North Dundas public meetings in 2023

Regular Meeting

The Council will review the 2024 draft budget and financial statements. Discussion items include updates to public event and accessibility policies, winter maintenance, and several development-related bylaws.

• 2024 Draft Budget presentation
• Bylaw No. 2023-100 Dog Control Bylaw
• Bylaw No. 2023-102 Delayed Payment Agreement for Wellings of Winchester water and sewer charges
• Bylaw No. 2023-103 Development Charges Late Payment Agreement for Wellings of Winchester Inc.
• Budget Amendment No. 2023-14 for Capital Bridge and Bridge Design

Regular Meeting

The Township of North Dundas is reviewing several by-laws regarding water and sanitary sewer rates, municipal borrowing, and various rezoning requests. The agenda also includes discussions on manganese treatment options for water and the Anderson Municipal Drain realignment.

• Rezoning of 3024 Bridge Street (Bylaw No. 2023-94)
• Water and Sanitary Sewer Rates amendment (Bylaw No. 2023-71)
• Municipal Borrowing - OILC (Bylaw No. 2023-95)
• Anderson Municipal Drain partial realignment (Bylaw No. 2023-97)
• Removal of holding for Wellings Phase 2 and Phase 3 (Bylaw No. 2023-92)

Special Meeting

The Township of North Dundas scheduled a special meeting to conduct business in a closed session regarding a human resource issue. The agenda also includes the ratification of Bylaw No. 2023-96.

• Closed session discussion regarding a human resource issue involving an identifiable individual or employee
• Ratification of Bylaw No. 2023-96

Regular Meeting

The Township of North Dundas is reviewing zoning amendments for properties at 20 and 38 King Street in Chesterville. The meeting includes discussions regarding agreements with the Rideau Valley and South Nation River Conservation Authorities. Council will also consider a proposal for an outdoor rink in Harmony Park.

• Zoning amendments for 20 King Street and 38 King Street, Chesterville
• Agreements with Rideau Valley and South Nation River Conservation Authorities
• Proposal for an outdoor rink in Harmony Park
• Review of revised overtime policy
• Support for school bus stop arm camera resolutions

Regular Meeting

The Township of North Dundas is reviewing several infrastructure and land-use items. This includes tenders for drilling and testing groundwater production wells in Winchester. Council will also consider zoning amendments and road closure changes for the Winchester Christmas Garden Party Market.

• Tenders for Winchester groundwater production well drilling and installation (ENV 2023-04)
• Zoning amendment to change a property from mixed-use/doctor to residential
• Engineer's report regarding the realignment of the West Branch of Kittle Creek Municipal Drain
• Amendments to road closures for the Winchester Christmas Garden Party Market
• Updates to Bylaw No. 2021-45 Fees & Charges and Bylaw No. 2021-56 Road Cuts

Regular Meeting

The Council is reviewing several updated human resources policies including vacation, wage scales, and bereavement leave. The agenda also includes planning matters regarding Wellings of Winchester and various infrastructure and recreation requests.

• Bylaw No. 2023-78: Removal of holding for part of Phase 2 at Wellings of Winchester
• Bylaw No. 2023-77: Removal of holding at 1297 Merkley Road
• Tender No. TS2023-08: Fencing at Operations Centre
• Tender No. TS2023-06: One heavy duty municipal motor grader
• Budget Amendment No. 2023-07: Purchase of industrial refrigerators

Regular Meeting

The Township of North Dundas will hold a public meeting regarding a zoning amendment for a new farm equipment dealership. Council will also review the sale of industrial lands to Enbridge Gas and budget amendments for the landfill security system.

• Zoning Amendment (Bylaw No. 2023-73) for a Farm Equipment Dealership
• Sale of industrial lands to Enbridge Gas
• Landfill Security System Budget Amendment 2023-06
• Tender No. ENV2023-03 for site grading at Lafleur Road Well Site
• Lease renewal for MP Eric Duncan

Council approved a zoning amendment to allow a farm equipment dealership on a severed parcel of land. Other key actions included approving a land sale to Enbridge Gas and awarding a construction contract for the Lafleur Road Well Site.

