Okotoks public meetings in 2023

Special Council Meeting

The Town of Okotoks Special Council Meeting on December 19, 2023, will consider third reading of Bylaw 36-23, which sets the natural gas franchise fee for 2024 under the existing franchise agreement. No other substantive items are on the agenda.

• Bylaw 36-23 – Natural Gas Franchise Fee for 2024 (third reading)

Regular Council Meeting

Okotoks Council will review and potentially approve a Traditional Land Acknowledgement Policy and amendments to the Council Committee Nomination Process. The meeting also includes reports on the 2023 Alberta Summer Games economic impact, the Youth Centre redevelopment engagement, and fire services medical response times.

• Traditional Land Acknowledgement Policy GP-D-2.5 for review and approval
• Amendments to Council Committee Nomination Process Policy GP-D-2.2
• 2023 Alberta Summer Games Economic Impact Report for information
• Youth Centre Reimagined - What We Heard Report from community engagement
• Request to extend deadline for Election Signage Policy motion from June 19, 2023

Family and Community Support Services Committee

The Family and Community Support Services Committee will discuss the 2024 funding decision-making process, including a regional funding application form and review guide, and adopt the 2023/2024 annual meeting schedule. The committee will also receive reports from council, staff, and youth representatives, and correspondence from the FCSS Association of Alberta.

• Discussion of the 2024 FCSS funding decision-making process and regional funding application form
• Review of the 2023 FCSS Funding Matrix and provincial priority measures bank
• Adoption of the 2023/2024 annual meeting schedule
• Council update from Councillor Heemeryck
• Reports from Community Wellness Team Leader S. Anderson and youth representatives

Governance and Priorities Committee

The Governance and Priorities Committee will discuss a holistic review of short-term lodging regulations and consider recommendations for updates. They will also review a draft Terms of Reference for a proposed Mayor's Youth Council Committee and discuss provincial consultations on the Local Authorities Election Act and Municipal Government Act.

• Short-term rentals review and recommendations for regulation updates
• Draft Terms of Reference for the Mayor's Youth Council Committee
• Provincial consultation on proposed changes to the Local Authorities Election Act and Municipal Government Act

Intermunicipal Committee

This agenda contains only boilerplate and no substantive items for decision or discussion. The document lists no resolutions, reports, or public hearings.

Special Council Meeting

This special council meeting focuses on the 2024 annual budget, including capital, operating, and one-time spending plans. Council will also consider new funding requests from the Okotoks Public Library, second reading of a natural gas franchise fee bylaw, and final readings of a fees and charges bylaw. Policy amendments for transportation and community life are also on the agenda.

• 2024 Capital Budget and 10-year Capital Plan presented for approval
• 2024 Operating Budget including salary and wages presented for approval
• Okotoks Public Library new funding requisitions for 2024 budget
• Bylaw 36-23 – Natural Gas Franchise Fees ready for second reading
• Bylaw 09-24 – Fees, Rates and Charges Bylaw ready for second and third readings

Regular Council Meeting

Okotoks Council will discuss the municipal role in housing, an Active Transportation Incentive Pilot Program, and give third reading to a grading and landscaping bylaw. The agenda also includes a first reading of Bylaw 09-24 setting 2024 fees, rates, and charges, and a presentation from the Okotoks Public Library Board on its budget requisition.

• Third reading of Bylaw 37-23 regulating grading and landscaping
• First reading of Bylaw 09-24 establishing 2024 fees, rates, and charges
• Discussion of the municipal role in housing
• Active Transportation Incentive Pilot Program for discussion and approval
• Okotoks Public Library Board budget requisition presentation

United Way_Okotoks Partnership Committee

The committee will elect a Chair, Vice Chair, and Treasurer for the term ending October 31, 2024. Members will also discuss the annual campaign, including a coupon book and speaker series, donor recognition, and approve administrative and campaign invoices. The meeting is largely procedural with no major policy decisions or financial commitments specified.

• Election of Chair, Vice Chair, and Treasurer for the period ending October 31, 2024
• Campaign discussion and planning, including a coupon book and Speaker Series on January 25, 2024
• Approval of administrative invoices (amount not specified)
• Approval of campaign invoices (amount not specified)
• Adoption of minutes from the October 17, 2023 meeting

Family and Community Support Services Committee

The Family and Community Support Services Committee will elect a Chair and Vice Chair for the coming year, adopt the agenda and previous minutes, and consider designating voting delegates for the FCSS Association of Alberta Annual General Meeting. The committee will also discuss a resolution to amend the association's bylaws and receive reports and correspondence as information. A closed session may occur under FOIP exceptions.

• Election of Chair and Vice Chair for term ending October 31, 2024
• Designation of Sian Anderson and one other as voting delegates for the 2023 FCSSAA Annual General Meeting
• Discussion and authorization for delegates to vote on a special resolution to amend FCSSAA bylaws
• Receipt of FCSSAA regional meeting minutes, board highlights, and October news
• Reports from Councillor Heemeryck, Community Wellness Team Lead S. Anderson, and youth representatives

Organizational Meeting

This is an organizational meeting to set council procedures for the coming year. Council will assign seating by lot, approve a meeting schedule from November 2023 to October 2024, and adopt a deputy mayor rotation schedule. A closed session is planned to discuss appointments to boards and committees.

• Assignment of councillor seating by lot per Council Procedure Bylaw 12-22
• Approval of Council Meeting Schedule for November 2023 to October 2024
• Approval of 2023 to 2025 Deputy Mayor Rotation Schedule
• Closed session for Council Appointments to Boards, Committees, and Commissions (FOIP s. 24(1)(b)(i)(ii))
• Closed session for Citizen Member Appointments (FOIP s. 17(4)(d)(f), 17(5)(i))

Regular Council Meeting

The Okotoks Regular Council meeting on October 23, 2023, includes a public hearing for Bylaw 29-23, which would authorize a clean energy improvement program and a related tax. Council will also consider three readings of a grading and landscaping bylaw and a bylaw amending the Chief Administrative Officer's authority. Several policies, including a Tipi and Smudging Policy and a Sponsorship Policy, are up for approval.

• Public hearing at 7:00 PM on Bylaw 29-23, Clean Energy Improvement Program Tax Bylaw
• Three readings of Bylaw 37-23, Grading and Landscaping Bylaw
• Three readings of Bylaw 39-23, amending the Chief Administrative Officer Bylaw to delegate sponsorship negotiation authority
• Approval of draft Tipi and Smudging Policy, Community Engagement Phase 1 Policy, and Sponsorship Policy
• Delegation from Simply Compassion Advocacy Society on seniors and aging challenges

United Way_Okotoks Partnership Committee

This agenda for the United Way_Okotoks Partnership Committee meeting on October 17, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents to review.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review and discuss four policies: Tipi and Smudging, Community Engagement, Council Compensation and Expense Reimbursement, and Sponsorship. The committee will also hold a closed session for policy development. No final decisions are being made at this meeting; items are for review and discussion.

