Newmarket public meetings in 2023

Newmarket Public Library Board

The Newmarket Public Library Board met electronically and held a closed session to discuss labour relations or employee negotiations. The board supported the direction discussed in the closed session. No other business was conducted; the meeting was brief and procedural.

• Closed session on labour relations or employee negotiations (motion 23-12-63)
• Board supported direction from closed session on labour relations (motion 23-12-65)
• Next regular meeting scheduled for January 17, 2024

Council - Electronic

Newmarket Council is meeting to give final approval to the 2024 operating and capital budgets, adopt several zoning and official plan amendments, and decide on a new pickleball facility at George Richardson Park. The agenda also includes fee schedule updates, a temporary patio program, and various routine reports and correspondence.

• 2024 Draft Operating Budget of $160,088,866, including a 1% Recreation Capital Levy
• Zoning By-law Amendment for 99,103,105 Main Street South and 454,462,466 Queen Street
• Official Plan Amendment and Rezoning for 17175 Yonge Street (St. Maurice and St. Verena Coptic Orthodox Church)
• Approval of new pickleball facility with 14-20 courts at George Richardson Park
• Extension of Legacy Payroll Tax Solution with Vertex Inc. at approx. $125,000 plus HST

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to receive a deputation from Newmarket Chabad regarding a sponsorship request for 2023 Channukah events, approve the November 1, 2023 minutes, and discuss items including highway signage payments, sub-committee reports, parking, and financial updates. The agenda is largely routine, with no major decisions or public hearings listed.

• Sponsorship request from Newmarket Chabad for 2023 Channukah events
• Approval of November 1, 2023 meeting minutes
• Highway signage payments discussion
• Sub-committee reports: Marketing, Working Group, Fall/Winter Events
• Parking update and financial update

Committee of the Whole - Electronic

The Committee of the Whole is reviewing the draft 2024 operating and capital budgets, along with proposed 2024 fees and charges, several zoning and official plan amendments, and a new temporary patio program policy. The committee will also consider a servicing allocation review, a new pickleball facility, and an extension of a payroll tax software contract. No public hearings are scheduled.

• Draft 2024 operating budget of $159,388,866, including $76,283,090 for Town purposes and $18,656,466 for Central York Fire Services
• Capital spending authority of $136,224,700 ($70,606,000 for 2024, $65,618,700 for 2025 and beyond)
• Zoning by-law amendment for 99,103,105 Main Street South and 454,462,466 Queen Street (99 Main Street Inc.)
• Official plan amendment and rezoning at 17175 Yonge Street (St. Maurice and St. Verena Coptic Orthodox Church)
• New pickleball facility at George Richardson Park with 14-20 courts and scalable clubhouse

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is holding its Annual General Meeting. Members will vote on the 2022 financial statements, receive a verbal 2023 review, and approve the 2024 budget. The board will also discuss exploring a new financial model for the BIA, with a working group report expected in the second quarter of 2024.

• Approval of 2022 financial statements
• 2023 review verbal update by Acting Chair Ken Sparks
• Approval of 2024 budget
• Discussion on exploring a new financial model for the BIA

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically to consider three applications: a consent and minor variance for 345 and 351 Davis Drive, a minor variance for 58 Carlson Drive, and a minor variance for 491 Eagle Street. Staff reports recommend deferral for the Davis Drive and Carlson Drive items. The agenda also includes approval of prior minutes and a staff update introducing new planners.

• CON-2023-002 & MV-2023-016: consent and minor variance for 345 and 351 Davis Drive (345 Davis Inc.), with staff deferral reports
• MV-2023-012: minor variance for 58 Carlson Drive (Stepan Martirossian & Ofelia Martirossian-Maloian), with deferral report
• MV-2023-015: minor variance for 491 Eagle Street (The Eagle's Nest Ltd.)
• Approval of September 27, 2023 minutes
• Staff update introducing new planners for northeast and southwest areas

Newmarket Public Library Board

The Library Board will discuss a presentation on building diverse and inclusive collections. The meeting includes a review of the 2023 third quarter financial statements and the Room Rental Policy. A closed session is scheduled to discuss labour relations.

• Review of 2023 Third Quarter Financial Statements
• Discussion of Room Rental Policy and 2024-01 Rate Schedule
• Presentation on Building Diverse and Inclusive Collections
• Closed session regarding labour relations

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to receive a refresher presentation, hear a deputation on a heritage application, and vote on a heritage permit for window and door replacements at 543 Timothy Street. The committee will also approve minutes from its October 17, 2023 meeting. The agenda includes only these routine items, with no other major decisions or discussions listed.

• Heritage permit application for window and door replacements at 543 Timothy Street
• Deputation by Shawn Trudel of Brown and Beattie Limited on the Timothy Street application
• Refresher presentation by Simon Granat and Umar Mahmood on committee roles
• Approval of minutes from October 17, 2023 meeting

Council - Electronic

Newmarket Council is meeting to decide on several items, including an Official Plan amendment and rezoning for 315 Davis Drive, the 2024 preliminary draft tax-supported operating budget, and adopting internet voting as the primary method for future municipal elections. The agenda also includes a presentation from York Region Transit on proposed 2024 service changes, a review of animal services, and updates on financial plans and by-laws.

• Official Plan Amendment and Zoning By-law Amendment for 315 Davis Drive (Format Davis Group Incorporated)
• 2024 Preliminary Draft Tax-supported Operating Budget
• Adoption of internet voting as primary method for municipal elections (By-law 2023-65)
• York Region Transit presentation on proposed 2024 transit service changes
• Repeal of Tow Truck Licensing section of Mobile Business Licence By-law 2020-07

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee is meeting in person to approve prior minutes and receive updates from staff on economic development staffing, major developments, and a community branding strategy. The agenda is largely informational with no decisions or votes listed beyond the minutes approval.

• Approval of May 30, 2023 meeting minutes
• Economic Development Staffing Updates by Chris Kallio
• Major Developments Update by Chris Kallio
• Newmarket Community Branding Strategy by Mayor Taylor
• Next meeting date selection from Feb 6 or Feb 13, 2024

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and receive the 2024 preliminary draft tax-supported operating budget, along with several consent items including zoning and official plan amendments, financial updates, and by-law changes. The committee will also consider a closed session item regarding a proposed land sale in Ward 5.

• 2024 Preliminary Draft Tax-supported Operating Budget presentation and report
• Official Plan Amendment and Rezoning at 315 Davis Drive (Format Davis Group Incorporated)
• Official Plan Amendment and Rezoning at 17175 Yonge Street (withdrawn item)
• Tow Truck Licensing Regime – repeal of Section 8.6 of Mobile Business Licence By-law 2020-07
• 2022 Municipal Election Review and adoption of Alternative Vote Methods By-law

Newmarket Public Library Board

This agenda for the Newmarket Public Library Board meeting on November 8, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a placeholder or template with no substantive content.

Accessibility Advisory Committee

The Accessibility Advisory Committee is holding a special in-person meeting to review locations along Main Street with a focus on increased accessibility. Participants will walk for the duration of the meeting. The only agenda item is a Main Street Accessibility Audit.

• Main Street Accessibility Audit

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive a third-quarter 2023 financial update, including operating results and capital project status, and to receive a report on the Fire Services Career Day. The committee will also approve minutes from its September and October meetings. No votes on policy or spending are scheduled; the agenda is largely informational.

• Third Quarter 2023 Financial Update presentation by Anita Gibson, Senior Financial Analyst
• Fire Services Report JCC-2023-13 on Q3 2023 financials
• Fire Services Report JCC-2023-11 on Fire Service Career Day
• Approval of minutes from September 5 and October 3, 2023 meetings

Audit Committee

The Audit Committee will review the audit planning report for the year ending December 31, 2023. Kevin Travers of KPMG will present the report to the committee. The committee will also receive a status update regarding changes in Public Sector Accounting Standards.

• Presentation on the Audit Planning Report for the year ended December 31, 2023, by KPMG
• Status update on Public Sector Accounting Standard Changes
• Approval of June 20, 2023, Audit Committee meeting minutes

Main Street District Business Improvement Area Board of Management

The Board of Management will review event planning and funding requests, including presentations from Tom Hempen and Sheila Stewart. The meeting also includes updates on marketing, parking, and a financial incentive program staff working group.

• Event planning and funding requests
• Marketing sub-committee report
• Fall and winter events report
• Parking update
• Financial incentive program staff working group update

Council - Electronic

Newmarket Council is meeting to adopt recommendations from the October 23 Committee of the Whole, including the 2024 preliminary draft capital and rate-supported operating budgets, a housing pledge supporting 6,400 new units by 2031, and a decision not to install speed humps on Carberry Street and Willowick Drive. Council will also consider a development charges deferral for a project at 43 Lundy's Lane and enact several by-laws. The meeting includes a closed session for appointments and confidential matters.

• 2024 Preliminary Draft Capital and Rate-supported Operating Budgets
• Town of Newmarket Housing Pledge: 6,400 new units by 2031, incl. 1,250 rental and 400 non-profit/subsidized units
• Carberry/Willowick Speed Hump Request: no humps; bollards and pavement markings in 2024
• Development Charges Deferral for Matera Development at 43 Lundy's Lane
• By-laws 2023-56 (Limiting Distance Agreement at 180 Main Street South) and 2023-58 (dedicate Harry Walker Parkway South as public highway)

Appointment Committee

The Appointment Committee is meeting to approve minutes from March 29, 2023, and to discuss appointments to town committees, including the Audit Committee and the Elman W. Campbell Museum Board. The agenda is largely procedural, with the main substantive item being the closed-session discussion of appointments.

• Approval of Appointment Committee Meeting Minutes of March 29, 2023
• Closed session discussion of appointments to the Audit Committee
• Closed session discussion of appointments to the Elman W. Campbell Museum Board
• Closed session approval of Appointment Committee Meeting Minutes (Closed Session) of March 29, 2023

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially direct staff on the 2024 preliminary draft capital and rate-supported operating budgets, which will be incorporated into draft budgets presented on December 4, 2023. The agenda also includes consent items on speed humps, a development charges deferral, a housing pledge, and board minutes. No public hearings are scheduled.

• 2024 Preliminary Draft Capital and Rate-supported Operating Budgets presentation and action item
• Carberry/Willowick speed hump request: staff recommend not implementing speed humps, instead using bollards and pavement markings in 2024
• Development charges deferral for Matera Development at 43 Lundy's Lane
• Town of Newmarket Housing Pledge: support target of 6,400 new housing units by 2031, including 1,100 rental and 350 non-profit/subsidized units
• Receipt of Newmarket Public Library Board and Main Street District BIA meeting minutes

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss accessibility at the Stickwood Walker Property, review barriers on Main Street, and consider an accessibility checklist and audit. They will also hear about a potential grant for Fairy Lake washrooms. The agenda includes approval of the August 17, 2023 minutes and standard procedural items.

