Lanark Highlands public meetings in 2023

Police Services Board

The Police Services Board is meeting to handle routine items: roll call, approval of agenda and minutes, and receiving communications. The main business item is a discussion on Detachment Boards Transition. No decisions or proposals with details are listed on the agenda.

• Approval of September 21, 2023 minutes
• Communications: CAMSafe Program in Lanark
• Communications: OAPSB Zone 2 agenda and minutes
• Communications: LCAPSB October meeting minutes
• Business item: Detachment Boards Transition

Regular Council Meeting

Council will vote on several financial by-laws for 2024, including an interim tax levy and borrowing to meet current expenses. It will also consider a zoning amendment, an asset retirement obligations policy, and a $500 skating program. A closed session is scheduled for a non-union compensation review.

• By-Law 2023-1889 authorizes borrowing money to meet 2024 current expenses
• By-Law 2023-1890 provides for an interim tax levy for 2024
• By-Law 2023-1888 amends zoning by-law 2003-451 (Vella file ZA-2023-09)
• Motion to place unspent 2023 budget amounts into capital reserves for Waste Management, Arena, Parks, Fire, Roads, and Building
• Council to consider $500 for Beyond the Boards Kids Skating Program at Lanark & District Community Centre

Committee of the Whole

The Committee of the Whole is discussing several reports and recommendations, including a road needs study and sidewalk assessment, a waste master plan update with a new mattress recycling program, and a consent application for a property division. They will also consider a $500 skating program, surplus budget allocations to capital reserves, and appointments to advisory groups.

• Consent application B20-122 (Lanthier/Cabana) for property severance
• Proposed mattress recycling program with $40/unit tipping fee
• Adoption of Roads Needs Study and Sidewalk Assessment by Acadia Engineering
• $500 for Beyond the Boards Kids Skating Program at Lanark & District Community Centre
• 2023 surplus amounts to be placed into capital reserves for various departments

Municipal Grants Committee

The Municipal Grants Committee will consider 2024 grant applications from seven local organizations and discuss 2023 achievement awards. The agenda includes approval of previous minutes and standard procedural items.

• 2024 grant applications: Tatlock Hall Association, Lanark Highlands Public School, McDonalds Corners Agricultural Society Inc., Maple Grove School Council, Lanark and District Civitan Club, White Lake Sports and Recreational Program
• 2023 Achievement Awards categories: Business with the Best Community Impact, Senior Volunteer Award, Volunteer Achievement Award, Community Spirit Award
• Approval of minutes from February 16, 2023 Committee of the Whole meeting

Committee of the Whole

The Committee of the Whole is discussing several planning applications, including a zoning by-law amendment for a property on the 1st Concession of Ramsay, and two consent applications. They will also consider funding a development charges study, a generator for Tatlock Hall, and free public skating events. The meeting includes presentations from the Perth & Smiths Falls District Hospital Foundation and Friends of Lanark Highlands.

• Zoning By-Law Amendment ZA-2023-09 for 943 1st Concession of Ramsay, from Limited Service Rural to Rural
• Consent application B23-122 (Closs) and B23-132 (Matusiak) with conditions
• Proposed Development Charges Study for 2024 budget
• Request for $4,772.04 for Tatlock Hall generator installation
• Free public skating sponsorship during Christmas and March breaks

Regular Council Meeting

Lanark Highlands Council is meeting to decide on several by-laws and motions, including a zoning amendment for a property on the 8th Concession Dalhousie, a new site plan control by-law, and authorizing annual MOUs for snowmobile clubs. They will also consider approving the 2022 draft financial statements from KPMG and closing a portion of a road allowance between Palmerston and North Sherbrooke townships.

• Zoning amendment for 1672 8th Concession Dalhousie from Recreational Commercial (CR) to Lakefront Development (LD) zone (By-Law 2023-1884)
• New site plan control by-law to replace and repeal By-Law 2023-1842 (By-Law 2023-1885)
• Authorizing staff to sign annual Memorandums of Understanding for snowmobile club use of road allowances and township property
• Approval of draft financial statements for the year ending December 31, 2022, presented by KPMG
• By-law to stop up, close, and convey a portion of the road allowance between Palmerston and North Sherbrooke townships (By-Law 2023-1886)

Committee of Adjustment (COA)

The Committee of Adjustment will hear and decide on one minor variance application (MV-2022-02) for a property at 204 Clyde Lane. The applicant seeks permission to reconstruct a legal non-conforming dwelling with specific conditions on size and setbacks. The meeting also includes roll call, approval of previous minutes, and adjournment.

• Minor variance application MV-2022-02 (Edmison) for 204 Clyde Lane to reconstruct a legal non-conforming dwelling
• Proposed conditions: max 20% increase in gross floor area and deck size, 23.5 m setback from Clyde River high water mark, 9.48 m setback from private road centreline
• Applicant must obtain building permits from Township and permits from MVCA before construction
• Public may make oral or written submissions; failure to do so may limit appeal rights to LPAT

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to discuss several grant applications and community events. Items include a Tree Canada Community Tree Grant, an OTF Resilience Grant update, a Hydro One grant, and a Common Wealth L.E.A.F. grant for revitalizing the Clyde Memorial Baseball Diamond dugouts. The committee will also review plans for the Frosty Fling event, municipal signs warranty, themed public skates, and recreation guide maps.

• Tree Canada Community Tree Grant Application 2024
• OTF Resilience Grant Update
• Hydro One Grant (Energizing Life - Community Grants for Ontario Non-Profits)
• Common Wealth L.E.A.F. Grant for revitalization of Clyde Memorial Baseball Diamond dugouts
• Frosty Fling event planning

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several operational items, including a zoning by-law correction, winter plowing contract extensions, waste management contracts, and a park improvement tender. The committee will also receive communications from other municipalities and a conservation authority, and consider the 2024 meeting calendar and committee appointments.

• Zoning By-Law Amendment ZA-2023-08 to rezone land at 1672 8th Concession Dalhousie from Recreational Commercial (CR) to Lakefront Development (LD)
• Contract award to Mar-Co Clay Products Inc. for Clyde Memorial Park infield rehabilitation at $80,513.00 excluding HST
• Extension of White Lake West Plowing Tender PW-2022-09 to Manson Cartage for $26,500 (Nov 1, 2023 – Apr 15, 2024)
• Extension of White Lake East Plowing Tender PW-2022-08 to Manson Cartage for $98,500, plus $15,000 for plowing Peneshula from Bellamy to Snye
• Award of Waste Depot Management Contract to Rob Alexander for 3 years; award of Lanark Village curbside collection to Emterra Environmental for $77,070.24 + HST

Public Meeting

This is a public meeting to hear a zoning by-law amendment application (ZA-2023-09) from Shams-Shoaaee & Vella. The planning consultant will present the file, the applicant will explain the need, and public comments will be heard. No decision is made at this meeting; it is a procedural hearing before a potential council vote.

• Zoning By-Law Amendment application ZA-2023-09 by Shams-Shoaaee & Vella
• Public hearing with opportunity for oral and written submissions
• Notice of decision and appeal rights explained for attendees

Regular Council Meeting

Lanark Highlands Council will decide on extending two winter plowing contracts with Manson Cartage for White Lake West ($26,500) and White Lake East ($98,500), and vote on a zoning by-law amendment for a property on the 6th Concession Darling. The meeting also includes routine approvals of minutes, committee reports, and appointment of a Committee of Adjustment.

• Extend White Lake West Plowing Tender PW-2022-09 to Manson Cartage for one year at $26,500 (excl. HST)
• Extend White Lake East Plowing Tender PW-2022-08 to Manson Cartage for one year at $98,500 (excl. HST)
• Zoning By-Law Amendment (Lee & Southwell, ZA-2023-07) to rezone 1040 6th Concession Darling from Rural (RU) to Rural Special Exception (RU-38)
• Appoint Committee of Adjustment for 2024 via By-Law 2023-1882
• Receive County of Lanark updates including Tatlock Road closure notice

Public Meeting

This is a public meeting of Lanark Highlands Council to consider a zoning by-law amendment application (ZA-2023-08) from the applicant Dale. The meeting includes a roll call, introduction, and presentation of the application, followed by adjournment. No decisions are made at this public meeting; it is a statutory hearing to receive public input.

