Okotoks public meetings in 2024
62 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Council Meeting
The Okotoks Town Council will discuss a motion to support a provincial Local Growth and Sustainability Grant application. It will also review amendments to the 2025 Capital Budget for Projects 269 and 280 and a request from Westwinds Communities to extend borrowing beyond one fiscal year. Two bylaws – Traffic Bylaw 37-24 (second and third reading) and Business License Bylaw 39-24 (third reading) – are slated for further readings.
- Grant Application Motion of Support for Alberta Local Growth and Sustainability Grant
- 2025 Capital Budget Amendments for Projects 269 and 280
- Request to Approve Borrowing Beyond One Year from Westwinds Communities
- Bylaw 37-24 Traffic Bylaw – second and third reading
- Bylaw 39-24 Business License Bylaw – third reading
Council unanimously supported a grant application to the Province of Alberta's Local Growth and Sustainability Grant and advanced $0.6M from 2027 to 2025 for two capital projects. Bylaw 37-24 (Traffic) was amended and passed, and Bylaw 39-24 (Business License) was passed. Council also authorized Westwinds Communities to borrow $1,362,267 for a 40-year mortgage. Several items were discussed in closed session, with a motion directing administration to provide changes to the Foothills Okotoks Regional Water Pipeline Phase 2 MOU.
- Supported Local Growth and Sustainability Grant application (unanimous)
- Advanced $0.100M for Project 269 Downtown Enhancement Program Riverside Drive (unanimous)
- Advanced $0.500M for Project 280 South Railway Street Development Placeholder (unanimous)
- Passed Bylaw 37-24 Traffic Bylaw as amended (unanimous)
- Passed Bylaw 39-24 Business License Bylaw (unanimous)
- Authorized Westwinds Communities to borrow $1,362,267 via CMHC mortgage (unanimous)
- Directed administration to provide changes to Foothills Okotoks Regional Water Pipeline Phase 2 MOU (unanimous)
Family and Community Support Services Committee
The Family and Community Support Services Committee will adopt its agenda and the minutes from the November 6, 2024 meeting. A closed session will be held to discuss a Family and Community Support Services funding request. The committee will receive information on the 2024‑2025 annual meeting schedule, the 2025 funding decision‑making process, and youth reports. The next meeting is scheduled for January 14, 2025.
- Adopt agenda for the December 4, 2024 meeting
- Adopt minutes from the November 6, 2024 meeting
- Closed session: Family and Community Support Services funding request (FOIP s.23(1) and 24(1)(g))
- Information: 2024‑2025 Annual Meeting Schedule and 2025 Funding Application materials
- Youth Representative reports from Smriti Thiruchitrambalam and Chase Giroux
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to discuss the establishment of a mandatory policing committee and amendments to council nomination policies. The body will also consider a bylaw regarding parental leave for councillors and a request for an extension on short-term rental recommendations.
- Establishment of a Mandatory Policing Committee required by March 1, 2025
- Amendments to Council Committee Nomination Process Policy GP-D-2.2
- Proposed Parental Leave for Councillors Bylaw
- Request for extension regarding Short-Term Rental Recommendations
Intermunicipal Committee
The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.
Regular Council Meeting
The Town of Okotoks Council will hold a public hearing on the Ridgemont Neighbourhood Area Structure Plan and related land use amendments, and will consider a new traffic bylaw and election procedure changes.
- Public Hearing: Bylaw 32-24 (Ridgemont ASP) and Bylaw 33-24 (Land Use Amendment)
- Bylaw 37-24: New Traffic Bylaw (ready for three readings)
- Bylaw 41-24: Election Procedure Bylaw Amendment (ready for three readings)
- Council Meeting Date Amendment for 2024-2025 calendar
- Okotoks Public Library Board Chair 2024 Report
Annual Budget Meetings
The Town of Okotoks council will receive a verbal update on the 2025 annual budget and will consider approval of the 2025 Capital Budget and the 2025 One‑Time Operating Budget. Three bylaws—Responsible Pet Ownership (Bylaw 35‑24), Urban Hen (Bylaw 40‑24), and Business License (Bylaw 39‑24)—are ready for three readings. A fees, rates, and charges bylaw (Bylaw 09‑25) will receive second and third readings, and service‑level policy amendments will be reviewed for budget impact.
- 2025 Capital Budget presented for council approval
- 2025 One‑Time Operating Budget presented for council approval
- Bylaw 35‑24 – Responsible Pet Ownership – three readings
- Bylaw 40‑24 – Urban Hen – three readings
- Bylaw 39‑24 – Business License – three readings
Regular Council Meeting
The Town of Okotoks Council will hold three readings of Bylaw 38‑24 to amend the Fire Services Bylaw, adding clearer language on prohibited debris, open‑flame dimensions and extinguishing requirements. The council will also conduct a first reading of Bylaw 09‑25 to establish fees, rates and charges for 2025. Additional items include a fence‑painting program update, an appointment to the public library board, and public delegations from a hospice society and a school playground group.
