Peterborough public meetings in 2023

City Council Meeting

Peterborough City Council is meeting to consider and likely approve the 2024 Draft Budget, which includes adopting user fees, transit fare increases, and pre-committing capital funding for several major projects. The agenda also includes receiving 2024 budgets from partner agencies like police, paramedics, and conservation authority, and approving minutes from previous meetings.

• 2024 Draft Budget adoption with transit fare increases (per ride $2.75 to $3.00, adult 30-day pass $66 to $72, etc.)
• Pre-commit $10.58M for Brealey Drive (Lansdowne to Sherbrooke) and $9.1M for Lansdowne Street West (Spillsbury to Clonsilla)
• Pre-commit $27M for Effluent Disinfection Revitalization and Expansion project
• Increase Fairhaven capital project by $171,000 to $430,000
• Approve Downtown BIA 2024 levy of $351,500 and Village BIA levy of $18,635

General Committee

The committee will review several reports including a zoning amendment for 264 Lansdowne Street East and updates on affordable housing incentives. Members will also consider motions regarding provincial freedom of information laws and the city's role in water service management.

• Zoning By-law Amendment for 264 Lansdowne Street East
• Budget amendment and demolition of the house at 2151 Mervin Line
• Renaming of a portion of Hillside Street
• Kawartha Heights Boulevard and Denure Drive all-way stop review
• Additional funding for the Affordable Housing Capital Project incentive

Airport Strategic Initiatives Committee

The Airport Strategic Initiatives Committee will review several reports regarding airport operations. These include a presentation on the Airport Strategic Business Plan and discussions on key airport initiatives and governance.

• Presentation: Airport Strategic Business Plan (Report ASIC23-004)
• Report: Critical Path for Key Airport Initiatives (Report ASIC23-003)
• Report: Airport Governance Study (Report ASIC23-005)
• Confirmation of August 30, 2023, minutes

Arts and Culture Advisory Committee Meeting

The Arts and Culture Advisory Committee is meeting to receive a presentation from the City Clerk's department, an update from the Municipal Cultural Plan working group, and reports on the Community Grant Program and the 2024 meeting schedule. The agenda is largely routine, with no major decisions listed.

• Presentation from City of Peterborough Clerks Department (ACAC23-023)
• Update from MCP Working Group on Municipal Cultural Plan (ACAC23-025)
• Community Grant Program Update (ACAC23-024)
• 2024 Meeting Schedule (ACAC23-026)

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee is meeting to receive updates on corporate sponsorship and administrative services, and to consider its 2024 meeting schedule and a division update. The agenda is largely routine, with no major decisions or public hearings listed.

• Corporate Sponsorship Update (Report APRAC23-020)
• Administrative Services Report (Report APRAC23-019)
• 2024 APRAC Meeting Schedule (Report APRAC23-021)
• Division Update Report (Report APRAC23-022)
• Confirmation of October 17, 2023 minutes

City Council Meeting

The City Council is reviewing the 2024 draft budget and discussing updates to residential parking standards. Other items include a multi-use sport centre feasibility study and a new fire dispatch agreement with Belleville.

• Five-year fire dispatch agreement with Belleville with annual fees from $346,625.98 to $397,761.28
• Increasing Nimble Information Strategies Inc. contract by $80,000 for Ontario Works digitization
• Residential parking standards review including potential zoning by-law amendments and permit pilots
• Up to $65,000 for a Multi-Use Sport and Event Centre feasibility study site analysis
• Endorsement of the 2031 Municipal Housing Pledge

Finance Committee Meeting

The Finance Committee will review the draft 2024 budget and its associated recommendations. The committee will also discuss the 2024 budget for Peterborough Public Health.

• 2024 Draft Budget (Report FCSSFS23-014)
• Peterborough Public Health 2024 Budget (Report FCSSFS23-011A)

Special General Committee

This is a special meeting of the General Committee, held primarily in closed session to discuss labour relations or employee negotiations. The open session portion is limited to procedural items such as declarations of interest and a report on the closed session, with no public decisions expected.

• Closed session under Section 239(2)(d) for labour relations or employee negotiations
• Resolution to meet in closed session
• Disclosure of pecuniary interest
• Report of closed session

Special City Council Meeting

The Special City Council meeting includes a recommendation regarding negotiations from a closed session held on November 22, 2023. The council will also consider By-law 23-111 to confirm its proceedings.

• Motion regarding negotiations from the November 22, 2023 Closed Session
• By-law 23-111 to confirm Council proceedings

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to consider three applications for minor variances or other adjustments at specific properties. The agenda includes staff reports for each file, followed by confirmation of minutes and other business.

• File A43/23: 108 Dumble Avenue, applicant Clinton Dochuk, owner Sidney Holdings Ltd.
• File A44/23: 184 Marina Boulevard, applicant Rob Gibson, owner Northcrest Edmison Holdings Inc.
• File A46/23: 195 Hunter Street East, applicant/owner TVM 195 Hunter Street East Inc.

Finance Committee Meeting

The Finance Committee is meeting to discuss the 2024 draft budget and several operational reports, including road capital funding, traffic calming, transit for youth, snow plow services, and urban forestry. These are discussion items, not final decisions.

• 2024 Draft Budget (Report FCSSFS23-014)
• Road Service Area Capital Program Funding Update (Report IPGACP23-001)
• Traffic Calming Program Implementation (Report IPGENG23-002)
• Complimentary Transit for Youth 13-18 (Report MOTR23-001)
• Graffiti Management Plan (Report MOPW23-004)

Finance Committee Meeting

The Finance Committee is meeting to discuss the 2024 draft budget and several capital and operational reports, including road funding, traffic calming, transit fares, snow plowing, and urban forestry. The meeting is scheduled over four days (Nov 20-23) as required, with presentations on Nov 22. Decisions or recommendations from this committee will inform the full council's budget approval.

• 2024 Draft Budget (Report FCSSFS23-014)
• Road Service Area Capital Program Funding Update (Report IPGACP23-001)
• Traffic Calming Program Implementation (Report IPGENG23-002)
• Temporary Sidewalk Options for Sherbrooke Street West (Report IPGENG23-003)
• Complimentary Transit for Youth 13-18 (Report MOTR23-001)

Waste Management Committee Meeting

The Waste Management Committee is meeting to review the updated draft 2024 budget for the Peterborough County/City Waste Management Facility and to receive a presentation on the GROW Peterborough SSO (source-separated organics) update. The agenda also includes confirmation of minutes from the September 18, 2023 meeting and routine procedural items.

• 2024 Landfill Budget Update (Report MOENVWMC23-004)
• GROW Peterborough SSO update presentation (Report MOENVWMC23-005)
• Confirmation of minutes from September 18, 2023

Finance Committee Meeting

The Finance Committee will review and discuss various 2024 budget reports. These include presentations on police, paramedic, and public health budgets, as well as reports on several local agencies and organizations.

• Peterborough Police Services 2024 Budget presentation
• Peterborough County/City Paramedics Service 2024 Budget presentation
• Peterborough Public Health 2024 Budget presentation
• Innovation Cluster Peterborough and the Kawarthas 2024 Budget report
• Downtown Business Improvement Area 2024 Budget report

Finance Committee Meeting

The Finance Committee is holding a public meeting regarding the 2024 draft budget. This item is presented as a notice of public meeting under report FCSSFS23-002.

• Notice of Public Meeting for 2024 Draft Budget (Report FCSSFS23-002)

Peterborough Public Library Board

The Peterborough Public Library Board is meeting to review the 2022 auditor's report, the Library CEO job description, and receive updates from the CEO and the Friends of the Library. The board will also confirm minutes from October 3, 2023, and set 2024 meeting dates. This is a routine business meeting with no major decisions or public hearings listed.

• 2022 Auditor's Report (Report PPL23-045) with post-audit letter and draft financial statements
• Library CEO Job Description Review (Report PPL23-047)
• Library CEO Report November 2023 (Report PPL23-043)
• Update from the Friends of the Library (Report PPL23-044)
• 2024 Meeting dates (Report PPL23-046)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting to review three alteration applications for properties at 573 King Street, 465 Bolivar Street, and 191-195 London Street, and to hear a presentation on the environmental value of adaptive re-use. The committee will also consider consent agenda items including the November Heritage Preservation Office report and the proposed 2024 meeting schedule. This is a regular advisory meeting with no final decisions expected.

• Presentation on Environmental Value of Adaptive Re-Use (Report PACAC23-023)
• Alteration application for 573 King Street (Report PACAC23-024)
• Alteration application for 465 Bolivar Street (Report PACAC23-026)
• Alteration application for 191-195 London Street (Report PACAC23-027)
• November HPO Report (PACAC23-025) and 2024 Proposed Meeting Schedule (PACAC23-028)

General Committee

The General Committee will hold a closed session for labour negotiations and legal advice, then open session to consider reports on a multi-use sport and event centre feasibility study, a community planning permit system, the CAO's responsibilities, an inspection by-law, and an age-friendly action plan. A notice of motion by Councillor Lachica proposes declaring intimate partner violence an epidemic and referring Renfrew County inquest recommendations to staff.

• Notice of motion to declare intimate partner violence an epidemic and send to Premier Ford, Minister Jones, and MPP Smith
• Multi-Use Sport and Event Centre Update to Feasibility Study (Report CSAC23-009)
• Community Planning Permit System Feasibility Study (Report IPGPL23-005)
• Inspection By-law (Report LSMLES23-001)
• Responsibilities of the Chief Administrative Officer (Report COU23-008)

Finance Committee Meeting

The Peterborough Finance Committee is meeting to consider the 2024 draft budget, as presented in report FCSSFS23-013. The agenda also includes confirmation of the October 10, 2023 minutes and disclosure of pecuniary interests. No other substantive items are listed.

• Presentation of the 2024 Draft Budget (Report FCSSFS23-013)
• Confirmation of minutes from October 10, 2023

Special City Council Meeting

This is a short special meeting of Peterborough City Council to act on recommendations from the November 6, 2023 General Committee meeting, including motions from closed session on negotiations and regulations. Council will also approve by-law 23-109 and a confirmation by-law. The agenda is largely procedural, with no public details on the closed-session items.

• Motion from Nov 6, 2023 Closed Session - Negotiations
• Motion from Nov 6, 2023 Closed Session - Regulations
• By-law 23-109 (per item 4.b)
• Confirmation By-law 23-110

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting to receive updates and discuss several reports, including a Parks and Outdoor Recreation Facilities Study, a Residential Parking Standards Review, and an Agenda Management Software proposal. They will also consider consent items on Central Area Urban Design Guidelines and the 2024 meeting schedule. The meeting includes confirmation of previous minutes and standard procedural items.

• Parks and Outdoor Recreation Facilities Study update (Report AAC23-030)
• Residential Parking Standards Review (Report AAC23-031)
• Agenda Management Software (Report AAC23-032)
• Central Area Urban Design Guidelines (Report AAC23-033)
• AAC 2024 Meeting Schedule (Report AAC23-029)

General Committee

The General Committee is meeting to discuss several reports and a notice of motion. Key items include a proposed resolution supporting Atura Power's 125 MW North-End Peterborough Storage project, a physician recruitment update, a residential parking standards review, and a 2031 Municipal Housing Pledge. The committee will also consider a contract increase for Ontario Works file digitization and fire dispatch services for Belleville.

• Notice of motion to support Atura Power's 125 MW North-End Peterborough Storage project on municipal lands (LT1RFQ-007-05)
• Physician Recruitment Update (Report LSCLK23-004)
• Residential Parking Standards Review (Report IPGPL23-003)
• 2031 Municipal Housing Pledge (Report IPGPL23-008)
• Increase of contract amount awarded to Nimble Information Strategies Inc. for Ontario Works client file digitization (Report CSSS23-022)

Arts and Culture Advisory Committee Meeting

The Arts and Culture Advisory Committee is meeting to hear presentations from the Peterborough Symphony Orchestra, Electric City Culture Council (EC3), and the Art Gallery of Peterborough, and to receive an update on the Community Grant Program. The agenda also includes routine items like confirming minutes and disclosing pecuniary interests.

• Presentation by Peterborough Symphony Orchestra (Report ACAC23-019)
• Presentation from Electric City Culture Council (EC3) (Report ACAC23-020)
• Presentation by Art Gallery of Peterborough (Report ACAC23-021)
• Community Grant Program Update (Report ACAC23-022)

City Council Meeting

The Peterborough City Council is reviewing several municipal items including a regional housing plan, new traffic limits on Woodglade Boulevard, and naming rights for a new arena. The meeting also includes discussions on community grant restructuring and a new waste collection by-law.

• Zoning amendment for 889 Western Avenue
• 40km/h speed limit and Community Safety Zone for Woodglade Boulevard
• $600,000 naming rights sponsorship for the Miskin Law Community Complex
• Repeal and replacement of Waste Management By-law 18-103
• Redevelopment of Bonnerworth Park and Knights of Columbus projects

Special General Committee

This is a special meeting of the General Committee, held mostly in closed session to discuss personal matters, labour relations, and an appointment. The open session will report on motions from previous closed sessions, including one related to Matchett Line. No public decisions are expected in open session.

• Closed session under Section 239(2)(b) and (d) for appointment and labour negotiations
• Approval of closed session minutes from October 10, 2023
• Report of motions from closed session of October 10, 2023 (labour relations, Matchett Line)
• Report of motion from closed session of October 23, 2023 (appointment)

Greater Peterborough Joint Services Committee

The Greater Peterborough Joint Services Committee is meeting to review several draft 2024 budgets and business plans, including those for economic development, provincial offenses and social services, and paramedic services. They will also receive a progress report on the Housing and Homelessness Plan and set the 2024 meeting schedule. No final decisions are being made at this meeting; items are for discussion and review.

• Draft 2024 budget and business plan for Peterborough & the Kawarthas Economic Development (Report FCSSFSGPJSC23-001)
• Draft 2024 budgets for Provincial Offences Act (POA) and Social Services (Report FCSSFSGPJSC23-002)
• Draft 2024 Peterborough County/City Paramedic budget
• Housing and Homelessness Plan 2022 progress report (Report CSSSGPJSC23-006)
• 2024 meeting schedule for the committee

Peterborough Environmental Advisory Committee

The Peterborough Environmental Advisory Committee is meeting to review routine items: confirming June minutes, a presentation on the Community Buildings Retrofit Project, and a consent report on October 2023 climate initiatives. No votes or decisions are listed on the agenda.

• Presentation: Community Buildings Retrofit Project Update (Report PEAC23-012)
• Consent report: Climate Initiatives Update October 2023 (Report PEAC23-013)
• Confirmation of minutes from June 21, 2023

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee is meeting to review a Division Update Report. The meeting also includes the confirmation of minutes from the August 31, 2023, meeting.

• Division Update Report (Report APRAC23-018)
• Confirmation of August 31, 2023, minutes

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to hear 13 applications for minor variances or consents. Most applications (B17/23 to B26/23) concern properties on Mullighan Gardens, all with the same applicant and owner. Other applications include 345 Armour Road, 538 Maniece Avenue, and 1019 Clonsilla Avenue. The committee will also confirm minutes from September 19 and discuss the 2024 schedule.

• File A29/23: 345 Armour Road, applicant Brian Buchardt, owner TVM 345 Armour Road Inc.
• Files B17/23–B26/23: 301–321 Mullighan Gardens, applicant Jim Baird (LLF Lawyers LLP), owner 798240 Ontario Inc.
• File A41/23: 538 Maniece Avenue, applicant Jamie Hoefling (One Community Planning Inc.), owners Cameron Crawford and Christine Grieg Crawford
• File A42/23: 1019 Clonsilla Avenue, applicant Brian Buchardt, owner 2178837 Ontario Limited
• Confirmation of minutes from September 19, 2023; discussion of 2024 meeting schedule

Museum and Archives Advisory Committee Meeting

The Peterborough Museum & Archives Advisory Committee is meeting to consider four consent agenda reports: the City of Peterborough strategic plan, the committee's 2024 meeting schedule, a new mailing address for the museum, and the 2023 policy manual. The agenda is otherwise routine, with no public hearings or major decisions listed.

• Strategic Plan for the City of Peterborough (Report MAAC23-007)
• 2024 Meeting Schedule (Report MAAC23-008)
• New Mailing Address for Peterborough Museum & Archives (Report MAAC23-009)
• Policy Manual 2023 (Report MAAC23-010)

General Committee

The General Committee is meeting to discuss and potentially approve several reports, including a new waste collection by-law, naming rights for a new arena and aquatics facility, and updates on development approval funding. The agenda also includes presentations on programs for vulnerable populations, mixed-use corridor design guidelines, and a parks study, plus a closed session for labour relations and land acquisition.