• Approved Zoning Bylaw No. 2023-73 for a farm equipment dealership (Carried)
• Authorized sale of land on Gypsy Lane to Enbridge Gas Inc. for $10,000.00+HST (Carried)
• Awarded Tender No. ENV2023-03 to Louis W. Bray Construction Ltd. for $329,566.00 (Carried)
• Directed staff to proceed with Option 2 for manganese filtration at Lafleur Road Well (Carried)
• Authorized two-year lease renewal for the Office of Eric Duncan, MP (Carried)
• Approved liquor licence extensions for Winchester Legion parking lot for Sept 14 and 22 (Carried)
• Approved budget amendment #2023-06 to transfer landfill security system funds (Carried)
• Repealed Bylaw No. 2022-64 appointing Chloe Preston as Marriage Officiant (Carried)

Special Meeting

The Township of North Dundas is reviewing action requests related to environmental services. This includes proposed amendments to water and sanitary sewer capital charges and 2024 rates. The agenda also includes a ratification bylaw.

• Bylaw No. 2023-04: Water and Sanitary Sewer Capital Charges Amendment
• Bylaw No. 2023-71: Water and Sanitary Sewer Rates
• Ratification of Bylaw No. 2023-48

Council adopted an amendment to the water and sanitary sewer capital charges bylaw. They also passed a bylaw fixing water and sewer service rates effective January 1, 2024.

• Adopted amended Bylaw No. 2023-04 for water and sanitary sewer capital charges
• Passed Bylaw No. 2023-71 fixing water/sewer service rates starting January 1, 2024
• Passed Bylaw No. 2023-48 to ratify matters dealt with by resolution

Regular Meeting

Council approved a zoning amendment for 11997 Spruit Road to allow light industrial use and passed several bylaws regarding employee remuneration and job descriptions. The board also adopted a 2023-2026 strategic priority list and authorized a new water rate bylaw based on a specific cost-recovery option. A request to open a road for the Wellings of Winchester severance was deferred pending more information.

• Approved rezoning of 11997 Spruit Road to Light Industrial - Exception Five (Carried)
• Authorized a water rate bylaw based on 'Option A' for 2024 and beyond
• Approved job descriptions for 8 positions, including Director of Development Services (Carried)
• Adopted Training Policy 38-2012 and Overtime Policy 44-2012 (Carried)
• Approved strategic priorities for 2023-2026 including infrastructure and housing (Carried)
• Passed Bylaw 2023-66 setting full-time salary grids at the 60th percentile of the market (Carried)
• Approved liquor license extensions for Winchester Legion for August 10 and 12 (Carried)
• Passed Bylaw 2023-67 to stop up and close part of Queen Street in Chesterville (Carried)

Regular Meeting

Council approved the use of municipal land at 24 Industrial Drive for future affordable housing. Multiple infrastructure contracts were awarded, including road paving and drainage works. Council also approved a revised salary grid and organizational chart.

• Approved designation of 24 Industrial Drive for affordable housing
• Authorized CAO to implement revised salary grid and organizational chart
• Approved $866,510.25 for road paving via A.L. Blair Construction Ltd.
• Awarded $33,800.00 pulverizing contract to Roto-Mill Inc.
• Approved $18,000 grant to 2686008 Ontario Inc. via RIP
• Approved $2,162.00 for 2026 election management system renewal
• Denied noise exemption request for event at 13346 Forward Road
• Approved lining the base and bank of the Volks Municipal drain

Special Meeting

The Township of North Dundas is conducting a strategic planning session with Eric Lockhart. The meeting also includes an action request regarding the NDDHS 60th Reunion and the consideration of Ratification Bylaw No. 2023-57.

• Strategic Planning Session with Mr. Eric Lockhart
• Action Request: 60th Reunion - NDDHS
• Bylaw No. 2023-57 Ratification

Council designated the North Dundas District High School 60th reunion as a Public Event of Municipal Significance. Council and senior staff also participated in a Strategic Planning Session. A ratification bylaw was passed to confirm matters dealt with by resolution.

• Declared NDDHS 60th reunion on August 5, 2023, a 'Public Event of Municipal Significance' (Carried)
• Passed Bylaw No. 2023-57 to adopt and ratify matters dealt with by resolution (Carried)

Regular Meeting

Council approved new job descriptions for administration and provided a facade grant and improvement loan for a property on St. Lawrence Street. The Chesterville Fair was designated a Public Event of Municipal Significance, and a social media policy for third-party contractors was adopted.

