Owen Sound public meetings in 2023

Council Meeting - Regular

The council will review a recommendation to amend the zoning by-law regarding short-term rentals. The agenda also includes updates to the 2024-2028 multi-year capital plan and several contract awards. Additionally, council will consider a motion to revisit the recent increase in garbage bag tag fees.

• Zoning By-law Amendment No. 51 for short-term rentals
• Multi-Year Capital Plan (2024-2028) update
• Contract award for new 911 Dispatch Centre construction
• Contract award for Tom Thomson Art Gallery upgrades
• Motion to reconsider the $3.50 garbage bag tag fee

Committee - Operations

The committee is reviewing updates to streetlight policy and winter storm emergency response plans. Members will also discuss 2024 hazardous waste charge rates and potential green bin service expansions. A review of the leaf and yard waste compost site business plan is also on the agenda.

• Streetlight Policy report (OP-23-051)
• 2024 Household Hazardous Waste Charge Rate adjustment (OP-23-050)
• Curb-Side Waste Management RFP and green bin expansion (OP-23-045)
• Leaf and Yard Waste Compost Site process review (OP-23-043)
• Winter Storm Emergency Response Plan amendments (OP-23-052)

Committee - Community Services

The committee will review several staff reports including a heritage conservation strategy and an update on the Harrison Park Master Plan. Discussions also include a proposed update to the city's fence by-law and tree inventory.

• Heritage Conservation Strategy and Listed Heritage Properties presentation
• Harrison Park Master Plan public input update
• Update to Fence By-law
• Tree Inventory Update
• Bayshore and JMRRC utility usage update

Committee - Committee of Adjustment

The Committee of Adjustment is reviewing one minor variance application. The agenda also includes the confirmation of minutes from the November 21, 2023 meeting. No correspondence items were presented for consideration or information.

• Minor variance application A11-2023 for 1541 9th Avenue East
• Confirmation of minutes from November 21, 2023

Committee - Corporate Services

The Corporate Services Committee will review the 2024 Interim Tax Levy By-Law. The agenda also includes reports on the 2024 municipal insurance renewal and an update on employee benefits.

• 2024 Interim Tax Levy By-Law (CR-23-102)
• Municipal Insurance Renewal 2024 (CR-23-119)
• Employee Benefit Overview and Update (CR-23-118)

Council Meeting - Regular

The City Council is reviewing a zoning by-law amendment regarding short-term rentals. Staff are also presenting a request to withdraw a draft plan of subdivision for 3195 East Bayshore Road.

• Zoning By-law Amendment No. 51 regarding short-term rentals
• Withdrawal of Draft Plan of Subdivision Approval 42T-16501 at 3195 East Bayshore Road
• Agreement of Purchase and Sale for the Courthouse and Jail - Royal Rose Court
• Climate Resilient Coastal Communities Grant partnership with Grey Sauble Conservation Authority
• Award of RFP-23-029 for a non-profit corporation to administer Municipal Accommodation Tax

Council Meeting - Special

The City Council is reviewing the 2024 Draft Budget through a Committee of the Whole session. Discussion includes capital spending, staffing levels, and several proposed adjustments to municipal service levels.

• Presentation of the 2024 Draft Budget
• Proposed garbage bag tag price increase
• Recycling budget reallocation to future Source Separated Organics Program
• Operating grant request for Grey Bruce Hospice
• Grey Sauble Conservation Authority Levy

Committee - Strategic Planning Ad Hoc

The Strategic Planning Ad Hoc Committee will elect a Chair and Vice Chair. Staff will also present an update on the 2021 to 2023 Strategic Plan and introduce the long-term strategic plan.

• Election of Committee Chair and Vice Chair
• Presentation on Committee Introduction from the City Clerk
• Report CM-23-019 regarding the 2021 to 2023 Strategic Plan Refresh
• Report CM-23-020 regarding the Long-Term Strategic Plan introduction

Committee - Committee of Adjustment

The Committee of Adjustment will review two minor variance applications. These include a proposal involving a pylon sign at 1660 20th Avenue East and a project at 1592 7th Avenue East.

• Minor Variance application A09-2023 for 1660 20th Avenue East
• Minor Variance application A10-2023 for 1592 7th Avenue East

Council Meeting - Regular

The City Council is reviewing a report regarding rental caps and principal residence requirements for short-term rentals. The agenda also includes several proposed by-laws concerning strategic planning, service assumptions, traffic adjustments, and lease assignments.

• Report CR-23-097: Rental Cap and Principal Residence Requirements for STRs
• By-law 2023-121: Strategic Planning Ad Hoc Committee establishment
• By-law 2023-122: Agreement with Andpet Realty Limited for East Court Residences Subdivision
• By-law 2023-123: Amendments to Traffic By-law 2009-075 regarding stop signs and speed rates
• By-law 2023-124: Lease assignment for Julie McArthur Regional Recreation Centre concession

Committee - Operations

The Operations Committee will review presentations regarding the 9th Avenue East and Alpha Street reconstruction projects. The meeting also includes a status update on an emergency sanitary sewer repair at 17th Street East.

• 9th Avenue East Reconstruction Project presentation
• Alpha Street Reconstruction preferred alternative presentation
• Status update on 17th Street East sanitary sewer emergency repair
• Waste management information for the River District
• Correspondence regarding 7th Avenue East traffic concerns

Committee - Community Services

The committee will review several staff reports regarding community programs, tourism, and arena operations. Discussion includes proposed provincial changes to the Ontario Heritage Act and updates on local development.

• 2024 Volunteer Awards report
• Summer Events Wrap Up report
• Home and Cottage Expo 2024 updated agreement
• Jr. B Lacrosse Dressing Room 7 upgrades at Bayshore
• Proposed changes to the Ontario Heritage Act (Bill 139)

Committee - Community Development, Tourism and Culture

The committee will review the 2023 year-end wrap-up report for tourism. Members will also hear a presentation on Grey County's Economic Development, Tourism and Culture Master Plan and information regarding the launch of the Southwestern Ontario Isotope Coalition.

• 2023 Year End Wrap-up Report for Tourism
• Grey County Economic Development, Tourism and Culture Master Plan presentation
• Launch of the Southwestern Ontario Isotope Coalition
• 2024 Committee Vacancies information

Committee - Corporate Services

The committee will review several financial updates, including the 2024 levy budget guidelines and 2022 audited financials. Discussions also include asset retirement obligations and a proposed update to the business licensing by-law.

• 2024 Levy Budget Guidelines (Report CR-23-101)
• 2022 Audited Financials (Report CR-23-103)
• 2023 T2 Financial Update (Report CR-23-083)
• Asset Retirement Obligations (Report CR-23-099)
• Update to Business Licensing By-law (Report CR-23-086)

Board - River District

The River District Board of Management is reviewing the 2024 Draft River District Budget and the 2023 Action Plan Report Card. The meeting also includes a presentation on garbage management in the district and an update on the 2022 Year-End Audit.

• Review of the 2024 Draft River District Budget (Report CS-23-106)
• Presentation on managing garbage in the River District
• Deputation regarding the 2022 Year-End Audit from BDO Canada LLP
• Update on the 2023 River District Action Plan Report Card (Report CS-23-115)
• Business licence approval for Shanny's Kitchen Inc. at 948 2nd Avenue East

Council Meeting - Regular

Owen Sound City Council will review several by-law amendments during its November 6 meeting. Proposed changes include introducing an affordable transit fare and adopting a neighbourhood traffic calming policy. The council will also consider updates to electronic bill payment services.

• Amendment to Fees and Charges By-law to include an affordable transit fare
• Adoption of Neighbourhood Traffic Calming Policy PRT001
• Second amending agreement with Paymentus Corporation for electronic bill payments
• Lottery licence for Sydenham Sportsmen's Association
• Business licence approval for Shanny's Kitchen Inc. at 948 2nd Avenue East

Committee - Tom Thomson Art Gallery Advisory

The committee will review staff updates and receive verbal reports from several specialized teams. Discussion includes updates on the gallery's operations, fundraising, art collection, and expansion planning.

• Staff Report AG-23-011 regarding November Updates
• Verbal report from the Fundraising Team
• Verbal report from the Art Collection Team
• Verbal report from the Expansion Planning Team
• Committee Vacancies and Recruitment information

Council Meeting - Regular

The City Council will review several staff reports including official plan and zoning amendments for 1235 and 1259 3rd Avenue East. The agenda also includes discussions on lighting in the River District, funding applications, and procurement of a bucket truck.

• Official Plan Amendment (OPA 13) and Zoning By-law Amendment (ZBA 49) for 1235 and 1259 3rd Avenue East
• Appeal of Council's Approval of Zoning By-law Amendment No. 50
• Lighting of Shade Sails in the River District (Report CS-23-112)
• Connecting Link Funding Applications - Intake 9 (Report OP-23-044)
• Non-Standard Procurement for Parks and Open Space Bucket Truck (Report CR-23-093)

Committee - Operations

The Operations Committee will review reports regarding the East Court Residences subdivision, including service assumptions for 14th Street East and traffic bylaw amendments. The meeting also includes presentations on cigarette butt recycling results and transit dashboard insights.

• Assumption of operational services for 14th Street East
• Traffic Bylaw Amendment for East Court Residences Subdivision
• Cigarette Butt Recycling Pilot Project Results
• Transit Dashboard Insight report
• Cross Connection Control Program progress report

Committee - Community Services

The Community Services Committee is reviewing several staff reports regarding local infrastructure and planning. Discussions include capital renewal for Duncan McLellan Park and a technical report on zoning by-law housekeeping amendments.

• Duncan McLellan Park Capital Renewal (2024-2026)
• ZBA 51 Technical Report - STR Housekeeping Amendment
• CIP Application for 263 10th St E (Barry's Construction and Insulation Ltd)
• September 2023 Development Update

Council Meeting - Regular

The council is reviewing updates to the 2024-2028 Multi-Year Capital Plan. The agenda includes contract awards for wastewater treatment equipment and water treatment plant filter upgrades. Additionally, council will consider roof replacements and a municipal property sale.

• Update to the 2024-2028 Multi-Year Capital Plan
• Contract award for mechanical fine screenings removal equipment at the wastewater treatment plant
• Contract award for water treatment plant filter upgrades
• Roof replacement contracts for McQuay Tannery and Owen Sound Police Service Building
• Sale of a portion of 7th Avenue West road allowance

Council Meeting - Special

The City Council is convening a special meeting for a closed session. Discussion items include labor relations, municipal property on 2nd Avenue East, and service provisions to neighboring municipalities.

• Negotiations regarding municipal property on 2nd Avenue East
• Labor relations and training matters
• Municipal service negotiations with neighbouring municipalities
• City development negotiations
• By-law No. 2023-099 to confirm meeting proceedings

Committee - Accessibility Advisory

The committee will review a verbal report from Chair Farrell regarding the future of the accessibility advisory body. The agenda also includes information regarding mobility transit and cooling/warming centre guidelines.

• Verbal Report: Future of the Accessibility Advisory Committee
• Mobility Transit Dashboard for month ending August 31, 2023
• Cooling and Warming Centre Guidelines

Committee - Operations

The Operations Committee will discuss reports on using hydrogen in city vehicles and winter maintenance for non-linear assets. The agenda also includes deputations regarding transit fare reductions and traffic concerns on 7th Avenue East.

• Report on the use of hydrogen in city vehicles
• Deputation regarding transit fare reductions
• Deputation regarding 7th Avenue East traffic concerns
• Update on car counts at the leaf and yard waste site
• Report on winter maintenance of non-linear assets

Committee - Community Services

The committee will review several staff reports including a short-term rental by-law update and Weaver's Creek boardwalk next steps. Discussion includes a CIP application for 245 11th St W and an update to the Owen Sound Agricultural Society lease agreement.

