Orangeville public meetings in 2023

Heritage Orangeville

Heritage Orangeville is meeting to approve minutes, introduce a new member, and discuss several heritage items. Key actions include selecting two Heritage Award recipients, approving a banner quote, and receiving an update on the Merchants and Prince of Wales Heritage Conservation District. The committee will also review the 2024 meeting schedule and hear about the Official Plan Review.

• Heritage Calendar printed at final cost of $4,272.53; two other quotes were $3,781 and $4,125 plus tax
• Approval of banner quote: 6 double-sided vinyl pole banners at $86.44 each plus setup fees
• Discussion and selection of two Heritage Award recipients
• Update on Merchants and Prince of Wales Heritage Conservation District; committee to direct staff on preferred approach
• 2024 Heritage Orangeville meeting schedule to be approved

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to discuss homelessness-related items, including a presentation from Dufferin County's Director of Community Services, Anna McGregor, and updates on the Dufferin Men's Shelter, Out of the Cold Program, and affordable housing. The agenda is largely discussion-oriented with no listed votes or decisions beyond approving previous minutes.

• Presentation by Anna McGregor, Dufferin County Director of Community Services
• Discussion of Dufferin Men's Shelter
• Update on Out of the Cold Program
• Discussion of Affordable Housing
• Approval of November 15, 2023 minutes

Community Improvement Plan Committee

The Community Improvement Plan Committee met and approved two Comprehensive Facade Improvement Program applications for properties at 145 Broadway and 100 Broadway. The committee also set its 2024 meeting schedule and elected a chair and vice chair.

• Approved $25,000 grant for 145 Broadway facade work, with recommendation for a blade sign
• Approved $12,500 and $5,000 (subject to Heritage Orangeville approval) for 100 Broadway
• Set 2024 meetings for third Tuesday of each month at 8:00 a.m., excluding July and August
• Elected Gary Sarazin as Chair and James Jackson as Vice Chair
• W. Speirs declared a conflict of interest on the 145 Broadway application

Access Orangeville

The Access Orangeville Committee is meeting to discuss accessibility-related matters, including a presentation from the Stop Gap Foundation, transit updates, the town website's accessibility page, a workplan update, and downtown snow removal. The agenda is largely routine, with no major decisions listed beyond approving previous minutes.

• Delegate presentation by Luke Anderson, Executive Director, Stop Gap Foundation
• Transit updates discussion
• Town website accessibility page review
• Committee workplan update
• Downtown snow removal discussion

Economic Development and Culture Committee

The Economic Development and Culture Committee is meeting to approve minutes from November 21, 2023, and discuss business outreach efforts and a proposed 2024 meeting schedule. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of November 21, 2023 meeting minutes
• Discussion of business outreach initiatives
• Proposed 2024 meeting schedule (Feb 13, Apr 9, Jun 11, Sep 10, Nov 12)

Council Meeting

Orangeville Council meets to decide on several items, including renewing the OPP contract, passing restaurant and hen by-law amendments, and cancelling a building modernization project. They will also hear presentations on the Credit Valley Conservation budget and OPP billing, and consider a closed meeting about land behind Centennial Road.

• OPP contract renewal under Section 10 of the Police Services Act for a 3-6 year term
• Restaurant by-law to regulate and license restaurants, repealing by-laws 2004-117, 2021-001, 2021-063
• Noise by-law review with public meeting planned for early 2024
• Winter maintenance agreement with GO Transit-Metrolinx for bus stops, ending April 30, 2024
• Cancellation of Building Modernization and Energy Savings Project

Council Information Items

This meeting consists of a Council Information Package containing non-agenda items. The package includes correspondence and letters from various other Ontario municipalities and ministries for informational purposes.

• Correspondence regarding amendments to the Legislation Act, 2006
• Letters regarding Bill 21 and Long Term Care
• Municipal support for firefighter tax credits
• Communications regarding Ontario Works financial assistance rates
• Resolutions regarding gender-based and intimate partner violence

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing for two minor variance applications (A-12/23 and A-13/23) at 76 and 78 Broadway. Both applicants seek to build rear decks with zero side and rear yard setbacks, where 1.2 metres are normally required. The committee will also adopt minutes from the November 1, 2023 meeting.

• File A-12/23: Dufferin Tech Inc. requests minor variances for a rear deck at 76 Broadway (CBD zone).
• File A-13/23: Gary Pratt requests minor variances for a rear deck at 78 Broadway (CBD zone).
• Both requests seek 0 m side and rear yard setbacks instead of the required 1.2 m.
• Public hearing under Section 45 of the Planning Act.

Special Council Meeting - Operating Budget

Orangeville Council is holding a special meeting to consider the 2024 Consolidated Operating Budget of $41,695,885, net of assessment growth. The agenda includes presentations from staff and a series of service level change reports recommending new or converted full-time positions, subject to budget approval. Council will also vote on user fee funded budgets for Building, Water, and Wastewater, and endorse a multi-year forecast through 2028.

• 2024 Consolidated Budget of $41,695,885 (CPS-2023-093)
• Recruit 2 part-time crossing guards (CMS-2023-053)
• Create full-time Fire Training Officer (CMS-2023-054)
• Create full-time Makerspace Specialist (CMS-2023-055)
• Convert contract Financial Analyst to permanent (CPS-2023-090)

Special Council Meeting - Capital Budget

Orangeville's Special Council Meeting on December 4, 2023, is dedicated to the capital budget. Council will hear presentations from staff and consider a recommendation to approve the 2024 Capital Program, include $3,500,000 in capital levy funding, and endorse the updated 10-year Capital Forecast (2024-2033). The meeting also includes a confirmation by-law for the proceedings.

• 2024 Capital Budget and 10-Year Capital Forecast (CPS-2023-092)
• Approval of 2024 Capital Program as per 'Capital Budget Table 1.0'
• Inclusion of $3,500,000 in capital levy funding in 2024 Consolidated Budget
• Endorsement of updated 10-year Capital Forecast 2024-2033
• Confirmation by-law for the December 4, 2023 meeting

Sustainable Orangeville

The Sustainable Orangeville group will discuss the 2024 workplan and council comments. The meeting includes a presentation on a recreational/bike business and a discussion regarding a potential littering and educational campaign.

• Discussion of 2024 Workplan
• Discussion regarding Tree Canopy
• Review of draft Grant Application Form
• Presentation by Steph Miller on Recreational/Bike Business
• Discussion on Littering and Educational Campaign

Council Meeting

Orangeville Council is meeting to consider the 2024 municipal budget, approve funding for the Out of the Cold program, and hear presentations including an organizational review. The agenda includes several routine items such as approving minutes, appointments, and reports on grants and capital progress.

• 2024 Municipal Budget presentation and report (CPS-2023-089)
• Out of the Cold Program: authorize $30,000 upset limit for 50% of operating costs, 2023-2024 season
• Fibre Optic Agreement Extension with Upper Grand District School Board (by-law)
• Appoint Vince Iozzo and Michael Young as By-law/Property Standards Officers, repealing By-law 054-2015
• Community Grant: $10,000 to Dufferin County Cultural Resource Circle

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to approve the October minutes, receive the CEO report, and consider adopting a revised Homebound Delivery Service Policy. The board will also discuss governance vs. operations, set priorities for its term, and hear updates from the OLS Board Assembly meeting.

• Adoption of Homebound Delivery Service Policy (Report 23-21)
• CEO Report for November 2023
• Discussion on governance vs. operations roles
• Priority setting for 2022-2027 board term
• Updates from OLS Board Assembly (population 20,000-39,999)

Age Friendly

The Age Friendly Committee is meeting to approve previous minutes, hear a fire safety presentation for seniors, and discuss updates on senior discounts, the 2024 workplan, and upcoming events including a holiday luncheon. The agenda is mostly routine business with no major decisions or public hearings.

• Fire Safety for Seniors presentation by Kelly Condon, Fire Prevention Inspector
• Senior Discount Update discussion
• 2024 Workplan Update discussion
• Seniors Holiday Luncheon on Dec 6, 2023 at Tony Rose Memorial Sports Centre, $12 fee
• Adoption of minutes from 2023-10-17 meeting

Economic Development and Culture Committee

The Economic Development and Culture Committee is meeting to approve the draft minutes from October 17, 2023, and to discuss 2024 event ideas and the 2024 meeting schedule. The agenda is largely procedural, with no major decisions or financial items listed.

• Approval of draft minutes from October 17, 2023
• Discussion of 2024 event ideas
• Discussion of 2024 meeting schedule
• Welcome of new member S. Waqar
• Sectoral updates from members including Dufferin Board of Trade and Orangeville BIA

Public Meeting

This is a public meeting of Orangeville Town Council. The main item is a report (CPS-2023-057) and proposed Restaurant By-law, which will be discussed. The agenda also includes routine items like approval of the agenda, a confirmation by-law, and adjournment.

• Public meeting on proposed Restaurant By-law (Report CPS-2023-057)
• Confirmation by-law for the November 20, 2023 meeting proceedings

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to approve prior minutes, hear a presentation from County of Dufferin staff on equity work, and discuss a land acknowledgement, community database, and 2024 meeting schedule. No decisions on these discussion items are listed on the agenda.

• Presentation by Rohan Thompson, Director of People & Equity, and Kareema Sookdeo, DEI Advisor, County of Dufferin
• Approval of 2023-10-19 committee minutes
• Discussion: Land Acknowledgement
• Discussion: Community Database
• Discussion: 2024 Meeting Schedule

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to hear from OPP Constable Ryan Vogt and Acting Chief Mike Richardson about homelessness issues, and to discuss updates on the men's shelter, feedback on the 2023/2024 workplan, and alternative housing options like tiny homes. The meeting will also include adoption of the October 18, 2023 minutes and formulation of questions for Ms. McGregor.

• Presentation by Constable Ryan Vogt (OPP) on homelessness issues
• Presentation by Acting Chief Mike Richardson on homelessness issues
• Update on Men's Shelter
• Feedback on 2023/2024 Workplan presentation to Council
• Open discussion on Tiny Homes / Alternative Housing Options

Council Meeting

Orangeville Council will consider removing the Holding (H) zone symbol from 2 and 4 Hannah Street, which would allow development to proceed, and will also vote on several by-laws including a new records retention by-law and a traffic by-law amendment. The meeting includes presentations from various committees on their 2024 workplans and a library board budget update.

• Removal of Holding (H) zone symbol at 2 & 4 Hannah Street (File RZH-2023-01) and execution of a development agreement with Duncan Shaw
• New stop sign at Preston Drive and Parkinson Crescent, amending Traffic Bylaw 078-2005
• Records Retention By-law to establish record retention schedule and repeal By-law 2012-014
• Memorandum of Understanding with Credit Valley Conservation for program and service delivery
• Acceptance of donated oil painting of Town Hall for display at 87 Broadway

Council Information Items

This is a Council Information Package with no decisions or votes. Council is receiving 15 correspondence items from other Ontario municipalities, each asking for support or action on various provincial issues. No action is scheduled on these items at this meeting.

• Municipality of Wawa - Third Party Short-Term Rental Companies
• Town of Aurora - Cannabis Retail Applications
• Town of Cobourg - Catch and Release Justice in Ontario
• Town of Goderich - Illegal Car Rally - Provincial Task Force
• Town of Huntsville - Floating Accommodations

Access Orangeville

The Access Orangeville Committee is meeting to discuss routine updates, including committee member updates, transit updates, and the town website's accessibility page. The main action item is endorsing the 2023-2026 Accessibility Plan workplan. The agenda is mostly procedural with no presentations or correspondence.

• Endorsement of 2023-2026 Accessibility Plan workplan
• Review of October 12, 2023 meeting minutes
• Transit updates discussion
• Town website accessibility page discussion
• Next meeting scheduled for December 14, 2023

Public Meeting

This is a statutory public meeting where Council will receive a presentation and information report on a rezoning application (RZ-2023-02) for the Fairgrounds Shopping Centre. The meeting also includes routine items like agenda approval, by-laws, and adjournment. No final decision is being made at this meeting; it is for public input and information.

