Nanaimo public meetings in 2024

Public Hearing

The Special Council meeting will hold a public hearing on Zoning Bylaw Amendment Bylaw 2024 No. 4500.233, which proposes changes to short‑term rental regulations, and staff will move the amendment to third reading. Council will also receive a report on illegal construction at 2276 and 2278 Rosstown Road and consider a remedial action requirement under the Community Charter. Standard agenda items such as call to order, adoption of agenda, and public hearing requirements are also on the docket.

• Zoning Bylaw Amendment Bylaw 2024 No. 4500.233 – short‑term rental regulations (third reading)
• Report on illegal construction at 2276 and 2278 Rosstown Road – recommendation for remedial action
• Public Hearing Requirements – Chair to explain the process

Council held a public hearing for Zoning Bylaw Amendment Bylaw 2024 No. 4500.233, which updates short-term rental regulations. No public submissions were received, and the bylaw passed third reading unanimously. Council also declared a carport structure at 2276 Rosstown Road illegal and ordered its removal within 60 days. The Interim Housing Needs Report 2024 was received.

• Passed third reading of Zoning Bylaw Amendment Bylaw 2024 No. 4500.233 (short-term rental regulations) unanimously
• Declared carport at 2276 Rosstown Road in contravention of Building Bylaw and Provincial Building Code
• Ordered removal of unauthorized construction at 2276 Rosstown Road within 60 days
• Received Interim Housing Needs Report 2024

Public Safety Committee

The Public Safety Committee will adopt minutes from a previous meeting and receive a presentation on the Nanaimo Restorative Justice Program. The committee will also provide input on the City of Nanaimo Liquor Control Strategy, which was referred by Council.

• Adoption of minutes from October 9, 2024 meeting
• Presentation on Nanaimo Restorative Justice Program
• Review of City of Nanaimo Liquor Control Strategy
• Verbal update on Drop-In Hub Service
• Council recommendation to increase restorative justice grant to $150,000

The Public Safety Committee unanimously recommended that Council continue advocating to the Provincial Government for funding for the Nanaimo Restorative Justice Program. The committee also unanimously recommended that Council invite the Newcastle Community Association to the next meeting to discuss homelessness impacts. Staff provided updates on the year-round drop-in hub opening January 2, 2025, and the Liquor Control Strategy, but no other formal decisions were made.

• Recommended Council advocate for Restorative Justice Program funding (unanimous)
• Recommended Council invite Newcastle Community Association to next meeting (unanimous)
• Adopted agenda (unanimous)
• Adopted October 9, 2024 minutes (unanimous)

Regular Council Meeting

Council will vote on a revised five‑year NG911 Local Government Service Agreement with TELUS Communications Inc., including automatic renewals. The meeting also includes consent items for the 2025‑2029 Financial Plan such as budgeting the RCMP contract, a $750,000 negative wage contingency, a $795,456 reduction for Commercial Street Implementation Phase 2, and hiring Community Safety Officers and staff. Additional decisions cover increases to culture grant funding and the Nanaimo Prosperity Corporation budget. Presentations on monitoring indicators, tree canopy coverage, and the Interim Housing Needs Report will also be introduced.

• Approve revised NG911 Local Government Service Agreement with TELUS for a five‑year term (automatic renewals).
• Budget the RCMP contract at 92% for 2025 and 95% for 2026‑2029 in the 2025‑2029 Financial Plan.
• Allocate a $750,000 negative wage contingency in the General Fund for 2025.
• Reduce 2025 base project funding for Commercial Street Implementation Phase 2 by $795,456 and remove it from the 2025‑2029 Financial Plan.
• Add nine full‑time Community Safety Officers, one Senior CSO, and convert the part‑time Bylaw Steno position to full‑time, with phased hires starting April 1 2025.

Council gave three readings to the 2025-2029 Financial Plan Bylaw, with Councillor Brown opposed each time. They also approved several development permits, including a 162-unit rental housing project at 77 Chapel Street, and adopted multiple bylaws setting 2025 rates for water, sewer, and solid waste. The meeting included a closed session for personnel and labour matters.

• Adopted 2025-2029 Financial Plan Bylaw (3 readings, opposed by Brown)
• Approved Development Permit DP1350 for 162-unit rental housing at 77 Chapel St (unanimous)
• Approved Development Permit DP1334 for multi-family at 1740 Dufferin Cres (unanimous)
• Approved Development Permit DP1349 for light industrial at 1935 Island Diesel Way (unanimous)
• Adopted Waterworks Rate Bylaw 2024 No. 7004.22 (unanimous)
• Adopted Sewer Regulation Bylaw 2024 No. 2496.38 (unanimous)
• Adopted Municipal Solid Waste Collection Bylaw 2024 No. 7128.16 (unanimous)
• Adopted Business Licence Bylaw Amendment 2024 No. 7318.02 (unanimous)

Mayor's Leaders' Table

The Mayor's Leaders' Table will meet to discuss next steps for the group. The meeting is primarily procedural, including the adoption of the agenda and previous minutes.

• Verbal discussion regarding Mayor's Leaders' Table next steps introduced by Bill Sims

The Mayor's Leaders' Table met and discussed its future direction, including the possibility of creating a charter to coordinate strategic plans among local organizations. No formal decisions were made; the group agreed to explore the charter concept and consider inviting various organizations to present their strategic plans at future meetings.

• Agenda adopted as amended (unanimous)
• Minutes of June 14, 2024 meeting adopted (unanimous)
• Discussed exploring a charter concept for coordinating strategic plans (no formal decision)
• Agreed to consider inviting organizations to present strategic plans (no formal decision)

Design Advisory Panel Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific projects, decisions, or discussion items listed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review financial results for the nine months ending September 30, 2024 and council expenses for the same period. It will consider several grant funding recommendations, including a $631,256 recommendation for 2025 Culture and Event Grants and an $85,000 recommendation for 2025 Social Planning Grants. The committee will also discuss allocations for park amenity improvements, provincial capacity funds, and a $442,752 proposal to the Health Canada Emergency Treatment Fund.

• Recommendation to Council to approve $631,256 for 2025 Culture and Event Grants (Operating, Project, Downtown Event Revitalization Fund)
• Recommendation to Council to approve $85,000 for 2025 Social Planning Grants across seven nonprofit applicants
• Partners in Parks Program improvements: $45,000 for Everest Drive Park sport court, $15,000 for Beaufort Food Forest storage and seating, $40,000 for Stevie Smith Bike Park shade structure and platform
• Recommendation to Council to endorse $619,936 Provincial Capacity Funds allocation for housing bill compliance
• Proposal to seek $442,752 funding from Health Canada Emergency Treatment Fund

The Finance and Audit Committee recommended that Council increase the Nanaimo Prosperity Corporation's base budget from $515,850 to $665,000 for 2025, which would raise the property tax rate by 0.1 percent. The committee also recommended approving $631,256 in cultural grants, $85,000 in social planning grants, and $100,000 in park amenity improvements. Additionally, it endorsed allocating $619,936 in provincial capacity funds and applying for grants for a Sea Level Rise Management Plan. All recommendations were carried unanimously.

• Recommended increasing Nanaimo Prosperity Corporation base budget to $665,000 (unanimous)
• Recommended approving $631,256 in 2025 Cultural Grants (unanimous)
• Recommended approving $85,000 in 2025 Social Planning Grants (unanimous)
• Recommended allocating $100,000 for park amenity improvements (unanimous)
• Recommended adding Phase 2 of Manufactured Home Park Energy Strategy to 2025-2029 Financial Plan (unanimous)
• Recommended applying for two Sea Level Rise Management Plan grants (unanimous)
• Endorsed allocation of $619,936 in provincial capacity funds (unanimous)
• Recommended awarding $50 Security Check Grant to Nanaimo Science and Sustainability Society (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will hear a report on the city’s parking review and bylaw update. It will consider a recommendation that Council direct staff to amend Off‑Street Parking Regulations Bylaw 2018 No. 7266 to remove all minimum parking requirements for uses within the Downtown Urban Centre. The meeting also includes routine items such as adoption of minutes, agenda approval, and a question period.

• Parking Review and Bylaw Update – Phase 1 Conditions Report presented by Bill Sims
• Proposal to amend Off‑Street Parking Regulations Bylaw 2018 No. 7266 to eliminate all downtown minimum parking requirements
• Adoption of minutes from the November 25 meeting (GPC241125M.pdf)
• Approval of the meeting agenda
• Public question period

The Governance and Priorities Committee recommended that Council direct staff to amend the Off-Street Parking Regulations Bylaw 2018 No. 7266 to eliminate all minimum parking requirements for all uses within the Downtown Urban Centre. The motion carried with Councillor Thorpe opposed. The committee also recommended adding a demolition and deconstruction bylaw topic to a future agenda and scheduling a discussion on the phasing of Design Commercial work.

• Recommended eliminating all minimum parking requirements downtown (carried, opposed: Thorpe)
• Recommended adding 'Demolition and Deconstruction Bylaw' to a future agenda (carried, opposed: Armstrong, Perrino, Thorpe)
• Recommended scheduling Design Commercial phasing discussion for Q1 2025 (carried unanimously)
• Adopted the agenda as amended (carried unanimously)
• Adopted the minutes of the 2024-11-25 meeting (carried unanimously)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will hear a presentation on the 2025‑2029 Financial Plan Recap and Decision Points. The session includes reports on roadway asphalt asset management, downtown community safety, culture and event grants, restorative justice, and neighbourhood association grants. The committee will discuss these items and consider any related decisions.

