Lloydminster public meetings in 2023
33 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council
Council will decide on several funding agreements and contracts, including a revised $98.6 million budget for the Cenovus Energy Hub and a three-year, $127,500 Startup Lloydminster agreement. Other items include approving amended land prices for industrial and residential lots, adopting the Bud Miller All Seasons Park Master Plan, and granting readings to multiple bylaws covering airport operations, fees, business licences, and a code of ethics.
- Revised Cenovus Energy Hub project budget of $98,637,719 (excl. GST) with $2,668,457 contingency, funded by reserves, grants, and borrowing
- Three-year Startup Lloydminster agreement: $127,500 in 2024, $115,000 in 2025 and 2026
- Listing price of $675,000 per acre for commercial sites in the Lloydminster Recreation and Event Area
- Vic Juba Community Theatre funding agreement: $250,000 for 2024 with 5% annual increase, plus $50,000 for a Project Coordinator role
- Adoption of Bud Miller All Seasons Park Master Plan
Council approved a revised budget of $98,637,719 for the Cenovus Energy Hub and a three-year funding agreement for the Vic Juba Community Theatre. Several bylaws regarding airport management, business licensing, and fees were passed. Council also authorized a three-year agreement with Startup Lloydminster.
- Approved $98,637,719 revised budget for Cenovus Energy Hub project
- Approved $86,665,315 PCL Construction Management Inc. contract amendment
- Authorized 3-year Startup Lloydminster agreement ($127,500 in 2024; $115,000 in 2025/2026)
- Approved 3-year Vic Juba Community Theatre funding starting at $250,000 for 2024
- Passed Airport Operation and Management, Business Licence, and Fees and Charges bylaws
- Adopted Bud Miller All Seasons Park Master Plan
- Postponed Olive Tree funding request pending Housing Needs Assessment and Strategy
- Approved $1,704.10 bad debt adjustment for 23 inactive utility accounts
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to receive presentations and updates on several projects, including the final report for the new mechanical wastewater treatment facility, a master plan for Bud Miller All Seasons Park, and a proposal for a public art project. The committee will also consider draft bylaws and policies, including amendments to the Cemetery Management Bylaw, a new Asset Disposal Policy, and a Council Code of Ethics Bylaw. The agenda includes a closed session for policy advice.
- Final report on Lloydminster New Mechanical Wastewater Treatment Facility
- Bud Miller All Seasons Park Master Plan presentation
- Draft Bylaw amending Cemetery Management Bylaw No. 18-2022
- Draft Asset Disposal Policy
- Draft Council Code of Ethics Bylaw
The committee approved the meeting agenda and previous minutes. Members received presentations and reports on wastewater treatment, public art, and park planning, as well as draft bylaws for cemetery management and council ethics.
- Approved the December 4, 2023 Agenda (Carried)
- Approved the November 8, 2023 meeting minutes (Carried)
Regular Council
Council will consider the 2024 operating and capital budgets, including a proposed 1% mill rate increase for infrastructure. A public hearing and final readings are scheduled for a bylaw to replace 'Temporary Shelter' with 'Community Support Centre' in several commercial and industrial districts. Council will also hear an appeal from Manhattan Inn Ltd. regarding a fire-code compliance order and decide on several other bylaws and appointments.
- 2024 Operating budget with $57,148,721 revenue and $102,898,485 expenditures, requiring $45,749,764 in municipal taxation
- Proposed 1% mill rate increase to raise $425,000 for infrastructure deficit
- Public hearing and final readings for Bylaw 27-2023 to replace 'Temporary Shelter' with 'Community Support Centre' in C1, C5, I1, I2 districts
- Appeal of Order – Manhattan Inn Ltd. regarding National Fire Code compliance
- Appointment of Paul Richer, Elaine Kondro, and Michael Diachuk to the Lloydminster and District Health Advisory Committee
Council approved the 2024 Operating budget with a municipal taxation levy requirement of $45,749,764 and a matching Capital budget of $64,482,503. A 1% mill rate increase was approved to generate $425,000 for the infrastructure reserve. Council also passed a Land Use Bylaw amendment to replace 'Temporary Shelter' with 'Community Support Centre'.
- Approved 2024 Operating budget with $45,749,764 taxation levy requirement
- Approved 2024 Capital budget of $64,482,503
- Approved 1% mill rate increase for infrastructure reserve ($425,000)
- Passed Bylaw 27-2023 replacing Temporary Shelter with Community Support Centre
- Confirmed fire code compliance order for Manhattan Inn Ltd.
- Approved 2024 By-Election and General Election official remuneration rates
- Passed Bylaw 29-2023 Traffic Bylaw Amendment
- Passed Bylaw 30-2023 Election Bylaw
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to review the 2024 Draft Operating and Capital Budget. The agenda includes approval of previous minutes and several scheduled recess times. No other substantive decisions or discussions are listed.
- Review of Draft 2024 Operating and Capital Budget presented by Denise MacDonald
- Approval of October 16, 2023 committee minutes
- Scheduled recesses at 10:48 am, 12:13 pm, and 2:57 pm
The Governance and Priorities Committee received an overview and detailed departmental presentations regarding the draft 2024 Municipal Operating and Capital Budgets. No formal votes were recorded on the budget contents during this meeting.
- Approved the November 8, 2023 agenda
- Approved the October 16, 2023 meeting minutes
Regular Council
Council will decide on a February 13, 2024 by-election to fill one vacancy, appoint a returning officer, and authorize advance poll dates. They will also vote on a 3-year video surveillance camera contract with IOSecure Internet Operations Inc, estimated at $246,222 over five years. Other items include approving 2024 FCSS grants totaling $385,000, the 2024 meeting schedule, and committee appointments.