• Zoning By-law Housekeeping Update - Short Term Rental By-law
• Weaver's Creek Boardwalk Update and Next Steps
• Update to the 2020 Lease Agreement with Owen Sound Agricultural Society
• CIP Application - 245 11th St W (British Methodist Episcopal Church)
• Deputation from Robert Hope regarding Greenwood Cemetery Natural Burials Location

Committee - Committee of Adjustment

The Committee of Adjustment will review a minor variance application for the property at 1151 3rd Avenue West. The committee will also confirm the minutes from the July 18, 2023 meeting.

• Minor Variance Application A08-2023 for 1151 3rd Avenue West

Committee - Corporate Services

The Corporate Services Committee will discuss a draft by-law regarding short-term rentals and an update to the Development Charges By-law. The agenda also includes a presentation on MPAC data sharing and reports on human resources metrics.

• Draft Short Term Rentals (STRs) by-law
• Development Charges By-law update
• MPAC Data Sharing and Service Agreement (DSSA)
• Summary of delegated authority purchases between $50,000 and $249,999
• Human Resources metrics for recruitment and turnover

Board - River District

The River District Board of Management will discuss additional street lighting enhancements and a mid-year financial update. The agenda also includes reports on a board vacancy and community development activities.

• Report on additional street lighting enhancements (CS-23-093)
• 2023 mid-year financial update (CR-23-076)
• Report regarding a Board of Management vacancy (CR-23-074)
• Review of 2023 mid-year community development activities (CS-23-088)
• Business license approvals for All My Relations, My Woodshop, and Fuego Wood Fired Pizza

Council Meeting - Regular

The Owen Sound City Council is reviewing several planning and land-use matters. Key discussions include official plan and zoning amendments for properties on 3rd Avenue East and 20th Street East, as well as a cost-sharing agreement regarding leaf and yard waste.

• Official Plan Amendment (OPA) No. 13 and Zoning By-law Amendment (ZBA) No. 49 for 1235 and 1259 3rd Avenue East
• Zoning By-law Amendment (ZBA) No. 50 for 1580 20th Street East (Wakeford)
• Leaf and Yard Waste Compost Site residential usage agreement with the Municipality of Meaford
• Lease renewal with Transport Canada for West Harbour Pedestrian Bridge C9907106
• Motion regarding Strong Mayor Powers

City Council approved a request for staff to provide a report on public safety concerns on 29th Street West, including surveillance and community grants. A public meeting was held regarding the adaptive reuse of the historic courthouse and jail, with a recommendation report expected in late September or October.

• Adopted minutes of the Special and Regular Council meetings from July 24, 2023 (Carried)
• Waived notice provision to address time-sensitive public safety matters on 29th Street West (Carried by 2/3 vote)
• Directed staff to provide a report on 29th Street West public safety concerns, including surveillance cameras, right-of-way surveillance, and community grant opportunities (Carried)

Committee - Community Development, Tourism and Culture

The committee will review staff reports regarding ridesharing in Owen Sound and a September update for tourism and culture. Additionally, the meeting includes a verbal report from Grey County and an update on the Municipal Accommodation Tax.

• Report on Ridesharing in Owen Sound (CM-23-015)
• Tourism and Culture September Update (AG-23-010)
• Verbal Report from the Director of Economic Development, Tourism and Culture of Grey County
• Update II regarding Municipal Accommodation Tax (CS-23-089)

The committee recommended that City Council authorize an agreement with the Ontario Restaurant Hotel & Motel Association (ORHMA) to collect the Municipal Accommodation Tax. It also recommended further research into ridesharing services and received updates on tourism and regional economic development.

• Recommended City Council direct staff to execute an agreement with ORHMA for Municipal Accommodation Tax collection (Carried)
• Recommended City Council direct staff to conduct further research and engage stakeholders on ridesharing services (Carried)
• Recommended City Council direct staff to continue working with Grey County to identify a ridesharing service provider (Carried)
• Recommended City Council receive the Tourism and Culture September Update report for information (Carried)
• Recommended City Council receive the Grey County Director of Economic Development, Tourism and Culture verbal report for information (Carried)
• Approved minutes from the June 9, 2023 meeting (Carried)

Committee - Tom Thomson Art Gallery Advisory

The committee will review a staff report providing a September update for the gallery. This includes reviewing a focus group report and 2023 statistical information. Sub-committees will also provide verbal reports on fundraising, art collection, and expansion planning.

• Staff Report AG-23-009 (September Update)
• 30 - 50 Focus Group Report TTAG
• 2023 Statistical Information Slides
• Verbal report from Fundraising Team
• Verbal report from Expansion Planning Team

The Committee recommended that City Council reconsider a previous resolution regarding the 2024 operating budget to ensure the Advisory Committee receives budget drafts as part of the standard council deliberation process. The Committee also received updates on gallery attendance, accessibility renovations, and focus group data.

• Recommended City Council reconsider Item No. 1 of Resolution No. AG-230705-003 regarding the 2024 operating budget (Carried 2/3)
• Recommended City Council direct staff to provide the 2024 operating budget draft to the Advisory Committee as part of council budget deliberations (Carried)
• Approved minutes from the July 5, 2023 meeting (Carried)
• Recommended City Council receive Staff Report AG-23-009 on Programming and Operations for information (Carried)
• Recommended City Council receive the Art Collection Team verbal report for information (Carried)

Committee - Accessibility Advisory

The Accessibility Advisory Committee is meeting with a largely procedural agenda: call to order, minutes, and public question period. There are no staff reports, deputations, or motions for decision. The only substantive items are informational correspondence, including a transit dashboard and materials on extreme heat impacts on people with disabilities.

• Confirm minutes of May 23, 2023 meeting
• Receive Mobility Transit Dashboard for month ending June 30, 2023
• Receive memo on heat and impact on specific populations, with articles on disability and extreme heat

The Accessibility Advisory Committee approved the May 23, 2023, meeting minutes. The committee recommended that City Council receive a mobility transit dashboard and a memo on heat impacts for information purposes. Members requested a review of heating and cooling centre policies for the September meeting.

• Approved minutes of the May 23, 2023 meeting (Carried)
• Recommended Council receive Mobility Transit Dashboard for information (Carried)
• Recommended Council receive memo on heat impact on specific populations for information (Carried)

Council Meeting - Regular

Owen Sound City Council is meeting on July 24, 2023, with a public meeting and staff report on Zoning By-law Amendment No. 50 for 1580 20th Street East (Wakeford). Council will also consider an appeal of a previous zoning approval, several by-laws, and routine committee minutes and business licences.

• Public meeting and technical report on Zoning By-law Amendment No. 50 at 1580 20th Street East
• Appeal of Council's approval of Zoning By-law Amendment No. 48 by Sydenham Square Inc. and Thompson Centres
• By-law 2023-089: Amending Agreement with Chatsworth, Wellington North, Northern Credit Union, and 6 & 10 Mini Mart for GOST bus stops
• By-law 2023-090: Encroachment Agreement with Ashlar Holdings Inc. at 1000 6th Street East
• By-law 2023-092: Traffic amendments adding no parking on 3rd Street West, no stopping on 25th Street East, and 30 km/hr school zones

Council held a statutory public meeting regarding a zoning by-law amendment for a rock-climbing bouldering gym at 1580 20th Street East. A recommendation report and enacting by-law are scheduled for presentation on September 11, 2023. Council also adopted minutes from four previous meetings.

• Adopted minutes from June 12, July 10, and July 17, 2023 meetings
• Moved into Committee of the Whole to consider public meetings and reports

Council Meeting - Special

Owen Sound City Council is holding a special meeting to consider a revised scope and budget estimate for the Downtown River Precinct Phase 2 project, based on a staff report and a letter from the Georgian Bay School of the Arts. Council will also receive a presentation on the 2024-2028 Multi-Year Capital Plan update. The meeting includes a closed session to review minutes of previous closed sessions, and a by-law to confirm the meeting's proceedings.

• Report CS-23-079: Downtown River Precinct Phase 2 - Revised Project Scope and Budget Estimate
• Letter from Morag Budgeon (Georgian Bay School of the Arts / Owen Sound Farmers' Market) re: Downtown River Precinct Phase 2
• Presentation: Multi-Year Capital Plan Update 2024-2028
• Capital Detail Sheet: Sk8 Park Concrete Repair
• By-law No. 2023-087 to confirm proceedings of this special meeting

City Council approved an amended budget for the Downtown River Precinct Phase 2 project and allocated funds for the rehabilitation of the Kiwanis Sk8 and Bike Park. Council also directed staff to report on the Kenny Drain Stormwater Management System in 2024.

• Approved $2,010,000 amended budget for Downtown River Precinct Phase 2 (S-230724-003)
• Directed staff to include a second column at both entranceways in the Downtown River Precinct tender (S-230724-003)
• Directed staff to provide a 2024 report to the Operations Committee on the Kenny Drain Stormwater Management System (S-230724-004)
• Approved $75,000 from the Capital Reserve Fund for Kiwanis Sk8 and Bike Park rehabilitation in 2023 (S-230724-005)
• Received correspondence regarding Downtown River Precinct Phase 2 for information (S-230724-002)

Committee - Operations

The Operations Committee is meeting to discuss and receive reports on several operational matters, including neighbourhood traffic calming and photo radar, the Climate Action Strategy, transit bus stop agreements, and water/wastewater quality management commitments. No deputations or correspondence requiring direction are scheduled.

• Report OP-23-034 on Neighbourhood Traffic Calming, School Zones, and Photo Radar Enforcement
• Report CM-23-011 on Climate Action Strategy including Climate Mitigation Plan
• Report OP-23-031 on Guelph Owen Sound Transportation Bus Stop Agreements Extension
• Report OP-23-029 on DWQMS Commitment and Endorsement
• Report OP-23-032 on WWQMS Commitment and Endorsement

The Committee recommended that City Council approve the Climate Action Strategy and Climate Mitigation Plan. It also recommended updates to the Traffic By-law regarding school zones and the adoption of a new Neighbourhood Traffic Calming Policy.

• Recommended approval of the Climate Action Strategy and Climate Mitigation Plan (Carried)
• Recommended authorizing signatures for the Drinking Water Quality Management System Commitment and Endorsement (Carried)
• Recommended authorizing signatures for the Wastewater Quality Management System Commitment and Endorsement (Carried)
• Recommended amending Traffic By-law No. 2009-075 to add school zones and update schedules (Carried)
• Recommended approval of Neighbourhood Traffic Calming Policy No. PRT001 (Carried)
• Recommended executing amending agreements for Guelph Owen Sound Transportation bus stops (Carried)
• Approved minutes from the May 18, 2023 meeting (Carried)
• Received the July 2023 Transit Dashboard for information (Carried)

Committee - Community Services

The Community Services Committee is meeting to discuss several staff reports, including an update to the Building By-law, a proposed agreement with the Grey Sauble Conservation Authority for non-mandatory programs, changes to the municipal heritage register under the Ontario Heritage Act, and a review of provincial natural heritage policies. No deputations or correspondence requiring direction are scheduled.

• Report CS-23-081: Update to Building By-law
• Report CS-23-077: Proposed agreement with Grey Sauble Conservation Authority for non-mandatory programs
• Report CS-23-078: Ontario Heritage Act changes to municipal heritage register and processes
• Report CS-23-080: Provincial Policy Statement 2023 review – natural heritage policies
• Memorandum: Development update for June 2023

The Community Services Committee recommended several updates to the Building By-law and the Municipal Heritage Register to comply with provincial legislation. The committee also recommended authorizing an agreement with the Grey Sauble Conservation Authority for non-mandatory services.