• Rezoning application RZ-2023-02 for Fairgrounds Shopping Centre
• Presentation by JKO Planning Services, Cushman Wakefield, and Urban Metrics
• Public Meeting Information Report INS-2023-057
• By-law to confirm proceedings of the November 6, 2023 meeting

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing for two minor variance applications: one at 212 Island Court to reduce rear and side yard setbacks for a deck, and another at 27 Dawson Road to increase a rear yard encroachment for stairs. The committee will also adopt minutes from the October 4, 2023 meeting. No other discussion items are listed.

• 212 Island Court: reduce rear yard setback from 7.0m to 2.8m and side yard from 4.2m to 3.5m for a deck
• 27 Dawson Road: increase rear yard encroachment from 0.6m to 1.2m for stairs
• Adoption of minutes from October 4, 2023 meeting
• Public comments accepted in writing or by phone; full names become part of public record

Council Meeting

Orangeville Council meets to decide on several items including a five-year lease for 85 and 87 Broadway, town-wide one-sided parking restrictions, a sewer line warranty agreement, and a motion to declare gender-based violence an epidemic. The agenda also includes a closed session for confidential matters, public presentations, and routine approvals.

• Five-year lease with 2109070 Ontario Limited for 85 and 87 Broadway (Jan 1, 2024 – Dec 31, 2028)
• Re-allocate $90,000 for Theatre Orangeville HVAC project
• Property tax adjustments totaling $36,773.29
• Adopt parking restrictions on local streets and 'No Trucks' on Hansen Boulevard
• Motion to declare gender-based violence and intimate partner violence an epidemic

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to review and potentially adopt updated policies on Rules of Conduct and Rzone, and on Donations and Sponsorship. The board will also receive the CEO report, financial report, and updates on provincial library advocacy and digital library investment scenarios. The meeting is being held at the Edelbrock Centre due to the closure of Mill Library.

• Adoption of Rules of Conduct and Rzone Policy (report 23-19)
• Adoption of Donations and Sponsorship Policy (report 23-20)
• Receipt of September 2023 Library Operating Financial Report
• Discussion of Ontario Digital Public Library investment scenarios
• Update from OLS Board Representative for Medium Size Public Libraries

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to approve previous minutes, hear a presentation from the Hispanic Canadian Heritage Council, receive an update on community crosswalks, and discuss the final version of its workplan. The agenda is largely procedural, with no major decisions or public hearings listed.

• Delegate presentation by Oscar Vigil, Executive Director, Hispanic Canadian Heritage Council
• Community Crosswalks Report Update by Tim Kocialek and Tony Dulisse
• Final version of EDI Workplan for discussion
• Approval of minutes from September 21, 2023 meeting

Heritage Orangeville

The Heritage Orangeville Committee is meeting to approve the minutes of its previous meeting, discuss a $5,990 quote for the 2024 heritage calendar, and approve the 2024 work plan. No facade improvement applications or correspondence were received. The meeting is open to the public by phone only due to COVID-19 precautions.

• Quote of $5,990.00 plus taxes and shipping for 2024 heritage calendar
• Approval of 2024 Work Plan
• Discussion of Heritage Banners 2024
• No facade improvement applications received
• Next meeting scheduled for November 16, 2023

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to review and finalize its 2023/2024 workplan, including a proposal to add allowing encampments on Town property as a workplan item. Members will also receive updates on the Dufferin Men's Shelter, County of Dufferin emergency support trailers, Town of Orangeville Official Plan options for affordable housing, and community cold weather support. The meeting includes adoption of the September 20, 2023 minutes.

• Final review of 2023/2024 workplan; discussion on adding Town allowing encampments on Town property as a workplan item
• Update from E. Goodyear on Dufferin Men's Shelter
• Chair Andrews to report on County of Dufferin Emergency Services support trailers
• Discussion of Town of Orangeville Official Plan options for additional affordable housing
• Update and preparation for community cold weather support

Economic Development and Culture Committee

The Economic Development and Culture Committee is meeting to approve previous minutes, receive the 2023 annual report, and discuss the 2024 work plan and skilled trades. Member updates from various community organizations are also on the agenda. The meeting is open to the public in person or by phone.

• 2023 Annual Report - Economic Development and Culture Committee
• 2024 Work Plan - Economic Development and Culture Committee
• Skilled Trades discussion
• Member updates from Dufferin Board of Trade, Orangeville BIA, and others

Age Friendly

The Age Friendly Committee will meet to review and potentially approve the 2024 Workplan. The committee will also consider the adoption of minutes from the September 19, 2023, meeting.

• Approval of 2023-09-19 Age Friendly Minutes
• Discussion and approval of the 2024 Workplan

Council Meeting

Orangeville Council meets on October 16, 2023, to consider staff reports, including a response to the Ontario Housing Affordability Task Force, a water supply model update, and engineering services for road reconstruction. The agenda also includes a notice of motion to install an all-way stop at Preston Drive and Parkinson Crescent, and several closed-session items on land negotiations.

• Transfer of $23,910.00 for Cardwell Street and Dawson Road reconstruction (INS-2023-066)
• Motion to install all-way stop at Preston Drive and Parkinson Crescent (Councillor Prendergast)
• Feedback to Ontario Housing Affordability Task Force recommendations (INS-2023-064)
• Closed session on Rail Spur Lands at 33 Centennial Road and behind 40-50 Centennial Rd (CAO-2023-011, CAO-2023-012)
• Pavement management program update (INS-2023-058)

Council Information Items

This meeting consists of non-agenda information items for Council review. The package contains correspondence from provincial ministers, MPPs, and various other municipalities regarding diverse topics.

• Housing Affordability Task Force recommendations
• Bill 21, Fixing Long-Term Care Amendment Act support request
• Building Broadband Faster Act administrative penalties memo
• Municipal correspondence on short-term rentals and land use enforcement
• Municipal correspondence on Highway Traffic Act amendments

Sustainable Orangeville

Sustainable Orangeville, a Town of Orangeville committee, is meeting to discuss pedestrian crossings, review a draft grant application guide, and consider the final 2024 workplan that will be presented to Council. The committee will also adopt minutes from the previous meeting and note a recent change allowing meetings to proceed with 50% +1 members attending in person or virtually.

• Discussion of pedestrian crossings in Orangeville, led by M. Smith
• Review of draft Sustainable Orangeville Grant Application Guide
• Review of final 2024 Workplan (INS-2023-059) to be presented to Council on November 13, 2023
• Adoption of minutes from September 7, 2023 meeting
• Committee quorum change: meetings may proceed with 50% +1 members in person or virtually

Access Orangeville

The Access Orangeville Committee is meeting to discuss accessibility-related items, including committee member updates, transit updates, the town website's accessibility page, and a proposed workplan. The committee will also consider approving the minutes from the September 14, 2023 meeting. No correspondence has been received.

• Approval of minutes from 2023-09-14 Access Orangeville meeting
• Discussion of transit updates
• Review of Town Website Accessibility Page
• Proposed approval of Committee Workplan

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing on five applications: two minor variances (40 Cannon Court and Block 1, Plan 7M-68), and three consents to sever (20 Stewart Court, Block 1 and Block 2, Plan 7M-68). The most significant is a request to build a 5-storey, 55-unit condominium at Block 1, Plan 7M-68, which requires multiple variances including increased height. The committee will also adopt minutes from the August 2, 2023 meeting.

• Minor variance A-08/23 at 40 Cannon Court: reduce side yard setback from 1.2m to 0m for a roofed deck
• Consent B-05/23 at 20 Stewart Court: sever ~2.5 hectares to create a new building lot
• Minor variance A-09/23 at Block 1, Plan 7M-68: multiple variances for a 5-storey, 55-unit condo, including height increase from 14m to 18.5m
• Consents B-06/23 and B-07/23 at Block 1 and 2, Plan 7M-68: sever ~23 sq m and ~322 sq m for lot additions
• Adoption of minutes from 2023-08-02 meeting

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to consider several staff reports, including a proposal to permanently eliminate overdue fines on physical materials starting in 2024, and to approve the 2024 operating and capital budget estimates for forwarding to Council. The board will also vote on adopting town policies for accessible customer service and procurement, and on a revised scope for a computer hardware capital project.

• Report 23-17: Permanent elimination of overdue fines on physical materials, effective 2024, with two notification options
• Report 23-18: Approval of five-year Operating and ten-year Capital Budget estimates for 2024
• Report 23-14: Adoption of Town policies for Accessible Customer Service and Procurement
• Report 23-16: Revision to scope of Capital Project 20320.1300 Computer Hardware
• Report 23-15: Adoption of Information Services Policy

Heritage Orangeville

Heritage Orangeville is meeting to discuss heritage preservation matters, including proposed renovations to a designated property, the 2023 Heritage Award, and several community heritage projects. The committee will also consider the location of a watering trough at Town Hall and updates on banners, Doors Open, and a walking tour video.

• Renovation approval for 12 Faulkner Street: window replacement and black exterior window finishes
• Selection of a property for the 2023 Heritage Award
• Discussion on Heritage Banners 2024
• Discussion on Doors Open 2024/2025
• Location and maintenance of watering trough at Town Hall

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to hear presentations from town staff on possible collateral materials and community participation/engagement opportunities, and on crosswalk alternatives. The committee will also discuss an appointment to the Age Friendly Advisory Committee, the Dufferin County Equity, Diversity and Inclusion Strategy, a county equity audit, and its 2023 work plan. A proposed 2024 meeting schedule (third Thursday monthly, excluding July and August) is also on the agenda.

• Presentation by Jessie McGibbon, Manager, Communications, on collateral materials and community engagement
• Presentation by Katrina Lemire, Manager, Economic Development & Culture, on crosswalk alternatives
• Appointment to the Age Friendly Advisory Committee
• Discussion of Dufferin County Equity, Diversity and Inclusion Strategy and Equity Audit
• Proposed 2024 meeting schedule: third Thursday monthly, excluding July and August

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to discuss several items, including an update on the Dufferin Men's Shelter, community concerns about homelessness, a draft critical path for using recreation facilities for vulnerable residents, and a summary from the AMO conference. The committee will also consider adopting minutes from its June 21, 2023 meeting and review its workplan.

• Adoption of minutes from June 21, 2023 meeting
• Review of previous committee terms of reference and report to council (CPS-2021-086)
• Dufferin Men's Shelter update
• Use of recreation facilities - draft critical path for community centre space for vulnerable residents
• 2023 Homelessness Task Force workplan draft

Age Friendly

The Age Friendly Committee is meeting to approve minutes from June 20, 2023, and discuss several items including the 2023 work plan, a discount update, 55+ recreation programs, upcoming guest speakers, and a Town Hall event scheduled for September 26, 2023. No presentations or correspondence are listed. The meeting is largely routine with no major decisions or public hearings.

• Approval of June 20, 2023 meeting minutes
• Discussion of 2023 Work Plan
• Discount update for age-friendly programs
• 55+ recreation programs review
• Town Hall event on Sept 26, 2023 at Tony Rose Memorial Sports Centre

Economic Development and Culture Committee

The Economic Development and Culture Committee is meeting to approve minutes from June 20, 2023, and receive a presentation from Planner Matthew Mair on the Community Improvement Plan. The agenda also includes reports on skilled trades and updates from member organizations. No other substantive decisions are listed.

• Presentation on Community Improvement Plan by Matthew Mair, Planner
• Approval of June 20, 2023 meeting minutes
• Discussion of Skilled Trades
• Member updates from Dufferin Board of Trade, Downtown BIA, Real Estate Board, and others

Access Orangeville

The Access Orangeville Committee is meeting to approve prior minutes, review its terms of reference, and discuss accessibility initiatives including transit driver training, the town website's accessibility page, transit updates, and Stop Gap ramps. The committee will also consider appointing a member to the Community Improvement Committee and propose a 2024 meeting schedule.

• Review of Access Orangeville Terms of Reference
• Appointment to Community Improvement Committee
• Accessibility training for transit drivers
• Town website accessibility page update
• Proposed 2024 meeting schedule (second Thursday monthly, excluding July and August)

Mayor's Youth Advisory Council

The Mayor's Youth Advisory Council is meeting to approve prior minutes, hear a presentation from the Orangeville Public Library's Teen Advisory Group, discuss council updates and the 2023 workplan, and vote on a meeting schedule for the rest of 2023 and 2024. The agenda is largely procedural, with no major decisions or financial items listed.

