Lloydminster public meetings in 2023

Regular Council

Council will decide on several funding agreements and contracts, including a revised $98.6 million budget for the Cenovus Energy Hub and a three-year, $127,500 Startup Lloydminster agreement. Other items include approving amended land prices for industrial and residential lots, adopting the Bud Miller All Seasons Park Master Plan, and granting readings to multiple bylaws covering airport operations, fees, business licences, and a code of ethics.

• Revised Cenovus Energy Hub project budget of $98,637,719 (excl. GST) with $2,668,457 contingency, funded by reserves, grants, and borrowing
• Three-year Startup Lloydminster agreement: $127,500 in 2024, $115,000 in 2025 and 2026
• Listing price of $675,000 per acre for commercial sites in the Lloydminster Recreation and Event Area
• Vic Juba Community Theatre funding agreement: $250,000 for 2024 with 5% annual increase, plus $50,000 for a Project Coordinator role
• Adoption of Bud Miller All Seasons Park Master Plan

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive presentations and updates on several projects, including the final report for the new mechanical wastewater treatment facility, a master plan for Bud Miller All Seasons Park, and a proposal for a public art project. The committee will also consider draft bylaws and policies, including amendments to the Cemetery Management Bylaw, a new Asset Disposal Policy, and a Council Code of Ethics Bylaw. The agenda includes a closed session for policy advice.

• Final report on Lloydminster New Mechanical Wastewater Treatment Facility
• Bud Miller All Seasons Park Master Plan presentation
• Draft Bylaw amending Cemetery Management Bylaw No. 18-2022
• Draft Asset Disposal Policy
• Draft Council Code of Ethics Bylaw

Regular Council

Council will consider the 2024 operating and capital budgets, including a proposed 1% mill rate increase for infrastructure. A public hearing and final readings are scheduled for a bylaw to replace 'Temporary Shelter' with 'Community Support Centre' in several commercial and industrial districts. Council will also hear an appeal from Manhattan Inn Ltd. regarding a fire-code compliance order and decide on several other bylaws and appointments.

• 2024 Operating budget with $57,148,721 revenue and $102,898,485 expenditures, requiring $45,749,764 in municipal taxation
• Proposed 1% mill rate increase to raise $425,000 for infrastructure deficit
• Public hearing and final readings for Bylaw 27-2023 to replace 'Temporary Shelter' with 'Community Support Centre' in C1, C5, I1, I2 districts
• Appeal of Order – Manhattan Inn Ltd. regarding National Fire Code compliance
• Appointment of Paul Richer, Elaine Kondro, and Michael Diachuk to the Lloydminster and District Health Advisory Committee

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to review the 2024 Draft Operating and Capital Budget. The agenda includes approval of previous minutes and several scheduled recess times. No other substantive decisions or discussions are listed.

• Review of Draft 2024 Operating and Capital Budget presented by Denise MacDonald
• Approval of October 16, 2023 committee minutes
• Scheduled recesses at 10:48 am, 12:13 pm, and 2:57 pm

Regular Council

Council will decide on a February 13, 2024 by-election to fill one vacancy, appoint a returning officer, and authorize advance poll dates. They will also vote on a 3-year video surveillance camera contract with IOSecure Internet Operations Inc, estimated at $246,222 over five years. Other items include approving 2024 FCSS grants totaling $385,000, the 2024 meeting schedule, and committee appointments.

• Set by-election date for February 13, 2024 to fill one council vacancy
• Award video surveillance camera contract to IOSecure Internet Operations Inc, estimated 5-year spend $246,222
• Approve 2024 Family and Community Support Services (FCSS) grant allocations totaling $385,000 to 14 organizations
• Approve list of Saskatchewan lands in tax arrears and authorize enforcement action
• Grant first reading to Bylaw No. 30-2023 Election Bylaw

Regular Council

Lloydminster's Regular Council meeting on October 23, 2023, includes several decisions and discussions. Council will vote on a development permit for a child care facility, approve reserve bids for three Alberta properties in tax arrears to be sold at public auction, and consider updates to policies on signing authority, procurement, and winter road maintenance. They will also hear a presentation on the Homebase program and receive a housing needs assessment update.

