Nanaimo public meetings in 2024

Public Hearing

The Special Council meeting will hold a public hearing on Zoning Bylaw Amendment Bylaw 2024 No. 4500.233, which proposes changes to short‑term rental regulations, and staff will move the amendment to third reading. Council will also receive a report on illegal construction at 2276 and 2278 Rosstown Road and consider a remedial action requirement under the Community Charter. Standard agenda items such as call to order, adoption of agenda, and public hearing requirements are also on the docket.

• Zoning Bylaw Amendment Bylaw 2024 No. 4500.233 – short‑term rental regulations (third reading)
• Report on illegal construction at 2276 and 2278 Rosstown Road – recommendation for remedial action
• Public Hearing Requirements – Chair to explain the process

Council held a public hearing for Zoning Bylaw Amendment Bylaw 2024 No. 4500.233, which updates short-term rental regulations. No public submissions were received, and the bylaw passed third reading unanimously. Council also declared a carport structure at 2276 Rosstown Road illegal and ordered its removal within 60 days. The Interim Housing Needs Report 2024 was received.

• Passed third reading of Zoning Bylaw Amendment Bylaw 2024 No. 4500.233 (short-term rental regulations) unanimously
• Declared carport at 2276 Rosstown Road in contravention of Building Bylaw and Provincial Building Code
• Ordered removal of unauthorized construction at 2276 Rosstown Road within 60 days
• Received Interim Housing Needs Report 2024

Public Safety Committee

The Public Safety Committee will adopt minutes from a previous meeting and receive a presentation on the Nanaimo Restorative Justice Program. The committee will also provide input on the City of Nanaimo Liquor Control Strategy, which was referred by Council.

• Adoption of minutes from October 9, 2024 meeting
• Presentation on Nanaimo Restorative Justice Program
• Review of City of Nanaimo Liquor Control Strategy
• Verbal update on Drop-In Hub Service
• Council recommendation to increase restorative justice grant to $150,000

The Public Safety Committee unanimously recommended that Council continue advocating to the Provincial Government for funding for the Nanaimo Restorative Justice Program. The committee also unanimously recommended that Council invite the Newcastle Community Association to the next meeting to discuss homelessness impacts. Staff provided updates on the year-round drop-in hub opening January 2, 2025, and the Liquor Control Strategy, but no other formal decisions were made.

• Recommended Council advocate for Restorative Justice Program funding (unanimous)
• Recommended Council invite Newcastle Community Association to next meeting (unanimous)
• Adopted agenda (unanimous)
• Adopted October 9, 2024 minutes (unanimous)

Regular Council Meeting

Council will vote on a revised five‑year NG911 Local Government Service Agreement with TELUS Communications Inc., including automatic renewals. The meeting also includes consent items for the 2025‑2029 Financial Plan such as budgeting the RCMP contract, a $750,000 negative wage contingency, a $795,456 reduction for Commercial Street Implementation Phase 2, and hiring Community Safety Officers and staff. Additional decisions cover increases to culture grant funding and the Nanaimo Prosperity Corporation budget. Presentations on monitoring indicators, tree canopy coverage, and the Interim Housing Needs Report will also be introduced.

• Approve revised NG911 Local Government Service Agreement with TELUS for a five‑year term (automatic renewals).
• Budget the RCMP contract at 92% for 2025 and 95% for 2026‑2029 in the 2025‑2029 Financial Plan.
• Allocate a $750,000 negative wage contingency in the General Fund for 2025.
• Reduce 2025 base project funding for Commercial Street Implementation Phase 2 by $795,456 and remove it from the 2025‑2029 Financial Plan.
• Add nine full‑time Community Safety Officers, one Senior CSO, and convert the part‑time Bylaw Steno position to full‑time, with phased hires starting April 1 2025.

Council gave three readings to the 2025-2029 Financial Plan Bylaw, with Councillor Brown opposed each time. They also approved several development permits, including a 162-unit rental housing project at 77 Chapel Street, and adopted multiple bylaws setting 2025 rates for water, sewer, and solid waste. The meeting included a closed session for personnel and labour matters.

• Adopted 2025-2029 Financial Plan Bylaw (3 readings, opposed by Brown)
• Approved Development Permit DP1350 for 162-unit rental housing at 77 Chapel St (unanimous)
• Approved Development Permit DP1334 for multi-family at 1740 Dufferin Cres (unanimous)
• Approved Development Permit DP1349 for light industrial at 1935 Island Diesel Way (unanimous)
• Adopted Waterworks Rate Bylaw 2024 No. 7004.22 (unanimous)
• Adopted Sewer Regulation Bylaw 2024 No. 2496.38 (unanimous)
• Adopted Municipal Solid Waste Collection Bylaw 2024 No. 7128.16 (unanimous)
• Adopted Business Licence Bylaw Amendment 2024 No. 7318.02 (unanimous)

Mayor's Leaders' Table

The Mayor's Leaders' Table will meet to discuss next steps for the group. The meeting is primarily procedural, including the adoption of the agenda and previous minutes.

• Verbal discussion regarding Mayor's Leaders' Table next steps introduced by Bill Sims

The Mayor's Leaders' Table met and discussed its future direction, including the possibility of creating a charter to coordinate strategic plans among local organizations. No formal decisions were made; the group agreed to explore the charter concept and consider inviting various organizations to present their strategic plans at future meetings.

• Agenda adopted as amended (unanimous)
• Minutes of June 14, 2024 meeting adopted (unanimous)
• Discussed exploring a charter concept for coordinating strategic plans (no formal decision)
• Agreed to consider inviting organizations to present strategic plans (no formal decision)

Design Advisory Panel Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific projects, decisions, or discussion items listed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review financial results for the nine months ending September 30, 2024 and council expenses for the same period. It will consider several grant funding recommendations, including a $631,256 recommendation for 2025 Culture and Event Grants and an $85,000 recommendation for 2025 Social Planning Grants. The committee will also discuss allocations for park amenity improvements, provincial capacity funds, and a $442,752 proposal to the Health Canada Emergency Treatment Fund.

• Recommendation to Council to approve $631,256 for 2025 Culture and Event Grants (Operating, Project, Downtown Event Revitalization Fund)
• Recommendation to Council to approve $85,000 for 2025 Social Planning Grants across seven nonprofit applicants
• Partners in Parks Program improvements: $45,000 for Everest Drive Park sport court, $15,000 for Beaufort Food Forest storage and seating, $40,000 for Stevie Smith Bike Park shade structure and platform
• Recommendation to Council to endorse $619,936 Provincial Capacity Funds allocation for housing bill compliance
• Proposal to seek $442,752 funding from Health Canada Emergency Treatment Fund

The Finance and Audit Committee recommended that Council increase the Nanaimo Prosperity Corporation's base budget from $515,850 to $665,000 for 2025, which would raise the property tax rate by 0.1 percent. The committee also recommended approving $631,256 in cultural grants, $85,000 in social planning grants, and $100,000 in park amenity improvements. Additionally, it endorsed allocating $619,936 in provincial capacity funds and applying for grants for a Sea Level Rise Management Plan. All recommendations were carried unanimously.

• Recommended increasing Nanaimo Prosperity Corporation base budget to $665,000 (unanimous)
• Recommended approving $631,256 in 2025 Cultural Grants (unanimous)
• Recommended approving $85,000 in 2025 Social Planning Grants (unanimous)
• Recommended allocating $100,000 for park amenity improvements (unanimous)
• Recommended adding Phase 2 of Manufactured Home Park Energy Strategy to 2025-2029 Financial Plan (unanimous)
• Recommended applying for two Sea Level Rise Management Plan grants (unanimous)
• Endorsed allocation of $619,936 in provincial capacity funds (unanimous)
• Recommended awarding $50 Security Check Grant to Nanaimo Science and Sustainability Society (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will hear a report on the city’s parking review and bylaw update. It will consider a recommendation that Council direct staff to amend Off‑Street Parking Regulations Bylaw 2018 No. 7266 to remove all minimum parking requirements for uses within the Downtown Urban Centre. The meeting also includes routine items such as adoption of minutes, agenda approval, and a question period.

• Parking Review and Bylaw Update – Phase 1 Conditions Report presented by Bill Sims
• Proposal to amend Off‑Street Parking Regulations Bylaw 2018 No. 7266 to eliminate all downtown minimum parking requirements
• Adoption of minutes from the November 25 meeting (GPC241125M.pdf)
• Approval of the meeting agenda
• Public question period

The Governance and Priorities Committee recommended that Council direct staff to amend the Off-Street Parking Regulations Bylaw 2018 No. 7266 to eliminate all minimum parking requirements for all uses within the Downtown Urban Centre. The motion carried with Councillor Thorpe opposed. The committee also recommended adding a demolition and deconstruction bylaw topic to a future agenda and scheduling a discussion on the phasing of Design Commercial work.

• Recommended eliminating all minimum parking requirements downtown (carried, opposed: Thorpe)
• Recommended adding 'Demolition and Deconstruction Bylaw' to a future agenda (carried, opposed: Armstrong, Perrino, Thorpe)
• Recommended scheduling Design Commercial phasing discussion for Q1 2025 (carried unanimously)
• Adopted the agenda as amended (carried unanimously)
• Adopted the minutes of the 2024-11-25 meeting (carried unanimously)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will hear a presentation on the 2025‑2029 Financial Plan Recap and Decision Points. The session includes reports on roadway asphalt asset management, downtown community safety, culture and event grants, restorative justice, and neighbourhood association grants. The committee will discuss these items and consider any related decisions.

• 2025‑2029 Financial Plan Recap and Decision Points presentation
• Roadway Asphalt Asset Management and Maintenance Plan report
• Downtown Nanaimo Community Safety Action Plan Evaluation and Strategy report
• Culture and Event Grants Processes Review and Recommendations report
• Nanaimo Restorative Justice Program Overview report

The Finance and Audit Committee reviewed the draft 2025-2029 Financial Plan and made several recommendations to Council, including budgeting the RCMP contract at 92% for 2025 and 95% for 2026-2029, adding a $750,000 negative wage contingency, and removing Commercial Street Implementation Phase 2 from the plan. The committee also recommended adding 12 new RCMP members over three years, expanding the Community Safety Officer program, and increasing culture grants. The projected property tax increase is 7.8% for 2025 and 7.1% for 2026, with the final plan to be considered by Council on December 16, 2024.

• Recommended RCMP contract budget at 92% for 2025 and 95% for 2026-2029 (unanimous)
• Recommended $750,000 negative wage contingency for 2025 (unanimous)
• Removed Commercial Street Implementation Phase 2 from 2025-2029 plan, reducing base funding by $795,456 (opposed: Eastmure)
• Recommended adding 12 new RCMP members over three years (opposed: Brown, Eastmure)
• Recommended adding 9 CSOs, 1 Senior CSO, and converting Bylaw Steno to full-time (unanimous)
• Deferred public space cleanliness decision to Spring 2025 (unanimous)
• Added Assistant Manager, Financial Planning and Assistant Manager, Current Planning positions (unanimous)
• Increased Culture Project Grant funding by 10% annually for five years (unanimous)

Board of Variance

The Board of Variance meeting scheduled for December 5, 2024 in Nanaimo, British Columbia, contains no listed agenda items. No decisions or discussions are documented in the provided agenda. The meeting appears to be procedural with no substantive items.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will meet on December 4, 2024 to adopt the agenda and minutes, receive presentations from several community and business organizations, and conduct reports, other business, and a question period. Presentations include the Nanaimo Area Land Trust, CatNap Society, Vancouver Island Regional Library, Vancouver Island Conference Centre, Nanaimo Systems Planning Organization Society, Nanaimo Prosperity Corporation, and Tourism Nanaimo Society, as well as a preview of council decision points. No specific decisions, contracts, or dollar amounts are listed on the agenda.

• Presentation by Nanaimo Area Land Trust
• Presentation by CatNap Society
• Presentation by Vancouver Island Regional Library
• Presentation by Vancouver Island Conference Centre
• Presentation by Nanaimo Systems Planning Organization Society

The Special Finance and Audit Committee heard presentations from organizations receiving city funding, including the Nanaimo Area Land Trust, CatNap Society, Vancouver Island Regional Library, Vancouver Island Conference Centre, Nanaimo Systems Planning Organization, Nanaimo Prosperity Corporation, and Tourism Nanaimo. No formal decisions were made; the meeting was informational, with budget decision points to be discussed at a future meeting on December 6, 2024.

• Adopted the amended agenda (unanimous)
• Adjourned the meeting at 2:05 p.m. (unanimous)

Regular Council Meeting

The Nanaimo City Council will vote on a series of bylaw amendments that set rates for water, bulk water, sanitary sewer, solid waste collection, and user fee subsidies for 2025. The council will also allocate $830,000 for affordable‑housing land acquisition and $300,000 for rent‑supplement programs from the Online Accommodation Platform revenue. Additionally, a $100,000 funding request for the Nanaimo Hornets Rugby Football Club will be considered.

• Waterworks Rate and Regulation Amendment Bylaw 2024, No. 7004.22 – first, second, and third reading to set 2025 water rates
• South West Bulk Water Rate Amendment Bylaw 2024, No. 7099.13 – first, second, and third reading to set 2025 bulk water rates for the South West Extension
• Sewer Regulation and Charges Amendment Bylaw 2024, No. 2496.38 – first, second, and third reading to set 2025 sanitary sewer rates
• Municipal Solid Waste Collection Amendment Bylaw 2024, No. 7128.16 – first, second, and third reading to set 2025 solid waste collection rates
• Allocation of $830,000 for affordable‑housing land acquisition, $150,000 for rent‑supplement programs, and $150,000 for the Nanaimo Region Rent Bank from Online Accommodation Platform revenue

Council unanimously abandoned the Public Works Yard Updates Borrowing Bylaw 2024 No. 7386 after elector response forms exceeded 10% of the electorate, triggering a referendum requirement. Staff will report back on alternative ways to complete the public works project. Council also passed first, second, and third readings for several 2025 rate bylaws (water, sewer, solid waste, bulk water, user fee subsidies) and approved various permits and policies.

• Abandoned Public Works Yard Updates Borrowing Bylaw 2024 No. 7386 (unanimous)
• Approved 2025 water rates bylaw (Waterworks Rate and Regulation Amendment Bylaw 2024, No. 7004.22) first, second, third reading (unanimous)
• Approved 2025 sewer rates bylaw (Sewer Regulation and Charge Amendment Bylaw 2024, No. 2496.38) first, second, third reading (unanimous)
• Approved 2025 solid waste collection rates bylaw (Municipal Solid Waste Collection Amendment Bylaw 2024, No. 7128.16) first, second, third reading (unanimous)
• Approved 2025 bulk water rate for South West Extension (SouthWest Bulk Water Rate Amendment Bylaw 2024, No. 7099.13) first, second, third reading (unanimous)
• Approved User Fee Subsidy Amendment Bylaw 2024, No. 7095.06 first, second, third reading (unanimous)
• Approved $100,000 funding for Nanaimo Hornets Rugby Football Club field lighting and clubhouse upgrades, contingent on provincial grant (consent)
• Approved Development Permit DP1337 for multi-family residential infill at 2126 Meredith Road (unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee meeting on 2024-11-29 has no recorded agenda items. The agenda contains only generic placeholders and no specific decisions, discussions, or proposals are listed.

Design Advisory Panel Meeting

The panel will hear a presentation of the proposed draft DPA8 Form and Character Development Permit Guidelines. Members are asked to review the draft and provide comments. No decisions are recorded for this item; it is for discussion and feedback.

• Presentation of draft DPA8 Form and Character Development Permit Guidelines for review and comment

The Design Advisory Panel met to discuss the draft DPA8 Form and Character Development Permit guidelines. The panel provided feedback on document readability, design goals, and specific guidelines for urban centers, neighborhoods, and waterfront areas. No formal approvals or denials were issued regarding the guidelines during this meeting.

• Adopted agenda (unanimous)
• Adopted minutes from 2024-NOV-14 (unanimous)
• Adjourned meeting at 6:46 p.m. (unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will hear a progress report on the 203 priority actions in the Integrated Action Plan. It will view a budget video and presentations of the 2025‑2029 Draft Financial Plan, key initiatives, and draft project plan. No formal decisions are listed on the agenda.

• Progress Report on Council Priority Actions
• Budget video presentation
• 2025‑2029 Draft Financial Plan presentation
• 2025 Key Initiatives presentation
• 2025‑2029 Draft Project Plan presentation

The Special Finance and Audit Committee reviewed the 2025-2029 Draft Financial Plan, which projects an 8.7% property tax increase for 2025 (1% for the General Asset Management Reserve and 7.7% for the General Property Tax), totaling approximately $248 for an average home. The committee also received presentations on the 2025 Key Initiatives and the 2025-2029 Draft Project Plan, which outlines $321.4 million in projects over five years. No formal decisions were made; the meeting was for review and discussion only.

• Adopted the agenda as amended (unanimous)
• Received progress report on 203 Council Priority Actions
• Received CAO introduction highlighting 2024 achievements
• Received presentation on 2025-2029 Draft Financial Plan
• Received presentation on 2025 Key Initiatives
• Received presentation on 2025-2029 Draft Project Plan
• Adjourned meeting at 2:37 p.m. (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will receive a report on the Development Cost Charge and Amenity Cost Charge programs. Staff will present the proposed Amenity Cost Charge program and seek endorsement for its inclusion of specific facility projects. The committee will recommend that Council direct staff to proceed with the ACC program covering improvements in Beban Park, the Stadium District, and a new recreation facility in the Southgate Urban Centre.

• Report on Development Cost Charge (DCC) and Amenity Cost Charge (ACC) programs
• Presentation of the proposed ACC program
• Recommendation to include Beban Park Master Plan improvements in the ACC program
• Recommendation to include Stadium District improvements in the ACC program
• Recommendation to include a community recreation facility in the Southgate Urban Centre in the ACC program

The Governance and Priorities Committee recommended that Council direct Staff to develop an Amenity Cost Charge (ACC) program covering the Beban Park Master Plan, the Stadium District, and a community recreation facility in the Southgate Urban Centre. The motion carried unanimously. The committee also recommended moving the "Social Issues Initiatives" topic from the 2025-JAN-27 meeting to a future meeting to allow an expanded discussion with stakeholders such as the Vancouver Island Regional Library and the Nanaimo Systems Planning Organization; that motion also carried unanimously. Staff presented on updating the Development Cost Charge bylaw and developing the ACC program, with draft rates expected in 2025. No questions were received from the public.

