
• Recommendation to council on amenities to authorize using the Amenity Fee (Grand Bend Wind LP Amenity Fee Funds Reserve)
• Prioritization of items for future council discussions
• Preparation of a committee memo for the November 20, 2023 council meeting

Committee of the Whole

The Committee of the Whole will hear three delegations: an OPP billing and contract overview, a Bluewater Recycling Association update, and a report on a draft cost-sharing agreement for the Grand Bend Trunk Sewer Extension. The committee may recommend that council approve the cost-sharing agreement with Tridon Group LTD and Tridon Properties LTD, subject to budget approval.

• OPP billing and contract overview presented by Sergeant Rob Griffin
• Bluewater Recycling Association update presented by Francis Veilleux
• Draft cost-sharing agreement for Grand Bend Trunk Sewer Extension with Tridon Group LTD and Tridon Properties LTD

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to discuss several heritage-related initiatives, including an education campaign, a framework for approaching property owners about designation, and research on historical plaques and cenotaphs. The committee will also consider a list of at-risk heritage properties and clarify processes for building permit comments on designated properties and updates to the Municipal Heritage Register.

• Education campaign
• Framework for approaching property owners about designation
• Research historical plaques, pillars, and cenotaphs
• List of properties with heritage value at risk
• Process clarification for building permit commenting on designated properties and updates to the Municipal Heritage Register

Budget Meeting

South Huron Council is holding a budget meeting to review the 2024 draft operating and capital budgets, including department-by-department capital projects. They will also discuss a pickup truck replacement strategy and several referred resolutions, such as the South Huron Arts Centre and Dashwood Fire Station projects. The meeting is for discussion and review; no final budget decisions are listed on this agenda.

• 2024 Draft Budget Book review (operating budget pages 3-19, capital pages 20-135)
• Pickup Truck Replacement Strategy report by Don Giberson
• Referred resolution: South Huron Arts Centre (Resolution #346-2023)
• Referred resolutions: Dashwood Fire Station site preparation and replacement (Resolutions #359-2023, #360-2023, #361-2023, #362-2023)
• Referred resolution: Sunset Community Foundation (Resolution #370-2023)

Regular Council Meeting

South Huron Council will consider a staff recommendation to deny a consent for severance application from Morley Farms Inc. (C58-2023). The meeting also includes reports on Q3 planning and building activity, a fire command unit tender award, and several routine items.

• Recommendation to deny consent for severance C58-2023 (Morley Farms Inc.)
• Tender award to Jim Wilson Chevrolet Buick GMC Inc. for a fire command unit at $64,000 plus HST
• Authorization to release 2024 tender for crushed granular 'M' for road maintenance before budget approval
• Renewal of land lease agreement with South Huron Automotive
• Appointment of Darlene O’Rourke and Amanda Rood to the Dashwood Community Development Fund Committee

Exeter Business Improvement Area

The agenda for the October 11, 2023 Exeter Business Improvement Area meeting consists solely of embedded content placeholders and technical elements with no substantive items, decisions, or discussions listed. No actionable business is presented for the board or public.

Special Purpose Committee

The Special Purpose Committee will review existing wind turbine community funding agreements and a staff report on the amenity fee status. The committee will also appoint a chair and discuss next steps.

• Review of Goshen Wind Amendment Community Funding Agreement (By-Law 70-2017)
• Review of Goshen Wind Community Funding Agreement (By-Law 62-2014)
• Review of Agreement between Municipality of South Huron and Grand Bend Wind Limited Partnership (2015)
• Staff report on Community Funding Agreements Status Update

Regular Council Meeting

South Huron Council will decide how to fill the vacant Ward 2 councillor seat and consider awarding a $39,749 contract for an electronic document records management system. Council will also receive a delegation on homelessness from Huron County and vote on a historical sign for Centralia Hall. Several committee minutes and communications are scheduled for receipt.

• Council to choose method to fill Ward 2 councillor vacancy (report CL17-2023)
• Proposed award of $39,749 contract to Image Advantage Solutions Inc. for an Electronic Document Records Management System
• Delegation from Huron County Housing Services on homelessness
• Approval of up to $500 for a historical sign for Centralia Hall from the Grand Bend Wind LP Amenity Fee Funds Reserve
• First, second, third and final reading of By-Law 58-2023 for a Site Plan Agreement with Hillside Development Inc.

Budget Meeting

This is a budget meeting where Council will receive presentations on the 2024 budget basics, asset management financial strategy, and an update on wind turbine amenity fee community funding agreements. No decisions are being made; the items are for information and discussion only.

• Presentation on 2024 Budget Basics by Director of Financial Services
• Asset Management Financial Strategy presentation by Director of Financial Services and PSD Citywide
• Wind Turbine Amenity Fee - Community Funding Agreements Status Update report

Centralia Community Park Advisory Committee

The Centralia Community Park Advisory Committee is meeting to discuss community park use and options, and to talk about public consultation and survey results. The committee will also approve the agenda and adopt the minutes from its July 27, 2023 meeting. No decisions are listed on the agenda beyond routine approvals.

• Discussion of Community Park Use and Options Review
• Public Consultation and Survey Discussion
• Adoption of July 27, 2023 meeting minutes
• Committee next steps and timelines

Regular Council Meeting

Council will decide on initiating a Housing Update to the Official Plan and Zoning By-law, approving $415,000 for the replacement Dashwood Fire Station at 177 Centre Street, and authorizing a contract for an Automated Meter Reading System. They will also discuss a potential extension of the Grand Bend Trunk Sewer and declare a Ward 2 councillor vacancy.

• Initiate Housing Update to Official Plan and Zoning By-law for public review under the Planning Act
• Approve $100,000 for site preparation and $315,000 for capital reserve for Dashwood Fire Station replacement at 177 Centre Street
• Award $74,451.66 contract to KTI Limited for Automated Meter Reading System
• Authorize $19,800 plus HST for 2023 OSIM bridge inspections
• Authorize negotiations with Tridon Group for Grand Bend Trunk Sewer Extension cost-sharing agreement

Heritage Advisory Committee

This is the first meeting of the Heritage Advisory Committee, focused on orientation and organization. Members will review guiding legislation, policies, and terms of reference, then appoint a Chair and Vice-Chair. The agenda is otherwise procedural, with no substantive decisions or public hearings.