• Presentation by Tanis Gadsden, Public Services Assistant, on the Orangeville Public Library Teen Advisory Group
• Proposed 2024 meeting dates: March 13, June 12, September 11, December 11, all at 4:30 pm
• Next meeting scheduled for December 13, 2023 at 4:30 pm
• Adoption of minutes from June 7, 2023 meeting

Council Meeting

Orangeville Council is meeting to decide on several staff recommendations, including increasing parking and fire route fines, amending the towing services by-law, and approving community grants. They will also consider amendments to the delegation of authority and procedure by-laws, and enter into service agreements with neighboring towns for vehicle-for-hire licensing. The agenda includes presentations from the Dufferin Film Festival, Orangeville Food Bank, and other groups.

• Approve $500 grant to Dufferin Film Festival and $400 to Terry Fox Foundation from 2023 Community Grant funds
• Proposed increase to set fines for parking under Traffic By-law 2005-078 and Fire Route By-law 2019-011
• Amend Towing Services and Vehicle Storage Yard Facility By-law 2022-079 to exempt provincial certificate holders and repeal effective Dec 31, 2023
• Enter service agreements with Grand Valley, Mono, and Shelburne for vehicle-for-hire licensing administration
• Amend Procedure By-law 2017-064 to change quorum requirements, consent agenda, remove question period, and replace new business

Council approved increases to set fines for parking and fire route violations. The body also amended the Procedure By-law to move the question period on the agenda and repealed the Towing Services and Vehicle Storage Yard Facility By-law effective December 31, 2023.

• Approved $500 grant to Dufferin Film Festival and $400 to Terry Fox Foundation (Unanimous)
• Approved amendments to By-law 2022-075 regarding Delegation of Authority (Unanimous)
• Approved Procedure By-law amendments and moved Question Period to occur before presentations (Unanimous)
• Approved increases to set fines for parking and fire route by-laws (Unanimous)
• Repealed Towing Services and Vehicle Storage Yard Facility By-law 2022-079 effective Dec 31, 2023 (Unanimous)
• Authorized service agreements with Grand Valley, Mono, and Shelburne for Vehicle for Hire licensing (Unanimous)

Sustainable Orangeville

Sustainable Orangeville, a Town of Orangeville committee, is meeting to approve minutes from August 3, 2023, and discuss several items including a Baby Tree Forest Ceremony, the 2024 work plan, committee grants, and a tree preservation survey. The meeting is held electronically and in person at Town Hall, 87 Broadway, with public participation by phone.

• Approval of August 3, 2023 meeting minutes
• Discussion of Baby Tree Forest Ceremony
• Review of 2024 Work Plan for Sustainable Orangeville
• Discussion of committee grants
• Tree Preservation Survey as new business

The committee appointed Wade Speirs as its representative for the new Community Improvement Plan committee. Members discussed the Baby Tree Forest Ceremony, grant application forms, and potential tree planting locations.

• Approved minutes of August 3, 2023 meeting
• Appointed Wade Speirs as the committee representative for the CIP
• Decided to tour the east side of Highway 10 to assess planting potential

Council Information Items

This is a Council Information Package containing non-agenda items for review, with no decisions scheduled. It includes the AMO 2022 annual report and correspondence from other municipalities on topics like short-term rentals, homelessness, and codes of conduct.

• AMO - 2022 Annual Report
• City of Ottawa - Donation of Decommissioned Ambulance to St. John Ambulance
• City of Toronto - City Comments on the Proposed Provincial Planning Statement
• City of Woodstock - Homelessness Crisis and Opioid Crisis
• Town of Fort Erie - Controls of Airbnb, VRBO and Others Which Affect Municipal Rentals

Council Meeting

Orangeville Council is meeting to decide on several staff recommendations, including approving fire service agreements with neighboring townships, purchasing a new columbarium for Greenwood Cemetery, and setting the 2024 budget schedule with a 2.5% cost-of-living allowance. They will also consider a motion to prohibit kite fighting and receive updates on transit, climate initiatives, and a tree canopy assessment. The meeting includes a closed session for confidential matters.

• Approve 4-year fire service agreements with Mono, Amaranth, and East Garafraxa
• Purchase new columbarium at Greenwood Cemetery for $30,000 from capital reserves
• Direct staff to explore a tree preservation by-law and public input
• Approve $700,000 increase to 2024 capital budget contribution, reaching $3.5M
• Motion to prohibit kite fighting in Orangeville

Council established 2024 budget directions, including a 2.5% cost-of-living allowance for non-union staff and an increased capital budget contribution. The body also appointed a new Treasurer and approved several service agreements and infrastructure purchases.

• Appointed Patrick Kelly as Treasurer (Unanimous)
• Approved 2.5% cost-of-living allowance guideline for 2024 non-union staff salaries (Unanimous)
• Increased 2024 capital Budget contribution from $2.8M to $3.5M (Unanimous)
• Approved $30,000 from General Capital Reserves for a new columbarium at Greenwood Cemetery (Unanimous)
• Authorized 4-year fire service agreement amendments with Mono, Amaranth, and East Garafraxa (Unanimous)
• Directed staff to negotiate a sewer line warranty program with Service Line Warranties of Canada (Unanimous)
• Directed staff to investigate a tree preservation by-law and allocate $80,000 in 2024 Budget for tree canopy targets (Unanimous)
• Appointed Victoria Speirs to the Orangeville Public Library Board (Unanimous)

Sustainable Orangeville

This is a regular meeting of the Sustainable Orangeville committee. The main item is discussion of the Annual Committee Report and the 2024 Workplan and Budget. The committee will also consider approving the minutes from the July 6, 2023 meeting.

• Annual Committee Report and 2024 Workplan and Budget (discussion item)
• Approval of minutes from July 6, 2023 meeting

The committee discussed and suggested specific budget allocations for various environmental and gardening initiatives for 2024. The Sustainability Co-ordinator updated the workplan to reflect these suggested amounts.

• Approved minutes of July 6, 2023 (Carried)
• Suggested $8,000 for tree planting
• Suggested $2,500-$3,000 for Orangeville Tree Giveaway
• Suggested $5,000 for Backyard Garden Kits
• Suggested $5,000 for Grant Program
• Suggested $2,000 for Urban Harvest
• Suggested $2,000-$3,000 for education video
• Deferred Blooming Boulevards initiative to 2025 budget

Committee of Adjustment

The Orangeville Committee of Adjustment is holding a statutory public hearing for a consent application (File B-04-23) by Orangeville Railway Development Corporation for an access easement over its right-of-way in favour of 355A Broadway. A minor variance application (File A-07/23) for 20 Bredin Parkway is deferred to a future meeting. The committee will also adopt previous minutes and discuss the 2024 meeting schedule.

• Consent application B-04-23 for access easement over ORDC right-of-way in favour of 355A Broadway
• Deferred minor variance A-07/23 at 20 Bredin Parkway: reduce front yard to 4m, side yard to 1.4m, parking to 37 spaces
• Adoption of 2023-07-05 Committee of Adjustment minutes
• Discussion of 2024 Committee of Adjustment meeting schedule

The Committee of Adjustment approved File No. B-04-23 subject to four conditions regarding survey plans, conservation authority confirmation, easement descriptions, and tax payments. One other application was deferred.

• Approved File No. B-04-23 (Part of Lot 1, Concession 3 WHS) with four conditions
• Approved 2023-07-05 meeting minutes
• Deferred File No. A-07/23 (20 Bredin Parkway) to a future meeting

Council Information Items

This is a Council Information Package containing non-agenda items for information only. It includes a response from the Ministry of Transportation about Highway 10 safety and several resolutions from other municipalities on provincial legislation and planning policies. No decisions are being made at this meeting.

• Ministry of Transportation response on Highway 10 operational safety
• Quinte West resolution on municipal codes of conduct and enforcement
• Shuniah resolution on Bill 3, Strong Mayors, Building Homes Act, 2022
• South Huron and Fort Erie resolutions on proposed Provincial Planning Statement
• Fort Erie resolutions on Bill 97, tenant protections, election privacy, and Highway Traffic Act

Council Meeting

Orangeville Council will consider several staff reports and by-laws, including a decision on whether to build the new fire station to non-net-zero standards, a concession agreement with Community Living Dufferin, and a procurement policy amendment. The meeting also includes a closed session for confidential matters, delegations, and routine approvals of minutes and committee reports.

• Direct staff to continue fire station design/construction to non-net-zero standards (CMS-2023-021)
• Approve lease agreement with Community Living Dufferin for concession services at Alder Recreation Centre and Tony Rose Memorial Sport Centre, Aug 1 2023 to Dec 31 2026 with 2-year option
• Adopt 2023 Business Improvement Area (BIA) levy and pass by-law for special charge on ratable property
• Appoint David Smith as Chief Administrative Officer effective July 24, 2023
• Appoint Luke Ryan and Ryan Winder as Building Inspectors

Council voted to proceed with the new fire station using non-net-zero construction standards. Other key actions included appointing a new Chief Administrative Officer and approving a lease for Community Living Dufferin.

• Directed staff to build the new fire station to non-net-zero standards (5-2)
• Approved lease agreement with Community Living Dufferin from Aug 1, 2023 to Dec 31, 2026 (Unanimous)
• Appointed David Smith as Chief Administrative Officer effective July 24, 2023 (Unanimous)
• Approved $30,000 from General Capital Reserves for Rebecca Hills Park design and construction (Unanimous)
• Authorized staff to investigate reducing Church Street reconstruction width to 5.75 metres (Unanimous)
• Adopted 2023 Business Improvement Area levies (Unanimous)
• Approved new Procurement Policy and Disposal of Assets Policy (Unanimous)
• Appointed Luke Ryan and Ryan Winder as Building Inspectors (Unanimous)

Sustainable Orangeville

Sustainable Orangeville is meeting to discuss several items, including findings from a May 31 inspection of Hutchinson Trail and a possible long-term plan, how to allocate its $30,000 budget between committee work and a grant program, and options for preparing the annual report and 2024 workplan/budget. The committee will also discuss the 2023 Garden Awards, solar lights on winter-maintained trails, and a fall planting with CVC.

• Hutchinson Trail: review May 31 inspection findings and short-term rough cut mow, discuss long-term plan
• Budget allocation: committee work vs. grant program, $30,000 budget
• Annual report and 2024 workplan/budget: two options for completion by end of September
• Solar lights: list of winter-maintained trails supporting sidewalk connectivity
• CVC planting: fall planting on October 14 or 21

The committee approved the May 25, 2023, meeting minutes. Members agreed to a CVC planting date of October 14 and decided to dedicate the August meeting to the 2023 Annual Report and 2024 Workplan/Budget.

• Approved May 25, 2023 meeting minutes (Carried)
• Selected October 14 for CVC planting
• Decided to hold August meeting for 2023 Annual Report and 2024 Workplan/Budget preparation
• Deferred 2023 Garden Awards initiative to August 2024

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing on two applications: a consent to sever a parcel at 330 Blind Line to create a new residential lot, and a minor variance by Hydro One Networks Inc. to increase the height of an accessory structure at 125 C Line. The committee will also adopt minutes from the June 7, 2023 meeting.

• Consent application B03-23 by Ayva Cowell and Scott Cowell to sever a 656 sq. metre parcel at 330 Blind Line for a new residential lot
• Minor variance application A06-23 by Hydro One Networks Inc. to increase accessory structure height from 4.3 m to 8.5 m at 125 C Line
• Public hearing with in-person or phone participation (1-289-801-5774, Conference ID 429 141 974#)
• Adoption of minutes from June 7, 2023 meeting

The Committee of Adjustment approved two applications during a statutory public hearing. Both requests were found to meet the required planning tests and policy frameworks.

• Approved application for 330 Blind Line (File No. B03-23)
• Approved application for 125 C Line (File No. A06-23)
• Adopted minutes from the June 7, 2023 meeting

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to approve the 2022 audited financial statements, review and adopt several policies (personnel, strategic vision, equity, intellectual freedom, and a new 'Working with Us' policy), and discuss the 2024 budget process. The board will also receive the CEO report and correspondence, and discuss a communication strategy to increase memberships.

