Point Edward public meetings in 2023

Regular Council Meeting

The Point Edward Village Council is meeting to discuss a proposed loan program for private water service connections on St. Clair Street, a request to keep a shipping container at 208 Michigan Avenue, and a review of dog license fees. The agenda also includes routine items such as adopting minutes, receiving committee reports, and appointing council members to boards.

• St. Clair Street Private Water Connection Loan Program — staff directed to explore incentives for residents to replace supply lines from property line to house
• Request to maintain a shipping container at 208 Michigan Avenue until June 2024
• Review of dog license fees, pending completion of Animal Control By-Law
• By-Law 38 of 2023 to appoint council members to positions, committees, and boards
• By-Law 39 of 2023 to confirm resolutions adopted up to and including December 14, 2023

Regular Council Meeting

Point Edward Council is meeting to discuss several operational items, including a possible total ban on fireworks, a request for tenders for a second food services vehicle at Waterfront Park, and a by-law to enter into a police services agreement. Council will also receive financial reports, committee minutes, and consider a sponsorship request from Bluewater Anglers.

• Discussion of a possible total ban on fireworks in the Village
• By-Law 35 of 2023: agreement for provision of police services
• By-Law 36 of 2023: agreement with St. Clair Region Conservation Authority for cost apportioning
• Request for Tenders for second food services vehicle for Waterfront Park
• Michigan Avenue parking concerns near 211 and 213 Michigan Avenue

OPP Detachment Board of Point Edward

The Point Edward Police Services Board will meet to review the OPP detachment report for September and October 2023, and discuss the upcoming Community Safety and Policing Act. The board will also review monthly financial statements for September and October 2023.

• OPP Point Edward Police Services Board Report for September and October, 2023
• Discussion of Community Safety and Policing Act implementation
• Review of Police Services Board Monthly Financial Statements for September and October 2023

Environmental Services Building Committee

The Environmental Services Committee is meeting to review and potentially approve a proposal from MIG Engineering for a new building at the Waste Water Treatment Plant. The agenda includes circulation of prior meeting minutes and discussion of the engineering proposal, supported by a November 2023 building report and a 2022 report on the new building. No other substantive items are listed.

• Approval of MIG Engineering Proposal (Rev. 03, Nov. 20, 2023)
• Review of Building report November 2023
• Review of New Building at Waste Water Treatment Plant - 2022 Report
• Circulation of Post-Meeting Minutes from October 12, 2022

Environmental Services

The Environmental Services Committee is meeting to review routine operational items, including prior minutes, a master task list, health and safety inspection sheets, and monthly financial statements. A key discussion item is the 2023 sewer asset condition assessment, a $100,000 capital project to clean and camera sewers for condition evaluation. The meeting is largely procedural, with no major decisions or public hearings listed.

• Review of 2023 Sewer Asset Condition Assessment, a $100,000 capital project to clean and camera sewers
• Environmental Services Monthly Report for October 2023
• Environmental Services monthly financial statements for period ending October 31, 2023
• Environmental Services Joint Health and Safety Committee inspection sheets for October 2023
• Circulation of prior meeting minutes from October 10, 2023

Finance and Administration Committee

The Point Edward Finance and Administration Committee will discuss a funding request from the St. Clair Region Conservation Authority, referred from the October 24 council meeting, and consider reissuing a tender for a second food truck location in Waterfront Park. The committee will also review September bank reconciliations and financial statements for the period ending October 31, 2023.

• St. Clair Region Conservation Authority funding request (referred from Oct 24 council meeting)
• Direction sought on recirculating a tender for second food truck spot in Waterfront Park
• September bank reconciliations for General and Water funds
• Financial statements for period ending October 31, 2023

Operations Committee

The Point Edward Operations Committee will review monthly reports for the arena and public works for October 2023, along with financial statements. The committee will also discuss fading stop bar lines, a parking concern on Michigan Avenue, and whether to continue arena operations on statutory holidays.

• Review of Arena Monthly Report for October 2023
• Review of Public Works Monthly Report for October 2023
• Discussion of fading stop bar lines
• Update on Michigan Avenue parking concern involving Point Edward Early Learning Centre and Brand Hall
• Review of arena operations on statutory holidays

Fire Committee

The Fire Committee is meeting to review routine items including the prior meeting's minutes, a master task list, health and safety inspection sheets, the October 2023 fire monthly report, and financial statements for the period ending October 31, 2023. No major decisions or public hearings are on the agenda.

• Review of Fire Monthly Financial Statements for period ending October 31, 2023
• Review of Fire Monthly Report for October 2023
• Review of Fire Hall Joint Health and Safety Committee Inspection Sheets for October 2023
• Circulation of prior meeting's minutes (FIR_Oct10_2023)

Regular Council Meeting

Council will hear a request to reconsider a decision on a fence height exemption at 406 Arthur Street, discuss steps to establish a Development Charge By-Law, and consider hiring a part-time parking enforcement officer. Delegations include presentations from the St. Clair Region Conservation Authority and the Ontario Provincial Police. The meeting also includes final approval of an Open Air Burning By-Law and several committee reports.

• Request for reconsideration of fence height exemption at 406 Arthur Street
• Discussion on establishing a Development Charge By-Law
• Consideration of hiring a part-time parking enforcement officer
• Third reading of By-Law 18 of 2023 to regulate open burning
• Delegation from OPP on municipal policing

Environmental Services

The Environmental Services Committee of the Village of Point Edward is meeting to review the September 2023 monthly report and financial statements for water, wastewater, and storm stations. The agenda includes standard procedural items such as minutes, declarations of interest, and correspondence. No specific decisions or new business items are listed.

• Review of Environmental Services Monthly Report for September 2023
• Review of financial statements for Water-WWTP and Storm Stations for period ending September 30, 2023
• Circulation of minutes from September 12, 2023 meeting
• Review of completed and ongoing tasks from previous meetings

Finance and Administration Committee

The Finance and Administration Committee is meeting to review routine financial documents, including August bank reconciliations for general and water accounts, and financial statements for the period ending September 30, 2023. They will also receive an update on the 'Cats at Large' issue, following prior direction to discuss with the Humane Society and review the Animal Control By-Law. The meeting is largely procedural, with no major decisions listed on the agenda.

• August bank reconciliation - General
• August bank reconciliation - Water
• Financial statements for period ending September 30, 2023
• Update on 'Cats at Large' and Animal Control By-Law review

Operations Committee

The Operations Committee will review monthly reports for the arena and public works, including financial statements for September 2023. A parking update for Michigan Avenue will also be discussed, following staff direction to follow up with the Point Edward Early Learning Centre about parking concerns. The meeting includes standard procedural items such as approval of prior minutes and declarations of interest.

• Arena Monthly Report for September 2023
• Public Works Monthly Report for September 2023
• Michigan Avenue Parking Update
• Arena Monthly Financial Statements for period ending September 30, 2023
• Public Works Monthly Financial Statements for period ending September 30, 2023

Fire Committee

The Fire Committee is meeting to review the September 2023 monthly report and financial statements for the period ending September 30, 2023. The agenda also includes approval of prior meeting minutes and discussion of ongoing tasks. No major decisions or public hearings are scheduled.

• Review of Fire Monthly Report for September 2023
• Review of Fire Monthly Financial Statements for period ending September 30, 2023
• Circulation of prior meeting minutes from September 12, 2023
• Discussion of completed and ongoing tasks from October 2023

Regular Council Meeting

Point Edward Council is meeting to consider several operational items, including a complaint about domestic cats at large, drainage and flooding concerns from heavy rain, a request from Friends of the St. Clair River to install educational signage, and a needed compressor repair at the arena. The agenda also includes adoption of previous minutes, financial reports for July and August 2023, and committee reports.

• Complaint about domestic cats roaming freely and killing wildlife
• Drainage and flooding concerns due to ponding water from heavy rain
• Friends of the St. Clair River request to install three signs along the water's edge
• Arena compressor 1 needs to be rebuilt after maintenance discovery
• Closed session item: O.P.P. contract expiration

OPP Detachment Board of Point Edward

The Point Edward Police Services Board is meeting to review the OPP report for July/August 2023 and monthly financial statements for July and August 2023. The board will also discuss a letter about changes to revenue from police record checks. The meeting includes standard procedural items such as approval of prior minutes and declaration of interests.