• 2025‑2029 Financial Plan Recap and Decision Points presentation
• Roadway Asphalt Asset Management and Maintenance Plan report
• Downtown Nanaimo Community Safety Action Plan Evaluation and Strategy report
• Culture and Event Grants Processes Review and Recommendations report
• Nanaimo Restorative Justice Program Overview report

The Finance and Audit Committee reviewed the draft 2025-2029 Financial Plan and made several recommendations to Council, including budgeting the RCMP contract at 92% for 2025 and 95% for 2026-2029, adding a $750,000 negative wage contingency, and removing Commercial Street Implementation Phase 2 from the plan. The committee also recommended adding 12 new RCMP members over three years, expanding the Community Safety Officer program, and increasing culture grants. The projected property tax increase is 7.8% for 2025 and 7.1% for 2026, with the final plan to be considered by Council on December 16, 2024.

• Recommended RCMP contract budget at 92% for 2025 and 95% for 2026-2029 (unanimous)
• Recommended $750,000 negative wage contingency for 2025 (unanimous)
• Removed Commercial Street Implementation Phase 2 from 2025-2029 plan, reducing base funding by $795,456 (opposed: Eastmure)
• Recommended adding 12 new RCMP members over three years (opposed: Brown, Eastmure)
• Recommended adding 9 CSOs, 1 Senior CSO, and converting Bylaw Steno to full-time (unanimous)
• Deferred public space cleanliness decision to Spring 2025 (unanimous)
• Added Assistant Manager, Financial Planning and Assistant Manager, Current Planning positions (unanimous)
• Increased Culture Project Grant funding by 10% annually for five years (unanimous)

Board of Variance

The Board of Variance meeting scheduled for December 5, 2024 in Nanaimo, British Columbia, contains no listed agenda items. No decisions or discussions are documented in the provided agenda. The meeting appears to be procedural with no substantive items.

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will meet on December 4, 2024 to adopt the agenda and minutes, receive presentations from several community and business organizations, and conduct reports, other business, and a question period. Presentations include the Nanaimo Area Land Trust, CatNap Society, Vancouver Island Regional Library, Vancouver Island Conference Centre, Nanaimo Systems Planning Organization Society, Nanaimo Prosperity Corporation, and Tourism Nanaimo Society, as well as a preview of council decision points. No specific decisions, contracts, or dollar amounts are listed on the agenda.

• Presentation by Nanaimo Area Land Trust
• Presentation by CatNap Society
• Presentation by Vancouver Island Regional Library
• Presentation by Vancouver Island Conference Centre
• Presentation by Nanaimo Systems Planning Organization Society

Regular Council Meeting

The Nanaimo City Council will vote on a series of bylaw amendments that set rates for water, bulk water, sanitary sewer, solid waste collection, and user fee subsidies for 2025. The council will also allocate $830,000 for affordable‑housing land acquisition and $300,000 for rent‑supplement programs from the Online Accommodation Platform revenue. Additionally, a $100,000 funding request for the Nanaimo Hornets Rugby Football Club will be considered.

• Waterworks Rate and Regulation Amendment Bylaw 2024, No. 7004.22 – first, second, and third reading to set 2025 water rates
• South West Bulk Water Rate Amendment Bylaw 2024, No. 7099.13 – first, second, and third reading to set 2025 bulk water rates for the South West Extension
• Sewer Regulation and Charges Amendment Bylaw 2024, No. 2496.38 – first, second, and third reading to set 2025 sanitary sewer rates
• Municipal Solid Waste Collection Amendment Bylaw 2024, No. 7128.16 – first, second, and third reading to set 2025 solid waste collection rates
• Allocation of $830,000 for affordable‑housing land acquisition, $150,000 for rent‑supplement programs, and $150,000 for the Nanaimo Region Rent Bank from Online Accommodation Platform revenue

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee meeting on 2024-11-29 has no recorded agenda items. The agenda contains only generic placeholders and no specific decisions, discussions, or proposals are listed.

Design Advisory Panel Meeting

The panel will hear a presentation of the proposed draft DPA8 Form and Character Development Permit Guidelines. Members are asked to review the draft and provide comments. No decisions are recorded for this item; it is for discussion and feedback.

• Presentation of draft DPA8 Form and Character Development Permit Guidelines for review and comment

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee will hear a progress report on the 203 priority actions in the Integrated Action Plan. It will view a budget video and presentations of the 2025‑2029 Draft Financial Plan, key initiatives, and draft project plan. No formal decisions are listed on the agenda.

• Progress Report on Council Priority Actions
• Budget video presentation
• 2025‑2029 Draft Financial Plan presentation
• 2025 Key Initiatives presentation
• 2025‑2029 Draft Project Plan presentation

Governance and Priorities Committee

The Governance and Priorities Committee will receive a report on the Development Cost Charge and Amenity Cost Charge programs. Staff will present the proposed Amenity Cost Charge program and seek endorsement for its inclusion of specific facility projects. The committee will recommend that Council direct staff to proceed with the ACC program covering improvements in Beban Park, the Stadium District, and a new recreation facility in the Southgate Urban Centre.

• Report on Development Cost Charge (DCC) and Amenity Cost Charge (ACC) programs
• Presentation of the proposed ACC program
• Recommendation to include Beban Park Master Plan improvements in the ACC program
• Recommendation to include Stadium District improvements in the ACC program
• Recommendation to include a community recreation facility in the Southgate Urban Centre in the ACC program

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee agenda for November 22, 2024 contains no listed items. No decisions, contracts, or policy discussions are detailed in the provided document. The meeting appears to have no disclosed agenda content.

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Special Council Meeting

The Special Council will consider a recommendation to declare 2212 Meredith Road a nuisance under the Nuisance Abatement and Cost Recovery Bylaw. It will also seek authorization to file Bylaw Contravention Notices for six properties where construction began without a building permit, as required by the Community Charter and Building Bylaw 2016 No. 7224. These actions would direct the Corporate Officer to register the notices with the Land Title and Survey Authority.

• Declare 2212 Meredith Road a nuisance under Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250
• File Bylaw Contravention Notice for 1714 Mallard Drive
• File Bylaw Contravention Notice for 6680 Dickinson Road
• File Bylaw Contravention Notice for 6480 Ptarmigan Way
• File Bylaw Contravention Notice for 4918 Fillinger Crescent

Finance and Audit Committee Meeting

The Finance and Audit Committee will adopt the agenda and minutes, review audit findings, and receive updates on the city’s rent supplement program and Nanaimo Region Rent Bank. It will consider several funding recommendations, including a $830,000 allocation for affordable‑housing land or infrastructure, $150,000 each for rent‑supplement and Rent Bank programs, a $100,000 request for the Nanaimo Hornets Rugby Football Club, and support for a $1,000,000 grant application for a cultural project at Beban Park. The committee will also discuss waiving building‑permit fees for a new Loaves and Fishes warehouse at 1861 East Wellington Road and a sustainable procurement update.

• Recommend allocating $830,000 for affordable‑housing land/infrastructure, $150,000 for rent‑supplement programs, and $150,000 for the Nanaimo Region Rent Bank from Online Accommodation Platform revenue
• Request to waive building‑permit fee and servicing requirements for Loaves and Fishes Warehouse Distribution Centre at 1861 East Wellington Road
• Funding request of $100,000 from the Strategic Infrastructure Reserve Fund for the Nanaimo Hornets Rugby Football Club
• Support for a $1,000,000 grant application to the Japanese Canadian Legacies Society Legacy Infrastructure Project for a cultural site at Beban Park
• Updates on the City‑funded rent supplement program and the Nanaimo Region Rent Bank

Regular Council Meeting

The Nanaimo City Council will consider amendments to short-term rental bylaws and zoning, including a proposal to rezone 5800 Sunset Road to allow multi-unit housing. The meeting will also cover management terms for city staff and a report on parking management for the Commercial Street construction project.

• Amend Management Terms and Conditions of Employment Bylaw 7273
• Propose amendments to short-term rental regulations (Zoning Bylaw 4500.233, Business Licence Bylaw 7318.02)
• Rezone 5800 Sunset Road from Single Dwelling Residential (R1) to Three and Four Unit Residential (R5)
• Adopt Cemetery Bylaw Amendment 7084.02 and Fees and Charges Amendment 7336.11
• Consider parking management options for city-owned parkades during Commercial Street redesign

Design Advisory Panel Meeting

The panel will hear presentations on two development permit applications: a 29‑unit multi‑family project at 5180 Universal Place (DP0001357) and a 49‑unit personal‑care facility at 3425 Uplands Drive (DP0001360). Staff design comments will be provided for each. The meeting also includes standard items such as adoption of the agenda, adoption of minutes from previous meetings, and other business.

• Presentation of Development Permit Application DP0001357 – 5180 Universal Place (29‑unit multi‑family development)
• Presentation of Development Permit Application DP0001360 – 3425 Uplands Drive (49‑unit personal‑care facility)
• Adoption of agenda
• Adoption of minutes from Oct 10 and Oct 24 meetings
• Other business

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will review several updates, including wayfinding, MOBI Mats, and the Leisure Economic Access Pass. It will also seek direction on a $24,052 Local Community Accessibility Grant to purchase and install seven assistive hearing devices at the front counters of five recreation centres. The committee will recommend that Council provide a supporting letter for the grant application.

• Accessibility Wayfinding Update presentation by Charlotte Davis
• Verbal update on MOBI Mats by Charlotte Davis
• Leisure Economic Access Pass (LEAP) review update by Darcie Osborne
• Recommendation to support a $24,052 grant for hearing devices at Beban Pool, Nanaimo Ice Centre, Nanaimo Aquatic Centre, Oliver Woods Community Centre, and Bowen Complex
• Correspondence from Lisa Brinkman on Design Guideline Project Update

Board of Variance

The Board of Variance will consider Application BOV00782 for 5342 Somerset Drive, which seeks to reduce the required rear yard setback from 7.5 m to 1.56 m to permit a secondary suite. The meeting also includes standard procedural items such as calling the meeting to order, adopting the agenda and minutes, and a question period.

