Newmarket public meetings in 2024

Committee of Adjustment

The Newmarket Committee of Adjustment meeting on Dec 18, 2024 will consider six pending applications for residential alterations and new construction. Items include two consent applications (CON‑2024‑006 and CON‑2024‑007) and four minor variance requests (MV‑2024‑039, MV‑2024‑041, MV‑2024‑042, MV‑2024‑043). No decisions are recorded in the agenda.

• CON‑2024‑006 – 589‑593 Watson Ave (Ward 3)
• CON‑2024‑007 – 329 Park Ave, 155‑157 Lorne Ave (Ward 5)
• MV‑2024‑039 – 204 McCaffrey Rd (Ward 7)
• MV‑2024‑041 – 724 Arthur St (Ward 2)
• MV‑2024‑042 – 80 Savage Rd (Ward 6)

Newmarket Public Library Board

The Newmarket Public Library Board will meet to approve minutes from November, review a capital project report, and discuss future meeting dates. The session includes a closed session regarding labour relations.

• Approval of November 20, 2024 Board minutes
• Presentation on 2024 Library Building Projects
• Review of Strategic Operations Report for November 2024
• Action tracking list for Library Board items
• Closed session on labour relations and employee negotiations

The Newmarket Public Library Board met on December 18, 2024, and received a presentation on 2024 capital projects and building improvements. The board adopted the agenda, consent agenda, and previous meeting minutes, and received the Strategic Operations Report for November 2024. No substantive decisions were made beyond routine approvals and receiving reports.

• Adopted regular and closed session agendas (Motion 24-12-126, carried)
• Received 2024 Library Building Projects update (Motion 24-12-127, carried)
• Approved November 20, 2024 minutes and Strategic Operations Report (Motion 24-12-128, carried)
• Received Library Board Action List (Motion 24-12-129, carried)
• Moved into closed session for personal matters and labour relations (Motion 24-12-130, carried)
• Moved out of closed session (Motion 24-12-131, carried)
• Received verbal update on labour relations from closed session (Motion 24-12-132, carried)

Dismantling Anti-Black Racism Advisory Committee

The Dismantling Anti-Black Racism Advisory Committee will approve the September 11, 2024 meeting minutes. It will receive a December update presentation by Marsaydees Ferrell, Equity, Diversity, and Inclusion Specialist. The committee will approve a memo on its 2024 accomplishments presented by Simon Granat, Legislative Coordinator. An updated implementation plan will also be received for review.

• Approve DABRAC meeting minutes of September 11, 2024
• Receive December update presentation by Marsaydees Ferrell
• Approve DABRAC Accomplishments 2024 memo presented by Simon Granat
• Receive Dismantling Anti-Black Racism Implementation Plan updates
• Public can view meeting via live stream at newmarket.ca/meetings

Council - Electronic

The Council will vote to approve the Draft 2025 Operating Budget of $172,543,441 and establish a Capital Spending Authority of $136,504,909 for 2025‑2028. It will also enact By‑law 2024‑68 to create a Municipal Accommodation Tax and approve stormwater charge exemptions for charitable cemeteries. The meeting includes approval of the ESRI software renewal at an approximate cost of $272,566 plus HST per year, and adoption of minutes from prior meetings.

• Approve 2025 Draft Operating Budget of $172,543,441
• Establish Capital Spending Authority of $136,504,909 (2025‑2028 allocations)
• Enact By‑law 2024‑68 establishing the Municipal Accommodation Tax
• Approve stormwater charge exemptions for cemeteries run by charities and non‑profits
• Renew ESRI software licensing for three years at approx. $272,566 plus HST per year

Council approved the draft 2025 operating budget of $172,543,441 and established capital spending authority of $136,504,909 for 2025-2028. The Christian Heritage Month proclamation was deferred to January 2025 for consideration with other religious heritage month proclamations. Council also approved stormwater charge exemptions for cemeteries operated by registered charities and non-profits, and renewed ESRI software licensing for three years at about $272,566 plus HST per year.

• Approved draft 2025 operating budget of $172,543,441
• Established capital spending authority of $136,504,909 (2025-2028)
• Deferred Christian Heritage Month proclamation to January 2025
• Approved stormwater charge exemption for charity/non-profit cemeteries
• Approved ESRI software renewal for 3 years at ~$272,566/year plus HST
• Approved 2024 third quarter financial update with capital budget changes
• Appointed Kevin Mills to Accessibility Advisory Committee
• Adopted closed session report on municipal park naming

Council Workshop - Electronic

The Newmarket Council meeting on December 9, 2024 is a workshop for informal discussion only, with no decisions to be made. Council will hear a presentation on the Residential Parking Study from Brett Sears, Senior Project Manager at WSP Canada. Supporting documents include the study report, a survey summary, and a list of questions from the mayor and council.

• Presentation on Residential Parking Study by Brett Sears (WSP Canada)
• Review of Residential Parking Study Survey summary (Dec 9 2024)
• Discussion of questions from the mayor and council (NRPS Questions v2)

The Council Workshop was held for informal discussion only, with no decisions made. Council received a presentation on the Newmarket Residential Parking Study from WSP consultants and discussed various parking-related topics. The meeting adjourned without any formal decisions or resolutions.

• Received residential parking study presentation (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will meet to appoint a Vice Chair and review membership renewals. The board will also receive updates on parking, finances, and the Ice Lounge on Main.

• Appointment of one Vice Chair
• Deputation from Rabbi Mendy Grossbaum regarding the Annual Chanukah Event at Riverwalk Commons
• Ontario Business Improvement Area Association (OBIAA) membership renewal
• Update on Ice Lounge on Main from Director of Recreation and Culture
• Financial Incentive Program Staff Working Group update

The Main Street District Business Improvement Area Board of Management appointed Norm Pereira as Vice Chair and approved a $750 donation to Chabad Newmarket for the annual Chanukah event. The Board also approved the November 6, 2024 meeting minutes and authorized the renewal of its Ontario Business Improvement Area Association membership for the 2022-2026 term.

• Received deputation regarding Annual Chanukah Event at Riverwalk Commons
• Approved Main Street District BIA Board of Management meeting minutes of November 6, 2024
• Appointed Norm Pereira as Vice Chair
• Authorized renewal of Ontario Business Improvement Area Association membership for the 2022-2026 term
• Authorized a donation of $750 to Chabad Newmarket for the 2024 Annual Chanukah Event at Riverwalk Commons
• Adjourned the meeting at 9:01 AM

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to review financial updates and program presentations. The body is deciding on a 2025 meeting schedule and recommending a by-law for the appointment of Fire Prevention Officers.

• Recommendation for a By-law to Appoint Fire Prevention Officers
• Third Quarter 2024 CYFS Financial Update
• Presentation on the Central York Fire Services High Rise Program
• Proposed 2025 meeting schedule: March 4, June 3, October 7, and November 4

Council Workshop - Electronic

The workshop is an informal discussion session with no decisions permitted under the Town's Procedure By-law. Council will hear a presentation on the "Future Newmarket" visioning document covering 2024‑2051, delivered by Senior Planner Andria Sallese. The meeting is streamed live at newmarket.ca/meetings.

• Presentation of the Future Newmarket 2024‑2051 visioning document by Senior Planner Andria Sallese

Committee of the Whole - Electronic

The Committee of the Whole received and approved the Draft 2025 Operating Budget of $172,543,441 and established a Capital Spending Authority of $136,504,909. It also approved the 2024 Third Quarter Financial Update and related changes to the 2024 capital budget. Additional items included a non‑competitive renewal of ESRI software licensing at $272,566 plus HST per year and an exemption of stormwater charges for charitable cemeteries.

• Approval of the Draft 2025 Operating Budget ($172,543,441) and Capital Spending Authority ($136,504,909)
• Approval of changes to the 2024 capital budget as outlined in the Third Quarter Financial Update
• Renewal of ESRI software licensing for three years at approximately $272,566 plus HST annually
• Stormwater charge exemption for cemeteries operated by registered charities and non‑profit organizations
• Receipt of various committee meeting minutes (Appointment, Audit, Accessibility Advisory, BIA)

The Committee of the Whole received a presentation on the 2025 Draft Operating and Capital Budgets and approved the draft operating budget of $172,543,441, along with a capital spending authority of $136,504,909. The budget will be forwarded to Council for final approval on December 9, 2024. The committee also approved a stormwater charge exemption for cemeteries operated by registered charities and non-profits, and proclaimed December as Christian Heritage Month. Several consent items were adopted, including the 2024 third quarter financial update and software renewal.

• Approved draft 2025 operating budget of $172,543,441 (carried)
• Established capital spending authority of $136,504,909 for 2025-2028 (carried)
• Approved stormwater charge exemption for cemeteries operated by charities/non-profits (carried)
• Proclaimed December as Christian Heritage Month (carried)
• Adopted 2024 third quarter financial update and capital budget changes (consent)
• Approved ESRI software renewal for 3 years at ~$272,566/year plus HST (consent)
• Received committee minutes (Appointment, Audit, Accessibility, BIA) (consent)
• Withdrew 2024 Year-End Servicing Allocation Review from agenda

Accessibility Advisory Committee

The Accessibility Advisory Committee holds a special in‑person meeting on November 28, 2024. The purpose is to learn about the York Region Administration Building and its accessible features. Members will spend the meeting touring the building. No decisions or votes are scheduled.

• Tour of the York Region Administration Building

The Accessibility Advisory Committee held a special in-person meeting consisting of a tour of the York Region Administration Building. Members learned about accessible design features, including universal washrooms, signage, hearing-assisted resources, wayfinding, tactile plates, and courtroom accessibility. No formal decisions were made; the meeting adjourned at 2:09 PM.

• Adjourned meeting at 2:09 PM (carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will approve the October 30, 2024 meeting minutes, receive the museum reserve account report, and review the November 2024 monthly report. A presentation on strategic planning follow‑up will be given by Colin Service, Director of Recreation and Culture Services. The board will also hear a Friends of the Museum report and consider any new business.

• Approve October 30, 2024 meeting minutes
• Receive Museum Reserve and Elman Campbell Reserve Accounts report
• Receive November 2024 Museum Monthly Report
• Strategic Planning Follow‑up presentation by Colin Service
• Friends of the Museum Report

The Elman W. Campbell Museum Board approved the October 30, 2024 minutes and received reports on reserve accounts and the museum monthly report. Strategic planning discussions identified four key themes, but a vote on prioritization was deferred to the next meeting. No other substantive decisions were made.

• Approved October 30, 2024 meeting minutes (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts report (carried)
• Received Elman W. Campbell Museum Monthly Report (carried)
• Deferred strategic plan prioritization vote to next meeting

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will approve the 2023 financial statements, receive a verbal update on the 2024 review, and adopt the 2025 budget. The meeting also includes approval of the November 29, 2023 AGM minutes and welcomes members.

• Approve 2023 Main Street District BIA financial statements
• Receive verbal update on 2024 BIA review
• Approve 2025 Main Street District BIA budget
• Approve minutes of the November 29, 2023 AGM

The Main Street District BIA Board approved its 2025 budget and the 2023 financial statements, and received a verbal update on 2024 activities. No other substantive decisions were made; remaining items were discussions on the financial incentive program, parking, and loitering.

• Approved 2023 financial statements (carried)
• Approved 2025 BIA budget (carried)
• Received verbal 2024 review update (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive presentations on fire safety and emergency medical services accessibility. The body will also review its 2023-24 accomplishments and complete a training module.

• Presentation by Jennifer Baker of Central York Fire Services on Fire Safety and Accessibility
• Presentation by Natalie Kedzierski of York Region Paramedic Services on Emergency Medical Services and Accessibility
• Approval of Accessibility Advisory Committee Accomplishments 2023-24
• Completion of the sixth module of Accessibility for Ontarians with Disabilities Act Training

The Accessibility Advisory Committee received presentations from Central York Fire Services and York Region Paramedic Services on accessibility, approved its 2023-24 accomplishments, and discussed new business items including accessible parking and signage. No substantive decisions were made beyond receiving the presentations and approving the accomplishments.

• Received fire safety and accessibility presentation from Central York Fire Services (carried)
• Received emergency medical services and accessibility presentation from York Region Paramedic Services (carried)
• Approved minutes of September 19, 2024 (carried)
• Approved Accessibility Advisory Committee Accomplishments 2023-24 as amended (carried)
• Adjourned meeting at 11:46 AM (carried)

Appointment Committee

The Appointment Committee will consider approving the minutes from its October 25, 2023 meeting. It will also consider appointments to town committees, including the Accessibility Advisory Committee, in a closed session. No other agenda items are listed.

• Approval of Appointment Committee meeting minutes of October 25, 2023
• Appointment to the Accessibility Advisory Committee (closed session)
• Approval of Appointment Committee meeting minutes (closed session) of October 25, 2023

Newmarket Public Library Board

The Newmarket Public Library Board will adopt the regular agenda and consent agenda items, including the October 16 board minutes, the October strategic operations report, and the third‑quarter financial statement. A presentation on building a diverse and inclusive collection will be given, and reports on the Lendery at Newmarket Library and the library board action list will be discussed. The meeting also includes a closed session and sets the date for the next board meeting.

• Adoption of the Third Quarter Financial Statement
• Adoption of the October 16 board minutes
• Presentation: Building a Diverse and Inclusive Collection
• Report on the Lendery at Newmarket Library
• Adoption of the October Strategic Operations Report

The Newmarket Public Library Board received a presentation on auditing the library's collection for diversity and inclusivity, along with reports on the Lendery and the action list. All agenda items, including the October minutes, strategic operations report, and third-quarter financial statement, were approved. No substantive decisions were made beyond receiving reports and adopting routine items.

• Adopted agenda items 2.1 to 2.3 (motion 24-11-120)
• Received presentation on Building a Diverse and Inclusive Collection (motion 24-11-121)
• Approved consent agenda: October minutes, Strategic Operations Report, Third Quarter Financial Statement (motion 24-11-122)
• Received report on the Lendery at Newmarket Library (motion 24-11-123)
• Received Library Board Action List (motion 24-11-124)
• Adjourned at 6:27 pm (motion 24-11-125)

Special Council - Electronic

The Newmarket Special Council meeting is being held electronically on November 18, 2024. The agenda includes standard council business items, though the specific details for the meeting are not provided in the source text.

