North Cowichan public meetings in 2023

Council - Special

This special Council meeting includes a delegation from the Vancouver Island Regional Library on its 2024 budget, and decisions on three bylaws: adoption of a zoning amendment for a two-lot subdivision at 3351 Auchinachie Road, first three readings of a revenue anticipation borrowing bylaw, and first three readings of the Chemainus Business Improvement Area renewal bylaw. Public input and question periods are also scheduled.

• Adoption of Zoning Amendment Bylaw No. 3920 for 3351 Auchinachie Road (two-lot subdivision)
• First three readings of Revenue Anticipation Borrowing Bylaw No. 3946
• First three readings of Chemainus Business Improvement Area Bylaw No. 3931 (three-year renewal)
• Delegation from Vancouver Island Regional Library on 2024 budget

Council - Regular

North Cowichan Council is meeting to consider several items, including a development permit for a 92-unit apartment building, a licence for Rogers cell antennae, and an Agricultural Land Commission application for a lodge at Camp Qwanoes. The agenda also includes routine consent items like minutes and information letters. Public input and question periods are scheduled.

• Development Permit DP000244 for a 92-unit, six-storey apartment at 6489 Paddle Road, with variances to parking requirements
• Licence of Occupation for Rogers Communications to install cell antennae on a municipal water tower at Eagle View Place
• ALC non-farm and soil use application for a three-storey lodge at Camp Qwanoes, 1148 Smith Road
• Accessibility grant application for 3 accessible picnic tables in Art Mann Park and Sherman Road Park
• Information items: BC Bike Race review, provincial housing legislation letters, and letters on Bill 45 and speed cameras

Public Hearings Agenda

Council will hold public hearings on two zoning amendment bylaws. One would permit a detached additional dwelling unit at 7475 Bell McKinnon Road. The other would rezone 5865 Highland Avenue from R3 to R3-N to allow infill residential development. After the hearings, Council may consider third reading and adoption of the bylaws.

• Public hearing for Zoning Amendment Bylaw No. 3937 to allow an additional dwelling unit at 7475 Bell McKinnon Road
• Public hearing for Zoning Amendment Bylaw No. 3938 to rezone 5865 Highland Avenue from R3 to R3-N
• Possible third reading of Bylaw 3937 after public hearing
• Possible third reading and adoption of Bylaw 3938 after public hearing

Committee of the Whole - Special

The Committee of the Whole is discussing the draft Master Transportation Plan (Phase 3) and considering direction to staff on next steps before adoption. Members will also review suggested changes to the 2024 budget from Councillor Findlay to reduce the tax increase, and consider a motion to remove the Stamps Road to Bazett Road connection from the plan.

• Draft Master Transportation Plan (Phase 3) presented for feedback and direction
• Councillor Findlay's suggested changes to reduce the 2024 tax increase
• Motion to remove proposed Stamps Road to Bazett Road connection from the plan
• Council Procedure Bylaw review and questionnaire results discussion
• Public input and question period on agenda items

Committee of the Whole - Special

The Committee of the Whole will hear a presentation on development economics and affordable housing policy, review the 2024 Capital Expenditure Plan and the 2024-2028 Operating Budget, and consider several motions from Councillor Justice regarding bylaw deliverables, climate priorities, an urban forest strategy, and an update to the Parks and Trails Master Plan. A delegation from Restorative Justice Cowichan will also present.

• Presentation of Development Economics Financial Analysis for draft Affordable Housing Policy and potential Community Amenity Contributions policy
• Review of 2024 Capital Expenditure Plan with direction on supplemental projects
• Review of 2024-2028 Operating Budget including 14 proposed new positions (e.g., RCMP officer, planning technician, IT LAN administrator)
• Motion to adjust Bylaw Business Plan to include support for saving lives of people who use drugs
• Motion to direct staff to report on feasibility of developing an Urban Forest Strategy

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee will discuss several items, including a potential grant application for accessibility equipment in parks, a policy on emotional support animals in public spaces, and a proposed $40 honorarium for committee members not compensated by employers. They will also consider reducing their meeting frequency to quarterly and approving the 2024 meeting schedule.

• Local Community Accessibility Grant Program - Parks Update: staff to apply for grant for accessibility equipment in parks
• Emotional Support Animal Policy Discussion: feedback on policies for emotional support animals in public spaces
• Removing Barriers to Committee Participation: recommend $40 per meeting honorarium for uncompensated committee members
• Terms of Reference amendment: reduce meetings to quarterly
• 2024 meeting schedule: Feb 27, May 28, Aug 27, Nov 26 (all at 1:30 pm, electronic)

Council - Special

This is a special Council meeting agenda for North Cowichan, BC, dated 2023-12-12. The agenda text is entirely procedural boilerplate with no listed agenda items, reports, or decisions. No substantive business is identified for this meeting.

Joint Utilities Board

The Joint Utilities Board is meeting for the first time since 2018 to select a chair and vice chair, approve the agenda, and adopt minutes from May 2018. The board will then vote to close the meeting to the public to discuss items under Community Charter section 90(2)(b), which covers confidential information related to federal or provincial negotiations. No other business is listed.

• Selection of Chair and Vice Chair for 2023
• Adoption of minutes from May 24, 2018
• Resolution to close meeting to public under Community Charter 90(2)(b)
• Closed session items: two items under federal/provincial negotiations

Council - Regular

North Cowichan Council is meeting to decide on several development applications, including a proposed six-storey hotel at 2945 Green Road, an OCP amendment for a two-lot subdivision at 2839 Wedgewood Drive, and a variance for 9928 Maple Street. They will also consider releasing $75,000 for site remediation at the 3191 Sherman Road affordable housing project, renewing the Chemainus Business Improvement Area, and adopting a zoning bylaw for an animal shelter. The agenda includes routine items like minutes and information letters.

• Adopt Zoning Amendment Bylaw No. 3927 for animal shelter at 7550 Bell McKinnon Road
• Deny OCP amendment for two-lot subdivision at 2839 Wedgewood Drive
• Deny height variance for six-storey hotel at 2945 Green Road (12m to 20m)
• Authorize $75,000 from Affordable Housing Reserve for 3191 Sherman Road remediation
• Renew Chemainus Business Improvement Area for 2024-2026

Council - Special

This is a special Council meeting agenda for November 30, 2023, but the provided text contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a template or placeholder with no substantive content to report.

Committee of the Whole - Special

The Committee of the Whole will discuss proposed 2024 business plans for Parks and Recreation, Forestry, Operations, Environmental Services, Planning and Building, and Engineering. An update on the Asset Management Strategy will also be presented. No votes or decisions are scheduled; the meeting is for information and discussion only.

• Presentation of 2024 business plans for Parks and Recreation, Forestry, Operations, Environmental Services, Planning and Building, and Engineering
• Asset Management Strategy update and policy review
• Public input period limited to five speakers, three minutes each

Committee of the Whole - Special

The Committee of the Whole will receive presentations on proposed 2024 business plans for the CAO office, RCMP detachment, fire services, bylaw services, financial services, HR, legislative services, IT, and information management. These plans support upcoming budget deliberations and show how each service area intends to implement Council's strategic plan.

• Presentation of 2024 business plans for nine municipal departments and services
• RCMP Detachment business plan presented by CAO Ted Swabey
• Fire Services business plan presented by Interim Fire Chief Ron French
• Bylaw Services business plan presented by Manager Kim Ferris
• Financial Services business plan presented by Director Teri Vetter

Council - Special

Council will consider rescinding the adoption of Zoning Amendment Bylaw No. 3927 for 7550 Bell McKinnon Road because ministerial approval is required under the Transportation Act. They will also consider first and second readings of Zoning Amendment Bylaw No. 3937 for 7475 Bell McKinnon Road to permit an accessory dwelling unit, and authorize a public hearing.

• Rescind adoption of Zoning Amendment Bylaw No. 3927 for 7550 Bell McKinnon Road due to proximity to Trans-Canada Highway
• First and second readings of Zoning Amendment Bylaw No. 3937 for 7475 Bell McKinnon Road to allow accessory dwelling unit
• Authorize a public hearing for Zoning Amendment Bylaw No. 3937

Council - Regular

North Cowichan Council is meeting to decide on consent agenda items, including 2024 grant-in-aid allocations totaling $241,550, and to consider several zoning amendments, a temporary use permit, and a development variance. The agenda also includes public input and question periods, plus a presentation on opioid crisis response.

• Approve 2024 grant-in-aid allocations totaling $241,550 to 27 local organizations
• Adopt Zoning Amendment Bylaw No. 3911 for a detached accessory dwelling unit at 1211 Barnes Rd
• First and second readings for Zoning Amendment Bylaw No. 3938 to rezone 5865 Highland Ave to R3-N
• Consider Temporary Use Permit for a second dwelling at 1428 Adelaide St with $10,000 bond
• Authorize Development Variance Permit DVP00089 to increase lot coverage at 6032 Crestmount Pl from 30% to 32.8%

Public Hearings Agenda

North Cowichan Council will hold public hearings on three zoning amendment bylaws. After the hearings, Council may give third reading to the bylaws. The items include a subdivision at 3351 Auchinachie Road, an animal shelter at 7550 Bell McKinnon Road, and an accessory dwelling unit at 7495 Relke Road.

• Public hearing for Zoning Amendment Bylaw No. 3920 to reclassify 3351 Auchinachie Road for a two-lot subdivision and residential development
• Public hearing for Zoning Amendment Bylaw No. 3927 to add 'Animal Shelter' as a permitted use at 7550 Bell McKinnon Road
• Public hearing for Zoning Amendment Bylaw No. 3933 to permit a detached accessory dwelling unit at 7495 Relke Road
• Council to consider third reading of Bylaw 3920 and Bylaw 3933, and third reading and adoption of Bylaw 3927

Council - Special

This is a special council meeting that will immediately close to the public. Council will discuss items under three closed-session exemptions: potential litigation, confidential business information, and negotiations with the provincial or federal government. No public decisions or discussions are scheduled.

• Closed session under section 90(1)(g) — litigation or potential litigation affecting the municipality
• Closed session under section 90(1)(j) — information prohibited from disclosure under FIPPA section 21 (harm to business)
• Closed session under section 90(2)(b) — confidential negotiations with provincial or federal government

Committee of the Whole

The Committee of the Whole will review and recommend 2024 Grant-in-Aid amounts for dozens of local organizations, with some amounts already listed and others to be filled in. Council will also hear a delegation from BC Nature requesting staff engagement on reviewing the municipality's protected areas. The meeting includes adoption of prior minutes and public input periods.