• Approval of 2022 audited financial statements
• Adoption of policies: Strategic Vision, Equity Diversity and Inclusion, Intellectual Freedom
• Adoption of new 'Working with Us' policy and partnership template
• Discussion of 2024 budget process and timeline
• Discussion on communication strategy to increase memberships

The Board approved the 2022 Audited Financial Statements and adopted several new policies regarding strategic vision, equity, intellectual freedom, and personnel. The Board also directed staff to issue a joint media release with Caledon Public Library supporting Drag Storytime.

• Approved 2022 Audited Financial Statements (Unanimous)
• Adopted Town of Orangeville’s current Personnel policies (Unanimous)
• Adopted Statement of Vision and Values, Equity, Diversity, and Inclusion Policy, and Commitment to Intellectual Freedom (Unanimous)
• Adopted New Policy: Working with Us (Unanimous)
• Directed staff to submit 2024 operating and capital budgets for review on September 28, 2023 (Unanimous)
• Directed staff to coordinate a joint media release with Caledon Public Library supporting Drag Storytime (Unanimous)
• Approved May 24, 2023 meeting minutes as amended (Unanimous)

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to approve minutes from May 17, 2023, and discuss several items including recreation facility availability, the Community Safety and Well-Being Plan, the 2023 work plan, community outreach, and coordination of an alternative housing manufacturing facility. The meeting includes a guest speaker, Deputy Mayor Taylor.

• Approval of May 17, 2023 meeting minutes
• Discussion of Recreation Facility Availability
• Discussion of Community Safety and Well Being Plan (County vs. Town)
• Review of 2023 Homelessness Task Force Workplan draft
• Discussion of Coordination of Alternative Housing Manufacturing Facility

The Task Force discussed using town recreation centers as safe spaces and advocating for 24/7 shelter funding. Staff will recommend that Town Council adopt the County's Community Safety and Well Being Plan to avoid duplicating efforts.

• Approved minutes of May 17, 2023 meeting
• Recommended Town Council adopt the County's Community Safety and Well Being Plan
• Assigned H. Savage to formulate a high-level 2023 workplan
• Scheduled E. Goodyear to present to Dufferin County Council

Age Friendly

The Age Friendly Committee is meeting to approve minutes from April 18, 2023, hear presentations on 55+ fitness and recreation and on transit, and discuss the 2023 work plan, budget, and Senior of the Year update. No correspondence is listed. The next meeting is scheduled for September 19, 2023.

• Presentation by Steph M., iThrive Studio, on 55+ Fitness and Recreation
• Presentation by Tony Dulisse, Manager, Transportation & Development, on Transit
• Review of 2023 Work Plan and Budget
• Senior of the Year Update

The committee approved the minutes from the April 18, 2023 meeting. Members discussed transit ridership, the 2023 work plan budget, and the maintenance of a seniors' services database.

• Approved April 18, 2023 meeting minutes (Carried)

Economic Development and Culture Committee

The committee adopted the Arts and Culture working group's recommended artists for four utility box installations. Members also discussed the budget for business park signs and downtown banner management.

• Approved artist selections for 2023 Utility Box Art installations (Carried)
• Approved minutes from 2023-05-16 meeting (Carried)
• Deferred Business Attraction Outreach to September meeting

Council Meeting

Orangeville Council is meeting to decide on several capital projects and agreements, including significant funding for Alder Pool renovations, a temporary dog park relocation, and a lease extension for the YMCA childcare centre. The agenda also includes routine approvals of minutes, by-laws, and reports, plus a closed session for confidential matters.

• Approve $3,028,000 from General Capital Reserve for Alder Pool change orders and $300,000 for structural analysis of Alder Street Recreation Centre
• Temporarily relocate off-leash dog park from Hansen Boulevard to 49 Town Line with $25,000 from Parks and Recreation Reserve
• Approve two-year lease extension with YMCA of Greater Toronto for childcare centre at 65 McCarthy Street
• Approve revised overstrength agreement with Saputo Inc. for water pollution control plant costs
• Approve $50,000 for clock tower repairs on Broadway median and $55,000 for road network survey

Council approved over $3 million in funding for Alder Pool change orders and a structural analysis of the Alder Street Recreation Centre. Other key actions included relocating the off-leash dog park and extending the YMCA child care centre lease.

• Approved $3,028,000 from General Capital Reserve Fund for Alder Pool change orders (Unanimous)
• Approved $300,000 from General Capital Reserve Fund for Alder Street Recreation Centre structural analysis (Unanimous)
• Approved temporary relocation of Off-Leash Dog Park to 49 Town Line and $25,000 in funding (6-1)
• Approved two-year lease extension for Jean Hamlyn YMCA Child Care Centre (Unanimous)
• Approved revised overstrength agreement with Saputo Inc. for water pollution control plant costs (Unanimous)
• Approved removal of community group pavement markings and denial of future requests (Unanimous)
• Approved $50,000 from General Reserves for clock tower repairs via Verdin Company (6-1)
• Approved $55,000 from General Capital Reserve for road network pavement data analysis (Unanimous)

Heritage Orangeville

Heritage Orangeville Committee is meeting to discuss the demolition of 53 Mill Street, a property on the municipal heritage register. The committee will also review minutes from the previous meeting and consider facade improvement applications. The meeting is being held electronically and in-person due to COVID-19 restrictions.

• Discussion of demolition at 53 Mill Street, a municipal register heritage property
• Adoption of minutes from April 27, 2023 meeting
• Facade improvement applications review
• Public comments accepted via email before meeting

The committee approved a proposal to demolish an additional building at 53 Mill Street. Staff will contact the property owner to determine zoning requirements.

• Approved minutes of the previous meeting
• Approved proposed demolition at 53 Mill Street

Access Orangeville

The Access Orangeville Committee is meeting to discuss accessibility-related items including a work plan, meeting schedule, accessible parking, the town website's accessibility page, a transit update, Stop Gap Ramps, and an update on Accessibility Champion Awards. The agenda is largely procedural, with no major decisions or public hearings listed.

• Adoption of minutes from May 18 and May 23, 2023 meetings
• Discussion of accessible parking
• Town website accessibility page review
• Transit update
• Stop Gap Ramps discussion

The Committee approved $250 cheques for two portable ramp subsidy applicants and scheduled an Accessibility Fair for May 2024. It also updated its monthly meeting schedule and directed website accessibility improvements.

• Approved minutes from 2023-05-18 and 2023-05-23 meetings
• Changed meeting schedule to the second Thursday of the month at 10:00 a.m. (excluding July and August)
• Approved website updates to include links for StopGap ramps, County subsidy programs, community resources, and awareness campaigns
• Approved $250.00 cheques for Portable (Suitcase) Ramp Subsidy Program applicants Branching Out Support Services and Gauntlet Comics & Games
• Approved hosting an Accessibility Fair in May 2024

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to approve minutes from May 11, 2023, and to discuss its makeup, community representation, proposed guest speakers, and the 2023 work plan. The committee will also consider adopting a meeting schedule. No presentations or correspondence are listed.

• Approval of May 11, 2023 minutes
• Discussion of committee make-up and community representation
• Proposed guest speakers and community engagement
• Work plan 2023
• Adoption of meeting schedule

The Committee approved the minutes from the May 22, 2023 meeting and confirmed its current meeting schedule. Members discussed leveraging a County EDI audit and established a working group to build a database of local groups.

• Approved May 22, 2023 meeting minutes (Carried)
• Confirmed current meeting schedule (Carried)
• Established working group to gather information for a collaborative database of local groups

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing to consider two minor variance applications. The first seeks temporary permission to use a recreational vehicle as a dwelling at 6 Third Avenue, and the second requests a height increase for a building at 60-62 Broadway. The committee will also receive minutes from the previous meeting and set the next meeting date.

• Minor variance A04-23: permit recreational vehicle as dwelling for up to 4 months at 6 Third Avenue, with 120-day approval expiry
• Minor variance A05-23: increase building height from 16m to 18m within 21m of easterly lot line at 60-62 Broadway for roof staircase
• Correspondence from Credit Valley Conservation regarding A05-23
• Minutes of May 3, 2023 meeting to be received

The Committee of Adjustment approved two minor variance applications. One allows the temporary use of a recreational vehicle as a dwelling, and the other permits an increase in building height for a roof amenity staircase.

• Approved minor variance A-04/23 for 6 Third Avenue to use a recreational vehicle as a dwelling for up to 120 days
• Approved minor variance A05-23 for 60-62 Broadway to increase building height from 16 to 18 metres for a roof amenity staircase
• Approved minutes from the 2023-05-03 meeting

Property Standards Committee

The Property Standards Committee is meeting to hear two property standards orders, one for 33 Second Street and one for 7 Glengarry Road. The meeting is open to the public in person or by phone, and written comments can be submitted before the meeting.

• Property Standards Order - 33 Second Street
• Property Standards Order - 7 Glengarry Road

Mayor's Youth Advisory Council

The Committee approved the 2023 work plan following a presentation on communications strategy and tools. The Secretary was tasked with completing a report to Council regarding the work plan for the September 11, 2023 meeting.

• Approved minutes of the April 12, 2023 meeting (Unanimous)
• Approved the 2023 work plan (Unanimous)

Special Council Meeting

This special council meeting is largely procedural, with the main substantive item being a closed session to discuss the recruitment of the Chief Administrative Officer (CAO). Council will also consider a by-law to confirm the proceedings of the meeting. Public participation is limited to comments on agenda items and a question period.

• Closed meeting under s. 239 (2) of the Municipal Act for CAO recruitment (personal matters about an identifiable individual)
• Recommendation that staff proceed as directed following CAO interviews
• Confirmation by-law for the June 6, 2023 special council meeting

Council met in a special session to conduct interviews for the recruitment of a CAO. The meeting included a closed session to discuss the recruitment process.

• Approved agenda for the June 6, 2023 Special Council Meeting (Unanimous)
• Approved holding a closed meeting for CAO Recruitment (Unanimous)
• Approved a by-law to confirm proceedings of the June 6, 2023 closed and Special Council Meeting (Unanimous)

Council Information Items

This is a Council Information Package with non-agenda items for information only, not decisions. Council is reviewing correspondence from other municipalities and organizations, including MPAC's 2022 financial statements and various resolutions on provincial legislation and municipal concerns. No votes or decisions are scheduled for these items.

• MPAC 2022 financial statements
• City of Cambridge - Highway Traffic Act amendments
• Multiple resolutions on Bill 5, Stopping Harassment and Abuse by Local Leaders Act
• Town of Fort Erie - request to pause proposed Provincial Planning Statement
• Township of Bonfield - call to action on housing and homelessness

Council Meeting

Council approved a Part Lot Control Exemption to allow 40 condominium townhouse lots at 62A-68 First Street. Several community grants were awarded to local organizations, and $60,000 was transferred for a facility needs study. Council also adopted a 2023/2024 Government Relations Advocacy Plan.

• Approved Part Lot Control Exemption for 40 condominium townhouse lots at 62A-68 First Street (Unanimous)
• Approved $4,500 grant to Orangeville Curling Club (5-1)
• Approved $1,600 grant to Royal Canadian Legion Col. Fitzgerald Br. 233 (Unanimous)
• Approved $2,000 grant to Orangeville and District Horticultural Society (Unanimous)
• Authorized $60,000 transfer from General Capital Reserve to Facility Needs Assessment Study (Unanimous)
• Adopted 2023/2024 Government Relations Advocacy Plan priorities and workplan (Unanimous)
• Approved change in scope for LMR and PSBN project to focus only on LMR system upgrades (Unanimous)
• Approved Orangeville Hydro 2022 Annual Report and appointed proxies for shareholder meeting (Unanimous)

Sustainable Orangeville

Sustainable Orangeville is meeting to discuss publicizing new grants for residents and community groups, review concerns about Hutchinson Court, and consider creating sub-groups for urban gardening, transit, Bee Cities, and boulevards. They will also hear ideas for solar lighting on trails and discuss community gardens. The agenda includes adoption of previous minutes and a presentation from the Communications Department.

• Presentation from Communications Department on publicizing new grants to residents and community groups
• Discussion of Hutchinson Court concerns, referencing CMS-FP-2020-006 Naturalization of Park Spaces
• Proposed sub-groups: Urban Gardening, Transit/Active transportation, Bee Cities Canada, Blooming Boulevards
• Solar lighting ideas for Town trails and walkways/pathways
• Correspondence from Communities in Bloom

The committee decided not to proceed with Communities in Bloom this year to avoid a cost of $600 or more. Members also discussed communication guidelines, the creation of several sub-groups, and maintenance plans for the Hutchinson Court naturalized area.