• Dale Zoning By-Law Amendment (ZA-2023-08) – public hearing
• Meeting held in Council Chambers at 75 George Street, Lanark, Ontario
• Public can listen via conference call: 1-855-344-7722 or 613-244-1312, Conference ID: 2883824

Committee of the Whole

The Committee of the Whole is discussing and making decisions on several items, including a zoning by-law amendment for a property on the 6th Concession Darling, a revised site plan control by-law, and the location for a new fire hall in McDonald's Corners. They will also consider reports on fire department operations, building activity, and a software contract for the community centre.

• Zoning By-Law Amendment ZA-2023-07 for 1040 6th Concession Darling to permit a retained parcel with 11 m road frontage
• Approval of McDonalds Corners Municipal Waste site as location for Fire Station 3, with $12,735 geotechnical investigation from EXP Services Inc.
• Site Plan Control By-law revision to implement Bill 97
• Authorization to enter agreement with Active Network for recreation management software at Lanark & District Community Centre, with $934.51 over budget from modernization reserve
• Letter of support for Lanark Adult Baseball League's Field of Dreams funding application for Clyde Memorial Baseball Diamond

Regular Council Meeting

Lanark Highlands Council will consider a letter of support for the Lanark Adult Baseball League's grant application for the Clyde Memorial Baseball Diamond, and vote on two service agreements: a pound services deal with Andrew Parent and a five-year programs and services agreement with the Mississippi Valley Conservation Authority. The meeting also includes routine approvals of minutes and reports.

• Letter of support for Lanark Adult Baseball League's Field of Dreams funding application for Clyde Memorial Baseball Diamond
• By-Law No. 2023-1878: Pound Services Agreement with Andrew Parent
• By-Law No. 2023-1879: Five-Year Category 2 and 3 Programs and Services Agreement with Mississippi Valley Conservation Authority
• Adoption of Committee of the Whole report from October 10, 2023
• Confirmation by-law (No. 2023-1880) for meeting proceedings

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to receive updates on the youth centre, pickleball survey, and new Saturday night skates, and to discuss the recreation guide and 2024 capital budget projects. They will consider recommending specific capital projects to the Committee of the Whole, and will also review an OTF Resilient Communities Fund application.

• 2024 Capital Budget Projects: Beautification, Clyde, Vincent Hall, Parks and Beaches budgets reviewed
• Recreation Guide update with draft maps for printer
• Youth Centre update (Sept/Oct reports)
• Pickleball survey post
• New Saturday Night Skates event

Public Meeting

This is a public meeting to hear a zoning by-law amendment application (ZA-2023-07) from Lee & Southwell. The planning consultant will present an overview, the applicant will explain the need, and public submissions will be heard. Council will later decide on the amendment.

• Zoning By-Law Amendment application ZA-2023-07 by Lee & Southwell
• Public hearing to receive oral and written submissions
• Applicant and planning consultant to present

Committee of the Whole

The Committee of the Whole will discuss entering into an agreement with Andrew Parent for animal pound services and consider authorizing staff to use group purchasing for 2023 budget year purchases. The meeting also includes receiving communications from MVCA, Town of Aurora, and Town of Midland, as well as updates on council committee appointments.

• Animal Pound Services Contract with Andrew Parent
• Group Procurement Process 2023 for budget year purchases
• MVCA Board Summary Report of September 11th, 2023
• Town of Aurora opposition to Strong Mayor Powers
• Town of Midland letter on 'Catch and Release' justice

Regular Council Meeting

The Lanark Highlands Council is holding a regular meeting that includes a public meeting for a zoning by-law amendment, followed by Committee of the Whole and Council. Key items include a motion to direct staff on a group procurement process and a closed session for human resources matters.

• Public meeting for a zoning by-law amendment at 6:00 p.m.
• Motion to direct staff to notify Group Purchasers that the Township's Procurement Policy endorses group purchasing and to post a 14-day Notice of Intent
• Closed session under Section 239(2)(b) for personal matters about an identifiable individual
• Notice of intention to attend the 2024 ROMA Conference (Jan. 21-23)
• County of Lanark updates including media releases on milkweed collection and Truth and Reconciliation Day

Regular Council Meeting

Lanark Highlands Council will consider forwarding comments from the Police Services Board and Public Works on the County's draft speed management policy, and appoint members to the Police Services Board via by-law. The agenda also includes several closed-session items on property and legal matters.

• Motion to forward Lanark Highlands Police Services Board and Public Works comments on Lanark County Draft Speed Management Policy to the County
• By-Law No. 2023-1875 to appoint members to the Lanark Highlands Police Service Board
• Closed session: property matter in Concession 2, Part Lot 1, Lanark
• Closed session: property matter in Concession 5 and 6, Part Lot 3, Lanark
• Closed session: Pound Services Agreement

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including forwarding comments on the Lanark County Draft Speed Management Policy, accepting a geotechnical report for Snye Road, and receiving updates on committee appointments and an OEMC conference. The meeting includes routine approvals of minutes and agenda.

• Forward comments on Lanark County Draft Speed Management Policy to County before Sept 29 deadline
• Accept Snye Road 2022 Geotechnical Investigation Report; consider scope of work in 2024 budget
• Receive CSWB Plan progress update and media release as information
• Receive verbal updates on Council committee appointments
• Receive OEMC Conference Update from Councillor Roberts

Committee of Adjustment (COA)

The Lanark Highlands Committee of Adjustment will hold a public meeting to hear and decide on one minor variance application (MV-2023-04) for a property at 2190 Rosetta Road. The applicant seeks permission for an accessory residential unit (ARU) on a 0.98-hectare lot. The committee will consider oral and written submissions before making a decision.

• Minor Variance MV-2023-04 – Hannan: request for an ARU on a 0.98-hectare lot at 2190 Rosetta Road, Concession 8, Part Lot 11
• Proposed approval subject to conditions: obtain all required building permits and approval based on submitted site plan
• Public hearing process includes planner review, applicant comments, and oral/written submissions
• Meeting minutes from September 12, 2023, to be approved

Police Services Board

The Police Services Board will consider recommending comments on the Lanark County Draft Speed Management Policy. The board will also receive the 2023 second-quarter report, July and August alarm reports, and a police record check memo. Other items include updates from the OAPSB Zone 2 meeting and a community safety and well-being plan progress update.

• Discussion and potential recommendation on Lanark County Draft Speed Management Policy (comments due Sept. 29)
• 2023 2nd Quarter Report for Lanark Highlands
• July 2023 and August 2023 alarm reports
• Police Record Check Memo regarding revenue
• Community Safety and Well-Being (CSWB) Plan progress update and media release

Committee of Adjustment (COA)

The Committee of Adjustment will hold a public hearing to decide on a minor variance application (MV-2023-04) for a property at 759 Black Rock Lane. The applicant seeks to permit an accessory residential unit (ARU) on a 1.09-acre lot with a reduced exterior side yard setback of 2.47 metres. The meeting also includes approval of previous minutes and procedural items.

• Minor variance application MV-2023-04 for 759 Black Rock Lane to allow an ARU with a 2.47 m exterior side yard setback
• Public hearing with opportunity for oral and written submissions on the variance
• Approval of minutes from the August 8, 2023 Committee of Adjustment meeting

Regular Council Meeting

This regular council meeting includes decisions on the 2023 operational and capital budget, appointment of KPMG as auditor for two years, and awarding of brushing and road needs study contracts. Council will also discuss a closed session on human resources.

• Approval of 2023 Operational and Capital Budget as presented on August 24, 2023
• Appointment of KPMG LLP as auditor for 2022 and 2023 year-end audits
• Award of brushing tender PW-2023-012: $26,700 to Timber Ridge Contracting and $49,450 to Crain’s Construction Inc.
• Award of Roads Needs Study RFP to Acadia Engineering Inc. for $23,935
• Authorization of scope of work on Mill Road per report 2023-25

Council approved the 2023 Operational and Capital Budget and appointed KPMG LLP as the municipal auditor for 2022 and 2023. Several road work contracts and a road needs study were awarded. Council also authorized a specific scope of work for Mill Road.