• Proposed New Waste Collection By-law (Report MOENV23-001)
• New Arena and Aquatics Facility Naming Rights Approval (Report FCSSCS23-001)
• Streamline Development Approval Funding Program Update (Report IPGPL23-001)
• Community Grant History and Future Directions (Report CSAC23-008)
• Closed session items: labour relations and Matchett Line land acquisition

Finance Committee Meeting

The Peterborough Finance Committee is meeting to confirm minutes from prior sessions and receive a report on the 2023 audit plan and audit planning (FCSSFS23-001). The main substantive item is the audit planning report, which the committee will discuss. The rest of the agenda is procedural, including call to order, disclosures, and adjournment.

• Report FCSSFS23-001: 2023 Audit Plan and Audit Planning
• Confirmation of minutes from August 14, 2023
• Confirmation of minutes from August 16 and 17, 2023
• Next meeting scheduled for November 6, 2023

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting to discuss follow-up on the Access Fund Recreation pilot project, a Built Environment Sub-Committee report, and a review of its strategic plan. The agenda also includes confirmation of minutes from two prior meetings and a land acknowledgement.

• Access Fund Recreation pilot project follow-up (Report AAC23-026)
• Built Environment Sub-Committee report (Report AAC23-028)
• Strategic Plan Review (Report AAC23-027)
• Confirmation of minutes from September 6 and September 13, 2023

Peterborough Public Library Board

The Peterborough Public Library Board is meeting to review its 2024 budget submission, including operating and capital requests, and to continue discussion on the Library City Service Agreement. The board will also consider updates to Children in the Library policies and receive reports from the CEO and the Friends of the Library.

• 2024 Budget Submission (Report PPL23-040) with operating and capital appendices
• Continuing discussion on the Library City Service Agreement
• Children in the Library policies updates (Report PPL23-041)
• Library CEO Report October 2023 (Report PPL23-038)
• Update from the Friends of the Library (Report PPL23-039)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting to confirm minutes, receive a report on Heritage Events 2023, and review the October Heritage Planning Officer (HPO) report. The agenda is largely procedural, with no major decisions or public hearings listed.

• Heritage Events 2023 report (PACAC23-022)
• October HPO report (PACAC23-021)
• Confirmation of September 5, 2023 minutes

General Committee

The General Committee is holding a public meeting under the Planning Act for a zoning by-law amendment at 889 Western Avenue, and will consider a traffic operational review for Woodglade Boulevard. The agenda also includes presentations from the Eastern Ontario Wardens' Caucus and the Peterborough Community Health Centre, plus adoption of minutes from three prior meetings.

• Public meeting: Zoning By-law Amendment for 889 Western Avenue (Report IPSPL23-030)
• Woodglade Boulevard Traffic Operational Review from Sherbrooke Street to Kawartha Heights Boulevard (Report IPSENG23-020)
• Presentation: Eastern Ontario Wardens' Caucus (Report CLSCLK23-021)
• Presentation: Peterborough Community Health Centre (Report CLSCLK23-024)
• Adoption of minutes from September 5 (special and regular) and September 11 meetings

Peterborough Public Library Board

The Peterborough Public Library Board is meeting to discuss the Library City Service Agreement (Report PPL23-036) and the 2018 Memorandum of Understanding with the city. This is a regular business meeting with a presentation on the agreement, followed by other business and adjournment.

• Presentation of Library City Service Agreement, Report PPL23-036
• Review of 2018 Library Memorandum of Understanding (MOU)

Planning Advisory Committee

The Planning Advisory Committee is meeting to consider the Mixed-Use Corridors Urban Design Guidelines (Report PAC23-003), which will guide future development along mixed-use corridors. The agenda also includes confirmation of the July 18, 2023 minutes and routine procedural items.

• Report PAC23-003: Mixed-Use Corridors Urban Design Guidelines
• Appendix A to PAC23-003
• Confirmation of minutes from July 18, 2023

Arts and Culture Advisory Committee Meeting

The Arts and Culture Advisory Committee is meeting to receive updates on public art, the Art Gallery of Peterborough, EC3, and the Municipal Cultural Plan Working Group. The agenda is largely informational, with no decisions or votes listed.

• Public Art Update (Report ACAC23-015)
• Update from Art Gallery of Peterborough Board (Report ACAC23-016)
• Update from EC3 (Report ACAC23-017)
• Update from Municipal Cultural Plan Working Group (Report ACAC23-018)

City Council Meeting

This City Council meeting includes consent items from General Committee meetings, covering contracts, financial updates, and service changes. Key decisions include awarding a $599,084.44 landscaping contract for Broadway Park, approving transit service modifications and funding, and authorizing debentures for fire services and the Next Generation 9-1-1 project. The agenda also includes a notice of motion to support a bridge dedication for a fallen OPP officer.

• Award ITT-40-23 for Broadway Park landscape construction to Gray's Landscaping & Snow Removal Inc. for $599,084.44 total
• Approve transit service changes including adding 4 full-time drivers ($340,000) and 2 supervisors ($256,000) in 2024 budget, discontinuing On-Demand Pilot after October 2023
• Authorize up to $941,000 from Transit Capital Reserve to cover 2023 operating shortfall
• Repeal and replace debenture by-law 21-125: $300,000 for Fire Services Property Upgrades, $550,000 for Next Generation 9-1-1 project
• Support bridge dedication at Highway 115 Otonabee River Bridge for fallen Provincial Constable Norman Maker

Special General Committee

This special meeting includes a closed session to discuss land acquisitions for the Chemong Road and Lansdowne Street West reconstruction projects, followed by an open session to award a contract for Next Generation 9-1-1 project management services. The committee will also approve closed session minutes and disclose any pecuniary interests.

• Closed session: Chemong Road Reconstruction Project land acquisition
• Closed session: Lansdowne Street West Reconstruction Project land acquisition
• Award of NG9-1-1 Project Management Services (Report CLSIT23-003)
• Approval of closed session minutes from June 26 and September 5, 2023

Greater Peterborough Joint Services Committee

The Greater Peterborough Joint Services Committee is meeting electronically to discuss reports on the Community Paramedic Program, the 2024 Peterborough Paramedics Response Time Plan, and an additional resolution for the Age-friendly Peterborough Community Action Plan. The agenda also includes routine items like roll call, confirmation of minutes, and disclosure of interest.

• Community Paramedic Program report (PAR 2023-05)
• Peterborough Paramedics Response Time Plan for 2024 (PAR 2023-04)
• Additional resolution for Age-friendly Peterborough Community Action Plan (CSSSGPJSC23-005)

Committee of Adjustment

The Committee of Adjustment is meeting electronically to review five applications for minor variances or consents at properties on Charlotte Street, Lansdowne Street West, Bamford Terrace, and Rogers Street. The agenda includes staff reports for each file, confirmation of minutes from August 1, 2023, and scheduling of the next meeting. No decisions are listed; the committee will discuss and potentially vote on the applications.

• File B14/23: 290 & 300 Charlotte Street, applicant Peter Lawless, owner TVBC Holdings Inc.
• File A37/23: 645 Lansdowne Street West, applicant Peter Mullin, owner Lansdowne Place Holdings Inc.
• File B15/23: 949 Bamford Terrace, applicant Jim Baird, owner 798240 Ontario Inc.
• File B16/23: 947 Bamford Terrace, applicant Jim Baird, owner 798240 Ontario Inc.
• File A39/23: 367 Rogers Street, applicant Michael Gallant, owner AREAST II Inc.

Waste Management Committee Meeting

The Waste Management Committee is meeting to elect officers, review its terms of reference, and consider three reports: the first draft of the 2024 budget for the Peterborough County/City Waste Management Facility, proposed facility fees, and the 2023-2024 meeting schedule. These items are on the consent agenda, meaning they may be approved together unless a member pulls one for discussion.

• First draft 2024 budget for Peterborough County/City Waste Management Facility (Report IPSESWMC23-001)
• Proposed Waste Management Facility fees (Report IPSESWMC23-002)
• 2023-2024 meeting schedule (Report IPSESWMC23-003)
• Election of Chair and Vice Chair
• Terms of Reference review

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting electronically to review a report on transit services (AAC23-025). The agenda includes standard procedural items such as call to order, land acknowledgement, and disclosure of interests, with the transit report as the main substantive item.

• Review of Transit Services Report (AAC23-025)

Peterborough Public Library Board

The Peterborough Public Library Board is meeting to receive reports and updates, including the CEO's September report, a CEO performance evaluation, a strategic plan update, and a collections diversity audit. The board will also consider a winter holiday adjustment to operating hours and an update on a potential PCC library location. Most items are for consent, meaning they may be approved as a group without separate discussion.

• CEO performance evaluation 2023 (Report PPL23-032)
• 2023 Strategic Plan update with appendices (Report PPL23-030)
• Collections Diversity Audit (Report PPL23-034)
• Winter holiday adjustment to operating hours (Report PPL23-035)
• PCC Library Location update (Report PPL23-031)

General Committee

The General Committee is meeting to consider modifications to transit service and 2023 operating budget considerations, receive a presentation from Peterborough County-City Paramedics, and discuss a motion to authorize a cost apportioning agreement with the Otonabee Region Conservation Authority. The meeting includes a closed session for labour relations and negotiations.

• Modifications to Transit Service and 2023 Operating Budget Considerations (Report IPSTR23-004)
• Peterborough County-City Paramedics Presentation (Report CLSCLK23-020)
• Motion to authorize Cost Apportioning Agreement with Otonabee Region Conservation Authority for Category 3 services
• Closed session for labour relations/employee negotiations and sponsorship negotiations

The General Committee approved a new transit route network and the discontinuation of the On-Demand Pilot service. Council also voted to include additional drivers and supervisors in the 2024 draft budget and authorized a cost-sharing agreement for water and climate services with ORCA.

• Approved new transit route network (11-0)
• Approved adding 4 drivers ($340,000) and 2 supervisors ($256,000) to 2024 draft budget (9-2)
• Approved discontinuing On-Demand Pilot service after October 2023 (11-0)
• Approved using up to $941,000 from Transit Capital Reserve for 2023 budget shortfall (10-1)
• Approved implementing short-term transit recommendations (11-0)
• Authorized Cost Apportionment Agreement with ORCA for Category 3 services (11-0)
• Approved collective bargaining process recommendations in Report CAOPC23-004 (11-0)
• Approved sponsorship recommendations in Report CLSCS23-002 (11-0)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee received staff reports on accessibility work, the Built Environment Sub-Committee, and the Transit Liaison Committee. The committee also reviewed design plans for the Valleymore Splash Pad. A special meeting was scheduled for September 13, 2023, to review a transit report.

• Approved June 7, 2023 meeting minutes (Carried)
• Approved Consent Agenda item 7.a (Carried)
• Received Report AAC23-023 regarding current accessibility staff work for information
• Approved recommendations in Report AAC23-021 to receive Valleymore Splash Pad design presentation and provide feedback (Carried)
• Approved recommendation in Report AAC23-022 to receive verbal update on Built Environment Sub-Committee (Carried)
• Approved recommendations in Report AAC23-024 to receive Transit Liaison Committee update and provide feedback (Carried)
• Approved special meeting for September 13, 2023 to review Transit Service Report IPSTR23-004 (Carried)

General Committee

The General Committee is meeting to consider several reports, including awarding a landscape construction contract for Broadway Park, reviewing the June 30 financial update, and receiving a corporate greenhouse gas emission inventory. They will also discuss a road widening conveyance from 735 Woodland Street and a funding update for CMHA and the Peterborough Drug Strategy. The meeting includes routine items like adopting minutes from previous meetings.

• Award of ITT-40-23 for Landscape Construction Services for Broadway Park (Report CLSFPM23-002)
• June 30, 2023 Financial Update Report, Unaudited (Report CLSFS23-041)
• Corporate Sector Greenhouse Gas Emission Inventory and Update (Report IPSACP23-028)
• Road Widening Conveyance from 735 Woodland Street (Report IPSPL23-028)
• Funding Update for CMHA and Peterborough Drug Strategy (Report CSSS23-018)

The General Committee approved a landscaping contract for Broadway Park and authorized a road widening conveyance on Woodland Street. Council also approved a quarterly financial update and reallocated funds for Fire Services and 9-1-1 projects.

• Approved $599,084.44 contract to Gray’s Landscaping & Snow Removal Inc. for Broadway Park (10-0)
• Approved road widening conveyance from 735 Woodland Street (11-0)
• Approved June 30, 2023 Financial Update Report and $1,381,214.53 budget reallocation (11-0)
• Approved transfer of $1,511,471.11 from 511 Romaine Street tax sale to General Property Reserve (10-0)
• Approved replacing $850,000 Fire Services debenture with $300,000 for Fire Services and $550,000 for Next Generation 9-1-1 (11-0)
• Deferred funding update for CMHA and Peterborough Drug Strategy pending presentations (11-0)
• Received Corporate Sector Greenhouse Gas Emission Inventory report for information (11-0)
• Approved meeting minutes from June 26 and August 8, 2023 (11-0)

Special General Committee

This is a special meeting of the General Committee with a closed session to receive legal advice on the Parks and Facilities By-law and the Trespass By-law, followed by an open session to report on the closed discussions. The agenda is largely procedural, with no public decisions or detailed items listed.

• Closed session under Section 239(2)(f) for solicitor-client privilege advice on Parks and Facilities By-law and Trespass By-law
• Resolution to meet in closed session
• Disclosure of pecuniary interest
• Report of closed session in open session

The Special General Committee approved amending the Parks and Facilities and Trespass by-laws to allow a temporary encampment. The Commissioner of Community Services is authorized to establish the site on approximately 0.7 acres at the southeast corner of Aylmer and Wolfe Streets.

• Approved amendments to Parks and Facilities By-law 19-074 and Trespass By-law 19-075 to allow a temporary encampment (11-0)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee approved a demolition application for a garage at 594 Charlotte Street. The committee also approved an application for new construction at 267 Park Street North based on heritage district guidelines.

• Approved demolition for 594 Charlotte Street (Carried)
• Approved new construction application for 267 Park Street North (Carried)
• Approved August 1, 2023 meeting minutes (Carried)
• Received Queen Alex Community Centre Feasibility Study Report PACAC23-020 for information (Carried)
• Received September HPO Report PACAC23-017 for information (Carried)

Special City Council Meeting

This is a special City Council meeting to act on a recommendation from the General Committee, including a motion from a closed session regarding the Parks and Facilities By-law and Trespass By-law. Council will also approve by-laws, including one related to that motion and a confirmation by-law. The agenda is largely procedural, with the substantive item being the by-law changes.

• Motion from September 5, 2023 Closed Session regarding Parks and Facilities By-law and Trespass By-law
• By-law 23-090 (per item 4.a)
• By-law 23-091 (confirmation by-law)

City Council voted to temporarily amend municipal standards to allow a temporary encampment on approximately 0.7 acres of city land. The Commissioner of Community Services is authorized to establish the site and determine its conditions.

• Approved temporary encampment at southeast corner of Aylmer and Wolfe Streets (11-0)
• Passed By-law 23-090 to amend Parks and Facilities By-law 19-074 and Trespass By-law 19-075 (11-0)
• Passed By-law 23-091 to confirm meeting proceedings (11-0)

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee is meeting to receive an update on the Parks and Outdoor Recreation Facilities Study (Report APRAC23-016). The agenda also includes confirmation of the June 20, 2023 minutes and routine procedural items.

• Update on the Parks and Outdoor Recreation Facilities Study (Report APRAC23-016)

The committee approved the minutes from the June 20, 2023 meeting. Members received an informational update regarding the Parks and Outdoor Recreation Facilities Study as outlined in Report APRAC23-016.

• Approved June 20, 2023 meeting minutes (Carried)
• Received update on Parks and Outdoor Recreation Facilities Study Report APRAC23-016 for information (Carried)

Airport Strategic Initiatives Committee

The Airport Strategic Initiatives Committee is meeting electronically to confirm minutes, receive two reports on committee orientation and meeting schedule, and discuss other business. The agenda is largely procedural, with no major decisions or public hearings listed.

• Report ASIC23-001 on committee orientation
• Report ASIC23-002 on meeting schedule
• Confirmation of minutes from September 9, 2022

The Airport Strategic Initiatives Committee approved its 2023 meeting schedule and a report for information. Members appointed a group to draft Terms of Reference for an Airport Governance Study and requested a critical path for key airport initiatives.

• Approved minutes from September 9, 2022
• Received Report ASIC23-001 (Orientation) for information
• Approved the 2023 meeting schedule (Report ASIC23-002)
• Appointed Kyle Bruce, Trent Gervais, Doug Armstrong, and Oliver Fuchs to propose Terms of Reference for an Airport Governance Study
• Requested staff provide a critical path and timelines for key airport initiatives

City Council Meeting

Peterborough City Council is meeting to approve a consent agenda that includes setting the 2024 budget guideline, several zoning by-law amendments, and various contracts and appointments. The 2024 budget guideline proposes an estimated all-inclusive tax increase of 4.5% to 5.5%. The meeting also includes routine items like approving minutes and by-laws.

