Nanaimo public meetings in 2023

Regular Council Meeting

The Council will consider various community grants for social planning, culture, and environmental projects. They will also review several development permit applications and discuss updates to the city's zoning bylaws and housing options.

• $10,000 in Neighbourhood Association Grants
• $20,000 in Community Environmental Sustainability Project Grants
• $85,000 in Social Planning Grants
• Shower Program budget increase of $16,450
• Development Permit for multi-family residential at 325 Watfield Avenue

Mayor's Leaders' Table

The Mayor's Leaders' Table is meeting to receive presentations and updates on several topics, including health and housing programs, the City Fibre Strategy, advocacy for Nanaimo Regional General Hospital, and the South End Community Centre. The meeting will also adopt minutes from previous meetings and set the next meeting date. No decisions are listed on the agenda; it is primarily an information and discussion session.

• Presentation on Health and Housing programs and initiatives by Lisa Brinkman and Kasia Biegun
• Presentation on City Fibre Strategy by Kerry Ing, Director IT/CIO
• Verbal update on Nanaimo Regional General Hospital advocacy by Donna Hais
• Verbal update on South End Community Centre by Richard Harding
• Next meeting date set for 2024-MAR-08

Public Hearing

This is a special council meeting acting as a public hearing for two applications: an Official Community Plan amendment to redesignate 502 Howard Avenue from Parks & Open Spaces to Mixed-Use Corridor, and a rezoning of 502, 505 Howard Avenue and 564 Fifth Street to Comprehensive Development District Zone 12. The hearing will include presentations from Knowledge Partners (Snuneymuxw First Nation, BC Housing, School District 68, and the City of Nanaimo) and public comments. Council will also consider a report recommending declaring 580 Rosehill Street a nuisance property and recovering abatement costs.

• OCP amendment for 502 Howard Avenue (Bylaw 6600.001) to Mixed-Use Corridor
• Rezoning of 502 & 505 Howard Avenue and 564 Fifth Street to CD12 (Bylaw 4500.213)
• Public hearing for OCP103 and RA493
• Nuisance property abatement report for 580 Rosehill Street
• Cost recovery for nuisance abatement as property taxes or debt

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review Development Permit Application No. DP001322 for a 4-storey redevelopment of the existing Social Service and Resource Centre at 19 Nicol Street. The panel will hear a presentation from the applicant and staff comments, and will also adopt minutes from the previous meeting. No other substantive business is listed.

• Development Permit Application DP001322 for 4-storey redevelopment at 19 Nicol Street
• Presentation by Maris MacDonald, MacDonald Hagarty Architects Ltd.
• Staff design comments attached
• Adoption of minutes from 2023-NOV-09 meeting

Finance and Audit Committee Meeting

The Finance and Audit Committee will review the city's financial results for the nine months ending September 30, 2023, and council expenses for the same period. The committee will also consider recommendations for 2024 grants to neighbourhood associations, social planning, community environmental sustainability, and cultural organizations, as well as a review of the Shower Program for unhoused individuals. The meeting will begin with a motion to close the public portion to discuss annual report objectives and potential closed meetings.

• Financial results for nine months ending 2023-SEP-30
• Council expenses for nine months ending 2023-SEP-30
• Quarterly purchasing report (single/sole source, purchases over $250,000, non-compliance)
• Neighbourhood Association Grants 2024: $10,000 total
• Shower Program review: proposed $16,450 budget increase and $25,000 for Caledonia Park improvements

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive presentations on drug toxicity data, solutions to addiction, mental illness and homelessness, and the Nanaimo Community Action Team. The committee will also discuss upcoming topics and initiatives, and consider draft resolutions for the 2024 AVICC convention.

• Presentation on Drug Toxicity Data by Dr. Shannon Waters and others
• Presentation on Solutions to Addiction, Mental Illness and Homelessness by Dr. Julian Somers
• Presentation on Nanaimo Community Action Team by Serena Klaver and Qui Sepulveda
• Discussion of 2024 AVICC resolutions and backgrounders

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on December 7, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Regular Council Meeting

Nanaimo City Council will consider moving forward with a second Alternative Approval Process for the Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362, which would allow borrowing for the project. The meeting also includes presentations on the 2024-2028 draft financial plan and the new Nanaimo Art Gallery, plus first readings of several 2024 rate bylaws for water, sewer, solid waste, and user fee subsidies.

• Second Alternative Approval Process for Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362; elector deadline 4:30 p.m. 2024-FEB-20
• 2024-2028 Draft Financial Plan presentation by Director of Finance Laura Mercer
• Nanaimo Art Gallery update from Executive Director Carolyn Holmes and Nordicity
• First, second, and third readings of 2024 rate bylaws: Waterworks No. 7004.21, Sewer No. 2496.37, Solid Waste No. 7128.15, User Fee Subsidies No. 7095.05, South West Bulk Water No. 7099.12
• Adoption of Zoning Bylaw Amendment No. 4500.204 to rezone 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue to CD7 for mixed-use development

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to discuss funding options for recognizing Nanaimo's 150th year of incorporation and to review an update on funding for the Breakfast Meal Program, which the City is temporarily funding. The committee will also receive a presentation on the 2024-2028 Revised Draft Financial Plan. No decisions are listed on the agenda; items are for discussion and information.

• Funding options for Nanaimo's 150th anniversary recognition events and initiatives
• Update on funding options for the Breakfast Meal Program temporarily funded by the City
• Presentation on the 2024-2028 Revised Draft Financial Plan

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to receive presentations on 2024 business plans from several city-funded organizations, including the Nanaimo Area Land Trust, Vancouver Island Regional Library, Vancouver Island Conference Centre, Nanaimo Systems Planning Organization, Nanaimo Prosperity Corporation, and Tourism Nanaimo. The committee will also review a draft 2024-2028 project plan and items for council discussion. No decisions are listed on the agenda; the meeting is primarily for information and discussion.

• Nanaimo Area Land Trust presentation by Executive Director Paul Chapman
• Vancouver Island Regional Library presentation by Executive Director Ben Hyman
• Vancouver Island Conference Centre 2024 business plan with General Manager Chuck Loewen
• Nanaimo Prosperity Corporation 2024-2026 business plan with Strategic Advisor George Hanson
• Tourism Nanaimo 2024 business plan with Executive Director Carly Pereboom

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and provide direction on several items, including a traffic calming update with a funding recommendation for Extension Road, a review of city development incentives and tax exemptions, and a continuation of the Municipal Development Corporation discussion. The committee will also adopt minutes and plan upcoming topics.

• Recommendation to phase Extension Road traffic calming construction using $200,000 from the 2023 Financial Plan, remainder in 2024
• Review of City incentives and tax exemption programs with proposed revisions
• Continued discussion on Municipal Development Corporation with presentation by Neilson Strategies
• Adoption of minutes from October 23, 2023 meeting
• Upcoming topics and initiatives planning

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2024-2028 Draft Financial Plan and continue discussion of 2024 Key Initiatives, both introduced by the Director of Finance. The meeting includes presentations, a question period, and a scheduled recess. No reports or other business items are listed on the agenda.

• 2024-2028 Draft Financial Plan presentation
• 2024 Key Initiatives (continuation of November 22nd meeting)
• Scheduled recess at 2:30 p.m.
• Meeting live streamed and video recorded

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for multi-family housing in Nanaimo. The panel will hear presentations from staff and architects, and provide design comments on the proposed buildings and requested variances.

• DP001316: 10-unit, 3-storey building at 345 Prideaux Street & 390 Milton Street; variances for setbacks, landscape buffer, and drive aisle widths
• DP001320: 47-unit, 4-storey building at 307, 311 & 315 Holly Avenue; variances for front yard setback and building height

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review the 2024-2028 Draft Financial Plan and 2024 key initiatives, presented by the Director of Finance. The meeting includes presentations and a question period, but no reports or other business are listed. The agenda is largely procedural, with the main substantive items being the financial plan and key initiatives presentations.

• 2024-2028 Draft Financial Plan presentation by Laura Mercer, Director of Finance
• 2024 Key Initiatives presentation by Laura Mercer
• Chief Administrative Officer introduction by Dale Lindsay
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC

Regular Council Meeting

Nanaimo City Council will meet on November 20, 2023, to decide on several items, including a revitalization tax exemption for a 160-unit development at 340 Campbell Street, amendments to the Building Bylaw to introduce a Certified Professional Program, and a policy on enforcing regulations for emergency shelters and warming/cooling centres. The meeting will also consider funding allocations for affordable housing and a mobile home park energy strategy, plus appointments and support letters.

• Revitalization Tax Exemption for 160-unit development at 340 Campbell Street
• Building Bylaw amendments to introduce Certified Professional Program (Bylaw 7224.06)
• Policy resolution on emergency shelter and warming/cooling centre regulation enforcement
• Allocate $438,986 for affordable housing land, $200,000 for rent bank, $300,000 for BC Housing projects
• Approve $15,000 from Climate Action Reserve Fund for mobile home park energy strategy

Public Hearing

This is a special council meeting serving as a public hearing for three land-use applications: a covenant amendment at 6340 McRobb Avenue, a rezoning at 6074 Metral Drive, and a larger rezoning for the Sandstone area. Council will also consider reports on bylaw contravention notices for construction without permits at seven properties and a remedial action requirement for a failed retaining wall at 30 Robarts Street.

• Covenant Amendment Application CA17 at 6340 McRobb Avenue
• Rezoning Application RA492 at 6074 Metral Drive (R1 to COR1)
• Rezoning Application RA461 for Sandstone properties (1100 Cedar Road, 1505 & 1605 Fielding Road, 1750 Rajeena Way) to multiple zones
• Bylaw contravention notices for construction without permits at 7 properties (3459 Tunnah Road, 1050 Cedar Road, 46 Pirates Lane, 458 Stirling Avenue, 17-111 Wall Street, 6220 Icarus Drive, 5353 Dewar Road)
• Remedial action requirement for failed retaining wall at 30 Robarts Street

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider four reports: a funding request from the CatNap Society for animal control services, a $15,000 contribution to a BC Hydro mobile home park energy strategy, allocation of online accommodation platform revenue for housing, and an update to the Reserve Policy. The committee will make recommendations to Council on these items.

• Funding request from CatNap Society for animal control services
• $15,000 from Climate Action Reserve Fund for BC Hydro mobile home park energy strategy
• Allocate $438,986 for affordable housing land acquisition
• Allocate $200,000 for rent bank and rent supplement programs
• Allocate $300,000 for BC Housing and City MOU development projects

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The first is a 4-storey, 35-unit multi-family building at 427, 449 & 455 Nicol Street, with a requested parking variance from 47 to 35 stalls. The second is a multi-family development of 20 buildings with 30 total units at 5661 Christina Crescent. The panel will also adopt minutes from the October 26 meeting.

• Development Permit DP001318: 4-storey, 35-unit building at 427, 449 & 455 Nicol Street; parking variance from 47 to 35 stalls
• Development Permit DP001319: 20 buildings, 30 units total at 5661 Christina Crescent
• Adoption of minutes from 2023-OCT-26 meeting

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will hear a presentation on the phased concept plan for Westwood Lake Park amenity improvements, review and potentially endorse its 2023-2026 workplan, and consider recommending a pilot project for hearing assistive devices at City facilities. The committee will also discuss an inclusive housing seminar and correspondence about the Accessibility Canada Act.

• Presentation on Phased Concept Plan for Westwood Lake Park Amenity Improvements
• Endorsement of ACAI 2023-2026 workplan for Council approval
• Pilot project: hearing loop at front counters of two City facilities and adaptive soundfield system in SARC Boardroom, subject to funding
• Discussion re: Inclusive Housing Seminar
• Correspondence from Trevor Heshka re: Accessibility Canada Act

Regular Council Meeting

Nanaimo City Council is meeting to decide on several consent items, including allocating $10.7 million from the Growing Communities Fund to projects like Commercial Street upgrades, Maffeo Sutton Park washrooms, a South End Community Centre land purchase, and Westwood Lake Park improvements. Council will also consider development permits and a rezoning application, plus other routine items.