• Approved 2023 Operational and Capital Budget (6-1)
• Appointed KPMG LLP as auditor for 2022 and 2023 via By-Law No. 2023-1873
• Awarded brushing tender to Timber Ridge Contracting ($26,700) and Crain’s Construction Inc. ($49,450)
• Awarded Road Needs Study & Projected Capital Work to Acadia Engineering Inc. for $23,935 (6-1)
• Authorized staff to proceed with option 1 for Mill Road capital work
• Adopted the Fifteenth Report of the Committee of the Whole for 2023

Committee of the Whole

The Committee of the Whole is deciding on the 2023 operational and capital budget, a program and services agreement with the Mississippi Valley Conservation Authority, and several public works contracts including brushing and a road needs study. They will also discuss a motion to permit cannabis sales in the township.

• Approval of 2023 Operational and Capital Budget
• Agreement with MVCA for Category 2 and 3 Services
• Award brushing tender: $26,700 to Timber Ridge Contracting and $49,450 to Crain's Construction Inc.
• Award road needs study RFP to Acadia Engineering Inc. for $23,935
• Motion to permit cannabis sales in Lanark Highlands

Regular Council Meeting

Lanark Highlands Council is meeting to handle routine approvals, consider a new procedural by-law, and decide on forwarding comments on the Lanark County Climate Action Plan. The agenda includes adoption of minutes and reports, plus a confirmation by-law for the meeting's proceedings.

• By-Law No. 2023-1871: new Procedural By-Law to govern council and committee proceedings
• Motion to forward Council's comments on Lanark County Climate Action Plan – First Draft (report COR-2023-13)
• By-Law No. 2023-1872: confirmation by-law for August 24, 2023 council proceedings
• Adoption of 14th Committee of the Whole Report (August 8, 2023)
• Approval of council minutes from August 8, 2023

Council approved an amendment to the Procedural By-Law allowing the public to record video until the Township provides its own recordings. Council also directed staff to send comments on the Lanark County Climate Action Plan first draft to the County of Lanark.

• Approved Procedural By-Law Amendment permitting public video recording
• Adopted the 14th Report of the Committee of the Whole for 2023 (excluding item 'B'4)
• Approved forwarding Council comments on the Lanark County Climate Action Plan first draft to the County of Lanark
• Passed By-Law No. 2023-1871 (Procedural By-Law) through first, second, and third readings
• Received verbal report on the AMO conference as information
• Passed By-Law No. 2023-1872 to confirm proceedings of the August 24th meeting

Committee of the Whole

The Committee of the Whole will consider approving the 2023 Draft Budget and directing staff to apply for a grant to replace the HVAC system at the Lanark & District Museum. They will also receive a presentation from Valley Heartland Community Futures Development Corporation and discuss comments on the Lanark County Climate Action Plan. Several council committee appointments are also on the agenda.

• 2023 Draft Budget approval and 14-day public notice
• Application to Lanark County Grants Program for HVAC system at Lanark & District Museum
• Council comments on Lanark County Climate Action Plan First Draft
• Presentation by Tina Stevens, General Manager of Valley Heartland Community Futures Development Corporation
• Council committee appointment updates including Police Services Board and North Lanark Joint Planning Committee

The Committee of the Whole approved the 2023 Draft Budget and initiated a 14-day public comment period. Council also directed staff to seek grants for a new HVAC system at the Lanark & District Museum.

• Approved 2023 Draft Budget and initiated 14-day public notice period
• Approved forwarding Council comments on the Lanark County Climate Action Plan First Draft to the County of Lanark
• Directed staff to apply for Lanark County Grants to procure an HVAC system for the Lanark & District Museum (Option #1)
• Appointed Councillor Closs to the Lanark Highlands Police Service Board for the 2022-2026 term
• Received presentation from Valley Heartland Community Futures Development Corporation as information

Recreation Advisory Committee

The Recreation Advisory Committee will review communications, discuss a pickleball survey summary, an update on the recreation guide, and continue strategic planning. They will also consider a resolution recommending capital budget projects for 2023, including $80,000 for the Clyde Memorial Baseball Diamond infield and $20,000 for beautification of beaches and parks.

• Pickleball Survey Question #5 Summary discussion
• Recreation Guide Update with Henderson Printing call scheduled
• Strategic Planning Discussion continued
• Resolution recommending $80,000 for Clyde Memorial Baseball Diamond infield and $20,000 for beautification of beaches and parks as 2023 capital projects
• Youth Centre bottle drive and July/August calendars received as information

Committee of Adjustment (COA)

The Committee of Adjustment will hold a public hearing on one minor variance application from Hopetown Holsteins Ltd. to expand an agricultural operation with a new 1870m2 barn at 5025 Wolf Grove Road. The committee will hear from the planning consultant, the applicant, and the public before making a decision based on the Official Plan, Zoning By-Law, and site suitability.

• Minor variance application MV-2023-03 for a new 1870m2 barn on Part of Lot 17/18, Concession 3, municipally known as 5025 Wolf Grove Road
• Proposed decision to approve the expansion subject to acquiring all required building permits and approval based on submitted site plan
• Public hearing with opportunity for oral and written submissions

The Committee of Adjustment approved a minor variance application for the expansion of a legal non-conforming agricultural use. This allows for the construction of a new milking barn at 5025 Wolf Grove Road, subject to building permits and the submitted site plan.

• Approved expansion of agricultural operation for a new 1870m2 barn at 5025 Wolf Grove Road (Adopted)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve several items, including a backhoe purchase, a procedural by-law amendment, and feedback on the Lanark County Climate Action Plan. The meeting includes routine approvals of minutes and receiving various communications and reports.

• Authorize procurement of a 2023 Backhoe from JR Brisson for $184,747 (excluding HST) with trade-in of two existing units
• Provide feedback on Lanark County Climate Action Plan First Draft by August 24
• Approve updated Procedural By-Law Amendment
• Receive 2nd Quarter Building Report for 2023
• Receive Fire Department 2023 2nd Quarterly Report

The Committee of the Whole approved the procurement of a 2023 backhoe and an update to the Procedural By-Law. Council also directed staff to contact the County of Lanark regarding shared building services.

• Authorized procurement of 2023 Backhoe from JR Brisson for $184,747 excluding HST (CARRIED)
• Approved updated Procedural By-Law Amendment (CARRIED)
• Directed staff to send letter to County of Lanark regarding shared Building services (CARRIED)
• Requested Council feedback on Lanark County Climate Action Plan First Draft by August 15th (CARRIED)
• Accepted 2nd Quarter Building Report for 2023 as information (CARRIED)
• Received Fire Department Second Quarter Report for information (CARRIED)
• Received Council Committee Appointment Updates as information (CARRIED)

Regular Council Meeting

Lanark Highlands Council is meeting to consider a motion to authorize the procurement of a 2023 backhoe from JR Brisson for $184,747 (excluding HST), including trade-in of two existing units. Council will also vote on by-laws adopting terms of reference for the Municipal Grants Committee and the Recreation Advisory Committee, and receive updates from the County of Lanark. The agenda includes routine items such as approval of minutes and a confirmation by-law.

• Backhoe procurement: $184,747 (excluding HST) from JR Brisson, with trade-in of two existing units
• By-Law 2023-1868: Adopt Municipal Grants Committee Terms of Reference
• By-Law 2023-1869: Adopt Recreation Advisory Committee Terms of Reference
• County of Lanark updates: housing building at 188 Chambers Street, Smiths Falls; speed management consultation; OVRT trail resurfacing and culvert; Harvey Street reconstruction
• By-Law 2023-1870: Confirmation of proceedings

Council authorized the procurement of a 2023 backhoe and the trade-in of two existing units. The board also passed by-laws establishing terms of reference for the Municipal Grants and Recreation Advisory committees.

• Approved procurement of 2023 Backhoe from JR Brisson for $184,747 excluding HST
• Approved trade-in of two existing township units
• Passed By-Law No. 2023-1868 adopting Municipal Grants Committee Terms of Reference
• Passed By-Law No. 2023-1869 adopting Recreation Advisory Committee Terms of Reference
• Adopted the 13th Report of the Committee of the Whole for 2023

Regular Council Meeting

Lanark Highlands Council is meeting to consider several contracts and by-laws, including a $994,945 bridge replacement and a $24,389.14 culvert purchase. They will also vote on a funding request for a seniors program, a procedural by-law update, and adoption of financial statements. The agenda includes routine items like minutes and confirmatory by-laws.