• Development permit for child care facility at 5010 – 46 Street in DC1 district
• Approve 2023 reserve bids for three Alberta properties in tax arrears for public auction
• Approve Policy No. 120-10 Signing Authority and Policy No. 120-05 Procurement and Purchasing
• Approve Winter Roadway Maintenance Policy No. 320-01 and repeal PW 02-13-23200
• First reading of Bylaw 27-2023 to replace Temporary Shelter with Community Support Centre in commercial/industrial districts

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing several draft policies and bylaws, including a text amendment to allow community support centres in commercial and industrial zones, a new fees and charges bylaw, and a winter roadway maintenance policy. They will also receive updates on capital infrastructure, a public transportation master plan, and a child care facility proposal.

• Draft Land Use Bylaw 5-2016 text amendment to change 'Temporary Shelter' to 'Community Support Centre' in C1, C5, I1, and I2 districts
• Draft Fees and Charges Bylaw with a new fee schedule
• Draft Winter Roadway Maintenance Policy including sidewalk and trail snow removal priorities
• Presentation on a child care facility in the DC1 – Direct Control #1 District
• 2023 Engineering Capital Infrastructure update and Public Transportation Master Plan engagement round 2

Regular Council

Lloydminster City Council is meeting to decide on several items, including proposed increases to ATCO Electric and Gas franchise fees, approval of two administrative policies, a sole-source furniture purchase for the Protective Services Building, and readings of the Offsite Levy Bylaw. The agenda also includes routine approvals of minutes and a closed session.

• Request to amend ATCO Electric Franchise Fee to 12.5% and ATCO Gas Franchise Agreement Fee to 26.5%, effective January 1, 2024
• Sole source award of $85,000 (plus 10% contingency of $8,500) to Office Concepts of Calgary for SCRU and 911 Call Center furniture
• Second and third reading of Bylaw No. 25-2021, Offsite Levy Bylaw
• Approval of Donation Policy No. 134-12 and Tangible Capital Asset Policy No. 134-13
• Land Use Bylaw Update Project report accepted as information

Regular Council

Council will consider several capital projects and contracts, including a $1.25 million award for the Protective Services Building second-floor renovation for the Saskatchewan Crime Reduction Unit, a $2.61 million contract for East Drainage Channel Upgrades, and a 15-year agreement for wastewater treatment membrane replacement. A public hearing is scheduled for a land-use bylaw amendment rezoning land from Urban Transition to Commercial, Recreation, and Public Utility. Council will also vote on a $250,000 capital funding request for the 2024 Saskatchewan Summer Games and a land exchange with Robinson Acres Ltd.

• Award of $1,254,385 contract to Craftex Builders for RCMP/Saskatchewan Crime Reduction Unit fit-out at Protective Services Building, plus $89,000 contingency
• Award of $2,610,038.55 contract to Brodsky Construction Inc. for 2023 East Drainage Channel Upgrades, plus $261,000 contingency
• Public hearing and second/third reading of Bylaw 24-2023 to rezone land from UT to C4, RD, and PU
• Approval of $250,000 capital funding for 2024 Saskatchewan Summer Games venue upgrades
• Land exchange agreement with Robinson Acres Ltd. for 10.04 acres of city land for road widening in exchange for 2.38 acres zoned industrial

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to receive presentations and updates on several topics, including the North Saskatchewan Watershed Alliance, Cenovus Energy Hub, a 2023 Outdoor Sporting Complex Study, asset management, and an RCMP School Resource Officer update. The committee will also consider draft policies on tangible capital assets and donations. No final decisions are listed on the agenda; items are for discussion and information.

• Presentation: North Saskatchewan Watershed Alliance overview
• Update: Cenovus Energy Hub September 2023
• Presentation: 2023 Outdoor Sporting Complex Study
• Draft policy: Tangible Capital Asset Policy No. 134-13
• Draft policy: Donation Policy No. 134-12

Regular Council

Council will consider a recommendation to deny a tax exemption request from the Lloydminster Interval Home Society for vacant land at 4904 56 Avenue. They will also receive updates on intermunicipal collaboration and development plan contracts with the County of Vermilion River, and approve appointments to the Community Services Advisory Committee.

• Recommendation to deny tax exemption for Lloydminster Interval Home Society on vacant land at 4904 56 Avenue
• Contract award for City of Lloydminster/County of Vermilion River Intermunicipal Collaboration Framework consultant
• Contract award for City of Lloydminster/County of Vermilion River Intermunicipal Development Plan consultant
• Appointment of Linda Kappel, Kristine Knourek, Alison Weaver, and Amy Levesque to Community Services Advisory Committee for 2-year term

Council denied a tax exemption request for vacant land at 4904 56 Avenue. The city also appointed four members to the Community Services Advisory Committee and accepted reports on intermunicipal collaboration and development plan consultants.