• Special Council meeting held electronically
• Standard council business items on the agenda

Council - Electronic

Council is considering the 2025 preliminary draft tax-supported operating budget and a comprehensive update to fees and charges effective January 1, 2025. The meeting also includes decisions on several rezoning applications and a pilot program for an outdoor rink.

• Approval of 2025 Fees and Charges across 14 schedules, including building permits and stormwater rates
• Official Plan and Zoning amendments for 1041 and 1051 Davis Drive and 15 and 23 Hamilton Drive
• Official Plan and Zoning amendments for 514 Davis Drive
• Approval of an Outdoor Rink Pilot Program at Lions Park
• Designation of 17175 Yonge Street as a Class 4 Noise Area

Newmarket Council approved the 2025 preliminary draft tax-supported operating budget, including a 0.5% tax levy increase for the Central York Professional Fire Fighters Association collective agreement. Council also approved the Nights of Lights event with a 10 PM daily end time and authorized a scoped study regarding development charge credits for derelict buildings.

• Approved Nights of Lights event with 10 PM daily end time
• Approved 2025 preliminary draft tax-supported operating budget
• Approved 0.5% tax levy increase for fire fighter collective agreement
• Adopted 2025 fees and charges effective January 1, 2025
• Approved Official Plan and Zoning amendments for 1041/1051 Davis Drive
• Approved Official Plan and Zoning amendments for 514 Davis Drive
• Approved Class 4 Noise Area designation for 17175 Yonge Street
• Approved outdoor rink pilot program at Lions Park

Committee of the Whole - Electronic

The Committee of the Whole is reviewing the 2025 preliminary draft tax-supported operating budget and proposed fee and charge adjustments for 2025. The meeting also includes decisions on several rezoning applications and a parking review for Bolton Avenue.

• Approval of 2025 Fees and Charges across multiple schedules, effective January 1, 2025
• Official Plan and Zoning By-law amendments for 1041 and 1051 Davis Drive and 15 and 23 Hamilton Drive
• Official Plan and Zoning By-law amendment for 514 Davis Drive
• Designation of 17175 Yonge Street to a Class 4 Noise Area
• Approval of an Outdoor Rink Pilot Program at Lions Park

Newmarket's Committee of the Whole received the 2025 Preliminary Draft Tax-Supported Operating Budget and directed that it be incorporated into draft budgets coming to committee on December 2, 2024. The committee approved 2025 Fees and Charges effective January 1, 2025, and approved Official Plan and rezoning applications for 1041/1051 Davis Drive and 514 Davis Drive. It also approved a Class 4 Noise Area designation at 17175 Yonge Street, an outdoor rink pilot at Lions Park, and directed staff to study extending or removing the four-year development-charge credit window for demolished derelict buildings. All items were carried; no vote tallies were recorded in the minutes.

• Received 2025 Preliminary Draft Tax-Supported Operating Budget; directed incorporation into draft budgets for Dec 2, 2024 (carried)
• Approved 2025 Fees and Charges schedules, effective Jan 1, 2025 (carried)
• Approved Official Plan Amendment and rezoning for 1041 and 1051 Davis Drive and 15 and 23 Hamilton Drive (Fifth Avenue Homes) (carried on consent)
• Approved Class 4 Noise Area designation at 17175 Yonge Street (carried on consent)
• No changes to parking restrictions on Bolton Avenue south of Watson Avenue; to be reviewed after area developments complete (carried on consent)
• Approved Official Plan Amendment and Zoning By-law Amendment for 514 Davis Drive (1548373 Ontario Inc.) (carried)
• Approved Outdoor Rink Pilot Program at Lions Park (carried)
• Directed staff to study extending or eliminating the four-year development-charge credit period under Section 3.9 (carried)

Audit Committee

The Audit Committee is meeting to receive a presentation on the audit planning report for the year ending December 31, 2024. The committee will also review accomplishments from 2023-24 and approve previous meeting minutes.

• Audit Planning Report for the year ending December 31, 2024, presented by KPMG
• Memorandum regarding Audit Committee Accomplishments 2023-24
• Approval of June 20, 2024 meeting minutes

The Audit Committee received the KPMG Audit Planning Report for the year ending December 31, 2024, and approved the memorandum on Audit Committee Accomplishments 2023-24. No other substantive decisions were made.

• Approved minutes of June 20, 2024 (carried)
• Received KPMG Audit Planning Report for 2024 (carried)
• Approved Audit Committee Accomplishments 2023-24 memorandum (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will approve the minutes from the October 2, 2024 meeting. It will hear a sponsorship request presented by Tom Hempen. The board will receive reports from the marketing, parking, financial, and staff sub‑committees. No decisions beyond the minute approval are indicated in the agenda.

• Approval of October 2, 2024 meeting minutes
• Sponsorship request (Tom Hempen)
• Marketing sub‑committee report
• Parking update
• Financial update

The Main Street District BIA Board approved a $300 donation to the Newmarket African Caribbean Canadian Association for its 2024 fundraising gala, and authorized payment of the Chamber of Commerce membership for the remainder of the 2022-2026 term. The board also approved the October 2, 2024 minutes as amended, including a $100 donation to Jennifer McLachlan for a Thanksgiving dinner. All motions carried unanimously.

• Approved $300 donation to NACCA for 2024 Fundraising Gala (carried)
• Authorized payment of Chamber of Commerce membership for remainder of 2022-2026 term (carried)
• Approved October 2, 2024 minutes as amended (carried)
• Approved $100 donation to Jennifer McLachlan for Thanksgiving Dinner at St. Andrew's Church (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a specific application for 724 Arthur Street. The body will also review and approve the minutes from the September 25, 2024 meeting.

• Application MV-2024-041 for 724 Arthur Street (Brian & Chelsea Shickluna)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board will approve the September 25, 2024 meeting minutes and the 2024 Accomplishments memorandum. It will receive the October 2024 monthly report, the Museum Reserve and Elman W. Campbell Reserve accounts, and a strategic planning session summary. The board will also discuss a Tip Tap Machine item that was added at the previous meeting.

• Approve minutes of the September 25, 2024 meeting
• Discuss Tip Tap Machine (requested at September 25 meeting)
• Receive October 2024 museum monthly report
• Receive Museum Reserve and Elman W. Campbell Reserve accounts
• Approve Memorandum of Elman W. Campbell Museum Board Accomplishments 2024

The Elman W. Campbell Museum Board approved its 2024 accomplishments memorandum and received several reports, including the monthly museum report, reserve accounts, and strategic planning notes. Discussions covered a Tip Tap fundraising machine and Friends of the Museum membership. No major policy decisions were made; most items were routine approvals.

• Approved minutes of September 25, 2024 meeting (carried)
• Received Elman W. Campbell Museum Monthly Report dated October 30, 2024 (carried)
• Received Museum Reserve and Elman W. Campbell Reserve Accounts (carried)
• Received Strategic Planning Session Summary Notes (carried)
• Approved Memorandum on Museum Board Accomplishments 2024 (carried)

Council - Electronic

The Town of Newmarket Council is meeting to review the 2025 preliminary draft capital and rate-supported operating budgets. The body is also deciding on zoning amendments for a mental health facility and updates to animal control bylaws.

• 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets
• Zoning By-law Amendment for 17255 Yonge Street (Canadian Mental Health Association)
• Non-competitive renewal of Oracle licensing at approximately $200,000 plus HST per year
• Amendments to Animal Control By-law 2020-30 and AMPS By-law 2024-16
• Establishment of a fire department cost recovery program for property damage

Council approved a zoning by-law amendment for the Canadian Mental Health Association York Region South Simcoe at 17255 Yonge Street, adopted animal control by-law amendments, and renewed Oracle licensing for five years at about $200,000 plus HST annually. The 2025 preliminary draft capital and rate-supported operating budgets were received and incorporated into draft budgets for December 2, 2024. Council also approved a cost recovery program for firefighting costs and directed staff to assess parking on Journey's End Circle.

• Approved zoning by-law amendment for CMHA at 17255 Yonge St
• Adopted animal control by-law amendments (By-law 2020-30, AMPS 2024-16)
• Approved non-competitive renewal of Oracle licensing for 5 years (~$200k/yr + HST)
• Received 2025 preliminary draft capital and rate-supported operating budgets
• Approved cost recovery program for firefighting costs
• Directed staff to assess parking on Journey's End Circle
• Enacted By-laws 2024-51, 2024-52 as amended, 2024-53, 2024-55
• Approved confidential direction regarding NT Power

Committee of the Whole - Electronic

The Committee of the Whole will receive presentations on the 2025 Preliminary Draft Capital and Rate‑Supported Operating Budgets and on a Residential Parking Study. It will consider consent items that include the capital budget, Animal Control By‑law amendments, a zoning amendment for 17255 Yonge Street, and a non‑competitive renewal of Oracle licensing at an approximate cost of $200,000 plus HST per year for five years. A motion will also direct staff to assess parking on Journey's End Circle.

• Approval of 2025 Preliminary Draft Capital and Rate‑Supported Operating Budgets
• Adoption of Animal Control By‑law Amendments (By‑law 2020‑30 and AMPS By‑law 2024‑16)
• Approval of Zoning By‑law Amendment for 17255 Yonge Street (Canadian Mental Health Association)
• Non‑Competitive Renewal of Oracle licensing at approx. $200,000 plus HST per year (2024‑2029)
• Motion to assess parking situation on Journey's End Circle

The Committee of the Whole received the 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets presentation and report, directing that the proposed capital budget and rate-supported operating budgets be incorporated into the draft budgets for the December 2, 2024 meeting. The Committee also received a residential parking study presentation and approved an alternate motion to amend the Animal Control By-law and AMPS By-law. Several other items were approved on consent, including a zoning by-law amendment for 17255 Yonge Street and a non-competitive renewal of Oracle licensing.

• Received 2025 Preliminary Draft Capital and Rate-Supported Operating Budgets (carried)
• Approved motion to incorporate proposed capital and rate-supported operating budgets into draft budgets for Dec 2, 2024 (carried)
• Approved alternate motion to amend Animal Control By-law 2020-30 and AMPS By-law 2024-16 (carried)
• Approved zoning by-law amendment for 17255 Yonge Street (Canadian Mental Health Association) (consent)
• Approved non-competitive renewal of Oracle licensing for 5 years at ~$200,000 plus HST per year (consent)
• Approved cost recovery program for firefighting costs (consent)
• Directed staff to assess parking on Journey's End Circle and recommend a restriction strategy (carried)
• Received residential parking study presentation (carried)

Newmarket Public Library Board

The Newmarket Public Library Board will adopt the regular and closed session agendas, approve the September 18, 2024 meeting minutes, and review the September strategic operations report. The board will also adopt a new Unattended and Missing Child policy and consider the 2025 operating budget for approval. Additional items include a year‑to‑date statistics report and a library board action list.

• Adoption of the regular and closed session agendas
• Adoption of September 18, 2024 board minutes
• Review of the September strategic operations report
• Adoption of the Unattended and Missing Child policy (PS‑15)
• Consideration and approval of the 2025 operating budget

The Newmarket Public Library Board approved its 2025 Operating Budget for submission to the Town of Newmarket, which includes additional town support to meet negotiated wages for union and non-union employees. The board also approved revisions to the Unattended and Missing Child Policy, received the year-to-date statistics report, and adopted the September minutes and Strategic Operations Report. All motions were carried unanimously.

• Approved 2025 Operating Budget for submission to Town of Newmarket (carried)
• Approved revisions to Unattended and Missing Child Policy (carried)
• Received year-to-date statistics report (carried)
• Adopted September 18, 2024 minutes and Strategic Operations Report (carried)
• Adopted agenda items 2.1 to 2.3 (carried)
• Received Library Board Action List (carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee will review updates on the non‑designated heritage property list and on Community Heritage Ontario. It will consider and vote to approve the Heritage Newmarket Advisory Committee Accomplishments 2023‑24 memo. The meeting also includes reports from the Elman W. Campbell Museum Board and the Lower Main Street South Heritage Conservation District Advisory Group.

• Update on Non‑designated Heritage Property List (presentation by Planner Umar Mahmood)
• Community Heritage Ontario update (presentation by Planner Umar Mahmood)
• Approval of Heritage Newmarket Advisory Committee Accomplishments 2023‑24 memo
• Report from Elman W. Campbell Museum Board
• Report from Lower Main Street South Heritage Conservation District Advisory Group

The Heritage Newmarket Advisory Committee approved the minutes from August 20, 2024, received Community Heritage Ontario memberships, and approved its 2023-24 accomplishments report. The committee also received updates on the non-designated heritage property list and discussed applications for properties on Main Street South.

• Approved minutes of August 20, 2024 (carried)
• Received Community Heritage Ontario memberships (carried)
• Approved Heritage Newmarket Advisory Committee Accomplishments 2023-24 (carried)

Council - Electronic

Council is reviewing the 2025 preliminary draft budget and planning the creation of the Newmarket Tourism Development Corporation. The body is also discussing downtown parking improvements and changes to recycling collection for non-eligible sources.

• Proposed Municipal Accommodation Tax effective January 1, 2025
• Authorization of $200,000 for downtown paved parking surface design
• Proposed Zoning By-law Amendment for 231 Old Main Street (Pentacore Development)
• Elimination of curbside recycling for non-eligible sources starting January 1, 2026
• Deferral of proposed telecommunications tower at 800 Mulock Drive to January 2025

Council received the 2025 Preliminary Draft Budget and authorized staff to present capital and operating budget details in October and November. It approved the business case for a Municipal Services Corporation, to be named Newmarket Tourism Development Corporation, to implement a Municipal Accommodation Tax effective January 1, 2025. Council also approved changes to blue box recycling collection, downtown parking improvements, and deferred a proposed telecommunications tower at 800 Mulock Drive to January 2025. A public meeting was held for a zoning by-law amendment at 231 Old Main Street, but no decision was made; comments were referred to staff.