• Review of OPP Point Edward Police Services Board Report for July/August 2023
• Discussion of Police Record Check Revenue Letter outlining changes to municipal revenue
• Review of Police Services Board Monthly Financial Statements for July and August 2023
• Approval of prior meeting minutes from July 13, 2023

Environmental Services

The Environmental Services Committee of Point Edward is meeting to review financial statements for July and August 2023, receive the monthly report for July/August, and discuss the digester repair project at the sewage treatment plant in a closed session under solicitor-client privilege. The agenda also includes routine items such as approval of prior minutes and a health and safety inspection report.

• In-camera session to discuss digester repair project at the sewage treatment plant under solicitor-client privilege
• Review of Environmental Services monthly financial statements for period ending August 31, 2023 (Water-WWTP and Storm Stations)
• Environmental Services Monthly Report for July/August 2023
• Environmental Services Joint Health and Safety Committee inspection sheets for August 2023

The committee approved several routine filings, including ongoing tasks, health‑safety inspection sheets, the July‑August environmental services report, and the August financial statements. It voted to go in‑camera to discuss a solicitor‑client privileged issue related to the digester replacement project, then returned to open session. An update was given on the digester work and a staff member’s departure, and the next meeting was scheduled for October 10, 2023.

• Received and filed Ongoing Tasks Carried Forward (carried)
• Received and filed JHSC Inspection Sheets for Environmental Services (carried)
• Received and filed Environmental Services Report for July‑August 2023 (carried)
• Received and filed Environmental Services financial statements for period ending Aug 31 2023 (carried)
• Went in‑camera to discuss solicitor‑client privileged digester repair matter (carried)
• Returned to open session (carried)

Finance and Administration Committee

The Finance and Administration Committee is reviewing bank reconciliations for May through July for both general and water accounts, discussing a property standards chargeback update, and considering a fee schedule review. The committee will also discuss whether to require event insurance certificates for Optimist Hall renters. The meeting includes standard procedural items such as approval of prior minutes and a health and safety inspection report.

• Bank reconciliations for May, June, and July for General and Water accounts
• Property Standards Chargeback Update regarding the Village's ability to charge property owners for work under the Property Standards By-Law
• Fee Schedule Review of the Village Fees and Services By-Law
• Discussion on requiring a Certificate of Insurance naming the Village as co-insured for Optimist Hall rentals
• Review of Financial Statements for the period ending August 31, 2023

Operations Committee

The Operations Committee will receive updates on the arena roof replacement project and the St. Clair-Lite Street reconstruction. Members will also discuss a potential reduction in the garbage bag limit, which was last changed in 2019, and parking concerns on Michigan Avenue. The meeting includes review of monthly reports and financial statements for the arena and public works.

• Arena roof replacement project update
• St. Clair-Lite Street reconstruction update
• Discussion of garbage bag limit reduction (from 6 to 5 bags, set in 2019, not revisited)
• Michigan Avenue parking concerns between St. Clair and Monk Streets
• Review of arena and public works monthly financial statements for July and August 2023

The Operations Committee approved a reduction in garbage bag limits and the completion of the Arena Roof Replacement Project. The committee also directed staff to address parking concerns with the Point Edward Early Learning Centre.

• Approved reduction of garbage bag limit to four as of January 1, 2024 (Carried)
• Approved Arena Roof Replacement Project for completion (Carried)
• Approved adding a website survey regarding large item pick up and further bag limit reductions (Carried)
• Approved staff to contact Point Edward Early Learning Centre to discuss parking concerns (Carried)
• Received and filed Arena and Public Works JHSC Inspection Sheets (Carried)
• Received and filed Arena Monthly Reports for July and August (Carried)
• Received and filed Public Works Monthly Report for July/August (Carried)
• Received and filed Arena and Public Works financial statements ending August 31, 2023 (Carried)

Fire Committee

The Point Edward Fire Committee is meeting to discuss routine business including approval of prior minutes, a verbal update from Chief MacKenzie on ordering a new fire truck, and review of monthly financial statements for July and August 2023. The agenda also includes a fire hall health and safety inspection report and a fire monthly report for July/August.

• Verbal update from Chief MacKenzie on ordering a new fire truck
• Review of Fire Monthly Financial Statements for period ending August 31, 2023
• Fire Hall Joint Health and Safety Committee Inspection Sheets for August 2023
• Fire Monthly Report for July/August 2023

The committee approved filing the Joint Health and Safety Committee inspection sheets for the Fire Hall. It also approved filing the July‑August Fire and Rescue Monthly Report and the August 31 financial statements. The committee decided the Fire Hall Open House will be held yearly.

• Filed JHSC Inspection Sheets for Fire Hall (carried)
• Filed Fire and Rescue Monthly Report for July/August 2023 (carried)
• Filed Fire Monthly Financial Statements for period ending Aug 31, 2023 (carried)
• Decided Fire Hall Open House will occur yearly

Regular Council Meeting

The Point Edward Council meeting on August 25, 2023, will include a resolution to adjourn to a closed (in-camera) session to discuss awarding a contract for the reconstruction of St. Clair and Lite Streets. The agenda otherwise consists of procedural items: call to order, land acknowledgement, disclosure of interests, and a confirmation by-law.

• Council will go in-camera to discuss awarding the reconstruction contract for St. Clair and Lite Streets.
• A confirmation by-law (Number 32 of 2023) will be considered to adopt resolutions passed up to August 25, 2023.

Council authorized the Chief Administrative Officer to work with the Engineer and legal counsel to enter into a contract with McNally Excavating. This contract is for the reconstruction of Lite and St. Clair Streets. Council also passed By-Law 32 of 2023 to confirm resolutions adopted up to August 25, 2023.

• Authorized contract with McNally Excavating for Lite and St. Clair Streets reconstruction
• Passed By-Law 32 of 2023 to confirm resolutions adopted through August 25, 2023

Regular Council Meeting

Point Edward Council is meeting to consider several items, including a recommendation on tenders for the St. Clair/Lite Street reconstruction, a borrowing by-law to fund that work, and a zoning by-law amendment for the marina lands on Exmouth Street. They will also review a new responsible animal ownership by-law, an open air burning by-law update, and a request to host Oktoberfest. The meeting includes adoption of minutes and receipt of various reports.

• Tender recommendation for St. Clair/Lite Street reconstruction (MIG Engineering)
• By-Law 23 of 2023: borrowing by-law for St. Clair and Lite Streets capital works
• By-Law 29 of 2023: zoning by-law amendment for marina lands on Exmouth Street
• By-Law 20 of 2023: responsible animal ownership by-law with set fines
• By-Law 18 of 2023: open air burning by-law update

Council approved a request for Tourism Sarnia-Lambton to host Oktoberfest in September and passed by-laws regarding zoning, borrowing, and fire dispatch services. Financial statements for June 2023 were approved for both General Operations and Environmental Services. A request for a fence height exemption was denied.

• Approved Tourism Sarnia-Lambton to host Oktoberfest Sept 29-30, 2023
• Denied fence height exemption; homeowner must reduce 8-foot fence to 6 feet or remove it
• Passed By-Law 29 of 2023 (Zoning By-Law Amendment)
• Passed By-Law 30 of 2023 (Agreement with Sarnia Police Services Board for Fire Dispatch Services)
• Passed By-Law 23 of 2023 (Borrowing By-Law)
• Approved June 2023 General Operations revenues ($4,576,566.94) and expenditures ($2,112,793.60)
• Approved June 2023 Environmental Services revenues ($1,185.75) and expenditures ($121,509.06)
• Directed CAO to proceed with Active Transportation Study Actions planning

OPP Detachment Board of Point Edward

The Point Edward Police Services Board will meet to receive an Ontario Provincial Police report for May and June 2023 and review monthly financial statements for the same periods. The agenda is otherwise procedural, with items such as call to order, declaration of interest, and approval of prior minutes.

• Ontario Provincial Police (OPP) Point Edward Police Services Board Report for May and June 2023
• Police Services Board Monthly Financial Statements for periods ending May 31, 2023, and June 30, 2023

The Board approved the minutes from the May 17, 2023 meeting. Members received and filed the OPP Police Services Board Report and financial statements for May and June 2023. Discussion included police patrols, community events, and strategies to mitigate transport trucks blocking ramps.