- Bylaw 38‑24 – Fire Services Bylaw amendments (three readings)
- Bylaw 09‑25 – First reading of fees, rates and charges for 2025
- Arterial and Primary Collector Fence Painting program approval
- Appointment of Foothills County Councillor to Okotoks Public Library Board
- Public delegations: Foothills Country Hospice Society expansion update and Percy Pegler School playground improvements
United Way_Okotoks Partnership Committee
The United Way/Okotoks Partnership Committee will vote to elect a Chair, Vice‑Chair and Treasurer whose terms run until October 31, 2025. It will also adopt the meeting agenda and the minutes from the October 8, 2024 meeting. Business items include discussion of campaign ideas and payment of an administrative invoice of $105.39. Reports from staff liaison, treasurer, council and youth will be received as information.
- Election of Chair (motion to cease nominations)
- Election of Vice Chair (motion to cease nominations)
- Election of Treasurer (motion to cease nominations)
- Adoption of agenda as presented
- Payment of administrative invoice totaling $105.39
Family and Community Support Services Committee
The Family and Community Support Services Committee will vote to elect a Chair and a Vice Chair for the term ending October 31, 2025. It will also receive information on its funding, designate Sian Anderson as the voting delegate for the provincial association AGM, and discuss a resolution for that AGM. Additional items include reports from council and youth representatives and the adoption of the agenda and previous minutes.
- Election of Chair – nominations to cease
- Election of Vice Chair – nominations to cease
- Designation of Sian Anderson as voting delegate for the 2024 FCSS Association AGM
- Discussion of the resolution for the 2024 FCSS Association AGM
- Family and Community Support Services Committee Funding – received as information
Organizational Meeting
The Town of Okotoks Council is meeting to handle administrative setup for the upcoming year. The body will determine councillor seating and establish the meeting schedule from November 2024 to November 2025.
- Council appointments to boards, committees, and commissions
- Citizen member appointments
- Assignment of councillor seating by lot
- Draft Council meeting schedule for November 2024 to November 2025
Regular Council Meeting
The Town of Okotoks Council is reviewing area structure plans for the Ridgemont and North Point developments. The body is also considering short-term options for affordable rental housing and a historic resource designation for a local residence.
- Bylaw 20-24: North Point Area Structure Plan for +/- 246ha of industrial development
- Bylaw 32-24: Ridgemont Neighbourhood Area Structure Plan for +/- 63.82 ha of residential and commercial development
- Bylaw 33-24: Land Use Bylaw Amendment to redesignate +/- 12.82 ha in Ridgemont Phase 1
- Bylaw 36-24: Designation of 38 Elma Street West as a Municipal Historic Resource
- Discussion on short-term options to increase affordable rental housing supply
Governance and Priorities Committee
The Governance and Priorities Committee is discussing updates to the Election Procedures Bylaw required by Bill 20. The body is also considering a resident's request to ban open wood burning fire pits and potential amendments to the Procedure Bylaw.
- Request to ban open wood burning fire pits within Town limits
- Amendments to the Election Procedures Bylaw for the 2025 General Election
- Potential amendments to the Council Procedure Bylaw
- Closed session discussion on Old Library Space Naming
- Closed session regarding a Human Resources matter
Regular Council Meeting
The Okotoks Town Council will review and vote on multiple land‑use bylaw amendments, including changes to 149 Elizabeth Street and two residential phases. The meeting also includes a closed‑session discussion of human‑resources and intergovernmental matters, a consent agenda, and business items such as a property‑tax penalty cancellation request and Extended Producer Responsibility recommendations. Public delegations from the Rowan House Society will provide an update on domestic‑violence programs.
- Bylaw 24-24 – redesignate 149 Elizabeth Street from Downtown and Traditional Neighbourhood Districts to a General Commercial District.
- Bylaw 26-24 – redesignate approximately 2.44 ha of Wedderburn Phase 12 from Agricultural and Land Holdings to Neighbourhood Core District.
- Bylaw 27-24 – redesignate approximately 1.66 ha of D'Arcy Phase 14 from Agricultural and Land Holdings to Neighbourhood Core District.
- Bylaw 34-24 – amend the Community Standards Bylaw to clarify the definition of a graphic image.
- Extended Producer Responsibility Recommendations – decision on whether the Town will act as a service provider under new provincial legislation.
United Way_Okotoks Partnership Committee
The United Way/Okotoks Partnership Committee will meet to discuss campaign planning, including event ideas and donations, and to approve administrative and campaign invoices totaling $190.23.
- Discussion of campaign planning and event ideas
- Approval of administrative invoice totaling $49.63
- Approval of campaign invoice totaling $140.60
- Review of social needs assessment and community conversations
- Next meeting scheduled for November 12, 2024
Intermunicipal Committee
The Foothills County and Town of Okotoks Intermunicipal Committee will receive updates on the Foothills‑Okotoks Regional Water Pipeline, the Green Haven Estates development, and the Champion Park asset offer. The committee will also hear a verbal report on the Cavalry FC Field House allocation and a discussion on the Joint Planning Area 3 Context Study boundary request. No formal decisions are noted on the agenda.