• Allocate $3,985,000 to Commercial Street Phase 1 and accelerate Phase 2 (Skinner to Bastion) to 2024
• Allocate $3,000,000 for Maffeo Sutton Park Washrooms, $2,500,000 for South End Community Centre land purchase, $1,180,000 for Westwood Lake Park Improvements Phase 2
• Add $870,000 project contingency budget for 2024 to the 2024-2028 Provisional Financial Plan
• Allocate $60,000 to extend Breakfast Meal Program contract to 2023-DEC-31
• Consider rezoning 2265 Ashlee Road from R1A to R4 for a duplex

Board of Variance

The Nanaimo Board of Variance is meeting to consider one application: a request to reduce the minimum side yard setback from 1.5m to 0.71m at 251 Woodhaven Drive to authorize an existing deck and allow a new open deck/walkway. The meeting also includes routine items such as adoption of minutes and question period.

• Application BOV00776 - 251 Woodhaven Drive: variance of 0.79m from R1 zoning side yard setback
• Request to legalize existing deck and construct new open deck/walkway
• Property is Strata Lot 151, Section 5, Wellington District, Strata Plan 830

Special Council Meeting

This is a special council meeting with a single substantive item: a discussion, introduced by Mayor Krog, on options for a warming centre. The rest of the agenda is procedural (call to order, approval of agenda, question period, adjournment). No decisions are listed; it is a discussion item.

• Discussion re: Options for a Warming Centre, introduced by Mayor Krog

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications. The first is for a 92m², 1-storey automotive rental service and office building at 231 Fraser Street. The second is for a 5-storey, 104-unit multi-family residential building at 821 Haliburton Road, which includes a variance request to increase the maximum building height from 14.0m to 15.1m to accommodate a rooftop amenity deck. The panel will provide design comments on these applications.

• Development Permit DP001309: 92m² automotive rental service and office building at 231 Fraser Street
• Development Permit 001315: 5-storey, 104-unit residential building at 821 Haliburton Road
• Variance request to increase building height from 14.0m to 15.1m for rooftop amenity deck at 821 Haliburton Road
• Adoption of minutes from October 12, 2023 meeting

Governance and Priorities Committee

The Governance and Priorities Committee will review recommendations for warming centre locations and discuss potential revisions to city development incentive programs. The committee will also consider a proposed Terms of Reference for a new Public Safety Committee.

• Recommendations on the siting of warming centres for 2023-24
• Background report on Municipal Development Corporations
• Proposed revisions to City of Nanaimo development incentive programs
• Proposed Terms of Reference for a Public Safety Committee

Public Hearing

This agenda is procedural boilerplate only. It contains no listed agenda items, decisions, or discussion topics — just the meeting title, date, and embedded video/software placeholders. There is nothing concrete for residents to review or comment on.

Finance and Audit Committee Meeting

The Finance and Audit Committee will review several financial items, including a proposed $870,000 project contingency for 2024, allocation options for the Growing Communities Fund, and funding for a permanent meal program. The committee will also receive updates on travel grants, sustainable procurement, and the Design Commercial Project, and consider adopting a Debt Management Policy.

• Recommend $870,000 project contingency for 2024 funded from 2023 surplus
• Allocate Growing Communities Fund: $3,985,000 Design Commercial Project, $3,000,000 Maffeo Sutton Park Washrooms, $2,500,000 Land Purchase – South End Community Centre, $1,180,000 Westwood Lake Park Improvements - Phase 2
• Allocate $60,000 to extend Breakfast Meal Program contract to 2023-12-31
• Recommend signing BC Social Procurement Initiative letter to support grant funding
• Adopt Debt Management Policy

Regular Council Meeting

The Council will review several land use applications, including rezoning for multi-family developments and a 44-unit project on Haliburton Street. The meeting also includes discussions on a new turf fields reserve fund and a proposed road closure and land exchange.

• Rezoning application for 6074 Metral Drive to facilitate multi-family development
• 44-unit multi-family development permit for 13, 17 and 21 Haliburton Street
• Rezoning for Sandstone development at 1100 Cedar Road and surrounding properties
• Harewood Centennial Turf Fields Reserve Fund Bylaw 2023 No. 7369
• Road closure and land exchange for portions of Melideo Road and Old Victoria Road

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review Development Permit Application DP001317 for a multi-family townhouse development at 4670 Hammond Bay Road. The proposal includes 15 buildings and 34 dwelling units, presented by dHKArchitects Inc. and introduced by planner Payton Carter. The panel will provide design comments on the application.

• Development Permit Application DP001317 for 4670 Hammond Bay Road
• Proposed 15 buildings and 34 dwelling units
• Multi-family residential townhouse development
• Presented by dHKArchitects Inc.
• Staff design comment and attachment package available

Board of Variance

The Nanaimo Board of Variance will hold a procedural meeting to appoint a chair and adopt minutes. The only substantive item is a presentation for a zoning variance application. The board will review a request to exceed the maximum building height limit for a single dwelling on a steep slope property.

• Application BOV00775 for 4654 Ambience Drive requests a variance to increase maximum building height from 9.0m to 10.5m.
• The property is zoned Steep Slope Residential (R10) under City of Nanaimo Zoning Bylaw 2011 No. 4500.
• The requested variance is 1.5m to allow construction of a single residential dwelling.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a new 1,987.88 m² Nissan automobile dealership at 3612 Island Hwy N, and a 96 m² one-storey automotive rental service and office building at 231 Fraser Street. The panel will also consider appointing an acting chair for the October 12 meeting. The agenda includes adoption of previous minutes and standard procedural items.

• Development Permit DP001300: new 1,987.88 m² Nissan dealership at 3612 Island Hwy N
• Development Permit DP001309: 96 m² automotive rental service and office at 231 Fraser Street
• Appointment of acting chair for 2023-10-12 meeting
• Adoption of minutes from 2023-09-14 meeting

Special Governance and Priorities Committee

This agenda contains only boilerplate and no substantive items. The meeting is a Special Governance and Priorities Committee session, but no decisions, discussions, or specific agenda items are listed in the provided text.

Special Council Meeting

This is a Special Council Meeting agenda for Nanaimo, BC on 2023-09-15, but the provided text contains only boilerplate interface labels and no actual agenda items, decisions, or discussion topics. The document appears to be a template or empty placeholder with no substantive content to report.

Special Mayor's Leaders' Table

The Special Mayor's Leaders' Table is meeting to discuss several housing-related items, including the 2023 Housing Needs Report, proposed regulations for secondary suites and infill housing, and zoning bylaw amendments for adaptable and family-friendly housing. The meeting also includes a report back on a previous presentation and a roundtable discussion. No formal decisions are listed; the agenda items are presentations and discussions.

• Report back on Donna Hais' presentation to Council (2023-AUG-28)
• Overview of the 2023 Housing Needs Report
• Proposed regulations for secondary suites and infill housing
• Proposed zoning bylaw amendments for adaptable housing
• Proposed zoning bylaw amendments and parking variance criteria for family-friendly housing

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review and discuss three proposed housing-related regulatory changes: new regulations for infill housing and secondary suites, zoning bylaw amendments for adaptable housing, and zoning amendments plus parking variance criteria for family-friendly housing. The panel will consider recommending Council support for each proposal. The agenda also includes routine items like adopting minutes from the July 13 meeting.

• Presentation on Infill Housing and Secondary Suite Regulations
• Presentation on Increasing Adaptable Housing in Nanaimo (zoning bylaw amendments)
• Presentation on Increasing Family-Friendly Housing in Nanaimo (zoning bylaw amendments and parking variance criteria)
• Adoption of minutes from 2023-JUL-13 meeting

Public Hearing

This is a special council meeting acting as a public hearing for three rezoning applications, where residents can comment before council votes on third reading of the bylaws. Council will also consider issuing a remedial action order for a fire-damaged structure at 2120 Bowen Road, requiring its removal or demolition. The meeting includes procedural items like calling the meeting to order and adopting the agenda.

• Rezoning 2453 Labieux Road from R1 to R6 with site-specific height (Bylaw 4500.211)
• Rezoning 1044 and 1048 Old Victoria Road from R1 to I3 High Tech Industrial (Bylaw 4500.212)
• Rezoning 6124 Metral Drive from R1 to COR1 Residential Corridor (Bylaw 4500.214)
• Remedial Action Order for 2120 Bowen Road to remove or demolish fire-damaged structure
• Public comments accepted during hearings; no further submissions after close

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider recommending Council approve $1,611,149 in youth resilience grants funded by Public Safety Canada, along with several other items including permissive tax exemptions, grant applications, and budget increases. The committee will also review financial reports and a fleet replacement plan budget increase.

• Recommend $1,611,149 in Nanaimo Youth Resilience Grants to 8 organizations, including $500,000 to School District 68 and $300,000 to Snuneymuxw First Nation
• Deny $5,000 'Other Grant' to Nanaimo Minor Baseball Association and $6,650 in-kind grant to Nanaimo Foodshare Society
• Award permissive tax exemptions to Canadian Mental Health Association (250 Albert St) and Ballenas Housing Society (3-1200 Princess Royal Ave); deny 4 housing-related exemptions
• Submit applications for Beban Labieux Trail ($2,250,000 local share) and Departure Bay Road South Sidewalk ($182,500 local share) under BC Active Transportation Infrastructure Grant
• Increase 2023 Fleet Replacement Plan budget by $623,100 and add Rotary Bowl Improvement project for $256,900

Regular Council Meeting

Nanaimo City Council is meeting to discuss regulating controlled substances in public places, review rent supplement and rent bank programs, and consider funding recommendations. The meeting includes presentations on recreation, aquatics, and an award ceremony, plus a delegation from the Take a Hike Foundation.

• Recommendation to direct $150,000 from Online Accommodation Platform fund to rent supplement programs
• Recommendation to allocate $75,000 to Nanaimo Region Rent Bank as bridge funding until 2024-03-31
• Report on options to regulate consumption of controlled substances in public places
• Presentation on Community Recreation Summer 2023
• Mayor to present 2023 Quest Pursuit of Excellence Award to Aidan Madsen

Council approved the allocation of $150,000 for rent supplement programs and $75,000 in bridge funding for the Nanaimo Region Rent Bank. Both amounts were drawn from the Online Accommodation Platform fund to address key housing needs. Council also endorsed Councillor Eastmure for a committee role with the Federation of Canadian Municipalities.

• Approved $150,000 from Online Accommodation Platform fund for rent supplement programs (Unanimous)
• Approved $75,000 from Online Accommodation Platform fund for Nanaimo Region Rent Bank bridge funding until 2024-MAR-31 (Unanimous)
• Directed Staff to work with BC Rent Bank to review program alignment with the Nanaimo Housing Needs Report 2023 (Unanimous)
• Endorsed Councillor Eastmure to serve as a committee member on FCM Board of Directors committees from September 2023 to June 2025 (Unanimous)
• Approved City to assume all costs for Councillor Eastmure's attendance at FCM Board of Directors meetings (Unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on September 7, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Special Council Meeting

This is a special council meeting that will immediately proceed in camera (closed to the public) to discuss items under the Community Charter, specifically personal information about a municipal officer/employee, labour relations, and whether the meeting should be closed. The agenda contains only procedural items (call to order, late items, agenda approval, procedural motion, adjournment) and no public business items.

• Meeting closed to public under Community Charter Section 90(1)(a), (c), and (n)
• Discussion of personal information about a municipal officer, employee, or appointee
• Discussion of labour relations or other employee relations

The meeting was procedural and conducted in camera to discuss personnel and labour relations. No substantive public decisions were recorded.

• Approved the agenda (unanimous)
• Approved motion to close meeting to the public for in camera session (unanimous)

Advisory Committee on Accessibility and Inclusiveness

The Advisory Committee on Accessibility and Inclusiveness will hear presentations and consider recommendations on several housing-related zoning bylaw amendments, including adaptable housing, family-friendly housing, and infill housing with secondary suites. They will also receive an update on Rick Hansen Foundation accessibility audits of recreation facilities and an inclusive bus stop pilot project. The committee may vote to recommend that Council support the proposed zoning changes.

• Rick Hansen Foundation Accessibility Audit review for Nanaimo Aquatic Centre, Frank Crane Arena, and Bowen Complex
• Proposed Zoning Bylaw amendments to increase adaptable housing in Nanaimo
• Proposed Zoning Bylaw amendments and new parking variance criteria for family-friendly housing
• Proposed regulations to increase secondary suites and infill housing in existing neighbourhoods
• Inclusive Bus Stop Pilot Project to improve accessibility at bus stops near cycling infrastructure

The Advisory Committee on Accessibility and Inclusiveness unanimously recommended that Council support Zoning Bylaw amendments to increase adaptable housing. The committee also reviewed accessibility audits for three city facilities and discussed housing needs and family-friendly housing requirements.