• Orientation session covering Committee Orientation Session.pdf, Municipal Heritage Advisory Committee - 2023.pdf, and Heritage Advisory Committee Terms of Reference.pdf
• Appointment of Committee Chair and Vice-Chair
• Approval of the meeting agenda
• Disclosure of pecuniary interests
• Discussion of future meeting items

Fire Services Advisory Committee

The Fire Services Advisory Committee is meeting to discuss the Dashwood replacement station, including planning, emergency response comparisons of potential locations, and funding allocation. They will also review a development charges overview and options for 421 Canada Ave in Huron Park. The agenda includes routine approval of minutes and adjournment.

• Dashwood Replacement Station: planning and building
• Emergency response and operational comparison of potential locations
• Funding allocation for replacement station
• Development charges overview
• Update on 421 Canada Ave, Huron Park options

The Fire Services Advisory Committee identified 177 Centre Street, Dashwood, as the preferred location for a replacement fire station. The committee approved specific budget allocations for 2024 to begin site preparation and reserve funding. Staff were directed to explore all available funding options, including external grants and reserves.

• Approved $100,000 in 2024 budget for site preparation at 177 Centre Street, Dashwood (Carried)
• Approved $315,000 allocation to the Fire Capital Reserve for the replacement Dashwood Fire Station at 177 Centre Street (Carried)
• Adopted minutes of July 20, 2023 and July 26, 2023 (Carried)
• Approved the meeting agenda (Carried)

Regular Council Meeting

South Huron Council will consider a budget amendment to replace the 2009 Fire Command Unit for $75,000 and authorize an extra $44,926 for sewer and watermain work on the Connecting Link project. Delegations from Huron Health System and Sunset Community Foundation are scheduled. Several by-laws are up for final reading, including a Connecting Links funding agreement and a memorandum of understanding with the Exeter Lawn Bowling Club.

• Amendment to budget: $75,000 from Fire Capital Replacement Reserve to replace the 2009 Fire Command Unit
• Amendment to engineering agreement for Connecting Link project: $44,926.93 plus HST for sewer and watermain replacement
• By-law 50-2023: Authorize Connecting Links Program Contribution Agreement with Ontario Ministry of Transportation
• By-law 52-2023: Memorandum of Understanding with Exeter Lawn Bowling Club for management of 298 Main Street South, Exeter
• Delegation from Huron Health System regarding a medical clinic

Council approved a budget amendment to replace a 2009 Fire Command Unit and authorized additional engineering spending for the Connecting Link Project. They also approved a cost apportioning agreement with the Ausable Bayfield Conservation Authority. Requests for clinic and community fund operational funding were received for future discussion.

• Approved $75,000 budget amendment to replace 2009 Fire Command Unit using Fire Capital Replacement Reserve (6-0)
• Approved $44,926.93 plus HST amendment to BM Ross and Associates Engineering Services Agreement for Connecting Link Project (6-0)
• Approved Cost Apportioning Agreement with Ausable Bayfield Conservation Authority (6-0)
• Referred South Huron Arts Centre request for $7,000 annual operating cost to budget deliberations (4-1)
• Referred Dashwood Community Advisory Committee request for natural gas generator to South Huron Hydro Electric Fund Committee (6-0)
• Adopted minutes of August 14, 2023 Regular Council Meeting (6-0)
• Appointed Councillor Dietrich as Council representative for DWQMS 2023 Annual Management Review (6-0)

Public Meeting

This is a public meeting under the Planning Act to consider a zoning by-law amendment application (Z11-2023) for the Hamather (Brown) property. Council will hear a planner's report, review written comments including from the Ausable Bayfield Conservation Authority, and receive oral submissions from the public and council members. No decision is made at this meeting; it is a hearing to gather input.

• Zoning amendment application Z11-2023 for Hamather (Brown) property
• Huron County Planner C. Metzger report and presentation slides
• Written comments from Ausable Bayfield Conservation Authority
• Public and council oral comments received

Council held a public meeting to review a proposed zoning amendment for a vacant lot on Eva Street to allow a septic system serving a nearby cottage. No decision was made during this meeting; the proposal will be presented for approval at a future regular Council meeting.

• Closed the public meeting (6-0)

Regular Council Meeting

South Huron Council will consider several staff reports and by-laws, including a $38,250 amendment for geotechnical services on the Connecting Link project, a new municipal drain for Ford and Neeb, and a policy designating a community flagpole in Exeter. The meeting also includes delegations from the Huron-Perth Catholic District School Board and the South Huron Arts Centre, plus a closed session on a zoning by-law enforcement matter.

• Amendment to engineering agreement for Connecting Link project: $38,250 plus HST for geotechnical services from Englobe
• Exemption from Part Lot Control for Pinnacle Quality Homes on Simcoe Street, Exeter (By-Law 41-2023)
• Appointment of engineer for new Municipal Drain (Ford and Neeb) with Dietrich Engineering Ltd.
• Designation of existing flagpole in Downtown Parkette (Exeter) as Community Flagpole, with new municipal flag to be budgeted for 2024
• Approval of use of Exeter and Dashwood Fire Stations by OPP and EMS for breaks and rest periods

Council authorized a scope change to replace sewers and watermains for the Connecting Link project and approved an amended Corporate Flag Policy. A by-law was also approved to delegate tax cancellation and refund authority to the Municipal Treasurer.

• Authorized Connecting Link project scope change to include storm sewers, sanitary sewers, and watermains (7-0)
• Approved $38,250 plus HST amendment to BM Ross and Associates for geotechnical services (7-0)
• Approved amended Corporate Flag Policy and designated Downtown Parkette as the Community Flagpole location (7-0)
• Approved by-law delegating authority to Municipal Treasurer to cancel, reduce, refund, or increase taxes (7-0)
• Appointed William J. Dietrich of Dietrich Engineering Ltd. as Municipal Drainage Engineer for the Ford/Neeb drain (6-0)
• Adopted minutes from July 10 and July 17, 2023 meetings (7-0)

Centralia Community Park Advisory Committee

The Centralia Community Park Advisory Committee is meeting to discuss updates on a monument, flag pole, and plaque, as well as the installation of a portable toilet. They will also discuss community park use and options, and a public consultation and survey. The agenda includes correspondence on accessible playground resources and the Centralia Park ball diamond infield.

• Monument, flag pole and plaque update
• Installation of portable toilet update
• Community park use and options discussion
• Public consultation and survey discussion
• Accessible playground resources from Huron County Accessibility Advisory Committee

The Committee reviewed updates on the park monument, flagpole, and plaque, and discussed the goals for the park's master plan. Members agreed that master plan recommendations must be practical, achievable, and sustainable. No substantive votes on park features or budgets were decided; items were deferred to the next meeting.