• Recommended repeal of Building By-law No. 2007-102 and adoption of a revised version (Carried)
• Recommended exploring Green Demolition Permits in 2024 Work Plans (Carried)
• Recommended authorizing the Mayor and Clerk to execute an agreement with Grey Sauble Conservation Authority for Category 3 services (Carried)
• Recommended updating the City’s Heritage Register and website by January 1, 2025 (Carried)
• Recommended notifying owners of listed properties on the Heritage Register (Carried)
• Recommended developing a strategy for conserving heritage buildings and landscapes by end of 2023 (Carried)
• Recommended endorsing staff comments on the draft 2023 Provincial Policy Statement natural heritage policies (Carried)
• Approved minutes from the June 21, 2023 meeting (Carried)

Committee - Committee of Adjustment

The Committee of Adjustment is meeting to consider three minor variance applications for properties on 8th and 16th Street East. The agenda includes confirmation of previous minutes and standard procedural items. No correspondence requiring direction is listed.

• Application B01-2023 for 2250 8th Street East (lot addition)
• Application B05-2023 for 1025 8th Street East (site plan)
• Application B06-2023 for 2125 16th Street East (site plans)
• Minutes of May 16, 2023 meeting to be confirmed

The Committee of Adjustment approved three consent applications for lot additions, lot creation, and an access easement. One approval included an additional condition to ensure an access easement is located on the property line.

• Approved lot addition for 2250 8th Street East (B01-2023)
• Approved lot creation for 1025 8th Street East (B05-2023)
• Approved access easement for 2125 16th Street East (B06-2023)
• Approved May 16, 2023 meeting minutes

Council Meeting - Special

Owen Sound City Council is holding a special meeting to discuss a report from the City Manager on service review implementation and next steps. The meeting includes a committee-of-the-whole session and a by-law to confirm the proceedings. The main substantive item is the service review report and its attached action plan.

• Report CM-23-012 from the City Manager on Service Review Implementation and Next Steps
• Attachment 1: Service Review Priority Opportunity Action Plan
• By-law No. 2023-086 to confirm the proceedings of the special meeting

City Council approved a service review action plan containing 53 administrative actions intended to provide approximately $2 million in savings. Council modified several specific actions and requested additional reports on civil marriage services and the creation of an Operational Review Team for oversight.

• Approved Service Review Priority Opportunity Action Plan with Council amendments (Carried)
• Removed action 1.A.5 from the Action Plan (Carried)
• Removed action 3.A.1 from the Action Plan (Carried)
• Amended action 1.C.1 to require new positions be presented to Council for approval (Carried)
• Amended action 3.B.5 to include the Assessment Review Board (Carried)
• Directed staff to report on civil marriage services revenue and administration of short-term rentals (Carried)
• Directed staff to report on an Operational Review Team for plan oversight (Carried)
• Passed By-law No. 2023-086 to confirm proceedings of the special meeting (Carried)

Committee - Corporate Services

The Corporate Services Committee is meeting to consider two staff reports: one on short-term rentals (STRs) with feedback and next steps, and one on fire and emergency services operations. The committee will also move into closed session for solicitor-client privileged advice on short-term rentals. No deputations or correspondence items are scheduled.

• Report CR-23-065 on Short Term Rentals (STRs) - Feedback and Next Steps
• Report CR-23-067 from the Fire Chief on Fire and Emergency Services Operations Update
• Motion to move into closed session for solicitor-client privileged advice on Short Term Rentals
• Minutes of the May 11, 2023 Corporate Services Committee meeting

The Corporate Services Committee recommended that City Council implement a short-term rental (STR) licensing program with a maximum occupancy of 8 people. The recommendation includes a requirement for staff to include a maximum night allowance in a September report. The committee also received a fire and emergency services operations update.

• Approved recommendation for STR licensing program with 8-person occupancy limit and a future maximum night allowance (Carried)
• Denied recommendation for STR licensing program with 6-person occupancy limit (Defeated)
• Approved recommendation for City Council to receive the Fire and Emergency Services Operations Update for information (Carried)
• Approved minutes from the May 11, 2023 meeting (Carried)

Board - River District

The River District Board of Management is meeting to hear deputations on supportive outreach services and a short-term shelter program, receive verbal updates from police, the treasurer, and a member, and confirm prior minutes. No correspondence, postponed matters, or pre-noticed motions are on the agenda.

• Deputation from Francesca Dobbyn, United Way Bruce Grey Executive Director, on Supportive Outreach Services (SOS)
• Deputation from Josh Gibson, Grey County Housing Programs Manager, on Short Term Shelter Program
• Verbal police update from Inspector
• Verbal board finances report from Treasurer
• Verbal report from Member Walcott on use of River District logo

The Board approved the minutes from the May 10, 2023 meeting. Members received reports on police patrols, board finances, and the use of the River District logo, and heard presentations on homeless outreach and shelter programs.

• Approved minutes of the May 10, 2023 meeting (Carried)
• Received Police Update verbal report for information (Carried)
• Received Board Finances verbal report for information (Carried)
• Received Use of the River District Logo verbal report for information (Carried)

Council Meeting - Regular

Owen Sound City Council is meeting in regular session on July 10, 2023. The agenda includes a deputation on the Ukrainian Village at the Rice House, an update from the OPEN Team, and consideration of by-laws related to emergency response. No public meetings, staff reports, or correspondence requiring direction are listed.

• By-law 2023-083: to confirm proceedings of the July 10, 2023 Council meeting
• By-law 2023-084: to authorize Mayor and Clerk to execute an Amending Agreement with County of Grey re: tiered emergency response
• By-law 2023-085: to amend Emergency Management Program and Emergency Response Plan By-law 2021-050
• Deputation from Chapman's Ice Cream re: 1st Anniversary Update on Ukrainian Village at the Rice House
• Presentation from OPEN Team re: update

City Council passed three by-laws, including an amending agreement with the County of Grey regarding tiered emergency response. The meeting also included updates on the Ukrainian Village at the Rice House and the OPEN Team cultural partnership.

• Adopted June 26, 2023 meeting minutes (Carried)
• Received Consent Agenda items 11.a and 11.b (Carried)
• Approved recommendations from June 21, 2023 Community Services Committee meeting (Carried)
• Passed By-law No. 2023-083 to confirm July 10, 2023 proceedings (Carried)
• Passed By-law No. 2023-084 authorizing emergency response agreement with County of Grey (Carried)
• Passed By-law No. 2023-085 updating Emergency Management Program and Response Plan (Carried)

Committee - Tom Thomson Art Gallery Advisory

This is a regular meeting of the Tom Thomson Art Gallery Advisory Committee. The agenda includes a staff report (AG-23-008) from the Director and Chief Curator providing a July update, and verbal reports from the Fundraising, Art Collection, and Expansion Planning teams. No public deputations or presentations are scheduled.

• Report AG-23-008 from the Director and Chief Curator: TTAG Advisory Committee July Update
• Verbal report from the Fundraising Team
• Verbal report from the Art Collection Team
• Verbal report from the Expansion Planning Team

The Tom Thomson Art Gallery Advisory Committee recommended that City Council require staff to provide a draft 2024 operating budget and fundraising projections. The committee also received updates on accessibility renovations, the 2024 calendar campaign, and a forthcoming collection policy.

• Approved minutes of May 12, 2022 meeting
• Recommended City Council receive Staff Report AG-23-008 for information
• Recommended City Council direct staff to provide draft 2024 operating budget to the committee prior to council deliberations
• Recommended City Council direct staff to provide a 2024 fundraising projection report at the start of 2024
• Recommended City Council direct staff to provide three update reports on the 2024 budget and fundraising projections during the year
• Recommended City Council receive the Fundraising Team verbal report for information
• Recommended City Council receive the Art Collection Team verbal report for information
• Recommended City Council receive the Expansion Planning Team verbal report for information

Council Meeting - Regular

Owen Sound City Council is meeting to consider a zoning by-law amendment for 2125 16th Street East (Heritage Grove Centre), a one-year trial to allow sidewalk merchandise displays in the River District, and several by-laws including a new fees and charges schedule and a recycling agreement with Miller Waste Systems. The agenda also includes a deputation on student-on-student sexual assault, a city manager update, and routine consent items such as committee minutes and a licensed event at Tom Williams Park.

• ZBA No. 48 - 2125 16th Street East (Heritage Grove Centre) zoning amendment
• By-law 2023-080 to establish fees and charges, repealing By-law 2022-066
• By-law 2023-079 authorizing agreement with Miller Waste Systems Inc. for non-eligible recycling pick-up
• One-year trial to promote sidewalk merchandise displays in the River District
• Tiered response agreement with County EMS (Fire Chief report)

City Council approved a zoning by-law amendment for commercial development at 2125 16th Street East, though it rejected a proposed change to the planting strip requirement. Council also authorized a one-year trial for sidewalk merchandise displays in the River District.

• Approved Zoning By-law Amendment No. 48 for 2125 16th Street East, maintaining the planting strip requirement
• Denied a motion to approve Zoning By-law Amendment No. 48 as originally proposed in Staff Report CS-23-076
• Approved a one-year trial for sidewalk merchandise displays in the River District and waived the $50 approval fee
• Approved the Consent Agenda items 11.a through 11.e
• Approved recommendations from the Accessibility Advisory Committee (May 23, 2023)
• Approved recommendations from the Community Development, Tourism and Culture Advisory Committee (June 9, 2023)
• Adopted minutes from three previous meetings held May 29, June 2, and June 12, 2023

Committee - Community Services

The Community Services Committee will consider two staff reports: a follow-up on Scotiabank Hockey Day in Canada, including a financial summary, and applications for the Heritage Property Tax Relief Program for the 2022 tax year. No deputations or public question period items are scheduled.

• Report CS-23-072 on Scotiabank Hockey Day in Canada follow-up with financial summary
• Report CS-23-073 on Heritage Property Tax Relief Program 2022 applications
• Memorandum from Chief Building Official on May 2023 development update
• Correspondence from Minister Clark re Beef Farmers of Ontario proposed Provincial Policy Statement
• Letter re proposed streamlining of approvals under the Aggregate Resources Act

The Community Services Committee recommended the allocation of Hockey Day in Canada surplus funds to benefit children's access to hockey. The committee also recommended processing 2022 heritage property tax refunds for eligible properties.

• Approved minutes from May 17, 2023 (Carried)
• Recommended transferring $20,217.33 in Hockey Day surplus to the Owen Sound Hockey Day Fund (Carried)
• Recommended hanging signed Ron MacLean jersey in Bayshore Community Centre (Carried)
• Recommended displaying Herb Carnegie custom CCM Tack skates in the Sports Hall of Fame (Carried)
• Recommended processing 2022 Heritage Property Tax Relief Program refunds for properties in Schedule 'A' (Carried)
• Recommended requesting County of Grey authorize a 20% refund of upper-tier taxes for eligible heritage properties (Carried)
• Recommended City Council receive development updates and provincial policy correspondence for information (Carried)

Council Meeting - Regular

Council will hold a public meeting on a zoning by-law amendment for 2125 16th Street East (Heritage Grove Centre). They will also consider a capital cost recovery agreement with SkyDev for 3195 East Bayshore Road, award the 2023 road rehabilitation contract, and review proposed updates to water rates, sewer surcharges, and municipal fees and charges.

• Public meeting on Zoning By-law Amendment No. 48 for 2125 16th Street East (Heritage Grove Centre)
• Capital cost recovery agreement with SkyDev for development at 3195 East Bayshore Road
• Award of RFT-23-003 for the 2023 Road Rehabilitation Program
• 2023 Water Rate and Sewer Surcharge Update
• 2023 Fees and Charges Review across multiple departments

City Council officially re-named Kelso Beach Park to Kelso Beach at Nawash Park to recognize the site of the ancient Nawash settlement. The meeting also included a public hearing for a proposed grocery store development and the presentation of annual volunteer awards.