• Approved recommendation for Council to support Zoning Bylaw amendments for adaptable housing (unanimous)
• Adopted the meeting agenda (unanimous)
• Adopted the June 7, 2023, meeting minutes (unanimous)

Special Council Meeting

This is a special council meeting that will immediately move in camera (closed to the public) to discuss items under the Community Charter, specifically personal information about a municipal position holder or candidate, labour relations, and the consideration of closing the meeting. The agenda contains only procedural items: call to order, late items, agenda approval, the closure motion, and adjournment. No substantive public business is scheduled.

• Meeting to proceed in camera at 1:00 p.m.
• Closure under Community Charter Section 90(1)(a), (c), and (n)
• Location: Boardroom, Service and Resource Centre, 411 Dunsmuir Street

The meeting was procedural and conducted primarily in camera to discuss personnel and labour relations. No substantive public decisions were recorded.

• Approved the agenda (unanimous)
• Approved motion to proceed in camera to discuss personnel and labour relations (unanimous)

Regular Council Meeting

Nanaimo City Council will consider several rezoning and development applications, including a mixed-use project at 564 Fifth Street and 502/505 Howard Avenue that requires an Official Community Plan amendment and parkland removal. They will also review rezoning for multi-family housing at 6124 Metral Drive and 2453 Labieux Road, and a development permit for a secondary suite at 855 Douglas Avenue. The meeting includes presentations on the Te'tuxwtun housing project and community recreation programs, plus reports on hospital advocacy and fibre network expansion.

• Rezoning and OCP amendment for 564 Fifth St / 502 & 505 Howard Ave (mixed-use, parkland removal)
• Rezoning 6124 Metral Drive from R1 to COR1 for multi-family development
• Rezoning 2453 Labieux Road from R1 to R6 with site-specific height for multi-family
• Development permit DP1308 for secondary suite at 855 Douglas Avenue (watercourse setback variance)
• Alternative Approval Process for removing park dedication at 502 Howard Avenue (Harewood Sports Field)

Council reported the approval of a five-year Venue Management Agreement with OVG360 to operate the Vancouver Island Conference Centre. The meeting also included presentations on Nanaimo Regional General Hospital infrastructure and the Te’tuxwtun housing project.

• Approved Venue Management Agreement with OVG360 for term 2023-JAN-01 to 2027-DEC-31
• Appointed Hector Alcala to the Design Advisory Panel for a two-year term ending 2025-JUL-10
• Appointed Michael Bassili to the Board of Variance for a three-year term ending 2026-JUL-24
• Adopted the meeting agenda as amended (unanimous)
• Adopted minutes from July 24 and July 27, 2023 meetings (unanimous)

Special Council Meeting

This is a special council meeting with a single substantive item: a procedural motion to close the meeting to the public. The closure is sought under the Community Charter to discuss solicitor-client privileged advice and whether the meeting should be closed. No other business is listed.

• Motion to close meeting to public under Community Charter Section 90(1)(i) and (n)

The meeting was procedural and conducted primarily in camera to discuss matters subject to solicitor-client privilege. No substantive public decisions were recorded.

• Approved the agenda (unanimous)
• Approved motion to proceed in camera to receive solicitor-client privilege advice (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two variance applications. The first seeks to reduce a required side yard setback to allow deck repairs at 2595 Battersea Road. The second requests a slight height increase for a new home at 4541 Suncrest Road. The meeting will also adopt minutes from a previous session.

• Variance BOV00773: reduce flanking side yard setback from 4.0m to 0.0m at 2595 Battersea Road
• Variance BOV00774: increase maximum building height from 9.0m to 9.18m at 4541 Suncrest Road
• Adoption of minutes from April 6, 2023 meeting

The Board of Variance approved two applications to vary zoning bylaws due to undue hardship. These decisions allow for a setback reduction for a deck repair and a height increase for a building construction error.

• Approved application BOV00773 at 2595 Battersea Road to reduce flanking side yard setback from 4.0m to 0.0m (Unanimous)
• Approved application BOV00774 at 4541 Suncrest Road to increase maximum allowable height from 9.0m to 9.18m (Unanimous)
• Appointed Nelson Allen as Acting Chair (Unanimous)
• Adopted the meeting agenda (Unanimous)
• Adopted minutes from the April 6, 2023 meeting (Unanimous)

Public Hearing

This special council meeting is a public hearing for two rezoning applications: 1224 Manzanita Place (from R6 to R8 with site-specific density) and 355 Nicol Street (site-specific density and height within the CS1 zone). Council will also consider authorizing five Bylaw Contravention Notices for construction issues at 450 Wentworth Street, 2232 Wilgress Road, Unit 2-2210 Wilgress Road, 5353 Dewar Road, and 847 Victoria Road.

• Rezoning 1224 Manzanita Place from Low Density Residential (R6) to Medium Density Residential (R8) with site-specific density (Bylaw 4500.210)
• Rezoning 355 Nicol Street with site-specific density and height provisions within Community Service One (CS1) zone (Bylaw 4500.209)
• Bylaw Contravention Notice for construction not completed per building permit conditions at 450 Wentworth Street
• Bylaw Contravention Notices for construction started without a building permit at 2232 Wilgress Road, Unit 2-2210 Wilgress Road, 5353 Dewar Road, and 847 Victoria Road

Council passed the third reading for rezoning applications at 1224 Manzanita Place and 355 Nicol Street. Additionally, Council directed the Corporate Officer to file five Bylaw Contravention Notices for properties with building permit violations.

• Passed third reading of Zoning Amendment Bylaw 4500.210 to rezone 1224 Manzanita Place from R6 to R8 (Unanimous)
• Passed third reading of Zoning Amendment Bylaw 4500.209 to rezone 355 Nicol Street within the CS1 zone (Unanimous)
• Approved Bylaw Contravention Notice for 450 Wentworth Street for incomplete construction (Unanimous)
• Approved Bylaw Contravention Notice for 2232 Wilgress Road for construction without a permit (Unanimous)
• Approved Bylaw Contravention Notice for Unit 2, 2210 Wilgress Road for construction without a permit (Unanimous)
• Approved Bylaw Contravention Notice for 5353 Dewar Road for construction without a permit (Unanimous)
• Approved Bylaw Contravention Notice for 847 Victoria Road for construction without a permit (Unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on July 27, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Mayor's Leaders' Table

The Mayor's Leaders' Table is meeting to receive updates and discuss several community topics, including the Nanaimo Regional General Hospital, a community fiber optic network, the South End Community Centre, and advocacy strategy development. The agenda consists of staff introductions and a roundtable discussion; no formal decisions or votes are listed.

• Update on Nanaimo Regional General Hospital
• Community Fiber Optic Network discussion
• South End Community Centre update
• Advocacy Strategy Development discussion
• Adoption of minutes from 2023-JUN-08 special meeting

The Mayor's Leaders' Table unanimously approved a letter of support to the Province for a Patient Tower and Catheterization Lab at Nanaimo Regional General Hospital. The group also recommended that Council explore expanding the City's fibre network and supported the creation of a South End Community Centre.

• Approved letter of support to the Province for a Catheterization Lab and Patient Tower at Nanaimo Regional General Hospital (Unanimous)
• Recommended Council provide a letter of support, direct staff to assist with a media campaign, and advocate for a Catheterization Lab and Patient Tower (Unanimous)
• Recommended Council direct staff to prepare a report on options for expanding and integrating the City's fibre network (Unanimous)
• Approved support for the creation of a South End Community Centre (Unanimous)
• Adopted the agenda (Unanimous)
• Adopted the June 8, 2023, meeting minutes (Unanimous)

Special Governance and Priorities Committee

The Special Governance and Priorities Committee is meeting to hear a report and delegations on implementing the Zero Carbon Step Code and accelerating the BC Energy Step Code, with a recommendation to direct staff to amend the Building Bylaw. The committee will also receive an update on the City's Privacy Management Program following changes to provincial privacy legislation.

• Recommendation to adopt Zero Carbon Step Code, requiring Measure-only Level (EL-1) for applicable building permits upon bylaw adoption
• Proposal to require Zero Carbon Performance Level (EL-4) for all applicable Part 3 and Part 9 buildings by 2024-07-01
• Proposal to require Step 3 of the Energy Step Code for all applicable Part 3 buildings by 2026-01-01
• Delegations from BC Hydro, FortisBC, Canadian Home Builders Association - Vancouver Island, and others
• Privacy Management Program update following changes to the Freedom of Information and Protection of Privacy Act

The committee discussed a proposed policy to implement the BC Energy Step Code and Zero Carbon Step Code for new constructions. The proposal includes a phased timeline for building permit requirements through 2026. No final decision was recorded in the minutes.

• Approved the agenda as amended (unanimously)

Regular Council Meeting

Nanaimo City Council will consider several significant items at this meeting, including applying for the CMHC Housing Accelerator Fund, approving additional funding for the Midtown Water Supply project, and deciding on multiple development permits and a rezoning application. The agenda also includes routine items like adopting minutes, presentations of civic awards, and a delegation from Connective Services. Council will also vote on several financial plan amendments and policy updates.

• Direct staff to apply to CMHC Housing Accelerator Fund for grant funding
• Approve $4,595,259 additional funding for Midtown Water Supply project from various reserves
• Issue Development Permit DP1282 for a 35-unit multi-family development at 6201 Oliver Road
• Rezone 1044 & 1048 Old Victoria Road from R1 to I3 for light industrial use
• Approve $1.0M increase to Stadium District project budget from Destination Development Fund

Council unanimously adopted a series of consent items including pedestrian sidewalk projects, water supply upgrades, and stadium funding. The body also approved an application for the CMHC Housing Accelerator Fund and updated financial reserve policies.

• Approved 8 pedestrian sidewalk projects and $30,000 from strategic infrastructure reserve
• Approved advancement of Extension Road traffic calming to implementation stage
• Directed staff to apply for CMHC Housing Accelerator Fund
• Revised minimum balances for General ($17M), Sewer ($600K), and Water ($1.75M) stability reserves
• Approved $4,595,259 for Midtown Water Supply project from various reserves
• Endorsed Draft Sponsorship, Advertising and Naming Rights Policy
• Increased Stadium District project budget by $1.0M via Destination Development Fund grant
• Approved $111,100 for Caledonia Park practice and security lighting

Special Council Meeting

The meeting was primarily conducted in camera to discuss personal information regarding municipal positions and labour relations. No substantive public decisions were recorded.

• Approved the agenda (unanimous)
• Approved motion to proceed in camera under Section 90(1) of the Community Charter (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will consider several funding recommendations, including a $4.6 million budget addition for the Midtown Water Supply project, an application to the CMHC Housing Accelerator Fund, and updates to reserve policies. They will also review a draft sponsorship policy and funding requests for stadium upgrades, Caledonia Park lighting, and a Legion track and field championship bid.

• $4,595,259 additional funding for Midtown Water Supply project Phase 2
• Endorse CMHC Housing Accelerator Fund application with action plan
• Amend Reserve Policy COU-231; new minimums: $17M general, $600K sewer, $1.75M water
• $1.0M Destination Development Fund allocation to Stadium District projects
• $111,100 for Caledonia Park practice and security lighting

The Finance and Audit Committee recommended several funding allocations for infrastructure, including water supply upgrades and stadium improvements. They also endorsed a new sponsorship policy and a bid to host national youth track and field championships. Most motions were recommended for Council approval.

• Recommended applying for CMHC Housing Accelerator Fund grant (unanimous)
• Recommended amending Reserve Policy COU-231 and revising stability reserve minimums (carried; Councillor Brown opposed)
• Recommended $4,595,259 funding for Midtown Water Supply project (unanimous)
• Recommended endorsing Draft Sponsorship, Advertising and Naming Rights Policy and a pilot project (carried; Councillors Brown and Geselbracht opposed)
• Recommended increasing Stadium District budget by $1.0M via BC grant (unanimous)
• Recommended $111,100 for Caledonia Park practice and security lighting (unanimous)
• Recommended committing up to $100,000 for 2026-2027 Legion National Youth Track and Field Championships bid (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and make recommendations to Council on several transportation and engagement items. Key items include allocating a $1,000,000 pedestrian unallocated budget, creating a parking bylaw exemption program, improving transit stop amenities, and advancing traffic calming on Extension Road. The committee will also hear a presentation on the Nanaimo Systems Planning Organization and review the 2023 Communications and Engagement Plan.

