Lucan Biddulph public meetings in 2023

Council Meeting

Council will review proposed 2024 fees and charges to prepare a revised by-law for next meeting. The agenda also includes a presentation on cost apportioning agreements from the Upper Thames River Conservation Authority.

• Proposed 2024 Fees and Charges report (CL-14-2023)
• Upper Thames River Conservation Authority Cost Apportioning Agreement presentation
• By-law 61-2023 to exempt certain lands from part lot control
• November 2023 accounts paid totaling $1,726,891.33
• By-law 60-2023 regarding appointments to various Boards and Committees

Council Meeting

The Council is reviewing several administrative matters including a staff restructuring plan and new job titles. They are also considering lease agreements for farmland in the industrial park and a daycare renewal at the Community Memorial Centre.

• Staff restructuring involving a new Director of Community Services & Facilities position
• Farm lease agreement with Cedar Villa Angus Farms
• YMCA Daycare lease renewal at the Lucan Biddulph Community Memorial Centre
• Replacement ball diamond lights tender for Granton Centennial Park
• Proposed 2024 water and sewer rates

Trails and Connectivity Advisory Committee

The Trails and Connectivity Advisory Committee will review a presentation regarding the Parks and Recreation Master Plan. The committee will also receive a report on a Phased Trail Proposal.

• Parks and Recreation Master Plan presentation by Anand Desai of Monteith Brown Planning Consultants
• Phased Trail Proposal report

Council Meeting

The Council will receive presentations regarding a Fire Service Master Plan, a Community Risk Assessment, and suicide prevention. Additionally, the meeting includes the review of October accounts totaling $897,680.77.

• Fire Service Master Plan and Community Risk Assessment presentation
• Suicide Prevention Middlesex-London Committee presentation
• October 2023 accounts paid: $897,680.77
• Authorization for attendance at 2024 OGRA Conference: $865.00 plus HST

Special Council Meeting

The Council is reviewing the 2024 Capital Budget Planning presentation. Discussion includes budget considerations for multipurpose court alterations and a phased trail proposal.

• 2024 Capital Budget Planning presentation
• Multipurpose Court Alterations (PR-22-2023)
• Phased Trail Proposal (PR-23-2023)
• By-law 53-2023 regarding Council actions and proceedings

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board will review the 2024 draft budget for recommendation to Council. The meeting also includes reviewing the Fire Chief's report and accounts paid between May and October 2023.

• Adoption of 2024 draft budget totaling $286,560.00
• Approval of accounts paid totaling $69,542.23 (May 1 – Oct 31, 2023)
• Receipt of Fire Chief's report dated November 10, 2023
• Adoption of June 8, 2023 meeting minutes

Lucan Biddulph Fire Area Board

The board will review the Fire Chief's report and year-to-date budget performance. Members will also consider approving $76,884.78 in accounts paid between May and October 2023. Additionally, the board will consider adopting a 2024 draft budget of $290,148.00 for recommendation to Council.

• Adoption of 2024 draft budget totaling $290,148.00
• Approval of accounts paid totaling $76,884.78 (May 1 – Oct 31, 2023)
• Review of Fire Chief's report dated November 9, 2023
• Adoption of June 8, 2023 meeting minutes

Council Meeting

The Council will review several new municipal policies, including social media and RZone procedures. The meeting includes annual reports from the Ontario Provincial Police and the Lucan Area Heritage Society. Additionally, council will consider a $2 million debenture for community centre renovations.

• By-law 49-2023: $2,000,000 borrowing for Phase 2 Lucan Community Centre renovation
• Adoption of RZone Policy and Procedure (102-11-2023)
• Approval of Social Media Policy (102-10-2023)
• Authorization for lending libraries in municipal parkland
• Appointment of Spriet Associates London Ltd. for Goudy Drain report

Parks and Recreation Advisory Committee

The committee will review several reports including the RZone policy, the Parks and Recreation Master Plan update, and multipurpose court alterations. New business items include updates on All Wheels Park, outdoor exercise equipment, and the Field of Dreams Grant.

• RZone Policy and Procedure report
• Parks and Recreation Master Plan Update
• Multipurpose Court Alterations memo
• Programming Update
• Lending Libraries report

Community Economic Development Committee

The Community Economic Development Committee will review the minutes from the September 27, 2023 meeting. The agenda includes a delegation from the Downtown Business Group and a discussion regarding street pole banner designs. No specific new business items are listed for this session.

• Review of September 27, 2023, meeting minutes
• Delegation from the Downtown Business Group
• Discussion of street pole banner designs

Council Meeting

The Council is reviewing a proposal to sever a commercial lot at 34378 Bradley Street to facilitate the construction of new single-detached dwellings. The agenda also includes several by-laws for temporary road closures during community events and the review of September accounts paid.

• Zoning and consent application for 34378 Bradley Street, Clandeboye
• Temporary road closure for Granton Halloween Walk on King and Queen Street
• Temporary road closure for Remembrance Day on Market Street
• Temporary road closure for Santa Clause Parade on Main Street and Saintsbury Line
• September 2023 accounts paid totaling $2,372,089.39

Council Meeting

The Council will review several staff reports including budget survey results and community profile data. Key decisions include approving various vehicle bids for the Public Works department and amending the tax rate by-law.