• Recommended Council direct Staff to develop an Amenity Cost Charge program covering Beban Park Master Plan improvements, Stadium District improvements, and a Southgate Urban Centre recreation facility (unanimous)
• Recommended moving the "Social Issues Initiatives" topic from the 2025-JAN-27 meeting to a future meeting with invited stakeholders (unanimous)
• Adopted the agenda (unanimous)
• Adopted the October 28, 2024 committee minutes as circulated (unanimous)
• Adjourned at 2:39 p.m. (unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee agenda for November 22, 2024 contains no listed items. No decisions, contracts, or policy discussions are detailed in the provided document. The meeting appears to have no disclosed agenda content.

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Special Council Meeting

The Special Council will consider a recommendation to declare 2212 Meredith Road a nuisance under the Nuisance Abatement and Cost Recovery Bylaw. It will also seek authorization to file Bylaw Contravention Notices for six properties where construction began without a building permit, as required by the Community Charter and Building Bylaw 2016 No. 7224. These actions would direct the Corporate Officer to register the notices with the Land Title and Survey Authority.

• Declare 2212 Meredith Road a nuisance under Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250
• File Bylaw Contravention Notice for 1714 Mallard Drive
• File Bylaw Contravention Notice for 6680 Dickinson Road
• File Bylaw Contravention Notice for 6480 Ptarmigan Way
• File Bylaw Contravention Notice for 4918 Fillinger Crescent

Council unanimously declared 2212 Meredith Road a nuisance property, allowing staff to charge for municipal services like policing to abate the issue. They also unanimously approved filing bylaw contravention notices for six properties where construction started without a building permit. Additionally, Council unanimously supported a grant application by the 7 Potatoes Cultural Society for a legacy infrastructure project, including a letter of support and a land-use guarantee.

• Declared 2212 Meredith Road a nuisance property (unanimous)
• Filed bylaw contravention notice for 1714 Mallard Drive (unanimous)
• Filed bylaw contravention notice for 6680 Dickinson Road (unanimous)
• Filed bylaw contravention notice for 6480 Ptarmigan Way (unanimous)
• Filed bylaw contravention notice for 4918 Fillinger Crescent (unanimous)
• Filed bylaw contravention notice for 70 Church Street (unanimous)
• Filed bylaw contravention notice for 3860 Norwell Drive (unanimous)
• Supported 7 Potatoes Cultural Society grant application (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will adopt the agenda and minutes, review audit findings, and receive updates on the city’s rent supplement program and Nanaimo Region Rent Bank. It will consider several funding recommendations, including a $830,000 allocation for affordable‑housing land or infrastructure, $150,000 each for rent‑supplement and Rent Bank programs, a $100,000 request for the Nanaimo Hornets Rugby Football Club, and support for a $1,000,000 grant application for a cultural project at Beban Park. The committee will also discuss waiving building‑permit fees for a new Loaves and Fishes warehouse at 1861 East Wellington Road and a sustainable procurement update.

• Recommend allocating $830,000 for affordable‑housing land/infrastructure, $150,000 for rent‑supplement programs, and $150,000 for the Nanaimo Region Rent Bank from Online Accommodation Platform revenue
• Request to waive building‑permit fee and servicing requirements for Loaves and Fishes Warehouse Distribution Centre at 1861 East Wellington Road
• Funding request of $100,000 from the Strategic Infrastructure Reserve Fund for the Nanaimo Hornets Rugby Football Club
• Support for a $1,000,000 grant application to the Japanese Canadian Legacies Society Legacy Infrastructure Project for a cultural site at Beban Park
• Updates on the City‑funded rent supplement program and the Nanaimo Region Rent Bank

The Finance and Audit Committee recommended allocating 2025 Online Accommodation Platform revenue toward affordable housing and rent support. The committee also recommended funding for rugby club upgrades and support for a Japanese Canadian cultural facility grant.

• Recommended $830,000 for affordable housing land and infrastructure (unanimous)
• Recommended $150,000 for rent supplement programs (unanimous)
• Recommended $150,000 for Nanaimo Region Rent Bank program (unanimous)
• Recommended $100,000 for Nanaimo Hornets Rugby Football Club lighting and washrooms, contingent on provincial grant (unanimous)
• Recommended support and land guarantee for Japanese Canadian Legacies Society's cultural facility grant (unanimous)
• Adopted October 16, 2024 meeting minutes (unanimous)

Regular Council Meeting

The Nanaimo City Council will consider amendments to short-term rental bylaws and zoning, including a proposal to rezone 5800 Sunset Road to allow multi-unit housing. The meeting will also cover management terms for city staff and a report on parking management for the Commercial Street construction project.

• Amend Management Terms and Conditions of Employment Bylaw 7273
• Propose amendments to short-term rental regulations (Zoning Bylaw 4500.233, Business Licence Bylaw 7318.02)
• Rezone 5800 Sunset Road from Single Dwelling Residential (R1) to Three and Four Unit Residential (R5)
• Adopt Cemetery Bylaw Amendment 7084.02 and Fees and Charges Amendment 7336.11
• Consider parking management options for city-owned parkades during Commercial Street redesign

Council adopted a rezoning for 5800 Sunset Road to allow three and four unit residential use. The city also passed amendments to business licensing for short-term rentals and advanced zoning changes for rental compliance to a public hearing. Additionally, Council approved several bylaws regarding cemetery fees and highway closure.

• Adopted rezoning of 5800 Sunset Road from R1 to R5 (unanimous)
• Passed Business Licence Amendment Bylaw No. 7318.02 for short-term rentals (unanimous)
• Approved first and second reading of Zoning Bylaw Amendment 2024 No. 4500.233 and directed a public hearing (Opposed: Councillor Armstrong)
• Approved Management Terms and Conditions of Employment Amendment Bylaw 2024 No. 7273.03 (unanimous)
• Directed staff to allocate ~60 stalls in Bastion Street Parkade as time limit parking during Commercial Street construction (Opposed: Councillor Thorpe)
• Approved $24,052 grant application for assistive hearing devices at five recreation centres (unanimous)
• Adopted Cemetery Bylaw Amendment Bylaw 2024 No. 7084.02 and Fees and Charges Amendment Bylaw 2024 No. 7336.11 (unanimous)
• Passed third reading of Highway Closure and Dedication Removal Bylaw 2024 No. 7376 for lane adjacent to 2209 Bowen Road (unanimous)

Design Advisory Panel Meeting

The panel will hear presentations on two development permit applications: a 29‑unit multi‑family project at 5180 Universal Place (DP0001357) and a 49‑unit personal‑care facility at 3425 Uplands Drive (DP0001360). Staff design comments will be provided for each. The meeting also includes standard items such as adoption of the agenda, adoption of minutes from previous meetings, and other business.

• Presentation of Development Permit Application DP0001357 – 5180 Universal Place (29‑unit multi‑family development)
• Presentation of Development Permit Application DP0001360 – 3425 Uplands Drive (49‑unit personal‑care facility)
• Adoption of agenda
• Adoption of minutes from Oct 10 and Oct 24 meetings
• Other business

The Design Advisory Panel unanimously accepted Development Permit Application No. DP0001357 for 5180 Universal Place and DP0001360 for 3425 Uplands Drive, supporting the proposed variances for both. Recommendations were provided for each project, including adding outdoor play areas, shade trees, and bike rails for the first, and ensuring mechanical units fit well, adding weather protection, and small tables for the second. No other substantive decisions were made.

• Approved DP0001357 - 5180 Universal Place with support for variances (unanimous)
• Approved DP0001360 - 3425 Uplands Drive with support for variances (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will review several updates, including wayfinding, MOBI Mats, and the Leisure Economic Access Pass. It will also seek direction on a $24,052 Local Community Accessibility Grant to purchase and install seven assistive hearing devices at the front counters of five recreation centres. The committee will recommend that Council provide a supporting letter for the grant application.

• Accessibility Wayfinding Update presentation by Charlotte Davis
• Verbal update on MOBI Mats by Charlotte Davis
• Leisure Economic Access Pass (LEAP) review update by Darcie Osborne
• Recommendation to support a $24,052 grant for hearing devices at Beban Pool, Nanaimo Ice Centre, Nanaimo Aquatic Centre, Oliver Woods Community Centre, and Bowen Complex
• Correspondence from Lisa Brinkman on Design Guideline Project Update

The Advisory Committee on Accessibility and Inclusiveness unanimously supported a grant application for $24,052 to purchase and install seven assistive hearing devices at front counters across all five recreation centres, and recommended Council provide a letter of support to SPARC BC. The committee also received updates on wayfinding signage, MOBI mats, and the LEAP program, but took no other formal decisions.

• Supported Local Community Accessibility Grant application for $24,052 (unanimous)
• Recommended Council letter of support for SPARC BC grant application (unanimous)

Board of Variance

The Board of Variance will consider Application BOV00782 for 5342 Somerset Drive, which seeks to reduce the required rear yard setback from 7.5 m to 1.56 m to permit a secondary suite. The meeting also includes standard procedural items such as calling the meeting to order, adopting the agenda and minutes, and a question period.

• Application BOV00782 – 5342 Somerset Drive: request to lower rear yard setback from 7.5 m to 1.56 m for a secondary suite

The Board of Variance approved application BOV00782 for 5342 Somerset Drive, allowing a reduced rear yard setback from 7.5m to 1.56m to permit an addition with a secondary suite. The board found hardship due to construction challenges and financial burden. One member, Jaime Dubyna, opposed both decisions.

• Found hardship exists for BOV00782 – 5342 Somerset Drive (carried, opposed: Jaime Dubyna)
• Approved variance to reduce rear yard setback from 7.5m to 1.56m for addition with secondary suite (carried, opposed: Jaime Dubyna)

Special District 68 Sports Field and Recreation Committee

The Special District 68 Sports Field and Recreation Committee will hear a series of presentations. Topics include the renewal terms of the district’s sports field services agreement, a status update on the contributing‑agreement survey, plans for new and future recreation facilities, and information on the South End Community Centre. Additional updates cover the expansion of merit‑award programs, the Electoral Area B parks and recreation masterplan, the South Wellington School conversion, and the Parks Division Q3 2024 report.

• Update of terms for renewal and timing of District 68 Sports Field and Recreation Services Agreement
• Verbal update on status of Contributing Agreement Survey
• Presentation on new and future recreation facilities and sports fields
• South End Community Centre presentation
• Expansion of Civic Merit Awards and Culture Merit Awards Program to Electoral Areas A, B, C, and the District of Lantzville

The committee unanimously recommended that Council direct staff to work with RDN staff to review expanding the Civic Merit Awards and Culture Merit Awards Program to include contributing members outside city limits. The meeting also included updates on the District 68 service agreement renewal, new recreation facilities, and various park projects, but no other formal decisions were made.

• Recommended expanding Civic Merit Awards to regional areas (unanimous)
• Adopted agenda (unanimous)
• Adopted minutes from 2021-DEC-15 and 2024-FEB-16 (unanimous)
• Scheduled next meeting for March 2025

Regular Council Meeting

At the regular council meeting on November 4, 2024, Council will consider a series of bylaw amendments and applications, including rezoning 335 Third Street from Single Dwelling Residential to Residential Corridor to enable multi‑family housing, a development permit for site improvements at 27 Hispanola Place, and a road closure and land exchange adjacent to 2209 Bowen Road. The agenda also includes amendments to cemetery regulations and fees, adoption of the 2025 Acting Mayor schedule, and approval of the 2025 council and committee key date calendars.

• Rezoning Application No. RA504 – 335 Third Street to Residential Corridor (Zoning Amendment Bylaw 2024 No. 4500.236)
• Development Permit Application No. DP1351 – site improvements at 27 Hispanola Place in marine foreshore leave strip
• Potential Road Closure and Land Exchange – unnamed lane adjacent to 2209 Bowen Road (Highway Closure and Dedication Removal Bylaw 2024 No. 7376)
• Cemetery Amendment Bylaw No. 7084.02 – authorize 22 Commonwealth War Graves Commission memorials and other housekeeping changes
• Cemetery Fees and Charges Amendment Bylaw No. 7336.11 – increase fees for cemetery services

Council unanimously referred Rezoning Application No. RA504 for 335 Third Street back to staff to complete an access assessment, after hearing concerns from residents about traffic, privacy, and environmental impacts. Council also passed first, second, and third readings for cemetery bylaw amendments, issued a development permit for 27 Hispanola Place, and approved a road closure and land exchange at 2209 Bowen Road. Additionally, Council supported the Salvation Army's plan to add 28 emergency shelter beds at 19 Nicol Street.

• Referred rezoning at 335 Third Street back to staff for access assessment (unanimous)
• Passed first, second, and third readings of Cemetery Bylaw Amendment No. 7084.02 (unanimous)
• Passed first, second, and third readings of Cemetery Fees and Charges Amendment Bylaw No. 7336.11 (unanimous)
• Issued Development Permit No. DP1351 for 27 Hispanola Place (unanimous)
• Authorized road closure and land exchange at 2209 Bowen Road, and passed first/second readings of Bylaw No. 7376 (unanimous)
• Approved 2025 Acting Mayor Schedule (unanimous)
• Approved 2025 Council and Committees Key Date Calendars (unanimous)
• Adopted Property Tax Prepayment Plan Bylaw No. 7390 and User Rates Auto Debit Plan Bylaw No. 7391 (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss progress and next steps regarding the Doughnut Economics Framework. The session includes a report on Prosperous Nanaimo and a review of upcoming topics and initiatives.

• Report on Progress and Next Steps on Doughnut Economics Framework Implementation
• Review of Upcoming Topics and Initiatives presented by Sheila Gurrie

The Governance and Priorities Committee recommended that Council rescind a previous narrow directive on City Plan incentives in favor of a broader report. The committee also requested a workplan for the Nanaimo Doughnut Economic Framework Awareness Program for future budget deliberations.

• Recommended Council rescind 2023-DEC-04 motion regarding five specific City Plan incentives (Unanimous)
• Recommended Council direct Staff to prepare a broad report on incentives that support City Plan (Unanimous)
• Recommended Council direct Staff to provide an update on heating, cooling, feeding centres, and shelter spaces, and invite Island Health to the discussion (Unanimous)
• Recommended Council incorporate Parking Management Strategy into the 2024-DEC-09 meeting (Unanimous)
• Recommended Council direct Staff to present a workplan and budget for the Nanaimo Doughnut Economic Framework Awareness Program during 2026-2030 budget deliberations (Unanimous)
• Adopted agenda as amended (Unanimous)
• Adopted minutes from 2024-JUN-24 and 2024-JUL-15 (Unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel will consider two development permit applications. One is for a four‑unit row‑house project on Hogler Crescent. The other is for an 89‑unit, two‑building residential project at 6124 Metral Drive. The panel will discuss staff design comments for each proposal.

• Development Permit DP001352 & DP001353 – proposed 4‑unit multi‑family row house on Hogler Crescent
• Development Permit DP0001356 – proposed 89‑unit, two‑building multi‑family residential project at 6124 Metral Drive

The Design Advisory Panel unanimously accepted two development permit applications: one for rowhouse units on Hogler Crescent and another for a 89-unit multi-family development at 6124 Metral Drive. Both approvals came with non-binding design recommendations. No applications were denied or tabled.

• Approved Development Permit DP001352 and DP001353 for Hogler Crescent rowhouse development (unanimous)
• Approved Development Permit DP001356 for 89-unit multi-family development at 6124 Metral Drive (unanimous)
• Adopted meeting agenda (unanimous)
• Adopted minutes from 2024-SEP-26 meeting (unanimous)

Regular Council Meeting

The Nanaimo City Council will consider several consent items, including a $890,000 general‑fund project contingency for 2025, increased grant funding for the Restorative Justice Program and Neighbourhood Association Program, and a $29,000 grant to Tourism Nanaimo for a new Sport Tourism Coordinator. The meeting also includes the first, second and third readings of multiple bylaws covering a development permit for 45 Haliburton Street, a small‑scale multi‑unit housing zoning amendment on Kaz Court, a Property Tax Prepayment Plan, a User Rates Auto Debit Plan, and a Permissive Tax Exemption Bylaw. Procedural motions and committee reports will also be presented.

• Approve $890,000 project contingency budget for 2025 in the Provisional Financial Plan
• Increase the Restorative Justice Program operating grant from $50,000 to $150,000 for 2025
• Raise the Neighbourhood Association Grant Program budget from $10,000 to $20,000 starting in 2025
• Provide Tourism Nanaimo a $29,000 grant for a new Sport Tourism Coordinator position (2024 only)
• Adopt Permissive Tax Exemption Bylaw 2024 No. 7388 to exempt certain land and buildings from taxation

Council unanimously adopted a zoning amendment implementing provincial small-scale multi-unit housing legislation, approved a development permit for an overheight residential building, and passed bylaws for property tax prepayment and user rates auto debit. Several grant decisions were made, including funding increases for restorative justice and neighborhood associations, and a $29,000 grant to Tourism Nanaimo.

• Adopted Zoning Amendment Bylaw 2024 No. 4500.234 for small-scale multi-unit housing (unanimous)
• Issued Development Permit No. DP1358 for overheight multi-family building at 45 Haliburton Street (unanimous)
• Passed Property Tax Prepayment Plan Bylaw 2024 No. 7390 (unanimous)
• Passed User Rates Auto Debit Plan Bylaw 2024 No. 7391 (unanimous)
• Adopted Permissive Tax Exemption Bylaw 2024 No. 7388 (unanimous)
• Approved $29,000 grant to Tourism Nanaimo for Sport Tourism Coordinator (unanimous)
• Approved $4,000 grant to Nanaimo Lodge No. 1052 for HVAC replacement (unanimous)
• Denied grant to Vancouver Island University for leadership conference (unanimous)

Public Hearing

The agenda for the Nanaimo public hearing on 2024-10-17 contains no listed items. It appears to be a placeholder with no substantive agenda content. No decisions or discussions are detailed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding recommendations, including increased grants for the Restorative Justice program and the Neighbourhood Association Grant program, as well as a $29,000 grant for a new Tourism Nanaimo staff position. It will also consider a $4,000 grant to Nanaimo Lodge No. 1052 for HVAC replacement and a proposal to add a $890,000 general‑fund project contingency to the 2025‑2029 Provisional Financial Plan. Additional items include a denial of a permissive tax exemption cash grant to the Connective Support Society and a request for a $500,000 grant application to the Japanese Canadian Legacies Legacy Community Projects Fund.