• Approved the official re-naming of Kelso Beach Park to Kelso Beach at Nawash Park
• Adopted minutes from May 8, May 29, and June 2, 2023 meetings
• Held public meeting for Zoning By-law Amendment No. 48 (2125 16th Street East); recommendation report scheduled for June 26, 2023

Committee - Community Development, Tourism and Culture

The Community Development, Tourism, and Culture Advisory Committee is meeting to discuss and receive updates on several items, including a draft by-law for a Municipal Accommodation Tax (MAT) and feedback from operators. They will also review the 2022 tourism year-end report and receive monthly updates from community development and culture staff. No deputations, public questions, or correspondence requiring direction are on the agenda.

• Report CS-23-044 on Municipal Accommodation Tax (MAT) engagement and draft by-law
• Report CM-23-010: Community Development June Update
• Report CS-23-068: 2022 Tourism Year-End Report
• Report CS-23-054: Tourism and Culture June Update from Tom Thomson Art Gallery
• Verbal report from Grey County's Director of Economic Development, Tourism and Culture

The Committee recommended that City Council proceed with a legal review and implementation of a Municipal Accommodation Tax (MAT) by-law. They also proposed issuing an RFP to select a tourism entity to administer 50% of the resulting funds. Other reports on community development, tourism, and culture were received for information.

• Recommended City Council direct solicitor to review draft MAT By-law (Carried)
• Recommended a Municipal Accommodation Tax By-law be brought forward for approval (Carried)
• Recommended issuing an RFP to select a tourism entity to administer 50% of MAT funds (Carried)
• Approved minutes from February 10, 2023 meeting (Carried)
• Received Community Development June Update report for information (Carried)
• Received 2022 Tourism Year-End Report for information (Carried)
• Received Tourism and Culture June Update report for information (Carried)
• Received verbal report from Grey County Director of Economic Development, Tourism and Culture for information (Carried)

Council Meeting - Special

This is a special Council meeting held for education and training purposes, not for regular decision-making. Council will move into closed session to tour the Water Treatment Plant, Wastewater Treatment Plant, and Police Station, and receive a presentation on civilian governance of police services. The only formal action is a by-law to confirm the proceedings of the meeting.

• Closed session for tours of Water Treatment Plant (2600 3rd Avenue East), Wastewater Treatment Plant (2050 3rd Avenue East), and Police Station (922 2nd Avenue West)
• Presentation on role of Council and civilian governance of police services
• By-law No. 2023-066 to confirm proceedings of the special meeting

City Council held a special meeting to tour the Water Treatment Plant, Wastewater Treatment Plant, and Police Station. Council also received a presentation on civilian governance of police services. No direction was provided to staff during the closed session.

• Approved motion to move into closed session for facility tours and police governance presentation (5-1)
• Passed By-law No. 2023-066 to confirm the proceedings of the June 2, 2023 special meeting

Council Meeting - Regular

Council will hold a public meeting on updating development charges, then vote on zoning by-law amendments for three properties: 1555 18th Avenue East (Calloway REIT), 1043 and 1057 3rd Avenue East (St. Clare Place), and 1032 2nd Avenue West (Masonic Temple). A motion directs staff to report on costs to remove soils from vacant city lands on 23rd Street East for potential sale. Council will also consider several by-laws, including one to amend the fireworks by-law and another to adopt a tax policy.

• Public meeting on Development Charges By-law update
• Zoning amendment for 1555 18th Avenue East (Calloway REIT) – Official Plan Amendment No. 12 and ZBA No. 45
• Zoning amendment for 1043 and 1057 3rd Avenue East (St. Clare Place) – ZBA No. 46
• Zoning amendment for 1032 2nd Avenue West (Masonic Temple) – ZBA No. 47
• Motion to report on costs to remove soils from vacant city lands on 23rd Street East for sale

Council conducted a statutory public meeting to discuss a proposed update to the Development Charges By-law and a background study. No vote was taken; staff will return with a recommendation report on July 24, with the earliest by-law approval expected in September.

• Adopted minutes from April 17, April 19, and May 8 meetings (Carried)
• Moved into Committee of the Whole to consider public meetings and reports (Carried)

Committee - Accessibility Advisory

The Accessibility Advisory Committee will hear a deputation from Sean Tuckett of Voyago regarding transit services and a presentation from GM Blue Plan Engineering on the Alpha Street Reconstruction project. The committee will also receive a transit data collection update and review minutes from its March 28 meeting.

• Deputation from Sean Tuckett, Manager of Voyago, on transit services
• Presentation from John Slocombe, GM Blue Plan Engineering, on Alpha Street Reconstruction
• Mobility Transit Dashboard for month ending April 30, 2023
• Report OP-23-024 from Supervisor of Environmental Services on transit data collection and CONSAT 360 update

The Accessibility Advisory Committee recommended that City Council include specific rest stop requirements for the Alpha Street Reconstruction project. The committee also requested a review of transit fares to include affordable options and received updates on transit services.

• Approved minutes of the May 23, 2023 meeting
• Recommended City Council direct staff to include at least two rest stops on Alpha Street Hill, maximum 100 meters apart in level graded areas with hard surfaced areas for mobility devices
• Recommended City Council receive the Mobility Transit Dashboard and Transit Data Collection report for information
• Recommended City Council direct staff to bring a report to the Operations Committee for a review of transit fares, including an affordable transit fare option

Committee - Operations

The Operations Committee will receive a presentation on the Alpha Street Reconstruction project and consider a motion directing staff to explore converting city ice resurfacing and sidewalk/park equipment to hydrogen fuel. Staff reports cover a winter control season update, a transit data collection implementation update, and an agreement for community promotional and education services.

• Presentation from GM BluePlan Engineering re: Alpha Street Reconstruction
• Motion for staff report on feasibility of converting ice resurfacing and sidewalk/park equipment to hydrogen fuel
• Report OP-23-026: Winter Control Season Report 2023
• Report OP-23-024: Transit Data Collection Implementation and Reporting Update (CONSAT 360)
• Report OP-23-025: Agreement for Eligible Community Promotional and Education

The Committee recommended removing a proposed west side sidewalk from the Alpha Street project while keeping proposed rest stops. It also recommended an agreement with Circular Materials for community education and the sale of 200 blue boxes to Miller Waste Systems.

• Recommended removing west side sidewalk from 6th Avenue West to 7th Avenue ‘A’ West on Alpha Street (Carried)
• Recommended keeping proposed rest stops in Alpha Street Reconstruction (Carried)
• Recommended authorizing an agreement with Circular Materials for community promotion and education (Carried)
• Recommended selling 200 existing blue boxes to Miller Waste Systems (Carried)
• Requested exploratory report on feasibility of converting ice resurfacing and park equipment to hydrogen fuel (Carried)
• Received Winter Control Season Report 2023 for information (Carried)
• Received Transit Data Collection Implementation and Reporting Update for information (Carried)
• Approved minutes from April 20, 2023 meeting (Carried)

Committee - Community Services

The Community Services Committee will discuss a working group recommendation on renaming Kelso Beach at Nawash Park. Members will also review the 2023 Provincial Policy Statement and receive a development update from the Chief Building Official. No deputations or public question period items are scheduled.

• Report CS-23-052: Kelso Beach at Nawash Park Re-Naming Working Group Recommendation
• Report CS-23-053: Provincial Policy Statement 2023 Review
• Memorandum from Chief Building Official: Development Update - April 2023
• Letter re: Tree Cities of the World Designation
• Report PDR-CW-17-23 from Grey County: Plans of Subdivision and Condominium Public Meetings

The Community Services Committee recommended renaming Kelso Beach Park to Kelso Beach at Nawash Park. The committee also recommended that City Council submit formal comments to the Province of Ontario opposing several aspects of Bill 97 and the proposed Provincial Policy Statement.

• Approved minutes of the April 19, 2023 meeting (Carried)
• Recommended City Council direct staff to rename Kelso Beach Park to Kelso Beach at Nawash Park (Carried)
• Recommended City Council forward comments to the Province of Ontario regarding Bill 97 and the Provincial Policy Statement (Carried)
• Recommended City Council support comments made in County of Grey reports PDR-PEDAC-19-23 and PDR-AAC-20-23 (Carried)
• Recommended City Council request a meeting with MPP Rick Byers and Grey County staff to discuss planning changes (Carried)
• Recommended City Council receive development updates and other correspondence for information (Carried)

Committee - Committee of Adjustment

The Committee of Adjustment is meeting to consider three applications for minor variances and consents at properties on 11th Street West, 9th Street West, and 6th Avenue West. The agenda also includes confirmation of the previous meeting's minutes and standard procedural items. No correspondence items are listed for discussion.

• Application B03-2023 and A03-2023 for 819 11th Street West
• Application B04-2023 and A04-2023 for 321 9th Street West
• Application A05-2023 for 355 6th Avenue West
• Confirmation of minutes from April 18, 2023 meeting

The Committee approved consent applications for lot creation and associated minor variances for properties on 11th Street West and 9th Street West. Additionally, a minor variance request for 6th Avenue West was approved. All approvals were subject to conditions outlined in the respective staff reports.

• Approved Consent Application B03-2023 for lot creation at 819 11th Street West (Carried)
• Approved Minor Variance A03-2023 for 819 11th Street West (Carried)
• Approved Consent Application B04-2023 for lot creation at 321 9th Street West (Carried)
• Approved Minor Variance A04-2023 for 321 9th Street West (Carried)
• Approved Minor Variance A05-2023 for 355 6th Avenue West (Carried)
• Approved minutes from the April 18, 2023 meeting (Carried)

Committee - Tom Thomson Art Gallery Advisory

The committee is meeting to discuss two staff reports: a wrap-up from the Tom Thomson Art Foundation and a May update from the Director and Chief Curator. Verbal reports from the Fundraising and Art Collection teams are also scheduled. No public deputations or correspondence requiring direction are on the agenda.

• Report AG-23-006 from Director and Chief Curator re: Tom Thomson Art Foundation Wrap-Up
• Report AG-23-007 from Director and Chief Curator re: TTAG Advisory Committee May Update
• Verbal report from the Fundraising Team
• Verbal report from the Art Collection Team

The Tom Thomson Art Gallery Advisory Committee recommended that City Council allocate $30,000 from the Art Gallery reserve fund for a facility expansion feasibility study. The committee also received updates on gallery programming, operations, and fundraising efforts.

• Recommended City Council approve $30,000 from Art Gallery reserve fund for facility expansion feasibility study (Carried)
• Approved minutes of the March 22, 2023 meeting (Carried)
• Recommended City Council receive the May Update Report on Programming and Operations for information (Carried)
• Recommended City Council receive the Fundraising Team verbal report for information (Carried)
• Recommended City Council receive the Art Collection Team verbal report for information (Carried)

Committee - Corporate Services

The Corporate Services Committee is meeting to discuss and potentially decide on several staff reports, including an amendment to the Fireworks By-law, a Diversity, Equity, and Inclusion Strategy, and regulations for Short Term Rentals. The committee will also receive a presentation from the Owen Sound Animal Shelter and hear a deputation regarding a water bill dispute.

• Amendment to Fireworks By-law No. 2022-050 (Report CR-23-043)
• Diversity, Equity, and Inclusion Strategy (Report CR-23-048)
• Short Term Rentals (STRs) report from the City Clerk (Report CR-23-045)
• Presentation from Owen Sound Animal Shelter on its operations
• Deputation from Matt Bittel regarding a water bill dispute

The Corporate Services Committee recommended that City Council amend the fireworks by-law to allow city exemptions for high hazard fireworks. The committee also recommended proceeding with phase I of the short-term rental strategy and received reports on finances and diversity, equity, and inclusion.

• Approved minutes from April 13, 2023 (Carried)
• Recommended City Council amend Fireworks By-law No. 2022-050 to allow city use of high hazard fireworks or flares (Carried)
• Recommended City Council receive T1 Financial Update report for information (Carried)
• Recommended City Council receive Diversity, Equity, and Inclusion Strategy report for information (Carried)
• Recommended City Council direct staff to proceed with phase I of Short Term Rentals (STRs) (Carried)

Board - River District

The River District Board of Management is meeting to discuss several reports, including the 2022 year-end financial report, a proposed car show, cost reduction options for a membership celebration, and a new local marketing campaign. The board will also hear a deputation about the Downtown River Precinct Phase 2 and receive verbal updates on the River District podcast, board finances, and a police update.