• 2024 Grant-in-Aid recommendations: BC Forest Discovery Centre $25,000, Duncan Cowichan Chamber of Commerce $34,000, Cowichan Neighbourhood House Association $38,600, Chemainus BIA Flower Baskets $24,000, Chemainus Theatre Festival Society $20,000, Chemainus Cemetery $1,000
• Delegation from BC Nature on Municipal Protected Areas Project (MPAP) requesting staff engagement
• Adoption of minutes from October 10, 2023 Committee of the Whole meeting
• Public input and question period for agenda items

Council - Regular

This meeting is largely procedural, with Council moving into a closed session for matters related to land disposition and labour relations. The open portion includes adopting minutes, receiving information items, and considering several zoning and water service bylaws.

• Closed session under Community Charter for land disposition (90(1)(e)) and labour matter (90(1)(c))
• Adoption of Zoning Amendment Bylaw No. 3916 for a detached accessory dwelling unit at 10029 Beach Drive
• First and second readings for Zoning Amendment Bylaw No. 3937 to permit an accessory dwelling unit at 7475 Bell McKinnon Road
• First, second, and third readings for South End Waterworks District Amendment Bylaw No. 3939 to connect two lots on Donnay Drive South to water service
• Consideration of an agreement with Natural Resources Canada to install an Earthquake Early Warning system at Municipal Hall for $30 annually

Economic Development Committee

The Economic Development Committee is meeting to hear presentations on doughnut economics and the circular economy, a local paving company's participation in a circular economy program, the development application process, and updates on the action plan and REDIP funding. No decisions are on the agenda; the meeting is informational.

• Presentation on Doughnut Economics and Circular Economy by Chris Osborne, Manager of Planning
• Duncan Paving Co. overview of participation in Circular Economy Accelerator Program
• Outline of Development Application Process by Rob Conway, Director of Planning and Building
• Status update on Action Plan and REDIP funding by George Farkas
• Update from Cowichan Valley Regional District by Barry O'Riordan

Council - Special

This is a special Council meeting scheduled for October 18, 2023, at 3:30 p.m. The agenda is entirely procedural: Council will vote to close the meeting to the public under several sections of the Community Charter, then hold a closed session to discuss labour relations, land acquisition/disposition, law enforcement, potential litigation, and confidential negotiations with senior governments. No public decisions or discussions are listed on the open agenda.

• Resolution to close meeting to public under Community Charter sections 90(1)(c), (e), (f), (g), and 90(2)(b)
• Closed session items: Labour (90(1)(c))
• Closed session items: Land + Harm (90(1)(e))
• Closed session items: Land + Harm and Provincial Third Party Negotiations (90(1)(e) and 90(2)(b))
• Closed session items: Law Enforcement and Potential Litigation (90(1)(f) and 90(1)(g))

Council - Regular

Council will vote on adopting two bylaws: a permissive tax exemption for certain properties in 2024, and a building amendment that sets energy and zero-carbon step code requirements. They will also consider a development permit for a food processing and innovation hub at 2431 Beverly Street, and give first readings to a zoning amendment for an accessory dwelling unit at 7495 Relke Road. Several items are received for information only, including the third-quarter financial report and a petition about traffic on Townend Road.

• Adoption of Permissive Tax Exemption Bylaw No. 3928, 2023, exempting certain properties from 2024 municipal property taxes
• Adoption of Building Amendment Bylaw No. 3932, 2023, setting Energy Step Code and Zero Carbon Step Code levels starting 2024
• Development permit application for a food processing and innovation hub at 2431 Beverly Street, with a parking variance
• First and second readings of Zoning Amendment Bylaw No. 3933, 2023, to permit an accessory dwelling unit at 7495 Relke Road
• Notice of motion to evaluate and create a progressive noise bylaw, to be considered November 1, 2023

Council - Special

This special council meeting is primarily ceremonial, with the purpose of publicly conferring Freedom of the Municipality on former Mayor and Councillor Jon Lefebure and former Councillor David Haywood for their distinguished community contributions. The agenda also includes routine items such as call to order, approval of the agenda, and adjournment.

• Public conferral of Freedom of the Municipality on former Mayor and Councillor Jon Lefebure
• Public conferral of Freedom of the Municipality on former Councillor David Haywood

Environmental Advisory Committee

The Environmental Advisory Committee will review the engagement report for the Climate Change Adaptation Strategy and provide input to staff. They will also consider a motion to recommend Council fund Abbeyfield House of Duncan $15,000 from the Climate Action and Energy Plan Reserve Fund during 2024 budget deliberations. The agenda includes routine items: call to order, approval of agenda, and adoption of minutes from August 22, 2023.

• Review of Climate Change Adaptation Strategy engagement report and feedback to staff
• Motion to recommend $15,000 Climate Action Grant for Abbeyfield House of Duncan
• Adoption of minutes from August 22, 2023 meeting

Council - Special

This is a special council meeting that will immediately close to the public to discuss land acquisition/expropriation and solicitor-client privileged legal advice. The only open portion is the call to order and the resolution to close the meeting. No public decisions or discussions are listed on the open agenda.

• Resolution to close meeting under Community Charter sections 90(1)(e) and 90(1)(i)
• Closed session items: approval of in-camera agenda, closed minutes, and land/legal matters
• Rise and report from closed session

Committee of the Whole

The Committee of the Whole will receive a staff presentation on the engagement phase for developing a Climate Change Adaptation Strategy. The committee is asked to direct staff to seek further input from the Environmental Advisory Committee on the key findings.

• Climate Change Adaptation Strategy – Engagement Report: staff and Urban Systems Ltd. present Phase 1 engagement findings
• Recommendation to refer key findings to the Environmental Advisory Committee for review

Council - Special

This is a special council meeting that will immediately close to the public to discuss items under the Community Charter. The only substantive business is consideration of information related to negotiations between the municipality and provincial or federal governments. No decisions or public discussions are scheduled.

• Closed session under section 90(2)(b) for provincial negotiations (two items)
• Adoption of closed minutes from previous in-camera meetings

Council - Regular

Council will decide on several items, including a zoning amendment to allow an animal shelter at 7550 Bell McKinnon Road, adoption of a bylaw updating waste and water fees, and a report on fire department communications. A delegation will request a new noise bylaw. Council will also discuss strategies for managing homelessness and public disorder along the corridor.

• Zoning Amendment Bylaw No. 3927 for first and second reading to add 'Animal Shelter' as a permitted use at 7550 Bell McKinnon Road
• Adoption of Waste Collection and Waterworks Amendment Bylaw No. 3935 to align fees with current practices and provincial law
• Report on Safer Corridor Improvement Strategies, including a detox/rehab facility proposal and an open drug use bylaw
• Delegation from Nancy Dower requesting a robust Noise Bylaw
• Report on Communications and Leadership within the North Cowichan Fire Department, with $60,000 for strategic planning

Council - Special

This is a procedural special council meeting where the only substantive action is a vote to close the meeting to the public. The closed session will discuss law enforcement matters and solicitor-client privileged legal advice. No public decisions or discussions are scheduled.

• Resolution to close meeting under Community Charter section 90(1)(f) (law enforcement)
• Resolution to close meeting under Community Charter section 90(1)(i) (solicitor-client privilege)
• Adoption of closed (in-camera) meeting minutes

Council - Regular

Council will consider several bylaws and reports, including a proposed OCP and zoning amendment for a 5-lot subdivision at 6409 Wicks Road, which staff recommend denying. Other items include adopting a sewer fee bylaw, introducing a permissive tax exemption bylaw, and updating building and waste collection bylaws. Council will also hear delegations from the Somenos Marsh Wildlife Society, House of Grace Pregnancy Centre, and Camp Qwanoes.

• OCP and zoning amendment for 6409 Wicks Road to allow 4-8 housing units; staff recommend denial
• Permissive Tax Exemption Bylaw No. 3928 for first three readings, exempting certain properties from 2024 taxes
• Building Amendment Bylaw No. 3932 to adopt Zero Carbon Step Code and update building inspections
• Temporary Use Permit for construction parking and storage at 6823/6833 Bell McKinnon Road
• Remedial action order for hazardous embankment at 7900 Mays Road

Public Hearings Agenda

Council holds two public hearings on zoning amendments: one to permit a detached accessory dwelling unit at 6344 Woodgrove Way, and another to allow a two-lot subdivision at 3211 Malcolm Road. After the hearings, Council will consider third reading of both bylaws and possible adoption of the Malcolm Road bylaw.

• Public hearing for Zoning Amendment Bylaw No. 3919 to permit an ADU at 6344 Woodgrove Way
• Public hearing for Zoning Amendment Bylaw No. 3925 to facilitate a two-lot subdivision at 3211 Malcolm Road
• Third reading of Bylaw 3919 (6344 Woodgrove Way) after public hearing
• Third reading and possible adoption of Bylaw 3925 (3211 Malcolm Road) after public hearing

Committee of the Whole

The Committee of the Whole is discussing several items, including an update on the draft Affordable Housing Policy and a proposed program for comprehensively updating the Zoning Bylaw. Staff recommend waiting to bring the housing policy to Council until a development economics report is received. The committee will also consider permissive tax exemptions for 2024 and a letter of support for a Legion grant.

• Update on draft Affordable Housing Policy and public engagement feedback
• Proposed program and schedule for updating Zoning Bylaw 2950
• 2024 Permissive Tax Exemption applications for community organizations, environmental spaces, places of worship, and recreation groups
• Request for letter of support from Royal Canadian Legion Chemainus Branch #191 for a New Horizons for Seniors Program Grant

Sports Wall of Fame Committee

The Sports Wall of Fame Committee will meet to receive updates on the 2023 ceremony planning and potential alternative venues, review the athlete bios and inductee list, and appoint a Vice-Chair for the coming year. The agenda is routine and includes standard approval of agenda and minutes.

• Update on 2023 Sports Wall of Fame Ceremony planning
• Review of 2023 Athlete Bios and Inductee List
• Appointment of Vice-Chair for September 2023 to August 2024
• Venue consideration update for the 2023 ceremony

The committee appointed a new Vice-Chair for the 2023-2024 term. Members also received updates on event venues and the 2023 ceremony, and reviewed the current inductee list.