• $1,000,000 Pedestrian Unallocated Funds allocation to intersection upgrades
• Parking Bylaw Exemption Program for Seniors Congregate Housing
• Transit stop amenities business case (Option 2 – Corridor-Based Hybrid)
• Extension Road traffic calming advancement to implementation
• 2023 Communications and Engagement Plan endorsement

The Governance and Priorities Committee approved a review of parking requirements for Seniors Congregate Housing and a business case for transit stop amenities. The committee also received presentations on homelessness data and parking management strategies.

• Directed Staff to review parking requirements for Seniors Congregate Housing and Transportation Demand Management tools (Carried; Opposed: Mayor Krog)
• Directed Staff to include a decision point in the 2024–2028 Financial Plan for additional Parking Administration support for a Bylaw Exemption program (Carried; Opposed: Mayor Krog)
• Recommended Council support a Business Case for transit stop amenities based on 'Option 2 – Corridor-Based Hybrid' (Carried unanimously)
• Adopted the agenda as amended (Carried unanimously)
• Adopted minutes from June 12 and June 26, 2023 (Carried unanimously)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a new Nissan automobile dealership at 3612 Island Hwy N. The panel will also adopt minutes from its June 22, 2023 meeting. The application is presented by Alan Lowe Architect and Island West Coast Developments.

• Development Permit Application No. DP001300 for a 1,987.88 m² Nissan dealership at 3612 Island Hwy N
• Adoption of minutes from the June 22, 2023 Design Advisory Panel meeting

The Design Advisory Panel reviewed Development Permit Application DP001300 for a Nissan dealership at 3612 Island Hwy N. The Panel supported the height variance but required the application to return with amendments based on several landscaping and site design recommendations.

• Approved height variance for DP001300 (carried; opposed: Kaien Shimizu)
• Required DP001300 to return with an amended application
• Adopted meeting agenda (unanimous)
• Adopted June 22, 2023 meeting minutes (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several development permits, a variance for LED signage, a liquor licence recommendation, and use of provincial grant funds for community safety. The meeting begins with a closed session for items like land and labour matters, then reconvenes publicly. Council will also vote on adopting a fees and charges amendment bylaw and an ethics commissioner appointment option.

• Development Variance Permit DVP452 for LED signs at Burger King, 1150 Terminal Avenue N
• Development Permit DP1293 for five-unit multi-family development at 582 Bradley Street
• Development Permit DP1284 for multi-family development at 380 and 385 Watfield Avenue
• Development Permit DP1235 for 26-unit multi-family development at 3401 Barrington Road
• Recommendation to use $75,000 provincial grant to evaluate Downtown Community Safety Action Plan

Council approved development permits for multi-family housing at Bradley Street, Watfield Avenue, and Barrington Road. The city also extended a contract for a breakfast meal program for the unhoused and approved a budget line item for an Ethics Commissioner.

• Approved $107,000 budget line item for Ethics Commissioner in 2024-2028 Financial Plan (unanimous)
• Endorsed revised Integrated Action Plan (unanimous)
• Extended Breakfast Program Contract for 4 months (unanimous)
• Issued Development Variance Permit DVP452 for LED signs at 1150 Terminal Avenue North (carried; Brown, Geselbracht, Manly opposed)
• Issued Development Permit DP1293 for five-unit development at 582 Bradley Street (unanimous)
• Issued Development Permit DP1284 for multi-family development at 380 and 385 Watfield Avenue (unanimous)
• Issued Development Permit DP1235 for 26-unit development at 3401 Barrington Road (unanimous)

Board of Variance

This agenda for the Nanaimo Board of Variance meeting on July 6, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

Governance and Priorities Committee

The Governance and Priorities Committee will consider three options for establishing an Ethics Commissioner role, with costs ranging from $107,000 to $122,000 in the 2024–2028 Financial Plan. They will also review a revised Integrated Action Plan to guide budget discussions starting in 2024. The meeting includes routine agenda items and a question period.

• Option 1: retain ad-hoc commissioner, $107,000 for complaints and four digital seminars
• Option 2: limited Ethics Commissioner, $115,000, includes three monthly phone calls
• Option 3: month-to-month Ethics Commissioner, $122,000, includes five monthly calls and in-person seminars
• Revised Integrated Action Plan presented for endorsement to guide 2024 budget
• Appendix includes 2023 Neighbourhood Association Priorities

The Governance and Priorities Committee recommended that Council maintain an ad-hoc Ethics Commissioner and allocate $107,000 in the 2024–2028 Financial Plan for related costs. The Committee also recommended that Council endorse a revised Integrated Action Plan to guide budget considerations and the implementation of the City Plan.

• Recommended retaining status quo of using an ad-hoc Ethics Commissioner (Opposed: Brown, Geselbracht, Manly)
• Recommended establishing a $107,000 Ethics Commissioner line item in the 2024–2028 Financial Plan (Opposed: Brown, Geselbracht, Manly)
• Recommended Council endorse the revised Integrated Action Plan (Opposed: Armstrong, Thorpe)
• Approved amendment to integrate Doughnut Economic Framework language into Actions 173 through 175 of the Integrated Action Plan (Opposed: Armstrong, Thorpe)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review Development Permit Application No. DP001307 for a new light industrial 4-building development at 924 Old Victoria Road, presented by Top Down Investments Inc. The agenda also includes adoption of previous meeting minutes and routine procedural items.

• Development Permit Application DP001307 - 924 Old Victoria Road
• New light industrial 4-building development
• Presentation by Top Down Investments Inc.
• Adoption of minutes from May 25, 2023 meeting

The Design Advisory Panel unanimously accepted Development Permit Application DP001307 for a project at 924 Old Victoria Road, including support for requested variances. The approval included 14 specific recommendations regarding landscaping, pedestrian circulation, and building amenities.

• Approved Development Permit Application DP001307 (unanimous)
• Supported variances for 924 Old Victoria Road (unanimous)
• Adopted meeting agenda (unanimous)
• Adopted May 25, 2023 meeting minutes (unanimous)

Regular Council Meeting

Council will consider several major items, including borrowing up to $48.5 million for the Nanaimo Operations Centre, a grant application for $8.6M for dam seismic upgrades, and multiple rezoning applications. They will also review housing-related reports and a basic shelter proposal for 100 people. The meeting begins with a closed session for legal and land matters.

• First three readings of Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362 (up to $48,500,000)
• Approval to proceed with Alternative Approval Process for the borrowing
• Rezoning applications: 1224 Manzanita Place (R6 to R8) and 355 Nicol Street (CS1 with site-specific density/height)
• Report on basic shelter for 100 people on City property
• Road closure and 60-year lease to BC Housing for laneway between 334 and 364 Haliburton Street

Council approved $60,000 for Beban Pool steam room repairs and increased the Terminal Avenue Corridor Upgrades Phase 1 budget by $1,556,158. The city also committed to a 1% annual property tax increase for the General Asset Management Reserve Fund from 2024-2028.

• Approved $60,000 for Beban Pool steam room repairs
• Increased Terminal Avenue Corridor Upgrades Phase 1 budget by $1,556,158
• Approved 1% annual property tax increase (2024-2028) for General Asset Management Reserve Fund
• Maintained 2% annual water user fee increase for Water Asset Management Reserve Fund
• Directed staff to study audio enhancement and closed captioning for City facilities
• Endorsed Newcastle neighbourhood priority actions for traffic safety, security, and promotion
• Directed staff to begin community consultation on secondary suite and infill housing regulations
• Directed staff to begin community consultation on family-friendly and adaptable housing policies

Public Hearing

This agenda is for a Nanaimo, BC public hearing on June 15, 2023, but the text provided contains only boilerplate interface labels and no actual agenda items, decisions, or discussion topics. The document appears to be a technical placeholder with no substantive content to report.

Special Council Meeting

This special council meeting includes a public hearing on a liquor licence application and three reports seeking authorization to register bylaw contravention notices on property titles for building-code violations. Council will hear public input on the liquor application and vote on the enforcement recommendations.

• Liquor Licence Application No. LA154 - Unit 2, 5771 Turner Road
• Bylaw Contravention Notice for construction without a permit at 1236 Okanagan Place
• Bylaw Contravention Notice for construction without a permit at 3172 and 3174 Robin Hood Drive
• Bylaw Contravention Notice for construction not completed per permit at 698 Howard Avenue

Council voted unanimously to file bylaw contravention notices against three properties for building permit violations. These notices will be filed at the Land Title and Survey Authority of British Columbia. No public testimony was provided for these items.

• Approved Bylaw Contravention Notice for 1236 Okanagan Place (unanimous)
• Approved Bylaw Contravention Notice for 3172 and 3174 Robin Hood Drive (unanimous)
• Approved Bylaw Contravention Notice for 698 Howard Avenue (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee will review the 2024-2028 draft financial plan, a 20-year investment and asset management update, and several funding requests. Recommendations include a 1% property tax increase for asset reserves, a $60,000 Beban Park pool steam room repair, and a $1,556,158 budget increase for Terminal Avenue Corridor Upgrades Phase 1. The committee will also hear a presentation on the 2023 Tour de Rock.

• Recommend 1% annual property tax increase for General Asset Management Reserve Fund (2024-2028)
• Maintain 2% annual water user fee increase for Water Asset Management Reserve Fund
• Approve $60,000 for Beban Park Pool steam room repairs from Facility Development Reserve Fund
• Increase Terminal Avenue Corridor Upgrades Phase 1 budget by $1,556,158 in 2023
• Presentation on 2023 Tour de Rock by City and RCMP riders

The Finance and Audit Committee recommended continuing a 1% property tax increase for the General Asset Management Reserve Fund and a 2% water user fee increase for the Water Asset Management Reserve Fund. The committee also recommended $60,000 for Beban Park Pool steam room repairs.

• Recommended 1% annual property tax increase for General Asset Management Reserve Fund (2024-2028) (Unanimous)
• Recommended maintaining 2% annual water user fee increase for Water Asset Management Reserve Fund (Unanimous)
• Recommended $60,000 from Facility Development Reserve Fund for Beban Park Pool steam room repairs (Unanimous)
• Adopted the meeting agenda (Unanimous)
• Adopted minutes from 2023-MAY-17 meeting (Unanimous)

Special Council Meeting

The meeting was called to order and the agenda was adopted. Council moved into a closed session (In Camera) to discuss litigation and confidential government negotiations. No substantive public decisions were recorded.

• Approved the meeting agenda (unanimous)
• Approved motion to close meeting to the public for In Camera session (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss and seek direction on several housing-related items, including the 2023 Housing Needs Report, proposed regulations for secondary suites and infill housing, and amendments to zoning for family-friendly and adaptable housing. They will also receive a presentation on the Water Supply Strategy and consider neighbourhood association priority actions for the Integrated Action Plan. The committee will make recommendations to Council on these items.

• 2023 Housing Needs Report presentation and recommendation to receive it
• Proposed secondary suite and infill housing regulations in existing neighbourhoods, seeking direction on community consultation
• Proposed Zoning Bylaw amendments for family-friendly housing and new parking variance criteria
• Proposed Zoning Bylaw amendments for adaptable housing
• Water Supply Strategy presentation by Engineering and Public Works

The Governance and Priorities Committee recommended that Council endorse priority actions from neighbourhood associations for the draft Integrated Action Plan. This included specific updated requests for the Newcastle neighbourhood regarding traffic safety, security, and promotion. The committee also recommended that Council receive the 2023 Housing Needs Report.

• Recommended Council replace Newcastle Neighbourhood Association priority actions with new goals for traffic safety, neighbourhood security, and promotion (Unanimous)
• Recommended Council endorse priority actions from all neighbourhood associations for the draft Integrated Action Plan (Unanimous)
• Recommended Council receive the 2023 Housing Needs Report (Unanimous)
• Adopted the meeting agenda as amended (Unanimous)
• Adopted minutes from April 26 and May 8, 2023 meetings (Unanimous)

Special Mayor's Leaders' Table

The committee met to review its Terms of Reference and discuss potential collaborative projects, including healthcare and housing. No substantive policy decisions were made; the group focused on introductions and reviewing previous reports.

• Adopted the meeting agenda (unanimous)
• Agreed to schedule an additional meeting in mid to late July
• Adjourned the meeting (unanimous)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on June 8, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Sp. Advisory Committee on Accessibility and Inclusiveness

The Special Advisory Committee on Accessibility and Inclusiveness is meeting to review its updated terms of reference, receive orientation on meeting procedures, and hear a presentation on the Accessibility and Inclusion Plan tied to the City Plan (Nanaimo ReImagined). The committee will also discuss correspondence on speech-to-text services and a local community accessibility grant program, and schedule future agenda items.