• Approved the agenda (Carried)
• Adopted the June 15, 2023 minutes (Carried)

Fire Services Advisory Committee

The Fire Services Advisory Committee will discuss development charges, debrief a fire station tour, review options for 421 Canada Ave in Huron Park, and consider fire response cost recovery and water supply for major fires.

• Development Charges Overview
• Fire Station Tour Debrief
• Update on 421 Canada Ave, Huron Park Options
• Fire Response Cost Recovery
• Water Supply and Major Fire Response

The Committee approved the use of Exeter and Dashwood Fire Stations by external emergency service employees for breaks and rest periods. Members also discussed water supply stability following a major fire and the need for a replacement pickup truck.

• Approved use of Exeter and Dashwood Fire Stations by OPP and EMS employees for breaks (Carried)
• Adopted June 12, 2023 minutes (Carried)
• Approved amended agenda (Carried)
• Directed staff to report on costs and locations for a replacement Dashwood Station
• Requested staff investigation into alternative water sources and usage tracking
• Requested staff explore fire service cost recovery programs
• Directed staff to review specialized apparatus agreements
• Supported budget amendment for replacement of 2009 fire services pickup truck

Fire Services Advisory Committee

The Fire Services Advisory Committee is meeting for a tour of fire stations, departing from Municipal Town Hall at 8:00 a.m. The session is set aside for members to understand station components and layouts to support committee work. No decisions or proposals are on the agenda; it is a procedural/informational session.

• Tour starts at 8:00 a.m. from Municipal Town Hall
• Fire station tours to understand station components and layout
• Adjournment after tours

The committee toured fire stations in Perth East, North Perth, and West Perth to review station components and layout. No substantive policy or budget decisions were made during this session.

• Adjourned meeting at 12:05 p.m. (Carried)

Regular Council Meeting

Council will consider awarding a $212,690 chiller replacement tender to Cimco Refrigeration and approving a budget amendment of $63,793.34 from the Recreation Capital Replacement Reserve. Other items include awarding a $66,800 HVAC tender to MEECO Technologies Inc., awarding a $42,894 municipal drain tender to A.G. Hayter Contracting Ltd., and giving final readings to several zoning by-law amendments and a $1,257,556.65 debenture for the Stephen Arena project.

• Chiller replacement tender award to Cimco Refrigeration for $212,690 plus HST, with budget amendment of $63,793.34
• HVAC tender award to MEECO Technologies Inc. for $66,800 plus HST
• Kints-Knight Municipal Drain 2023 tender award to A.G. Hayter Contracting Ltd. for $42,894 plus HST
• Final reading of By-Law #39-2023 authorizing $1,257,556.65 in debentures for Stephen Arena project
• Final readings of three zoning by-law amendments (Z07-2023 Hillside, Z09-2023 Cody, Z10-2023 Tbellco)

Council awarded several infrastructure tenders, including a chiller replacement and HVAC work. The municipality also decided to terminate its marketing agreement with Service Line Warranties of Canada Inc. and appointed two new directors to the Exeter BIA.

• Accepted $212,690 chiller replacement tender from Cimco Refrigeration (6-0)
• Increased Chiller Replacement Project capital budget to $216,433.34 (6-0)
• Accepted $66,800 HVAC tender from MEECO Technologies Inc. (6-0)
• Awarded $42,894 Kints-Knight Municipal Drain construction to A.G. Hayter Contracting Ltd. (6-0)
• Directed staff to notify Service Line Warranties of Canada Inc. of non-renewal of marketing agreement (6-0)
• Appointed Benita Ruby and Tracey Nadon as Directors to the Exeter BIA (6-0)
• Approved letter of support for Exeter Legion's Trillium Grant application (6-0)
• Supported Municipality of Chatham-Kent resolution regarding MFIPPA 'Time for Change' (6-0)

Public Meeting

South Huron Council is holding a public meeting to consider four zoning by-law amendment applications under the Planning Act. The applications are from McTaggart (Z06-2023), Hillside Developments (Z07-2023), Cody (Z09-2023), and Tbellco Inc (Z10-2023). The meeting includes presentations from the Huron County Planner and opportunities for public comment. No decisions are being made at this meeting; it is a hearing to gather input.

• Z06-2023 McTaggart zoning application
• Z07-2023 Hillside Developments zoning application
• Z09-2023 Cody zoning application
• Z10-2023 Tbellco Inc zoning application
• Huron County Planner reports and presentations for each application

Council held a public meeting to review proposed zoning changes for residential and commercial properties. No decisions were made on the amendments during this meeting, as they must be presented for approval at a regular Council meeting.

• Closed public meeting at 6:21 p.m. (5-0)

Regular Council Meeting

Council will decide on several items including a special event permit for the Exeter RAM Rodeo's 25th anniversary, with a $550 fee waiver and noise bylaw exemption. They will also consider adding four properties to the Municipal Heritage Register and appointing five members to the Heritage Advisory Committee. Five zoning bylaw amendments and a deeming bylaw are up for final reading.

• Exeter RAM Rodeo 25th anniversary special event permit, $550 fee waiver, noise exemption Aug 11-12 11pm-2am, and flyover agreement with Waterloo Warbirds
• Addition of four properties to Municipal Heritage Register: Willis Homestead (18 Simcoe St), Richard Pickard Home (66 John St E), Thomas Carling Home (527 Main St), Kirkton Corner Store (Hwy 23 & Huron Rd 6)
• Appointment of William Dinney, Jess Gill, Susan Jones, Isaac Moore, Donna Voerman to Heritage Advisory Committee
• Five zoning bylaw amendments for Idefix, Zehr's Country Market, Southbridge, and 370 William St
• Deeming bylaw DB01-2023 to remove Lots 192-203, Plan 204 from plan of subdivision for T Bell Co Inc

Council approved the Exeter RAM Rodeo 25th Anniversary as a municipally significant event, including a noise by-law exemption. Other actions included appointing members to the Heritage Advisory Committee and adding four properties to the Municipal Heritage Register.