• Approved May 17, 2023 meeting minutes (Carried)
• Received and filed OPP Point Edward Police Services Board Report for May and June 2023 (Carried)
• Received and filed financial statements for periods ending May 31 and June 30, 2023 (Carried)

Operations Committee

The Point Edward Operations Committee will review monthly reports for the arena and public works, consider declaring surplus equipment for sale, and discuss a request for improved netting at the Maud Street Park sport court. The meeting also includes review of financial statements and health and safety inspection sheets.

• Declaration of surplus equipment for sale per village policy
• Request for improved netting at Maud Street Park sport court to improve safety
• Review of arena and public works monthly financial statements for period ending June 30, 2023
• Review of arena and public works joint health and safety committee inspection sheets for June 2023
• Venue feedback on Point Edward Memorial Arena

The Committee approved the installation of fencing at the Monk Street Park sport court as part of the McCrae backstop replacement project. Staff were directed to evaluate quotes for the arena roofing project for a future Council recommendation. Monthly reports and financial statements for the Arena and Public Works were received and filed.

• Approved installation of fencing at Monk Street Park sport court as part of McCrae backstop replacement project
• Directed staff to evaluate arena roofing project quotes and bring recommendations to Council
• Approved declaration of surplus equipment for disposal per Village policy
• Received and filed Arena JHSC Inspection Sheets
• Received and filed Public Works JHSC Inspection Sheets
• Received and filed Arena Monthly Report for June 2023
• Received and filed Public Works Monthly Report for June 2023
• Received and filed Arena and Public Works financial statements for period ending June 30, 2023

Environmental Services

The Environmental Services Committee of Point Edward is meeting to review routine items including prior meeting minutes, a task list, a health and safety inspection report, the monthly environmental services report for June 2023, and monthly financial statements for the period ending June 30, 2023. No major decisions or public hearings are listed; the agenda is largely procedural.

• Review of Environmental Services Monthly Report for June 2023
• Review of Environmental Services Monthly Financial Statements for period ending June 30, 2023
• Review of Environmental Services Joint Health and Safety Committee Inspection Sheets for June 2023
• Review of task list carried forward from previous meetings

The Committee reviewed and filed the June 2023 monthly report and financial statements. Members also received the Joint Health and Safety Committee inspection sheets.

• Received and filed JHSC Inspection Sheets for the Environmental Services Department
• Received and filed the Environmental Services Department Monthly Report for June 2023
• Received and filed financial statements for the period ending June 30, 2023

Finance and Administration Committee

The Finance and Administration Committee will review a summary of vacancy and charitable rebates and financial statements for the period ending June 30, 2023. The meeting includes standard procedural items such as approval of prior minutes and a health and safety inspection report.

• Summary of Vacancy and Charitable Rebates report provided for committee and council information
• Review of financial statements for the period ending June 30, 2023
• Municipal Office Joint Health and Safety Committee inspection sheets for June 2023

The Committee received and filed the June 30, 2023 financial statements, the Summary of Vacancy and Charitable Rebates Report, and Municipal Office health and safety inspection sheets. Members discussed options for replacing third-party crossing guards due to price increases.

• Approved receiving and filing JHSC Inspection Sheets for the Municipal Office
• Approved receiving and filing Summary of Vacancy and Charitable Rebates Report
• Approved receiving and filing financial statements for the period ending June 30, 2023

Fire Committee

The Point Edward Fire Committee is meeting to discuss issuing burn ban notices due to air quality levels under the new Open Burn By-Law. They will also review the June 2023 fire monthly report and financial statements, and consider a task list and health and safety inspection sheets.

• Discussion of issuance of burn ban notices under new Open Burn By-Law
• Review of Fire Monthly Report for June 2023
• Review of Fire Monthly Financial Statements for period ending June 30, 2023
• Review of Fire Hall Joint Health and Safety Committee Inspection Sheets for June 2023
• Circulation of prior meeting's minutes (June 13, 2023)

The Committee decided to use Constant Contact and social media to notify residents of poor air quality events, with reminder newsletters to be sent every May. Other actions included receiving the June 2023 monthly report and financial statements.

• Approved sending air quality event notices via Constant Contact and social media (Carried)
• Approved sending reminder newsletters in early May annually (Carried)
• Received and filed Fire Hall JHSC Inspection Sheets (Carried)
• Received and filed Fire and Rescue Monthly Report for June 2023 (Carried)
• Received and filed Fire Committee financial statements for period ending June 30, 2023 (Carried)

Regular Council Meeting

Point Edward Council will appoint Arianna Noctor as a new council member and assign committee roles. Delegations will present a completed Active Transportation Study and the 2022 audited financial statements. Council will also consider by-laws on open air burning and enforcement, and discuss insurance deductible options and Gateway Casino tax re-assessments.

• Appointment of Arianna Noctor to council via By-Law 25 of 2023
• Presentation of Paradigm Active Transportation Study
• Presentation of 2022 audited financial statements by MNP
• By-Law 18 of 2023 to regulate open air burning
• Discussion of Gateway Casino tax re-assessments

Council appointed Arianna Noctor as Councillor and passed several by-laws regarding committee appointments, enforcement, and open air burning. The board also approved May 2023 financial statements and increased insurance deductibles.

• Appointed Arianna Noctor to the Office of Councillor
• Passed By-Law 27 of 2023 to appoint Council Members to Committees
• Accepted 2022 Audited Financial Statements
• Approved May 2023 General Operations revenues of $58,337.15 and expenditures of $457,285.33
• Approved May 2023 Environmental Services revenues of $592.88 and expenditures of $109,289.70
• Transferred $383,237.71 for 2022 digester and valve work to the 2023 budget
• Increased liability deductible to $50,000 and property deductible to $10,000
• Approved By-Law 18 of 2023 to Regulate Open Air Burning as amended

Regular Council Meeting

The council will hold a public meeting and consider a zoning by-law amendment for the Exmouth Street marina lands. It will also address a council vacancy following Lauren Drury's resignation and discuss curb cut applications for two properties.

• Zoning by-law amendment for Exmouth Street marina lands
• Council vacancy declaration due to Lauren Drury's resignation
• Curb cut applications for 201 Louisa Street and 106 Victoria Avenue
• Open burn by-law discussion with two new suggestions
• Engine truck replacement pricing via Canoe Procurement Program

Council approved a request for staff to draft a by-law for the rezoning of Exmouth Street Marina lands. Other actions included approving two curb cut applications, updating the open air burning by-law, and authorizing the purchase of a new engine truck.

• Instructed staff to prepare a by-law for Exmouth Street Marina rezoning (Carried)
• Accepted resignation of Lauren Drury and declared seat vacant (Carried)
• Approved curb cut at 201 Louisa Street with conditions (Carried)
• Approved curb cut at 106 Victoria Avenue with conditions (Carried)
• Updated Open Air Burning By-Law regarding cooking fire extinction and Fire Chief authority (Carried)
• Authorized purchase of new Engine Truck through E-One and 1200 Degrees (Carried)
• Authorized low bidder to install safety railings for aeration tanks, clarifiers and outfall (Carried)
• Instructed CAO to contact Arianna Noctor regarding Council appointment (Decided)

Operations Committee

The Operations Committee is meeting to review monthly reports and financial statements for the Arena and Public Works, discuss a neighbour's complaint about balls from the Monk Street sport court, and consider preventative maintenance for the Olympia arena. The agenda is largely routine, with no major decisions listed.

• Review of Arena Monthly Report for May 2023
• Review of Public Works Monthly Report for May 2023
• Discussion of neighbour's concern about hockey pucks and balls from Monk Street sport court
• Preventative maintenance for Olympia arena (kept for two more years)
• Review of Arena and Public Works financial statements for period ending May 31, 2023

The Committee approved preventative maintenance for the Olympia machine and directed staff to obtain quotes for safety netting or fencing at the Monk Street Sport Court. Monthly reports and financial statements for the Arena and Public Works departments were received and filed.

• Approved preventative maintenance and replacement of four rims for the Olympia machine
• Directed staff to obtain quotes for safety netting or fencing for Monk Street Sport Court
• Approved installation of signage inside Monk Street Sport Court
• Received and filed Arena JHSC Inspection Sheets
• Received and filed Public Works JHSC Inspection Sheets
• Received and filed Arena Monthly Report for May 2023
• Received and filed Public Works Monthly Report for May 2023
• Received and filed Arena and Public Works financial statements for period ending May 31, 2023

Fire Committee

The Fire Committee will review the May 2023 monthly report and fire department inspection sheets. The committee is also scheduled to review financial statements for the period ending May 31, 2023.

