Middlesex County public meetings in 2023

Library Board

The Library Board will receive presentations regarding the Tales & Trails and Middlesex Family Connections projects. The meeting also includes reviews of system internet usage, circulation data, and a library activity report. Additionally, the board will process By-law #37.

• Tales & Trails Project Update presentation
• Middlesex Family Connections Project Update presentation
• 2022-2023 System Internet and Circulation reports
• Library Activity Report
• First, second, and third readings of By-law #37

Council Meeting

The Council is considering an amendment to the Middlesex Centre Official Plan and a procurement plan for cardiac monitors. Additionally, staff are directed toward installing traffic signals at specific intersections and including new signal installations in the 2024 budget.

• Middlesex Centre Official Plan Amendment No. 62 (HGLW Holdings)
• Sale of 81 cardiac monitors for $405,000.00 to offset a new lease agreement
• Installation of traffic signals at Glendon Drive/Melbourne Road and Longwoods Road/Melbourne Road
• Inclusion of three specific intersection traffic signal installations in the 2024 transportation capital budget
• By-law #7258 regarding a Data Sharing and Services Agreement with MPAC

Budget Committee

The committee is meeting to discuss the draft Middlesex County budget. Wayne Meagher, Director of Legal Services, will provide a presentation regarding Administration.

• Presentation on Administration by Wayne Meagher

Budget Committee

The Budget Committee is scheduled to hold discussions regarding the Middlesex County draft budget dated December 7, 2023. The meeting also includes opening comments and a follow-up item.

• Discussion of the Middlesex County draft budget

Budget Committee

The Budget Committee is reviewing draft budget documents. Presentations are scheduled for the Middlesex County Library, Social Services, and Administration departments.

• Middlesex County Library presentation by Lindsay Brock
• Social Services presentation by Cindy Howard
• Administration presentation by Cindy Howard

Budget Committee

The Budget Committee is reviewing the Middlesex County draft budget. The meeting includes presentations regarding economic development, transportation, and the Middlesex London Paramedic Service.

• Economic Development presentation by Cara Finn
• Transportation presentation by Chris Traini
• Middlesex London Paramedic Service presentation by Neal Roberts

Budget Committee

The Middlesex County Budget Committee will hold discussions regarding several departmental budgets. Presentations are scheduled for Strathmere Lodge, Information Technology Services, and Planning and Woodlots.

• Strathmere Lodge budget presentation by Administrator Brent Kerwin
• Information Technology Services budget presentation by Director Chris Bailey
• Planning and Woodlots budget presentation by Director Durk Vanderwerff

Inaugural Meeting of County Council

The inaugural meeting of the Middlesex County Council includes the election of a Warden for the term of November 28, 2023, to December 5, 2024. The agenda also covers the introduction of councillors and an outline of election procedures.

• Election of County Warden (term Nov 28, 2023 – Dec 5, 2024)
• Introduction of Middlesex County Councillors
• Outline of election procedure
• Statutory declaration of Warden elect

Council Meeting

Council will consider awarding a $3.6 million tender for the Nairn Bridge over Ausable River. The agenda also includes approval of the 2023 PSAB budget and an official plan amendment for Strathroy-Caradoc. Presentations are scheduled regarding municipal housing and the OPP Project Safe Trade.

• Award of tender M-K-23 to Looby Brother (Dublin) Limited for $3,636,811.48 (Nairn Bridge Over Ausable River)
• Approval of 2023 PSAB budget in the amount of $50,405,582
• Strathroy-Caradoc Official Plan Amendment No. 14 approval with modifications
• Notice of motion to install traffic signals

Library Board

The Middlesex County Library Board met on November 21, 2023, to handle routine administrative business. The agenda was procedural boilerplate: the board approved the October meeting minutes, received informational updates on library circulation, activity reports, and EarlyON program materials, and gave first through third readings of By-Law #36 to confirm this session's proceedings.

• Approval of the October 24, 2023 meeting minutes
• Receipt for information on the Community Navigator Program presentation by Josh Smith
• Review of system internet usage, circulation data, library activity reports, and EarlyON program updates
• First, second, and third readings of By-Law #36 to confirm November 21 meeting proceedings

Council Meeting

The council will consider amendments to the Thames Centre Official Plan and a new industrial subdivision plan. The agenda also includes awarding contracts for two pickup trucks and registering for the Rainbow Registered program.

• Approval of Thames Centre Official Plan Amendment No. 27 with modifications
• Draft plan approval for Donnybrook Industrial Subdivision in Thames Centre
• $76,987.00 contract award to Oxford Dodge Chrysler (1992) Ltd. for a pickup truck
• $67,777.00 contract award to Haliburton Chrysler Dodge Jeep RAM Ltd. for a pickup truck
• Registration of Middlesex County in the CGLCC – Rainbow Registered Program

Library Board

The Board will introduce the 2024 draft budget estimates to the Middlesex County Budget Committee. The meeting includes a presentation on the Library Services Review and reports on library activity and summer learning. Members will also review system internet and circulation data from 2022-2023.

• Introduction of the 2024 Draft Library Board Budget
• Library Services Review presentation
• Review of 2023-2022 system internet and circulation data
• Approval of By-law #35 to confirm meeting proceedings

Council Meeting

The Council will consider several vehicle procurement contracts, including a $759,715 truck award. Members will also review 2022 financial statements and a revised speed limit by-law for County Roads 1 to 81.

• Award of $759,715.00 contract for two new trucks to Premier Truck Group London
• Approval of revised speed limit by-law for County Roads No. 1 to 81
• Award of $78,900.00 contract for Strathmere Lodge roof repairs to Cordeiro Roofing
• Transfer of $2,101,547 surplus to the tax rate stabilization reserve

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board is reviewing the draft 2024 budget estimates. The board will consider approving these estimates before forwarding them to the Middlesex County Budget Committee.