• Deputation from Morag Budgeon re: Downtown River Precinct Phase 2
• Report CR-23-046: 2022 Year End financial report for the River District Board
• Report CS-23-047: Cars and Coffee Car Show by Cobble Beach in the River District
• Report CS-23-048: River District Membership Celebration cost reduction options
• New business licences approved: Hong Thai Restaurant (101 10th St E), Doll House (951 2nd Ave E), Hock Stars Owen Sound (884 2nd Ave E)

The Board expressed support for the Downtown River Precinct Phase 2 project and will work with staff to explore funding. Several event budgets and planning modifications were approved, including the 'Locals Love It Here' program and the 2023 membership celebration.

• Supported Downtown River Precinct Phase 2 project and requested it be presented to City Council
• Approved $2,189 payment to the City of Owen Sound (RD-230510-003)
• Re-allocated $500 from Holiday Magic Event to Cars and Coffee car show
• Requested City Council close 2nd Avenue East between the 700 and 1100 blocks for car show
• Approved 2023 membership celebration with ticket fees and removal of live entertainment and speakers
• Approved $1,500 budget for Locals Love It Here program
• Directed staff to update Locals Love It Here logo to include River District logo
• Approved March 8, 2023 meeting minutes

Council Meeting - Regular

Owen Sound City Council is meeting on May 8, 2023, to consider several items, including public meetings for two zoning by-law amendments, reports on encroachments and property disposal, and various by-laws. The council will also discuss a letter about opioid class action litigation and receive committee minutes.

• Public meeting for ZBA No. 46 at 1043 and 1057 3rd Avenue East (St. Clare Place)
• Public meeting for ZBA No. 47 at 1032 2nd Avenue West (Masonic Temple)
• Report on encroachment applications and Transport Canada lease at Sound Street Beach
• Intention to declare surplus and dispose of portion of unopen road allowance on 7th Avenue West between 23rd and 24th Streets West
• By-law to authorize agreement with Moorefield Excavating Ltd. for Phase 1 of 9th Avenue East Watermain Looping project

City Council approved a motion to participate in a class action lawsuit to recover damages and secure compensation for opioid abatement programs. Two zoning by-law amendments for residential developments were presented at public meetings, with recommendation reports expected on May 29, 2023.

• Approved participation in opioid epidemic class action litigation via Napoli Shkolnik Canada
• Adopted minutes from March 27, April 3, and April 17, 2023 meetings

Committee - Operations

The Operations Committee will hear presentations on the Draft Climate Mitigation Plan, 9th Street East Watermain Looping, and 2023 Capital Projects. Staff reports cover the Brooke Area Basin A3 Outlet Master Plan, Waste Management Strategy, and 2022 Annual Wastewater Report. Correspondence items include pedestrian signal upgrades on 2nd Avenue East and a transit fare review.

• Presentation from Climate Action Team re: Draft Climate Mitigation Plan
• Deputation from Tatham Engineering re: 9th Street East Watermain Looping
• Report OP-23-020: Master Plan for Brooke Area Basin A3 Outlet
• Report OP-23-009: Waste Management Strategy Final Report
• Correspondence: Pedestrian signal replacement and accessibility upgrades on 2nd Avenue East

The Operations Committee recommended that City Council adopt the Waste Management Strategy and the Brooke Area Basin A3 Outlet Master Plan. The committee also recommended extending waste and recycling collection contracts with Miller Waste Systems, Inc.

• Recommended adoption of Waste Management Strategy Report (Carried)
• Recommended directing staff to execute amending agreements for waste and recycling contracts with Miller Waste Systems, Inc. (Carried)
• Recommended adoption of Master Plan: Brooke Basin A3 Outlet Study Report (Carried)
• Recommended approval of Brooke Basin A3 Outlet priorities for future capital budgets (Carried)
• Recommended City Council receive Draft Climate Mitigation Plan for information (Carried)
• Recommended City Council receive Strategic Plan Key Result Progress Report Q1 and Q2 2023 for information (Carried)
• Recommended City Council receive 2022 Annual Wastewater Report for information (Carried)
• Approved minutes from March 16, 2023 meeting (Carried)

Committee - Community Services

The Community Services Committee is meeting to discuss several items, including a follow-up on the community garden policy, a request for a community garden at Parkview Park, the 2023 summer events, a proposed fee update and memorandum of understanding for Harrison Park Pool, and a proposal to rename Kelso Beach Park to Kelso Beach at Nawash Park. The committee will also receive a development update and other information items.

• Report CS-23-043 on Community Garden Policy public engagement follow-up, including draft policy and licence agreement
• Request letter from Jacquie Furtner for a community garden at Parkview Park
• Report CS-23-038 on 2023 Summer Events
• Report CS-23-041 on Harrison Park Pool 2023 operating MOU and fees update
• Report CS-23-040 on renaming Kelso Beach Park to Kelso Beach at Nawash Park

The Community Services Committee recommended that City Council approve an updated Community Gardens Policy and a new license agreement. The committee also recommended increasing user fees for the Harrison Park Pool and establishing a working group to consider renaming Kelso Beach Park.

• Recommended approval of updated Community Gardens Policy and Draft License Agreement (Carried)
• Recommended adding Parkview Park as a permitted community garden location (Carried)
• Recommended amending Property & Landscaping Improvement Grant to provide up to $5,000 for garden water provision (Carried)
• Recommended increasing Harrison Park Pool day, season, and rental fees (Carried)
• Recommended executing 2023 outdoor swimming MOU with YMCA of Owen Sound Grey Bruce (Carried)
• Appointed a working group to consider renaming Kelso Beach Park to Kelso Beach at Nawash Park (Carried)
• Received 2023 Summer Events report for information (Carried)
• Approved minutes from March 15, 2023 meeting (Carried)

Committee - Committee of Adjustment

The Committee of Adjustment is meeting to consider two applications (B02-2023 and A02-2023) for properties at 1577 and 1583 9th Avenue East, which were postponed from the March 21 meeting. The agenda includes confirmation of prior minutes and a chair announcement about notice and appeal rights under the Planning Act. No other business or correspondence is listed.

• Application B02-2023 and A02-2023 for 1577 and 1583 9th Avenue East (postponed from March 21, 2023)
• Applicant requested deferral of B02-2023 and A02-2023
• Grey Sauble Conservation Authority provided official comments on both applications
• Minutes of February 15, 2023 special meeting and March 21, 2023 meeting to be confirmed

The Committee of Adjustment approved a lot addition and a minor variance for properties at 1577 and 1583 9th Avenue East. The approval for the lot addition included amended conditions regarding drainage outlets.

• Approved Consent Application B02-2023 for lot addition at 1577 and 1583 9th Avenue East (Carried)
• Approved Minor Variance A02-2023 for 1577 and 1583 9th Avenue East (Carried)
• Approved minutes from February 15, 2023 special meeting (Carried)
• Approved minutes from March 21, 2023 meeting (Carried)

Council Meeting - Regular

Owen Sound City Council is meeting on April 17, 2023, to consider a service delivery review consultant's executive summary and next steps, along with several reports and by-laws. The agenda includes deputations from the hospital foundation, the Grey Bruce One World Festival, and the Poet Laureate, as well as reports on the RCMP Musical Ride, a public appointment, and a non-standard procurement for a UV disinfection system. Council will also consider a zoning by-law amendment and a site alteration agreement for the Greystone Village development.

• Service Delivery Review Consultant's Executive Summary and Next Steps (Report CM-23-004)
• 2023 RCMP Musical Ride Show at Harry Lumley Bayshore Community Centre, September 9-10
• Non-standard procurement approval for Ultraviolet Disinfection System at Owen Sound Water Treatment Plant
• By-law 2023-045: Zoning amendment for 2275 16th Street East (Telfer Creek Square)
• By-law 2023-044: Site Alteration Agreement with Flato Owen Sound Community Inc. for Greystone Village Phase 1

City Council adopted the minutes from the January 16 closed session, the March 27 regular meeting, and the April 3 special meeting. Council also received a presentation on a service delivery review from MNP Consulting, with further action plans expected in July.

• Adopted minutes of Closed Session (Jan 16, 2023) (Carried)
• Adopted minutes of Regular Council meeting (March 27, 2023) (Carried)
• Adopted minutes of Special Council meeting (April 3, 2023) (Carried)

Committee - Corporate Services

The Corporate Services Committee is meeting to discuss and receive reports on development charges, including a presentation from Hemson Consulting on draft rates, a physician recruitment update, and the 2022 year-end financial report. The committee will also consider correspondence about short-term rentals. No decisions are listed on the agenda; items are for discussion and direction.

• Presentation from Hemson Consulting on draft Development Charges rates
• Report CR-23-036: Development Charges Update with draft rates
• Report CM-23-006: Physician Recruitment Update from Chief Eagleson
• Report CR-23-033: 2022 Year End with capital progress and reserve schedules
• Correspondence from Lynda Montgomery re: Short Term Rentals

The Corporate Services Committee recommended that City Council proceed with a background study to update the Development Charges By-law. The committee also recommended negotiating the recovery of capital servicing costs in the Sydenham Heights area and approved the 2022 year-end financial statements.

• Approved minutes of the March 9, 2023 meeting (Carried)
• Recommended City Council direct Hemson Consulting to complete a development charges background study (Carried)
• Recommended City Council direct staff to negotiate recovery of capital servicing costs in Sydenham Heights via subdivision agreements (Carried)
• Recommended City Council receive the Physician Recruitment Update report for information (Carried)
• Recommended City Council accept the Treasurer’s statement on Development Charges Act compliance (Carried)
• Recommended City Council transfer the operating surplus to the tax stabilization reserve (Carried)
• Recommended City Council approve all unbudgeted transfers to and from reserves for 2022 year end (Carried)
• Recommended City Council receive correspondence regarding short term rentals for information (Carried)

Council Meeting - Special

This is a special meeting of Owen Sound City Council held for education and training purposes. The council will move into closed session to discuss two matters related to the Safe Drinking Water Act. No public decisions or discussions are scheduled; the meeting is procedural and not livestreamed.

• Motion to move into closed session for education and training on the Safe Drinking Water Act
• By-law No. 2023-036 to confirm proceedings of the special meeting

City Council met in a special session to discuss member education and training regarding the Safe Drinking Water Act in a closed session. No direction was provided to staff following those discussions. The only formal action taken in open session was the enactment of a by-law to confirm the meeting's proceedings.

• Passed By-law No. 2023-036 to confirm proceedings of the April 3, 2023 Special Meeting (Carried)

Committee - Accessibility Advisory

The Accessibility Advisory Committee is meeting to elect a chair and vice-chair, receive orientation, and review three staff reports: a mobility transit application and fare review, 2nd Avenue East pedestrian crossing improvements, and an update on Bell public telephones. They will also confirm minutes from January 24, 2023, and receive a mobility transit dashboard for information.

• Election of Chair and Vice Chair
• Report OP-23-016: Mobility Transit Application and Mobility and Conventional Transit Fare Review
• Report OP-23-017: 2nd Avenue East Pedestrian Crossing Improvements
• Report OP-23-018: Update on Bell Public Telephones
• Mobility Transit Dashboard for February 2023

The Accessibility Advisory Committee recommended that City Council approve a revised mobility transit application and fare subsidy. The committee also endorsed accessibility improvements for the 2nd Avenue East pedestrian crossing and requested that all meeting materials be provided in accessible formats.