• Accessibility at the Stickwood Walker Property, with site plan from December 23, 2022
• Update on Main Street accessibility barriers, with photos
• Accessibility checklist review
• Accessibility audit review
• Canada's Enabling Accessibility Fund grants for Fairy Lake washrooms

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to hear a presentation on the Library Outreach Strategy, review the September 2023 strategic operations report, and receive an update on the Services and Programming Needs Study. The board will also adopt minutes from the previous meeting and hold a closed session on labour relations.

• Presentation on Newmarket Library Outreach Strategy
• Update on Services and Programming Needs Study
• Strategic Operations report for September 2023
• Closed session on labour relations or employee negotiations
• Adoption of September 27, 2023 board minutes

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to receive a presentation on the Mulock House Heritage Impact Assessment, consider endorsing a peer review of that report, and decide whether to support two heritage permit applications for roof and window replacements. The agenda also includes approval of previous minutes and routine reports.

• 33 Mulock Drive - Mulock House Heritage Impact Assessment presentation and report; committee may endorse peer review
• 543 Timothy Street - Heritage Permit Application for roof replacement
• 75 Dawson Manor Boulevard - Heritage Permit Application for window replacements
• Approval of minutes from August 1, 2023 meeting

Council - Electronic

Council is reviewing the 2024 Preliminary Draft Budget and 10-year financial plans for water, wastewater, and stormwater services. The meeting also includes discussions on an Official Plan Amendment and various municipal by-law updates.

• 2024 Preliminary Draft Budget presentation
• Approval of a 3.5% uniform rate increase for water and wastewater
• Proposed Official Plan Amendment (OPA #37) to address Planning Act changes
• Rezoning and Official Plan Amendment for an apartment building at 315 Davis Drive
• Update to the All-way Stop Control Policy

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to approve minutes, discuss the budget for the Trick or Treat on Main Street event on November 1, 2023, and receive updates on parking, finances, and sub-committees. The meeting is open to the public via live stream or in person.

• Approval of September 14, 2023 meeting minutes
• Trick or Treat on Main Street - November 1, 2023: Budget discussion
• Sub-committee reports: Marketing, Working Group, Fall Events
• Parking update
• Financial update and Financial Incentive Program Staff Working Group update

Central York Fire Services - Joint Council Committee

The Joint Council Committee is receiving a presentation and report on the Central York Fire Services draft 2024 operating and capital budgets. The committee will consider recommending the draft budgets to Aurora Council for review and then to Newmarket Council for approval. The agenda also includes a report on a Fire Services Career Day and approval of the previous meeting's minutes.

• Draft 2024 operating and capital budgets for Central York Fire Services
• Recommendation to forward draft budgets to Aurora Council and Newmarket Council
• Fire Services Report JCC-2023-12 on draft 2024 budgets
• Fire Services Report JCC-2023-11 on Fire Service Career Day
• Approval of September 5, 2023 meeting minutes

Committee of the Whole - Electronic

The Committee of the Whole is meeting to receive presentations and reports on the 2024 preliminary draft budget and options for the 2023 water, wastewater, and stormwater 10-year financial plans. They will also hold a public hearing on a proposed apartment building at 315 Davis Drive, though no final decision will be made on that item. Several consent items cover policy updates and administrative matters.

• Public hearing on Official Plan Amendment and Rezoning for apartment building at 315 Davis Drive by Format Davis Group Incorporated
• 2024 Preliminary Draft Budget presentation and report
• 2023 Water, Wastewater and Stormwater 10-Year Financial Plans – options for rate increases and surplus allocation
• All-way Stop Control Policy Update
• De-listing of 361 Queen Street from the Municipal Register of Non-designated Heritage Properties

Committee of Adjustment

The Committee of Adjustment is meeting to consider two minor variance applications: one for 307 Dennie Ave and one for 243 Park Ave. The agenda also includes approval of previous minutes and other routine matters.

• MV-2023-011: 307 Dennie Ave (Ward 5), applicants Brad O'Rourke & Sigalit Azrayev
• MV-2023-013: 243 Park Ave (Ward 5), applicant Chloe MacDonald, with deferral report
• Approval of minutes from August 30, 2023

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes, review a summer operations report and second-quarter financial statements, and consider health and safety policies. The board will also hear a deputation from a CUPE union chair and hold a closed session on labour relations or employee negotiations.

• Deputation by Kathryn Richardson, Unit Chair, CUPE Local 905
• Adoption of minutes from June 21 and July 27, 2023 meetings
• Review of Summer 2023 Strategic Operations Report
• Review of Second Quarter Financial Statements for 2023
• Consideration of Health and Safety Policies, including Workplace Violence and Harassment policies

Selection Committee - Electronic

The Selection Committee is meeting to review the draft application form and terms of reference for the Dismantling Anti-Black Racism Advisory Committee (DABRAC), discuss how long recruitment will stay open, and consider the draft recruitment poster and communication plan. They will also set future meeting dates and may enter closed session to discuss applicants. This is a procedural meeting focused on committee recruitment logistics.

• Review of DABRAC application form and terms of reference
• Discussion of recruitment open period length
• Review of DABRAC recruitment poster and communication draft
• Closed session to discuss applicants under Municipal Act, 2001

Council Workshop - Electronic

This is a Council Workshop, not a decision-making meeting; no formal decisions will be made. Council will receive a presentation from consultants on the Official Plan Review, covering housing and housing affordability, placemaking, urban design, and the South of Davis area.

• Presentation on Official Plan Review: Housing and Housing Affordability, Placemaking, Urban Design, and South of Davis Area
• Consultants presenting: WSP, SHS Consulting, Helene Iardas Consulting

Council - Electronic

Newmarket Council is meeting to decide on several planning and regulatory items, including a proposed subdivision at 600 Stonehaven Avenue, the expansion of the Automated Speed Enforcement program, and amendments to the idling control by-law. The agenda also includes a public hearing for a zoning and official plan amendment at 17175 Yonge Street, though no final decision will be made on that item at this meeting.

• Public hearing for Official Plan and Zoning By-law Amendment at 17175 Yonge Street (no final decision)
• Approval of Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision at 600 Stonehaven Avenue
• Automated Speed Enforcement program: 14 cameras (2 per ward) and site selection amendments
• Contract value adjustment for Mulock Park design to $3,900,000 plus HST
• Amendments to Idling Control By-law 2005-157 and Administrative Monetary Penalty System By-law 2019-62

Main Street District Business Improvement Area Board of Management

The Main Street District BIA Board of Management is meeting to receive a deputation from Lawrence Moule of After Hours Big Band regarding the Young At Heart Event on October 21, 2023, and to approve minutes from August 2, 2023. The board will also hear updates on the Town of Newmarket grant procedure, sub-committee reports (marketing, working group, fall events), parking, garbage, and financial updates.

• Deputation by Lawrence Moule, After Hours Big Band, on Young At Heart Event - October 21, 2023
• Approval of Main Street District BIA Board of Directors Meeting Minutes of August 2, 2023
• Town of Newmarket Grant Procedure and Updates presented by Grants Coordinator Brett Morrow
• Parking update
• Garbage update

Council Workshop - Electronic

This is a Council Workshop, not a decision-making meeting. Council will receive a presentation from WSP consultants on preliminary policy considerations for the Official Plan Review, covering growth management, employment, transportation, servicing and infrastructure, and climate change/sustainability. No formal decisions will be made.

• Presentation on Official Plan Review preliminary policy considerations
• Topics: Growth Management, Employment, Transportation, Servicing and Infrastructure, Climate Change/Sustainability
• Presenters: Greg Bender and Nadia Dowhaniuk from WSP

Council held an electronic workshop to discuss preliminary policy considerations for the Official Plan Review. The meeting was for informal discussion, and no substantive decisions were made. Council received a presentation from WSP regarding growth management, employment, transportation, servicing, infrastructure, and climate change.

• Received presentation on Official Plan Review preliminary policy considerations

Committee of the Whole - Electronic

The Committee of the Whole is deciding on several key items, including a proposed subdivision at 600 Stonehaven Avenue, traffic improvements on Lundy's Lane, and the selection of automated speed enforcement locations. They will also consider amendments to the idling control by-law and a contract adjustment for Mulock Park design. Public hearings and deputations are scheduled for these matters.

• Approve Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for 600 Stonehaven Avenue
• Adopt Lundy's Lane Traffic Operation Review with operational improvements and new policies
• Approve Automated Speed Enforcement camera locations with amendments to the list
• Amend Idling Control By-law to remove temperature exemption and add penalties
• Adjust Mulock Park design contract to $3,900,000 plus HST

The Committee approved an Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for 600 Stonehaven Avenue. Council also authorized the removal of 465 D’Arcy Street from the heritage register and endorsed a business plan for energy efficiency retrofits.

• Approved Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for 600 Stonehaven Avenue
• Authorized removal of 465 D’Arcy Street from the Municipal Register of Non-designated Heritage Properties
• Approved operational improvements for Lundy's Lane and directed staff to create a Pedestrian Crossover (PXO) policy
• Endorsed Option 2 for the Newmarket Energy Efficiency Retrofit Business Plan
• Amended Idling Control By-law 2005-157 to remove temperature exemption and add health and safety exemption
• Added monetary penalties for the Idling Control By-law to the Administrative Monetary Penalty System By-law 2019-62

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting virtually to receive financial updates and discuss the 2024 budget process. Presentations and reports cover the second quarter 2023 financial update, the 2024 budget and two-year outlook, and a first quarter 2023 information report. The committee will also receive an information report on a Firehouse Subs Public Safety Foundation Grant and approve minutes from the April 4, 2023 meeting.

• Second Quarter 2023 CYFS Financial Update (Report JCC-2023-10)
• CYFS 2024 Budget Process and Target (Report JCC-2023-07)
• First Quarter 2023 Financial Update – Information Report (Report JCC-2023-08)
• Firehouse Subs Public Safety Foundation Grant (Report JCC-2023-09)
• Approval of April 4, 2023 meeting minutes

The committee received presentations and reports regarding the 2024 budget and two-year outlook, as well as financial updates for the first and second quarters of 2023. The committee also approved the minutes from the April 4, 2023, meeting and its closed session.

• Received Second Quarter 2023 Financial Update presentation (Carried)
• Received 2024 Budget and Two-year Outlook presentation (Carried)
• Approved April 4, 2023 meeting minutes (Carried)
• Received Report JCC-2023-10 Second Quarter 2023 Financial Update (Carried)
• Received Report JCC-2023-07 CYFS 2024 Budget Process and Target (Carried)
• Received Report JCC-2023-08 First Quarter 2023 Financial Update (Carried)
• Received Report JCC-2023-09 Firehouse Subs Public Safety Foundation Grant (Carried)
• Approved April 4, 2023 closed session meeting minutes (Carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting to consider three property applications: one consent application and two minor variance applications. The committee will also handle public notice, conflict of interest declarations, appeals, and approval of the July 26, 2023 minutes.