• Received 2025 Preliminary Draft Budget and authorized staff to present details on Oct 21 and Nov 11
• Approved business case for Newmarket Tourism Development Corporation and directed creation of MSC
• Directed staff to draft by-law for Municipal Accommodation Tax effective Jan 1, 2025
• Approved ending curbside recycling for non-eligible sources starting Jan 1, 2026
• Authorized RFP to pave downtown parking lot for ~150 spaces and advanced $200,000 for design
• Deferred proposed telecommunications tower at 800 Mulock Drive to January 2025
• Approved minutes of Sept 16, 2024 Council and Sept 30, 2024 Committee of the Whole
• Enacted By-laws 2024-49, 2024-50, and 2024-48

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management will meet to approve previous minutes and receive reports on marketing, events, and parking. The board will also discuss sponsorship requests and a financial incentive program staff working group update.

• Sponsorship requests
• Marketing, Working Group, and Events sub-committee reports
• Parking update
• Financial update
• Financial Incentive Program Staff Working Group update

The Main Street District BIA Board approved three spending items: a $100 donation to Jennifer McLachlan for the St. Andrew's Thanksgiving Dinner, a $500 budget for the 2024 Halloween event, and a $4,000 budget for the 2024 Candlelight Parade. The board also approved the September 4, 2024 meeting minutes. No other substantive decisions were made; remaining agenda items were verbal updates only.

• Approved $100 donation to Jennifer McLachlan for St. Andrew's Thanksgiving Dinner
• Approved $500 budget for 2024 Halloween event
• Approved $4,000 budget for 2024 Candlelight Parade
• Approved September 4, 2024 meeting minutes

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee will receive presentations on pre‑incident planning and the After‑the‑Fire program, and on the draft 2025 operating and capital budgets. It will approve the September 10, 2024 meeting minutes and formally receive the draft budgets, recommending them to the Town of Aurora Council and then the Town of Newmarket Council for approval. The committee will also receive a letter to the mayor and council about the Ontario Skills Development Fund and an event recap of the open house and naming of Station 4‑5.

• Presentation on Pre‑Incident Planning and the After the Fire Program by Ryan Schell, Chief Fire Prevention Officer
• Presentation on the CYFS Draft 2025 Operating and Capital Budgets by Anita Gibson, Supervisor Financial Reporting and Analysis
• Approval of Central York Fire Services Joint Council Committee meeting minutes from September 10, 2024
• Recommendation that the draft 2025 operating and capital budgets be reviewed by the Town of Aurora Council and then approved by the Town of Newmarket Council
• Receipt of a Letter to Mayor and Council regarding the Ontario Skills Development Fund

The committee received presentations on pre-incident planning and the After the Fire Program, and on the CYFS draft 2025 operating and capital budgets. It approved the minutes from September 10, 2024, and received a letter regarding the Ontario Skills Development Fund. The draft budgets were recommended to the Town of Aurora Council for review and then to the Town of Newmarket Council for approval. No substantive decisions were made beyond these procedural approvals and recommendations.

• Received presentation on Pre-Incident Planning and After the Fire Program (carried)
• Received presentation on CYFS Draft 2025 Operating and Capital Budgets (carried)
• Approved minutes of September 10, 2024 (carried)
• Recommended draft 2025 budgets to Aurora Council and Newmarket Council (carried)
• Received letter regarding Ontario Skills Development Fund (carried)

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee will meet on October 1, 2024 at The Postmark Hotel, 180 Main Street South. The agenda includes approval of the February 13, 2024 meeting minutes and an input session on the community branding strategy presented by Stewart Colovin of MMGY Global. Standard items such as notices, conflict‑of‑interest declarations, and scheduling of the next meeting are also on the agenda. No contracts, rezoning, or fee changes are listed.

• Approval of February 13, 2024 meeting minutes
• Community Branding Strategy Input Session – presentation by Stewart Colovin (MMGY Global)
• Notice of meeting location at The Postmark Hotel, 180 Main Street South
• Conflict of Interest Declarations
• Scheduling of the next meeting

The Newmarket Economic Development Advisory Committee met on October 1, 2024, and approved the minutes from its February 13, 2024 meeting. The main agenda item was a Community Branding Strategy Input Session, featuring a verbal update from Stewart Colovin of MMGY Global and discussion among members. No formal decisions were made on the branding strategy; the meeting adjourned without entering closed session.

• Approved minutes of February 13, 2024 meeting (carried)
• Adjourned meeting at 6:03 PM (carried)

Committee of the Whole - Electronic

The Committee of the Whole is reviewing the 2025 preliminary draft budget and proposing a new Municipal Accommodation Tax effective January 1, 2025. The body is also considering infrastructure updates for downtown parking and a new telecommunications tower.

• Creation of the Newmarket Tourism Development Corporation to manage Municipal Accommodation Tax
• Proposed $200,000 advance from 2025 capital funds to design a paved downtown parking surface
• Application for a Rogers telecommunications tower at 800 Mulock Drive (Magna Centre)
• Zoning By-law Amendment Application for 17188 Leslie Street
• Removal of curbside recycling collection for non-eligible sources starting January 1, 2026

The Committee of the Whole received reports and approved several motions, including advancing a $200,000 design for a paved downtown parking lot, deferring the proposed telecom tower at 800 Mulock Drive to January 2025, and approving the business case for a Municipal Services Corporation to implement a Municipal Accommodation Tax. The committee also approved ending curbside recycling for non-eligible sources starting January 1, 2026, and received a zoning by-law amendment application for a Montessori school at 17188 Leslie Street for future consideration. All decisions are for consideration by Council on October 7, 2024.

• Approved advancing RFP to pave downtown parking lot for ~150 spaces, with $200,000 from 2025 capital (7.5)
• Deferred proposed telecom tower at 800 Mulock Drive to January 2025 for more info (7.2)
• Approved business case for Municipal Services Corporation 'Newmarket Tourism Development Corporation' (7.3)
• Directed staff to draft by-law for Municipal Accommodation Tax effective Jan 1, 2025 (7.3)
• Approved ending curbside recycling for non-eligible sources starting Jan 1, 2026 (7.4)
• Received zoning by-law amendment application for Montessori school at 17188 Leslie Street (4.1)
• Received preliminary draft budget presentation; staff to provide details Oct 21 and Nov 11 (7.1)
• Adopted minutes from various committees on consent (7.6-7.9)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting to receive a presentation on strategic planning facilitation. The board will also review the museum's monthly report and reserve account balances as of August 31, 2024.

• Strategic Planning Facilitation Session presentation by Colin Service
• Discussion regarding an awning
• Museum Monthly Report dated September 25, 2024
• Museum Reserve and Elman Campbell Reserve Accounts as at August 31, 2024

The Elman W. Campbell Museum Board approved criteria for a new awning, including protection from elements, accessibility for mobility devices, and ice prevention, to be shared with Facility Services. The board also received a strategic planning presentation, the monthly museum report, and reserve account statements. No other substantive decisions were made; remaining items were informational or procedural.

• Approved criteria for new awning (protection, accessibility, ice prevention) to be shared with Facility Services (carried)
• Received strategic planning facilitation presentation (carried)
• Received Museum Monthly Report dated September 25, 2024 (carried)
• Received Museum Reserve and Elman Campbell Reserve Accounts as at August 31, 2024 (carried)
• Approved minutes of June 26, 2024 meeting (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider several minor variance applications. The body will review requests for specific properties in Wards 2, 6, and 7.

• Application MV-2024-011: 455-465 Harry Walker Parkway South
• Application MV-2024-034: 111 Bethpage Crescent
• Application MV-2024-037: 410 Carruthers Avenue
• Approval of August 28, 2024 meeting minutes

Accessibility Advisory Committee

The committee will review several follow‑up items, including the TD Music Series, the Georgina Discovery Library Branch, the town’s accessibility webpage, and a public review of the Accessibility for Ontarians with Disabilities Act (AODA) for the built environment. They will also examine a site plan, complete the fifth AODA training module, and view an accessibility education video. The meeting includes approval of the Accessibility Advisory Committee minutes from August 8, 2024.

• TD Music Series follow‑up (presentation by Steve Foglia)
• Georgina Discovery Library Branch follow‑up (presentation by Steve Foglia)
• Accessibility webpage presentation (Steve Foglia)
• Public review of the AODA for the Built Environment (Steve Foglia)
• AODA training – completion of fifth module

The Accessibility Advisory Committee approved a motion to only receive and review site plan applications for commercial developments and Town applications, narrowing its review scope. The meeting also included updates on accessibility initiatives and training, but no other formal decisions were made.

• Approved motion to review only commercial and Town site plan applications (carried)
• Approved addition of Item 6.5 Site Plan Review to agenda (carried)
• Approved minutes of August 8, 2024 meeting (carried)
• Adjourned meeting at 12:10 PM (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to receive a design services update from Welcoming Places and Spaces. The board will also review the second quarter financial statement and update health and safety policies.

• Welcoming Places and Spaces Design Services Update presentation
• Review of Second Quarter Financial Statement
• Health and Safety Policies including Workplace Violence and Workplace Harassment
• Proclamation and Lighting Request for Ontario Public Library Week
• Library Bank Transfer

The Newmarket Public Library Board approved its health and safety, workplace violence, and workplace harassment policies as presented, with no changes required. The board also received a presentation on the Welcoming Places and Spaces design services update and approved the consent agenda, which included the June 19, 2024 minutes, the summer strategic operations report, the second quarter financial statement, a proclamation request for Ontario Public Library Week, and a library bank transfer. No substantive decisions were made beyond these approvals and receiving reports.

• Approved health and safety, workplace violence, and workplace harassment policies (carried)
• Received Welcoming Places and Spaces design services update (carried)
• Approved consent agenda items including June 19, 2024 minutes, summer strategic operations report, Q2 financial statement, proclamation request, and bank transfer (carried)
• Received Library Board Action List, noting completion of IT integration with Town of Newmarket (carried)

Council - Electronic

Council is meeting to approve the 2024 Budget Reconciliation and the 2024 Reserve and Reserve Fund Budget. The body will also consider parking restrictions on Krista Court and Twinney Drive, and receive presentations on two planning applications on Davis Drive.

• Approval of 2024 Budget Reconciliation and 2024 Reserve and Reserve Fund Budget
• Proposed parking restrictions for the entirety of Krista Court
• Proposed no parking zone on the south side of Twinney Drive
• Amendment to Parking By-law 2019-63 for 3-hour accessible parking on Main Street south of Millard Avenue
• Public hearings for Official Plan and Zoning amendments at 1041/1051 Davis Drive and 514 Davis Drive

Newmarket Council approved the 2024 budget reconciliation and reserve fund budget during their September 16, 2024, meeting. Council also adopted several parking amendments, including new restrictions on Krista Court and Twinney Drive, and increased time limits for accessible parking on Main Street. Additionally, public hearings were held regarding proposed development applications at 1041/1051 Davis Drive and 514 Davis Drive.

• Approved 2024 budget reconciliation
• Approved 2024 reserves and reserve fund budget
• Approved parking restrictions on Krista Court
• Approved no parking zone on south side of Twinney Drive
• Amended parking by-law to allow 3-hour accessible parking on Main Street
• Appointed Mike D'Angela to Main Street BIA Board
• Nominated The Postmark Hotel for heritage award
• Adopted 2025 Council and Committee of the Whole meeting schedule

Dismantling Anti-Black Racism Advisory Committee

The Newmarket Dismantling Anti-Black Racism Advisory Committee meeting will approve the June 27, 2024 minutes, receive a September update presentation on the Action Plan from Equity, Diversity and Inclusion Specialist Marsaydees Ferrell, and receive a legislative orientation presentation from Legislative Coordinator Simon Granat. The committee will also receive the September Implementation Plan update.

• Approve DABRAC meeting minutes of June 27, 2024
• Receive September update presentation on the DABRAC Action Plan by Marsaydees Ferrell
• Receive legislative orientation presentation by Simon Granat
• Receive DABRAC Implementation Plan September update

Central York Fire Services - Joint Council Committee

The Joint Council Committee will consider and approve a cost recovery program that charges fire‑related property‑damage incidents on a percentage basis. The committee will also adopt a by‑law to authorize the program and set fees through the existing Fees and Charges By‑law 2023‑76. Financial updates for the first and second quarters of 2024 will be received for information. Updates on the Fire Underwriter’s Survey and upcoming events will be presented.

• Approve Cost Recovery Program Enhancement and related by‑law (By‑law 2024‑XX)
• Receive First Quarter 2024 Central York Fire Services Financial Update (June 21, 2024)
• Receive Second Quarter 2024 Central York Fire Services Financial Update (September 10, 2024)
• Fire Underwriter’s Survey update presented by Acting Fire Chief Volpe
• Presentation of upcoming fire‑service events

The committee approved a cost recovery program to recover firefighting costs for property damage incidents on a percentage basis, and directed that a by-law be established. Financial updates for the first and second quarters of 2024 were received for information. No other substantive decisions were made.

• Approved cost recovery program for firefighting costs on percentage basis
• Directed establishment of by-law to authorize cost recovery
• Approved fees for cost recovery through Fire Marque Inc. via Fees and Charges By-law 2023-76
• Received First Quarter 2024 Financial Update for information
• Received Second Quarter 2024 Financial Update for information
• Approved minutes of April 2, 2024 meeting

Committee of the Whole - Electronic

The Committee of the Whole will discuss a proposed Rogers telecommunications tower and a mental health hub. The body is also deciding on budget reconciliations, parking changes on Main Street and Twinney Drive, and a records retention by-law.

• Proposed Rogers telecommunications tower at 800 Mulock Drive (Magna Centre)
• 2024 Budget Reconciliation and 2024 Reserve and Reserve Fund Budget
• Proposed mental health hub for Canadian Mental Health Association at 17255 Yonge Street
• Amendment to Parking By-law 2019-63 for 3-hour accessible parking on Main Street
• Implementation of a no parking zone on the south side of Twinney Drive

The Committee of the Whole held a public meeting on a proposed Zoning By-law Amendment to permit a Mental Health Centre at 17255 Yonge Street. The committee received the presentation and deputations on the matter, referring all comments to staff for a future report. No final decision was made on the zoning amendment. The committee also approved several other items, including the 2024 Budget Reconciliation and a telecommunications tower lease at 800 Mulock Drive.