- Set by-election date for February 13, 2024 to fill one council vacancy
- Award video surveillance camera contract to IOSecure Internet Operations Inc, estimated 5-year spend $246,222
- Approve 2024 Family and Community Support Services (FCSS) grant allocations totaling $385,000 to 14 organizations
- Approve list of Saskatchewan lands in tax arrears and authorize enforcement action
- Grant first reading to Bylaw No. 30-2023 Election Bylaw
Council scheduled a by-election to fill one council vacancy and appointed Doug Rodwell as Returning Officer. The city also approved $385,000 in community grants and a video surveillance contract. Additionally, Council authorized tax enforcement actions for several Saskatchewan properties.
- Set by-election date for February 13, 2024 (Carried)
- Appointed Doug Rodwell as Returning Officer for the by-election (Carried)
- Awarded video surveillance contract to IOSecure Internet Operations Inc with estimated 5-year spend of $246,222 (Carried)
- Approved $385,000 in 2024 Family and Community Support Services (FCSS) Grant allocations (Carried)
- Authorized title application for 13 Saskatchewan properties under the Tax Enforcement Act (Carried)
- Approved the list of Saskatchewan Lands in Arrears as of November 1, 2023 (Carried)
- Approved 2024 Council and Committee Meeting Schedule (Carried)
- Granted first reading to Bylaw No. 30-2023 Election Bylaw (Carried)
Regular Council
Lloydminster's Regular Council meeting on October 23, 2023, includes several decisions and discussions. Council will vote on a development permit for a child care facility, approve reserve bids for three Alberta properties in tax arrears to be sold at public auction, and consider updates to policies on signing authority, procurement, and winter road maintenance. They will also hear a presentation on the Homebase program and receive a housing needs assessment update.
- Development permit for child care facility at 5010 – 46 Street in DC1 district
- Approve 2023 reserve bids for three Alberta properties in tax arrears for public auction
- Approve Policy No. 120-10 Signing Authority and Policy No. 120-05 Procurement and Purchasing
- Approve Winter Roadway Maintenance Policy No. 320-01 and repeal PW 02-13-23200
- First reading of Bylaw 27-2023 to replace Temporary Shelter with Community Support Centre in commercial/industrial districts
Council approved a development permit for a child care facility at 5010 – 46 Street and decided to close the childminding space at Servus Sports Centre for rental use. Several administrative policies were updated, and first readings were granted for amendments to the Land Use and Traffic Bylaws.
- Approved child care facility development permit at 5010 – 46 Street
- Approved closing Servus Sports Centre childminding space for rental repurposing
- Approved Aaron Buckingham’s employment contract
- Approved 2023 Alberta Tax Enforcement reserve bids and auction terms
- Approved Signing Authority Policy 120-10 and Procurement and Purchasing Policy 120-05
- Approved Winter Roadway Maintenance Policy 320-01 and repealed Policy PW 02-13-23200
- Granted first reading to Bylaw 27-2023 (Land Use Bylaw amendment) and set public hearing for Nov 20
- Granted first reading to Bylaw 29-2023 (Traffic Bylaw amendment)
Governance and Priorities Committee
The Governance and Priorities Committee is reviewing several draft policies and bylaws, including a text amendment to allow community support centres in commercial and industrial zones, a new fees and charges bylaw, and a winter roadway maintenance policy. They will also receive updates on capital infrastructure, a public transportation master plan, and a child care facility proposal.
- Draft Land Use Bylaw 5-2016 text amendment to change 'Temporary Shelter' to 'Community Support Centre' in C1, C5, I1, and I2 districts
- Draft Fees and Charges Bylaw with a new fee schedule
- Draft Winter Roadway Maintenance Policy including sidewalk and trail snow removal priorities
- Presentation on a child care facility in the DC1 – Direct Control #1 District
- 2023 Engineering Capital Infrastructure update and Public Transportation Master Plan engagement round 2
The committee approved the meeting agenda and the minutes from September 18, 2023. The remainder of the meeting consisted of administrative presentations and the review of draft policies; no substantive decisions were recorded on these items.
- Approved the October 16, 2023 Agenda (Carried)
- Approved the September 18, 2023 meeting minutes (Carried)
Regular Council
Lloydminster City Council is meeting to decide on several items, including proposed increases to ATCO Electric and Gas franchise fees, approval of two administrative policies, a sole-source furniture purchase for the Protective Services Building, and readings of the Offsite Levy Bylaw. The agenda also includes routine approvals of minutes and a closed session.
- Request to amend ATCO Electric Franchise Fee to 12.5% and ATCO Gas Franchise Agreement Fee to 26.5%, effective January 1, 2024
- Sole source award of $85,000 (plus 10% contingency of $8,500) to Office Concepts of Calgary for SCRU and 911 Call Center furniture
- Second and third reading of Bylaw No. 25-2021, Offsite Levy Bylaw
- Approval of Donation Policy No. 134-12 and Tangible Capital Asset Policy No. 134-13
- Land Use Bylaw Update Project report accepted as information
Council approved adjustments to 2024 ATCO franchise fees and granted final reading to the Offsite Levy Bylaw. Additionally, members approved a sole-source furniture contract for the Protective Services Building and adopted new policies regarding donations and tangible capital assets.
- Approved 2024 ATCO Electric (12.5%) and Gas (26.5%) franchise fees
- Approved Donation Policy No. 134-12
- Approved Tangible Capital Asset Policy No. 134-13
- Approved $85,000 sole-source furniture contract for Protective Services
- Approved $8,500 contingency for Protective Services furniture
- Granted second and third reading to Offsite Levy Bylaw No. 25-2021
Regular Council
Council will consider several capital projects and contracts, including a $1.25 million award for the Protective Services Building second-floor renovation for the Saskatchewan Crime Reduction Unit, a $2.61 million contract for East Drainage Channel Upgrades, and a 15-year agreement for wastewater treatment membrane replacement. A public hearing is scheduled for a land-use bylaw amendment rezoning land from Urban Transition to Commercial, Recreation, and Public Utility. Council will also vote on a $250,000 capital funding request for the 2024 Saskatchewan Summer Games and a land exchange with Robinson Acres Ltd.
