North Middlesex public meetings in 2023

North Middlesex Policy Committee

The provided document contains no specific meeting topics, proposals, or decisions. It consists of empty administrative fields and software interface text.

Council Meeting

North Middlesex Council is reviewing several departmental reports and budget requests. Key items include increasing capital funds for a new snowplow and replacing the Parkhill Arena scoreclock. The meeting also includes the establishment of 2024 user fees and charges.

• $90,000 increase to the 2023 capital budget for a new tandem snowplow
• Increase of scoreclock budget from $40,000 to $120,000 for Parkhill Arena
• Establishment of 2024 user fees and charges across various departments
• Procurement of a vendor for Fire Protection Services
• Third reading of By-law 088 of 2023 regarding Hutchinson-Eagleson Drain A

Recreation Advisory Committee

The North Middlesex Recreation Advisory Committee is reviewing the agenda and draft minutes from August 15, 2023. The committee will also review a canteen report covering the period from September to mid-December.

• Review of Canteen Report (September to mid-December)
• Review of August 15, 2023, draft minutes

Economic Development Advisory Committee (EDAC)

The Economic Development Advisory Committee is meeting to review the current agenda and previous draft minutes. The provided document contains procedural items for the meeting.

• Review of December 14 agenda
• Approval of October 19 draft minutes

Council Meeting

North Middlesex Council will review four land-use applications, including three property consents and one fencing variance, which determine how specific lots can be divided or modified. The meeting also considers recommended contracts for wastewater infrastructure repairs, a new roadside mower, and winter maintenance equipment that fund local service delivery. Additional agenda items cover drainage assessments for Hutchinson-Eagleson Drain "A" and two by-laws to appoint board members.

• Public hearing on Application MV-5-2023 for a minor variance regarding fencing along R1 and RS zones
• Public hearings on property consents B2-2023 (35325 Maguire Rd), B14-2023 (132 Old Mill Rd), and B15-2023 (34264 Brinsley Rd)
• Recommended contract award to Keller Roofing & Sheet Metal Inc for the Ailsa Craig Wastewater Pump House roof replacement at $151,843.00 (excluding HST)
• Recommended contract with R.V. Anderson Associates Limited for Parkhill Sewage Lagoon dredging design and tendering at $41,528.75 (excluding HST)
• Approval of $33,717.90 for a Votex Jumbo Frontline 190 side flail mower attachment and pre-approval of $18,000 for a light duty snowplow and salt spreader

LSAC Meeting

This meeting consists of procedural items for the Local Schools Advisory Committee. The committee will review the November 16, 2023, agenda and draft minutes from the September 14, 2023, meeting.

• Review of LSAC Agenda for Nov 16 2023
• Review of Draft LSAC Committee Minutes from September 14 2023

Council Meeting

The North Middlesex Council will review the final version of the Recreation and Facilities Master Plan. The agenda also includes accepting a snow removal tender from All Season’s Landscaping and adopting a Post Retirement Benefits Policy. Additionally, staff will present a memo regarding water and wastewater rate studies.

• Adoption of the final Recreation and Facilities Master Plan framework
• Acceptance of All Season’s Landscaping for snow removal and salting
• Adoption of the Post Retirement Benefits Policy
• Application to the Community Emergency Preparedness Grant
• Reading of By-laws 097 and 098 regarding an EMS Lease Agreement

North Middlesex Fire Committee

The provided agenda for the North Middlesex Fire Committee contains only procedural information. No specific discussion or decision items were included in the text.

Council Meeting

The Council will review a proposed update to Development Charges and several zoning applications. Additionally, they will consider liquid calcium chloride pricing for 2024 dust suppression and various administrative reports.

• Development Charges proposal review by Watson & Associates Economists Ltd
• Zoning application ZBA-10-2023 for a 'granny flat' at 357 Station St.
• Removal of holding provisions for 306 Parkhill Main St. and Ausable Bluffs Phase 1
• Hutchinson-Eagleson Drain 'A' final report review
• Dust suppression contract with Pollard Distribution Inc. at $318.25 per Flake Tonne

Economic Development Advisory Committee (EDAC)

The Economic Development Advisory Committee is scheduled to meet on October 19, 2023. The provided agenda contains no specific discussion items or proposals.

Council Meeting

The North Middlesex Council will review a petition for drainage works at Van Aerts Drain No.1 and the proposed appointment of R Dobbin Engineering Inc. as project engineer. The agenda also includes a final reading of a zoning by-law for Mount Carmel Rd and transit updates.