• Received CMHA mental health hub presentation and deputations for 17255 Yonge St. (no decision on zoning)
• Approved 2024 Budget Reconciliation
• Approved 2024 Reserve and Reserve Fund Budget
• Directed staff to proceed with Rogers telecommunications tower application at 800 Mulock Drive (Magna Centre)
• Approved parking restrictions on entirety of Krista Court aligned with school hours
• Approved no parking zone on south side of Twinney Drive
• Enacted Records Retention By-law for Automated Speed Enforcement and AMP System
• Nominated Postmark Hotel (180 Main St. S.) for Lieutenant Governor's Ontario Heritage Award

Main Street District Business Improvement Area Board of Management

The Board will receive a deputation on the 7th Annual Thanksgiving Dinner. It will approve the Main Street District Business Improvement Area Board of Management meeting minutes from August 7, 2024. The Board will also hear updates from Central Counties Tourism, sub‑committee reports, and reports on parking, finance, and staff, and consider any new business.

• Deputation on the 7th Annual Thanksgiving Dinner (Jennifer Mclachlan)
• Approval of minutes from the August 7, 2024 BIA meeting
• Verbal update from Central Counties Tourism (Sara Sterling)
• Sub‑committee reports: Marketing, Working Group, Events
• Updates on parking, financial matters, and staff

The Main Street District BIA Board received a deputation on the 7th Annual Thanksgiving Dinner and a verbal update from Central Counties Tourism, and approved spending up to $2,000 for fall events. They also received updates on parking, finances, and discussed a potential motion to cover the remainder of the Thanksgiving Dinner cost. No other substantive decisions were made.

• Approved spending up to $2,000 for Fall events (carried)
• Received deputation on 7th Annual Thanksgiving Dinner (carried)
• Received verbal update from Central Counties Tourism (carried)
• Approved minutes of August 7, 2024 (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment will consider rezoning applications for five properties: 411 Millard Avenue (Ward 5), 792 Tallantine Place (Ward 1), 98 Keffer Circle (Ward 6), 47 Ross Patrick Crescent (Ward 7), and 200 McCaffrey Avenue (Ward 7). The meeting will include staff reports and COA documents for each site. No decisions are recorded in the agenda; the items are slated for discussion and possible approval.

• Rezoning application – 411 Millard Avenue (Ward 5)
• Rezoning application – 792 Tallantine Place (Ward 1)
• Rezoning application – 98 Keffer Circle (Ward 6)
• Rezoning application – 47 Ross Patrick Crescent (Ward 7)
• Rezoning application – 200 McCaffrey Avenue (Ward 7)

Property Standards Committee

The Property Standards Committee is meeting to hear an appeal regarding a property standards order. The committee will review evidence and statements from the Town and the appellant.

• Property Standards Order Appeal PS2023-1961 for 908 College Manor Drive

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to discuss building repairs and heritage recognition. The body will consider support for roof and cladding work at a local museum and a heritage award nomination.

• Proposed removal of chimney and replacement of west exterior cladding at Elman W. Campbell Museum
• Proposed plaque replacement at 232 Main Street South (King George Hotel)
• Nomination of the Postmark Hotel at 180 Main Street South for the Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation

The Heritage Newmarket Advisory Committee approved a plaque replacement and recommended a hotel for a provincial heritage award. The committee also supported specific structural changes to the Elman W. Campbell Museum.

• Supported removal of chimney and replacement of west exterior cladding at Elman W. Campbell Museum (Carried)
• Approved plaque replacement at 232 Main Street South (King George Hotel) (Carried)
• Recommended Postmark Hotel (180 Main Street South) for the Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation (Carried)
• Approved meeting minutes from June 18, 2024 (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee held a special in‑person meeting on August 8, 2024 at the Georgina Multi‑Use Recreation Complex. Members toured the complex and the Discovery Library Branch to learn about accessible features. The meeting also included routine items such as conflict‑of‑interest declarations, approval of July 18, 2024 minutes, and adjournment.

• Tour of Georgina Multi‑Use Recreation Complex and Discovery Library Branch
• Approval of Accessibility Advisory Committee minutes from July 18, 2024
• Conflict of interest declarations by committee members
• Special meeting notice for an in‑person only session

The Accessibility Advisory Committee held an in-person meeting at the Georgina Multi-Use Recreation Complex, touring the facility and Discovery Library Branch to learn about accessible resources. The committee approved the minutes from the July 18, 2024 meeting. No formal decisions were made beyond approving the minutes and adjourning.

• Approved minutes of July 18, 2024 meeting (carried)
• Adjourned meeting at 2:25 PM (carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board will vote to approve the minutes from its July 3, 2024 meeting. It will also receive a deputation from Tom Pearson on behalf of The Very Useful Theatre Company. Additional agenda items include sub‑committee reports, a parking update, and a financial update.

• Approve Main Street District BIA Board minutes of July 3, 2024
• Receive deputation from Tom Pearson for The Very Useful Theatre Company
• Sub‑Committee reports: Marketing, Working Group, Events
• Parking update
• Financial update

The Main Street District BIA Board received a deputation from The Very Useful Theatre Company and approved a $1,500 donation for its 2024 festival. The board also approved the minutes from its July 3, 2024 meetings and received updates on parking, finances, and buskers. No other substantive decisions were made.

• Approved $1,500 donation to The Very Useful Theatre Company for 2024 festival (carried)
• Approved July 3, 2024 meeting minutes (carried)
• Approved July 3, 2024 closed session minutes (carried)

Committee of Adjustment

The Committee of Adjustment will consider two development applications: CON-2024-005 and MV-2024-035 for 411 Millard Avenue (Ward 5) submitted by Darcy Toombs & Michelle Gilbert, and MV-2024-025 for 932 Isaac Phillips Way (Ward 6) submitted by Netspace Investment Inc. The meeting also includes a public notice, conflict‑of‑interest declarations, appeals, and approval of the June 26, 2024 minutes.

• Review of CON-2024-005 application for 411 Millard Ave
• Review of MV-2024-035 application for 411 Millard Ave
• Review of MV-2024-025 application for 932 Isaac Phillips Way
• Approval of June 26, 2024 meeting minutes
• Public notice and conflict‑of‑interest declarations

Property Standards Committee

The Property Standards Committee is meeting to conduct a member orientation and appoint a Chair and Vice-Chair. The session includes a presentation from the Manager of Legislative Services and the Senior Solicitor for Litigation & Tribunals.

• Property Standards Committee Orientation presentation
• Appointment of one Chair
• Appointment of one Vice-Chair

Accessibility Advisory Committee

The Accessibility Advisory Committee will approve the meeting minutes from May 16, 2024. It will receive a verbal update on Main Street accessible parking from John Comeau, Manager of Regulatory Services. The committee will also discuss Council Chambers seating, a Main Street meeting update, accessibility for the TD Newmarket Music Series, the 2024 action‑item checklist, and completion of the fourth AODA training module.

• Main Street Accessible Parking – verbal update by John Comeau
• Council Chambers Seating – presentation by Josh Delong
• Main Street Meeting Update – presentation by Steve Foglia
• TD Newmarket Music Series – accessibility presentation by Steve Foglia
• AODA Training – completion of fourth module

The Accessibility Advisory Committee approved two motions supporting changes to Parking By-law 2019-63: increasing the time limit for all accessible parking spots along Main Street from 30 minutes to three hours, and adding an accessible parking space in front of or near 217 Main Street. Both motions were carried. The committee also declared a member vacancy and approved the May 16, 2024 minutes.

• Approved motion to support amending Parking By-law 2019-63 to increase accessible parking time limit on Main Street from 30 minutes to 3 hours (carried)
• Approved motion to support adding an accessible parking space in front of or near 217 Main Street (carried)
• Declared a member vacancy on the committee (carried)
• Approved the May 16, 2024 meeting minutes (carried)

Main Street District Business Improvement Area Board of Management

The Board of Management will review meeting minutes from June 5, 204. The agenda includes updates on parking, finances, and the Financial Incentive Program Staff Working Group.

• Deputation by Lawrence Moule regarding After Hours Big Band
• Approval of June 5, 2024 meeting minutes
• Financial Incentive Program Staff Working Group update
• Parking update
• Sub-committee reports for marketing, working group, and events

The Board recommended that Council appoint Mike D'Angela to the Board of Management. The Board also approved a small donation for a local music event and approved the minutes from the June 5, 2024 meeting.

• Recommended Council appoint Mike D'Angela to the Board of Management (Carried)
• Approved $120 donation to After Hours Big Band for 'The Great Crooners' event (Carried)
• Approved June 5, 2024 meeting minutes (Carried)
• Approved additions to the agenda (Carried)

Dismantling Anti-Black Racism Advisory Committee

The Dismantling Anti-Black Racism Advisory Committee will conduct an orientation regarding key documents and initiatives. The meeting includes an update on the June 2024 implementation plan. Members will also appoint a Chair and Vice-chair and review the 2024 and 2025 meeting schedule.

• Committee orientation presentation by Simon Granat
• Presentation on anti-Black racism initiatives by Tricia Quinlan and Marsaydees Ferrell
• Update on the Dismantling Anti-Black Racism Implementation Plan
• Appointment of a Chair and Vice-chair
• Review of 2024 and 2025 meeting schedules

The Newmarket Dismantling Anti-Black Racism Task Force held its inaugural meeting on June 27, 2024, receiving orientation presentations and the June 2024 implementation plan update. Jerisha Grant-Hall was appointed Chair and Zana Palomino Vice-Chair. Members discussed a proposed 2024-2025 meeting schedule (March, June, September, December at 6:00 PM) but no decision was recorded. The meeting adjourned at 6:18 PM.

• Received Committee Orientation presentation (carried)
• Received Foundational Overview of Anti-Black Racism Initiatives presentation (carried)
• Received Dismantling Anti-Black Racism Implementation Plan Update - June 2024 (carried)
• Appointed Jerisha Grant-Hall as Chair (carried)
• Appointed Zana Palomino as Vice-Chair (carried)
• Adjourned meeting at 6:18 PM (carried)

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board is meeting to review monthly activity and trust reports for April, May, and June 2024. The agenda also includes discussions regarding an awning and elevator renovations.

• Discussion of museum awning
• Discussion of elevator renovation
• Review of June 2024 Museum Monthly Report
• Review of April and May 2024 Museum Reserve Trust Reports

The Elman W. Campbell Museum Board of Management approved installing a telephone in the museum elevator at a cost of up to $4,500. The board received its June 26, 2024 monthly report and the Museum Reserve Trust Reports for May and April 2024, and received a verbal update on strategic planning facilitation. Members also discussed the awning, elevator renovation, upcoming events, roof construction and a summer closure, and a possible August meeting with July cancelled; no decision was recorded on those items.

• Approved installing a telephone in the elevator at a cost of up to $4,500 (carried)
• Added item 5.7 Overview of Strategic Planning Facilitation to the agenda (carried)
• Approved the May 29, 2024 Museum Board meeting minutes (carried)
• Received the Museum Monthly Report dated June 26, 2024 (carried)
• Received the Museum Reserve Trust Reports May and April 2024 (carried)
• Received the verbal report on Overview of Strategic Planning Facilitation (carried)
• Adjourned the meeting at 7:39 PM (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is reviewing several minor variance and consent applications. These include requests for properties on Carlson Drive, Bosworth Court, Srigley Street, Bethpage Crescent, and Beman Drive.

• Consent and minor variance at 165 Carlson Drive
• Minor variance at 908 Bosworth Court
• Minor variance at 753 Srigley Street
• Minor variance at 139 Bethpage Crescent
• Minor variance at 766 Beman Drive

Council - Electronic

Council will hold a public hearing regarding a proposed zoning by-law amendment for the property at 3820 Woodspring Avenue. No final decisions will be made during this meeting, as comments will be forwarded to planning staff for future consideration. The agenda also includes presentations on energy efficiency and hydro holdings.

• Proposed zoning by-law amendment for 3820 Woodspring Avenue
• Presentation on Newmarket Energy Efficiency Retrofit Business Plan
• Approval of Newmarket Hydro Holdings Inc. financial statements and auditors
• Deputation regarding the Town Community Energy Plan

Town Council approved implementing a 4% Municipal Accommodation Tax for hotels and short-term rentals effective January 1, 2025. Council also approved official plan and zoning amendments for developments at 201 Davis Drive and 615 Davis Drive, and adopted the 2023 financial statements and auditor's report. Additionally, energy retrofit plans and enhanced parking enforcement measures for Lundy's Lane were approved.

• Approved 4% Municipal Accommodation Tax starting January 1, 2025
• Approved Official Plan and Zoning By-law amendments for 201 Davis Drive (Mosaik Davis Inc.)
• Approved Official Plan and Zoning By-law amendments for 615 Davis Drive (Fernbrook Core Construction Ltd.)
• Adopted the 2023 Financial Statements and Auditor's Report for the Town and Main Street BIA
• Approved enhanced parking enforcement measures on Lundy's Lane
• Approved Newmarket Energy Efficiency Retrofit Business Plan and FCM funding application
• Referred the Town Community Energy Plan and Fossil Fuels Treaty deputation to staff
• Enacted By-laws 2024-31 through 2024-38

Audit Committee

The Audit Committee will review the Town of Newmarket’s 2023 consolidated financial statements. The meeting includes presentations from the Director of Financial Services and external auditor KPMG. The committee will also recommend these statements for approval to Council.

• Recommendation to approve 2023 Consolidated Financial Statements
• Recommendation to approve 2023 Main Street District BIA Financial Statements
• Presentation of the 2023 Financial Statement Review
• Report from external auditor KPMG
• Appointment of Committee Chair and Vice-chair

Newmarket's Audit Committee approved the Town's 2023 consolidated financial statements and the 2023 Main Street District Business Improvement Area financial statements, recommending both to Council. The committee received the 2023 Financial Statement Review, the external auditor's report from KPMG, and the 2023 Financial Statement Discussion and Analysis. Sabina Fjodorova was appointed Chair and Denis Dai Vice-Chair. All items carried; no votes against were recorded.