• Application BOV00782 – 5342 Somerset Drive: request to lower rear yard setback from 7.5 m to 1.56 m for a secondary suite

Special District 68 Sports Field and Recreation Committee

The Special District 68 Sports Field and Recreation Committee will hear a series of presentations. Topics include the renewal terms of the district’s sports field services agreement, a status update on the contributing‑agreement survey, plans for new and future recreation facilities, and information on the South End Community Centre. Additional updates cover the expansion of merit‑award programs, the Electoral Area B parks and recreation masterplan, the South Wellington School conversion, and the Parks Division Q3 2024 report.

• Update of terms for renewal and timing of District 68 Sports Field and Recreation Services Agreement
• Verbal update on status of Contributing Agreement Survey
• Presentation on new and future recreation facilities and sports fields
• South End Community Centre presentation
• Expansion of Civic Merit Awards and Culture Merit Awards Program to Electoral Areas A, B, C, and the District of Lantzville

Regular Council Meeting

At the regular council meeting on November 4, 2024, Council will consider a series of bylaw amendments and applications, including rezoning 335 Third Street from Single Dwelling Residential to Residential Corridor to enable multi‑family housing, a development permit for site improvements at 27 Hispanola Place, and a road closure and land exchange adjacent to 2209 Bowen Road. The agenda also includes amendments to cemetery regulations and fees, adoption of the 2025 Acting Mayor schedule, and approval of the 2025 council and committee key date calendars.

• Rezoning Application No. RA504 – 335 Third Street to Residential Corridor (Zoning Amendment Bylaw 2024 No. 4500.236)
• Development Permit Application No. DP1351 – site improvements at 27 Hispanola Place in marine foreshore leave strip
• Potential Road Closure and Land Exchange – unnamed lane adjacent to 2209 Bowen Road (Highway Closure and Dedication Removal Bylaw 2024 No. 7376)
• Cemetery Amendment Bylaw No. 7084.02 – authorize 22 Commonwealth War Graves Commission memorials and other housekeeping changes
• Cemetery Fees and Charges Amendment Bylaw No. 7336.11 – increase fees for cemetery services

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss progress and next steps regarding the Doughnut Economics Framework. The session includes a report on Prosperous Nanaimo and a review of upcoming topics and initiatives.

• Report on Progress and Next Steps on Doughnut Economics Framework Implementation
• Review of Upcoming Topics and Initiatives presented by Sheila Gurrie

Design Advisory Panel Meeting

The Design Advisory Panel will consider two development permit applications. One is for a four‑unit row‑house project on Hogler Crescent. The other is for an 89‑unit, two‑building residential project at 6124 Metral Drive. The panel will discuss staff design comments for each proposal.

• Development Permit DP001352 & DP001353 – proposed 4‑unit multi‑family row house on Hogler Crescent
• Development Permit DP0001356 – proposed 89‑unit, two‑building multi‑family residential project at 6124 Metral Drive

Regular Council Meeting

The Nanaimo City Council will consider several consent items, including a $890,000 general‑fund project contingency for 2025, increased grant funding for the Restorative Justice Program and Neighbourhood Association Program, and a $29,000 grant to Tourism Nanaimo for a new Sport Tourism Coordinator. The meeting also includes the first, second and third readings of multiple bylaws covering a development permit for 45 Haliburton Street, a small‑scale multi‑unit housing zoning amendment on Kaz Court, a Property Tax Prepayment Plan, a User Rates Auto Debit Plan, and a Permissive Tax Exemption Bylaw. Procedural motions and committee reports will also be presented.

• Approve $890,000 project contingency budget for 2025 in the Provisional Financial Plan
• Increase the Restorative Justice Program operating grant from $50,000 to $150,000 for 2025
• Raise the Neighbourhood Association Grant Program budget from $10,000 to $20,000 starting in 2025
• Provide Tourism Nanaimo a $29,000 grant for a new Sport Tourism Coordinator position (2024 only)
• Adopt Permissive Tax Exemption Bylaw 2024 No. 7388 to exempt certain land and buildings from taxation

Public Hearing

The agenda for the Nanaimo public hearing on 2024-10-17 contains no listed items. It appears to be a placeholder with no substantive agenda content. No decisions or discussions are detailed.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding recommendations, including increased grants for the Restorative Justice program and the Neighbourhood Association Grant program, as well as a $29,000 grant for a new Tourism Nanaimo staff position. It will also consider a $4,000 grant to Nanaimo Lodge No. 1052 for HVAC replacement and a proposal to add a $890,000 general‑fund project contingency to the 2025‑2029 Provisional Financial Plan. Additional items include a denial of a permissive tax exemption cash grant to the Connective Support Society and a request for a $500,000 grant application to the Japanese Canadian Legacies Legacy Community Projects Fund.

• Increase Restorative Justice annual operating grant from $50,000 to $85,000 for 2025
• Increase Neighbourhood Association Grant program budget from $10,000 to $20,000 and raise per‑association limit to over $1,000
• Provide Tourism Nanaimo an additional $29,000 grant for a Sport Tourism Coordinator position (2024 only)
• Award a $4,000 Other Grant to Nanaimo Lodge No. 1052 for HVAC replacement at 1359 Cranberry Avenue
• Add a $890,000 general‑fund project contingency to the 2025‑2029 Provisional Financial Plan

Design Advisory Panel Meeting

The Design Advisory Panel will review Development Permit Application DP001355 for an 82‑unit multi‑family residential building and a 595 m² commercial building located at 5730 Turner Road. Staff design comments for the proposal will be presented by Planner Payton Carter. The panel will discuss the design aspects before any further decision by the planning authority.

• Development Permit Application DP001355 – 82‑unit residential and 595 m² commercial building at 5730 Turner Road

Public Safety Committee

The Public Safety Committee will adopt the meeting agenda and minutes from previous sessions, receive a presentation of an updated draft work plan, and address any other business before adjourning.

• Adopt agenda
• Adopt minutes from June 12, 2024 and September 4, 2024 meetings
• Presentation of updated draft Public Safety Committee work plan
• Other business
• Question period

Regular Council Meeting

Council will review a rezoning application for a multi-family development and a development variance for a two-lot subdivision. The meeting also includes discussions on regulating vacant properties and funding for sustainability and transportation projects.

• Rezoning of 1415 Loat Street from Three and Four Unit Residential (R5) to Row House Residential (R7)
• Development Variance Permit No. DVP468 for a two-lot subdivision at 1355 Townsite Road
• Funding of up to $145,000 for a 12-month temporary position in the Sustainability Section
• Grant applications for active transportation: $487,289 for crosswalk upgrades and $459,000 for Third Street improvements
• Proposed realignment of Vancouver Island Military Museum operating model to end annual rent for 100 Cameron Road in 2025

Board of Variance

The agenda for the Nanaimo Board of Variance meeting on 2024-10-03 contains no listed items; it appears to be a procedural placeholder without specific decisions or discussions.

Special Council Meeting

Nanaimo Council will consider declaring a dilapidated building at 540 Haliburton Street a hazard and authorize the registration of bylaw contravention notices for properties where construction was started without permits or not completed as required.

• Declare 540 Haliburton Street unsafe and impose remedial action requirements
• Authorize bylaw contravention notices for 4470 Burma Road
• Authorize bylaw contravention notices for 477 Wallace Street
• Authorize bylaw contravention notices for 1013 Bruce Avenue
• Authorize bylaw contravention notices for 405 Prideaux Street

Public Hearing

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Design Advisory Panel Meeting

The Design Advisory Panel will review Development Permit Application No. DP001350 for a 162‑unit multi‑family project at 77 Chapel Street. Staff design comments and the DAP attachment package will be considered. The meeting also includes standard procedural items such as call to order, adoption of agenda and minutes, and other business.

• Review Development Permit Application No. DP001350 – 162‑unit multi‑family project at 77 Chapel Street
• Consider staff design comment (dp1350.pdf) for the Chapel Street development
• Examine DAP attachment package (DP1350.pdf) for the project

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several recommendations, including funding a temporary full‑time sustainability position with up to $145,000, aligning the Vancouver Island Military Museum’s operating model, and approving a $2,634 watershed restoration grant for John Barsby School. The committee will also review proposed increases to culture grant funding and report on large single‑source purchases. Finally, the committee will recommend that council submit two Active Transportation Infrastructure Grant applications requesting municipal shares of $487,289 and $459,000.

• Fund a 12‑month sustainability term position with up to $145,000 (reallocated from Building Retrofit Roadmap, E‑Mobility Strategy, and Climate Action Reserve Fund)
• Realign Vancouver Island Military Museum operating model by ending rent at 100 Cameron Road, creating a general manager position, and starting a co‑management agreement
• Approve $2,634 Community Watershed Restoration Grant for John Barsby School’s Chase River Stewardship project
• Recommend culture grant funding increases: 10% annual rise for project grants (2025‑2029) and $0.25 per‑capita rise for operating grants (2025‑2027)
• Submit two Active Transportation Infrastructure Grant applications with municipal shares of $487,289 for crosswalk upgrades and $459,000 for Third Street improvements

Regular Council Meeting

Nanaimo City Council will review several bylaws and development permits, including a new Sustainable Building Policy. The meeting includes quarterly updates from local prosperity, tourism, and systems planning organizations.

• Development Permit No. DP1347 for multi-family development at 6330 McRobb Avenue
• Zoning Amendment Bylaw 2024 No. 4500.231 for 2498 Rosstown Road
• Permissive Tax Exemption Bylaw, 2024 No. 7388 to exempt certain land and buildings from taxation
• Adoption of Policy Number COU-229 – Sustainable Building Policy
• Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.22 regarding micromobility device fines

Design Advisory Panel Meeting

The Design Advisory Panel will meet to review two development permit applications for industrial buildings in Nanaimo. The panel will also adopt previous meeting minutes.