• Tipi and Smudging Policy for care and custody of Town's Tipi and support of smudging
• Draft Community Engagement Policy for review and discussion
• Review of training dollar allocation under Council Compensation and Expense Reimbursement Policy GP-C-2.2
• Draft Sponsorship Policy with assets inventory list for review and recommendation to Council
• Closed session for policy development under FOIP s. 24(1)(a)

Regular Council Meeting

The Okotoks Town Council will hold public hearings on two bylaws: one to close a road allowance in the Tillotson area, and another to amend the Land Use Bylaw to eliminate the Municipal Planning Commission as a subdivision and development authority. Council will also discuss a site selection for a pickleball/tennis facility and consider an extension to the Active Transportation Incentive Pilot Program.

• Public hearing on Bylaw 35-23 to close the undeveloped road allowance between NE ¼ 19-20-29-W4M and NW ¼ 20-20-29-W4 in the Tillotson Neighbourhood Area Structure Plan
• Public hearing on Bylaw 32-23 to amend Land Use Bylaw 17-21 to disband the Municipal Planning Commission
• Site selection for Project #302 – Pickleball and Tennis Facility
• Request to amend Motion 23.C.298 regarding the Active Transportation Incentive Pilot Program
• Bylaw 33-23 to rescind Subdivision Authority Bylaw 38-20 and Bylaw 34-23 to remove the Municipal Planning Commission from Committees Bylaw 13-21

Family and Community Support Services Committee

The Family and Community Support Services Committee is meeting to receive information on FCSS funding, the FCSSAA annual conference, and various reports including a community wellness update and youth representative updates. The agenda is largely procedural, with motions to adopt the agenda, approve previous minutes, and receive business and report items as information.

• Adoption of June 7, 2023 minutes
• FCSS funding discussion (item 7.1)
• FCSSAA annual conference save-the-date (item 7.2)
• Recognition of outgoing committee members (item 7.3)
• Age Friendly Okotoks 'What We Heard' report (item 9.2)

Regular Council Meeting

Okotoks Council will consider first reading of two bylaws to establish a Clean Energy Improvement Program, allowing the town to finance energy upgrades and collect a related tax. A 2023 operating budget amendment seeks approval for one-time purchases of safety equipment for Fire & Rescue. Council will also discuss several items deferred from committee, including an Active Transportation Incentive Pilot Program, a Grading and Landscaping Bylaw, a Public Art Policy, and a Safe and Inclusive Public Places Bylaw.

• First reading of Bylaw 29-23 (Clean Energy Improvement Program Tax Bylaw) and Bylaw 17-23 (Clean Energy Improvement Program Borrowing Bylaw)
• First reading of Bylaw 36-23 (Natural Gas Franchise Fees for 2024)
• 2023 Operating Budget amendment for one-time purchase of fire heart monitor and replacement hazardous materials gas monitors
• Second and third reading of Bylaw 30-23 to reduce hours of operation at Hughes Park Courts and Bob Anderson Courts at Wilson Park
• Discussion of draft Safe and Inclusive Public Places Bylaw and draft Public Art Policy

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee will discuss several items including an update on the Foothills/Okotoks Regional Water Project in closed session, a preliminary summary of Phase 1 engagement for the Joint Planning Area 3 Context Study, the 2022 Master Cost Sharing Services Annual Report, and a request to place a communications tower at the Cavalry FC Regional Fieldhouse. The committee will also discuss the 338 Avenue Overpass and median closures and a related letter to the Minister of Transportation.

• Closed session update on Foothills/Okotoks Regional Water Project (FOIP s. 24(1)(a)(g))
• Accept preliminary summary of Phase 1 engagement for Joint Planning Area 3 Context Study and endorse draft vision for public open house tentatively scheduled November 2, 2023
• Receive 2022 Master Cost Sharing Services Annual Report as information
• Forward recommendation to councils regarding placement of a communications tower at Cavalry FC Regional Fieldhouse
• Discussion on 338 Avenue Overpass and median closures and letter to Minister Devin Dreeshen regarding Highway 2 and 338 Avenue intersection

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee will discuss campaign planning and the annual calendar, and vote on paying administrative invoices for $118.15 and campaign invoices for $1,212.75. Reports from the staff liaison, treasurer, and council will be received as information.

• Motion to pay administrative invoices totaling $118.15
• Motion to pay campaign invoices totaling $1,212.75
• Discussion and planning for the 2023 campaign
• Review of the 2023 annual meeting calendar
• Reports from staff liaison, treasurer, and council

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing the 2024 budget check-in process, including decisions on finalizing inputs for the upcoming budget. They will also discuss an Active Transportation Incentive Pilot Program, a draft Grading and Landscaping Bylaw, a Public Art Policy, and a Safe and Inclusive Public Places draft bylaw. Additionally, the committee will consider resolutions from the 2023 Alberta Municipalities Association.

• 2024 Annual Budget Check-In Process with tabs on transit budget, recreation one-time changes, municipal revenue options, utility and affordability, RCMP, Good Shepherd School, and public participation
• Active Transportation Incentive Pilot Program for discussion and recommendation to Council
• Draft Grading and Landscaping Bylaw for review and direction
• Draft Public Art Policy for review and recommendation to Council
• Draft Safe and Inclusive Public Places Bylaw for review and direction

Regular Council Meeting

Council will consider first reading of three bylaws to disband the Municipal Planning Commission, select a location for a new skate park, and approve tax recovery auction reserve bids. A progress report on the Housing for All initiative and a request for support for Mayor Thorn's candidacy for Alberta Municipalities Vice-President are also on the agenda.

• First reading of Bylaw 32-23 to remove the Municipal Planning Commission from the Land Use Bylaw
• First reading of Bylaw 33-23 to rescind Subdivision Authority Bylaw 38-20
• First reading of Bylaw 34-23 to amend the Committees Bylaw to remove the Municipal Planning Commission
• Recommendation for location selection for Project #228 – New Skate Park
• Approval of Tax Recovery Public Auction Reserve Bids for three properties

Council selected Howard Park for a new skate park and allocated $800,000 for its design and construction. The meeting also established reserve bids for three properties at a tax recovery public auction and approved the first reading of bylaws to disband the Municipal Planning Commission.

• Approved Howard Park as the location for a new skate park (Unanimous)
• Amended Capital Budget Project #228 to $50,000 for 2023 design and $750,000 for 2024 construction (Unanimous)
• Set tax recovery auction reserve bids: Lot 2 ($510,000), Lot 38 ($375,000), and Unit 29 ($120,000) (Unanimous)
• Approved Mayor Thorn's submission for Alberta Municipalities Association Vice-President of Towns (Unanimous)
• Amended Council Committee Nomination Process Policy GP-D-2.2 (Carried)
• First reading passed for Bylaws 32-23, 33-23, and 34-23 to disband Municipal Planning Commission (Carried)
• Accepted Housing for All Progress Report (Unanimous)
• Directed Administration to send responses regarding Closed Session items 3.3 and 3.4 (Unanimous)

Family and Community Support Services Committee

The agenda for the September 6, 2023, Family and Community Support Services Committee meeting in Okotoks contains no substantive items for decision or discussion. It consists solely of procedural boilerplate and technical placeholders.