• Acclaimed Christine Farrell as Chair
• Acclaimed Carol Merton as Vice Chair
• Recommended Council direct staff to provide meeting materials in accessible formats
• Approved minutes from January 24, 2023
• Recommended Council approve revised mobility transit application and fare subsidy
• Recommended Council endorse accessibility elements for 2nd Avenue East pedestrian crossing
• Recommended Council receive report on Bell Public Telephones for information
• Recommended Council receive Mobility Transit Dashboard for information

Council Meeting - Regular

Council will hold public meetings and consider reports on two major development proposals: an Official Plan and Zoning By-law Amendment for 1555 18th Avenue East (Calloway) and a Zoning By-law Amendment for 2275 16th Street East (Telfer Creek Square). They will also discuss the 2023 tax policy and rate calculation, and consider several by-laws including agreements for cemetery plots, bus stops, and a culvert replacement project.

• Public meeting and technical report on Official Plan Amendment No. 12 and Zoning By-law Amendment No. 45 for 1555 18th Avenue East (Calloway)
• Recommendation report on Zoning By-law Amendment No. 44 for 2275 16th Street East (Telfer Creek Square)
• Report on 2023 tax policy and rate calculation
• By-law to authorize agreement with Owen Sound Muslim Association for a reserved area of Greenwood Cemetery
• By-law to authorize amending agreement with Grey County for Grey Transit Route bus stop locations

City Council approved a zoning amendment for a mixed-use development at 2275 16th Street East and directed staff to continue processing a residential application for 1555 18th Avenue East. Council also voted to reduce the multi-residential property tax class ratio to 1.508425. Additionally, a resolution was passed to advocate for the reduction of municipal insurance costs.

• Approved Zoning By-law Amendment No. 44 for mixed-use development at 2275 16th Street East
• Directed staff to continue processing OPA No. 12 and ZBA No. 45 for 1555 18th Avenue East
• Reduced multi-residential tax class ratio to 1.508425
• Approved resolution to support Municipality of Chatham-Kent in calling for lower insurance costs
• Referred Scotiabank Hockey Day surplus recommendations to Community Services Committee
• Approved renaming Kelso Beach Park to Kelso Beach at Nawash Park
• Passed By-law 2023-032 amending day camp fees
• Passed By-law 2023-034 amending Leaf and Yard Waste Composting Program

Committee - Tom Thomson Art Gallery Advisory

The Tom Thomson Art Gallery Advisory Committee is meeting to discuss a March update from the Director and Chief Curator and to consider proposed terms of reference for three gallery teams: Art Collection, Fundraising, and Expansion Planning. No public deputations or correspondence requiring direction are scheduled.

• Report AG-23-004: TTAG Advisory Committee March Update from the Director and Chief Curator
• Report AG-23-005: Terms of Reference for Tom Thomson Art Gallery Teams
• Proposed terms of reference for the TTAG Art Collection Team
• Proposed terms of reference for the TTAG Fundraising Team
• Proposed terms of reference for the TTAG Expansion Planning Team

The Committee approved the February 1, 2023, meeting minutes. It recommended that City Council receive reports on Gallery programming, operations, and the updated Terms of Reference for the Art Collection, Fundraising, and Facility Expansion teams for information purposes.

• Approved minutes of February 1, 2023 meeting (Carried)
• Recommended Council receive March Update Report AG-23-004 for information (Carried)
• Recommended Council receive Terms of Reference Report AG-23-005 for information (Carried)
• Recommended Council receive Fundraising Team verbal report for information (Carried)
• Recommended Council receive Art Collection Team verbal report for information (Carried)

Committee - Committee of Adjustment

The Committee of Adjustment is meeting to consider two applications (B02-2023 and A02-2023) for properties at 1577 and 1583 9th Avenue East. The applicant has requested a deferral of these applications. The agenda also includes confirmation of minutes from the November 15, 2022 meeting and standard procedural items.

• Application B02-2023 and A02-2023 for 1577 and 1583 9th Avenue East
• Applicant request for deferral of B02-2023 and A02-2023
• Confirmation of minutes from November 15, 2022 meeting
• Grey Sauble Conservation Authority comments on applications

The Committee of Adjustment deferred decisions on a lot addition and minor variance for 1577 and 1583 9th Avenue East. The postponement follows a request from the applicant's agent and public opposition regarding drainage and flooding concerns.

• Approved minutes from November 15, 2022 meeting
• Postponed decision on Application B02-2023 (lot addition) and A02-2023 (minor variance) for 1577 and 1583 9th Avenue East to April 18, 2023

Committee - Operations

The Operations Committee is meeting to discuss and receive reports on several infrastructure and environmental items, including a public engagement session on the Alpha Street Reconstruction Municipal Class EA, the final draft of the Waste Management Strategy, and updates on the Blue Box transition and transit service. Staff reports cover topics such as a consolidated environmental compliance approval for storm and sanitary infrastructure, traffic by-law amendments, compost site security, the 2022 annual water report, and the walking beam flocculator rehabilitation. The meeting also includes routine items like minutes, declarations, and public question period.

• Public engagement session and presentation by GM BluePlan on Alpha Street Reconstruction Municipal Class EA
• Dillon Consulting final Waste Management Strategy draft
• Report OP-23-012: Consolidated Linear Infrastructure ECA for storm and sanitary
• Report OP-23-013: Traffic By-Law 2009-075 amendment (housekeeping)
• Report OP-23-010: Walking Beam Flocculator emergency replacement update

The Operations Committee recommended that City Council opt out of a direct contract for residential blue box collection starting July 1, 2023. The committee also advanced recommendations for the Alpha Street Reconstruction and updates to the Waste Management and Traffic by-laws.

• Recommended City Council opt out of direct residential blue box collection contract effective July 1, 2023
• Recommended City Council receive Alpha Street Reconstruction presentation and direct staff to report back on preferred alternative
• Recommended City Council direct staff to incorporate feedback into final Waste Management Strategy for May 2023
• Recommended City Council amend Traffic By-law No. 2009-075 Schedule 8 and add section 3.9.3.1
• Recommended City Council amend Waste Management By-law No. 2005-151 regarding woody plant definitions and commercial use
• Recommended City Council appoint Thomas Wheildon as By-law Enforcement Officer for the Leaf and Yard Waste Compost Site
• Recommended City Council direct staff to provide a verbal report on revised compost site hours
• Approved minutes of the February 16, 2023 meeting

Committee - Community Services

The Community Services Committee is meeting to discuss several reports, including a deputation from Grey Sauble Conservation about programs and future agreements, a kick-off for the Harrison Park Master Plan, and an action plan for attainable and affordable housing. They will also review an update to the City's zoning by-law and consider public feedback on a draft Community Gardens Policy. No correspondence items are being presented for direction.

• Deputation from Grey Sauble Conservation re: programs and services inventory and future agreements
• Report CS-23-030: Harrison Park Master Plan kick-off
• Report CS-23-024: Action plan to promote and facilitate attainable and affordable housing
• Report CS-23-032: Review and update of Zoning By-law 2010-078
• Report CS-23-025: Public feedback on draft Community Gardens Policy

The Community Services Committee recommended that City Council develop an action plan for attainable and affordable housing and initiate a comprehensive update of the City's Zoning By-law. The committee also recommended launching a new Master Plan for Harrison Park and drafting agreements with the Grey Sauble Conservation Authority.

• Recommended Council direct staff to draft agreements with Grey Sauble Conservation Authority (Carried)
• Recommended Council direct staff to develop an Action Plan for attainable and affordable housing (Carried)
• Recommended Council direct staff to initiate Zoning By-law review and update process (Carried)
• Recommended Council direct staff to launch the Harrison Park Master Plan process (Carried)
• Approved minutes from February 15, 2023 meeting (Carried)
• Recommended Council receive report on Draft Community Gardens Policy for information (Carried)
• Recommended Council receive February 2023 Development Update and CHOnews Newsletter for information (Carried)

Council Meeting - Regular

Owen Sound City Council is meeting to consider several staff reports, including awarding contracts for the Structure 9C Culvert Replacement and Downtown River Precinct Phase 2, and to receive a deputation on community safety. The council will also vote on by-laws related to the 2023 budget, provincial gas tax funding for transit, and a court security agreement. No public meetings or closed session are scheduled.

• Award of RFT-23-002 for Structure 9C Culvert Replacement (6th Ave W, 2100 block)
• Award of RFT-23-001 for Downtown River Precinct Phase 2
• Five-Year Capital Plan Update (Report CR-23-023)
• By-law 2023-023 to adopt 2023 budget estimates
• By-law 2023-026 to amend inter-community transit agreement with Voyago (GOST)

City Council denied a contract award for the Downtown River Precinct Phase 2 project, resulting in the loss of an Enabling Accessibility Fund grant. Council did approve a $1M culvert replacement and the 2023 River District budget. The multi-year capital plan was also approved with a further update scheduled for July 2023.

• Denied $2,728,724.11 contract for Downtown River Precinct Phase 2 (2-7)
• Approved $1,017,421.92 contract to R.F. King Holdings for Structure 9C Culvert Replacement
• Approved the River District 2023 budget
• Approved the multi-year capital plan
• Approved 2023 Allocation of Provincial Gas Tax for Public Transit
• Approved 2023 Court Security and Prisoner Transportation Program
• Approved contract extension for Inter-Community Transportation Service
• Passed By-laws 2023-022, 2023-023, 2023-024, 2023-025, and 2023-026

Committee - Corporate Services

The Corporate Services Committee is meeting to hear two deputations: one supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act) and one on short-term rentals. Staff reports cover a Human Resources Strategy, a Policy Review Project, and the 2022 By-law Enforcement Review. No correspondence or postponed matters are on the agenda.

• Deputation from Emily McIntosh supporting Bill 5, Stopping Harassment and Abuse by Local Leaders Act
• Deputation from Linda Perks on short-term rentals
• Report CR-23-009: Human Resources Strategy
• Report CR-23-020: Policy Review Project
• Report CR-23-018: 2022 By-law Enforcement Review

The committee approved the February 9, 2023, meeting minutes. It recommended that City Council receive reports on the Human Resources Strategy, a policy review project, and the 2022 By-law Enforcement Review for information purposes.

• Approved minutes of the February 9, 2023 meeting (Carried)
• Recommended Council receive Human Resources Strategy report CR-23-009 for information (Carried)
• Recommended Council receive Policy Review Project report CR-23-020 for information (Carried)
• Recommended Council receive 2022 By-law Enforcement Review report CR-23-018 for information (Carried)

Board - River District

The River District Board of Management is meeting to hold a public meeting on the draft 2023 budget, which proposes a 2% operating increase. The board will also hear a presentation on a wayfinding strategy for the River District, receive reports on block captains and board finances, and discuss proposals for new events.

• Public meeting on the 2023 draft budget, including a proposed 2% operating increase
• Presentation on a Wayfinding Strategy for the River District
• Report on Owen Sound River District Block Captains
• Verbal reports on proposals for Hottest Street Sale and new events
• Business licences approved for True North Cannabis Company (978 3rd Avenue East) and Pwrfade Golf (783 2nd Avenue East)

The Board received the 2023 budget, which includes a 2% levy increase and a $20,696 deficit to be drawn from reserves, and requested City Council's approval. The Board also approved the responsibilities and mapping for River District Block Captains. A proposal to change the hours of the Hottest Street Sale for 2024 was defeated.

• Approved minutes from January 11, 2023
• Received 2023 budget and requested City Council approval
• Directed staff to explore cost-reduction options for membership celebration event
• Approved River District Block Captains responsibilities and website map updates
• Denied proposal to change Hottest Street Sale hours to 9:00 a.m. to 6:00 p.m. for 2024
• Received reports on wayfinding strategy, new event proposals, and board finances for information
• Received police update on foot patrols and recent robberies for information

Council Meeting - Regular

Owen Sound City Council is meeting to consider the 2023 budget, including a public meeting and a staff report. The council will also hear a city manager update, receive committee minutes, and approve business licences. No closed session is scheduled.