• 2024 Budget Guideline: estimated all-inclusive tax increase of 4.5% to 5.5%
• Zoning by-law amendments for 540/550 Brealey Drive, 418 Raymond Street, 2159 Old Norwood Road, and additional residential units
• King Street Parkade elevator replacement awarded to B.E. Construction Ltd. for $774,898 (incl. HST)
• Debt Management Policy amended to increase annual debt repayment limit from 16.5% to 20%
• Homemakers Program expansion: request to increase budget by $200,402 starting 2024

City Council approved amendments to the Zoning By-law to regulate and permit additional residential units. The council also approved several consent items, including a parkade elevator contract and a debt management policy change.

• Approved zoning amendments for additional residential units (8-0)
• Awarded King Street Parkade Elevator Replacement to B.E. Construction Ltd. for $774,898
• Increased King Street Parkade Elevator Replacement budget to $795,000
• Increased maximum Annual Debt Repayment Limit from 16.5% to 20% of Net Revenues
• Rezoned 418 Raymond Street from Development District (D.1) to Residential District (R.1)
• Authorized request to Ministry of Health for $200,402 Homemakers Program budget increase
• Approved appointment of Susan Matthews to Architectural Conservation Advisory Committee
• Approved amendments to the City and County of Peterborough Consolidated Municipal Services agreement

Peterborough Public Library Board

The Peterborough Public Library Board is meeting on August 24, 2023, with a brief agenda that includes a closed session under Section 239(2)(b) of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees, related to a memorandum of understanding (MOU). The meeting also includes routine items such as a call to order, land acknowledgement, disclosure of pecuniary interest, and scheduling the next meeting for September 12, 2023. No other substantive decisions or discussions are listed on the agenda.

• Closed session under Section 239(2)(b) for personal matters about an identifiable individual, including employees - MOU
• Next meeting scheduled for September 12, 2023
• Meeting held at Library Board Room, 345 Aylmer Street North, 5:30-6:30 p.m.

The Board met in a closed session to discuss personal matters regarding an identifiable individual. Following the session, the Board directed the Chair and Vice-Chair to proceed as discussed.

• Approved moving into closed session to discuss personal matters (Carried)
• Directed Board Chair and Vice-Chair to proceed as discussed in closed session (Carried)

Finance Committee Meeting

The Finance Committee approved the 2024 Budget Guideline, establishing estimated tax levy increases and limits for Police Services and Public Health budgets. Detailed budget deliberations are scheduled for November 2023.

• Approved Draft 2024 Operating Budget estimated all-inclusive increase of 4.5% to 5.5% (9-2)
• Approved limit on Police Services and Public Health budget increases to the estimated Operating portion of the Net Tax Levy increase of 4.08% (9-2)

Finance Committee Meeting

The Finance Committee is meeting to receive staff presentations on the 2024 Budget Guideline (Report CLSFS23-040) and to debate the budget. The meeting will recess and resume on August 17 at 7:00 p.m. for the budget debate. Councillor Duguay declared a conflict of interest on the transit garage portion of the item.

• Staff presentations on 2024 Budget Guideline, Report CLSFS23-040
• Councillor Duguay declared conflict on transit garage item
• Budget debate scheduled for August 17 after recess
• Presentations include CAO introduction and departmental budget slides

The committee approved the 2024 Budget Guideline, establishing estimated tax increase ranges for the operating budget and limits on police and public health budget increases.

• Approved Draft 2024 Operating Budget estimated all-inclusive increase range of 4.5% to 5.5% (9-2)
• Approved that Police Services and Public Health budget increases reflect no more than the estimated Operating Portion of the Net Tax Levy increase of 4.08% (9-2)

General Committee

The General Committee is meeting to consider several reports, including a debt management policy amendment, a budget amendment and contract award for the King Street Parkade elevator replacement, and the 2022 annual report of City of Peterborough Holdings Inc. They will also discuss an appointment to the Peterborough Architectural Conservation Advisory Committee.

• Debt Management and Capital Financing Plan, Report CLSFS23-033
• Budget Amendment and Award of ITT-39-23 - King Street Parkade Elevator Replacement, Report CLSFM23-030
• City of Peterborough Holdings Inc. 2022 Annual Report, Report CLSFS23-039
• Peterborough Architectural Conservation Advisory Committee Appointment, Report CLSCLK23-017

Council voted to increase the maximum annual debt repayment limit from 16.5% to 20% of net revenues. The committee also approved a budget increase and contract for elevator replacements at the King Street Parkade. Additionally, a new representative was appointed to the Architectural Conservation Advisory Committee.

• Increased maximum Annual Debt Repayment Limit from 16.5% to 20% (11-0)
• Approved $774,898 contract for King Street Parkade Elevator Replacement to B.E. Construction Ltd. (11-0)
• Increased King Street Parkade Elevator Replacement budget by $250,000 to $795,000 (11-0)
• Appointed Susan Matthews to the Peterborough Architectural Conservation Advisory Committee (11-0)
• Approved the City of Peterborough Holdings Inc. 2022 Annual Report (11-0)

Finance Committee Meeting

The Finance Committee is meeting to review the City of Peterborough's 2022 consolidated financial report, trust funds financial statement, and five-year review, along with the audit findings and management letter for the year ended December 31, 2022. They will also consider an acknowledgement letter regarding the audit of the 2022 consolidated financial statements. The meeting includes consent items for reports 6.a and 6.b, and a verbal presentation of the audit findings.

• Treasurer's Report, 2022 Consolidated Financial Report, 2022 Trust Funds Financial Statement and Five-Year Review (Report CLSFS23-035)
• Audit of the 2022 Consolidated Financial Statements - Acknowledgement Letter (Report CLSFS23-036)
• Verbal Audit Findings Report for the Year Ended December 31, 2022 (Report CLSFS23-037)

The Finance Committee approved the 2022 Consolidated Financial Report, the 2022 Trust Funds Financial Statement, and the associated accounting policies. These documents will be submitted to the Province of Ontario. The committee also received audit findings and an acknowledgement letter regarding the 2022 financial statements.

• Approved June 19, 2023 meeting minutes (11-0)
• Received Verbal Audit Findings Report for year ended December 31, 2022 (11-0)
• Received Acknowledgement Letter for the Audit of the 2022 Consolidated Financial Statements (11-0)
• Approved 2022 Consolidated Financial Report, 2022 Trust Funds Financial Statement, and Five-Year Review (11-0)
• Approved underlying accounting policies in Report CLSFS23-035 (11-0)
• Approved submission of 2022 financial reports to the Province of Ontario (11-0)

General Committee

The General Committee is meeting to consider routine items and hold public meetings under the Planning Act for four zoning by-law amendments, including one for additional residential units and three for specific properties. The committee will also review reports on appointments, a services agreement, and a homemakers program expansion.

• Public meeting: Zoning for Additional Residential Units (Report IPSPL23-022)
• Public meeting: Zoning By-law Amendment for 540 and 550 Brealey Drive (Report IPSPL23-023)
• Public meeting: Temporary Use Zoning By-law Amendment for 2159 Old Norwood Road (Report IPSPL23-024)
• Public meeting: Zoning By-law Amendment for 418 Raymond Street (Report IPSPL23-025)
• Report: Agreement Between City and County of Peterborough for Consolidated Municipal Services (Report CAO23-003)

The General Committee approved several zoning by-law amendments for residential developments and a temporary use amendment for a sales office. Council also authorized a funding request to expand the Homemakers Program and updated the agreement for consolidated municipal services with the County.

• Approved zoning updates for additional residential units (9-0)
• Approved zoning amendment for 540 and 550 Brealey Drive (10-0)
• Approved temporary use zoning for 2159 Old Norwood Road for a sales office and model homes (10-0)
• Approved rezoning of 418 Raymond Street from Development District to Residential District (11-0)
• Authorized request to Ministry of Health for $200,402 to expand Homemakers Program (11-0)
• Approved amendments to the City and County of Peterborough agreement for Consolidated Municipal Services (11-0)
• Approved appointments of Mayor Leal, Councillor Baldwin, and Councillor Haacke to the City-County Waste Management Committee (11-0)
• Amended Arts and Culture Advisory Committee meetings to the fourth Tuesday of the month at 5:30 p.m. (11-0)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting electronically to review an alteration application for the Jackson Park Caretaker's Cottage at 610 Parkhill Road West. The committee will also confirm minutes from its June 6, 2023 meeting. No other substantive items are on the agenda.

• Alteration application for 610 Parkhill Road West (Jackson Park Caretaker's Cottage), report PACAC23-016
• Confirmation of minutes from June 6, 2023 meeting

The committee approved an alteration application for 544 George Street North. A decision on an alteration application for 610 Parkhill Road West was deferred to allow staff to gather more information on reuse and maintenance.

• Approved meeting minutes of June 6, 2023 (Carried)
• Deferred decision on 610 Parkhill Road West alteration application to allow staff to report on non-demolition solutions, adaptive reuse, partnering options, and maintenance history (Carried)
• Approved alteration application for 544 George Street North (Carried)

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to consider nine applications for minor variances or consents at properties across the city. The agenda lists each file with its address, applicant, owner, and assigned planner, but does not describe the specific requests. The committee will also confirm minutes from its June 20, 2023 meeting.

• 643 Charlotte Street (File A07/21)
• 588 and 590 Wolfe Street (File B08/23)
• 1091 Chemong Road (File B09/23)
• 487 and 491 King George Street (File B10/23)
• 301 Denne Crescent and 210 Collison Crescent (Files B11/23 and B12/23, owner: Peterborough Housing Corporation)

The Committee approved five applications involving residential building variances, property line re-establishments, and a commercial long-term lease. All approved items were granted in accordance with Staff Report recommendations.

• Approved height variance for accessory building at 643 Charlotte Street (CARRIED)
• Approved severance to re-establish lot line at 588 and 590 Wolfe Street (CARRIED)
• Approved long-term lease consent for Sobey’s at 1091 Chemong Road (CARRIED)
• Approved severance to re-establish lot line at 487 and 491 King George Street (CARRIED)
• Approved side lot setback reduction to 2.7 metres at 1604 Champlain Drive (CARRIED)

Planning Advisory Committee

The Planning Advisory Committee is meeting to discuss zoning for additional residential units (report PAC23-002). The agenda also includes confirmation of minutes from April 4, 2023, and standard procedural items. No decisions are listed; the main item is a discussion.

• Discussion of zoning for additional residential units (PAC23-002)
• Confirmation of minutes from April 4, 2023

The Planning Advisory Committee approved a recommendation to amend zoning by-laws to allow more than one additional residential unit in specific dwelling types as of right. The committee also approved the minutes from the April 4, 2023 meeting.

• Approved recommendation in Report PAC23-002 to permit more than one additional residential unit in certain dwelling types (Carried)
• Approved minutes of April 4, 2023 (Carried)

Arts and Culture Advisory Committee Meeting

The Arts and Culture Advisory Committee is meeting to receive updates and reports, including on the To Honor and Respect Tour, the Community Project and Investment Grant Program, and the Municipal Cultural Plan Working Group. They will also consider a motion to amend their meeting schedule in their terms of reference. The meeting is largely informational, with no major decisions listed.

• Report ACAC23-010 on To Honor and Respect Tour and information sharing
• Report ACAC23-014 on Community Project and Investment Grant Program review
• Update from Municipal Cultural Plan Working Group (ACAC23-013)
• Update from EC3 (ACAC23-012)
• Motion to amend ACAC meeting schedule in terms of reference

The Arts and Culture Advisory Committee approved recommendations for the Community Project and Investment Grant Program, including a request for a designated funding stream for professional arts organizations. The committee also updated its monthly meeting schedule. Several reports were received for information.

• Approved May 30, 2023 meeting minutes
• Received 'To Honour and Respect' exhibition presentation for information
• Deferred EC3 update report to September meeting
• Approved recommendations for Community Project and Investment Grant Program (Report ACAC23-014)
• Recommended designated funding stream and process for professional arts organizations
• Recommended City engage with EC3 to support professional Arts Organizations
• Received Municipal Cultural Plan Working Group verbal report for information
• Changed monthly meeting time to the fourth Tuesday of the month at 5:30 p.m.

Special General Committee

This Special General Committee meeting is largely procedural. The main substantive item is a closed-session discussion under Section 239(2)(k) regarding a position, plan, procedure, criteria, or instruction for negotiations involving the Greater Peterborough Area Economic Development Corporation. The open session that follows is limited to declarations of interest, a report on the closed session, and adjournment.

• Closed session to discuss negotiations instruction for Greater Peterborough Area Economic Development Corporation
• Approval of closed session minutes from May 23, June 5, June 12, and June 13, 2023
• Disclosure of pecuniary interest items
• Report of closed session in open session

The Special General Committee approved a recommendation regarding the Greater Peterborough Area Economic Development Corporation. Staff are authorized to proceed as outlined in a closed session report dated June 26, 2023.

• Approved recommendation in Report CAO23-002 regarding Greater Peterborough Area Economic Development Corporation (11-0)

Civic Awards Presentation

This is a ceremonial meeting to present the 2022 Civic Awards. The agenda includes welcome and opening remarks by Mayor Leal, the award presentations, and closing remarks. No decisions or discussions of policy are scheduled.

• Presentation of 2022 Civic Awards
• Welcome and opening remarks by Mayor Leal
• Closing remarks by Mayor Leal

City Council Meeting

This City Council meeting includes consent items covering a range of decisions, including awarding a $7.3 million contract for Armour Road reconstruction, approving city-wide speed limit reductions in school areas, and endorsing a $625,000 customer service overhaul. Council will also consider several zoning amendments, a CCTV project for the downtown core, and a feasibility study for redeveloping the Queen Alexandra Community Centre into affordable housing and a seniors centre.

• Award ITT-19-23 Armour Road Reconstruction and Resurfacing to GIP Paving Inc. for $7,313,851.63 total
• Approve city-wide speed limit reduction and Community Safety Zones in school areas
• Rezone 376 Rubidge Street from residential to commercial (SP.241-H)
• Approve $625,000 for 'Service Peterborough' customer service initiative
• Approve CCTV camera installation in downtown core, subject to privacy assessment

City Council approved a major road reconstruction contract and implemented city-wide speed limit reductions in school areas. The council also authorized the installation of CCTV cameras in the downtown core and approved several financial reserve transfers.

• Awarded Armour Road Reconstruction and Resurfacing contract to GIP Paving Inc. for $7,313,851.63 (11-0)
• Approved city-wide speed limit reductions and Community Safety Zones in school areas (11-0)
• Approved installation of CCTV cameras on downtown City infrastructure pending Privacy Impact Assessment (11-0)
• Pre-approved $160,000 in 2024 budget for temporary traffic signals at Brealey Drive and Cherryhill Road (11-0)
• Approved transferring $3,337,632 of unused Capital Levy to the Capital Levy Reserve (11-0)
• Declared properties at Part 2 on 45R11870 and south of 34 Jackson Avenue as surplus (11-0)
• Directed staff to report on feasibility of complimentary transit for youth 13-18 (11-0)
• Increased 2023 capital budget for Curtis Creek Watershed Improvements by $1,550,000 (11-0)

Peterborough Environmental Advisory Committee

The Peterborough Environmental Advisory Committee is meeting to review reports on corporate sector greenhouse gas emissions and climate initiatives, and to nominate a member to the CCAP2050 Advisory Working Group. The agenda also includes confirmation of previous minutes and routine administrative items.

• Nomination of PEAC member to CCAP2050 Advisory Working Group (Report PEAC23-010)
• Corporate Sector GHG Emissions Progress Report (Report PEAC23-009)
• Climate Initiatives Update (Report PEAC23-011)
• Confirmation of minutes from May 17, 2023

The committee expressed support for expanding the Transit Service System to help reach a 45% greenhouse gas reduction target by 2030. Members were nominated for a climate action working group, and several progress reports were received.

• Approved minutes of May 17, 2023 meeting (Carried)
• Nominated Clara Blakelock and Joy Lachica to the CCAP2050 Advisory Working Group (Carried)
• Received Corporate Sector GHG Emissions Progress Report PEAC23-009 and expressed support for Transit Service System expansion (Carried)
• Received Climate Initiatives Update Report PEAC23-011 for information (Carried)

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee is meeting to review reports on splash pad operating hours, a division update, and the Planning, Development and Urban Design 2023 work plan. The meeting includes routine items like minutes and land acknowledgement, with no major decisions listed beyond these reports.