• Draft 2024 Estimates for $66,639,326.03
• Approval of October 12, 2023 meeting minutes
• By-law #2023-06 regarding meeting proceedings

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board is reviewing the 2024 draft budget estimate. The board will also consider authorizing a contract for seasonal maintenance at paramedic stations. Members will receive updates regarding provincial ambulance service grants and program funding.

• Contract award for seasonal maintenance at paramedic stations totaling $89,776.75
• Presentation of the 2024 MLPS Draft Budget Estimate
• Information regarding the 2023 Land Ambulance Services Grant (LASG)
• Update on Dedicated Offload Nurses Program funding

Council Meeting

The Council is reviewing an Official Plan Amendment for Southwest Middlesex and a request from the Middlesex London Health Unit to use surplus funds. Additionally, the meeting includes reports on budget variances and various departmental payables.

• Southwest Middlesex Official Plan Amendment No. 3
• Middlesex London Health Unit $80,676 surplus funding request
• August 2023 Budget Variance Report
• Roads Payables totaling $5,798,421.90
• Social Services Payables totaling $2,107,128.69

Library Board

The Middlesex County Library Board is reviewing the 2024 draft budget. The board will also consider a by-law to authorize an agreement for the Early Literacy in the Home 2023-2024 contract.

• By-law #33 regarding an agreement for the Early Years Program
• Presentation of the 2024 Library Budget draft
• Review of the Early Literacy in the Home 2023-2024 contract

Council Meeting

The Council is reviewing the 2024 budget schedule and considering several official plan amendments. Discussions include information technology policies, a driveway width exemption for a fire station, and the purchase of a used float truck.

• Approval of the 2024 Budget Schedule
• Middlesex Centre Official Plan Amendment No. 62
• By-law exemption for an 18.0 m wide driveway at 2220 East Centre Street
• Purchase of a used 2016 International Prostar Float Truck for $95,050 plus taxes

Council Meeting

The Council is reviewing several land development applications including subdivisions and condominium exemptions. Additionally, the Committee of the Whole will consider changes to the County Accessibility Policy and a proposed increase for Nurses’ and Homemakers Services.

• Draft plan approval for Westwood Meadows subdivision in North Middlesex
• Condominium exemption for Rosewood Condominium at Thames Centre
• Lucan Biddulph Official Plan Amendment No. 10 approval with modifications
• Proposed increase of Nurses’ and Homemakers Services rate from $31.44 to $41.21
• Condominium exemption for Oxbow Developments Limited in Middlesex Centre

The council adopted several planning and policy actions, including a draft approval for the Westwood Meadows subdivision and exemptions for two condominium projects. It approved an amendment to the Lucan Biddulph Official Plan and to the Middlesex Centre Official Plan, both with modifications. The council also increased the Personal Support Services (PSS) rate from $31.44 to $41.21 and adopted changes to the County Accessibility Policy. Additional items such as a record‑retention by‑law report and the 2024 council and library board meeting calendar were received for information.

• Approved draft plan approval for Westwood Meadows subdivision (File 39T-NM2201)
• Exempted Rosewood Condominium (Block 71) from full approval process (File 39T‑TC‑CDM2101)
• Approved Lucan Biddulph Official Plan Amendment No. 10 with modifications (File 39‑LB‑OPA10)
• Approved Middlesex Centre Official Plan Amendment No. 59 with modifications (File 39‑MXC‑OPA59)
• Approved PSS rate increase from $31.44 to $41.21 per hour
• Approved changes to the Middlesex County Accessibility Policy and discontinued listed procedures
• Received Record Retention By‑law Report and directed staff to prepare a by‑law for council
• Adopted the 2024 Middlesex County Council and Library Board Meeting Calendar

Council Meeting

Middlesex County Council will consider several planning and service items. Key decisions include draft approval for a subdivision in North Middlesex (Westwood Meadows), exempting a condominium plan in Thames Centre from full approval, and approving an official plan amendment for Lucan Biddulph. Council will also vote on increasing the PSS rate for nurses and homemakers from $31.44 to $41.21.

• Proposed Plan of Subdivision, Westwood Meadows, North Middlesex (File No. 39T-NM2201)
• Exemption for Rosewood Condominium (Block 71), Thames Centre (File No. 39T-TC-CDM2101)
• Lucan Biddulph Official Plan Amendment No. 10 (File No. 39-LB-OPA10)
• Increase to Nurses’ and Homemakers Services rate from $31.44 to $41.21
• By-laws for purchase and lease agreement at 340 Waterloo St with Brukar Enterprises Inc.

Council approved the agenda and minutes from July 18 and July 25, 2023. The body received an update on the MLPS Strategic Plan and the 2022 Middlesex-London Paramedic Service Annual Report for information. Several agenda items were deferred to the September 12, 2023 meeting.

• Approved the meeting agenda
• Approved minutes from July 18 and July 25, 2023
• Adopted recommendations from the July 18, 2023 Committee of the Whole
• Received MLPS Strategic Plan Implementation update for information
• Received 2022 Middlesex-London Paramedic Service Annual Report for information
• Received Strathroy Dental Clinic and Ontario Seniors' Dental Care Program presentation for information
• Referred Agenda items Section 9b through Section 12 to the September 12, 2023 meeting

Council Meeting

This is a largely procedural meeting. Council will approve the agenda, hold a closed session to discuss a proposed or pending land acquisition or disposition related to municipal facilities, and then pass a by-law confirming the meeting's proceedings.

• Closed session under Municipal Act section 239(2)(c) for land acquisition/disposition
• Report from CAO Bill Rayburn on Municipal Facilities
• By-law #7247 to confirm proceedings of the July 25, 2023 meeting

Council convened in a closed session to consider the acquisition or disposition of land related to municipal facilities. Following the session, Council directed staff to proceed as instructed. No other substantive decisions were recorded.

• Approved agenda as presented
• Entered closed session to discuss land acquisition or disposition for municipal facilities
• Directed staff to proceed as instructed following closed session
• Passed By-law #7247 to confirm proceedings of the July 25, 2023 meeting

Council Meeting

Middlesex County Council is deciding on two ambulance service contracts totaling over $611,000, a $20,000 primary care funding request, and a $1.1 million loan for affordable housing. Council will also receive a presentation on attainable housing and consider a new governance and administration centre design.