• Purchase of a 4x4 Half Ton Pick Up Truck from Huron Motor Products for $58,406.00 + HST
• Purchase of a 4x2 Cab/Chassis Truck from Exeter Chrysler Dodge for $58,642.00 + HST
• Purchase of a Utility Truck Service Box from Commander for $29,282.00 + HST
• Amendment of the tax rate by-law to include a new multi-residential property class
• Financing for the Community Centre Phase 2 Project

Community Economic Development Committee

The committee will review the Environics Community Business Summary and discuss ideas for street pole banners. Members will also receive a budget update for the Community Improvement Plan and hold a discussion regarding downtown businesses.

• Environics Community Business Summary review
• Street pole banner ideas discussion
• Community Improvement Plan budget update
• Downtown business discussion

Trails and Connectivity Advisory Committee

The Trails and Connectivity Advisory Committee is meeting to review the minutes from May 25, 2023. The agenda includes a discussion regarding an off-site trip to the Campanale storm ponds.

• Off-site trip to Campanale storm ponds
• Adoption of May 25, 2023 meeting minutes

Council Meeting

The Council will review a request to remove holding symbols for 26 single detached lots at 7966 Fallon Drive. The agenda also includes discussions on a new Building By-law and sidewalk extensions on Main Street. Additionally, staff may be directed to award janitorial services for the Community Memorial Centre.

• Removal of holding symbol for 26 single detached lots at 7966 Fallon Drive
• Proposed new Building By-law effective January 1, 2024
• Awarding janitorial services for Community Memorial Centre to Clean Crysta Services
• Direction on Main Street sidewalk extension project
• July ($1,115,513.77) and August ($938,549.69) accounts paid

Council Meeting

The Council will review a new video surveillance policy and an agreement for Integrity Commissioner services with Aird Berlis LLP. The agenda also includes by-laws regarding winter maintenance and property rezoning.

• Adoption of Video Surveillance Policy No. 102-09-2023
• Agreement with Aird Berlis LLP for Integrity Commissioner services
• Winter maintenance agreement with Integrated Maintenance and Operations Services Inc.
• Zoning By-law amendment for 112 Kent Avenue

Council approved a new corporate video surveillance policy and directed staff to enter an agreement for Integrity Commissioner services with Aird Berlis LLP. The board also passed by-laws for a winter maintenance agreement and a zoning amendment at 112 Kent Avenue.

• Approved agreement for Integrity Commissioner services with Aird Berlis LLP
• Adopted corporate policy no. 102-09-2023 regarding video surveillance
• Passed By-law 38-2023 for winter maintenance agreement with Integrated Maintenance and Operations Services Inc.
• Passed By-law 206-2023 to amend Comprehensive Zoning By-law for 112 Kent Avenue
• Approved August 8, 2023 meeting minutes
• Passed By-law 39-2023 to confirm all actions of the September 5, 2023 meeting

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss several community initiatives. Items include recruiting for the Youth Advisory Committee and reviewing the Spencer Park Multi-use Court schedule. The committee will also review senior workshops and a summer update.

• Youth Advisory Committee recruitment
• Spencer Park Multi-use Court Schedule
• Learning in Lucan, Seniors Workshops
• Summer Update

The committee adopted the minutes from the June 21, 2023 meeting. Members discussed the Spencer Park court schedule, Youth Advisory Committee recruitment, and facility maintenance. No new policies or budgets were formally approved.

• Adopted June 21, 2023 meeting minutes (Carried)

Council Meeting

Council will consider several staff reports and by-laws, including awarding the municipal insurance renewal to Intact Public Entities for $238,108, directing staff to proceed with alternative '8' for Chestnut Pumping Station upgrades, and abandoning work on a Site Alteration by-law. They will also vote on by-laws authorizing debenture borrowing for community projects and agreements for fitness and concession space operations. A minor variance application for a manure pit at 34898 Richmond Street is recommended for denial.

• Award 2023/24 general municipal insurance renewal to Intact Public Entities for $238,108
• Direct staff to proceed with alternative '8' for Chestnut Pumping Station upgrades
• Abandon work on a Site Alteration by-law
• By-law 34-2023 authorizes borrowing for Phase 2 Community Centre, Soccer Complex, and Pool
• Minor variance application A-04-2023 for 34898 Richmond Street recommended for denial

Community Economic Development Committee

The Community Economic Development Committee is meeting to review and adopt previous minutes, receive updates on the Street Pole Banner Program, and discuss any new business. The agenda is largely procedural, with the main substantive item being the banner program update.

• Review of Street Pole Banner Sponsorship Program 2023
• Banner Submissions 2023
• Adoption of meeting minutes

The Committee reviewed resident submissions for the street banner design program. L. deBoer will develop a sponsorship program for the banners to be circulated by late August or early September.

• Reviewed local submissions for street banner designs
• Determined banners will use existing Remembrance Day brackets
• Tasked L. deBoer to develop a banner sponsor program
• Tasked L. deBoer to create an Environics community profile Executive Summary for September

Council Meeting

Council will receive reports on water operations, a county bus service presentation, and correspondence. Decisions include adopting new health and safety policies, setting minor sports ice rates and Lion's Den fees, and authorizing staff training. Council will also consider a resolution urging the province to address the health care crisis.