• CON-2023-001: Consent application for 146 Howard Rd (Ward 3), applicants Yevgeniy and Olga Ignatenko
• MV-2023-010: Minor variance for 128 Orsi Dr (Ward 2), applicant Rashid Alipour Douraki
• MV-2023-011: Minor variance for 307 Dennie Ave (Ward 5), applicants Brad O'Rourke and Sigalit Azrayev
• Approval of minutes from July 26, 2023 meeting

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to receive a presentation on the site planning process, approve June minutes, and discuss accessibility standards at Ray Twinney Arena and barriers on Main Street. The agenda includes no voting items beyond routine approvals.

• Presentation on Site Plan Process 2023 by Meghan White, Senior Planner
• Discussion of accessibility standards at Ray Twinney Arena
• Discussion of accessibility barriers on Main Street
• Approval of June 15, 2023 meeting minutes

The committee received a presentation on the site plan approval process and approved the June 15, 2023 meeting minutes. Members identified accessibility barriers at Ray Twinney Arena and on Main Street, requesting staff updates on potential solutions.

• Received presentation by Senior Planner Meghan White on Site Planning Process Overview (Carried)
• Approved meeting minutes of June 15, 2023 (Carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to receive a deputation from the Newmarket Stage Company regarding a sponsorship request, approve the July 5, 2023 minutes, and discuss autumn event ideas, sub-committee reports, parking, garbage, and financial updates. The meeting is open to the public via live stream or in person.

• Newmarket Stage Company sponsorship request deputation
• Approval of July 5, 2023 board minutes
• Autumn event ideas for the Business Improvement Area
• Parking update
• Financial update and Financial Incentive Program staff working group update

The Board of Management approved a $1,000 donation for the Newmarket Stage Company's production of 'Drinking Habits' after two higher funding requests were defeated. Members also discussed autumn event planning and received updates on downtown parking and garbage processes.

• Approved $1,000 donation to Newmarket Stage Company (Carried)
• Denied $1,500 donation to Newmarket Stage Company (Defeated)
• Denied $2,000 donation to Newmarket Stage Company (Defeated)
• Approved July 5, 2023 meeting minutes (Carried)
• Received deputation from Newmarket Stage Company regarding sponsorship (Carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee approved a heritage permit for floor reinforcements at 460 Botsford Street. The committee also received updates on Old Town Hall repairs and the non-designated heritage register, the latter of which will return for further discussion.

• Approved heritage permit for structural reinforcement of floors at 460 Botsford Street (Carried)
• Received presentation on Old Town Hall First Ground and Second Floor Repairs (Carried)
• Approved meeting minutes from July 11, 2023 (Carried)
• Received verbal update on non-designated heritage register triage and requested it return for future discussion (Carried)

Newmarket Public Library Board

The Board held a closed session to discuss labour relations. Following the session, the Board voted to receive an update on the matter. No other substantive decisions were recorded.

• Approved adoption of the Closed Session Agenda
• Received update on Labour relations

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (MV-2023-010) for 128 Orsi Drive, submitted by Rashid Alipour Douraki. The agenda also includes public notice, conflict of interest declarations, appeals, and approval of the June 28, 2023 minutes. The meeting is being held online and streamed live.

• Minor variance application MV-2023-010 for 128 Orsi Drive (Ward 2)
• Applicant: Rashid Alipour Douraki
• Public notice and participation instructions for the online meeting
• Approval of minutes from June 28, 2023

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to consider a heritage permit for an interior renovation and daycare use at 75 Dawson Manor, and a request to de-list 361 Queen Street from the non-designated Heritage Register. The committee will also appoint a Chair, Vice-Chair, and members to the Elman W. Campbell Museum Board and the Lower Main Street South Heritage Conservation District Advisory Group, and approve minutes from May 23, 2023.

• Heritage permit application for 75 Dawson Manor – interior renovation and daycare use (Little Feet Montessori)
• Request to de-list 361 Queen Street from the non-designated Heritage Register
• Appointment of Chair and Vice-Chair
• Appointment to Elman W. Campbell Museum Board
• Appointment to Lower Main Street South Heritage Conservation District Advisory Group

The Heritage Newmarket Advisory Committee approved a heritage permit for interior renovations and daycare use at 75 Dawson Manor. The committee also supported the request to de-list 361 Queen Street from the non-designated Heritage Register and filled several leadership and board appointments.

• Appointed Elaine Adam as Chair (Carried)
• Appointed Joshua Campbell as Vice Chair (Carried)
• Appointed Dan MacPherson to the Elman W. Campbell Museum Board (Carried)
• Appointed Dan MacPherson to the Lower Main Street South Heritage Conservation District Advisory Group (Carried)
• Approved heritage permit for 75 Dawson Manor daycare with conditions on fence height (max 1.2m) and natural playground materials (Carried)
• Supported the proposal to de-list 361 Queen Street from the non-designated Heritage Register (Carried)
• Approved meeting minutes from May 23, 2023 (Carried)

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to discuss routine business, including approval of the May 3, 2023 minutes, sub-committee reports, and a financial update. They will also hear presentations on parking, patios, and the process for cancelling meetings, and consider a donation request from the Very Useful Theatre Company.

• Approval of May 3, 2023 meeting minutes
• Discussion on parking (Dominic Pede to speak)
• Discussion on patios (Al Cockburn to speak)
• Renewal of Chamber of Commerce membership (Tom Hempen to speak)
• Donation request from Very Useful Theatre Company for the 7th Annual Newmarket International Festival of One Act Plays (Sept 7-10)

The Board authorized the annual renewal of its Newmarket Chamber of Commerce membership through the end of the current term. It also approved a $1,000 donation to the Very Useful Theatre Company for the 7th Annual Newmarket International Festival of One Act Plays.

• Approved meeting minutes from May 3, 2023
• Approved standing updates for parking, financial updates, financial incentive program, garbage, and sub-committees for the 2022-2026 term
• Authorized annual renewal of Newmarket Chamber of Commerce membership for 2023 and through the end of the term
• Denied $1,500 donation to Very Useful Theatre Company (failed without seconder)
• Approved $1,000 donation to Very Useful Theatre Company for the 7th Annual Newmarket International Festival of One Act Plays

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically to consider two applications: a consent application at 146 Howard Road (Ward 3) and a minor variance application at 314 Clearmeadow Blvd (Ward 6). The agenda includes public notice, conflict of interest declarations, appeals, approval of previous minutes, and the two items. No decisions are recorded in the agenda itself.

• CON-2023-001: Consent application at 146 Howard Road by Yevgeniy & Olga Ignatenko (Ward 3)
• MV-2023-009: Minor variance application at 314 Clearmeadow Blvd by Natalia Slobidker (Ward 6)
• Approval of May 31, 2023 minutes
• Public notice: meeting via Zoom, live stream at newmarket.ca/meetings

Special Committee of the Whole - Electronic

The Special Committee of the Whole is meeting to receive a presentation and report on the Regulatory Services Review for 2023-2026, and to consider adopting the proposed project plan. They will also receive an update on the Automated Speed Enforcement Program and decide on the program's size and scope. The meeting includes a closed session for by-law enforcement matters and automated speed enforcement options.

• Regulatory Services Review for 2023-2026 – presentation and report
• Adoption of 2023-2026 Regulatory Services project plan
• Update on Automated Speed Enforcement Program – direction on Option #1
• Closed session: by-law enforcement matters (solicitor-client privilege)
• Closed session: Automated Speed Enforcement options (trade secret/commercial info)

Council approved the 2023-2026 Regulatory Services project plan with an amendment to the short-term rental review timeline. Additionally, Council directed staff to implement an Automated Speed Enforcement program using 14 cameras.

• Adopted 2023-2026 Regulatory Services project plan (Carried)
• Amended Short Term Rentals Phase II delivery to Q1 2024 (Carried)
• Approved Automated Speed Enforcement program Option #1 with 14 cameras, 2 per ward (Carried)
• Received Regulatory Services Review presentations (Carried)

Special Council - Electronic

This special council meeting will receive presentations and reports on the Regulatory Services Review, adopt a 2023-2026 project plan, and decide on the size and scope of the Automated Speed Enforcement program. The meeting also includes a closed session for by-law enforcement and speed enforcement options.

• Regulatory Services Review presentation and report
• Adoption of 2023-2026 Regulatory Services project plan
• Direction to proceed with Automated Speed Enforcement Option #1
• Closed session on by-law enforcement matters and speed enforcement options
• Confirmatory By-law 2023-42

Council adopted a Regulatory Services project plan for 2023-2026, including an amended timeline for short-term rentals. The Town will also implement an Automated Speed Enforcement program featuring 14 cameras, with two cameras per ward.

• Adopted 2023-2026 Regulatory Services project plan (Carried)
• Amended Short Term Rentals Phase II delivery to Q1 2024 (Carried)
• Approved Automated Speed Enforcement program with 14 cameras, 2 per ward (Carried)
• Adopted recommendations in Closed Session Report CL-2023-14 regarding speed enforcement (Carried)
• Received presentation on Regulatory Services Review (Carried)
• Enacted By-law 2023-42 to confirm meeting proceedings (Carried)

Council - Electronic

Newmarket Council is meeting electronically to decide on a range of items, including approving the 2023 budget reconciliation and reserves, adopting an Official Plan and zoning amendment for 415 Pickering Crescent, and endorsing a downtown waste management strategy. They will also consider a response to Bill 109 on development approvals, a Blue Box transition update, and a water/sewer line warranty program.

• Approve 2023 Budget Reconciliation and 2023 Reserves and Reserve Funds Budget
• Adopt Official Plan Amendment and approve Zoning By-law Amendment for 415 Pickering Crescent
• Endorse Downtown Waste Management Strategy options and Blue Box transition update (decline CMO RFP, amend GFL contract)
• Approve all-way stop at Penn Avenue/Hillview Drive intersection
• Direct staff to issue RFP for Water and Sewer Service Line Warranty Program

Council adopted several consent items, including the 2023 Budget Reconciliation and the 2023 Reserves and Reserve Funds Budget. The body also approved the terms of reference and recruitment process for the Dismantling Anti-Black Racism Advisory Committee.

• Approved 2023 Budget Reconciliation
• Approved 2023 Reserves and Reserve Funds Budget
• Approved Terms of Reference for Dismantling Anti-Black Racism Advisory Committee (DABRAC)
• Delegated DABRAC member recruitment to an external Selection Committee
• Decided not to pursue Circular Materials Ontario’s RFPs for Blue Box collection
• Authorized waste contract amendment with GFL Environmental Inc. to remove Blue Box services
• Approved options for further exploration of the Downtown Waste Management Strategy
• Approved 2022 financial statements and auditor appointments for Newmarket Hydro Holdings Inc., NT Power, and NT Holdings

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to handle routine approvals, hear a presentation on the library catalogue, and review the 2022 draft audited financial statements. The board will also discuss the 2024 budget, a bank account update, and a proclamation for Ontario Public Library Week. A closed session is scheduled for labour relations or employee negotiations.

