Shelburne public meetings in 2023

Canada Day Festival Committee

The committee is discussing updates regarding the upcoming Canada Day festival. Topics include entertainment, a beer garden sub-working group, volunteer planning, grants, and the town stage.

• Entertainment update featuring potential artist Peter Cara
• Beer Garden sub-working group update
• Volunteer Action Plan update
• Celebrate Canada Grant update
• Town Stage update

Regular Council Meeting

The Town of Shelburne Council is reviewing several municipal bylaws including the 2024 interim tax levy and updated user fees. Council will also consider a traffic calming review to reduce speed limits on specific roads.

• By-law #68-2023 for the 2024 interim tax levy
• Water & Sewer By-law (By-law #69-2023) and updated collection policy
• User fees and charges amendment (By-law #70-2023)
• Committee and board member appointments (By-law #71-2023)
• Traffic calming review to reduce speed limits from 50 km/h to 40 km/h on Connecting Link roads

Regular Council Meeting

The Town Council will review the 2024 budget estimates for general, water, and sewer purposes. Additional items include a residential lot severance agreement at 220 Owen Sound Street and an Asset Retirement Obligation Policy.

• Consent Agreement for residential lot severance at 220 Owen Sound Street
• Adoption of the Asset Retirement Obligation Policy
• By-law #65-2023 to adopt 2024 budget estimates for general and water/sewer purposes
• Resolution regarding Canada Day Special event Fee rescission

Parks and Recreation Task Force

The Parks and Recreation Task Force is meeting to discuss the Parks and Recreation Master Plan and the Fiddle Park Plan. The meeting also includes the approval of minutes from the September 20, 2023, meeting.

• Parks and Recreation Master Plan
• Fiddle Park Plan

Regular Council Meeting

Council is reviewing the 2024 draft budget and a report regarding the Affordable Homes and Good Jobs Act. The meeting includes discussions on an online animal licensing program, winter parking enforcement, and a fee waiver request.

• 2024 Public Budget Presentation
• DocuPet Online Animal Licensing Program service agreement
• By-law 62-2023 to appoint a winter parking enforcement officer
• $135.00 road occupancy permit fee waiver request from the Kinsmen
• Report P2023-18 regarding Bill 134 - Affordable Homes and Good Jobs Act, 2023

Canada Day Festival Committee

The committee is discussing various updates regarding the upcoming Canada Day festival. Discussions include progress on a beer garden, entertainment, activities, and volunteer planning.

• Beer Garden sub-working group update
• Entertainment and activities update
• Volunteer action plan update
• Celebrate Canada grant update

Special Council Meeting

The Council is reviewing the 2024 draft budget and grant funding applications. Proposed actions include reducing the budgeted amount for grant funding to $28,000.00 and directing staff to present the draft budget at a public meeting on November 13, 2023.

• Reduction of budgeted grant funding to $28,000.00
• Direction to take the 2024 draft budget to a public meeting on November 13, 2023
• By-law 59-2023 regarding Council proceedings

Regular Council Meeting

The Council will receive a presentation of the draft 2024 budget and a quarterly financial report. Members will also consider motions regarding speed limit changes on Highway 89/10 and permanent funding for the Shepherd's Cupboard Food Bank.

• Presentation of the Draft 2024 Budget
• Motion to explore annual budget line item for Shepherd's Cupboard Food Bank
• Request for lower speed limits on Highway 89/10
• Adoption of revised Diversity, Equity and Inclusion Committee mandate
• Flag raising requests for Veterans Week and Wrapped in Courage campaign

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One request involves planting strip widths at 407 Owen Sound Street. Another application seeks relief for balcony encroachment and side yard requirements at 229 Andrew Street.

• Minor variance A23/03 for 407 Owen Sound Street regarding planting strip widths
• Minor variance A23/04 for 229 Andrew Street regarding balcony encroachment and side yard width

Regular Council Meeting

Council is reviewing the 2024 budget framework, which includes a proposed tax rate increase not exceeding 6%. The meeting also covers an agreement for a Fire Marque Program and weekend transit ridership.

• 2024 Budget Framework: Proposed tax rate increase not to exceed 6%
• Fire Marque Program: Agency Agreement and Bylaw #55-2023
• Fire Department cost recovery fees: Bylaw #56-2023
• Budget directive: Utilize $300,000 from the tax stabilization reserve
• Budget directive: Place $150,000 of estimated 2023 surplus into the tax stabilization reserve

Canada Day Festival Committee

The committee is meeting to discuss preparations for the Canada Day Festival. Agenda items include reviewing sponsorship and vendor application forms, as well as receiving updates regarding the stage and beer garden requirements.