• Review of Forge Industrial Park development permit applications
• Review of light industrial building development permit application
• Adoption of Design Advisory Panel minutes from June 13, 2024
• Adoption of Design Advisory Panel minutes from June 27, 2024

The Design Advisory Panel unanimously accepted two development permit applications: a light industrial park at 4125 Jingle Pot Road & 4300 Forge Road, and a light industrial building with an accessory dwelling unit at 1935 Island Diesel Way, including support for requested variances. Both were accepted as presented with non-binding design recommendations. No other substantive decisions were made.

• Accepted DP001345 & DP001346 for 4125 Jingle Pot Road & 4300 Forge Road (unanimous)
• Accepted DP001349 for 1935 Island Diesel Way with support for variances (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to receive presentations on park infrastructure and inclusive programming. The body will also discuss accessibility upgrades for Westwood Lake and the Nanaimo RCMP Decal Project.

• Maffeo Sutton Park Amenity Building presentation
• Accessibility Audits Update
• Inclusive Programming - Parks, Recreation and Culture
• Westwood Lake Beach accessibility and washroom upgrades
• Nanaimo RCMP Decal Project

The Advisory Committee on Accessibility and Inclusiveness received updates on the Westwood Lake accessible washroom project, Maffeo Sutton Park amenity building design, accessibility audits, and inclusive recreation programs. No formal decisions were made; the committee provided feedback and discussed future considerations.

• Adopted the agenda (unanimous)
• Adopted the July 10, 2024 minutes (unanimous)
• Adjourned at 6:01 p.m. (unanimous)

Regular Council Meeting

The Nanaimo Regular Council meeting will open with procedural motions and a closed‑session motion under the Community Charter. Council will hear reports on a lease disposition at 1030 Old Victoria Road, a fire protection and life safety bylaw amendment concerning fuel tanks, and new permissive tax exemption applications for 2025. Additional items include a parking‑management request for the Commercial Street Phase One construction, a proposal to apply for the Housing Accelerator Fund 2, and two development permit applications for 821 Haliburton Street and 116 Pryde Avenue.

• Fire Protection and Life Safety Bylaw Amendment 2024 No. 7108.04 to address fuel tank installation, removal, or withdrawal
• Housing Accelerator Fund 2 application to Canada Mortgage and Housing Corporation
• Commercial Street Construction Project – parking management direction during Phase One construction
• Consideration of new permissive tax exemption applications for the 2025 taxation year
• Development Permit applications DP1315 (821 Haliburton Street) and DP1342 (116 Pryde Avenue) for multi‑family residential projects

Council approved a 3-year lease, with two 2-year renewal options, for a portion of City-owned land at 1030 Old Victoria Road to the Provincial Rental Housing Corporation for a supportive housing site, replacing the previous requirement for a Good Neighbour Agreement and Community Advisory Committee with a Neighbourhood Integration Plan. The motion carried with opposition from Councillors Armstrong, Brown, Eastmure, and Thorpe. Council also approved several other items, including permissive tax exemptions, development permits, and a bylaw amendment.

• Approved lease to BC Housing for 1030 Old Victoria Road with Neighbourhood Integration Plan (opposed: Armstrong, Brown, Eastmure, Thorpe)
• Approved permissive tax exemptions for 2025 taxation year (unanimous, with separate votes for applications 1, 17, 20)
• Denied permissive tax exemption for application 17 (unanimous)
• Suspended pay street parking downtown during Commercial Street Phase One construction, replaced with 2-hour limit (unanimous)
• Adopted 'Lead in the Gaps' approach on e-mobility and directed staff to prepare business case (unanimous)
• Directed staff to submit application to Housing Accelerator Fund 2 (unanimous)
• Issued Development Permit DP1315 for 821 Haliburton Street (unanimous)
• Defeated motion to provide letter of support for Forestry Works for BC (opposed: Eastmure, Geselbracht, Hemmens, Manly, Perrino)

Mayor's Leaders' Table

The Mayor's Leaders' Table was scheduled for Friday, September 6, 2024, 8:30‑10:30 a.m. at the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC. The agenda indicates the meeting was cancelled, so no items were adopted, discussed, or decided. No decisions or discussions took place at this meeting.

Board of Variance

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or projects are listed for this meeting.

Special Public Safety Committee

The Special Public Safety Committee is meeting to review a draft term work plan. This document is intended to assist the committee with further discussions during the meeting.

• Review of Draft Public Safety Committee Term Work Plan

The Special Public Safety Committee reviewed a draft work plan covering six themes: transportation safety, crime prevention, homelessness/addiction, health and wellness, advocacy, and education. The committee provided feedback and agreed that staff would incorporate the feedback and prioritize initiatives for review at the October 9, 2024 meeting. No formal decisions were made; the meeting was primarily a discussion and direction-setting session.

• Agreed staff to incorporate committee feedback into updated work plan (unanimous)
• Agreed to prioritize initiatives for review at 2024-OCT-09 meeting (unanimous)

Board of Variance

The August 1, 2024 Board of Variance meeting agenda contains no listed items. No rezoning, contract, ordinance, fee change, or public hearing is detailed. The agenda appears to be procedural boilerplate only.

Special Council Meeting

The Special Council meeting will consider the Public Works Yard Updates Borrowing Bylaw No. 7386, which seeks authorization to borrow up to $90,000,000 for yard construction, and an Alternative Approval Process for that borrowing. It will also hear amendments to the Traffic and Highways Regulation Bylaw and a related enforcement bylaw to regulate and fine micromobility devices. Additional items include a rezoning correction, a budget increase for an accessible washroom at Westwood Lake Park, and the signing of a Community Works Fund agreement.

• Public Works Yard Updates Borrowing Bylaw No. 7386 – authorize borrowing up to $90,000,000 (first, second, third readings)
• Alternative Approval Process for the $90 million borrowing – set elector response deadline Oct 31 2024
• Traffic and Highways Regulation Bylaw Amendment No. 5000.048 – micromobility device regulation (first‑third readings)
• Bylaw Notice Enforcement Amendment No. 7159.22 – fines for micromobility violations (first‑third readings)
• Westwood Lake Park accessible washroom – increase project budget by $100,000, funded $35,000 from City Wide Parks DCC Reserve Fund and $65,000 from Special Initiatives Reserve

Design Advisory Panel Meeting

The Design Advisory Panel meeting agenda for July 25, 2024 contains no listed items. The agenda appears to consist only of generic placeholders without substantive proposals or decisions.

Regular Council Meeting

Council will consider the Fees and Charges Amendment Bylaw 2024 No. 7336.10 to change RCMP criminal record check and fingerprinting fees, with first, second and third readings. The meeting also includes a $67,950 grant to the Nanaimo Curling Club for a chiller, reallocation of $1,100 each to Winterfest and the Jazz Festival, and several rezoning and development permit decisions.

• Fees and Charges Amendment Bylaw 2024 No. 7336.10 – amend RCMP service fees; first, second and third readings
• Grant of $67,950 to Nanaimo Curling Club for a refurbished plate and frame chiller
• Reallocation of $1,100 each to Downtown Nanaimo Business Association (Winterfest) and Nanaimo International Jazz Festival Association (Jazz Festival 2024)
• Rezoning Application No. RA487 – 5300 Tanya Drive; Zoning Amendment Bylaw 2024 No. 4500.230; first, second and third readings
• Development Permit No. DP1340 – mixed‑use commercial and multi‑family project at 350 and 398 Franklyn Street; issue permit with variances

Special Council Meeting

The Special Council will decide whether to issue a Remedial Action Requirement for illegal exterior stairs and decks at 3712 Sundown Drive. The Council will also vote on filing Bylaw Contravention Notices for several properties where construction was not completed or started without a permit. All items will be presented by Darcy Fox, Manager of Building Inspections, except the Sundown Drive matter presented by Dave LaBerge, Director of Public Safety.

• File Bylaw Contravention Notice for 5804 Tweedsmuir Crescent (construction not completed)
• File Bylaw Contravention Notice for 930 Woodpecker Lane (construction not completed)
• File Bylaw Contravention Notice for 120 Swan Place (construction started without permit)
• File Bylaw Contravention Notice for 176 McKinnon Place (construction started without permit)
• Issue Remedial Action Requirement for illegal exterior stairs and decks at 3712 Sundown Drive

Public Hearing

The agenda for the Nanaimo public hearing on July 18, 2024 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be a placeholder with no specific agenda content.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several funding proposals, including a $400,000 cost‑share for a sewer main replacement linked to the Regional District of Nanaimo's Wellington Pump Station upgrades. It will also consider a $67,950 emergency grant for the Nanaimo Curling Club chiller, a $16,000 advance for the 2025 55+ BC Games, reallocation of two $1,100 Culture & Events funds, and a $793.75 Heritage Home Grant for 167 Irwin Street. The committee will receive a financial update from the Vancouver Island Conference Centre and a quarterly budget transfer report.

• Grant of $67,950 to Nanaimo Curling Club for emergency chiller repair
• Advance of $16,000 from the 2025 55+ BC Games budget to 2024
• Reallocation of $1,100 each to Downtown Nanaimo Business Association (Winterfest) and Nanaimo International Jazz Festival Association (Jazz Festival 2024)
• Heritage Home Grant of $793.75 for exterior repaint at 167 Irwin Street
• Cost‑share agreement adding $400,000 for sewer main replacement with Regional District of Nanaimo, funded from the Sewer Operating Reserve

Governance and Priorities Committee

The Governance and Priorities Committee will review a draft Alternative Approval Process policy and a capital plan titled 'Nanaimo Builds for the Future'. Staff will present potential major capital projects and seek direction on preparing a referendum for the South End Community Centre in Spring 2025.

• Review draft Alternative Approval Process policy
• Review 'Nanaimo Builds for the Future' capital plan
• Direct staff to prepare South End Community Centre referendum
• Review projected property tax increases and debt servicing costs

Design Advisory Panel Meeting

The provided agenda text contains only procedural boilerplate and does not list any specific projects, decisions, or discussion topics for the Design Advisory Panel.