• Adopt new Health & Safety Policy Statement, Roles & Responsibilities Policy, and Respect in the Workplace Policy; repeal three existing policies
• Approve fees for Minor Sports Ice Rate and Lion's Den on Fees Bylaw Schedule F
• Authorize Maggie MacGregor and Julie Overholt to enrol in Municipal Administration Program Unit 3 at $425 + HST each
• Authorize Tina Merner to enrol in Municipal Clerks Institute Level 1 at $1,075 + HST
• Pass resolution supporting municipalities' call for Ontario Minister of Health to address health care crisis

Council approved an alternative work arrangements policy and updated health and safety policies. The board also approved new fees for minor sports ice and the Lion's Den rental, and donated rental fees for the Granton Pavilion to Villages United Church.

• Adopted alternative work arrangements policy no. 101-23-2023 (Carried)
• Adopted Health & Safety Policy Statement, Roles & Responsibilities, and Respect in the Workplace policies (Carried)
• Approved Minor Ice Sports and Lion's Den rental fees in Fees Bylaw Schedule F (Carried)
• Approved donation of Granton Pavilion rental fees to Villages United Church for Vacation Bible Camp (Carried)
• Authorized training for two staff in Municipal Administration Program at $425 + HST each (Carried)
• Authorized training for Tina Merner in Municipal Clerks Institute Level 1 at $1,075 + HST (Carried)
• Passed resolution supporting efforts to urge the Minister of Health to address the Ontario health care crisis (Carried)
• Approved June 2023 accounts paid totaling $2,810,532.70 (Carried)

Community Economic Development Committee

The Community Economic Development Committee is meeting to review minutes from May 31, 2023, and discuss several updates including a RED Grant, street name signage, a community board, the Environics Community Profile, 2023 project ideas, and a Community Improvement Plan update. No decisions are recorded in the agenda; items are listed for discussion.

• RED Grant discussion (attachment CEDC-01-2023 RED Grant.pdf)
• Street name signage proposal (attachment Street Name Signage.pdf)
• Community board discussion (attachment Community Board.pdf)
• Environics Community Profile review (attachment Environics Community Profile.pdf)
• 2023 project ideas (attachment CEDC 2023 Project Ideas.pdf)

The Committee discussed modifying a street signage and banner project after an OMAFRA (RED) Grant was not approved. Staff proposed a reduced scope for 2023 and a phased expansion for 2024. No formal vote was recorded on the modified project proposal.

• Adopted May 31, 2023 meeting minutes (Carried)
• Proposed reducing street name sign renewal to Main-William to Main-Market at an estimated $2,500
• Proposed moving forward with a community news sign ($2,500) and up to 10 street pole banners at $320 each
• Proposed expanding street name signs and pole banners to Granton Line core area in 2024

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to adopt prior minutes, receive reports on trails and a Seniors Community Grant, and discuss updates on construction, the pool, Spencer Park, and next steps for the Parks and Recreation Master Plan. The agenda is routine with no public hearings or major decisions listed.

• Adoption of April 20, 2023 minutes
• Trails Report (PRAC-13-2023)
• Seniors Community Grant Report (PR-14-2023)
• Construction, Pool, and Spencer Park updates
• Parks and Recreation Master Plan next steps

The committee adopted the minutes from February 23 and April 20, 2023. Members received updates on the community centre, pool, and Spencer Park construction, as well as the status of a new facility booking system and a grant for seniors' workshops.

• Adopted April 20, 2023 and February 23, 2023 meeting minutes (Carried)
• Agreed that proper and clear signage is a priority for new and existing trails

Council Meeting

Council will hold public meetings on a minor variance at 40 Hardy Court and a consent and zoning amendment at 112 Kent Ave, then consider staff reports on a Tenet Security contract extension and a Housing Accelerator Fund application. The agenda also includes routine items like minutes, correspondence, committee reports, accounts paid, and by-laws.

• Minor variance A-03-2023 at 40 Hardy Court to reduce rear yard depth to 3 metres
• Consent B-02-2023 and zoning amendment ZBA-02-2023 at 112 Kent Ave for a 0.27-acre lot addition
• Ratify contract extension with Tenet Security for by-law and provincial offences services
• Direct staff to submit Housing Accelerator Fund application
• Accounts paid for May 2023: $1,393,979.58

Council granted a minor variance for a deck at 40 Hardy Court and approved a land severance and zoning amendment in principle for 112 Kent Ave. The board also ratified a contract extension with Tenet Security and directed staff to apply for the Housing Accelerator Fund.

• Granted minor variance for reduced rear yard setback at 40 Hardy Court for deck construction
• Granted consent for land severance of approx. 1,107.8 square metres at 112 Kent Ave
• Approved in principle zoning by-law amendment for 112 Kent Ave to R3-13-H zone
• Ratified contract extension with Tenet Security for by-law and provincial offences services
• Directed staff to submit application to the Housing Accelerator Fund
• Directed staff to provide information report on motorized scooters and bikes
• Directed staff to communicate pedestrian safety best practices via website and social media
• Authorized $1,100 registration for Kathryn Langendyk to attend MFOA 2023 Conference

Lucan Biddulph Fire Area Board

The Lucan Biddulph Fire Area Board is meeting to elect officers, review the fire chief's report, and consider the 2023 budget and wage rates. The board will also approve payment of accounts totaling $140,534.72 and receive an update on the Fire Services Master Plan.