- Foothills/Okotoks Regional Water Project Update
- Green Haven Estates (verbal report)
- Champion Park Update (verbal report)
- Cavalry FC Field House Future Allocation and Utilization Update (verbal report)
- Joint Planning Area 3 Context Study – Boundary Discussion
Family and Community Support Services Committee
The Family and Community Support Services Committee will receive information on a Social Needs Assessment community conversation, discuss Family & Community Support Services funding, hold a round‑table, and recognize outgoing committee members. The committee will also receive reports from the Council, the Community & Social Development Team Leader, and two Youth Representatives as informational items.
- Social Needs Assessment – Community Conversation
- Family & Community Support Services Funding
- Round Table discussion
- Recognition of outgoing committee members
- Reports: Council Update, Community & Social Development Team Leader, Youth Representatives
Regular Council Meeting
The Town of Okotoks Council will consider three land use bylaw amendments to redesignate parcels of land for neighborhood core and commercial use. The body will also discuss amendments to tribunal board and council procedure bylaws.
- Public hearing for Bylaw 26-24: redesignating +/- 6.02 acres at Wedderburn Phase 12 to Neighborhood Core District
- Public hearing for Bylaw 27-24: redesignating +/- 4.10 acres at D'Arcy Phase 14 to Neighborhood Core District
- Public hearing for Bylaw 24-24: redesignating +/- 1.19 acres at 149 Elizabeth Street to General Commercial District
- Bylaw 30-24 to add one Assessment Review Board Member
- Bylaw 31-24 to allow recording and publishing of Governance and Priorities Committee budget meetings
Governance and Priorities Committee
The Governance and Priorities Committee will review the 2025 Annual Budget Check‑In process, which includes proposed adjustments to the town’s four‑year budget. The meeting also includes discussions on business licensing bylaw improvements, a Priority 3 snow and ice control pilot, the North Point neighbourhood area structure plan, and fire‑and‑rescue radio equipment. Additional items cover licensed child‑care services, municipal census and election plans, artificial intelligence initiatives, the transportation master plan, stormwater maintenance, salary and wage adjustments, library budget requisition, waste service levels, and dog licensing service levels.
- 2025 Annual Budget Check‑In Process
- Business License Bylaw and Process Improvements
- Priority 3 Snow and Ice Control Pilot
- North Point Neighbourhood Area Structure Plan
- Okotoks Fire & Rescue radios
United Way_Okotoks Partnership Committee
The agenda for the United Way_Okotoks Partnership Committee on 2024-09-10 contains no listed items, only generic placeholders. No decisions, contracts, or discussion topics are identified in the document. The meeting therefore appears to be procedural with no substantive agenda items.
Regular Council Meeting
The council will vote on Bylaw 20-24 to adopt the North Point Area Structure Plan, enabling phased industrial development of about 246 ha in northeast Okotoks. A capital budget amendment will be considered to add Project 347 for the purchase of a fire water tender. Additional items include a proposal to change water and wastewater rate calculations, a one‑year noise‑attenuation pilot linked to traffic bylaw amendments, and revisions to the Business License Bylaw.
- Adopt North Point Area Structure Plan (Bylaw 20‑24) for ~246 ha industrial zone
- 2024 Capital Budget Amendment – Project 347: purchase of a fire water tender
- Water Rates Calculation Methodology – potential change to rate structure
- Noise Attenuation pilot and related Traffic Bylaw amendment
- Business License Bylaw and Process Improvements to reduce barriers
Family and Community Support Services Committee
The Family and Community Support Services Committee will adopt the agenda, review minutes from June 5, 2024, and receive reports and correspondence as information.
- Adoption of agenda and minutes from June 5, 2024
- Presentation: Okotoks Family Resource Centre
- Funding - Mid-Year Report
- Correspondence from FCSSAA and local organizations
- Next meeting scheduled for October 2, 2024
Subdivision and Development Appeal Board
The Subdivision and Development Appeal Board will consider Development Appeal 2024-02 (2024-0160). The appeal challenges the Town's decision to refuse a development permit for a change of use to education in the Industrial Business Park district. The board will review the decision notice, the appeal application received on August 2, 2024, and related documents before making a determination.
- Development Appeal 2024-02 (2024-0160) – appeal of denied education-use permit at 209 Stockton Avenue
- Notice of Decision for Development Permit Application 2024-0160
- Development Appeal Application received August 2, 2024
- Notice of Appeal Hearing mailed August 14, 2024
- Western Wheel Advertisement (August 14 and August 21, 2024)
Regular Council Meeting
The Okotoks Council will review a borrowing bylaw that would authorize $30.0 million of debt to fund a raw water pipeline, pumping station, reservoir and intake station in Foothills County. Several land‑use bylaw amendments will be read, including redesignations at 149 Elizabeth Street, Wedderburn Phase 12 and D'Arcy Phase 14. A capital‑budget amendment for Project 13 water‑main installation and a proposal for a municipally controlled corporation to develop below‑market rental housing will also be considered.