Regular Council Meeting

Okotoks Town Council is holding a regular meeting with several bylaws ready for three readings, including a new Community Standards Bylaw (31-23) to regulate nuisances and flyers, a False Alarm Bylaw (25-23), and a Fees, Rates, and Charges Bylaw amendment (28-23). Council will also consider a capital budget amendment for Seaman Stadium enhancements, a corporate progress report, and a notice of motion to establish a Mayor's Youth Council. The meeting includes a closed session for intergovernmental relations, intermunicipal approvals, a Calgary Metropolitan Region Board report, a water update, and the CAO's performance update.

• Bylaw 31-23 Community Standards — three readings to regulate neighbourhood nuisance, safety, and flyer distribution
• Bylaw 25-23 False Alarm Bylaw — three readings to reduce false alarms
• Bylaw 28-23 Fees, Rates, and Charges Bylaw amendment — updates fire services category and removes false alarm standby fees
• 2023 Capital Budget Amendment — Seaman Stadium seating enhancements
• Notice of Motion: Mayor Thorn proposes establishing an Okotoks Mayor's Youth Council

Council approved three new bylaws regarding community standards, false alarms, and fee amendments. They also authorized a $300,000 seating expansion for Seaman Stadium and directed the CAO to establish a Mayor's Youth Council.

• Passed Bylaw 31-23 (Community Standards Bylaw) (Unanimous)
• Passed Bylaw 25-23 (False Alarm Bylaw) (Unanimous)
• Passed Bylaw 28-23 (Fees, Rates, and Charges Bylaw Amendment) (Unanimous)
• Approved $300,000 for Seaman Stadium seating expansion (Carried)
• Deferred Seaman Stadium Batting Facility project to 2024 (Carried)
• Cancelled Seaman Stadium Turf Replacement project (Carried)
• Directed CAO to establish a Mayor's Youth Council (Unanimous)
• Approved Business Satisfaction Survey results as a planning document (Unanimous)

United Way_Okotoks Partnership Committee

The committee will discuss campaign planning, including a coupon book and event ideas, and review the 2023 annual meeting calendar. Administrative and campaign invoices will be considered for payment. Reports from the staff liaison, treasurer, and council will be received as information.

• Campaign discussion and planning, including coupon book and event/awareness ideas
• Review of 2023 annual meeting calendar
• Motion to pay administrative invoices (amount not specified)
• Motion to pay campaign invoices (amount not specified)
• Staff liaison, treasurer, and council reports received as information

Subdivision and Development Appeal Board

The agenda contains only procedural boilerplate with no specific items, decisions, or discussions listed.

Regular Council Meeting

The Okotoks Town Council is meeting to consider several action items, including approving the Age-Friendly Okotoks Report and Action Plan, deciding on a pilot public art wall under the Sheep River Bridge, reviewing costs for indoor pickleball courts at the Foothills Centennial Centre, and approving multiple 2023 capital budget amendments for vehicle purchases, roof repairs, and a hybrid blower at the wastewater treatment plant. The agenda also includes a closed session for confidential matters and a first reading of a bylaw to reduce hours at Hughes Park Courts and Bob Anderson Courts at Wilson Park.

• Bylaw 30-23 to reduce hours at Hughes Park Courts and Bob Anderson Courts at Wilson Park
• 2023 Capital Budget amendments for vehicle/equipment purchases (Projects 283 and 285)
• 2023 Capital Budget amendment for roof replacement at the Municipal Centre (Project 233)
• 2023 Capital Budget amendment for hybrid blower at Wastewater Treatment Plant (Project 329)
• Approval of Age-Friendly Okotoks Report and Action Plan

Council approved several capital budget increases for vehicle replacements, roof repairs, and a new hybrid blower for the wastewater treatment plant. The board also approved the Age-Friendly Okotoks Action Plan and the Recreation, Parks, and Leisure Master Plan Update.

• Approved $0.600M for Wastewater Treatment Plant Hybrid Blower (Unanimous)
• Approved $0.070M for Municipal Centre roof replacement (Unanimous)
• Approved $0.024M and $0.0379M for water services vehicle and forklift replacements (Unanimous)
• Approved Age-Friendly Okotoks Final Report and Action Plan (Unanimous)
• Approved Recreation, Parks, and Leisure Master Plan Update, July 2023 (Unanimous)
• Approved indoor Pickleball facility improvements at Foothills Centennial Centre (Unanimous)
• Discontinued Pilot Project: Okotoks Free Art Wall (Unanimous)
• Approved Whistleblower Policy CMD-R-4.5 and repealed GP-A-2.2 (Unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan fundraising campaign items (Dawgs Game, Coupon Book, Tailgate Bailout), review the annual calendar, and consider paying an administrative invoice. The agenda is mostly routine business and reports, with no major policy decisions.

• Campaign discussion: Dawgs Game, Coupon Book, Tailgate Bailout
• 2023 Annual Meeting Calendar review
• Administrative invoice for J. Smolcic (Dawgs Game receipt) to be paid
• Reports from staff liaison, treasurer, and council

Regular Council Meeting

The Okotoks Regular Council meeting on June 26, 2023, includes several information items and action items. Key decisions include third reading of Bylaw 08-23 to adopt the Trilogy Plains Area Structure Plan for a 320-acre development, approval of the Joint Planning Area 3 Engagement Plan, and a public hearing on a land use bylaw amendment for 1.38 acres. Council will also receive updates on greenhouse gas emissions, fire services medical responses, and the 2023 Alberta Summer Games.

• Third reading of Bylaw 08-23 to adopt the Trilogy Plains Area Structure Plan for approximately 129.4 hectares (320.0 acres) in northeast Okotoks
• Public hearing on Bylaw 26-23 to redesignate 0.56 hectares (1.38 acres) from Traditional Neighbourhood District to Neighbourhood Core District
• Approval of the draft Engagement Plan for the Joint Planning Area 3 Context Study
• Request to amend the date for the Recreation, Parks, and Leisure Master Plan
• Delegation from Foothills Country Hospice Society on its expansion

Council passed Bylaw 08-23 to adopt the Trilogy Plains Area Structure Plan for urban development in northeast Okotoks. They also approved Bylaw 26-23 to redesignate 0.56 hectares of land to a Neighbourhood Core District. Additionally, Council approved an engagement plan for the Joint Planning Area 3 Context Study.