• Adoption of 2023 budget with total revenues and expenses of $262,953.00
• Approval of 2023 wage rates: Fire Chief $12,856, Deputy Chief $3,215, Captain $1,500, Training Officer $1,071, $34.14/hr per firefighting hour, $25 practice, $700 practice bonus, $600 Secretary-Treasurer, $100 per meeting
• Approval of payables totaling $140,534.72
• Election of Chair, Vice Chair, and Secretary-Treasurer
• Fire Services Master Plan update

The Board adopted a 2023 budget of $262,953.00 and approved specific wage rates for fire department roles. The Board also approved a new organizational chart and job descriptions. Additionally, the Board decided that local sports title winners may no longer use fire trucks for parades.

• Elected Dave Goddard as Chair
• Elected Daniel Regan as Vice-Chair
• Approved new organizational chart and job descriptions
• Prohibited local Ontario sports title winners from using fire trucks for parades
• Adopted 2023 budget of $262,953.00
• Approved 2023 wage rates including Fire Chief ($12,856) and firefighting hour rate ($34.14/hr)
• Approved payment of payables totaling $140,534.72
• Approved November 10, 2022 meeting minutes

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board will elect a Chair, Vice Chair, and Secretary-Treasurer, and consider approving $95,136.60 in paid accounts. The board will also discuss and recommend a 2023 budget, including proposed wage rates for fire staff, to the councils of Lucan Biddulph and Perth South. An update on the Fire Services Master Plan is also on the agenda.

• Election of Chair, Vice Chair, and Secretary-Treasurer
• Approval of $95,136.60 in paid accounts
• Proposed 2023 wage rates: Fire Chief $12,856, Deputy Chief $3,215, Captain $1,500, Training Officer $1,071, firefighting rate $34.14/hr, practice $25, practice bonus $700, Secretary-Treasurer $600, meeting rate $100
• Adoption of 2023 budget for the Biddulph Blanshard Fire Area
• Fire Services Master Plan update

The Biddulph Blanshard Fire Board elected its leadership and approved a list of payables totaling $95,136.60. The Board adopted the 2023 budget and set specific wage rates for fire department roles. A decision on alcohol sales at the annual Pork Chop fundraiser was tabled.

• Elected Cathy Burghardt-Jesson as Chair
• Elected Bob Wilhelm as Vice-Chair
• Approved November 10, 2022 meeting minutes
• Approved payment of payables totaling $95,136.60
• Approved 2023 wage rates for Chief, Deputy Chief, Captain, Training Officer, and other roles
• Adopted 2023 budget for recommendation to Lucan Biddulph and Perth South Councils
• Tabled decision on alcohol sales for annual Pork Chop fundraising event

Council Meeting

Council will consider repealing the township's COVID-19 vaccine policy and approving a cost-apportionment agreement with the Ausable Bayfield Conservation Authority. Other items include receiving the 2022 draft financial statements, a report on the Housing Accelerator Fund, and a traffic calming report. Several staff reports and by-laws are also on the agenda.

• Repeal of Policy No. 102-05-2021 (COVID-19 Vaccine Policy)
• Approval of Cost Apportionment Agreement with Ausable Bayfield Conservation Authority
• 2022 Draft Consolidated Financial Statements presented by Christene Scrimgeour
• Report on Housing Accelerator Fund (CAO-07-2023)
• By-law 26-2023 respecting Development Charges

Council accepted the draft 2022 consolidated financial statements and passed a new by-law regarding development charges. The board also approved a cost apportionment agreement with the Ausable Bayfield Conservation Authority and authorized repairs to a wastewater treatment plant blower.

• Accepted draft 2022 consolidated financial statements
• Approved Cost Apportionment Agreement with Ausable Bayfield Conservation Authority
• Directed staff to repeal COVID Vaccine Policy No. 102-05-2021
• Approved repair of Blower #1 at Lucan Waste Water Treatment Plant
• Directed staff to proceed with traffic calming option no. 2 and a resident survey
• Authorized application for Ontario Trillium Fund Grant for an all-wheels park
• Approved agreement with Futuresign Multimedia Displays Inc. for digital locker room signage
• Passed By-law 26-2023 respecting Development Charges

Community Economic Development Committee

The Community Economic Development Committee is meeting to review Environics community profile data, receive a CFDC-Business Help Centre presentation, and discuss grant and project updates. The agenda includes adoption of previous meeting minutes and standard procedural items.

• CFDC-Business Help Centre presentation
• Environics Community Profile Data Review
• Grant update discussion
• Projects update discussion

The Committee adopted the minutes from the March 29, 2023 meeting. Members received updates on community profile data, grant statuses, and local business promotion projects. No other substantive decisions were recorded.

• Adopted March 29, 2023 meeting minutes (Carried)

Trails and Connectivity Advisory Committee

The committee will review reports regarding risk management and a potential trails circuit. The agenda also includes a presentation by Nathan Schoelier and updates on signage and Main Street connectivity.

• Risk Management report (TCAC-01-2023)
• Potential Trails Circuit report (TCAC-02-2023)
• ABCA presentation by Nathan Schoelier
• Signage discussion
• Main Street Connectivity Update

The committee adopted the March 23, 2023 meeting minutes. Members discussed the need for a risk management strategy for landowners and reviewed potential trail circuits near new soccer fields.

• Adopted March 23, 2023 meeting minutes (Carried)

Council Meeting

Council will hold public meetings on four planning applications: a minor variance at 33862 Mitchell Line, a consent to sever a residence at 35237 Mitchell Line, removal of a holding symbol for nine townhouses on Scotts Drive, and a zoning by-law amendment at 33823 Saintsbury Line. A presentation on the draft Development Charges By-law will also be received. Council will consider supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act) and approve accounts paid totaling $822,357.20 for April 2023.

