Prescott public meetings in 2023

COUNCIL AGENDA

The Council is reviewing the 2024-2027 Strategic Plan draft for feedback. Other items include approving a seasonal pop-up vendor, declaring land behind Town Hall as surplus, and making various board appointments for 2024.

• Review of 2024-2027 Strategic Plan draft
• Approval of ArBru Solar Brewery as a seasonal pop-up vendor
• Declaration of land behind Town Hall as surplus property
• Appointment of members to various boards and committees for 2024
• Amendment to By-Law 25-2023 regarding By-law Enforcement Officer appointments

COUNCIL AGENDA

The Prescott Town Council is reviewing several staff reports, including a new multi-year accessibility plan for 2024-2027. The agenda includes decisions on 2024 infrastructure projects such as the E Dock replacement and water treatment plant upgrades. Council will also consider new fees for electric vehicle charging and equipment purchases for local parks.

• Adoption of 2024-2027 Multi-Year Accessibility Plan
• Implementation of $1.00 per hour fee for Town-owned EV chargers
• $9,000 purchase of a pop-up shed for the 2024 season
• E Dock replacement and Water Treatment Plant Filter Upgrade design
• $3,789 specialized bench purchase for Prescott Dive Park

Committee of Adjustment and Property Standards Committee

The Prescott Committee of Adjustment is reviewing staff recommendations to approve a minor variance for buildings at King Street West and Centre Street, and a consent application to sever land on Churchill Road East. The proposed actions would establish parking rules for tenants at the King Street properties and define drainage and service requirements for the new Churchill Road lots. Both items are recommended for approval subject to standard conditions like paying outstanding taxes and registering legal descriptions. No final vote is recorded in this agenda.

• Minor variance applications (MV 2023-06/07) for 202-210 King Street W and 241/243 Centre Street, recommending approval with parking and lease conditions
• Consent application (SEV 2023-07) for Churchill Road East, recommending approval pending surveyor confirmation and independent lot services
• Conditions require payment of outstanding taxes, penalties, interest, and local improvement charges to the Town of Prescott
• Parking requirements specify clear space identification and lease language noting no on-site parking and overnight street parking restrictions from November to April

Prescott Heritage Committee

The committee is reviewing staff reports regarding properties with potential cultural heritage value. These reviews cover the second and third groupings of properties.

• Review of Staff Report 08-2023 (Second Grouping)
• Review of Staff Report 09-2023 (Third Grouping)
• Approval of October 25, 2023 minutes

COUNCIL AGENDA

The Prescott Town Council is reviewing the 2024 council meeting schedule and budget assumptions. Proposals include extending the current fire dispatch agreement for a three-year term and applying for a $50,000 Community Emergency Preparedness Grant. The agenda also covers updates on infrastructure projects and financial reports.

• Proposal to extend the fire dispatch agreement for a three-year term
• Application for a $50,000 Community Emergency Preparedness Grant
• Review of 2024 Council meeting schedule and summer dates
• Presentation of 2024 key infrastructure projects
• Resolution from East Hawkesbury regarding support for Bill 21

Planning Advisory Committee

The Planning Advisory Committee is reviewing three Capital Improvement Program applications for the Downtown Core/RiverWalk District Area. These items include recommendations for property improvement grants and loan funding.

• $22,000 grant and up to $100,000 loan for 290-292 Centre Street
• $22,000 grant and up to $25,000 loan for 294 King Street West
• $22,000 grant and up to $80,000 loan for 196 King Street West

COUNCIL AGENDA

The Prescott Town Council will consider the 2024 operational and project budget process. The agenda also includes reports on additional residential units, rental unit conversions, and upcoming holiday office closures.

• Approval of the 2024 Operational and Project Budget Process
• By-law 45-2023 for 2024 Council Appointments
• Report on additional residential units
• Information on market rental units reverting to rent-geared-to-income
• Town Hall Office closure from December 22, 2023, to January 2, 2024

Prescott Heritage Committee

The Prescott Heritage Committee is reviewing staff reports regarding the cultural heritage value of several properties. The agenda also includes a notice of a committee member resignation.

• Review of properties at 177 Dibble, 147 Dibble, 175 James, 305 Centre, and 392 Edward
• Staff Report 06-2023 regarding responses to the first grouping of properties
• Staff Report 07-2023 regarding a second grouping of properties
• Committee member resignation

SPECIAL COUNCIL AGENDA

The Special Council meeting includes a strategic planning session facilitated by Suzanne Gibson. Council will also consider By-Law 44-2023 to confirm the proceedings of this meeting.

• Council Strategic Planning Session facilitated by Suzanne Gibson
• By-Law 44-2023 - Confirmation By-Law

COUNCIL AGENDA

The council will review 2023 downtown installations and recommendations for 2024 based on a recent survey. Staff will also present information regarding 2022 election statistics and the 2024 Ontario Provincial Police annual billing statement. The agenda includes presentations on public safety and several mayoral proclamations.