• Denied tax exemption for Lloydminster Interval Home Society at 4904 56 Avenue (Motion 318-2023)
• Approved appointment of Linda Kappel, Kristine Knourek, Alison Weaver, and Amy Levesque to the Community Services Advisory Committee for 2-year terms (Motion 319-2023)
• Accepted report on the contract award for the City of Lloydminster/County of Vermilion River Intermunicipal Collaboration Framework Consultant (Motion 317-2023)
• Accepted report on the contract award for the City of Lloydminster/County of Vermilion River Intermunicipal Development Plan Consultant (Motion 320-2023)

Regular Council

Council will vote on borrowing up to $6.4 million for the Lloydminster Effluent Line, approve a contract for a Land Use Bylaw update, and consider several zoning amendments including allowing garden suites and child care facilities in certain districts. They will also appoint members to boards and committees, approve a video surveillance policy, and accept the quarterly financial report.

• Bylaw 06-2023: borrowing up to $6.4 million for the Lloydminster Effluent Line (second and third reading)
• Contract award to ISL Engineering and Land Services Ltd. for $179,889 for Land Use Bylaw update
• Bylaw 21-2023: text amendment to allow garden suites in DC1-Direct Control #1 District (public hearing at 2:00 PM)
• Bylaw 23-2023: text amendment to allow child care facilities in C5-Service Commercial District (public hearing at 2:00 PM)
• Bylaw 24-2023: map amendment redistricting from UT-Urban Transition to C4, RD, and PU (first reading, public hearing set for Sept 25)

Council approved a maximum borrowing amount of $6.4 million for the construction of the Lloydminster Effluent Line. Other key actions included awarding a land use bylaw update contract and approving text amendments for garden suites and child care facilities.

• Approved maximum borrowing of $6.4M for Lloydminster Effluent Line (Bylaw 06-2023)
• Awarded $179,889 Land Use Bylaw Update contract to ISL Engineering and Land Services Ltd.
• Approved $30,000 commitment from Planning and Economic Development Reserve for Project No. 2261002
• Approved Land Use Bylaw text amendments for DC1 Garden Suites (Bylaw 21-2023) and C5 Child Care Facilities (Bylaw 23-2023)
• Approved Video Surveillance Policy 132-01
• Approved replenishing City Manager Contingency Reserve with $11,497.34
• Appointed WLS LLP as external auditors for 2023 Consolidated Financial Statements
• Granted first reading to Bylaw 24-2023 for Land Use Map redistricting

Governance and Priorities Committee

The Governance and Priorities Committee will discuss a tax exemption request from the Lloydminster Interval Home Society, a new cross-connection control program for water services, and a services and membrane replacement agreement for the new mechanical wastewater treatment facility. The committee will also consider a redistricting application and a video surveillance policy update.

• Lloydminster Interval Home Society tax exemption request
• Cross Connection Control Program for water services
• New Mechanical Wastewater Treatment Facility – Veolia Services and Membrane Replacement Agreement
• Land Use Bylaw redistricting application: UT to C4, RD, PU
• Video Surveillance Policy update

The committee approved the meeting agenda and the minutes from July 10, 2023. Members received presentations and reports regarding a tax exemption request, wastewater treatment, and land use redistricting, but no formal decisions were recorded on these items.

• Approved Agenda dated August 14, 2023 (Carried)
• Approved Governance and Priorities Committee Minutes dated July 10, 2023 (Carried)

Regular Council

Lloydminster Council is meeting to decide on several items, including a public hearing and readings for a land-use map change, a $6.4 million borrowing bylaw for an effluent line, and a 15-year sponsorship agreement with Cenovus Energy for naming rights to a new event facility. They will also consider a grant application for a tree planting initiative, a community safety strategy, and various policy updates.

• Bylaw 06-2023: first reading for $6,400,000 borrowing for Lloydminster Effluent Line
• Bylaw 22-2023: readings for Operating Line of Credit
• Bylaw 20-2023: second/third reading for R1 to RD land use map amendment
• Cenovus Energy Hub: 15-year sponsorship agreement for event facility naming rights
• Disaster Mitigation and Adaptation Fund: $1,585,000 tree planting grant application

Council authorized a 15-year sponsorship agreement with Cenovus Energy Inc. for a new event facility. Other key actions included approving a $1.585M tree planting grant application and a $6.4M borrowing bylaw for an effluent line.