• Approved minutes of April 18, 2023 (Carried)
• Decided not to proceed with Communities in Bloom this year
• Recommended keeping Hutchinson Court as a naturalized area with rough cutting 2-3 times per year
• Created sub-groups for Urban Canopy, Urban Gardening, Events/Media/Marketing/Education, Transit/Active Transportation, Education Policy and Events, and Communication Plan

Orangeville Public Library Board

The Orangeville Public Library Board is meeting on May 24, 2023, at the Edelbrock Centre due to the Mill Library closure. The board will consider adopting the previous meeting's minutes, hear a presentation from the Federation of Ontario Public Libraries, and review two policies: one on children in the library and one on the code of conduct for council, local boards, and committees. It will also receive the CEO report, a Canadian book consumer study, and a letter of support for Springwater Public Library's Drag Storytime.

• Review of Report 23-08: Children in the Library policy
• Review of Report 23-09: Code of Conduct for Council, Local Boards and Committees
• Presentation by Dina Stevens, Executive Director of the Federation of Ontario Public Libraries
• Letter of support for Springwater Public Library's Drag Storytime
• CEO report and Canadian Book Consumer Study 2022 as information items

The Board approved an amended Children in the Library Policy and adopted the Town of Orangeville’s Code of Conduct for Council, Local Boards and Committees. Members also voted to seek joint support for Drag Storytime from other library boards in the Dufferin-Caledon riding.

• Approved minutes of April 26, 2023 meeting (Unanimous)
• Appointed Councillor T. Prendergast as OLS Board Assembly representative (Unanimous)
• Approved seeking a joint statement of support for Drag Storytime from Dufferin-Caledon library boards (Unanimous)
• Adopted amended Children in the Library Policy (Unanimous)
• Adopted Town of Orangeville’s Code of Conduct for Council, Local Boards and Committees (Unanimous)
• Created a digital transformation working group for the Makerspace project

Access Orangeville

The committee approved granting Accessibility Champion Awards to five nominees, including two agencies, one community member, and one business. Each recipient will receive a certificate and a $200.00 financial donation.

• Approved Accessibility Champion Awards for five nominees (Carried)

Heritage Orangeville

The Heritage Orangeville Committee is meeting to discuss heritage matters, including resident correspondence about a heritage project and a demolition application for 53 Mill Street, a property on the municipal heritage register. The meeting will also consider facade improvement applications and adopt minutes from the previous meeting.

• 53 Mill Street - Demolition on a Municipal Register Heritage Property
• Resident correspondence regarding heritage project
• Facade improvement applications
• Adoption of minutes from April 27, 2023 meeting

The meeting was adjourned immediately after the call to order because there were not enough members present to establish a quorum. No substantive decisions were made.

Access Orangeville

The Access Orangeville Committee is meeting to discuss accessibility topics including accessible parking, the town website's accessibility page, transit updates, the Accessibility Champion Award, Stop Gap Ramps, and sledge hockey. The agenda is mostly discussion items with no presentations or correspondence listed.

• Discussion: Accessible Parking
• Discussion: Town Website - Accessibility Page
• Discussion: Transit Update
• Discussion: Accessibility Champion Award Update
• Discussion: Stop Gap Ramps and Sledge Hockey

The committee approved a special meeting for May 23, 2023, to determine the Accessibility Champion Award nominee. Members discussed potential improvements to accessible parking, the town website, and the addition of sledge hockey to the work plan.

• Approved minutes of the 2023-04-20 meeting (Unanimous)
• Approved special meeting for May 23, 2023, at 8:30 a.m. to determine Accessibility Champion Award nominee
• Adjourned meeting at 11:57 a.m.

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to approve previous minutes and discuss several items, including an AMO homelessness symposium attendee overview, the Orangeville Men's Shelter grand opening, and a workplan discussion. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Adoption of April 19, 2023 minutes
• AMO Homelessness Symposium attendee overview
• Orangeville Men's Shelter grand opening overview
• 2023 workplan discussion
• Future guest speakers discussion

The Task Force approved the April 19, 2023 meeting minutes. Members discussed the Dufferin Men's Shelter's current capacity and the need for increased funding for 24/7 staffing. The committee identified zoning policies, staff funding, and community advocacy as the three primary items for their workplan to present to Council.

• Approved April 19, 2023 meeting minutes (Carried)

Economic Development and Culture Committee

The Economic Development and Culture Committee is meeting to review past work plans, discuss committee procedures including quorum and working groups, and consider the 2023 work plan. They will also discuss manufacturing sector outreach, downtown banners, and receive updates from members. The agenda is largely procedural with some substantive discussion items.

• Review past committee work plans
• Clarification of quorum requirements and working groups
• 2023 Work Plan discussion
• Manufacturing sector outreach based on 2016 Business Retention and Expansion Program
• Downtown banners discussion

The committee approved the draft 2023 work plan for execution. Members also reviewed past work plans and discussed outreach strategies for the manufacturing sector.

• Approved minutes of the 2023-04-25 meeting
• Approved draft 2023 work plan for execution
• Deferred downtown banners item to the next meeting

Council Meeting

Orangeville Council will consider several staff reports, including the 2022 audited financial statements, a request for additional funds for an aerial fire truck, and updates on community grants, transit, and a demolition permit. The meeting includes presentations from delegations and decisions on by-laws, including appointing an Acting Fire Chief and amending the mobile food vendor by-law.

• Approve 2022 audited financial statements and allocate $5,869,792 general surplus to General Capital Reserve Fund
• Approve $535,632 shortfall for aerial fire truck from Fire Fleet, Police Fleet, and General Capital reserves
• Approve $15,000 in community grants to Optimist Club of Orangeville and Out of the Cold
• Approve demolition permit for 355A Broadway subject to site plan and construction timeline
• Authorize MOU with Dufferin County for transit terminal at 30 Centre Street

Council approved over $1.2 million in funding for an aerial fire truck and appointed Michael Richardson as Acting Fire Chief. Other decisions included approving the 2022 audited financial statements and granting funds to the Optimist Club of Orangeville.

• Approved 2022 Audited Financial Statements and allocation of $5,869,792 surplus to General Capital Reserve Fund (Unanimous)
• Approved $15,000 in grants to Optimist Club of Orangeville and a grant for Out of the Cold (Unanimous)
• Approved updated Financial Assistance Policy (Unanimous)
• Amended By-law 2008-102 to exempt mobile food vendors from licensing if operating under a Town Special Events Permit (Unanimous)
• Approved $535,632 shortfall and $700,000 in 2024/25 funding for aerial fire truck (6-1)
• Appointed Michael Richardson as Acting Fire Chief (Unanimous)
• Approved up to $52,000 for library flooring/branding and up to $75,000 for a Facility Needs Assessment Study (Unanimous)
• Approved residential demolition permit for 355A Broadway subject to three conditions (Unanimous)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to elect a Chair and Vice Chair, approve prior minutes, and receive committee training from the Clerk's Division. Members will also discuss an Age Friendly Advisory Committee appointment, review the committee's Terms of Reference, and set the 2023 work plan and meeting schedule. The meeting is open to public participation by phone, with written comments accepted by email.

• Election of Chair and Vice Chair
• Adoption of 2022-06-09 meeting minutes
• Clerk's Division committee training presentation
• Age Friendly Advisory Committee appointment discussion
• Review of EDI Terms of Reference and 2023 work plan

The Committee elected Joe Andrews as Chair and Grant Spence as Vice Chair. The group approved the minutes from the June 9, 2022 meeting and reviewed its 2023 work plan and terms of reference.

• Elected Joe Andrews as Chair (Unanimous)
• Elected Grant Spence as Vice Chair (Unanimous)
• Approved June 9, 2022 meeting minutes

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing to consider two consent applications. One seeks to sever merged industrial lots at 485 and 495 Richardson Road, and the other seeks permission for a long-term lease to A&W at 40-46 Broadway. The committee will also adopt minutes from the previous meeting.

• Consent application B-01-23 to sever 485 and 495 Richardson Road (Sheldon Creek Developments Inc. and 2619112 Ontario Inc.)
• Consent application B-02-23 to lease land at 40-46 Broadway to A&W Food Services of Canada Inc. for over 21 years
• Correspondence from Orangeville Hydro regarding B-01-23
• Correspondence from Credit Valley Conservation regarding B-02-23
• Adoption of minutes from April 25, 2023 meeting

The Committee of Adjustment held a public hearing and approved two consent applications. File B-01-23 for 485 and 495 Richardson Road was approved to sever two parcels that had been inadvertently merged on title. File B-02-23 for 40-46 Broadway was approved to allow A&W Food Services of Canada Inc. to extend its lease beyond 21 years.

• Approved consent application B-01-23 to sever 485 and 495 Richardson Road (carried)
• Approved consent application B-02-23 to lease 40-46 Broadway to A&W for a period exceeding 21 years (carried)
• Received planning reports and correspondence for both applications

Council Meeting

Orangeville Council meets May 1, 2023 to decide on the 2023 final tax rates by-law, adopt interim community emissions reduction targets, and approve amendments extending seasonal periods for boulevard cafés and merchandise displays. Council will also consider two new one-year contract IT staff positions, appointments under the Clean Water Act, and a delegation on Bill 74. Several reports and correspondence items are on the agenda for receipt.

• 2023 Final Tax Rates by-law (CPS-2023-027)
• Interim emissions target: 10% below 2016 by 2030, 40% by 2040 (INS-2023-027)
• Extend boulevard café and merchandise display seasons permanently (INS-2023-028)
• Approve one-year contract Junior Help Desk Technician and Application Support Analyst positions
• Appoint Rebecca Smart and BluMetric Environmental Inc. as Risk Management Officials/Inspectors

Council approved the 2023 final tax rates and established interim community emissions reduction targets. The board also passed by-laws to permanently extend the seasonal period for boulevard cafés and merchandise displays.

• Approved 2023 Final Tax Rates (Unanimous)
• Adopted interim emissions targets of 10% below 2016 levels by 2030 and 40% by 2040 (Unanimous)
• Supported adoption of Bill 74, Missing Persons Amendment Act, 2023 (Unanimous)
• Approved one-year contract for Junior Help Desk Technician (Unanimous)
• Approved one-year contract for Application Support Analyst (Unanimous)
• Passed by-laws to permanently extend seasonal periods for boulevard cafés and merchandise displays (Unanimous)
• Appointed Rebecca Smart and BluMetric Environmental Inc. as Risk Management Officials/Inspectors (Unanimous)
• Approved illumination of Town Hall for the King's Coronation on May 6-7, 2023 (Unanimous)

Council Information Items

This is a Council Information Package with non-agenda items for information only, not decisions. Council is receiving correspondence and reports from other municipalities and an association on topics including Bill 23's effect on the Greenbelt and housing, barriers for women in politics, declarations of emergency for homelessness and opioid addiction, reducing municipal insurance costs, and retaining surplus proceeds from tax sales.

• SPR Associates Inc report on Ontario public opinion regarding Bill 23 and related measures affecting the Greenbelt and housing
• Township of Clearview and Town of Fort Erie correspondence on barriers for women in politics
• Town of Fort Erie declaration of emergency for homelessness, mental health and opioid addiction
• City of Owen Sound correspondence on reducing municipal insurance costs
• Municipality of Shuniah correspondence on municipalities retaining surplus proceeds from tax sales

Heritage Orangeville

Heritage Orangeville is meeting to discuss several heritage-related items, including a demolition report for 60 John Street, a property on the municipal heritage register. The committee will also consider appointments for reviewing applications, its 2023 work plan, and renewing membership in Community Heritage Ontario. Public participation is available by phone or written comments.

• Report on demolition at 60 John Street, a Municipal Register Heritage Property
• Appointments of committee members to review Boulevard Café Permit applications, demolition approvals, and Committee of Adjustment applications
• 2023 Work Plan for Heritage Orangeville
• Renewal of membership in Community Heritage Ontario
• Update on Mill Street Branch Library

The committee approved the demolition of a 1980s rear addition at 60 John Street. Members also appointed alternate reviewers for permit and demolition applications and renewed a membership with Community Heritage Ontario.