• Passed Bylaw 08-23 to adopt Trilogy Plains Area Structure Plan (Unanimous)
• Passed Bylaw 26-23 to redesignate 0.56 hectares to Neighbourhood Core District (Unanimous)
• Approved Engagement Plan for Joint Planning Area 3 Context Study (Unanimous)
• Directed Administration to send intermunicipal referral draft response to Foothills County (Unanimous)
• Amended Recreation, Parks, and Leisure Master Plan deadline to July 17, 2023 (Unanimous)
• Accepted 2023 Alberta Summer Games June update (Unanimous)
• Received Greenhouse Gas Emissions report as information (Unanimous)
• Received noise complaints statistics inquiry response as information (Unanimous)

Emergency Advisory Committee

The Emergency Advisory Committee will discuss several business items related to emergency management. Topics include provincial and audit updates, flood action plans, and the Alberta Emergency Alert system.

• Provincial Update
• Audit Update
• 2023 Training Update
• Grant discussion
• Flood Action Plans

Governance and Priorities Committee

The Okotoks Governance and Priorities Committee is meeting to consider several administrative items, including requests to extend deadlines for the Public Art Policy and Election Signage Policy, a possible change to committee meeting start times, a review of council committee structures, a new draft Whistleblower Policy, and complaints about graphic flyer distribution. The meeting also includes a closed session for a community update under FOIP exceptions.

• Request to amend date in Nov 21, 2022 motion on draft Public Art Policy
• Request to amend date in Motion 22.C.109 on Election Signage Policy CMD-P-3.9
• Discussion on earlier start times for committee meetings from September 2023
• Review of Committees Bylaw 13-21 for potential changes to council committee structures
• New draft Whistleblower Policy for review and recommendation to Council

United Way_Okotoks Partnership Committee

The committee will discuss campaign planning, including the Tailgate Bailout, Coupon Book, Dawgs Game, and Fall Barbeque, and review the annual calendar. They will also consider paying an administrative invoice for catering from the May 9 meeting. Reports from the staff liaison, treasurer, and council will be received as information.

• Campaign discussion: Tailgate Bailout, Coupon Book, Dawgs Game, Fall Barbeque
• Annual calendar review
• Administrative invoice for catering from K.Y. Foodservices and Catering (May 9, 2023 dinner)
• Staff Liaison Report by S. Anderson
• Treasurer Report by J. Gabriel

Regular Council Meeting

The Okotoks Town Council is meeting to handle routine business, including a closed session for contract negotiations and land sales, followed by a public session. Key items include a public hearing on Bylaw 24-23 to amend fencing standards for urban deer mitigation, a review of options to reduce pickleball court noise at Wilson Park, and approval of draft policies for council member leave and arts and culture grants. The agenda also includes reports on RCMP quarterly statistics and several resignations from local boards.

• Public hearing on Bylaw 24-23 (Land Use Bylaw amendment for fencing standards related to urban deer)
• Review of options to reduce noise from pickleball courts at Bob Anderson Courts, Wilson Park
• Approval of draft Council Member Leave of Absence Policy GP-A-2.3
• Approval of draft Arts and Culture Activation Grant Policy CMD-F-2.4
• RCMP Municipal Detachment Quarterly Report for information

Council passed Bylaw 24-23 to amend fencing standards for urban deer mitigation. Other key actions included approving a new arts grant policy and reappointing the town's external auditor.

• Passed Bylaw 24-23 to amend Land Use Bylaw fencing standards (Carried)
• Approved Arts and Culture Activation Grant Policy CMD-F-2.4 (Carried Unanimously)
• Reappointed Avail Chartered Professional Accountants as external auditor for 2023 and 2024 (Carried Unanimously)
• Directed Administration to explore indoor Pickleball at Foothills Centennial Centre (Carried Unanimously)
• Decided Council Member Leave of Absence Policy GP-A-2.3 will not be implemented (Carried)
• Appointed Jenna Vervoort and Dhiriti Thiru to Family and Community Support Services Committee (Carried Unanimously)
• Appointed Michael King and Valeria Rusu to United Way/Okotoks Partnership Committee (Carried Unanimously)
• Directed Administration to send amended Intermunicipal Referral draft response to Foothills County (Carried Unanimously)

Family and Community Support Services Committee

The Family and Community Support Services Committee will receive presentations from Foothills Community Immigrant Services, the Okotoks Foodbank Association, and BGC Foothills Clubs. The committee will also discuss resolutions for the FCSS Association of Alberta AGM and receive updates from council and staff.

• Presentation: Foothills Community Immigrant Services
• Presentation: Okotoks Foodbank Association
• Presentation: BGC Foothills Clubs - Okotoks Club
• Call for Resolutions for 2023 FCSS Association of Alberta Annual General Meeting
• United Way Okotoks 2023 Funding Requests Summary received as information

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee will discuss and vote on several items, including directing a review of Cavalry FC Fieldhouse utilization and future planning with a $30,000 budget, reviewing a draft engagement plan for a regional context study, and receiving updates on the regional water project and Highway 2 closures.

• Motion to direct Foothills Okotoks Recreation Society to review Fieldhouse utilization and develop expansion plans with $0.030M budget
• Review and recommendation of draft Engagement Plan for Joint Planning Area 3 Context Study
• Information update on Foothills Okotoks Regional Water Project
• Verbal report on Highway 2 closures

Regular Council Meeting

This agenda for the Okotoks Regular Council Meeting of May 23, 2023, consists entirely of technical placeholders and embedded content frames with no actual agenda items, decisions, or discussions. No rezonings, contracts, public hearings, or other substantive business are present.

Council defeated a motion to read the Entertainment District Bylaw for a second time after an amendment to its pilot dates. Administration was directed to recommend a community use for the vacant space at 7 Riverside Drive and to provide a report on 2024 budget strategic priorities by September 30, 2023.

• Defeated second reading of Bylaw 22-23 Entertainment District
• Directed Administration to recommend a community use for vacant space at 7 Riverside Drive (Carried Unanimously)
• Directed Administration to stop seeking a municipal purpose for 7 Riverside Drive until a community needs assessment is done (Carried)
• Defeated motion to list 7 Riverside Drive for lease on the real estate market
• Approved first reading of Bylaw 26-23 Land Use Bylaw Amendment - Tillotson (Carried Unanimously)
• Approved Capital Budget Disclosures resolution for the fall 2023 Alberta Municipalities Convention (Carried Unanimously)
• Directed Administration to provide a report on 2024 budget strategic priorities by September 30, 2023 (Carried Unanimously)
• Granted paid leave extension to Councillor Actemichuk from May 30 to June 28, 2023 (Carried Unanimously)

Governance and Priorities Committee

The Governance and Priorities Committee will discuss and make recommendations on the Entertainment District Pilot Project, based on a 'What We Heard' report. Other items include street naming in the Tillotson neighbourhood, approval of a proposed community name within the Trilogy Plains Area Structure Plan area, policy development for turf and xeriscaping, and a draft leave of absence policy for council members.