• 2022 Draft Audited Financial Statements review
• 2024 Budget discussion
• Update to Library Bank Account
• Ontario Public Library Week Proclamation
• Closed session on labour relations

The Board approved the draft 2022 Audited Financial Statements and requested that staff seek a 2.4% operating budget increase for 2024. The Board also directed staff to request a town proclamation for Ontario Public Library Week. A new catalogue discovery layer, BiblioCore, is scheduled to launch on July 5, 2023.

• Approved draft 2022 Audited Financial Statements
• Requested 2024 Operating Budget increase of 2.4% (Carried)
• Requested funds for Monday operating hours, accessible spaces, IT hardware, and website redesign (Carried)
• Directed staff to request Town of Newmarket proclaim third week of October as Ontario Public Library Week (Carried)
• Approved May 17, 2023 meeting minutes, May 2023 Strategic Operations Report, 2023 Budget Book, and Library Bank Transfer (Carried)
• Received presentation on new BiblioCore library catalogue (Carried)

Audit Committee

The Audit Committee will receive orientations, review the Town of Newmarket's 2022 consolidated financial statements and related reports, and hear from external auditors KPMG. They will also receive an update on a provincial audit and select a fall meeting date.

• Appointment of Chair and Vice-Chair
• Review of 2022 Consolidated Financial Statements
• Approval of 2022 Main Street District BIA Financial Statements
• Verbal update on Ministry of Municipal Affairs and Housing audit
• Selection of fall meeting date (Oct 24, Nov 2, or Nov 3, 2023)

The Audit Committee reviewed the Town's 2022 financial statements and the report from external auditors KPMG. The committee recommended that Council approve the 2022 Consolidated Financial Statements and the Main Street District Business Improvement Area Financial Statements.

• Recommended to Council approval of 2022 Consolidated Financial Statements (Carried)
• Recommended to Council approval of 2022 Main Street District Business Improvement Area Financial Statements (Carried)
• Approved Audit Committee Meeting Minutes of December 14, 2022 (Carried)
• Received committee orientation presentation (Carried)
• Received Financial Services orientation (Carried)
• Received 2022 Financial Statements presentation (Carried)
• Received KPMG external auditor report (Carried)
• Received 2022 Financial Statement Discussion and Analysis (Carried)

Committee of the Whole - Electronic

The Committee of the Whole is reviewing and likely approving several major items, including a $25 million transfer between reserve funds for stormwater, a response to Bill 109 that would delegate some planning approvals, and a zoning and official plan amendment for 415 Pickering Crescent. They will also receive updates on waste management, the Blue Box transition, and the 2023 budget reconciliation.

• Approve $25M transfer from Wastewater to Stormwater Asset Replacement Fund
• Endorse development approvals process changes in response to Bill 109, including delegating temporary use by-law approvals
• Approve zoning and official plan amendment for 415 Pickering Crescent
• Approve all-way stop at Penn Avenue and Hillview Drive intersection
• Direct staff to negotiate waste contract amendment with GFL Environmental Inc. for Blue Box removal

Council approved the 2022 financial statements and auditor appointments for Newmarket Hydro Holdings Inc. and NT Power. Several staff presentations on waste management, development approvals, and water financial plans were received, with the 10-year water financial plans referred to a future meeting.

• Approved 2022 financial statements for Newmarket Hydro Holdings Inc. (Carried)
• Appointed KPMG as auditors for Newmarket Hydro Holdings Inc. (Carried)
• Appointed Ian McDougall as sole director of Newmarket Hydro Holdings Inc. (Carried)
• Approved 2022 financial statements for NT Power (Carried)
• Appointed KPMG as auditors for NT Power (Carried)
• Elected J. Taylor, T. Walker, D. Charleson, B. Gabel, C. Prattas, D. Priore, and D. Wattling as directors of NT Power (Carried)
• Referred Water, Wastewater and Stormwater 10-year Financial Plans to June 26, 2023 meeting (Carried)
• Received presentations on Development Approvals, Downtown Waste Management, and Blue Box Transition (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive an orientation presentation, hear an update on the Mulock House adaptive re-use project, approve prior minutes, appoint a chair and vice-chair, and consider endorsing the 2022 Annual Accessibility Status Update to the 2019-2023 Multi-Year Accessibility Plan.

• Endorsement of 2022 Annual Accessibility Status Update to the 2019-2023 Multi-Year Accessibility Plan
• Appointment of one Chair and one Vice-Chair
• Mulock House Adaptive Re-Use Progress Update presented by +VG Architects
• Orientation presentation by Legislative Coordinator Simon Granat
• Approval of September 15, 2022 meeting minutes

The Accessibility Advisory Committee appointed a new Chair and Vice-Chair and endorsed the 2022 Annual Accessibility Status Update. The committee also received presentations on member orientation and the Mulock House Adaptive Re-Use project.

• Endorsed the 2022 Annual Accessibility Status Update to the 2019-2023 Multi-Year Accessibility Plan (Carried)
• Appointed Steve Foglia as Chair (Carried)
• Appointed Jeffrey Fabian as Vice Chair (Carried)
• Received Accessibility Advisory Committee orientation presentation (Carried)
• Received Mulock House Adaptive Re-Use Progress Update presentation (Carried)
• Approved meeting minutes from September 15, 2022 (Carried)

Council - Electronic

Newmarket Council is meeting electronically to act on recommendations from the May 29 Committee of the Whole, including approving the 2024 budget process with a target of under 3% tax increase, setting 2023 property tax rates, and adopting amendments to the Private Tree Protection By-law. Council will also consider a motion endorsing provincial Bill 5 on municipal leader accountability, and discuss adding all-way stop signs at William Roe and Dixon Boulevards. Several routine items, such as meeting minutes and by-laws, are also on the agenda.

• 2024 budget process approved with target adoption Dec 11, 2023 and tax increase under 3%
• 2023 property tax rates set: residential 0.339362%, commercial 0.452064%, industrial 0.557639%
• Private Tree Protection By-law amendments adopted (By-law 2023-31)
• Staff directed to issue RFP for new tenant at 500 Water Street
• Motion to endorse Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)

Council approved the 2023 property tax rates and established a target for the 2024 tax-supported operating budget to be less than 3%. Other actions included approving a new tenant RFP for 500 Water Street and endorsing provincial legislation against harassment by local leaders.

• Approved 2024 budget target of less than 3% for tax-supported operating budget
• Set 2023 property tax rates: Residential/Multi-Res 0.339362%, Commercial 0.452064%, Industrial 0.557639%, Pipeline 0.311873%, Farm 0.084840%
• Approved RFP to seek a new tenant for 500 Water Street
• Adopted amendments to the Private Tree Protection By-law
• Endorsed Bill 5—Stopping Harassment and Abuse by Local Leaders Act, 2022
• Directed staff to install an all-way stop at William Roe Boulevard and Dixon Boulevard
• Enacted By-laws 2023-31, 2023-34, 2023-35, and 2023-36
• Authorized submission of comments on the Proposed Provincial Planning Statement

Committee of Adjustment

The Committee of Adjustment is meeting to hear one minor variance application (MV-2023-007) for 363 Wakefield Place, submitted by Lisa and Stephen Stokl. The committee will also receive an orientation presentation, appoint a chair and vice-chair, and note that a previous decision (MV-2023-004 at 315 Botsford Street) has been appealed.

• Minor variance application MV-2023-007 for 363 Wakefield Place (Ward 4), applicants Lisa & Stephen Stokl
• Appeal of MV-2023-004 (315 Botsford Street) from March 29, 2023 hearing
• Appointment of Chair and Vice-Chair for the Committee of Adjustment term
• Orientation presentation by Legislative Coordinator Simon Granat
• Approval of March 29, 2023 meeting minutes

Newmarket Economic Development Advisory Committee

The Newmarket Economic Development Advisory Committee is meeting in person to receive presentations on the town's economy and upcoming advisory opportunities, and to appoint a chair and vice chair. The agenda includes routine items such as agenda approvals and conflict of interest declarations.

• Presentation: Newmarket: A Brief Overview by Elizabeth Hawkins, Business Development Specialist
• Presentation: Upcoming Advisory Opportunities by Chris Kallio, Economic Development Officer
• Presentation: Building a Vibrant Economy by Mayor Taylor
• Appointment of Chair and Vice Chair

The committee appointed a new Chair and Vice-Chair. Members received presentations on town census data, employment surveys, and future economic advisory opportunities.

• Appointed Jessica Rawlley as Chair
• Appointed Paul Crossdale as Vice-Chair
• Received presentations on town overview, advisory opportunities, and economy on consent

Committee of the Whole - Electronic

The Committee of the Whole is reviewing several consent items, including the 2024 budget process and targets, proposed amendments to the Private Tree Protection By-law, and the 2023 property tax rates. They will also consider issuing a request for proposals for a new tenant at 500 Water Street and submitting comments on the proposed Provincial Planning Statement. No public hearings are scheduled.

• 2024 budget process with target adoption date of December 11, 2023
• 2023 property tax rates: residential 0.339362%, commercial 0.452064%, industrial 0.557639%
• Request for proposals for new tenant at 500 Water Street
• Amendments to Private Tree Protection By-law
• Comments on proposed Provincial Planning Statement

The Committee approved the 2024 budget process, including a tax-supported operating budget target of less than 3%. Council also set the 2023 property tax rates and authorized a request for proposals for a new tenant at 500 Water Street.

• Approved 2024 budget schedule with adoption date of December 11, 2023
• Confirmed 2024 tax-supported operating budget target of less than 3%
• Authorized submission of comments on the Proposed Provincial Planning Statement
• Adopted amendments to the Private Tree Protection By-law
• Set 2023 property tax rates: Residential/Multi-Res 0.339362%, Commercial 0.452064%, Industrial 0.557639%, Pipeline 0.311873%, Farm 0.084840%
• Directed staff to issue a request for proposals for a new tenant at 500 Water Street
• Received Main Street District BIA meeting minutes from Nov 2, 2022 and Feb 1, 2023

Special Council - Electronic

Council approved a report to seek a new tenant for 500 Water Street. Staff are directed to issue a request for proposals, evaluate submissions based on report criteria, and finalize a long-term lease.

• Approved request for proposals to seek a new tenant for 500 Water Street (Carried)
• Authorized CAO to execute the lease for 500 Water Street with the successful proponent (Carried)
• Enacted By-law 2023-33 to confirm proceedings of the May 29, 2023 meeting (Carried)

Heritage Newmarket Advisory Committee

The Heritage Newmarket Advisory Committee is meeting to receive presentations on committee orientation and the Mulock House adaptive re-use project, and to consider two heritage permit applications and five new plaque requests. The committee will also appoint a chair and vice chair, make appointments to other boards, and approve minutes from a previous meeting.