• Minor variance application A-2/2023 for reduced lot area at 33862 Mitchell Line
• Consent application B-1/2023 to sever a surplus farm residence at 35237 Mitchell Line
• Removal of holding (H) symbol for nine townhouse dwellings on Scotts Drive (Ausable Fields Subdivision)
• Zoning by-law amendment ZBA-3/2023 at 33823 Saintsbury Line
• Accounts paid for April 2023: $822,357.20

Council granted three planning applications for land severance and townhouse development and approved a zoning by-law amendment. The body also denied a request for an extension from Great Escape RV. Additionally, Council expressed support for Bill 5 regarding the harassment of local leaders.

• Granted minor variance for reduced lot area at 33862 Mitchell Line (Carried)
• Granted consent to sever a residence from farmland at 35237 Mitchell Line (Carried)
• Approved removal of holding symbol for nine townhomes on Scotts Drive (Carried)
• Approved zoning by-law amendment for 33823 Saintsbury Line (Carried)
• Denied request for extension from Great Escape RV (Carried)
• Supported resolution from Township of Mulmur regarding Bill 5 (Carried)
• Approved regular council meeting minutes of May 9, 2023 (Carried)

Council Meeting

Council will consider several staff reports and by-laws, including adopting the 2023 tax levy (By-law 23-2023), allocating the 2022 anticipated surplus to the road construction reserve, and awarding a contract for a Parks and Recreation Master Plan update. Other items include a noise exemption for a wedding at 192 Spencer Avenue, appointments to committees, and drainage petitions for the Nagle and Benn drains.

• By-law 23-2023 to set 2023 tax rates and levy
• Allocation of 2022 surplus to road construction reserve
• Award of Parks and Recreation Master Plan update to Monteith Brown Planning Consultants
• Noise exemption request for wedding at 192 Spencer Avenue on Sept 9, 2023
• Drainage petitions for Nagle Drain (McComb Branch) and Benn Drain 1999

Council directed the Treasurer to move the 2022 anticipated surplus into the road construction reserve. Other key actions included appointing all council members to the Property Standards Committee and awarding a master plan update to Monteith Brown Planning Consultants.

• Allocated 2022 surplus to road construction reserve
• Appointed all members of Council to the Property Standards Committee
• Awarded Parks and Recreation Master Plan update consulting to Monteith Brown Planning Consultants
• Approved noise by-law exemption for 192 Spencer Avenue on Sept 9, 2023
• Adopted the 2023 Communication Plan
• Directed staff to bring forth an agreement with Futuresign Multimedia Displays Inc. for digital signage
• Appointed Spriet Associates London Ltd. for Nagle Drain - McComb Branch petition
• Appointed Spriet Associates London Ltd. for Benn Drain 1999 drainage report

Council Meeting

Council will consider several staff reports, including a sole-source procurement for a UV system for the Lucan wastewater treatment plant expansion, and RFP results for canteen and fitness spaces. They will also receive operational reports from OCWA, approve minutes, and handle correspondence and accounts paid.

• Direct staff to procure UV system from Trojan Technologies for Lucan WWTP expansion (report PW-08-2023)
• Accept RFP from Thai Pad for canteen space and direct staff to develop agreement
• Accept RFP from Tommy Caldwell for fitness space and direct staff to develop agreement
• Receive OCWA Q4 2022 and annual reports for Lucan WWTP and Granton RBC
• Accounts paid for March 2023: $2,624,402.74

Council accepted RFP submissions from Thai Pad for the canteen space and Tommy Caldwell for the fitness space in the Lucan Biddulph Community Centre. The board also approved a sole-source supplier for the Lucan Waste Water Treatment Plant expansion.

• Approved Trojan Technologies as the UV system supplier for Lucan WWTP expansion
• Accepted Thai Pad RFP for canteen space
• Accepted Tommy Caldwell RFP for fitness space
• Supported correspondence from South Huron and North Perth regarding school bus stop arm cameras
• Approved March 2023 accounts paid totaling $2,624,402.74
• Received 2022 annual and 4th quarter operational reports from OCWA
• Approved meeting minutes from March 30 and April 4, 2023

Parks and Recreation Advisory Committee

The Lucan Biddulph Parks and Recreation Advisory Committee is meeting to discuss several operational updates. Items include a summary of the RFP for canteen and fitness space, an update on Spencer Park, a summer camp update, and a trails committee report. The agenda is largely procedural with no decisions listed beyond adopting previous minutes.

• RFP Canteen and Fitness Space Summary
• Spencer Park Update
• Summer Camp Update
• Trails Committee update

The committee expressed support for the review group's selection regarding the Canteen and Fitness Space RFP. Staff provided updates on Spencer Park construction and summer camp registration. No formal votes were recorded other than the adjournment of the meeting.

• Supported the review group selection for the Canteen and Fitness Space RFP
• Adjourned meeting at 7:21 p.m. (Carried)

Council Meeting

Council will hear a presentation on a draft Development Charges Background Report, consider several staff reports including a dust control tender and grader repair, and vote on multiple support resolutions. The meeting also includes a closed session for member education/training and routine adoption of minutes and correspondence.