Advisory Committee on Accessibility and Inclusiveness

The committee will discuss updates to the Form and Character Development Permit Guidelines for commercial, industrial, multi-family, and mixed-use developments. A presentation will also cover accessibility and washroom upgrades at Westwood Lake Beach.

• Westwood Lake Beach accessibility and washroom upgrades presentation
• Discussion on updated design guidelines for Development Permit Area 8

Regular Council Meeting

The meeting includes a proposal to lease part of 1030 Old Victoria Road to BC Housing for a navigation centre. Council will also review budget increases for the Nanaimo Aquatic Centre roof and funding for warming centre services. Additionally, updates on criminal record check fees and new development permits are on the agenda.

• Lease of 1030 Old Victoria Road to BC Housing for a Navigation Centre
• Budget increase for Nanaimo Aquatic Centre roof from $83,600 to $393,600
• Allocation of $400,000 for warming and cooling centre services
• Criminal record check fee changes: $55 for employment and $10 for volunteers
• Development permit for multi-family residential at 4670 Hammond Bay Road

Board of Variance

The provided agenda contains only procedural software interface elements and boilerplate text. No specific applications, projects, or decisions are recorded in this document.

Design Advisory Panel Meeting

The Design Advisory Panel will discuss updates to the Form and Character Design Guidelines. These updates will replace existing guidelines in Development Permit Area 8 (DPA 8) for commercial, industrial, multi-family, and mixed-use developments. Consultants BOP will facilitate a discussion to collect input from panel members.

• Update to Form and Character Design Guidelines for DPA 8
• Discussion on standards for commercial, industrial, and multi-family developments

Governance and Priorities Committee

The Governance and Priorities Committee will review an update on the Nanaimo Operations Centre / Public Works Yard Project. The report presents options to improve facilities at Public Works. Staff are seeking direction on a preferred option and the preparation of a borrowing bylaw.

• Nanaimo Operations Centre / Public Works Yard Project update regarding facility improvement options
• Agenda planning for upcoming topics and initiatives

Public Hearing

Council will hold a public hearing regarding amendments to off-street parking regulations related to Transit Oriented Areas. The agenda also includes reports recommending remedial actions for illegal construction at 1506 Wilson Road and 1724 Meredith Road.

• Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03
• Remedial action recommendation for illegal construction at 1506 Wilson Road
• Removal of unpermitted carport alterations at 1724 Meredith Road

Finance and Audit Committee Meeting

The Finance and Audit Committee is discussing the 2025-2029 Financial Plan and several funding requests. The body is considering budget increases for infrastructure and social services, as well as updates to grant and tax exemption policies.

• Proposed increase of Nanaimo Aquatic Centre Rear Mechanical Parapet Wall budget from $83,600 to $393,600
• Proposed $400,000 allocation from Special Initiative Reserve for year-round drop-in hubs
• Proposed $200,000 allocation from Climate Action Reserve Fund for a home energy retrofit financing program
• Proposed $4,100 grant to Tourism Association of Vancouver Island for a lift at 1934 Boxwood Road
• Proposed approval of updated Permissive Tax Exemption and Security Checks and Other Grants policies

Regular Council Meeting

The meeting includes proposals for the Respectful Spaces Bylaw to address behavior in municipal facilities. Council will also consider rezoning applications for multi-family residential development on Ninth Street and near Bryden Street. Additionally, new tax exemption programs for downtown and hotel/motel revitalization are being introduced.

• Respectful Spaces Bylaw 7381 to address behavior in municipal facilities.
• Rezoning of 330 and 338 Ninth Street for multi-family residential development.
• Rezoning near Bryden Street for a personal care facility and affordable housing.
• Five-year tax exemption programs for Downtown and Hotel/Motel revitalization.
• Review of Land Use Contracts following provincial termination on June 30, 2024.

Mayor's Leaders' Table

The Mayor's Leaders' Table will conduct a follow-up discussion regarding the Special Mayor's Leaders' Table Meeting held on May 3, 2024. The agenda also includes procedural items such as the adoption of minutes from March and May 2024.

• Follow-up discussion on the May 3, 2024, special meeting
• Adoption of March 8, 2024, minutes
• Adoption of May 3, 2024, special meeting minutes

Design Advisory Panel Meeting

The Design Advisory Panel will review design aspects for two development permit applications. These include a proposed mini-storage building at 6450 Island Highway North and a townhouse complex at 3530 Hillside Avenue.

• DP001341: Proposed 4,791m² mini-storage building at 6450 Island Highway North
• DP001343: Proposed 22-unit townhouse development at 3530 Hillside Avenue

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing policy options for future Alternative Approval Processes (AAP). Proposed recommendations include evaluating communication methods based on project scale and borrowing amounts, as well as setting a limit of 100 response forms per day per person.

• Policy options for future Alternative Approval Processes
• Proposal to limit citizen response forms to 100 per day per person
• Review of the Lisa Zwarn Alternative Approval Process

Public Safety Committee

The committee will discuss options for reduced speed limits near elementary schools and high-risk locations. A recommendation may be made for Council to consider a city-wide speed zone study in 2025. The meeting also includes a presentation on the FireSmart program.

• Recommendation for a 2025 city-wide speed zone study
• FireSmart presentation
• Committee workplan roundtable

Governance and Priorities Committee

The document consists of procedural boilerplate and software interface text. It does not list any specific topics, decisions, or discussions for the June 10, 2024, Governance and Priorities Committee meeting.

Board of Variance

The Board of Variance will review an application to increase the maximum building height at 504 Pinnacle Place from 9.0m to 9.23m. The request is for a single residential dwelling in the R1 zone. The board will also adopt minutes from the May 2, 2024 meeting.

• Height variance application (BOV00781) for 504 Pinnacle Place
• Adoption of May 2, 2024 meeting minutes

Regular Council Meeting

Nanaimo Council will consider new revitalization tax exemption bylaws for the downtown area and for hotels and motels. The agenda also includes development permit applications for an industrial building on Tenth Street and a car wash on Island Highway North. Additionally, the Council will review updates to electric vehicle charging fees and sewage borrowing bylaws.

• Revitalization Tax Exemption Bylaws (Downtown and Hotels/Motels)
• Electric Vehicle Supply Equipment connection fee revisions
• Industrial development permit at 200 Tenth Street
• Commercial car wash development permit at 3180 Island Highway North
• Political signage regulation amendment

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including zoning and building bylaw amendments to implement provincial small-scale multi-unit housing legislation, a development permit for a multi-family residential project, road closures and land exchanges, and various community grants. The meeting will also include delegations and reports on topics such as political signage regulation and a UBCM award application.

• Zoning Amendment Bylaw 2024 No. 4500.223 and Building Amendment Bylaw 2024 No. 7224.07 to implement Increasing Housing Options and Small-Scale Multi-Unit Housing legislation
• Development Permit Application No. DP1320 for a multi-family residential development at 307, 311 and 315 Holly Avenue
• Road closure and land exchange at 2300 Northfield Road, with Highway Closure and Dedication Removal Bylaw 2024 No. 7370
• Naming and renaming of Boxwood Road and Powder Works Road for the Midtown Gateway Project (Bylaws 2024 No. 7378 and 7379)
• Allocation of $482,500 for Albert Street Crossing Improvements from Milton Street to Dunsmuir Street

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a 22-unit townhouse development at 5645, 5655, 5657 Metral Drive, and a 17-unit multi-family development at 116 Pryde Avenue. The panel will hear staff presentations and provide design comments. The meeting also includes routine adoption of agenda and minutes.

• Development Permit DP001339: 6 townhouse buildings, 22 units total, at 5645, 5655, 5657 Metral Drive
• Development Permit DP001342: 17-unit multi-family with partial under-building parking, at 116 Pryde Avenue
• Staff design comments and DAP packages attached for both applications
• Adoption of minutes from May 9, 2024 meeting

Special Council Meeting

Council is deciding whether to authorize filing Bylaw Contravention Notices on six properties for building-permit violations. Two properties (2103 Henderson Way, 690 Albert Street) had construction not completed per permit conditions; four (3180 Barons Road, 5401 Leslie Crescent, 280 Juniper Street, 430 Milford Crescent) had construction started without a permit. If approved, notices would be registered on property titles under Section 57 of the Community Charter.

• 2103 Henderson Way — construction not completed per building permit conditions
• 690 Albert Street — construction not completed per building permit conditions
• 3180 Barons Road — construction started without a building permit
• 5401 Leslie Crescent — construction started without a building permit
• 280 Juniper Street and 430 Milford Crescent — construction started without a building permit

Public Hearing

This agenda for the May 16, 2024 public hearing contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents to review.

Special Council Meeting

This special council meeting includes two main items: adopting a bylaw to renew the Municipal and Regional District Tax (MRDT) for five years starting January 1, 2025, and supporting the Nanaimo RCMP's 2024 community priority issues. The meeting follows the Finance and Audit Committee meeting.

• Adoption of Accommodation Tax Request Bylaw 2024 No. 7383 to renew MRDT for five years from 2025-01-01
• Support for Nanaimo RCMP 2024 priorities: Crime Reduction - Prolific Offenders SITE/REVOII
• Community and Public Safety priority
• Traffic - Impaired Driving priority
• Youth - Officer visibility and engagement in schools priority

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several grant allocations and a bid to host the 2026 Canadian Sport Events Congress. Recommendations include $20,000 for environmental sustainability projects, $6,120 for a social prescribing pilot, and $17,366 for watershed restoration. The committee will also review the 2023 Statement of Financial Information and a quarterly purchasing report.