• Approved November 2, 2023 Audit Committee minutes (carried)
• Received 2023 Financial Statement Review presentation (carried)
• Received KPMG external auditor report (carried)
• Recommended Council approve 2023 consolidated financial statements (carried)
• Recommended Council approve 2023 Main Street District BIA financial statements (carried)
• Received 2023 Financial Statement Discussion and Analysis (carried)
• Appointed Sabina Fjodorova as Chair (carried)
• Appointed Denis Dai as Vice-Chair (carried)

Newmarket Public Library Board

The Newmarket Public Library Board will review the 2023 draft audited financial statements and the 2025 draft operating budget. The meeting also includes a presentation regarding the Summer Reading Club.

• Presentation on Summer Reading Club
• Review of 2023 Draft Audited Financial Statements
• Discussion of 2025 Draft Operating Budget
• Adoption of May 15, 2024, meeting minutes
• May Strategic Operations Report

The Newmarket Public Library Board approved the draft 2023 Audited Financial Statements and adopted the regular meeting agenda and consent items. The Board also received presentations and reports, including the Summer Reading Club overview and the draft 2025 Operating Budget.

• Adopted regular, closed session, and consent agendas (Motion 24-06-101)
• Received presentation on the Summer Reading Club (Motion 24-06-102)
• Approved May 15, 2024 regular meeting minutes and Strategic Operations Report for May (Motion 24-06-103)
• Approved draft 2023 Audited Financial Statements (Motion 24-06-104)
• Received Library Board Action List (Motion 24-06-105)
• Received draft 2025 Operating Budget for information (Motion 24-06-107)
• Adjourned meeting at 6:50 pm (Motion 24-06-108)

Heritage Newmarket Advisory Committee

The committee will discuss a potential bid for the 2026/2027 Ontario Heritage Conference. Members will also review requests for new heritage plaques at 301 Court Street and 387 Ontario Street. An update on non-designated heritage properties is also scheduled.

• Heritage plaque request for 301 Court Street
• Heritage plaque request for 387 Ontario Street
• Potential bid for Ontario Heritage Conference in 2026/2027
• Update on non-designated heritage properties

The Heritage Newmarket Advisory Committee approved one heritage plaque request and recommended the denial of another. The committee also discussed a potential bid for an Ontario Heritage Conference and received updates on non-designated heritage properties.

• Approved heritage plaque request for 387 Ontario Street (Carried)
• Recommended denial of heritage plaque request for 301 Court Street (Carried)
• Approved March 19, 2024 meeting minutes (Carried)

Committee of the Whole - Electronic

The Committee approved a 4% Municipal Accommodation Tax on hotels and short-term rentals beginning January 1, 2025. Members also reviewed the Parks and Recreation Draft Capital Plan and an energy efficiency retrofit business plan. Additionally, zoning amendments for 201 Davis Drive were approved.

• Implementation of a 4% Municipal Accommodation Tax starting January 1, 2025
• Approval of Official Plan and Zoning By-law Amendments at 201 Davis Drive
• Funding application for the Newmarket Energy Efficiency Retrofit Business Plan
• Consultation on the Parks and Recreation Draft Capital Plan
• Resolutions regarding the Newmarket Hydro Holdings Inc. annual meeting

Council approved a 4% levy on hotel and short-term rental operators to fund community and tourism initiatives. The meeting also included approvals for Official Plan and Zoning amendments at two Davis Drive locations and the adoption of financial statements for Newmarket Hydro Holdings Inc.

• Approved 4% Municipal Accommodation Tax for hotels and short-term rentals starting Jan 1, 2025
• Approved Official Plan and Zoning By-law Amendments for 201 Davis Drive
• Approved Official Plan and Zoning By-law Amendments for 615 Davis Drive
• Approved 2023 financial statements and auditor appointments for Newmarket Hydro Holdings Inc., NT Power, and NT Holdings
• Approved enhanced parking enforcement measures for Lundy's Lane
• Directed staff to apply for Green Municipal Fund funding for Energy Efficiency Retrofit Business Plan
• Directed staff to conduct stakeholder consultation on Parks and Recreation Draft Capital Plan
• Directed staff to conduct traffic reviews for Bolton Avenue and stop sign options for Bristol Road

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management will review reports from marketing, events, and working group sub-committees. The agenda also includes a presentation by Community Living Central York and updates regarding parking, finances, and staff working groups.

• Presentation by Andrew Fagan and Darryl Gray of Community Living Central York
• Approval of May 1, 2024, meeting minutes
• Parking update
• Financial update
• Financial Incentive Program Staff Working Group update

The Board approved agenda additions and the minutes from the May 1, 2024 meeting. It received a presentation from Community Living Central York regarding community integration and programming. Updates were provided on parking lot construction, financial spending, and upcoming events, but no new policies or budgets were voted on.

• Agenda additions approved (Carried)
• Presentation by Community Living Central York received (Carried)
• May 1, 2024 meeting minutes approved (Carried)
• Meeting adjourned at 9:06 AM (Carried)

Council Workshop - Electronic

This meeting is a workshop for informal discussion and no decisions will be made. The agenda includes a closed session for council training related to the Newmarket Energy Efficiency Retrofit Program.

• Newmarket Energy Efficiency Retrofit Program

Newmarket Council held an electronic workshop on June 4, 2024. Mayor Taylor stated at the outset that no decisions would be made; the meeting was for informal discussion. Council resolved into closed session from 1:03 PM to 3:41 PM to discuss education or training of council members under Section 239(3.1) of the Municipal Act, 2001, with those minutes recorded separately. The only open-session vote was to adjourn at 3:42 PM; no substantive decisions were recorded in the open minutes.

• Resolved into closed session for council education/training (Carried)
• Adjourned the meeting at 3:42 PM (Carried)

Council - Electronic

Newmarket Council will vote on the 2024 property tax rates and by-law, with residential rates set at 0.352903%. They will also consider approving an Official Plan and Zoning By-law Amendment for 16756 and 16764 Bayview Avenue, which would allow a development by 2570245 Ontario Inc. The agenda includes several other items, such as asset management updates, a tennis bubble construction project, and a request to extend the heritage designation deadline.

• 2024 property tax rates set: residential 0.352903%, commercial 0.470101%, industrial 0.579889%
• Official Plan and Zoning By-law Amendment for 16756 & 16764 Bayview Avenue to be adopted and approved
• Tennis bubble construction at approx. $1.5 million plus HST, negotiated non-competitively
• First Quarter 2024 Financial Update with capital project carryovers and new projects totaling $961,400
• Heritage motion requesting extension of designation deadline to 2030

Newmarket Council adopted an Official Plan Amendment and approved a Zoning By-law Amendment for properties at 16756 and 16764 Bayview Avenue. The meeting also approved several capital budget adjustments, including $650,000 for park lighting and $1.5 million for a tennis bubble facility, and set 2024 property tax rates. Additionally, Council directed staff to issue Notices of Intention to Designate for 49 priority heritage properties.

• Approved Official Plan and Zoning By-law Amendments for 16756 & 16764 Bayview Avenue
• Approved $650,000 for lighting replacements at Fairground Parks
• Approved $1.5 million for Tennis Bubble construction (non-competitive)
• Set 2024 property tax rates (Residential 0.352903%)
• Directed staff to issue Notices of Intention to Designate for 49 heritage properties
• Approved $171,400 in 2023 capital project carryover requests
• Approved $100,000 for Station 4-5 remediation work
• Enacted By-laws 2024-22 through 2024-30 and 2024-26

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to consider one consent application and several minor variance applications for three properties in Newmarket. The agenda includes applications for 137 Wesley St, 876 Magnolia Ave, and 292 Rushbrook Dr, with staff reports and comments attached. The meeting is being held electronically via Zoom and streamed live.

• CON-2024-003, MV-2024-014, MV-2024-015, MV-2024-016: Consent and minor variances for 137 Wesley St (NGG Homes Inc.)
• MV-2024-022: Minor variance for 876 Magnolia Ave (Christine Bates)
• MV-2024-023: Minor variance for 292 Rushbrook Dr (Ramon De Jesus Martinez and Paula Jane Marinez)
• Approval of minutes from April 24, 2024 meeting

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting in person to approve prior minutes, receive financial and monthly reports, and discuss museum operations, the gift shop, and the June meeting location. The agenda is largely routine administrative business with no major decisions or public hearings.

• Approval of April 24, 2024 board minutes
• Financial report for Museum Reserve/Elman Campbell Trust as of April 30, 2024
• Museum monthly report dated May 29, 2024
• Discussion of Museum Works, gift shop, and June 2024 meeting location

The Elman W. Campbell Museum Board authorized $3,000 for 2024 exhibit materials and approved repurposing the current gift shop space. Additionally, staff were directed to investigate the feasibility of installing an awning at the museum's side door using trust funds.

• Approved $3,000 for 2024 exhibit materials (Carried)
• Approved repurposing the current gift shop space (Carried)
• Directed staff to investigate side door awning feasibility (Carried)
• Approved April 24, 2024 meeting minutes (Carried)
• Received financial and museum monthly reports (Carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and recommend decisions on several items, including setting 2024 property tax rates, approving an Official Plan and Zoning By-law Amendment for 16756 and 16764 Bayview Avenue, and endorsing asset management plans. The committee will also consider capital budget changes, a tennis bubble acquisition, and a motion to extend the heritage designation deadline. No public hearings are scheduled.

• Set 2024 property tax rates: Residential 0.352903%, Commercial 0.470101%, Industrial 0.579889%
• Approve Official Plan and Zoning By-law Amendment for 16756 & 16764 Bayview Avenue (2570245 Ontario Inc.)
• Approve capital projects: $650,000 lighting at Fairground Parks, $100,000 fire services remediation, $40,000 fire master plan
• Authorize non-competitive acquisition of tennis bubble at approx. $1.5 million plus HST
• Motion to request extension of heritage designation deadline to Jan 1, 2030

Newmarket's Committee of the Whole on May 27, 2024 recommended approving an Official Plan Amendment and Zoning By-law Amendment for 16756 & 16764 Bayview Avenue, and endorsed a non-competitive acquisition for a tennis bubble at an approximate cost of $1.5 million plus HST. The committee also approved 2024 property tax rates, a $171,400 capital carryover, new capital projects including $650,000 for Fairground Parks lighting, and directed staff to report on short-term rental zoning options. All items are for consideration by Council on June 3, 2024.

• Recommended approval of Official Plan Amendment and Zoning By-law Amendment for 16756 & 16764 Bayview Avenue (2570245 Ontario Inc.)
• Endorsed Parks and Facilities Asset Management Plans subject to annual budget review
• Approved 2024 property tax rates, including residential 0.352903% and commercial 0.470101%
• Approved $171,400 in 2023 CYFS capital carryover and new 2024 capital projects: $100,000 Station 4-5 remediation, $40,000 CYFS Fire Master Plan, $650,000 Fairground Parks lighting
• Directed staff to report on potential zoning by-law amendments for short-term rentals
• Endorsed non-competitive acquisition for tennis bubble at approx. $1.5M plus HST, adjusting courts from 12 to 10 with dome covering 8
• Received list of 49 priority non-designated heritage properties and directed staff to issue Notices of Intention to Designate where criteria met
• Supported motion requesting province extend heritage register deadline from Jan 1, 2025 to Jan 1, 2030

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive verbal updates on National AccessAbility Week programming, a library space feedback session, and an MP/MPP meeting on Main Street. The committee will also approve minutes from March 21, 2024, and complete a training module under the Accessibility for Ontarians with Disabilities Act. No votes on policy or spending are scheduled.

• Approval of March 21, 2024 meeting minutes
• Verbal update on National AccessAbility Week programming
• Feedback session on library space update
• Update on MP/MPP meeting on Main Street
• Committee to complete AODA training module

The Accessibility Advisory Committee approved its March 21, 2024 minutes and received verbal updates on National AccessAbility Week programming and a library space feedback session. Members also discussed the committee checklist, an MP/MPP meeting on Main Street, and completed an online AODA training module. No substantive decisions beyond receiving updates and approving prior minutes were recorded.

• Approved March 21, 2024 meeting minutes (carried)
• Received verbal update on National AccessAbility Week programming (carried)
• Received verbal update on library space feedback session (carried)
• Adjourned meeting at 11:36 AM (carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to discuss and decide on several operational items, including a report on Monday operating hours, a proposal for library vending machines, and new Pride branding for the library. The board will also review the first quarter financial statement and the April strategic operations report. The meeting includes a presentation on Visiting Library Services and a possible closed session.

• Report on Monday operating hours
• Library vending machines proposal
• Newmarket Library Pride branding
• First quarter financial statement review
• Strategic operations report for April 2024

The Board approved using up to $95,000 in 2023 surplus funds to purchase book vending machines for Town facilities. The Board also established a Fund Development Committee and approved new Pride branding for LGBTQ+ programs.

• Approved transfer of up to $95,000 from 2023 surplus for book vending machines
• Approved Newmarket Library Pride Branding
• Approved creation of a Fund Development Committee
• Approved April 17, 2024 meeting minutes
• Approved April 2024 Strategic Operations Report
• Approved First Quarter Financial Statement
• Received report on phased-in Monday operating hours pilot

Council - Electronic

Newmarket Council is meeting to adopt recommendations from the April 29 Committee of the Whole, including setting the 2025 budget process with a target tax levy increase below 3.0% and a budget adoption date of December 9, 2024. The agenda also includes public hearings on rezoning applications at 201 and 615 Davis Drive, several by-law amendments, and parking and traffic reviews.

• Public hearing: 201 Davis Drive Official Plan Amendment and rezoning for apartment building by Mosaik Davis Inc.
• Public hearing: 615 Davis Drive Official Plan and Zoning By-law Amendments by Fernbrook Core (Davis Drive) Construction Limited
• 2025 budget target: tax levy increase below 3.0%, adoption by December 9, 2024
• By-laws 2024-16 to 2024-20: AMPS by-law, building and planning fees, Church Street parking changes, repeal of Automated Speed Enforcement by-law
• Servicing allocation review: rescind allocation for 1015-1029 Davis Drive and 22 Hamilton; maintain reserve of 1,330 persons

Council approved the 2025 budget schedule and target tax levy. Several parking by-law amendments and servicing allocations for developments were approved. Council also adopted a new Administrative Monetary Penalty Systems By-law.