• Heritage permit application for 605 Fernbank/896 Mulock Drive
• Heritage permit application for 465 D'Arcy Avenue
• New plaque requests for 247 Lorne Avenue, 155 Church Street, 330 Botsford Street, 279-281 Court Street, and 92 Main Street North
• Appointment of Chair and Vice Chair
• Appointments to Elman W. Campbell Museum Board and Lower Main Street South Heritage Conservation District Advisory Group

The Heritage Newmarket Advisory Committee approved the demolition of 465 D'Arcy Street and its removal from the non-designated list. The committee also supported a heritage permit for porch removal at 605 Fernbank/896 Mulock Drive and issued recommendations for several heritage plaques.

• Approved demolition and removal from non-designated list for 465 D'Arcy Street
• Approved heritage permit for porch removal and internal renovations at 605 Fernbank/896 Mulock Drive
• Recommended heritage plaque for 247 Lorne Avenue
• Recommended heritage plaque for 155 Church Street (pending proof of damaged previous plaque)
• Recommended heritage plaque for 330 Botsford Street
• Denied heritage plaque for 279-281 Court Street
• Denied heritage plaque for 92 Main Street North
• Approved meeting minutes from September 6, 2022

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes from its April 19 meeting, review the April strategic operations report and first-quarter financial statement, and discuss board planning for the coming years. The agenda is largely routine, with no major decisions or public hearings listed.

• Adoption of April 19, 2023 board and closed session minutes
• Strategic Operations Report for April 2023
• First Quarter Financial Statement
• Report to the Community for 2022
• Library Board planning discussion referencing 2018-2022 Legacy Document

The Board adopted the April 19, 2023 meeting minutes and the first quarter financial statement. Members approved the 2022 Report to the Community. The Board also discussed governance roles and an upcoming Drag Queen Storytime program.

• Adopted Regular, Closed Session, and Consent agendas (Carried)
• Approved April 19, 2023 Regular and Closed Session minutes (Carried)
• Approved April 2023 Strategic Operations Report (Carried)
• Approved First Quarter Financial Statement (Carried)
• Received the Report to the Community 2022 (Carried)

Appeal Committee

The Appeal Committee is continuing a hearing on a business licence appeal by Top Health Center (Application BL-2022-00150). The meeting is a continuation of several prior sessions. The committee will hear closing and reply statements from both the Town and the appellant before deciding the matter.

• Business licence appeal by Top Health Center (Application BL-2022-00150)
• Hearing continuation from Nov 23, 2022, Dec 7, 2022, Jan 19, 2023, Feb 23, 2023, and Mar 14, 2023
• Closing statements and books of authorities from Town and appellant
• Reply statements from Town

Council - Electronic

Newmarket Council is meeting electronically to consider a zoning by-law amendment and draft plan of subdivision for 1038 & 1040 Jacarandah Drive, along with several other reports and by-laws. The meeting includes a public hearing on the Official Plan Review, deputations, and consent items from the Committee of the Whole. No final decisions will be made on the public hearing item at this meeting.

• Zoning By-law Amendment and Draft Plan of Subdivision for 1038 & 1040 Jacarandah Drive (By-law 2023-30)
• Penn Avenue Traffic Review: all-way stop controls not at Vincent Street; consider Hillview Drive or Denne Boulevard; traffic calming in 2023
• York Region Municipal Streetscape Partnership Program: Beacon Art installation at Yonge Street/Mulock Drive, max Town contribution $330,000
• Street Naming Policy update; staff to suggest names reflecting Indigenous people and people of colour
• Ministry of Municipal Affairs and Housing Municipal Finances Audit terms of reference to be signed

Council approved a Zoning By-law Amendment and Draft Plan of Subdivision for 1038 & 1040 Jacarandah Drive. The meeting also included decisions on traffic calming for Penn Avenue and updates to the Town's Street Naming Policy.

• Approved Zoning By-law Amendment and Draft Plan of Subdivision for 1038 & 1040 Jacarandah Drive
• Denied All-Way Stop controls at Penn Avenue and Vincent Street
• Approved All-Way Stop controls at either Penn Avenue and Hillview Drive or Denne Boulevard
• Approved 2023 traffic calming on Penn Avenue using flexible bollards and urban shoulders
• Approved updates to the Town's Street Naming Policy
• Approved recruitment campaign for Museum Board members
• Authorized application for Beacon Art installation at Yonge Street/Mulock Drive with Town funding up to $330,000
• Authorized Commissioner of Corporate Services to sign Ministry of Municipal Finances Audit Terms of Reference

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and vote on several items, including a zoning by-law amendment and draft plan of subdivision for 1038 & 1040 Jacarandah Drive, a traffic review update for Penn Avenue, and a public art installation at Yonge Street and Mulock Drive. The meeting also includes presentations on the Newmarket Energy Efficiency Retrofit (NEER) program and a deputation for Hike for Hospice. No public hearings are scheduled.

• Zoning By-law Amendment and Draft Plan of Subdivision for 1038 & 1040 Jacarandah Drive, submitted by 2529437 Ontario Ltd.
• Penn Avenue Traffic Review: no all-way stops at Vincent Street, Hillview Drive, and Denne Boulevard; traffic calming measures in 2023
• Mulock Park Public Art at Yonge Street/Mulock Drive: application to York Region's Municipal Streetscape Partnership Program, with Town contribution up to $330,000
• Street Naming Policy and Reserve List update
• Museum Board recruitment campaign and meeting schedule changes

The Committee approved a Zoning By-law Amendment and Draft Plan of Subdivision for 1038 & 1040 Jacarandah Drive. Other decisions included updating the Street Naming Policy and implementing specific traffic calming measures on Penn Avenue.

• Approved Zoning By-law Amendment and Draft Plan of Subdivision for 1038 & 1040 Jacarandah Drive
• Denied All-Way stop controls at Penn Avenue and Vincent Street
• Approved All-Way Stop controls at either Penn Avenue and Hillview Drive or Denne Boulevard (pending further analysis)
• Approved 2023 traffic calming measures on Penn Avenue including flexible bollards and urban shoulders
• Approved updates to the Town’s Street Naming Policy
• Approved a recruitment campaign for Museum Board members
• Authorized application for York Region funding for Beacon Art installation at Yonge Street and Mulock Drive, with a maximum Town contribution of $330,000

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is meeting to receive orientation presentations, appoint officers (Chair, Vice Chair, Treasurer), and hear staff updates on the Canada Day Festival and a Town/BIA working group. The board will also approve minutes from previous meetings. The agenda is largely procedural, with no major decisions or financial items listed.

• Appointment of Chair, Vice Chair, and Treasurer
• Canada Day Festival Plan update
• Appointment of two members to Town/Main Street BIA Working Group
• Approval of minutes from Nov 2, 2022 and Feb 1, 2023 meetings
• Orientation presentations on BIA and budget

The Main Street District BIA Board of Management approved up to $800 for York Pride flags and reusable materials, established a Marketing Sub-Committee with $10,000 expenditure authority, and appointed officers including Tom Hempen as Chair, Avi Wulfand as Vice Chair, and Dominic Pede as Secretary-Treasurer. The board also appointed members to a Town/BIA working group and approved minutes from previous meetings.

• Approved up to $800 for York Pride flags and reusable materials (carried)
• Established Marketing Sub-Committee with $10,000 expenditure authority (carried)
• Appointed Tom Hempen as Chair (carried)
• Appointed Avi Wulfand as Vice Chair (carried)
• Appointed Dominic Pede as Secretary-Treasurer (carried)
• Appointed Norm Pereira, Tom Hempen, Ken Sparks, and Councillor Kwapis to Town/BIA Working Group (carried)
• Approved minutes of November 2, 2022 (carried)
• Approved minutes of February 1, 2023 (carried)

Council - Electronic

Newmarket Council is meeting electronically to consider a consent agenda that includes a new Film By-law with special zone impact fees ($1,000 minimum for local companies, $2,500 for outside companies), the 2023 Annual Servicing Allocation Review (reinstating and committing servicing capacity, with a reserve of 2,654 persons), and several housekeeping by-laws including escalating Administrative Monetary Penalties and 30-minute parking on Main Street. Council will also receive presentations on library rebranding and deputations on the vehicle idling by-law and Pedaling Possibilities, plus approve minutes and a confirmatory by-law.

• Film By-law 2023-19 with special zone impact fees ($1,000 local, $2,500 outside companies)
• 2023 Annual Servicing Allocation Review: reinstate/commit servicing, reserve 2,654 persons, 132 persons for 43 Lundy's Lane, 592 Watson Ave, 40/36/32 Bolton Ave
• By-laws 2023-23 and 2023-26: escalating AMPS and 30-minute parking on Main St housekeeping amendments
• Non-competitive extension of Teranet easement mapping data licensing contract for 5 years at $31,320 plus HST
• Carnival licence for Joe Persechini Charity Midway

Council approved a new Film By-law and updated the 2023 Annual Servicing Allocation Review for residential developments. They also extended a data licensing contract with TeraNet and approved a carnival license for the Joe Persechini Charity Midway.

• Approved draft Film By-law and related fee updates
• Approved 2022-2026 Council Priorities document in principle
• Reinstated and committed servicing allocations for developments per 2023 Annual Servicing Allocation Review
• Extended TeraNet Easement Mapping Data Licencing contract through Dec 31, 2027, for $31,320 plus HST
• Approved Carnival Licence for Joe Persechini Charity Midway
• Enacted By-laws 2023-19, 2023-23, 2023-24, 2023-25, and 2023-26
• Received presentation on modernizing the Newmarket Public Library Brand
• Referred deputation on amending Vehicle Idling By-law 2005-157 to staff

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to appoint board officers, adopt the agenda and minutes, and review the strategic operations report for February and March. The board will also discuss member orientation and hold a closed session on labour relations. The meeting is largely procedural with no major public decisions listed.

• Appointment of Library Board Officers
• Adoption of February 15, 2023 board minutes
• Strategic Operations Report for February and March
• Library Board member Orientation
• Closed session on labour relations

The Board appointed Darryl Gray as Chair and Kelly Broome as Vice-Chair. Members approved using up to $20,000 from the Capital Needs account for an HVAC unit replacement. The Board also endorsed directions regarding labour relations following a closed session.

• Appointed Darryl Gray as Chair (Carried)
• Appointed Kelly Broome as Vice-Chair (Carried)
• Approved February 15, 2023 meeting minutes and Strategic Operations Report (Carried)
• Authorized up to $20,000 from Capital Needs account for mass air handling unit replacement (Carried)
• Received Board Member Orientation presentation (Carried)
• Endorsed directions pertaining to labour relations and employee negotiations (Carried)

Property Standards Committee

The Property Standards Committee is meeting to hear an appeal of a Property Standards Order (PS2022-2088) for 284 Flagstone Way. The hearing will follow a set order of presentations from the Town and the appellant. If either party fails to attend, the hearing will proceed without them. The agenda includes only this one substantive item, plus standard procedural items.