• Review of sponsorship and vendor application forms
• Stage update
• Beer garden requirements update
• Approval of September 28, 2023, meeting minutes

Special Council Meeting

Council will hear presentations regarding municipal grant funding applications. The meeting includes a recommendation to create a review committee to evaluate funding requests up to $35,000. The agenda also features a proclamation for Pregnancy and Infant Loss Awareness Day.

• Municipal Grant Funding Applications review
• Recommendation to strike a Municipal Grant Funding Review Committee with a $35,000 budget maximum
• Proclamation of Pregnancy and Infant Loss Awareness Day (October 15)
• Confirmation of By-law #54-2023

Regular Council Meeting

Council is considering a Water and Wastewater Rate Study to implement full cost recovery through an alternative rate structure. They are also reviewing a 10-year Parks and Recreation Master Plan to guide strategic investments. Additionally, the meeting includes several municipal proclamations.

• Water and Wastewater Rate Study by Watson & Associates
• Parks and Recreation Master Plan by GSP Group
• Proclamation of National Day of Truth and Reconciliation
• Proclamation of Hispanic/Latin American Heritage Month
• Request for Staff to facilitate Remembrance Day service for the Shelburne Legion

Regular Council Meeting

The Council will vote on a by-law to authorize a winter maintenance agreement with IMOS. They will also consider $750 in transit ticket funding for foodbank clients and review an Automated Speed Enforcement presentation.

• By-law 51-2023 for a winter maintenance agreement with IMOS
• $750 allocation for transit tickets to Shepherds Cupboard Foodbank clients
• Presentation on Automated Speed Enforcement (ASE) Service
• Notice of motion regarding property compliance at Fresh Variety

Regular Council Meeting

The Council will consider awarding a road resurfacing contract to Forest Contractors Limited and reviewing a condominium exemption for 301-305 Colonel Phillips Drive. The agenda also includes amendments to the municipal procurement policy and updates to vehicle licensing regulations.

• Awarding $185,772.35 contract to Forest Contractors Limited for asphalt resurfacing
• Condominium exemption application for 301-305 Colonel Phillips Drive
• Amendments to the Municipal Procurement Policy and rescinding By-law 53-2019
• Amending By-law 41-2023 regarding regulation of vehicles for hire
• Request for a report on repurposing space in the former police side of town hall

Regular Council Meeting

Council will receive presentations on a water and wastewater rate study and the Upper Grand District School Board's long-term accommodation plan. Staff reports propose new crosswalk locations for Every Child Matters and Lest We Forget, amendments to the municipal grant funding policy, and a $21,438.20 asbestos assessment contract. Council will also adopt the 2024 budget schedule and receive various communications and committee minutes.

• Presentation from Watson & Associates on water/wastewater rate study
• Presentation from Upper Grand District School Board on long-term accommodation plan
• Approval of interim Every Child Matters crosswalk at Main St. and James St. and new Lest We Forget crosswalk at William St. and First Ave.
• Award of $21,438.20 asbestos assessment contract to Indoor Environmental Specialists Inc.
• Adoption of amended Municipal Grant Funding Policy and rescinding of By-Law 05-2016

Regular Council Meeting

Shelburne Council will hold a public meeting on a rezoning application for 220 Owen Sound Street, then vote on several items including a vehicle-for-hire bylaw and shared services agreement with Orangeville, an engineering authorization for the Connecting Links Program, and a motion to add speed cameras. The agenda also includes routine approvals of minutes, committee minutes, and correspondence.

• Public meeting and potential by-law to rezone 220 Owen Sound St. from R4 to R4-10 and R4-11
• Bylaw 41-2023 to regulate and license vehicles for hire; Bylaw 42-2023 for shared services with Orangeville; Bylaw 43-2023 to appoint enforcement officers
• Authorization for S. Burnett & Associates to perform engineering for MTO Connecting Link Program 2023-24, funded from Roads Construction Reserve
• Motion to add cost of two speed/traffic control cameras to traffic calming study
• 2024 Draft Budget Schedule and various committee minutes for information

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider a minor variance application (A23/01) for 686 Hammond Street. The applicant seeks relief from the zoning by-law's minimum interior side yard requirement to allow a small precast concrete step. The committee will receive a planning report and any public comments before deciding.