• Approved Exeter RAM Rodeo 25th Anniversary permit, waived $550 fee, and granted noise by-law exemption for Aug 11-12 (6-0)
• Appointed William Dinney, Jess Gill, Susan Jones, Isaac Moore and Donna Voerman to Heritage Advisory Committee (6-0)
• Added Willis Homestead, Richard Pickard Home, Thomas Carling Home, and Kirkton Corner Store to Municipal Heritage Register (6-0)
• Approved by-law to deem Lots 192-203, Plan 204 not a plan of subdivision (6-0)
• Approved revised Terms of Reference for the Fire Services Advisory Committee (6-0)
• Directed staff to review flag policy for inclusivity and identify a community flagpole location (6-0)
• Approved accepting bank draft or certified cheque instead of Irrevocable Letter of Credit for LEXX Development (6-0)
• Adopted minutes from June 5 and June 7, 2023 meetings (6-0)

Committee of Adjustment

The South Huron Committee of Adjustment is meeting to consider one minor variance application (MV01-2023) from the applicant Robinson. The committee will also appoint a chair and vice-chair for 2023, approve previous meeting minutes, and hear public comments before making a decision.

• Minor Variance MV01-2023 (Robinson) — application, planner report, and public comments to be reviewed
• Appointment of Chair and Vice-Chair for the 2023 Committee of Adjustment
• Approval of October 17, 2022 meeting minutes and Minor Variance Decision MV06-2022 (Durasin)

The Committee approved a minor variance application for a detached garage to exceed standard height and floor area limits. The approval includes conditions regarding the garage location and an 18-month validity period.

• Appointed Aaron Neeb as Chair (3-0)
• Appointed Ted Oke as Vice-Chair (3-0)
• Approved October 17, 2022 minutes (3-0)
• Approved Minor Variance MV01-2023 (Robinson) for garage height and floor area (3-0)

Centralia Community Park Advisory Committee

The Centralia Community Park Advisory Committee will meet to appoint a chair and vice-chair, review its terms of reference, and receive updates on a monument and flag pole project and a master plan strategy. The agenda includes discussion of a public space consultation example from St. Mary's Field Revitalization.

• Appointment of Committee Chair and Vice-Chair
• Review of Committee Terms of Reference (revised April 17, 2023)
• Monument and Flag Pole Update
• Committee Master Plan Strategy
• Example of Public Space Consultation (St. Mary's Field Revitalization)

The committee appointed Milt Dietrich as Chair and Heather Wells as Vice-Chair. Members discussed the master plan strategy, including future public consultation and a survey on the municipal website. Staff provided updates on the monument installation and flagpole sourcing.

• Appointed Member Dietrich as Committee Chair (Carried)
• Appointed Member Wells as Committee Vice Chair (Carried)
• Approved the meeting agenda (Carried)

Fire Services Advisory Committee

The Fire Services Advisory Committee will appoint a chair and vice chair, review a draft terms of reference, and discuss the Fire Master Plan implementation workplan. The committee will also consider options for 421 Canada Ave in Huron Park and discuss Exeter and Dashwood station matters.

• Appointment of Committee Chair and Vice Chair
• Review of Committee Draft Terms of Reference
• Review of Fire Master Plan Implementation Workplan
• Options for 421 Canada Ave, Huron Park
• Exeter and Dashwood Station Discussions

The committee appointed a Chair and Vice-Chair and approved revised Terms of Reference for recommendation to Council. Members reviewed the Fire Master Plan Implementation Workplan and discussed options for the 421 Canada Ave property and fire station renovations.

• Appointed Member Oke as Committee Chair (Carried)
• Appointed Member Neeb as Committee Vice-Chair (Carried)
• Approved the meeting agenda (Carried)
• Approved revised Terms of Reference (Carried)
• Adjourned meeting at 6:37 p.m. (Carried)

Public Meeting

South Huron Council holds a public meeting to consider two zoning by-law amendment applications: Z08-2023 (Ignor) and Z05-2023 (Southbridge Care Homes). The meeting includes presentations from the Huron County Planner and an opportunity for public comment.

• Zoning application Z08-2023 (Ignor) — Huron County Planner report and presentation slides
• Zoning application Z05-2023 (Southbridge Care Homes) — planner report, presentation slides, and public comments
• Written comments from Ausable Bayfield Conservation Authority on Z05-2023
• Applicant's response to public comments on Southbridge application (C25-2023)

Council held a public meeting to review proposed zoning amendments for two properties in Exeter. No decisions were made during this meeting; proposals will be presented for approval at a future regular Council meeting.

• Tabled decision on Z08-2023 (370 William Street) to permit renovation of former funeral home into a multi-attached dwelling
• Tabled decision on Z05-2023 (39636 Huron Street) to permit a long-term care home

Public Meeting

The Municipality of South Huron is holding a public meeting to consider two zoning by-law amendment applications: Z03-2023 (Idefix Investments) and Z04-2023 (Zehr). The meeting includes presentations from the Huron County Planner and an opportunity for public comment.

• Z03-2023 Idefix Investments zoning application
• Z04-2023 Zehr zoning application
• Huron County Planner reports for both applications
• Written comments from Ausable Bayfield Conservation Authority (Z03-2023)
• Public meeting presentation from Baker Planning Group (Z04-2023)

Council held a public meeting to review proposed zoning by-law amendments for two properties. No decisions were made during this meeting; the Clerk stated that proposed amendments would be presented for approval at a regular Council meeting.

• Reviewed Z03-2023 (70266 Grand Bend Line) to allow an accessory mobile home for an on-site caretaker; Planner recommended approval
• Reviewed Z04-2023 (70963 Bronson Line) to allow accessory retail sales of products not produced on site (up to 10% of floor area); Planner recommended approval
• Closed public meeting at 5:17 p.m. (7-0)

Regular Council Meeting

South Huron Council is meeting to consider several staff reports and recommendations, including awarding a professional services contract for the Main Street North Reconstruction project and a tender for a municipal drain. The agenda also includes delegations from the school board and Pride group, adoption of minutes, and receipt of various committee reports and communications. A closed session is scheduled to discuss personal matters about identifiable municipal employees.

• Award $131,960 plus HST contract to BM Ross and Associates for design and construction inspection of Main Street North Reconstruction (Ausable River to Walper Street)
• Award $90,705 plus HST tender to A.G. Hayter Contracting Ltd. for construction of the 'C' Drain of Pfaff Municipal Drain 2023
• By-Law 26-2023 to appoint Exeter Business Association board and set 2023 tax rates for Exeter Business Improvement Area
• By-Law 27-2023 to appoint Julia Warwick as Treasurer
• Delegations from Avon Maitland District School Board and Huron County Pride

South Huron Council approved a $131,960 contract for the Main Street North Reconstruction project and a $90,705 tender for the "C" Drain of Pfaff Municipal Drain. Council also supported a Family Health Team license application for local hospitals and requested staff reports on property tax relief for the Exeter Curling Club.