- Bylaw 25‑24 – Borrowing Bylaw authorizing $30.0 million for raw water pipeline and related facilities
- Bylaw 24‑24 – Land Use amendment redesignating Lots 25‑37, Block F, Plan 1420L at 149 Elizabeth Street to General Commercial District
- Bylaw 26‑24 – Land Use amendment redesignating ~2.44 ha from Agricultural to Neighborhood Core District at Wedderburn Phase 12
- Bylaw 27‑24 – Land Use amendment redesignating ~1.66 ha from Agricultural to Neighborhood Core District at D'Arcy Phase 14
- 2024 Capital Budget Amendment – Project 13 to increase budget for dedicated water mains to SW Reservoir (W8) linked to Tillotson Phase 1
United Way_Okotoks Partnership Committee
The United Way/Okotoks Partnership Committee will meet to discuss campaign planning, including event ideas and donations, and to approve administrative and campaign invoices totaling $155.94.
- Discussion of campaign planning and event ideas
- Approval of administrative invoice(s)
- Approval of campaign invoice(s) totaling $155.94
- Review of the 2024 Annual Meeting Calendar
- Receiving staff, treasurer, and council reports as information
Regular Council Meeting
The Okotoks Council will review a first‑reading Borrowing Bylaw that would authorize $30.0 million of debt to fund a raw water pipeline, pumping station, reservoir and intake station in Foothills County. A public hearing will be held on Bylaw 20‑24 to adopt the North Point Area Structure Plan for phased industrial development of about 246 ha in northeast Okotoks. Additional items include a review of the Howard Park skate‑park layout, an amendment to the Community Facility Access Policy, and a provincial consultation on property‑tax exemptions for non‑profit organizations.
- Bylaw 25‑24 – Borrowing Bylaw to incur $30.0 M for raw water pipeline, pumping station, reservoir and intake station
- Bylaw 20‑24 – North Point Area Structure Plan public hearing for ~246 ha industrial development
- Howard Park skate park and playground final layout for council review and approval
- Community Facility Access Policy amendment (EL B 2.5) for council approval
- Property Tax Exemptions for Non‑Profit Organizations – provincial input request
United Way_Okotoks Partnership Committee
The committee will discuss campaign planning, including talent show ideas and donations. Members will also review the annual calendar and administrative reports. A motion is on the agenda to pay a $65.82 invoice from Pizza Hut.
- Campaign planning regarding talent shows, event ideas, and donations
- Payment of $65.82 administrative invoice from Pizza Hut
- Review of June 11, 2024, meeting minutes
Intermunicipal Committee
The committee will review a report regarding the utilization and future planning of the Cavalry Regional Fieldhouse. Members will also receive an update on the Foothills/Okotoks Regional Water Project. Additionally, updates are scheduled for Joint Planning Area 3 boundaries and the dissolution of the Friends of Champion Park Society.
- Cavalry Regional Fieldhouse utilization and future planning report
- Foothills/Okotoks Regional Water Project update
- Joint Planning Area 3 boundary discussion
- Friends of Champion Park Society dissolution update
Regular Council Meeting
The Okotoks Council will consider the first reading of a new area structure plan for industrial development. The meeting also includes discussions on affordable housing incentives and a one-year pilot program for livestock emotional support animals. Additionally, council will review budget amendments for 338 Avenue design work.
- First reading of Bylaw 20-24 North Point Area Structure Plan (approx. 246 hectares)
- Approval of Affordable Housing Incentives Policy EL F 2.2
- One-year pilot program for livestock emotional support animals
- Capital Budget amendment for 338 Avenue design work
- Amendment to Recreation Fee Assistance Policy CMD F 2.5
Governance and Priorities Committee
The Governance and Priorities Committee will review the draft Affordable Housing Incentives Policy EL-F-2.2. The committee is also asked to provide recommendations for the Town's waste management program, focusing on service level adjustments and Extended Producer Responsibility Programs.
- Review of draft Affordable Housing Incentives Policy (EL-F-2.2)
- Recommendations for Waste Service Level Review
United Way_Okotoks Partnership Committee
The committee will discuss campaign planning, including ideas for a talent show and other events. Members will also review the annual calendar and administrative and campaign invoices.
- Campaign planning discussion regarding a talent show and event ideas
- Review of the annual calendar
- Payment of administrative invoices, including one from PizzaHut
- Adoption of minutes from the May 14, 2024 meeting
Regular Council Meeting
The Council will consider approving the 2024-2027 Corporate Business Plan and a capital budget amendment for fleet vehicles. The agenda also includes reviews of land use redesignations and road closure bylaws. A public hearing is scheduled to discuss Land Use Bylaw amendments.
- Approval of the 2024-2027 Corporate Business Plan
- Capital budget amendment for additional fleet vehicles and equipment
- Land use redesignation of 2.34 hectares to Traditional Neighbourhood and Recreation District
- Bylaw 35-23 regarding a road closure in the Tillotson area
- Public hearing for Land Use Bylaw amendments (Bylaw 18-24)
Family and Community Support Services Committee
The committee will receive a presentation regarding the Town of Okotoks Community Resource Specialist. Members will also discuss resolutions for the 2024 FCSSAA Annual General Meeting and recognize outgoing youth members.