• Splash Pad Operating Hours report (APRAC23-013)
• Division Update report (APRAC23-015)
• Planning, Development and Urban Design 2023 Work Plan Update (APRAC23-014)
• Confirmation of May 16, 2023 minutes

The Arenas, Parks and Recreation Advisory Committee approved extending the daily operating hours for splash pads. The committee also received updates on division operations and urban design work plans.

• Approved extending splash pad operating hours to 9:00 a.m. to 8:00 p.m. daily from Victoria Day to mid-September annually
• Approved May 16, 2023 meeting minutes
• Received Report APRAC23-015 (Division Update) for information
• Received presentation on Planning, Development and Urban Design work plans (Report APRAC23-014) for information

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to review 12 applications for minor variances or consents at properties across the city. The agenda lists each file with its address, applicant, owner, and assigned planner, but does not include details of the requested variances or staff recommendations in the text provided. The meeting also includes confirmation of minutes and other business.

• File B05/22, A26/22, A27/22 at 478 Downie Street
• File A24/23 at 152 Benson Avenue
• File B04/23, A27/23 at 873 High Street
• File A28/23 at 724 Lansdowne Street West
• File A29/23 at 345 Armour Road

The Committee approved a severance and multiple zoning variances for 478 Downie Street to allow for future development. A minor variance for a building addition at 152 Benson Avenue was also granted. The application for 873 High Street was not decided in the provided text.

• Approved severance of southern portion of 478 Downie Street (CARRIED)
• Approved variance A26/22 for 478 Downie Street to reduce landscaped open space to 0 metres (CARRIED)
• Approved variance A27/22 for 478 Downie Street regarding lot depth, setbacks, and parking aisle width (CARRIED)
• Approved variance A24/23 for 152 Benson Avenue to reduce building setback to 2.4 metres (CARRIED)

General Committee

Council authorized a single-source consulting assignment for a sports centre study and approved an application for the federal Housing Accelerator Fund. Financial updates were processed, including a loan reduction for the McRae Project and funding for organics bins. A pilot for a city-wide litter action plan was also approved.

• Approved $353,000 consulting award to Sierra Planning and Management for Major Sport and Event Centre (10-1)
• Approved application for the Canada Mortgage and Housing Corporation Housing Accelerator Fund (11-0)
• Approved pilot of Peterborough Litter Action Plan and public engagement portal (9-2)
• Reduced short-term loan to Peterborough Housing Corporation for 555 Bonaccord Street from $7M to $1.9M (11-0)
• Approved $1,039,231.87 transfer from Capital Levy Reserve to Source Separated Organics Program (11-0)
• Directed staff to prepare updated conceptual design for Charlotte Street project by Q3 2024 (11-0)
• Approved transfer of $318.76 Police Services surplus to Police Special Projects Reserve (11-0)
• Requested feasibility report for three-way stop at Denure Drive and Kawartha Heights Boulevard (11-0)

Finance Committee Meeting

The Finance Committee is meeting to consider the 2024 Budget Guideline report (CLSFS23-028) and to confirm minutes from previous meetings. The agenda is otherwise routine, with no other substantive items listed.

• 2024 Budget Guideline report CLSFS23-028
• Confirmation of minutes from May 23 and May 31, 2023 meetings

The committee directed Commissioners to present departmental budgets based on tax increase scenarios of 3%, 5.59%, and 7%. The committee also requested that the Police Services Board consider deferring 2024 staffing enhancements.

• Approved minutes from May 23 and 31, 2023 (11-0)
• Directed Commissioners to present 2024 budgets by end of August based on 5.59% tax increase (11-0)
• Directed Commissioners to include financial impacts of 3% and 7% budget increases (11-0)
• Directed Commissioners to include information on largest anticipated 2024 Capital projects (11-0)
• Requested Police Services Board consider deferring 2024 staffing enhancements (11-0)

Special General Committee

This is a special meeting of the General Committee, held at the Emergency Management Operations Centre. The agenda consists of a closed session for emergency management training, a declaration of pecuniary interest, and adjournment. No public business or decisions are listed.

• Closed session under Section 239(3.1) for educational/training session on emergency management
• Resolution to meet in closed session
• Disclosure of pecuniary interest

General Committee

The General Committee is scheduled to consider seven reports, including emergency measures for Jackson Creek and a CCTV project for the Peterborough Police Services. The agenda also includes a presentation on the community sector greenhouse gas inventory and a review of the unaudited financial report for December 31, 2022. No specific dollar amounts or final decisions are listed in the agenda text.

• Emergency measures to remediate Jackson Creek and funding advice (Report IPSES23-015)
• Community Safety CCTV Project for Peterborough Police Services (Report CLSFS23-032)
• Home Energy Efficiency Program update and proposed Local Improvement Charges (Report IPSACP23-016)
• December 31, 2022 Financial Report, unaudited (Report CLSFS23-029)
• Queen Alexandra Community Centre and Activity Haven (Report CSD23-010)

Council approved the installation of security cameras in the downtown core and established a $660,000 budget for a centralized customer service approach. The committee also authorized a feasibility study for redeveloping the Queen Alexandra Community Centre into affordable housing and a seniors centre.

• Approved installation of downtown CCTV cameras on City infrastructure (10-1)
• Approved 'Service Peterborough' centralized customer service and $660,000 budget (11-0)
• Approved $60,000 for Queen Alexandra Community Centre redevelopment feasibility study (9-2)
• Approved Age-friendly Peterborough Community Action Plan 2023-2027 (11-0)
• Approved transfer of $3,337,632 in unused Capital Levy to Capital Levy Reserve (11-0)
• Approved notice of intention to pass by-law for Home Energy Efficiency local improvements (11-0)
• Directed staff to research a city-wide Graffiti Management Policy for Fall 2023 (11-0)
• Authorized staff to proceed with Closed Session Report CLSFM23-022 (10-0)

Museum and Archives Advisory Committee Meeting

The Peterborough Museum & Archives Advisory Committee is meeting to review a draft 2023-2027 accessibility plan and a 2024 draft budget update. The agenda also includes confirming minutes from the April 13, 2023 meeting and a land acknowledgement. No votes or decisions are listed on the agenda itself.

• Review of draft 2023-2027 Accessibility Plan (Report MMAC23-005)
• Review of 2024 Draft Budget Update (Report MAAC23-006)
• Confirmation of April 13, 2023 meeting minutes

The committee approved the draft 2023 to 2027 Accessibility Plan for the Peterborough Museum & Archives. Additionally, the committee received the 2024 Draft Budget Update for information.

• Approved April 13, 2023 meeting minutes
• Received 2024 Draft Budget Update (Report MAAC23-006) for information
• Approved 2023 to 2027 Accessibility Plan (draft) (Report MMAC23-005)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting electronically to review an Access Fund request, community grant applications, and updates from the Transit Liaison Committee and Built Environment Sub-Committee. The agenda is largely routine, with no major policy decisions listed.

• Access Fund Request (Report AAC23-019, application 2023-003)
• Community Grants (Report AAC23-020)
• Transit Liaison Committee update (Report AAC23-017)
• Built Environment Sub-Committee report (Report AAC23-018)
• Confirmation of May 3, 2023 minutes

The committee approved a $15,000 Access Fund request and appointed three new members to the Built Environment Sub-Committee. Members also received updates on community grants and the Transit Liaison Committee.

• Approved Access Fund Request 2023-003 for $15,000 (Carried)
• Approved recommendations for Community Grants program feedback (Carried)
• Approved recommendations to provide feedback to Transit Liaison Committee (Carried)
• Appointed Talia Nepotiuk, Toni Hill, and Laken Macfarlane to Built Environment Sub-Committee (Carried)
• Approved meeting minutes from May 3, 2023 (Carried)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting to review two alteration applications for heritage properties at 544 George Street North and 191-195 London Street, and to discuss a draft communication and engagement plan. The agenda also includes routine items such as confirmation of minutes, a consent agenda item for the June HPO report, and disclosure of pecuniary interests.

• Alteration application for 544 George Street North (Report PACAC23-014)
• Alteration application for 191-195 London Street (Report PACAC23-015)
• Draft Communication and Engagement Plan (Report PACAC23-013)
• June HPO Report for consent (Report PACAC23-012)

The committee approved the draft Communication and Engagement Plan and its associated budget to promote cultural heritage awareness. Decisions on alteration applications for 544 George Street North and 191-195 London Street were deferred. The committee also received a report on Heritage Preservation Office activities for April and May 2023.

• Approved draft Communication and Engagement Plan and associated budget (Carried)
• Deferred decision on alteration application for 544 George Street North (Carried)
• Deferred alteration application for 191-195 London Street to September meeting (Carried)
• Received Heritage Preservation Office report for April and May 2023 (Carried)
• Approved April 4, 2023 meeting minutes (Carried)

Peterborough Public Library Board

The Peterborough Public Library Board meets to handle routine business and several reports. The board will enter closed session for employee negotiations, then hear updates on PAAC branch operations, library services, the CEO report, and the Friends of the Library. They will also consider a funding request for an electric vehicle, a 2023 budget update, and a 2023-2026 strategic plan.

• Closed session for employee negotiations (Section 239(2)(b) and (d))
• Funding request for an Electric Vehicle (Report PPL23-025)
• 2023 Budget Update (Report PPL23-024)
• 2023-2026 Strategic Plan (Report PPL23-026)
• PAAC Branch Operations update (Report PPL23-021)

The Board approved operational guidelines for the new branch at the Peterborough Arenas and Aquatics Complex and authorized the purchase or lease of an electric vehicle. Reports on the operating budget, library services, and the Friends of the Library were received for information. The 2023-2026 Strategic Plan was deferred to the next meeting.

• Approved operational guidelines for the new branch at the Peterborough Arenas and Aquatics Complex
• Approved the acquisition of an electric vehicle via lease or purchase
• Approved minutes of the May 9, 2023 meeting
• Received reports PPL23-020, PPL23-022, and PPL23-024 for information
• Received CEO report PPL23-023 for information
• Deferred Report PPL23-026 regarding the 2023-2026 Strategic Plan

General Committee

The General Committee will hold a closed session to discuss land acquisitions on Jackson Avenue and Lansdowne/Aylmer Streets, a personal matter regarding the CAO appointment, and approve closed-session minutes. In open session, they will hold public meetings on zoning and official plan amendments for properties on Braidwood Avenue, Leahy's Lane, and Rubidge Street, and consider reports on a new official plan analysis, the Armour Road reconstruction contract, traffic signals at Brealey Drive and Cherryhill Road, and reducing speed limits in school areas.

• Closed session: land acquisition/disposition on Jackson Avenue and Lansdowne/Aylmer Streets; CAO appointment
• Public meetings: Official Plan and Zoning By-law amendments for 550 Braidwood Avenue, 53/59 Leahy's Lane, 376 Rubidge Street
• Pre-commitment of funds and award of ITT-19-23 for Armour Road Reconstruction and Resurfacing
• Feasibility of new or temporary traffic signals at Brealey Drive and Cherryhill Road
• City-wide speed limit reduction in school areas and implementation of Community Safety Zones

The General Committee confirmed the appointment of Jasbir Raina as Chief Administrative Officer. Council approved several zoning amendments, a city-wide speed limit reduction in school areas, and a major road reconstruction contract for Armour Road.

• Appointed Jasbir Raina as Chief Administrative Officer effective June 6, 2023 (11-0)
• Awarded Armour Road Reconstruction and Resurfacing contract to GIP Paving Inc. for $7,313,851.63 (11-0)
• Approved city-wide speed limit reductions and Community Safety Zones in school areas (11-0)
• Approved $160,000 in 2024 budget for temporary traffic signals at Brealey Drive and Cherryhill Road (7-4)
• Approved Official Plan and Zoning amendments for 550 Braidwood Avenue (10-0)
• Approved Zoning By-law amendment for 53 and 59 Leahy's Lane (10-0)
• Approved rezoning of 376 Rubidge Street to Commercial District (10-0)
• Declared properties at Part 2 on 45R11870 and south of 34 Jackson Avenue as surplus (11-0)

Special City Council Meeting

This is a special City Council meeting with a short agenda. Council will consider a recommendation from the General Committee to approve a motion from closed session regarding the appointment of a Chief Administrative Officer (CAO), and will vote on related by-law 23-063. A confirmation by-law (23-064) will also be passed to formalize the meeting's decisions.

• CAO appointment motion from June 5, 2023 closed session
• By-law 23-063 related to the CAO appointment
• Confirmation by-law 23-064

City Council approved the appointment of Jasbir Raina as Chief Administrative Officer effective June 6, 2023. The decision was formalized through the passing of By-law 23-063.

• Approved appointment of Jasbir Raina as Chief Administrative Officer (11-0)
• Passed By-law 23-063 to appoint Chief Administrative Officer and repeal By-law 18-029 (11-0)
• Passed By-law 23-064 to confirm proceedings of the June 5, 2023 meeting (11-0)

Finance Committee Meeting

The Peterborough Finance Committee is meeting to handle routine procedural items and will receive a notice of public meeting regarding the 2024 Preliminary Budget Guideline (Report CLSFS23-027B). No decisions are listed on the agenda; the main substantive item is the budget guideline notice.

• Notice of Public Meeting for 2024 Preliminary Budget Guideline (Report CLSFS23-027B)

The committee received a presentation and public delegations regarding the 2024 Budget Guideline for information. No other substantive decisions were made during the meeting.

• Received 2024 Budget Guideline presentation and public delegations for information (10-0)

Arts and Culture Advisory Committee Meeting

The Arts and Culture Advisory Committee appointed Sebastian Johnston-Lindsay and Joy Lachica to a working group for the new Municipal Cultural Plan. The committee established a meeting schedule and membership framework for the group. Performing arts programming for the downtown was referred to this new working group.

• Approved April 13, 2023 meeting minutes
• Received Arts, Culture and Heritage Division update report ACAC23-007
• Received verbal report regarding the Art Gallery of Peterborough (Report ACAC23-009)
• Appointed Sebastian Johnston-Lindsay and Joy Lachica to the Municipal Cultural Plan Working Group
• Approved hybrid meeting format for MCP Working Group from June to August 2023, then monthly starting September 2023
• Referred downtown performing arts programming to the MCP Working Group
• Scheduled next meeting for June 27, 2023

Special General Committee

This is a special meeting of the General Committee, held in closed session, with the primary purpose of an education or training session on diversity, equity, and inclusion (DEI). The agenda includes a resolution to enter closed session, disclosure of pecuniary interests, and adjournment. No public decisions or discussions are listed.

• Closed session for DEI training under Section 239(3.1)
• Resolution to meet in closed session
• Declaration of pecuniary interest

Peterborough Regional Liaison Committee Meeting

The Peterborough Regional Liaison Committee meets to review reports and presentations, including an energy-from-waste presentation, a new Age-friendly Peterborough Community Action Plan 2023-2027, and a feasibility study on creating a stand-alone waste management committee. The meeting opens with a closed session to discuss an operational agreement update under personal matters. The committee will also confirm minutes from February 9, 2023, and receive the PCCP Annual KPI Report.

• Closed session: operational agreement update (personal matters)
• Energy-From-Waste presentation (Report IPSESPRLC23-002)
• New Age-friendly Peterborough Community Action Plan 2023-2027 (Report CSSSPRLC23-004)
• Feasibility of creating a stand-alone waste management committee (Report CAOPRLC23-001)
• PCCP Annual KPI Report (PAR 2023-01)

The committee approved the renaming of the body and endorsed the creation of a stand-alone Waste Management Committee. Members also endorsed the Age-friendly Peterborough Community Action Plan 2023-2027 and its updated advisory committee terms of reference.

• Renamed Peterborough Regional Liaison Committee to Greater Peterborough Joint Services Committee (Carried)
• Endorsed in principle the creation of a stand-alone Waste Management Committee (Carried)
• Endorsed Age-friendly Peterborough Community Action Plan 2023-2027 (Carried)
• Endorsed updated Age-friendly Peterborough Advisory Committee Terms of References (Carried)
• Referred Energy-From-Waste presentation to the to-be-established Waste Management Committee (Carried)
• Approved meeting minutes from February 9, 2023 (Carried)
• Received PCCP Annual KPI Report for information (Carried)

City Council Meeting

Peterborough City Council is meeting to decide on a range of items, including a homelessness service strategy that proposes modular temporary housing at 210 Wolfe Street, several road construction contracts, and zoning amendments. The agenda also includes routine approvals of minutes, by-laws, and reports from closed sessions.

• Homelessness strategy: modular housing at 210 Wolfe Street, $267,000 redirected from meal program to winter response
• Award ITT-15-23 Lansdowne Street West Intersection Improvements to Drain Bros. Excavating Limited, $8,571,967.79 total
• Award ITT-13-23 Parkhill Road Reconstruction to Trisan Construction, $6,551,698.53 total
• Zoning by-law amendment for 823 Park Street South, including daylighting triangle transfer
• Non-standard procurement for Brentwood Polychem equipment to C & M Environmental Technologies Inc., $366,323.40 total

City Council approved several infrastructure projects, including a road reconstruction contract and equipment procurement. Council also approved a zoning amendment for 823 Park Street South and a multi-part homelessness service strategy involving modular housing and funding reorientation.