• Awarded $131,960 contract to BM Ross and Associates for Main Street North Reconstruction (7-0)
• Awarded $90,705 tender to A.G. Hayter Contracting Ltd. for "C" Drain of Pfaff Municipal Drain (7-0)
• Approved support for Alexandra Marine General Hospital and South Huron Hospital Association's Family Health Team license application (7-0)
• Directed staff to report on property tax relief mechanisms for Exeter Curling Club (6-1)
• Directed staff to report on financing and letter of credit options for Lexx Development Corporation (7-0)
• Approved AMO delegation requests to the Solicitor General, Minister of Tourism, Culture and Sport, and Minister of Health (7-0)
• Adopted minutes from May 8 and May 15, 2023 meetings (7-0)
• Received delegations from Avon Maitland District School Board (6-0) and Huron County Pride (7-0)

Regular Council Meeting

Council will give final reading to the 2023 tax rate bylaw and award engineering contracts for road, water tower, and bridge projects totaling over $300,000. They will also consider a consent application, a zoning amendment for Home Hardware, and a special event application for Exeter's 150th anniversary. Several reports and communications items are scheduled for receipt.

• Final reading of By-Law #22-2023 adopting 2023 tax rates
• Award of engineering contracts to GMBluePlan Engineering for Victoria Avenue East Reconstruction ($40,880 design + $107,800 future services) and Exeter Water Tower recoating ($19,760 design + $29,220 future services)
• Award of engineering contracts to BM Ross and Associates for Morrison Line Bridge repairs ($22,800 design + $20,600 future services), Huron Street Bridge repairs ($14,000 design + $14,600 future services), and Gore Road Watermain Upgrade ($30,205 design + $44,260 future services)
• Final reading of By-Law #23-2023 zoning amendment for Home Hardware on Lake Road East Concession
• Approval of Exeter Sesquicentennial (150th) special event including Main Street road closure on July 1, 2023, and fee waivers

Council approved professional services contracts for several infrastructure projects, including the Victoria Avenue East Reconstruction and water tower recoating. The board also approved the Exeter Sesquicentennial event and recommended granting a specific land consent application.

• Awarded GMBluePlan Engineering contract for Victoria Avenue East Reconstruction ($40,880 plus HST for design/tender; $107,800 plus HST for future services) (5-0)
• Awarded GMBluePlan Engineering contract for Exeter Water Tower interior recoating ($19,760 plus HST for design/tender; $29,220 plus HST for future services) (5-0)
• Awarded BM Ross and Associates contract for Morrison Line Bridge Structure #3003 repairs ($22,800 plus HST for design/tender; $20,600 plus HST for future services) (5-0)
• Awarded BM Ross and Associates contract for Huron Street Bridge Structure #3044 repairs ($14,000 plus HST for design/tender; $14,600 plus HST for future services) (5-0)
• Awarded BM Ross and Associates contract for Gore Road Watermain Upgrade ($30,205 plus HST for design/tender; $44,260 plus HST for future services) (5-0)
• Approved Exeter Sesquicentennial (150th) event, including a Main Street road closure on July 1, 2023, and waiving $100 application fee (5-0)
• Recommended to Huron County Council that Consent for file C25-2023 (Triebner) be granted with conditions (5-0)
• Directed staff to submit comments to the Ministry of Municipal Affairs and Housing regarding the proposed Provincial Planning Statement, 2023 (5-0)

Court of Revision

The Court of Revision is meeting to consider the Kints-Knight Municipal Drain 2023, covering parts of Lots 13-15, Concession 8 in Usborne Ward. The agenda includes appointing a chair, receiving a report, and hearing comments and questions from members and landowners before making a decision.

• Appointment of a Chair for the Court of Revision for the Kints-Knight Municipal Drain 2023
• Review of report 2237 Kints-Knight Municipal Drain - Report for Distribution - 2023 03 03.pdf
• Public comments and questions from landowners on the drain project

The Court of Revision adopted the Schedule of Assessments for the Kints-Knight Municipal Drain 2023 based on a March 3, 2023 report. The Clerk noted that no appeals or comments were submitted regarding the matter.

• Appointed Member Vaughan as Chair (2-0)
• Adopted Schedule of Assessments for Kints-Knight Municipal Drain as outlined in the March 3, 2023 Dietrich Engineering Limited report (2-0)

Orientation Meeting

This is a procedural orientation meeting for Council members to tour key infrastructure and physical assets owned by the Municipality of South Huron. No decisions or votes are scheduled; the session is intended to inform Council about issues and upcoming capital investments.

• Tour of municipal facilities and physical assets
• Department heads will explain issues and problems at each site
• Discussion of major investments needed during the next mandate

Council members toured key municipal facilities and physical assets owned by the Corporation. Staff provided overviews of facilities, ongoing developments, and future investment requirements. No legislative decisions were made during the session.

• Adjourned the Orientation Meeting at 3:19 p.m. (5-0)

Public Meeting

South Huron Council is holding a public meeting under the Planning Act to consider zoning application Z02-2023 from Home Hardware. The meeting includes a planner's report, written comments (including from the Ministry of Transportation), and public input. No decisions are being made at this meeting; it is for discussion and comment.

• Zoning application Z02-2023 by Home Hardware
• Huron County Planner report by C. Metzger
• Written comments from Ministry of Transportation
• Public comments and council discussion

Council held a public meeting to review a proposed zoning amendment for 70948 Bluewater Highway. No decision was made during this meeting; the proposal will be presented for approval at a future regular Council meeting.

• Reviewed proposal to change zoning at 70948 Bluewater Highway from AG1 to C3-14 (No decision made)
• Closed public meeting at 5:09 p.m. (5-0)

Regular Council Meeting

South Huron Council will consider a budget amendment to add $3,370,859 for the reconstruction of Main Street North (Ausable River to Walper Street), funded partly by a provincial grant and $295,859 from reserves. Council will also vote on a $30,000 donation from the Rodeo Reserve Fund to local groups, approve a new outdoor patio and liquor licence policy, and receive several routine reports including the landfill annual report and water system inspection.

• Budget amendment: $3,370,859 for Main Street North reconstruction (Ausable River to Walper Street), with $295,859 from Transportation Capital Replacement Reserve
• Authorize $30,000 from Rodeo Reserve Fund: $15,000 to Exeter Optimist Club, $5,000 each to Exeter Legion, Exeter Karate, Exeter Lions Club
• Approve Outdoor Patio on Municipal Lands and Temporary Extension of Liquor Licence Policy
• Accept Hemson Consulting Ltd. proposal for User Fee Review and Revenue Generation Study at $51,087.30 including HST
• Receive 2022 South Huron Landfill Annual Report and 2022-2023 MECP Drinking Water System Inspection Report

Council approved a budget amendment for the reconstruction of Main Street North and accepted a proposal for a user fee review. A request to donate $30,000 from the Rodeo Reserve Fund was referred back to the committee for more information. Council also adopted a new policy for outdoor patios on municipal lands.