• Appointed Don Bodger as Vice-Chair from September 2023 through August 2024 (Carried)
• Received 2023 Athlete Bios and Inductee List for information (Carried)
• Adopted the agenda as circulated (Carried)
• Adopted minutes from the August 1, 2023 meeting (Carried)

Council - Special

This is a special Council meeting scheduled for one hour, with the sole substantive item being a resolution to close the meeting to the public. The closed session will address a labour matter under section 90(1)(c) and continuing negotiations under section 90(1)(j) of the Community Charter. No public business or decisions are listed on the open agenda.

• Resolution to close meeting to public under Community Charter sections 90(1)(c) and 90(1)(j)
• Closed session item: labour matter
• Closed session item: continuing negotiations

Council - Special

This is a special council meeting that will immediately close to the public to discuss items under the Community Charter, including labour relations, legal advice, law enforcement, and negotiations with provincial governments and a third party. No public decisions or discussions are scheduled.

• Closed session under section 90(1)(c) for labour or other employee relations
• Closed session under section 90(1)(i) and (f) for legal advice and law enforcement
• Closed session under section 90(2)(b) for negotiations with provincial governments and a third party
• Adoption of in-camera meeting minutes

The meeting was conducted entirely in closed session to discuss labour relations, legal advice, law enforcement, and government negotiations. Council rose without report, and no substantive public decisions were recorded.

• Approved closing the meeting to the public under sections 90(1)(c), 90(1)(i), 90(1)(f), and 90(2)(b) of the Community Charter

Council - Regular

Council will consider awarding a $1,999,766.04 contract for the Cowichan Sportsplex Fieldhouse and adopting bylaws to authorize towing of illegally parked vehicles. They will also discuss a regional planning service, relocating a Chemainus mural, and endorsing an Accessibility Action Plan.

• Authorize contract with Ecklundson Construction for $1,999,766.04 for Sportsplex Fieldhouse
• Adopt Towing and Vehicle Impound Bylaw No. 3923 and Fees and Charges Amendment Bylaw No. 3921
• Give first three readings to Sewer User Fee Amendment Bylaw No. 3926
• Consider relocating 'Three Generations sculpture' from 9780 Willow Street to Waterwheel Park
• Endorse draft Accessibility Action Plan and public feedback mechanism

Council adopted a new Towing and Vehicle Impound Bylaw and endorsed the Accessibility Action Plan. The board also approved a $3,500 grant for the Every Child Matters Walk and supported a potential regional planning function for the Cowichan region.

• Adopted Towing and Vehicle Impound Bylaw No. 3923 and Fees and Charges Amendment Bylaw No. 3921
• Gave first, second and third reading to Sewer User Fee Amendment Bylaw No. 3926
• Endorsed the Accessibility Action Plan and directed staff to seek public feedback
• Approved $3,500 grant-in-aid to M'akola Housing Society for Every Child Matters Walk
• Supported potential establishment of a regional planning function (Opposed: Findlay)
• Authorized relocating 'Three Generations sculpture' to Waterwheel Park
• Authorized Mayor to provide letter of support for Canadian Bavarian Millwork + Lumber Ltd grant application
• Authorized afterhours use of Chemainus Lake Park for harvesting American bullfrogs

Accessibility Advisory Committee

The Accessibility Advisory Committee will review and vote on approving the draft Accessibility Action Plan. They will also discuss the public feedback mechanism for the plan. The meeting includes adoption of previous minutes and routine procedural items.

• Review and possible approval of the 2023 MNC Draft Accessibility Action Plan
• Overview of the public feedback mechanism for the Accessibility Action Plan
• Adoption of minutes from the July 20, 2023 meeting

The Committee approved the amended Accessibility Action Plan. It also recommended that Council direct staff to create a public engagement page to collect feedback on the plan.

• Appointed Ray Hedstrom as Vice Chair (Carried)
• Adopted the agenda as circulated (Carried)
• Adopted the July 20, 2023 meeting minutes (Carried)
• Approved the Accessibility Action Plan as amended (Carried)
• Recommended Council direct staff to create a public engagement page for Accessibility Action Plan feedback (Carried)

Environmental Advisory Committee

The Environmental Advisory Committee will meet to adopt minutes and hear a presentation from Peter Nix, Don Skerik, and Dr. Tom Mommsen on solar energy benefits and project ideas, following a council referral to review the Climate Action and Energy Plan's approach to solar power.

• Solar power presentation by Peter Nix, Don Skerik, and Dr. Tom Mommsen
• Council referral to review solar approach in Climate Action and Energy Plan
• Adoption of June 27, 2023 minutes

The Environmental Advisory Committee recommended that Council direct staff to study the impacts of solar installations on civic and residential buildings. The committee also appointed a new Vice-Chair and received an update on the Climate Adaptation Project.

• Recommended Council direct staff to investigate environmental, social, and economic impacts of solar installations on civic and single-family buildings
• Recommended Council seek opportunities to educate residents on solar power
• Recommended Council investigate municipal tools and incentives for solar projects
• Appointed Sandra McPherson as Vice-Chair (September 2023 through August 2024)
• Adopted June 27, 2023 meeting minutes

Council - Regular

North Cowichan Council will hold a regular meeting on August 16, 2023, starting with a closed session for awards. The open agenda includes several zoning bylaw amendments, a quarterly RCMP report, a licence of occupation for a green space, and delegations on bail reform, forest stewardship, and a water connection request.

• Zoning amendment for a detached accessory dwelling unit at 6344 Woodgrove Way (first and second readings)
• Zoning amendment to reclassify 3351 Auchinachie Road for a two-lot subdivision (first and second readings)
• Zoning amendment for a two-lot subdivision at 3211 Malcolm Road (first and second readings)
• Towing and Vehicle Impound Bylaw No. 3923 and Fees and Charges Amendment Bylaw No. 3921 (first, second, and third readings)
• RCMP quarterly report for April to June 2023 and endorsement of the 2023-2024 Annual Performance Plan

Council adopted several bylaws regarding zoning and miscellaneous offences, while granting first readings to others. The body also approved a five-year land license for the Cowichan Women Against Violence Society and endorsed the RCMP's 2023-2024 Annual Performance Plan.

• Adopted Miscellaneous Offences and Fines Amendment Bylaw No. 3922
• Adopted Zoning Bylaw Amendment Bylaw No. 3912
• Approved first and second readings and public hearings for Zoning Amendment Bylaws No. 3919, 3920, and 3925
• Gave first three readings to Towing and Vehicle Impound Bylaw No. 3923 and Fees and Charges Amendment Bylaw No. 3921
• Endorsed North Cowichan/Duncan RCMP Detachment 2023-2024 Annual Performance Plan Initiatives
• Approved five-year licence of occupation for Cowichan Women Against Violence Society at 6002 Canada Avenue
• Supported grant application up to $25,000 for park infrastructure Asset Management Plans
• Gave first reading to OCP Amendment Bylaw No. 3914 and Zoning Amendment Bylaw No. 3915

Public Hearings Agenda

North Cowichan Council is holding public hearings on two zoning amendment bylaws: one to permit a detached accessory dwelling unit at 10029 Beach Drive, and another to allow a 2-lot subdivision for small lot residential development at 3208 Cook Street. After the hearings, Council will consider third reading of both bylaws, and adoption of the Cook Street bylaw. The meeting is open to the public in person and electronically.

• Public hearing for Zoning Amendment Bylaw No. 3916 (10029 Beach Drive) to permit a detached accessory dwelling unit
• Public hearing for Zoning Amendment Bylaw No. 3918 (3208 Cook Street) to permit a 2-lot subdivision for small lot residential development
• Third reading of Bylaw 3916
• Third reading and adoption of Bylaw 3918

Council gave third reading to Zoning Amendment Bylaw No. 3916 and Zoning Amendment Bylaw No. 3918. Zoning Amendment Bylaw No. 3918 was also adopted. No public submissions were received for either proposal.

• Approved third reading of Zoning Amendment Bylaw No. 3916 (10029 Beach Drive)
• Approved third reading of Zoning Amendment Bylaw No. 3918 (3208 Cook Street)
• Adopted Zoning Amendment Bylaw No. 3918 (3208 Cook Street)

Sports Wall of Fame Committee

The committee will consider adopting minutes from its July 10 meeting and then move into a closed session to discuss nominees for municipal awards or honours, citing personal privacy under the Community Charter. No public decisions or votes on nominees are scheduled in the open portion.

• Adoption of July 10, 2023 meeting minutes
• Closed session under Community Charter 90(1)(b) for personal information about award nominees
• Discussion of 11 individual nominees (Nominee 1 through Nominee 11) in closed session

The committee adopted the meeting agenda and the minutes from July 10, 2023. The majority of the meeting was held in a closed session to discuss personal information regarding individuals being considered for municipal awards. The committee rose from the closed session without a report.

• Approved agenda as circulated
• Adopted July 10, 2023 meeting minutes
• Approved closing the meeting to the public under section 90(1)(b) of the Community Charter

Committee of the Whole - Special

The agenda for this special meeting of the North Cowichan Committee of the Whole contains only boilerplate administrative elements and no substantive items for decision or discussion.

The meeting was closed to the public to discuss municipal objectives, measures, and progress reports for an annual report. Council rose from the closed session without a report.

• Approved closing the meeting to the public under section 90(1)(l) of the Community Charter

Accessibility Advisory Committee

The Accessibility Advisory Committee will review and possibly approve a Short Term Action Plan for accessibility improvements. Members will also discuss applying for a Local Community Accessibility Grant, with options based on audits of the Cowichan Aquatic Center and Fuller Lake Arena.

• Review and possible approval of the Short Term Action Plan, July 10, 2023
• Discussion on applying for a Local Community Accessibility Grant
• Consideration of accessibility audits for Cowichan Aquatic Center and Fuller Lake Arena

The Committee approved the amended Short Term Action Plan. Members deferred a decision on a Local Community Accessibility Grant application until October 19, 2023, and requested a staff report on removing barriers to meeting participation.