• Petition for drainage works at Van Aerts Drain No.1
• Appointment of R Dobbin Engineering Inc. as project engineer
• Third and final reading of By-law 055 of 2023 (Mount Carmel Rd)
• Delegation regarding Mount Carmel Christmas Lights
• Report on Annie Ada Shipley St. all-way stop control

North Middlesex Policy Committee

The provided text for the North Middlesex Policy Committee meeting on October 18, 2023, contains only procedural information and does not list any specific topics for discussion or decision.

Council Meeting

The Council will consider several zoning amendments for residential and agricultural uses. Additionally, staff will be directed to investigate a potential daycare facility in Parkhill using reserve funds. The meeting also includes a proposal to hire consultants for a non-union compensation review.

• Investigation of a new daycare facility in Parkhill
• Zoning amendment for 155 Broadway St. to permit a single detached dwelling
• Retention of ML Consulting for a non-union compensation review
• Application for energy improvements at the Ailsa Craig Wastewater Treatment Plant
• Appointment of R. Dobbin Engineering Inc. for drainage works

Council Meeting

The North Middlesex Council is reviewing several municipal policies and development agreements. Key items include a new building by-law effective in 2024 and the Ausable Bluffs subdivision project. The council will also consider awarding a contract for a fire master plan.

• Awarding Fire Master Plan contract to Emergency Management Group for $48,745 + HST
• Approval of new Building By-law effective January 1, 2024
• Ausable Bluffs Subdivision and Pre-Servicing Agreement with Gilrad Developments Inc.
• Appointment of R. Dobbin Engineering Inc. for Hooydonck-Hord Drainage Works
• Adoption of new electronic signage and community donation policies

Council Meeting

The meeting includes a public hearing for a zoning amendment at 620 Parkhill Drive involving a temporary use agreement. Council will also review proposals for new radar speed signs and bulk water meter monitoring equipment. Additionally, the Ontario Provincial Police will present their billing model.

• Zoning Amendment ZBA-7-2023 for 620 Parkhill Drive
• Purchase of water meter remote telemetry units for $30,470.00
• Installation of radar speed signs and software subscription for $6,300.00
• Suspension of COVID-19 vaccination policies
• Creation of a 2-year temporary Facility Event Planner position

Council approved a zoning by-law amendment for 620 Parkhill Dr. and authorized several infrastructure purchases, including water meter telemetry and radar speed signs. The municipality also suspended its COVID-19 vaccination policies and created a temporary event planning position.

• Approved Zoning By-Law Amendment ZBA 7-2023 for 620 Parkhill Dr. in principle
• Granted Friends of the Parkhill Carnegie Library free use of the Shared Services Centre Programming Room
• Suspended COVID-19 Vaccination Administrative and Council/Committee policies
• Approved $30,470 purchase and installation of five water meter remote telemetry units
• Approved installation of radar speed signs at six locations and $6,300 software subscription
• Approved a 2-year temporary 'Facility Event Planner' position
• Approved August 16, 2023 meeting minutes

Council Meeting

The Council will review several departmental reports, including a proposed tractor purchase and drain improvement projects. The agenda also includes a minor variance application for 4079 Ausable Drive and a community beautification grant.

• Minor variance for garage construction at 4079 Ausable Dr.
• Appointment of R. Dobbin Engineering Inc. for Mawson-Erskine Drain and Walden-Hord Drain Extension
• $2,500 beautification grant for Dollar Haven/2575205 Ontario Inc.
• Purchase of a 2022 John Deere 6130M Agricultural Tractor for $259,799.04

Council approved the purchase of a new agricultural tractor and granted a minor variance for a garage setback at 4079 Ausable Dr. The board also appointed engineers for two drain projects and authorized a grant application for the Housing Accelerator Fund.

• Approved purchase of 2022 John Deere 6130M Agricultural Tractor for $259,799.04 excluding HST
• Granted minor variance MV-3-2023 for garage setback at 4079 Ausable Dr. (1.5m instead of 3m)
• Appointed R. Dobbin Engineering Inc. for Mawson-Erskine Drain project
• Appointed R. Dobbin Engineering Inc. for Walden-Hord Drain Extension project
• Awarded $2,500 to Dollar Haven/2575205 Ontario Inc. for beautification project
• Approved Cost Apportioning Agreement with Ausable Bayfield Conservation Authority
• Directed staff to apply for the Housing Accelerator Fund
• Gave blessing to volunteer group North Middlesex Trails for proposed trail project

Recreation Advisory Committee

The provided document contains no substantive agenda items or discussion topics. It consists of procedural software interface elements and empty fields.