• Fire Dept. May 2023 Inspection
• Fire Monthly Report for May, 2023
• Fire Monthly Financial Statements for the period ending May 31, 2023

The Committee received and filed the Fire Hall JHSC inspection sheets, the May 2023 Fire and Rescue Monthly Report, and the financial statements for the period ending May 31, 2023. Members discussed a potential price increase and engine production shutdown affecting the Engine 1 truck replacement.

• Approved receiving and filing JHSC Inspection Sheets for the Fire Hall (Carried)
• Approved receiving and filing the Fire and Rescue Monthly Report (Carried)
• Approved receiving and filing Fire Committee financial statements for period ending May 31, 2023 (Carried)

Finance and Administration Committee

The Finance and Administration Committee will review municipal bank reconciliations and financial statements for the period ending May 31, 2023. Staff are also presenting information regarding insurance deductible options following annual premium increases.

• Review of April Bank Reconciliations for General and Water accounts
• Discussion of Insurance Deductible Options due to increased premiums
• Review of Financial Statements for the period ending May 31, 2023
• Municipal Office Joint Health and Safety Committee inspection sheets

The Finance and Administration Committee met to review administrative reports and financial records. The committee received and filed health and safety inspections, bank reconciliations, and financial statements. Insurance deductible options were referred to Council.

• Received and filed Municipal Office JHSC Inspection Sheets (Carried)
• Received and filed April Bank Reconciliations for General and Water accounts (Carried)
• Received and filed financial statements for the period ending May 31, 2023 (Carried)
• Referred insurance deductible options to Council

Environmental Services

The Environmental Services Committee will discuss and consider quotes for installing safety railings at the sewage treatment plant near aeration tanks, clarifiers, and outfall, following a health and safety concern. The agenda also includes review of the monthly report and financial statements for May 2023, and inspection sheets from the Joint Health and Safety Committee.

• Quotes for safety railings at the sewage treatment plant (aeration tanks, clarifiers, outfall) for committee consideration
• Environmental Services Monthly Report for May 2023
• Environmental Services Monthly Financial Statements for period ending May 31, 2023
• Environmental Services Joint Health and Safety Committee inspection sheets for WPCP May 2023

The Environmental Services Committee approved the low bidder to proceed with the construction and installation of safety railings for aeration tanks, clarifiers, and the outfall. The committee also received and filed the May 2023 monthly report, financial statements, and health and safety inspection sheets.

• Approved low bidder to install safety railings for aeration tanks, clarifiers and outfall
• Received and filed JHSC Inspection Sheets for Environmental Services Department
• Received and filed Environmental Services Monthly Report for May 2023
• Received and filed Environmental Services Monthly Financial Statements ending May 31, 2023

Regular Council Meeting

This is a procedural meeting with no substantive decisions or discussions listed. The agenda includes a land acknowledgement, disclosure of interests, new business (with no details), community announcements, a closed session, and a by-law to confirm previous resolutions. No rezonings, contracts, or public hearings are scheduled.

• Confirmation By-Law Number 23 of 2023 to adopt resolutions up to June 7, 2023
• Closed session (in camera) with no details provided
• No new business items listed

Council passed By-Law 23 of 2023 to confirm resolutions adopted up to and including June 7, 2023. The CAO was instructed to circulate an amended By-Law to the public following a closed session. A Canada Day event was noted for June 22, 2023.

• Passed By-Law 23 of 2023 to confirm resolutions adopted through June 7, 2023 (Carried)
• Instructed CAO to circulate amended By-Law to the public
• Adjourned to 'In Camera' session at 9:02 a.m. (Carried)
• Reconvened to Regular Council Session at 11:26 a.m. (Carried)

Regular Council Meeting

Point Edward Council will consider three bylaws: setting the 2023 tax levy, updating the fee schedule to allow unpaid fees to be added to the tax roll, and regulating low-speed vehicles. Council will also discuss a request to support Bill 5 (Stopping Harassment and Abuse by Local Leaders Act), a resolution to lower municipal insurance costs, and an update on the open-air burn bylaw.

• By-Law 21 of 2023 to levy taxes for 2023
• By-Law 17 of 2023 to establish fees and charges, with a new clause allowing fees to be added to the tax roll
• By-Law 19 of 2023 to regulate low-speed vehicles in the village
• Request for council to pass a motion supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)
• Resolution from Owen Sound seeking support to reduce municipal insurance costs

Council approved the 2023 tax levy by-law and a new by-law regulating low-speed vehicles. The board also approved April 2023 financial statements for general operations and environmental services. Additionally, Council expressed support for Bill 5 regarding harassment and abuse by local leaders.

• Approved By-Law 21 of 2023 to levy taxes for the year 2023 (Carried)
• Approved By-Law 19 of 2023 to regulate low speed vehicles (Carried)
• Approved By-Law 17 of 2023 to establish fees and charges as amended (Carried)
• Approved April 2023 General Operations revenues of $1,852,344.12 and expenditures of $1,837,170.14 (Carried)
• Approved April 2023 Environmental Services revenues of $250,000.00 and expenditures of $80,480.12 (Carried)
• Approved resolution to support Bill 5, Stopping Harassment and Abuse by Local Leaders Act (Carried)
• Approved resolution to oppose Enbridge fees for municipal locates (Carried)
• Approved support for measures to reduce insurance rates (Carried)

In-Camera Council Meeting

This is an in-camera (closed to the public) meeting of Point Edward Council. The agenda contains only procedural boilerplate and no substantive items for public discussion or decision.

OPP Detachment Board of Point Edward

The Point Edward Police Services Board will review the OPP report for March and April 2023 and discuss vehicular noise concerns raised by a councillor. The board will also review monthly financial statements for March and April 2023.

• OPP Point Edward Police Services Board Report for March and April 2023
• Vehicular noise concerns — councillor asks if OPP can use Highway Traffic Act to address noise from certain vehicles
• Police Services Board monthly financial statements for periods ending March 31 and April 30, 2023

Finance and Administration Committee

The Finance and Administration Committee of Point Edward will meet to review financial statements for the period ending April 30, 2023, and discuss ongoing tasks including capital projects for the office and police departments. The meeting includes standard procedural items such as call to order, declarations of interest, and approval of prior minutes.

• Review of Financial Statements for the period ending April 30, 2023
• Ongoing tasks: May 5, 2023 task list
• Ongoing tasks: Department Capital Projects - Office
• Ongoing tasks: Department Capital Projects - Police
• Municipal Office Joint Health and Safety Committee inspection sheets

The committee received and filed the financial statements for the period ending April 30, 2023. It also received and filed the Joint Health and Safety Committee inspection sheets for the Municipal Office and ongoing tasks from previous meetings.

• Received and filed ongoing tasks carried forward from previous meetings (Carried)
• Received and filed Municipal Office Joint Health and Safety Committee inspection sheets (Carried)
• Received and filed financial statements for the period ending April 30, 2023 (Carried)

Operations Committee

The Operations Committee will hear a delegation about parking concerns on Michigan Avenue between St. Clair and Monk Streets, and review staff recommendations on recreational facility usage including a potential pickleball layout. The committee will also consider disposal of a surplus 2003 GMC Sierra truck and review monthly reports and financial statements for the Arena and Public Works departments.

• Delegation by Barb Mondoux regarding Michigan Avenue parking concerns
• Discussion of recreational facility usage and potential arena layout for pickleball
• Disposal of surplus 2003 GMC Sierra truck
• Arena and Public Works monthly reports and financial statements for April 2023
• Replacement of removed trees on Victoria Street Boulevard at 31 Louisa Street

The Operations Committee established new insurance and usage requirements for Village facilities. The committee also deferred a decision on Michigan Avenue parking pending a traffic study and declared a 2003 GMC Sierra surplus.

• Required liability insurance naming the Village as co-insured for all facility user groups (Carried)
• Approved campaign to determine demand for additional arena activities (Carried)
• Maintained current booking system for arena, ball diamond, and soccer field (Carried)
• Maintained first-come, first-served use of tennis courts (Carried)
• Approved establishing a policy based on facility usage recommendations (Carried)
• Deferred decision on Michigan Avenue parking until Paradigm traffic study results are available (Carried)
• Declared 2003 GMC Sierra pick-up truck surplus for disposal (Carried)
• Received and filed April 2023 monthly reports and financial statements for Arena and Public Works (Carried)

Environmental Services

This is a procedural agenda for the Environmental Services Committee meeting. Items include review of prior meeting minutes, capital project updates, a health and safety inspection, the April monthly report, and financial statements for the period ending April 30, 2023.