• Approved job descriptions for Human Resources Advisor/Executive Assistant and Deputy Clerk/Communications Coordinator
• Designated Chesterville Fair (August 25-27, 2023) as a 'Public Event of Municipal Significance'
• Approved Winchester Legion liquor license extension for parking lot on June 24, 2023
• Adopted Policy 98-2023 Social Media Policy for Third Party Contractors
• Decided not to appoint a Council member to the Rideau Valley Conservation Authority Board
• Approved $1,665.88 Facade Grant and $2,851.85 Commercial Improvement Loan for 507 St. Lawrence Street
• Adopted minutes from Special Meeting held May 9, 2023

Regular Meeting

The North Dundas Council is reviewing several infrastructure items including drinking water system upgrades in Chesterville. The agenda also includes discussions on Winchester Lagoon upgrades and retail business holiday bylaws.

• Tender No. ENV2023-02: Chesterville Drinking Water Supply System Upgrades
• Bylaw No. 2023-47: Winchester Lagoon Upgrades
• Retail Business Holiday Act Bylaws (2023-36 and 2023-37)
• Delegation: Bill Smirle - SNC
• Delegation: Kelly Windle - Garden Party Markets & Music in the Park

Council awarded contracts for water supply and lagoon upgrades and approved the 2023 Municipal Water and Sewer Budget. They also passed a bylaw exempting the township from the Retail Business Holidays Act.

• Approved $4,448,900 contract to Louis W. Bray Construction Limited for Chesterville Drinking Water Supply System Upgrades
• Approved $273,910 contract to J.L. Richards for Contract Administration of water upgrades
• Approved Bylaw No. 2023-47 for Winchester Lagoon Upgrades with R.W. Tomlinson Ltd.
• Approved Bylaw No. 2023-37 to exempt the township from the Retail Business Holidays Act
• Approved the 2023 Municipal Water and Sewer Budget
• Authorized staff to proceed with instructions from a closed session regarding land acquisition or disposition

Regular Meeting

The Township of North Dundas is considering several legislative changes including the adoption of 2023 tax rates and updates to building permit fees. Council will also hold public meetings regarding retail business holiday closures and a housing project at Wellings of Winchester. Additional items include rescinding a mandatory vaccination policy and reviewing various infrastructure tenders.

• Adoption of 2023 Tax Rates (Bylaw No. 2023-33)
• Proposed changes to Building Permit Fees
• Wellings of Winchester Phase III: construction of 50 model homes
• Retail Business Holiday Closures municipal bylaw
• Tender for replacement of flat roofs at Joel Steele Community Centre

Council approved several major contracts, including a $12M environmental project and road maintenance. They also adopted the 2023 tax rates, rescinded the mandatory vaccination policy, and approved zoning changes for the Wellings of Winchester Phase III development.

• Awarded Tender No. ENV2023-01 to R.W. Tomlinson Ltd for $12,069,939.30 plus HST
• Adopted Bylaw No. 2023-33 to establish 2023 tax rates
• Rescinded Policy #91-2021 Mandatory Vaccination Policy
• Approved Bylaw No. 2023-40 to amend zoning for Wellings of Winchester Phase III
• Awarded road maintenance tender (TS2023-03) to A.L. Blair Construction Limited for $422,577.00
• Approved hiring of Kreg Raistrick as Part-Time Fire Chief
• Approved $63,072.00 contract to Atlas-Apex Roofing Inc. for Joel Steele Community Centre roofs
• Repealed Bylaw No. 37-2015 regarding All-Terrain Vehicles on municipal roads

Special Meeting

This special meeting of the Township of North Dundas council focuses on the draft 2023 water and sewer budget, with presentations and recommendations from the Ontario Clean Water Agency (OCWA). Council will also enter a closed session to discuss the part-time fire chief position, and will consider a bylaw to ratify decisions made in that closed session.

• Draft 2023 water and sewer budget
• OCWA capital recommendations
• Closed session: part-time fire chief position
• Bylaw 2023-30 to ratify closed-session decisions

Council discussed the 2023 draft water and sewer budget, including costs for the Chesterville reservoir filtration media. A closed session was held regarding the Part-Time Fire Chief position, after which Council authorized staff to proceed as instructed. No final budget was approved during this meeting.