• Entertainment District Pilot Project review and recommendation
• Tillotson neighbourhood street naming discussion and approval
• Proposed Ridgemont community name within Trilogy Plains ASP area
• Turf and xeriscaping policy development for new developments
• Draft Council Member Leave of Absence Policy

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan its fundraising campaign, including a proposed $1,250 purchase of a coupon book. They will also review minutes from previous meetings, receive reports, and handle administrative invoices. The agenda includes several motions for approval, but no major policy decisions or public hearings are scheduled.

• Motion to pre-approve $1,250.00 plus tax for 2023-24 Coupon Book from Campaign Account
• Discussion of campaign events: Tailgate Bailout, Coupon Book, Parade, Barbeque
• Adoption of minutes from April 27, 2023 Community Investment Sub-committee and April 18, 2023 Committee meetings
• Payment of administrative invoices (Sobeys, MC Soul Sugar) for funding presentations
• Receipt of staff liaison, treasurer, and council reports

Regular Council Meeting

The Town of Okotoks Council is meeting to approve the 2023 property tax rates, amend the operating budget, and consider a land use bylaw amendment for fencing as part of deer mitigation. They will also review the RCMP annual performance plan, discuss a temporary waiver of development permit fees for short-term lodging, and hear results of the urban deer survey. The meeting includes a closed session for a water update and a delegation from local ringette championship teams.

• Bylaw 05-23 sets 2023 property and supplemental tax rates
• Bylaw 07-23 sets tax rate for annexation lands matching Foothills County
• Bylaw 24-23 amends Land Use Bylaw fencing standards for deer mitigation
• 2023 Operating Budget amendment adjusts library expenditures and property tax revenue
• Temporary waiver of Short Term Lodging Development Permit fees requested

Council approved the 2023 property and supplemental tax rates (Option C) and passed a new Code of Conduct for Councillors and Committee members. They also granted a temporary fee waiver for short-term lodging permits and approved an operating budget amendment for the public library.

• Passed Bylaw 05-23 Option C for 2023 Property and Supplemental Tax Rates
• Passed Bylaw 14-23 establishing a Code of Conduct for Councillors and Committee members
• Approved temporary Development Permit fee waiver for Short Term Lodging applicants until July 10, 2023
• Passed Bylaw 07-23 regarding Annexed Lands Property Tax Rates
• Approved 2023 Operating Budget amendment for Okotoks Public Library expenditures of $1.283M
• Approved 2023 RCMP Municipal Detachment Annual Performance Plan
• Accepted 2023 Urban Deer Survey - What We Heard Report
• Read Bylaw 24-23 (Land Use Bylaw Amendment for fencing standards) a first time

Special Council Meeting

This special council meeting has one business item: a request from Councillor Actemichuk for a paid leave of absence through May 29, 2023. Council will decide whether to authorize the leave and the associated compensation.

• Councillor Actemichuk requests paid leave of absence up to May 29, 2023
• Council to review Leave of Absence Report
• Council to review policy 17 GP C 2.2 on Council Compensation and Expense Reimbursement
• Council to review 2022-2023 Council Member Appointments to Committees

Council approved a paid leave of absence for Councillor Actemichuk from April 26, 2023, to May 29, 2023. Additionally, Council directed Administration to create a formal leave of absence policy for Council Members.

• Approved paid leave of absence for Councillor Actemichuk until May 29, 2023 (Unanimous)
• Directed Administration to develop a Council Member leave of absence policy (Unanimous)

Regular Council Meeting

Council will consider approving the 2022 Draft Audited Financial Statements and give three readings to Bylaw 21-23, which updates the Business License Bylaw. A first reading is also scheduled for Bylaw 22-23 to create an Entertainment District downtown. The meeting begins with a closed session for intermunicipal approvals, a legal opinion, and the corporate business plan.

• Approval of 2022 Draft Audited Financial Statements for the year ended December 31, 2022
• Three readings of Bylaw 21-23 – Business License Bylaw
• First reading of Bylaw 22-23 – Entertainment District in downtown Okotoks
• Request to extend deadline for 7 Riverside Drive from end of April to May 23, 2023
• Recognition of Awesome Kid Award (Dave Grunleitner) and Awesome Young Adult Award (Breanne Trotter)

Council approved the 2022 Draft Audited Financial Statements and passed Bylaw 21-23 regarding business licensing. They also gave a first reading to the Entertainment District bylaw and approved a recreation fee assistance policy.

• Passed Bylaw 21-23 Business License Bylaw (Carried)
• Approved 2022 Draft Audited Financial Statements (Unanimous)
• Approved Recreation Fee Assistance Policy CMD-F-2.5 (Unanimous)
• Gave first reading to Bylaw 22-23 Entertainment District (Unanimous)
• Directed Administration to send Intermunicipal Referral draft response to Foothills County (Unanimous)
• Directed Administration to report on sound abatement for Bob Anderson Courts by June 12, 2023 (Unanimous)
• Denied amendment to Bylaw 21-23 regarding mobile vending unit distance setbacks (Defeated)
• Amended date in Motion 23.C.004 to May 23, 2023 (Unanimous)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss and plan its campaign, review the annual calendar, and consider administrative invoices. The agenda is largely procedural, with motions to adopt the agenda, approve previous minutes, receive reports, and pay expenses.

• Discussion and planning for the United Way campaign
• Review of the 2023 Annual Meeting Calendar
• Payment of administrative invoices (amount to be presented at meeting)
• Reports from staff liaison, treasurer, and council representative

Governance and Priorities Committee

The Governance and Priorities Committee will discuss a report on the Town's Recreation Fee Assistance Program, including options to expand it and increase awareness. A draft Downtown Activation Grant Policy will also be reviewed for recommendation to Council. Additionally, the committee will consider draft resolutions for the 2023 Alberta Municipalities fall convention.

• Recreation Fee Assistance Program review and expansion options
• Downtown Activation Grant Policy draft review
• 2023 Alberta Municipalities draft resolutions discussion

Regular Council Meeting

The Okotoks Regular Council meeting on April 11, 2023, includes public hearings for three land-use bylaw amendments that would redesignate parcels from agriculture to residential, commercial, and open space districts. Council will also consider a new code of conduct bylaw, budget amendments for external requisitions and water license capacity, and a proposed resolution from Lethbridge for the Alberta Municipalities convention.

• Public hearing on Bylaw 18-23 to redesignate 6.54 hectares (16.17 acres) of Lot 3, Block 9, Plan 181 1640 from Agriculture to Traditional Neighbourhood and Recreation/Open Space
• Public hearing on Bylaw 19-23 to redesignate 7.21 hectares (17.82 acres) of Lot 1, Block 1, Plan 181 0673 from Agriculture to General Commercial, Traditional Neighbourhood, and Recreation/Open Space
• Public hearing on Bylaw 20-23 to redesignate 3.58 hectares (8.85 acres) of Lot 1, Block 1, Plan 181 0673 from Agriculture to Neighbourhood Core District
• Discussion of two draft versions of a new Code of Conduct Bylaw
• 2023 Budget amendments for external requisitions and to acquire additional water license capacity

Council approved budget amendments for external requisitions and a $0.576M water license purchase. Three land use bylaw amendments were passed to redesignate agricultural land for residential, commercial, and open space use. Council also approved a new compensation policy and directed the drafting of a code of conduct bylaw.