• Review of Post-Meeting Minutes from April 11, 2023
• Ongoing tasks: Department Capital Projects - Water, Storm Stations, and May 5 task list
• Environmental Services Joint Health and Safety Committee inspection sheets for WPCP April 2023
• Environmental Services Monthly Report for April 2023
• Financial statements for Water-WWTP and Storm Stations for period ending April 30, 2023

The Committee received and filed reports on ongoing tasks, health and safety inspections, and April 2023 financial statements. The Environmental Services Department approved a quote for a sludge recirculation pump rebuild. The Committee also noted a break and enter at the Environmental Services Plant on April 30, 2023.

• Approved quote for sludge recirculation pump rebuild
• Received and filed ongoing tasks regarding St. Clair St. water upgrades and sewage plant safety railings
• Received and filed JHSC Inspection Sheets for Environmental Services Department
• Received and filed Environmental Services Monthly Report for April 2023
• Received and filed financial statements for the period ending April 30, 2023

Fire Committee

The Fire Committee is meeting to review the April 2023 fire report and financial statements, and to discuss the replacement of an engine truck and potential changes to the open-air burning bylaw. The agenda also includes approval of prior meeting minutes and updates on ongoing tasks.

The Fire Committee decided to move forward with planning the purchase of a new engine truck from E-One. The committee also received and filed the April 2023 monthly report, financial statements, and health and safety inspection sheets.

• Approved planning for the purchase of a new engine truck from E-One
• Received and filed Fire Hall Joint Health and Safety Committee (JHSC) Inspection Sheets
• Received and filed Fire and Rescue Monthly Report for April 2023
• Received and filed Fire Committee financial statements for the period ending April 30, 2023

Regular Council Meeting

Point Edward Council is meeting to hear delegations and discuss a proposed amendment to the Open Air Burning By-Law, with several residents registered to speak. Council will also consider a request for a staff report on illuminated billboards and review Sarnia's urban forestry plan. The agenda includes routine items such as minutes, financial reports, and committee updates.

• Public delegations on draft Open Air Burning By-Law amendment (speakers: Nicole Sauve, Linda Ricker, Cleo Creighton-McPhedran, Kate Burgess, Simon Dearing, Andrew Bolter, Diane George-Bolter)
• Discussion of Open Air Burning By-Law with draft and marked-up versions attached
• Request for staff report on illuminated or LED billboards near residential/commercial areas
• Review of Sarnia Urban Forestry Management Plan information
• Adoption of Council minutes from March 23 and March 28, 2023

Council directed staff to prepare a report on the installation of illuminated or LED billboards. The board approved General Operations and Environmental Services financial statements for March 2023. Several residents provided testimony opposing proposed updates to the Open Air Burning By-Law.

• Approved General Operations March 2023 revenues of $580,007.25 and expenditures of $1,236,927.44
• Approved Environmental Services March 2023 revenues of $1,631.50 and expenditures of $121,810.15
• Directed staff to prepare a report on illuminated or LED billboards
• Denied a pickleball booking request for Monk Street courts
• Approved March 23 and March 28, 2023, meeting minutes as amended
• Approved Operations Committee minutes from April 11, 2023, excluding Recommendation 6
• Approved Fire, Environmental Services, and Finance Committee minutes from April 11, 2023
• Passed By-Law 16 of 2023 to confirm resolutions adopted up to April 25, 2023

Environmental Services

The Village of Point Edward's Environmental Services Committee is meeting to review routine operational items, including the March 2023 monthly report, financial statements for the period ending March 31, 2023, and updates on capital projects for storm stations and water. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of Environmental Services Monthly Report for March 2023
• Capital project updates for storm stations and water departments
• Monthly financial statements for period ending March 31, 2023 (water/WWTP and storm stations)
• Circulation of prior meeting minutes (March 14, 2023)
• Environmental Services Joint Health and Safety Committee inspection sheets for March 2023

The Committee received and filed the March 2023 monthly report, capital project updates, and financial statements. Discussions focused on digester project deadlines, St. Clair Street road reconstruction, and safety railings for tanks.

• Received and filed JHSC Inspection Sheets for Environmental Services Department
• Received and filed Environmental Services Monthly Report for March 2023
• Received and filed Capital Project Update documents
• Received and filed financial statements for the period ending March 31, 2023

Operations Committee

The Operations Committee is meeting to review routine reports, including monthly updates from the Arena and Public Works, financial statements, and capital project status. A request to allow regular booking of the tennis courts, referred from Council, will be discussed. The meeting is largely procedural, with no major decisions listed.

• Request to book tennis courts on a regular basis
• Arena monthly report for March 2023
• Public Works monthly report for March 2023
• Capital project update for Arena and Public Works
• Financial statements for period ending March 31, 2023

The Committee approved a one-year trial booking system for tennis and pickleball courts, including the installation of QR code signs for availability. Other actions included receiving monthly reports and financial statements for the Arena and Public Works. The Committee also discussed parking concerns at Monk Street Park.

• Approved one-year trial booking system for tennis/pickleball courts (Carried)
• Approved installation of QR code signs for court availability at Monk St. and McCrae Park (Carried)
• Received and filed Arena and Public Works JHSC Inspection Sheets (Carried)
• Received and filed March 2023 Arena and Public Works Monthly Reports (Carried)
• Received and filed Capital Project Update (Carried)
• Received and filed Arena and Public Works financial statements ending March 31, 2023 (Carried)
• Requested report on parking options for Monk Street Park for next meeting

Fire Committee

The Point Edward Fire Committee is meeting to discuss routine business, including the minutes of the previous meeting, a monthly fire report, financial statements, and capital project updates. The main item for discussion is a revised Open Air Burning By-Law, with copies of the proposed, current, and a previously proposed version (based on the Sarnia model) circulated for review.

• Discussion of revised Open Air Burning By-Law (proposed, current 28-2015, and 2022 draft)
• Review of Fire Monthly Report for March 2023
• Review of Fire Monthly Financial Statements for period ending March 31, 2023
• Capital Project Update for Fire Department
• Fire Hall Joint Health and Safety Committee inspection sheets for March 2023

The Committee approved specific timeframes for open air wood and gas burning. Members also reviewed the March 2023 Fire Monthly Report and the current Capital Project Update. The CAO is refining the Open Air Burning By-Law based on committee feedback.

• Approved open air wood burning from 6 p.m. - 12 a.m. (Carried)
• Approved gas/propane burning appliances from 10 a.m. - 12 a.m. daily (Carried)
• Received and filed Fire Hall JHSC Inspection Sheets (Carried)
• Received and filed Fire and Rescue Monthly Report for March 2023 (Carried)
• Received and filed Capital Project Update (Carried)
• Received and filed Fire Committee financial statements ending March 31, 2023 (Carried)

Finance and Administration Committee

The Finance and Administration Committee will review bank reconciliations for January through March 2023 for both the general and water accounts, and receive updates on capital projects for the office and police departments. The meeting also includes approval of prior minutes, a health and safety inspection report, and financial statements for the period ending March 31, 2023.

• January, February, and March 2023 bank reconciliations for the Village of Point Edward general account and water department
• Capital project updates for office and police departments
• Financial statements for the period ending March 31, 2023
• Municipal Office Joint Health and Safety Committee inspection sheets for March 2023

The Committee met to receive and file several administrative reports. No new bylaws or expenditures were approved during the session.

• Received and filed Municipal Office JHSC Inspection Sheets
• Received and filed January, February, and March 2023 Bank Reconciliations for general and water accounts
• Received and filed Capital Project Update
• Received and filed financial statements for the period ending March 31, 2023

Regular Council Meeting

Point Edward Council is meeting to review routine reports and several new business items. They will consider requests for a second Rotary fundraising breakfast, patio approvals for Los Puntos Cantina, pickleball court scheduling, a home occupation permit at 709 Victoria Avenue, and an amended Sidewalk Cafe and Food Carts policy to allow bicycle food vendors. The agenda also includes adoption of minutes, financial reports, committee reports, and by-laws.