• Clyde Forks Bridge replacement contract with Bonnechere Excavating Inc. for $994,945 (excluding HST)
• Bulk culvert purchase from Rideau Supply for $24,389.14 (excluding HST)
• Commit $4,000 to Highlands North Network for Seniors Active Living Centres program
• Repeal and replace Procedural By-Law 2012-1205
• Adopt 2023/2024 fee schedule for Lanark and District Community Centre

Council authorized several infrastructure contracts, including bridge and culvert replacements. The board also approved 2021 draft financial statements and a new fee schedule for the Lanark and District Community Centre.

• Approved $994,945 contract with Bonnechere Excavating Inc. (BEI) for Clyde Forks Bridge replacement
• Approved $24,389.14 purchase of bulk culverts from Rideau Supply
• Approved $4,000 in-kind support for Highlands North Network SALC program
• Approved Draft Financial Statements for year ending December 31, 2021
• Passed By-Law No. 2023-1865 adopting fees and charges for Lanark and District Community Centre (2023/2024)
• Appointed Deputy Fire Chief/Prevention and Training via By-Law No 2023-1866 (6-1)
• Approved in-principle amendment to Procedural By-Law 2012-1205

Committee of the Whole

The Committee of the Whole is discussing a $994,945 contract for the Clyde Forks Bridge replacement and a $24,389 bulk culvert purchase. They will also review proposed changes to committee terms of reference, a procedural by-law repeal, and a funding request for the Seniors Active Living Centre program.

• Authorize $994,945 contract with Bonnechere Excavating Inc. for Clyde Forks Bridge replacement
• Authorize $24,389 bulk culvert purchase from Rideau Supply
• Proposed changes to Recreation Advisory and Municipal Grants Committee terms of reference
• Commit $4,000 in cash or in-kind to Highlands North Network for Seniors Active Living Centre program
• Repeal and replace Procedural By-Law 2012-1205

The Committee of the Whole approved several infrastructure contracts, including a bridge replacement and bulk culvert purchase. Council also agreed to funding for the Highlands North Network and approved changes to committee terms of reference.

• Authorized agreement with Bonnechere Excavating Inc. for Clyde Forks Bridge replacement for $994,945 (excluding HST)
• Authorized agreement with Rideau Supply for bulk culverts for $24,389.14 (excluding HST)
• Committed $4,000 in-kind support to Highlands North Network for the 2023 SALC program application
• Approved recommended changes to Terms of Reference for Recreation Advisory and Municipal Grants Committees
• Approved Draft Financial Statements for the year ending December 31, 2023
• Approved in-principle amendment to Procedural By-Law 2012-1205
• Directed staff to bring forward a report on developing an Environment Committee

Recreation Advisory Committee

The committee will consider routine items including approval of minutes, a pickleball survey with 97 respondents, a recreation guide update, and strategic planning for 2023. A closed session is scheduled to discuss a human resources matter.

• Pickleball Survey Results with 97 respondents
• Recreation Guide Update
• Recreation Advisory Committee Strategic Planning 2023
• Closed Session: Human Resources (personal matters about an identifiable individual)

Police Services Board

The Lanark Highlands Police Services Board will discuss a speeding concern update for Watsons Corners, review a fire incident at 141 Waddle Creek Rd, and receive the 2023 first quarter report. The board will also hear an update on the OAPSB spring conference and the implementation of the Community Safety and Policing Act.

• Watsons Corners speeding concern update with speed data analysis
• 141 Waddle Creek Rd incident review including fire chief concern and Bell CAD incident report
• 2023 first quarter report for Lanark Highlands
• April and May 2023 alarm reports
• OAPSB spring conference update from Chair Michel Vermette

The board reviewed a speeding report for Watsons Corners and determined the concern was rated low, concluding that the Township speeding policy was followed. The board also discussed a vehicle fire incident at 141 Waddle Creek Rd where OPP staff agreed to follow up on dispatch concerns.

• Approved agenda as amended
• Approved March 15, 2023 meeting minutes
• Received June 15 communications as information
• Determined no further action required for Watsons Corners speeding concern

Regular Council Meeting

Council will consider awarding a tender for surface treatment on Sheridan Rapids Road to Crain's Construction for $157,989, and a separate tender for re-gravelling various township roads. A by-law to authorize bank account signing authority will also be voted on. The meeting includes closed sessions for human resources matters.

• Award tender PW-2023-06 for surface treatment on Sheridan Rapids Road to Crain's Construction at $157,989
• Award tender for 2023 re-gravelling of various township roads (granular materials)
• By-Law No. 2023-1863 to authorize signing authority on all municipal bank accounts
• Closed session regarding personal matters about an identifiable individual (human resources)
• Closed session regarding labour relations or employee negotiations (organizational review)

Council approved a $157,989 contract for surface treatment on Sheridan Rapids Road and awarded a tender for granular materials for various township roads. A by-law authorizing signing authority on all township bank accounts was passed with a 6-1 vote.

• Awarded Surface Treatment Project for Sheridan Rapids Road to Crain’s Construction for $157,989.00
• Awarded 2023 Tender for Granular Materials for various township roads (option 2)
• Approved By-Law No. 2023-1863 regarding signing authority on all bank accounts (6-1)
• Adopted the 11th Report of the Committee of the Whole for 2023

Committee of the Whole

The Committee of the Whole will discuss and recommend decisions on fireworks regulations, a new fire station design for McDonalds Corners, and fee changes for the Lanark & District Community Centre. They will also consider awarding a $157,989 surface treatment contract for Sheridan Rapids Road and authorizing a $14,200 survey for a contaminant attenuation zone on Snye Road.

• Fireworks: Council to consider continuing current burn by-law restrictions and prohibiting flying lanterns (report FIR-2023-04).
• New fire station: Council to vote on approving preliminary design drawings for LHFS Station 3 in McDonalds Corners (report FIR-2023-06).
• Surface treatment contract: Staff recommend awarding $157,989 tender for Sheridan Rapids Road to Crain's Construction (report RDS-2023-018).
• Re-gravelling: Council to authorize awarding a tender for granular materials for various township roads (report RDS-2023-019).
• Snye Road survey: Council to authorize a $14,200 survey of the waste site and proposed contaminant attenuation zone (report WST-2023-04).

The Committee of the Whole approved the preliminary design for LHFS Station 3 in McDonalds Corners and authorized several public works contracts. Council also increased community centre fees and updated fireworks restrictions.

• Approved preliminary drawings for new LHFS Station 3 fire station
• Awarded $157,989 surface treatment contract for Sheridan Rapids Road to Crain’s Construction
• Authorized award of '2023 Tender for Granular Materials' for road re-gravelling
• Approved 6.9% fee increase for Lanark & District Community Centre for 2023-2024
• Directed staff to maintain current fireworks restrictions and prohibit flying lanterns
• Authorized $14,200 for survey of Snye Road waste site and proposed CAZ
• Approved May 23, 2023 meeting minutes

Regular Council Meeting

Council will vote on setting the 2023 tax rates and on a $121,680 dust suppression/calcium chloride tender with Morris Chemical. It will also consider extending a road-side mowing contract for $15,545.25 and appoint a treasurer. Additionally, council will authorize use agreements for multiple community centres and a site plan agreement for Pickerel Bay Lodge.

• By-law to set 2023 tax rates (By-Law 2023-1850)
• Dust suppression/calcium chloride tender extended to Morris Chemical at $0.338/L, 360,000L, total $121,680 (excluding HST)
• Road-side mowing contract extended to Lewis Farms for $15,545.25 (excluding HST)
• Site plan agreement for Pickerel Bay Lodge (File SP-2020-02) at 366 Pickerel Bay
• Appointment of a treasurer (By-Law 2023-1849)

Council approved the 2023 tax rates with a 5-1 vote and appointed a Treasurer. The board also authorized use agreements for 11 community facilities and museums, and extended two road maintenance contracts.

• Set 2023 tax rates (5-1)
• Appointed a Treasurer via By-Law No. 2023-1849
• Extended dust suppression tender to Morris Chemical for $121,680 (excluding HST)
• Extended road-side mowing contract to Lewis Farms for $15,545.25 (excluding HST)
• Approved use agreements for 11 community centers and museums
• Entered into site plan agreement for Pickerel Bay Lodge (File #SP-2020-02)
• Adopted 9th and 10th Reports of the Committee of the Whole for 2023

Committee of the Whole

The Committee of the Whole is discussing several public works items, including extending a dust suppression tender to Morris Chemical for $121,680, extending a road-side mowing contract to Lewis Farms for $15,545.25, and receiving reports on the 2022 landfill monitoring, waste site monitoring, and the Integrity Commissioner's annual report. The committee will also receive communications from other municipalities and update council committee appointments.