• Award RFP #MLPS-2023-001 for auto body repairs to Colorworks Autobody Westman Collision, estimated $194,550
• Award RFP #MLPS-2023-002 for fleet maintenance to Quarrie’s Tire and Auto, estimated $416,663.25
• Deny $20,000 primary care recruitment funding request for 2023
• Deny $1.1 million loan to Strathroy-Caradoc for affordable housing
• Direct staff to obtain architectural design services for a new governance and administration centre

Council approved two contracts for paramedic vehicle repairs and maintenance totaling over $611,000. They denied a $20,000 primary care recruitment funding request and a $1.1 million loan for an affordable housing project in Strathroy-Caradoc. Council also authorized architectural services for a new governance and administration centre.

• Approved $194,550 contract for ambulance auto body repairs to Colorworks Autobody Westman Collision
• Approved $416,663.25 contract for land ambulance fleet maintenance to Quarrie’s Tire and Auto
• Denied $20,000 funding request for Primary Care Recruitment, Transition into Practice and Retention Program
• Denied $1.1 million non-growth loan to Strathroy-Caradoc for Affordable Housing Project
• Approved hiring Matter Architectural Studio for a new governance and administration centre design
• Approved 5-year Machinery Replacement Program
• Received Attainable Housing Review and directed staff to prepare an implementation report

MAAC

The Middlesex Accessibility Advisory Committee will consider approving updates to the County's Accessibility Policy and discontinuing several related procedures. They will also vote on design criteria for bus stops and bus shelters. Information items include updates on transportation in the joint accessibility plan and a checklist for local municipalities.

• Approve changes to the Middlesex County Accessibility Policy and recommend to County Council
• Discontinue five accessibility procedures (Feedback, Training, Accessible Formats, Service Animals, Support Person)
• Approve design criteria for bus stops and bus shelters
• Receive information on inclusion of transportation in Joint Multi-Year Accessibility Plan
• Receive information on Accessibility Checklist for Local Municipalities

The Middlesex Accessibility Advisory Committee approved updates to the County Accessibility Policy and the discontinuation of five specific accessibility procedures to be incorporated into the main policy. The committee also approved the current design criteria for bus stops and bus shelters.

• Approved March 13, 2023 meeting minutes
• Approved changes to Middlesex County Accessibility Policy and recommended it for County Council approval
• Approved discontinuation of Accessibility Feedback, Training, Accessible Formats, Service Animals, and Support Person procedures to be incorporated into the main policy
• Approved current design criteria for bus stops and bus shelters
• Received reports on transportation in the Multi-Year Accessibility Plan and local municipality checklists for information

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board is deciding whether to authorize two contracts for ambulance and paramedic vehicle services: auto body repairs with Colorworks Autobody Westman Collision, and fleet maintenance with Quarrie's Tire and Auto. The board will also receive updates on the Treat and Refer Patient Model, Enhanced Mental Health Support Program, System Status, and Paramedic Rapid Response Units. A closed session is scheduled to discuss facilities.

• Authorize report to County Council to enter contract with Colorworks Autobody Westman Collision for auto body repairs (RFP #MLPS-2023-001)
• Authorize report to County Council to enter contract with Quarrie's Tire and Auto for fleet maintenance and repairs (RFP #MLPS-2023-002)
• Receive update on Treat and Refer Patient Care Model early adopter program
• Receive presentation on Enhanced Mental Health Support Program for paramedics
• Receive report on implementation of Paramedic Rapid Response Units

The Board authorized reports to be presented to Middlesex County Council to enter into contracts for ambulance auto body repairs and fleet maintenance. The Board also received several operational reports for information and passed three by-laws regarding board terms and appointments.

• Approved presenting report to County Council to contract Colorworks Autobody Westman Collision for auto body repairs (Carried)
• Approved presenting report to County Council to contract Quarrie’s Tire and Auto for fleet maintenance, repairs, and inspections (Carried)
• Approved April 5, 2023 meeting and closed session minutes (Carried)
• Received Treat and Refer Patient Model, Enhanced Mental Health Support Program, System Status, and Rapid Response Units reports for information (Carried)
• Received Middlesex County By-Laws #7234, #7235, and #7236 for information (Carried)
• Passed By-laws #001, #2023-03, and #2023-04 through three readings (Carried)
• Deferred closed session on MLPS Facilities indefinitely

Budget Committee

The Budget Committee will receive a presentation on the Middlesex County Library's inter-branch book delivery service. No decisions or votes are scheduled; the item is for information only.

• Middlesex County Library - Inter-Branch Book Delivery presentation by Lindsay Brock, Director of Library Services / CEO

The Budget Committee received a presentation regarding Middlesex County Library inter-branch book delivery. The committee directed the Director of Library Services / CEO to proceed with option No. 5 and requested a staff report during 2024 Budget deliberations.

• Approved proceeding with option No. 5 for Middlesex County Library Inter-Branch Book Delivery
• Directed staff to report back during 2024 Budget deliberations

Council Meeting

Middlesex County Council is meeting to decide on several financial and administrative items, including a 2023 borrowing by-law with a $2,000,000 limit, the 2023/24 insurance renewal with a premium of $1,240,597, and allocations under the Middlesex Supports program. They will also consider a draft plan of subdivision in Southwest Middlesex, a $20,000 contribution to a primary care recruitment initiative, and various reports and by-laws.

• 2023 Borrowing By-Law authorizing up to $2,000,000
• 2023/24 insurance renewal with Intact Public Entities Inc. at $1,240,597
• Middlesex Supports allocations: $64,900 to Family Services Thames Valley, $10,000 to Merrymount, $10,000 to Strathroy/Caradoc, $6,500 to Southwest Middlesex, $5,000 to Western University Students' Council, $2,500 to Middlesex County Library, $500 to Children's Aid Society
• Draft plan approval for Utopia Custom Homes Inc. subdivision (File No. 39T-SM2101) in Southwest Middlesex
• Proposed $20,000 annual contribution for 3 years to Middlesex London Ontario Health Team for primary care recruitment

Council authorized a 2023 borrowing by-law with a $2 million limit and approved a 12-month insurance program. The board also allocated funding for youth sports and recreation and granted draft plan approval for a subdivision in Southwest Middlesex.