• Community Environmental Sustainability Grant: $20,000 total to 7 groups, including $5,000 to Altrusa Club of Nanaimo and $4,800 to Rock City Neighbourhood Association
• Community Program Development Grant: $6,120 to Nanaimo Division of Family Practice for Social Prescribing pilot
• Community Watershed Restoration Grant: $17,366 total to 6 projects, including $4,006 to Pacific Garden Cohousing and $3,800 to Wellington Action Committee
• Bid to host 2026 Canadian Sport Events Congress: $90,000 from Special Initiatives Reserve
• 2023 Statement of Financial Information to be accepted for filing

Governance and Priorities Committee

The Governance and Priorities Committee will consider endorsing new geotechnical report and mine-hazard assessment guidelines for development applications, and will discuss options for allocating $482,500 in pedestrian funds, including $300,000 from 2024 and $182,500 reallocated from 2023, toward Albert Street crossing improvements from Milton Street to Dunsmuir Street. The meeting also includes routine agenda approval, minutes adoption, and upcoming topics planning.

• Recommendation to allocate $482,500 for Albert Street Crossing Improvements (Milton to Dunsmuir)
• Endorsement of Guidelines for Preparation of Geotechnical Reports
• Endorsement of Guidelines for Geotechnical Assessments Above Abandoned Mine Workings
• Discussion of active school travel planning
• Upcoming topics and initiatives presentation

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for proposed 5-storey multi-family residential buildings. The panel will hear staff presentations and provide design comments on the projects at 1740 Dufferin Crescent and 350/398 Franklyn Street. The meeting also includes routine adoption of agenda and minutes.

• Development Permit DP001334: 5-storey, 86-unit residential building at 1740 Dufferin Crescent
• Development Permit DP001340: 5-storey, 53-unit residential building with commercial retail at 350 and 398 Franklyn Street
• Adoption of minutes from March 14, 2024 meeting

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to discuss accessibility improvements, including updates on audits for several parks and trails, presentations on accessibility in events and public art, and an update on assistive hearing devices. The agenda includes routine items like adopting minutes and the chair's report.

• Council-directed accessibility audits for Westwood Lake Trail System, Oliver Woods Park, Neck Point Park, Stadium District, Harewood Centennial Park, Beaufort Park, Bowen Park grounds, and Waterfront Walkway
• Presentation on Accessibility, Inclusion and Special Events by Megan Lum
• Presentation on Public Art and Culture Initiatives by Jaime-Brett Sine
• Update on Assistive Hearing Devices by Darcie Osborne

Regular Council Meeting

Nanaimo City Council is meeting to consider several bylaws and reports, including renewing the Municipal and Regional District Tax (MRDT) for five years, adopting a new Development Procedures and Notification Bylaw, and implementing provincial housing legislation for small-scale multi-unit housing and transit-oriented areas. Council will also hear delegations about the Happipad app and housing, and receive the RCMP detachment's annual performance plan priorities. Several development permits and variances are on the agenda for decision.

• Renew Municipal and Regional District Tax (MRDT) for 5 years via Accommodation Tax Request Bylaw 2024 No. 7383
• Adopt new Development Procedures and Notification Bylaw 2024 No. 7375
• Direct staff to bring forward zoning and building amendment bylaws for Increasing Housing Options and Small-Scale Multi-Unit Housing
• First readings for Transit-Oriented Areas Designation Bylaw 2024 No. 7382 and Off-Street Parking Amendment Bylaw 2024 No. 7266.03
• Adopt Property Tax Rates Bylaw 2024 No. 7380 and Financial Plan Amendment Bylaw 2024 No. 7371.01

Special Mayor's Leaders' Table

The Special Mayor's Leaders' Table is meeting to discuss the City of Nanaimo's response to homelessness. A presentation on the topic will be given by David Witty and Bob Moss, with additional attendees from the Salvation Army New Hope Centre and the Nanaimo Systems Planning Organization. The meeting is being live streamed and recorded for the public.

• Discussion of the City's Response to Homelessness
• Presentation by David Witty and Bob Moss
• Attendance by Bern Muller, Director, Salvation Army New Hope Centre
• Attendance by John McCormick, Executive Director, Nanaimo Systems Planning Organization

Board of Variance

The Nanaimo Board of Variance is meeting to consider two variance applications. The first seeks a minor 0.06m increase in front deck projection at 480 Woodhaven Drive. The second requests multiple variances for a residential addition at 600 Madsen Road, including a larger front setback, parking placement, and reduced building height. The board will also adopt minutes from its January 2024 meeting.

• Variance BOV00779: 480 Woodhaven Drive – increase front deck projection from 2.0m to 2.06m
• Variance BOV00780: 600 Madsen Road – increase front yard setback to 18m for 100% of building face
• Variance BOV00780: allow 2 parking spaces between front property line and building
• Variance BOV00780: allow single-storey addition where 2 storeys are required
• Adoption of minutes from 2024-01-04 meeting

Governance and Priorities Committee

The Governance and Priorities Committee will hear reports and consider recommendations on three main items: endorsing a draft monitoring strategy for Prosperous Nanaimo, directing staff to cost out expanded downtown safety programs, and preparing zoning bylaw amendments for keeping poultry in residential areas. The committee will also review minutes and plan upcoming topics.

• Draft Monitoring Strategy for Prosperous Nanaimo — recommendation to endorse in principle and proceed with next steps
• Downtown Nanaimo Community Safety Action Plan Evaluation — recommendation to direct staff to cost preferred scenarios for expanding Community Safety Officer and Clean Team programs and prepare a 2025 business case
• Keeping of Poultry in Residential Areas — recommendation to direct staff to prepare amendments to Zoning Bylaw 2011 No. 4500
• Delegation by Collin MacQuarrie on poultry keeping
• Adoption of minutes from March 11 and March 25, 2024 meetings

Special Council Meeting

This special council meeting will consider three readings of the 2024 Property Tax Rates Bylaw and the 2024-2028 Financial Plan Amendment Bylaw, which would set tax rates and amend the financial plan. Council will also vote on adopting a fees amendment for parks, plazas, and other city facilities.

• First, second, and third readings of Property Tax Rates Bylaw 2024 No. 7380
• First, second, and third readings of Financial Plan Amendment Bylaw 2024 No. 7371.01
• Adoption of Fees and Charges Amendment Bylaw 2023 No. 7336.08 for parks, plazas, pavilions, amphitheaters, grounds, parking lots, and trails

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-04-25 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

Regular Council Meeting

Nanaimo Council will consider a rezoning and property disposition to facilitate a multi-family residential development at 120 Needham Street and 515-575 Nicol Street, including selling city-owned land at 545 Nicol Street for $25,000. The agenda also includes reports on the 2023 development and housing overview, a home energy retrofit financing feasibility study, and several bylaw amendments. Consent items cover financial statements, a BMX park budget increase, and an RCMP contract budget change.

• Rezoning and land sale for housing at 120 Needham St and 515-575 Nicol St
• Increase Marie Davidson BMX Park budget by $330,000 to $1,837,827
• Direct staff to not renew BC Social Procurement Initiative membership
• Amend Parks and Recreation fees and charges bylaw
• Consider home energy retrofit financing program

Public Hearing

Council holds a public hearing on Rezoning Application RA475 for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue, proposing to rezone from Medium Density Residential (R8) and Gateway (DT12) to Comprehensive Development District Zone Seven (CD7) for a mixed-use development, and to discharge a land use contract on 500 Comox Road. Council also considers five reports recommending Bylaw Contravention Notices be filed for construction started without building permits at 1724 Meredith Road, 2745 Fandell Street, 2276 & 2278 Rosstown Road, 61 Twelfth Street (Unit 6), and 3533 & 3535 Bonnie Drive.

• Rezoning Application RA475: 444, 450, 500 Comox Road, 55 Mill Street, 1 Terminal Avenue to CD7 for mixed-use
• Zoning Amendment Bylaw 2022 No. 4500.204 and Land Use Contract Discharge Bylaw 2022 No. 7355 for third reading
• Bylaw Contravention Notice: 1724 Meredith Road — construction without permit
• Bylaw Contravention Notice: 2745 Fandell Street — construction without permit
• Bylaw Contravention Notices: 2276 & 2278 Rosstown Road, 61 Twelfth Street, 3533 & 3535 Bonnie Drive — construction without permits

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to review and recommend acceptance of the 2023 Annual Financial Statements, hear an audit presentation from KPMG, and consider several financial policy updates. Items include a reserve policy update, a FireSmart grant application, non-market housing tax exemption options, and a budget increase for the Marie Davidson BMX Park. The meeting also includes a closed session for confidential matters.

• 2023 Annual Financial Statements presented by KPMG for acceptance
• Reserve Policy COU-231 amended to add Online Accommodation Platform Reserve Fund and update Housing Legacy Reserve Fund
• Application to Community Resiliency Investment Program for FireSmart activities
• Non-Market Housing Permissive Tax Exemption policy options
• Marie Davidson BMX Park budget increase of $330,000 (from $1,507,827 to $1,837,827)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-04-11 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Public Safety Committee

The committee will receive presentations on 2024 public safety statistics from the Nanaimo RCMP and a community safety and wellbeing report. A delegation is scheduled to discuss improving pedestrian safety in the Southend.

• Presentation: 2024 Public Safety Statistics by Inspector Andrew Burton, Nanaimo RCMP
• Presentation: Community Safety and Wellbeing by Christy Wood, Manager, Social Planning
• Delegation: Echo McNaughton regarding improving pedestrian safety in the Soutnd

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including a 60-year lease of city-owned land at 1435 Cranberry Avenue to BC Housing for a non-market rental project, a development variance permit for a home addition, and consent to a Regional District bylaw on waste containers. The agenda also includes reports, delegations, and adoption of two bylaws related to reserve funds. The meeting starts in camera at 4:30 p.m. and reconvenes publicly at 7:00 p.m.