• Review of 2023 Downtown Installations and 2024 recommendations
• Presentation on Safe Community Project Zero
• Staff report on 2024 Ontario Provincial Police annual billing statement
• Correspondence regarding guaranteed livable income in Grimsby

COUNCIL AGENDA

The Prescott Town Council will review several service agreements and community funding requests. This includes a five-year contract renewal for water and wastewater treatment operations and the approval of $10,075 in community grants. The meeting also covers housing affordability recommendations and a donation request for the Maple View Landings project.

• Renewal of Water and Wastewater Treatment Plant contract with Ontario Clean Water Agency for five years
• Approval of $10,075 in community grant recommendations
• By-Law 41-2023 regarding water and sewer services with Rideau St. Lawrence Utilities Inc.
• Review of a $12,000 donation request for the Maple View Landings Redevelopment Project
• Prioritization of Housing Affordability Task Force recommendations

Wastewater Treatment Facility Board of Management

The Board will consider recommending a five-year contract renewal with Ontario Clean Water Agency to Council. Members will also review the preliminary 2024 budget and year-to-date reports through August 2023.

• Recommendation for a five-year contract renewal with Ontario Clean Water Agency
• Review of preliminary 2024 Wastewater Treatment Plant budget
• August 2023 year-to-date report and projections
• Approval of March 30, 2023, meeting minutes

Prescott Police Services Board

The board will review updates regarding the Closed Circuit Television (CCTV) Grant Program and the Grenville County Detachment Police Services Board Proposal. The meeting also includes a discussion on by-law updates and an inquest report.

• Closed Circuit Television (CCTV) Grant Program update
• Grenville County Detachment Police Services Board Proposal update
• August 2023 By-Law Update
• Culleton Kuzyk Warmerdam (CKW) Inquest report
• Police Record Check Revenue information

Planning Advisory Committee

The Planning Advisory Committee is reviewing several Capital Improvement Program (CIP) applications. These include grant and loan requests for industrial, hospitality, and downtown property improvements.

• Site plan review for 799 Susan Street - Coverall Accessory Building
• CIP application for 991 Industrial Rd (El Rebost/Little Barcelona) for up to $13,000 in grants and $100,000 in loans
• CIP application for 135 Prescott Centre Drive (Quality Inn Hotel) for up to $19,000 in grants and $100,000 in loans
• CIP application for 202, 206 & 210 King Street West (Keyworth Properties) for up to $66,000 in grants and $300,000 in loans

Prescott Heritage Committee

The Prescott Heritage Committee is reviewing Staff Report 05-2023 regarding a first grouping of properties with potential cultural heritage value. The review includes assessments for St. Andrews Church and several specific street addresses.

• Review of Staff Report 05-2023: Properties with Cultural Heritage Value or Interest
• St. Andrews Church assessment
• 388 Centre Street review
• 491 James and 590 George reviews
• 408 East Street review

COUNCIL AGENDA

The Council will review feedback regarding the Edward Street Interchange for Highway 401 improvements. The agenda also includes several Committee of Adjustment staff reports and a license agreement for a connecting walkway.

• Feedback on MTO Highway 401 Improvements from Highway 16 to Maitland
• By-Law 39-2023: License Agreement with Amrit Petro Holdings Inc. for a connecting walkway
• Committee of Adjustment report for 135 Prescott Centre Drive
• Committee of Adjustment report for 799 Susan Street
• Committee of Adjustment report for 663 Dibble Street West

Committee of Adjustment and Property Standards Committee

The Committee of Adjustment is considering several land use applications including utility easements at 135 Prescott Centre Drive. The agenda also includes a lot consolidation for Susan Street and Eliza Street and minor variance requests for 799 Susan Street and 663 Dibble Street West.

• Easements for force mains and water mains at 135 Prescott Centre Drive
• Consolidation of lots at 799 Susan Street and Eliza Street
• Minor variance MV2023-004 for 799 Susan Street
• Minor variance MV 2023-05 for 663 Dibble Street West

The Committee of Adjustment approved four applications regarding property easements and land use. Decisions included the consolidation of two lots for development and the granting of two minor variances for construction projects.

• Approved four easements for water and force mains at 135 Prescott Centre Drive
• Approved consolidation of 799 Susan Street and Eliza Street lots into one lot
• Approved minor variance MV2023-004 for 799 Susan Street conditioned on payment of outstanding taxes
• Approved minor variance MV 2023-05 for 663 Dibble Street West with construction and tax conditions

COUNCIL AGENDA

The Prescott Town Council will review a request to extend the closure of Edward Street for the RiverWalk Promenade. The agenda also includes a by-law for the sale of approximately 14.75 acres of land on Churchill Road and a contribution agreement with Grenville CFDC.

• Extended closure of Edward Street from King Street to Water Street through Thanksgiving weekend
• Sale of approximately 14.75 acres of land at North CN Rail, Churchill Road to Madison Mulder Enterprises
• Grenville CDFC contribution agreement by-law
• Correspondence regarding the Building Faster Fund and PILT Funding

Council approved the sale of surplus land on Churchill Road and authorized a funding agreement with Grenville CFDC. The council also extended the closure of Edward Street for the Downtown RiverWalk Promenade and supported a resolution regarding the Municipal Freedom of Information and Protection of Privacy Act.