- Award of $1,254,385 contract to Craftex Builders for RCMP/Saskatchewan Crime Reduction Unit fit-out at Protective Services Building, plus $89,000 contingency
- Award of $2,610,038.55 contract to Brodsky Construction Inc. for 2023 East Drainage Channel Upgrades, plus $261,000 contingency
- Public hearing and second/third reading of Bylaw 24-2023 to rezone land from UT to C4, RD, and PU
- Approval of $250,000 capital funding for 2024 Saskatchewan Summer Games venue upgrades
- Land exchange agreement with Robinson Acres Ltd. for 10.04 acres of city land for road widening in exchange for 2.38 acres zoned industrial
Council awarded several infrastructure contracts, including drainage upgrades and RCMP building renovations. They also approved a land exchange with Robinson Acres Ltd. and passed amendments to land use and manufactured home assessment bylaws.
- Approved $2.6M contract to Brodsky Construction Inc. for East Drainage Channel Upgrades (CARRIED)
- Awarded $1,254,385 contract to Craftex Builders for Protective Services SCRU fit out (CARRIED)
- Approved $250,000 for 2024 Saskatchewan Summer Games capital upgrades (CARRIED)
- Approved $300,000 from Protective Services Capital Reserve for RCMP renovations (CARRIED)
- Approved Land Exchange Agreement with Robinson Acres Ltd. (CARRIED)
- Authorized 15-year agreement with Veolia Water Technologies for wastewater membrane replacement (CARRIED)
- Passed Bylaw No. 24-2023 to amend Land Use Bylaw map (CARRIED)
- Passed Bylaw No. 25-2023 Manufactured Homes Assessment Bylaw Amendment (CARRIED)
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to receive presentations and updates on several topics, including the North Saskatchewan Watershed Alliance, Cenovus Energy Hub, a 2023 Outdoor Sporting Complex Study, asset management, and an RCMP School Resource Officer update. The committee will also consider draft policies on tangible capital assets and donations. No final decisions are listed on the agenda; items are for discussion and information.
- Presentation: North Saskatchewan Watershed Alliance overview
- Update: Cenovus Energy Hub September 2023
- Presentation: 2023 Outdoor Sporting Complex Study
- Draft policy: Tangible Capital Asset Policy No. 134-13
- Draft policy: Donation Policy No. 134-12
The committee approved the meeting agenda and previous minutes. Members received administrative updates on the Cenovus Energy Hub, the 2023 Outdoor Sporting Complex Study, asset management, and the RCMP SRO. Proposed policies regarding tangible capital assets and donations were presented for information.
- Approved the September 18, 2023 Agenda (Carried)
- Approved the August 14, 2023 meeting minutes (Carried)
Regular Council
Council will consider a recommendation to deny a tax exemption request from the Lloydminster Interval Home Society for vacant land at 4904 56 Avenue. They will also receive updates on intermunicipal collaboration and development plan contracts with the County of Vermilion River, and approve appointments to the Community Services Advisory Committee.
- Recommendation to deny tax exemption for Lloydminster Interval Home Society on vacant land at 4904 56 Avenue
- Contract award for City of Lloydminster/County of Vermilion River Intermunicipal Collaboration Framework consultant
- Contract award for City of Lloydminster/County of Vermilion River Intermunicipal Development Plan consultant
- Appointment of Linda Kappel, Kristine Knourek, Alison Weaver, and Amy Levesque to Community Services Advisory Committee for 2-year term
Council denied a tax exemption request for vacant land at 4904 56 Avenue. The city also appointed four members to the Community Services Advisory Committee and accepted reports on intermunicipal collaboration and development plan consultants.
- Denied tax exemption for Lloydminster Interval Home Society at 4904 56 Avenue (Motion 318-2023)
- Approved appointment of Linda Kappel, Kristine Knourek, Alison Weaver, and Amy Levesque to the Community Services Advisory Committee for 2-year terms (Motion 319-2023)
- Accepted report on the contract award for the City of Lloydminster/County of Vermilion River Intermunicipal Collaboration Framework Consultant (Motion 317-2023)
- Accepted report on the contract award for the City of Lloydminster/County of Vermilion River Intermunicipal Development Plan Consultant (Motion 320-2023)
Regular Council
Council will vote on borrowing up to $6.4 million for the Lloydminster Effluent Line, approve a contract for a Land Use Bylaw update, and consider several zoning amendments including allowing garden suites and child care facilities in certain districts. They will also appoint members to boards and committees, approve a video surveillance policy, and accept the quarterly financial report.
- Bylaw 06-2023: borrowing up to $6.4 million for the Lloydminster Effluent Line (second and third reading)
- Contract award to ISL Engineering and Land Services Ltd. for $179,889 for Land Use Bylaw update
- Bylaw 21-2023: text amendment to allow garden suites in DC1-Direct Control #1 District (public hearing at 2:00 PM)
- Bylaw 23-2023: text amendment to allow child care facilities in C5-Service Commercial District (public hearing at 2:00 PM)
- Bylaw 24-2023: map amendment redistricting from UT-Urban Transition to C4, RD, and PU (first reading, public hearing set for Sept 25)
Council approved a maximum borrowing amount of $6.4 million for the construction of the Lloydminster Effluent Line. Other key actions included awarding a land use bylaw update contract and approving text amendments for garden suites and child care facilities.
- Approved maximum borrowing of $6.4M for Lloydminster Effluent Line (Bylaw 06-2023)
- Awarded $179,889 Land Use Bylaw Update contract to ISL Engineering and Land Services Ltd.