• Amended 2023 Budget for requisitions including Okotoks Library ($0.268M) and Alberta Education ($0.363M) (Unanimous)
• Approved $0.576M Operating Project Budget amendment for water license capacity (Unanimous)
• Approved Council Compensation and Expense Reimbursement Policy GP-C-2.2 (Carried)
• Directed a new code of conduct bylaw be drafted by end of May 2023 (Unanimous)
• Passed Bylaw 18-23 to redesignate 6.54 hectares to Traditional Neighbourhood and Recreation/Open Space Districts (Unanimous)
• Passed Bylaw 19-23 to redesignate 7.21 hectares to General Commercial, Traditional Neighbourhood, and Recreation/Open Space Districts (Unanimous)
• Passed Bylaw 20-23 to redesignate 3.58 hectares to Neighbourhood Core District (Unanimous)
• Agreed to second City of Lethbridge's resolution on school site infrastructure costs (Carried)

Family and Community Support Services Committee

The Family and Community Support Services Committee will receive presentations from the Okotoks Family Resource Centre and Foothills Community Immigrant Services. Members will also review 2022 final funding reports and hear updates from council, staff, and youth representatives. The agenda is largely informational with no binding votes scheduled.

• Presentation: Okotoks Family Resource Centre
• Presentation: Foothills Community Immigrant Services
• Review and discuss 2022 FCSS Final Funding Reports
• Correspondence: Alberta Works Concern (Feb 2023), FCSS Association of Alberta News (Mar 2023), 2022 Volunteer Income Tax Program Impact

Intermunicipal Committee

The Foothills County and Town of Okotoks Intermunicipal Committee will receive presentations on the Highway 2/338 Avenue interchange functional planning study and the regional water project update. They will also discuss increasing Champion Park usage, a regional business licensing program, and amendments to the committee's terms of reference. A closed session is scheduled for Champion Park and the water project.

• Highway 2 - 338 Avenue Interchange Functional Planning Study presentation by ISL Engineering
• Foothills / Okotoks Regional Water Project update
• Champion Park usage report and motion to prepare a comprehensive events plan
• Regional business licensing program feasibility postponed to 2024
• Intermunicipal Committee Terms of Reference amendments

Regular Council Meeting

The Okotoks Town Council is meeting to consider several bylaws and budget amendments. Key items include second and third reading of the Off-Site Levy Bylaw and the Tree Protection Bylaw, a public hearing for the Trilogy Plains Area Structure Plan, and capital budget amendments for an outdoor rink and land purchase for the regional water project. The meeting also includes a closed session for policy and grant discussions, and recognition of a youth fundraiser.

• Bylaw 06-23 Off-Site Levy Bylaw - second and third reading
• Bylaw 13-23 Tree Protection Bylaw - second and third reading
• Public hearing for Bylaw 08-23 Trilogy Plains Area Structure Plan (approx. 129.4 ha in northeast Okotoks)
• 2023 Capital Budget Amendment for Outdoor Boarded Skating Rink at St. John Paul II Middle School
• 2023 Capital Budget Amendment for land purchase for regional raw water project

Council approved several capital budget amendments, including funding for a raw water project and an outdoor rink. Two new bylaws regarding off-site levies and tree protection were passed. The Trilogy Plains Area Structure Plan was read a second time following a public hearing.

• Approved up to $2.0M for land purchase for regional raw water project (Unanimous)
• Amended outdoor boarded rink budget from $0.5M to $1.0M (Carried)
• Passed Bylaw 06-23 Off-Site Levy Bylaw (Unanimous)
• Passed Bylaw 13-23 Tree Protection Bylaw (Unanimous)
• Approved transfer of $0.971M surplus to Capital General Reserves (Unanimous)
• Approved $21.966M in remaining capital budget to be carried forward to 2023 (Unanimous)
• Approved Sport Tourism Grant Policy GP-F-2.8 (Unanimous)
• Extended Business License Bylaw amendment deadline to April 30, 2023 (Unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review and discuss several policy items before making recommendations to Council. These include a proposed Entertainment District with a draft bylaw, a Turf and Xeriscaping Policy Development update, a draft Sport Tourism Grant Policy, and a review of Council Compensation and Expense Reimbursement Policy. The meeting also includes a closed session item regarding facility naming.

• Draft Bylaw 22-23 Entertainment District with Schedule A for Downtown Entertainment District
• Turf and Xeriscaping Policy Development update from Councillor Swendseid's September 2022 notice of motion
• Draft Sport Tourism Grant Policy for review
• Council Compensation and Expense Reimbursement Policy review regarding education courses/conferences
• Closed session item: Facility Naming (FOIP s. 19(1))

The Governance and Priorities Committee directed administration to draft an Entertainment District bylaw with seven-day-a-week operating hours. The committee also recommended a new sport tourism grant policy and approved a facility naming proposal following a closed session.

• Directed administration to draft an Entertainment District bylaw for Council by April 30, 2023, with seven-day-a-week operating hours (Carried)
• Recommended that Council adopt Sport Tourism Grant Policy GP-F-2.8 with amendments to clause 7 (Carried Unanimously)
• Amended Council Compensation and Expense Reimbursement Policy GP-C-2.2 to allow lost wage claims for education, professional development, committee appointments, and emergent meetings (Carried)
• Approved recommended facility naming from Closed Session report 6.1 (Carried Unanimously)
• Approved continuation of administration's direction on turf and xeriscaping policy development (Carried Unanimously)
• Defeated motion to draft a new Council Compensation and Expense Reimbursement Policy including childcare expenses and enhanced compensation (Defeated)
• Defeated motion to recommend approval of Policy GP-C-2.2 with amendments and elimination of clause 1(iv) (Defeated)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to review 2022 final funding reports, finalize sub-committee members and 2023 priorities, discuss campaign planning, and approve administrative invoices and allocation amounts. The agenda includes several motions to adopt minutes, receive reports, and approve expenses, with dollar amounts left blank for the allocations and invoices.

• Review of 2022 final funding reports
• Finalize Community Investment Sub-committee members
• Finalize 2023 priorities and key messaging
• Approve administrative invoices (amount to be presented)
• Allocate annual amounts for Administration and Campaign per MOU (amounts blank)

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on March 13, 2023, includes first reading of three land-use bylaw amendments for residential and commercial redesignations, plus a proposed capital budget amendment for a retaining wall and noise fence. Council will also consider approval of the 2023-2026 Corporate Business Plan and several routine items. The meeting begins with a closed session, followed by a public session with delegations and public hearings at 7:00 PM.