• Development Charges Draft Background Report presented by Lisa Courtney of B.M. Ross and Associates
• By-law 18-2023 authorizing a service agreement with Occupational Safety Group Inc. for health and safety
• PW-07-2023: authorize accepting Den-Mar Brines Ltd. tender for dust suppressant and road stabilization products
• PW-06-2023: grader repair authorization
• Endorse resolution from Township of Warwick regarding CN Railway contribution requirements under the Drainage Act

Council authorized a service agreement with Occupational Safety Group Inc. and awarded a dust control tender to Den-Mar Brines Ltd. The board also directed staff to repair a municipal grader and endorsed several resolutions regarding tax sales and railway drainage requirements.

• Approved By-law # 18-2023 for service agreement with Occupational Safety Group Inc. (Carried)
• Authorized tender award to Den-Mar Brines Ltd. for 2023 dust suppressant and road stabilization (Carried)
• Directed staff to proceed with repairs to the municipal grader (Carried)
• Endorsed Essex County resolution to retain surplus proceeds from tax sales (Carried)
• Endorsed AORS request objecting to a proposed Enbridge Gas fee (Carried)
• Endorsed Township of Warwick resolution regarding CN Railway Drainage Act requirements (Carried)
• Passed By-law 203-2023 to amend zoning for 122 Kent Street (Carried)
• Approved March 21, 2023 meeting minutes (Carried)

Special Council Meeting

Council held a public meeting to discuss a proposed site alteration by-law. Following testimony from staff, conservation authorities, and numerous residents who opposed the measure, the Mayor announced that a staff report will be brought forward later in 2023.

• Tabled site alteration by-law pending further comments and verbiage from Chief Building Official
• Approved By-law 17-2023 to confirm actions and proceedings of the March 30, 2023 meeting

Community Economic Development Committee

The Community Economic Development Committee is meeting to review and adopt minutes, discuss a draft communications plan, plan a spring passport promotion, review Environics data, hear an update from the CFDC, and review CIP applications and 2023 projects. Most items are updates or discussions rather than final decisions.

• Review of Draft Communications Plan 2022 Feb 27 2023
• Spring Passport Promotion discussion
• Environics Data Update with sample data
• Update from CFDC by Pat Van Geleuken
• CIP Applications Update and 2023 Projects Review

The Committee adopted the minutes from the February 22, 2023 meeting. Members discussed a draft Communication Plan and a Spring Passport Program to encourage local shopping. No other formal votes were recorded.

• Adopted February 22, 2023 meeting minutes (Carried)

Trails and Connectivity Advisory Committee

The committee appointed a Chair and Vice Chair. Members discussed goals for improving trail connectivity to amenities and reviewed current trail maps and future development plans.

• Appointed Councillor A. Westman as Chair
• Appointed K. Lee as Vice Chair

Council Meeting

Lucan Biddulph Council is voting on By-law 14-2023 to establish various fees and charges, and receiving the February 2023 accounts paid totaling $1,721,181.15. The meeting includes a planning session to consider a minor variance for an accessory building addition at 33596 Stonehouse Line. Council also authorizes a gravel supply contract with McCann Redi-Mix Inc. and a partnership agreement for the Lucan Summerfest 2023 concert event.

• By-law 14-2023 to establish various fees and charges
• February 2023 accounts paid: $1,721,181.15
• Minor Variance A-1/2023 for accessory building addition at 33596 Stonehouse Line
• Authorization to accept gravel tender from McCann Redi-Mix Inc.
• Partnership agreement with Great Escape RV for Lucan Summerfest 2023

Council authorized a partnership agreement for the Summerfest 2023 concert and accepted a gravel supply tender from McCann Redi-Mix Inc. A minor variance for a building height increase at 33596 Stonehouse Line was granted. Council also passed resolutions supporting women in politics and the accuracy of the Permanent Register of Electors.

• Approved minor variance for accessory building height increase to 4.4 metres at 33596 Stonehouse Line
• Authorized tender from McCann Redi-Mix Inc. for 2023 'Granular M' gravel supply and delivery
• Authorized Mayor and CAO to execute Summerfest 2023 Concert agreement with Justin Boyd, Great Escape RV
• Approved February 2023 accounts paid totaling $1,721,181.15
• Passed resolution requesting Province of Ontario ensure high quality Permanent Register of Electors
• Passed resolution supporting women in politics and opposing misogyny and harassment
• Authorized Ron Reymer to attend OMAA 2023 Spring Workshop at a cost of $650 + HST
• Passed By-laws 14-2023, 15-2023, and 16-2023

Council Meeting

The Lucan Biddulph Council is meeting to consider several staff reports and by-laws. Key decisions include funding a $30,177.11 Summerfest deficit, awarding a Fire Services Master Plan contract, extending a fire inspection services agreement, and approving new programming and hall rental rates. The council will also consider a soccer field lease extension and the creation of a youth advisory committee.

• Direct staff to fund 2022 Summerfest deficit of $30,177.11 from budget surplus or Tax Stabilization
• Award Fire Services Master Plan to Behr Integrated Solutions
• Ratify fire inspection services contract extension with Steve Guay (By-law 11-2023)
• Approve new rates: programming $30.00 (HST included), Multi-Purpose Hall full day $300.00 (plus HST), hourly $60.00 (plus HST)
• Authorize soccer field lease extension agreement with 1525020 Ontario Inc. (By-law 12-2023)

Council approved several service contracts, including a fire inspection extension and a soccer field lease. The board also established a Youth Advisory Committee and approved new rental rates for the Multi-Purpose Hall.