- Approved $30,000 commitment from Planning and Economic Development Reserve for Project No. 2261002
- Approved Land Use Bylaw text amendments for DC1 Garden Suites (Bylaw 21-2023) and C5 Child Care Facilities (Bylaw 23-2023)
- Approved Video Surveillance Policy 132-01
- Approved replenishing City Manager Contingency Reserve with $11,497.34
- Appointed WLS LLP as external auditors for 2023 Consolidated Financial Statements
- Granted first reading to Bylaw 24-2023 for Land Use Map redistricting
Governance and Priorities Committee
The Governance and Priorities Committee will discuss a tax exemption request from the Lloydminster Interval Home Society, a new cross-connection control program for water services, and a services and membrane replacement agreement for the new mechanical wastewater treatment facility. The committee will also consider a redistricting application and a video surveillance policy update.
- Lloydminster Interval Home Society tax exemption request
- Cross Connection Control Program for water services
- New Mechanical Wastewater Treatment Facility – Veolia Services and Membrane Replacement Agreement
- Land Use Bylaw redistricting application: UT to C4, RD, PU
- Video Surveillance Policy update
The committee approved the meeting agenda and the minutes from July 10, 2023. Members received presentations and reports regarding a tax exemption request, wastewater treatment, and land use redistricting, but no formal decisions were recorded on these items.
- Approved Agenda dated August 14, 2023 (Carried)
- Approved Governance and Priorities Committee Minutes dated July 10, 2023 (Carried)
Regular Council
Lloydminster Council is meeting to decide on several items, including a public hearing and readings for a land-use map change, a $6.4 million borrowing bylaw for an effluent line, and a 15-year sponsorship agreement with Cenovus Energy for naming rights to a new event facility. They will also consider a grant application for a tree planting initiative, a community safety strategy, and various policy updates.
- Bylaw 06-2023: first reading for $6,400,000 borrowing for Lloydminster Effluent Line
- Bylaw 22-2023: readings for Operating Line of Credit
- Bylaw 20-2023: second/third reading for R1 to RD land use map amendment
- Cenovus Energy Hub: 15-year sponsorship agreement for event facility naming rights
- Disaster Mitigation and Adaptation Fund: $1,585,000 tree planting grant application
Council authorized a 15-year sponsorship agreement with Cenovus Energy Inc. for a new event facility. Other key actions included approving a $1.585M tree planting grant application and a $6.4M borrowing bylaw for an effluent line.
- Authorized 15-year sponsorship agreement with Cenovus Energy Inc. for 'Cenovus Energy Hub' naming rights
- Approved grant application for Lloydminster Tree Planting Initiative estimated at $1,585,000
- Granted first reading to Bylaw No. 06-2023 for $6,400,000 effluent line borrowing
- Adopted the Lloydminster Community Safety Strategy
- Approved 2024 Saskatchewan Summer Games Operating Budget
- Approved Bylaw No. 20-2023 to amend Land Use Map from R1-Single Detached Residential to RD-Recreation District
- Approved Recreation and Cultural Refund Policy No. 740-04
- Defeated motion to unanimously consent to third reading of Bylaw No. 22-2023 Operating Line of Credit
Governance and Priorities Committee
The Governance and Priorities Committee will discuss several draft bylaw amendments, including changes to manufactured homes assessment, adding child care facilities to the C5 Service Commercial district, and allowing garden suites in the DC1 district. The committee will also receive Q2 2023 reports on governance documents, procurement, and engineering capital infrastructure projects. New draft policies on violence harassment prevention and privacy are also on the agenda.
- Draft Manufactured Homes Assessment Bylaw Amendment
- Draft Land Use Bylaw 5-2016 text amendment to add Child Care Facility in C5 Service Commercial District
- Draft Land Use Bylaw 5-2016 text amendment to add Garden Suite in DC1 – Direct Control #1 District
- Q2 2023 Engineering Capital Infrastructure Projects Update
- Draft Violence Harassment Prevention Policy No. 135-03 and Draft Privacy Policy No. 135-01
The committee approved the meeting agenda and the minutes from June 12, 2023. Administration provided updates on governance documents, procurement, and infrastructure projects, as well as several draft bylaws and policies, but no decisions were recorded on these items.
- Approved July 10, 2023 Agenda (CARRIED)
- Approved June 12, 2023 meeting minutes (CARRIED)
- Approved recess for media interviews at 2:47 PM (CARRIED)
- Approved closed session at 3:02 PM (CARRIED)
- Approved resumption of open session at 5:08 PM (CARRIED)
Regular Council
Council will consider a $50,000 funding increase for the Aurora Residential Spray Park, funded by a Co-op Community Spaces grant, and a $70,031 transfer from reserves for block wall repair at the Lloydminster Golf and Curling Centre. A bylaw to rezone land from residential to recreation district will receive first reading, with a public hearing set for July 17. Council will also vote on delegating sign permit approvals in the DC1 district to the Development Officer.
- $50,000 increase for Capital Project No. 2261208 – Aurora Residential Spray Park, funded by Midwest Family Connections
- $70,031 transfer from Recreation and Culture Capital Reserve to Lloydminster Golf and Curling Centre Block Wall Repair Project No. 2373105
- First reading of Bylaw No. 20-2023 to amend Land Use Map from R1 Single Detached Residential to RD Recreation District
- Delegation of sign permit review and approval in DC1 Direct Control District to Development Officer
Council approved a $50,000 funding increase for the Aurora Residential Spray Park and a $70,031 transfer for block wall repairs at the Golf and Curling Centre. Additionally, the Development Officer was granted authority to approve certain sign permits in the DC 1 District.
- Approved $50,000 increase for Aurora Residential Spray Park (Motion 254-2023)
- Approved $70,031 transfer for Lloydminster Golf and Curling Centre Block Wall Repair (Motion 255-2023)
- Delegated sign permit review and approval authority for DC 1 District to Development Officer (Motion 256-2023)
- Granted first reading to Bylaw No. 20-2023 to amend Land Use Map from R1 to RD and scheduled public hearing for July 17, 2023 (Motion 257-2023)
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to discuss community safety, parks naming, and the 2023 Strategic Plan update. The body will also consider several land use redistricting applications and updates to city bylaws.