• Approved By-Law 36-2023 to sell ~14.75 acres of land to Madison Mulder Enterprises
• Approved By-Law 37-2023 for a contribution agreement with Grenville CFDC
• Approved extended closure of Edward Street (King St to Water St) Fri-Sun through Thanksgiving weekend
• Supported Municipality of Chatham-Kent resolution regarding MFIPPA Review
• Approved Council minutes from August 14, 2023
• Declared September 18-24, 2023, as CN Rail Safety Week

COUNCIL AGENDA

Prescott Town Council will consider a $75,000 donation request from Sherwood Park Manor Long Term Care, to be brought back as part of the 2024 Budget. Council will also direct staff to update the Peddler, Hawker, and Transient Sale Persons Licensing By-Law, proceed with a Strategic Plan for 2024-2027, and select Marsh Insurance for property and liability coverage. A delegation from the Alzheimer Society will request a toll road, and staff reports on a fire department report and minor variance applications at 642 West Street are for information.

• $75,000 donation request from Sherwood Park Manor Long Term Care
• Update to Peddler, Hawker, and Transient Sale Persons Licensing By-Law
• Aluminum truck box for 2016 GBC 2500 pickup truck at $14,446
• Selection of Marsh Insurance for property and liability coverage
• Minor variance and consent applications at 642-640 West Street

Council approved a new insurance provider and authorized the purchase of a truck bed. They also directed staff to update the peddler licensing by-law and proceed with the 2024-2027 strategic planning process.

• Selected Marsh Insurance for property, liability and associated coverages (Carried)
• Approved $14,446 plus taxes for an aluminum truck bed on the 2016 GMC 2500 (Carried)
• Directed staff to develop an updated Peddler, Hawker, and Transient Sale Persons Licensing By-Law (Carried)
• Directed staff to proceed with the Strategic Planning Process 2024-2027 (Carried)
• Directed staff to bring the $75,000 Sherwood Park Manor donation request back as part of 2024 Budget considerations (Carried)
• Passed By-Law 34-2023 to amend the Prescott Heritage Committee By-law (Carried)
• Supported resolution to delay implementation of Agricultural Land Evaluation and Area Review (Carried)
• Supported resolution regarding the Ontario Heritage Act and Bill 23 (Carried)

SPECIAL COUNCIL AGENDA

This is a special council meeting with a short agenda. Council will hear a presentation on the 2023 Business, Citizen, and Volunteer of the Year Awards, then consider passing By-Law 33-2023 to confirm the proceedings of this meeting. The meeting is scheduled to adjourn to the next regular council meeting on August 14, 2023.

• Presentation of 2023 Business, Citizen, and Volunteer of the Year Awards
• By-Law 33-2023 - Confirmation By-Law (July 31, 2023)
• Adjournment to Monday, August 14, 2023 at 6:00 p.m.

Council held a special meeting to recognize the 2023 Business, Citizen, and Volunteer of the Year award recipients. No legislative changes or policy decisions were made during the session.

• Recognized Nancy Hutt as Volunteer of the Year
• Recognized Fraser Laschinger as Citizen of the Year
• Recognized Your Independent Grocer as Business of the Year
• Approved agenda (Motion 174-2023)
• Passed By-Law 33-2023 to confirm proceedings (Motion 175-2023)

Prescott Heritage Committee

The Prescott Heritage Committee is meeting to discuss several staff reports, including a stair renovation at 356 East Street and a process for determining cultural heritage value of properties. They will also consider amendments to the by-law that establishes the committee itself.

• Staff Report 02-2023: stair renovation at 356 East Street
• Staff Report 03-2023: determining cultural heritage value or interest of properties
• Staff Report 04-2023: amendments to By-Law 21-2011 (Prescott Heritage Committee Establishing By-law)
• Approval of minutes from June 8, 2023 meeting

The committee recommended that Council adopt amendments to the Prescott Heritage Committee Establishing By-law. Members also discussed a stair renovation at 356 East Street and the process for determining cultural heritage value for properties.

• Recommended Council make amendments to By-Law 21-2011 as outlined in Staff Report PHC 04-2023 (Carried)
• Approved agenda for July 20, 2023 (Carried)
• Approved minutes from June 8, 2023 (Carried)

COUNCIL AGENDA

Prescott Town Council is meeting to consider several staff recommendations, including awarding a $6,604,100 tender for a new elevated water storage tank to Landmark Structures, authorizing the sale of about 10 acres on Development Drive to 778584 Ontario Limited, and approving a by-law to confirm the meeting's proceedings. The agenda also includes routine items like minutes approval, a peddlers license report, and a request to install a yield sign at Mary and Water Streets. A closed session is planned to discuss a purchase and sale matter.

• Approve $6,604,100 tender to Landmark Structures for new elevated storage tank
• By-Law 31-2023: sale of ~10 acres on Development Drive to 778584 Ontario Limited
• Staff Report 51-2023: install yield sign at Mary and Water Streets
• Staff Report 52-2023: allow inflatable devices on municipal property with rules
• Closed session for purchase & sale matter under Municipal Act

Council awarded a construction contract for a new elevated storage tank and authorized the sale of 10 acres of land on Development Drive. The board also approved new safety rules for inflatable devices on municipal property and the installation of a yield sign at Mary and Water Streets.