• Authorized 15-year sponsorship agreement with Cenovus Energy Inc. for 'Cenovus Energy Hub' naming rights
• Approved grant application for Lloydminster Tree Planting Initiative estimated at $1,585,000
• Granted first reading to Bylaw No. 06-2023 for $6,400,000 effluent line borrowing
• Adopted the Lloydminster Community Safety Strategy
• Approved 2024 Saskatchewan Summer Games Operating Budget
• Approved Bylaw No. 20-2023 to amend Land Use Map from R1-Single Detached Residential to RD-Recreation District
• Approved Recreation and Cultural Refund Policy No. 740-04
• Defeated motion to unanimously consent to third reading of Bylaw No. 22-2023 Operating Line of Credit

Governance and Priorities Committee

The Governance and Priorities Committee will discuss several draft bylaw amendments, including changes to manufactured homes assessment, adding child care facilities to the C5 Service Commercial district, and allowing garden suites in the DC1 district. The committee will also receive Q2 2023 reports on governance documents, procurement, and engineering capital infrastructure projects. New draft policies on violence harassment prevention and privacy are also on the agenda.

• Draft Manufactured Homes Assessment Bylaw Amendment
• Draft Land Use Bylaw 5-2016 text amendment to add Child Care Facility in C5 Service Commercial District
• Draft Land Use Bylaw 5-2016 text amendment to add Garden Suite in DC1 – Direct Control #1 District
• Q2 2023 Engineering Capital Infrastructure Projects Update
• Draft Violence Harassment Prevention Policy No. 135-03 and Draft Privacy Policy No. 135-01

The committee approved the meeting agenda and the minutes from June 12, 2023. Administration provided updates on governance documents, procurement, and infrastructure projects, as well as several draft bylaws and policies, but no decisions were recorded on these items.

• Approved July 10, 2023 Agenda (CARRIED)
• Approved June 12, 2023 meeting minutes (CARRIED)
• Approved recess for media interviews at 2:47 PM (CARRIED)
• Approved closed session at 3:02 PM (CARRIED)
• Approved resumption of open session at 5:08 PM (CARRIED)

Regular Council

Council will consider a $50,000 funding increase for the Aurora Residential Spray Park, funded by a Co-op Community Spaces grant, and a $70,031 transfer from reserves for block wall repair at the Lloydminster Golf and Curling Centre. A bylaw to rezone land from residential to recreation district will receive first reading, with a public hearing set for July 17. Council will also vote on delegating sign permit approvals in the DC1 district to the Development Officer.

• $50,000 increase for Capital Project No. 2261208 – Aurora Residential Spray Park, funded by Midwest Family Connections
• $70,031 transfer from Recreation and Culture Capital Reserve to Lloydminster Golf and Curling Centre Block Wall Repair Project No. 2373105
• First reading of Bylaw No. 20-2023 to amend Land Use Map from R1 Single Detached Residential to RD Recreation District
• Delegation of sign permit review and approval in DC1 Direct Control District to Development Officer

Council approved a $50,000 funding increase for the Aurora Residential Spray Park and a $70,031 transfer for block wall repairs at the Golf and Curling Centre. Additionally, the Development Officer was granted authority to approve certain sign permits in the DC 1 District.

• Approved $50,000 increase for Aurora Residential Spray Park (Motion 254-2023)
• Approved $70,031 transfer for Lloydminster Golf and Curling Centre Block Wall Repair (Motion 255-2023)
• Delegated sign permit review and approval authority for DC 1 District to Development Officer (Motion 256-2023)
• Granted first reading to Bylaw No. 20-2023 to amend Land Use Map from R1 to RD and scheduled public hearing for July 17, 2023 (Motion 257-2023)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss community safety, parks naming, and the 2023 Strategic Plan update. The body will also consider several land use redistricting applications and updates to city bylaws.