• Approved 2023 borrowing by-law with a maximum limit of $2,000,000
• Approved $1,240,597 insurance premium for 2023/24 via Intact Public Entities Inc.
• Approved $5,691 divided among eight lower-tier municipalities for youth sports/recreation
• Approved Middlesex Supports funding for various organizations including Family Services Thames Valley ($64,900) and Merrymount Family Support ($10,000)
• Granted draft plan approval for Utopia Custom Homes Inc. subdivision (File No. 39T-SM2101)
• Approved Middlesex Accommodation Program contract for homeless prevention
• Established host list for Middlesex Municipal Day starting in 2024
• Approved two-year appointment for the Western Ontario Wardens’ Caucus Director position

Library Board

The Middlesex County Library Board will vote on adopting an Equity, Diversity and Inclusion policy and formally re-adopting all Middlesex County corporate policies to govern library operations. The board will also receive updates on the Tales and Trails storytelling project, system internet and circulation data, programming reports, and a drag storytime program.

• Vote to approve a new Equity, Diversity and Inclusion policy
• Vote to re-adopt all Middlesex County corporate administrative policies for library services
• Presentation on the Tales and Trails Community Storytelling Project
• Information items: system internet and circulation data, library activity report, EarlyON program update, fall 2022 programming, seniors services update, and drag storytime programs

The Library Board approved a new Equity, Diversity and Inclusion policy and the formal re-adoption of all Middlesex County corporate administrative policies. The board also received updates on the Tales and Trails project and various library activity reports.

• Approved Equity, Diversity and Inclusion policy (Carried)
• Approved formal re-adoption of all Middlesex County corporate administrative policies and procedures (Carried)
• Approved minutes of the March 28, 2023 meeting (Carried)
• Received Tales & Trails Community Storytelling Project Update for information (Carried)
• Received internet, circulation, activity, and programming reports (items 6.a to 6.g) for information (Carried)
• Passed By-law #32 to confirm proceedings of the May 23, 2023 meeting (Carried)

Council Meeting

Middlesex County Council is deciding whether to approve a $26,666.66 contract with Blaise Transit for innovative transit solutions. The council will also consider a consulting services agreement with Oneida Nation of the Thames, a naloxone administration policy, and a speed limit by-law update. Several reports and presentations are scheduled for information.

• Approve $26,666.66 contract with Blaise Transit for County Connect technology
• Approve consulting services agreement with Oneida Nation of the Thames
• Approve Naloxone Administration Policy (Health and Safety Policy 3.13)
• Approve revised speed limit by-law for County Roads No. 1 to 81
• Receive presentation from Western Ontario Wardens' Caucus

Middlesex County Council approved a contract with Blaise Transit and a consulting agreement with the Oneida Nation of the Thames. The council also approved a new Naloxone Administration Policy and updated speed limit by-laws for County Roads No. 1 to 81.

• Approved $26,666.66 CAD contract with Blaise Transit for innovative transit solutions (Carried)
• Approved Consulting Services Agreement with Oneida Nation of the Thames (Carried)
• Approved Naloxone Administration Policy, Health and Safety Policy 3.13 (Carried)
• Approved revised by-law for speed limits on County Roads No. 1 to 81 (Carried)
• Approved May 9, 2023 meeting and closed session minutes (Carried)

Council Meeting

Middlesex County Council is deciding on new inter-community transit routes for County Connect, set to launch May 29, 2023, and a service agreement with Voyago. Council will also consider a telecommunications access agreement with North Frontenac Telephone Southwest Corp. and a housekeeping amendment to the Thames Centre Official Plan. Several informational reports and payables totaling over $5.7 million are on the agenda.

• Approval of new County Connect transit routes launching May 29, 2023
• Community Transportation Service Amending Agreement with Voyago
• Telecommunications Municipal Access Agreement with North Frontenac Telephone Southwest Corp. for county roads in southwestern Middlesex
• Support for Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)
• Approval of Thames Centre Official Plan Amendment No. 29 (housekeeping amendment)

Middlesex County Council approved changes to inter-community transit routes and a service agreement with Voyago. The council also endorsed a telecommunications access agreement and a housekeeping amendment to the Thames Centre Official Plan.

• Approved new County Connect inter-community transit routes to launch May 29, 2023
• Approved Community Transportation Service Amending Agreement with Voyago
• Approved Municipal Access Agreement with North Frontenac Telephone Southwest Corp.
• Approved Thames Centre Official Plan Amendment No. 29 (Housekeeping Amendment)
• Expressed support for Bill 5 - Stopping Harassment and Abuse by Local Leaders Act
• Deferred County Legal Services Update to May 23, 2023
• Approved by-laws #7229, #7230, and #7231

Council Meeting

Middlesex County Council will consider awarding a $123,495 tender for steel beam guide rail installation, approve two Official Plan amendments in Middlesex Centre, and declare surplus ambulances for sale. The agenda also includes routine approvals of minutes, by-laws, and informational reports, plus a motion opposing Enbridge's proposed utility locate fee.

• Award Tender M-H-23 for steel beam guide rail to Royal Fence for $123,495 before taxes
• Approve Official Plan Amendment No. 50 (Dausett Drive) and No. 60 (15277 Fifteen Mile Road) in Middlesex Centre
• Declare 10 surplus ambulances for sale on GOVDEALS.CA, proceeds to offset 2023 ambulance purchases
• Motion opposing Enbridge Gas's proposed $200 fee for utility locates, to be sent to provincial officials
• Endorse Councillor Michelle Smibert for FCM Board of Directors nomination

Council awarded a steel beam guide rail contract to Royal Fence and approved two Official Plan amendments for Middlesex Centre. The board also authorized a Long Term Care Home Services Accountability Agreement and endorsed Councillor Michelle Smibert for the FCM Board of Directors.