- Presentation: Town of Okotoks - Community Resource Specialist
- Resolutions for 2024 FCSSAA Annual General Meeting
- Recognition of outgoing youth members
Special Council Meeting
The Town of Okotoks Special Council Meeting will consider the Indigenous Relations Framework for approval as a municipal planning document and a key element of the Blackfoot pipe ceremony. The meeting will not be broadcast, but the public is invited to attend in person.
- Indigenous Relations Framework presented for Council and Elders approval
Intermunicipal Committee
The Foothills County and Town of Okotoks Intermunicipal Committee is meeting to discuss a letter sent to the Minister of Transportation regarding safety at the Highway 2 and 338 Avenue interchange, receive an update on the Friends of Champion Park, and review the regional water project. The meeting also includes a closed session for confidential discussions on the water project and intermunicipal planning.
- Foothills County letter to Minister Dreeshen on Highway 2/338 Ave interchange safety concerns
- Verbal update on Friends of Champion Park
- Update on Foothills/Okotoks Regional Raw Water Project
- Closed session on water project (FOIP s. 24(1)(a)(g))
- Closed session on intermunicipal planning (FOIP s. 21(1), 24(1)(a)(c))
Regular Council Meeting
Okotoks Council will consider a capital budget amendment for paving 48 Street, a land-use bylaw amendment for Wedderburn Phase 9, and a name change for the Rotary Performing Arts Centre. The meeting also includes approval of a subsidized transportation policy and a program and service review policy, plus recognition of local sports champions and student award winners.
- Capital budget amendment to increase funding for Project 63 (48 Street paving) due to scope and cost changes
- Public hearing on Bylaw 17-24 to redesignate 2.34 hectares in Wedderburn Phase 9 from Agricultural to Traditional Neighbourhood and Recreation & Open Space districts
- Council to choose a new name for the Rotary Performing Arts Centre
- Approval of Subsidized Transportation Policy EL-F-2.3 and Program and Service Review Policy GP-E-2.1
- Recognition of Carstar Okotoks Bisons for winning Hockey Alberta Junior B Provincial Championship
Governance and Priorities Committee
The Governance and Priorities Committee will discuss a resident's request to amend town bylaws to allow livestock emotional support animals, mirroring a Calgary bylaw. They will also review policies for subsidized transportation, program and service review, and rates and fees. The meeting is scheduled for May 21, 2024, from 6:00 to 7:00 PM.
- Discussion of bylaw amendments for livestock emotional support animals on residential property
- Review of Subsidized Transportation Policy for the Community Access Program
- Draft Program and Service Review Policy GP-E-2.1 for discussion
- Draft Rates and Fees Policy GP-F-2.9 for review
Special Council Meeting
The Town of Okotoks Special Council Meeting will consider Bylaw 05-24, which sets assessable and supplemental tax rates for the 2024 tax year. The agenda includes a closed session and motions arising from it, but the primary business is the three readings of the tax rate bylaw. Four alternative rate options are attached for council's consideration.
- Bylaw 05-24 authorizing 2024 assessable and supplemental tax rates
- Four alternative tax rate options (160, 166.5, 183.5) with impact analysis
- Closed session under FOIP Act exceptions
- Motions arising from closed session
Subdivision and Development Appeal Board
The Subdivision and Development Appeal Board will hear an appeal against the Town's refusal of a boundary adjustment for properties at 17 and 38 Oak Avenue. The applicant, Absolute Surveys Inc., is seeking to overturn the Subdivision Authority's decision on application SD2023-9.
- Subdivision Appeal 2024-01 (SD2023-9) for boundary adjustments to 17 and 38 Oak Avenue / Block X, Plan 1650E and a portion of SE ¼ 28-20-29-W4M
- Appeal against the Town of Okotoks Subdivision Authority's refusal of the subdivision application
- Public hearing scheduled for May 16, 2024, adjourned from March 21, 2024
United Way_Okotoks Partnership Committee
The committee will discuss the 2024 funding process, campaign planning including a talent show and event ideas, and review the annual calendar. They will also consider paying administrative invoices totaling $681.73. The meeting includes adoption of previous minutes and receiving reports.
- Discussion of 2024 funding process
- Campaign planning including talent show and event ideas
- Review of annual meeting calendar
- Payment of administrative invoices totaling $681.73
- Adoption of minutes from April 9 and April 25, 2024 meetings
Regular Council Meeting
Council will hold a public hearing on Bylaw 14-24 to adopt the North Okotoks Area Structure Plan, guiding development of about 129.4 hectares. They will also consider a 2024 operating budget amendment to fund electric vehicle charging stations, a response letter to the province on Bill 20, and amendments to the Sponsorship Policy. Several items are for information only, including correspondence and committee minutes.
- Public hearing on Bylaw 14-24 – North Okotoks Area Structure Plan (approx. 129.4 hectares)
- 2024 Operating Budget amendment to grant-fund installation of electric vehicle charging stations
- Draft letter to the province responding to Bill 20
- Amendments to Sponsorship Policy CMD-F-2.7
- Bylaw 18-24 – Land Use Bylaw amendment (Omnibus 3) for clarity and consistency
Family and Community Support Services Committee
The Family and Community Support Services Committee is meeting to discuss funding timelines and processes for 2024, including a presentation from the Sheep River Health Trust. The committee will also receive updates from council, the Community Wellness Team Leader, and youth representatives. The agenda is largely procedural, with no binding decisions scheduled.