• Authorized staff to proceed as instructed during Closed Session regarding the Part-Time Fire Chief position
• Passed Bylaw No. 2023-30 to ratify matters dealt with by resolution
• Adopted the meeting agenda

Regular Meeting

Council met in a closed session to discuss personal matters regarding the Part-Time Fire Chief position. Following the session, Council authorized staff to proceed as instructed. Bylaw No. 2023-32 was passed to ratify matters dealt with by resolution.

• Authorized CAO to act as Clerk for the meeting
• Entered closed session to discuss Part-Time Fire Chief position
• Authorized staff to proceed as instructed during closed session
• Passed Bylaw No. 2023-32 to ratify matters dealt with by resolution

Regular Meeting

The Township of North Dundas is meeting to discuss municipal operations, including pool management and personnel policies. Council will consider zoning modifications for a local development and review several community events designated as of municipal significance.

• Modification of the Holding Zone for Wellings of Winchester Phase 3
• Amendment to Bylaw No. 2023-11
• Designation of Winchester Bike Nights, Dairyfest, and Meet Me on Main Street as Events of Municipal Significance
• Review of Part Time Wages Schedule and Procurement Policy 96-2023
• 2023 Municipal Pool Operations

Council passed a resolution supporting the elimination of LCBO mark-ups and levies on 100% Ontario non-VQA wines. The meeting also included approvals for updated employee wage and leave policies, and the designation of several local festivals as events of municipal significance.

• Approved resolution supporting elimination of LCBO Mark-up and Wine Levy on 100% Ontario non-VQA wine
• Approved amended 2023 Part-Time Wage Schedule effective May 1, 2023
• Approved increase of sick leave from 5 to 8 days per year (Policy #22-2008)
• Approved revised paid vacation leave based on years of service (Policy #35-2011)
• Approved new Procurement Policy #96-2023 and repealed policy #15-2007
• Designated Winchester Bike Nights, Dairyfest, and Meet Me on Main Street as Public Events of Municipal Significance
• Directed municipal pools to open on a part-time basis until mid-August or until staffing allows
• Accepted Zoning Bylaw Amendment application for Wellings of Winchester Phase 3

Regular Meeting

The Township Council is meeting to adopt the 2023 Municipal Budget and review changes made to the first draft. The session includes decisions on public event policies and administrative bylaws.

• Bylaw No. 2023-27: Adoption of 2023 Municipal Budget
• Bylaw No. 2023-11: AMPS
• Policy 94-2023: Public Event Policy Amendment
• Closed session regarding proposed or pending acquisition or disposition of land

Council approved the 2023 Municipal Budget with a final tax levy of $8,237,709. The meeting also included the adoption of an amended Public Event Policy and the expansion of the Administrative Monetary Penalty System.

• Adopted 2023 Municipal Budget with a final tax levy of $8,237,709 (Carried)
• Adopted amended Public Event Policy Number 94-2023 (Carried)
• Passed Bylaw No. 2023-11 to expand bylaws enforceable through an Administrative Monetary Penalty System (Carried)
• Instructed staff to follow through on matters discussed in Closed Session (Carried)

Regular Meeting

The Township of North Dundas is meeting to discuss fire services staffing, infrastructure testing, and park planning. The body will also consider requests for municipally significant event status and a fee and charges bylaw amendment.

• Zoning Amendment Application from 2693263 Ontario Inc
• Amendment to Bylaw No. 2021-45 Fees & Charges
• Tender No. RC2023-01 for Regular Maintenance Contracts 2023-2026
• Geotechnical testing on Sandy Row, Pemberton, and Hogaboam Roads
• Revised Concept Plan for Hallville Community Park

Council approved an organizational review to create a part-time Fire Chief role and eliminate several existing fire service positions. Other key actions included approving road testing and designating two local events as municipally significant.