• Awarded Tender M-H-23 Steel Beam Guide Rail to Royal Fence for $123,495.00
• Approved Long Term Care Home Service Accountability Agreement (LSAA)
• Declared 10 vehicles as surplus for sale on GOVDEALS.CA
• Deferred County Loan Program report to May 9, 2023
• Endorsed Michelle Smibert for FCM Board of Directors election
• Approved Joint Annual Accessibility Status Report 2022
• Approved Middlesex Centre Official Plan Amendments No. 50 and No. 60
• Exempted condominium plan File No. 39T-SC-CDM2301 from full approval process

MLPS Authority Board

The Middlesex-London Paramedic Services Authority Board is meeting virtually to receive updates on system status and the Treat & Refer program, and to authorize presenting a surplus vehicle disposal report to Middlesex County Council. The board will also hear a verbal report on a management consulting agreement with Oneida Nation of the Thames, and enter closed session to discuss facility matters. The meeting includes routine approval of minutes and a confirming by-law.

• Authorize report to declare 10 surplus ambulances (Demers and Crestline) for sale on GOVDEALS.CA, with proceeds to offset 2023 ambulance purchases
• Receive System Status Update for 2023 report from Deputy Chief Adam Bennett
• Receive verbal update on Early Adopter Treat & Refer Program from Chief Neal Roberts
• Receive verbal report on Oneida Nation of the Thames Management Consulting Services Agreement
• Closed session to consider acquisition/disposition of land and negotiations (MLPS Facilities)

The Board approved a report to be presented to Middlesex County Council to declare 10 vehicles as surplus for sale on GOVDEALS.CA. Funds from these sales will be placed in a capital reserve account to offset 2023 ambulance purchases.

• Approved authorization to declare 10 vehicles surplus for sale on GOVDEALS.CA (Carried)
• Approved minutes of the January 16, 2023 meeting (Carried)
• Received 2023 System Status Update report for information (Carried)
• Received verbal report on Early Adopter Treat & Refer Program for information (Carried)
• Received verbal report on Oneida Nation of the Thames Management Consulting Services Agreement for information (Carried)
• Approved By-law #2023-02 to confirm proceedings of the April 5, 2023 meeting (Carried)

Council Meeting

County Council is meeting to approve the 2023 budget and tax rate payment schedule. The body is also considering several service contracts and a housekeeping amendment to the Middlesex Centre Official Plan.

• Adoption of the 2023 Budget (By-law #7223) and 2023 Tax Rates (By-law #7224)
• Acceptance of a $45,500.00 timber sale tender from Townsend Lumber Inc. for Bayne and McMaster Tracts
• Contract renewal with LEADS Employment Services for the Skills That Work program
• Approval of Amendment No. 61 to the Middlesex Centre Official Plan
• Approval of the 2023/24 Provincially-Required Annual Quality Improvement Plan for Strathmere Lodge

Council approved the 2023 Budget and maintained 2023 tax ratios at 2022 levels. The board also authorized several service contracts and appointed Paul Shipway as Clerk.

• Adopted 2023 Budget (By-law #7223)
• Maintained 2023 Tax Ratios at 2022 levels (By-law #7224)
• Approved $45,500 timber harvesting contract with Townsend Lumber Inc.
• Approved contract with LEADS Employment Services for Skills That Work program
• Appointed Paul Shipway as Clerk (By-law #7220)
• Approved Middlesex Centre Official Plan Amendment No. 61
• Approved 2023/24 Quality Improvement Plan for Strathmere Lodge
• Authorized Primary Data Sharing and Service Agreement with Ontario Ministry of Health

Library Board

The Middlesex County Library Board will vote on a new Code of Conduct policy, replacing the existing Rules for Use of the Library. The board will also receive presentations on Ontario Public Library Guidelines and accessibility training, and appoint a board secretary.

• Approval of Code of Conduct policy, replacing Rules for Use of the Library
• Appointment of Paul Shipway as Library Board Secretary for 2022-2026 term
• Presentation on Ontario Public Library Guidelines & Accreditation
• Presentation on Library Board Orientation - Accessibility Training
• Receipt of system internet and circulation reports for 2023-2022

The Board approved a new Code of Conduct policy to replace the Rules for Use of the Library policy. Paul Shipway was appointed as the Library Board Secretary for the 2022-2026 term. The Board also received presentations on accreditation and accessibility training.

• Approved Code of Conduct policy to replace Rules for Use of the Library policy
• Appointed Paul Shipway as Secretary of the Middlesex County Library Board for 2022-2026
• Approved January 25, 2023 meeting minutes
• Received Ontario Public Library Guidelines & Accreditation presentation
• Received Library Board Orientation - Accessibility Training presentation
• Received internet, circulation, activity, and EarlyON reports

Council Meeting

Middlesex County Council is meeting to receive the 2023 draft budget, including presentations from the Finance department and a summary of Budget Committee recommendations. The agenda covers budget reviews for multiple departments and services, with a plan to introduce approval by-laws at the March 28 meeting. This is a budget-focused session with no other major items.

• 2023 Budget Presentation by Cindy Howard, General Manager of Finance and Community Services
• Summary of Recommendations from Budget Committee received for information
• Budget reviews for Administration, Planning, Economic Development, IT, Social Services, Transportation, Strathmere Lodge, EMS, Library, and Health Unit
• Strathmere Lodge debenture included in budget materials
• OMPF (Ontario Municipal Partnership Fund) 2023 Allocation Notice received

Council received the 2023 Budget Presentation and Budget Committee recommendations for information. A motion was carried to introduce the necessary by-laws to approve the 2023 Draft Budget at the March 28, 2023 meeting.