• Increase Restorative Justice annual operating grant from $50,000 to $85,000 for 2025
• Increase Neighbourhood Association Grant program budget from $10,000 to $20,000 and raise per‑association limit to over $1,000
• Provide Tourism Nanaimo an additional $29,000 grant for a Sport Tourism Coordinator position (2024 only)
• Award a $4,000 Other Grant to Nanaimo Lodge No. 1052 for HVAC replacement at 1359 Cranberry Avenue
• Add a $890,000 general‑fund project contingency to the 2025‑2029 Provisional Financial Plan

The Finance and Audit Committee recommended that Council increase the Nanaimo Restorative Justice Program's annual operating grant from $50,000 to $150,000 in 2025, and refer the report to a future Public Safety Committee meeting. The committee also recommended increasing the Neighbourhood Association Grant Program budget from $10,000 to $20,000, and providing Tourism Nanaimo with an additional $29,000 for 2024. All recommendations were carried unanimously and are subject to Council approval.

• Recommended increasing Nanaimo Restorative Justice Program grant from $50,000 to $150,000 for 2025 (unanimous)
• Recommended increasing Neighbourhood Association Grant Program budget from $10,000 to $20,000 starting 2025 (unanimous)
• Recommended allowing annual neighbourhood association grants to exceed $1,000 (unanimous)
• Recommended delegating grant approvals to Director of Planning and Development (unanimous)
• Recommended providing Tourism Nanaimo $29,000 in additional 2024 grant funding (unanimous)
• Recommended awarding $4,000 Other Grant to Nanaimo Lodge No. 1052 for HVAC replacement (unanimous)
• Recommended denying Other Grant to Vancouver Island University (unanimous)
• Recommended awarding $1,400 permissive tax exemption cash grant to Connective Support Society (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel will review Development Permit Application DP001355 for an 82‑unit multi‑family residential building and a 595 m² commercial building located at 5730 Turner Road. Staff design comments for the proposal will be presented by Planner Payton Carter. The panel will discuss the design aspects before any further decision by the planning authority.

• Development Permit Application DP001355 – 82‑unit residential and 595 m² commercial building at 5730 Turner Road

The Design Advisory Panel accepted Development Permit Application No. DP001355 for 5730 Turner Road as presented, with recommendations. The project includes residential units, a commercial retail unit, and amenities. The panel suggested enhancing the commercial unit's presence, connecting ground-floor units to the street, screening exposed concrete, and including adaptable units.

• Accepted Development Permit Application No. DP001355 for 5730 Turner Road (unanimous)
• Adopted the agenda (unanimous)
• Adopted the minutes of the September 12, 2024 meeting (unanimous)
• Adjourned the meeting at 5:54 p.m. (unanimous)

Public Safety Committee

The Public Safety Committee will adopt the meeting agenda and minutes from previous sessions, receive a presentation of an updated draft work plan, and address any other business before adjourning.

• Adopt agenda
• Adopt minutes from June 12, 2024 and September 4, 2024 meetings
• Presentation of updated draft Public Safety Committee work plan
• Other business
• Question period

The Public Safety Committee unanimously approved a motion recommending Council approve the draft Public Safety Committee Term Work Plan, which outlines priorities across six themes including transportation safety, crime prevention, homelessness, health, advocacy, and education. The meeting also included an introduction of the new RCMP Officer in Charge and discussions on various public safety topics, but no other formal decisions were made.

• Approved motion to recommend Council approve the draft Public Safety Committee Term Work Plan (unanimous)

Regular Council Meeting

Council will review a rezoning application for a multi-family development and a development variance for a two-lot subdivision. The meeting also includes discussions on regulating vacant properties and funding for sustainability and transportation projects.

• Rezoning of 1415 Loat Street from Three and Four Unit Residential (R5) to Row House Residential (R7)
• Development Variance Permit No. DVP468 for a two-lot subdivision at 1355 Townsite Road
• Funding of up to $145,000 for a 12-month temporary position in the Sustainability Section
• Grant applications for active transportation: $487,289 for crosswalk upgrades and $459,000 for Third Street improvements
• Proposed realignment of Vancouver Island Military Museum operating model to end annual rent for 100 Cameron Road in 2025

Council passed first, second, and third reading of Zoning Amendment Bylaw 2024 No. 4500.232 to rezone 1415 Loat Street from R5 to R7, with Councillors Armstrong and Thorpe opposed on second and third readings. Council also approved a development variance permit for 1355 Townsite Road, adopted consent items including funding a temporary sustainability position, and defeated a motion to study a vacant building registry.

• Approved Development Variance Permit DVP468 for 1355 Townsite Rd (unanimous)
• Passed first reading of Zoning Amendment Bylaw 2024 No. 4500.232 (unanimous)
• Passed second reading of Zoning Amendment Bylaw 2024 No. 4500.232 (opposed: Armstrong, Thorpe)
• Passed third reading of Zoning Amendment Bylaw 2024 No. 4500.232 (opposed: Armstrong, Thorpe)
• Approved $145,000 for temporary sustainability position (unanimous)
• Approved realigning Vancouver Island Military Museum operating model (unanimous)
• Approved $2,634 Community Watershed Restoration Grant to John Barsby School (unanimous)
• Defeated motion to study vacant building registry (opposed: Mayor Krog, Armstrong, Hemmens, Manly, Perrino, Thorpe)

Board of Variance

The agenda for the Nanaimo Board of Variance meeting on 2024-10-03 contains no listed items; it appears to be a procedural placeholder without specific decisions or discussions.

Special Council Meeting

Nanaimo Council will consider declaring a dilapidated building at 540 Haliburton Street a hazard and authorize the registration of bylaw contravention notices for properties where construction was started without permits or not completed as required.

• Declare 540 Haliburton Street unsafe and impose remedial action requirements
• Authorize bylaw contravention notices for 4470 Burma Road
• Authorize bylaw contravention notices for 477 Wallace Street
• Authorize bylaw contravention notices for 1013 Bruce Avenue
• Authorize bylaw contravention notices for 405 Prideaux Street

Council unanimously declared the building at 540 Haliburton Street unsafe and imposed remedial action requirements, including a structural assessment within 30 days and permit applications within 60 days. It also declared 454 Watfield Avenue a nuisance property, authorized filing bylaw contravention notices for six properties, and adopted an amendment to the Bylaw Notice Enforcement Bylaw.

• Declared 540 Haliburton Street unsafe and imposed remedial action requirements (unanimous)
• Declared 454 Watfield Avenue a nuisance property (unanimous)
• Authorized filing Bylaw Contravention Notice for 4470 Burma Road (unanimous)
• Authorized filing Bylaw Contravention Notice for 477 Wallace Street (unanimous)
• Authorized filing Bylaw Contravention Notice for 1013 Bruce Avenue (unanimous)
• Authorized filing Bylaw Contravention Notice for 405 Prideaux Street (unanimous)
• Authorized filing Bylaw Contravention Notice for 5607 Big Bear Ridge (unanimous)
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.21 (unanimous)

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Design Advisory Panel Meeting

The Design Advisory Panel will review Development Permit Application No. DP001350 for a 162‑unit multi‑family project at 77 Chapel Street. Staff design comments and the DAP attachment package will be considered. The meeting also includes standard procedural items such as call to order, adoption of agenda and minutes, and other business.

• Review Development Permit Application No. DP001350 – 162‑unit multi‑family project at 77 Chapel Street
• Consider staff design comment (dp1350.pdf) for the Chapel Street development
• Examine DAP attachment package (DP1350.pdf) for the project

The Design Advisory Panel unanimously accepted Development Permit Application DP001350 for a six-storey residential development at 77 Chapel Street, comprising 156 apartment units and six townhouses. The panel provided non-binding recommendations on design enhancements, including materials, a potential retail unit, and relocation of the smoking area. No variances were proposed for the project.

• Accepted Development Permit Application DP001350 for 77 Chapel Street (unanimous)
• Adopted the meeting agenda (unanimous)
• Adjourned the meeting at 6:45 p.m. (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several recommendations, including funding a temporary full‑time sustainability position with up to $145,000, aligning the Vancouver Island Military Museum’s operating model, and approving a $2,634 watershed restoration grant for John Barsby School. The committee will also review proposed increases to culture grant funding and report on large single‑source purchases. Finally, the committee will recommend that council submit two Active Transportation Infrastructure Grant applications requesting municipal shares of $487,289 and $459,000.

• Fund a 12‑month sustainability term position with up to $145,000 (reallocated from Building Retrofit Roadmap, E‑Mobility Strategy, and Climate Action Reserve Fund)
• Realign Vancouver Island Military Museum operating model by ending rent at 100 Cameron Road, creating a general manager position, and starting a co‑management agreement
• Approve $2,634 Community Watershed Restoration Grant for John Barsby School’s Chase River Stewardship project
• Recommend culture grant funding increases: 10% annual rise for project grants (2025‑2029) and $0.25 per‑capita rise for operating grants (2025‑2027)
• Submit two Active Transportation Infrastructure Grant applications with municipal shares of $487,289 for crosswalk upgrades and $459,000 for Third Street improvements

The Finance and Audit Committee recommended that Council direct staff to report on the cost of waiving building permit fees and service contribution payments for the Loaves and Fishes warehouse at 1861 East Wellington Road. It also recommended funding a temporary sustainability position, realigning the Vancouver Island Military Museum's operating model, and approving a watershed grant. All recommendations were carried unanimously and will go to Council for final decision.

• Recommended Council direct staff to report on cost of waiving building permit fees and service contribution for Loaves and Fishes warehouse (unanimous)
• Recommended Council fund temporary 12-month sustainability position with $145,000 from reallocated budgets and Climate Action Reserve (unanimous)
• Recommended Council approve realigning Vancouver Island Military Museum operating model, ending rent at 100 Cameron Road in 2025 (unanimous)
• Recommended Council approve $2,634 Community Watershed Restoration Grant to John Barsby School (unanimous)
• Recommended Council add 10% annual Project Grant increase for 5 years and $0.25 per capita Operating Grant increase for 3 years to 2025 budget deliberations (unanimous)
• Recommended Council direct staff to submit two Active Transportation Infrastructure Grant applications with municipal shares of $487,289 and $459,000 (unanimous)

Regular Council Meeting

Nanaimo City Council will review several bylaws and development permits, including a new Sustainable Building Policy. The meeting includes quarterly updates from local prosperity, tourism, and systems planning organizations.

• Development Permit No. DP1347 for multi-family development at 6330 McRobb Avenue
• Zoning Amendment Bylaw 2024 No. 4500.231 for 2498 Rosstown Road
• Permissive Tax Exemption Bylaw, 2024 No. 7388 to exempt certain land and buildings from taxation
• Adoption of Policy Number COU-229 – Sustainable Building Policy
• Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.22 regarding micromobility device fines

Council adopted the Sustainable Building Policy (COU-229) with Councillors Brown and Geselbracht opposed. It also passed several bylaws, including a zoning amendment for small-scale multi-unit housing at 2498 Rosstown Road, and issued a development permit for a multi-family project at 6330 McRobb Avenue. A motion to provide a letter of support for Forestry Works for BC was defeated.

• Adopted Sustainable Building Policy COU-229 (opposed: Brown, Geselbracht)
• Issued Development Permit DP1347 for multi-family development at 6330 McRobb Avenue (unanimous)
• Adopted Zoning Amendment Bylaw 2024 No. 4500.231 for small-scale multi-unit housing at 2498 Rosstown Road (unanimous)
• Adopted Fire Protection and Life Safety Regulation Amendment Bylaw 2024 No. 7108.04 (unanimous)
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.22 (fines for micromobility devices) (unanimous)
• Adopted Housing Agreement Bylaw 2024 No. 7387 (rental tenure and non-market rental housing) (unanimous)
• Defeated motion to provide letter of support for Forestry Works for BC (opposed: Brown, Eastmure, Geselbracht, Hemmens, Manly)

Design Advisory Panel Meeting

The Design Advisory Panel will meet to review two development permit applications for industrial buildings in Nanaimo. The panel will also adopt previous meeting minutes.

• Review of Forge Industrial Park development permit applications
• Review of light industrial building development permit application
• Adoption of Design Advisory Panel minutes from June 13, 2024
• Adoption of Design Advisory Panel minutes from June 27, 2024

The Design Advisory Panel unanimously accepted two development permit applications: a light industrial park at 4125 Jingle Pot Road & 4300 Forge Road, and a light industrial building with an accessory dwelling unit at 1935 Island Diesel Way, including support for requested variances. Both were accepted as presented with non-binding design recommendations. No other substantive decisions were made.

• Accepted DP001345 & DP001346 for 4125 Jingle Pot Road & 4300 Forge Road (unanimous)
• Accepted DP001349 for 1935 Island Diesel Way with support for variances (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to receive presentations on park infrastructure and inclusive programming. The body will also discuss accessibility upgrades for Westwood Lake and the Nanaimo RCMP Decal Project.

• Maffeo Sutton Park Amenity Building presentation
• Accessibility Audits Update
• Inclusive Programming - Parks, Recreation and Culture
• Westwood Lake Beach accessibility and washroom upgrades
• Nanaimo RCMP Decal Project

The Advisory Committee on Accessibility and Inclusiveness received updates on the Westwood Lake accessible washroom project, Maffeo Sutton Park amenity building design, accessibility audits, and inclusive recreation programs. No formal decisions were made; the committee provided feedback and discussed future considerations.

• Adopted the agenda (unanimous)
• Adopted the July 10, 2024 minutes (unanimous)
• Adjourned at 6:01 p.m. (unanimous)

Regular Council Meeting

The Nanaimo Regular Council meeting will open with procedural motions and a closed‑session motion under the Community Charter. Council will hear reports on a lease disposition at 1030 Old Victoria Road, a fire protection and life safety bylaw amendment concerning fuel tanks, and new permissive tax exemption applications for 2025. Additional items include a parking‑management request for the Commercial Street Phase One construction, a proposal to apply for the Housing Accelerator Fund 2, and two development permit applications for 821 Haliburton Street and 116 Pryde Avenue.

• Fire Protection and Life Safety Bylaw Amendment 2024 No. 7108.04 to address fuel tank installation, removal, or withdrawal
• Housing Accelerator Fund 2 application to Canada Mortgage and Housing Corporation
• Commercial Street Construction Project – parking management direction during Phase One construction
• Consideration of new permissive tax exemption applications for the 2025 taxation year
• Development Permit applications DP1315 (821 Haliburton Street) and DP1342 (116 Pryde Avenue) for multi‑family residential projects

Council approved a 3-year lease, with two 2-year renewal options, for a portion of City-owned land at 1030 Old Victoria Road to the Provincial Rental Housing Corporation for a supportive housing site, replacing the previous requirement for a Good Neighbour Agreement and Community Advisory Committee with a Neighbourhood Integration Plan. The motion carried with opposition from Councillors Armstrong, Brown, Eastmure, and Thorpe. Council also approved several other items, including permissive tax exemptions, development permits, and a bylaw amendment.

• Approved lease to BC Housing for 1030 Old Victoria Road with Neighbourhood Integration Plan (opposed: Armstrong, Brown, Eastmure, Thorpe)
• Approved permissive tax exemptions for 2025 taxation year (unanimous, with separate votes for applications 1, 17, 20)
• Denied permissive tax exemption for application 17 (unanimous)
• Suspended pay street parking downtown during Commercial Street Phase One construction, replaced with 2-hour limit (unanimous)
• Adopted 'Lead in the Gaps' approach on e-mobility and directed staff to prepare business case (unanimous)
• Directed staff to submit application to Housing Accelerator Fund 2 (unanimous)
• Issued Development Permit DP1315 for 821 Haliburton Street (unanimous)
• Defeated motion to provide letter of support for Forestry Works for BC (opposed: Eastmure, Geselbracht, Hemmens, Manly, Perrino)

Mayor's Leaders' Table

The Mayor's Leaders' Table was scheduled for Friday, September 6, 2024, 8:30‑10:30 a.m. at the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC. The agenda indicates the meeting was cancelled, so no items were adopted, discussed, or decided. No decisions or discussions took place at this meeting.

Board of Variance

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or projects are listed for this meeting.

Special Public Safety Committee

The Special Public Safety Committee is meeting to review a draft term work plan. This document is intended to assist the committee with further discussions during the meeting.

• Review of Draft Public Safety Committee Term Work Plan

The Special Public Safety Committee reviewed a draft work plan covering six themes: transportation safety, crime prevention, homelessness/addiction, health and wellness, advocacy, and education. The committee provided feedback and agreed that staff would incorporate the feedback and prioritize initiatives for review at the October 9, 2024 meeting. No formal decisions were made; the meeting was primarily a discussion and direction-setting session.

• Agreed staff to incorporate committee feedback into updated work plan (unanimous)
• Agreed to prioritize initiatives for review at 2024-OCT-09 meeting (unanimous)

Board of Variance

The August 1, 2024 Board of Variance meeting agenda contains no listed items. No rezoning, contract, ordinance, fee change, or public hearing is detailed. The agenda appears to be procedural boilerplate only.

Special Council Meeting

The Special Council meeting will consider the Public Works Yard Updates Borrowing Bylaw No. 7386, which seeks authorization to borrow up to $90,000,000 for yard construction, and an Alternative Approval Process for that borrowing. It will also hear amendments to the Traffic and Highways Regulation Bylaw and a related enforcement bylaw to regulate and fine micromobility devices. Additional items include a rezoning correction, a budget increase for an accessible washroom at Westwood Lake Park, and the signing of a Community Works Fund agreement.

• Public Works Yard Updates Borrowing Bylaw No. 7386 – authorize borrowing up to $90,000,000 (first, second, third readings)
• Alternative Approval Process for the $90 million borrowing – set elector response deadline Oct 31 2024
• Traffic and Highways Regulation Bylaw Amendment No. 5000.048 – micromobility device regulation (first‑third readings)
• Bylaw Notice Enforcement Amendment No. 7159.22 – fines for micromobility violations (first‑third readings)
• Westwood Lake Park accessible washroom – increase project budget by $100,000, funded $35,000 from City Wide Parks DCC Reserve Fund and $65,000 from Special Initiatives Reserve

Council passed three readings of a borrowing bylaw for up to $90 million for Public Works Yard updates and initiated an Alternative Approval Process for electors. Other decisions included funding for secure bike parking and accessible washrooms at Westwood Lake Park.