• Approved $6,604,100 contract to Landmark Structures for new elevated storage tank
• Passed By-Law 31-2023 to sell ~10 acres on Development Drive to 778581 Ontario Limited
• Approved use of inflatable devices on municipal property subject to staff report guidelines
• Directed staff to install yield sign at southeast corner of Mary Street and Water Street
• Supported Lanark County resolution regarding Bill C-321 to protect first responders from violence
• Accepted June 19, 2023 council minutes
• Accepted most items in Consent Reports, excluding items 4, 5, 8, and 19

Committee of Adjustment and Property Standards Committee

The Committee of Adjustment will consider two staff recommendations for properties at 640 and 642 West Street: a minor variance application (MV 2023-03) and a consent/severance application (SEV 2023-03). Both are recommended for approval with conditions, including payment of outstanding taxes, registration of surveys, and installation of a fence. The committee will also approve the agenda and minutes from June 6, 2023.

• Minor variance MV 2023-03 for 640 and 642 West Street, recommended for approval with conditions including a fence and survey registration
• Severance SEV 2023-03 for 642 West Street, recommended for approval with conditions including independent servicing of each lot
• Approval of agenda and minutes from June 6, 2023

The Committee of Adjustment approved a minor variance and a consent application for severance at 640 and 642 West Street. Both approvals include conditions regarding the payment of outstanding taxes and the registration of property lines.

• Approved minor variance MV 2023-03 for 640 and 642 West Street (Carried)
• Approved consent application SEV 2023-03 for severance at 642 West Street (Carried)
• Tabled approval of June 6, 2023 minutes

COUNCIL AGENDA

Council approved a borrowing by-law for a sidewalk plow and passed a new Ice Allocation Policy for the 2023/2024 season. The board also endorsed the Water Treatment Plant Operation Plan and authorized engineering for seawall flood protection. A by-law setting council remuneration rates was passed with a 4-3 vote.

• Approved $163,233 borrowing by-law for sidewalk plow purchase
• Passed Council Remuneration By-Law 29-2023 (4-3)
• Approved 2023/2024 Ice Allocation Policy
• Endorsed Water Treatment Plant Operation Plan
• Directed staff to obtain detailed engineering for Water Treatment Plant seawall upgrades
• Directed staff to issue Request for Tender for Phase 1 Recreation Complex outdoor amenities
• Accepted June 5 and June 12, 2023 meeting minutes

SPECIAL COUNCIL AGENDA

The Special Council meeting includes a closed session to discuss litigation or potential litigation affecting the municipality. Council will also consider passing By-Law 27-2023 to confirm the proceedings of this meeting.

• Closed Session regarding litigation involving James McCarthy of Cunningham, Swan, Carty, Little & Bonham
• By-Law 27-2023 - Confirmation By-Law

Council met in a closed session to discuss litigation matters. No substantive public decisions were made during the open session.

• Approved the meeting agenda
• Moved into closed session to discuss litigation under Section 239(2)(c) of the Municipal Act
• Passed By-Law 27-2023 to confirm the proceedings of the June 12, 2023 meeting

Prescott Heritage Committee

The committee elected a chair for 2023 and approved the meeting agenda and previous minutes. Members received presentations on committee training and changes to the Ontario Heritage Act. Staff presented a report on the Prescott Heritage Committee Amending By-law for information.

• Elected Joan Rupert-Barkley as Chair for 2023 (Carried)
• Approved June 8, 2023 agenda (Carried)
• Accepted May 26, 2021 minutes (Carried)

Committee of Adjustment and Property Standards Committee

The Committee approved a minor variance for a porch at 253 Vankoughnet Street. It also upheld orders to comply with property standards for two addresses, designating both as habitual violators.

• Approved minor variance MV 2023-002 for 253 Vankoughnet Street (Carried)
• Upheld Order to Comply 2023-09(A) for 763 King Street West with a compliance deadline of June 15, 2023 (Carried)
• Deemed 763 King Street West a habitual violator of Property Standards By-Law 47-2021 (Carried)
• Upheld Order to Comply 2023-07(A) for 658 East Street with a compliance deadline of June 8, 2023 (Carried)
• Deemed 658 East Street a habitual violator of Property Standards By-Law 47-2021 (Carried)

COUNCIL AGENDA

The Town Council is considering a zoning amendment for Development Drive and preparing a request for proposal for municipal insurance. The meeting also includes the passage of several new by-laws regarding noise, refreshment vehicles, and enforcement officers.

• Zoning By-Law Amendment to change subject lands from Highway Commercial C-2 to General Industrial Zone M-1
• By-Law 23-2023 regarding noise regulation
• By-Law 24-2023 for licensing refreshment vehicles
• By-Law 25-2023 for municipal by-law enforcement officer appointments
• Request for Proposal for liability, property, and cyber insurance coverage

Council passed several new by-laws regulating noise, refreshment vehicles, and by-law officer appointments. The board also approved a zoning change for Development Drive and directed staff to prepare a new council remuneration by-law.