• 60-year lease to Provincial Rental Housing Corporation for 1435 Cranberry Avenue (BC Housing non-market rental)
• Development Variance Permit DVP459 for residential addition at 4894 Blue Jay Trail
• Consent to RDN Separate Waste Container Requirement Service Establishment Bylaw No. 1908
• Adoption of Housing Legacy Reserve Fund Amendment Bylaw 2024 No. 7299.01 and Online Accommodation Platform Reserve Fund Bylaw 2024 No. 7374
• Approval of $619,936 in provincial capacity funding for housing initiatives (Bills 44, 46, 47)

Board of Variance

The provided document contains no substantive information regarding specific proposals, hearings, or decisions. The text consists of empty fields and software interface elements.

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-03-28 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss two main items: a report on Transit-Oriented Areas under provincial Bill 47, with a recommendation to direct staff to prepare a designation bylaw and parking regulation amendments; and a draft Development Approval Process Review by Neilson Strategies Inc., with a recommendation to provide feedback and finalize the report. The committee will also handle routine agenda items, minutes, and upcoming topics.

• Transit-Oriented Areas: staff seek direction to prepare a designation bylaw and amend Off-Street Parking Regulations Bylaw 2018 No. 7266
• Development Approval Process Review: draft report by Neilson Strategies Inc. presented for feedback and finalization
• Presentations by Jeremy Holm (Planning Director), Kasia Biegun (Planner), Allan Neilson, and Sherry Hurst
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo
• Scheduled recess at 3:00 p.m.

Public Hearing

This special council meeting is a public hearing for rezoning application RA497 at 6450 Island Highway North, proposing to rezone from Woodgrove Urban Centre (CC4) to CC4 with a site-specific mini storage use. Council will also consider reports on declaring 1050 Terminal Avenue N a nuisance property and filing bylaw contravention notices for construction issues at several properties.

• Rezoning application RA497 for 6450 Island Highway North to allow mini storage use
• Declare 1050 Terminal Avenue N a nuisance property and charge for police services
• File bylaw contravention notices for incomplete construction at 2585 Lynburn Crescent and 6449 Lasalle Road
• File bylaw contravention notices for construction without permits at 1200 Thunderbird Drive, 180 Rainbow Crescent, 2067 Honeysuckle Terrace, 3804 Hammond Bay Road, 44 Pirates Lane, and 517 Millstone Avenue

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing several financial items, including a proposed allocation of $619,936 in provincial housing capacity funding, options for 2024 property tax penalty rates and due dates, and amendments to Parks and Open Spaces fees. The committee will also consider hosting the 2025 AVICC conference, additional funding for a renovation project, and several grant requests. Recommendations from this committee will go to Council for final decisions.

• Proposed allocation of $619,936 in provincial capacity funding for housing initiatives related to Bills 44, 46, and 47
• Recommendation to keep property tax due date as first business day in July, with 2% penalty after due date and 8% after last business day of August
• Request to increase 2024 budget for 580 Fitzwilliam Renovation Project by $150,000 from RCMP Contract Reserve
• Proposal to host 2025 AVICC Conference at Vancouver Island Conference Centre with $48,000 project, potentially cost-shared 50% with Regional District of Nanaimo
• Recommendation to reallocate $6,000 in declined 2024 Culture & Event Project Grant funds to ACT Theatre

Regular Council Meeting

Nanaimo Council will consider several planning and housing items, including a review of short-term rental regulations with a proposed fine increase from $250 to $500 per infraction per day, and amendments to the Housing Legacy Reserve Fund bylaw. Council will also consider a development variance permit for a retail space at 2517 Bowen Road and the creation of a new Online Accommodation Platform Reserve Fund. The meeting begins in camera at 4:30 p.m. and reconvenes publicly at 7:00 p.m.

• Development Variance Permit DVP462 for Units 102 & 104 at 2517 Bowen Road to increase maximum retail gross floor area
• Short-Term Rental Review: proposed fine increase from $250 to $500 per infraction per day
• Housing Legacy Reserve Fund Bylaw Amendment 2024 No. 7299.01 to clarify fund purpose
• Online Accommodation Platform Reserve Fund Bylaw 2024 No. 7374 for first, second, third readings
• Council Procedure Bylaw amendments regarding delegations, minutes, and correspondence

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The panel will hear presentations on a proposed 6-storey personal care facility with 36 sleeping units at 355 Nicol Street and a proposed 4-storey multi-family residential building with 35 dwelling units at 1901 Northfield Road. The meeting also includes adoption of previous minutes and routine procedural items.

• Development Permit DP001329: 6-storey personal care facility, 36 sleeping units, 355 Nicol Street
• Development Permit DP001332: 4-storey multi-family residential building, 35 dwelling units, 1901 Northfield Road
• Adoption of minutes from January 11, 2024 meeting

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness is meeting to receive updates and presentations, including on transit accessibility, diversity and inclusion, and assistive hearing devices. The committee will consider recommending that Council direct staff to conduct accessibility assessment audits on eight parks, trails, and open spaces in 2024/2025.

• Recommendation to audit Westwood Lake Trail System, Oliver Woods Park grounds, Neck Point Park, Stadium District, Harewood Centennial Park, Beaufort Park, Bowen Park grounds, and Waterfront Walkway
• Update on Council-adopted motions for accessibility audits of City Recreation Centres including Oliver Woods Community Centre, Beban Park Pool, Cliff McNabb Arena, Nanaimo Ice Centre, Nanaimo Museum, Vancouver Island Military Museum, and City Hall/SARC
• Council motion to work with School District #68 and RDN Transit on accessibility from Nanaimo District Secondary School bus stop to Nanaimo Aquatic Centre and Stadium District
• Presentation by Regional District of Nanaimo Transit System on transit planning and operations
• Presentation on Diversity, Equity and Inclusion and update on Assistive Hearing Devices

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and make recommendations on several items, including updates to the Development Procedures and Notification Bylaw, amendments to the Council Procedure Bylaw related to provincial housing legislation, and a review of the short-term rental program. The committee will also hear a presentation on a dam safety primer and receive an update on upcoming topics. No final decisions are made at this committee meeting; recommendations will go to Council.

• Review of Development Procedures and Notification Bylaw, including options for public information meetings and notification distances
• Council Procedure Amendment Bylaw No. 7272 amendments related to Bill 44 and public hearings
• Short-Term Rental Review: proposed regulatory amendments, including increasing fines from $250 to $500 per infraction per day
• Dam Safety Primer for City of Nanaimo, presented by Dave Bonin of Hatch
• Adoption of minutes from the February 12, 2024 committee meeting

Mayor's Leaders' Table

The Mayor's Leaders' Table is meeting to receive updates on healthcare advocacy, review work to date, and hear overviews of provincial housing legislation and the city's response to homelessness. The meeting includes a roundtable discussion to determine next steps.

• Update re: Healthcare Ecosystem Advocacy Group
• Overview of Mayor's Leaders' Table Work to Date
• Provincial Housing Legislation Overview
• City of Nanaimo's Response to Homelessness and Community Impacts
• Next meeting scheduled for 2024-JUN-14

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on March 7, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Regular Council Meeting

Nanaimo Council will consider accepting the Regional District of Nanaimo's proposed Regional Growth Strategy Bylaw (Shaping Our Future 2040), and decide on two development permit applications for multi-family and mixed-use projects at 337 Robson Street and 450/460 Irwin Street. The agenda also includes adoption of four bylaws related to electric vehicle charging fees and fines, plus a motion from Councillor Manly regarding protection of the Harewood Plains. The meeting begins with an in-camera session.

• Regional Growth Strategy Bylaw No. 1874, 2023 (Shaping Our Future 2040) acceptance
• Development Permit DP1289 for multi-family residential at 337 Robson Street
• Development Permit DP1296 for mixed-use development at 450 and 460 Irwin Street
• Adoption of Electric Vehicle Recharging Bylaw 2024 No. 7365 and related fee/fine bylaws
• Councillor Manly motion to protect Harewood Plains with senior governments

Regular Council Meeting

Nanaimo City Council will consider several financial and development items, including allocating the 2023 operating surplus, introducing fees for electric vehicle charging, and approving the sale of District Lot 9 to the Province for $1,455,000. They will also review multiple development permits and a heritage grant. The meeting begins in camera at 4:30 p.m. and reconvenes publicly at 7:00 p.m.

• Allocate $8,713,706 General Fund surplus to reserves, plus $519,078 Sewer and $394,584 Water surpluses
• Approve $1,455,000 sale of District Lot 9 to Province for transfer to Snuneymuxw First Nation
• Give readings to Electric Vehicle Recharging Bylaw 2024 No. 7365 and related fee/enforcement bylaws
• Issue development permits for student housing at 900 Fifth Street and multi-family at 880 Hecate, 345 Newcastle/360 Stewart, 6004 Nelson Road
• Approve $7,770 and $12,230 heritage façade grants for 200 Commercial and 403 Fitzwilliam

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2024-02-22 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content.

Public Safety Committee

This is the first meeting of the Public Safety Committee, focused on orientation and procedures. Members will receive training on meeting rules, review the committee's terms of reference, and discuss future agenda topics. No substantive decisions or public hearings are scheduled.

• Committee orientation on meeting procedures and key dates
• Review of Public Safety Committee Terms of Reference
• Discussion of future meeting agenda items
• Introduction of committee members by Councillor Armstrong

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several funding recommendations, including a $450,000 budget increase for the Seventh Street Pump Station, allocation of the 2023 operating surplus, and multiple grant requests. The committee will also review quarterly budget and purchasing reports. Recommendations will go to Council for final approval.