• Approved the agenda as presented
• Received 2023 Budget Presentation and Budget Committee recommendations for information
• Received budget items 5.a to 5.m for information
• Approved introducing by-laws to approve the 2023 Draft Budget at the March 28, 2023 meeting

Council Meeting

Middlesex County Council will consider approving multiple road construction tenders totaling over $10 million, including hot mix asphalt, cold in place recycling, and concrete work. They will also decide on a land ambulance dispatch consultant contract, a 911 call center agreement renewal with London Police, and a paramedic offload nurse program renewal. Several planning approvals and a motion calling on the province to end homelessness are also on the agenda.

• Award hot mix asphalt contracts to GIP Paving Inc. ($5,347,000) and J-AAR Excavation LTD. ($1,990,880)
• Award cold in place recycling to Lavis Contracting Co. ($2,119,230)
• Approve $40,000 USD ($54,420.20 CAD) consulting contract with Fitch & Associates for land ambulance dispatch
• Renew 911 Central Emergency Reporting Bureau agreement with London Police Services Board
• Motion calling on provincial government to end homelessness in Ontario

Council approved multiple tenders for asphalt, recycling, and drainage works. They also authorized a land ambulance dispatch consultant and passed a resolution calling on the provincial government to end homelessness in Ontario.

• Awarded Hot Mix Asphalt contract to GIP Paving Inc. for $5,347,000.00
• Awarded Cold in Place Recycling contract to Lavis Contracting Co. for $2,119,230.00
• Awarded Hot Mix Asphalt contract to J-AAR Excavation LTD. for $1,990,880.00
• Awarded Concrete Curb and Gutter contract to Ro-Buck Construction Ltd. for $258,620.50
• Approved hiring Fitch & Associates for Land Ambulance Dispatch consulting at $54,420.20 CAD
• Approved Official Plan Amendments for North Middlesex (No. 14) and Newbury (No. 15)
• Granted draft plan approval for Wagstaff Place Plan of Condominium
• Passed resolution calling on Provincial Government to commit to ending homelessness

Council Meeting

Middlesex County Council is meeting to receive budget presentations and review the 2023 budget, including departmental budgets and committee recommendations. The council will consider approving the draft budget and introducing the necessary by-laws at a later meeting. The agenda is primarily focused on the budget, with no other major items.

• MLHU 2023 Budget Presentation by Emily Williams, CEO
• 2023 Budget Presentation by Cindy Howard, General Manager of Finance and Community Services
• Review of 2023 Budget Summary and Budget Committee Recommendations
• Departmental budgets: Administration, Planning, Economic Development, IT, Social Services, Transportation, Strathmere Lodge, EMS, Library, Health Unit
• Reserve - Tax Rate Stabilization and Reserves and Reserve Funds

Council received budget presentations from the Middlesex-London Health Unit and the General Manager of Finance and Community Services. Decisions on specific budget items from administration to the Ontario Municipal Partnership Fund were deferred to a meeting scheduled for the following week.

• Received MLHU 2023 Budget Presentation for information
• Deferred consideration of budget items 5.c through 5.o to next week
• Received 2023 Budget Presentation, Summary, and Committee Recommendations for information

MAAC

The Middlesex Accessibility Advisory Committee is meeting to appoint a Chair and Vice Chair, review its terms of reference, and approve the minutes from its April 2022 meeting. The committee will also consider approving the Joint Annual Accessibility Status Report 2022 for forwarding to County Council, and will hear a presentation on the Middlesex Centre Municipal Office Renovation to make a recommendation. Updates on several Middlesex Centre accessibility projects and general accessibility information will be received for information.

• Appointment of Chair and Vice Chair for 2022-2026 term
• Approval of Joint Annual Accessibility Status Report 2022
• Recommendation on Middlesex Centre Municipal Office Renovation
• Updates on Komoka Park and Meadowcreek Park playgrounds, Poplar Hill accessible washroom, and other projects
• General accessibility update including Joint Multi-Year Accessibility Plan 2022-2027

The committee appointed a Chair and Vice Chair for the 2022-2026 term. Members approved the 2022 Joint Annual Accessibility Status Report for recommendation to County Council and recommended an accessible exit for the Middlesex Centre Municipal Office renovations.

• Appointed Councillor Brennan as Chair (Carried)
• Appointed Councillor Mayhew as Vice Chair (Carried)
• Approved 2022 Joint Annual Accessibility Status Report for recommendation to County Council (Carried)
• Recommended inclusion of an accessible exit at the back of Council Chambers for Middlesex Centre Municipal Office Renovations (Carried)
• Approved minutes of the April 27, 2022 meeting (Carried)

Budget Committee

The Middlesex County Budget Committee is meeting to approve minutes from six prior meetings and to consider a recommendation on a tax rate increase and amendments to the Draft 2023 Budget. The specific increase percentage and amendment details are not listed in the agenda.

• Approval of minutes from Feb 9, 13, 15, 16, 23, and Mar 3, 2023 meetings
• Approval of closed meeting minutes from Mar 3, 2023
• Recommendation for a tax rate increase (amount left blank)
• Approval of amendments to the Draft 2023 Budget

The Budget Committee recommended an 8.41% increase to the tax rate. The committee also approved specific reductions to department budgets and the use of reserve funds and other revenue sources to balance the Draft 2023 Budget.

• Recommended 8.41% increase to the tax rate
• Approved $3,588,213 in reductions to Draft 2023 Department Budgets
• Approved $3,053,301 in funding from reserve funds and other revenue sources
• Approved minutes from February 9, 13, 15, 16, 23, and March 3, 2023

Budget Committee

The Middlesex County Budget Committee is meeting to approve minutes from five prior meetings, receive a budget recap presentation, and discuss the draft 2023 budget. The committee will also convene a closed session to consider personal matters about an identifiable individual and labour relations or employee negotiations, as permitted by the Municipal Act. No final budget decisions are listed on this agenda.

• Approval of minutes from February 9, 13, 15, 16, and 23, 2023 meetings
• Budget recap presentation by Cindy Howard, GM Finance and Community Services
• Closed session on draft 2023 budget - labour relations/employee negotiations
• Committee recommendations on the draft 2023 budget

The Budget Committee reviewed the draft 2023 budget and worked with management to reduce the proposed tax increase from 22.12% to 8.9%. The budget includes funding for Strathmere Lodge, emergency services, roads, bridges, and social housing. The committee also provided staff direction on personnel matters during a closed session.