• Approved demolition of the rear portion of the house at 60 John Street
• Appointed Troy Brett as alternate reviewer for Boulevard Café Permit applications
• Appointed Hayden Daggitt as alternate reviewer for demolition approvals and Committee of Adjustment applications
• Approved 2023 Work Plan budget allocations for banners ($2,500), workshops/memberships ($1,200), newsletters ($1,200), and 2024 calendars ($4,000)
• Approved renewal of membership to Community Heritage Ontario (CHO)
• Approved minutes of the previous meeting

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to approve several staff recommendations, including allocating funds from the Library Building Reserve for additional costs of the 1 Mill Street renovation and for a capital budget study. The board will also adopt a new policy review plan and revised procedure bylaw, and receive routine reports on finances and operations.

• Allocate up to $25,000 for additional flooring and $25,000 for artistic branding at 1 Mill Street renovation, subject to Council approval
• Approve allocation of up to $75,000 from Library Building Reserve for a capital study, subject to Council approval
• Adopt Policy Review Plan for 2023-2026 term
• Repeal May 26, 2021 Procedure Bylaw and adopt new April 26, 2023 version
• Adopt 2023-2024 regular board meeting schedule

The Board approved allocating funds from the Library Building Reserve for flooring and branding at 1 Mill Street, as well as a capital budget study. It also adopted a new Policy Review Plan and updated the Procedure By-law and meeting schedule.

• Approved allocation of up to $27,000 for additional flooring at 1 Mill Street (Carried)
• Approved allocation of up to $25,000 for artistic branding at 1 Mill Street (Carried)
• Approved allocation of up to $75,000 from Library Building Reserve for a capital budget study (Carried)
• Adopted the Policy Review Plan 2023–2026 Term (Carried)
• Repealed May 26, 2021 Procedure By-law and adopted April 26, 2023 version (Carried)
• Implemented 2023-2024 regular board meeting schedule (Carried)
• Approved minutes of the March 22, 2023 meeting (Carried)
• Directed staff to submit a letter of support to Springwater Public Library regarding Drag Storytime

Economic Development and Culture Committee

The Economic Development and Culture Committee is holding its first meeting, replacing two previous advisory bodies. Members will elect a Chair and Vice Chair, adopt past minutes, and receive orientation from the Clerk's Division. The agenda includes setting quarterly meeting dates, reviewing quorum requirements, and discussing the creation of working groups. An overview of the division's services and priorities will be presented by the Manager of Economic Development and Culture.

• Election of Chair and Vice Chair
• Adoption of minutes from 2022-06-14 Business and Economic Development Advisory Committee and 2022-06-29 Cultural Plan Task Force
• Presentation: Terms of Reference and EDCC Goals
• Presentation: Overview of Economic Development and Culture by Katrina Lemire
• Discussion: Establishment of Cultural Working Group and other working groups

The committee appointed a Chair and Vice Chair and established a Cultural Working Group to select artwork and plan a fall event. Members also approved a monthly meeting schedule and requested a change to the Procedural By-law regarding quorum requirements.

• Appointed S. Brown as Chair
• Appointed Councillor Andrews as Vice Chair
• Approved minutes from 2022-06-14 and 2022-06-29 meetings
• Approved monthly meeting schedule for six months (excluding July and August)
• Requested Council amend Procedural By-law to define quorum as a majority of members maintained throughout the meeting
• Appointed L. Horne, J. Small, and M. Mischkot to the Cultural Working Group
• Authorized Councillor Andrews to contact manufacturing business owners and report back
• Appointed J. Patterson to the Official Plan Review Steering Committee

Access Orangeville

The Access Orangeville Committee is meeting to handle routine business: approving previous minutes, electing a Chair and Vice Chair, and appointing a member to the Official Plan Review Steering Committee. They will also discuss several accessibility-related items, including an AODA desk audit update, annual compliance reporting, Accessibility Champion Awards, the town website's accessibility page, audible pedestrian signals, and the 2023 work plan and meeting schedule. No correspondence is listed, and the next meeting date is to be determined.

• Election of Chair and Vice Chair
• Appointment to Official Plan Review Steering Committee
• AODA Desk Audit Compliance Report Update
• Accessibility Champion Awards
• 2023 Work Plan and Meeting Schedule

The committee elected a Chair and Vice Chair and established a monthly meeting schedule. Members approved the Accessibility Champion Award and directed staff to research year-round trail maintenance. James Jackson was appointed to the Official Plan Review Steering Committee.

• Elected Councillor Stevens as Chair and James Jackson as Vice Chair (Unanimous)
• Approved 2022-07-12 JAAC meeting minutes
• Appointed James Jackson to the Official Plan Review Steering Committee (Unanimous)
• Approved staff to proceed with the Accessibility Champion Award (Unanimous)
• Directed staff to research year-round trail maintenance service levels and report back
• Set monthly meetings for the third Thursday at 10:00 a.m., excluding July and August

Homelessness Task Force

The Orangeville Homelessness Task Force is meeting to organize itself for its new term. The agenda includes electing a chair and vice chair, reviewing the terms of reference and workplan, and discussing committee training and meeting dates. Members will also hear a summary of the previous committee's recommendations, discuss the Out of the Cold program with the General Manager of Community Services, and consider housing projects and future guest speakers. A recommendation is included to amend the Procedural By-law so that quorum is based on a majority of members present at the start and maintained throughout, removing the requirement for physical presence.

• Election of Chair and Vice Chair
• Discussion of Out of the Cold program with Heather Savage, General Manager Community Services
• Review of Terms of Reference and workplan
• Recommendation to amend Procedural By-law on quorum to allow virtual attendance
• Discussion of housing projects in Orangeville

The committee elected its Chair and Vice Chair and requested a change to the Procedural By-law to allow non-physical quorum. Members discussed the Out of the Cold program and potential affordable housing sites, including the old fire station on Dawson.

• Elected J. Andrews as Chair (Carried)
• Elected E. Goodyear as Vice Chair (Carried)
• Recommended Council amend Procedural By-law to remove 'physical presence' requirement for committee quorum (Carried)
• Deferred Terms of Reference/Workplan to next meeting

Age Friendly

The Age Friendly Committee is meeting for what appears to be an organizational session. The agenda includes electing a Chair and Vice Chair, receiving a Clerk's Division orientation, reviewing the committee's Terms of Reference, and setting the 2023 meeting schedule and work plan. The committee will also discuss the upcoming Seniors Luncheon scheduled for May 31, 2023, at the Alder Recreation Centre, and other senior-related items.

• Election of Chair and Vice Chair
• Clerk's Division committee orientation
• Review of Age Friendly Terms of Reference
• Seniors Luncheon on May 31, 2023 at Alder Recreation Centre (Country Jamboree theme)
• 2023 meeting schedule and work plan

The committee elected a chair and vice-chair and established a meeting schedule for the remainder of 2023. Members also coordinated a presence at the May 27 Farmers' Market to promote Seniors week events.

• Elected Andy Macintosh as Chair (Carried)
• Appointed Cheryle Hamilton as vice-chair (Carried)
• Approved 2023 meeting dates for June 20, September 19, and November 21 (Carried)
• Approved committee member attendance at May 27 Farmers' Market to provide Seniors week information (Carried)

Sustainable Orangeville

The committee elected its Chair and Vice Chair and approved a recommendation to remove 'physical presence' requirements from the Procedural By-law regarding quorum. The committee also decided not to participate in the 2023 Communities in Bloom program.

• Elected T. Prendergast as Chair (Carried)
• Elected M. Whitcombe as Vice Chair (Carried)
• Recommended Council amend Procedural By-law to remove 'physical' requirement for quorum (Carried)
• Decided not to register for the 2023 Communities in Bloom program (Carried)
• Appointed A. Waugh to the Official Plan Review Steering Committee (Carried)

Council Meeting

Orangeville Council is meeting to decide on several items, including a three-year parking lot lease with Lutilium Inc., a rezoning for Edgewood Valley Phase 2B, and a program to provide free menstrual products in town facilities. They will also consider funding for the Out of the Cold program, a demolition permit for 6 Third Avenue, and updates on by-law enforcement and water supply. The agenda includes multiple delegations, including a presentation on Bill 5 by Kathleen Wynne.

• Lease agreement with Lutilium Inc. for Armstrong Street Parking Lot (116-120 Broadway) for 2023-2025
• Free menstrual products program: $6,257 one-time installation and $10,950 annual expense
• Out of the Cold Program: $11,000 funding (50%) with Choices Youth Shelter
• Rezoning approvals: Edgewood Valley Phase 2B (RZ-2023-01) and 330 Blind Line (RZ-2022-03)
• Bulk water rate increase to $6.00 per cubic metre effective May 8, 2023

Council approved several community grants, including annual funding for the Orangeville Food Bank. The board also authorized a program to provide free menstrual products in town facilities and approved a three-year lease for the Armstrong Street Parking Lot.

• Endorsed Bill 5—Stopping Harassment and Abuse by Local Leaders Act, 2022 (Unanimous)
• Approved $25,000 annual distribution to Orangeville Food Bank for current term (Unanimous)
• Approved $5,000 grant to Elysian Festival (Unanimous)
• Approved $5,000 grant to STEM Camp (Unanimous)
• Approved three-year lease agreement with Lutilium Inc. for Armstrong Street Parking Lot (Unanimous)
• Approved $6,257 installation and $10,950 annual cost for free menstrual products in town facilities (Unanimous)
• Approved $11,000 to fund 50% of Out of the Cold Program via agreement with Dufferin Youth Shelter (Unanimous)
• Approved revised by-law enforcement service hours (6-1)

Mayor's Youth Advisory Council

The Mayor's Youth Advisory Council is meeting to elect a Chair and Vice Chair, receive a committee orientation from the Clerk's Division, and review its Terms of Reference, 2023 Work Plan, and meeting schedule. The agenda is largely organizational with no substantive decisions or public hearings listed.

• Election of Chair and Vice Chair
• Clerk's Division committee orientation
• Review of Mayor's Youth Advisory Council Terms of Reference
• Discussion of 2023 Work Plan
• Discussion of meeting schedule

The committee elected its leadership for the term and established a tentative 2023 meeting schedule. Members discussed potential initiatives including a Youth Town Hall and a youth-focused community page.

• Elected Aislin Main as Chair and Jack Bracken as Vice Chair (Unanimous)
• Set tentative 2023 meeting dates for June 7, September 13, and December 13

Committee of Adjustment

The Orangeville Committee of Adjustment is meeting to elect officers, adopt previous minutes, and hold a statutory public hearing on two minor variance applications. The committee will consider approving variances for properties at 42 Green Street and 23 Robb Boulevard, both zoned General Industrial (M1).

• 42 Green Street: reduce interior side yard setback from 3m to 1.4m, rear yard from 6m to 1.4m, increase front fence height from 0.9m to 1.6m, allow contractor use with other uses
• 23 Robb Boulevard: permit vehicle storage area in rear yard
• Election of Committee Chair and Vice-Chair
• Appointment to Official Plan Steering Committee
• Adoption of minutes from February 1, 2023 meeting

The Committee of Adjustment approved two minor variance applications for industrial use. One allows for a storage facility at 42 Green Street, and the other permits a vehicle storage area at 23 Robb Boulevard.

• Appointed Alan Howe as chair
• Appointed Ashley Harris as vice-chair
• Appointed Tracy Macdonald as Secretary-Treasurer
• Appointed Ashley Harris to the Official Plan Steering Committee
• Approved minutes of the 2023-02-01 meeting
• Approved minor variances for 42 Green Street to reduce setbacks, increase fence height, and permit mixed contractor/non-contractor uses
• Approved minor variance for 23 Robb Boulevard to permit a vehicle storage area in the rear yard

Council Meeting

Orangeville Council is meeting to approve the agenda, adopt previous minutes, and receive several staff reports. Key decisions include approving 2023 community grant distributions, receiving the 2022 parkland reserves and investment reports, and passing by-laws, including a loan agreement for the 2023 International Plowing Match. The meeting also includes updates from Headwaters Health Care Centre, the Municipal Property Assessment Corporation, and the Police Services Board.