• Minor variance A23/01 for 686 Hammond Street to permit a 0.9m x 0.9m precast step at 0.3m from side lot line
• Relief from Section 4.3.2 of Zoning By-law (minimum 1.2m interior side yard)
• Report P2023-13 from Town Planner
• Public meeting scheduled for July 10, 2023, 6:30 PM in Council Chambers

Regular Council Meeting

Shelburne Council will vote on naming the Greenwood Park splash pad the Rotary Splash Pad, receive an interim Parks and Recreation Master Plan, and consider rescinding By-law 12-2020 to amend the Development Charges Interest Rate Policy. Council will also appoint committee and board members to fill vacancies and receive a public question about the Walters Creek Pump House.

• Naming of Splash Pad at Greenwood Park as Rotary Splash Pad
• Rescind By-law 12-2020 and adopt amended Development Charges Interest Rate Policy (By-law 39-2023)
• Appoint committee and board members for 2022-2026 term via By-law 38-2023
• Receive Parks and Recreation Master Plan interim report from GSP group
• Public question from Ken Topping re: Walters Creek Pump House

Committee of Adjustment

The Committee of Adjustment is deciding on a minor variance application (A23/01) from KTH Shelburne Manufacturing to allow an industrial building expansion at 300 Second Line. The variance would reduce the required rear yard setback from 7.5 metres to as little as 6.7 metres and waive 142 additional parking spaces, including one barrier-free space. The recommendation is to approve the variance subject to conditions including site plan approval and a building permit within one year.

• Minor variance A23/01 for 300 Second Line to permit rear yard setback reduction from 7.5 m to 6.7 m at closest point
• Relief from 142 additional parking spaces (including 1 barrier-free) for proposed 14,214.81 sq m industrial expansion
• Conditions include maintaining 361 existing parking spaces (5 barrier-free) and obtaining servicing capacity confirmation from Town Engineer
• Building permit must be obtained within one year of satisfying servicing condition or variance lapses

Regular Council Meeting

Council will consider two agreements with the Upper Grand District School Board: a maintenance agreement for Hyland Park at 200 Fourth Avenue and an encroachment agreement for Centre Dufferin District High School at 150 Fourth Avenue. They will also vote on appointments to the Economic Development Advisory Committee and a $300 donation to the Dufferin County Multicultural Foundation. The meeting includes proclamations for National Indigenous Peoples Day and Canadian Multiculturalism Day, and a closed session for the CAO's annual performance review.

• Bylaw 35-2023: agreement with Upper Grand DSB for use and maintenance of Hyland Park (200 Fourth Ave)
• Bylaw 36-2023: encroachment agreement with Upper Grand DSB for property at 150 Fourth Ave
• Appointment of three members to the Economic Development Advisory Committee
• $300 donation to Dufferin County Multicultural Foundation; $5,000 originally for Rotary Club Heritage Music Festival placed into reserves for food security
• Request from Shelburne Supreme Slo Pitch to serve alcohol at Hyland Park on July 15, 2023

Council approved two agreements with the Upper Grand District School Board regarding Hyland Park and Centre Dufferin District High School. Three new members were appointed to the Economic Development Advisory Committee, and a $300 donation to the Dufferin County Multicultural Foundation was approved.

• Approved Hyland Park maintenance and Centre Dufferin District High School encroachment agreements with Upper Grand District School Board
• Appointed Althea Morgan, Chuck Thibeault, and Charlene Hofbauer to the Economic Development Advisory Committee
• Approved $300 donation to the Dufferin County Multicultural Foundation
• Moved $5,000 originally for Rotary Club Heritage Music Festival into reserves for food security needs
• Supported Township of Melancthon resolution regarding Fire Prevention and Protection Services
• Approved May 29, 2023 meeting minutes
• Received report on CAO's annual performance review

Regular Council Meeting

Council will decide on a rezoning and part-lot control exemption for the Stone Ridge/Scone subdivision, a bylaw setting 2023 tax rates, and the location of a Pride crosswalk at Victoria and Main Streets. Several proclamations and a financial update are also on the agenda.