• Awarded Parkhill Road Reconstruction contract to 614128 Ontario Ltd o/a Trisan Construction for $6,551,698.53
• Increased Parkhill Road Reconstruction budget by $3.6M to a total of $7,250,000
• Awarded Brentwood Polychem Chain and Flight Equipment procurement to C & M Environmental Technologies Inc. for $366,323.40
• Approved rezoning of 823 Park Street South from SP.4 Commercial District to SP.4-H Commercial District (9-1)
• Approved Homelessness Service Strategy including repurposing $267,000 for emergency winter response
• Limited use of 210 Wolfe Street temporary modular community to an 18 to 24 month period
• Approved Members of Council - Staff Relations Policy
• Deferred Transit Budget Considerations report until after the Transit Liaison Committee meeting

Finance Committee Meeting

The Finance Committee is meeting to confirm minutes, disclose any pecuniary interests, and receive a report about a public meeting on the 2024 preliminary budget guidelines. The agenda is mostly procedural, with the main substantive item being the notice of the public meeting scheduled for May 31, 2023.

• Notice of Public Meeting - May 31, 2023 for 2024 Preliminary Budget Guideline (Report CLSFS23-027)
• Confirmation of minutes from April 3, 2023

The Finance Committee approved a public meeting for May 31, 2023, to present the Preliminary 2024 Budget Guideline Report and hear public delegations. A final version of the report is scheduled for presentation at the June 19, 2023 meeting.

• Approved April 3, 2023 meeting minutes (11-0)
• Approved public meeting on May 31, 2023 for 2024 Preliminary Budget Guideline Report (11-0)
• Scheduled final 2024 Budget Guideline Report for June 19, 2023 meeting (11-0)

Peterborough Environmental Advisory Committee

The Peterborough Environmental Advisory Committee approved the minutes from April 19, 2023. The committee received a presentation from Peterborough Pollinators and Monarch Ultra and a report on climate initiatives for information.

• Approved April 19, 2023 meeting minutes
• Received Peterborough Pollinators and Monarch Ultra presentation for information
• Received Climate Initiatives Update (Report PEAC23-008) for information

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to consider six applications for minor variances or consents at properties across the city. The agenda lists the applications with addresses, applicants, owners, and assigned planners, but no details on the requested variances are provided in the agenda text. The meeting also includes confirmation of minutes and other business.

• File A22/23: 19 Park Street North, applicant Laura Stone, owner Tan-Thanh Le and Hue Ngoc Duong
• File A23/23: 569 Arndon Avenue, applicant/owner Rick Bradley
• File B03/23: 950 Lansdowne Street West, applicant Catherine A. Spears, owner Peterborough Retail Portfolio LP
• File A24/23: 152 Benson Avenue, applicant Brendan Curry, owner Mark Colley
• File A25/23: 729 Park Street South, applicant Ben and Ashley Logan, owner Corporation of the City of Peterborough

The Committee approved several zoning variances for retail uses and residential construction. It also granted a technical consent for a long-term commercial lease. One application for 152 Benson Avenue was not addressed as the applicants were absent.

• Approved retail sporting goods store and reduced parking requirements at 729 Park Street South (CARRIED)
• Approved addition of nail salon as a permitted use at 19 Park Street North (CARRIED)
• Approved building setback reduction from 6m to 3m for a front porch at 569 Arndon Avenue (CARRIED)
• Approved long-term lease consent for Montana's restaurant at 950 Lansdowne Street West (CARRIED)
• Approved vape retail store use at 724 Water Street (CARRIED)
• Approved minutes from the April 18, 2023 hearing (CARRIED)

Arenas, Parks and Recreation Advisory Committee Meeting

The committee approved a request to establish a community garden within the Rotary Trail. Staff were directed to report back in the fall regarding water supply costs and to review the Community Garden Policy.

• Approved request to establish a community garden within the Rotary Trail
• Requested staff report on water supply opportunities and costs in the fall
• Requested review of Community Garden Policy regarding water supply wording
• Received update on Recreation Facility Services 2023 Work Plan for information
• Approved April 18, 2023 meeting minutes

Peterborough Public Library Board

The Board elected its Chair and Vice-Chair and appointed the City Clerk and Treasurer to board roles. Members approved updates to the Library Membership Policy and a reciprocal borrowing arrangement with four other public libraries. Operational guidelines for a new branch at the Peterborough Arenas and Aquatics Complex were approved in principle.

• Appointed Jayne White as Chair (Carried)
• Appointed Janette Loveys Smith as Vice-Chair (Carried)
• Appointed City Clerk or designate as Secretary and City Treasurer as Treasurer (Carried)
• Appointed Gillian Sandeman as representative and Janette Loveys Smith as substitute to the Ontario Library Service Board Assembly (Carried)
• Approved amended updates to the Library Membership Policy (Carried)
• Approved reciprocal borrowing with Douro-Dummer, Kawartha Lakes, Selwyn, and Trent Lakes Public Libraries (Carried)
• Approved in principle operational guidelines for the Peterborough Arenas and Aquatics Complex branch (Carried)
• Deferred funding request for Electric Vehicle to the next regular meeting (Carried)

Special City Council Meeting

This is a special City Council meeting with one substantive item: a recommendation from the General Committee to approve a budget amendment adding $612,500 plus HST to the capital budget for the Chemong West/Towerhill Sanitary Sewer project. Council will vote on this recommendation, then confirm the meeting's proceedings by by-law and adjourn.

• Budget amendment of $612,500 plus HST for Chemong West/Towerhill Sanitary Sewer project (Report IPSACP23-013)
• Confirmation by-law 23-057 for proceedings of May 8, 2023 meeting

Council approved adding $612,500 plus HST to the capital budget for the Chemong West/Towerhill Sanitary Sewer project, following a recommendation from the Commissioner of Infrastructure and Planning. The vote was 10-0, with Councillor Haacke declaring a conflict and not participating. The meeting also passed a by-law confirming the proceedings and adjourned at 5:55 p.m.

• Approved $612,500 plus HST for Chemong West/Towerhill Sanitary Sewer project (10-0, one conflict)

General Committee

The General Committee is meeting to discuss and potentially approve several staff reports, including road construction contracts, a transit budget update, and a licence agreement with the Peterborough Agricultural Society that was discussed in closed session. The agenda also includes presentations on economic development and homelessness services, plus a request for a Minister's Zoning Order on which Councillor Duguay declared a conflict.

• Award of ITT-15-23 for Lansdowne Street West intersection improvements (Phase 1, Park Street South to George Street South)
• Transfer of funds and award of ITT-13-23 for Parkhill Road reconstruction (Rubidge Street to Water Street)
• Licence Agreement between the City and The Peterborough Agricultural Society (closed session report CSD23-009)
• Minister's Zoning Order request for 24 Paddock Wood (Councillor Duguay declared conflict)
• Presentations: PKED 2023 Q1 Strategic Plan and Homelessness Service Strategy Update

Council approved a comprehensive homelessness service strategy, including reorienting overflow shelter funding to support services, pursuing modular temporary housing on private sites, and repurposing $267,000 for an emergency winter response program. A separate motion to use increased provincial funding for modular housing at 210 Wolfe Street passed 7-4. Council also awarded major road contracts: $8.57M for Lansdowne Street West intersection improvements and $6.55M for Parkhill Road reconstruction.

• Approved homelessness strategy with modular housing, winter response, and community liaison committee (11-0)
• Approved using increased provincial funding for modular housing at 210 Wolfe Street/Rehill Parking Lot (7-4)
• Awarded $8,571,967.79 contract for Lansdowne Street West intersection improvements to Drain Bros. Excavating Limited (11-0)
• Awarded $6,551,698.53 contract for Parkhill Road reconstruction to Trisan Construction (11-0)
• Approved Members of Council - Staff Relations Policy (11-0)
• Rescinded previous ASIC appointment conditions, accepted County-nominated council member to Airport Strategic Initiative Committee (10-0)
• Deferred transit budget report until after Transit Liaison Committee meeting (10-0)
• Supported Minister's Zoning Order request for detoxification centre at 24 Paddock Wood (9-0)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee approved receiving presentations on park upgrades for Earlwood Park and Broadway Park, and will provide feedback on accessibility requirements. The committee also approved the Accessibility Staff Report and the minutes from the previous meeting.

• Approved minutes of April 5, 2023 meeting (carried)
• Approved Accessibility Staff Report AAC23-016 on consent (carried)
• Approved receiving park upgrade presentations for Earlwood and Broadway Parks and providing feedback on accessibility (carried)
• Approved receiving verbal update on Built Environment Sub-Committee work (carried)

Peterborough Architectural Conservation Advisory Committee

This agenda for the Peterborough Architectural Conservation Advisory Committee meeting on May 2, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

General Committee

The General Committee will hold a public hearing on a zoning by-law amendment for 823 Park Street South. It will also consider three consent items: a non-standard procurement for Brentwood Polychem equipment, a generator repair for the Airport Pumping Station, and a budget amendment for the 689 Towerhill External Servicing Project. The meeting includes standard procedural items such as the adoption of previous minutes and a closed session regarding easement lands.

• Zoning By-law Amendment for 823 Park Street South (Report IPSPL23-013)
• Award of Non-Standard Procurement for Brentwood Polychem Chain and Flight Equipment (Report IPSES23-009)
• Airport Pumping Station Generator Repair (Report IPSAIR23-002)
• Budget Amendment for 689 Towerhill External Servicing Project (Report IPSACP23-013)

The General Committee approved a budget amendment for the Chemong West/Towerhill Sanitary Sewer project and awarded a procurement contract for equipment. Council also approved a zoning amendment for 823 Park Street South, though they rejected a proposal to remove clinics as a permitted use at that location.

• Approved $612,500 plus HST budget addition for Chemong West/Towerhill Sanitary Sewer project (10-0)
• Awarded $366,323.40 contract to C & M Environmental Technologies Inc. for Brentwood Polychem Chain and Flight Equipment (11-0)
• Approved rezoning of 823 Park Street South from SP.4 to SP.4-H and transfer of a daylighting triangle to the City (10-0)
• Denied amendment to remove a clinic as a permitted use at 823 Park Street South (4-6)
• Approved amendment to Special District 4 (SP.4) of Zoning By-law 97-123 (9-1)
• Approved transfer of $71,400 to create Airport Pumping Station Generator Repair project (11-0)
• Authorized staff to proceed with easement lands at 1 Montague Court (11-0)
• Approved meeting minutes from April 3 and 11, 2023 (11-0)

City Council Meeting

Peterborough City Council is meeting to decide on a range of items, including several zoning by-law amendments, a $1.7 million capital budget for the Rotary Greenway Trail Link Lighting and Safety Project, and a letter of support for the Peterborough Ontario Health Team's application for $8.2 million in annual funding for a Community Health Centre. The council will also consider a contract increase for the Cedargrove Park stormwater facility, traffic safety improvements on Parkhill Road, and the approval of the city's Strategic Plan. Several items are routine approvals of minutes, reports, and appointments.

• Zoning amendments for 191-195 London Street, 1194 Parkhill Road West, 174 McDonnel Street, and 539 George Street North
• Capital budget of $1,700,000 for Rotary Greenway Trail Link Lighting and Safety Project
• Letter of support for $8.2 million annual funding for a Community Health Centre
• Contract increase for Cedargrove Park stormwater facility by $357,912.15 to $2,869,826.12
• Parkhill Road traffic safety improvements including median island and Bethune Street closure

City Council approved several zoning amendments, infrastructure budget increases, and committee appointments. Key financial actions included establishing a $1.7M budget for trail safety and increasing the Cedargrove Park stormwater project cost to $3,242,903.52.

• Established $1,700,000 Capital Budget for Rotary Greenway Trail Link Lighting and Safety Project
• Increased Cedargrove Park Stormwater Management contract to $3,242,903.52 (including HST)
• Approved rezoning of 191-195 London Street to R.4-353 Residential District
• Approved rezoning of 174 McDonnel Street to SP.241-356 Commercial District
• Increased Parkhill Road Reconstruction budget by $250,000 to $3,650,000
• Approved $85,000 transfer from Joint Housing Reserve for Community Housing Strategic Planning
• Appointed Rebecca Morgan-Quin as Ontario Works Administrator
• Approved letter of support for Peterborough Ontario Health Team's $8.2M funding application

Special General Committee

This Special General Committee meeting is mostly a closed session (4:30 p.m.) to discuss labour relations for CAO recruitment, a municipal capital facilities agreement, a potential property acquisition, and an appeal to the province. The open session at 5:45 p.m. will report on the closed session and consider citizen appointments to various committees (Report CLSCLK23-012).

• Closed session: CAO recruitment (labour relations)
• Closed session: Municipal Capital Facilities Agreement
• Closed session: potential property acquisition
• Closed session: appeal to the Province (litigation)
• Open session: Citizen appointments to committees (Report CLSCLK23-012)

Council approved recommendations regarding the CAO's compensation level and a facilities agreement for the 544 McDonnel Street Municipal Housing Project. Members also authorized staff to proceed with a potential property acquisition and an appeal to the province. Additionally, three appointments to city committees were confirmed.

• Approved CAO compensation level recommendation (11-0)
• Authorized 544 McDonnel Street Municipal Housing Project Facilities Agreement (11-0)
• Authorized staff to proceed with potential property acquisition (11-0)
• Authorized staff to proceed with appeal to the province (11-0)
• Appointed Jef Dueck and Bruce Bozec to Arenas, Parks and Recreation Advisory Committee (11-0)
• Appointed Councillor Kevin Duguay to Transit Liaison Committee (11-0)

Peterborough Environmental Advisory Committee

The Peterborough Environmental Advisory Committee is meeting to receive updates on the Peterborough Pollinators program, a follow-up report on community sector greenhouse gas emissions, and a climate initiatives update. The agenda also includes confirmation of the March 15, 2023 minutes and a land acknowledgement. No votes or decisions are listed on the agenda.

• Presentation: Peterborough Pollinators Update (Report PEAC23-005)
• Report: Community Sector GHG Follow Up (Report PEAC23-006)
• Report: Climate Initiatives Update (Report PEAC23-007)
• Confirmation of March 15, 2023 minutes
• Next meeting scheduled for May 17, 2023

The Committee endorsed findings on community greenhouse gas emissions and recommended that City Council be briefed on the challenges of meeting 2030 and 2050 targets. It also proposed adding references to climate change and Net-zero to the Peterborough2050 vision statement.

• Approved March 15, 2023 meeting minutes
• Passed Climate Initiatives Update Report PEAC23-007 on Consent
• Deferred Peterborough Pollinators Update (Report PEAC23-005) to May 2023
• Endorsed Report PEAC23-003 findings and advised Council on GHG emission target challenges
• Recommended City enhance public engagement and communication regarding GHG emissions
• Recommended Council receive a detailed briefing on the GHG Emissions report
• Recommended City build coalitions for advocacy with other levels of government
• Recommended Chair request climate change and Net-zero references in Peterborough2050 vision statement

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee is meeting to elect a chair and vice chair, confirm minutes from March 21, 2023, and receive presentations on the 2023 work plans for Recreation Facility Services and Parks. The committee will also consider a division update report. No votes on specific projects or budgets are listed on this agenda.

• Election of Chair and Vice Chair
• Recreation Facility Services 2023 Work Plan Update (Report APRAC23-009)
• Parks 2023 Work Plan Update (Report APRAC23-010)
• Division Update Report (Report APRAC23-011)
• Confirmation of March 21, 2023 minutes

The committee elected a Chair and Vice Chair and approved the March 21, 2023, minutes. Members requested staff reports regarding splash pad protocols and the feasibility of opening sports courts earlier in the year. Two reports were received for information.

• Appointed Lynn Self as Chair (Carried)
• Appointed Brad Robinson as Vice Chair (Carried)
• Approved minutes of March 21, 2023 (Carried)
• Approved Report APRAC23-011 for information (Carried)
• Approved Report APRAC23-010 for information (Carried)
• Requested staff report on municipal splash pad regular and extended hours protocols (Carried)
• Requested staff report on feasibility of opening pickleball, tennis and basketball courts earlier in the year (Carried)

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to consider four applications for minor variances or other planning approvals. The agenda lists the applications but does not include details of the requested variances. The meeting will also include election of officers and confirmation of minutes.

• File A17/23: 459 King George Street, applicant John Condon (Kawartha Design), owner Corey Condon
• File A19/23: 380 Brock Street, applicants/owners Santo and Allana Garofalo
• File A20/23: 274 Braidwood Avenue, applicants/owners Sarah Hadwyn and Christopher Gaspari
• File A21/23: 101 Auburn Street, applicants/owners Joel Derby and Linda Derby

The Committee appointed a Chair and Vice-Chair and approved three minor variance applications for residential properties. One application for a legal non-conforming use at 101 Auburn Street remained under consideration.