• Awarded Fire Services Master Plan to Behr Integrated Solutions
• Ratified contract extension with Steve Guay for Fire Inspection services
• Approved lease extension agreement with 1525020 Ontario Inc. for soccer fields
• Approved new rates: Programming $30.00, Multi-Purpose Hall full day $300.00, and hourly $60.00
• Approved creation of a Youth Advisory Committee (YAC) under the PRAC
• Directed staff to fund 2022 Summerfest deficit of $30,177.11 from budget surplus or Tax Stabilization
• Passed resolution calling on the Provincial Government to address the homelessness crisis
• Accepted 2022 Annual Water Distribution Summary Report

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss the Parks and Recreation Master Plan, review draft RFPs for fitness space operations and canteen services, and consider new business including appointing a chair and vice chair, setting programming rates, and discussing a skate park relocation and multipurpose court. The agenda is largely discussion-oriented with no final decisions listed.

• Review of Parks and Recreation Master Plan (PRAC-04-2022)
• RFP review for fitness space operations (PR-01-2023)
• RFP review for canteen services (PR-02-2023)
• Appointment of Chair and Vice Chair
• Discussion of skate park relocation and multipurpose court

The committee adopted the October 28, 2022 meeting minutes and appointed its leadership. Members expressed support for establishing a programming rate at the Community Memorial Centre and adding a youth member to the committee.

• Adopted October 28, 2022 meeting minutes (Carried)
• Appointed Daniel Regan as Chair (Carried)
• Appointed Todd Bailey as Vice Chair (Carried)

Community Economic Development Committee

The Committee adopted the minutes from November 9, 2022. Staff provided updates on the 2023 Community Improvement Plan budget and the Streetscape Strategy and Accessibility Audit. The Committee discussed various 2023 business and community promotion ideas.

• Adopted Meeting Minutes of November 9, 2022 (Carried)

Council Meeting

This is a regular council meeting with several routine items, including adoption of minutes, receiving correspondence, and approving accounts paid. The main actionable items are two staff reports recommending council direct staff to issue requests for proposals for a new fitness space and canteen operations at the Lucan Biddulph Community Memorial Centre. Council will also consider three by-laws, including one to amend the comprehensive zoning by-law for Ausable Fields Block 13.

• Report PR-01-2023: direct staff to issue RFP for fitness space at Lucan Biddulph Community Memorial Centre
• Report PR-02-2023: direct staff to issue RFP for canteen operations at Lucan Biddulph Community Memorial Centre
• By-law 202-2023: amend Comprehensive Zoning By-law (Ausable Fields Block 13)
• By-law 08-2023: apportioning costs of division fences
• Accounts paid January 2023: $1,627,953.82

Council directed staff to issue requests for proposals (RFPs) for the operation of a fitness space and canteen services at the Lucan Biddulph Community Memorial Centre. The council also approved several by-laws and acknowledged January 2023 accounts paid totaling $1,627,953.82.

• Approved issuance of RFP for fitness space operations at Community Memorial Centre (Res 2022-063)
• Approved issuance of RFP for canteen operations at Community Memorial Centre (Res 2022-064)
• Approved January 2023 accounts paid totaling $1,627,953.82 (Res 2022-065)
• Passed By-law 08-2023 regarding division fence cost apportioning (Res 2022-066)
• Passed By-law 202-2023 amending Comprehensive Zoning By-law for Ausable Fields Block 13 (Res 2022-066)
• Passed By-law 09-2023 confirming proceedings of the February 21, 2023 meeting (Res 2022-066)
• Approved minutes from January 31 and February 7, 2023 (Res 2022-061)

Council Meeting

Council will consider adopting the 2023 draft operating and capital budget, which includes a 2.95% municipal tax rate increase and a $50,561 shortfall funded from the tax rate stabilization reserve. The meeting also includes a Court of Revision for the Atkinson Drain project, several staff reports, and authorizations for conference attendance.

• Draft 2023 budget with 2.95% tax increase and $50,561 shortfall from reserve
• Court of Revision for Atkinson Drain Branches B and J 2022
• Group benefits eligibility set at 30 hours per week for full-time employees
• Division Fence Cost Sharing By-law draft to be brought forward
• Conference attendance authorizations: AMO ($820+HST), AMCTO ($809+HST), OSUM ($550+HST)

Council accepted the draft 2023 operating and capital budget and approved a 2.95% municipal tax rate increase. The Court of Revision adopted the Drainage Assessment Schedule for Atkinson Drain Branches B and J 2022. Council also directed staff to bring forward a draft Division Fence Cost Sharing by-law.

• Approved 2023 draft budget with 2.95% municipal tax rate increase
• Approved funding of $50,561 budget shortfall via tax rate stabilization reserve
• Adopted Atkinson Drain Branches B and J 2022 Drainage Assessment Schedule
• Set minimum group benefits eligibility at 35 hours per week for full-time employees
• Directed staff to bring forward a draft Division Fence Cost Sharing by-law
• Authorized attendance and registration for AMO, AMCTO, and OSUM conferences
• Approved closed session minutes from Dec 6 and 20, 2022, and regular minutes from Jan 17, 2023

Special Council Meeting

This special council meeting focuses on the draft 2023 operating and capital budget, with a recommended motion to accept it and set a municipal tax rate increase. Council will also receive the Finance Committee minutes from January 20, 2023, and consider a confirming by-law. The meeting includes a closed session.