• Approved Short Term Action Plan as amended (CARRIED)
• Deferred consideration of Local Community Accessibility Grant application to October 19 meeting (CARRIED)
• Requested staff report on options for removing barriers to meeting participation, including expense reimbursement and meeting times

Council - Special

This special Council meeting includes a closed session for land disposition and acquisition matters, followed by open-session reports. Council will consider a sanitary service agreement with Cowichan Tribes for 1986 Tzouhalem Road, a development permit for a mini-storage complex on Lot 23 Scott Road, and endorse Official Community Plan project schedules. Public input is limited to five speakers at three minutes each.

• Sanitary service agreement with Cowichan Tribes for 1986 Tzouhalem Road
• Development permit DP000281 for mini-storage facility with accessory dwelling unit at Lot 23 Scott Road (PID 027-930-840)
• Variance to reduce landscaped area on west boundary from 6.0m to 1.5m
• Endorsement of OCP major and minor project schedules
• Closed session items under section 90(1)(e) for land disposition and acquisition

Council authorized a sanitary service agreement with Cowichan Tribes and approved a development permit for a mini-storage facility on Scott Road. Additionally, Council endorsed the Official Community Plan project schedules and directed staff to provide annual status updates.

• Authorized sanitary service agreement with Cowichan Tribes for 1986 Tzouhalem Road (Carried)
• Approved development permit DP000281 for mini-storage facility and accessory dwelling unit at Lot 23, Scott Road (Carried)
• Granted variance for Lot 23, Scott Road to decrease west property boundary landscaped area from 6.0m to 1.5m (Carried)
• Endorsed Official Community Plan (OCP) project schedules and directed staff to include them in annual business planning (Carried)
• Directed staff to provide annual status report updates on OCP project schedules (Carried)

Council - Regular

North Cowichan Council is meeting to decide on several items, including adopting an Affordable Housing Policy and Implementation Plan, approving a Housing Accelerator Action Plan, and giving first readings to zoning and OCP amendments for new housing at 1771 Robert Street and 10029 Beach Drive. They will also consider adopting bylaws for an infill residential zone at 3016 George Street and extending parking limits for large vehicles, plus authorize a letter of support for the Maple Bay Rowing Club's grant application.

• Adopt Affordable Housing Policy and Implementation Plan and approve Housing Accelerator Action Plan with 7 initiatives
• First reading of OCP Amendment Bylaw 3914 and Zoning Amendment Bylaw 3915 for ~32-50 housing units at 1771 Robert Street
• First and second readings of Zoning Amendment Bylaw 3916 for accessory dwelling unit at 10029 Beach Drive, Chemainus
• Adopt Zoning Amendment Bylaw 3887 to rezone 3016 George Street to R3-N infill residential
• Authorize Maple Bay Rowing Club to proceed with upgrades at 6735 Beaumont Avenue and provide letter of commitment

Council adopted several zoning and traffic bylaws and approved a Housing Accelerator Action Plan featuring seven initiatives. They also provided funding for a local society gala and authorized repairs for the Maple Bay Rowing Club.

• Adopted Zoning Amendment Bylaw (Infill Residential Neighbourhood - R3-N) No. 3887
• Adopted Traffic Amendment Bylaw No. 3917
• Approved North Cowichan Housing Accelerator Action Plan
• Approved $5,565 for Cowichan Missing and Murdered Women, Men and Children Society
• Authorized Maple Bay Rowing Club to proceed with repairs at 6735 Beaumont Avenue
• Gave first and second readings to Zoning Amendment Bylaws No. 3916 and No. 3918
• Gave first, second, and third readings to Miscellaneous Offences and Fines Amendment Bylaw No. 3922
• Deferred first and second readings of OCP Amendment Bylaw No. 3914 and Zoning Amendment Bylaw No. 3915 to August 16, 2023

Public Hearings Agenda

North Cowichan Council is holding three public hearings on July 19, 2023, to consider zoning bylaw amendments. The proposals include rezoning 8025 Berridge Street and adjacent roads for a childcare centre, and permitting detached accessory dwelling units at 1211 Barnes Road and 7325 Osborne Bay Road. After the hearings, Council may vote on third reading and adoption of the bylaws.

• Public hearing for Zoning Bylaw Amendment Bylaw No. 3910 to reclassify 8025 Berridge Street, Dyke Road, and a portion of Berridge Street for a Childcare Centre
• Public hearing for Zoning Bylaw Amendment Bylaw No. 3911 to permit a detached accessory dwelling unit up to 106m² at 1211 Barnes Road
• Public hearing for Zoning Bylaw Amendment Bylaw No. 3912 to permit a detached accessory dwelling unit at 7325 Osborne Bay Road
• Council to consider third reading and adoption of Bylaw 3910 after the public hearing
• Council to consider third reading of Bylaws 3911 and 3912 after the public hearings

Council adopted a zoning amendment for a childcare facility at 8025 Berridge Street. Two additional zoning amendments for properties on Barnes Road and Osborne Bay Road received third readings.

• Adopted Zoning Amendment Bylaw No. 3910 (8025 Berridge Street) (CARRIED)
• Gave third reading to Zoning Amendment Bylaw No. 3911 (1211 Barnes Road) (CARRIED)
• Gave third reading to Zoning Amendment Bylaw No. 3912 (7325 Osborne Bay Road) (CARRIED, Opposed: Justice)
• Approved the agenda as circulated (CARRIED)

Council - Special

This is a special council meeting that will be closed to the public. The only substantive item is a closed session to discuss a land acquisition under section 90(1)(e) of the Community Charter. No public decisions or discussions are scheduled.

• Closed session under section 90(1)(e) for land acquisition

Council met in a special session and voted to close the meeting to the public to discuss land acquisition. The council rose from the closed session without a report.

• Approved closing the meeting to the public under section 90(1)(e) of the Community Charter (Carried)

Committee of the Whole

The Committee of the Whole will discuss two staff reports: a draft Affordable Housing Policy and Implementation Plan, and a draft Action Plan for a Housing Accelerator Fund grant application to CMHC. The committee may direct staff to refer the housing policy to external organizations for comment and proceed with public engagement, and recommend council approve the HAF action plan and authorize the grant application.

• Draft Affordable Housing Policy and Implementation Plan presented for referral to Cowichan Housing Association, Economic Development Cowichan, Co-operative Housing Federation of BC – Community Land Trust, and BC Housing
• Draft Housing Accelerator Fund Action Plan includes seven initiatives: Bell McKinnon Local Area Plan Implementation, Community Amenity Contribution Policy, Accessory Dwelling Unit Strategy, Public Enquiries ChatBot, Development Approvals Modernization, Zoning Bylaw Review, and Development Permit Area Review
• Staff directed to proceed with public engagement plan for the affordable housing policy
• Committee to recommend council approve the HAF Action Plan and authorize staff to apply to CMHC before August 18, 2023 deadline

The Committee of the Whole recommended that Council adopt the Affordable Housing Policy and Implementation Plan and authorize a funding application to the Canada Mortgage and Housing Corporation. Staff were directed to conduct public engagement and referrals for the housing policy.

• Recommended Council adopt the Affordable Housing Policy and Implementation Plan (Opposed: Findlay, Manhas)
• Directed staff to seek comments on the draft Affordable Housing Policy from Cowichan Housing Association, Economic Development Cowichan, Co-operative Housing Federation of BC – Community Land Trust, and BC Housing
• Directed staff to proceed with the public engagement plan for the Affordable Housing Policy
• Recommended Council approve the North Cowichan Housing Accelerator Action Plan including seven initiatives
• Authorized staff to apply to Canada Mortgage and Housing Corporation’s Housing Accelerator Fund
• Adopted the meeting agenda
• Adopted the June 13, 2023 meeting minutes

Sports Wall of Fame Committee

The Sports Wall of Fame Committee is meeting to adopt its June 20, 2023 minutes and consider amending its Terms of Reference to change how long unsuccessful nominations remain active, from 'two subsequent years' to 'two subsequent award cycles.' The committee will also hold a closed session to discuss six individual applicants for a municipal award, with the public excluded under Community Charter section 90(1)(b).

• Amend Terms of Reference: change unsuccessful nomination active period from 'two subsequent years' to 'two subsequent award cycles'
• Adopt draft minutes from June 20, 2023 meeting
• Closed session to consider six award applicants under Community Charter 90(1)(b) (personal information about award nominees)

The Sports Wall of Fame Committee recommended an amendment to its Terms of Reference regarding how unsuccessful nominations are handled. The committee also held a closed session to discuss six award applicants, though no reports were issued from that session.

• Recommended Council amend Terms of Reference to replace 'next two subsequent years' with 'next two subsequent award cycles' for unsuccessful nominations (Carried)
• Adopted the meeting agenda (Carried)
• Adopted the June 20, 2023 meeting minutes (Carried)
• Moved to a closed session to discuss personal information regarding six award applicants (Carried)

Environmental Advisory Committee

The Environmental Advisory Committee will review and provide feedback on the draft Biodiversity Assessment Report for the Biodiversity Protection Policy. Staff and Diamond Head Consulting will present updates. The committee will also be advised of North Cowichan's participation in a circular economy business accelerator program.

• Review of June 2023 draft Biodiversity Assessment Report by Diamond Head Consulting
• Presentation on Biodiversity Protection Policy Assessment Phase update
• Committee to provide comments on the draft report for policy development
• North Cowichan joins VICEDA Circular Economy Accelerator Program for businesses

The Environmental Advisory Committee approved a list of 11 specific comments and suggestions for the Draft Biodiversity Assessment Report to be forwarded to Diamond Head Consulting. The committee also confirmed the August 22, 2023, meeting will proceed with an item on solar energy.

• Approved 11 suggestions for the Draft Biodiversity Assessment Report to be forwarded to Diamond Head Consulting
• Approved the adoption of May 23, 2023, meeting minutes
• Confirmed August 22, 2023, meeting will proceed and include solar energy on the agenda

Economic Development Committee

The Economic Development Committee will hear updates from regional, provincial, and federal economic development agencies and consider a draft workplan for 2023. The committee is expected to recommend that council adopt the proposed workplan.

• Presentation from Economic Development Cowichan on regional strategy and its relation to North Cowichan
• Presentation from Ministry of Jobs, Economic Development and Innovation on provincial initiatives
• Presentation from Pacific Economic Development Canada on federal initiatives
• Draft 2023 Economic Development Committee workplan presented for recommendation to council

The committee received updates on regional, provincial, and federal economic initiatives. The committee voted to recommend that Council adopt the Economic Development 2023 Workplan.