Council Meeting

The Council is reviewing several municipal drain construction tenders and infrastructure upgrades. The agenda also includes planning applications for Creamery Rd and Catherine St, as well as a review of the Recreation Master Plan.

• Award Jennison Drain Branch A and B tender to JLH Excavating Inc. for $32,678.00
• Award Stebbins Drain Branch C and Pascoe Branch tender to VanBree Drainage & Bulldozing for $267,610.20
• Repair Bridge No. 34 via W.G. Kelly Construction for $99,785.00
• Award contract MD#04 for Hutchinson Drain and Bullock Drain maintenance to C. Robert Robinson Contracting Ltd. for $40,346.00
• Purchase a 2022 McDonnell Motors Parts Truck for $49,699.90

Council approved a $99,785 contract to repair Bridge No. 34 and awarded several drainage construction and maintenance contracts. The board also granted two consent applications and endorsed a subdivision plan for Westwood Meadows.

• Approved $99,785 contract to W.G. Kelly Construction for Bridge No. 34 repair
• Granted Consent Application B-11-2023 (35290 Creamery Rd)
• Granted Consent Application B-12-2023 (178 Catherine St)
• Endorsed Westwood Meadows subdivision plan (39T-NM-2201) and granted Zoning By-law Amendment ZBA 1-2023
• Awarded Jennison Drain Branch A and B contract to JLH Excavating Inc. for $32,678
• Awarded Stebbins Drain Branch C and Pascoe Branch contract to VanBree Drainage & Bulldozing for $267,610.20
• Awarded Hutchinson Drain Extension and Bullock Drain maintenance to C. Robert Robinson Contracting Ltd. for $40,346
• Approved purchase of Drug, Dental, and Extended Health Benefits and 24-Hour Accident Insurance for Council

Council Meeting

Council is considering several departmental reports including a contract increase for the Parkhill Water System Improvements. Other items include renewing a YMCA agreement, approving fire department cost recovery, and budget reallocations for public works.

• Increase of $1,575,000 to Bre-Ex Construction Inc. for Parkhill Water System Improvements
• Renewal of YMCA Agreement with a one percent increase to a total fee of $53,966.24
• Proposal to recover Fire Department costs through an amendment to the User Fees and Charges By-Law
• Public Works budget reallocation for a new tag float trailer and a pickup truck
• By-law 062 of 2023 regarding the appointment of a CAO

Council approved a significant budget increase for the Parkhill Water System Improvement Project due to unforeseen costs. Other key actions included renewing a YMCA agreement and approving Public Works equipment purchases.

• Increased Parkhill Water System Improvements contract with Bre-Ex Construction Inc. by $1,575,000 for a total of $9,603,987.68 (excluding HST)
• Renewed YMCA Agreement for one year with a 1% management fee increase to $53,966.24
• Approved budget increase for a new tag float trailer and the purchase of a new or used pickup truck for Public Works
• Defeated proposal to implement Fire Marque services to recover Fire Department costs
• Supported the 'Right to Repair' motions from the Town of Bradford West Gwillimbury
• Passed By-laws 062-068 of 2023 (excluding 066), including the appointment of CAO and road allowance closure at 882 Parkhill Dr.
• Received report to begin the process of replacing a fire engine for information

Council Meeting

The Council is reviewing drainage assessment schedules for the Jennison and Stebbins drains. The meeting also includes several public planning applications for consent and zoning amendments, as well as the reading of various municipal by-laws.

• Drainage assessment for Jennison Drain Branch A & B
• Drainage assessment for Stebbins Drain Branch C and Pascoe Branch
• Consent application B08-2023 at 29462 Coldstream Rd.
• Consent application B9-2023 at 21 West St.
• Consent application B10-2023 at 177 Broadway St.

Council confirmed assessment schedules for the Jennison and Stebbins drains. Three consent applications for land use were granted, and one zoning by-law amendment was approved in principle.

• Confirmed assessment schedules for Jennison Drain Branch A & B (Carried)
• Confirmed assessment schedules for Stebbins Drain Branch C and Pascoe Branch (Carried)
• Granted Consent Application B8-2023 for 29462 Coldstream Rd (Carried)
• Granted Consent Application B9-2023 for 21 West St (Carried)
• Granted Consent Application B10-2023 for 177 Broadway St (Carried)
• Approved Zoning By-Law Amendment ZBA 6-2023 for 31302 Fort Rose in principle (Carried)
• Approved May 17, 2023 meeting minutes (Carried)

Council Meeting

The Council will review several drainage reports and consider scheduling Court of Revision sittings. The meeting also includes discussions on a draft recreation master plan and the 2022 Fire Department annual report.