• Redistricting application from R1 (Single-Detached Residential) to R3 (Row House Residential)
• Redistricting application from R1 (Single Detached Residential) to RD (Recreation District) for 3102 41 Avenue
• Update to Bylaw No. 25-2021 Offsite Levy Bylaw
• Draft Lloydminster Effluent Line Borrowing Bylaw
• Recreation and Cultural Services Refund Policy No. 740-04

The committee received presentations on the Community Safety and Wellbeing Plan, a new naming strategy for parks and greenspaces, and the 2023 Strategic Plan update. Members also reviewed a refund policy and several redistricting applications. No substantive votes to approve or deny the presented policies or bylaws were recorded.

• Approved the June 12, 2023 Agenda
• Approved the May 15, 2023 meeting minutes

Regular Council

Council will decide on several spending items, including a $216,000 mower contract and a $140,000 change order for clock tower concrete rehabilitation. They will also consider a letter of support for a housing group, approve community grant allocations totaling $10,814, and appoint a member to the 2024 Saskatchewan Summer Games Hosting Society.

• Approve $216,000 mower purchase from Oak Creek Golf & Turf of Calgary, plus $10,800 contingency
• Approve $140,000 change order for clock tower concrete rehabilitation at Central Business District
• Approve $10,814 in Saskatchewan Lotteries Community Grants to three organizations
• Approve fascia and awning sign permit for Walmart at 4210 70 Avenue
• Provide letter of support for Lloydminster Region Housing Group funding request

Council approved several capital expenditures, including a new mower and concrete rehabilitation for the clock tower. The meeting also included the allocation of community grants and a sign permit approval for 70 Avenue.

• Approved $10,814 in Saskatchewan Lotteries Community Grant allocations
• Appointed Mike Sidoryk to the 2024 Saskatchewan Summer Games Hosting Society
• Approved fascia and awning sign permit for 4210 70 Avenue
• Delegated Development Officer to approve future DC3 District sign permits meeting bylaws
• Approved $216,000 contract to Oak Creek Golf & Turf for a 16’ Mower
• Approved $140,000 contract increase for ASL Paving Ltd. for clock tower concrete rehabilitation
• Approved letter of support for Lloydminster Region Housing Group funding request

Regular Council

Council passed several bylaws including the Mill Rate Bylaw and the Municipal Development Plan. They also awarded contracts for a new splash pad, emergency dispatch systems, and sidewalk plows.

• Awarded $529,082.14 contract to Park N Play Design Company Ltd. for Aurora Residential Subdivision play structure, shelter, and splash pad
• Approved Policy No. 120-09 Customer Conduct Policy
• Appointed Michael Diachuk to the Lloydminster and District Health Advisory Committee through December 31, 2023
• Approved $47,351 (plus $2,367.55 contingency) for Fire Priority Dispatch System from Priority Dispatch Corp.
• Approved $99,533.86 (plus $5,474.36 contingency) for Secondary 911 Site Call Handling system from Comtech Solacom Technologies Inc.
• Awarded $348,685 contract to Joe Johnson Equipment for two sidewalk plows
• Approved Policy No. 610-07 Offsite Levy Policy
• Passed Bylaws 14-2023 (Municipal Development Plan), 15-2023, 16-2023, 17-2023 (Mill Rate), 18-2023 (Wigfield Area Structure Plan), and 19-2023

Governance and Priorities Committee

The Governance and Priorities Committee will hear updates on Bylaw No.14-2023 (Municipal Development Plan), Q1 2023 engineering capital projects, and procurement. They will also review proposals for a spray park and playground in Aurora subdivision, the Old Minster (Log) Church project, and a procurement strategy for Lloydminster Place.

• Bylaw No.14-2023 Municipal Development Plan update
• Q1 2023 Engineering Capital Infrastructure Project updates
• Proposal for play structure, shelter, and splash pad in Aurora Residential Subdivision (Capital Project No. 2261208)
• Old Minster (Log) Church Project update
• Lloydminster Place Procurement Strategy

The committee received several administrative updates regarding capital projects, procurement, and draft policies. No substantive votes were taken on the presented proposals or policies during the open session.

• Approved the May 15, 2023 agenda (CARRIED)
• Approved the April 11, 2023 meeting minutes (CARRIED)
• Entered closed session at 5:14 PM per LAFOIP Section 16(1)(a) (CARRIED)
• Resumed open session at 5:40 PM (CARRIED)

Regular Council

Council will decide on a $300,000 capital grant for Border Paws Animal Shelter, a $1.97 million contract amendment for the new event arena's architect, and the 2023 mill rate bylaw. They will also review Q1 financials and approve budget revisions.