• Public meeting and report on 2023 budget (Report CR-23-021)
• 2023 Family Fun Fit Triathlon at Julie McArthur Regional Recreation Centre and Victoria Park on August 26, 2023
• Business licence for Wizard's Castle VR at 239 8th Street East
• Hawker and Peddler Licence for David Steffen at 865 2nd Avenue West
• Pre-budget submissions for 2023 provincial budget

City Council directed staff to bring forward a by-law to set the 2023 Municipal Levy. The council also approved the use of city facilities and road closures for the 2023 Family Fun Fit Triathlon. Additionally, several business licenses were issued and committee minutes were approved.

• Directed staff to set 2023 Municipal Levy at $33,138,031
• Approved use of Julie McArthur Regional Recreation Centre and Victoria Park for Family Fun Fit Triathlon on August 26, 2023
• Approved south parking lot and 10th Street facility entrance closures for August 26, 2023
• Approved 2023 Family Fun Fit Triathlon race route in principle
• Approved business license for Wizard's Castle VR at 239 8th Street East
• Approved Hawker and Peddler Licence for David Steffen for The Collectible Show
• Approved pre-budget submissions for the 2023 Provincial Budget
• Adopted minutes from February 6, 7, and 13, 2023 meetings

Committee - Operations

The Operations Committee is meeting to elect a chair and vice chair, hear a presentation on the 2023 committee introduction, and receive a waste management strategy update from Dillon Consulting. Staff reports cover climate action targets, household hazardous waste charge rates for municipal partners, a Grey County Transit stop agreement, and a management review of water and wastewater quality systems. The committee will also confirm minutes from the January 26, 2023 meeting.

• Report CM-23-001: Climate Action Strategy - Inventory and Proposed Targets
• Report OP-23-006: Household Hazardous Waste Charge Rates for Municipal Partners - 2023 Adjustment
• Report OP-23-004: Grey County Transit - Stop Agreement
• Report OP-23-005: DWQMS and WWQMS Management Review
• Deputation from Dillon Consulting Re: Waste Management Strategy Update

The Committee recommended that City Council approve new community and corporate climate mitigation targets and updated hazardous waste fees for municipal partners. It also moved to advance a waste management strategy and authorize a Grey County Transit bus stop agreement.

• Acclaimed Deputy Mayor Greig as Chair and Councillor Koepke as Vice Chair
• Approved minutes of the January 26, 2023 meeting
• Recommended Council request Dillon Consulting to incorporate feedback into the final Waste Management Strategy
• Recommended Council approve proposed community and corporate climate mitigation targets
• Recommended Council approve adding a Climate and Environmental Implications Section to staff reports
• Recommended Council increase municipal partner hazardous waste per-vehicle fee from $45.00 to $50.00
• Recommended Council increase municipal partner annual hazardous waste administration fee from $1,400 to $1,565
• Recommended Council authorize a by-law for the Grey County Transit bus stop agreement

Committee - Committee of Adjustment

This is the Committee of Adjustment's organizational meeting. Members will elect a chair and vice chair, receive training on planning, minor variances, consents, and meeting protocol, and hear a presentation on their duties under the Statutory Powers Procedure Act. No applications or decisions are on the agenda.

• Election of Committee Chair and Vice Chair
• Training video series on planning overview, minor variances, consents, site visits, meeting protocol, and conflict of interest
• Orientation presentation by Director of Community Services and Manager of Planning and Heritage
• Presentation by Erroll Treslan of The Alliance Lawyers on Property Standards Committee duties and the Statutory Powers Procedure Act

The Committee held elections for its leadership positions and received orientation training. Members viewed instructional videos and presentations regarding land use planning, the Planning Act, and the Statutory Powers Procedure Act.

• Acclaimed Brian Green as Chair
• Acclaimed Gail McCartney as Vice Chair

Committee - Community Services

The Community Services Committee is meeting to discuss and potentially decide on several items, including a draft Community Gardens Policy, proposed amendments to campground rules at Harrison Park and Kelso Beach, and the 2023 workplans for various departments. They will also hear a presentation on 2022 CIP grants and receive a development update from the Chief Building Official.

• Public feedback on draft Community Gardens Policy (CS-23-025)
• Campground rules amendment to Parks By-law No. 1992-014 for Harrison Park and Kelso Beach
• 2023 Summer Camps for Youth report (CS-23-008)
• Green and Inclusive Community Buildings Grant Program report (CS-23-019)
• 2023 workplans for Community Services departments

The Community Services Committee recommended that City Council approve 2023 youth summer camps and apply for a Green and Inclusive Community Buildings grant for the Bayshore Community Centre. The committee also recommended updated campground rules for Harrison Park and Kelso Beach. A draft Community Gardens Policy was postponed to March 15, 2023.

• Recommended approval of 2023 Summer Camps for Youth and associated fee by-law amendments
• Recommended approval of updated campground rules for Harrison Park and Kelso Beach, including a damage deposit for the Harrison Park Heritage Cabin
• Recommended applying for the Green and Inclusive Community Buildings Program grant for Bayshore Community Centre retrofits
• Postponed the Draft Community Gardens Policy report to March 15, 2023
• Acclaimed Councillor Dodd as Chair and Councillor Kukreja as Vice Chair
• Approved minutes from the January 25, 2023 meeting
• Recommended Council receive the 2022 CIP Application Wrap Up presentation for information
• Recommended Council receive the 2023 Work Plans and Strategic Plan Key Results update for information

Council Meeting - Regular

Owen Sound City Council is meeting on February 13, 2023, to consider a zoning by-law amendment (ZBA No. 41) that would permit and regulate additional residential units, and to receive a final draft of the Kelso Beach at Nawash Park Master Plan. The meeting includes a deputation from the Grey County Federation of Agriculture and approval of several committee minutes. No closed session is scheduled.

• Zoning by-law amendment (ZBA No. 41) to permit and regulate additional residential units
• Final draft of Kelso Beach at Nawash Park Master Plan presented by Parks Manager
• Deputation from Dianne Booker, President of Grey County Federation of Agriculture
• By-law 2023-019 to amend zoning for additional residential units
• By-law 2023-020 to amend zoning for lands at 1730 27th Avenue East

City Council approved a housekeeping amendment to the Zoning By-law to permit Additional Residential Units (ARUs) to assist with affordable housing. Council also passed by-laws confirming meeting proceedings and a zoning amendment for 1730 27th Avenue East. Staff are currently researching regulations for a future Short-Term Rentals By-law.

• Approved Zoning By-law Amendment No. 41 to permit Additional Residential Units (Carried)
• Passed By-law No. 2023-019 regarding additional residential units (Carried)
• Passed By-law No. 2023-020 regarding lands at 1730 27th Avenue East (Carried)
• Approved business licences for Christa's Studio and Ritchie's Delivery Service (Carried)
• Adopted minutes from January 30, 2023 meeting (Carried)
• Approved recommendations from Accessibility Advisory, Community Services, and Operations committees (Carried)
• Approved recommendations from Tom Thomson Art Gallery Advisory Committee (Carried)

Committee - Community Development, Tourism and Culture

The Community Development, Tourism, and Culture Advisory Committee will elect a chair and vice-chair, confirm minutes, and receive staff reports. Key items include reviewing 2023 work plans for community development, tourism, and the Tom Thomson Art Gallery, a Q4 2022 strategic plan progress report, and a wayfinding signage project strategy. The meeting is largely procedural with no deputations, correspondence, or postponed matters.

• Election of chair and vice-chair
• Report CS-23-015: Advisory Committee Orientation and Work Plans 2023
• Report CS-23-018: Strategic Plan Key Result Progress Report Q4 2022
• Report CS-23-021: Wayfinding Signage Project
• Verbal updates: Tom Thomson Art Gallery, Grey County Business Enterprise Centre, tourism website, development and growth

The committee recommended that City Council approve the Wayfinding Signage Strategy. Other actions included electing a Chair and Vice Chair and recommending that Council receive several staff and verbal reports for information.

• Acclaimed Brock Hamley as Chair
• Acclaimed Melanie Middlebro’ as Vice Chair
• Approved minutes from November 25, 2022
• Recommended City Council approve the Wayfinding Signage Strategy
• Recommended City Council receive work plans (Report CS-23-015) for information
• Recommended City Council receive Q4 2022 Strategic Plan Progress Report (CS-23-018) for information
• Recommended City Council receive Tom Thomson Art Gallery update for information
• Recommended City Council receive Grey County Business Enterprise Centre and Development and Growth updates for information

Committee - Corporate Services

The Corporate Services Committee is meeting to elect a chair and vice chair, and to receive staff reports on several administrative matters. Key items include a corporate credit card policy update, a bi-annual summary of awarded tenders between $50,000 and $249,999.99, an accessibility renovation update for the Tom Thomson Art Gallery, an OMERS participation by-law update, a FOI 2022 year-in-review, and a 2022 strategic plan update. The meeting is open to the public in person or online.

• Election of Committee Chair and Vice Chair
• Report CR-23-002: FS26 Corporate Credit Card Policy
• Report CR-23-016: Bi-Annual Summary of Awarded Tenders and Proposals between $50,000 and $249,999.99 (July 1 - Dec 31, 2022)
• Report CR-23-017: Tom Thomson Art Gallery Accessibility Renovations Project Update
• Report CR-23-015: OMERS Participation By-law Update

The Corporate Services Committee recommended that City Council adopt a new Corporate Credit Card Policy and ratify an amending agreement for the Tom Thomson Art Gallery accessibility renovations. The committee also recommended updating the OMERS Participation By-law. Several reports, including the 2022 Strategic Plan and FOI year in review, were received for information.

• Acclaimed Brock Hamley as Chair
• Acclaimed Melanie Middlebro as Vice Chair
• Approved minutes of January 12, 2023 meeting
• Recommended City Council adopt the FS26 Corporate Credit Card Policy
• Recommended City Council ratify the Canada Community Revitalization Fund Contribution Agreement for Tom Thomson Art Gallery renovations
• Recommended City Council amend By-law No. 2015-174 regarding OMERS participation
• Received Bi-Annual Summary of Awarded Tenders and Proposals ($50,000 to $249,999.99) for information
• Received FOI 2022 Year in Review and 2022 Strategic Plan Update for information

Council Meeting - Special

This is a special meeting of Owen Sound City Council focused on the 2023 budget. The Manager of Corporate Services will present an update on the 2023 Multi-Year Capital Plan, along with the draft operating and capital budgets. Council will then consider a by-law to confirm the meeting's proceedings.

• Presentation and supplemental info on 2023 Multi-Year Capital Plan update
• 2023 Draft Operating Budget - Day 2 presentation
• 2023 Draft Capital Budget presentation
• Multi-Year Capital Plan, 2023-2027 - Volume 2 - February 2023 Update
• By-law No. 2023-017 to confirm proceedings of the special meeting

City Council reviewed the 2023-2027 multi-year capital plan and adjusted several projects and budget items. Key actions included removing a fire vehicle purchase and adding funds for ash borer remediation. Council also requested reports on asset inventories and the feasibility of reopening the Genoe Landfill.

• Approved $75,000 for enhanced Emerald Ash Borer remediation in draft operating budget
• Removed new Utility Fire Vehicle project (23U.16) from 2023 Capital Budget
• Directed staff to transition water bottle refilling program to outdoor public stations
• Directed staff to report on the feasibility of re-opening the Genoe Landfill
• Directed staff to provide an inventory of current assets, including parks and greenspaces, by June 2023
• Denied request to reassess the dedicated 1% for future capital budget
• Denied request to remove Pedestrian Crossover project (25P.3) from Multi-Year Capital Plan
• Denied $26,000 increase for part-time wages to living wage

Council Meeting - Special

This is a special meeting of Owen Sound City Council focused on the 2023 operating budget. The Director of Corporate Services will present the draft budget and supplementary documents for council review. The meeting includes procedural items such as declarations of interest and a by-law to confirm the proceedings.