• Public hearing for Jennison Drain Branch AB
• Public hearing for Stebbins Drain Branch C and Pascoe Branch
• Review of Draft Recreation and Facilities Master Plan
• Fire Department 2022 Annual Report
• Authorization for participation in Middlesex County Mutual Aid Plan

Council approved a one-year lease extension for the Parkhill Carnegie Library and directed staff to research and prepare an Ontario Trillium Fund grant application for washroom upgrades. The board also approved several drainage reports and appointed R. Dobbin Engineering Inc. to multiple projects.

• Extended Carnegie Facility lease with Friends of the Parkhill Carnegie Library to June 30, 2028
• Directed staff to research and prepare an Ontario Trillium Fund grant application for Carnegie Library washroom upgrades
• Received final report for Jennison Drain Branch A & B and scheduled Court of Revision for June 7, 2023
• Received final report for Stebbins Drain Branch C and Pascoe Branch and scheduled Court of Revision for June 7, 2023
• Authorized continued participation of North Middlesex Fire Department in Middlesex County Mutual Aid Plan
• Appointed R. Dobbin Engineering Inc. as engineer for McLellan Drain project
• Appointed R. Dobbin Engineering Inc. as engineer for 16th Concession and Dewar-Thompson Drain projects
• Appointed R. Dobbin Engineering Inc. as engineer for G Van Aerts Municipal drain project

Council Meeting

Council approved a consent application (B5-2023) for a land severance at 27588 New Ontario Rd, removing an unsatisfiable condition requiring a parcel merge. They also received for information a plan of subdivision and zoning amendment application by Pattyn Landscaping Services Ltd. Several policies were adopted, including a new Travel Policy and a Video Monitoring Policy.

• Granted consent application B5-2023 for 27588 New Ontario Rd, removing condition #8 (parcel merge) (carried)
• Received for information plan of subdivision 39T-NM-2301 and zoning amendment ZBA-05-2023 (carried)
• Adopted new Travel Policy as recommended by Policy Committee (carried)
• Adopted Video Monitoring Policy as recommended by Policy Committee (carried)
• Directed staff to proceed with concrete finish topper at Parkhill Firehall mezzanine for $20,900 plus HST (carried)
• Awarded $2,500 to Second Blessings Community Store for beautification project under Community Improvement Plan (carried)
• Appointed R. Dobbin Engineering Inc. as engineer for Michielsen Drain improvement project (carried)
• Received first quarter 2023 building activity summary (carried)

Council Meeting

The North Middlesex Council is meeting to award a gravel tender and approve a service line warranty program for residents. The body will also discuss drain improvements for the Canada Company Drain North and a food booth agreement for Parkhill Sports Park.

• Award Gravel Tender RD-1 of 2023 to McCann Redi-Mix for $424,350.00 (excluding HST)
• Agreement with Service Line Warranties of Canada Inc. for a Water and Sewer Warranty Program
• Appointment of R. Dobbin Engineering Inc. for the Canada Company Drain North project
• Agreement with Dyl Pickles for the Parkhill Sports Park food booth operation
• Reading of By-laws 041, 042, and 043 of 2023 regarding warranties, recreation committee terms, and council proceedings

Council Meeting

North Middlesex Council will hold public meetings and decide on four consent applications (B4-2023, B6-2023, B7-2023) and a zoning by-law amendment (ZBA 4-2023) for properties including Forest Trails, 261 Millcraig Street, Maguire Road, and 620 Parkhill Drive. They will also consider awarding contracts for the Cameron Drain Branch 'E' construction ($39,316) and calcium chloride tender ($365,987.50), appoint an Integrity Commissioner, and address several deferred items and correspondence.

• Consent applications B4-2023 (Concession 19, North Part Lot 4) and B6-2023 (261 Millcraig Street) with resident objections on drainage
• Consent application B7-2023 for 35325 and 35233 Maguire Road
• Zoning by-law amendment ZBA 4-2023 for 620 Parkhill Drive
• Award Cameron Drain Branch 'E' construction to Robinson Farm Drainage Limited for $39,316 (excluding HST)
• Award Calcium Chloride Tender RD-2 of 2023 to Pollard Industries for $365,987.50 (excluding HST)

Special Council Meeting

This is a special council meeting that will move into a closed session to receive information under the labour relations or employee negotiations exception, specifically regarding CAO recruiting. The open meeting portion is limited to procedural items: notice, call to order, disclosure of pecuniary interest, and adjournment. No decisions or discussions are scheduled in the open session.