• Approved $3,370,859 budget amendment for Main Street North reconstruction (6-0)
• Authorized $295,859 from Transportation Capital Replacement Reserve for Main Street North (6-0)
• Accepted $51,087.30 proposal from Hemson Consulting Ltd. for User Fee Review and Revenue Generation Study (6-0)
• Approved Outdoor Patio on Municipal Lands and Temporary Extension of Liquor Licence Policy (6-0)
• Referred $30,000 Exeter Rodeo Committee donation request back to committee for further information (5-0)
• Adopted State of Roads Infrastructure Report by B.M. Ross and Associates Limited (6-0)
• Directed staff to report on farm severance changes to the Provincial Policy Statement (6-0)
• Adopted minutes from April 17, 2023 Regular Council Meeting (6-0)

Committee of the Whole

The Committee of the Whole will receive presentations from the Ausable Bayfield Conservation Authority on watersheds and a cost-apportioning agreement, and from Marsh on cybersecurity insurance. No decisions are scheduled; the agenda is primarily informational.

• Watershed presentation by Ausable Bayfield Conservation Authority
• Municipal Guide to Cost Apportioning Agreement for South Huron
• Cybersecurity insurance perspective presented by Marsh

The Committee of the Whole received a presentation from the Ausable Bayfield Conservation Authority regarding non-mandated services and a draft Cost Apportioning Agreement. The Committee also received a briefing from Marsh on the public sector cyber risk environment and insurance requirements.

• Approved the agenda as presented (7-0)
• Received Ausable Bayfield Conservation Authority presentation on watershed and cost apportioning (7-0)
• Received Marsh presentation on cybersecurity insurance perspective (7-0)

Committee of the Whole

The Committee of the Whole is meeting to receive a presentation on the State of Roads Infrastructure 2021 from B.M. Ross and Associates, and to recommend that Council adopt the final report. The agenda contains only this substantive item along with standard procedural items.

• Presentation on State of Roads Infrastructure 2021 by Ken Logtenberg P.Eng of B.M. Ross and Associates Limited
• Recommendation to adopt the State of Roads Infrastructure Report dated January 17, 2023

The Committee of the Whole reviewed a presentation by BM Ross & Associates Limited regarding road and sidewalk assessments. Following a discussion on traffic counts, gravel maintenance, and asset management, the committee recommended that Council adopt the final report.

• Approved the meeting agenda (7-0)
• Recommended that Council adopt the State of Roads Infrastructure Report Revised: January 17, 2023 (7-0)

Regular Council Meeting

Council will consider a $49,500 contract for a building condition assessment, appoint a community member to the Police Services Board, and adopt revised terms for the Centralia Community Park Advisory Committee. Several first-quarter reports on building, planning, fire, and by-law enforcement are also on the agenda for information.

• Proposal from IRC Building Sciences Group for building condition assessment at $49,500 plus HST
• Appointment of Laura Connolly as community member to the South Huron Police Services Board
• Revised Terms of Reference for the Centralia Community Park Advisory Committee
• Third and final reading of By-Law No. 10-2023 for the 'C' Drain of the Pfaff Municipal Drain 2023
• First, second, and third reading of By-Law No. 19-2023, a new Building By-law

Council approved a contract for a municipal building condition assessment and supported a Police Services Board resolution on bail reform. The body also appointed a new community member to the Police Services Board and passed several municipal by-laws.

• Approved $49,500 proposal from IRC Building Sciences Group for building condition assessment (7-0)
• Supported Police Services Board resolution 14/03/23 regarding Bail Reform (7-0)
• Appointed Laura Connolly Goulding as Community Member to the Police Services Board (7-0)
• Approved memorial banner program and use of Municipal logo for Exeter Legion and BIA (7-0)
• Adopted revised Terms of Reference for Centralia Community Park Advisory Committee and appointed Councillor Dietrich (7-0)
• Appointed Councillors Denomme, Vaughan, and Dietrich to the Court of Revision for Kints-Knight Municipal Drain (7-0)
• Passed By-Law No. 19-2023 regarding construction, demolition, change of use and inspection (7-0)
• Passed By-Law No. 18-2023 amending appointment of By-Law Enforcement and Property Standards Officers (7-0)

Committee of Adjustment

The Committee of Adjustment is meeting for an orientation session to review planning legislation and documents governing Ontario and South Huron, including minor variances, site visits, and meeting protocol. No decisions or public hearings are scheduled; the agenda is procedural and informational only.

• Orientation session on planning overview for Committee of Adjustment
• Review of major legislation and planning documents for Ontario and South Huron
• Information on Minor Variances, Site Visits, and Meeting Protocol

The meeting consisted of an orientation session providing a planning overview to the Committee of Adjustment. No substantive decisions were made.

Council Workshop

The South Huron Council is holding a workshop session facilitated by Kelly Gillis of Ahria Consulting. The meeting focuses on interactive council discussion and priority setting.

• Interactive Council Discussion/Priority Setting

Council participated in an interactive priority setting workshop led by Kelly Gillis of Ahria Consulting. No substantive policy decisions or votes were recorded during the session.

• Adjourned meeting at 6:48 p.m. (6-0)

Regular Council Meeting

South Huron Council will hold a regular meeting on April 3, 2023, to consider several staff reports, including a budget amendment for engineering services related to the Huron Park Sewage Pumping Station Upgrades. The agenda also includes a presentation on the Kints-Knight Municipal Drain 2023, a proposed Building By-law, and multiple contract amendments for infrastructure projects. Council will also receive reports on the 2022 fourth quarter operating budget variance and various committee minutes.

• Budget amendment: $67,855 plus HST for Huron Park Sewage Pumping Station Upgrades, funded from Sewer Capital Replacement Reserve
• Contract amendment: $81,000 plus HST for William Street Reconstruction Project engineering services
• Contract extension: $77,918.04 for PipeTek Infrastructure Services Inc. for 2023 CCTV sewer inspection and flushing
• Contract amendment: $25,000 plus HST for Huron Street East Watermain Replacement engineering services
• Building By-law to be brought forward for three readings at next meeting

Council authorized several engineering and service contracts for road and watermain projects. They also approved the tender process for the Kints-Knight Municipal Drain and designated the Huron Waves Music Festival as a municipally significant event.