• Appointed Stewart Hamilton as Chair (CARRIED)
• Appointed Rod Hines as Vice-Chair (CARRIED)
• Approved variances for 459 King George Street for a two-storey addition and decks (CARRIED)
• Approved variance for 380 Brock Street to allow a ninth dwelling unit (CARRIED)
• Approved variance for 274 Braidwood Avenue for a front verandah expansion (CARRIED)

Museum and Archives Advisory Committee Meeting

The Peterborough Museum and Archives Advisory Committee is meeting to elect a chair and vice chair, confirm minutes from February 9, 2023, and receive reports on a Fleming College partnership and a signage project update. The agenda is largely procedural, with no public hearings or major financial decisions listed.

• Election of Chair and Vice Chair
• Report MAAC23-002: Peterborough Museum & Archives Fleming College Partnership
• Report MAAC23-004: Peterborough Museum & Archives Signage Project Update
• Confirmation of minutes from February 9, 2023

The committee appointed a Chair and Vice Chair for 2023. Members also received informational reports regarding a partnership with Fleming College and a signage project update.

• Appointed Amy Barron as Chair (Carried)
• Appointed Karen Carter-Edwards as Vice Chair (Carried)
• Approved February 9, 2023 meeting minutes (Carried)
• Received for information the Fleming College learning partnership presentation (Carried)
• Received for information the Signage Project update (Carried)

Arts and Culture Advisory Committee Meeting

The Arts and Culture Advisory Committee is meeting to elect a Chair and Vice Chair, confirm prior minutes, and receive three presentations: a Diversity, Equity and Inclusion presentation, an Arts, Culture and Heritage Division overview, and a meeting schedule and procedures report. No decisions on projects or funding are on the agenda.

• Election of Chair and Vice Chair
• Confirmation of March 9, 2023 minutes
• Presentation: Diversity, Equity and Inclusion (Report ACAC23-005)
• Presentation: Arts, Culture and Heritage Division Overview (Report ACAC23-006)
• Presentation: Meeting Schedule and Procedures (Report ACAC23-007)

The committee appointed Sarah McNeilly as Chair and Katherine Carlton as Vice-Chair. Members received informational presentations on diversity, equity and inclusion, and the Arts, Culture and Heritage Division overview. The committee scheduled its next meeting for May 30, 2023.

• Approved March 9, 2023 meeting minutes
• Received DEI Advisor presentation for information (Report ACAC23-005)
• Appointed Sarah McNeilly as Chair
• Appointed Katherine Carlton as Vice-Chair
• Received Arts, Culture and Heritage Division overview for information (Report ACAC23-006)
• Received presentation on meeting schedule and procedures for information (Report ACAC23-007)
• Scheduled next meeting for May 30, 2023 at 5:30 p.m.

General Committee

The General Committee is meeting to consider several reports, including the Central Area Urban Design Guidelines, traffic safety improvements for Parkhill Road, a strategic plan for the city, and a proposal to place naloxone in city facilities. The meeting begins with a closed session to discuss legal advice on naloxone and agreement negotiations. The open session includes presentations and a consent agenda with eight items to be approved under one motion.

• Central Area Urban Design Guidelines (Report IPSPL23-007)
• Parkhill Road Reconstruction - Rubidge Street to Water Street, Traffic Safety Improvements (Report IPSENG23-004)
• Naloxone in City Facilities (Report CLSHR23-005)
• 2022 Investment Report (Report CLSFS23-024)
• Transfer of Funds for Community Strategic Planning from the Joint Housing Reserve (Report CSSS23-016)

The General Committee approved the city's Strategic Plan and a $250,000 budget increase for Parkhill Road reconstruction. Council also authorized the City Clerk to approve temporary liquor-licensed patio extensions and appointed several citizens to advisory committees.

• Approved City Strategic Plan (10-0)
• Approved $250,000 budget increase for Parkhill Road Reconstruction (10-0)
• Approved closure of Bethune Street between Antrim Street and Parkhill Road West (10-0)
• Approved $85,000 transfer from Joint Housing Reserve for Community Housing Strategic Planning (10-0)
• Denied proposal to provide naloxone in specific city workplaces (3-7)
• Approved development of employee education materials regarding overdose signs (8-2)
• Authorized City Clerk to approve temporary patio extensions with a $300 fee (10-0)
• Appointed Rebecca Morgan-Quin as Ontario Works Administrator (10-0)

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting electronically to elect a chair and vice chair, confirm minutes, and review several reports. Key items include Access Fund requests, a Built Environment Sub-Committee report, a Transit Liaison Committee nomination, National AccessAbility Week 2023 plans, and a summary of consultations for the Accessibility Plan update.

• Election of Chair and Vice Chair
• Access Fund Requests (Report AAC23-012) with applications 2023-001 and 2023-002
• Built Environment Sub-Committee report (AAC23-009)
• Transit Liaison Committee nomination (AAC23-013)
• National AccessAbility Week 2023 (AAC23-010) and Accessibility Plan consultations (AAC23-007)

The committee elected its 2023 Chair and Vice Chair and approved two Access Fund requests. The committee also nominated a representative for the Transit Liaison Committee and approved the addition of a land acknowledgement to Built Environment Sub-Committee agendas.

• Appointed Sioux Lily as Chair for 2023 (Carried)
• Appointed Phil Mechetuk as Vice Chair for 2023 (Carried)
• Approved March 1, 2023 meeting minutes (Carried)
• Nominated Phil Mechetuk as AAC representative on the Transit Liaison Committee (Carried)
• Approved Access Fund Request 2023-001 and Access Fund Request 2023-002 (Carried)
• Approved incorporating a land acknowledgement into Built Environment Sub-Committee agendas (Carried)
• Approved providing feedback for National AccessAbility Week 2023 events (Carried)
• Approved providing feedback on 2022 public consultation data for the Accessibility Plan update (Carried)

Planning Advisory Committee

The Planning Advisory Committee is meeting to review and discuss the Central Area Urban Design Guidelines (Report PAC23-001). The agenda also includes confirmation of minutes from September 16, 2021, and standard procedural items.

• Review of Central Area Urban Design Guidelines (Report PAC23-001)
• Confirmation of minutes from September 16, 2021

The committee approved the recommendation to receive the Central Area Urban Design Guidelines presentation. It further recommended the removal of a specific graphic regarding Charlotte Street, West of Aylmer. The committee also elected its Chair and Vice-Chair.

• Elected Rebecca Schillemat as Chair (Carried)
• Elected Geoff Clark as Vice-Chair (Carried)
• Approved minutes of September 16, 2021 (Carried)
• Approved recommendation to receive Central Area Urban Design Guidelines presentation (Carried)
• Recommended removal of Charlotte Street, West of Aylmer graphic on page 89 of the Guidelines (Carried)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting electronically to elect a chair and vice chair, confirm minutes, and review reports. Key items include a proposal for a Built Heritage Research Workshop and Contest, a Communications and Engagement Sub-Committee report, and the April Heritage Permit Officer report. The agenda is largely procedural, with no major decisions or public hearings listed.

• Election of Chair and Vice Chair
• Report PACAC23-011: Built Heritage Research Workshop and Contest
• Report PACAC23-010: Communications and Engagement Sub-Committee
• Report PACAC23-009: April HPO Report
• Confirmation of March 2, 2023 minutes

The committee appointed its 2023 officers and established two sub-committees. It approved the budget and recommendations for the Built Heritage Research Workshop and Contest. Minutes from the March 2, 2023 meeting were also approved.

• Appointed Stewart Hamilton as Chair for 2023 (Carried)
• Appointed Lara Hintleman as Vice Chair for 2023 (Carried)
• Appointed Elizabeth King and Lara Hintleman to the Designation Sub-committee (Carried)
• Appointed Elizabeth King to the Citizens War Memorial for 2023 (Carried)
• Approved March 2, 2023 meeting minutes (Carried)
• Approved Report PACAC23-011 regarding Built Heritage Research Workshop and Contest and its budget allocation (Carried)
• Approved Report PACAC23-010 to establish a Communication and Engagement Sub-Committee (Carried)

General Committee

The General Committee is meeting to consider four zoning by-law amendments, a community health centre presentation, two consent items (an active transportation fund agreement and a contract amendment), and a notice of motion about the cost of administering school board trustee elections. The meeting also includes a closed session for labour relations and CAO recruitment.

• Zoning by-law amendment for 191-195 London Street (Report IPSPL23-008)
• Zoning by-law amendment for 1194 Parkhill Road West (Report IPSPL23-010)
• Zoning by-law amendment for 174 McDonnel Street (Report IPSPL23-011)
• Official Plan and zoning by-law amendment for 539 George Street North (Report IPSPL23-012)
• Notice of motion by Councillor Duguay to report on cost of administering 2022 school board trustee elections

The General Committee approved four zoning by-law amendments and established a $1.7 million budget for the Rotary Greenway Trail Link Lighting and Safety Project. Council also increased a stormwater management contract by $357,912.15 and provided a letter of support for a $8.2 million health centre funding application.

• Approved $1.7M Capital Budget for Rotary Greenway Trail Link Lighting and Safety Project (10-0)
• Approved rezoning of 191-195 London Street to R.4-353 Residential District (8-2)
• Approved rezoning of 1194 Parkhill Road West to R.2, 4k,10a-355 Residential District (9-0)
• Approved rezoning of 174 McDonnel Street to SP.241-356 Commercial District (10-0)
• Approved Official Plan and Zoning amendment for 539 George Street North (7-1)
• Approved letter of support for Peterborough Community Health Centre's $8.2M funding application (10-0)
• Increased Cedargrove Park Stormwater contract with Buildscapes Construction Ltd. by $357,912.15 (10-0)
• Approved motion for staff to report estimated costs of administering 2022 Local School Board Trustee elections (6-4)

Finance Committee Meeting

The Finance Committee approved the 2022 Audit Plan and authorized the Mayor and Committee Chair to sign the Audit Planning Report. The committee also approved the minutes from four January 2023 meetings.

• Approved 2022 Audit Plan and authorized signing of Audit Planning Report (10-0)
• Approved meeting minutes from January 9, 10, 16, and 23, 2023 (10-0)

Committee of Adjustment

The Peterborough Committee of Adjustment is scheduled to review three separate applications related to 3 Oakwood Crescent, submitted by the Estate of Charlotte Kelly. The agenda also includes one application for 459 King George Street and one for 277 Stewart Street. The meeting is an electronic session where staff reports will be presented for these planning files.

• Four applications (B02/23, A14/23, A15/23, A16/23) for 3 Oakwood Crescent by Estate Trustees Mary Kelly and Peter Kubica
• Application A17/23 for 459 King George Street by John Condon of Kawartha Design
• Application A18/23 for 277 Stewart Street by Marnie Saunders of D.M. Wills for United Way of Peterborough & District
• Corrigendum for File No. A07/23

The Committee approved a minor variance for an accessibility ramp at 277 Stewart Street. A request to sever 3 Oakwood Crescent into three lots was amended to create only one new lot, with most associated variance requests denied. One application was deferred due to the applicant's absence.

• Approved variance for accessibility ramp at 277 Stewart Street (CARRIED)
• Amended application B02/23 to create one new building lot instead of two (CARRIED)
• Denied most variances for A14/23, A15/23, and A16/23 (CARRIED)
• Approved partial variance for A14/23 to reduce side lot setback from 3m to 2m (CARRIED)
• Deferred application A17/23 for 459 King George Street to April 18, 2023 (CARRIED)
• Approved corrigendum to File No. A07/23 (CARRIED)
• Approved minutes from February 22, 2023 meeting (CARRIED)

City Council Meeting

Peterborough City Council is meeting to approve a consent agenda with recommendations from March 6 and 13 General Committee meetings. Key items include authorizing up to $29,612,189 in debentures for capital projects, a zoning by-law amendment for 2000 Technology Drive, and awarding a $366,749.87 construction contract for Heritage Park. Council will also consider a motion opposing proposed cuts to the Ontario Arts Council budget.

• Approve borrowing up to $29,612,189 for capital projects via debentures
• Rezone 2000 Technology Drive from M2.1 to M2.3-354 and OS.1
• Award Heritage Park construction to A.B.C Recreation Ltd. for $366,749.87 total
• Transfer $150,000 from arena refrigeration project to Del Crary Park Marina deck repairs
• Support Bill 5 (Stopping Harassment and Abuse by Local Leaders Act) and send letter of support

Council approved several financial measures, including a $29.6M debenture issue and a $366,749.87 contract for Heritage Park construction. The city also voted to support provincial legislation against harassment of local leaders and updated planning application fees.

• Approved borrowing up to $29,612,189 for capital projects (10-0)
• Awarded Heritage Park construction to A.B.C Recreation Ltd. for $366,749.87 (10-0)
• Approved $20,655 in Community Project Grants and $148,828 in Community Investment Grants (10-0 and 9-0)
• Denied $19,000 in contingency funding for Peterborough Theatre Users Group and Artisans Centre Peterborough (3-7)
• Approved transfer of taxi and limousine licensing from Police Services to the Clerk's Office (10-0)
• Rescinded the COVID-19 Workplace Vaccination Policy (10-0)
• Approved rezoning of 2000 Technology Drive (10-0)
• Passed motion supporting Bill 5, Stopping Harassment and Abuse by Local Leaders Act, 2022 (10-0)

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee approved several staff reports. The committee specifically supported the recommendation to not proceed with a community garden in Wedgewood Park. Other reports regarding city square operations and division updates were received for information.

• Approved minutes from September 20, 2022
• Supported recommendation to not establish a community garden in Wedgewood Park
• Received Quaker Foods City Square Operations report (APRAC23-005) for information
• Received Division Update report (APRAC23-008) for information
• Received Facilities and Planning Initiatives 2023 Work Plan Update presentation for information

Peterborough Environmental Advisory Committee

The Peterborough Environmental Advisory Committee is meeting electronically to review two reports: a community sector greenhouse gas inventory and update, and a climate initiatives update. The meeting includes confirmation of prior minutes and disclosure of interests, with no public hearings or decisions listed on the agenda.

• Report PEAC23-003: Community Sector GHG Inventory and Update
• Report PEAC23-004: Climate Initiatives Update March 2023
• Confirmation of minutes from February 15, 2023 meeting

The Peterborough Environmental Advisory Committee approved a request for staff to provide a follow-up report on the Community Sector GHG Inventory to allow for further member feedback. The committee also received a Climate Initiatives Update for information. Minutes from the February 15, 2023 meeting were approved.

• Approved February 15, 2023 meeting minutes
• Approved recommendation to receive Climate Change Specialist presentation and request a follow-up report on Community Sector GHG Inventory (Report PEAC23-003)
• Approved receiving Climate Initiatives Update (Report PEAC23-004) for information

Special City Council Meeting

This special City Council meeting will consider recommendations from the General Committee, including a motion to authorize the City Clerk to approve temporary outdoor patio extensions under a new provincial framework. Council will also vote on a by-law amending the Trespass By-law, and confirm the meeting's proceedings. Councillor Duguay has declared a conflict on the Canadian Canoe Museum item.

• Motion to authorize City Clerk to accept and approve temporary outdoor patio extension applications until April council meeting
• By-law 23-042 to amend Trespass By-law 19-075
• Canadian Canoe Museum item with Councillor Duguay conflict declared
• Confirmation By-law 23-043 for meeting proceedings

City Council authorized the City Clerk to approve temporary outdoor patio extensions for businesses with liquor licenses. Council also approved actions regarding The Canadian Canoe Museum and amendments to the Trespass By-law.

• Authorized City Clerk to approve temporary outdoor patio extensions (10-0)
• Authorized staff to proceed regarding The Canadian Canoe Museum per Report CLSOCS23-002 (8-1)
• Authorized staff to proceed regarding Trespass By-law 19-075 per Report CLSOCS23-003 (7-3)
• Approved By-law 23-042 to amend Trespass By-law 19-075 (8-2)
• Approved Confirmation By-law 23-043 (8-2)

General Committee

The General Committee is meeting to consider several reports, including the award of construction for Heritage Park, updates to planning application fees, licensing rules for transportation network companies, and the 2023 Community Project and Investment Grants. The agenda also includes a closed session for legal, land, and labour matters, and routine adoption of minutes.