• Bylaw 18-23: Redesignate 6.54 ha (16.17 ac) of Lot 3, Block 9, Plan 181 1640 (D'Arcy Phase 11) from Agriculture to Traditional Neighbourhood and Recreation/Open Space
• Bylaw 19-23: Redesignate 7.21 ha (17.82 ac) of Lot 1, Block 1, Plan 181 0673 (Wedderburn Phase 5) to General Commercial, Traditional Neighbourhood, and Recreation/Open Space
• Bylaw 20-23: Redesignate 3.58 ha (8.85 ac) of Lot 1, Block 1, Plan 181 0673 (Wedderburn Phase 6) to Neighbourhood Core District
• 2023 Capital Budget Amendment: New expenditure for retaining wall and noise attenuation fence along Northridge Drive at D'Arcy Affordable Housing site
• 2023-2026 Corporate Business Plan presented for approval

Council approved the 2023-2026 Corporate Business Plan and amended the 2023 Capital Budget to fund infrastructure for the D’Arcy Affordable Housing site. The board appointed a new member to the Okotoks Public Library Board and granted a raffle request for the Sheep River Health Trust.

• Approved 2023-2026 Corporate Business Plan (Unanimous)
• Approved $1.6M Capital Budget amendment for retaining wall and noise fence at D’Arcy Affordable Housing site (Unanimous)
• Appointed Foothills County Councillor Barb Castell to Okotoks Public Library Board (Unanimous)
• Approved first reading of Land Use Bylaw Amendments 18-23, 19-23, and 20-23 (Unanimous)
• Approved Sheep River Health Trust request to hold a 'Lighting of the Christmas Tree' raffle (Unanimous)
• Accepted Family and Community Support Services Committee Chair Presentation (Unanimous)
• Accepted Tipi Transfer Ceremony report (Unanimous)
• Received Alberta Community Partnership grant application as information (Carried)

Family and Community Support Services Committee

The Family and Community Support Services Committee is meeting to adopt the agenda and previous minutes, then receive information on the Age Friendly Okotoks sub-committee's final report and action plan, along with updates from council, staff, and youth representatives. The meeting may also include a closed session. Most items are for information or adoption of routine documents.

• Age Friendly Okotoks Final Report and Action Plan (with appendices)
• Adoption of minutes from January 17 and 18, 2023 meetings
• Reports from Community Wellness Manager D. Posey and youth representatives
• Correspondence including letter from Minister of Seniors, Community and Social Services
• Possible closed session under FOIP Act

Regular Council Meeting

This is a regular Council meeting with a closed session for land negotiations and a federal grant opportunity, followed by a public session. Council will hold public hearings on Bylaw 02-23 (Tillotson Neighbourhood Area Structure Plan) and Bylaw 04-23 (Land Use Bylaw Amendment) to facilitate development of about 64 hectares in southwest Okotoks. They will also consider first readings of an off-site levy bylaw and the Trilogy Plains Area Structure Plan, plus amendments to the property tax cancellation policy and a tax penalty cancellation request.

• Public hearing: Bylaw 02-23 Tillotson Neighbourhood Area Structure Plan (63.97 ha)
• Public hearing: Bylaw 04-23 Land Use Bylaw Amendment (20.94 ha redesignation)
• First reading: Bylaw 06-23 Off-Site Levy Bylaw
• First reading: Bylaw 08-23 Trilogy Plains Area Structure Plan
• Property Tax Cancellation Policy GP-F-2.2 amendments and tax penalty cancellation request

Council passed Bylaws 02-23 and 04-23 to facilitate development in southwest Okotoks. The Town also agreed to fund site servicing costs exceeding $1.0M for the D'Arcy Affordable Housing Site. Additionally, a new Emergency Management bylaw was passed.

• Passed Bylaw 02-23 (Tillotson Neighbourhood Area Structure Plan)
• Passed Bylaw 04-23 (Land Use Bylaw Amendment)
• Approved funding for D'Arcy Affordable Housing site servicing costs exceeding $1.0M (Unanimous)
• Denied request to remove $979.00 property tax penalty for tax roll 0118040
• Passed Bylaw 15-23 (Emergency Management) (Unanimous)
• Approved amendments to Property Tax Cancellation Policy GP-F-2.2 (Unanimous)
• Directed Administration to initiate a new Intermunicipal Development Plan with Foothills County
• Directed Administration to send Intermunicipal Referral response to Foothills County with amendments

Governance and Priorities Committee

The Governance and Priorities Committee will review the Draft Recreation, Parks, and Leisure Master Plan, a community naming application for a new neighbourhood, the 2023-2026 Corporate Business Plan, and consider earlier meeting start times. These items are for review and recommendation to Council, not final decisions.

• Draft Recreation, Parks, and Leisure Master Plan review
• Community naming application by Tristar Communities Inc. for 'Tillotson' neighbourhood (NW ¼ 20-20-29-W4M)
• 2023-2026 Corporate Business Plan review
• Discussion on earlier committee meeting start times

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to set the 2023 community investment funding cycle, including application dates and review of the funding focus. They will also discuss campaign planning, review reports, and handle administrative invoices.

• Funding application opens March 1, 2023 and closes March 31, 2023
• Presentations for funding applications scheduled for April 27, 2023 in Council Chambers
• Review of 2023 funding focus, building on 2022's 'Building a Stronger Community Together'
• Review of the 2022 Okotoks UW Funding Application Form
• Invoice for dinner to be presented for payment

Regular Council Meeting

The Okotoks Town Council is meeting to review and potentially approve several items, including a new water splash pad at the Arts and Learning Campus, a tree protection bylaw, and amendments to the operating and capital budgets. The agenda also includes a closed session on a water update, an RCMP quarterly report, and policy reviews.

• 2023 Capital Budget Amendment for design and construction of a water splash pad at the Arts and Learning Campus plaza
• Bylaw 13-23 Tree Protection Bylaw to protect trees in public spaces
• 2022-2023 Operating Budget Amendments for water license purchase and budget reduction
• Bylaw 12-23 to delegate authority to write off uncollectible debt from Council to CAO
• Bylaw 16-23 to clarify Public Hearing process in Procedure Bylaw

Council approved several budget amendments, including funding for a new water splash pad and water license purchases. They also passed bylaws to clarify public hearing processes and delegate debt write-off authority to the CAO.

• Approved $0.500M for design and construction of a water splash pad at Arts and Learning Campus plaza
• Approved 2022 Operating Budget increase of $1.36M and 2023 reduction of $1.50M for water licenses
• Passed Bylaw 16-23 to clarify the Public Hearing process
• Passed Bylaw 12-23 delegating authority to write-off individual uncollectible debt to the CAO
• Approved amendment to Integrated and Accessible Transportation Policy PS-A-2.4 for Crystal Green Point pathway connector
• Approved amended Governing Principles Policy GP-1.0
• Read Bylaw 13-23 (Tree Protection) first time; postponed further consideration to March 27, 2023
• Accepted Corporate Progress Report for October 1 to December 31, 2022

Intermunicipal Committee

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Regular Council Meeting

This regular council meeting includes first reading of two bylaws for the Tillotson neighbourhood in southwest Okotoks: an area structure plan for about 63.97 hectares and a land use redesignation for about 20.94 hectares. Council will also consider amendments to the fees, rates, and charges bylaw and the water bylaw, as well as requests from the Okotoks Oilers hockey club for support. Several items are for information only, including updates on fire services medical responses, the water conservation rebate program, and fee waivers.