- Presentation from Sheep River Health Trust
- Review of 2024 FCSS Funding Matrix and regional funding application forms
- Discussion of process for funding updates
- Council and Community Wellness Team Leader reports
- Next meeting set for June 5, 2024
United Way Okotoks Partnership Annual Funding
The United Way/Okotoks Partnership Community Investment Sub-Committee is meeting to hear presentations from 10 local organizations requesting 2024 funding. Each organization will present its request, after which the sub-committee will vote on whether to fund each one and at what amount. The total requested funding across all items is $115,957.54.
- Foothills School Division Outreach Services at Cameron Crossing School requests $10,000.00
- Christ the Redeemer Catholic Schools Connections Program requests $18,000.00
- Foothills Country Hospice Society Community Bereavement Boxes Program requests $3,897.54
- Foothills School Division Family School Liaison Counsellors requests $20,000.00
- Okotoks Family Resource Centre requests $15,000.00
Governance and Priorities Committee
The Governance and Priorities Committee will review and consider two draft community engagement policies (GP-D-2.6 and EL-B-2.6). Councillor Swendseid has requested discussion on the criteria and funding for the annual high school academic awards. A closed session is scheduled to discuss a town asset renaming under FOIP s. 24(1)(a).
- Review of draft Council's Community Engagement Policy GP D 2.6 and draft Community Engagement Policy EL-B-2.6
- Discussion of criteria and funding for Okotoks Academic Awards requested by Councillor Swendseid
- Closed session item: Town Asset Renaming (FOIP s. 24(1)(a))
United Way_Okotoks Partnership Committee
The United Way/Okotoks Partnership Committee is meeting to discuss and plan fundraising campaign events, including a talent show and other ideas, and to review communication methods and the annual calendar. The committee will also consider paying administrative and campaign invoices, and receive reports from the staff liaison, treasurer, and council. The meeting includes adoption of the agenda and minutes from the previous meeting.
- Campaign discussion and planning, including a talent show and other event ideas
- Review of communication methods and the 2024 annual meeting calendar
- Consideration of an administrative invoice for a newspaper funding application
- Consideration of campaign invoices for payment
- Receipt of reports from staff liaison, treasurer, and council
Regular Council Meeting
This is a regular council meeting with a mix of routine items and significant land-use decisions. Council will consider first reading of Bylaw 14-24 to adopt the North Okotoks Area Structure Plan, and second reading of Bylaw 02-24 to redesignate land in Tillotson Phase 2. The agenda also includes a closed session, delegations, and several information items.
- Bylaw 14-24: Adopt North Okotoks Area Structure Plan for ~129.4 hectares (320 acres)
- Bylaw 02-24: Redesignate 9.58 hectares (23.67 acres) in Tillotson Phase 2 from Agricultural to Traditional Neighbourhood and Neighbourhood Core Districts
- Bylaw 16-24: Update CAO Bylaw to protect delegation of authority for land sales/purchases
- Rescind Election Signage Policy CMD-P-3.9
- Marigold Library System requisition for 2025-2026 per capita levy rates
Intermunicipal Committee
The Intermunicipal Committee will receive updates on the Foothills/Okotoks Regional Water Project and the Joint Planning Area 3 boundary. They will also consider endorsing a second open house and drafting amendments to the plan's vision and guiding principles based on public feedback. Two items will be discussed in closed session under FOIP exceptions.
- Update on Foothills/Okotoks Raw Water Project
- Discussion on Joint Planning Area 3 Boundary (verbal report)
- What We Heard Report on Joint Planning Area 3, with motions to post report, hold second open house, and draft amendments
- Closed session items: Champion Park and Green Haven Development (FOIP s. 24(1)(a)(c))
Regular Council Meeting
Okotoks Council is meeting to act on several items, including a councillor resignation, 2023 financial results, and water-related bylaws. A public hearing will address election signage rules. The agenda also includes closed-session items and routine updates.
- Councillor Actemichuk resignation effective March 21, 2024
- Bylaw 15-24 Water Bylaw for all three readings
- Bylaw 12-24 Land Use Bylaw amendment for election signage
- Bylaw 11-24 Election Signage for second/third readings
- 2023 Financial Operating Results with Variance report
Subdivision and Development Appeal Board
The Subdivision and Development Appeal Board will hear an appeal by Absolute Surveys Inc. against the Town's refusal of a boundary adjustment for properties at 17 and 38 Oak Avenue. The meeting includes procedural items like electing a chair and adopting the agenda.