• Review of updated Terms of Reference (2023_ACAI_TermsOfReferenceUpdated2023.pdf)
• Presentation on Accessibility and Inclusion Plan - City Plan (Nanaimo ReImagined)
• Correspondence re: Speech to Text
• Correspondence re: Local Community Accessibility Grant Program Information Session
• Committee orientation including Council Procedure Bylaw 7272 and Code of Conduct Bylaw 7348

The Special Advisory Committee on Accessibility and Inclusiveness met for orientation and planning. The committee recommended that Council direct staff to study audio enhancement and closed captioning for hearing-impaired individuals. Staff provided updates on the City Plan and pedestrian infrastructure upgrades.

• Approved agenda as amended (unanimous)
• Recommended Council direct Staff to prepare a report on feasibility of audio enhancement and closed captioning options for hearing impaired individuals at City facilities (unanimous)
• Adjourned meeting at 5:44 p.m. (unanimous)

Special Governance and Priorities Committee

This agenda contains only procedural boilerplate and no substantive items. The meeting is a Special Governance and Priorities Committee session, but no decisions or discussions are listed.

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including awarding grants for park and community projects, liquor licence amendments, and adopting bylaws for fees, housing agreements, and a zoning change for a cannabis retail store. The meeting will also include presentations and reports on the Council Strategic Framework and a liquid waste management plan.

• Award $25,000 to Douglas Island Garden Society for community garden improvements
• Award $50,000 for Rocky Point Park improvements including playground at Harry Wipper Park
• Approve $1,600 grant to Nanaimo Nature Society for Buttertubs Tour Guide Program
• Adopt Zoning Amendment Bylaw 2019 No. 4500.155 to rezone 50 Tenth Street for a Cannabis Retail Store
• Adopt Housing Agreement Bylaw 2023 No. 7363 to secure unit affordability

Council adopted a new strategic framework focusing on six key areas, including public safety and capital projects. Several community grants were approved, and a liquor license extension was granted for Melange Restaurant.

• Endorsed 2023-2026 Council Strategic Framework (Opposed: Councillor Brown)
• Awarded $25,000 to Douglas Island Garden Society for community garden improvements
• Awarded $50,000 for Rocky Point Park improvements, including Harry Wipper Park playground
• Approved $1,600 grant to Nanaimo Nature Society for Buttertubs Tour Guide Program
• Directed staff to proceed with 3-year Nanaimo Youth Resilience Strategy agreement with Public Safety Canada
• Endorsed amendments to Council Spending and Amenities Policy
• Accepted 2022 Statement of Financial Information for filing
• Recommended approval for Melange Restaurant (223 Commercial Street) to extend liquor hours to 9:00 a.m. to 1:00 a.m. daily

Special Council Meeting

This is a special council meeting with a single substantive item: a procedural motion to close the meeting to the public. The stated reasons are to discuss personal information about a potential municipal employee, labour relations, and whether the meeting should be closed. No other business is listed.

• Motion to close meeting under Community Charter Section 90(1)(a), (c), and (n)
• Items relate to personal information about a candidate for a municipal position
• Items relate to labour relations or other employee relations
• No public decisions or discussions are on the agenda

The meeting was procedural and conducted primarily in camera to discuss personnel and labour relations. No substantive public decisions were recorded.

• Approved the agenda (unanimous)
• Approved motion to close meeting to the public for personnel and labour relations matters (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to consider Development Permit Application No. DP001306, which seeks to amend an existing permit (DP97-23) to add a parkade to an existing seniors congregate housing facility at 3201 Ross Road. The application will be introduced by planner Kristine Mayes and presented by Low Hammond Rowe Architects Inc. The panel will also adopt minutes from its May 11, 2023 meeting.

• Development Permit Application No. DP001306 - 3201 Ross Road
• Amendment to DP97-23 to add a parkade
• Seniors congregate housing facility
• Presentation by Low Hammond Rowe Architects Inc.
• Adoption of minutes from May 11, 2023 meeting

The panel accepted Development Permit Application DP001306 for 3201 Ross Road with support for the requested variances. The panel provided recommendations regarding pedestrian pathway textures and plantings on the parking structure.

• Adopted the meeting agenda (unanimous)
• Adopted minutes from May 11, 2023 (unanimous)
• Accepted Development Permit Application DP001306 as presented with support for variances (unanimous)

Public Hearing

This is a special council meeting serving as a public hearing for a rezoning application at 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue. Council will hear public comments and consider third reading of two bylaws to rezone the properties and discharge a land use contract. The agenda also includes six reports seeking authorization to file bylaw contravention notices for construction without permits at various addresses.

• Rezoning Application RA475: 444, 450, 500 Comox Road, 55 Mill Street, 1 Terminal Avenue — from R8 and DT12 to CD7, for mixed-use development
• Zoning Amendment Bylaw 2022 No. 4500.204 — third reading
• Land Use Contract Discharge Bylaw 2022 No. 7355 — third reading
• Bylaw contravention notices for construction without permits at 2920 Newton St, 3712 Sundown Dr, 141 Craig St, 802 Victoria Rd, 1506 Wilson Rd, 622 Quilchena Cres
• Public hearing process explained; no further comments after close

Council passed the third reading of a zoning amendment for several downtown properties to facilitate a mixed-use development. Additionally, Council approved filing bylaw contravention notices for six properties where construction began without permits.

• Passed third reading of Zoning Amendment Bylaw 2022 No. 4500.204 for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue (Opposed: Councillor Manly)
• Passed third reading of Land Use Contract Discharge Bylaw 2022 No. 7355 for 500 Comox Road (Unanimous)
• Approved Bylaw Contravention Notice for 2920 Newton Street (Unanimous)
• Approved Bylaw Contravention Notice for 3712 Sundown Drive (Unanimous)
• Approved Bylaw Contravention Notice for 141 Craig Street (Unanimous)
• Approved Bylaw Contravention Notice for 802 Victoria Road (Unanimous)
• Approved Bylaw Contravention Notice for 1506 Wilson Road (Unanimous)
• Approved Bylaw Contravention Notice for 622 Quilchena Crescent (Unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee is meeting to recommend funding for several Partners in Parks projects, including $25,000 for Douglas Island Garden Society and $50,000 for Rocky Point Park improvements. They will also consider a $1,600 grant for the Nanaimo Nature Society, a 3-year budget for the Youth Resilience Strategy, amendments to the Council Spending and Amenities Policy, and accept the 2022 Statement of Financial Information.

• Recommend $25,000 PIP grant to Douglas Island Garden Society for community garden improvements
• Recommend $50,000 PIP grant to Rocky Point Neighbourhood Association for park improvements including playground at Harry Wipper Park
• Recommend $1,600 Community Program Development Grant to Nanaimo Nature Society for Buttertubs Tour Guide Program
• Recommend 3-year contribution agreement with Public Safety Canada for Nanaimo Youth Resilience Strategy
• Review quarterly purchasing reports for Q4 2022 and Q1 2023, including purchases over $250,000

The Finance and Audit Committee recommended several grants for community gardens, playgrounds, and nature programs. It also recommended a 3-year budget for a youth resilience strategy and amendments to the Council Spending and Amenities Policy.

• Recommended $25,000 for Douglas Island Garden Society community garden improvements (Unanimous)
• Recommended $50,000 for Rocky Point Park playground installation at Harry Wipper Park (Unanimous)
• Recommended $1,600 grant to Nanaimo Nature Society for Buttertubs Tour Guide Program (Unanimous)
• Recommended 3-year contribution agreement for Nanaimo Youth Resilience Strategy (Carried; Opposed: Councillor Armstrong)
• Recommended endorsement of Council Spending and Amenities Policy amendments (Unanimous)
• Recommended Council remuneration review in 2025 for changes starting in 2026 (Unanimous)
• Recommended staff report on increasing maximum CPI percentage for Mayor and Council pay (Carried; Opposed: Councillors Geselbracht and Perrino)
• Royal Oak Park Partners in Parks Project cancelled

Regular Council Meeting

Nanaimo City Council will consider several development-related items, including two development permits, a housing agreement for a 40-unit care facility, and a parks and recreation fees bylaw. Council will also hear delegations on a potential affordable housing project and receive an RCMP annual update. The meeting begins with a closed session for items like land and labour relations.

• Development Permit DP1290 for industrial warehouse at 1861 East Wellington Road
• Development Permit DP1262 for multi-family development at 921 Terminal Avenue North
• Housing Agreement Bylaw 2023 No. 7363 for 40-unit personal care facility at 2345 Kenworth Road (50% development cost charge reduction)
• Parks, Recreation and Culture Fees and Charges Amendment Bylaw 2023 No. 7336.04
• Zoning Amendment Bylaw 2021 No. 4500.190 to rezone 608 Sandy Court from R1 to R5

Council passed the Fees and Charges Bylaw 2023 No. 7336.04 through three readings to implement a new classification and pricing system. The body also directed staff to research low carbon energy system bylaws and greenhouse gas emission guidelines. A development permit for an industrial warehouse at 1861 East Wellington Road was issued.

• Passed Fees and Charges Bylaw 2023 No. 7336.04 (Unanimous)
• Approved Development Permit No. DP 1290 for industrial warehouse at 1861 East Wellington Road
• Directed staff to report on using development permit areas to reduce greenhouse gas emissions (Carried; Opposed: Armstrong, Perrino, Thorpe)
• Directed staff to report on low carbon energy system bylaws and fossil fuel regulation (Carried; Opposed: Armstrong, Perrino, Thorpe)
• Incorporated recommendations 1 to 3 of the Mayor’s Leaders’ Table Doughnut Economics Working Group into the Priority Action Plan (Carried; Opposed: Armstrong, Perrino, Thorpe)
• Adopted agenda and minutes from March 16, April 17, April 20, and May 1 meetings (Unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a five-storey, 44-unit multifamily residential building at 13/17/21 Haliburton Street. The panel will also consider a request for chair coverage for upcoming meetings on May 25 and June 8, 2023. The meeting includes adoption of previous minutes and standard procedural items.

• Development Permit Application DP001291 for 13/17/21 Haliburton Street: five-storey, 44-unit apartment building
• Presentation by Principle Property Group Inc.
• Chair coverage request for May 25 and June 8, 2023 meetings
• Adoption of minutes from April 27, 2023 meeting

The panel unanimously accepted Development Permit Application DP001291 for 13/17/21 Haliburton Street, including support for requested variances. The approval included four specific recommendations regarding equipment screening, bike racks, public amenity space, and accessory uses.

• Approved Development Permit Application DP001291 with variance support (Unanimous)
• Adopted May 11, 2023 Agenda (Unanimous)
• Adopted April 27, 2023 meeting minutes (Unanimous)
• Appointed Angela Buick for Chair coverage on May 25 and June 8, 2023 (Unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review the Draft Integrated Action Plan and Draft Priority Actions for A Prosperous Nanaimo and City Structure, with a presentation from staff. The committee will also receive an emergency management update and discuss upcoming topics. The agenda includes standard procedural items like approving minutes and the agenda itself.

• Draft Integrated Action Plan and Draft Priority Actions for A Prosperous Nanaimo and City Structure
• Emergency Management Update (to be distributed on addendum)
• Upcoming Topics and Initiatives
• Adoption of minutes from 2023-APR-24 meeting

The Governance and Priorities Committee modified the 'A Prosperous Nanaimo' priority list by removing one action and adding another. The committee also referred an Indigenomics Program action to a working group and received an update on the City's emergency management systems.

• Approved agenda as amended (unanimous)
• Adopted April 24, 2023 meeting minutes (unanimous)
• Referred Action #178 (Indigenomics Program) to Protocol Agreement Working Group (unanimous)
• Removed Action #183 (downtown tech hub) from IAP priority action list
• Added support for artistic and cultural product businesses as an immediate priority action (passed; opposed: Mayor Krog, Councillors Armstrong, Perrino, and Thorpe)

Special Council Meeting

Council approved the Property Tax Rates Bylaw 2023 No. 7360 to set tax rates for the year. The body also adopted the Financial Plan Amendment Bylaw 2023 No. 7359.01 to modify the 2023–2027 Financial Plan.