• Extend dust suppression/calcium chloride tender to Morris Chemical at $0.338/L for 360,000L, total $121,680
• Extend road-side mowing contract to Lewis Farms for $15,545.25
• Presentation by EXP Services on 2022 landfill monitoring reports
• 2022 Integrity Commissioner Annual Report to be received and posted online
• Update on third plow truck procurement and proposed public works for 2023

The Committee of the Whole approved extending contracts for dust suppression and road-side mowing. It also directed staff to implement recommendations from the 2022 Waste Site Monitoring Reports and post the Integrity Commissioner's annual report online.

• Extended dust suppression tender to Morris Chemical for an anticipated $121,680 (CARRIED)
• Authorized road-side mowing contract extension to Lewis Farms for $15,545.25 (CARRIED)
• Directed staff to implement recommendations from 2022 Waste Site Monitoring Reports (CARRIED)
• Directed staff to post the 2022 Integrity Commissioner Annual Report to the website (CARRIED)
• Received 2022 landfill monitoring presentation from EXP Services as information (CARRIED)
• Accepted update to third plow truck procurement report for information (CARRIED)
• Accepted 2023 proposed planned work report for Public Works for information (CARRIED)
• Received Council Committee Appointment Updates as information (CARRIED)

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to discuss several recreation-related items, including an update on pickleball, a draft updated terms of reference, a recreation guide update, parking at Robertson Lake Hall, and sponsors for baseball leagues. The agenda also includes a delegation from the Highlands North Network and communications such as the Youth Centre May Calendar and an LVCD update.

• Pickleball update with public survey
• Draft updated Terms of Reference
• Recreation Guide update with map
• Parking lot at Robertson Lake Hall
• Sponsors for Baseball Leagues & Facilities

Special Committee of the Whole

The Special Committee of the Whole is meeting to discuss and potentially adopt the 2023 municipal tax rates as outlined in Report FIN-2023-03. The committee will consider a motion to adopt the rates and present the Tax Rate By-law at the May 23 Council meeting to meet a May 31 deadline for entering rates into the Online Property Tax Analysis website.

• 2023 Municipal Tax Rates report (FIN-2023-03)
• Adoption of municipal tax rates
• 2023 Tax Rate By-law to be presented May 23, 2023
• Deadline to enter rates into OPTA website by May 31, 2023

The Special Committee of the Whole decided on the 2023 municipal tax rate. A proposal for a 9.9% rate was defeated, and a proposal for a 12% rate was approved. The Tax Rate By-law will be presented at the May 23, 2023, Council meeting.

• Adopted municipal tax rate of 12% plus 1.375% in assessment growth (Carried)
• Proposed municipal tax rate of 9.9% plus 1.375% in assessment growth (Defeated)
• Approved agenda as presented (Carried)

Committee of the Whole

The Committee of the Whole is discussing renewing user agreements for community centres and museums for another 10-year term, approving a foundation repair at the Lanark Museum funded by water and sewer reserves, and considering a site plan control agreement for the redevelopment of Pickerel Bay Lodge at 366 Pickerel Bay. The committee will also receive presentations on the 2022 Achievement Awards and the Lanark County Vital Signs Report, and communications regarding Bill 5 from other municipalities.

• Renewal of user agreements for 10 community centres and museums for a 10-year term
• Lanark Museum foundation repair: $37,313.99 from Water & Sewer reserve funds
• Site plan application (SP-2020-02) for redevelopment of Pickerel Bay Lodge at 366 Pickerel Bay
• Presentation of 2022 Community Achievement Awards by Reeve McLaren
• Communications from Township of Mulmur and Township of Montague regarding Bill 5

The Committee approved a 10-year renewal for community centre and museum user agreements. Council directed staff to fund museum foundation and roof repairs using Water & Sewer reserve funds and authorized a site plan agreement for the redevelopment of Pickerel Bay Lodge.

• Approved 10-year renewal of Community Centres and Museums user agreements
• Approved funding for museum foundation, roof, drywall, and eavestrough repairs using Water & Sewer reserve funds
• Directed staff to report on costs and information for purchasing museum property lands
• Approved a By-Law to authorize a Site Plan Control Agreement for 366 Pickerel Bay (Pickerel Bay Lodge)
• Approved the agenda and April 25, 2023 meeting minutes

Regular Council Meeting

Council will consider a motion to proceed with the Lanark Museum Foundation repair project, using $37,313.99 from Water & Sewer reserve funds, and to explore purchasing the museum property. Other business includes appointing an Acting CAO and receiving verbal County of Lanark updates.

• Motion to direct staff to complete museum foundation repair with $37,313.99 from Water & Sewer reserves
• Motion to have staff report on costs of purchasing the museum property lands
• By-Law 2023-1847 to appoint an Acting Chief Administrative Officer
• In-camera session on personal matters about an identifiable individual (human resources)

Council authorized $59,300 from Water & Sewer reserve funds for Lanark Museum foundation, roof, and basement repairs. The board also appointed an Acting Chief Administrative Officer via by-law. Staff were directed to research the cost of purchasing the museum property lands.

• Approved $59,300 from Water & Sewer reserve funds for Lanark Museum foundation, roof, drywall, and eavestrough repairs
• Directed staff to report on costs for purchasing museum property lands
• Appointed Acting Chief Administrative Officer via By-Law No. 2023-1847 (5-1)
• Adopted the Eighth Report of the Committee of the Whole for 2023
• Approved April 25th, 2023 meeting minutes

Regular Council Meeting

Lanark Highlands Council is meeting to consider several by-laws, including a zoning amendment to permit additional residential units (ARUs), a replacement site plan control by-law, and a new code of conduct for council and staff. They will also vote on a contract amendment for a compensation review and handle routine approvals and closed-session human resources matters.

• By-Law 2023-1841: amend zoning to allow Additional Residential Units (ARUs)
• By-Law 2023-1842: replace site plan control by-law 2022-1768
• By-Law 2023-1843: delegate authority for processing consent applications
• By-Law 2023-1845: adopt code of conduct for council and local boards
• Contract with Pesce & Associates for $4,900 plus HST for compensation review

Council approved several by-laws, including zoning changes for additional residential units and a new code of conduct. The board also authorized additional funding for a compensation and organization review.

• Approved $4,900 plus HST contract with Pesce & Associates for Compensation and Organization Review
• Approved By-Law No. 2023-1841 to allow Additional Residential Units (ARUs)
• Approved By-Law No. 2023-1842 to implement site plan control
• Approved By-Law No. 2023-1843 to delegate authority for processing consent applications
• Approved By-Law No. 2023-1844 for Baseball Diamond User Group Agreement
• Approved By-Law No. 2023-1845 adopting a Code of Conduct and Council-Staff Relations policy (6-1)
• Adopted the Seventh Report of the Committee of the Whole for 2023

Committee of Adjustment (COA)

The Committee of Adjustment will hear and decide on one minor variance application (MV-2023-01 Clarke) for a property at 196 Clyde Lane. The applicant seeks to reduce the required water setback from 30m to 14m and the exterior side yard setback from 25m to 11.5m for an existing house, deck, and proposed addition. The meeting includes a planner review, applicant comments, public submissions, and a committee decision.

• Minor variance application MV-2023-01 Clarke for 196 Clyde Lane to reduce water setback from 30m to 14m
• Proposed reduction of exterior side yard setback from 25m to 11.5m from centreline of unopened right-of-way
• Decision based on four key factors: Official Plan, Zoning By-Law, desirability for development, and minor nature
• Public may attend in person or by conference call (1-855-344-7722, Conference ID: 2883824)
• Approval recommended subject to acquiring all required building permits

The Committee of Adjustment approved a minor variance for 196 Clyde Lane to allow for a 17.4sq m house addition and a 20sq m deck and screened porch. The approval permits reduced setbacks from the water and an unopened road allowance.