• Award of construction of Heritage Park, Peterborough (Report CLSFPI23-002)
• Planning Application Fees Update (Report IPSPL23-005)
• Licensing of Transportation Network Companies, Taxis and Limousines (Report CLSCLK23-006)
• 2023 Community Project and Investment Grants (Report CSD23-004)
• Budget re-allocation for Del Crary Park Marina Deck Repairs (Report CLSFM23-010)

The General Committee approved the construction of Heritage Park and a roadmap for a new Municipal Law Enforcement Division. Council also authorized the transfer of taxi and limousine licensing to the Clerk's Office and allocated over $169,000 in community grants.

• Awarded Heritage Park construction to A.B.C Recreation Ltd. for $366,749.87 (10-0)
• Approved short, medium, and long-term objectives for a new Municipal Law Enforcement Division (8-2)
• Approved transfer of taxi, limousine, and Transportation Network Company licensing to the Clerk's Office (10-0)
• Allocated $20,655 for Community Project Grants and $148,828 for Community Investment Grants (10-0)
• Authorized $150,000 budget re-allocation for Del Crary Park Marina Deck Repairs (10-0)
• Authorized the Clerk to approve temporary outdoor patio extensions (10-0)
• Approved staff to proceed regarding the Canadian Canoe Museum (9-0)
• Approved staff to proceed regarding Trespass By-law 19-075 (7-3)

Arts and Culture Advisory Committee Meeting

The Arts, Culture and Heritage Advisory Committee is meeting electronically to receive updates on the Electric City Culture Council and the 2023 Public Art Plan. The committee will also confirm minutes from its January 12, 2023 meeting. No decisions or votes are listed on the agenda.

• Electric City Culture Council Update, Report ACAC23-003
• Public Art Update, 2023 Public Art Plan, Report ACAC23-004
• Confirmation of minutes from January 12, 2023

The committee appointed Ziysah von Bieberstein as the 2023 Poet Laureate. It recommended the establishment of a Public Art Advisory Sub-Committee and urged Council to advocate against provincial funding cuts to the Ontario Arts Council.

• Approved minutes of the January 12, 2023 meeting
• Appointed Ziysah von Bieberstein as the 2023 Poet Laureate
• Recommended Council send letters to provincial officials opposing Ontario Arts Council budget cuts
• Recommended establishment of a Public Art Advisory Sub-Committee (PAASC)
• Received verbal update from Electric City Culture Council for information
• Received verbal report from Public Art Facilitator for information

Peterborough Public Library Board

The Peterborough Public Library Board is meeting to review routine reports, including the 2022 budget wrap-up, the CEO's February 2023 report, and a proposed library membership policy on reciprocal borrowing. The board will also receive an update from the Friends of the Library and may approve several items under a consent agenda. A closed session is scheduled for employee negotiations.

• 2022 Budget wrap-up (Report PPL23-008)
• Library CEO Report February 2023 (Report PPL23-009)
• Library Membership Policy – Reciprocal Borrowing (Report PPL23-010)
• Update from the Friends of the Library (Report PPL23-007)
• Closed session for employee negotiations

The Library Board approved a reciprocal borrowing arrangement with the Cavan Monaghan Libraries. The Board also received reports on the Friends of the Library, the 2022 operating budget, and general library operations.

• Approved reciprocal borrowing arrangement with Cavan Monaghan Libraries
• Approved February 7, 2023 meeting minutes
• Received report on Friends of the Peterborough Public Library for information
• Received 2022 operating budget wrap-up report for information
• Received February 2023 CEO report on general operations for information

General Committee

The General Committee is meeting to consider several reports, including a zoning by-law amendment for 2000 Technology Drive, a 2023 debenture issue, and rescinding the COVID-19 workplace vaccination policy. The committee will also hear presentations on physician recruitment and MPAC 101, and consider a motion supporting provincial Bill 5. A closed session precedes the open meeting to discuss a lease agreement and long-term financing plan.

• Zoning By-law Amendment Z2211 for 2000 Technology Drive (Report IPSPL23-009)
• 2023 Debenture Issue (Report CLSFS23-021)
• Rescindment of COVID-19 Workplace Vaccination Policy (Report CLSHR23-003)
• Physician Recruitment Presentation (Report CLSCLK23-004)
• Motion supporting Bill 5, Stopping Harassment and Abuse by Local Leaders Act, 2022

The General Committee approved a debenture issue for city capital projects and rezoned a property on Technology Drive. Council also rescinded the COVID-19 Workplace Vaccination Policy and formally supported provincial legislation to address harassment by local leaders.

• Approved borrowing up to $29,612,189 for capital projects (11-0)
• Approved rezoning of 2000 Technology Drive to Prestige and Service Industrial and Open Space District (11-0)
• Rescinded the COVID-19 Workplace Vaccination Policy (11-0)
• Appointed Paul Hickey to the Peterborough & the Kawarthas Economic Development Board (11-0)
• Passed motion supporting Bill 5, Stopping Harassment and Abuse by Local Leaders Act, 2022 (11-0)
• Approved recommendations in Closed Session Reports CSSS23-010 (10-0) and CLSFS23-023 (11-0)
• Requested Peterborough Community Health Centre board speak to Council in April (11-0)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting electronically to review routine reports, including its 2023 meeting schedule, a communication and engagement strategy, and the March Heritage Planning Officer (HPO) report. The agenda is largely procedural, with no major decisions or public hearings listed.

• Report PACAC23-008: PACAC Meeting Schedule
• Report PACAC23-007: Communication and Engagement Strategy 2023
• Report PACAC23-006: March HPO Report
• Confirmation of minutes from February 2, 2023

The Committee updated its monthly meeting schedule and set the date for the April meeting. It also received reports on the 2023 communication and engagement strategy and February activities of the Heritage Preservation Office.

• Approved changing monthly meetings to the first Tuesday of the month at 4:00 p.m.
• Approved April meeting for Tuesday, April 4, 2023 at 4:00 p.m.
• Approved February 2, 2023 meeting minutes
• Received 2023 communication and engagement strategy report for information
• Requested staff report on heritage outreach opportunities for the April meeting
• Received February 2023 Heritage Preservation Office report for information

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting electronically to review several reports, including a proposed affordable housing development on Monaghan Road, a review of committee goals, an accessibility plan consultation summary, a built environment sub-committee update, and plans for National Accessibility Week 2023. The agenda also includes confirmation of the February 1, 2023 minutes and standard procedural items.

• Proposed Monaghan Road Affordable Housing Development (Report AAC23-008)
• AAC Future Goals Review and Next Steps (Report AAC23-006)
• Accessibility Plan Consultation Summary (Report AAC23-007)
• Built Environment Sub-Committee report (Report AAC23-009)
• National Accessibility Week 2023 planning (Report AAC23-010)

The Accessibility Advisory Committee approved a plan to prioritize short, medium, and long-term goals. The committee also decided to assess the need for hearing loop systems at City facility customer service counters. Remaining reports were deferred due to loss of quorum.

• Approved February 1, 2023 meeting minutes
• Approved recommendations in Report AAC23-008 regarding Monaghan Road Affordable Housing Development
• Approved review and prioritization of short-term, medium-term, and long-term committee goals (Report AAC23-006)
• Approved assessment and prioritization of hearing loop systems for City facility customer service counters (Report AAC23-006)

Arenas, Parks and Recreation Advisory Committee Meeting

The Arenas, Parks and Recreation Advisory Committee is meeting electronically to receive presentations on recreation programs and partnerships, and a recreation services update. The committee will also consider a division update report and confirm minutes from September 20, 2022.

• Recreation Programs and Partnerships Presentation (Report APRAC23-002)
• Recreation Services Update (Report APRAC23-003)
• Division Update (Report APRAC23-001)
• Confirmation of minutes from September 20, 2022

The meeting was called to order, but quorum was not achieved. No substantive items were decided, approved, or discussed.

Special General Committee

This is a special General Committee meeting with a closed session at 4:30 p.m. to discuss personal matters and labour relations related to CAO recruitment, plus approval of three prior closed session minutes. The open session at 5:50 p.m. is largely procedural, covering declarations of interest, a report from closed session, and adjournment.

• Closed session under Section 239(2)(b) personal matters and Section 239(2)(d) labour relations for CAO recruitment
• Approval of closed session minutes from January 30, February 6, and February 13, 2023
• Open session at 5:50 p.m. in Council Chambers, 500 George Street North

The Special General Committee established a Recruitment Selection Committee to work with the Phelps Group over the next 3-4 months. This group will review and interview candidates for the Chief Administrative Officer position.

• Approved formation of CAO Recruitment Selection Committee (11-0)

City Council Meeting

Peterborough City Council is meeting to decide on several recommendations from its General Committee, including a $15 million borrowing by-law for 2023 expenses, funding allocations for affordable housing and a river trail, a new agreement with the Lakers Lacrosse Association, and adoption of a Waste Management Master Plan with changes to garbage collection. The agenda also includes appointments to city committees and a decision on the Blue Box recycling transition.

• Approve $15,000,000 borrowing by-law for 2023 current expenditures
• Allocate $1,560,000 from COPHI dividend to 681 Monaghan Road affordable housing project
• Adopt Waste Management Master Plan with clear bag garbage and every-other-week pickup starting Oct 31, 2023
• Approve 5-year agreement with Lakers Lacrosse Association including $150,000 interest-free loan for playing surface
• Support $200,000 contribution to residential detox facility pilot

City Council approved a $15 million borrowing limit for 2023 expenditures and adopted a Waste Management Master Plan introducing every-other-week garbage collection. The council also authorized funding for affordable housing at 681 Monaghan Road and established a recruitment committee for the Chief Administrative Officer.

• Approved $15,000,000 borrowing limit for 2023 current expenditures (11-0)
• Adopted Waste Management Master Plan including every-other-week garbage collection starting Oct 31, 2023 (11-0)
• Approved application for CMHC funding for up to 53 affordable housing units at 681 Monaghan Road (11-0)
• Allocated $1,560,000 from City of Peterborough Holdings Inc. dividend to 681 Monaghan Road project (11-0)
• Approved $100,000 per year for a two-year residential detox and treatment facility pilot (11-0)
• Formed CAO Recruitment Selection Committee consisting of Mayor and four Councillors (11-0)
• Approved seasonal downtown outdoor patio permits from April 15 to November 15 (11-0)
• Decided not to execute Circular Materials Ontario's standard contract for Blue Box transition (11-0)

Committee of Adjustment

The Committee of Adjustment approved five minor variance applications regarding driveways, setbacks, unit sizes, and lot areas. One approval facilitates a new 8-storey mixed-use building with 75 dwelling units. The Committee also approved the minutes from the January 24, 2023 meeting.

• Approved variance for 4 Knox Street to increase maximum driveways from 1 to 2 (CARRIED)
• Approved variance for 602 Goodwin Terrace to reduce rear lot line setback from 7.6m to 7.14m (CARRIED)
• Approved variance for 282 Aylmer St N, 220 King St, and 50 Louis St to reduce one-bedroom unit sizes to 40-50 square metres (CARRIED)
• Approved variance for 375 Brock Street to reduce minimum lot area per unit to 140 square metres and allow one tandem parking space (CARRIED)
• Approved variance for 650 Little Street to increase platform projection into street line setback to 3 metres (CARRIED)
• Approved minutes of the January 24, 2023 meeting (CARRIED)

Peterborough Environmental Advisory Committee

The Peterborough Environmental Advisory Committee is meeting electronically to elect a Chair and Vice Chair, confirm minutes from September 2022, and receive reports. They will discuss the climate implications of transit route network options and receive a climate initiatives update. The meeting is largely procedural with two substantive reports for discussion.

• Election of Chair and Vice Chair
• Report PEAC23-001: Climate Implications of Transit Route Network Options
• Report PEAC23-002: Climate Initiatives Update 2023
• Confirmation of minutes from September 21, 2022

The committee elected its Chair and Vice Chair and approved several environmental recommendations. Members endorsed a transit grid system to increase ridership and requested the city advance Bee City Canada initiatives.

• Elected Dylan Radcliffe as Chair
• Elected Sandra Orsatti as Vice Chair
• Approved minutes of the September 21, 2022 meeting
• Received Report PEAC23-002 for information
• Endorsed Report PEAC23-001 and advised Council to support the transit Grid system design
• Requested an update on the Parks and Open Spaces Study
• Recommended the City advance Bee City Canada Action Pillars in 2023
• Requested a proclamation declaring the 3rd week of June as 'Pollinator Week'

General Committee

The General Committee is meeting to consider several reports and recommendations, including the use of a one-time dividend from City of Peterborough Holdings Inc., updates on housing and waste management, and changes to community housing agreements. The agenda also includes a closed session for personal matters and land acquisition discussions.

• Recommendations for use of one-time dividend from City of Peterborough Holdings Inc. (Report CLSFS23-019)
• Downtown Built Environment - Outdoor Patio Program (Report IPSPL23-004)
• Blue Box Transition to Producer (Circular Materials Ontario) Responsibility (Report IPSES23-002)
• Amendments to Shareholder Declaration for Peterborough Housing Corporation (Report CSSS23-005)
• Service Manager Consents for Community Housing Amalgamation (Report CSSS23-004)

The General Committee adopted a new Waste Management Master Plan and approved funding for affordable housing at 681 Monaghan Road. Council also authorized a pilot for a residential detox facility and approved several citizen appointments to city boards.

• Adopted Waste Management Master Plan including every-other-week garbage collection starting Oct 31, 2023 (10-0)
• Approved up to $200,000 over two years for a Residential Detox and Residential Treatment Facility pilot (10-0)
• Approved application for CMHC funding for 53 affordable housing units at 681 Monaghan Road (10-0)
• Allocated $1.56M from City of Peterborough Holdings Inc. dividend to 681 Monaghan Road project (10-0)
• Allocated $240,000 from City of Peterborough Holdings Inc. dividend to Otonabee River Trail (10-0)
• Approved outdoor patio permits in the Central Area from April 15 to November 15 (10-0)
• Mandated Diversity, Equity and Inclusion training for all Council members (10-0)
• Deferred Transit Review report from March 2023 to September 2023 (10-0)

Museum and Archives Advisory Committee Meeting

The committee approved the minutes from September 8, 2022, and received two reports for information. A report regarding a partnership with Fleming College was deferred to the April meeting.

• Approved September 8, 2022 meeting minutes
• Received Report MAAC23-003 (Terms of Reference) for information
• Received Report MAAC23-001 (Signage Project presentation by Lett Architects Inc.) for information
• Deferred Report MAAC23-002 (Fleming College Partnership) to April meeting

Peterborough Regional Liaison Committee Meeting

The Peterborough Regional Liaison Committee is meeting to elect officers, confirm minutes, and receive reports on the Waste Management Master Plan update, the Community Safety and Well-being Plan implementation strategy, and the Peterborough Housing Corporation Capital and Community Revitalization Plan update. The committee will also review its 2023 meeting schedule. No decisions are listed on the agenda; items are for discussion or information.

• Election of Chair and Vice Chair
• Waste Management Master Plan Update (Report IPSESPRLC23-001)
• Community Safety and Well-being Plan Implementation Strategy (Report CSSSPRLC23-001)
• Peterborough Housing Corporation Capital and Community Revitalization Plan Update (Report CSSSPRLC23-003)
• Updated 2023 meeting schedule for the committee

The committee approved a plan to build up to 53 affordable housing units at 681 Monaghan Road using federal and provincial funding. Members also endorsed a leadership table for the Community Safety and Well-being Plan and appointed committee officers for 2023.

• Appointed Mayor Leal as Chair and Warden Clarke as Vice Chair for 2023
• Endorsed the creation of a Leadership Table to implement the Community Safety and Well-being Plan
• Approved application for Rapid Housing Initiative funding for up to 53 affordable housing units at 681 Monaghan Road
• Approved up to $853,810.00 in OPHI funding for 681 Monaghan Road
• Approved temporary provision of up to $850,000 from Social Services reserve for 681 Monaghan Road
• Directed staff to report on the feasibility of a joint stand-alone County-City Waste Management Committee
• Directed staff to consult Minister of Finance on Land Transfer Tax implications for PHC and the new GBE
• Approved amended 2023 meeting dates and a 3:00 p.m. start time beginning June 8, 2023

Peterborough Public Library Board

The Peterborough Public Library Board is meeting electronically to receive the 2021 auditor's report, an update from the Friends of the Library, and several consent agenda items including the January 2023 library services and CEO reports, a room booking policy update, and the 2023-2026 strategic plan. The board will also confirm minutes from December 6, 2022, and disclose any pecuniary interests.

• 2021 Auditor's Report (PPL23-001) with engagement and post-audit letters
• Update from the Friends of the Library (PPL23-002)
• Library Room Bookings Policy update (PPL23-005)
• 2023-2026 Strategic Plan (PPL23-006) with stakeholder engagement report
• Library Services Report, January 2023 (PPL23-003)

The Board approved an updated Library Room Bookings policy. Several reports regarding library services, operations, and the 2023-2026 Strategic Plan were received for information.