• Approved 2025 budget schedule with target tax levy below 3.0%
• Approved Church Street Parking Bylaw amendments
• Adopted Administrative Monetary Penalty Systems By-law 2024-16
• Repealed Automated Speed Enforcement By-law 2023-09 and Administrative Monetary Penalty Systems By-law 2019-62
• Reinstated servicing allocations for specific developments and rescinded allocations for 1015-1029 Davis Drive and 22 Hamilton
• Directed staff to review parking restrictions on Twinney Drive and Krista Court
• Approved By-laws 2024-16, 2024-17, 2024-18, 2024-19, 2024-20, and 2024-21
• Received presentation on 201 Davis Drive rezoning without making a final decision

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting to receive presentations and deputations, including an Ice Lounge on Main post-event analysis, social media, NWMRKTproud sponsorship, and the 2024 York Pride Festival. The board will also approve April 3 minutes and receive updates on a Park and Walk campaign, parking, finances, and staff matters.

• Ice Lounge on Main post-event analysis presentation
• Deputation on social media by Cocoa40 Inc. CEO
• NWMRKTproud 2024 sponsorship request
• 2024 York Pride Festival deputation
• Approval of April 3, 2024 meeting minutes

The Board approved a $2,000 donation for the 2024 York Pride Festival. Members also received reports on the Ice Lounge on Main event and the Park and Walk campaign.

• Authorized $2,000 donation to York Pride for the 2024 York Pride Festival (Carried)
• Approved meeting minutes from April 3, 2024 (Carried)
• Received Ice Lounge on Main Post-event Analysis presentation (Carried)
• Received deputations regarding social media, NWMRKTproud, and York Pride (Carried)
• Received verbal update on BIA Park and Walk Campaign (Carried)

Selection Committee - Electronic

The Town of Newmarket's Selection Committee is meeting to approve minutes from April 3, 2024, and to hear presentations from the new Equity, Diversity, and Inclusion Specialist and the Chair of the Dismantling Anti-Black Racism Advisory Committee. The committee will also discuss applications to the advisory committee in closed session. The agenda is largely procedural, with no major decisions or contracts listed.

• Approval of Selection Committee minutes from April 3, 2024
• Introduction of Marsaydees Ferrell, Equity, Diversity, and Inclusion Specialist
• Orientation for the Dismantling Anti-Black Racism Advisory Committee, with Chair Gavin Gunter speaking
• Closed session: review of April 3, 2024 closed-session minutes
• Closed session: applications to the Dismantling Anti-Black Racism Advisory Committee

Committee of the Whole - Electronic

The Committee of the Whole will receive a presentation and report on the 2025 budget process, with a proposed target tax levy below 3.0% and a target adoption date of December 9, 2024. The committee will also consider several consent items, including parking bylaw amendments for Church Street, a traffic review for Crossland Gate, the annual servicing allocation review, and changes to the administrative monetary penalty system. A public hearing will be held for proposed Official Plan and Zoning By-law amendments at 615 Davis Drive, but no final decision will be made at this meeting.

• 2025 budget target tax levy below 3.0%, adoption by Dec 9, 2024
• Public hearing for 615 Davis Drive Official Plan and Zoning By-law amendments
• Church Street parking bylaw amendments and traffic calming measures
• Servicing allocation changes, including rescinding for 1015-1029 Davis Drive and 22 Hamilton
• Repeal and replace Automated Speed Enforcement and Administrative Monetary Penalty bylaws

Council approved the 2025 budget process with a tax levy target below 3.0% and adopted a new Administrative Monetary Penalty Systems By-law. Decisions were made regarding parking reviews on Church Street and Crossland Gate, and servicing allocations for various developments were updated.

• Approved 2025 budget schedule and tax levy target below 3.0%
• Approved Church Street Parking Bylaw amendments and 2024 traffic calming measures
• Denied parking restriction changes on Crossland Gate
• Updated servicing allocations, including rescinding allocation for 1015-1029 Davis Drive and 22 Hamilton
• Adopted Administrative Monetary Penalty Systems By-law 2024-16 and repealed By-laws 2023-09 and 2019-62
• Directed staff to review parking restrictions on Twinney Drive
• Directed staff to review parking restrictions on Krista Court
• Received presentations and deputations regarding proposed developments at 615 Davis Drive and Bolton Avenue

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management is meeting in person to approve prior minutes, receive monthly museum reports for March and April 2024, and review the 2023 financial report for the Museum Reserve/Elman Campbell Trust. The agenda is largely routine, with no major decisions or public hearings listed.

• Approval of February 28, 2024 meeting minutes
• Receive March and April 2024 monthly museum reports
• Receive 2023 financial report for Museum Reserve/Elman Campbell Trust
• Friends of the Museum report
• Tour of the museum led by curatorial assistant Janet Charpentier

The Board approved the meeting minutes from February 28, 2024. Members received the March and April 2024 monthly reports and the financial report for information. The session included a museum tour and discussions on volunteer recruitment and strategic planning.

• Approved February 28, 2024 meeting minutes (Carried)
• Received March and April 2024 monthly reports (Carried)
• Received financial report (Carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting to hear four minor variance applications at properties on Harry Walker Parkway South, Sunnypoint Drive, Woodspring Avenue, and Main Street North. The committee will also approve minutes from its March 27, 2024 meeting and receive public input.

• MV-2024-011: 455-465 Harry Walker Parkway South (Ward 2), applicant Elm Harry Walker Parkway (2019) Inc., includes a deferral report
• MV-2024-017: 693 Sunnypoint Drive (Ward 3), applicants Nikita Karamanov & Ekaterina Ugrovatova
• MV-2024-018: 393 Woodspring Avenue (Ward 7), applicants Mahmood Khan & Badarul Qamar Khan
• MV-2024-019: 281 Main Street North (Ward 4), applicant 281 MSN Inc., with comments from LSRCA and Metrolinx

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes from March 20, 2024, review the March Strategic Operations Report, and approve a bank transfer. The agenda also includes discussion of board strategic priorities and an action tracking list. No major policy decisions or public hearings are listed.

• Adoption of regular and closed session minutes from March 20, 2024
• Review of March 2024 Strategic Operations Report
• Approval of a library bank transfer
• Discussion of Library Board Strategic Priorities
• Review of Library Board Action Tracking List

The Newmarket Public Library Board adopted its agenda and approved its consent items, which included the March 20, 2024 regular and closed session minutes, the Strategic Operations Report for March 2024, and a library bank transfer. The Board also received its Action List as presented. Members continued a discussion on the Board's strategic priorities, including a possible Board advocacy working group, but no decision on those priorities was recorded.

• Adopted agenda items 2.1-2.3 as presented (Motion 24-04-93, carried)
• Approved consent items 4.1-4.4, including March 20, 2024 regular and closed session minutes, March 2024 Strategic Operations Report, and library bank transfer (Motion 24-04-94, carried)
• Received the Library Board Action List as presented (Motion 24-04-95, carried)
• Continued discussion on Board strategic priorities and a possible Board advocacy working group; no decision recorded

Council - Electronic

Newmarket Council is meeting to receive presentations and deputations, approve minutes, and consider several consent items. Key items include a carnival licence for Joe Persechini Charity Midway, the Newmarket Library annual report, and a resolution supporting improved in-building communications for first responders. The meeting also includes a closed session for a Ward 5 property matter.

• Carnival licence application for Joe Persechini Charity Midway
• Newmarket Library Annual Report to the Community
• Resolution to improve in-building communications for first responders
• Ice Lounge on Main post-event analysis presentation
• NWMRKTproud Pride Event fundraising campaign deputation

Council approved a carnival licence for the Joe Persechini Charity Midway and adopted a resolution urging the province to improve in-building communications for first responders in the Ontario Building Code. The meeting also included post-event analysis for Ice Lounge on Main and a pride fundraising deputation.

• Approved Carnival Licence for Joe Persechini Charity Midway
• Adopted resolution requesting Ministry of Municipal Affairs and Housing prioritize in-building communication for first responders in Building Code Review
• Approved Council Meeting Minutes of March 25, 2024
• Approved Committee of the Whole (Closed Session) Meeting Minutes of April 8, 2024
• Adopted closed session recommendations regarding Ward 5 Property Matter Update
• Enacted By-law 2024-15
• Received Ice Lounge on Main Post-event Analysis presentation
• Received NWMRKTproud Pride Event Awareness deputation

Committee of the Whole - Electronic

The Committee of the Whole is meeting to receive the Newmarket Public Library's annual report, approve a carnival licence for the Joe Persechini Charity Midway, and consider a motion supporting improved in-building communications for first responders. The agenda also includes receiving minutes from several advisory committees and a closed-session update on a Ward 5 property matter.

• Newmarket Library Annual Report to the Community presentation
• Carnival Licence Application for Joe Persechini Charity Midway
• Motion to support York Regional Police request for Ontario Building Code amendments on in-building communications
• Closed session: Ward 5 property matter update (potential land acquisition/disposition)
• Receipt of minutes from Central York Fire Services, Heritage, Accessibility, and Library Board committees

The Committee of the Whole approved a carnival licence for a charity midway and received the Newmarket Library Annual Report. Several committee minutes were adopted on consent, and a resolution supporting improved first-responder communications was forwarded to provincial ministries. The committee entered a closed session to discuss a potential land acquisition in Ward 5, with details recorded separately.

• Approved Carnival Licence for Joe Persechini Charity Midway
• Received Newmarket Library Annual Report to the Community
• Adopted items 7.1 to 7.6 on consent (including committee minutes)
• Forwarded resolution on first-responder communications to provincial ministries
• Resolved into Closed Session to discuss Ward 5 land acquisition
• Adjourned meeting at 2:01 PM

Accessibility Advisory Committee

The agenda for the Newmarket Accessibility Advisory Committee meeting on April 4, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

• No agenda items listed
• No reports or presentations scheduled
• No decisions or proposals identified

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting to approve the March 6, 2024 minutes and receive updates from marketing, working group, events, parking, financial, and staff sub-committees. The agenda is largely routine with no major decisions or public hearings listed.

• Approval of March 6, 2024 meeting minutes
• Marketing sub-committee report
• Working group report
• Events sub-committee report
• Financial incentive program staff working group update

The Main Street District Business Improvement Area Board of Management approved its March 6, 2024 meeting minutes and then received verbal updates on marketing, the Easter event, parking, a financial incentive program, and Canada Day planning. No new motions, funding decisions, or bylaw changes were recorded. The board did not go into closed session and adjourned at 8:52 AM.

• Approved March 6, 2024 BIA board meeting minutes (carried)
• Adjourned the meeting at 8:52 AM (carried)

Selection Committee - Electronic

The Selection Committee will meet to approve previous minutes and review applications for the Dismantling Anti-Black Racism Advisory Committee. The committee will also hold a closed session regarding personal matters of an identifiable individual.

• Approval of September 27, 2023 meeting minutes
• Applications to the Dismantling Anti-Black Racism Advisory Committee

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee will receive presentations on the 2023 annual report and preliminary fourth-quarter 2023 financial update. The committee will also vote on approving the March 5, 2024 minutes and several financial items, including transferring the 2023 operating surplus to the general reserve and funding capital project overruns.

• 2023 Annual Report presentation by Acting Fire Chief Rocco Volpe
• Preliminary Q4 2023 financial update presentation by Anita Gibson
• Approval of March 5, 2024 meeting minutes
• Transfer of 2023 operating surplus to CYFS General Reserve Fund
• Funding of up to $273,064 for Station 4-5 Capital from General Reserve Fund

The committee approved the transfer of the 2023 operating surplus to the General Reserve Fund. It also authorized additional funding for Station 4-5 and other over-budget capital projects. The 2023 Annual Report and preliminary fourth-quarter financial updates were received.

• Approved 2023 Operating Surplus transfer to CYFS General Reserve Fund
• Approved up to $273,064 from General Reserve Fund for Station 4-5 Capital
• Approved $39,444 from Asset Replacement Fund for over-budget capital projects
• Approved 2023 Capital Carryovers and 2024 new Capital Budget requests
• Received 2023 Annual Report presentation
• Received Preliminary Fourth Quarter 2023 Financial Update presentation
• Approved March 5, 2024 meeting minutes
• Approved March 5, 2024 closed session minutes

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on five minor variance applications at properties on Yorkshire Dr, Queen St, Towercrest Dr, Leslie St, and Beman Dr. The agenda also includes approval of the February 28, 2024 minutes and declarations of conflict of interest. No decisions are listed in the agenda; outcomes will depend on the hearing.

• MV-2024-007: 209 Yorkshire Dr (Ward 4), applicant Afsaneh Sarmast
• MV-2024-008: 361 Queen St (Ward 5), applicants Antonio & Luciana Orsi
• MV-2024-009: 321 Towercrest Dr (Ward 5), applicants Lianne & Darcy Dupuis
• MV-2024-010: 16625 Leslie St (Ward 1), applicant Adam Simson, includes deferral report
• MV-2024-013: 766 Beman Dr (Ward 3), applicant Mohammad Falhasiri

Council - Electronic

Council is holding a public hearing for an Official Plan and Zoning By-law Amendment application by Algibon Investments Inc. for 301 Mulock Drive and 500 Cane Parkway, but will not make a final decision at this meeting. The agenda also includes several reports and by-laws from the March 18 Committee of the Whole, covering topics like noise by-law amendments, parking reviews, and development charges.

• Public hearing for OPZS-2022-001 at 301 Mulock Drive and 500 Cane Parkway (Algibon Investments Inc.)
• Adoption of Noise By-law 2024-08 and AMPS By-law amendments (2024-09)
• Carol Avenue Traffic Review: temporary calming measures, intersection rehabilitation, and no parking on west side between Park Avenue and Avenue Road
• Development Charges By-laws 2019-46, 2019-47, 2019-48 extended five years to July 18, 2029
• Postmark Hotel Parking Agreement: Council directs staff to enter into parking agreement under Planning Act section 40

Council enacted several by-laws, including a new noise by-law and extensions to development charges. The body also approved traffic rehabilitation for Carol Avenue and parking amendments for Kwapis Boulevard and Mulock Court.