- Redistricting application from R1 (Single-Detached Residential) to R3 (Row House Residential)
- Redistricting application from R1 (Single Detached Residential) to RD (Recreation District) for 3102 41 Avenue
- Update to Bylaw No. 25-2021 Offsite Levy Bylaw
- Draft Lloydminster Effluent Line Borrowing Bylaw
- Recreation and Cultural Services Refund Policy No. 740-04
The committee received presentations on the Community Safety and Wellbeing Plan, a new naming strategy for parks and greenspaces, and the 2023 Strategic Plan update. Members also reviewed a refund policy and several redistricting applications. No substantive votes to approve or deny the presented policies or bylaws were recorded.
- Approved the June 12, 2023 Agenda
- Approved the May 15, 2023 meeting minutes
Regular Council
Council will decide on several spending items, including a $216,000 mower contract and a $140,000 change order for clock tower concrete rehabilitation. They will also consider a letter of support for a housing group, approve community grant allocations totaling $10,814, and appoint a member to the 2024 Saskatchewan Summer Games Hosting Society.
- Approve $216,000 mower purchase from Oak Creek Golf & Turf of Calgary, plus $10,800 contingency
- Approve $140,000 change order for clock tower concrete rehabilitation at Central Business District
- Approve $10,814 in Saskatchewan Lotteries Community Grants to three organizations
- Approve fascia and awning sign permit for Walmart at 4210 70 Avenue
- Provide letter of support for Lloydminster Region Housing Group funding request
Council approved several capital expenditures, including a new mower and concrete rehabilitation for the clock tower. The meeting also included the allocation of community grants and a sign permit approval for 70 Avenue.
- Approved $10,814 in Saskatchewan Lotteries Community Grant allocations
- Appointed Mike Sidoryk to the 2024 Saskatchewan Summer Games Hosting Society
- Approved fascia and awning sign permit for 4210 70 Avenue
- Delegated Development Officer to approve future DC3 District sign permits meeting bylaws
- Approved $216,000 contract to Oak Creek Golf & Turf for a 16’ Mower
- Approved $140,000 contract increase for ASL Paving Ltd. for clock tower concrete rehabilitation
- Approved letter of support for Lloydminster Region Housing Group funding request
Regular Council
Lloydminster Council will hold public hearings on four land-use bylaws, then consider contract awards and policy approvals. Key items include a $529,082.14 contract for a play structure, shelter, and splash pad in Aurora, and final readings for the new Municipal Development Plan. The agenda also includes several sole-source procurements for 911 systems and equipment purchases.
- Award $529,082.14 contract to Park N Play Design for Aurora play structure, shelter, splash pad
- Approve sole-source Fire Priority Dispatch System from Priority Dispatch Corp ($47,351 + 5% contingency)
- Approve sole-source Secondary 911 Site Call Handling system from Comtech Solacom ($99,533.86 + 5.5% contingency)
- Award $348,685 contract to Joe Johnson Equipment for two sidewalk plows
- Final readings for Municipal Development Plan Bylaw 14-2023 and Wigfield Area Structure Plan Bylaw 18-2023
Council passed several bylaws including the Mill Rate Bylaw and the Municipal Development Plan. They also awarded contracts for a new splash pad, emergency dispatch systems, and sidewalk plows.
- Awarded $529,082.14 contract to Park N Play Design Company Ltd. for Aurora Residential Subdivision play structure, shelter, and splash pad
- Approved Policy No. 120-09 Customer Conduct Policy
- Appointed Michael Diachuk to the Lloydminster and District Health Advisory Committee through December 31, 2023
- Approved $47,351 (plus $2,367.55 contingency) for Fire Priority Dispatch System from Priority Dispatch Corp.
- Approved $99,533.86 (plus $5,474.36 contingency) for Secondary 911 Site Call Handling system from Comtech Solacom Technologies Inc.
- Awarded $348,685 contract to Joe Johnson Equipment for two sidewalk plows
- Approved Policy No. 610-07 Offsite Levy Policy
- Passed Bylaws 14-2023 (Municipal Development Plan), 15-2023, 16-2023, 17-2023 (Mill Rate), 18-2023 (Wigfield Area Structure Plan), and 19-2023
Governance and Priorities Committee
The Governance and Priorities Committee will hear updates on Bylaw No.14-2023 (Municipal Development Plan), Q1 2023 engineering capital projects, and procurement. They will also review proposals for a spray park and playground in Aurora subdivision, the Old Minster (Log) Church project, and a procurement strategy for Lloydminster Place.
- Bylaw No.14-2023 Municipal Development Plan update
- Q1 2023 Engineering Capital Infrastructure Project updates
- Proposal for play structure, shelter, and splash pad in Aurora Residential Subdivision (Capital Project No. 2261208)
- Old Minster (Log) Church Project update
- Lloydminster Place Procurement Strategy
The committee received several administrative updates regarding capital projects, procurement, and draft policies. No substantive votes were taken on the presented proposals or policies during the open session.
- Approved the May 15, 2023 agenda (CARRIED)
- Approved the April 11, 2023 meeting minutes (CARRIED)
- Entered closed session at 5:14 PM per LAFOIP Section 16(1)(a) (CARRIED)
- Resumed open session at 5:40 PM (CARRIED)
Regular Council
Council will decide on a $300,000 capital grant for Border Paws Animal Shelter, a $1.97 million contract amendment for the new event arena's architect, and the 2023 mill rate bylaw. They will also review Q1 financials and approve budget revisions.
- $300,000 capital funding for Border Paws Animal Shelter over two years
- $1.97M contract amendment for TBD Architecture on new event arena design
- First reading of Bylaw No. 17-2023 Mill Rate Bylaw
- Approval of revised 2023 operating budget ($109.5M) and capital budget ($106.5M)
- $869,998.67 contract award to Sveer Maintenance for asphalt trail improvements
Council approved a $1.97 million amendment for architect services for the new event arena, a $300,000 capital contribution to Border Paws Animal Shelter, and the 2023 revised operating and capital budgets. They also awarded a $869,998 asphalt trail contract and a $318,390 wheel loader purchase, and gave first reading to the mill rate bylaw.