• Approved updated Library Room Bookings policy (Report PPL23-005)
• Approved minutes of the December 6, 2022 meeting
• Received Library Services Report (PPL23-003) for information
• Received Library CEO Report (PPL23-004) for information
• Received 2023-2026 Strategic Plan report (PPL23-006) for information
• Received 2021 Auditor's verbal report (PPL23-001) for information
• Received Friends of the Library verbal report (PPL23-002) for information

General Committee

The General Committee approved a borrowing limit of $15 million to fund current expenditures for 2023. Council also authorized funding agreements for disaster mitigation and 9-1-1 transition supports, and approved a new five-year agreement with the Lakers Lacrosse Association Inc.

• Approved $15,000,000 borrowing limit for 2023 current expenditures (11-0)
• Authorized funding agreement for Disaster Mitigation and Adaptation Fund (11-0)
• Authorized funding agreement for Next Generation 9-1-1 Transition Funding Supports (11-0)
• Approved five-year agreement with Lakers Lacrosse Association Inc. including rental fees and a loan up to $150,000 for a carpet playing surface (11-0)
• Authorized staff to proceed with a proposed lease of premises from Peterborough Square Investments Limited (10-0)

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting electronically to consider its 2023 budget, a proposed strategy regarding provincial Bill 23, and the February Heritage Planning Officer report. These items are on the consent agenda, meaning they may be approved together unless a member requests separate discussion. The meeting also includes confirmation of the January 5, 2023 minutes and routine procedural items.

• PACAC 2023 Budget (Report PACAC23-001) with proposed budget appendix
• Proposed Bill 23 Strategy (Report PACAC23-005)
• February HPO Report (Report PACAC23-004)
• Confirmation of January 5, 2023 minutes

The committee approved the 2023 budget allocations and received reports on Bill 23 strategies and Heritage Preservation Office activities. Members recommended increasing permanent staffing in the heritage preservation office to manage Bill 23 requirements.

• Approved 2023 budget allocations as outlined in Report PACAC23-001 (Carried)
• Received strategic priorities for heritage resource protection under Bill 23 for information (Carried)
• Recommended increasing permanent staffing in the heritage preservation office due to Bill 23 (Carried)
• Received January 2023 Heritage Preservation Office activities report for information (Carried)
• Requested staff update on 2023 community education and event programming for March meeting (Carried)
• Received resident correspondence from Heritage Conservation District for information (Carried)
• Requested staff report for March meeting regarding changing meeting time to 6:00 p.m. (Carried)
• Approved meeting minutes from January 5, 2023 (Carried)

Accessibility Advisory Committee Meeting

The Peterborough Accessibility Advisory Committee is meeting electronically to review the accessibility plan consultation summary, discuss future goals, and consider staff reports. The agenda includes confirmation of previous minutes and routine consent items.

• Accessibility Plan Consultation Summary (Report AAC23-007)
• AAC Future Goals Review and Next Steps (Report AAC23-006)
• Accessibility Staff Report (Report AAC23-005)
• Confirmation of January 11, 2023 minutes

The committee approved the receipt of a staff report regarding current accessibility work. Two other reports were deferred to the March meeting. The committee also requested a future presentation on the Inclusive Recreation Expo.

• Approved January 11, 2023 meeting minutes
• Approved recommendation in Report AAC23-005 to receive staff report for information
• Deferred Report AAC23-007 and Report AAC23-006 to March meeting
• Approved request for Communication Coordinator to invite Recreation staff to present Inclusive Recreation Expo outcomes

Special General Committee

Council authorized staff to proceed with recommendations regarding the Canadian Canoe Museum. The committee also approved appointments to the Airport Strategic Initiatives Committee and the Police Facilities Space Needs Study Steering Committee.

• Approved recommendations for The Canadian Canoe Museum (9-1)
• Supported appointment of a County of Peterborough Council member to the Airport Strategic Initiatives Committee (11-0)
• Approved amendment to By-law 21-002 regarding the Airport Strategic Initiatives Committee (11-0)
• Approved Mayor's participation in a regional employment lands Task Force (11-0)
• Required County Council to provide a financial plan for airport growth costs within six months (11-0)
• Set County position on Airport Strategic Initiatives Committee for annual renewal (11-0)
• Appointed Councillor Vassiliadis to the Police Facilities Space Needs Study Steering Committee (11-0)

City Council Meeting

Council adopted the 2023 Draft Budget and approved several by-laws for infrastructure projects, including a $6.09M transit garage replacement. The board also approved funding for homelessness services and affordable housing, while denying a request for portable toilets at the Wolfe St. encampment.

• Adopted 2023 Draft Budget (10-1)
• Approved $6.09M Transit Garage Replacement project (7-3)
• Approved $390,000 for purchase of 268 Denne Crescent affordable housing (11-0)
• Approved $287,780 funding increase for Peterborough Public Health (8-3)
• Approved $100,000 increase for Emergency Shelter motel rooms and $117,000 for Rapid Rehousing (6-5)
• Approved $200,000 for additional worker at Brock Mission Overflow Shelter (9-2)
• Denied request for portable toilets and waste management at Wolfe St. encampment (3-8)
• Deferred $800,000 Airport Water and Sewer Upgrade project (8-3)

Committee of Adjustment

The Peterborough Committee of Adjustment is meeting electronically to consider eight applications for minor variances or consents at properties across the city. The agenda lists the applications but does not include details of the requested variances; those are in the attached staff report. The meeting will also confirm minutes and set the next meeting date.

• File A01/23 – 855 Fairbairn Street, applicant Fabienne Lehmann
• File A02/23 – 51 Benson Avenue, applicant Michael Boden
• File B01/23 – 11 Earlwood Drive, applicant Emily McCaveney
• File A03/23 – 591 George Street North, applicant Alex Kouramanis
• File A04/23 – 109 Hunter Street East, applicant AREAST Inc.

The Committee approved eight applications, including several minor variances for residential construction and parking adjustments. One request for a Certificate of Cancellation for a severance application was granted. Heather Taylor was appointed as Acting Secretary-Treasurer.

• Appointed Heather Taylor as Acting Secretary-Treasurer (Carried)
• Approved minor variance for 855 Fairbairn Street to reduce rear lot line setback (Carried)
• Approved minor variance for 51 Benson Avenue to increase platform projection (Carried)
• Approved Certificate of Cancellation for B68/90 at 11 Earlwood Drive (Carried)
• Approved variances for 591 George St. North to convert commercial unit to residential (Carried)
• Approved minor variance for 109 Hunter Street East to eliminate parking setback (Carried)
• Approved setbacks variances for 2159 Old Norwood Road (Carried)
• Approved setback variances for 1091 High Street and 660 Gilchrist Street (Carried)

Finance Committee Meeting

The Finance Committee is meeting to review additional information on the Peterborough Police Services 2023 budget, as presented in report CLSFS23-018. The agenda includes only this substantive item, along with routine procedural matters.

• Review of Peterborough Police Services 2023 Budget – Additional Information (Report CLSFS23-018)

The Finance Committee met to receive a presentation and additional information regarding the Peterborough Police Services 2023 Budget. No other substantive decisions were recorded.

• Approved receiving the presentation and additional information for the 2023 Police Budget (11-0)

General Committee

The General Committee is meeting to consider several reports, including a funding arrangement with Ontario Power Generation, an update on the city's response to Bill 23, and a proposed affordable housing project. The agenda also includes closed-session items about land acquisitions and leases, and routine approvals of minutes and consent items.

• Ontario Power Generation Nuclear Host Community Funding Arrangement (Report CAO23-001)
• Update on Bill 23 and City Response (Report IPSPL23-001)
• Affordable Housing at 268 Denne Crescent (Report CSSS23-001)
• Pre-Application Consultation and Technical Review By-law (Report IPSPL23-003)
• Closed session: land acquisition/disposition for Park Street, Fisher Drive/Technology Drive, and lease of lands

Council authorized the use of $390,000 from the Social Services General Reserve to purchase 268 Denne Crescent. The committee also declared two properties surplus and approved a new Pre-Application Consultation and Technical Review By-law.

• Approved $390,000 for purchase of 268 Denne Crescent (11-0)
• Declared 2100 Technology Drive and 1820 Fisher Drive surplus to City requirements (11-0)
• Approved Pre-Application Consultation and Technical Review By-law with 30-day timelines (11-0)
• Authorized agreement with Ontario Power Generation for Nuclear Host Community Funding (11-0)
• Approved Terms of Reference for the Peterborough Transit Liaison Committee (11-0)
• Authorized disposition of 729 Park Street South (11-0)
• Authorized lease of lands from Canadian Pacific Railway Company (11-0)
• Authorized assignment of Homemaking Services contract to CBI Home Health (11-0)

Special City Council Meeting

This special meeting focuses on the Peterborough Police Services 2023 budget, which requests $29,102,937. Council is asked to receive the budget details for information and direct the Police Services Board to review the request's implications for 2024 and 2025 budgets. A confirmation by-law will also be passed to validate the proceedings.

• Approval of Peterborough Police Services 2023 Budget (Report CLSFS23-002)
• Police Services Board 2023 budget request of $29,102,937
• Direction to review budget implications for 2024 and 2025
• Confirmation By-law 23-001 to confirm special meeting proceedings

City Council approved a recommendation regarding the Peterborough Police Services 2023 Budget. Council requested that the Police Services Board review its $29,102,937 budget request and the implications for 2024 and 2025 budgets.

• Approved recommendation to ask Police Services Board to review $29,102,937 budget request (11-0)
• Approved convening a special Finance Committee meeting for January 23, 2023 (11-0)
• Approved By-law 23-001 to confirm proceedings of the January 16, 2023 meeting (11-0)

Finance Committee Meeting

The Finance Committee is meeting to discuss the 2023 draft budget, homelessness budget recommendations, a pilot artist grant program, roads capital funding, urban forest capital program, and planning application fees. These are reports and communications items, meaning they are being presented for discussion and potential recommendation to Council.

• 2023 Draft Budget (Report CLSFS23-012)
• Homelessness Budget Recommendations (Report CSSS23-002)
• Pilot Individual Artist Grant Program 2022 (Report CSACH23-001)
• Roads Service Area Capital Program Funding Update (Report IPSACP23-001)
• Planning Application Fees (Report IPSPL23-002)

The Finance Committee adopted the 2023 Draft Budget, including user fees and various reserve fund transfers. The committee also approved funding for a permanent Individual Artist Grant program and an occupational disease monument.

• Approved 2023 Draft Budget, including user fees and reserve transfers (9-2)
• Approved permanent Individual Artist Grant program with $50,000 annual contribution (8-3)
• Approved $10,000 for Occupational Disease monument site preparation (11-0)
• Approved $200,000 for additional Brock Mission shelter worker (8-3)
• Approved increased funding for overflow and emergency shelter operations (7-4)
• Deferred $800,000 Airport Water and Sewer Upgrade project (7-4)
• Deferred $140,900 for Eastern Ontario Cell Gap and Capacity Extension (6-5)
• Removed $165,000 for Citizen Navigator Position from budget (11-0)

Arts and Culture Advisory Committee Meeting

The Arts, Culture and Heritage Advisory Committee is meeting electronically to review two staff reports: one on engagement feedback for the Municipal Cultural Plan and one on a public art update. The committee will also confirm minutes from its September 8, 2022 meeting and note the next meeting date of February 9, 2023.

• Report ACAC 23-001: Municipal Cultural Plan Engagement Feedback
• Report ACAC23-002: Public Art Update
• Confirmation of minutes from September 8, 2022 meeting

The Arts and Culture Advisory Committee approved the results of the Public Art Selection Committee and reaffirmed support for the Individual Artist Grant Program. The committee also requested a revised approach and budget review for the Municipal Cultural Plan.

• Approved September 8, 2022 meeting minutes
• Received Laridae Consulting presentation for information
• Recommended Municipal Cultural Plan Sub-committee meet in 4-6 weeks to review costs and budget
• Requested bi-monthly progress reports on the Municipal Cultural Plan
• Endorsed results of the Public Art Selection Committee
• Reaffirmed endorsement of Individual Artist Grant Program
• Supported transfer of $50,000 from Municipal Cultural Plan budget to fund Artist Grant Program if necessary

Accessibility Advisory Committee Meeting

The Accessibility Advisory Committee is meeting electronically to hear presentations on hearing assistive technology and its 2023 goals, receive a report from the Built Environment Sub-Committee, and consider a staff report. The agenda includes confirmation of minutes from previous meetings and routine procedural items.

• Presentation on hearing assistive technology (Report AAC23-001)
• 2023 goals for the AAC (Report AAC23-004)
• Built Environment Sub-Committee report with memos on SPC 1016 and draft elevator standards (Report AAC23-002)
• Accessibility staff report (Report AAC23-003)
• Confirmation of minutes from September 7 and October 3, 2022

The Accessibility Advisory Committee approved recommendations to develop prioritized goals for 2023. The committee also agreed to provide feedback on assistive hearing technology needs and standards for City facilities.

• Approved minutes from September 7 and October 3, 2022
• Approved recommendations in Report AAC23-001 to provide feedback on assistive hearing technologies in City facilities
• Approved recommendations in Report AAC23-004 to develop and prioritize short, medium, and long-term goals for 2023
• Received Built Environment Sub-Committee update (Report AAC23-002) for information
• Received Accessibility staff report (Report AAC23-003) for information

Finance Committee Meeting

The Peterborough Finance Committee is meeting to review and discuss the 2023 budgets for several city-funded agencies and services, including police, public health, the library, and economic development. These are reports and communications items, meaning the committee is considering the proposed budgets but not necessarily voting on them at this meeting.

• Peterborough Police Services 2023 Budget (Report CLSFS23-002)
• Downtown Business Improvement Area 2023 Budget (Report CLSFS23-003)
• Fairhaven 2023 Budget (Report CLSFS23-004)
• Peterborough Public Health 2023 Budget (Report CLSFS23-010)
• Peterborough Public Library 2023 Budget (Report CLSFS23-011)

The Finance Committee asked the Peterborough Police Services Board to review its 2023 budget request of $29,102,937 and its future implications. The committee received 2023 budget presentations from 11 other city agencies and organizations for information. Special meetings were scheduled for January 16 and January 23 to further consider the police budget.

• Requested Police Services Board review $29,102,937 budget request (10-0)
• Scheduled special Council meeting for January 16, 2023 (10-0)
• Scheduled special Finance Committee meeting for January 23, 2023 (10-0)
• Received Downtown Business Improvement Area 2023 budget for information (10-0)
• Received Fairhaven 2023 budget for information (10-0)
• Received Greater Peterborough Innovation Cluster 2023 budget for information (10-0)
• Received Otonabee Region Conservation Authority 2023 budget for information (10-0)
• Received Peterborough and the Kawarthas Economic Development 2023 budget for information (10-0)

Finance Committee Meeting

The Finance Committee is meeting to hold a public meeting on the 2023 draft budget, as outlined in report CLSFS23-001. The agenda also includes confirmation of minutes from the December 5, 2022 meeting and a scheduled next meeting for January 10, 2023. No other substantive decisions or discussions are listed.

• Notice of Public Meeting - January 9, 2023 Draft Budget, Report CLSFS23-001
• Confirmation of minutes from December 5, 2022 meeting
• Next meeting scheduled for January 10, 2023

The Finance Committee held a public meeting to hear delegations regarding the 2023 Draft Budget. The committee approved the minutes from the December 5, 2022 meeting and formally received the report regarding the public meeting notice.

• Approved December 5, 2022 meeting minutes (10-0)
• Received Report CLSFS23-001 regarding the 2023 Draft Budget public meeting (10-0)

Special General Committee

This agenda for the Peterborough Special General Committee meeting contains only procedural boilerplate and no substantive items for decision or discussion. No specific topics, reports, or actions are listed.

Special General Committee

This is a Special General Committee meeting for Peterborough, ON, dated 2023-01-06. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed. The document appears to be a system-generated agenda with no actual agenda content provided.

Peterborough Architectural Conservation Advisory Committee

The Peterborough Architectural Conservation Advisory Committee is meeting electronically to review routine items, including minutes from September 2022 and the January Heritage Planning Officer report. The main item is a presentation on Bill 23 (More Homes Built Faster Act), which will be discussed but not voted on.

• Presentation on Bill 23 - More Homes Built Faster Act (Report PACAC23-003)
• January HPO Report (Report PACAC23-002)
• Confirmation of minutes from September 8, 2022

The committee approved the minutes from September 8, 2022. Members received a presentation on the More Homes Built Faster Act (Bill 23) and a report on Heritage Preservation Office activities from October through December 2022 for information.

• Approved September 8, 2022 meeting minutes
• Received presentation on Bill 23 - More Homes Built Faster Act (Report PACAC23-003) for information
• Received Heritage Preservation Office activity report for Oct-Dec 2022 (Report PACAC23-002) for information