• Adopted Financial Plan Amendment Bylaw 2023 No. 7359.01 (Opposed: Armstrong, Perrino, Thorpe)
• Adopted Property Tax Rates Bylaw 2023 No. 7360 (Opposed: Armstrong, Perrino, Thorpe)

Regular Council Meeting

Nanaimo City Council is meeting to decide on several financial and planning items, including a significant budget increase for the Harewood Artificial Turf Field, approval of the 2022 annual financial statements, and a new property tax rates bylaw. Council will also consider development permits, a rezoning correction, and a youth resilience strategy.

• Increase Harewood Artificial Turf Field budget from $4,937,100 to $9,957,070, funded by reserves and a $200,000 School District 68 contribution
• Issue Development Permit DP1273 for a 96-unit multi-family development at 4775 Uplands Drive
• Rescind and re-pass second reading of Zoning Amendment Bylaw 2022 No. 4500.204 for properties at 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue
• Introduce Property Tax Rates Bylaw 2023 No. 7360 for first, second, and third readings
• Adopt Zoning Amendment Bylaw 2021 No. 4500.188 for 55, 65, 66, 69, and 73 Prideaux Street

Council approved several funding increases for infrastructure and watershed projects. The city also established a new Public Safety Committee and dissolved the Environment Committee.

• Increased Harewood Artificial Turf Field budget to $9,957,070 (Opposed: Brown, Geselbracht, Manly)
• Eliminated $1.1M in Special Initiatives Reserve funding for 2023 property tax reduction (Opposed: Krog, Armstrong, Perrino, Thorpe)
• Increased 580 Fitzwilliam Street Building Upgrade budget to $1,145,000
• Approved $11,907.25 for Community Watershed Restoration Grants
• Directed staff to strike a Public Safety Committee
• Dissolved the existing Environment Committee
• Appointed Councillor Geselbracht as non-voting member to Nanaimo Reaching Home Community Advisory Board
• Accepted 2022 Annual Financial Statements

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications for multi-family housing. The panel will hear presentations on an 8-unit building at 880 Hecate Street and a fourplex at 532 Prideaux Street, both presented by Joyce Reid Troost Architecture. The agenda also includes adoption of previous meeting minutes and routine procedural items.

• Development Permit DP001299: 8-unit multi-family, three-storey building at 880 Hecate Street
• Development Permit DP001301: 3-storey fourplex at 532 Prideaux Street
• Adoption of minutes from April 13, 2023 meeting

The Design Advisory Panel unanimously accepted two development permit applications for multi-family buildings. Both projects were accepted as presented with support for requested variances and specific design recommendations.

• Accepted Development Permit DP001299 for 880 Hecate Street with support for variances (Unanimous)
• Accepted Development Permit DP001301 for 532 Prideaux Street with support for variances (Unanimous)
• Adopted the meeting agenda as amended (Unanimous)
• Adopted the minutes from the April 13, 2023 meeting (Unanimous)

Special Governance and Priorities Committee

The Governance and Priorities Committee will hold a workshop to set the City of Nanaimo's 2023-2026 Council Priorities, facilitated by planner Allison Habkirk. The committee will also consider updated terms of reference and agenda structure for itself, discuss how to proceed with council committees and task forces, and decide on appointing a council representative to the Nanaimo Reaching Home Community Advisory Board. All items are for discussion and recommendation; no final decisions are made at this meeting.

• Workshop on 2023-2026 Council Priorities
• Updated terms of reference and agenda structure for the Governance and Priorities Committee
• Review of council committees and task forces
• Appointment of a non-voting council representative to the Nanaimo Reaching Home Community Advisory Board

The Governance and Priorities Committee recommended the creation of a Public Safety Committee and the implementation of quarterly town hall meetings. The committee also endorsed updated terms of reference and agenda structures for its own operations. A proposal to create an Environmental Monitoring Committee was defeated.

• Recommended Council endorse updated Governance and Priorities Committee terms of reference (Unanimous)
• Recommended Council endorse changes to GPC agenda structure and 'Upcoming Topics and Initiatives' schedule (Unanimous)
• Recommended Council direct Staff to strike a Public Safety Committee (Unanimous)
• Recommended Council direct Staff to prepare a report on options for monitoring committees for the five City Plan goals (Unanimous)
• Recommended Council implement quarterly town hall meetings and dissolve the existing Environment Committee (Carried; Opposed: Councillor Manly)
• Recommended Council appoint Councillor Geselbracht as non-voting member to Nanaimo Reaching Home Community Advisory Board (Unanimous)
• Recommendation to strike an Environmental Monitoring Committee defeated (Opposed: Mayor Krog, Councillors Armstrong, Hemmens, Perrino, Thorpe)
• Recommendation to direct Staff to write an information report on City Plan policy C1.1.8 regarding greenhouse gas emissions defeated (Opposed: Mayor Krog, Councillors Perrino, Thorpe)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review the draft Integrated Action Plan and draft priority actions for 'An Empowered, A Green, and A Connected Nanaimo.' The agenda includes a presentation from BC Hydro on electrification, agenda planning, and adoption of previous minutes. The main item is a report outlining the review process for the draft priority actions, introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.

• Draft Integrated Action Plan and Draft Priority Actions for An Empowered, A Green, and A Connected Nanaimo
• BC Hydro presentation on electrification by Robyn Webb
• Agenda planning item introduced by Sheila Gurrie, Director, Legislative Services
• Adoption of minutes from March 27, 2023 meeting

The Governance and Priorities Committee reviewed the draft Integrated Action Plan, removing several proposed actions related to elections, staffing, and public art. The committee also approved amendments to the 'A Green Nanaimo' section to include new requirements for energy system rebates and tree canopy management.

• Removed Action #111 (SFN member participation in City elections) from IAP priority actions list
• Removed Action #118 (Recreation Coordinator position for equity and inclusivity) from IAP priority actions list
• Removed Action #146 (Public art feature at Boxwood Drive roundabout) from IAP priority actions list
• Approved replacing priority action 4 of 'A Green Nanaimo' to include a financing and rebate program for low-carbon energy systems (Opposed: Mayor Krog, Councillors Perrino, Thorpe)
• Approved adding a priority action to 'A Green Nanaimo' to update the urban tree canopy management strategy, conduct an assessment, and update tree protection bylaws (Opposed: Councillors Perrino, Thorpe)
• Adopted the amended agenda (Unanimous)
• Adopted the March 27, 2023, meeting minutes (Unanimous)

Public Hearing

This is a special council meeting acting as a public hearing. Council will hear public comments on a rezoning application for 6030 Pine Ridge Crescent, then consider passing the zoning amendment bylaw. Council will also consider enforcement actions for several properties with unauthorized construction, including a remedial action order for an illegal deck at 840 St. George Street and bylaw contravention notices for three other properties.

• Rezoning 6030 Pine Ridge Crescent from R1 to R5 (three and four unit residential), Bylaw 4500.208
• Remedial Action Order for illegal deck at 840 St. George Street
• Bylaw Contravention Notices for construction without permits at 1985 Boxwood Road, 5918 Waldbank Road, 2324 Departure Bay Road

Council passed the third reading of a rezoning bylaw for 6030 Pine Ridge Crescent to allow multi-unit residential use. The board also issued a remedial action order for an illegal deck and filed bylaw contravention notices for two other properties involving construction without permits.

• Approved third reading of Zoning Amendment Bylaw 2023 No. 4500.208 to rezone 6030 Pine Ridge Crescent from R1 to R5 (Unanimous)
• Issued Remedial Action Order to remove illegal deck at 840 St. George Street (Unanimous)
• Filed Bylaw Contravention Notice for illegal commercial unit construction at 1985 Boxwood Road (Unanimous)
• Filed Bylaw Contravention Notice for illegal basement construction at 5918 Waldbank Road (Carried; Opposed: Councillor Eastmure)

Finance and Audit Committee Meeting

The Finance and Audit Committee recommended that Council accept the 2022 Annual Financial Statements. The committee also directed staff to consult with Risebridge and the Nanaimo Systems Planning Organization regarding funding options for the Risebridge Community Centre.

• Recommended Council accept 2022 Annual Financial Statements (Unanimous)
• Recommended Council direct staff to consult with Risebridge and the Nanaimo Systems Planning Organization on funding options (Unanimous)
• Adopted amended agenda (Unanimous)
• Adopted minutes from 2023-MAR-15 and 2023-MAR-29 meetings (Unanimous)

Parcel Tax Roll Review Panel

The Parcel Tax Roll Review Panel authenticated the tax roll for the Morningside Drive Sanitary Sewer Local Area Service. This allows the city to recover capital costs for sewer line construction from property owners who opted for a 10-year parcel tax payment plan.

• Appointed Councillor Thorpe as Chair (unanimous)
• Adopted the amended agenda (unanimous)
• Authenticated the Morningside Drive Sanitary Sewer Local Area Service Parcel Tax Roll (unanimous)

Regular Council Meeting

Nanaimo Council is meeting to consider several development and licensing items, including a new liquor-primary licence for a pub at 601 Bruce Avenue, a development permit for a multi-family project at 77 Chapel Street, and adoption of a rezoning bylaw for properties on Fourth Street and Howard Avenue. The meeting begins with a closed session for items like land negotiations and legal advice, then reconvenes publicly. Council will also hear delegations about a warming centre's neighbourhood impacts and opposition to a proposed apartment building at 553 Larch Street, and consider a motion to explore charging the province for medical calls attended by Nanaimo Fire and Rescue.

• Liquor-primary licence application for Sip Pub at Unit 106, 601 Bruce Avenue, with conditions on live entertainment, patio fencing, and hours (1 a.m. indoor, 11 p.m. patio)
• Development Permit DP1256 for a multiple family development at 77 Chapel Street, including a variance
• Adoption of Zoning Amendment Bylaw 2022 No. 4500.202 to rezone 560, 604 Fourth Street and 361 Howard Avenue to CD11 for multi-family residential
• Adoption of Growing Communities Fund Reserve Fund Bylaw 2023 No. 7361
• Councillor Armstrong motion to direct staff to report on options to charge the Province for medical calls attended by Nanaimo Fire and Rescue

Council approved a liquor licence for Sip Pub and issued a development permit for a multi-family project at 77 Chapel Street. A zoning amendment for multi-family residential development was adopted, along with a bylaw establishing the Growing Communities Fund Reserve Fund. Council also requested a coordination process for future warming centre siting.

• Approved liquor-primary licence for Sip Pub at 601 Bruce Avenue (unanimous)
• Issued Development Permit DP1256 for multi-family development at 77 Chapel Street (unanimous)
• Adopted Zoning Amendment Bylaw 2022 No. 4500.202 for 560, 604 Fourth Street and 361 Howard Avenue (unanimous)
• Adopted Growing Communities Fund Reserve Fund Bylaw 2023 No. 7361 (unanimous)
• Approved request for Systems Planning Organization to facilitate warming centre siting discussions (unanimous)
• Directed staff to report on options to charge the Province for Nanaimo Fire and Rescue medical call costs (carried; Opposed: Councillor Brown)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a mixed-use project at 450/460 Irwin Street, which proposes five dwellings and a commercial unit on each of two lots. The panel will hear a presentation from the applicant and staff, and may discuss design comments. The agenda also includes routine items like adopting minutes from the previous meeting.

• Development Permit Application DP001296 for 450/460 Irwin Street
• Mixed-use development: two lots, each with five dwellings and a commercial unit
• Presentation by Joyce Reid Troost Architecture
• Staff design comments attached
• Adoption of minutes from March 23, 2023 meeting

The Design Advisory Panel unanimously accepted Development Permit Application DP001296 for a project at 450/460 Irwin Street. The panel provided several recommendations regarding landscaping, heritage character, and site lighting.

• Adopted meeting agenda (unanimous)
• Adopted March 23, 2023 meeting minutes (unanimous)
• Accepted Development Permit Application DP001296 as presented (unanimous)

Board of Variance

The Nanaimo Board of Variance is meeting to consider two applications for minor variances from the City's Zoning Bylaw. The board will decide whether to grant reduced setbacks for properties at 802 Victoria Road and 1510 Wilson Road. The meeting also includes routine adoption of agenda and minutes.

• Application BOV00770: reduce rear yard setback from 7.5m to 6.89m at 802 Victoria Road
• Application BOV00771: reduce separation between principal building and accessory building with secondary suite from 3.0m to 2.22m at 1510 Wilson Road
• Adoption of minutes from March 2, 2023 meeting

The Board of Variance approved two applications to vary zoning bylaws for residential properties. Both decisions followed findings that the applicants faced undue hardship due to site-specific characteristics.