• Approved minor variance for 196 Clyde Lane to reduce water setback from 30m to 14m
• Approved minor variance for 196 Clyde Lane to reduce side yard setback from 25m to 11.5m
• Approved September 13, 2022 meeting minutes
• Adopted meeting agenda

Committee of the Whole

The Committee of the Whole is discussing several financial and operational items, including a property tax sale matter, additional funding for the Lanark Museum foundation repair, and the management of the Robertson Lake pickleball court. A presentation on the Lanark County Vital Signs report is also scheduled. The meeting includes routine approvals of minutes and reports.

• Willis Property Matter: Council may direct staff to notify the owner of roll number 0940 001 010 14105 of the amount needed to halt the tax sale, including $4,763.58 in penalty/interest and $4,372.87 in taxes, with estimated legal costs of $6,100 added as a lien.
• Compensation and Organization Review: Council may authorize a contract with Pesce & Associates for an additional $4,900 plus HST for an amended scope of work.
• Lanark Museum Foundation Repair: Council may direct staff to include $37,313.99 in the 2023 capital budget to properly fix the museum's foundation.
• Robertson Lake Pickleball Court: Council may agree to leave financial responsibility for the pickleball court with the Robertson Lake Executive Committee.
• Delegation: Presentation by Victoria Gibb-Carsley on the Perth and District Community Foundation's Lanark County Vital Signs report.

The Committee of the Whole approved a resolution supporting the Stopping Harassment and Abuse by Local Leaders Act, 2022. Council also authorized an additional contract for human resources consulting and decided on the financial management of the Robertson Lake Pickleball Court.

• Approved resolution supporting Bill 5 - Stopping Harassment and Abuse by Local Leaders Act, 2022
• Authorized $4,900 plus HST contract with Pesce & Associates for Compensation and Organization Review
• Directed staff to determine costs and settlement for Lanark Museum Foundation repairs
• Decided financial responsibility for Robertson Lake Pickleball Court remains with the Robertson Lake Executive Committee
• Accepted 1st Quarter Building Report for 2023 as information
• Accepted 2023 Quarterly Fire report as information
• Accepted Staff Report #PLN-2023-14 regarding MacDonald and Holloway Consent Application as information

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to discuss several recreation-related items, including the Lanark Civitan Soccer Field, a pickleball update for Robertson Lake and Lanark, and an Arena Slab User Agreement. The committee will also consider adding a Frosty Fling Subcommittee to its Terms of Reference.

• Discussion of Lanark Civitan Soccer Field
• Pickleball update for Robertson Lake and Lanark
• Terms of Reference discussion to add Frosty Fling Subcommittee
• Arena Slab User Agreement review

Committee of the Whole

The Committee of the Whole is discussing updates to the Code of Conduct for Council and Local Boards, a draft by-law for Additional Residential Units (ARUs), and a funding application for roadside herbicide spraying to control wild parsnip. They will also consider baseball diamond rental rates for 2023 and a consent delegation by-law follow-up. Several public letters opposing roadside spraying have been received.

• Update to the Code of Conduct for Council and Local Boards (report COR-2023-08)
• Additional Residential Units (ARUs) draft by-law, with direction requested on MVCA comments
• Application for Canadian Wildlife Funding for roadside herbicide spraying to control wild parsnip (due April 21, 2023)
• Baseball Diamond Rental Rates 2023, with resident and non-resident rates to be set
• Consent Delegation By-Law No. 2022-1731 follow-up report

The Committee of the Whole approved updates to the Council Code of Conduct and the Site Plan Control By-Law to align with Bill 109 and Bill 23. Council also authorized a 6.9% increase in baseball diamond rental rates for 2023 and directed staff to apply for Canadian Wildlife Funding for wild parsnip control.

• Approved updates to the Code of Conduct for Council and Local Boards (CARRIED)
• Directed staff to provide an RFP Addendum for the Organizational Structure Review to original bidders (CARRIED)
• Approved 6.9% increase for 2023 baseball diamond rental rates (CARRIED)
• Authorized $2,000 for PSB Chair Michel Vermette to attend the 2023 OAPSB Spring Conference (CARRIED)
• Selected Option 2 for MVCA comments in the draft Additional Residential Units (ARU) by-law (CARRIED)
• Selected Option 2 to clarify conditions for consent application reports (CARRIED)
• Approved repealing and replacing the Site Plan Control By-Law to include Bill 109 and Bill 23 (CARRIED)
• Authorized staff to apply for Canadian Wildlife Funding for wild parsnip restoration (CARRIED)

Regular Council Meeting

The Council is reviewing a by-law to stop-up, close, and sell a portion of the road allowance between Concession 3 and 4. Additionally, staff may apply for Canadian Wildlife Funding for wild parsnip control via roadside herbicide spraying.

• By-Law No. 2023-1839: Stop-up, close, and sell a portion of the road allowance between Concession 3 & 4
• Authorization for $2,000 in the 2023 budget for PSB Spring Conference attendance
• Application for Canadian Wildlife Funding for wild parsnip roadside herbicide spraying
• Delegation from Friends of Lanark County Adopt a Road

Council authorized a herbicide spraying program for selected roadsides with a $30,000 budget for hand-pulling labor. Other actions included approving a road allowance sale and funding for a conference attendee.

• Approved Clearview Herbicide spraying program on selected roadsides (4-3)
• Authorized $30,000 for laborers to hand-pull significant areas
• Approved $2,000 for PSB Chair Michel Vermette to attend 2023 OAPSB Spring Conference
• Authorized staff to apply for Canadian Wildlife Funding for restoration projects
• Passed By-Law No. 2023-1839 to stop-up, close and sell a portion of road allowance between Concession 3 & 4
• Approved March 28th, 2023 Public and Council meeting minutes
• Adopted the Sixth Report of the Committee of the Whole for 2023 (excluding item 'B' 8)

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to discuss several recreation facility matters, including a presentation on the Lanark Civitan soccer fields and an update on the Lanark Village tennis court. The committee will also address concerns about the Robertson Lake pickleball court, review user group contracts and fees, and discuss summer projects for baseball fields.

• Presentation from Angela Wighton on Lanark Civitan Soccer Fields
• Update on Lanark Village Tennis Court from Shirley Kean
• Discussion of Robertson Lake Pickleball Court concerns
• Review of user group contracts and discussion of fees, including monthly billing and different rates for in-Highlands vs. outside-Highlands users
• Discussion of summer projects: backstop at McDonalds Corners little diamond, netting at Clyde and McDonalds Corners, portapotties, maintenance schedules

The Recreation Advisory Committee directed staff to research pickleball court policies and user fees. The committee also recommended implementing resident and non-resident rates for baseball user fees.

• Approved agenda as presented
• Approved February 21, 2023 meeting minutes as amended
• Received communications dated March 29, 2023 as information
• Approved investigation into pickleball court policies and user fees for a staff report to Council
• Recommended to the Committee of the Whole to include resident and non-resident rates for baseball user fees

Public Meeting

This is a public meeting to hear a zoning by-law amendment application (ZA-2023-03) from the Township of Lanark Highlands regarding Additional Residential Units (ARUs). The planning consultant will present an overview, the applicant will explain the need, and public submissions will be heard. No decisions are being made at this meeting; it is for input only.

• Zoning By-Law Amendment ZA-2023-03 for Additional Residential Units
• Public hearing at Council Chambers, 75 George Street, Lanark, ON
• Conference call access available (1-855-344-7722 or 613-244-1312, ID 2883824)
• Appeals to Ontario Land Tribunal must be filed within 20 days of notice of decision

Regular Council Meeting

Council will consider awarding a $22,400 contract to Pesce & Associates for a compensation and organization review, and authorizing a $513,535 agreement with Acrow Limited for the Clyde Forks Bridge. A zoning by-law amendment for 5361 Highway #511 and a purchase of a propane steamer are also on the agenda. The meeting includes a public hearing on the zoning amendment and a closed session for a human resources matter.

• Contract with Pesce & Associates for compensation review at $22,400 plus HST
• Agreement with Acrow Limited for Clyde Forks Bridge procurement at $513,535
• Zoning by-law amendment for 5361 Highway #511 from Hamlet (H) to Hamlet-Special Exception (H-13)
• Purchase of a propane steamer authorized by staff
• Village plow truck purchase with ceiling amount to be determined

Council authorized several equipment and infrastructure purchases, including a new bridge and plow truck. They also approved a contract for a compensation review and passed a zoning amendment for a property on Highway #511.