• Appeal of Property Standards Order PS2022-2088 for 284 Flagstone Way
• Hearing order outlined for Town and appellant presentations
• Joint Document Book provided for Committee review
• Meeting streamed live from Municipal Offices, 395 Mulock Drive

Committee of the Whole - Electronic

Council approved a draft Film By-law including a special film zone in the downtown BIA and endorsed the 2022-2026 Council Priorities document. The committee also updated servicing allocations for residential developments and extended a data licensing contract with TeraNet.

• Approved 2022-2026 Council Priorities document (Carried)
• Approved draft Film By-law and updated associated fee and penalty by-laws (Carried)
• Approved 2023 Annual Servicing Allocation Review, maintaining a reserve of 2654 persons (Carried)
• Approved $31,320 non-competitive contract extension with TeraNet for easement mapping (Carried)
• Approved Carnival Licence for Joe Persechini Charity Midway (Carried)
• Received presentations on Council Strategic Priorities and the Film By-law (Carried)
• Received deputation from Frank Orsi regarding Landmark Estate Phase 5 (Carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive the 2022 annual report presentation from Chief Laing, approve minutes from February and March 2023 meetings, and hold a closed session on a fire protection agreement financial analysis. The closed session is justified under the Municipal Act for trade secret or financial information with monetary value.

• Presentation of Central York Fire Services Annual Report 2022 by Chief Laing
• Approval of Joint Council Committee minutes from February 7, 2023
• Approval of Joint Council Committee minutes from March 7, 2023
• Closed session: Fire Protection Agreement Financial Analysis under Section 239(2)(j) of the Municipal Act

The committee received a presentation on the 2022 Annual Report covering emergency response data and budget information. Members also approved the meeting minutes from February 7 and March 7, 2023. A closed session report regarding Fire Protection Agreement Financial Analysis was received for information.

• Received Central York Fire Services Annual Report 2022 presentation (Carried)
• Approved February 7, 2023 meeting minutes (Carried)
• Approved March 7, 2023 meeting minutes (Carried)
• Received Closed Session Report CL-JCC-2023-01 regarding Fire Protection Agreement Financial Analysis for information (Carried)

Council - Electronic

Council approved the 2023 Draft Operating Budget and established a Capital Spending Authority of $154.28M. The meeting also included the appointment of several boards and committees and the approval of a new dedicated pickleball facility.

• Approved 2023 Draft Operating Budget of $147,368,530
• Established Capital Spending Authority of $154,284,700 for 2023-2025
• Approved construction of a dedicated pickleball facility at Lions Park
• Approved Town Owned Operating Model pilot for Keith Davis Tennis Centre
• Approved recommended changes to Council remuneration
• Appointed members to Main Street District BIA Board of Management
• Directed staff to report on installing lighting at the skate park to reduce vandalism
• Enacted By-laws 2023-20, 2023-21, and 2023-22

Committee of Adjustment

The Committee of Adjustment is meeting to consider four minor variance applications for properties on Andrew Street, Botsford Street, Wakefield Place, and Roywood Crescent. The committee will also appoint an alternate secretary-treasurer, review the February 22 minutes, and hear any appeals or conflict of interest declarations.

• MV-2023-003: 428 Andrew Street (Susanna Massa & John D'Alimonte)
• MV-2023-004: 315 Botsford Street (Mark Patrick Iacovetta & Elizabeth Ann Golanski)
• MV-2023-007: 363 Wakefield Place (Lisa & Stephen Stokl) - includes deferral report
• MV-2023-008: 326 Roywood Crescent (Daniella Orsi & Curtis Andrade)
• Appointment of Angelica Rabe as alternate Secretary-Treasurer

Appointment Committee

The Appointment Committee will meet to approve previous meeting minutes and conduct a closed session regarding appointments to several town committees. These appointments involve multiple advisory boards and local organizations.

• Approval of March 7, 2023, meeting minutes
• Accessibility Advisory Committee appointments
• Audit Committee appointments
• Committee of Adjustment appointments
• Heritage Newmarket Advisory Committee appointments

The committee approved the open and closed session minutes from March 7, 2023. The committee entered a closed session to discuss appointments for eight different town boards and committees, but the specific outcomes were recorded under separate cover.

• Approved March 7, 2023 open session minutes
• Approved March 7, 2023 closed session minutes
• Resolved into closed session to discuss appointments for Accessibility Advisory Committee, Audit Committee, Committee of Adjustment, Heritage Newmarket Advisory Committee, Elman W. Campbell Museum Board, Newmarket Economic Development Advisory Committee, Newmarket Public Library Board, and Property Standards Committee

Committee of the Whole - Electronic

The Committee of the Whole is discussing and recommending approval of the 2023 Draft Operating and Capital Budgets, totaling $147,368,530 in operating expenditures and $154,284,700 in capital spending authority over three years. They are also considering a new Film By-law, a dedicated pickleball facility at Lions Park, and the operating model for the Tennis Centre at Shining Hill. Several deputations on pickleball and the tennis centre are scheduled.

• Draft 2023 Operating Budget of $147,368,530, including $72,873,205 for Town purposes
• Capital Spending Authority of $154,284,700 for 2023-2025
• Proposed Film By-law to regulate film production in Newmarket
• Approval to use Shining Hill funds to build a 12-14 court pickleball facility at Lions Park
• Endorsement of a Town-run operating model for the Tennis Centre at Shining Hill

The Committee approved a draft 2023 operating budget of $147.3M and a capital spending authority of $154.2M. Council also approved the construction of a dedicated pickleball facility at Lions Park and a town-owned pilot model for the Keith Davis Tennis Centre.

• Approved draft 2023 Operating Budget of $147,368,530
• Established Capital Spending Authority of $154,284,700
• Approved construction of 12 to 14 court pickleball facility at Lions Park
• Approved Town Owned Operating Model pilot for Keith Davis Tennis Centre
• Approved recommended changes to Council remuneration
• Adopted 2024 Meetings Schedule and Procedure By-law amendments
• Deferred draft Film By-law to April 3, 2023 meeting
• Deferred 2022-2026 Council Strategic Priorities update to April 17, 2023

Special Committee of the Whole - Electronic

The Special Committee of the Whole is meeting to receive a presentation and report on the 2023 Preliminary Draft Tax-Supported Operating Budget. The committee will consider proposed amendments and decide whether to incorporate them into the draft budget for the March 27 Committee of the Whole meeting. A closed session on labour relations is also scheduled.

• 2023 Preliminary Draft Tax-Supported Operating Budget presentation by Andrea Tang, Manager Finance and Accounting
• Report and appendices on the 2023 operating budget, including recommended and deferred decision packages
• Proposed amendments to be incorporated into draft budgets for March 27, 2023
• Closed session on labour relations or employee negotiations under Municipal Act, 2001

The Committee received a presentation and report on the 2023 Preliminary Draft Tax-Supported Operating Budget. Proposed amendments will be incorporated into draft budgets for a March 27, 2023 meeting. Staff were directed to provide options for addressing the 3.3% Capital Inflation Supplement.

• Received presentation on 2023 Preliminary Draft Tax-Supported Operating Budget
• Approved incorporating budget amendments into Draft Budgets for March 27, 2023
• Directed Staff to report options for addressing 3.3% Capital Inflation Supplement
• Requested Staff circulate information and financial impact analysis on LED street lighting program
• Resolved into Closed Session to discuss Labour Relations

Council - Electronic

Council will consider approving a zoning by-law amendment for 1015-1029 Davis Drive and 22 Hamilton Drive, proposed by Lulu Holdings Inc. The meeting also includes adoption of the 2023 preliminary draft capital and rate-supported operating budgets, and a resolution calling on the provincial government to address homelessness. Several committee minutes and reports will be received.

• Zoning by-law amendment for 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive (Lulu Holdings Inc.)
• 2023 preliminary draft capital and rate-supported operating budgets to be incorporated into draft budgets
• Resolution urging provincial government to end homelessness in Ontario
• Dismantling Anti-Black Racism Implementation Plan approved, including creation of an advisory committee and a two-year DEI contract position
• Petition for speed humps on Willowick Drive referred to staff for report

Council approved a Zoning By-law Amendment for properties at 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive. The meeting also included the dissolution of the DABR Task Force and the creation of a DABR Advisory Committee. Several budget reports and administrative minutes were received and adopted.

• Approved Zoning By-law Amendment for 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive
• Dissolved the DABR Task Force and created a DABR Advisory Committee
• Approved a two-year Diversity, Equity, and Inclusion contract position
• Approved 2022 Annual Drinking Water System Summary Reports & Annual Management Review
• Adopted 2023 Preliminary Draft Capital and Rate-Supported Operating Budgets for further presentation on March 27, 2023
• Passed a resolution calling on the Provincial Government to commit to ending homelessness in Ontario
• Directed staff to report on speed mitigation options for Willowick Drive
• Enacted By-laws 2023-13, 2023-14, 2023-15, 2023-16, 2023-18, and 2023-17

Newmarket Public Library Board

This is the agenda for the Newmarket Public Library Board meeting on March 15, 2023. The agenda text is entirely procedural boilerplate with no listed agenda items, decisions, or discussions. No substantive business is identified.

Appeal Committee

The Appeal Committee is continuing hearings on two business licence appeals for personal wellness establishments: Top Health Center (Application BL 2022-00150) and VIP RMT Wellness Center (Application BL 2022-00134). The committee will hear opening statements, witness testimony, and closing arguments from the Town and the appellants. This is a continuation of previous meetings held in November 2022 through February 2023.

• Appeal of business licence BL-2022-00150 for Top Health Center
• Appeal of business licence BL 2022-00134 for VIP RMT Wellness Center
• Updated Joint Document Books provided for both appeals
• Hearing order follows Newmarket Appeal Committee Rules 2022-09-15

Property Standards Committee

The Property Standards Committee is holding a routine meeting with an orientation presentation on property standards, the appointment of Rob Green as Chair, and approval of minutes from January 29, 2020. The agenda is largely procedural with no substantive decisions or public hearings.

• Orientation presentation by Kiran Saini and Paul Voorn on Property Standards Refresher
• Appointment of Rob Green as Chair
• Approval of Property Standards Committee Meeting Minutes of January 29, 2020

Main Street District Business Improvement Area Board of Management

The Main Street District Business Improvement Area Board of Management is holding its Annual General Meeting to review 2022 activities, approve the 2023 budget, and elect a slate of eight nominees for appointment by Town Council. Members will also vote to approve the 2021 minutes and financial statements.

• Approval of 2021 Annual General Meeting minutes from November 9, 2021
• Approval of 2021 financial statements
• Verbal update on 2022 review by Chair Tom Hempen
• Approval of 2023 budget
• Election of Board of Management nominees (8 to be selected)

The Board approved the 2021 financial statements and the 2023 budget. Members also approved the 2021 Annual General Meeting minutes and appointed eight individuals to the Board of Management.