• Passed three readings of Public Works Yard Updates Borrowing Bylaw No. 7386 for up to $90M (Unanimous)
• Initiated Alternative Approval Process for Public Works Yard borrowing with elector response deadline of Oct 31, 2024 (Unanimous)
• Approved $17,000 for end of trip facilities toolkit and $75,000 per year (2024-2026) for secure bike parking (Unanimous)
• Approved $100,000 to convert one non-accessible washroom to an accessible one at Westwood Lake Park (Unanimous)
• Recommended approval of Cannabis Retail Store license application 090455 at 50 Tenth Street (Unanimous)
• Passed three readings of Traffic and Highways Regulation Bylaw Amendment 2024 No. 5000.048 regarding micromobility (Unanimous)
• Passed three readings of Bylaw Notice Enforcement Amendment 2024 No. 7159.22 for micromobility fines (Unanimous)
• Required quarterly reports from Systems Planning Organization, Nanaimo Prosperity Corporation, and Tourism Nanaimo starting Sept 2024 (Unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel meeting agenda for July 25, 2024 contains no listed items. The agenda appears to consist only of generic placeholders without substantive proposals or decisions.

Regular Council Meeting

Council will consider the Fees and Charges Amendment Bylaw 2024 No. 7336.10 to change RCMP criminal record check and fingerprinting fees, with first, second and third readings. The meeting also includes a $67,950 grant to the Nanaimo Curling Club for a chiller, reallocation of $1,100 each to Winterfest and the Jazz Festival, and several rezoning and development permit decisions.

• Fees and Charges Amendment Bylaw 2024 No. 7336.10 – amend RCMP service fees; first, second and third readings
• Grant of $67,950 to Nanaimo Curling Club for a refurbished plate and frame chiller
• Reallocation of $1,100 each to Downtown Nanaimo Business Association (Winterfest) and Nanaimo International Jazz Festival Association (Jazz Festival 2024)
• Rezoning Application No. RA487 – 5300 Tanya Drive; Zoning Amendment Bylaw 2024 No. 4500.230; first, second and third readings
• Development Permit No. DP1340 – mixed‑use commercial and multi‑family project at 350 and 398 Franklyn Street; issue permit with variances

Council directed staff to proceed with the 'Highest Needs in Single Phase' option for the Nanaimo Operations Centre (Public Works Yard) project, funded by $90 million in external borrowing with debt servicing paid through property taxation. The motion to proceed with the project and funding passed unanimously. Council also approved several development permits and rezoning applications, and endorsed a new Alternative Approval Process Policy.

• Approved $90M external borrowing for Nanaimo Operations Centre project, debt servicing via property taxation (unanimous)
• Approved Development Permit DP1340 for mixed-use development at 350 and 398 Franklyn Street (unanimous)
• Approved rezoning of 5300 Tanya Drive from Urban Reserve to Steep Slope Residential (unanimous)
• Approved rezoning of 3425 Uplands Drive to Medium Density Residential with personal care facility use (unanimous)
• Approved $67,950 grant to Nanaimo Curling Club for chiller replacement (unanimous)
• Approved $793.75 Heritage Home Grant for 167 Irwin Street (unanimous)
• Endorsed draft Alternative Approval Process Policy (unanimous)
• Deferred decision on Alternative Approval Process for South End Community Centre borrowing (unanimous)

Special Council Meeting

The Special Council will decide whether to issue a Remedial Action Requirement for illegal exterior stairs and decks at 3712 Sundown Drive. The Council will also vote on filing Bylaw Contravention Notices for several properties where construction was not completed or started without a permit. All items will be presented by Darcy Fox, Manager of Building Inspections, except the Sundown Drive matter presented by Dave LaBerge, Director of Public Safety.

• File Bylaw Contravention Notice for 5804 Tweedsmuir Crescent (construction not completed)
• File Bylaw Contravention Notice for 930 Woodpecker Lane (construction not completed)
• File Bylaw Contravention Notice for 120 Swan Place (construction started without permit)
• File Bylaw Contravention Notice for 176 McKinnon Place (construction started without permit)
• Issue Remedial Action Requirement for illegal exterior stairs and decks at 3712 Sundown Drive

Council unanimously directed the Corporate Officer to file Bylaw Contravention Notices at the Land Title and Survey Authority for five properties with construction violations, and imposed remedial action requirements for an unsafe deck at 3712 Sundown Drive. All motions carried unanimously.

• Filed Bylaw Contravention Notice for 5804 Tweedsmuir Crescent (unanimous)
• Filed Bylaw Contravention Notice for 930 Woodpecker Lane (unanimous)
• Filed Bylaw Contravention Notice for 120 Swan Place (unanimous)
• Filed Bylaw Contravention Notice for 18 Machleary Street (unanimous)
• Filed Bylaw Contravention Notice for 836 Douglas Avenue (unanimous)
• Declared exterior stairs/decks at 3712 Sundown Drive unsafe and imposed remedial action requirements (unanimous)

Public Hearing

The agenda for the Nanaimo public hearing on July 18, 2024 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be a placeholder with no specific agenda content.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding proposals, including a $400,000 cost‑share for a sewer main replacement linked to the Regional District of Nanaimo's Wellington Pump Station upgrades. It will also consider a $67,950 emergency grant for the Nanaimo Curling Club chiller, a $16,000 advance for the 2025 55+ BC Games, reallocation of two $1,100 Culture & Events funds, and a $793.75 Heritage Home Grant for 167 Irwin Street. The committee will receive a financial update from the Vancouver Island Conference Centre and a quarterly budget transfer report.

• Grant of $67,950 to Nanaimo Curling Club for emergency chiller repair
• Advance of $16,000 from the 2025 55+ BC Games budget to 2024
• Reallocation of $1,100 each to Downtown Nanaimo Business Association (Winterfest) and Nanaimo International Jazz Festival Association (Jazz Festival 2024)
• Heritage Home Grant of $793.75 for exterior repaint at 167 Irwin Street
• Cost‑share agreement adding $400,000 for sewer main replacement with Regional District of Nanaimo, funded from the Sewer Operating Reserve

The Finance and Audit Committee recommended several funding allocations, including a grant for the Nanaimo Curling Club and a cost-share agreement for sewer upgrades. The committee also proposed reallocating event grants and accelerating funds for the 2025 55+ BC Games.

• Recommended $67,950 grant to Nanaimo Curling Club for refurbished chiller (Unanimous)
• Recommended accelerating $16,000 for 2025 55+ BC Games from 2025 to 2024 (Unanimous)
• Recommended reallocating $2,200 in event grants: $1,100 to Winterfest and $1,100 to Jazz Festival 2024 (Unanimous)
• Recommended $793.75 Heritage Home Grant for 167 Irwin Street (Unanimous)
• Recommended $400,000 cost share agreement with RDN for sewer main replacement (Unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will review a draft Alternative Approval Process policy and a capital plan titled 'Nanaimo Builds for the Future'. Staff will present potential major capital projects and seek direction on preparing a referendum for the South End Community Centre in Spring 2025.

• Review draft Alternative Approval Process policy
• Review 'Nanaimo Builds for the Future' capital plan
• Direct staff to prepare South End Community Centre referendum
• Review projected property tax increases and debt servicing costs

The committee recommended that Council begin preparations to seek elector approval via an Alternative Approval Process for borrowing to fund a South End Community Centre. It also recommended that staff update costs and scopes for the Waterfront Walkway and Beban Park improvements. Additionally, the committee recommended the endorsement of a new Alternative Approval Process Policy.

• Recommended Council endorse the draft Alternative Approval Process Policy (Unanimous)
• Recommended Council direct staff to prepare to seek elector approval for the South End Community Centre (Carried; Opposed: Mayor Krog, Councillor Perrino)
• Recommended Council direct staff to prepare an Alternative Approval Process for South End Community Centre borrowing (Carried; Opposed: Mayor Krog, Councillors Armstrong, Perrino)
• Directed staff to update costing and project scope for Waterfront Walkway and Beban Park amenity improvements (Unanimous)
• Approved adding parking requirements near transit as a topic for a future meeting (Unanimous)

Design Advisory Panel Meeting

The provided agenda text contains only procedural boilerplate and does not list any specific projects, decisions, or discussion topics for the Design Advisory Panel.

Advisory Committee on Accessibility and Inclusiveness

The committee will discuss updates to the Form and Character Development Permit Guidelines for commercial, industrial, multi-family, and mixed-use developments. A presentation will also cover accessibility and washroom upgrades at Westwood Lake Beach.

• Westwood Lake Beach accessibility and washroom upgrades presentation
• Discussion on updated design guidelines for Development Permit Area 8

The Advisory Committee on Accessibility and Inclusiveness reviewed accessibility upgrades for Westwood Lake Beach and provided feedback on Form and Character Development Permit Guidelines. The committee recommended that Council seek options for adding more accessible washrooms to the Westwood Lake design.

• Recommended Council direct staff to draft a report on adding an additional accessible washroom at Westwood Lake (Unanimous)
• Adopted the amended agenda (Unanimous)
• Adopted the May 8, 2024, meeting minutes (Unanimous)

Regular Council Meeting

The meeting includes a proposal to lease part of 1030 Old Victoria Road to BC Housing for a navigation centre. Council will also review budget increases for the Nanaimo Aquatic Centre roof and funding for warming centre services. Additionally, updates on criminal record check fees and new development permits are on the agenda.

• Lease of 1030 Old Victoria Road to BC Housing for a Navigation Centre
• Budget increase for Nanaimo Aquatic Centre roof from $83,600 to $393,600
• Allocation of $400,000 for warming and cooling centre services
• Criminal record check fee changes: $55 for employment and $10 for volunteers
• Development permit for multi-family residential at 4670 Hammond Bay Road

Council approved a 3-year lease of city land at 1030 Old Victoria Road to BC Housing for a Navigation Centre, contingent on a good neighbour agreement. Other key actions included updating criminal record check fees and adopting several revitalization tax exemption bylaws.

• Approved 3-year lease of 1030 Old Victoria Road to Provincial Rental Housing Corporation (Opposed: Councillor Armstrong)
• Approved new criminal record check fee of $55 for employment and $10 for volunteers (Unanimous)
• Approved $393,600 budget increase for Nanaimo Aquatic Centre Rear Mechanical Parapet Wall project (Unanimous)
• Allocated $400,000 for year-round drop-in hubs for extreme weather response (Unanimous)
• Adopted Revitalization Tax Exemption Bylaws for Downtown and Hotel/Motel sectors (Unanimous)
• Adopted Respectful Spaces Bylaw 2024 No. 7381 (Unanimous)
• Approved rezoning of 5360 Bergen-Op-Zoom Drive to Medium Density Residential [R8] (Unanimous)
• Deferred Nanaimo Operations Centre/Public Works Yard borrowing bylaw to July 15 meeting (Opposed: Mayor Krog)

Board of Variance

The provided agenda contains only procedural software interface elements and boilerplate text. No specific applications, projects, or decisions are recorded in this document.

Design Advisory Panel Meeting

The Design Advisory Panel will discuss updates to the Form and Character Design Guidelines. These updates will replace existing guidelines in Development Permit Area 8 (DPA 8) for commercial, industrial, multi-family, and mixed-use developments. Consultants BOP will facilitate a discussion to collect input from panel members.

• Update to Form and Character Design Guidelines for DPA 8
• Discussion on standards for commercial, industrial, and multi-family developments

The Design Advisory Panel adopted its agenda and accepted a presentation on a proposed update to the City's Form and Character Development Permit Guidelines, prepared by BOP Architects. The update is tied to the City Plan, Nanaimo Reimagined, and aims to consolidate guidelines, update landscaping rules, align with building code energy and water conservation changes, and reduce greenhouse gas emissions. Staff said the proposed update is targeted to go to Council in Fall 2024. The meeting adjourned at 6:58 p.m. No other substantive decisions were recorded.

• Adopted the agenda (unanimous)
• Accepted the Form and Character Design Guidelines Update presentation (unanimous)
• Adjourned the meeting at 6:58 p.m. (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will review an update on the Nanaimo Operations Centre / Public Works Yard Project. The report presents options to improve facilities at Public Works. Staff are seeking direction on a preferred option and the preparation of a borrowing bylaw.

• Nanaimo Operations Centre / Public Works Yard Project update regarding facility improvement options
• Agenda planning for upcoming topics and initiatives

The Governance and Priorities Committee recommended that Council proceed with the 'Highest Needs Single Phase' option for the Nanaimo Operations Centre/Public Works Yard project. This option involves merging the Fleet Maintenance and Administration buildings into a single phase with anticipated borrowing of approximately $90 million. The committee also unanimously directed staff to explore alternative funding options for debt servicing.

• Agenda adopted unanimously
• Minutes from 2024-06-12 adopted unanimously
• Recommended adding four topics to 2024-10-28 agenda (unanimous)
• Recommended staff update on Urban Tree Canopy Strategy (unanimous)
• Motion to proceed with 'Status Quo' option defeated
• Motion to proceed with 'Highest Needs Single Phase' option carried
• Motion to explore other funding options for debt servicing carried unanimously
• Meeting adjourned unanimously

Special Council Meeting

The Nanaimo City Council convened a special meeting that was immediately closed to the public to discuss confidential matters. These included labour relations, potential litigation, and legal advice protected by solicitor-client privilege. The meeting lasted from 2:57 p.m. to 4:35 p.m., but the minutes do not record any specific decisions, votes, or outcomes from the closed session.

• Agenda adopted unanimously
• Meeting closed to public unanimously for confidential items
• Meeting adjourned unanimously at 4:35 p.m.

Public Hearing

Council will hold a public hearing regarding amendments to off-street parking regulations related to Transit Oriented Areas. The agenda also includes reports recommending remedial actions for illegal construction at 1506 Wilson Road and 1724 Meredith Road.

• Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03
• Remedial action recommendation for illegal construction at 1506 Wilson Road
• Removal of unpermitted carport alterations at 1724 Meredith Road

Nanaimo Council held a public hearing and passed the third reading of the Off-Street Parking Regulations Amendment Bylaw. Council also unanimously declared two properties at 1506 Wilson Road and 1724 Meredith Road unsafe due to illegal construction, imposing specific remedial action requirements and timelines on the property owners.

• Adopted agenda unanimously
• Passed third reading of 'Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03' (Opposed: Councillor Armstrong)
• Declared 1506 Wilson Road unsafe and imposed remedial action requirements including permit submission within 90 days (carried unanimously)
• Declared construction and occupancy at 1724 Meredith Road in contravention of bylaws and ordered unpermitted construction removed within 60 days (carried unanimously)
• Adjourned meeting at 7:42 p.m. unanimously

Finance and Audit Committee Meeting

The Finance and Audit Committee is discussing the 2025-2029 Financial Plan and several funding requests. The body is considering budget increases for infrastructure and social services, as well as updates to grant and tax exemption policies.

• Proposed increase of Nanaimo Aquatic Centre Rear Mechanical Parapet Wall budget from $83,600 to $393,600
• Proposed $400,000 allocation from Special Initiative Reserve for year-round drop-in hubs
• Proposed $200,000 allocation from Climate Action Reserve Fund for a home energy retrofit financing program
• Proposed $4,100 grant to Tourism Association of Vancouver Island for a lift at 1934 Boxwood Road
• Proposed approval of updated Permissive Tax Exemption and Security Checks and Other Grants policies

The Finance and Audit Committee recommended several funding allocations, including $400,000 for year-round drop-in hubs and $200,000 for a home energy retrofit pilot. The committee also recommended a budget increase for the Nanaimo Aquatic Centre roof and approved updates to tax exemption and grant policies.

• Recommended $400,000 from Special Initiative Reserve for two year-round drop-in hubs (Unanimous)
• Recommended $200,000 from Climate Action Reserve Fund for home energy retrofit financing pilot (Unanimous)
• Recommended increasing Nanaimo Aquatic Centre roof project budget from $83,600 to $393,600 (Unanimous)
• Recommended Council direct Staff to report on Nanaimo Curling Club chiller funding options (Unanimous)
• Denied $4,100 grant to Tourism Association of Vancouver Island for a lift (Unanimous)
• Recommended approval of updated Permissive Tax Exemption and Security Checks/Other Grants policies (Unanimous)
• Recommended repeal of Council ‘Grants Policy and Guidelines’ Policy COU-185 (Unanimous)

Regular Council Meeting

The meeting includes proposals for the Respectful Spaces Bylaw to address behavior in municipal facilities. Council will also consider rezoning applications for multi-family residential development on Ninth Street and near Bryden Street. Additionally, new tax exemption programs for downtown and hotel/motel revitalization are being introduced.

• Respectful Spaces Bylaw 7381 to address behavior in municipal facilities.
• Rezoning of 330 and 338 Ninth Street for multi-family residential development.
• Rezoning near Bryden Street for a personal care facility and affordable housing.
• Five-year tax exemption programs for Downtown and Hotel/Motel revitalization.
• Review of Land Use Contracts following provincial termination on June 30, 2024.

Nanaimo City Council approved multiple readings for the new Respectful Spaces Bylaw and related enforcement fines, established downtown and hotel/motel revitalization tax exemption programs, and advanced several rezoning and development permit applications. Council also adopted bylaws implementing provincial housing legislation and referred a homelessness strategy recommendation to the Nanaimo Systems Planning Organization.

• Approved Respectful Spaces Bylaw 2024 No. 7381 through first three readings (unanimous)
• Approved Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.20 through first three readings (unanimous)
• Approved Downtown Revitalization Tax Exemption Bylaw 2024 No. 7384 through first three readings (Opposed: Brown, Geselbracht)
• Approved Hotel and Motel Revitalization Tax Exemption Bylaw 2024 No. 7385 through first three readings (unanimous)
• Approved Officer Designation and Delegation of Authority Amendment Bylaw 2024 No. 7353.02 through first three readings (unanimous)
• Approved rezoning application for 330 & 338 Ninth Street through first three readings (unanimous)
• Approved rezoning and road closure application for Bryden Street, Mt Benson Street, and Terminal Avenue North (unanimous)
• Adopted Zoning Amendment Bylaw 2024 No. 4500.223 and Building Amendment Bylaw 2024 No. 7224.07 for small-scale multi-unit housing (unanimous)

Mayor's Leaders' Table

The Mayor's Leaders' Table will conduct a follow-up discussion regarding the Special Mayor's Leaders' Table Meeting held on May 3, 2024. The agenda also includes procedural items such as the adoption of minutes from March and May 2024.

• Follow-up discussion on the May 3, 2024, special meeting
• Adoption of March 8, 2024, minutes
• Adoption of May 3, 2024, special meeting minutes

The Mayor's Leaders' Table discussed a report on homelessness and voted to recommend that City Council adopt five specific actions. These include recognizing homelessness as an existential crisis, endorsing the principle of human dignity, adopting a 'Housing First Plus' model, creating a dedicated position, and developing a prevention plan. No other substantive decisions were made during the meeting.