• Approved application BOV00770 (802 Victoria Road) to reduce rear yard setback from 7.50m to 6.89m
• Approved application BOV00771 (1510 Wilson Road) to reduce separation distance between principal and accessory building from 3.0m to 2.22m
• Found hardship exists for 802 Victoria Road due to existing building physical characteristics
• Found hardship exists for 1510 Wilson Road due to a statutory right of way

Public Hearing

This agenda for the Nanaimo, BC Public Hearing on April 6, 2023, contains only procedural boilerplate and no substantive items. The text is entirely made up of software interface labels and empty fields, with no actual agenda items, proposals, or decisions listed.

Regular Council Meeting

Nanaimo City Council is meeting to consider several reports and bylaws, including adopting the East Wellington Park Plan, establishing a Growing Communities Fund Reserve Fund, and appointing members to the Parcel Tax Roll Review Panel. The meeting will also include a presentation on the State of the Nanaimo Economy and a notice of motion regarding charging the Province for medical calls attended by Nanaimo Fire and Rescue.

• Adoption of East Wellington Park Plan
• Growing Communities Fund Reserve Fund Bylaw 2023 No. 7361 (first, second, and third readings)
• Appointments to Parcel Tax Roll Review Panel (at least three members and one alternate)
• Morningside Drive Local Area Service Parcel Tax Amendment Bylaw 2023 No.7288.02
• Notice of motion on charging Province for medical calls attended by Nanaimo Fire and Rescue

Council adopted the East Wellington Park Plan and approved a zoning amendment to allow a data centre on East Wellington Road. The city also established the Growing Communities Fund Reserve Fund and appointed members to the Parcel Tax Roll Review Panel.

• Adopted East Wellington Park Plan (Unanimous)
• Approved Zoning Amendment Bylaw 2022 No. 4500.200 to rezone 2086 and 2090 East Wellington Road for a proposed data centre (Opposed: Eastmure, Geselbracht, Manly)
• Passed Growing Communities Fund Reserve Fund Bylaw 2023 No. 7361 through three readings (Unanimous)
• Appointed Councillors Hemmens, Perrino, Thorpe, and Armstrong (alternate) to the Parcel Tax Roll Review Panel (Unanimous)
• Directed staff to organize the neighbourhood association annual engagement event for 2023-APR-26 (Opposed: Brown)
• Adopted Morningside Drive Local Area Service Parcel Tax Amendment Bylaw 2023 No. 7288.02 (Unanimous)

Special Finance and Audit Committee Meeting

The Special Finance and Audit Committee is meeting to review a draft Debt Management Policy, an overview of large capital projects that may require long-term borrowing, and options for seeking elector approval for that borrowing. The committee will also hear tender results for the Harewood Artificial Turf Field, with details to be distributed as an addendum. No votes are scheduled; this is a discussion and information session.

• Draft Debt Management Policy presented by Director of Finance Laura Mercer
• Large Capital Projects Overview with 20-year projected debt servicing and outstanding debt attachments
• Report on Approval of the Electors for borrowing, via Alternative Approval Process or Referendum
• Harewood Artificial Turf Field tender results and next steps (addendum)
• Meeting held at Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street

The committee reviewed a draft Debt Management Policy and received presentations on four major capital projects. No substantive decisions were made regarding the projects or the policy, as staff are awaiting further Council feedback and reports.

• Approved the agenda as amended (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive updates on the Downtown Nanaimo Community Safety Action Plan and broader community safety initiatives, and to review a draft Integrated Action Plan for A Healthy & Empowered Nanaimo. The committee may recommend that Council support the proposed evaluation approach and schedule for the draft priority actions. The agenda also includes routine items like approving minutes and agenda planning.

• Update on Downtown Nanaimo Community Safety Action Plan implementation
• Update on City of Nanaimo community safety and security programs
• Draft Integrated Action Plan and Draft Priority Actions for A Healthy & Empowered Nanaimo
• Recommendation to Council on evaluating remaining Draft Priority Actions

The Governance and Priorities Committee unanimously recommended that Council not support the proposed evaluation approach and schedule for the Draft Integrated Action Plan – A Healthy & Empowered Nanaimo. The meeting also included staff updates on downtown safety initiatives and community security programs.

• Adopted the agenda (unanimous)
• Adopted minutes from 2023-MAR-13 (unanimous)
• Recommended Council not support the evaluation approach and schedule for the Draft Integrated Action Plan – A Healthy & Empowered Nanaimo (unanimous)

Design Advisory Panel Meeting

The panel unanimously accepted development permit applications for a commercial renovation on Turner Road and a multi-phase residential project on McRobb Ave. Both approvals included specific recommendations regarding landscaping, accessibility, and site amenities.

• Accepted Development Permit Application DP001297 (5801 Turner Road) with recommendations to upgrade landscape islands and prune trees (Unanimous)
• Accepted Development Permit Application DP001260 (6340 McRobb Ave) with recommendations regarding pedestrian connections, garbage programming, and accessibility (Unanimous)
• Adopted the meeting agenda (Unanimous)
• Adopted the March 9, 2023, meeting minutes (Unanimous)

Regular Council Meeting

Council approved the allocation of the 2022 operating surplus and increased budgets for water, sewer, and road projects. The city also approved a development variance permit and advanced a rezoning application for Pine Ridge Crescent. Additionally, staff were directed to study the feasibility of expanding city-wide shower program access.

• Allocated 2022 operating surplus including $3M to RCMP Contract Reserve and $2.3M to Special Initiatives Reserve (Unanimous)
• Increased Albert and Fourth Street & Utility Upgrade budget to $4,367,120 (Unanimous)
• Increased Departure Bay Road Water and Sewer project budget to $2,035,400 (Unanimous)
• Approved $100,000 for Fire Station 2 Sprung Structure design and permitting (Unanimous)
• Increased CleanBC Better Homes Rebate Program budget to $126,900 (Unanimous)
• Issued Development Variance Permit No. DVP446 for 5288 Scarsdale Road (Unanimous)
• Adopted Zoning Amendment Bylaw 2021 No. 4500.191 for 6643 Aulds Road (Unanimous)
• Directed staff to report on feasibility of expanding shower program access (Unanimous)

Public Hearing

This is a special council meeting acting as a public hearing. The main item is a rezoning application for 878 Park Avenue, from Steep Slope Residential (R10) to Low Density Residential (R6) with site-specific density and height provisions, which council may pass for third reading. Council will also hear reports on a liquor licence application and several bylaw enforcement matters, including construction without permits and illegal structures.

• Rezoning Application RA484 for 878 Park Avenue (Zoning Amendment Bylaw 2023 No. 4500.206)
• Liquor Licence Application LA152 for 601 Bruce Avenue
• Bylaw Contravention Notices for incomplete construction at 3120 and 3125 Robin Hood Drive
• Bylaw Contravention Notices for construction without permits at 1611 Bowen Road, 3047 Little John Way, and 126 Wildlife Place
• Remedial Action Orders for illegal structures at 124 Haida Trail and 840 St. George Street

Council passed the third reading of a zoning amendment for 878 Park Avenue. The board also authorized several bylaw contravention notices for permit violations and ordered the removal of an illegal structure at 124 Haida Trail.

• Passed third reading of Zoning Amendment Bylaw 2023 No. 4500.206 to rezone 878 Park Avenue (unanimous)
• Approved Bylaw Contravention Notices for 3120 and 3125 Robin Hood Drive (unanimous)
• Approved Bylaw Contravention Notices for 1611 Bowen Road (Unit #1), 3047 Little John Way, and 126 Wildlife Place (unanimous)
• Issued Remedial Action Order to remove illegal structure at 124 Haida Trail (carried; Councillor Brown opposed)

Finance and Audit Committee Meeting

The Finance and Audit Committee is reviewing multiple budget amendments and funding applications for 2023, including increased spending on fire services, water and sewer projects, and a home rebate program. The committee will make recommendations to Council on these items, as well as on property tax due dates and the allocation of the 2022 operating surplus.

• Increase CleanBC Better Homes Rebate budget from $66,900 to $126,900
• Increase front-line fire engine budget by $341,318 to $1,565,618 for Station 2
• Add $100,000 for Fire Station 2 Sprung Structure design and permitting
• Increase Albert and Fourth Street utility upgrade budget to $4,367,120
• Increase Departure Bay Road water and sewer project budget to $2,035,400

The committee recommended the allocation of a 2022 operating surplus of $8.9 million across several reserve funds. It also recommended budget increases for the Albert and Fourth Street and Departure Bay Road infrastructure projects due to inflation. Additionally, the committee endorsed several grant applications for climate and resiliency programs.

• Recommended allocating 2022 surplus: $3M to RCMP Contract Reserve, $2.3M to Special Initiatives, $2.1M to Property Acquisition, $1.01M to General Capital, $130k to Snow and Ice (Unanimous)
• Recommended increasing CleanBC Better Homes Rebate budget from $66,900 to $126,900 (Unanimous)
• Recommended increasing Albert and Fourth Street & Utility Upgrade budget from $3,763,701 to $4,367,120 (Unanimous)
• Recommended increasing Departure Bay Road Water and Sewer project budget from $1,476,798 to $2,035,400 (Unanimous)
• Recommended adding $100,000 to 2023-2027 Financial Plan for Fire Station 2 Sprung Structure design (Unanimous)
• Recommended property tax due date of 2023-JUL-04 with penalty rates of 2% on July 4 and 8% on Aug 31 (Unanimous)
• Endorsed application for UBCM Community Resiliency Investment Program (Unanimous)
• Approved $50,000 contribution for FCM Green Municipal Fund feasibility study application (Unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to first go in camera for confidential matters, then reconvene publicly. The main public item is a facilitated workshop on the 2023-2026 Council Priorities. The agenda is otherwise procedural, covering minutes and late items.

• Motion to close meeting to public under Community Charter for labour relations, land acquisition/disposition, and confidential negotiations
• Workshop on 2023-2026 City of Nanaimo Council Priorities, facilitated by Allison Habkirk
• Adoption of minutes from February 13, 2023 meeting

The Governance and Priorities Committee held a workshop to review the draft City of Nanaimo Strategic Priorities 2023-2026. Members discussed topic areas, capital projects, and document formatting; the draft will be updated based on this feedback for future approval.

• Adopted the meeting agenda (unanimous)
• Adopted the February 13, 2023 meeting minutes (unanimous)
• Approved motion to proceed in camera for labour, land, and government negotiations (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review one development permit application for 1641 Bowen Road. The applicant, CMTC Architect Inc., is seeking to increase the maximum permitted building height from 14.0m to 17.3m for a portion of the building. The panel will also adopt minutes from its February 9, 2023 meeting.

• Development Permit Application DP001254 - 1641 Bowen Road: request to increase maximum building height from 14.0m to 17.3m for a portion of the building
• Presentation by CMTC Architect Inc. and staff planner George Fujii
• Adoption of minutes from February 9, 2023 meeting

The Design Advisory Panel unanimously accepted Development Permit Application DP001254 for 1641 Bowen Street. The panel provided recommendations regarding electric vehicle chargers, walkway screening, and concrete wall aesthetics.

• Accepted Development Permit Application DP001254 (unanimous)
• Recommended adding as many electric vehicle chargers as possible
• Recommended adding a screen on walkways along the south wall
• Recommended finding ways to soften the concrete wall
• Adopted the meeting agenda (unanimous)
• Adopted the February 9, 2023 meeting minutes (unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to consider several items, including a review of the Code of Conduct Bylaw, an updated terms of reference for the Advisory Committee on Accessibility and Inclusiveness, and a development permit for exterior alterations at 1840 Stewart Avenue. Council will also hear a motion from Councillor Manly regarding addiction and mental health crisis, and receive presentations on VIU's strategic plan and the 2022 development review.

• Review of Code of Conduct Bylaw 2022 No. 7348
• Development Permit DP1269 for exterior alterations at 1840 Stewart Avenue
• Motion re: Addiction and Mental Health Crisis
• Appointment of Brian Anderson to Board of Variance
• Adoption of Officer Designation and Delegation of Authority Bylaw 2023 No. 7353.01

Council reaffirmed its existing Code of Conduct Bylaw and directed staff to research the cost of appointing an Ethics Commissioner. The council also passed a motion requesting federal and provincial government action on addiction, mental health, and homelessness.