• Authorized tender for Kints-Knight Municipal Drain 2023 (7-0)
• Approved $81,000 for William Street Reconstruction engineering (6-0)
• Approved $25,000 for Huron Street East Watermain Replacement engineering (7-0)
• Extended PipeTek contract for sewer inspection and flushing for $77,918.04 (7-0)
• Approved $67,855 budget amendment for Huron Park Sewage Pumping Station upgrades (7-0)
• Approved $31,860 for Blackbush Line engineering subject to 2024 budget (6-1)
• Awarded grave site opening/closing contract to Hoffmans Patient Transfer Ltd. (7-0)
• Approved Special Event Permit and road closure for Huron Waves Music Festival (7-0)

Regular Council Meeting

South Huron Council will consider awarding four construction contracts totaling about $2.98 million for watermain replacements, road reconstruction, and traffic signal upgrades, along with a budget amendment. The agenda also includes delegations, committee reports, and routine administrative items.

• Award $247,198.37 contract to Armstrong Paving for traffic signal and AODA upgrades at Sanders and Main Street, with budget increase from $198,650 to $233,003.56
• Award $248,020.59 contract to Birnam Excavating for Huron Street East watermain replacement (Morrison Line to Usborne Yard)
• Award $570,874.12 contract to Birnam Excavating for Blackbush Line watermain replacement (Dashwood Road to south of Huron Street)
• Award $1,916,091.26 contract to Birnam Excavating for William Street reconstruction (Anne Street to Sanders Street)
• Approve 2023 Exeter BIA budget and board members; receive Centralia Community Park Advisory Committee recommendations

Council awarded several infrastructure contracts, including a major road reconstruction and two watermain replacements. The board also approved the 2023 Exeter BIA budget and designated the Grand Bend Ribfest as a municipally significant event.

• Awarded $1,916,091.26 contract to Birnam Excavating Ltd for William Street Reconstruction (6-0)
• Awarded $247,198.37 contract to Armstrong Paving and Materials group Ltd for Sanders and Main Street upgrades (7-0)
• Awarded $248,020.59 contract to Birnam Excavating Limited for Huron Street East Watermain Replacement (7-0)
• Awarded $570,874.12 contract to Birnam Excavating Limited for Blackbush Line Watermain Replacement (7-0)
• Approved Exeter Business Improvement Area 2023 Budget (7-0)
• Adopted Centralia Park Master Plan and approved monument quotes (7-0)
• Deemed 2023 Grand Bend Ribfest as Municipally Significant (7-0)
• Supported resolution for Provincial funding of school bus stop arm cameras (7-0)

Court of Revision

The Court of Revision, composed of Councillors Oke, Vaughan, and Dietrich, will hear comments and questions about the 'C' Drain of the Pfaff Municipal Drain 2023, including input from Fisheries and Oceans Canada. The court will then make a decision on the drain assessment. This is a quasi-judicial meeting, not a regular council session.

• Appointment of a Chair for the Court of Revision
• Review of 'C' Drain of the Pfaff Municipal Drain 2023 affecting Parts of Lots 16 & 17, Concessions 8 and 9, Stephen Ward, South Huron
• Comments from Fisheries and Oceans Canada on fish habitat mitigation (file 23-HCAA-00009)
• Questions from members and landowners
• Decision on the drain assessment

The Court of Revision adopted the Schedule of Assessments for the 'C' Drain of the Pfaff Municipal Drain 2023. The decision followed a report from Dietrich Engineering Limited and a note from Fisheries and Oceans Canada recommending mitigation measures for fish habitat.

• Appointed Member Oke as Chair of the Court of Revision (3-0)
• Adopted the Schedule of Assessments for the 'C' Drain of the Pfaff Municipal Drain based on the February 1, 2023 report by Dietrich Engineering Limited (3-0)

Council Workshop

This is a Council Workshop for the Municipality of South Huron, focused on training, discussions, and strategic planning. The session includes a welcome, a review of pre-survey findings on council priorities, and council discussion, facilitated by Kelly Gillis of Ahria Consulting. No formal decisions are expected; it is a discussion-oriented workshop.

• Workshop facilitated by Kelly Gillis, Ahria Consulting
• Pre-survey council findings regarding priorities to be reviewed
• Council discussion on priorities and strategic planning

Council participated in a priority setting workshop led by Kelly Gillis of Ahria Consulting. Staff were directed to review the 2015-2019 Municipal Strategic Plan and 2022-2023 Corporate Business Plan to identify actionable items for the next meeting.

• Staff directed to review current plans and provide a list of actionable items for the next workshop

Regular Council Meeting

South Huron Council will consider accepting several tenders for infrastructure projects, including a new pumper/tanker fire truck, upgrades to the Exeter wastewater treatment plant, replacement of the South Road Bridge, a sidewalk maintenance machine, and resurfacing of Gore Road and McTaggart Line. The meeting also includes a delegation on food insecurity, adoption of previous minutes, and several by-laws.

• Accept tender from Carrier Emergency Vehicles Inc. for a pumper/tanker fire truck at $588,250.00 plus HST
• Accept tender from Finnbilt General Contracting Limited for Exeter WWTP Filter Pumping Station upgrades at $1,066,252.18 including HST
• Accept tender from Omega Contracting Co. Limited for South Road Bridge Structure #1065 replacement at $558,670.79 including HST
• Accept tender from Lavis Contracting Co. Limited for resurfacing Gore Road and McTaggart Line at $1,071,521.26 including HST
• Receive delegation on food insecurity from Social Research & Planning Council/United Way Perth Huron and Huron Perth Public Health

Council awarded several tenders for road resurfacing, bridge replacement, and wastewater plant upgrades. The board also approved a new policy for municipally significant events and appointed members to the Emergency Management Program Committee.

• Approved $1,071,521.26 contract to Lavis Contracting Co. Limited for Gore Road and McTaggart Line resurfacing (7-0)
• Approved $1,066,252.18 contract to Finnbilt General Contracting Limited for Exeter WWTP Filter Pumping Station Upgrades (7-0)
• Approved $588,250.00 contract to Carrier Emergency Vehicles Inc. for a Pumper/Tanker Tender (7-0)
• Approved $558,670.79 contract to Omega Contracting Co. Limited for South Road Bridge Structure #1065 replacement (7-0)
• Approved $199,991.92 contract to Work Equipment LTD for an Articulated Sidewalk Maintenance Machine (7-0)
• Adopted By-Law 12-2023 designating a new Municipally Significant Events Policy (7-0)
• Adopted By-Law 13-2023 appointing members to the Emergency Management Program Committee (7-0)
• Appointed Mayor Finch and CAO Rebekah Msuya-Collison to the Recruitment and Retention Committee (7-0)

Regular Council Meeting

South Huron Council is meeting to consider awarding two road maintenance contracts: one for dust suppressant on gravel roads and one for crushed granular 'M' for road maintenance. The council will also hear a presentation on the Pfaff Municipal Drain 'C' project and consider several routine reports and policy adoptions.