• Presentation and supplemental information on the 2023 operating budget
• By-law No. 2023-016 to confirm the special meeting proceedings

City Council reviewed presentations regarding the draft 2023 operating budget, including reports from the library and police services. Council decided to postpone consideration of proposed service level increases to a subsequent meeting. The session concluded with the adoption of the proceedings and the passing of By-law No. 2023-016.

• Postponed consideration of service level increases to the February 7, 2023 Special Meeting
• Received the Director of Corporate Services' draft 2023 Operating Budget presentation for information
• Passed By-law No. 2023-016 to confirm the proceedings of the February 6, 2023 Special Meeting

Committee - Tom Thomson Art Gallery Advisory

The Tom Thomson Art Gallery Advisory Committee is meeting to elect a chair and vice chair, confirm prior minutes, and receive an orientation. Members will also review a memo on sub-committees, a February update from the Director and Chief Curator, and the 2023 work plan. No votes on major decisions are listed beyond the election.

• Election of chair and vice chair
• Confirmation of minutes from November 2, 2022 meeting
• Orientation for TTAG Advisory Committee with strategic plan summary 2021-2023
• Memo from City Clerk on 2023 sub-committees (fundraising and art collection)
• Report AG-23-003: February update and 2023 work plan

The committee elected Peter Tovell as Chair and Tom Burri as Vice Chair. Members were appointed to the Art Collection and Fundraising sub-committees, and the committee recommended that City Council receive the February update report on Gallery programming and operations.

• Acclaimed Peter Tovell as Chair
• Acclaimed Tom Burri as Vice Chair
• Approved minutes from November 2, 2022
• Appointed Member Taylor to the Art Collection Sub-Committee (term ends Jan 31, 2024)
• Appointed Chair Tovell to the Fundraising Sub-Committee (term ends Jan 31, 2024)
• Directed sub-committees to review and submit terms of reference for approval
• Recommended City Council receive Staff Report AG-23-003 for information

Council Meeting - Regular

Owen Sound City Council will hold a public meeting and consider a technical report on a zoning by-law amendment for 2275 16th Street East (Telfer Creek Square), and will vote on a recommendation report for a zoning amendment at 1730 27th Avenue East (East Ridge Business Park). Council will also review the 2023 budget survey summary, hear a verbal update from the Deputy Mayor on Grey County Council, and consider several by-laws including animal control, cemetery management, and an accessibility grant agreement.

• Public meeting and technical report for ZBA No. 44 at 2275 16th Street East (Telfer Creek Square)
• Recommendation report for ZBA No. 43 at 1730 27th Avenue East (East Ridge Business Park)
• 2023 Call to Budget Survey Summary report
• By-law to authorize animal control contract extension with Todd Robins and Renee Robins
• By-law to authorize Enabling Accessibility Fund agreement for Downtown River Precinct Phase II

City Council approved a zoning amendment to allow an indoor/self-storage facility at 1730 27th Avenue East. Council also directed staff to continue processing a mixed-use development application for 2275 16th Street East. Additionally, the 2023 budget development process was approved to move forward.

• Approved Zoning By-law Amendment No. 43 for indoor/self-storage at 1730 27th Avenue East
• Directed staff to continue processing Zoning By-law Amendment No. 44 for mixed-use development at 2275 16th Street East
• Approved moving forward with 2023 budget development (R-230130-005)
• Approved Enabling Accessibility Fund project for Downtown River Precinct Phase II
• Approved Animal Control Contract extension
• Issued business licences for Travi Lynn Bridal Corporation, True North Cannabis Company, Pwrfade Golf, Sunshine Diner, and The Sweet Tooth
• Appointed Councillor Marion Koepke as Alternate Member to Grey County Council
• Passed By-law 2023-015 for Enforcement Transfer Agreement with Grey Sauble Conservation Authority

Committee - Operations

The Operations Committee is meeting to discuss and receive reports on several operational matters, including the 2023 road rehabilitation locations, a deputation on municipal food waste diversion, and an update on the waste management strategy. The committee will also consider a report on securing Canada's $1 billion investment in a strengthened Freshwater Action Plan. No correspondence items or postponed matters are on the agenda.

• Deputation from Jacob Hanlon, Food Cycle Science, re: Municipal Food Waste Diversion
• Deputation from Dillon Consulting re: Waste Management Strategy Update
• Report OP-23-003: 2023 Road Rehabilitation Locations
• Report CM-23-003: Securing Canada's $1 Billion Investment in a Strengthened Freshwater Action Plan - Great Lakes and St. Lawrence Cities Initiative
• Correspondence from Ministry of Northern Development, Mines, Natural Resources and Forestry re: changes under the Oil, Gas and Salt Resources Act

Committee - Community Services

The Community Services Committee is meeting to receive a presentation on 2022 year-end development activity, a deputation on a memorial monument at Potter's Field, and staff reports on volunteer award nominations, provincial planning policy review, and the Kelso Beach at Nawash Park master plan. No decisions are listed on the agenda; items are for discussion or information.

• Presentation from Chief Building Official on 2022 Year End Development Wrap-Up
• Deputation from Potter's Field Memorial Steering Committee re: memorial monument
• Report CS-23-007: 2023 Volunteer of the Year, Senior of the Year, and Youth Volunteer of the Year nominations open
• Report CS-23-012: Provincial review of A Place to Grow and PPS on ER (0196-177)
• Report CS-23-010: Kelso Beach at Nawash Park Master Plan engagement and updates

The Community Services Committee recommended that City Council approve the Kelso Beach at Nawash Park Master Plan. The committee also recommended funding for a memorial plaque and approved criteria for city volunteer awards.

• Recommended City Council approve the Kelso Beach at Nawash Park Master Plan
• Recommended City Council allocate up to $2,500 from the capital plaque reserve for a Potter’s Field memorial plaque
• Recommended City Council approve nomination forms and criteria for Volunteer, Senior, and Youth Volunteer of the Year
• Recommended City Council approve $130 gifts for Volunteer and Senior of the Year and a $130 bursary for Youth Volunteer of the Year
• Approved minutes from the December 14, 2022 meeting
• Recommended City Council receive the 2022 Year-End Development Wrap-Up for information
• Recommended City Council receive the Provincial Review of a Place to Grow and Provincial Policy Statement report for information

Committee - Accessibility Advisory

The Accessibility Advisory Committee is meeting to consider a staff report on proposed on-street parking revisions for the 1700 block of 3rd Avenue East, and will also receive information items including a mobility transit dashboard and a parks program announcement. The agenda is otherwise largely procedural, with no deputations, correspondence requiring direction, or postponed matters.

• Report OP-23-002: 3rd Avenue East - 1700 Block - On-Street Parking Revisions
• Mobility Transit Dashboard for month ending December 31, 2022
• Announcement from Ontario Parks Canada re: Leaders in Training Program
• Confirmation of minutes from November 22, 2022 meeting

The committee approved the November 2022 minutes and received a staff report on parking revisions for the 1700 block of 3rd Avenue East. Members discussed accessibility issues regarding city forms, transit service quality, and safety at the Odawa Heights new build.

• Approved minutes from November 22, 2022 (Carried)
• Received report OP-23-002 regarding 3rd Avenue East parking revisions for information (Carried)
• Recommended City Council receive Mobility Transit Dashboard and Ontario Parks Canada correspondence for information (Carried)

Council Meeting - Regular

Owen Sound City Council is meeting on January 16, 2023, with a closed session first, then open session. The main business includes two public meetings on zoning by-law amendments: one for housekeeping changes to allow additional residential units (ZBA 41) and one for a property at 1730 27th Avenue East (ZBA 43). Council will also consider several reports, including removal of a holding provision for 3195 East Bayshore Road, board and committee appointments, and a motion to reconsider council terms on committees. Multiple by-laws are scheduled for adoption, including an interim levy for 2023 and fee changes.

• Public meeting: ZBA 41 – housekeeping amendments for additional residential units
• Public meeting: ZBA 43 – zoning amendment for 1730 27th Avenue East (Andpet Realty Ltd)
• Report CS-23-011: removal of holding for 3195 East Bayshore Road (SkyDev Bayshore Owen Sound LP)
• By-law 2023-002: interim levy for 2023 for all property classes
• By-law 2023-007: amends fees for pre-consultation, cash-in-lieu of parkland/parking, building services

City Council advanced zoning amendments to allow more additional residential units city-wide and an indoor storage facility on 27th Avenue East. The council also established one-year terms for most 2023 committee appointments and appointed Councillor Koepke as the alternate member of County Council.

• Approved lifting the 'H' holding provision for development at 3195 East Bayshore Road
• Directed staff to continue processing ZBA No. 43 for indoor storage at 1730 27th Avenue East
• Set one-year committee appointments for 2023, excluding specific boards
• Appointed Councillor Koepke as Alternate Member of County Council
• Approved a budget line item for third-party led community well-being projects
• Directed Mayor and City Manager to meet with Township of Georgian Bluffs regarding water service
• Approved 2023 public appointments to boards and committees with specific term adjustments
• Passed By-laws 2023-001 through 2023-008, including an interim levy and transit funding

Committee - Corporate Services

The Corporate Services Committee is meeting to discuss several staff reports, including the Fire and Emergency Services Annual Report, the 2023 municipal insurance renewal, and a draft Freedom of Information by-law. A deputation from BDO regarding audit fees is also scheduled. No correspondence items or postponed matters are on the agenda.

• Deputation from BDO re: audit fees
• Report CR-23-011: Fire and Emergency Services Annual Report
• Report CR-23-008: Municipal Insurance Renewal 2023
• Report CR-23-006: Freedom of Information By-law (draft)

The Corporate Services Committee recommended that City Council update the Freedom of Information By-law to delegate powers from the Mayor to the Clerk. The committee also received annual reports on fire and emergency services and municipal insurance renewals for information purposes.

• Approved minutes from November 1, 2022 meeting
• Recommended City Council receive Fire and Emergency Services Annual Report for information
• Recommended City Council receive Municipal Insurance Renewal 2023 report for information
• Recommended City Council direct staff to bring forward a by-law affirming the Mayor as Head of the Institution and delegating all related powers to the Clerk
• Recommended City Council direct staff to repeal By-law No. 2016-006
• Recommended City Council direct staff to amend the Delegation of Powers and Duties By-law

Board - River District

The River District Board of Management is meeting to elect a chair, vice-chair, and treasurer, and to receive staff reports on 2022 events wrap-up, the 2023 events plan, and a draft 2023 budget. The board will also hear a police update and a treasurer's verbal report on finances. Public questions must be submitted 24 hours in advance if not attending in person.

• Election of chair, vice-chair, and treasurer
• Report CS-23-004: 2022 events and activations wrap-up
• Report CS-23-005: 2023 events, activations and promotions plan
• Report CS-23-006: Draft 2023 River District Budget (with 2% and 0% budget options)
• Business licence approvals: The Goods Kitchen and Fine Pastry (158 9th St E), Sunday Service (945 2nd Ave E), Greetings for All (956 2nd Ave E), Club Vape (937 2nd Ave E)

The Board elected its leadership and approved the 2023 operating budget with a 2% increase. The 2023 events plan was approved with modifications to reallocate funds from Holiday Magic to an August car show. Staff were also directed to investigate adding a new event in early 2024.

• Acclaimed Dave Parsons as Chair, Matthew Quade as Vice-Chair, and Kathy Hannen as Treasurer
• Approved minutes from November 9, 2022
• Approved 2023 Events, Activations and Promotions with budget shifted from Holiday Magic to an August car show
• Directed staff to investigate adding an event in February or March 2024
• Approved a 2% increase for the draft 2023 operating budget
• Directed staff to provide notice for a public meeting on March 8, 2023
• Received 2022 marketing wrap-up, police update, and business license reports for information