• Rezoning of land at Main Street West and Gordon Street from R3 to R3-4, removing a holding provision (By-law 32-2023)
• Part-lot control exemption for Blocks 1-5, 7, 9 on Plan 7M-80 and Blocks 1-2 on Plan 7M-81 (By-law 33-2023)
• Award of RFP #02-2023 for a Trackless Multi-Purpose Sidewalk Tractor to Work Equipment for $157,804.32 net of HST
• By-law 29-2023 to strike 2023 tax rates and set penalty and interest for late payment
• Approval of a Pride crosswalk location at Victoria Street and Main Street

Regular Council Meeting

Shelburne Council will vote on a report setting aside sewage treatment capacity for future industrial, commercial, and residential development. They will also consider several fee waivers and park use requests, plus receive the 2022 audited financial statements. The agenda includes many routine items like minutes, communications, and a confirming by-law.

• Report SBA 2023-03: establish 45 m3/day sewage reserve for ICI and 15 m3/day for residential infill in Stages 1 & 2
• Approve 2022 Financial Statements from RLB Auditors
• Extend Fiddle Park hours to 2:00 am for Canada Day (July 1, 2023)
• Waive fees: Parkinson Canada ($135+HST), Terry Fox Run ($81.60+HST), CDDHS ($276.62)
• Proclaim May 21-27, 2023 as National Public Works Week

Regular Council Meeting

Council will consider several reports and by-laws, including an amended weekend transit service agreement with Grey County and Southgate, a pilot project for the Town Hall Art Gallery, a trespass-to-property policy, and restructuring of the Economic Development Committee. Three proclamations are also scheduled for adoption.

• Amended weekend transit service agreement with Grey County and Township of Southgate (By-law #25-2023)
• Trespass to Property Policy for use of town property and facilities
• Restructuring of the Economic Development Committee to include four new member categories
• Amalgamation of Arts and Culture and Heritage Committees into a single committee
• Agreement with Nottawasaga Valley Conservation Authority for levy services (By-law #26-2023)

Regular Council Meeting

Shelburne Council will hold a planning public meeting for the Stone Ridge Phase 1B development, receive reports on sewage capacity allocation and proposed amendments to tax and water/sewer collection policies, and consider a motion supporting stronger municipal codes of conduct. The agenda also includes a closed session on litigation and a request to raise the Sikh flag.

• Planning public meeting for Z22/06 Stone Ridge Phase 1B at NW corner of Main St. W. & Gordon St.
• Report SBA2023-02 on Sewage Capacity Allocation
• Adopt amended Tax Collection Policy, rescinding By-Law #77-2019
• Adopt amended Water & Sewer Collection Policy, rescinding By-Law #04-2018
• Motion supporting AMO call for stronger municipal codes of conduct

Regular Council Meeting

Shelburne Council is meeting to decide on several items, including extending draft approval for a subdivision and condominium at 600 Main Street East, entering into a municipal access agreement with Wightman Communications for fibre optic lines, and approving an agreement with the Shelburne Public Library. Council will also receive reports on the drinking water system and hear presentations on autism awareness, OPP demonstrations, and the Shelburne Minor Baseball Association.

• Extension of draft approval for DPS 17/01 and DPC 17/01 at 600 Main Street East (Centreville Homes) and By-law #20-2023 for a Subdivision Agreement
• By-law #21-2023: Municipal Access Agreement with Wightman Communications Ltd. for fibre optic lines
• By-law #22-2023: Agreement with Shelburne Public Library for library services
• Proclamation of April 2, 2023 as Autism Awareness Day
• Resolution calling on province to address homelessness

Special Council Meeting

Council is meeting to receive a presentation on the draft 2023 budget and discuss the Shelburne & District Fire Board draft 2023 budget. The body is also considering route adjustments for weekend transit services.

• Presentation of the Draft 2023 Budget
• Report CAO 2023-05 regarding Grey County Weekend Transit Service 2023 route adjustments
• Shelburne & District Fire Board draft 2023 budget
• Confirming By-law # 06-2023

Committee of Adjustment

The Committee of Adjustment is reviewing a planning report regarding a consent application and a minor variance for a property at 402 First Avenue East. The body is deciding whether to grant conditional approval for the land severance and a reduction in the required rear yard.

• Consent Application B22/03 for 402 First Avenue East
• Minor Variance Application A22/09 to reduce rear yard from 7.5 metres to 7.2 metres
• Requirement for cash-in-lieu of parkland at 5% of the newly created lot value