• Award contract to 552976 Ontario Limited for 392 flake tonnes of dust suppressant at $407/tonne, total $159,544 plus HST
• Award contract to Clarence Carter & Sons Ltd for crushed granular 'M' at $13.50/tonne ($358,500) and shoulder gravel at $7.00/tonne ($21,000), plus HST
• Receive engineer's report and authorize tender process for Drain 'C' of Pfaff Municipal Drain 2023
• Adopt Corporate Health and Safety Policy and Violence and Harassment in the Workplace Policy
• Approve Designation of Municipally Significant Event Policy for liquor sales special occasion permits

Orientation Meeting

This is an orientation meeting for South Huron Council, held as a hybrid session. The agenda consists of presentations from five municipal departments: Administration, Corporate Services, Financial Services, Community and Fire Services, and Infrastructure and Development Services. No decisions or votes are scheduled; the meeting is informational and ends with adjournment.

• Orientation presentations from Administration, Corporate Services, Financial Services, Community and Fire Services, and Infrastructure and Development Services
• Hybrid meeting format with in-person and electronic attendance
• Meeting recording available upon request from the Clerk

Council received presentations from senior management staff regarding department functions, priorities, and 2023 initiatives. No legislative decisions were made during the session.

• Requested a copy of the Minimum Maintenance Standards for reference
• Adjourned meeting at 5:28 p.m. (7-0)

Regular Council Meeting

South Huron Council's regular meeting on February 6, 2023, includes several decisions: approving the 2023 interim tax levy by-law, a zoning amendment to remove a holding symbol, and purchasing new score clocks for arenas. Council will also receive reports on building activity, lease financing, and delegations from local groups, plus set future meeting dates.

• By-Law 04-2023: Interim tax levies for 2023
• By-Law 06-2023: Zoning amendment removing holding symbol (Z01-2023, Ken Palen, Part Lot 10, Concession 6, Stephen Ward)
• Purchase and installation of 3 score clocks at South Huron Recreation Centre and 2 at Stephen Arena
• By-Law 05-2023: Establish Community Safety and Well-being Oversight Committee
• By-Law 07-2023: Assume 0.3m reserves in Buckingham Estates (Plan 22M-19)

Council passed by-laws for 2023 interim tax levies, a joint management agreement for the Kirkton-Woodham Community Complex, and a zoning amendment. They also approved the purchase of five new score clocks for local arenas and designated the 2023 South Huron Optimist Great Community Challenge as a Municipally Significant Event.

• Approved By-Law #04-2023 for 2023 interim Tax Levies (6-0)
• Approved purchase and installation of 5 new score clocks at South Huron Recreation Centre and Stephen Arena (6-0)
• Declared 2023 South Huron Optimist Great Community Challenge a Municipally Significant Event (6-0)
• Approved By-Law #08-2023 for Joint Operation and Management Agreement for Kirkton-Woodham Community Complex (6-0)
• Approved By-Law #06-2023 for Zoning By-Law Amendment to remove holding symbol (6-0)
• Waived administration fee for 2023 Coldest Night of the Year walk (6-0)
• Waived ice rental fees for 2023 Family Day WinterFest (6-0)
• Approved By-Law #05-2023 to establish an Oversight Committee for Huron County Community Safety and Well-being Plan (6-0)

Regular Council Meeting

South Huron Council is meeting to adopt the 2023 budget and a municipal borrowing by-law, receive several quarterly reports, and consider a notice of motion on housing policies. The agenda includes delegations from the Optimist Club and hospital foundation, plus routine approvals of minutes and communications.

• By-Law 1-2023 to adopt 2023 budget
• By-Law 2-2023 for municipal borrowing of current expenditures
• Notice of motion to study short-term rental, accommodation tax, and vacant home tax policies
• Establishment of a Community Safety and Well-Being Plan Oversight Committee
• 2022 Q4 and year-end planning, fire, and by-law enforcement reports

Council approved the 2023 budget and a by-law for municipal borrowing of current expenditures. The board also authorized the hiring of a land use planner for a zoning appeal and directed staff to research vacant home and short-term rental taxes.

• Adopted 2023 Budget via By-Law No. 1-2023 (6-1)
• Approved Municipal Borrowing of Current Expenditures via By-Law No. 2-2023 (7-0)
• Authorized staff to retain a land use planner for Ontario Land Tribunal Appeal Z05-2022 (7-0)
• Approved establishment of an Oversight Committee for the Community Safety and Well-Being Plan (7-0)
• Directed staff to examine validity of Vacant Home Tax and short-term rental/accommodation tax policies (7-0)
• Authorized registration for 2023 AGM and Annual AMO Conference for five council members (7-0)
• Requested staff report on Grand Bend Ribfest 2023 municipal significance request (7-0)
• Adopted minutes from December 19, 2022 and January 4, 2023 meetings (7-0)

Budget Meeting

This is a budget meeting where South Huron Council will continue its review of capital projects by department, starting at page 78 of the budget document. Departments to be reviewed include transportation, water, sewer, streetlights, and solid waste. The meeting is procedural and focused on budget discussion, with no final decisions listed on the agenda.

• Continued capital budget review beginning at page 78
• Review of Transportation Services capital projects
• Review of Transportation, Water, Sewer Combined projects
• Review of Streetlights, Water Services, Sewer Services, and Solid Waste projects
• Next steps discussion for budget process

Council approved the 2023 draft budgets with a tax rate increase of 2.21% for Wards 1 and 3, and 0.78% for Ward 2. The council also added a specific road structure replacement to the budget and requested a report on technology allowances.

• Approved 2023 draft operating and capital budget with specified tax rate increases (5-2)
• Approved incorporating South Road Structure #1065 replacement project into 2023 budget (7-0)
• Approved request for staff to investigate monthly technology expense/allowance options (7-0)
• Cancelled special budget meeting scheduled for January 9, 2022 (7-0)
• Approved the meeting agenda as presented (7-0)