• Approved agenda as circulated
• Recommended that Council adopt the Economic Development 2023 Workplan

Council - Special

This agenda for a special council meeting of North Cowichan, BC on June 21, 2023, contains no substantive items for decision or discussion. The document is entirely procedural boilerplate with no listed agenda items, reports, or actions.

Council directed staff to prepare a report outlining new service delivery options to manage public disorder related to homelessness, drug addiction, and mental health. The request includes specific bylaw revisions, staffing options, and targeted advocacy for provincial and federal health care services.

• Directed staff to report on service delivery options for public disorder, including an Open Drug Use Bylaw, Revised Sidewalk, Parks Bylaw, and Nuisance Enforcement Bylaw
• Directed staff to report on staffing and resource options including 24/7 deployment, a Social Planner, Clean Team, nighttime security, and marsh patrols
• Directed staff to report on coordination with other jurisdictions, community policing, a Community Safety Office, and housing, detox, and drug treatment facilities
• Directed staff to develop targeted advocacy requests to Provincial and Federal Governments for improved regional health care services

Council - Regular

Council will consider adopting the 2022 Annual Report, a zoning amendment for an ADU at 7245 Bell McKinnon Road, and a traffic bylaw extending parking limits for heavy vehicles. Key discussions include responding to the Housing Supply Act, a flood management plan for the Chemainus River, and a proposed Safe Public Places Bylaw restricting drug use. Council will also hear delegations on the Environmental Education Program and the Lower Chemainus River Flood Action Plan.

• Adoption of Zoning Amendment Bylaw No. 3909 to permit an ADU at 7245 Bell McKinnon Road
• First three readings of Traffic Amendment Bylaw No. 3917 extending parking limits for vehicles over 5,500 kg to 4 hours on Croft Street and Duncan Street
• Direction to prioritize resources for the Housing Supply Act in 2024 planning
• Consideration of a Safe Public Places Bylaw restricting drug use in public areas
• Discussion of the Chemainus River Flood Management Plan and next steps for flood mitigation

Council approved a series of actions to implement the Chemainus River Flood Management Plan, including public information sessions and gravel removal. Other key decisions included new parking restrictions for heavy vehicles and the adoption of a Travel Expense Policy.

• Approved Zoning Amendment (Section 53 exemption) Bylaw No. 3909
• Passed first three readings of Traffic Amendment Bylaw No. 3917 to restrict parking for vehicles over 5,500kg and trailers to 4 hours at Croft Street and Duncan Street
• Accepted the 2022 Annual Report
• Directed staff to prioritize Housing Supply Act initiatives in 2024 planning and budgeting
• Approved the Travel Expense Policy
• Authorized CAO discretion for Noise Bylaw enforcement at Crofton Terminal from July 18 to August 11, 2023
• Directed staff to hold public sessions and prioritize gravel/debris removal for the Chemainus River Flood Management Plan
• Referred the drafting of a Safe Public Places Bylaw to staff for integration into a Public Disorder report

Sports Wall of Fame Committee

The Sports Wall of Fame Committee is meeting to review the 2023 nomination process and next steps, including scheduling an in-camera meeting in July to review nominations. They will also review the existing voting process, select a date for the 2023 ceremony (November 18 or 25), and receive an update on plaque removal at the Cowichan Aquatic Centre. The agenda is largely procedural and administrative.

• Review 2023 nominations and schedule in-camera meeting for week of July 10
• Review existing Sports Wall of Fame voting process
• Select ceremony date: November 18 or November 25, 2023
• Update on removal of old plaques at Cowichan Aquatic Centre
• Meeting procedure overview by Deputy Corporate Officer

The committee extended the 2023 nomination deadline and scheduled two in-camera meetings to review submissions. The committee also recommended a date for the 2023 ceremony.

• Extended nomination deadline to July 21, 2023 (Carried)
• Directed staff to advertise nominations on social media, Cowichan Valley Citizen, and Chemainus Courier (Carried)
• Scheduled In-Camera meeting for July 10, 2023, at 12:30 p.m. (Carried)
• Scheduled In-Camera meeting for August 1, 2023, at 1:30 p.m. (Carried)
• Recommended Council schedule the 2023 Ceremony for November 18, 2023 (Carried)
• Adopted the agenda as circulated (Carried)

Accessibility Advisory Committee

The North Cowichan Accessibility Advisory Committee is meeting to approve its agenda, review its terms of reference, and set the 2023 meeting schedule. Proposed dates include June 29, July 20, August 24, and October 19. The committee will also receive a meeting procedure overview from the Deputy Corporate Officer.

• Review of the Accessibility Advisory Committee Terms of Reference
• Setting the 2023 committee meeting schedule (proposed dates: June 29, July 20, August 24, October 19)
• Meeting procedure overview by Deputy Corporate Officer Tricia Mayea

The committee approved the meeting agenda and established a schedule for the remainder of 2023. Members received overviews of procedural rules and the committee's Terms of Reference.

• Adopted the agenda as circulated (Carried)
• Approved 2023 meeting schedule for July 20, August 24, and October 19 (Carried)

Committee of the Whole

The Committee of the Whole will receive a progress report on the North Cowichan Biodiversity Assessment and consider directing staff to hold a workshop with the Environmental Advisory Committee to finalize the assessment report. The meeting also includes adoption of previous minutes and public input periods.

• Progress report on North Cowichan Biodiversity Assessment by Diamond Head
• Proposed workshop with Environmental Advisory Committee to review technical information
• Adoption of minutes from May 9, 2023 Committee of the Whole meeting

The Committee of the Whole decided to hold a workshop with the Environmental Advisory Committee to review technical information and provide feedback on the North Cowichan Biodiversity Assessment report. A separate motion to direct staff to finalize the assessment and start policy development was defeated.

• Approved workshop with Environmental Advisory Committee to review biodiversity assessment report (Opposed: Caljouw, Findlay, Manhas)
• Defeated direction to staff to finalize biodiversity assessment and start policy development (Opposed: Douglas, Istace, Justice, Toporowski)
• Adopted the agenda as circulated
• Adopted the May 9, 2023 meeting minutes

Council - Regular

North Cowichan Council will hold a regular meeting on June 7, 2023, starting with a closed session to discuss a municipal honour. The open portion includes decisions on three zoning amendment bylaws, two development variance permits, parking restrictions for heavy vehicles, and approval of the 2022 Statement of Financial Information. A notice of motion for a Safe Public Places Bylaw will be introduced for future consideration.

• First and second readings for Zoning Amendment Bylaw No. 3910 to rezone 8025 Berridge Street (Crofton Childcare Centre) and adjacent streets from R1 to PU
• First and second readings for Zoning Amendment Bylaw No. 3911 to permit a 106 m² accessory dwelling unit at 1211 Barnes Road, with an exception to the 90 m² policy
• Denial recommended for Zoning Amendment Bylaw No. 3912 for a detached accessory dwelling at 7325 Osborne Bay Road
• Denial recommended for Development Variance Permit DVP00084 at 8100 Bertha Street; approval recommended for DVP00091 at 6125 Lakeview Drive and DVP00094/95 for Otter Close and Marine Crescent
• Authorize signage and towing agreements for parking restrictions on Croft Street and Duncan Street, plus draft towing bylaw

Council gave first and second readings to three zoning amendment bylaws and approved several development variance permits. The body also directed staff to increase parking time limits and draft a new Towing Bylaw. A motion to draft a Safe Public Places Bylaw regarding drug use was introduced for future consideration.

• Gave first and second readings to Zoning Amendment Bylaws No. 3910, 3911, and 3912
• Approved variance for hot tub enclosure and storage shed at 8100 Bertha Street
• Approved front yard setback reduction at 6125 Lakeview Drive
• Approved side yard setback reductions for 2019/2021 Otter Close and 6467/6469 Marine Crescent
• Directed staff to increase parking limitations on Croft and Duncan Streets to 4 hours
• Authorized staff to contract a towing company and draft a Towing Bylaw
• Approved the 2022 Statement of Financial Information
• Authorized Mayor to provide a letter of support to Cowichan Green Community

Public Hearings Agenda

Council holds public hearings for two zoning bylaw amendments to permit detached accessory dwelling units (ADUs) at 3543 Auchinachie Road and 7245 Bell McKinnon Road. After the hearings, Council will consider third reading and adoption of both bylaws.

• Public hearing for Zoning Amendment Bylaw No. 3908 to allow an ADU at 3543 Auchinachie Road
• Public hearing for Zoning Amendment Bylaw No. 3909 to allow an ADU at 7245 Bell McKinnon Road
• Third reading and adoption of Bylaw 3908 for 3543 Auchinachie Road
• Third reading of Bylaw 3909 for 7245 Bell McKinnon Road

Council held public hearings for two zoning amendments. Zoning Amendment Bylaw No. 3908 was given third reading and adopted, while Zoning Amendment Bylaw No. 3909 received third reading.

• Adopted Zoning Amendment Bylaw No. 3908, 2023 (3543 Auchinachie Road) (CARRIED)
• Gave third reading to Zoning Amendment Bylaw No. 3908, 2023 (CARRIED)
• Gave third reading to Zoning Amendment Bylaw No. 3909, 2023 (7245 Bell McKinnon Road) (CARRIED)
• Approved the meeting agenda (CARRIED)

Environmental Advisory Committee

This is an orientation meeting for the Environmental Advisory Committee. Members will introduce themselves, receive a procedural overview, adopt the 2023 meeting schedule, and review the 2023 workplan. No substantive decisions on environmental policy are on the agenda.

• Adoption of draft minutes from September 27, 2022
• Setting 2023 meeting schedule: May 23, June 27, August 22, October 17, December 5
• Review of 2023 Environmental Advisory Committee Workplan
• Orientation on meeting procedures, conduct, and conflict of interest

The committee adopted its meeting schedule for the remainder of 2023 and approved the minutes from September 27, 2022. Members discussed the 2023 Workplan and received a staff update regarding zero-carbon new building options.

• Adopted amended agenda (Carried)
• Adopted September 27, 2022 meeting minutes as amended (Carried)
• Set 2023 meeting schedule for May 23, June 27, August 22, October 17, and December 5 (Carried)

Council - Regular

Council will consider issuing a Temporary Use Permit for motion picture filming at 1444 Maple Bay Road on specified dates in August and September 2023. Other items include a delegation from the Quamichan Lake Neighbourhood Association requesting a tree protection bylaw, a request for a special public hearing on June 7, 2023, and a motion to study ecological impacts of trails. The meeting also includes a closed session for personnel, labour, and confidential provincial negotiations.