• Approved Zoning By-law amendment to change Development Drive from Highway Commercial C-2 to General Industrial Zone M-1
• Directed staff to prepare Council Remuneration By-law based on Working Group recommendations
• Approved Terms of Reference and representatives for the Tri-Council Joint Recreation Committee
• Approved Request for Proposal for Liability, Property, and Cyber Insurance Coverage
• Passed By-Law 23-2023 to prohibit and regulate noise
• Passed By-Law 24-2023 to license and regulate refreshment vehicles
• Passed By-Law 25-2023 to appoint Municipal By-law Enforcement Officers
• Supported resolutions regarding Protecting the Privacy of Candidates and Donors and Bail Reform

Planning Advisory Committee

The Planning Advisory Committee reviewed Staff Report 03-2023 regarding a sign by-law variance application. The committee voted to deny the application. Staff noted that no paperwork had been submitted to date.

• Denied Sign By-law Variance Application SBV 2022-02 (Carried)
• Approved June 1, 2023 agenda (Carried)
• Approved May 23, 2023 minutes (Carried)

Prescott Police Services Board

The Prescott Police Services Board is meeting to review routine items including minutes, reports, and information items. A presentation from Traffic Logix on automated speed enforcement and warning letters is scheduled, and the board will receive the first-quarter police services report and a staff report on a CCTV grant program.

• Presentation by Traffic Logix on automated speed enforcement/automated warning letters
• Police Services Report for January to March 2023
• Staff report on Closed Circuit Television (CCTV) grant program
• 2024 Municipal Policing Billing Statement property count
• Community education on pedestrian crossovers

The Board approved two $250 awards for students entering post-secondary policing programs. Members discussed pedestrian safety education, automated speed enforcement, and a grant program for CCTV cameras.

• Approved two S.G.D.H.S. Commencement Awards of $250.00 each
• Accepted February 1, 2023 meeting minutes
• Accepted Police Services Report for January to April 2023

Planning Advisory Committee

The Planning Advisory Committee will consider a zoning by-law amendment to rezone lands on Development Drive from Highway Commercial C-2 to General Industrial M-1, and will receive an informational report on a site plan agreement for the Quality Inn Hotel on Prescott Centre Drive. The committee will also hear a verbal update on a sign by-law variance. The meeting includes routine approval of agenda and minutes.

• Zoning by-law amendment for Development Drive (C-2 to M-1)
• Site plan agreement report for Quality Inn Hotel, south side of Prescott Centre Drive
• Revised landscape drawings and site plan for Quality Inn (135 Prescott Centre Drive)
• Verbal update on sign by-law variance
• Approval of April 24, 2023 minutes

The Planning Advisory Committee recommended that Council change the zoning of lands on Development Drive from Highway Commercial C-2 to General Industrial Zone M-1. The committee also directed staff to bring back a deferred motion regarding a sign by-law variance. A site plan agreement for the Quality Inn Hotel was discussed.

• Recommended Council adopt zoning by-law amendment for Development Drive from Highway Commercial C-2 to General Industrial Zone M-1 (Carried)
• Directed staff to bring back deferred motion from April 24, 2023, regarding Sign By-law variance to the next meeting (Carried)
• Approved agenda for May 23, 2023 (Carried)
• Accepted minutes from April 24, 2023 (Carried)

COUNCIL AGENDA

The Council will review appointments for the Committee of Adjustment and Property Standards Committee. Discussions include a Climate Change Action Plan, updated noise and refreshment vehicle by-laws, and a CCTV grant application.

• By-Law 21-2023: Appointments to the Committee of Adjustment and Property Standards Committee
• Climate Change Action Plan involving United Counties of Leeds and Grenville
• Draft Noise and Refreshment Vehicle By-laws for review
• CCTV Grant Program application for up to $100,000
• Consent Application: 194 James Street East

Council approved a series of climate change initiatives and authorized a grant application for a new CCTV system. The board also enacted a by-law to merge the Committee of Adjustment and Property Standards Committee. Additionally, Council supported resolutions regarding Enbridge charges and long-term care funding.

• Approved sponsorship for SGDHS Relay for Life up to $500.00
• Enacted By-Law 21-2023 to name members of the Committee of Adjustment and Property Standards Committee
• Directed staff to submit Climate Change Survey Initiatives and participate in the United Counties of Leeds and Grenville Climate Change Working Group
• Directed staff to bring draft Noise and Refreshment Vehicle By-laws to the June 5, 2023 meeting
• Approved application for CCTV Grant Program for up to $100,000
• Supported Municipality of Shuniah's resolution regarding Enbridge Charges
• Supported City of Stratford's resolution regarding Use of Long-Term Care Funding to Support Community Care Services
• Proclaimed June 2023 as Pride Month

Committee of Adjustment and Property Standards Committee

The Committee of Adjustment will consider two land-use applications: a consent (severance) for 194 James Street East and a minor variance for 292 Centre Street. Staff recommend approval of both with conditions. The meeting also includes approval of prior minutes and a verbal update from the Property Standards Committee.

• Consent application SEV 2023-02 for 194 James Street East to sever land, subject to tax payment and registration conditions
• Minor variance MV 2023-01 for 292 Centre Street, subject to tax payment condition
• Approval of minutes from December 12, 2022
• Verbal update from Property Standards Committee

The Committee of Adjustment approved a consent application (SEV 2023-02) to sever a portion of 194 James Street East and merge it with 557 East Street, subject to tax payment and registration conditions. It also approved a minor variance (MV 2023-01) for 292 Centre Street to add seven apartment units above and below the Post Office, with a condition to pay outstanding taxes. No public concerns were submitted for either application. Members also expressed interest in serving on a Property Standards Committee.