• Adopted Noise By-law 2024-08 and repealed By-law 2017-76
• Approved rehabilitation of Carol Avenue/Park Avenue intersection
• Adopted parking amendments for Kwapis Boulevard and Mulock Court
• Extended Development Charges By-laws 2019-46, 2019-47, and 2019-48 to July 18, 2029
• Directed staff to enter into a parking agreement with Postmark Hotel
• Approved 2023 tax-supported year-end surplus allocation
• Enacted By-laws 2024-08 through 2024-13
• Received public hearing comments for 301 Mulock Drive and 500 Cane Parkway without final decision

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive a presentation on site plan review from Senior Planner Kaitlin McKay, approve January minutes, and hear updates on the Northwest Quadrant project, National AccessAbility Week, and an upcoming Main Street visit. The committee will also complete the second module of Accessibility for Ontarians with Disabilities Act training.

• Site Plan Review presentation by Kaitlin McKay, Senior Planner, Development
• Approval of January 18, 2024 meeting minutes
• Northwest Quadrant Project update from Shane MacDonald, Manager, Capital Projects
• Discussion of National AccessAbility Week and upcoming Main Street visit
• Completion of AODA training second module

The committee received presentations on how to review site plans and an update on the North West Quadrant project. Members also discussed planning for National AccessAbility Week and an upcoming Main Street visit with government representatives.

• Approved additions to the agenda (Carried)
• Received presentation on Site Plan Review (Carried)
• Approved meeting minutes from January 18, 2024 (Carried)
• Received verbal update on North West Quadrant Project (Carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to hear a presentation on Services and Programming Needs Study Recommendations from Evenings and Weekends Consulting. The board will also consider adopting two policies, a report to the community, and routine consent items including minutes and a strategic operations report. A closed session is scheduled for personnel and labour relations matters.

• Presentation on Services and Programming Needs Study Recommendations by Evenings and Weekends Consulting
• Adoption of Recruitment and Selection Policy
• Adoption of Mileage Allowance, Licence and Auto Insurance Policy
• 2023 Newmarket Library Report to the Community
• Closed session for personnel and labour relations matters

The Library Board approved a new Recruitment and Selection Policy and a new Mileage Allowance, Licence and Auto Insurance Policy. The Board also supported integrating library IT services with the Town of Newmarket.

• Approved Recruitment and Selection Policy
• Rescinded Resolution L-01-03 regarding mileage rates
• Approved Mileage, Allowance, Licence and Automobile Insurance Policy
• Supported integrating IT Services with the Town of Newmarket
• Received Services and Programming Needs Study Recommendations
• Approved February 21, 2024 meeting minutes
• Approved February 2024 Strategic Operations Report
• Received 2023 Report to the Community as amended

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to discuss heritage property designations. They will consider supporting further evaluation of 53 priority non-designated properties and recommend them for designation. The committee will also vote on a motion requesting the province extend the heritage register deadline from January 1, 2025 to January 1, 2030.

• Review of 53 priority non-designated heritage properties for potential designation
• Motion to request provincial amendment extending heritage register deadline to January 1, 2030
• Approval of November 21, 2023 meeting minutes
• Verbal update from Planner Umar Mahmood on Bill 23 municipal review

The committee recommended further evaluation of 53 priority properties for heritage designation. It also passed a resolution requesting the Town Council ask the Province to extend the Ontario Heritage Act deadline from 2025 to 2030.

• Approved minutes from November 21, 2023
• Supported further evaluation of Cultural Heritage Value or Interest for 53 Priority Properties
• Recommended 53 Priority Properties meeting provincial criteria as candidates for designation
• Requested Town Council ask the Premier and Minister of Citizenship and Multiculturalism to extend the Ontario Heritage Act subsection 27(16) deadline to January 1, 2030

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and decide on a range of items, including traffic reviews on Carol Avenue, parking changes on Kwapis Boulevard and Mulock Court, a development application fees review, a parking agreement with the Postmark Hotel, and an extension of development charges by-laws. The committee will also receive a presentation on the Phase II Reserves and Reserve Fund Review and consider the preliminary 2023 fourth quarter financial summary. No public hearings are scheduled.

• Carol Avenue Traffic Review: report to be received, forwarded to York Regional Police and York Region, intersection rehabilitation, and temporary traffic calming measures considered for 2024
• Kwapis Boulevard Parking Review: adopt parking amendments, install yellow centreline and 'Curve Ahead' signs with 30 km/h tabs
• Mulock Court Parking Review: adopt parking amendments, with six pieces of correspondence received
• Development Application Fees Review: recommended changes to planning and building fees, with Hemson Consulting report
• Postmark Hotel Parking Agreement: direct staff to enter into a parking agreement under section 40 of the Planning Act

The Committee of the Whole adopted a new Noise By-law and approved parking amendments for Mulock Court and Kwapis Boulevard. Council also directed staff to implement traffic calming and intersection rehabilitation on Carol Avenue and updated development application fees.

• Adopted Noise By-law 2024-08 and repealed Noise By-law 2017-76
• Approved Carol Avenue intersection rehabilitation and temporary traffic calming for 2024
• Adopted parking amendments for Mulock Court
• Adopted parking amendments and new signage for Kwapis Boulevard
• Approved updated development application fees via amended Tariff and Building By-laws
• Directed staff to enter a parking agreement with Postmark Hotel
• Extended Development Charges By-laws 2019-46, 2019-47, and 2019-48 to July 18, 2029
• Allocated 2023 tax-supported year-end surplus per the Fourth Quarter Financial Summary

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to receive presentations on mobile applications and the 2024 Newmarket Farmer's Market, approve prior minutes, and receive updates on sub-committees, parking, finances, staff, and a financial incentive program. The agenda is largely routine with no major decisions listed.

• Presentation by Chris Tulk, MACCK Digital Marketing, on mobile applications
• Deputation by Rebecca Alton, Vice President, Newmarket Farmer's Market, on the 2024 market
• Approval of February 7, 2024 meeting minutes
• Updates on Marketing, Working Group, and Events sub-committees
• Parking, Financial, and Staff updates including Financial Incentive Program

The Board of Management authorized funding for two upcoming seasonal events on Main Street. The board also received presentations on mobile applications and the 2024 Newmarket Farmer's Market.

• Approved $4,000 budget for 2024 Easter event (Carried)
• Approved $6,000 budget for 2023 Mother's Day event (Carried)
• Approved February 7, 2024 meeting minutes (Carried)
• Received presentation from MACCK Digital Marketing on mobile applications (Carried)
• Received deputation from Newmarket Farmer's Market regarding 2024 event (Carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive a presentation on the first ten years of the Stay Fire Smart campaign, approve minutes from November 2023, and introduce Acting Fire Chief Volpe. A closed session is scheduled to discuss a financial analysis of the fire protection agreement, citing trade secret exemptions.

• Presentation: Stay Fire Smart Campaign history 2013-2023 by Chief Ryan Schell
• Approval of minutes from November 7, 2023
• Introduction of Acting Fire Chief Volpe
• Closed session: Fire Protection Agreement Financial Analysis (trade secret exemption)

The committee received a presentation on the Stay Fire Smart Campaign and a financial analysis report regarding the Fire Protection Agreement. Members also formally received the introduction of Acting Fire Chief Volpe.

• Received Stay Fire Smart Campaign presentation (Carried)
• Approved November 7, 2023 meeting minutes (Carried)
• Received introduction of Acting Fire Chief Volpe (Carried)
• Received Closed Session Report CL-JCC-2024-01 regarding Fire Protection Agreement Financial Analysis (Carried)

Council - Electronic

Council will consider adopting Committee of the Whole recommendations, including approving a new pickleball facility at George Richardson Park and a five-year, $180,000 non-competitive consulting contract for the Town's tax management application. The agenda also includes deputations on short-term rental by-law changes and the Active Transportation Implementation Plan, plus several parking reviews and requests to York Region for infrastructure work.

• Approve new pickleball facility at George Richardson Park with clubhouse and bubbling capacity
• Non-competitive $180,000 plus HST consulting contract with DesTech for TXM solution, plus $30,000 contingency
• Approve parking amendments on Watson Avenue including new 'No Stopping at Anytime' sign near Lundy's Lane
• Request York Region sidewalk on east side of Bayview Avenue from Brooker Ridge to St. John's Sideroad
• Request traffic study on west side of Crossland Gate from Alex Doner Drive to Davis Drive

Council approved a new pickleball facility at the full-sized soccer field in the southern section of George Richardson Park, including a modest clubhouse and bubbling capacity, and directed staff to find a replacement soccer field through school board partnerships. Council also approved a five-year non-competitive contract with DesTech Consulting Services for the Town's tax management application at an approximate cost of $180,000 plus HST, with a $30,000 contingency. Parking reviews for Bolton Avenue and Eden Court resulted in no changes, while Watson Avenue parking amendments were approved. Council received deputations on short-term rental by-law changes and the Active Transportation Implementation Plan, and adopted recommendations from the February 26 Committee of the Whole meeting.

• Approved George Richardson Park soccer field as site of new pickleball facility with clubhouse and bubbling capacity
• Directed staff to find replacement soccer field through school board partnerships
• Approved five-year non-competitive contract with DesTech Consulting Services for TXM solution at approx. $180,000 plus HST, with $30,000 contingency
• Approved no changes to parking restrictions on north end of Bolton Avenue; not to be reconsidered for two years
• Approved no changes to parking restrictions on Eden Court; not to be reconsidered for two years
• Approved parking amendments on Watson Avenue and new 'No Stopping at Anytime' sign near Lundy's Lane
• Received deputations on Short Term Rental By-law Changes and Active Transportation Implementation Plan
• Adopted recommendations from February 26, 2024 Committee of the Whole meeting (items 9.1.1 through 9.1.15)

Elman W. Campbell Museum Board

The Board will review the monthly museum report and the Friends of the Museum report. The agenda also includes the approval of minutes from the February 1, 2024, meeting.

• Approval of February 1, 2024, meeting minutes
• Receipt of Elman W. Campbell Museum Monthly Report dated February 28, 2024
• Friends of the Museum Report

The Elman W. Campbell Museum Board of Management approved its February 1, 2024 minutes and agreed that its next three to four meetings will be held in person only at the Elman W. Campbell Museum. The Board received the Museum's February 28, 2024 monthly report for information and heard a verbal Friends of the Museum report on recruitment and the gift shop. Members also discussed parking at the Christian Baptist Church and scheduling a future strategic planning session, but no decisions were made on those items. The meeting adjourned at 7:22 PM.

• Approved February 1, 2024 Museum Board meeting minutes (carried)
• Approved that the next three to four Museum Board meetings be in-person only at the Elman W. Campbell Museum (carried)
• Received the Elman W. Campbell Museum Monthly Report dated February 28, 2024 for information
• Adjourned the meeting at 7:22 PM (carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting to consider five minor variance applications and one consent application. The agenda includes public hearings for property owners seeking relief from zoning bylaws at addresses on Harry Walker Parkway, Leslie Valley Drive, Queen Street, Vermont Avenue, and Avenue Road. The committee will also approve minutes from its January 31, 2024 meeting.

• CON-2024-001 & MV-2024-006: consent and minor variance at 7 Harry Walker Parkway S (Davis Drive 404 Retail GP Inc. & 12652463 Canada Inc.)
• MV-2024-002: minor variance at 1054 Leslie Valley Dr (Dalaram Alijani & Arash Aminianrazavi)
• MV-2024-003: minor variance at 102 Queen St (David and Laura DeJong)
• MV-2024-004: minor variance at 200 Vermont Ave (Hamidreza Akbari & Sedigheh Soltanian)
• MV-2024-005: minor variance at 124 Avenue Rd (Frank and Eleni Henriques)

Committee of the Whole - Electronic

The Committee of the Whole is deciding on a new pickleball facility at George Richardson Park, a non-competitive consulting contract for the town's tax management software, and several parking reviews. It will also receive deputations on the pickleball report and consider a motion to request a sidewalk along Bayview Avenue.

• Approve new pickleball facility at George Richardson Park with clubhouse and bubbling capacity
• Non-competitive contract with DesTech Consulting Services for TXM solution, approx. $180,000 plus HST over 5 years, plus $30,000 contingency
• No changes to parking restrictions on Bolton Avenue and Eden Court; approve changes on Watson Avenue including new 'No Stopping' sign
• Request York Region Council to install sidewalk on east side of Bayview Avenue from Brooker Ridge to St. John's Sideroad
• Receive minutes from various boards and committees

The Committee of the Whole approved a motion to site a new pickleball facility at the full-sized soccer field in the southern section of George Richardson Park, with a modest clubhouse and bubbling capacity, and directed staff to find a replacement soccer field through a school board partnership. The committee also approved a five-year non-competitive consulting contract with DesTech for the Town's tax management application at about $180,000 plus HST, plus a $30,000 contingency. Parking reviews for Bolton Avenue and Eden Court resulted in no changes, while Watson Avenue parking amendments were approved. The committee also requested a York Region sidewalk on Bayview Avenue, directed a traffic study on Crossland Gate, and asked York Region for traffic infiltration information on the Yonge Street project. All items carried; the meeting is for consideration by Council on March 4, 2024.