- Subdivision Appeal 2024-01 (SD2023-9) for boundary adjustments to 17 and 38 Oak Avenue / Block X, Plan 1650E and a portion of SE ¼ 28-20-29 W4M
- Appellant: Absolute Surveys Inc. (represented by Rick Grol)
- Letters from residents Gordon White, Sterling Kristensen, and Rosemary Ostrow are included in the record
Governance and Priorities Committee
The Governance and Priorities Committee will discuss and recommend to Council amendments to the Water Shortage Response Plan, a draft Water Bylaw (Bylaw 15-24), and a new drought monitoring tool. The committee will also consider options for a Mayor’s Youth Engagement program, including a draft terms of reference for a youth council. A closed session is scheduled to discuss asset naming under FOIP exceptions.
- Discussion of amendments to the Water Shortage Response Plan and draft Water Bylaw 15-24
- Review of drought management water statistics for March 2024
- Consideration of options for Mayor's Youth Engagement, including a draft Mayor Youth Council terms of reference
- Closed session item: Asset naming (FOIP s. 24(1)(a)(b)(g))
United Way_Okotoks Partnership Committee
The committee will review final 2023 Community Investment funding reports, finalize sub-committee members, and discuss campaign planning including a talent show and event ideas. They will also set annual allocation amounts for administration and campaign expenses per the Memorandum of Understanding.
- Review of 2023 final funding reports for Community Investment
- Finalize Community Investment Sub-committee members
- Campaign discussion including talent show and event ideas
- Set 2024 allocation amounts for Administration and Campaign expenses per the Memorandum of Understanding
- Receive 2023 and 2024 FCSS Funding Summary as information
Regular Council Meeting
The Okotoks Regular Council Meeting on March 11, 2024, will discuss service level options for addressing excessive vehicle noise, receive the 2023 Municipal Enforcement Annual Report, and consider three readings of Bylaw 08-24 to establish Tribunal Boards and Bylaw 04-24 to establish Governance Committees of Council. The agenda also includes a closed session for intergovernmental relations and advice from officials, as well as a presentation from the Family and Community Support Services Committee Chair.
- Noise Attenuation: Council to provide direction on service level options for excessive vehicle noise
- Okotoks Municipal Enforcement 2023 Annual Report presented for information
- Bylaw 08-24 to establish Tribunal Boards, ready for three readings
- Bylaw 04-24 to establish Governance Committees of Council, ready for three readings
- Family and Community Support Services Committee Chair presentation of annual report
Family and Community Support Services Committee
The Family and Community Support Services Committee will hear a presentation on the Age Friendly Okotoks initiative and review final 2023 funding reports. The committee will also receive updates from council, the Community Wellness Team Leader, and youth representatives. The meeting includes adoption of previous minutes and correspondence from the FCSS Association of Alberta.
- Presentation: Age Friendly Okotoks Overview and Update
- Review and discuss 2023 FCSS Final Funding Reports
- Council Update and Community Wellness Team Leader report
- Correspondence: FCSS Association of Alberta Board Meeting highlights (Jan 19, 2024)
- Next meeting scheduled for April 3, 2024
Regular Council Meeting
Okotoks Council will consider third reading of a bylaw to redesignate 4.19 hectares for a new neighbourhood, approve budget amendments for a fire truck and two transit buses, and receive reports on RCMP crime stats and climate infrastructure risks. The meeting also includes recognition of two youth and a closed session on human resources.
- Third reading of Bylaw 17-22 to redesignate 4.19 hectares at D'Arcy Phase 4 from Agriculture to Traditional Neighbourhood District
- 2024 Capital Budget Amendment for additional costs on a fire truck purchase (Project 45)
- 2024 Capital Budget Amendment to authorize purchase of two new transit vehicles
- Climate Infrastructure Vulnerability Risk Assessment results to guide adaptation planning
- Okotoks RCMP Municipal Detachment Quarterly Update and Fire Services Medical Responses Monthly Update
Governance and Priorities Committee
This agenda for the Okotoks Governance and Priorities Committee contains no substantive items for discussion or decision. The document consists entirely of procedural placeholders and interface elements from the eSCRIBE agenda management system. No rezonings, contracts, dollar amounts, ordinances, fee changes, or public hearings are listed.
- No substantive agenda items are present
- Agenda consists only of system-generated interface text
- No decisions, proposals, or discussions are scheduled
Regular Council Meeting
Council will hold public hearings on two bylaws related to the Tillotson Phase 2 development: a road closure for a portion of Westland Street and a land use redesignation of 9.58 hectares from agricultural to residential and core districts. Council will also discuss a provincial police governance survey and receive a Foothills Tourism Development Zone report.
- Public hearing on Bylaw 06-24 to permanently close a 1.6 m wide portion of Westland Street road right-of-way in Tillotson Phase 2.
- Public hearing on Bylaw 02-24 to redesignate 9.58 hectares (23.67 acres) from Agricultural and Land Holdings District to Traditional Neighbourhood and Neighbourhood Core Districts.
- Bylaw 13-24 to amend the Fees, Rates, and Charges Bylaw by reordering utility items and establishing GST categories.
- Discussion of the Provincial Police Governance Survey and legislative amendments related to the Police Amendment Act, 2022.
- Council will go into closed session to discuss citizen member appointments and land sales.
Intermunicipal Committee
The Foothills County and Town of Okotoks Intermunicipal Committee is meeting to receive an update on the Foothills/Okotoks Regional Water Project and discuss a verbal update on the Highway 2 and 338 Avenue Overpass. The committee will also consider adopting previous meeting minutes and may enter a closed session to discuss Champion Park under FOIP exceptions.