• Temporary Use Permit TUP00027 for Kale Media Inc. to film at 1444 Maple Bay Road on 10 dates in Aug–Sep 2023
• Delegation from Quamichan Lake Neighbourhood Association requesting a tree protection bylaw
• Council to schedule a public hearing on June 7, 2023 for Zoning Amendment Bylaws 3908 and 3909
• Maple Bay Rowing Club seeks letter of permission for building upgrades at 6735 Beaumont Avenue to apply for grant funding
• Motion to assess ecological impacts of trails on wildlife, soils, and vegetation in forest areas

Council adopted a new Use of Gender-Neutral Language and Pronouns Policy and directed staff to assess the ecological impacts of various trail uses. Additionally, the council appointed members to the Accessibility Advisory Committee and the Sports Wall of Fame Nomination Committee.

• Approved Use of Gender-Neutral Language and Pronouns Policy (Opposed: Findlay, Manhas)
• Directed staff to assess risks of trails and trail use on wildlife, soils, ecology, vegetation, and water
• Issued Temporary Use Permit TUP00027 for filming at 1444 Maple Bay Road
• Scheduled public hearing for June 7, 2023, regarding Zoning Amendment Bylaws 3908 and 3909
• Appointed 7 members to the Accessibility Advisory Committee
• Appointed 8 members to the Sports Wall of Fame Nomination Committee
• Increased Sports Wall of Fame Nominating Committee membership from 7 to 9
• Adopted meeting minutes from May 3 and May 9, 2023

Committee of the Whole

The Committee of the Whole is meeting to discuss an update on affordable housing and to decide on two staff recommendations: to develop an Affordable Housing Policy & Action Plan, and to prepare a grant application to the federal Housing Accelerator Fund. The agenda also includes routine items such as adopting the agenda and minutes from the previous meeting.

• Staff report on Affordable Housing Update with recommendations to create an Affordable Housing Policy & Action Plan and apply for federal Housing Accelerator Fund grant
• Adoption of minutes from the April 11, 2023 Committee of the Whole meeting

The Committee of the Whole directed staff to create an Affordable Housing Policy & Action Plan. Additionally, staff were instructed to prepare a grant application for the federal Housing Accelerator Fund.

• Directed staff to bring forward an Affordable Housing Policy & Action Plan (Carried)
• Directed staff to prepare an application for the federal Housing Accelerator Fund (Carried)
• Adopted the agenda as circulated (Carried)
• Adopted the April 11, 2023 meeting minutes (Carried)

Council - Special

This agenda for a special meeting of North Cowichan Council on May 9, 2023, contains no substantive items for decision or discussion. The document consists entirely of technical placeholders and embedded content areas with no actionable proposals, reports, or public hearings.

The meeting was closed to the public to discuss a labour relations matter. No substantive public decisions were recorded.

• Approved closing the meeting to the public under section 90(1)(c) of the Community Charter

Council - Special

The agenda for this special meeting of North Cowichan Council contains only technical elements such as video links and document placeholders, with no specific decisions, proposals, or public hearings identified.

The special council meeting was immediately closed to the public under sections 90(1)(c) (labour relations) and 90(2)(b) (confidential negotiations) of the Community Charter. Council rose without report, meaning no decisions were announced publicly.

• Closed meeting to the public under labour relations and provincial negotiation exemptions (carried)
• Council rose without report; no public decisions made

Council - Regular

Council will vote on adopting the 2023 Tax Rates Bylaw and the Public Notice Bylaw, and consider authorizing the purchase of four automated garbage trucks (three diesel and one electric) for a total of $2,620,935. They will also hear the RCMP's first-quarter report and accept the 2022 audited financial statements.

• Adoption of 2023 Tax Rates Bylaw No. 3907, setting property tax rates per class
• Purchase of 3 Freightliner M2-106 automated garbage trucks for $1,577,204 and 1 Mack LR electric automated garbage truck for $1,043,731 from Rollins Manufacturing Ltd.
• First and second readings for zoning amendments to permit accessory dwelling units at 3543 Auchinachie Road and 7245 Bell McKinnon Road
• Development variance permit for Italian Kitchen and Deli at 6159 Lakes Road to reduce front and side yard setbacks
• Temporary mobile home permit for 5421 Winchester Road to accommodate a child, expiring May 3, 2024

Council authorized the purchase of three diesel and one electric automated garbage truck from Rollins Manufacturing Ltd. for a total of $2,620,935. The motion carried with two councillors opposed. Council also adopted the 2022 audited financial statements, approved zoning bylaw amendments for public hearings, and issued a development variance permit for 6159 Lakes Road.

• Approved purchase of 3 Freightliner M2-106 automated garbage trucks for $1,577,204 and 1 Mack LR electric automated garbage truck for $1,043,731 (opposed: Findlay, Manhas)
• Adopted Public Notice Bylaw No. 3906, 2023
• Adopted Tax Rates Bylaw No. 3907, 2023
• Gave first and second readings to Zoning Amendment Bylaw No. 3908, 2023, authorizing a public hearing
• Gave first and second readings to Zoning Amendment Bylaw No. 3909, 2023, authorizing a public hearing and amending Second Dwelling Rural Lands Policy
• Accepted the 2022 Audited Financial Statements of the Municipality and the Duncan-North Cowichan Joint Utilities Board
• Opted out of local government comment process for a liquor primary licence at 5869 York Road (The Tee Box)
• Authorized Development Variance Permit DVP00073 for 6159 Lakes Road, reducing front yard setback to 8.7m and side yard setback to 14.3m

Council - Special

This is a special Council meeting agenda for North Cowichan, BC, dated 2023-04-19. The agenda text contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but no substantive business is detailed in the provided document.

Council appointed six individuals to the Environmental Advisory Committee for terms ending October 31, 2026. The meeting was primarily held in a closed session to discuss legal advice, land disposition, and appointments.

• Appointed Dianne Hinkley, Jana Kotaska, Carolyn Drugge, Cameron Campbell, Sandy McPherson, and William Valentine to the Environmental Advisory Committee (Opposed: Findlay, Manhas)

Council - Regular

North Cowichan Council is meeting to adopt several bylaws, including the 2023 tax rates, fee changes, and a financial plan amendment. They will also consider a temporary use permit for the BC Bike Race, a fire protection services agreement with Cowichan Tribes, and a revised Council Standards of Conduct Policy. The agenda includes routine consent items such as minutes, supplier payments, and strategic plan updates.

• Adoption of 2023 Tax Rates Bylaw No. 3907
• Adoption of Fees and Charges Amendment Bylaw No. 3903 (waste collection fee reduced to $153 per household)
• Temporary Use Permit for BC Bike Race at 1658 Robert Street and Crofton Sportsfield Park (July 2-6, 2023, etc.)
• Fire Protection Services Agreement with Cowichan Tribes
• Adoption of Parks and Recreation Fees and Charges Bylaw No. 3899 (fee changes moved to September 1)

Council passed several bylaws including the 2023 Tax Rates Bylaw and a Financial Plan amendment. They updated the Revenue, Tax, and Budget Policy to focus on stable and equitable taxation. Additionally, a temporary use permit was issued for the BC Bike Race.

• Adopted 2023 Tax Rates Bylaw No. 3907 (Opposed: Findlay, Manhas)
• Adopted 2023-2027 Financial Plan Amendment Bylaw No. 3905 (Opposed: Findlay, Manhas)
• Approved Temporary Use Permit for BC Bike Race parking and camping (Opposed: Findlay, Manhas)
• Amended Revenue, Tax, and Budget Policy regarding tax stability and equity
• Adopted Parks and Recreation Fees and Charges Bylaw No. 3899
• Adopted Fees and Charges Amendment Bylaw No. 3903
• Authorized 2023 Fire Protection Services Agreement with Cowichan Tribes
• Referred solar power approach to the Environmental Advisory Committee

Committee of the Whole

The Committee of the Whole will consider amendments to the Revenue, Tax, and Budget Policy and direct staff on the 2023 property tax distribution. They will also receive an update on plans for North Cowichan's 150th anniversary celebrations. The meeting includes public input and question periods.

• Amend Revenue, Tax, and Budget Policy: delete section 2, add objective on stable/equitable taxation and policy on tax ratios
• Direct staff to prepare 2023 Tax Rates Bylaw: maximize revenue from utility properties, set Recreation/Non-Profit and Farm tax ratios to 1.00, equally distribute remaining tax
• Presentation on 150th anniversary celebrations by consultant Cynthia Lockrey of Lockrey Communications
• Adoption of minutes from March 7, 2023 meeting

The Committee of the Whole recommended amendments to the Revenue, Tax, and Budget Policy to prioritize stable and equitable taxation. It also directed staff to prepare the 2023 Tax Rates Bylaw with specific ratios for utility, non-profit, and farm properties.

• Recommended amending Revenue, Tax, and Budget Policy to include new objectives for stable and equitable taxation (Carried)
• Proposed amendment to change Revenue, Tax and Budget Policy section 4.1(a) from 'minimum of 15%' to 'minimum of 10%' (Defeated)
• Directed staff to prepare 2023 Tax Rates Bylaw to maximize revenue from Utility properties (Carried)
• Directed staff to set Recreation/Non-Profit and Farm tax ratios to 1.00 in 2023 Tax Rates Bylaw (Carried)
• Directed staff to equally distribute remaining property tax between property classes in 2023 Tax Rates Bylaw (Carried)
• Adopted the agenda as circulated (Carried)
• Adopted minutes from the March 7, 2023 meeting (Carried)

Public Hearings Agenda

North Cowichan Council is holding a public hearing to receive input on Zoning Amendment Bylaw No. 3901, 2023, which concerns the Crofton Firehall. After the hearing, Council may consider third reading and adoption of the bylaw.

• Public hearing for Zoning Amendment Bylaw (Crofton Firehall) Bylaw No. 3901, 2023
• Consideration of third reading and adoption of Zoning Amendment Bylaw No. 3901, 2023

Council held a public hearing for Zoning Amendment Bylaw (Crofton Firehall) Bylaw No. 3901, 2023. No public submissions or correspondence were received. Following the hearing, Council gave third reading to and adopted the bylaw.