• Increase Seventh Street Pump Station budget by $450,000 to $1,023,887
• Allocate 2023 operating surplus: $8,713,706 to General Fund reserves, $519,078 to Sewer Fund, $394,584 to Water Fund
• Support joint grant application up to $400,000 for Japanese Canadian Heritage Site on Nanaimo waterfront
• Approve $7,770 Heritage Façade Grant for Halse Block at 200 Commercial Street
• Approve $12,230 Heritage Façade Grant for S&W Apartments at 403 Fitzwilliam Street

Special District 68 Sports Field and Recreation Committee

This is the first meeting of the Special District 68 Sports Field and Recreation Committee. Members will review the committee's terms of reference, appoint a chair and alternate chair, and hear overviews of the contributing agreement with the Regional District of Nanaimo, the 2024 parks and recreation operating budget, and new or future recreation facilities.

• Appointment of Chair and Alternate Chair for term ending 2026-11-03
• Overview of District 68 Sports Field and Recreation Services Agreement (Contributing Agreement)
• Verbal update on status of Contributing Agreement Survey
• Overview of 2024 Parks and Recreation Operating Budget re: services covered in the Contributing Agreement
• Verbal update on new and future recreation facilities and sports fields

Special Council Meeting

This special council meeting focuses on enforcement of building bylaws. Council will consider authorizing the filing of Bylaw Contravention Notices on property titles for eight properties where construction started without a building permit, and one where construction was not completed per permit conditions. Council will also consider a Remedial Action Requirement for 395 Chesterlea Avenue, which could require full deconstruction of an illegally built living space in a detached garage.

• Bylaw Contravention Notice for 395 Chesterlea Avenue (construction without permit)
• Remedial Action Requirement for 395 Chesterlea Avenue (deconstruction of illegal garage living space)
• Bylaw Contravention Notice for 5181 Metral Drive (construction not completed per permit)
• Bylaw Contravention Notices for 2595 Battersea Road, 371 Hillcrest Avenue, 144 Cilaire Drive, 521 Larch Street, 6374 Icarus Drive, 240 Caledonia Avenue (construction without permits)
• All notices filed under Section 57 of the Community Charter for violations of Building Bylaw 2016 No. 7224

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2024-02-15 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss transportation and mobility items, including cost recovery for city-owned EV charging stations, an update on a provincial speed-limit pilot, e-bike share and micromobility updates, and a proposed school zone policy change. The committee will also receive a background presentation on 1 Port Drive and plan upcoming topics. No final decisions are made here; recommendations go to full Council.

• Electric Vehicle Supply Equipment Cost Recovery Bylaw — cost recovery for city-owned public EV charging stations
• Speed Limit Reduction Motion Update — update on 2020 motion re provincial Neighbourhood Speed Limit pilot
• Micromobility Update — recommends amending Traffic and Highways Regulation Bylaw 1993 No. 5000 to regulate micromobility devices
• School Zone Policy Update — recommends repealing Policy COU-118 and adopting new School Zone Signing Policy COU-240
• 1 Port Drive — background information presentation

Special Council Meeting

This is a special council meeting that will first proceed in camera (closed to the public) to consider items under the Community Charter, including solicitor-client privileged advice and whether the meeting should be closed. The open portion will reconvene at 4:00 p.m. to hear an update on the Alternative Approval Process and receive delegations from Sandy Bartlett and Valentina Cardinalli. The main report will be distributed as an addendum on the meeting day.

• Closed meeting under Community Charter Section 90(1)(i) and (n)
• Alternative Approval Process Update and Next Steps report
• Delegations from Sandy Bartlett and Valentina Cardinalli
• Meeting at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on February 8, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Regular Council Meeting

Nanaimo City Council is meeting to consider a proposed $1.5 million annual increase to the road maintenance budget as part of the 2025-2029 Financial Plan, along with several development permits, a rezoning, and other routine items. The meeting begins with a closed session for legal, labour, and land matters, then reconvenes publicly. Council will also vote on submitting several resolutions to the AVICC, including calls for more complex care beds and mental health liaison officers.

• Proposed $1.5M/year increase to road maintenance budget (2025-2029 Financial Plan)
• Rezoning application for 6450 Island Highway North to allow mini storage use
• Development permit for fourplexes at 404 and 406 Millstone Avenue
• Development permit for accessory parking structure at 3201 Ross Road
• Revitalization Tax Exemption for 220 Haliburton Street four-unit development

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on 2024-02-01 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Design Advisory Panel Meeting

This is a Design Advisory Panel meeting agenda that contains only procedural boilerplate and no substantive items for discussion or decision. The agenda text is essentially empty, with no listed topics, reports, or public hearings.

Special Council Meeting

This is a special council meeting called solely to proceed in camera (closed to the public). The only substantive item is a procedural motion to close the meeting under Community Charter provisions, citing consideration of confidential information related to negotiations between the municipality and provincial or federal governments. No public decisions or discussions are scheduled.

• Motion to close meeting to the public under Community Charter Section 90(1)(n) and 90(2)(b)
• Closed session relates to negotiations with provincial or federal government

Governance and Priorities Committee

The Governance and Priorities Committee will receive presentations on provincial housing legislation and a proposed homelessness action plan, and will discuss upcoming topics. They will also consider a resolution for the 2024 AVICC annual meeting regarding emergency shelter building code variances. The meeting includes routine approval of minutes and agenda.

• Presentation: Provincial Housing Legislation Overview by Lisa Brinkman, Manager, Community Planning
• Presentation: 'Developing a Homelessness Action Plan for Nanaimo: Finding a Way Home' by Dave Witty
• Report: Roadway Asphalt Asset Management and Maintenance Plan (to be distributed on addendum)
• Report: 2024 AVICC Resolutions - seeking direction on proposed resolutions, including one requesting UBCM to ask Province for variances to BC Building and Fire Codes for emergency shelters
• Agenda planning: Upcoming Topics and Initiatives by Sheila Gurrie

Special Governance and Priorities Committee

The Special Governance and Priorities Committee is meeting to receive a project update on the Nanaimo Operations Centre, introduced by Bill Sims, General Manager of Engineering and Public Works. Public delegations, including one from Valentina Cardinalli, will be heard, with the chair allocating 2 minutes per speaker. The meeting also includes a question period and standard procedural items.

• Nanaimo Operations Centre Phase One project update presentation
• Delegation by Valentina Cardinalli on the Operations Centre
• Public comment period with 2-minute speaking limit per person
• Question period for committee members

Special Governance and Priorities Committee

This Special Governance and Priorities Committee meeting, originally set for January 18, 2024, has been rescheduled to Monday, January 22, 2024 at 7:00 p.m. The main item is a presentation and public comment period on the Nanaimo Operations Centre Phase One project update, introduced by Bill Sims, General Manager of Engineering and Public Works. The agenda is otherwise procedural, with no other substantive items listed.

• Nanaimo Operations Centre Phase One project update presentation
• Public delegation by Valentina Cardinalli on the operations centre
• Meeting rescheduled from Jan 18 to Jan 22, 2024 at Shaw Auditorium, 80 Commercial Street

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on 2024-01-18 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, providing no details on any matters to be considered.

Finance and Audit Committee Meeting

This agenda for the Nanaimo Finance and Audit Committee meeting on 2024-01-17 contains only procedural boilerplate and no substantive agenda items, decisions, or discussions are listed.

Regular Council Meeting

Nanaimo City Council is meeting to decide on several property and development matters, including selling city-owned land at 350 and 398 Franklyn Street for $1.6 million, approving a tax exemption for a 23-unit building at 420 Albert Street, and issuing a development permit for a multi-family project at 532 Prideaux Street. Council will also consider rescinding a zoning amendment bylaw and approving $250,000 in downtown event grants. The meeting starts with a closed session for items like labour relations and land negotiations.

• Property disposition: 350 and 398 Franklyn Street to Camargue Properties Inc. for $1,600,000
• Revitalization Tax Exemption for 23-unit development at 420 Albert Street
• Development Permit DP1301 for multi-family development at 532 Prideaux Street
• Rescind first and second reading of Zoning Amendment Bylaw 2023 No. 4500.219
• Approve $250,000 in 2024 Downtown Event Revitalization Fund grants

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: an automated car wash at 3180 Island Highway N and a 6,004 m² industrial development over two buildings at 1950 Island Diesel Way. The panel will also adopt minutes from its November and December 2023 meetings. This is a working session with presentations from applicants and staff.

• Development Permit DP001324: automated car wash at 3180 Island Highway N, presented by BFA Studio Architects
• Development Permit DP001326: 6,004 m² industrial development at 1950 Island Diesel Way, presented by Herold Engineering Limited
• Adoption of minutes from Nov 23 and Dec 14, 2023 meetings

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will hear a delegation from the Royal BC Museum on inclusive engagement, receive an overview of the Integrated Action Plan, and discuss updates on accessibility improvements to City recreation facilities. The committee will also consider recommending several City facilities for accessibility assessments/audits in 2024, and review a Council-approved pilot project for hearing assistive devices.

• Delegation from Veronica Buck, Royal BC Museum, on accessible and inclusive museum engagement
• Presentation on Integrated Action Plan by Lisa Brinkman and Emily Notley
• Update on accessibility improvements to City Recreation Facilities from Rick Hansen Foundation Audit
• Recommendation for 2024 assessments/audits at Oliver Woods Community Centre, Beban Park Pool, Cliff McNabb Arena, Nanaimo Ice Centre, Nanaimo Museum, Vancouver Island Military Museum, City Hall/SARC
• Council-approved pilot project for hearing loops at two City facilities and adaptive soundfield system in SARC Boardroom

Board of Variance

The Nanaimo Board of Variance is meeting to consider two applications for minor variances from the City's Zoning Bylaw. The board will decide whether to allow a small height increase for a dwelling at 725 Trailside Road and a reduced front yard setback for an accessory building at 721 Northumberland Avenue.

• BOV00777: Request to increase max building height from 9.0m to 9.16m at 725 Trailside Road (variance of 0.16m)
• BOV00778: Request to reduce front yard setback from 4.5m to 1.77m at 721 Northumberland Avenue (variance of 2.73m)
• Adoption of minutes from the November 2, 2023 meeting