• Approved $513,535 contract with Acrow Limited for Clyde Forks Bridge procurement
• Approved $22,400 plus HST contract with Pesce & Associates for Compensation and Organization Review
• Authorized purchase of a Village Plow truck (single axle) with a $50,000 ceiling (excluding HST)
• Authorized purchase of one propane steamer
• Approved zoning amendment for 5361 Highway #511 from Hamlet (H) to Hamlet-Special Exception x (H-13) Zone
• Adopted the Fifth Report of the Committee of the Whole for 2023

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including a compensation review contract, municipal grants, a proposed pit, road transfers, and equipment purchases. Decisions made here will be forwarded to the Council meeting later that evening for adoption.

• Contract with Pesce & Associates for compensation review at $22,400 plus HST
• Clyde Forks Bridge procurement from Acrow Limited for $513,535 (excluding HST)
• Proposed deferral of Official Plan Amendment OPA #8 and Zoning By-law Amendment ZA-2023-02 for a pit near Long Sault Creek and Barbers Lake
• Municipal Grants budget increase to $25,000 and grant allocations
• Purchase of a new propane steamer and a village plow truck

The Committee of the Whole approved several infrastructure expenditures, including a bridge procurement and a new plow truck. Council also authorized a human resources contract and deferred a zoning amendment for a proposed pit. Staff were directed to report on fireworks regulations and coordinate a road land transfer.

• Authorized $513,535 agreement with Acrow Limited for Clyde Forks Bridge procurement
• Approved $22,400 contract with Pesce & Associates for Compensation and Organization Review
• Authorized purchase of a Village Plow truck with a $50,000 ceiling
• Deferred Official Plan Amendment OPA #8 and Zoning By-Law Amendment ZA-2023-02 for a proposed pit
• Authorized participation in Clearview Herbicide spraying program within a $30,000 budget
• Approved 2023 municipal grant allocations pending budget approval
• Authorized purchase of one propane steamer
• Directed staff to report on the setting of fireworks in the Township

Police Services Board

The Lanark Highlands Police Services Board is meeting to handle routine business, including electing a chair, approving past minutes, and receiving reports. The board will also vote on a $2,000 capital budget item for a memorial bench honoring the late chair Tom Bird, discuss a speeding concern in Watsons Corners, and consider recommending a provincial appointee.

• Proposed $2,000.00 in 2023 Capital Budget for a Memorial Bench for late PSB Chair Tom Bird
• Discussion of Watsons Corners speeding concern with 2022 report
• Recommendation for a public appointee to the Police Services Board
• Approval of August 17, 2022 meeting minutes
• Receipt of 3rd and 4th quarter 2022 PSB reports and alarm reports

Committee of the Whole

The Committee of the Whole will consider a proposal to lease the closed White Lake Fire Hall for use as a multi-use sports facility, with the municipality continuing to pay hydro and heating costs. Council will also vote on a zoning by-law amendment to rezone a property at 5361 Highway #511 in Hopetown from 'Hamlet' to 'Hamlet – Special Exception (H-13)'. Other items include a request from the Lanark Highlands Fire Department for reduced arena rates for a hockey tournament and updates on council committee appointments.

• Lease of closed White Lake Fire Hall for multi-use sports facility; municipality to pay hydro and heating
• Zoning by-law amendment (ZA-2023-01) for 5361 Highway #511, Hopetown, to 'Hamlet – Special Exception (H-13)'
• Lanark Highlands Fire Department requests reduced arena rates for 2023 hockey tournament
• Council committee appointment updates for Police Services Board, Joint Planning Committee, Library Board, and others
• Notice of motion to bring forward a report on purchasing electronic devices for Council members

The Committee approved leasing the closed White Lake Fire Hall as a multi-use sports facility, with the township continuing to pay hydro and heating costs. Council also approved a zoning by-law amendment in Hopetown and a fee for a fire department hockey tournament.

• Approved lease of closed White Lake Fire Hall as multi-use sports facility (Township to pay hydro and heating)
• Approved $558.00 nominal fee for staff wages for 2023 Fire Department Hockey Tournament
• Approved Zoning By-Law Amendment ZA-2023-01 to rezone 5361 Highway #511, Hopetown from 'Hamlet (H)' to 'Hamlet – Special Exception (H-13)'
• Approved agenda and February 28th, 2023 meeting minutes
• Received communications from MPAC, Municipality of Trent Lakes, and Township of Howick as information
• Received Council Committee Appointment Updates as information

Public Meeting

This is a public meeting to hear a zoning by-law amendment and official plan amendment application from Thomas Cavanagh Construction Limited for the Highland Line pit. The planning consultant will give an overview, the applicant will explain the need, and public presentations and submissions will be heard. No decisions are being made at this meeting; it is a hearing to gather input before Council considers the applications.

• Zoning By-law Amendment ZA-2023-02 and Official Plan Amendment OPA-08 by Thomas Cavanagh Construction Limited for Highland Line pit
• Public hearing at Council Chambers, 75 George Street, Lanark, with conference call option
• Public submissions due before by-law passage to preserve appeal rights to Ontario Land Tribunal
• Written request needed to receive notice of Council's decision
• Appeals to OLT must be filed within 20 days of notice of decision

Council suspended the public meeting regarding a proposed aggregate pit on Highland Line. No decision was made on the Zoning By-Law or Official Plan Amendments; the meeting will reconvene after the applicant addresses public concerns and peer reviews of technical studies are completed.

• Suspended public meeting for ZA-2023-02 and OPA-08 to allow for further study
• Deferred decision on Zoning By-Law and Official Plan Amendments

Regular Council Meeting

This is a regular Council meeting with mostly routine items: approving minutes, receiving a Committee of the Whole report, and passing a by-law to extend the integrity commissioner agreement. The meeting also includes a public meeting on a zoning by-law and official plan amendment, but no details are provided in the agenda. County of Lanark updates will be given verbally.

• By-Law 2023-1834: extend agreement with Cunningham, Swan, Carty, Little & Bonham LLP for integrity commissioner services
• By-Law 2023-1835: confirm proceedings of the March 14, 2023 Council meeting
• Public Meeting: Zoning By-Law Amendment and Official Plan Amendment (details not in agenda)
• Approval of minutes from February 28, 2023 public meeting and Council meeting
• Adoption of 4th Committee of the Whole report for 2023

Council approved a by-law to extend the appointment of Cunningham, Swan, Carty, Little & Bonham LLP for integrity commissioner services. The body also adopted the fourth report of the Committee of the Whole for 2023.

• Approved By-Law No. 2023-1834 to extend agreement with Cunningham, Swan, Carty, Little & Bonham LLP for integrity commissioner services (6-1)
• Adopted the Fourth Report of the Committee of the Whole for 2023
• Approved the agenda as presented
• Approved Public Meeting and Council meeting minutes from February 28th, 2023
• Received County of Lanark verbal updates as information
• Passed By-Law No. 2023-1835 to confirm the proceedings of the March 14th, 2023 meeting

Regular Council Meeting

This is a regular council meeting that includes a public meeting for a zoning by-law amendment, followed by committee of the whole and council. The main decision is whether to authorize the purchase of a third plow truck for $348,000 (excluding HST) from Francis Canada Truck Centre Inc. Council will also adopt minutes, receive a committee report, hear verbal updates from the County of Lanark, and hold a closed session for human resources matters.

• Purchase of third plow truck from Francis Canada Truck Centre Inc. for $348,000 (excluding HST)
• Public meeting for zoning by-law amendment
• Adoption of Committee of the Whole report from February 14, 2023
• Closed session for human resources and solicitor-client privilege matters
• Confirmation by-law 2023-1833

Council held a regular meeting to adopt the agenda and approve minutes from February 14 and February 16, 2023. The body also adopted the Third Report of the Committee of the Whole for 2023. No substantive policy or budget decisions were recorded.