• Recommended Council adopt five homelessness strategy recommendations (unanimous)
• Adopted agenda (unanimous)
• Adopted minutes from 2024-MAR-08 and 2024-MAY-03 (unanimous)
• Adjourned meeting at 10:25 a.m. (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel will review design aspects for two development permit applications. These include a proposed mini-storage building at 6450 Island Highway North and a townhouse complex at 3530 Hillside Avenue.

• DP001341: Proposed 4,791m² mini-storage building at 6450 Island Highway North
• DP001343: Proposed 22-unit townhouse development at 3530 Hillside Avenue

The Design Advisory Panel unanimously accepted development permit applications for 6450 Island Highway North and 3530 Hillside Avenue, endorsing requested variances alongside design recommendations. The panel also received an informational update on municipal tree retention policies. Additionally, members appointed acting chairs for two upcoming summer meetings.

• Accepted development permit application DP001341 for 6450 Island Highway North with design recommendations (unanimous)
• Accepted development permit application DP001343 for 3530 Hillside Avenue with design recommendations (unanimous)
• Appointed Jonathon Behnke and Angela Buick as acting chairs for upcoming meetings (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing policy options for future Alternative Approval Processes (AAP). Proposed recommendations include evaluating communication methods based on project scale and borrowing amounts, as well as setting a limit of 100 response forms per day per person.

• Policy options for future Alternative Approval Processes
• Proposal to limit citizen response forms to 100 per day per person
• Review of the Lisa Zwarn Alternative Approval Process

The Governance and Priorities Committee recommended that staff develop a draft policy for borrowing approvals, including limits on response forms and communication options. The committee also recommended seeking legislative clarity from the Province and the Union of British Columbia Municipalities.

• Recommended staff prepare a draft AAP policy including case-by-case communication methods and options for mail-outs and electronic submissions (Unanimous)
• Recommended limiting AAP response forms to 10 per person for the duration of the period (Unanimous)
• Recommended staff prepare a resolution for the Union of British Columbia Municipalities regarding AAP legislative clarity (Unanimous)
• Recommended sending a letter to the Province requesting amendments to AAP legislation (Unanimous)
• Adopted the agenda as amended (Unanimous)
• Adopted the May 13, 2024, meeting minutes (Unanimous)

Public Safety Committee

The committee will discuss options for reduced speed limits near elementary schools and high-risk locations. A recommendation may be made for Council to consider a city-wide speed zone study in 2025. The meeting also includes a presentation on the FireSmart program.

• Recommendation for a 2025 city-wide speed zone study
• FireSmart presentation
• Committee workplan roundtable

The Public Safety Committee recommended that Council implement 30 km/h speed zones near elementary schools using both Motor Vehicle Act requirements and regulatory limits. The committee also established a list of priority themes for its workplan and scheduled a special meeting for September.

• Recommended Council direct staff to apply 30 km/h speed limits near elementary schools (Unanimous)
• Referred identified priority themes and initiatives to staff for a formalized draft workplan (Unanimous)
• Approved Special Public Safety Committee Meeting for September 4, 2024 (Carried)
• Denied Special Public Safety Committee Meeting for July 31, 2024 (Defeated)
• Adopted April 10, 2024 meeting minutes (Unanimous)
• Adopted amended agenda (Unanimous)

Governance and Priorities Committee

The document consists of procedural boilerplate and software interface text. It does not list any specific topics, decisions, or discussions for the June 10, 2024, Governance and Priorities Committee meeting.

Board of Variance

The Board of Variance will review an application to increase the maximum building height at 504 Pinnacle Place from 9.0m to 9.23m. The request is for a single residential dwelling in the R1 zone. The board will also adopt minutes from the May 2, 2024 meeting.

• Height variance application (BOV00781) for 504 Pinnacle Place
• Adoption of May 2, 2024 meeting minutes

The Board of Variance reviewed an application for a building height variance at 504 Pinnacle Place. The Board voted to defeat the motion to find that undue hardship existed for the project.

• Denied height variance application BOV00781 at 504 Pinnacle Place

Regular Council Meeting

Nanaimo Council will consider new revitalization tax exemption bylaws for the downtown area and for hotels and motels. The agenda also includes development permit applications for an industrial building on Tenth Street and a car wash on Island Highway North. Additionally, the Council will review updates to electric vehicle charging fees and sewage borrowing bylaws.

• Revitalization Tax Exemption Bylaws (Downtown and Hotels/Motels)
• Electric Vehicle Supply Equipment connection fee revisions
• Industrial development permit at 200 Tenth Street
• Commercial car wash development permit at 3180 Island Highway North
• Political signage regulation amendment

Council approved a new tiered pricing structure for electric vehicle charging to increase turnover. Several development permits were issued, and new bylaws for political signage and highway naming were adopted. Council also directed staff to develop citywide revitalization tax exemption programs.

• Approved EV charging fees of $1.50/hour for first two hours and $4.20/hour after (Unanimous)
• Directed staff to bring forward five-year Revitalization Tax Exemption Bylaws open citywide (Carried; Opposed: Brown, Geselbracht)
• Issued Development Permit DP1189 for industrial development at 200 Tenth Street (Unanimous)
• Issued Development Permit DP1324 for a commercial car wash at 3180 Island Highway North (Unanimous)
• Consented to RDN Sewage Borrowing Bylaws No. 1905, 1906, and 1907 (Unanimous)
• Adopted Political Signage Regulation Amendment Bylaw 2024 No. 7335.01 (Unanimous)
• Adopted Municipal Highway Renaming (Powder Works Road) Bylaw 2024 No. 7378 (Unanimous)
• Adopted Municipal Highway Naming (Boxwood Road) Bylaw 2024 No. 7379 (Unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including zoning and building bylaw amendments to implement provincial small-scale multi-unit housing legislation, a development permit for a multi-family residential project, road closures and land exchanges, and various community grants. The meeting will also include delegations and reports on topics such as political signage regulation and a UBCM award application.

• Zoning Amendment Bylaw 2024 No. 4500.223 and Building Amendment Bylaw 2024 No. 7224.07 to implement Increasing Housing Options and Small-Scale Multi-Unit Housing legislation
• Development Permit Application No. DP1320 for a multi-family residential development at 307, 311 and 315 Holly Avenue
• Road closure and land exchange at 2300 Northfield Road, with Highway Closure and Dedication Removal Bylaw 2024 No. 7370
• Naming and renaming of Boxwood Road and Powder Works Road for the Midtown Gateway Project (Bylaws 2024 No. 7378 and 7379)
• Allocation of $482,500 for Albert Street Crossing Improvements from Milton Street to Dunsmuir Street

Council approved zoning and building amendments to implement provincial small-scale multi-unit housing legislation. Other key actions included approving a multi-family development on Holly Avenue and rezoning properties on Cedar Road, Fielding Road, and Rajeena Way.

• Approved Zoning Amendment Bylaw 2024 No. 4500.223 and Building Amendment Bylaw 2024 No. 7224.07 for small-scale multi-unit housing (Unanimous)
• Adopted Zoning Amendment Bylaw 2023 No. 4500.215 to rezone 1100 Cedar Road, 1505 & 1605 Fielding Road, and 1750 Rajeena Way (Carried; Opposed: Brown, Geselbracht)
• Issued Development Permit No. DP1320 for multi-family residential development at 307, 311 and 315 Holly Avenue (Unanimous)
• Authorized road closure and disposition of a portion of Northfield Road adjacent to 2300 Northfield Road (Unanimous)
• Allocated $482,500 for Albert Street Crossing Improvements from Milton Street to Dunsmuir Street (Unanimous)
• Approved various Community Environmental Sustainability, Program Development, and Watershed Restoration grants (Unanimous)
• Passed Political Signage Regulation Amendment Bylaw 2024 No. 7335.01 (Unanimous)
• Adopted Municipal Highway Renaming (Powder Works Road) Bylaw 2024 No. 7378 and Naming (Boxwood Road) Bylaw 2024 No. 7379 (Unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a 22-unit townhouse development at 5645, 5655, 5657 Metral Drive, and a 17-unit multi-family development at 116 Pryde Avenue. The panel will hear staff presentations and provide design comments. The meeting also includes routine adoption of agenda and minutes.

• Development Permit DP001339: 6 townhouse buildings, 22 units total, at 5645, 5655, 5657 Metral Drive
• Development Permit DP001342: 17-unit multi-family with partial under-building parking, at 116 Pryde Avenue
• Staff design comments and DAP packages attached for both applications
• Adoption of minutes from May 9, 2024 meeting

The Design Advisory Panel unanimously accepted two development permit applications for residential projects. Both applications were accepted as presented with support for requested variances and specific design recommendations.

• Approved Development Permit Application No. DP001339 for 22 townhouses at 5645, 5655, 5657 Metral Drive (Unanimous)
• Approved Development Permit Application No. DP001342 for a 17-unit building at 116 Pryde Avenue (Unanimous)
• Adopted meeting agenda (Unanimous)
• Adopted minutes from May 9, 2024 meeting (Unanimous)

Special Council Meeting

Council is deciding whether to authorize filing Bylaw Contravention Notices on six properties for building-permit violations. Two properties (2103 Henderson Way, 690 Albert Street) had construction not completed per permit conditions; four (3180 Barons Road, 5401 Leslie Crescent, 280 Juniper Street, 430 Milford Crescent) had construction started without a permit. If approved, notices would be registered on property titles under Section 57 of the Community Charter.

• 2103 Henderson Way — construction not completed per building permit conditions
• 690 Albert Street — construction not completed per building permit conditions
• 3180 Barons Road — construction started without a building permit
• 5401 Leslie Crescent — construction started without a building permit
• 280 Juniper Street and 430 Milford Crescent — construction started without a building permit

Nanaimo Council unanimously voted to direct the Corporate Officer to file Bylaw Contravention Notices at the Land Title and Survey Authority of British Columbia for six properties. The notices address incomplete construction on building permits or construction started without required building permits. Property owners spoke on some items regarding unpermitted work done by tenants, contractors, or due to being unaware of permit requirements.

• Approved filing Bylaw Contravention Notice for 2103 Henderson Way (carried unanimously)
• Approved filing Bylaw Contravention Notice for 690 Albert Street (carried unanimously)
• Approved filing Bylaw Contravention Notice for 3180 Barons Road (carried unanimously)
• Approved filing Bylaw Contravention Notice for 5401 Leslie Crescent (carried unanimously)
• Approved filing Bylaw Contravention Notice for 280 Juniper Street (carried unanimously)
• Approved filing Bylaw Contravention Notice for 430 Milford Crescent (carried unanimously)

Public Hearing

This agenda for the May 16, 2024 public hearing contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents to review.

Special Council Meeting

This special council meeting includes two main items: adopting a bylaw to renew the Municipal and Regional District Tax (MRDT) for five years starting January 1, 2025, and supporting the Nanaimo RCMP's 2024 community priority issues. The meeting follows the Finance and Audit Committee meeting.

• Adoption of Accommodation Tax Request Bylaw 2024 No. 7383 to renew MRDT for five years from 2025-01-01
• Support for Nanaimo RCMP 2024 priorities: Crime Reduction - Prolific Offenders SITE/REVOII
• Community and Public Safety priority
• Traffic - Impaired Driving priority
• Youth - Officer visibility and engagement in schools priority

Council adopted a bylaw to renew the Municipal and Regional District Tax for five years starting January 1, 2025. Council also formally supported the 2024 community priority issues for the Nanaimo RCMP.

• Adopted Accommodation Tax Request Bylaw 2024 No. 7383 (unanimous)
• Supported Nanaimo RCMP 2024 community priority issues (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several grant allocations and a bid to host the 2026 Canadian Sport Events Congress. Recommendations include $20,000 for environmental sustainability projects, $6,120 for a social prescribing pilot, and $17,366 for watershed restoration. The committee will also review the 2023 Statement of Financial Information and a quarterly purchasing report.

• Community Environmental Sustainability Grant: $20,000 total to 7 groups, including $5,000 to Altrusa Club of Nanaimo and $4,800 to Rock City Neighbourhood Association
• Community Program Development Grant: $6,120 to Nanaimo Division of Family Practice for Social Prescribing pilot
• Community Watershed Restoration Grant: $17,366 total to 6 projects, including $4,006 to Pacific Garden Cohousing and $3,800 to Wellington Action Committee
• Bid to host 2026 Canadian Sport Events Congress: $90,000 from Special Initiatives Reserve
• 2023 Statement of Financial Information to be accepted for filing

The Finance and Audit Committee recommended Council approve several community grants, including $17,366 in watershed restoration grants and $6,120 for a social prescribing pilot. A motion to recommend Council approve a $90,000 bid to host the 2026 Canadian Sport Events Congress, funded from the Special Initiatives Reserve, was defeated. The committee also recommended Council accept the 2023 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

• Recommended Council approve Community Environmental Sustainability Project Grants totaling $20,000 to seven applicants (unanimous)
• Recommended Council approve $6,120 Community Program Development Grant for Nanaimo Division of Family Practice Social Prescribing pilot (unanimous)
• Recommended Council approve $17,366 of $20,000 allocated for 2024 Community Watershed Restoration Grant; Wildcoast Ecological Society not recommended pending more information (unanimous)
• Defeated motion to recommend Council approve $90,000 bid to host 2026 Canadian Sport Events Congress, funded from Special Initiatives Reserve (opposed: Councillors Brown, Eastmure, Geselbracht, Manly)
• Recommended Council accept 2023 Statement of Financial Information for filing with Ministry of Municipal Affairs and Housing (unanimous)
• Adopted agenda (unanimous)
• Adopted minutes of 2024-APR-17 meeting (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will consider endorsing new geotechnical report and mine-hazard assessment guidelines for development applications, and will discuss options for allocating $482,500 in pedestrian funds, including $300,000 from 2024 and $182,500 reallocated from 2023, toward Albert Street crossing improvements from Milton Street to Dunsmuir Street. The meeting also includes routine agenda approval, minutes adoption, and upcoming topics planning.

• Recommendation to allocate $482,500 for Albert Street Crossing Improvements (Milton to Dunsmuir)
• Endorsement of Guidelines for Preparation of Geotechnical Reports
• Endorsement of Guidelines for Geotechnical Assessments Above Abandoned Mine Workings
• Discussion of active school travel planning
• Upcoming topics and initiatives presentation

The Governance and Priorities Committee recommended that Council fund pedestrian improvements on Albert Street and endorse updated geotechnical guidelines for land development and abandoned mines.

• Recommended Council allocate $482,500 for Albert Street Crossing Improvements from Milton Street to Dunsmuir Street (carried; opposed: Eastmure, Geselbracht)
• Recommended Council endorse Guidelines for the Preparation of Geotechnical Reports (unanimous)
• Recommended Council endorse Guidelines for Geotechnical Assessments Above Abandoned Mine Workings (unanimous)
• Rescheduled Alternative Approval Process topic to an evening meeting (unanimous)
• Adopted the agenda as amended (unanimous)
• Adopted minutes from April 29, 2024 (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for proposed 5-storey multi-family residential buildings. The panel will hear staff presentations and provide design comments on the projects at 1740 Dufferin Crescent and 350/398 Franklyn Street. The meeting also includes routine adoption of agenda and minutes.

• Development Permit DP001334: 5-storey, 86-unit residential building at 1740 Dufferin Crescent
• Development Permit DP001340: 5-storey, 53-unit residential building with commercial retail at 350 and 398 Franklyn Street
• Adoption of minutes from March 14, 2024 meeting

The Design Advisory Panel accepted two development permit applications for multi-story apartment buildings, including support for requested height and parking variances. Both approvals included a list of non-binding design and landscaping recommendations.

• Approved DP001334 (1740 Dufferin Crescent) for an 86-unit building and height variance (Unanimous)
• Approved DP001340 (350 and 398 Franklyn Street) for a 53-unit building and height/parking variances
• Rescinded motion requiring DP001340 to return with a revised landscape plan to protect Wesley Street trees (Unanimous)
• Adopted agenda (Unanimous)
• Adopted March 14, 2024 meeting minutes (Unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to discuss accessibility improvements, including updates on audits for several parks and trails, presentations on accessibility in events and public art, and an update on assistive hearing devices. The agenda includes routine items like adopting minutes and the chair's report.

• Council-directed accessibility audits for Westwood Lake Trail System, Oliver Woods Park, Neck Point Park, Stadium District, Harewood Centennial Park, Beaufort Park, Bowen Park grounds, and Waterfront Walkway
• Presentation on Accessibility, Inclusion and Special Events by Megan Lum
• Presentation on Public Art and Culture Initiatives by Jaime-Brett Sine
• Update on Assistive Hearing Devices by Darcie Osborne

The Advisory Committee on Accessibility and Inclusiveness met on May 8, 2024 and adopted its agenda and the minutes of its March 13, 2024 meeting, both unanimously. The rest of the meeting was informational: presentations on assistive hearing devices, accessibility at special events, and public art, plus updates on a Regional District of Nanaimo transit fare review and Council-directed park and trail accessibility audits. The committee made no substantive decisions beyond adopting the agenda and prior minutes, and adjourned at 5:54 p.m.

• Adopted the agenda as amended, adding RDN Transit Fare Review and reordering the assistive hearing devices item (unanimous)
• Adopted the March 13, 2024 meeting minutes as circulated (unanimous)
• Adjourned the meeting at 5:54 p.m. (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several bylaws and reports, including renewing the Municipal and Regional District Tax (MRDT) for five years, adopting a new Development Procedures and Notification Bylaw, and implementing provincial housing legislation for small-scale multi-unit housing and transit-oriented areas. Council will also hear delegations about the Happipad app and housing, and receive the RCMP detachment's annual performance plan priorities. Several development permits and variances are on the agenda for decision.

• Renew Municipal and Regional District Tax (MRDT) for 5 years via Accommodation Tax Request Bylaw 2024 No. 7383
• Adopt new Development Procedures and Notification Bylaw 2024 No. 7375
• Direct staff to bring forward zoning and building amendment bylaws for Increasing Housing Options and Small-Scale Multi-Unit Housing
• First readings for Transit-Oriented Areas Designation Bylaw 2024 No. 7382 and Off-Street Parking Amendment Bylaw 2024 No. 7266.03
• Adopt Property Tax Rates Bylaw 2024 No. 7380 and Financial Plan Amendment Bylaw 2024 No. 7371.01

Nanaimo Council unanimously passed the Municipal and Regional District Tax renewal bylaw and adopted amendments to the Financial Plan and Property Tax Rates. They also approved development permits for 924 Old Victoria Road and 4978 Fillinger Crescent, and directed staff to draft zoning amendments for small-scale multi-unit housing. The Transit-Oriented Areas Designation Bylaw passed third reading with one opposition, while the Off-Street Parking amendment advanced to a public hearing.