• $300,000 capital funding for Border Paws Animal Shelter over two years
• $1.97M contract amendment for TBD Architecture on new event arena design
• First reading of Bylaw No. 17-2023 Mill Rate Bylaw
• Approval of revised 2023 operating budget ($109.5M) and capital budget ($106.5M)
• $869,998.67 contract award to Sveer Maintenance for asphalt trail improvements

Council approved a $1.97 million amendment for architect services for the new event arena, a $300,000 capital contribution to Border Paws Animal Shelter, and the 2023 revised operating and capital budgets. They also awarded a $869,998 asphalt trail contract and a $318,390 wheel loader purchase, and gave first reading to the mill rate bylaw.

• Approved $1,970,722 architect services amendment for new event arena (carried)
• Approved $300,000 capital funding for Border Paws Animal Shelter (carried)
• Approved revised 2023 operating budget ($109.5M revenues, $109.4M expenditures) and capital budget ($106.5M) (carried)
• Awarded $869,998 asphalt walking trail contract to Sveer Maintenance Ltd. (carried)
• Awarded $318,390 rubber tired wheel loader contract to Chinook Equipment (carried)
• Approved $12,077.50 reallocation to City Manager Contingency Reserve (carried)
• Appointed Councillor Marin as Acting Mayor for May 24-29, 2023 (carried)
• Granted first reading to Bylaw No. 17-2023 Mill Rate Bylaw (carried)

Regular Council

Council approved the $90,005,000 Lloydminster Place Project and several infrastructure contracts for the cemetery, sports centre, and aquatic centre. Multiple bylaws regarding land use and public notification were advanced or passed. Public hearings were held for the Municipal Development Plan and other land use amendments.

• Approved Lloydminster Place Project for $90,005,000 plus $3,920,250 contingency (6-1)
• Awarded Cemetery Expansion landscaping to GT Property Maintenance Ltd. for $245,181.28
• Awarded Servus Sports Centre Parking Lot Rehabilitation Phase 3 to ASL Paving Ltd. for $188,244.61
• Awarded Bioclean Aquatic Centre Building Envelope Rehabilitation to Bexson Construction for $1,763,348.85
• Approved 2022 Audited Consolidated Financial Statements
• Passed Bylaw No. 13-2023 Public Notification and Advertising Bylaw
• Passed Bylaw No. 08-2023 LPDC OCP Future Land Use Map Amendment
• Granted first reading to Bylaws 15-2023, 16-2023, 18-2023, and 19-2023 with public hearings set for May 23, 2023

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several land-use items, including a draft subdivision policy, multiple rezoning and land use bylaw amendments, and a proposed reallocation of the 2023 capital budget for equipment replacement. They will also hear a presentation on RCMP retroactive pay. The meeting includes a closed session for policy advice and consultations.

• RCMP retroactive pay presentation
• 2023 capital budget reallocation for equipment replacement
• Draft subdivision policy
• Rezoning from R3 to R4 at Lot 1 Block 8 Plan 102194276
• Land use bylaw amendments for Urban Park and Wigfield Industrial ASP

The committee approved the meeting agenda and the minutes from March 20, 2023. Members received presentations on RCMP retroactive pay, a draft subdivision policy, and several land use bylaw amendments. No substantive votes were recorded on the presented policy or budget items.

• Approved April 11, 2023 Agenda (CARRIED)
• Approved March 20, 2023 meeting minutes (CARRIED)

Regular Council

Council passed several bylaws regarding electronic communications, procedure, financial administration, and lot grading. The body also approved a new employee code of conduct and appointed members to the Vic Juba Community Theatre Board.

• Passed Bylaw No. 09-2023 Electronic Communications Bylaw
• Passed Bylaw No. 10-2023 Procedure Bylaw
• Passed Bylaw No. 11-2023 Designated Offices Bylaw
• Passed Bylaw No. 12-2023 Financial Administration Bylaw
• Passed Bylaw No. 02-2023 Lot Grading and Drainage Bylaw
• Passed Bylaw No. 04-2023 Development Fee Schedule Amending Bylaw
• Passed Bylaw No. 05-2023 Text Amendment to Land Use Bylaw (Protection of City Property)
• Approved Policy No. 135-04 Employee Code of Conduct

Regular Council

Council passed the Excavation Bylaw and approved several first readings for new bylaws regarding electronic communications, procedure, and financial administration. Significant funding was allocated for a storm sewer masterplan update and golf course fairway regrading. Council also approved a funding agreement for the Vic Juba Community Theatre sound system.