• Approved consent application SEV 2023-02 for 194 James Street East (carried)
• Approved minor variance MV 2023-01 for 292 Centre Street (carried)
• Appointed Craig Worden as Acting Chair for the meeting (carried)
• Approved the agenda as presented (carried)
• Accepted minutes of December 14, 2022 (carried)
• Adjourned meeting at 5:28 p.m. (carried)

COUNCIL AGENDA

Council adopted a new Community Improvement Plan and authorized a Request for Proposal for a water tower infrastructure project. The board also approved specific street repaving for 2023 and appointed a selection panel for community awards.

• Approved By-Law 19-2023 to adopt a Community Improvement Plan
• Directed staff to release a Request for Proposal for the Water Tower Infrastructure Project
• Approved milling and repaving of Prescott Centre Drive, Churchill Road, and Dibble Street west
• Appointed Councillors Justin Kirkby, Ruth Lockett, and Tracey Young to the 2023 Community Awards selection panel
• Directed staff to coordinate Canada Day activities with George Tierney and Windmill Brewery
• Approved amendments to the Community Improvement Plan
• Proclaimed May 5, 2023, as National Day of Awareness for Missing and Murdered Indigenous Women, Girls, Two-Spirited People
• Proclaimed May 7-13, 2023, as Emergency Preparedness Week

Planning Advisory Committee

The committee approved proposed amendments to the Community Improvement Plan in accordance with the Planning Act. A motion to deny a Sign By-law Variance Application was deferred to allow staff more time to work with business owners.

• Approved proposed Community Improvement Plan amendments (Carried)
• Deferred motion to deny Sign By-law Variance Application SBV 2022-02 (Deferred)
• Approved January 26, 2023 meeting minutes (Carried)

COUNCIL AGENDA

Council passed several by-laws establishing the 2023 tax estimates, rates, and ratios, as well as water and sewer charges. The board also approved $47,600 in community grants and a letter of support for the Prescott Family Health Team.

• Approved 2023 Community Grant Allocation Recommendations totaling $47,600
• Approved letter of support for Prescott Family Health Team expansion
• Passed By-Law 13-2023 (2023 Tax Estimates)
• Passed By-Law 14-2023 (2023 Tax Ratios)
• Passed By-Law 15-2023 (2023 Tax Rates)
• Passed By-Law 16-2023 (2023 Capping Thresholds)
• Passed By-Law 17-2023 (Water and Sewer Rates and Charges)
• Supported Township of Ashfield-Colborne-Wawanosh resolution on Permanent Register of Electors accuracy

COUNCIL AGENDA

The Council will review the 2023 water and wastewater budgets and a proposal for the Riverwalk Creative Centre. Discussions also include a resolution regarding homelessness and a closed session for integrity commissioner training.

• Approval of 2023 Water and Wastewater Budgets totaling $3,014,288
• Proposed 3.5% increase to water and wastewater rates effective July 1, 2023
• Riverwalk Creative Centre proposal to repurpose the old Pump House
• Homelessness Resolution calling on the provincial government
• Green Shirt Day/BeADonor Month proclamation

Council approved the 2023 Water and Wastewater Budget and a corresponding rate increase. A resolution calling on the provincial government to end homelessness was also passed. A proposal to establish a Riverwalk Creative Centre was defeated.

• Approved 2023 Water and Wastewater Budget with revenues and expenditures of $3,014,288
• Approved 3.5% increase to water and wastewater rates effective July 1, 2023
• Approved 2023 Capital and Operating Projects (Staff Report 22-2023)
• Denied proposal to form a working group and repurpose the old Pump House for the Riverwalk Creative Centre
• Passed resolution calling on the Provincial Government to commit to ending homelessness in Ontario
• Approved agenda and March 20, 2023, meeting minutes

Wastewater Treatment Facility Board of Management

The Wastewater Treatment Facility Management Board is meeting to elect a chair and review financial records. The board will consider the 2022 year-end financial results and the proposed 2023 budget for the wastewater treatment plant.

• Election of Chair
• Approval of 2022 Wastewater Treatment Plant financial results
• Approval of 2023 Wastewater Treatment Plant Budget

The Wastewater Treatment Facility Management Board approved the 2023 budget and accepted the 2022 year-end financial results. The board also appointed Mayor Gauri Shankar as Chair for a term ending November 14, 2026.

• Appointed Mayor Gauri Shankar as Chair through November 14, 2026 (Carried)
• Approved the 2023 Wastewater Treatment Plant Budget (Carried)
• Accepted 2022 Wastewater Treatment Plant financial results (Carried)
• Approved agenda for March 30, 2023 meeting (Carried)
• Accepted minutes from September 28, 2022 (Carried)

COUNCIL AGENDA

Prescott Town Council will consider approving the 2023 Operational Budget with total revenues and expenditures of $10,526,252, and the 2023 Water and Wastewater Budget of $3,014,288, along with a split property tax payment plan. Council will also decide on a food waste diversion pilot project with Food Cycler Science, committing $10,750 from the Fiscal Policy Reserve for 100 FoodCycler units. Other items include a report on 2023 capital and operational projects, a delegation from the Riverwalk Creative Center, and resolutions of support from other municipalities.