• Approved third reading of Zoning Amendment Bylaw (Crofton Firehall) Bylaw No. 3901, 2023 (CARRIED)
• Adopted Zoning Amendment Bylaw (Crofton Firehall) Bylaw No. 3901, 2023 (CARRIED)

Council - Regular

Council will decide on a statement of concurrence for a NAV Canada telecommunications tower on Maple Mountain, and consider several bylaw amendments including updates to fees, the financial plan, and reserve funds. A delegation from Social Planning Cowichan will present on recent work and upcoming projects.

• NAV Canada proposed telecom tower siting at 531 Maple Mountain Road — Council to consider statement of concurrence and amendment to statutory right of way
• Reserve Fund Establishment Amendment Bylaw No. 3897 revised to include the Growing Communities Fund
• Delegation of Authority Amendment Bylaw No. 3898 for first three readings — would delegate authority for development permits with retaining wall variances and public notices
• Fees and Charges Amendment Bylaw No. 3903, Parks and Recreation Fees and Charges Bylaw No. 3899, and Waterworks Amendment Bylaw No. 3904 for first three readings
• 2023-2027 Financial Plan Amendment Bylaw No. 3905 for first three readings — to include Growing Communities Fund grant and reduce waste collection revenue

Council approved a telecom tower application for NAV Canada and established an Accessibility Advisory Committee. Several bylaws regarding fees, charges, and the 2023-2027 Financial Plan received first three readings. Councillor Toporowski was designated as Acting Mayor until December 31, 2023.

• Approved NAV Canada telecom tower application for 531 Maple Mountain Road (Carried)
• Established Accessibility Advisory Committee and appointed Councillor Findlay as Chair (Carried)
• Designated Councillor Toporowski as Acting Mayor until December 31, 2023 (Carried)
• Adopted Council Procedure Amendment Bylaw No. 3902 (Carried)
• Gave first three readings to 2023-2027 Financial Plan Amendment Bylaw No. 3905 (Carried)
• Gave first three readings to Fees and Charges Amendment Bylaw No. 3903, Parks and Recreation Fees and Charges Bylaw No. 3899, and Waterworks Amendment Bylaw No. 3904 (Carried)
• Gave first three readings to Delegation of Authority Amendment Bylaw No. 3898 (Carried)
• Directed staff to share Lyme Disease Awareness Month information on social media (Carried)

Council - Regular

North Cowichan Council will decide on allocating a $7,686,000 provincial Growing Communities Fund grant, award a $2,532,534.05 construction contract for the Canada Avenue Flood Gate and Road Upgrade, and consider several zoning and bylaw amendments. The meeting also includes a closed session for legal, labour, and Indigenous matters, and a delegation from Broombusters on Scotch broom.

• Allocate $7,686,000 Growing Communities Fund: $4.8M Crofton Fire Hall, $1.984M curbside automation, $902K Affordable Housing Reserve, reduce waste fee from $183 to $153
• Award Canada Avenue Flood Gate and Road Upgrade to Stone Pacific Contracting Limited for $2,532,534.05
• Adopt zoning bylaw for high-density residential at 3005, 3011 Drinkwater Road and 6455 Ford Road (Bylaw 3868)
• First and second readings for Crofton Fire Hall rezoning at 1681 Roberts Street to Public Use (Bylaw 3901)
• Support Cowichan Housing Association grant application for up to $100,000 under UBCM Poverty Reduction program

Council distributed a $7,686,000 Growing Communities Grant toward the Crofton Fire Hall, curbside automation, and affordable housing. The council also awarded a $2.5M contract for the Canada Avenue Flood Gate and Road Upgrade Project and adopted several zoning and building bylaws.

• Allocated $4.8M from Growing Communities Grant to Crofton Fire Hall
• Allocated $1.984M from Growing Communities Grant to curbside automation (Opposed: Findlay, Manhas)
• Allocated $902,000 from Growing Communities Grant to Affordable Housing Reserve (Opposed: Findlay, Manhas)
• Reduced annual household waste collection fee from $183 to $153 (Opposed: Findlay, Manhas)
• Awarded $2,532,534.05 Canada Avenue Flood Gate and Road Upgrade contract to Stone Pacific Contracting Limited
• Adopted Zoning Amendment Bylaw No. 3868 for 3005, 3011 Drinkwater Road & 6455 Ford Road
• Approved height variance for accessory building at 9061 Chemainus Road to 6.75 metres
• Adopted new Investment Policy (Opposed: Caljouw, Findlay, Manhas)

Committee of the Whole

The Committee of the Whole will hear a presentation on public feedback from Round 2 of the Municipal Forest Reserve Review and consider options for an investment policy that prioritizes safety, liquidity, return, and environmental/social goals. The committee may direct staff to amend the draft policy and place it on the March 15 Council agenda for adoption.

• Round 2 Municipal Forest Reserve Review public engagement results presented by Lees+Associates
• Draft Investment Policy with ESG (environmental, social, governance) considerations
• Proposed amendment to add socially responsible investing objective to policy section 3.1
• Adoption of minutes from February 7, 2023 meeting

The Committee of the Whole voted to amend the draft Investment Policy to prioritize environmental, social, and governance factors. The updated policy will be placed on the March 15, 2023, regular Council meeting agenda for adoption.

• Approved amendment to draft Investment Policy to include Socially Responsible Investing (Opposed: Findlay, Manhas)
• Adopted the agenda as circulated
• Adopted the February 7, 2023 meeting minutes

Council - Special

This is a special Council meeting agenda for North Cowichan, BC, dated March 7, 2023. The agenda text is entirely procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. No substantive business is identified for this meeting.

Council met in a special session and voted to close the meeting to the public to receive legal advice. The meeting adjourned without a public report.

• Waived notice of the Special Council meeting
• Closed the meeting to the public under section 90(1)(i) of the Community Charter for legal advice

Council - Special

This is a special Council meeting agenda for North Cowichan, BC on March 1, 2023. The agenda text is only procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. No substantive business is identified for this meeting.

Council met for a special session and voted to close the meeting to the public to discuss labour and employee relations. The meeting then proceeded in a closed session before adjourning.

• Approved closing the meeting to the public for labour relations discussions

Council - Regular

North Cowichan Council is meeting to adopt several bylaws that set utility parcel tax rates, fees, and the five-year financial plan for 2023-2027. They will also hear a presentation on the local economy, consider a motion to update the Cowichan Estuary Environmental Management Plan, and discuss potential cycling development on Mount Richards.

• Adoption of Sewer and Water Parcel Tax Amendment Bylaw No. 3893, 2023 (sets utility parcel tax rates 2023-2027)
• Adoption of Fees & Charges Amendment Bylaw No. 3894, 2023 (updates fees for development permits, water, sewer, curbside collection, wharves)
• Adoption of Five Year Financial Plan Bylaw No. 3896, 2023 (sets objectives and policies 2023-2027)
• Motion to request Province amend 1987 Cowichan Estuary Environmental Management Plan
• Motion to refer Mount Richards cycling proposal to Economic Development Committee

Council approved the Five Year Financial Plan and several amendment bylaws regarding taxes and fees. The Mayor was directed to request a provincial update to the Cowichan Estuary Environmental Management Plan, and the sport tourism proposal for Mount Richards was referred to the Economic Development Committee.

• Adopted Sewer and Water Parcel Tax Amendment Bylaw No. 3893, 2023 (Carried)
• Adopted Fees & Charges Amendment Bylaw No. 3894, 2023 (Opposed: Findlay, Manhas)
• Adopted Five Year Financial Plan Bylaw No. 3896, 2023 (Opposed: Findlay, Manhas)
• Adopted Delegation of Authority Amendment Bylaw No. 3895, 2023 (Carried)
• Directed Mayor to request Province amend 1987 Cowichan Estuary Environmental Management Plan (Opposed: Findlay, Manhas)
• Amended Council Conference Attendance Policy to allow all members to attend FCM annual convention (Opposed: Caljouw, Findlay, Manhas)
• Referred Mount Richards mixed-use outdoor recreation proposal to Economic Development Committee (Opposed: Findlay, Toporowski)
• Deferred motion to replace Councillor Findlay on Cowichan Community Policing Advisory Society (Carried)

Council - Regular

North Cowichan Council will consider several bylaws, including the Five Year Financial Plan for 2023-2027, sewer and water parcel tax rates, and updated fees for development permits and services. They will also review amendments to retaining wall and fence regulations, and decide on supporting regional emergency preparedness grant applications. The meeting includes a closed session for labour, litigation, and provincial grant negotiations.

• Five Year Financial Plan Bylaw No. 3896, 2023 (2023-2027) for first three readings
• Sewer and Water Parcel Tax Amendment Bylaw No. 3893 (2023-2027 rates) for first three readings
• Fees and Charges Amendment Bylaw No. 3894, 2023 (development permits, water, sewer, curbside collection, wharves) for first three readings
• Zoning Bylaw Amendment No. 3891 and Building Bylaw Amendment No. 3892 (retaining walls and fences) revisions and third reading
• Support for CVRD applications for UBCM Community Emergency Preparedness Fund grants up to $150,000 each for EOC equipment, ESS supplies, and evacuation route planning

Council denied four zoning amendment applications for being inconsistent with the Official Community Plan, though one was defeated. The body also gave third readings to updated zoning and building bylaws regarding retaining walls and fences, and advanced the Five Year Financial Plan.

• Approved three grant applications for emergency preparedness up to $450,000 total
• Passed third reading of Zoning Amendment Bylaw No. 3891 and Building Amendment Bylaw No. 3892 (retaining walls/fences)
• Gave first, second, and third readings to Five Year Financial Plan Bylaw No. 3896 (Opposed: Findlay, Manhas)
• Gave first, second, and third readings to Sewer and Water Parcel Tax Amendment Bylaw No. 3893
• Gave first, second, and third readings to Fees and Charges Amendment Bylaw No. 3894
• Gave first, second, and third readings to Delegation of Authority Amendment Bylaw No. 3895
• Denied Zoning Amendment Applications ZB83, ZB164, and ZB127
• Defeated denial of Zoning Amendment Application ZB161 (Opposed: Caljouw, Findlay, Istace, Manhas)

Committee of the Whole

The Committee of the Whole will hear a delegation about deficiencies in the Kingsview Comprehensive Development Plan, then consider approving new and revised terms of reference for several advisory committees. The meeting also includes adopting minutes from January 10, 2023, and routine procedural items.