• Closed meeting under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations (CAO Recruiting)
• Open meeting items: notice of special meeting, call to order, disclosure of pecuniary interest, adjournment

Special Council Meeting

The Council will hold a special meeting regarding labor relations or employee negotiations. This includes receiving information related to CAO recruiting during a closed session.

• Closed meeting regarding CAO recruiting under Section 239 (2) (d)

Council Meeting

North Middlesex Council will discuss infrastructure repairs, drainage assessments, and zoning changes. The meeting includes a public hearing for a property at 2519 Mount Carmel Road and a presentation on the Recreation Master Plan.

• Proposed $135,000 budget addition for Fernhill/Wood Culvert Replacement
• Zoning By-law Amendment ZBA 3-2023 for 2519 Mount Carmel Road
• Drainage assessments for Kellestine Drain No. 2 and Cameron Drain Branch E and A
• Endorsement of the Ontario Clean Water Agency Operational Plan
• Appointment of Ashley Kwarciak as Clerk, Division Registrar, and Lottery Licencing Officer

Council Meeting

North Middlesex Council will consider 11 by-laws and receive reports on water and wastewater systems from the OCWA. The meeting includes a YMCA annual report presentation and a review of budgeted capital projects.

• By-law 023 of 2023 regarding Borrowing of Money
• By-law 025 of 2023 regarding Council Remuneration and Expenses
• By-law 024 of 2023 to erect stop signs on Adare Drive
• Seven by-laws (016-022) to amend assessment schedules for various drains
• OCWA presentation on Ailsa Craig WWPCP and Parkhill Lagoon System

Special Council Meeting

Council is meeting to review the draft 2023 Municipal Capital Budget and responses to previous queries. The body will consider approving the operational and capital budgets, as well as water and wastewater rates.

• Proposed 2023 Tax Levy of $8,634,511
• Proposed general residential tax rate of 0.00824625 (2% increase from 2022)
• Proposed water/wastewater rate increase of 2.5% or 5%
• Proposed modification of Fire Chief position from part-time (28 hours) to full-time (35 hours)
• Proposed implementation of a part-time Facilities Operator (24 hours weekly) in the Recreation Department

Special Council Meeting

This is a special meeting of North Middlesex Council to receive a presentation and review of the draft 2023 Municipal Operating and Capital Budget from the Interim CAO/Treasurer. The meeting is hybrid, running from 5:00 p.m. to 8:00 p.m. on February 7, 2023. No budget details or attachments were available at the time of posting.

• Presentation and review of draft 2023 Municipal Operating and Capital Budget
• Meeting held in hybrid format (in-person and electronic participation)
• No budget document or presentation available at time of agenda posting

Council Meeting

North Middlesex Council will review engineering reports for the Kellestine and Cameron drains and consider two Committee of Adjustment applications. The body is also deciding on a budget reallocation for a snowplowing tractor and the implementation of a larvicide program.

• Public meeting for Application MV 1-2023 at 10321 Petty Street
• Public meeting for Application MV 2-2023 at 187 Ailsa Craig Main Street
• Proposed reallocation of 2022 Capital Budget from a Single Axle Plow Truck to an agriculture tractor for Parkhill
• Decision to retain Pestalto Environmental Health Services Inc. for the 2023 Larvicide Application Program
• Proposed abandonment of part of the Dixon-Jacobi Drain under By-Law # 14 of 2023

Council Meeting

Council will hold public meetings to consider a lot-creation application at 187 Ailsa Craig Main Street, a plan of subdivision and zoning amendment for Westhill Meadows in Parkhill, and a housekeeping amendment to the Official Plan. Council will also vote on by-laws including the 2023 interim tax levy, user fees, and committee appointments. A budget presentation from the Treasurer is scheduled.

• Public meeting and decision on consent application B1-2023 for lot creation at 187 Ailsa Craig Main Street
• Public meeting and decision on Plan of Subdivision 39T-NM-2201 and Zoning By-law Amendment ZBA 1-2023 for Westhill Meadows in Parkhill
• Public meeting and decision on Official Plan Amendment No. 14 (housekeeping amendment)
• Budget presentation from the Treasurer
• Council to vote on By-law 07 of 2023 (Interim Tax Levy) and By-law 06 of 2023 (User Fees and Charges)