• Approved 2021 Annual General Meeting minutes (Carried)
• Approved 2021 financial statements (Carried)
• Received 2022 Review verbal update (Carried)
• Approved 2023 budget (Carried)
• Appointed Tom Hempen, Ken Sparks, Norm Pereira, Dominic Pede, Sheila Stewart, Grant Buckley, Patricia Carmichael, and Allan Cockburn to the Board of Management (Carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive reports on third quarter and preliminary fourth quarter 2022 results, including a proposed $34,931 draw from the general reserve to cover a year-end operating deficit. The committee will also discuss new business items such as International Women's Day, a by-law, snow removal around fire hydrants, and recruitment.

• Preliminary Fourth Quarter Results 2022 presentation by Senior Financial Analyst Anita Gibson
• CYFS Third Quarter Report 2022 (Report JCC-2023-04)
• CYFS Preliminary Fourth Quarter Report 2022 (Report JCC-2023-05)
• Proposed $34,931 draw from CYFS general reserve to cover year-end operating deficit
• Correspondence from the Office of the Fire Marshall

The Committee received financial reports for the third and fourth quarters of 2022. It approved a draw from the general reserve to cover a year-end operating deficit. Members also discussed fire hydrant snow removal and new recruit training.

• Received Preliminary Fourth Quarter Results 2022 presentation
• Received CYFS Third Quarter Report 2022 (JCC-2023-04)
• Received CYFS Preliminary Fourth Quarter Report 2022 (JCC-2023-05)
• Approved $34,931 draw from CYFS general reserve to cover year-end operating deficit
• Received correspondence from the Office of the Fire Marshall

Appointment Committee

The Newmarket Appointment Committee is meeting to appoint a chair and vice chair, approve minutes from November 3, 2021, and enter closed session for litigation and personal matters. The agenda is largely procedural with no substantive public decisions listed.

• Appointment of Chair and Vice Chair
• Approval of Appointment Committee Meeting Minutes of November 3, 2021
• Closed session: litigation or potential litigation under Municipal Act 239(2)(e)
• Closed session: personal matters about identifiable individuals under Municipal Act 239(2)(b)
• Closed session: approval of November 3, 2021 closed session minutes

The Appointment Committee appointed Councillor Kwapis as Chair and Councillor Morrison as Vice Chair. The committee also approved the meeting minutes from November 3, 2021.

• Appointed Councillor Kwapis as Chair (Carried)
• Appointed Councillor Morrison as Vice Chair (Carried)
• Approved November 3, 2021 meeting minutes (Carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole will receive a presentation on informed service delivery and discuss service level reduction options for the proposed tax-supported operating budget. Committee members may direct staff on further amendments before the draft budget goes to the Committee of the Whole on March 27. The meeting also includes a closed session on municipal revenue and labour relations.

• Presentation on Informed Service Delivery by Director of Finance Mike Mayes
• Report on Service Level Reduction Options dated March 6, 2023
• Direction to staff on amendments to the Tax-supported Operating Budget
• Closed session on municipal revenue (trade secret/commercial information)
• Closed session on labour relations and employee negotiations

Council approved a plan to lower the budget increase by targeting specific service level reductions and asset funding. Staff must report back by March 20 on how this reduction was achieved.

• Approved reducing the budget increase from 7.67% to 5.5% (Carried)
• Directed staff to incorporate Service Level Reduction options 7 (Cleaning/Janitorial), 10 (Park Maintenance), and 12 (Staffing and Consulting) into the next budget report (Carried)
• Rejected all other service level reductions presented in the report (Carried)
• Received presentation on Informed Service Delivery by Director of Finance (Carried)
• Resolved into Closed Session to discuss Municipal Revenue and Labour Relations (Carried)

Committee of the Whole - Electronic

The Committee approved a Zoning By-law Amendment for properties on Davis Drive and Hamilton Drive. It also restructured the Dismantling Anti-Black Racism (DABR) framework and passed a resolution calling on the provincial government to end homelessness.

• Approved Zoning By-law Amendment for 1015, 1025, 1029 Davis Drive and 22 Hamilton Drive (Carried)
• Dissolved the DABR Task Force and created a DABR Advisory Committee (Carried)
• Approved a two-year Diversity, Equity, and Inclusion contract position (Carried)
• Passed resolution calling on Provincial Government to commit to ending homelessness in Ontario (Carried)
• Directed staff to report on speed mitigation options for Willowick Drive (Carried)
• Received Annual Smart Commute Central York Report and referred funding requests to the budget process (Carried)
• Received deputations regarding zoning and the Anti-Black Racism Implementation Plan (Carried)
• Received meeting minutes for Newmarket Public Library and Central York Fire Services (Carried)

Special Council - Electronic

This is a special electronic meeting of Newmarket Town Council. The main substantive item is a closed session to discuss a vaccination policy under the Municipal Act's labour relations or employee negotiations exception. The only other business is a confirmatory by-law (2023-12) to validate the meeting's proceedings, followed by adjournment.

• Closed session on Vaccination Policy under Section 239(2)(d) of the Municipal Act, 2001
• Confirmatory By-law 2023-12 to confirm proceedings of the March 6, 2023 Special Council meeting

Council received and adopted the recommendations contained in Closed Session Report CL-2023-02 concerning vaccination policy. The meeting was primarily procedural and concluded with the enactment of a confirmatory by-law.

• Adopted recommendations in Closed Session Report CL-2023-02 regarding vaccination policy (Carried)
• Enacted By-law 2023-12 to confirm proceedings (Carried)

Special Committee of the Whole - Electronic

This is a special Committee of the Whole meeting focused on a strategic planning workshop for 2023-2026. Council will receive a presentation on Council Strategic Priorities 2023 and discuss the matter, facilitated by Erik Lockhart of Lockhart Facilitation Inc. The meeting is largely a working session rather than a decision-making meeting.

• Presentation on Council Strategic Priorities 2023
• Facilitated discussion by Erik Lockhart, Lockhart Facilitation Inc.
• Public input accepted via email or live remote deputation

Council held a workshop to discuss strategic priorities for the 2022-2026 term. Members discussed economic development, service delivery, environmental sustainability, and the 10-year Recreation Capital Plan. The committee formally received the presentation provided by facilitator Erik Lockhart.

• Received presentation by Erik Lockhart regarding Council Strategic Priorities (Carried)

Appeal Committee

The Appeal Committee is continuing hearings for two personal wellness establishment business licence appeals: Top Health Center (BL-2022-00150) and VIP RMT Wellness Center (BL-2022-00134). The committee will review updated joint document books and hear arguments from the town and appellants. This is a continuation of previous meetings from November 2022 and January 2023.

• Appeal of business licence BL-2022-00150, Top Health Center
• Appeal of business licence BL-2022-00134, VIP RMT Wellness Center
• Updated Joint Document Book for each appeal
• Hearing order per Newmarket Appeal Committee Rules

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to hear presentations on a cycling partnership with The Centre for Active Transportation and on library rebranding by Hardie and Company. The board will also adopt minutes, receive a strategic operations report, and review fourth-quarter 2022 statistics. Most items are routine approvals and reports.

• Presentation on Newmarket Cycles partnership with The Centre for Active Transportation
• Presentation on library re-branding by Hardie and Company
• Adoption of January 18, 2023 regular and closed session minutes
• Strategic Operations Report for January 2023
• Fourth Quarter 2022 statistical data

The Library Board approved a final branding draft presented by Hardie and Company. The Board also directed staff to seek alternative locations for the Newmarket Cycle bicycle lending program instead of the library parking lot.

• Endorsed branding presented by Hardie and Company (Carried)
• Directed staff to explore alternative locations for the Bicycle Lending program (Carried)
• Adopted regular, closed session, and consent agendas (Carried)
• Approved January 18, 2023 regular and closed session minutes (Carried)
• Adopted January 2023 Strategic Operations Report and December 2022 statistical data (Carried)

Special Committee of the Whole - Electronic

The Special Committee of the Whole is receiving a presentation and staff report on the 2023 Preliminary Draft Capital and Rate-Supported Operating Budgets. The committee will consider incorporating these budgets into the draft budgets for the March 27 Committee of the Whole meeting. No other substantive items are on the agenda.

• Presentation on 2023 Capital and Rate Supported Operating Budgets
• 2023 Preliminary Draft Capital and Rate-Supported Operating Budgets report
• Appendix A: 2023 Recommended Capital Program Summary and Decision Packages
• Appendix B: 2023 Deferred Capital Program Summary and Decision Packages

The Committee received presentations on capital and rate-supported operating budgets, including water, wastewater, and storm water. It approved the incorporation of the proposed Capital Budget and Rate-Supported Operating Budgets into the draft budgets for further presentation on March 27, 2023.

• Received budget presentations from Director Financial Services, Project Management Leader (Mulock Property), and Manager Finance and Accounting (Carried)
• Approved incorporation of proposed Capital Budget into Draft Budgets for March 27, 2023 (Carried)
• Approved inclusion of proposed Capital Projects in the 2023 Capital Program (Carried)
• Approved incorporation of proposed Rate-Supported Operating Budgets into Draft Budgets for March 27, 2023 (Carried)

Council - Electronic

Newmarket Council is meeting electronically to consider several reports and by-laws. Key items include approving early capital spending for trails, adopting a parking restriction on Krista Court, launching an RFP for the former Operations Centre, and introducing an automated speed enforcement program. Council will also receive the 2023 preliminary draft budget and hear a motion on federal funding for Lake Simcoe.

• Approve $1,920,000 capital spending for Trails & Multi-Use Path ahead of 2023 budget
• Adopt parking restriction and No Parking signs in Krista Court cul-de-sac
• Issue RFP for adaptive re-use of former Operations Centre at 623-625 Timothy Street
• Introduce automated speed enforcement program and enact by-laws 2023-09 and 2023-10
• Motion supporting federal funding for Lake Simcoe, referencing $40 million commitment

Council approved early capital spending for trails and multi-use paths and directed staff to implement an automated speed enforcement program. The body also authorized a request for proposals to redevelop the former operations centre on Timothy Street and adopted new parking restrictions for Krista Court.

• Approved $1,920,000 capital spending for 'Trails & Multi-Use Path' in advance of 2023 Budget
• Deferred 2023 capital spending for RJT Outdoor Skating Rink to 2024
• Adopted parking restrictions and 'No Parking' signs for Krista Court cul-de-sac
• Approved RFP for redevelopment concept and business plan for 623-625 Timothy Street
• Directed staff to proceed with Option 2 for the Automated (Speed) Enforcement Program
• Passed resolution supporting federal funding for Lake Simcoe restoration and infrastructure
• Enacted by-laws 2023-09, 2023-10, and confirmatory by-law 2022-11

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive a presentation and report on Community Risk Assessments for Aurora and Newmarket. The committee will also approve minutes from the January 10, 2023 meeting. The agenda is largely focused on this single substantive item, with no other major decisions listed.