• Community Grant Allocations for 2023 (CPS-2023-022) - approval of budgeted funds
• Parkland Reserves Financial Report 2022 (CPS-2023-023)
• Investment Report for 2022 Fiscal Year (CPS-2023-024)
• By-law to authorize loan agreement with Bill McCutcheon, Dawn Van Kampen, and Karen Webster for 2023 International Plowing Match
• Proclamation of May 2023 as Jewish Heritage Month

Council approved the distribution of 2023 community grant funds to four organizations and requested further information from two others. The meeting also included updates from Headwaters Health Care Centre, MPAC, and the Police Services Board.

• Approved 2023 Community Grant funds for Bethell Hospice Foundation, Hospice Dufferin, Rotary Club of Orangeville, and The Orangeville Blues & Jazz Festival (Unanimous)
• Requested delegations from Elysian Festival Orangeville and STEM Camp for further information on grants (Unanimous)
• Proclaimed May 2023 as Jewish Heritage Month (Unanimous)
• Approved 2022 Parkland Reserves Financial Report (Unanimous)
• Approved 2022 Fiscal Year Investment Report (Unanimous)
• Passed by-law to confirm appointments to various Boards and Committees (Unanimous)
• Passed by-law to authorize Loan Agreement with 2023 International Plowing Match and Rural Expo Local Committee (Unanimous)

Council Information Items

This is a Council Information Package with non-agenda items for information only. Council is reviewing correspondence from the Association of Ontario Road Supervisors about a proposed fee by Enbridge Gas, and letters from two townships regarding election register accuracy and oath of office. No decisions are being made at this meeting.

• Letter from Association of Ontario Road Supervisors re: proposed fee by Enbridge Gas
• Township of Ashfield-Colborne-Wawanosh letter re: future accuracy of Permanent Register of Electors
• Township of Lake of Bays letter re: Oath of Office

Orangeville Public Library Board

This is the inaugural meeting of the Orangeville Public Library Board, held at Alder Recreation Centre due to Mill Library renovations. The board will approve the minutes from February 22, 2023, and receive orientation presentations from CEO D. Fraser and staff. The primary decision is to proceed with renovations to the Alder Branch and finishings to the Mill Lobby, based on Report 23-03.

• Approval of February 22, 2023 meeting minutes
• Authorization to proceed with Alder Branch renovations and Mill Lobby finishings
• Presentation on Library Town Facilities by Mark Hicks of D+H Architects Inc.
• Receipt of the approved 2023 Library Services Budget
• Notice of motion to repeal the May 26, 2021 Procedure By-law at the April 26 meeting

The board held elections for leadership positions and approved the previous meeting's minutes. Members received updates on capital projects and requested further guidance on library reserves and facility entrances.

• Declared Sheri Marks Chair by acclamation
• Declared Councillor Tess Prendergast Vice-Chair by acclamation
• Approved February 22, 2023 meeting minutes
• Received information items including CEO report and 2023 budget
• Received report 23-03 on Capital Projects status
• Directed CEO to correspond with Town staff regarding Alder library entrance changes
• Directed CEO to seek guidance on accessing library reserves
• Directed staff to arrange board site visits of all branches before May 10, 2023

Council Information Items

This is a Council Information Package containing non-agenda items for information only. Council is receiving correspondence from other Ontario municipalities on topics including barriers for women in politics, homelessness, intimate partner violence, and school board elections. No decisions are being made at this meeting.

• City of Cambridge - Barriers for Women in Politics
• Town of Petrolia - A Call to the Provincial government to End Homelessness in Ontario
• Town of Carleton Place - Declaring Intimate Partner Violence and Violence Against Women an Epidemic
• Municipality of Shuniah - Municipal Petition in Opposition of Bill 3
• Township of Howick - Ontario School Board Elections

Council Meeting

Orangeville Council will consider hiring an executive search firm to recruit an Acting Chief Administrative Officer, approve a new 2023-2027 Corporate Strategic Plan, and pass several by-laws including a new parks and events regulation. The agenda also includes routine approvals of minutes, reports on water quality, and committee appointments.

• Recruitment of Acting CAO via executive search firm (CAO-2023-005)
• Approval of Corporate Strategic Plan 2023-2027 (CAO-2023-004)
• New Parks and Events By-law, repealing By-laws 7-81, 76-2008, 128-2016 (CMS-2023-002)
• Opera House Management & Cultural Initiatives Amending Agreement with Theatre Orangeville, 2023-2027 (CMS-2023-004)
• Provincial Transit Gas Tax Funding Agreement with Ministry of Transportation (CPS-2023-019)

Council approved a new five-year Corporate Strategic Plan and passed a by-law to regulate the use of parks, special events, and film production. The body also authorized the recruitment of an Acting CAO and approved several community proclamations and donations.

• Approved Town of Orangeville Corporate Strategic Plan 2023-2027 (Unanimous)
• Passed by-law to manage and regulate use of parks, special events, and film production (Unanimous)
• Approved $300 donation to Dufferin County Multicultural Foundation (Unanimous)
• Directed staff to hire an Executive Search Firm for Acting CAO recruitment (Unanimous)
• Authorized Opera House Management & Cultural Initiatives Amending Agreement (Unanimous)
• Approved by-law for Provincial Transit Gas Tax Funding Agreement (Unanimous)
• Appointed members to Heritage Orangeville and Committee of Adjustment (Unanimous)
• Accepted donation of two framed hockey jerseys for local arenas (Unanimous)

Heritage Orangeville

Heritage Orangeville is meeting to review a heritage impact assessment for 330 Blind Line, appoint committee members to review applications and sit on the Official Plan Steering Committee, and discuss a demolition on a municipal register heritage property at 6 Third Avenue. The committee will also receive a training orientation and consider 2023 meeting dates.

• Heritage Impact Assessment for 330 Blind Line
• Appointments for heritage permit, café permit, pre-consultation, sign variance, demolition clearance, and Committee of Adjustment reviews
• Appointment to Official Plan Review Steering Committee
• Demolition on municipal register heritage property at 6 Third Avenue
• Heritage permit inquiry for 100 Broadway (Bluebird Cafe)

The committee recommended Council approve a heritage permit and R2 zoning amendment for a property at 330 Blind Line. It also recommended approving a demolition permit for 6 Third Avenue and appointed members to various review roles.

• Appointed Councillor Sherwood as Chair and Lynda Addy as Vice Chair (Carried)
• Recommended Council approve heritage permit and R2 zoning amendment for 330 Blind Line (Carried)
• Directed staff to make the 330 Blind Line assessment report available on Data Orangeville (Carried)
• Recommended approval of demolition permit for 6 Third Avenue (Carried)
• Approved primary and alternate reviewer appointments for various permits and the Official Plan Review Steering Committee (Carried)
• Approved proposed 2023 meeting dates and times (Carried)
• Approved investment in badges for public excursions (Carried)

Public Meeting

This is a public meeting of Orangeville Council. The main item is a statutory public meeting for a rezoning application (RZ-2023-01) related to the Edgewood Valley Phase 2B development, including a presentation by the applicant and public correspondence. Council will also receive a staff report on the International Plowing Match and Rural Expo 2023 and provide direction on sponsorship options. The meeting includes a closed session for personnel matters and routine procedural items.

• Public meeting for rezoning application RZ-2023-01 (Edgewood Valley Phase 2B Development)
• Presentation by Trish Elliott, NG Citrus Limited, on RZ-2023-01
• Correspondence from Jodi McNeill re: RZ-2023-01
• Correspondence from Larry Kurtz and Norma Bailey re: 515 Broadway Development
• Staff report CPS-2023-017 on International Plowing Match and Rural Expo 2023

Council approved an interest-free loan to the Ontario Plowmen’s Association. The meeting also included a public presentation regarding proposed zoning amendments for the Edgewood Valley Phase 2B development, though no vote on the amendment was recorded.

• Approved $20,000 interest-free loan to Ontario Plowmen’s Association (Unanimous)
• Received public information report and correspondence regarding Edgewood Valley Phase 2B Development (Carried)
• Approved agenda and addendums (Unanimous)
• Authorized closed meeting for personnel matters (Unanimous)
• Received report on personnel matters regarding public office holders (Carried)

Special Council Meeting

This is a special council meeting of the Town of Orangeville, held on February 28, 2023. The main business is a closed session to consider two confidential reports from the town solicitors regarding litigation and personal matters about an identifiable individual. The council will also consider a by-law to confirm the proceedings of the meeting.

• Closed meeting under s. 239 (2) of the Municipal Act for litigation and solicitor-client privilege matters
• Closed meeting for personal matters about an identifiable individual, including municipal employees
• Confidential reports from Town Solicitors John Hart and Colleen Butler
• By-law to confirm the proceedings of the closed and special council meeting

Council held a closed session to review two confidential reports from Town Solicitors regarding litigation and personal matters. Following the closed session, Council voted to receive the reports and directed the solicitors to proceed. A by-law was passed to confirm the proceedings of the meeting.

• Approved holding a closed meeting to consider confidential reports from Town Solicitors
• Received confidential report regarding litigation or potential litigation (Unanimous)
• Received confidential report regarding personal matters about an identifiable individual (Unanimous)
• Directed Town Solicitors to proceed as directed (Unanimous)
• Passed by-law to confirm proceedings of the February 28, 2023 meeting (Unanimous)

Council Meeting

Orangeville Council is meeting to consider several staff reports and by-laws, including agreements with the OSPCA for animal control and shelter services, additional funding for the Dudgeon Reservoir upgrades, a stop sign change on Alder Street, and a non-financial budget amendment for Broadway road resurfacing. Council will also hear the Orangeville Business Improvement Area's annual report, receive committee minutes, and consider two notices of motion: supporting Caledon's Highway 10 safety study and exploring free menstrual products in town facilities. The meeting includes a closed session for land and personnel matters.

• Approve $170,830.23 additional funding from Water Reserve Fund for Dudgeon Reservoir Upgrades
• Enter into OSPCA agreements for animal control/shelter services and lease of 650 Riddell Road
• Remove stop sign at Alder and Sherwood Streets, add new stop sign at Alder Street and Glengarry Road
• Amend Capital Project B0799.0000: Broadway resurfacing from Townline to Third Street to Wellington Street to First Street
• By-law to authorize agreement with HDR Inc for Electric Bus Feasibility Study and Fleet Transition Plan

Council entered into service and lease agreements with the OSPCA for animal control and the 650 Riddell Road facility. Additional funding was approved for reservoir upgrades, and several public board appointments were finalized. Council also authorized a feasibility study for electric buses.

• Approved $170,830.23 from Water Reserve Fund for Dudgeon Reservoir Upgrades (Unanimous)
• Approved service and lease agreements with OSPCA for animal control and 650 Riddell Road (Unanimous)
• Approved OBIA 2023 budget of $547,850 (Unanimous)
• Authorized Purchase Agreement with HDR Inc for Electric Bus Feasibility Study (Unanimous)
• Appointed public members to various Town boards and committees (Unanimous)
• Directed staff to remove stop sign at Alder and Sherwood Streets and add one at Alder Street and Glengarry Road (Unanimous)
• Approved Non-Financial Budget Amendment to change Broadway road resurfacing locations (Unanimous)
• Resolved to support Town of Caledon's request for a Highway 10 traffic and road safety study (Unanimous)

Orangeville Public Library Board

The Orangeville Public Library Board is meeting on February 22, 2023, at the Alder Recreation Centre due to Mill Library renovations. The main action item is a recommendation to revoke the COVID-19 Vaccination Policy and Proof of Vaccination Requirements effective immediately. The board will also receive the CEO report, 2022 operating budget, pre-budget submission, and 2022 summary report, and approve the January 25, 2023 minutes.

• Revocation of COVID-19 Vaccination Policy and Proof of Vaccination Requirements
• 2022 Library Operating Budget report
• 2023 OLA and FOPL Pre-Budget Submission
• 2022 Summary Report
• Approval of January 25, 2023 meeting minutes

The board voted to immediately revoke the COVID-19 Vaccination Policy and Proof of Vaccination Requirements. The board also approved the minutes from the January 25, 2023 meeting and received general information items.