• Deferred consideration of February 9, 13, 15, 16, and 23 minutes to a future meeting
• Reduced proposed 2023 tax rate increase from 22.12% to 8.9%
• Provided staff direction on personnel matters related to the draft 2023 Budget (Closed Session)

Budget Committee

The Budget Committee will receive a presentation regarding budget recap and recommendations. The presentation is to be delivered by Cindy Howard, GM Finance and Community Services.

• Presentation: Budget Recap and Recommendations by Cindy Howard

The Committee reviewed a budget recap showing a potential overall tax increase of 14.4%. Members decided to direct staff to find options to lower that increase to 8.9% or less.

• Directed staff to present options targeting an overall tax increase of 8.9% or less (Carried)

Budget Committee

The Middlesex County Budget Committee is meeting to receive departmental budget presentations for Planning and Development, Strathmere Lodge, and Transportation. Each presentation is scheduled for a specific time slot and is proposed to be received for information only, meaning no decisions are expected at this meeting.

• Planning and Development budget presentation by Director Durk Vanderwerff
• Strathmere Lodge budget and debenture rollup presentation by Administrator Brent Kerwin
• Transportation budget presentation by County Engineer Chris Traini
• All presentations proposed to be received for information

The Budget Committee met to receive information presentations from three departments. No financial approvals or policy changes were decided during the meeting.

• Received Planning and Development budget presentation (Carried)
• Received Strathmere Lodge budget presentation (Carried)
• Received Transportation budget presentation (Carried)

Council Meeting

Middlesex County Council will consider several planning approvals, including draft plan approval for subdivisions in Lucan Biddulph and Thames Centre, and official plan amendments for Lucan Biddulph, Adelaide Metcalfe, and Newbury. They will also vote on a $92,666 tender for Strathmere Lodge laundry equipment, a sublease with Culinary Catering Services, and IT policy updates. The agenda includes a closed session on property negotiations and routine approvals of minutes and payables.

• Draft plan approval for Timber Ridge subdivision (File 39T-LB2002) in Lucan Biddulph
• Draft plan approval for Hawthorne Park subdivision (39T-TC1903) and Official Plan Amendment 28 in Thames Centre
• Tender #SL-2023-001 to Harco Company Ltd. for $92,666 for Strathmere Lodge washers and dryers
• Sublease agreement with 1404448 Ontario Limited (Culinary Catering Services) effective March 1, 2023
• Approval of Official Plan Amendments: Lucan Biddulph OPA 11, Adelaide Metcalfe OPA 15, Newbury OPA 14

Council granted draft plan approval for subdivisions in Lucan Biddulph and Thames Centre and approved several Official Plan amendments. The board also authorized a sublease for Culinary Catering Services and awarded a $92,666 contract for laundry equipment at Strathmere Lodge.

• Approved draft plan for Timber Ridge subdivision in Lucan Biddulph
• Approved draft plan for Hawthorne Park subdivision and Official Plan Amendment No. 28 in Thames Centre
• Approved Official Plan Amendments No. 11 (Lucan Biddulph), No. 15 (Adelaide Metcalfe), and No. 14 (Newbury)
• Authorized sublease agreement with 1404448 Ontario Limited (Culinary Catering Services) effective March 1, 2023
• Awarded $92,666 contract to Harco Company Ltd. for replacement washers and dryers at Strathmere Lodge
• Approved revisions to IT Asset Management, Acceptable Use of Technology, Cellphone and Mobile Device, and Password policies
• Approved Long-Term Care Service Accountability Agreement annual Declaration of Compliance
• Adopted recommendations for disposal of decommissioned stair chairs and Ferno PAC RACS

Visioning Session

This is a visioning session of Middlesex County Council, held on February 14, 2023. The main item is a closed session for education and training on road safety and insurance liability, with presentations from police and insurance representatives. No decisions are listed on the agenda.

• Closed session for education on road safety and insurance liability under Municipal Act, 2001
• Presentation by Chief of Police Mark Campbell (Strathroy Caradoc Police Service) and Provincial Constable Jeff Hare (OPP)
• Presentation by Tony Commisso and Brian Anderson of Intact Public Entities on insurance and liability

Council met for a visioning session and entered a closed session to receive education and training. Presentations were provided on road safety and insurance liability. No substantive policy decisions were recorded.

• Approved closing the meeting to the public for education and training on road safety and insurance liability
• Resumed open session at 1:10 pm

Budget Committee

The Middlesex County Budget Committee is meeting to receive departmental budget presentations from Economic Development, the County Library, and Information Technology Services. Each presentation is scheduled for 30 minutes and will be received for information only; no decisions are listed on the agenda.

• Economic Development budget presentation by Cara Finn, Director
• Middlesex County Library budget presentation by Lindsay Brock, Director/CEO
• ITS budget presentation by Chris Bailey, Director
• Meeting held at 399 Ridout Street North, London

The Budget Committee received budget presentations from Economic Development, the Middlesex County Library, and Information Technology Services. All three presentations were received for information.

• Received Economic Development budget presentation (Carried)
• Received Middlesex County Library budget presentation (Carried)
• Received ITS budget presentation (Carried)

Budget Committee

The Middlesex County Budget Committee is meeting to receive presentations on the 2023 budget overview and the Administration department budget. Both presentations are for information only, with no decisions scheduled. The meeting is largely procedural, focused on reviewing budget materials.

• Budget Overview presentation by Cindy Howard, GM Finance and Community Services
• Administration Budget presentation by Cindy Howard, GM Finance and Community Services
• Meeting held at Middlesex County Building, 399 Ridout Street North, London

The committee received a Budget Overview and an Administration Budget presentation for information. No substantive funding decisions or policy changes were made during the meeting.