• 2023 Operational Budget: $10,526,252 total revenues and expenditures
• 2023 Water and Wastewater Budget: $3,014,288 total revenues and expenditures
• Food Cycler pilot project: $10,750 from Fiscal Policy Reserve for 100 units
• Final property tax payment for 2023 split into two equal payments due Aug 31 and Oct 31, 2023
• Staff Report 18-2023: 2023 Capital and Operational Projects Budget to be brought back April 6, 2023

Council approved the 2023 Operational Budget and a plan to split the final property tax payment into two installments. The board also authorized a food waste diversion pilot project and supported a resolution regarding barriers for women in politics.

• Approved 2023 Operational Budget with total revenues and expenditures of $10,526,252
• Approved splitting final 2023 property tax payment into two equal payments due August 31 and October 31, 2023
• Approved $10,750 from Fiscal Policy Reserve to purchase 100 FoodCycler units for a municipal pilot project
• Approved resolution of support regarding Barriers for Women in Politics
• Directed staff to bring projects with estimates and funding from Report 18-2023 to April 3 meeting for final review
• Removed approval of the 2023 Water and Wastewater Budget from the operational budget motion

COUNCIL AGENDA

The Prescott Town Council will consider approving a $1,006,681 tender for the 2023 Edward Street Bridge repairs, along with several routine items including minutes, appointments, and a closed session for training and litigation. The meeting also includes a recognition of achievements and a presentation on food waste technology.

• Staff Report 16-2023 recommends awarding Bellai Alliance Civil Inc. the $1,006,681 contract for 2023 Edward Street Bridge repairs, with work starting May 2023
• By-Law 09-2023 to amend 2023 Council appointments to boards, commissions, and deputy mayor
• Resolution from Township of Lanark Highlands regarding violence against women to be discussed
• Closed session planned for insurance training, approval of previous closed session minutes, and litigation matters
• Recognition of Kadynn Morrison from Skate Brockville and presentation by Food Cycle Science

Council awarded a contract to Bellai Alliance Civil Inc. for bridge repairs starting in May 2023. The town also passed a by-law for 2023 council appointments and supported a resolution regarding violence against women.

• Approved $1,006,681 contract to Bellai Alliance Civil Inc. for Edward Street Bridge Repairs (Carried)
• Passed By-Law 09-2023 to amend council appointments for 2023 (Carried)
• Approved support for Township of Lanark Highlands resolution regarding Violence Against Women (Carried)
• Accepted February 27, 2023 council minutes (Carried)
• Approved agenda for March 6, 2023 meeting (Carried)

COUNCIL AGENDA

Town Council is discussing the 2023 operational budget, including recreation complex fee and revenue changes. The body is also reviewing 2023 project budget priorities and annual reports for the drinking water and wastewater systems.

• 2023 Operational Budget featuring Recreation Complex fee and revenue changes
• 2023 Project Ideas Priorities Review presentation
• 2022 Prescott Drinking Water System and Wastewater System Annual Reports
• Staff Report 14-2023 regarding 2023 Community Awards
• Motion to request amendment to Section 232 of the Municipal Act

Council requested that the Minister of Municipal Affairs and Housing remove or make optional the requirement for elected officials to swear allegiance to the King. The council also approved the 2023 Community Awards and accepted annual water and wastewater reports.

• Requested amendment to Section 232 of the Municipal Act regarding the Declaration of Office
• Denied support for Town of Petrolia's Resolution regarding School Board Elections
• Approved staff to prepare a letter of support for the Prescott Curling Club
• Approved proceeding with 2023 Community Awards (Staff Report 14-2023)
• Accepted 2022 Prescott Drinking Water System and Wastewater System Annual Reports
• Deferred Township of Lanark Highlands Resolution re: Violence Against Women to March 6, 2023

COUNCIL AGENDA

Prescott Town Council is meeting to decide on several infrastructure projects, by-law amendments, and board appointments. The session includes a presentation on affordable housing and a request to the provincial government regarding the Municipal Act's Declaration of Office.

• Approval of Kehoe Marine Construction for F dock and Fuel dock replacement at an upset limit of $225,000 plus taxes
• Endorsement of Site Plan application SPC 2021-05 for 990 Edward Street
• By-Law 05-2023 to set remuneration rates for Members of Council
• By-Law 06-2023 to amend the traffic and parking regulation by-law
• Renewal of the River Route Transit Service Partnership Agreement from April 1, 2023, to March 31, 2024

Council approved a contract for marina dock replacements and endorsed a site plan for 990 Edward Street. Members also voted to maintain 2022 remuneration rates and renewed the River Route Transit Service partnership. A working group was established to review noise and licensing by-laws.