• Presentation by Deputy Fire Chief Jeremy Inglis on Community Risk Assessments for Aurora and Newmarket
• Fire Services Report JCC-2023-03 on Community Risk Assessment to be received
• Approval of minutes from January 10, 2023 meeting
• Attachments include final draft Community Risk Assessments dated November 25, 2022

Main Street District Business Improvement Area Board of Management

The Newmarket Main Street District Business Improvement Area (BIA) Board of Management is holding a general meeting open to all BIA members. The main item is a presentation by consultant Dorothy St. George of McSweeney & Associates on a review of the BIA's governance and service delivery to members, based on comparisons with similar BIAs in Ontario. The board will consider receiving the presentation.

• Presentation on Review of Newmarket Main Street District BIA Governance and Service Delivery to Members
• Consultant Dorothy St. George (McSweeney & Associates) in attendance
• Meeting streamed live from Municipal Offices, 395 Mulock Drive

Committee of the Whole - Electronic

Council directed staff to proceed with Option 2 for the Automated Speed Enforcement Program and authorize agreements with the Ministry of Transportation. Other decisions included parking restrictions on Krista Court and a redevelopment plan for the former Operations Centre.

• Approved Automated Speed Enforcement Program Option 2
• Authorized staff to execute agreements with the Ministry of Transportation for license plate registration access
• Adopted parking restrictions and 'No Parking' signs for Krista Court cul-de-sac
• Lifted the 2-year parking review moratorium for Krista Court
• Approved Request for Proposal for the adaptive re-use of 623-625 Timothy Street
• Received presentation on Automated Speed Enforcement by Lead Project Manager Flynn Scott
• Received deputation from Nancy Fish regarding Traffic Mitigation

Special Committee of the Whole - Electronic

The Special Committee of the Whole will receive a presentation on the 2023 Preliminary Draft Operating and Capital Budgets and consider a report on the draft budget. Council is asked to approve $1,920,000 in capital spending for the Trails & Multi-Use Path project before the full budget is approved, and to defer the Recreation Playbook Implementation capital project for the RJT Outdoor Skating Rink to 2024. Staff will also be authorized to present further budget details on February 13 and March 20, 2023.

• Approve $1,920,000 capital spending for Trails & Multi-Use Path ahead of 2023 budget approval
• Defer 2023 capital spending for Recreation Playbook Implementation (RJT Outdoor Skating Rink) to 2024
• Receive 2023 Preliminary Draft Budget report dated January 30, 2023
• Presentation on 2023 Preliminary Draft Operating and Capital Budgets by CAO and finance staff
• Schedule for further budget details: Feb 13 (capital/rate-supported) and Mar 20 (tax-supported)

Council received the 2023 Preliminary Draft Operating and Capital Budgets. The body approved immediate capital spending for trails and deferred a recreation project to 2024.

• Approved $1,920,000 capital spending authority for 'Trails & Multi-Use Path' (Carried)
• Approved deferral of 'Recreation Playbook Implementation' for RJT Outdoor Skating Rink to 2024 (Carried)
• Authorized staff to release budget details to the public on February 13 and March 20, 2023 (Carried)
• Received presentation on 2023 Preliminary Draft Operating and Capital Budgets (Carried)

Committee of Adjustment

The Newmarket Committee of Adjustment is meeting electronically to consider one minor variance application (MV-2023-001) by SRZ North (Newmarket) Ltd. for properties at 603 Davis Drive and 18-22 Bolton Avenue in Ward 3. The committee will also approve minutes from the November 30, 2022 hearing and handle any appeals or conflict of interest declarations.

• Minor variance application MV-2023-001 for 603 Davis Dr and 18-22 Bolton Ave by SRZ North (Newmarket) Ltd.
• Approval of minutes from November 30, 2022 regular hearing
• Public notice: meeting held via Zoom; participation by email or phone (905)895-5193 ext.2458

Special Committee of the Whole - Electronic

The Special Committee of the Whole received three presentations regarding land use planning changes, potential tax impacts, and provincial housing policy advocacy. The committee also entered a closed session to discuss solicitor-client privileged advice regarding planning legislative changes.

• Received presentation on land use planning changes from Kim Mullin and Jason Unger
• Received presentation on potential tax impact of planning legislative changes from Mike Mayes
• Received presentation on provincial housing planning policy advocacy from Matthew Haggerty
• Approved motion to enter closed session to discuss solicitor-client privileged advice on planning legislative changes

Council - Electronic

Newmarket Council is meeting electronically to consider several planning and policy items. Key decisions include supporting a Minister's Zoning Order request for emergency housing at 835 Gorham Street, approving a zoning by-law amendment at 1095 Stellar Drive, and endorsing the Dismantling Anti-Black Racism Action Plan. The agenda also includes heritage designations, a parkland dedication by-law update, and routine approvals of minutes and by-laws.

• Support for Minister's Zoning Order at 835 Gorham Street for Blue Door Support Services emergency housing
• Zoning By-law Amendment for 1095 Stellar Drive
• Adoption of Dismantling Anti-Black Racism Action Plan with implementation plan due in 6 weeks
• Heritage designations for 17250 Yonge Street and Newmarket Canal System
• Update to Parkland Dedication By-law (2023-06)

Council approved a request to support a Minister's Zoning Order for emergency and temporary housing at 835 Gorham Street. The body also approved a zoning by-law amendment for 1095 Stellar Drive and endorsed terms of reference for a residential parking study.

• Supported Minister's Zoning Order for emergency and temporary housing at 835 Gorham Street (Carried)
• Approved Zoning By-law Amendment for 1095 Stellar Drive in general form (Carried)
• Endorsed Residential Parking Study Terms of Reference and authorized RFP release (Carried)
• Proclaimed February as Black History Month (Carried)
• Directed staff to develop a two-year implementation plan for the Dismantling Anti-Black Racism Action Plan (Carried)
• Enacted By-laws 2023-02, 2023-03, 2023-04, 2023-05, 2023-06, and 2023-08 (Carried)
• Enacted confirmatory By-law 2023-07 (Carried)
• Approved electronic meeting minutes from December 12, 2022, and January 16, 2023 (Carried)

Newmarket Public Library Board

The Newmarket Public Library Board is meeting to adopt minutes, review a strategic operations report, and consider a bank transfer. The board will also discuss a membership policy update and move into closed session for labour relations or employee negotiations.

• Adoption of November 16, 2022 board minutes
• Strategic Operations Report for November and December 2022
• Library bank transfer
• Membership Policy review
• Closed session for labour relations or employee negotiations

The Board approved revisions to the Membership Policy to remove barriers and allow any Ontario resident to become a member. The Board also adopted previous meeting minutes and a strategic operations report. A closed session was held to discuss labour relations and employee negotiations.

• Approved revisions to the Membership Policy to go fine free and allow any Ontario resident to join
• Adopted November 16, 2022 meeting minutes
• Adopted Strategic Operations Report for November and December 2022
• Approved Library Bank Transfer
• Received the Library Board Action List
• Received deputation by the Library Unit Chair, CUPE Local 905

Special Council - Electronic

This is a special electronic meeting of Newmarket Town Council. The agenda is largely procedural, with the main substantive item being a closed session to discuss litigation or potential litigation affecting the municipality in Ward 1. Council will also consider a confirmatory by-law (2023-01) to confirm the meeting's proceedings, then adjourn.

• Closed session under Section 239(2)(e) of the Municipal Act regarding litigation matter in Ward 1
• Confirmatory By-law 2023-01 to confirm proceedings of the January 16, 2023 Special Council meeting

Council met in a closed session to discuss a litigation matter regarding Ward 1. Following the session, Council voted to receive and adopt the recommendations contained in Closed Session Report CL-2023-01. By-law 2023-01 was also enacted.

• Adopted recommendations in Closed Session Report CL-2023-01 regarding Ward 1 litigation (Carried)
• Enacted By-law 2023-01 (Carried)

Committee of the Whole - Electronic

The Committee of the Whole is meeting to discuss and potentially approve several items, including a Dismantling Anti-Black Racism Action Plan, a residential parking study, a zoning by-law amendment for 1095 Stellar Drive, and a Minister's Zoning Order request for 835 Gorham Street to permit emergency and temporary housing. The meeting includes presentations and deputations on these matters.

• Dismantling Anti-Black Racism Action Plan presentation and report
• Residential Parking Study Terms of Reference endorsement and RFP release
• Zoning By-law Amendment for 1095 Stellar Drive
• Minister's Zoning Order request for 835 Gorham Street (Blue Door Support Services) for emergency housing
• Deputations on Black History Month and zoning matters

Council approved a request for a Minister's Zoning Order to expedite 14 units of supportive emergency housing. They also endorsed a residential parking study and approved a zoning by-law amendment for 1095 Stellar Drive. Additionally, Council directed staff to develop a two-year implementation plan for the Dismantling Anti-Black Racism Action Plan.

• Supported Minister's Zoning Order for emergency and temporary housing at 835 Gorham Street (Carried)
• Approved Zoning By-law Amendment for 1095 Stellar Drive in general form (Carried)
• Endorsed Residential Parking Study Terms of Reference and authorized RFP release (Carried)
• Directed staff to develop a two-year implementation plan for the Dismantling Anti-Black Racism Action Plan (Carried)
• Proclaimed February as Black History Month (Carried)
• Removed 'Use of Residential Garages' from the Residential Parking Study Terms of Reference (Carried)

Central York Fire Services - Joint Council Committee

The Central York Fire Services Joint Council Committee is meeting to receive presentations on council orientation and the draft 2023 operating and capital budgets. The committee will consider recommending the draft budgets to Aurora Council for review and then to Newmarket Council for approval. The agenda also includes approval of the September 6, 2022 minutes, a report on a fire protection seminar, and the 2023 meeting schedule.

• Draft 2023 Operating and Capital Budgets presentation and report (JCC-2023-02)
• Recommendation to forward draft budgets to Aurora Council and Newmarket Council
• Presentation on Council Orientation 2022 by Deputy Fire Chief Jeremy Inglis
• Report on Ontario Fire Marshal 'Essentials of Municipal Fire Protection' seminar (JCC-2023-01)
• Approval of 2023 meeting schedule (nine dates from February to November)

The committee recommended the draft 2023 operating and capital budgets for review by Aurora Council and approval by Newmarket Council. The committee also appointed new leadership and established a 2023 meeting schedule.

• Appointed Councillor Rachel Gilliland as Chair
• Appointed Councillor Kelly Broome as Vice-Chair
• Recommended Draft 2023 Operating and Capital Budgets to Aurora and Newmarket Councils
• Approved 2023 meeting schedule (9 dates)
• Approved meeting minutes from September 6, 2022
• Received orientation presentation regarding CYFS responsibilities and service levels
• Received report JCC-2023-01 regarding Ontario Fire Marshal seminar