• Rotary request for second fundraising breakfast under federal bridges for Affordable Housing
• Los Puntos Cantina parking lot and sidewalk patio approval for 2023 season
• Request to schedule pickleball time at tennis courts
• Home occupation permit request at 709 Victoria Avenue
• By-Law 13 to amend Sidewalk Cafe and Food Cart Policy; By-Law 15 for Safe Restart Agreement Phase 4

Council approved a home occupation permit for 709 Victoria Avenue and patio operations for Los Puntos Cantina. The board also mandated the removal of TikTok from all Village-owned devices and passed by-laws regarding food cart policies and a Safe Restart Agreement.

• Approved General Operations February 2023 revenues of $2,266,477.01 and expenditures of $683,933.19
• Approved Environmental Services February 2023 expenditures of $148,670.78
• Approved letter of support for the End Homelessness Initiative
• Approved Rotary fundraising breakfast subject to agency approvals
• Approved parking lot patio and sidewalk café for Los Puntos Cantina
• Approved home occupation permit for 709 Victoria Avenue
• Instructed all employees to remove TikTok from Village-owned devices
• Passed By-Law 13 to amend the Cafe and Food Cart Policy

Council Budget Meeting

Point Edward Council is meeting to review and discuss the 2023 capital budget, which includes numerous proposed projects and expenditures across all departments. The agenda lists specific capital items with estimated costs, as well as grant requests from community organizations. The meeting is a budget deliberation session, not a decision-making meeting for individual items.

• St. Clair Street/Lite Street Road Reconstruction from Front Street to Michigan Avenue — $6,000,000
• Waterfront Park Playground Equipment Reserve — $372,950
• Transfer of $250,000 from Village Emergency Reserve to Environmental Services Budget
• Arena water heaters consolidation project — $126,150
• Engine Truck Replacement Reserve contribution — $100,000

Council approved the 2023 Capital Budget and set the 2023 Operating Budget at 5.95%. Key expenditures include a $6 million road reconstruction project and various facility upgrades. A total of $88,411 was transferred to the Emergency Reserve.

• Approved $6,000,000 for St. Clair Street/Lite Street road reconstruction
• Approved 2023 Operating Budget set at 5.95%
• Approved 2023 Capital Budget as discussed
• Approved $88,411 transfer to the Emergency Reserve
• Approved $100,000 for engine truck replacement reserve
• Approved $50,000 for a traffic study
• Approved $58,950 for McCrae Park backstop
• Approved $10,000 grant for Bridgeview School Parent Council

OPP Detachment Board of Point Edward

The Point Edward Police Services Board is meeting to review the OPP report for January/February 2023 and monthly financial statements for January and February 2023. The agenda also includes routine items like minutes, declarations of interest, and correspondence. No decisions are listed on the agenda.

• OPP Point Edward Police Services Board Report for January/February 2023
• Financial statements for periods ending January 31, 2023 and February 28, 2023
• Post-meeting minutes from January 19, 2023

Environmental Services

The Village of Point Edward's Environmental Services Committee is meeting to review routine operational items, including prior meeting minutes, a February 2023 monthly report, and financial statements for the period ending February 28, 2023. The committee will also discuss the preliminary 2023 operating budget and its pressure points. No major decisions or public hearings are listed on this agenda.

• Review of February 2023 Environmental Services monthly report
• Discussion of 2023 Operating Budget - Preliminary March 8 2023 and budget pressure points
• Review of monthly financial statements for Water-WWTP and Storm Stations for period ending February 28, 2023
• Review of Environmental Services Joint Health and Safety Committee inspection sheets for WPCP February 2023

The Committee received and filed the February 2023 monthly report, financial statements, and health and safety inspection sheets. The CAO was tasked with investigating bridge maintenance closures and sludge recirculation pump repair timelines.

• Received and filed JHSC Inspection Sheets for Environmental Services Department (Carried)
• Received and filed Environmental Services Monthly Report for February 2023 (Carried)
• Received and filed Environmental Services financial statements for period ending February 28, 2023 (Carried)

Operations Committee

The Point Edward Operations Committee is meeting to discuss routine operational matters, including monthly reports from the Arena and Public Works, and financial statements. New business includes a parking restriction request on Michigan Avenue, options for seasonal washrooms at Waterfront Park, and a preliminary review of the 2023 operating budget. The committee will also receive updates on a Sarnia urban forest workshop and health and safety inspections.

• Parking restriction request on Michigan Avenue between St. Clair and Monk Streets
• Waterfront Park seasonal washroom improvement options
• 2023 Operational Budget preliminary review
• Arena and Public Works monthly reports for February 2023
• Arena and Public Works financial statements for period ending February 28, 2023

The Committee approved adding portable heated washrooms to the November and December 2023 capital budget. Several 2023 operating budget line items for public works, garbage, the arena, and the community hall were reduced. The Committee also received monthly reports and financial statements for the Arena and Public Works.

• Approved adding portable heated washrooms to the November and December 2023 capital budget
• Reduced Public Works Building/Yard Maintenance budget from $23,000 to $20,000
• Reduced Public Works Brushing and Trees budget from $7,000 to $5,000
• Reduced Garbage Fuel (Marcotte - Dowler Karn) budget from $14,000 to $12,000
• Reduced Arena Heat budget from $50,000 to $40,000
• Reduced Community Hall Building/Equipment Repair budget from $8,000 to $5,000
• Reduced Community Hall Utilities (Water/Gas) budget from $12,115 to $9,000
• Received and filed Arena and Public Works monthly reports and financial statements

Fire Committee

The Point Edward Fire Committee is meeting to review routine items including prior minutes, inspection sheets, and financial statements. New business includes preliminary design and pricing for a replacement fire engine, and a review of the 2023 operating budget with noted pressure points.

• Replacement of Engine: preliminary design and pricing work started
• 2023 Operating Budget review with pressure points document
• Fire Monthly Report for February 2023
• Fire Hall Joint Health and Safety Committee inspection sheets for February 2023
• Fire Monthly Financial Statements for period ending February 28, 2023

The Committee received and filed reports regarding health and safety, monthly fire operations, the 2023 operating budget, and financial statements. The Fire Chief presented a preliminary $1.1 million estimate for a new engine truck from E-ONE and will seek a comparable quote from Pierce.

• Received and filed Fire Hall JHSC Inspection Sheets
• Received and filed Fire and Rescue Monthly Report
• Received and filed 2023 Operating Budget report
• Received and filed Fire Committee financial statements for period ending February 28, 2023

Finance and Administration Committee

The Finance and Administration Committee is meeting to review the preliminary 2023 operating budget, including identified budget pressure points, and financial statements for the period ending February 28, 2023. The agenda also includes routine items such as approving prior meeting minutes, a health and safety inspection report, and correspondence. No decisions are listed on the agenda; items are presented for discussion.

• 2023 Operating Budget - Preliminary March 8 2023
• 2023 Operating Budget pressure points
• Financial Statements for period ending February 28, 2023
• Municipal Office Joint Health and Safety Committee (JHSC) Inspection Sheets - February 2023
• Post-Meeting Minutes - FIN_Feb14_2023

The committee modified three specific line items in the 2023 operating budget. It also received and filed health and safety inspection sheets and financial statements for the period ending February 28, 2023.

• Reduced Fire - Utilities budget from $16,000 to $12,000
• Increased Planning and Zoning COA - Per Diem from $2,000 to $3,000
• Increased Planning and Zoning COA - Expenses from $500 to $1,000
• Approved receiving and filing Municipal Office JHSC Inspection Sheets (Carried)
• Approved receiving and filing financial statements for period ending February 28, 2023 (Carried)

Regular Council Meeting

Point Edward Council is meeting to discuss several items, including a delegation about St. Clair Street reconstruction, financial reports, and new business. A key item is the 2022 year-end financial transactions, which include a casino revenue surplus of $1,550,461 against a budgeted $1,100,000, with recommendations on how to use the surplus. Council will also consider strategic planning proposals and a presentation on MESH software.