• Received Budget Overview presentation for information (Carried)
• Received Administration Budget presentation for information (Carried)

Library Board

The Middlesex County Library Board is meeting to appoint its Chair, Vice Chair, Secretary, Treasurer, and a representative to the Southern Ontario Library Services Area Trustee Council for the 2022-2026 term. The board will also receive several information reports, including system internet and circulation statistics, social media activity, library activity, and updates on the EarlyON program and Middlesex Family Connections project. A by-law to confirm the meeting's proceedings will be given readings.

• Appointment of Jim Maudsley as Chair, Marigay Wilkins as Vice Chair, Marcia Ivanic as Secretary, and Cindy Howard as Treasurer
• Appointment of Marigay Wilkins to the Southern Ontario Library Services Area Trustee Council
• Receipt of System Internet 2022-2021 and System Circulation 2022-2021 reports
• Receipt of EarlyON Program Update Q4 2022 and 2022 Year-in-Review
• First, second, and third reading of By-law #30 to confirm proceedings

The Board appointed its Chair, Vice Chair, Secretary, and Treasurer for the 2022-2026 term. Marigay Wilkins was also appointed as the representative for the Southern Ontario Library Services Area Trustee Council. The Board approved the December 6, 2022 meeting minutes and received several informational reports.

• Appointed Jim Maudsley as Chair (Carried)
• Appointed Marigay Wilkins as Vice Chair (Carried)
• Appointed Marcia Ivanic as Secretary (Carried)
• Appointed Cindy Howard as Treasurer (Carried)
• Appointed Marigay Wilkins to the Southern Ontario Library Services Area Trustee Council (Carried)
• Approved December 6, 2022 meeting minutes (Carried)
• Amended December 6, 2023 minutes to substitute Warden Burghardt-Jesson with Warden Warwick (Carried)
• Passed By-law #30 to confirm proceedings of the January 25, 2023 meeting (Carried)

Council Meeting

Middlesex County Council is meeting to approve minutes, introduce by-laws, and consider reports. Key items include authorizing a management consulting services agreement with Oneida Nation of the Thames, approving several planning applications for housing developments, and receiving updates on attainable housing, IT strategy, and other matters. The meeting also includes a closed session to discuss negotiations related to the county's decentralization strategy.

• Authorize Management Consulting Services Agreement with Oneida Nation of the Thames, effective January 1, 2023
• Approve Official Plan Amendment No. 4 for Southwest Middlesex (File No. 39-SWM-OPA4)
• Exempt three proposed condominium plans in Middlesex Centre from full approval: Timberwalk, Clear Skies, Aura Condominiums Phase 2
• Grant draft plan approval for Renwick Estates subdivision and Official Plan Amendment No. 45 in Middlesex Centre
• Include new traffic signals at County Road 39/Metcalfe Street East and Head Street, and County Road 15/Carriage Road and County Road 35/Littlewoods Drive in 2023 capital budget

Council approved a Management Consulting Services Agreement with the Oneida Nation of the Thames and passed several planning amendments and condominium exemptions. They also directed that two new traffic signal installations be included in the draft 2023 capital budget.

• Approved Management Consulting Services Agreement with Oneida Nation of the Thames
• Approved installation of traffic signals at CR 39/Head St and CR 15/CR 35 for draft 2023 budget
• Approved Southwest Middlesex Official Plan Amendment No. 4
• Exempted condominium plan File No. 39T-MC-CDM2204 (Timberwalk) from full approval process
• Exempted condominium plan File No. 39T-MC-CDM2203 (Clear Skies) from full approval process
• Exempted condominium plan File No. 39T-MC-CDM2202 (Aura Condominiums Phase 2) from full approval process
• Granted draft plan approval for Renwick Estates (File No. 39T-MC1902) and approved Official Plan Amendment No. 45
• Approved minutes from December 8 and December 13, 2022 meetings

Visioning Session

Middlesex County Council is holding a visioning session with presentations from the Integrity Commissioner on codes of conduct, closed meetings, and the municipal ombudsman, followed by a planning and development overview. No decisions are scheduled; the meeting is informational and training-focused.

• Presentation by Integrity Commissioner Mark McDonald on code of conduct, closed meeting advice, and municipal ombudsman
• Planning and Development overview by Director Durk Vanderwerff
• Meeting held at Middlesex County Building, 399 Ridout Street North, London

The meeting consisted of two informational presentations. Council received overviews regarding the Integrity Commissioner, Closed Meeting Investigator, and Municipal Ombudsman, as well as a Planning and Development overview.

• Received Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman Overview for information
• Received Planning and Development Overview for information

MLPS Authority Board

The Middlesex-London Emergency Medical Services Authority Board is meeting to approve its draft 2023 budget of $61,385,275.26 for the Middlesex-London Paramedic Service, which would then be forwarded to the Middlesex County Budget Committee. The board will also consider a code of conduct, disposal of decommissioned equipment, and routine approvals of minutes and a confirming by-law.

• Draft 2023 budget of $61,385,275.26 for Middlesex-London Paramedic Service
• Approval of MLEMS Authority Board Code of Conduct
• Disposal of 30 decommissioned stair chairs via govdeals.ca
• Disposal of 40 decommissioned Ferno PAC RACS via govdeals.ca or scrap metal
• Receipt of Ministry of Health letters on Land Ambulance Services Grant and Dedicated Offload Nurses Funding

The Board approved the 2023 draft budget estimates for the Middlesex-London Paramedic Service. Members also authorized the disposal of decommissioned equipment and approved several sets of previous meeting minutes.

• Approved 2023 Draft Budget Estimates of $61,385,275.26
• Approved disposal of 30 decommissioned stair chairs via govdeals.ca
• Approved disposal of 40 decommissioned Pac Racs via govdeals.ca or scrap metal
• Approved Closed Meeting Minutes from Aug 19, Aug 26, Dec 15 (2021), Mar 8, and Apr 26 (2022)
• Approved May 11, 2022 meeting minutes
• Received MLEMS Authority Board Code of Conduct report for information
• Received Ministry of Health letters regarding grants and funding for information