- Approved $1,970,722 architect services amendment for new event arena (carried)
- Approved $300,000 capital funding for Border Paws Animal Shelter (carried)
- Approved revised 2023 operating budget ($109.5M revenues, $109.4M expenditures) and capital budget ($106.5M) (carried)
- Awarded $869,998 asphalt walking trail contract to Sveer Maintenance Ltd. (carried)
- Awarded $318,390 rubber tired wheel loader contract to Chinook Equipment (carried)
- Approved $12,077.50 reallocation to City Manager Contingency Reserve (carried)
- Appointed Councillor Marin as Acting Mayor for May 24-29, 2023 (carried)
- Granted first reading to Bylaw No. 17-2023 Mill Rate Bylaw (carried)
Regular Council
Lloydminster Council will hold public hearings on three bylaws, including the Municipal Development Plan, and consider several contract awards and financial approvals. Key decisions include a $90 million Lloydminster Place project, contractor awards for cemetery landscaping, parking lot rehabilitation, and aquatic centre repairs, plus approval of the 2022 audited financial statements.
- Lloydminster Place Project: $90,005,000 plus $3,920,250 contingency
- Bioclean Aquatic Centre Building Envelope Rehabilitation: $1,763,348.85 to Bexson Construction
- Cemetery Expansion Phase 1 Landscaping: $245,181.28 to GT Property Maintenance Ltd.
- Servus Sports Centre Parking Lot Rehabilitation Phase 3: $188,244.61 to ASL Paving Ltd.
- Public hearings on Bylaws 13-2023, 08-2023, and 14-2023
Council approved the $90,005,000 Lloydminster Place Project and several infrastructure contracts for the cemetery, sports centre, and aquatic centre. Multiple bylaws regarding land use and public notification were advanced or passed. Public hearings were held for the Municipal Development Plan and other land use amendments.
- Approved Lloydminster Place Project for $90,005,000 plus $3,920,250 contingency (6-1)
- Awarded Cemetery Expansion landscaping to GT Property Maintenance Ltd. for $245,181.28
- Awarded Servus Sports Centre Parking Lot Rehabilitation Phase 3 to ASL Paving Ltd. for $188,244.61
- Awarded Bioclean Aquatic Centre Building Envelope Rehabilitation to Bexson Construction for $1,763,348.85
- Approved 2022 Audited Consolidated Financial Statements
- Passed Bylaw No. 13-2023 Public Notification and Advertising Bylaw
- Passed Bylaw No. 08-2023 LPDC OCP Future Land Use Map Amendment
- Granted first reading to Bylaws 15-2023, 16-2023, 18-2023, and 19-2023 with public hearings set for May 23, 2023
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to discuss several land-use items, including a draft subdivision policy, multiple rezoning and land use bylaw amendments, and a proposed reallocation of the 2023 capital budget for equipment replacement. They will also hear a presentation on RCMP retroactive pay. The meeting includes a closed session for policy advice and consultations.
- RCMP retroactive pay presentation
- 2023 capital budget reallocation for equipment replacement
- Draft subdivision policy
- Rezoning from R3 to R4 at Lot 1 Block 8 Plan 102194276
- Land use bylaw amendments for Urban Park and Wigfield Industrial ASP
The committee approved the meeting agenda and the minutes from March 20, 2023. Members received presentations on RCMP retroactive pay, a draft subdivision policy, and several land use bylaw amendments. No substantive votes were recorded on the presented policy or budget items.
- Approved April 11, 2023 Agenda (CARRIED)
- Approved March 20, 2023 meeting minutes (CARRIED)
Regular Council
Lloydminster Council is meeting to consider several bylaws, including a public hearing on a text amendment to protect city property, and to approve appointments and policies. The agenda includes second and third readings for multiple bylaws covering electronic communications, procedures, designated offices, financial administration, lot grading, development fees, and land use. Council will also approve board appointments and two new policies.
- Public hearing on Bylaw No. 05-2023, text amendment to Land Use Bylaw for protection of city property
- Second and third readings for Bylaw No. 09-2023 (Electronic Communications), 10-2023 (Procedure), 11-2023 (Designated Offices), 12-2023 (Financial Administration), 02-2023 (Lot Grading and Drainage), 04-2023 (Development Fee Schedule)
- Approval of 11 appointments to Vic Juba Community Theatre Board, including Gwen Mottram, Vic Juba, Kathy Paniak, and others
- Appointment of Councillor Aaron Buckingham to Friends of Lloydminster Place Committee
- Approval of Policy No. 610-04 (Development Security) and Policy No. 135-04 (Employee Code of Conduct)
Council passed several bylaws regarding electronic communications, procedure, financial administration, and lot grading. The body also approved a new employee code of conduct and appointed members to the Vic Juba Community Theatre Board.
- Passed Bylaw No. 09-2023 Electronic Communications Bylaw
- Passed Bylaw No. 10-2023 Procedure Bylaw
- Passed Bylaw No. 11-2023 Designated Offices Bylaw
- Passed Bylaw No. 12-2023 Financial Administration Bylaw
- Passed Bylaw No. 02-2023 Lot Grading and Drainage Bylaw
- Passed Bylaw No. 04-2023 Development Fee Schedule Amending Bylaw
- Passed Bylaw No. 05-2023 Text Amendment to Land Use Bylaw (Protection of City Property)
- Approved Policy No. 135-04 Employee Code of Conduct
Regular Council
Lloydminster Council will consider several bylaws, including the Municipal Development Plan, and approve contracts and funding requests. Key items include a $300,000 request from Border Paws Animal Shelter, a $190,785 sound system for Vic Juba Theatre, and a $98,392 golf course contract.