• Delegation by Holly Howell (Ice Cream Galore) regarding St. Clair Street reconstruction
• 2022 casino revenue surplus of $1,550,461 vs. $1,100,000 budgeted; year-end financial transactions and resolutions
• Two strategic planning proposals for Council consideration
• By-Law 9 of 2023 to appoint committee members
• By-Law 10 of 2023 to regulate Council and committee proceedings

Council selected Bryan Boyle & Associates for the strategic planning process and approved modifications to the St. Clair Street reconstruction plan to add parking spaces. Several financial transfers to reserves were approved, and two new by-laws regarding committee appointments and council proceedings were passed.

• Approved replacing a bulb out with two parking spaces on the east side and one on the west side of St. Clair Street, plus three additional spaces south of Alexandra Avenue
• Approved Bryan Boyle & Associates for the strategic planning process
• Approved $302,642.41 transfer to the ORHMA Municipal Accommodation Tax Reserve
• Approved $450,461 transfer from Casino revenue to Emergency, Bayview Storm Station Upgrade, Engine Truck Replacement, and Air Pack Replacement reserves
• Approved $328,620 transfer to Specified Projects for 2022 projects to be completed in 2023
• Passed By-Law 9 of 2023 to appoint Committee members
• Passed By-Law 10 of 2023 to regulate Council and Committee proceedings
• Approved January 2023 General Operations revenues of $83,145.49 and expenditures of $376,862.89

Finance and Administration Committee

The Finance and Administration Committee is meeting to review December 2022 bank reconciliations, the status of 2022 capital projects, and 2023 capital budget requests. They will also discuss a procurement/purchasing policy review requested by Councillor Mondoux, and review financial statements for the period ending January 31, 2023. The meeting includes routine items like minutes, declarations of interest, and health and safety inspection sheets.

• December 2022 bank reconciliations for general and water funds
• 2022 capital project review and status report
• 2023 capital budget requests overview
• Procurement/purchasing policy review requested by Councillor Mondoux
• Financial statements for period ending January 31, 2023

The Committee removed the native species garden from the 2023 Capital Budget. Members received and filed health and safety inspection sheets, bank reconciliations, and January 2023 financial statements.

• Removed native species garden from 2023 Capital Budget
• Approved receiving and filing JHSC Inspection Sheets for Municipal Office
• Approved receiving and filing December 2022 Bank Reconciliations (General and Water)
• Approved receiving and filing financial statements for period ending January 31, 2023

Fire Committee

The Point Edward Fire Committee is meeting to review the January 2023 fire report, financial statements, and health and safety inspection sheets. They will also review 2022 capital projects and discuss 2023 capital budget requests. The meeting includes routine items like minutes and business arising from previous meetings.

• Review of 2022 Capital projects
• 2023 Capital Budget Requests
• Fire Monthly Report for January 2023
• Fire Monthly Financial Statements for period ending January 31, 2023
• Fire Hall Joint Health and Safety Committee Inspection Sheets

The Committee received and filed the January 2023 Fire and Rescue Monthly Report, JHSC inspection sheets, and financial statements. Members discussed fire engine replacement options and the status of hose replacements and roof repairs.

• Approved receiving and filing Fire Hall JHSC Inspection Sheets (Carried)
• Approved receiving and filing Fire and Rescue Monthly Report (Carried)
• Approved receiving and filing financial statements for period ending January 31, 2023 (Carried)

Environmental Services

The committee is reviewing the 2022 capital budget status and 2023 capital budget requests. The meeting also includes a review of monthly financial statements for water, wastewater treatment, and storm stations.

• 2022 Capital Budget Review
• 2023 Capital Budget Requests
• Village of Point Edward Distribution System 2022 Schedule 22 Annual Summary Report
• Drinking-Water Systems Regulation O. Reg 170/03 Annual Report
• Environmental Services Monthly Financial Statements for the period ending January 31, 2023

The Committee received and filed several reports, including the January 2023 monthly report and the 2022 Distribution System Annual Summary Report. The 2023 Capital Budget request for Alexandra Storm Station dormer repairs will be reduced.

• Received and filed JHSC Inspection Sheets (Carried)
• Received and filed Environmental Services Monthly Report for January 2023 (Carried)
• Reduced 2023 Capital Budget line item for Alexandra Storm Station dormer repairs
• Received and filed Distribution System 2022 Schedule 22 Annual Summary Report (Carried)
• Received and filed Drinking Water Systems Regulation O. Reg 170/03 Annual Report (Carried)
• Received and filed Financial Statements for period ending January 31, 2023 (Carried)

Operations Committee

The Operations Committee is meeting to review January 2023 reports from the Arena and Public Works, including health and safety inspections and monthly financial statements. They will also undertake a review of 2022 capital projects and consider 2023 capital budget requests. The meeting is largely routine oversight of operations and finances.

• Review of 2022 capital project status
• 2023 capital budget requests
• Arena and Public Works monthly reports for January 2023
• Arena and Public Works joint health and safety committee inspection sheets
• Arena and Public Works financial statements for period ending January 31, 2023

The Committee reviewed and modified several 2023 Capital Budget items for the Arena and Public Works. The meeting also included the receipt of monthly reports and financial statements for January 2023.

• Removed Memorial Tree Program from Ongoing Task List
• Received and filed Arena and Public Works JHSC Inspection Sheets
• Received and filed Arena Monthly Report for January 2023
• Received and filed Public Works Monthly Report for January 2023
• Removed Community Hall tables and food recycling program from 2023 Capital Budget
• Removed flashing light at Michigan and St. Clair Street from 2023 Capital Budget
• Moved County crack sealing from 2023 to 2024 Capital Budget
• Received and filed January 2023 financial statements for Arena and Public Works

Finance and Administration Committee

The Finance and Administration Committee is meeting to hear presentations from four organizations requesting 2023 funding: Pathways Health Centre for Children, Bridgeview School Parent Council, Blue Coast Primary Care, and Point Edward Minor Athletic Association. No decisions are listed on the agenda; the committee will receive the requests and presentations.

• Pathways Health Centre for Children: funding requests for Secret Santa Program and 2023 I Can Bike Program
• Bridgeview School Parent Council: 2023 funding request, including a mural quote
• Blue Coast Primary Care: 2023 funding request
• Point Edward Minor Athletic Association: 2023 funding request

The committee held presentations from four organizations requesting grants for 2023. No formal decisions or funding approvals were recorded in the minutes.

Special Council Meeting

This special council meeting focuses on two main items: receiving public feedback and seeking direction on tendering for the St. Clair/Lite Street reconstruction project, and considering a request for a second curb cut at 15 Louisa Street to allow a circular driveway. A confirmation by-law will also be adopted.

• St. Clair/Lite Street Reconstruction Project update and direction to proceed with tendering
• Curb cut request at 15 Louisa Street for circular driveway
• Confirmation By-Law 08 of 2023

Council approved a curb cut request for 15 Louisa Street subject to utility location and infrastructure restoration conditions. The body also discussed updates to the St. Clair/Lite Street Reconstruction Project and passed a confirmation by-law.

• Approved curb cut request at 15 Louisa Street subject to conditions (Carried)
• Passed By-Law 08 of 2023 to confirm resolutions adopted up to February 7, 2023 (Carried)
• Determined that no bulb outs will be installed on St. Clair Street
• Added parking spaces across from 202 and 204 Alexandra Avenue and one space outside the OPP detachment back into the St. Clair/Lite Street project plan

Regular Council Meeting

Point Edward Council is meeting to consider several new policies and by-laws, including a by-law to permit low-speed vehicles on municipal roads, a road closure policy tied to a land swap with the Federal Bridge Corporation, and a social media policy. Council will also review the procedural by-law, discuss a strategic plan, and consider sending a letter to the Prime Minister in support of bail reform. The agenda includes adoption of minutes from three prior meetings and receipt of financial statements and committee reports.

• By-Law 3 of 2023 to permit low-speed vehicles on municipal roads
• By-Law 4 of 2023 to adopt policies for closure and disposition of a municipal road (related to Bridge Street land swap)
• By-Law 5 of 2023 for interim taxes
• By-Law 6 of 2023 for current expenditures
• Delegation from Steve Devlin requesting low-speed vehicle by-law

Council approved the 2023 interim tax levies and a by-law for the closure and disposition of municipal roads. The body also approved December 2022 financial statements for general operations and environmental services. A by-law regarding low-speed vehicles was tabled.