• Approved creation of part-time Fire Chief position and associated job description
• Directed elimination of Fire Liaison, Fire Commissioner, and Steering Committee positions upon hiring of Fire Chief
• Approved $6,250 plus HST for geotechnical testing on Sandy Row, Pemberton, and Hogaboam Roads
• Declared Art on the Waterfront (June 3-4, 2023) and South Mountain Fair (August 17-20, 2023) as Events of Municipal Significance
• Approved $925 Signage Grant for 490 Main Street, Winchester
• Approved Concept Plan 1 for Hallville Community Park
• Approved maintenance contracts (Tender No. RC2023-01) from April 5, 2023 to March 31, 2026
• Authorized account payments from March 1 to March 31, 2023 in the amount of $4,574,436.99

Special Meeting

Council was presented with the first draft of the 2023 Municipal Budget. Staff advised that legislated and insurance items totaling $503K will directly impact taxation. Major departmental expenses were presented for discussion at a future meeting.

• Review of 2023 Municipal Budget draft
• Identification of $503K in legislated and insurance costs
• Passage of Bylaw No. 2023-25 to ratify matters dealt with by resolution

Council reviewed the first draft of the 2023 Municipal Budget, including $503K in legislated or insurance-related costs impacting taxation. No budget decisions were made; items were presented for discussion at a future meeting. Council also passed a ratification bylaw.

• Approved Bylaw No. 2023-25 to ratify matters dealt with by resolution
• Adopted the meeting agenda

Regular Meeting

The Township of North Dundas is meeting to discuss water system operational plans, water allocation requests, and several new bylaws. The session includes delegations from SNC and Sevita International and updates on waste management and lagoon upgrades.

• Bylaw No. 2023-07: Council Remuneration Amendment
• Bylaw No. 2023-21: JL Richards Agreement for Lafleur Road Well
• Bylaw No. 2023-19: Road Closure Delegation
• Endorsement of the Operational Plan of the North Dundas Regional Drinking Water System
• Bylaw No. 2023-17: Commemorative Partnership Program Contribution Agreement

Council approved the Operational Plan for the North Dundas Regional Drinking Water System and an engineering agreement for the Lafleur Road Well. Several water and sewer allocation requests were granted for residential and healthcare facilities. A request for an exemption to half-load road restrictions was deferred.

• Approved Operational Plan for North Dundas Regional Drinking Water System
• Approved $250,950 agreement with JL Richards and Associates Limited for Lafleur Road Well project
• Approved $840 refund for Winchester Meadows Developments Inc. consent review fee
• Approved water/sewer allocation for Winchester District Memorial Hospital (6.42 units) and Patrick Bischoff (1 unit)
• Approved water/sewer allocations for six properties on Queen Street in Chesterville
• Approved up to $10,336 for Van Camp Cenotaph restoration
• Approved Bylaw No. 2023-19 delegating power to temporarily close roads
• Deferred decision on half-load road restrictions exemption for Sevita International

Special Meeting

The Township of North Dundas is holding a special meeting to ratify Bylaw No. 2023-22. The meeting includes a closed session to discuss land acquisition, personal matters, and labour relations.

• Ratification of Bylaw No. 2023-22

Council acknowledged an Organizational and Compensation Review presented by Pesce & Associates. The meeting included a closed session to discuss land acquisition, personal matters, and labour relations.

• Acknowledged Organizational and Compensation Review by Pesce & Associates (Carried)
• Instructed staff to follow through on matters discussed in Closed Session (Carried)
• Passed Bylaw No. 2023-22 to ratify matters dealt with by resolution (Carried)

Regular Meeting

The Township of North Dundas is reviewing several policy updates regarding employee remuneration, driver abstracts, and vehicle expenses. The agenda also includes discussions on land gifting in Winchester, water well design costs, and various municipal bylaws.

• Request to accept the gifting of land located on Part 2 of Plan 8R-5193 in the Village of Winchester
• Bylaw No. 2023-18 regarding the abandonment of a branch of the Moffat Creek Municipal Drain
• Bylaw No. 2022-74 Enbridge Gas Inc. Franchise Agreement
• Amendment to Bylaw No. 2019-41 Open Air Fire Bylaw
• Lafleur Road Well and Control Building design costs

Council approved a part-time wage schedule, updated vehicle and driver policies, and accepted a land gift from Winchester Meadows Developments Inc. The board also passed bylaws regarding a municipal drain abandonment and a gas franchise agreement. Two policies regarding municipal events and open-air fire regulations were deferred.