• Approved pickleball facility at George Richardson Park soccer field, with clubhouse and bubbling capacity; staff to find replacement soccer field (Carried)
• Approved five-year non-competitive contract with DesTech Consulting for TXM solution, approx. $180,000 plus HST, plus $30,000 contingency (Carried)
• No changes to parking restrictions on north end of Bolton Avenue; not reconsidered for two years (Carried)
• No changes to parking restrictions on Eden Court; not reconsidered for two years (Carried)
• Approved parking amendments on Watson Avenue and new 'No Stopping at Anytime' sign near Lundy's Lane (Carried)
• Requested York Region Council approve sidewalk on east side of Bayview Avenue from Brooker Ridge to St. John's Sideroad (Carried)
• Directed staff to conduct traffic study on west side of Crossland Gate from Alex Doner Drive to Davis Drive (Carried)
• Requested York Region provide traffic infiltration and mitigation information for Yonge Street project between Davis Drive and Green Lane (Carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to hear a presentation from Ward99 Architects Inc. on the Welcoming Places and Spaces Design Study. The board will also adopt minutes, receive a strategic operations report, and discuss updates on services and programming needs. A closed session is scheduled for labour relations.

• Presentation: Welcoming Places and Spaces Design Study by Ward99 Architects Inc.
• Adoption of January 17, 2024 board minutes
• Strategic Operations Report for January 2024
• Services and Programming Needs Study Update
• Closed session on labour relations per Public Libraries Act

The Newmarket Public Library Board supported the agreement reached with CUPE Local 905.09 and 905.10 as reflected in a Memorandum of Settlement dated February 16, 2024. It received updates on a Welcoming Spaces and Places Design Study and on the Services and Programming Needs Study, and approved its January 17, 2024 minutes and the January 2024 Strategic Operations Report. The board also met in closed session on labour relations and approved closed-session minutes from January 17, 2024.

• Supported agreement with CUPE Local 905.09 and 905.10 per Memorandum of Settlement dated February 16, 2024 (carried)
• Received update on Services and Programming Needs Study (carried)
• Received Library Board Action List (carried)
• Approved January 17, 2024 regular meeting minutes and January 2024 Strategic Operations Report (carried)
• Approved closed session minutes from January 17, 2024 (carried)
• Adopted agenda items 2.1–2.3 as presented (carried)
• Moved into closed session at 5:55 pm for labour relations (carried)
• Adjourned at 6:52 pm (carried)

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee will review updates regarding the Municipal Accommodation Tax and the York Region Economic Development Action Plan. The committee will also receive an update on the Treefrog Accelerator's international program and recent funding.

• Municipal Accommodation Tax (MAT) presentation regarding Newmarket tourism
• Treefrog Accelerator update on international programming and York Region innovation funding
• York Region Economic Development Action Plan partnership opportunities
• Approval of meeting minutes from February 15, 2022, and November 14, 2023

The committee received updates on the Municipal Accommodation Tax for tourism and the Treefrog Accelerator's international program. Staff also provided a verbal update on partnership opportunities within the York Region Economic Development Action Plan.

• Approved corrections to the agenda (Carried)
• Approved meeting minutes from February 15, 2022 and November 14, 2023 (Carried)

Council - Electronic

Newmarket Council is meeting to consider several items, including a zoning by-law amendment for a development at 849 Gorham Street, a downtown parking update, a pedestrian crossover policy, and routine approvals. The meeting includes a public hearing (none scheduled), deputations, and consent items from committees.

• Zoning By-law Amendment for 849 Gorham Street (Gorham Development 849 Inc.) - approval recommended
• Pedestrian Crossover Policy - pilot Type B PXO at Gorham & Muriel Streets, $36,000 funded from 2024 Transportation Operating Budget
• Downtown Parking Update - hire consultant for parking study, initiate RFP for modular parking structure in Commons North lot
• Newmarket-Tay Power Board Selection - waiver of formal director nomination process
• By-law 2024-04 to amend Comprehensive Zoning By-law (849 Gorham Street)

Council approved a Zoning By-law Amendment for 849 Gorham Street and authorized a consultant study and RFP for a modular parking structure downtown. A new pedestrian crossover pilot was approved for Gorham Street and Muriel Street. Council also changed the Outstanding Matters List update frequency to semi-annually.

• Approved Zoning By-law Amendment for 849 Gorham Street
• Approved $36,000 for a pilot Type B pedestrian crossover at Gorham Street & Muriel Street
• Authorized consultant study for downtown parking rules and paid parking scenarios
• Authorized RFP process for a modular parking structure at Commons North municipal parking lot
• Reduced Outstanding Matters List updates from quarterly to semi-annually
• Waived formal nomination process for a Newmarket-Tay Power Distribution Ltd. board vacancy
• Enacted By-law 2024-04 and Confirmatory By-law 2024-05

Main Street District Business Improvement Area Board of Management

The Board of Management will hold its Annual General Meeting to review sub-committee reports and financial updates. The meeting includes discussions on downtown parking and a staff update regarding a financial incentive program.

• Downtown parking update by Councillor Kwapis
• Financial update by Treasurer Dominic Pede
• Financial Incentive Program Staff Working Group update
• Sub-committee reports for Marketing, Working Group, and Events
• Approval of January 10, 2024, meeting minutes

The Board approved the minutes from the January 10, 2024 meeting. Members received verbal updates regarding the Ice Lounge on Main event, downtown parking, and Board expenses.

• Approved January 10, 2024 meeting minutes (Carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and vote on several items, including a zoning by-law amendment for a residential development at 849 Gorham Street, a downtown parking update that includes hiring a consultant and building a modular parking structure, and a new pedestrian crossover policy. The agenda also includes routine updates and committee minutes. No public hearings are scheduled.

• Zoning by-law amendment for 849 Gorham Street (Gorham Development 849 Inc.) with recommendation for approval
• Downtown Parking Update: hire consultant for parking study, initiate RFP for modular parking structure at Commons North lot (Tennis Court area)
• Pedestrian Crossover Policy: approve policy, add stopping prohibitions, pilot Type B PXO at Gorham & Muriel streets ($36,000)
• Fourth Quarterly Update to Outstanding Matters List; reduce updates from quarterly to semi-annually
• Waive director nomination process for Newmarket-Tay Power Board vacancy

The Committee of the Whole approved a Zoning By-law Amendment for the 849 Gorham Street development, directing staff to bring the by-law to Council for final approval. The committee also approved a $36,000 pilot for a Type B Pedestrian Crossover at Gorham Street and Muriel Street. Additionally, staff were directed to hire a consultant for a downtown parking study and initiate procurement for a modular parking structure.

• Zoning By-law Amendment for 849 Gorham Street approved
• Pedestrian Crossover Policy approved with $36,000 pilot at Gorham & Muriel
• Downtown Parking Update approved; consultant hire and modular parking RFP initiated
• Outstanding Matters List adopted; update frequency reduced to semi-annually
• Newmarket-Tay Power Board selection process requirement waived
• Staff directed to review parking restrictions on Krista Court
• Councillor Simon gave notice of motion for Bayview Avenue sidewalk completion

Elman W. Campbell Museum Board

The Elman W. Campbell Museum Board of Management will meet to conduct administrative business. The board is scheduled to appoint one Chair and receive updates on museum priorities and orientation.

• Appointment of one (1) Board Chair
• Committee and Board Orientation presentation by Simon Granat
• Verbal update on Establishment of Priorities
• Approval of June 16, 2022, meeting minutes
• Review of Financial, Museum, and Friends of the Museum reports

The Board appointed a new Chair and approved the meeting minutes from June 16, 2022. Members received reports on museum finances, operations, and board orientation. Discussions were held regarding future meeting schedules and locations.

• Appointed Jackie Playter as Chair (Carried)
• Approved meeting minutes of June 16, 2022 (Carried)
• Received Committee and Board Orientation presentation (Carried)
• Received Financial Report as of November 30, 2023 (Carried)
• Received Museum Report for 2023 and January 2024 (Carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting to hear five applications for minor variances and one consent, including proposals at 345 & 351 Davis Drive, 58 Carlson Drive, 243 Park Avenue, 315 Penn Avenue, and 212 Appleton Court. The committee will also appoint an alternate secretary-treasurer and approve minutes from the November 29, 2023 meeting.

• Consent and minor variance application for 345 & 351 Davis Drive (345 Davis Inc.)
• Minor variance application for 58 Carlson Drive (Stepan Martirossian & Ofelia Martirossian-Maloian)
• Minor variance application for 243 Park Avenue (Chloe MacDonald)
• Minor variance application for 315 Penn Avenue (Daniel Arthur Collins & Gladys May Collins)
• Minor variance application for 212 Appleton Court (Marina Tugui)

Council - Electronic

Newmarket Council is meeting to consider several items, including creating a $1,000,000 reserve fund for the Community and Economic Vibrancy priority, updating the Notice Policy and Procedure By-law, and receiving various committee minutes. The agenda also includes a deputation on Black History Month and the enactment of several by-laws.

• Create $1,000,000 reserve fund for Community and Economic Vibrancy priority
• Adopt updated Notice Policy and Procedure By-law, including digital publication support
• Receive deputation on Black History Month from NACCA Chair Jerisha Grant-Hall
• Enact By-law 2024-01 (delegation) and 2024-02 (notice policy updates)
• Approve minutes from Dec 11, 2023 Council and Jan 15, 2024 Committee of the Whole

Council established a new reserve fund with a $1 million target to support community and economic vibrancy, starting with a Community Brand Strategy. The body also updated its Notice Policy and Procedure By-law and enacted several by-laws.

• Created Community and Economic Vibrancy reserve fund with $1,000,000 initial target
• Adopted updated Notice Policy and Procedure By-law amendment
• Supported resolution for Provincial government to allow digital publications for notice requirements
• Enacted By-laws 2024-01 and 2024-02
• Enacted Confirmatory By-law 2024-03
• Approved Council Meeting Minutes of December 11, 2023
• Approved Committee of the Whole Meeting Minutes of January 15, 2024

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to receive presentations on the Mulock House design and an AODA education session, approve minutes from previous meetings, and discuss updates on the Fairy Lake washroom grant, Main Street site visit next steps, and National AccessAbility Week. The meeting is open to the public via live stream or in person.

• Presentation on Mulock House design by Bill White and David Ecclestone
• AODA education session presented by Steve Foglia
• Approval of minutes from October 19 and November 8, 2023 meetings
• Update on Canada's Enabling Accessibility Fund grant for Fairy Lake washroom
• Discussion on Main Street site visit next steps

The committee received a presentation on accessibility strategies and design progress for Mulock House. Members also approved minutes from October and November 2023 and received an update on grant eligibility for Fairy Lake washrooms.

• Received Mulock House Design presentation (Carried)
• Approved October 19, 2023 meeting minutes (Carried)
• Approved November 8, 2023 meeting minutes (Carried)
• Received verbal update on Canada's Enabling Accessibility Fund grant (Carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes from November and December 2023, review the December 2023 Strategic Operations Report, and approve a bank transfer. The board will also discuss strategic priorities and an action list, and hold a closed session on labour relations.

• Adoption of minutes from November 22 and December 20, 2023
• Review of December 2023 Strategic Operations Report
• Approval of a bank transfer
• Discussion of Library Board Strategic Priorities
• Closed session on labour relations or employee negotiations

The Newmarket Public Library Board approved its November 22, 2023 minutes as amended and the December 20, 2023 minutes and other consent items as presented. It received the Library Board Action List and, after a closed session on labour relations, approved the closed session minutes and supported the direction discussed on labour relations. No new business or reports were presented.

• Approved agenda items 2.1–2.3 as presented (Carried)
• Approved November 22, 2023 minutes as amended and December 20, 2023 minutes plus consent items 4.2–4.3 as presented (Carried)
• Received the Library Board Action List as presented (Carried)
• Moved into closed session at 5:46 pm for labour relations/employee negotiations (Carried)
• Moved out of closed session at 6:29 pm (Carried)
• Approved closed session minutes for November 22 and December 20, 2023 as presented (Carried)
• Supported the direction discussed pertaining to labour relations (Carried)
• Adjourned the meeting at 6:30 pm (Carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to consider several consent items, including adopting an updated Notice Policy and Procedure By-law, creating a $1,000,000 reserve fund for the Community and Economic Vibrancy priority, and receiving minutes from local advisory committees. The agenda also includes a closed session for training on Bill 23. No public hearings are scheduled.

• Adoption of updated Notice Policy and Procedure By-law, including a request to the province to allow digital publication for statutory notices
• Creation of a $1,000,000 reserve fund for Community and Economic Vibrancy, with the Community Brand Strategy as first project
• Receipt of Main Street District BIA AGM minutes (March 7, 2023) and board meeting minutes (November 1, 2023)
• Receipt of Heritage Newmarket Advisory Committee minutes (August 1, 2023)
• Closed session for training on Bill 23, More Homes Built Faster Act, 2022

The Committee of the Whole approved the creation of a $1,000,000 reserve fund to support community and economic vibrancy, with the Community Brand Strategy as the first funded project. It also adopted updates to the Notice Policy and Procedure By-law.

• Created Community and Economic Vibrancy reserve fund with $1,000,000 initial target (Carried)
• Adopted updated Notice Policy and Procedure By-law amendment (Carried)
• Supported resolution for Provincial government to allow digital publications for notice requirements (Carried)
• Received Main Street District BIA AGM minutes from March 7, 2023 (Carried)
• Received Main Street District BIA meeting minutes from November 1, 2023 (Carried)
• Received Heritage Newmarket Advisory Committee minutes from August 1, 2023 (Carried)

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is holding its annual general meeting. They will receive a presentation on the winter event, approve the December 6, 2023 minutes, and hear reports from sub-committees, parking, financial, and staff updates, including a financial incentive program update.

• Winter Event Update presentation by Colin Service and Dave Lowes
• Approval of December 6, 2023 meeting minutes
• Sub-committee reports: Marketing, Working Group, Events (including Valentines on Main Street)
• Parking Update
• Financial Update by Treasurer Dominic Pede

The Main Street District Business Improvement Area Board of Management met on January 10, 2024 and received a staff presentation on the upcoming Ice Lounge on Main winter event, covering restaurant expansion zones, outdoor locations, entertainment, light installations and business engagement. The board approved its December 6, 2023 minutes and adjourned at 9:37 AM. No funding, contracts, or policy changes were decided; updates on parking, the Financial Incentive Program and a Provincial Tourism Grant were given verbally.

• Received staff presentation on Ice Lounge on Main winter event (carried)
• Approved December 6, 2023 board meeting minutes (carried)
• Adjourned meeting at 9:37 AM (carried)
• No Closed Session held