- Foothills/Okotoks Regional Water Project Update received as information
- Verbal update on Highway 2 and 338 Avenue Overpass from Foothills County
- Closed session discussion of Champion Park (FOIP s. 24(1)(a)(c))
- Motion to direct joint administrations on Champion Park after closed session
- Next meeting scheduled for March 26, 2024 in High River
Regular Council Meeting
The Town of Okotoks Regular Council Meeting on January 22, 2024, includes a closed session for land acquisition, water update, lease options, intermunicipal approvals, and Champion Park. In open session, council will consider first reading of bylaws to regulate election signage and exempt it from development permits, and will give three readings to a bylaw amending election procedures for by-elections. The agenda also includes informational items on the Local Government Fiscal Framework, recreation fee assistance, and fire services medical responses.
- Bylaw 12-24: Land Use Bylaw amendment to exempt election signage from development permit requirements
- Bylaw 11-24: Election Signage Bylaw to regulate election signage
- Bylaw 10-24: Election Procedures Bylaw amendment for by-elections (three readings)
- Closed session items: Land Acquisition, Water Update, Lease Options, Intermunicipal Approvals, Champion Park
- Delegation: Awesome Kid Awards - Grade 4/5 students from Ecole Percy Pegler School recognized for snow shoveling
Family and Community Support Services Committee
The Family and Community Support Services Committee will hear presentations from Wild Rose Community Connections for two 2024 funding requests totaling $32,753, then enter closed session to discuss funding for 14 programs. After closed session, the committee will vote on motions to fund or not fund each program, with dollar amounts to be filled in.
- Wild Rose Community Connections requests $27,248 for DadConnexx and $5,505 for Volunteer Program
- Closed session for funding discussion under FOIP exceptions
- 14 motions on funding for programs including Christ the Redeemer Catholic School, Eunoia Equine Assisted Learning, Foothills Country Hospice, and others
- Next meeting scheduled for March 6, 2024
Family and Community Support Services Committee
The Family and Community Support Services Committee will hear presentations from 11 organizations requesting 2024 funding, totaling over $180,000. Items include adoption of the agenda and previous meeting minutes, and a closed session. The committee is discussing, not deciding, these funding requests at this meeting.
- Christ the Redeemer Separate School Division requests $20,000 for The Connection Program and $25,000 for the Family School Liaison Program
- Eunoia Equine Assisted Learning requests $9,180 for its program
- Foothills Country Hospice requests $18,465 for Volunteer Services
- Foothills School Division requests $50,000 for the Family School Liaison Counsellor Program
- Okotoks Meals on Wheels Society requests $1,000 for Volunteer Appreciation
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to consider a water management update on drought initiatives and proposed service level changes, options for Mayor's Youth Engagement, and a review of the Finance and Audit Committee Terms of Reference due to recruitment challenges. The agenda also includes routine items like adoption of agenda, approval of minutes, and closed session items.
- Water Management Update: drought management initiatives and proposed service level changes
- Options for Mayor's Youth Engagement, including a Mayor Youth Council Committee Terms of Reference
- Finance and Audit Committee Terms of Reference review due to public member recruitment challenges
- Approval of minutes from December 4, 2023 meeting
United Way_Okotoks Partnership Committee
The United Way/Okotoks Partnership Committee is meeting to adopt the agenda and previous minutes, elect a treasurer for the term ending October 31, 2024, and discuss campaign and 2024 planning. The committee will also consider paying administrative and campaign invoices, and receive reports including a staff liaison report and a 2024-2025 memorandum of understanding. The meeting is largely procedural and planning-focused, with no major policy decisions or public hearings on the agenda.
- Election of Treasurer for term ending October 31, 2024
- Discussion and planning for the 2024 campaign
- Approval of administrative and campaign invoices (amounts not specified)
- Staff Liaison Report includes 2024-2025 MOU with United Way
- Next meeting scheduled for February 13, 2024
Regular Council Meeting
The Okotoks Council will hold a regular meeting with several items for decision, including three bylaws ready for readings. Key actions include authorizing a $6.5M line of credit for operating expenses, approving supplementary assessments for 2024, and first reading of a land use redesignation for Tillotson Phase 2. The meeting also includes delegations, closed session discussions on water and bylaws, and correspondence on regional water study and drought readiness.
- Bylaw 03-24: Borrowing line of credit up to $6.5M for 2024 operating expenditures
- Bylaw 01-24: Supplementary assessments for residential and non-residential properties in 2024
- Bylaw 02-24: Land use redesignation of 9.58 hectares (23.67 acres) at Tillotson Phase 2 from Agricultural to Traditional Neighbourhood and Neighbourhood Core Districts
- Closed session items: Water update (FOIP s. 24(1)(c)) and Bylaw review (FOIP s. 24(1)(a)(g))
- Delegations: Calgary Metropolitan Region Board presentation, Sport Recognition Award for Foothills Falcons football team, and Awesome Kid Award for Brogan Mior