• Approved $225,000 contract for Kehoe Marine Construction to replace F and Fuel docks
• Endorsed Site Plan application SPC 2021-05 for 990 Edward Street with three conditions
• Directed staff to maintain 2022 Council remuneration rates
• Renewed River Route Transit Service Partnership Agreement from April 1, 2023 to March 31, 2024
• Appointed Councillors Young, Campbell, and Kirkby to a noise and licensing by-law working group
• Passed By-Law 06-2023 to amend traffic and parking regulations
• Appointed nine members to the Business Improvement Area Board of Management
• Accepted January 16, 2023 meeting minutes

Prescott Police Services Board

The Police Services Board is meeting to elect a Chair and approve minutes from October 2022. The board will review the 2023 OPP Annual Billing Statement and a police services report covering October to December 2022.

• Election of the Chair
• 2023 OPP Annual Billing Statement
• Police Services Report for October to December 2022
• Update on PSB Board Composition regarding Grenville County Detachment proposal

The Board appointed a Chair for a term ending November 14, 2026. Members accepted the Police Services Report for October to December 2022 and the minutes from October 20, 2022. The Board also received the 2023 OPP Annual Billing Statement.

• Appointed Jeffrey Laushway as Chair until November 14, 2026 (Carried)
• Approved February 1, 2023 agenda (Carried)
• Accepted October 20, 2022 minutes (Carried)
• Received and filed 2023 OPP Annual Billing Statement (Carried)
• Accepted Police Services Report for October to December 2022 (Carried)

Planning Advisory Committee

The Planning Advisory Committee is meeting to elect a chair and review a staff report regarding a site plan application. The committee will consider recommending that Council approve the application for 990 Edward Street subject to specific conditions.

• Appointment of Councillor Tracey Young as Chair through November 14, 2026
• Site Plan application SPC 2021-05 for 990 Edward Street

The Planning Advisory Committee recommended that Council approve the site plan application for 990 Edward Street subject to three conditions. The committee also appointed a new Chair and approved the meeting agenda and previous minutes.

• Appointed Councillor Tracey Young as Chair (Carried)
• Approved January 26, 2023 agenda (Carried)
• Accepted November 2, 2022 minutes (Carried)
• Recommended Council approve Site Plan application SPC 2021-05 for 990 Edward Street subject to tax payment, a construction phasing plan, and registration of the site plan agreement (Carried)

COUNCIL AGENDA

Prescott Town Council is meeting to discuss operational budgets for transportation, parks, and recreation. The body is also considering updates to winter parking restriction appeal guidelines and the appointment of a community grant review group.

• Staff Report 07-2023: Amendments to the Parking By-law regarding winter parking restrictions (12:00 a.m. to 7:00 a.m.)
• Staff Report 06-2023: Appointment of three members to the 2023 Community Grant Application Review Working Group
• Staff Report 05-2023: 2023 Operational Budget for Transportation, Parks & Recreation
• Staff Report 08-2023: Review of the Council Remuneration By-Law
• Presentation on 2023 Initial Project Ideas

Council approved a small community grant and appointed a working group to review grant applications. Staff were directed to bring forward amendments to the parking by-law and a review of council remuneration rates.

• Approved $325.00 donation to Food For All Foodbank (Carried)
• Appointed Justin Kirkby, Mary Campbell, and Lee McConnell to the 2023 Community Grant Application Review Working Group (Carried)
• Directed staff to bring forward Parking By-law amendments regarding winter parking restriction appeal guidelines (Carried)
• Directed staff to bring Council Remuneration Rates by-law to the February 6, 2023 meeting (Carried)
• Approved January 3, 2023 meeting minutes (Carried)

COUNCIL AGENDA

The Prescott Town Council is meeting to consider routine administrative items, including approving the agenda and minutes, as well as several staff reports and by-laws. Key decisions include authorizing a Request for Proposal for the Edward Street Bridge Project, passing the 2023 interim tax levy and temporary borrowing by-laws, and approving event participation for the Strathcona Cup Curling Tournament. The council will also hear delegations from the Upper Canada Folkfest and the Prescott Curling Club, and discuss resolutions on extending the Ontario Staycation Tax Credit and other matters.

• Staff Report 02-2023: Council to direct release of RFP for Edward Street Bridge Project
• By-Law 01-2023: Interim tax levy for 2023
• By-Law 02-2023: Temporary borrowing authorization for 2023
• Staff Report 04-2023: Approve Prescott Curling Club event participation for Strathcona Cup Tournament on January 28, 2023
• Resolution to support extension of Ontario Staycation Tax Credit through 2023

Council approved up to $1,000 for the Prescott Curling Club's Strathcona Cup tournament and directed staff to release a Request for Proposal for the Edward Street Bridge Project. The board also passed by-laws for an interim tax levy and temporary borrowing for 2023.

• Approved up to $1,000 for Prescott Curling Club Strathcona Cup participation and provisions
• Directed staff to release Request for Proposal for Edward Street Bridge Project
• Passed By-Law 01-2023 for 2023 interim tax levy
• Passed By-Law 02-2023 for 2023 temporary borrowing
• Directed staff to explore an appeal process for winter parking tickets
• Supported request to extend Ontario Staycation Tax Credit through 2023
• Supported Township of McGarry resolution regarding Integrity Commissioner
• Supported Township of Malahide resolution regarding Federal Cannabis Act Review