• First reading of Bylaw 02-23 to adopt the Tillotson Neighbourhood Area Structure Plan (approx. 63.97 ha)
• First reading of Bylaw 04-23 to redesignate approx. 20.94 ha in Tillotson from Agriculture to various urban districts
• Three readings of Bylaw 10-23 amending the Fees, Rates, and Charges Bylaw for utilities
• Three readings of Bylaw 11-23 amending the Water Bylaw to reference the Fees, Rates, and Charges Bylaw
• Okotoks Oilers request for financial and in-kind support for hosting the 2024/2025 National Junior A Championship

Council directed administration to enter a partnership agreement with the Okotoks Oilers Junior 'A' Hockey Club to host a national championship. The board also passed amendments to the Fees, Rates, and Charges Bylaw and the Water Bylaw.

• Approved partnership agreement with Okotoks Oilers for 2024 or 2025 National Junior 'A' Hockey Championship (Unanimous)
• Waived $2,608.00 in ancillary room rental fees for Alberta Junior 'A' Hockey League Showcase (Unanimous)
• Denied waiver of $16,376.75 in total rental fees for Alberta Junior 'A' Hockey League Showcase (Defeated)
• Denied $20,000 sponsorship grant for National Junior 'A' Hockey Championships (Defeated)
• Approved amendments to Council Compensation and Expense Reimbursement Policy GP-C-2.2 (Unanimous)
• Passed Bylaw 10-23 to amend Fees, Rates, and Charges Bylaw 09-23 (Unanimous)
• Passed Bylaw 11-23 to amend Water Bylaw 23-21 (Unanimous)
• Directed review of pathways near Crystal Green Lane, Point, and Way regarding transportation policy (Unanimous)

Family and Community Support Services Committee

The Family and Community Support Services Committee will hear 2023 funding requests from four organizations, then move into closed session to discuss funding allocations. After closed session, the committee will vote on funding amounts for 14 programs, including those presented and others like Big Brothers Big Sisters and Meals on Wheels.

• Christ the Redeemer Catholic Schools: $15,000 for Family School Liaison Program, $25,000 for Connections Program
• Foothills Country Hospice Society: $18,465 for Volunteer Services Program
• Inclusion Foothills Association: $15,000 for Family Support
• Funding votes for 14 programs, amounts to be determined in closed session
• Closed session under FOIP s. 23(1) and 24(1)(g) for funding discussion

Family and Community Support Services Committee

The Family and Community Support Services Committee will hear presentations from 11 organizations requesting 2023 funding, ranging from $1,000 to $50,000. The committee will also adopt the agenda and minutes from the December 7, 2022 meeting. No decisions on funding are listed on the agenda; the presentations are for information and discussion.

• Foothills Regional Victim Services requests $5,000 for volunteer program
• Wild Rose Community Connections requests $25,818 for DadConnexx and $6,259 for volunteer program
• Rowan House Society requests $18,000 for preventative education and awareness program
• Big Brothers Big Sisters of Calgary and Area requests $30,000 for mentoring in Foothills region
• Foothills School Division requests $50,000 for family school liaison counsellor program

Governance and Priorities Committee

The Governance and Priorities Committee will discuss and review the first set of Council Governance policies, including governing principles, accountability, decision-making, whistleblower protections, and roles of council, mayor, and deputy mayor. They will also review the consent agenda process as directed by a February 2022 resolution. The meeting includes a closed session for committee review and agenda priorities under FOIP exceptions.

• Review of Governance Policy Framework, including GP A 1.0 Governing Principles, GP A 2.0 Accountability and Transparency, GP A 2.1 Decision Making, GP A 2.2 Whistleblower, GP B 2.0 Council's Roles and Responsibilities, GP B 2.1 Mayor and Deputy Mayor's Role, and CO-050 Whistleblowing policy
• Review of consent agenda process within Bylaw 12-22 Council Procedure
• Reference to Westwinds Communities Municipal Requisition from January 19, 2022
• Closed session items: Committee Review and Agenda Priorities under FOIP s. 24(1)(a)(d)(g)

United Way_Okotoks Partnership Committee

The United Way/Okotoks Partnership Committee is meeting to discuss campaign planning and the annual calendar, and to approve administrative invoices and a $75 gift card for retiring board member Shawna Lawson. The agenda is largely routine, with reports from staff, treasurer, and council, plus a thank-you letter from Rowan House Society.

• Approve $75.00 gift card for retiring board member Shawna Lawson
• Discuss campaign planning and 2023 annual calendar
• Pay administrative invoice from Signs Around (invoice #UW_PO 1047544)
• Receive thank-you correspondence from Rowan House Society
• Adopt minutes from November 8, 2022 meeting

Regular Council Meeting

The Town of Okotoks Regular Council Meeting on January 9, 2023, includes a closed session on lease options, followed by a public session with delegations, consent agenda items, and several bylaws for readings. Key actions include first readings of a supplementary assessments bylaw and a $6.1M borrowing line of credit, plus a public hearing and potential second/third readings for a Municipal Development Plan amendment. Council will also discuss a Terms of Reference for a Joint Planning Area 3 Context Study and receive updates from the RCMP and Healthy Okotoks Coalition.

• Bylaw 03-23: borrowing line of credit up to $6.1M for 2023 operating expenditures (three readings)
• Bylaw 01-23: authorizing supplementary assessments (three readings)
• Public Hearing for Bylaw 19-22: Municipal Development Plan amendment for lands NW 16-20-29-W4 and NE 16-20-29-W4, plus downtown mapping correction
• Joint Planning Area 3 Context Study Terms of Reference (with Foothills County)
• Okotoks RCMP Municipal Detachment Quarterly Update (for information)

Council passed bylaws to authorize supplementary assessments and a $6.5 million borrowing line of credit for 2023 operating expenditures. They also approved an amendment to the Municipal Development Plan and a context study for Joint Planning Area 3.

• Approved Bylaw 03-23 for a borrowing line of credit up to $6.500M (Unanimous)
• Approved Bylaw 01-23 for supplementary assessments (Unanimous)
• Approved amended Bylaw 19-22 to the Municipal Development Plan (Unanimous)
• Approved Terms of Reference for Joint Planning Area 3 Context Study (Unanimous)
• Directed Administration to propose a municipal purpose for vacant unit at 113, 7 Riverside Drive West by April 2023 (Unanimous)
• Received Foothills Regional Services Commission 2021 Financial Statements as information (Unanimous)
• Received Okotoks RCMP Municipal Detachment Quarterly Update as information (Unanimous)