• Passed Bylaw No. 03-2023 Excavation Bylaw
• Approved $204,015 contract to ISL Engineering for Storm Sewer Collection Masterplan Update
• Approved $98,392 contract and $132,670 expanded scope for Golf Centre Fairway Regrade to Garth Beetstra Construction Ltd.
• Approved $190,785 for Vic Juba Community Theatre sound system replacement
• Approved standing offer agreement with Videre Images for photography up to $15,000 (5-1)
• Directed Administration to add $300,000 Border Paws Animal Shelter request to 2023 Budget Revisions
• Approved transfer of 2021 outstanding Stormwater utility amounts to 2023 tax roll
• Granted first reading to Bylaws for Municipal Development Plan, Electronic Communications, Procedure, Designated Offices, Financial Administration, and Public Notification

Governance and Priorities Committee

The committee approved the meeting agenda and the minutes from February 13, 2023. Members received presentations on various draft bylaws, policies, and reports, but no substantive decisions were recorded on these items.

• Approved March 20, 2023 Agenda (CARRIED)
• Approved February 13, 2023 meeting minutes (CARRIED)
• Approved recess at 3:24 PM (CARRIED)
• Approved entry into closed session at 5:29 PM (CARRIED)
• Approved resumption of open session at 6:49 PM (CARRIED)

Regular Council

Council awarded several major construction contracts for street improvements and the Central Business District Replacement Program. The city also allocated 2022 year-end surpluses and approved community grant funding.

• Approved $4,410,419.16 contract to ASL Paving Ltd. for Central Business District Replacement Program Phase 1
• Approved $1,995,593.50 contract to Knelsen Sand & Gravel Ltd. for 2023 Street Improvement Program
• Approved $1,160,028.97 contract to ASL Paving Ltd. for 50 Avenue and 67 Street intersection improvements
• Approved $276,155.13 contract to ATCO Electric Ltd. for CBD Replacement Program streetlights
• Approved $224,963 contract to Can-Traffic Services Ltd. for CBD Replacement Program traffic signals
• Approved allocation of $2,274,864 operating surplus and $1,807,216 capital surplus from 2022
• Approved $70,600 in Saskatchewan Lotteries Community Grant Allocations to nine organizations
• Passed Bylaw No. 07-2023 Wastewater Bylaw Amendment

Regular Council

Lloydminster City Council is deciding on several funding and policy items, including a $300,000 capital request from Border Paws Animal Shelter, a full grant application for an $8.2 million ball diamonds and pavilion project, and approval of a $10,350 public art project. Council will also consider awarding a $92,300 seasonal caretaker contract for Weaver Park Campground and selling a portion of 52nd Avenue for $70,000. Several bylaws are up for readings, including a land-use text amendment for the C5 district and a wastewater bylaw amendment.

• Border Paws Animal Shelter requests $300,000 in capital funds
• Council to consider $8,223,941 grant application for Ball Diamonds and Pavilion
• Public Art Committee proposal 'Faces of Lloydminster' for $10,350
• Weaver Park Campground caretaker award to MP2A Management Inc. for $92,300
• Proposed sale of 0.919 ha of 52nd Avenue to Foremost Universal LP for $70,000

Governance and Priorities Committee

The Governance and Priorities Committee will receive updates on 2022 Q4 capital infrastructure projects and the 2023 capital plan, the Q4 procurement report, and governance documents. They will also discuss a proposed amendment to the Lloydminster Wastewater Bylaw, a budget and design update for the Lloydminster Place event facility, and a public art proposal called 'Faces of Lloydminster'.

• 2022 Q4 Capital Infrastructure Projects Update and 2023 Capital Infrastructure Projects
• Lloydminster Place Class B Budget and Design Update
• Draft Amendment to Bylaw 15-2021 - Lloydminster Wastewater Bylaw
• Public Art Committee Proposal – Faces of Lloydminster
• Electronic Document and Records Management System Consultant Procurement

Regular Council

Council will vote on $47.1 million in operating and capital projects carried into 2023, a $205,000 land sale, and a $497,577 five-year desktop computing contract. They will also consider appointments to the Downtown Area Redevelopment Committee and Library Board, and give first readings to bylaws on lot grading, excavation, development fees, and supplementary assessments.