• Revoked COVID-19 Vaccination Policy and Proof of Vaccination Requirements (Carried)
• Approved January 25, 2023 meeting minutes (Carried)
• Received information items (Carried)

Public Meeting

Orangeville Council is holding a public meeting to receive information on two rezoning applications (515 Broadway and 330 Blind Line) and to discuss a proposed Parks and Special Events By-law. The meeting also includes a closed session for a confidential verbal report on personal matters about an identifiable individual, followed by routine procedural items.

• Rezoning application RZ-2022-04 for 515 Broadway, presented by David McKay of MHBC Planning
• Rezoning application RZ-2022-03 for 330 Blind Line, presented by Melissa Visser of MHBC Planning
• Public comments from Christina Hambly on behalf of Patsy Swanson and Brian Hambly regarding 330 Blind Line
• Proposed Parks and Special Events By-law (CMS-2022-021) for discussion
• Closed meeting under s. 239(2) of the Municipal Act for confidential verbal report on public office holders

Council Meeting

Orangeville Council will consider approving an electric bus feasibility study and fleet transition plan, funded largely by Infrastructure Canada, with the town's share at $20,820. The agenda also includes presentations on affordable housing, nonprofit appreciation, and a strategic plan update, plus routine approvals of minutes and by-laws.

• Electric Bus Feasibility Study and Fleet Transition Plan (INS-2022-049) with $104,100 total cost, town share $20,820
• Presentation by Norah Kennedy, Family Transition Place, on affordable housing solution
• Presentation by Michele Fisher, Dufferin Community Foundation, on Nonprofit Appreciation Week
• Strategic Plan Update by Clark Hoskin, Deloitte LLP
• Closed meeting for minutes and integrity commissioner education session

Council Information Items

This is a Council Information Package with non-agenda items for information only. The only listed item is correspondence from the City of Kitchener regarding the OBCM Bill 23 (More Homes Built Faster Act). No decisions or votes are scheduled.

• City of Kitchener correspondence on OBCM Bill 23 - More Homes Built Faster Act

Committee of Adjustment

The Committee of Adjustment approved a minor variance application for a property at 6 Faulkner Street. The decision allows for a reduced rear yard setback to enable the construction of a two-storey addition.

• Approved minutes of the 2023-01-04 meeting
• Approved Minor Variance Application A01-23 for 6 Faulkner Street to reduce minimum rear yard setback from 7.0 metres to 6.0 metres (Carried)

Council Meeting

This is a largely procedural council meeting. The main substantive item is a closed session to receive two confidential verbal reports from the Acting CAO regarding personal matters about identifiable individuals, including municipal employees and solicitor-client privileged advice. The open portion includes routine items such as approving the agenda, adopting minutes (none listed), and passing a confirmation by-law.

• Closed meeting for confidential verbal reports from Acting CAO Raymond Osmond on public office holders
• Confirmation by-law 2023-01-30 to confirm proceedings of the closed and regular council meeting
• No staff reports, presentations, correspondence, or committee minutes listed

Council held a closed session to receive confidential reports from the Acting CAO regarding public office holders and personal matters. The meeting concluded with the passing of a by-law to confirm the proceedings of the day's sessions.

• Approved agenda and addendums (Unanimous)
• Approved holding a closed meeting to consider confidential reports from Acting CAO (Unanimous)
• Received confidential reports from Acting CAO regarding personal matters and solicitor-client privilege (Unanimous)
• Passed by-law to confirm proceedings of the January 30, 2023 closed and regular meetings (Unanimous)

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to approve prior minutes, receive the CEO report and 2022 Library Service Index, adopt updated 2023 holiday and closure dates, and discuss 2023 budget deliberations. The meeting is held at Alder Recreation Centre due to Mill Library renovations.

• Adoption of November 23, 2022 meeting minutes
• CEO report and 2022 Library Service Index received
• Report 23-01: updated 2023 statutory holidays and library closures to be adopted
• Executed 2023 collection agreements from Amaranth and East Garafraxa received
• Discussion of 2023 budget deliberations

The Board approved the updated 2023 holiday and closure schedule. Members discussed the 2023 budget, noting that Council approved the budget without the requested new position.

• Approved minutes of the November 23, 2022 meeting
• Adopted updated 2023 statutory holidays and library closures (Report 23-01)
• Decided to send a delegation to the Police Board once the new library board term begins

Council - Budget Meeting

Council approved the 10-year Capital Budget and 5-year Operating Budget. The approved plan includes a consolidated Tax Levy increase of 2.35% for 2023.

• Approved 10-year Capital Budget and 5-year Operating Budget with 2.35% tax levy increase (Unanimous)

Council Meeting

Council will consider suspending its COVID-19 vaccination policy for participating individuals, effective January 24, 2023, following a closed meeting and public delegations on the matter. The agenda also includes a sign variance denial, a regulatory by-law review update, and an analysis of provincial housing bills.

• Recommendation to suspend COVID-19 Vaccination Policy for participating individuals (CPS-2023-010)
• Denial of sign variance for two ground signs at 500, 510, 520 Alder Street (CPS-2023-007)
• Update on Regulatory By-law Review Work Plan, including parks, animals, hens pilot, and lawn watering (CPS-2023-009)
• Analysis of Bill 109 and Bill 23 (More Homes Built Faster Act) and direction for staff (INS-2022-030)
• By-law to authorize access agreement for Survey Lane for 59 Third Street

Council unanimously voted to revoke the COVID-19 Vaccination Policy for participating individuals effective January 24, 2023. The meeting included extensive public delegations opposing vaccine mandates and the denial of a sign variance application on Alder Street.

• Revoked COVID-19 Vaccination Policy for participating individuals (Unanimous)
• Denied sign variance for two ground signs at 500, 510, and 520 Alder Street (Unanimous)
• Approved by-law for Survey Lane site access agreement for 59 Third Street (Unanimous)
• Proclaimed March 2023 as Irish Heritage Month (Unanimous)
• Approved 2023 by-law review work plan for parks, animals, and other regulatory items (Unanimous)
• Accepted Councillor Prendergast's resignation from Credit Valley Conservation Board (Unanimous)
• Appointed Councillor Stevens to Credit Valley Conservation Board and Councillor Andrews to Orangeville Public Library Board (Unanimous)
• Approved analysis and staff proceedings regarding Bill 23 and Bill 109 (Unanimous)

Special Council Meeting - Operating Budget

This special council meeting is dedicated to the 2023 operating budget. Council will hear presentations from staff and then vote on one of two budget recommendations, both proposing a consolidated tax levy increase of 3.1%. The meeting includes a public question period and a confirmation by-law.

• Budget 2023 approval with 3.1% consolidated tax levy increase
• 10-year Capital Budget and 5-year Operating plan
• Presentations by Acting CAO, Treasurer, and General Managers
• New Service Level Request for Committees
• Confirmation by-law for meeting proceedings

Council declined to approve the initial 2023 Operating Budget and directed staff to return on January 24, 2023, with a revised version. The new budget must target a specific tax levy increase and include specific funding allocations for community organizations.

• Requested revised budget targeting a 2.35% Tax Levy Increase (Unanimous)
• Directed revised budget to incorporate recommendation #2 in Report CPS-2023-008 (Unanimous)
• Approved $95,000 corporate allocation for community organizations requiring predictable funding (Unanimous)
• Directed staff to review and make recommendations on Service Level Change requests (Unanimous)
• Requested report on implications of using 2023 ORDC interest earned funds (Unanimous)
• Approved agenda for the January 17, 2023 meeting (Unanimous)

Special Council Meeting - Capital Budget

This is a special Council meeting dedicated to the 2023 Capital Budget. Council will hear presentations from staff and consider a recommendation to approve the 2023 Capital Budget in principle. The meeting also includes a closed session for confidential matters, including the security of town systems and the introduction of a new General Manager.

• Presentation by Acting CAO Raymond Osmond on Budget Introduction
• Presentation by Treasurer Nandini Syed on Budget Overview
• Report CPS-2023-008: Budget 2023 Recommendations
• Closed meeting to discuss security of town systems and new GM introduction
• Confirmation by-law for the meeting proceedings

Council received the 2023 Capital Budget recommendations and heard presentations on budget overviews for Corporate, Infrastructure, and Community Services. The meeting also included the introduction of the new General Manager of Community Services.

• Approved the meeting agenda (Unanimous)
• Approved closed meeting to discuss system security and personnel matters (Unanimous)
• Approved closed meeting minutes from 2022-12-12 and 2022-12-14 (Unanimous)
• Received report CPS-2023-008 regarding Budget Recommendations (Unanimous)
• Passed by-law to confirm proceedings of the January 16, 2023 meeting (Unanimous)

Council Information Items

Orangeville Council is receiving a package of information items, not making decisions. The package includes correspondence from four Ontario municipalities asking the province to repeal or reconsider Bill 23, the More Homes Built Faster Act, 2022. No votes or actions are scheduled on these items at this meeting.

• City of Belleville request to repeal Bill 23 pending further analysis and consultation
• Town of Bruce Mines update on Bill 23 - More Homes Built Faster Act, 2022
• City of Cambridge opposition to Bill 23
• Municipality of Greenstone correspondence on Bill 3

Council Meeting

Orangeville Council meets to vote on the 2023 interim tax levy and temporary borrowing by-laws, and to consider suspending its COVID-19 vaccination policies. The agenda also includes reports on water billing overages, outdoor patio and merchandise display by-laws, a parks and events by-law, cemetery fee updates, and committee terms of reference. Several public delegations are scheduled, including requests related to water bills and the International Plowing Match.

• 2023 interim tax levy by-law and temporary borrowing by-law
• Suspension of COVID-19 vaccination policies effective January 10, 2023
• Amend Water and Wastewater Bill Adjustment Policy to include Industrial, Commercial, and Institutional properties
• Amend Outdoor Boulevard Café and Display of Merchandise by-laws for April 1 to October 31, max 6 parking spaces for extended cafes
• Amend Greenwood Cemetery By-law 2018-050 to update Schedule 'A' price list with annual CPI adjustment

Council revoked the COVID-19 Vaccination Policy for Council members, local boards, and committees. The meeting also included approvals for interim tax levies, temporary borrowing, and water bill refunds for specific residents.

• Revoked COVID-19 Vaccination Policy for Council, Local Boards and Committees (Unanimous)
• Approved $9,500 one-time water charge refund for 19 Stewart Court (Carried)
• Approved 50% water charge refund for 62 Broadway Avenue (Unanimous)
• Amended Water and Wastewater Bill Adjustment Policy to include Industrial, Commercial, and Institutional properties (Unanimous)
• Scheduled public meeting for February 13, 2023, regarding proposed Parks and Events By-law (Unanimous)
• Amended Outdoor Boulevard Café and Display of Merchandise by-laws for April 1 to October 31 annually (Unanimous)
• Passed by-laws for 2023 interim tax levy and external temporary borrowing (Unanimous)
• Updated Greenwood Cemetery price list and established annual CPI-based adjustments (Unanimous)

Committee of Adjustment

The Orangeville Committee of Adjustment is holding a public hearing to consider three minor variance applications. The committee will vote on whether to approve variances for accessory dwelling units and building height increases at 6 Third Avenue and 16 Blind Line, and a temporary retail trailer at 200 Elizabeth Street. The meeting is being held remotely due to COVID-19, with written comments accepted beforehand.

• A16/22 – 6 Third Avenue: variance to allow accessory dwelling unit in accessory structure, increase accessory building height from 4.3m to 6.7m, and widen rear driveway from 6.0m to 7.5m
• A17/22 – 16 Blind Line: variance to allow accessory dwelling unit in accessory structure and increase accessory building height from 4.3m to 6.1m
• A18/22 – 200 Elizabeth Street: variance to permit a temporary trailer for retail store use for up to two years
• Public hearing for all three applications under Section 45 of the Planning Act

The Committee of Adjustment approved three minor variance applications for accessory dwelling units and a temporary retail trailer. The board also discussed upcoming member training and the re-application process for the 2022-2026 term.

• Approved variance for accessory dwelling unit and height/driveway increases at 6 Third Avenue (Carried)
• Approved variance for accessory dwelling unit and height increase at 16 Blind Line (Carried Unanimously)
• Approved variance for a temporary retail trailer for up to two years at 200 Elizabeth Street (Carried Unanimously)
• Approved minutes from the 2022-12-07 meeting (Carried)