• Accommodation Tax Request Bylaw 2024 No. 7383 passed 3rd reading (unanimous)
• Development Permit DP1307 for 924 Old Victoria Road issued (unanimous)
• Development Variance Permit DVP463 for 4978 Fillinger Crescent issued (unanimous)
• Development Procedures and Notification Bylaw 2024 No. 7375 passed 3rd reading (unanimous)
• Transit-Oriented Areas Designation Bylaw 2024 No. 7382 passed 3rd reading (1 opposed)
• Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03 passed 2nd reading (2 opposed)
• Zoning Amendment Bylaw 2023 No. 4500.216 for 6074 Metral Drive adopted (1 opposed)
• Financial Plan Amendment Bylaw 2024 No. 7371.01 adopted (unanimous)

Special Mayor's Leaders' Table

The Special Mayor's Leaders' Table is meeting to discuss the City of Nanaimo's response to homelessness. A presentation on the topic will be given by David Witty and Bob Moss, with additional attendees from the Salvation Army New Hope Centre and the Nanaimo Systems Planning Organization. The meeting is being live streamed and recorded for the public.

• Discussion of the City's Response to Homelessness
• Presentation by David Witty and Bob Moss
• Attendance by Bern Muller, Director, Salvation Army New Hope Centre
• Attendance by John McCormick, Executive Director, Nanaimo Systems Planning Organization

The Special Mayor's Leaders' Table met on May 3, 2024, to hear a presentation on homelessness and discuss potential approaches. No substantive decisions were made; the only motions were to adopt the agenda and to adjourn, both carried unanimously. Discussion included a proposed Housing First Plus model and a possible recommendation to Council, but no motion was put forward.

• Adopted the agenda (unanimous)
• Adjourned the meeting at 11:02 a.m. (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two variance applications. The first seeks a minor 0.06m increase in front deck projection at 480 Woodhaven Drive. The second requests multiple variances for a residential addition at 600 Madsen Road, including a larger front setback, parking placement, and reduced building height. The board will also adopt minutes from its January 2024 meeting.

• Variance BOV00779: 480 Woodhaven Drive – increase front deck projection from 2.0m to 2.06m
• Variance BOV00780: 600 Madsen Road – increase front yard setback to 18m for 100% of building face
• Variance BOV00780: allow 2 parking spaces between front property line and building
• Variance BOV00780: allow single-storey addition where 2 storeys are required
• Adoption of minutes from 2024-01-04 meeting

The Nanaimo Board of Variance approved two variance applications at its May 2, 2024 meeting. Application BOV00779 at 480 Woodhaven Drive was approved to increase the maximum projection of an open deck from 2.0m to 2.06m for a front deck replacement, with the Board finding undue hardship due to physical site characteristics. Application BOV00780 at 600 Madsen Road was approved to vary sections of Zoning Bylaw No. 4500 to allow a home addition and front yard parking, also with a finding of undue hardship. Both motions carried unanimously, and the meeting adjourned at 4:24 p.m.

• Approved BOV00779 at 480 Woodhaven Drive: increase open deck projection from 2.0m to 2.06m (unanimous)
• Found hardship exists for BOV00779 due to physical site characteristics (unanimous)
• Approved BOV00780 at 600 Madsen Road: vary Zoning Bylaw No. 4500 sections as outlined in the agenda (unanimous)
• Found hardship exists for BOV00780 due to physical site characteristics and neighbouring parcels (unanimous)
• Adopted the agenda as amended (unanimous)
• Adopted minutes of the January 4, 2024 Board of Variance meeting (unanimous)
• Adjourned at 4:24 p.m. (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will hear reports and consider recommendations on three main items: endorsing a draft monitoring strategy for Prosperous Nanaimo, directing staff to cost out expanded downtown safety programs, and preparing zoning bylaw amendments for keeping poultry in residential areas. The committee will also review minutes and plan upcoming topics.

• Draft Monitoring Strategy for Prosperous Nanaimo — recommendation to endorse in principle and proceed with next steps
• Downtown Nanaimo Community Safety Action Plan Evaluation — recommendation to direct staff to cost preferred scenarios for expanding Community Safety Officer and Clean Team programs and prepare a 2025 business case
• Keeping of Poultry in Residential Areas — recommendation to direct staff to prepare amendments to Zoning Bylaw 2011 No. 4500
• Delegation by Collin MacQuarrie on poultry keeping
• Adoption of minutes from March 11 and March 25, 2024 meetings

Nanaimo's Governance and Priorities Committee recommended that Council direct staff to prepare a cost analysis and 2025 business case for expanding the Community Safety Officer and Clean Team programs downtown; Councillor Perrino opposed. It also recommended Council endorse in principle the draft Monitoring Strategy and engagement framework, and direct staff to prepare Zoning Bylaw amendments on keeping poultry in residential areas, with Councillor Geselbracht opposed. Both recommendations now go to Council, which has not yet decided. The meeting also adopted its agenda and two prior sets of minutes, and adjourned at 4:01 p.m.

• Recommended Council direct staff to cost out preferred Community Safety Officer and Clean Team expansion scenarios and prepare a 2025 budget business case (carried; Perrino opposed)
• Recommended Council endorse in principle the draft Monitoring Strategy and engagement framework and proceed with next steps (carried unanimously)
• Recommended Council direct staff to prepare Zoning Bylaw 2011 No. 4500 amendments on keeping poultry in residential areas (carried; Geselbracht opposed)
• Adopted the meeting agenda (carried unanimously)
• Adopted minutes of the March 11 and March 25, 2024 committee meetings as circulated (carried unanimously)
• Adjourned the meeting at 4:01 p.m. (carried unanimously)

Special Council Meeting

This special council meeting will consider three readings of the 2024 Property Tax Rates Bylaw and the 2024-2028 Financial Plan Amendment Bylaw, which would set tax rates and amend the financial plan. Council will also vote on adopting a fees amendment for parks, plazas, and other city facilities.

• First, second, and third readings of Property Tax Rates Bylaw 2024 No. 7380
• First, second, and third readings of Financial Plan Amendment Bylaw 2024 No. 7371.01
• Adoption of Fees and Charges Amendment Bylaw 2023 No. 7336.08 for parks, plazas, pavilions, amphitheaters, grounds, parking lots, and trails

Council passed the 2024 Property Tax Rates Bylaw and the 2024–2028 Financial Plan Amendment Bylaw through three readings. Additionally, an amendment to fees for city parks and public spaces was adopted.

• Financial Plan Amendment Bylaw 2024 No. 7371.01 passed third reading (unanimous)
• Property Tax Rates Bylaw 2024 No. 7380 passed third reading (unanimous)
• Fees and Charges Amendment Bylaw 2024 No 7336.08 adopted (unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-04-25 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

Regular Council Meeting

Nanaimo Council will consider a rezoning and property disposition to facilitate a multi-family residential development at 120 Needham Street and 515-575 Nicol Street, including selling city-owned land at 545 Nicol Street for $25,000. The agenda also includes reports on the 2023 development and housing overview, a home energy retrofit financing feasibility study, and several bylaw amendments. Consent items cover financial statements, a BMX park budget increase, and an RCMP contract budget change.

• Rezoning and land sale for housing at 120 Needham St and 515-575 Nicol St
• Increase Marie Davidson BMX Park budget by $330,000 to $1,837,827
• Direct staff to not renew BC Social Procurement Initiative membership
• Amend Parks and Recreation fees and charges bylaw
• Consider home energy retrofit financing program

Council approved the $25,000 sale of city property at 545 Nicol Street and passed three readings of a rezoning bylaw for a residential corridor project. Other key actions included increasing the IT budget and the Marie Davidson BMX park budget.

• Approved sale of 545 Nicol Street to Nicol Street Residential Holdings Inc. for $25,000 (Unanimous)
• Passed three readings of Zoning Amendment Bylaw 2024 No. 4500.221 for 120 Needham and 515-575 Nicol Street (Unanimous)
• Increased IT base operating budget by $144,300 in 2024 and $68,910 in 2025
• Increased 2024 Marie Davidson BMX park budget by $330,000 to $1,837,827 (Unanimous)
• Budgeted RCMP contract at 92% for 2024 and 95% for 2025-2028 (Unanimous)
• Directed staff to design a home energy retrofit financing program (Carried; Opposed: Armstrong, Perrino, Thorpe)
• Issued Development Permit No. DVP461 to reduce parking at 3024 Barons Road (Unanimous)
• Issued Development Permit No. DP1326 for industrial development at 1950 & 1960 Island Diesel Way (Unanimous)

Public Hearing

Council holds a public hearing on Rezoning Application RA475 for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue, proposing to rezone from Medium Density Residential (R8) and Gateway (DT12) to Comprehensive Development District Zone Seven (CD7) for a mixed-use development, and to discharge a land use contract on 500 Comox Road. Council also considers five reports recommending Bylaw Contravention Notices be filed for construction started without building permits at 1724 Meredith Road, 2745 Fandell Street, 2276 & 2278 Rosstown Road, 61 Twelfth Street (Unit 6), and 3533 & 3535 Bonnie Drive.

• Rezoning Application RA475: 444, 450, 500 Comox Road, 55 Mill Street, 1 Terminal Avenue to CD7 for mixed-use
• Zoning Amendment Bylaw 2022 No. 4500.204 and Land Use Contract Discharge Bylaw 2022 No. 7355 for third reading
• Bylaw Contravention Notice: 1724 Meredith Road — construction without permit
• Bylaw Contravention Notice: 2745 Fandell Street — construction without permit
• Bylaw Contravention Notices: 2276 & 2278 Rosstown Road, 61 Twelfth Street, 3533 & 3535 Bonnie Drive — construction without permits

Council held a public hearing on Rezoning Application No. RA475 for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue, then gave third reading to Zoning Amendment Bylaw 4500.204 and Land Use Contract Discharge Bylaw 7355. No one from the public or the applicant spoke at the hearing, though six written submissions were received beforehand. Council also directed staff to file bylaw contravention notices at the Land Title and Survey Authority for five properties where construction started without a building permit.

• Zoning Amendment Bylaw 4500.204 (rezoning 444, 450, 500 Comox Road, 55 Mill Street, 1 Terminal Avenue to CD7) passed third reading; Councillor Manly opposed
• Land Use Contract Discharge Bylaw 7355 (discharge land use contract from 500 Comox Road) passed third reading; Councillor Manly opposed
• Directed Corporate Officer to file bylaw contravention notice for 1724 Meredith Road (construction without building permit); carried unanimously
• Directed Corporate Officer to file bylaw contravention notice for 2745 Fandell Street; carried unanimously
• Directed Corporate Officer to file bylaw contravention notice for 2276 & 2278 Rosstown Road; carried unanimously
• Directed Corporate Officer to file bylaw contravention notice for Unit 6, 61 Twelfth Street; carried unanimously
• Directed Corporate Officer to file bylaw contravention notice for 3533 & 3535 Bonnie Drive; carried unanimously
• Adopted the agenda as amended; carried unanimously

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review and recommend acceptance of the 2023 Annual Financial Statements, hear an audit presentation from KPMG, and consider several financial policy updates. Items include a reserve policy update, a FireSmart grant application, non-market housing tax exemption options, and a budget increase for the Marie Davidson BMX Park. The meeting also includes a closed session for confidential matters.

• 2023 Annual Financial Statements presented by KPMG for acceptance
• Reserve Policy COU-231 amended to add Online Accommodation Platform Reserve Fund and update Housing Legacy Reserve Fund
• Application to Community Resiliency Investment Program for FireSmart activities
• Non-Market Housing Permissive Tax Exemption policy options
• Marie Davidson BMX Park budget increase of $330,000 (from $1,507,827 to $1,837,827)

The committee recommended that Council accept the 2023 Annual Financial Statements and adjust the 2024-2028 Financial Plan regarding RCMP contract budgeting. It also approved a budget increase for the Marie Davidson BMX Park and directed staff to develop a new permissive tax exemption policy for non-market housing.

• Recommended Council accept 2023 Annual Financial Statements (unanimous)
• Directed staff to not renew membership with British Columbia Social Procurement Initiative (unanimous)
• Recommended Council amend Reserve Policy COU-231 to include Online Accommodation Platform and Housing Legacy reserves (unanimous)
• Recommended Council apply for Community Resiliency Investment Program grant for FireSmart activities (unanimous)
• Recommended Council direct staff to create a new Permissive Tax Exemption policy for non-market housing (unanimous)
• Recommended Council increase Marie Davidson BMX Park 2024 budget by $330,000 to $1,837,827 (unanimous)
• Recommended Council budget RCMP contract at 92% for 2024 and 95% for 2025-2028 (unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-04-11 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Public Safety Committee

The committee will receive presentations on 2024 public safety statistics from the Nanaimo RCMP and a community safety and wellbeing report. A delegation is scheduled to discuss improving pedestrian safety in the Southend.

• Presentation: 2024 Public Safety Statistics by Inspector Andrew Burton, Nanaimo RCMP
• Presentation: Community Safety and Wellbeing by Christy Wood, Manager, Social Planning
• Delegation: Echo McNaughton regarding improving pedestrian safety in the Soutnd

The Public Safety Committee recommended that Council consider additional funding for pedestrian safety initiatives near Bayview School. The committee also requested quarterly progress reports for the South End Community Association and the Public Safety Committee.

• Recommended Council consider additional funding for pedestrian safety near Bayview School (Unanimous)
• Recommended Staff report quarterly on Bayview School safety to South End Community Association and Committee (Unanimous)
• Adopted amended agenda (Unanimous)
• Adopted February 21, 2024 meeting minutes (Unanimous)
• Deferred Committee Workplan Roundtable to June 12, 2024 (Unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including a 60-year lease of city-owned land at 1435 Cranberry Avenue to BC Housing for a non-market rental project, a development variance permit for a home addition, and consent to a Regional District bylaw on waste containers. The agenda also includes reports, delegations, and adoption of two bylaws related to reserve funds. The meeting starts in camera at 4:30 p.m. and reconvenes publicly at 7:00 p.m.

• 60-year lease to Provincial Rental Housing Corporation for 1435 Cranberry Avenue (BC Housing non-market rental)
• Development Variance Permit DVP459 for residential addition at 4894 Blue Jay Trail
• Consent to RDN Separate Waste Container Requirement Service Establishment Bylaw No. 1908
• Adoption of Housing Legacy Reserve Fund Amendment Bylaw 2024 No. 7299.01 and Online Accommodation Platform Reserve Fund Bylaw 2024 No. 7374
• Approval of $619,936 in provincial capacity funding for housing initiatives (Bills 44, 46, 47)

The Nanaimo City Council unanimously approved a 60-year lease of City-owned land at 1435 Cranberry Avenue to the Provincial Rental Housing Corporation. Council also adopted two new bylaws establishing reserve funds for housing and online accommodations, and approved a $150,000 budget increase for a renovation project at 580 Fitzwilliam. Several procedural amendments to the Council Procedure Bylaw were directed, and four previous council resolutions were rescinded.

• Approved 60-year lease of 1435 Cranberry Avenue to Provincial Rental Housing Corporation (unanimous)
• Adopted 'Housing Legacy Reserve Fund Establishing Bylaw Amendment Bylaw 2024 No. 7299.01' (unanimous)
• Adopted 'Online Accommodation Platform Reserve Fund Bylaw 2024 No. 7374' (unanimous)
• Increased 2024 budget for 580 Fitzwilliam Renovation Project by $150,000 (consent)
• Issued Development Variance Permit No. DVP459 for 4894 Blue Jay Trail (unanimous)
• Consented to RDN Separate Waste Container Requirement Service Establishment Bylaw No. 1908 (unanimous)
• Rescinded four previous Council resolutions regarding shipping containers, investment opportunities, speed limits, and marketing campaigns (unanimous)
• Directed staff to prepare Transit-Oriented Areas designation bylaw and parking regulation amendments (consent)

Board of Variance

The provided document contains no substantive information regarding specific proposals, hearings, or decisions. The text consists of empty fields and software interface elements.

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-03-28 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss two main items: a report on Transit-Oriented Areas under provincial Bill 47, with a recommendation to direct staff to prepare a designation bylaw and parking regulation amendments; and a draft Development Approval Process Review by Neilson Strategies Inc., with a recommendation to provide feedback and finalize the report. The committee will also handle routine agenda items, minutes, and upcoming topics.

• Transit-Oriented Areas: staff seek direction to prepare a designation bylaw and amend Off-Street Parking Regulations Bylaw 2018 No. 7266
• Development Approval Process Review: draft report by Neilson Strategies Inc. presented for feedback and finalization
• Presentations by Jeremy Holm (Planning Director), Kasia Biegun (Planner), Allan Neilson, and Sherry Hurst
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo
• Scheduled recess at 3:00 p.m.

The Governance and Priorities Committee unanimously recommended that Council direct staff to prepare Transit-Oriented Areas designation bylaws and parking amendments. The committee also endorsed recommendations from a Development Approval Process Review to shorten timelines and improve certainty for applicants. Additionally, the committee recommended specific amendments to the Council Procedure Bylaw regarding delegations, question periods, and minute corrections.

• Recommended adding Geotechnical Guidelines Review to May 13 agenda (unanimous)
• Recommended preparing Transit-Oriented Areas bylaw and parking amendments (unanimous)
• Recommended supporting Development Approval Process Review recommendations (unanimous)
• Recommended adding Correspondence section to Procedure Bylaw Section 9.1 (unanimous)
• Recommended retaining 5-minute delegation limits in Sections 19.9 and 19.14 (unanimous)
• Recommended adding new Sections 19.15(k) and 19.17(c) to Procedure Bylaw (unanimous)
• Recommended adding Sections 51.9-51.11 regarding minute amendments and recordings (unanimous)
• Recommended deleting Procedure Bylaw Sections 55.3-55.5 (unanimous)

Public Hearing

This special council meeting is a public hearing for rezoning application RA497 at 6450 Island Highway North, proposing to rezone from Woodgrove Urban Centre (CC4) to CC4 with a site-specific mini storage use. Council will also consider reports on declaring 1050 Terminal Avenue N a nuisance property and filing bylaw contravention notices for construction issues at several properties.