• Delegation by Nicholas Schwetz on Kingsview Comprehensive Development Plan deficiencies
• Proposed Council Advisory Body Policy
• Revised Terms of Reference for Environmental Advisory Committee
• Revised Terms of Reference for Forestry Advisory Committee
• Draft Terms of Reference for Economic Development Committee

The Committee of the Whole recommended several updates to the Council Advisory Body Policy and the terms of reference for the Environmental and Forestry Advisory Committees. Staff were directed to research the feasibility of a joint regional Accessibility Advisory Committee and to review funding for committee initiatives.

• Recommended approval of Council Advisory Body Policy with three specific amendments (Opposed: Caljouw)
• Recommended approval of revised Environmental Advisory Committee Terms of Reference with one amendment
• Directed staff to consult Cowichan Nation regarding representation on the Forestry Advisory Committee
• Recommended approval of revised Forestry Advisory Committee Terms of Reference removing specific First Nation membership representatives
• Directed staff to report on financial resources needed for committee initiatives during budget deliberations
• Directed staff to remove the delegation of Council's authority to the Audit Committee via Bylaw No. 3814, 2021
• Directed staff to investigate resource implications of a joint Cowichan Valley Accessibility Advisory Committee with neighboring municipalities

Council - Regular

Council will consider a motion to provide a 24-month amnesty for property owners excluded from the revised Urban Containment Boundary, allowing them to notify staff of development intentions. They will also decide on the curbside automation implementation plan, including cart size, fee increases, and electric truck funding. The agenda includes routine consent items, reports from RCMP, and a policy amendment on redacting personal information in consent agendas.

• Motion for 24-month UCB amnesty for affected property owners
• Curbside automation plan: 100-litre default cart, garbage fee increase from $125 to $183/year
• Allocate $110,000 for electric truck premium and up to $250,000 for charging infrastructure
• RCMP quarterly report and Downtown Duncan Corridor annual review
• Amendment to Consent Agenda Policy to redact author names unless requested otherwise

Council authorized the 2025 Automated Curbside Collection Implementation Phase one Plan, including the purchase of four trucks and a garbage fee increase. A proposal to provide a 24-month amnesty period for properties excluded from the Urban Containment Boundary was defeated.

• Approved garbage cart size choices (80, 120, 240 liters) with 80L as default and size-based pricing (Opposed: Manhas)
• Authorized 2025 Automated Curbside Collection Implementation Phase one Plan, including purchase of four automated trucks (Opposed: Findlay, Manhas)
• Approved garbage fee increase for 2023 from $125 to $183 (Opposed: Findlay, Manhas)
• Allocated $110,000 for electric truck premium from Climate Action and Energy Plan Corporate Reserve Fund (Opposed: Findlay, Manhas)
• Allocated up to $250,000 for electrical upgrades and one level three charging station (Opposed: Findlay, Manhas)
• Approved amendment to Consent Agenda Policy regarding redaction of personal information
• Defeated 24-month amnesty period for owners whose properties were excluded from the revised Urban Containment Boundary (Opposed: Douglas, Istace, Justice, Toporowski)

Board of Variance

The North Cowichan Board of Variance will hold a public hearing on an application to reduce the minimum rear yard setback from 7.5 metres to 2.0 metres at 3150 Channel Boulevard. The board will also adopt minutes from its September 2022 meeting and discuss its 2023 meeting schedule. The agenda is otherwise routine.

• Variance application BOV00014 for 3150 Channel Boulevard to vary Zoning Bylaw No. 2950 rear yard setback from 7.5m to 2.0m
• Adoption of minutes from September 29, 2022 meeting
• Discussion of 2023 meeting schedule (currently last Thursday bi-monthly at 2:00 p.m.)

The Board of Variance denied an application to reduce the minimum rear yard setback at 3150 Channel Boulevard. The Board determined the evidence provided did not support that compliance would cause undue hardship. The 2023 meeting schedule was also established.

• Denied application BOV00014 to relax minimum rear yard setback from 7.5 metres to 2.0 metres at 3150 Channel Boulevard (CARRIED)
• Approved 2023 meeting schedule to occur bi-monthly on the last Thursday of the month at 2:00 p.m. (CARRIED)
• Adopted agenda as circulated (CARRIED)
• Adopted minutes from September 29, 2022 (CARRIED)

Council - Special

This is a special Council meeting agenda for North Cowichan, BC, dated 2023-01-18. The agenda text is entirely procedural boilerplate with no listed agenda items, decisions, or discussions. It appears to be an empty or placeholder agenda.

Council held a special meeting that included a closed session to discuss labour relations, land acquisition, and municipal objectives. The council decided to consider changes to the 2019-2022 Council Strategic Plan in 2024.

• Closed meeting to the public under sections 90(1)(c), 90(1)(e), and 90(1)(l) of the Community Charter (Carried)
• Decided to consider changes to the 2019-2022 Council Strategic Plan in 2024 (Carried; Opposed: Caljouw, Findlay, Manhas)

Council - Regular

North Cowichan Council will decide on adopting a zoning bylaw for high-density residential and commercial uses, approve grants totaling $224,400, and consider plans to electrify 12 light-duty vehicles and automate curbside collection. They will also review a report on groundwater regulations and receive several informational items.

• Adopt Zoning Amendment Bylaw No. 3867 for properties at 6478, 6494, 6493, 6489 (from R1) and 6495 Paddle Road (from CD10 to CD22) to permit high-density residential and commercial uses.
• Approve 2023 grant-in-aid totaling $224,400, including $38,600 to Cowichan Neighbourhood House Association, $34,000 to Duncan Cowichan Chamber of Commerce, and $27,500 to Chemainus and District Chamber of Commerce.
• Endorse electrification of 12 light-duty vehicles (2023-2025) with $219,390 for electric premium and $125,000 for charging stations.
• Direct staff to proceed with Automated Curbside Collection Phase 1 in 2025, increasing garbage fee from $125 to $183 per year, and allocate $110,000 for electric truck premium and up to $250,000 for electrical upgrades.
• Approve a six-month licence of occupation for a temporary daytime shelter at 2687 James Street (Cowichan Community Centre parking lot) for Cowichan Housing Association.

Council approved the electrification of 12 light-duty vehicles and the installation of charging stations. The board also allocated $223,900 in grants to various community organizations and adopted a zoning amendment bylaw. A proposal for a temporary warming and cooling shelter was referred back to the Cowichan Housing Association for an alternate site.

• Approved electrification of 12 light-duty vehicles and $125,000 for charging stations (Opposed: Caljouw, Findlay, Manhas)
• Approved $223,900 in grant in aid for 20 community organizations
• Adopted Zoning Bylaw Amendment Bylaw No. 3867
• Referred temporary warming and cooling shelter location back to Cowichan Housing Association (Opposed: Manhas, Findlay)
• Approved KPMG Audit Plan for consolidated financial statements
• Authorized Statutory Right of Way for FortisBC near Cowichan Community Centre ice arena
• Directed staff to stop automatically redacting names from correspondence in Consent Agenda Policy
• Deferred Mount Richards signage Capital Works Plan to 2024

Public Hearings Agenda

North Cowichan Council is holding public hearings on two zoning amendment bylaws: one creating an Infill Residential Neighbourhood (R3-N) zone (Bylaw No. 3887) and another regulating retaining walls and fences (Bylaw No. 3891). After the hearings, Council may consider third reading of Bylaw 3887. The meeting is open to the public in person and online.

• Public hearing for Zoning Amendment Bylaw (Infill Residential Neighbourhood - R3-N) Bylaw No. 3887, 2022
• Public hearing for Zoning Amendment Bylaw (Retaining Walls & Fences) Bylaw No. 3891
• Third reading consideration of Bylaw No. 3887 after public hearing

Council granted a third reading to Zoning Amendment Bylaw No. 3887, 2022, regarding the Infill Residential Neighbourhood (R3-N). A separate public hearing was held for Zoning Amendment Bylaw No. 3891, 2022, concerning retaining walls and fences, but no final decision was recorded in the minutes.

• Approved third reading of Zoning Amendment Bylaw (Infill Residential Neighbourhood - R3-N) No. 3887, 2022 (Carried)
• Adopted the meeting agenda as circulated (Carried)

Committee of the Whole

The Committee of the Whole will review proposed utility rate increases for 2023-2027, including water and sewer rate hikes for Chemainus, Crofton, South End, and Maple Bay. They will also consider 2023 grant-in-aid applications and recommend funding amounts. A delegation from Ravens Nest Child and Youth Advocacy Centre will present on a project supporting child victims of crime. The committee will also discuss survey questions for the Our Health, Our Community survey.

• Proposed 5% annual water rate increases for Chemainus and Crofton, 3% for South End, and 3% for metered water over minimums
• Proposed sewer rate increases: Chemainus 2% (starting 2024), Crofton 3%, South End 5%, Maple Bay 3%
• Grant-in-aid recommendations include $25,000 for BC Forest Discovery Centre, $27,500 for Chemainus Chamber, $34,000 for Duncan Cowichan Chamber, $24,000 for Chemainus BIA Flower Baskets, $20,000 for Chemainus Theatre Festival
• Delegation from Ravens Nest Child and Youth Advocacy Centre on supporting child crime victims
• Discussion of capital project deferrals due to budget constraints

The Committee of the Whole approved multi-year rate increases for water and sewer services across Chemainus, Crofton, and the South End. It also recommended $224,400 in grants in aid for various community organizations, while denying a grant for the House of Grace Pregnancy Centre.

• Directed staff to increase Chemainus and Crofton water metered minimums/parcel taxes by 5% annually for 5 years
• Directed staff to increase South End water metered minimums/parcel taxes by 3% annually for 5 years
• Directed staff to increase metered water rates for all utilities by 3% annually for 5 years
• Directed staff to increase Chemainus sewer parcel tax/user fees by 2% annually for 4 years starting 2024
• Directed staff to increase Crofton sewer parcel tax/user fees by 3% annually for 5 years
• Directed staff to increase South End sewer parcel tax/user fees by 5% annually for 5 years
• Directed staff to increase Maple Bay sewer treatment plant parcel tax/user fee by 3% annually for 5 years
• Recommended approval of $224,400 in total grants in aid for 25 listed organizations