• Reaffirmed support for Code of Conduct Bylaw 2022 No. 7348 (Unanimous)
• Directed staff to report on costs and recruitment for a formal Ethics Commissioner (Unanimous)
• Endorsed updated terms of reference for the Advisory Committee on Accessibility and Inclusiveness (Unanimous)
• Issued Development Permit No. DP1269 for exterior alteration at 1840 Stewart Avenue (Unanimous)
• Adopted Officer Designation and Delegation of Authority Bylaw, 2023 No. 7353.01 (Unanimous)
• Requested federal justice reform for addiction/mental health and provincial funding for detox beds and homelessness (Unanimous)
• Appointed Brian Anderson to the Board of Variance for a three-year term

Board of Variance

The Board of Variance approved two applications to vary zoning bylaws for residential projects. Both decisions were based on findings that physical site characteristics created undue hardship for the property owners.

• Approved application BOV00768 at 100 Canterbury Crescent to increase rear yard setback projection from 2.0m to 2.6m (Unanimous)
• Approved application BOV00769 at 426 Machleary Street to reduce minimum side yard setback from 1.5m to 1.19m (Carried; Opposed: Kenneth Hample)

Regular Council Meeting

Nanaimo City Council will consider several development applications, including rezoning for multi-family housing, development permits, and a variance for an over-height fence. They will also vote on a $1.37 million budget increase for Terminal Avenue Corridor Upgrades Phase 1, funded by reserves and private contributions, and approve various grants. The meeting begins with a closed session for items like land and personnel, then reconvenes publicly.

• Terminal Avenue Corridor Upgrades Phase 1: $1,371,178 budget increase, funded by $805,054 from General Asset Management Reserve, $346,124 from Water Asset Management Reserve, and $220,000 in private contributions
• Rezoning 878 Park Avenue from R10 to R6 for multi-family residential development
• Rezoning 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue: Council to consider rescinding third readings of related bylaws
• Development Permit DP1263 for multi-family development at 591 Bradley Street
• Grants: $5,500 to Fairway Gorge Paddling Society for Nanaimo Dragon Boat Festival; $8,662.47 in Neighbourhood Association Grants; up to $16,000 for Junior All Native Tournament

Council approved several development permits and rezoning applications, including a multi-family residential project. The city also authorized a budget increase for Terminal Avenue Corridor upgrades and approved various community grants.

• Approved Development Permit DP1263 for multi-family residential at 591 Bradley Street
• Approved $1,371,178 budget increase for Terminal Avenue Corridor Upgrades Phase 1
• Approved $8,662.47 in total for 2023 Neighbourhood Association Grants
• Approved $5,500 grant to Fairway Gorge Paddling Society for Dragon Boat Festival
• Approved up to $16,000 from Sports Tourism funds for JANT 2023
• Issued Temporary Use Permit TUP25 for custom workshop and mini storage at 2116 Northfield Road
• Passed first and second reading of Zoning Amendment Bylaw 2023 No. 4500.206 for 878 Park Avenue
• Directed staff to report by June 1, 2023, on costs for basic shelter housing for 100 people

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2023-02-23 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Public Hearing

Council held a public hearing regarding Rezoning Application No. RA482 for 488 and 492 Fifth Street. Following public testimony, Council unanimously approved the third reading of the zoning amendment bylaw.

• Approved third reading of Zoning Amendment Bylaw 2023 No. 4500.207 to rezone 488 and 492 Fifth Street from Single Dwelling Residential [R1] to Residential Corridor [COR1] (unanimous)

Finance and Audit Committee Meeting

The Finance and Audit Committee recommended several funding approvals, including a budget increase for the Terminal Avenue Corridor project and grants for local associations. The committee also reviewed a 2024–2027 project plan totaling approximately $235.5 million.

• Recommended $1,371,178 budget increase for Terminal Avenue Corridor Upgrades Phase 1 (carried; Councillor Perrino opposed)
• Recommended 2024 Permissive Tax Exemption and 2023 cash grant (max $5,000) for Boys and Girls Club Central Vancouver Island (unanimous)
• Recommended $5,500 grant to Fairway Gorge Paddling Society for Nanaimo Dragon Boat Festival (unanimous)
• Recommended $8,662.47 in total grant funding for nine Neighbourhood Associations (unanimous)
• Recommended up to $16,000 from Sports Tourism 2023 funds for Junior All Native Tournament 2023 (unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee recommended the endorsement of the Mayor's Leaders' Table terms of reference and the appointment of representatives to the Municipal Insurance Association of BC. The committee also received updates on a $1.8 million gun and gang violence strategic plan and discussed potential changes to committee structures.

• Recommended Council endorse Mayor's Leaders' Table terms of reference (unanimous)
• Recommended appointment of Councillor Thorpe to Municipal Insurance Association of BC (carried; Councillor Brown opposed)
• Recommended appointment of Councillors Armstrong and Geselbracht as alternate representatives to Municipal Insurance Association of BC (unanimous)
• Adopted the meeting agenda (unanimous)
• Adopted minutes from 2023-JAN-23 (unanimous)

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review two development permit applications: a 3-storey, 5-unit building at 582 Bradley Street and 16 townhouse units at 6004 Nelson Road. The panel will also adopt minutes from two previous meetings. This is a design review body, so it provides advisory comments rather than final decisions.

• Development Permit DP001293: 3-storey building with 5 dwelling units at 582 Bradley Street
• Development Permit DP001294: 16 townhouse units in groupings of four at 6004 Nelson Road
• Adoption of minutes from Oct 27, 2022 and Jan 26, 2023 meetings

The Design Advisory Panel unanimously accepted two development permit applications with support for requested variances. Both projects received specific recommendations regarding site layout and pedestrian safety.

• Approved Development Permit Application DP001293 (582 Bradley Street) with recommendations to shorten front fence height and change paving patterns (Unanimous)
• Approved Development Permit Application DP001294 (6004 Nelson Street) with recommendation to move bike rack closer to playground (Unanimous)
• Adopted agenda (Unanimous)
• Adopted minutes from 2022-OCT-27 and 2023-JAN-26 (Unanimous)

Regular Council Meeting

Nanaimo City Council is meeting to decide on several items, including a 20-year licence agreement with the Nanaimo Amateur Football Association for a portion of May Richards Bennett Pioneer Park, a development permit for a mixed-use building at 540 Kennedy Street, and amendments to liquor licences for two establishments. Council will also consider a motion to direct staff to report on costs for emergency basic shelter housing for 100 people, and will hear delegations on water stewardship, a warming centre, and invasive plant control.

• Licence of Use Agreement with Nanaimo Amateur Football Association for a portion of May Richards Bennett Pioneer Park at 6700 Dover Road, 20-year term
• Development Permit DP1242 for mixed-use development at 540 Kennedy Street with variances
• Liquor licence amendment for Royal Canadian Legion Branch No. 256 at 1630 East Wellington Road to allow service 10:30 a.m. to 12:30 a.m. daily
• Liquor licence amendment for Wolf Brewing Company at 940 Old Victoria Road to make outdoor patio permanent (56.1 m² extension)
• Motion by Councillor Hemmens to direct staff to report on costs of emergency basic shelter housing for 100 people on City property

Council approved a mixed-use development permit for 540 Kennedy Street and adopted a bylaw adding bulk water and water hauling rates. The body also approved a 20-year land use agreement for the Nanaimo Amateur Football Association and passed a financial plan amendment.

• Approved Development Permit No. DP1242 for mixed-use development at 540 Kennedy Street (unanimous)
• Adopted Waterworks Rate and Regulation Amendment Bylaw 2023 No. 7004.20 to add bulk water and water hauling rates (unanimous)
• Approved 20-year Licence of Use Agreement with Nanaimo Amateur Football Association for 6700 Dover Road (unanimous)
• Passed Financial Plan Amendment Bylaw 2023 No. 7337.02 through three readings (unanimous)
• Repealed Policy COU-194 and adopted Policy COU-232 regarding release of in-camera decisions (unanimous)
• Endorsed Council Policy 233 – Public Hearing Process Policy (unanimous)
• Approved liquor licence amendment for Royal Canadian Legion Branch No. 256 at 1630 East Wellington Road (unanimous)
• Approved liquor licence patio extension for Wolf Brewing Company at 940 Old Victoria Road (unanimous)

Board of Variance

This is the agenda for the Nanaimo Board of Variance meeting on February 2, 2023. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The meeting appears to be scheduled but no specific business is detailed.

Design Advisory Panel Meeting

The Design Advisory Panel is meeting to review a development permit application for a warehouse building with accessory offices at 1861 East Wellington Road. The panel will also adopt minutes from its December 8, 2022 meeting. No other substantive items are listed.

• Development Permit Application DP001290 - 1861 East Wellington Road
• Warehouse building with accessory offices proposed by Saywell Contracting Ltd.
• Staff design comments and attachments to be reviewed

The Design Advisory Panel unanimously accepted Development Permit Application DP001290 for a warehouse project at 1861 East Wellington Road. The panel supported the requested variances and provided several design recommendations for the site.

• Accepted Development Permit Application DP001290 as presented with support for requested variances (Unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive presentations on the City Plan: Nanaimo ReImagined, including an overview, an introduction to a draft Integrated Action Plan, and an update on a Monitoring Strategy. These items are for discussion and information, not final decisions. The agenda also includes routine approval of minutes and question period.

• City Plan: Nanaimo ReImagined - Overview presentation
• Integrated Action Plan - Introduction (draft document)
• Monitoring Strategy - Introduction (update with draft indicators)
• Adoption of minutes from 2023-JAN-09 meeting

The Governance and Priorities Committee received presentations on the City Plan: Nanaimo ReImagined, the Integrated Action Plan (IAP), and a proposed Monitoring Strategy. No substantive policy decisions were made; the committee established a schedule for future detailed reviews of the plan's goals.

• Approved the agenda (unanimous)
• Adopted the January 9, 2023, meeting minutes (unanimous)
• Scheduled IAP and Monitoring Strategy reviews for March, April, and May 2023
• Adjourned the meeting at 3:57 p.m. (unanimous)

Public Hearing

This agenda for the January 19, 2023 public hearing contains only procedural boilerplate and embedded media placeholders, with no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

Finance and Audit Committee Meeting

This is the agenda for the Finance and Audit Committee meeting on January 18, 2023. The agenda contains only procedural boilerplate and no specific items, decisions, or discussion topics are listed.

Regular Council Meeting

Council adopted the 2023-2027 Financial Plan and updated waterworks and bylaw enforcement rates. Two properties were declared nuisances to allow the city to charge for abatement services. Additionally, Council approved a multi-family residential development permit and advanced a rezoning application for Fifth Street.

• Declared 264 Nicol Street a nuisance property (carried; Councillor Brown opposed)
• Declared 430 Murray Street a nuisance property (unanimously carried)
• Issued Development Permit No. DP1257 for multi-family residential at 223 Victoria Road (unanimously carried)
• Passed first and second readings for rezoning 488 & 492 Fifth Street to Residential Corridor (unanimously carried)
• Passed first, second, and third readings for Waterworks Rate and Regulation Amendment Bylaw 2023, No. 7004.20 (unanimously carried)
• Adopted Financial Plan Bylaw 2022 No. 7359 for the 2023-2027 period (unanimously carried)
• Adopted Bylaw Notice Enforcement Amendment Bylaw 2022 No. 7159.18 regarding storm sewer fines (unanimously carried)

Design Advisory Panel Meeting

This agenda for the Nanaimo Design Advisory Panel meeting on 2023-01-12 contains no substantive items. It is only procedural boilerplate with embedded content placeholders and no listed decisions, discussions, or attachments.

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive updates on the Affordable Housing Strategy implementation, the 2019 BC Housing Memorandum of Understanding, and a summary of 2021 council motions on temporary emergency accommodation. The meeting also includes adoption of previous minutes and a question period. A closed session is proposed for items related to land acquisition, negotiations, and confidential information.

• Affordable Housing Strategy implementation update
• BC Housing Memorandum of Understanding update (2019)
• Summary of 2021 Council motions on temporary emergency accommodation
• Adoption of minutes from December 12, 2022 meeting
• Motion to close meeting to public under Community Charter sections 90(1)(e), (k), (n), and 90(2)(b)

The Governance and Priorities Committee received staff reports on affordable housing strategies, the status of the BC Housing Memorandum of Understanding, and previous motions regarding temporary emergency accommodations. No substantive policy decisions were made; the meeting focused on informational updates and future recommendations.

• Approved the agenda as amended (unanimous)
• Adopted the December 12, 2022 meeting minutes (unanimous)
• Moved into In Camera session at 1:55 p.m. (unanimous)
• Adjourned the meeting at 3:36 p.m. (unanimous)