• Rezoning application RA497 for 6450 Island Highway North to allow mini storage use
• Declare 1050 Terminal Avenue N a nuisance property and charge for police services
• File bylaw contravention notices for incomplete construction at 2585 Lynburn Crescent and 6449 Lasalle Road
• File bylaw contravention notices for construction without permits at 1200 Thunderbird Drive, 180 Rainbow Crescent, 2067 Honeysuckle Terrace, 3804 Hammond Bay Road, 44 Pirates Lane, and 517 Millstone Avenue

Council passed the third reading of a zoning amendment to allow site-specific mini storage use at 6450 Island Highway North. Additionally, Council approved filing Bylaw Contravention Notices for eight properties due to building permit violations.

• Passed third reading of Zoning Amendment Bylaw 2024 No. 4500.220 for 6450 Island Highway North (Unanimous)
• Filed Bylaw Contravention Notice for 2585 Lynburn Crescent (Unanimous)
• Filed Bylaw Contravention Notice for 6449 Lasalle Road (Unanimous)
• Filed Bylaw Contravention Notice for 1200 Thunderbird Drive (Unanimous)
• Filed Bylaw Contravention Notice for 180 Rainbow Crescent (Unanimous)
• Filed Bylaw Contravention Notice for 2067 Honeysuckle Terrace (Unanimous)
• Filed Bylaw Contravention Notice for 3804 Hammond Bay Road (Unanimous)
• Filed Bylaw Contravention Notice for 44 Pirates Lane and 517 Millstone Avenue (Unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing several financial items, including a proposed allocation of $619,936 in provincial housing capacity funding, options for 2024 property tax penalty rates and due dates, and amendments to Parks and Open Spaces fees. The committee will also consider hosting the 2025 AVICC conference, additional funding for a renovation project, and several grant requests. Recommendations from this committee will go to Council for final decisions.

• Proposed allocation of $619,936 in provincial capacity funding for housing initiatives related to Bills 44, 46, and 47
• Recommendation to keep property tax due date as first business day in July, with 2% penalty after due date and 8% after last business day of August
• Request to increase 2024 budget for 580 Fitzwilliam Renovation Project by $150,000 from RCMP Contract Reserve
• Proposal to host 2025 AVICC Conference at Vancouver Island Conference Centre with $48,000 project, potentially cost-shared 50% with Regional District of Nanaimo
• Recommendation to reallocate $6,000 in declined 2024 Culture & Event Project Grant funds to ACT Theatre

The committee recommended several funding allocations, including $150,000 for police building renovations and $619,936 for provincial housing initiatives. It also proposed a new two-tier fee system for park users to reduce costs for low-impact, non-profit events. Additionally, the committee recommended hosting the 2025 AVICC conference with a proposed $24,000 cost-share with the RDN.

• Recommended hosting 2025 AVICC Conference with $24,000 cost-share with RDN (Unanimous)
• Recommended $150,000 budget increase for 580 Fitzwilliam renovation from RCMP Contract Reserve (Unanimous)
• Recommended keeping July 2 property tax due date and 2%/8% penalty rates (Unanimous)
• Recommended allocating $619,936 provincial funding for housing legislative requirements (Unanimous)
• Recommended applying for $150,000 grant for development approvals process improvements (Unanimous)
• Recommended two-tier user rate system for Parks and Open Spaces (Unanimous)
• Recommended 'In-Kind' rental grant of 105 hours to Nanaimo Science & Sustainability Society (Unanimous)
• Recommended $6,000 reallocation of cultural grant funds to ACT Theatre (Unanimous)

Regular Council Meeting

Nanaimo Council will consider several planning and housing items, including a review of short-term rental regulations with a proposed fine increase from $250 to $500 per infraction per day, and amendments to the Housing Legacy Reserve Fund bylaw. Council will also consider a development variance permit for a retail space at 2517 Bowen Road and the creation of a new Online Accommodation Platform Reserve Fund. The meeting begins in camera at 4:30 p.m. and reconvenes publicly at 7:00 p.m.

• Development Variance Permit DVP462 for Units 102 & 104 at 2517 Bowen Road to increase maximum retail gross floor area
• Short-Term Rental Review: proposed fine increase from $250 to $500 per infraction per day
• Housing Legacy Reserve Fund Bylaw Amendment 2024 No. 7299.01 to clarify fund purpose
• Online Accommodation Platform Reserve Fund Bylaw 2024 No. 7374 for first, second, third readings
• Council Procedure Bylaw amendments regarding delegations, minutes, and correspondence

Nanaimo Council rescinded third reading of two bylaws tied to a proposed mixed-use development at 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue. Council directed staff to review short-term rental bylaws to improve compliance and enforcement, including raising fines from $250 to $500 per infraction, per day. Council also advanced bylaws establishing an Online Accommodation Platform Reserve Fund and amending the Housing Legacy Reserve Fund, and agreed to write a letter supporting a national strategy on brain injuries.

• Rescinded third reading of Land Use Contract Discharge Bylaw 2022 No. 7355 for 500 Comox Road (unanimous)
• Rescinded third reading of Zoning Amendment Bylaw 2022 No. 4500.204 for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue (unanimous)
• Directed staff to review short-term rental bylaws and propose amendments including increasing fines from $250 to $500 per infraction, per day (unanimous)
• Issued Development Variance Permit DVP00462 for increased retail floor area at 2517 Bowen Road (unanimous)
• Advanced Housing Legacy Reserve Fund Establishing Bylaw Amendment Bylaw 2024 No. 7299.01 through first, second, and third readings (unanimous)
• Rescinded January 2011 Policy COU-187 'Housing Legacy Reserve – Funding Allocation Criteria' (unanimous)
• Advanced Online Accommodation Platform Reserve Fund Bylaw 2024 No. 7374 through first, second, and third readings (unanimous)
• Approved letter to federal officials supporting a national strategy on brain injuries, as amended (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The panel will hear presentations on a proposed 6-storey personal care facility with 36 sleeping units at 355 Nicol Street and a proposed 4-storey multi-family residential building with 35 dwelling units at 1901 Northfield Road. The meeting also includes adoption of previous minutes and routine procedural items.

• Development Permit DP001329: 6-storey personal care facility, 36 sleeping units, 355 Nicol Street
• Development Permit DP001332: 4-storey multi-family residential building, 35 dwelling units, 1901 Northfield Road
• Adoption of minutes from January 11, 2024 meeting

The Design Advisory Panel unanimously accepted two development permit applications with specific design recommendations. The projects include a housing development at 355 Nicol Street and a 35-unit residential building at 1901 Northfield Road.

• Accepted Development Permit Application No. DP001329 (355 Nicol Street) with support for the variance (Unanimous)
• Accepted Development Permit Application No. DP001332 (1901 Northfield Road) (Unanimous)
• Adopted the meeting agenda (Unanimous)
• Adopted the minutes of the previous Design Advisory Panel Meeting (Unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to receive updates and presentations, including on transit accessibility, diversity and inclusion, and assistive hearing devices. The committee will consider recommending that Council direct staff to conduct accessibility assessment audits on eight parks, trails, and open spaces in 2024/2025.

• Recommendation to audit Westwood Lake Trail System, Oliver Woods Park grounds, Neck Point Park, Stadium District, Harewood Centennial Park, Beaufort Park, Bowen Park grounds, and Waterfront Walkway
• Update on Council-adopted motions for accessibility audits of City Recreation Centres including Oliver Woods Community Centre, Beban Park Pool, Cliff McNabb Arena, Nanaimo Ice Centre, Nanaimo Museum, Vancouver Island Military Museum, and City Hall/SARC
• Council motion to work with School District #68 and RDN Transit on accessibility from Nanaimo District Secondary School bus stop to Nanaimo Aquatic Centre and Stadium District
• Presentation by Regional District of Nanaimo Transit System on transit planning and operations
• Presentation on Diversity, Equity and Inclusion and update on Assistive Hearing Devices

The Advisory Committee unanimously recommended that Council direct staff to conduct accessibility assessment audits on eight specific parks and trails in 2024/2025. Staff presented updates on transit accessibility features, including the new Umo fare system and custom transit service requests. The committee also noted that assistive hearing devices for a pilot project have been purchased and accepted the resignation of a committee member.

• Recommended Council direct staff to conduct accessibility audits on eight parks/trails in 2024/2025 (unanimous)
• Agenda adopted as amended (unanimous)
• Minutes from 2024-01-10 meeting adopted as circulated (unanimous)
• Meeting adjourned at 6:00 p.m. (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and make recommendations on several items, including updates to the Development Procedures and Notification Bylaw, amendments to the Council Procedure Bylaw related to provincial housing legislation, and a review of the short-term rental program. The committee will also hear a presentation on a dam safety primer and receive an update on upcoming topics. No final decisions are made at this committee meeting; recommendations will go to Council.

• Review of Development Procedures and Notification Bylaw, including options for public information meetings and notification distances
• Council Procedure Amendment Bylaw No. 7272 amendments related to Bill 44 and public hearings
• Short-Term Rental Review: proposed regulatory amendments, including increasing fines from $250 to $500 per infraction per day
• Dam Safety Primer for City of Nanaimo, presented by Dave Bonin of Hatch
• Adoption of minutes from the February 12, 2024 committee meeting

The committee recommended increasing the public notification distance for Official Community Plan and Zoning Bylaw amendments to 100 metres and requiring public information meetings for such changes. Several amendments to the Council Procedure Bylaw were also approved to align with provincial legislation and manage delegations.

• Recommended 100m notification distance for OCP and Zoning Bylaw amendments (carried; Mayor Krog opposed)
• Recommended requiring public information meetings for OCP/Zoning amendments and significant Development Permits (unanimous)
• Approved adding a 'Correspondence' section to Council Procedure Bylaw Section 9.1 (unanimous)
• Approved refusing delegations on bylaws where public hearings are prohibited or already held (carried; Councillor Geselbracht opposed)
• Approved retaining 5-minute time limit for delegations (carried; Councillors Armstrong and Hemmens opposed)
• Approved adding rules to refuse delegations who have spoken on the same matter without new information (unanimous)
• Approved adding a requirement for a two-thirds vote to act on a delegation request following a presentation (unanimous)
• Approved new procedures for amending and adopting meeting minutes using recordings for accuracy (unanimous)

Mayor's Leaders' Table

The Mayor's Leaders' Table is meeting to receive updates on healthcare advocacy, review work to date, and hear overviews of provincial housing legislation and the city's response to homelessness. The meeting includes a roundtable discussion to determine next steps.

• Update re: Healthcare Ecosystem Advocacy Group
• Overview of Mayor's Leaders' Table Work to Date
• Provincial Housing Legislation Overview
• City of Nanaimo's Response to Homelessness and Community Impacts
• Next meeting scheduled for 2024-JUN-14

The Mayor's Leaders' Table met March 8, 2024, and unanimously recommended that Council invite Donna Hais to present on the Healthcare Ecosystem Advocacy Group (Fair Care Alliance), which is raising $75,000 for a provincial-election advocacy campaign to expand Nanaimo Regional General Hospital. Staff presented on four provincial housing bills passed in November 2023 (Bills 35, 44, 46, 47) and on the City's response to homelessness, including a housing needs report stating 1,200 units are needed annually with 40% non-market. The table discussed scheduling a special meeting before the next regular meeting on 2024-JUN-14 to brainstorm housing and homelessness solutions. No bylaws, budgets, or contracts were adopted; the only formal decisions were the agenda, prior minutes, the recommendation to Council, and adjournment.

• Recommended (unanimous) that Council invite Donna Hais to present on the Healthcare Ecosystem Advocacy Group
• Adopted the agenda as amended (unanimous)
• Adopted minutes of the December 15, 2023 meeting (unanimous)
• Adjourned at 10:25 a.m. (unanimous)
• No bylaws, budgets, or contracts were adopted; housing and homelessness items were presentations and discussion only

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on March 7, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Regular Council Meeting

Nanaimo Council will consider accepting the Regional District of Nanaimo's proposed Regional Growth Strategy Bylaw (Shaping Our Future 2040), and decide on two development permit applications for multi-family and mixed-use projects at 337 Robson Street and 450/460 Irwin Street. The agenda also includes adoption of four bylaws related to electric vehicle charging fees and fines, plus a motion from Councillor Manly regarding protection of the Harewood Plains. The meeting begins with an in-camera session.

• Regional Growth Strategy Bylaw No. 1874, 2023 (Shaping Our Future 2040) acceptance
• Development Permit DP1289 for multi-family residential at 337 Robson Street
• Development Permit DP1296 for mixed-use development at 450 and 460 Irwin Street
• Adoption of Electric Vehicle Recharging Bylaw 2024 No. 7365 and related fee/fine bylaws
• Councillor Manly motion to protect Harewood Plains with senior governments

Council approved the Regional Growth Strategy Bylaw No. 1874, 2023 and issued development permits for projects on Robson Street and Irwin Street. New bylaws were adopted to manage electric vehicle recharging fees and fines. Council also requested provincial and federal cooperation to protect the Harewood Plains.

• Accepted Regional Growth Strategy Bylaw No. 1874, 2023 (unanimous)
• Issued Development Permit No. DP1289 for multi-family residential at 337 Robson Street (unanimous)
• Issued Development Permit No. DP126 for mixed-use development at 450 & 460 Irwin Street (unanimous)
• Adopted Zoning Bylaw Amendment Bylaw 2023 No. 4500.219 (unanimous)
• Adopted Electric Vehicle Recharging Bylaw 2024 No. 7365 (unanimous)
• Adopted Fees and Charges Amendment Bylaw 2024 No. 7336.07 for EV connection fees (unanimous)
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.19 for EV charging fines (unanimous)
• Requested Province and Federal Government protect ecologically sensitive Harewood Plains (unanimous)

Regular Council Meeting

Nanaimo City Council will consider several financial and development items, including allocating the 2023 operating surplus, introducing fees for electric vehicle charging, and approving the sale of District Lot 9 to the Province for $1,455,000. They will also review multiple development permits and a heritage grant. The meeting begins in camera at 4:30 p.m. and reconvenes publicly at 7:00 p.m.

• Allocate $8,713,706 General Fund surplus to reserves, plus $519,078 Sewer and $394,584 Water surpluses
• Approve $1,455,000 sale of District Lot 9 to Province for transfer to Snuneymuxw First Nation
• Give readings to Electric Vehicle Recharging Bylaw 2024 No. 7365 and related fee/enforcement bylaws
• Issue development permits for student housing at 900 Fifth Street and multi-family at 880 Hecate, 345 Newcastle/360 Stewart, 6004 Nelson Road
• Approve $7,770 and $12,230 heritage façade grants for 200 Commercial and 403 Fitzwilliam

Council approved the allocation of the 2023 operating surplus across general, sewer, and water funds and authorized a $1.5 million budget increase for the South End Community Centre land project. Members also issued several development permits and gave third reading to bylaws establishing electric vehicle charging fees and enforcement. Additionally, Council approved the $1.455 million disposition of District Lot 9 to the Province of British Columbia.

• Approved $8.7M general fund surplus allocation (7-2)
• Approved $1.5M budget increase for South End Community Centre land
• Issued development permits for 900 Fifth St, 880 Hecate St, 345/360 Newcastle/Stewart, and 6004 Nelson Rd
• Gave third reading to EV charging and enforcement bylaws
• Approved $1.455M sale of District Lot 9 to the Province
• Approved revitalization tax exemption for 421 Prideaux St (5-4)
• Approved $450,000 budget increase for Seventh Street Pump Station

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-02-22 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content.

Public Safety Committee

This is the first meeting of the Public Safety Committee, focused on orientation and procedures. Members will receive training on meeting rules, review the committee's terms of reference, and discuss future agenda topics. No substantive decisions or public hearings are scheduled.

• Committee orientation on meeting procedures and key dates
• Review of Public Safety Committee Terms of Reference
• Discussion of future meeting agenda items
• Introduction of committee members by Councillor Armstrong

The committee held an orientation meeting to review operating guidelines, terms of reference, and current public safety challenges. The committee recommended that Council allow the Nanaimo Neighbourhood Network to present at each meeting.

• Adopted the meeting agenda (unanimous)
• Recommended Council add Nanaimo Neighbourhood Network as a standing 10-minute presentation item on future agendas (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several funding recommendations, including a $450,000 budget increase for the Seventh Street Pump Station, allocation of the 2023 operating surplus, and multiple grant requests. The committee will also review quarterly budget and purchasing reports. Recommendations will go to Council for final approval.

• Increase Seventh Street Pump Station budget by $450,000 to $1,023,887
• Allocate 2023 operating surplus: $8,713,706 to General Fund reserves, $519,078 to Sewer Fund, $394,584 to Water Fund
• Support joint grant application up to $400,000 for Japanese Canadian Heritage Site on Nanaimo waterfront
• Approve $7,770 Heritage Façade Grant for Halse Block at 200 Commercial Street
• Approve $12,230 Heritage Façade Grant for S&W Apartments at 403 Fitzwilliam Street

The Finance and Audit Committee recommended the allocation of a $9.6 million surplus across general, sewer, and water funds. The committee also recommended increasing the budget for the Seventh Street Pump Station and approving several heritage and community grants.

• Recommended allocation of $8.7M General Fund, $519K Sewer Fund, and $394K Water Fund surpluses (5-3)
• Recommended increasing Seventh Street Pump Station 2024 budget by $450,000 to $1,023,887 (unanimous)
• Recommended $1.5M budget increase for South End Community Centre Land project (5-3)
• Recommended support for joint grant application up to $400,000 for Japanese Canadian Heritage Site (unanimous)
• Recommended five-year Licence of Use Agreement with 7 Potatoes for Beban Social Centre Room 6 (unanimous)
• Recommended $10,000 for Assistive Hearing Devices pilot project (unanimous)
• Recommended $7,770 and $12,230 Heritage Façade Grants for 200 Commercial St and 403 Fitzwilliam St (unanimous)
• Recommended 2025 tax exemption and $3,600 2024 cash grant for Nanaimo Men’s Centre (unanimous)

Special District 68 Sports Field and Recreation Committee

This is the first meeting of the Special District 68 Sports Field and Recreation Committee. Members will review the committee's terms of reference, appoint a chair and alternate chair, and hear overviews of the contributing agreement with the Regional District of Nanaimo, the 2024 parks and recreation operating budget, and new or future recreation facilities.