• Approved 2023 Part-Time Wage Schedule effective May 1, 2023
• Adopted Policy No. 94-2023 Driver Abstract Policy
• Approved amended Policy No. 03-2003 Vehicle Expenses Policy
• Accepted 2022 Treasurer’s Statement of Remuneration Paid to Elected Officials
• Authorized receipt of gifted land (Part 2 on Plan 8R-5193) from Winchester Meadows Developments Inc.
• Passed Bylaw No. 2023-18 to abandon a branch of the Moffat Creek Municipal Drain
• Passed Bylaw No. 2022-74 authorizing a franchise agreement with Enbridge Gas Inc.
• Approved $2,312,173.96 in account payments for February 2023

Special Meeting

The Township of North Dundas is holding a special meeting on February 13, 2023, at 9:00 AM. The council will enter closed session to review past meeting minutes and receive legal advice on municipal insurance under solicitor-client privilege. In open session, they will discuss unfinished business on municipal insurance and consider a ratification bylaw (Bylaw No. 2023-15).

• Closed session includes review of minutes from December 6, 14, and 20, 2022
• Closed session discussion on municipal insurance under solicitor-client privilege and an educational session on municipal insurance
• Unfinished business item: Municipal Insurance, with eight attached documents including risk management and policy files
• Ratification Bylaw No. 2023-15 to be considered for adoption

Council held a closed session to receive advice on solicitor-client privilege and municipal insurance training. The matter of municipal insurance was deferred to the March 7, 2023 meeting.

• Instructed staff to follow through on matters discussed in Closed Session (Carried)
• Deferred municipal insurance matter to March 7, 2023 meeting
• Passed Bylaw No. 2023-15 to ratify matters dealt with by resolution (Carried)

Regular Meeting

The Township of North Dundas is meeting to discuss a zoning bylaw amendment for a clinic and various municipal remuneration bylaws. The body will also review water and sewer allocations and infrastructure projects for Winchester.

• Zoning Bylaw Amendment 2023-12 to allow a clinic for 2442985 Ontario Inc.
• Bylaws 2023-07, 2023-08, and 2023-09 regarding remuneration for Council, Fire Department, and full-time employees
• Bylaw 2023-06 for the Interim Tax Levy
• Purchase of easement for the Steele Property and option to purchase property for a new well
• RFP RC2022-12 for engineering and landscape architecture for Hallville Community Park

Regular Meeting

Council will discuss hiring interim directors for Transportation and Environmental Services, and consider several bylaws including updates to water and sewer capital charges and a delayed payment agreement. A delegation from Food Cycle Science Corporation will present on food waste solutions. The meeting also includes adoption of past minutes and approval of a procedure bylaw.

• Hiring of interim directors for Transportation and Environmental Services
• Bylaw No. 2023-04 amending water and sewer capital charges
• Bylaw No. 2023-05 for delayed payment of water and sewer capital charges
• Delegation from Food Cycle Science Corporation on food waste solutions
• Bylaw No. 2023-02 updating the procedure bylaw

Council appointed interim directors for Transportation and Environmental Services and approved several water and sewer allocation extensions for residential developments. The board also passed bylaws regarding council procedures, fees, and municipal drain maintenance.

• Approved hiring Jamie Cheney (Interim Director of Transportation) and Danielle Ward (Interim Director of Environmental Services)
• Approved sharing 20% of 2023 Local Business Expo profits with North Dundas Chamber of Commerce
• Appointed Raymond Sherrer as Fire Department Liaison and Kreg Raistrick as Deputy Chief of Winchester Fire Station
• Accepted Zoning Bylaw Amendment application from Alana Jaquemet; public meeting set for February 7, 2023
• Approved water/sewer extensions for Winchester Meadows (28 units), 2820939 Ontario Limited (2 semi-detached homes), and Wellings of Winchester Inc. (80 senior units)
• Authorized up to $3,950.00 + HST for Council Chamber furniture
• Passed Bylaw No. 2023-02 (Procedure), Bylaw No. 2021-45 (Fees & Charges), and Bylaw No. 2022-87 (South Castor Municipal Drain Maintenance)
• Authorized account payments totaling $1,718,712.28 and $68,119.54