• Approve $47,107,497 in operating and capital carryforward projects for 2023
• Award five-year desktop computing contract to Powerland Computers Ltd., max $497,577
• Set listing price of Lot 6-8, Block 3, Plan B1127 at $205,000
• First reading of Lot Grading and Drainage Bylaw, Excavation Bylaw, and Development Fee Schedule Amending Bylaw
• Appoint Teri-Lynn Mackie to DARC and Tara Lynn Lawrence to Library Board

Council approved a combined total of $47,107,497 for operating and capital carryforward projects for 2023. A five-year desktop computing contract was awarded to Powerland Computers Ltd. and a new Supplementary Assessment Bylaw was passed.

• Approved $47,107,497 for Operating and Capital Carryforward projects
• Awarded 5-year desktop computing contract to Powerland Computers Ltd. up to $497,577
• Passed Bylaw No. 01-2023 Supplementary Assessment Bylaw (3rd reading)
• Approved $205,000 listing price for Lot 6-8, Block 3, Plan B 1127
• Approved retail store application for 8120 – 44 Street
• Denied $50.00 credit request for Utility Account 175392.004
• Appointed Teri-Lynn Mackie to Downtown Area Redevelopment Committee
• Appointed Tara Lynn Lawrence to City of Lloydminster Library Board

Special Council

Council is reviewing a proposed land sale to Musgrave Developments Ltd. and several funding and contract awards for the Water Treatment Plant. The meeting includes decisions on capital budget increases and contractor appointments.

• Proposed sale of approximately 0.82 ha at 12 Street and 50th Avenue to Musgrave Developments Ltd. for $25,900 plus GST
• Proposed award of Water Treatment Plant PAC Contractor to Filtrum Inc. for $785,687 excluding GST
• Proposed $624,000 increase for Capital Budget Project No. 1841107 funded by AMWWP grant
• Proposed 15% contingency allowance of $117,853 for the Water Treatment Plant project
• Proposed $75,214 contract increase for ISL Engineering & Land Services Ltd.

Council approved several contracts and budget increases for the Water Treatment Plant project. Additionally, Council directed administration to proceed with a land sale to Musgrave Developments Ltd.

• Approved sale of approximately 0.82 ha of land at 12 Street and 50th Avenue to Musgrave Developments Ltd. for $25,900 plus GST
• Approved $624,000 cost increase for Water Treatment Plant Project No. 1841107 funded by AMWWP grant
• Awarded Water Treatment Plant PAC contract to Filtrum Inc. for $785,687 excluding GST
• Approved 15% contingency allowance of $117,853 for Water Treatment Plant Project No. 1841107
• Approved $75,214 contract increase for ISL Engineering & Land Services Ltd.

Special Council

This special meeting was called to order at 5:26 PM and adjourned at 5:30 PM. The only substantive item was a motion to change the date of the Regular Council Meeting from January 23, 2023 to February 6, 2023, and to move the public hearing originally scheduled for January 23 to the new February 6 date. Council directed the City Clerk to advertise the change. The motion was carried.

• Regular Council Meeting rescheduled from January 23, 2023 to February 6, 2023
• Public hearing moved from January 23 to February 6, 2023
• City Clerk directed to advertise the date change and public hearing

Council met for a special session to change the date of a future meeting. The Regular Council Meeting and its associated public hearing were both moved to February 6, 2023.

• Approved changing Regular Council Meeting date from January 23, 2023, to February 6, 2023
• Approved moving the public hearing from January 23, 2023, to February 6, 2023

Governance and Priorities Committee

The Governance and Priorities Committee is discussing several updates to city bylaws, including lot grading, excavation, and development fees. The body is also reviewing administrative presentations on desktop computing and water treatment plant contracts.

• Lot Grading and Drainage Bylaw
• Land Use Bylaw Amendment and Development Security Policy
• Excavation Bylaw and Excavation Permit Policy
• Lloydminster Development Fee Schedule Amending Bylaw
• Water Treatment Plant – Powder Activated Carbon (PAC) System contract award

The committee approved the meeting agenda and the minutes from December 5, 2022. Administration presented information on several bylaws, fee schedules, and policies, but no substantive votes were recorded on these items. The meeting included a closed session before adjournment.

• Approved the January 16, 2023 Agenda (Carried)
• Approved the December 5, 2022 meeting minutes (Carried)
• Entered closed session at 4:18 PM (Carried)
• Resumed open session at 5:25 PM (Carried)