- Bylaw 14-2023 Municipal Development Plan - first reading and public hearing set for April 24
- Bylaw 03-2023 Excavation Bylaw - second and third reading
- Border Paws Animal Shelter capital funding request of $300,000
- Vic Juba Community Theatre sound system funding of $190,785
- Golf Centre Fairway Regrade contract to Garth Beetstra Construction Ltd. for $98,392
Council passed the Excavation Bylaw and approved several first readings for new bylaws regarding electronic communications, procedure, and financial administration. Significant funding was allocated for a storm sewer masterplan update and golf course fairway regrading. Council also approved a funding agreement for the Vic Juba Community Theatre sound system.
- Passed Bylaw No. 03-2023 Excavation Bylaw
- Approved $204,015 contract to ISL Engineering for Storm Sewer Collection Masterplan Update
- Approved $98,392 contract and $132,670 expanded scope for Golf Centre Fairway Regrade to Garth Beetstra Construction Ltd.
- Approved $190,785 for Vic Juba Community Theatre sound system replacement
- Approved standing offer agreement with Videre Images for photography up to $15,000 (5-1)
- Directed Administration to add $300,000 Border Paws Animal Shelter request to 2023 Budget Revisions
- Approved transfer of 2021 outstanding Stormwater utility amounts to 2023 tax roll
- Granted first reading to Bylaws for Municipal Development Plan, Electronic Communications, Procedure, Designated Offices, Financial Administration, and Public Notification
Governance and Priorities Committee
The Governance and Priorities Committee is meeting to review and discuss several draft policies and bylaws, including the Municipal Development Plan, a downtown façade improvement program, and various administrative bylaws. They will also receive reports on stormwater charges, fire services, and RCMP activities, and hear a public presentation on backyard hens. The meeting includes a closed session for policy advice.
- Draft Municipal Development Plan Bylaw (Bylaw No. XX-2023)
- 2021 Outstanding Stormwater Utility Charge – transfer to taxes
- 2022 Fire Service Annual Report
- 2022 Quarter 4 RCMP Report
- Draft Downtown Façade and Building Improvement Program Policy
The committee approved the meeting agenda and the minutes from February 13, 2023. Members received presentations on various draft bylaws, policies, and reports, but no substantive decisions were recorded on these items.
- Approved March 20, 2023 Agenda (CARRIED)
- Approved February 13, 2023 meeting minutes (CARRIED)
- Approved recess at 3:24 PM (CARRIED)
- Approved entry into closed session at 5:29 PM (CARRIED)
- Approved resumption of open session at 6:49 PM (CARRIED)
Regular Council
Lloydminster Council will consider approving several capital project contracts, including a $1.99 million street improvement program and a $4.41 million Central Business District replacement project, along with related contingency funds. They will also decide on allocating $2.27 million in operating surplus and $1.8 million in capital surplus, and approve $70,600 in Saskatchewan Lotteries community grants. The agenda includes routine approvals of minutes and a wastewater bylaw amendment.
- Award 2023 Street Improvement Program to Knelsen Sand & Gravel Ltd. for $1,995,593.50 plus 5% contingency
- Award Central Business District Replacement Program Phase 1 to ASL Paving Ltd. for $4,410,419.16 plus 5% contingency
- Approve 2022 year-end surplus allocation: $2,274,864 operating and $1,807,216 capital
- Approve $70,600 in Saskatchewan Lotteries community grants to nine local organizations
- Award 50 Avenue (Highway 17) and 67 Street intersection improvements to ASL Paving Ltd. for $1,160,028.97
Council awarded several major construction contracts for street improvements and the Central Business District Replacement Program. The city also allocated 2022 year-end surpluses and approved community grant funding.
- Approved $4,410,419.16 contract to ASL Paving Ltd. for Central Business District Replacement Program Phase 1
- Approved $1,995,593.50 contract to Knelsen Sand & Gravel Ltd. for 2023 Street Improvement Program
- Approved $1,160,028.97 contract to ASL Paving Ltd. for 50 Avenue and 67 Street intersection improvements
- Approved $276,155.13 contract to ATCO Electric Ltd. for CBD Replacement Program streetlights
- Approved $224,963 contract to Can-Traffic Services Ltd. for CBD Replacement Program traffic signals
- Approved allocation of $2,274,864 operating surplus and $1,807,216 capital surplus from 2022
- Approved $70,600 in Saskatchewan Lotteries Community Grant Allocations to nine organizations
- Passed Bylaw No. 07-2023 Wastewater Bylaw Amendment
Regular Council
Lloydminster City Council is deciding on several funding and policy items, including a $300,000 capital request from Border Paws Animal Shelter, a full grant application for an $8.2 million ball diamonds and pavilion project, and approval of a $10,350 public art project. Council will also consider awarding a $92,300 seasonal caretaker contract for Weaver Park Campground and selling a portion of 52nd Avenue for $70,000. Several bylaws are up for readings, including a land-use text amendment for the C5 district and a wastewater bylaw amendment.
- Border Paws Animal Shelter requests $300,000 in capital funds
- Council to consider $8,223,941 grant application for Ball Diamonds and Pavilion
- Public Art Committee proposal 'Faces of Lloydminster' for $10,350
- Weaver Park Campground caretaker award to MP2A Management Inc. for $92,300
- Proposed sale of 0.919 ha of 52nd Avenue to Foremost Universal LP for $70,000
Council approved a grant application for sports infrastructure and authorized the sale of city land on 52nd Avenue. Several land use and wastewater bylaw amendments were advanced through various reading stages. The council also established the Friends of Lloydminster Place Committee.
- Approved grant application for Ball Diamonds and Pavilion project estimated at $8,223,941
- Approved $10,350 from Public Arts Reserve for 'Faces of Lloydminster' project
- Approved sale of ~0.919 ha of 52nd Avenue to Foremost Universal LP for $70,000 plus GST
- Approved $92,300 plus GST contract for Weaver Park Campground caretaker services to MP2A Management Inc.