• Draft 2023 operating and capital budget (Report FIN-02-2023)
• Proposed municipal tax rate increase (percentage left blank)
• Budgeted shortfall to be funded from tax rate stabilization reserve (amount left blank)
• Finance Committee minutes from January 20, 2023
• By-law 06-2023 to confirm council actions

Council reviewed the 2023 Operating and Capital Draft Budget and directed staff to make specific funding adjustments. A final budget summary will be presented at the next regular council meeting.

• Reduced Planning & Zoning fees for Design Standard & Design Guidelines project from $50,000 to $15,000
• Established a Streetscape Strategy reserve with an initial transfer of $10,000.00
• Accepted report no. FIN-02-2023 for information as amended
• Passed By-law 06-2023 to confirm all actions and proceedings of the January 31, 2023 meeting

Finance Committee

The Lucan Biddulph Finance Committee is meeting to consider the 2023 operating draft budget (report FIN-01-2023) and to approve minutes from the January 13, 2022 meeting. The budget report is recommended to be received for information only, meaning no decision is proposed at this stage. The agenda is otherwise procedural, with no other substantive items listed.

• Review of FIN-01-2023 Operating Draft Budget 2023
• Approval of January 13, 2022 meeting minutes

The committee reviewed the draft 2023 Operating Budget, including General, Water/Sewer, and Parks and Recreation accounts. Staff recommended increasing garbage fees by 6.9% and recycling fees by 5%. The committee directed staff to schedule a special Council meeting to review and approve the operating and capital budgets.

• Approved January 13, 2022 meeting minutes (CARRIED)
• Directed staff to schedule a special Council meeting to review and approve operating and capital budgets

Council Meeting

This Lucan Biddulph council meeting includes public meetings and staff reports on several planning applications. Council will consider consent applications to sever land at 33823 Saintsbury Line and 122 Kent Street, a zoning amendment to remove a holding symbol for 55 homes in Olde Clover Village Phase 4B, and a draft plan of subdivision for Timber Ridge. The agenda also includes routine items like receiving OCWA operational reports, approving minutes, and paying December 2022 accounts of $3,318,418.48.

• Consent application B-12-2022 to sever ~1.0 ha at 33823 Saintsbury Line (Hall) for a surplus farm residence
• Consent B-9/2022 and zoning ZBA-6/2022 for 122 Kent Street to create a new residential lot, with $1,500 cash-in-lieu of parkland
• ZBA-08-2022 to remove holding (H) symbol for 55 single detached dwellings at Olde Clover Village Phase 4B
• Draft plan of subdivision 39T-LB2002 (Timber Ridge) recommended for approval with zoning amendments
• Accounts paid for December 2022: $3,318,418.48

Council approved several planning applications, including the removal of a holding symbol for 55 lots in Olde Clover Village and a draft plan for the Timber Ridge subdivision. Two land severances were granted for properties on Saintsbury Line and Kent Avenue. Council also approved $3.3M in accounts paid for December 2022.

• Approved $3,318,418.48 in accounts paid for December 2022
• Granted consent to sever a residence from farmland at 33823 Saintsbury Line
• Approved removal of holding symbol for 55 single detached lots at Olde Clover Village Phase 4B
• Granted consent to sever a residential lot at 122 Kent Ave and approved zoning amendment in principle
• Recommended draft plan approval and approved zoning amendment for Timber Ridge subdivision
• Supported Middlesex-London Health Unit mosquito larviciding permits
• Authorized $875 plus HST for Lisa deBoer to attend 2023 OBIAA Conference
• Retracted 3rd reading of By-law 02-2023 (Atkinson Drain) due to administrative error

Council Meeting

Council is meeting to consider a drainage report for Atkinson Drain Branches B and J, adopt interim tax levy and drainage by-laws, and approve an Integrity Commissioner agreement extension. They will also receive presentations on urban design guidelines and Bill 23 development charge changes, plus routine correspondence and committee reports.

• Adopt Atkinson Drain Branches B and J 2022 report and schedule Court of Revision for Feb 7, 2023
• By-law 01-2023 for interim tax levies for 2023
• By-law 02-2023 for Atkinson Drain Branches B and J drainage works
• By-law 03-2023 to authorize Integrity Commissioner agreement with Gregory F. Stewart
• Adopt Municipal Salary Grid Policy No. 101-19-2023 and Confidential Grid Policy

Council approved the 2022 drainage report for Atkinson Drain Branches B & J and scheduled a Court of Revision for February 7, 2023. The board also extended the Integrity Commissioner's contract and appointed a drainage engineer for Nagle Drive. Additionally, Council adopted new municipal salary grid policies.

• Adopted Atkinson Drain Branches B & J 2022 Drainage Report (Carried)
• Scheduled Atkinson Drain Court of Revision for February 7, 2023 (Carried)
• Approved extension agreement for Integrity Commissioner Gregory F. Stewart (Carried)
• Appointed Spriet Associates London Ltd. as drainage engineer for Nagle Drive Drain (Carried)
• Adopted Municipal Salary Grid Policy No. 101-19-2023 and Confidential Grid Policy No. 101-20-2023 (Carried)
• Passed By-law 01-2023 for 2023 Interim Tax Levies (Carried)
• Approved minutes from December 20, 2022 meeting (Carried)
• Received subdivision guidelines presentation for information (Carried)