• Passed By-Law Number 5 of 2023 for 2023 Interim Tax Levies
• Passed By-Law Number 4 of 2023 for Municipal Road Closure and Disposition policies
• Passed By-Law Number 6 of 2023 for Current Expenditures
• Approved Dec 2022 General Operations revenues ($145,474.89) and expenditures ($1,324,381.54)
• Approved Dec 2022 Environmental Services revenues ($2,211.69) and expenditures ($496,423.93)
• Tabled By-Law Number 3 of 2023 regarding Low-Speed Vehicles on Municipal Roads
• Approved repair/restoration of Front and Exmouth Street sign
• Approved sending a letter to Prime Minister Trudeau supporting bail reform

OPP Detachment Board of Point Edward

The Point Edward Police Services Board is meeting to review the OPP detachment report for November and December 2022, along with monthly financial statements for those periods. The board will also circulate minutes from the prior meeting and address any business arising. This is a routine oversight meeting with no major decisions or public hearings listed.

• Review of OPP Point Edward Police Services Board Report for November and December 2022
• Review of Police Services Board Monthly Financial Statements for periods ending November 30, 2022 and December 31, 2022
• Circulation of post-meeting minutes from November 17, 2022
• Next meeting scheduled for March 16, 2023 at 9:00 a.m.

Environmental Services

The Village of Point Edward's Environmental Services Committee is meeting to review routine operational and financial matters. They will circulate prior meeting minutes, discuss ongoing tasks, review the November and December 2022 environmental services monthly report, and examine financial statements for the period ending December 31, 2022. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of Environmental Services Monthly Report for November and December 2022
• Review of financial statements for period ending December 31, 2022 (Water-WWTP and Storm Stations)
• Circulation of November 8, 2022 meeting minutes
• Review of WWTP inspection sheets from December 2022
• Next meeting scheduled for February 14, 2023

The Committee received and filed health and safety inspection sheets, monthly reports for November and December 2022, and non-final financial statements for the period ending December 31, 2022.

• Approved receiving and filing JHSC Inspection Sheets for the Environmental Services Department
• Approved receiving and filing Environmental Services Monthly Report for November and December 2022
• Approved receiving and filing non-final financial statements for the period ending December 31, 2022

Operations Committee

The Operations Committee is meeting to review routine operational reports, including monthly arena and public works updates, financial statements, and health and safety inspection sheets. They will also hear a delegation about the Boulevard Tree Policy and discuss a proposed Little Library project from the Rotary Club of Sarnia. The agenda is largely procedural, with no major decisions or contracts listed.

• Delegation by Andrew Bolter and Diane George Bolter re: Boulevard Tree Policy
• Review of Boulevard Tree Planting Policy
• Rotary Club of Sarnia Little Library Project
• Arena and Public Works monthly reports for November and December 2022
• Financial statements for Arena and Public Works for period ending December 31, 2022

The Committee adopted a new Boulevard Tree Planting Policy with amendments prioritizing replacement trees over new requests. It also referred a specific request to plant a redbud tree back to Council for reconsideration and coordinated a location for a Rotary Club Little Library.

• Referred decision to deny redbud tree planting back to Council for reconsideration (Carried)
• Adopted Boulevard Tree Planting Policy with suggested amendments (Carried)
• Approved Public Works staff to work with Rotary Club of Sarnia on Little Library location near Fish Hatchery building (Carried)
• Received and filed Arena and Public Works JHSC Inspection Sheets (Carried)
• Received and filed Arena Monthly Reports for November and December 2022 (Carried)
• Received and filed Public Works Monthly Report for December 2022 (Carried)
• Received and filed non-final Arena and Public Works financial statements for period ending December 31, 2022 (Carried)

Finance and Administration Committee

The Finance and Administration Committee is meeting to review November 2022 bank reconciliations, discuss 2023 grant requests from local groups, and consider a strategy for enforcing the parking by-law. The committee will also review financial statements for the period ending December 31, 2022, and discuss the Canada Summer Jobs grant application for four student positions.

• Review of November 2022 bank reconciliations for General and Water funds
• Discussion of 2023 grant requests from PEMAA, Bridgeview School, Santa Claus Parade, Bluewater Primary Care, Pathways, and No One Stands Alone
• Canada Summer Jobs grant application for four Public Works student positions
• Councillor Mondoux to discuss parking by-law enforcement strategy
• Review of financial statements for period ending December 31, 2022

The Committee approved a special meeting to hear presentations from organizations requesting 2023 grants. They also requested that the O.P.P. perform a sweep for illegally parked vehicles. Financial statements and bank reconciliations were received and filed.

• Approved special meeting for 2023 grant request presentations (Carried)
• Approved request for Point Edward O.P.P. to sweep Village for illegally parked vehicles (Carried)
• Received and filed November Bank Reconciliations - General and Water (Carried)
• Received and filed financial statements for period ending December 31, 2022 (Carried)
• Received and filed Municipal Office JHSC Inspection Sheets (Carried)

Fire Committee

The Point Edward Fire Committee is meeting to discuss the open-air burning by-law, including public comments and a delegation from Andrew Bolter and Diane George Bolter. They will also review the fire department's monthly reports for November and December 2022, financial statements, and other routine items.

• Delegation re: Open Burning By-Law
• Open Air Burning By-Law discussion with public comments
• Fire Monthly Report for November and December 2022
• Fire Monthly Financial Statements for period ending December 31, 2022
• Canadian Association of Fire Chiefs census

The Committee established a January 18, 2023, deadline for Council to submit information regarding the proposed Open Air Burning By-Law. The Fire Chief will consult other regional chiefs to gather information for by-law changes before a public meeting. The Committee also received reports on fire hall safety and monthly financial statements.

• Set January 18, 2023, deadline for Council input on Open Air Burning By-Law (Carried)
• Invited Andrew Bolter and Diane George-Bolter within the bar (Carried)
• Received and filed Canadian Association of Chiefs Census correspondence (Carried)
• Received and filed Fire Hall JHSC Inspection Sheets (Carried)
• Received and filed Fire and Rescue Monthly Report for November and December 2022 (Carried)
• Received and filed non-final financial statements for period ending December 31, 2022 (Carried)

Regular Council Meeting

Point Edward Council is holding a regular meeting on January 10, 2023, with the main item being a public presentation of the 2023 Environmental Services Department budget, including water and wastewater preliminary budgets and proposed rate increases. The agenda also includes a confirmation by-law to adopt prior resolutions. No other substantive decisions are listed.

• 2023 Environmental Services Department budget presentation
• Water-WWTP 2023 Preliminary Budget (Dec 15)
• 2023 Water-WWTP Preliminary Rate Increases
• Water rate comparison and usage reports
• By-law 02 of 2023 to confirm council resolutions

Council accepted proposed changes to the 2023 Environmental Services budget and agreed to start discussions based on a 5.5% rate increase. The body also allocated funds for water building engineering fees and authorized the recruitment of a Recreation Committee.

• Approved starting budget discussions at a 5.5% rate increase
• Approved $22,000 for new water building engineering fees from Alexandra Avenue land sale reserves
• Accepted proposed budget changes pending final electronic approval
• Approved advertising for potential Recreation Committee members
• Passed By-Law 02 of 2023 to confirm resolutions adopted up to January 10, 2023

Special Council Meeting

Point Edward Council is holding a special meeting to review the 2023 Environmental Services Department budget, including preliminary water and wastewater rate increases, ahead of a public meeting on January 10. Council will also receive an update on the St. Clair Street Reconstruction Project and discuss a budget for council conference attendance.

• St. Clair Street Reconstruction Project update from MIG representatives
• 2023 Environmental Services Department budget review with preliminary rate increases
• Discussion of budget for council conference attendance, including AMO conference registration
• Confirmation By-Law 01 of 2023 to confirm council resolutions

Council accepted proposals for bulb-outs on St. Clair Street and Michigan Ave, as well as a crosswalk location at 517 St. Clair Street. Staff were directed to investigate costs for additional bump-outs on Louisa and Helena Street. The 2023 Environmental Services Budget report was received and filed.

• Accepted MIG Engineering proposal for bulb-outs on St. Clair Street and Michigan Ave (Carried)
• Accepted MIG Engineering proposal for crosswalk location at 517 St. Clair Street (Carried)
• Directed staff to investigate costs for proposed bump-outs on Louisa and Helena Street (Carried)
• Received and filed the 2023 Environmental Services Budget Memorandum (Carried)
• Passed By-Law 01 of 2023 to confirm resolutions adopted up to January 5, 2023 (Carried)