- Approved $53,277 transfer from Recreation and Culture Operating Reserve to 2023 Operating Budget
- Passed Bylaw No. 30-2022 Land Use Bylaw Text Amendment (third reading)
- Approved creation of Friends of Lloydminster Place Committee and appointed 7 members
- Requested more information on Border Paws Animal Shelter capital funds request
Governance and Priorities Committee
The Governance and Priorities Committee will receive updates on 2022 Q4 capital infrastructure projects and the 2023 capital plan, the Q4 procurement report, and governance documents. They will also discuss a proposed amendment to the Lloydminster Wastewater Bylaw, a budget and design update for the Lloydminster Place event facility, and a public art proposal called 'Faces of Lloydminster'.
- 2022 Q4 Capital Infrastructure Projects Update and 2023 Capital Infrastructure Projects
- Lloydminster Place Class B Budget and Design Update
- Draft Amendment to Bylaw 15-2021 - Lloydminster Wastewater Bylaw
- Public Art Committee Proposal – Faces of Lloydminster
- Electronic Document and Records Management System Consultant Procurement
The committee approved the meeting agenda and the minutes from January 16, 2023. The remainder of the meeting consisted of administrative presentations and reports without recorded votes on substantive policy or spending.
- Approved the February 13, 2023 Agenda (CARRIED)
- Approved the January 16, 2023 meeting minutes (CARRIED)
Regular Council
Council will vote on $47.1 million in operating and capital projects carried into 2023, a $205,000 land sale, and a $497,577 five-year desktop computing contract. They will also consider appointments to the Downtown Area Redevelopment Committee and Library Board, and give first readings to bylaws on lot grading, excavation, development fees, and supplementary assessments.
- Approve $47,107,497 in operating and capital carryforward projects for 2023
- Award five-year desktop computing contract to Powerland Computers Ltd., max $497,577
- Set listing price of Lot 6-8, Block 3, Plan B1127 at $205,000
- First reading of Lot Grading and Drainage Bylaw, Excavation Bylaw, and Development Fee Schedule Amending Bylaw
- Appoint Teri-Lynn Mackie to DARC and Tara Lynn Lawrence to Library Board
Council approved a combined total of $47,107,497 for operating and capital carryforward projects for 2023. A five-year desktop computing contract was awarded to Powerland Computers Ltd. and a new Supplementary Assessment Bylaw was passed.
- Approved $47,107,497 for Operating and Capital Carryforward projects
- Awarded 5-year desktop computing contract to Powerland Computers Ltd. up to $497,577
- Passed Bylaw No. 01-2023 Supplementary Assessment Bylaw (3rd reading)
- Approved $205,000 listing price for Lot 6-8, Block 3, Plan B 1127
- Approved retail store application for 8120 – 44 Street
- Denied $50.00 credit request for Utility Account 175392.004
- Appointed Teri-Lynn Mackie to Downtown Area Redevelopment Committee
- Appointed Tara Lynn Lawrence to City of Lloydminster Library Board
Special Council
Council is reviewing a proposed land sale to Musgrave Developments Ltd. and several funding and contract awards for the Water Treatment Plant. The meeting includes decisions on capital budget increases and contractor appointments.
- Proposed sale of approximately 0.82 ha at 12 Street and 50th Avenue to Musgrave Developments Ltd. for $25,900 plus GST
- Proposed award of Water Treatment Plant PAC Contractor to Filtrum Inc. for $785,687 excluding GST
- Proposed $624,000 increase for Capital Budget Project No. 1841107 funded by AMWWP grant
- Proposed 15% contingency allowance of $117,853 for the Water Treatment Plant project
- Proposed $75,214 contract increase for ISL Engineering & Land Services Ltd.
Council approved several contracts and budget increases for the Water Treatment Plant project. Additionally, Council directed administration to proceed with a land sale to Musgrave Developments Ltd.
- Approved sale of approximately 0.82 ha of land at 12 Street and 50th Avenue to Musgrave Developments Ltd. for $25,900 plus GST
- Approved $624,000 cost increase for Water Treatment Plant Project No. 1841107 funded by AMWWP grant
- Awarded Water Treatment Plant PAC contract to Filtrum Inc. for $785,687 excluding GST
- Approved 15% contingency allowance of $117,853 for Water Treatment Plant Project No. 1841107
- Approved $75,214 contract increase for ISL Engineering & Land Services Ltd.
Special Council
This special meeting was called to order at 5:26 PM and adjourned at 5:30 PM. The only substantive item was a motion to change the date of the Regular Council Meeting from January 23, 2023 to February 6, 2023, and to move the public hearing originally scheduled for January 23 to the new February 6 date. Council directed the City Clerk to advertise the change. The motion was carried.
- Regular Council Meeting rescheduled from January 23, 2023 to February 6, 2023
- Public hearing moved from January 23 to February 6, 2023
- City Clerk directed to advertise the date change and public hearing
Council met for a special session to change the date of a future meeting. The Regular Council Meeting and its associated public hearing were both moved to February 6, 2023.
- Approved changing Regular Council Meeting date from January 23, 2023, to February 6, 2023
- Approved moving the public hearing from January 23, 2023, to February 6, 2023
Governance and Priorities Committee
The Governance and Priorities Committee is discussing several updates to city bylaws, including lot grading, excavation, and development fees. The body is also reviewing administrative presentations on desktop computing and water treatment plant contracts.
- Lot Grading and Drainage Bylaw
- Land Use Bylaw Amendment and Development Security Policy
- Excavation Bylaw and Excavation Permit Policy
- Lloydminster Development Fee Schedule Amending Bylaw
- Water Treatment Plant – Powder Activated Carbon (PAC) System contract award
The committee approved the meeting agenda and the minutes from December 5, 2022. Administration presented information on several bylaws, fee schedules, and policies, but no substantive votes were recorded on these items. The meeting included a closed session before adjournment.
- Approved the January 16, 2023 Agenda (Carried)
- Approved the December 5, 2022 meeting minutes (Carried)
- Entered closed session at 4:18 PM (Carried)
- Resumed open session at 5:25 PM (Carried)