• Appointment of Chair and Alternate Chair for term ending 2026-11-03
• Overview of District 68 Sports Field and Recreation Services Agreement (Contributing Agreement)
• Verbal update on status of Contributing Agreement Survey
• Overview of 2024 Parks and Recreation Operating Budget re: services covered in the Contributing Agreement
• Verbal update on new and future recreation facilities and sports fields

The Special District 68 Sports Field and Recreation Committee met on February 16, 2024, primarily for presentations and discussion. Councillor I. Thorpe was appointed Chair and Director Lauren Melanson Alternate Chair, both for terms ending 2026-NOV-03, by unanimous votes. The committee received presentations on the District 68 Sports Field and Recreation Services Agreement, the 2023 usage report, the 2024 parks and recreation operating budget, and new and future recreation facilities, but made no substantive decisions beyond the appointments and adopting the agenda. The meeting adjourned at 2:36 p.m.

• Adopted the agenda as amended (unanimous)
• Appointed Councillor Thorpe as Chair for term ending 2026-NOV-03 (unanimous)
• Appointed Director Lauren Melanson as Alternate Chair for term ending 2026-NOV-03 (unanimous)
• Adjourned the meeting at 2:36 p.m. (unanimous)

Special Council Meeting

This special council meeting focuses on enforcement of building bylaws. Council will consider authorizing the filing of Bylaw Contravention Notices on property titles for eight properties where construction started without a building permit, and one where construction was not completed per permit conditions. Council will also consider a Remedial Action Requirement for 395 Chesterlea Avenue, which could require full deconstruction of an illegally built living space in a detached garage.

• Bylaw Contravention Notice for 395 Chesterlea Avenue (construction without permit)
• Remedial Action Requirement for 395 Chesterlea Avenue (deconstruction of illegal garage living space)
• Bylaw Contravention Notice for 5181 Metral Drive (construction not completed per permit)
• Bylaw Contravention Notices for 2595 Battersea Road, 371 Hillcrest Avenue, 144 Cilaire Drive, 521 Larch Street, 6374 Icarus Drive, 240 Caledonia Avenue (construction without permits)
• All notices filed under Section 57 of the Community Charter for violations of Building Bylaw 2016 No. 7224

Council unanimously approved filing Bylaw Contravention Notices for seven properties and one remedial action requirement for illegal construction. One additional contravention notice was approved with one opposing vote.

• Approved Bylaw Contravention Notice for 395 Chesterlea Avenue (unanimous)
• Approved Remedial Action Requirement for 395 Chesterlea Avenue, including full deconstruction of unpermitted structure (unanimous)
• Approved Bylaw Contravention Notice for 5181 Metral Drive (unanimous)
• Approved Bylaw Contravention Notice for 2595 Battersea Road (unanimous)
• Approved Bylaw Contravention Notice for 371 Hillcrest Avenue (unanimous)
• Approved Bylaw Contravention Notice for 144 Cilaire Drive (unanimous)
• Approved Bylaw Contravention Notice for 521 Larch Street (unanimous)
• Approved Bylaw Contravention Notice for 6374 Icarus Drive (carried; Councillor Brown opposed)

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2024-02-15 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss transportation and mobility items, including cost recovery for city-owned EV charging stations, an update on a provincial speed-limit pilot, e-bike share and micromobility updates, and a proposed school zone policy change. The committee will also receive a background presentation on 1 Port Drive and plan upcoming topics. No final decisions are made here; recommendations go to full Council.

• Electric Vehicle Supply Equipment Cost Recovery Bylaw — cost recovery for city-owned public EV charging stations
• Speed Limit Reduction Motion Update — update on 2020 motion re provincial Neighbourhood Speed Limit pilot
• Micromobility Update — recommends amending Traffic and Highways Regulation Bylaw 1993 No. 5000 to regulate micromobility devices
• School Zone Policy Update — recommends repealing Policy COU-118 and adopting new School Zone Signing Policy COU-240
• 1 Port Drive — background information presentation

The committee recommended that Council adopt a new School Zone Signing Policy to align with the Motor Vehicle Act and amend the Traffic and Highways Regulation Bylaw to regulate micromobility devices. Staff also provided updates on the 1 Port Drive waterfront site and a planned e-bike share trial.

• Recommended Council repeal School Zone Signing Guidelines Policy COU-118 and adopt School Zone Signing Policy COU-240 (Approved; Opposed: Councillor Geselbracht)
• Recommended Council direct Staff to bring an amendment to Traffic and Highways Regulation Bylaw 1993 No. 5000 to regulate micromobility devices (Unanimously approved)
• Adopted the meeting agenda (Unanimously approved)
• Adopted minutes from January 22, 2024 (Unanimously approved)

Special Council Meeting

This is a special council meeting that will first proceed in camera (closed to the public) to consider items under the Community Charter, including solicitor-client privileged advice and whether the meeting should be closed. The open portion will reconvene at 4:00 p.m. to hear an update on the Alternative Approval Process and receive delegations from Sandy Bartlett and Valentina Cardinalli. The main report will be distributed as an addendum on the meeting day.

• Closed meeting under Community Charter Section 90(1)(i) and (n)
• Alternative Approval Process Update and Next Steps report
• Delegations from Sandy Bartlett and Valentina Cardinalli
• Meeting at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street

Council unanimously voted to cancel the Alternative Approval Process and abandon the borrowing bylaw for Phase One of the Nanaimo Operations Centre following a confirmed error. Staff were directed to provide new funding options for the project.

• Cancelled the current Alternative Approval Process (unanimous)
• Abandoned Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362 (unanimous)
• Directed Staff to return with options to fund Phase One of the Nanaimo Operations Centre project (unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on February 8, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Regular Council Meeting

Nanaimo City Council is meeting to consider a proposed $1.5 million annual increase to the road maintenance budget as part of the 2025-2029 Financial Plan, along with several development permits, a rezoning, and other routine items. The meeting begins with a closed session for legal, labour, and land matters, then reconvenes publicly. Council will also vote on submitting several resolutions to the AVICC, including calls for more complex care beds and mental health liaison officers.

• Proposed $1.5M/year increase to road maintenance budget (2025-2029 Financial Plan)
• Rezoning application for 6450 Island Highway North to allow mini storage use
• Development permit for fourplexes at 404 and 406 Millstone Avenue
• Development permit for accessory parking structure at 3201 Ross Road
• Revitalization Tax Exemption for 220 Haliburton Street four-unit development

The Nanaimo City Council unanimously approved a $1.5 million annual increase to the road maintenance budget for the 2025–2029 financial plan. Several zoning amendments and development permits were passed, including a rezoning at 6450 Island Highway North and a tax exemption agreement for a four-unit development at 220 Haliburton Street, which received four opposing votes. Council also directed staff to submit four advocacy resolutions to the Association of Vancouver Island and Coastal Communities regarding housing, mental health, and libraries.

• Approved $1.5M annual road maintenance budget increase (unanimous)
• Approved Revitalization Tax Exemption for 220 Haliburton Street (4 opposed)
• Approved liquor licence patio extension at 1724 Stewart Avenue (unanimous)
• Issued Development Permit DP1281 for 404/406 Millstone Avenue (1 opposed)
• Issued Development Permit DP1306 for 3201 Ross Road (unanimous)
• Passed first and second readings for rezoning at 6450 Island Highway North (unanimous)
• Adopted Zoning Amendment Bylaw 2023 No. 4500.214 for 6124 Metral Drive (unanimous)
• Adopted Financial Plan Amendment Bylaw 2024 No. 7359.02 (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on 2024-02-01 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Design Advisory Panel Meeting

This is a Design Advisory Panel meeting agenda that contains only procedural boilerplate and no substantive items for discussion or decision. The agenda text is essentially empty, with no listed topics, reports, or public hearings.

Special Council Meeting

This is a special council meeting called solely to proceed in camera (closed to the public). The only substantive item is a procedural motion to close the meeting under Community Charter provisions, citing consideration of confidential information related to negotiations between the municipality and provincial or federal governments. No public decisions or discussions are scheduled.

• Motion to close meeting to the public under Community Charter Section 90(1)(n) and 90(2)(b)
• Closed session relates to negotiations with provincial or federal government

The meeting was conducted primarily in camera to discuss confidential information regarding government negotiations. No substantive public decisions were recorded.

• Adopted the agenda (unanimous)
• Approved closing the meeting to the public under Community Charter Section 90(2)(b) (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will receive presentations on provincial housing legislation and a proposed homelessness action plan, and will discuss upcoming topics. They will also consider a resolution for the 2024 AVICC annual meeting regarding emergency shelter building code variances. The meeting includes routine approval of minutes and agenda.

• Presentation: Provincial Housing Legislation Overview by Lisa Brinkman, Manager, Community Planning
• Presentation: 'Developing a Homelessness Action Plan for Nanaimo: Finding a Way Home' by Dave Witty
• Report: Roadway Asphalt Asset Management and Maintenance Plan (to be distributed on addendum)
• Report: 2024 AVICC Resolutions - seeking direction on proposed resolutions, including one requesting UBCM to ask Province for variances to BC Building and Fire Codes for emergency shelters
• Agenda planning: Upcoming Topics and Initiatives by Sheila Gurrie

The Governance and Priorities Committee recommended that Council consider increasing the annual road maintenance budget by $1.5 million per year as part of the 2025–2029 Draft Financial Plan, a motion that carried with Councillor Geselbracht opposed. An earlier motion to recommend a $775,000 per year increase was defeated, with Mayor Krog and Councillors Armstrong, Hemmens, Perrino and Thorpe opposed. The committee also unanimously recommended that Council direct staff to submit five resolutions to the Association of Vancouver Island and Coastal Communities 2024 AGM, covering complex care beds, mental health liaison officers, a provincial housing coordinator, public library core funding, and emergency shelter code compliance. Councillor Manly declared a conflict of interest and left the room during the emergency shelter resolution vote because he works for the Unitarian Shelter.

• Recommended Council consider a $1.5M/year road maintenance budget increase for the 2025–2029 Draft Financial Plan (carried; Geselbracht opposed)
• Motion to recommend a $775,000/year road maintenance increase defeated (Krog, Armstrong, Hemmens, Perrino, Thorpe opposed)
• Recommended Council direct staff to submit five resolutions to AVICC 2024 AGM (carried unanimously)
• Adopted the agenda as amended (unanimous)
• Adopted minutes of the 2023-NOV-27 and 2023-DEC-11 committee meetings (unanimous)
• Adjourned at 3:06 p.m. (unanimous)

Special Governance and Priorities Committee

The Special Governance and Priorities Committee is meeting to receive a project update on the Nanaimo Operations Centre, introduced by Bill Sims, General Manager of Engineering and Public Works. Public delegations, including one from Valentina Cardinalli, will be heard, with the chair allocating 2 minutes per speaker. The meeting also includes a question period and standard procedural items.

• Nanaimo Operations Centre Phase One project update presentation
• Delegation by Valentina Cardinalli on the Operations Centre
• Public comment period with 2-minute speaking limit per person
• Question period for committee members

The committee received a project update and heard from 29 delegations regarding the proposed Nanaimo Operations Centre. No substantive decisions were made other than the adoption of the agenda and the adjournment of the meeting.

• Approved the amended agenda (unanimous)
• Adjourned the meeting (unanimous)

Special Governance and Priorities Committee

This Special Governance and Priorities Committee meeting, originally set for January 18, 2024, has been rescheduled to Monday, January 22, 2024 at 7:00 p.m. The main item is a presentation and public comment period on the Nanaimo Operations Centre Phase One project update, introduced by Bill Sims, General Manager of Engineering and Public Works. The agenda is otherwise procedural, with no other substantive items listed.

• Nanaimo Operations Centre Phase One project update presentation
• Public delegation by Valentina Cardinalli on the operations centre
• Meeting rescheduled from Jan 18 to Jan 22, 2024 at Shaw Auditorium, 80 Commercial Street

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2024-01-18 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, providing no details on any matters to be considered.

Finance and Audit Committee Meeting

This agenda for the Nanaimo Finance and Audit Committee meeting on 2024-01-17 contains only procedural boilerplate and no substantive agenda items, decisions, or discussions are listed.

Regular Council Meeting

Nanaimo City Council is meeting to decide on several property and development matters, including selling city-owned land at 350 and 398 Franklyn Street for $1.6 million, approving a tax exemption for a 23-unit building at 420 Albert Street, and issuing a development permit for a multi-family project at 532 Prideaux Street. Council will also consider rescinding a zoning amendment bylaw and approving $250,000 in downtown event grants. The meeting starts with a closed session for items like labour relations and land negotiations.

• Property disposition: 350 and 398 Franklyn Street to Camargue Properties Inc. for $1,600,000
• Revitalization Tax Exemption for 23-unit development at 420 Albert Street
• Development Permit DP1301 for multi-family development at 532 Prideaux Street
• Rescind first and second reading of Zoning Amendment Bylaw 2023 No. 4500.219
• Approve $250,000 in 2024 Downtown Event Revitalization Fund grants

Nanaimo Council approved the disposition of 350 and 398 Franklyn Street to Camargue Properties Inc. for $1,600,000 and adopted the 2024-2028 Financial Plan. Council also approved a revitalization tax exemption for a 23-unit development at 420 Albert Street, issued a development permit for 532 Prideaux Street, and approved $250,000 in 2024 Downtown Event Revitalization Fund grants. Several letters of support were authorized, and Council rescinded first and second reading of a zoning amendment bylaw and directed staff not to hold a public hearing for it.

• Approved disposition of 350 and 398 Franklyn Street to Camargue Properties Inc. for $1,600,000 (unanimous)
• Adopted Financial Plan Bylaw 2023 No. 7371 (2024-2028 Financial Plan) (unanimous)
• Approved Revitalization Tax Exemption Agreement for 23-unit development at 420 Albert Street (opposed: Councillors Brown and Geselbracht)
• Issued Development Permit No. DP1301 for multi-family development at 532 Prideaux Street with variances (unanimous)
• Approved $250,000 in 2024 Downtown Event Revitalization Fund grants to 26 events (unanimous)
• Rescinded first and second reading of Zoning Amendment Bylaw 2023 No. 4500.219 and directed staff not to hold a public hearing (unanimous)
• Authorized Mayor to enter Integrated Program Agreement with Province of BC for Nanaimo Acute Response Table (unanimous)
• Directed staff to write letter to Federal Government requesting more Reaching Home funding (consent)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: an automated car wash at 3180 Island Highway N and a 6,004 m² industrial development over two buildings at 1950 Island Diesel Way. The panel will also adopt minutes from its November and December 2023 meetings. This is a working session with presentations from applicants and staff.

• Development Permit DP001324: automated car wash at 3180 Island Highway N, presented by BFA Studio Architects
• Development Permit DP001326: 6,004 m² industrial development at 1950 Island Diesel Way, presented by Herold Engineering Limited
• Adoption of minutes from Nov 23 and Dec 14, 2023 meetings

The Design Advisory Panel accepted a development permit application for a car wash with support for variances. The panel also reviewed a proposal for industrial rental spaces at 1950 & 1960 Island Diesel Way, though no final decision was recorded for that item.

• Adopted meeting agenda (unanimous)
• Adopted Nov 23, 2023 minutes as amended (unanimous)
• Adopted Dec 14, 2023 minutes (unanimous)
• Accepted Development Permit DP001324 for 3180 Island Highway N with support for variances (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will hear a delegation from the Royal BC Museum on inclusive engagement, receive an overview of the Integrated Action Plan, and discuss updates on accessibility improvements to City recreation facilities. The committee will also consider recommending several City facilities for accessibility assessments/audits in 2024, and review a Council-approved pilot project for hearing assistive devices.

• Delegation from Veronica Buck, Royal BC Museum, on accessible and inclusive museum engagement
• Presentation on Integrated Action Plan by Lisa Brinkman and Emily Notley
• Update on accessibility improvements to City Recreation Facilities from Rick Hansen Foundation Audit
• Recommendation for 2024 assessments/audits at Oliver Woods Community Centre, Beban Park Pool, Cliff McNabb Arena, Nanaimo Ice Centre, Nanaimo Museum, Vancouver Island Military Museum, City Hall/SARC
• Council-approved pilot project for hearing loops at two City facilities and adaptive soundfield system in SARC Boardroom

The Advisory Committee on Accessibility and Inclusiveness recommended that Council direct staff to improve accessibility routes between bus stops and the Nanaimo Aquatic Centre. The committee also recommended accessibility audits for seven specific city facilities in 2024.

• Recommended Council direct staff to plan accessibility improvements from the Nanaimo District Secondary School bus stop to the Nanaimo Aquatic Centre and Stadium District (Unanimous)
• Recommended accessibility audits in 2024 for Oliver Woods Community Centre, Beban Park Pool, Cliff McNabb Arena, Nanaimo Ice Centre, Nanaimo Museum, Vancouver Island Military Museum, and City Hall/SARC (Unanimous)
• Adopted the meeting agenda (Unanimous)
• Adopted minutes from the November 8, 2023 meeting (Unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two applications for minor variances from the City's Zoning Bylaw. The board will decide whether to allow a small height increase for a dwelling at 725 Trailside Road and a reduced front yard setback for an accessory building at 721 Northumberland Avenue.

• BOV00777: Request to increase max building height from 9.0m to 9.16m at 725 Trailside Road (variance of 0.16m)
• BOV00778: Request to reduce front yard setback from 4.5m to 1.77m at 721 Northumberland Avenue (variance of 2.73m)
• Adoption of minutes from the November 2, 2023 meeting

The Board of Variance approved two variance applications at its January 4, 2024 meeting. Application BOV00777 at 725 Trailside Road was approved unanimously to increase the maximum principal building height from 9.0m to 9.16m for a single residential dwelling, with the Board finding evidence of undue hardship. Application BOV00778 at 721 Northumberland Avenue was approved to reduce the minimum front yard setback from 4.5m to 1.77m on the west property line to allow construction of an accessory building, with Jaime Dubyna and John Hofman opposed. The Board also adopted the agenda and the minutes of the November 2 meeting, and adjourned at 4:33 p.m.

• Approved BOV00777 at 725 Trailside Road to increase maximum principal building height from 9.0m to 9.16m (unanimous)
• Approved BOV00778 at 721 Northumberland Avenue to reduce minimum front yard setback from 4.5m to 1.77m on the west property line (opposed: Jaime Dubyna and John Hofman)
• Adopted the agenda (unanimous)
• Adopted minutes of the November 2 Board of Variance meeting (unanimous)
• Adjourned at 4:33 p.m. (unanimous)