• Approved agenda as presented (Resolution #C-2023-041)
• Approved Council meeting minutes of February 14 and February 16, 2023 (Resolution #C-2023-042)
• Adopted the Third Report of the Committee of the Whole for 2023 (Resolution #C-2023-043)
• Received County of Lanark verbal updates as information (Resolution #C-2023-044)
• Passed By-Law No. 2023-1833 to confirm proceedings of the February 28 meeting (Resolution #C-2023-046)

Committee of the Whole

The Committee of the Whole is meeting to discuss and provide direction on several items, including a proposed $348,000 purchase of a third plow truck, a fire truck replacement, and a zoning by-law amendment. They will also consider extending the Integrity Commissioner's contract and appointing a representative to a climate action working group. The meeting includes routine approvals of minutes and agenda, as well as reports from various departments.

• Purchase of third plow truck from Francis Canada Truck Centre Inc. for $348,000 (excluding HST)
• Fire truck replacement options for further direction
• Extension of Integrity Commissioner contract with Cunningham, Swan, Carty, Little & Bonham until March 31, 2028
• Appointment of representative to Lanark County Climate Action Implementation Working Group
• Modification of By-law 2022-1731 to clarify consent application report conditions

The Committee of the Whole approved a contract extension for the Township's Integrity Commissioner and authorized an RFP for two fire truck replacements. Council also decided against the immediate purchase of a third plow truck while maintaining a future purchase option.

• Extended Integrity Commissioner contract with Cunningham, Swan, Carty, Little & Bonham until March 31, 2028 (Carried)
• Appointed Tom Shoebridge to the Lanark County Climate Action Implementation Working Group (Carried)
• Directed staff to proceed with Option #1 for Frosty Fling Committee and amend Recreation Advisory Committee Terms of Reference (Carried)
• Modified By-law 2022-1731 regarding consent application report conditions (Carried)
• Directed staff to issue RFP for fire trucks for Lanark Station 1 (truck #6) and Middleville Station 2 (truck #4) (Carried)
• Denied immediate purchase of third plow truck, but retained option to purchase by December 31, 2023, with a ceiling of $375,000 + HST (Carried)
• Accepted 2022 4th Quarter Building Report BLD-2023-02 as information (Carried)

Public Meeting

This is a public meeting to hear a single zoning by-law amendment application (ZA-2023-01, Gaffney). The planning consultant will give an overview, the applicant will explain the need, and oral/written submissions from the public will be heard. No decisions are being made at this meeting; it is a hearing before the Committee of the Whole and Council.

• Zoning By-Law Amendment ZA-2023-01 (Gaffney) public hearing
• Public submissions accepted in person or by conference call
• Appeal rights to Ontario Land Tribunal explained (20-day appeal window)

Council held a public meeting to hear application ZA-2023-01 regarding a property at 5361 Highway #511. The proposed amendment seeks to recognize a reduced lot frontage and area for the site. The minutes do not record a final decision or vote on the application.

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to discuss routine business including a request from the Lanark Civitan for a soccer field, an update on the Joint Recreation Master Plan, and the 2023 baseball diamond contract and rates. The agenda is largely procedural, with approvals of minutes and the meeting calendar, plus updates on the Youth Centre and Frosty Fling.

• Lanark Civitan Soccer Field Request with GIS map
• Joint Recreation Master Plan Update
• 2023 Baseball Diamond Contract & Rates (2022 contract with LABL attached)
• Youth Centre Update (two social media attachments)
• Frosty Fling Update

The Recreation Advisory Committee approved its 2023 meeting calendar and directed staff to investigate the cost of off-season sports equipment for the LDCC. The committee also reviewed the Joint Recreation Master Plan and baseball diamond rates.

• Approved the 2023 Recreation Advisory Committee meeting calendar
• Directed staff to investigate off-season sports equipment and costs for summer sports at the LDCC
• Received communications dated February 21, 2023, as information
• Adopted the January 24, 2023, meeting minutes

Municipal Grants Committee

The Municipal Grants Committee of Lanark Highlands is meeting to handle routine business, including electing a chair, approving the agenda and minutes, and reviewing its terms of reference. The committee will also discuss the 2022 Achievement Awards and consider 11 applications for 2023 municipal grants.

• Election of Chair
• Review of Terms of Reference
• Discussion of 2022 Achievement Awards (nominations: Amy Turner, Warren McMeekin)
• Review of 11 municipal grant applications for 2023

The Municipal Grants Committee recommended a budget increase for annual grants and proposed lists of 2022 Achievement Award and 2023 Municipal Grant recipients to the Committee of the Whole. The committee also amended its Terms of Reference and streamlined award categories.

• Appointed Jamie Topping as Chair
• Recommended increasing annual Municipal Grants budget to $25,000.00
• Recommended Appendix 'A' as 2022 Achievement Awards recipients
• Recommended Appendix 'B' as 2023 Municipal Grants recipients
• Amended Terms of Reference regarding reporting process, completion dates, and meeting frequency
• Reduced Achievement Award categories to Volunteer, Community Spirit, Senior of the Year, and Business - Best Community Impact

Special Council Meeting

This special council meeting is dedicated to a priority-setting exercise, where council and staff will review submitted worksheets and discuss developing a priority chart. The agenda includes a discussion on why members ran for council, a review of submissions, and direction to staff. The only formal item is a confirmation by-law for the meeting's proceedings.

• Priority-setting exercise with memo and worksheet from CAO/Deputy Clerk
• Review of priority submissions by Council and Staff as of February 8
• Discussion on priority chart development process
• Direction to staff (motion by Councillor Closs)
• By-Law 2023-1828 to confirm proceedings of February 16, 2023 meeting

Council approved the meeting agenda and directed staff to proceed with implementing priorities as outlined in the Priority Development Chart. The meeting concluded with the confirmation of the proceedings via By-Law No. 2023-1828.

• Adopted the agenda (ADOPTED)
• Directed staff to implement priorities in the Priority Development Chart (ADOPTED)
• Passed By-Law No. 2023-1828 to confirm council proceedings (ADOPTED)

Regular Council Meeting

Lanark Highlands Council is meeting to approve minutes, receive committee reports, and act on several motions and by-laws. Key decisions include awarding tenders for two plow trucks and two work trucks, appointing members to the Municipal Grants Committee, and passing a zoning amendment for a second dwelling on Lodore Road. The agenda also includes a by-law to enter an agreement with the North Lanark Trappers Council and a confirmation by-law.

• Award tender PW-2023-01 for two plow trucks to Francis Canada Truck Centre Inc. for $705,000 (excluding HST)
• Award tender PW-2023-02 for two work trucks to James Braden Ford Ltd. for $149,298 (excluding HST)
• Pass By-Law 2023-1829 to rezone 829 Lodore Road from Rural (RU) to Rural Exception (RU-37) to permit a second dwelling
• Appoint Jan Kammersgaard, Amanda Wark, Gregory Drew, and Jamie Topping to the Municipal Grants Committee
• Pass By-Law 2023-1831 to enter into an agreement with the North Lanark Trappers Council

Council awarded tenders for four new municipal vehicles and approved a zoning amendment for a second dwelling at 829 Lodore Road. Additionally, council appointed four members to the Municipal Grants Committee and entered an agreement with the North Lanark Trappers Council.

• Awarded $705,000 contract to Francis Canada Truck Centre Inc. for two plow trucks
• Awarded $149,298 contract to James Braden Ford Ltd. for two work trucks
• Approved zoning change at 829 Lodore Road to permit a second dwelling
• Appointed Jan Kammersgaard, Amanda Wark, Gregory Drew and Jamie Topping to Municipal Grants Committee
• Approved agreement with the North Lanark Trappers Council
• Directed Graff Architecture to proceed to Detailed Design Concept Stage for LDCC
• Adopted the Second Report of the Committee of the Whole for 2023

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including awarding tenders for new plow and work trucks, potential zoning amendments for additional residential units, and new road standards for development. The committee will also receive reports on the climate action working group, library, and conference attendance. Recommendations from this meeting will be brought to the Council meeting immediately following.

• Award tender PW-2023-01 for two plow trucks to Francis Canada Truck Centre Inc. for $705,000 (excluding HST)
• Award tender PW-2023-02 for two work trucks to James Braden Ford Ltd. for $149,298 (excluding HST)
• Direct staff to bring forward a zoning by-law amendment to allow additional residential units (ARUs)
• Discussion paper on road standards for new development, including restrictions on unopened road allowances
• Appoint a representative to the Lanark County Climate Action Implementation Working Group

The Committee of the Whole approved the purchase of four new trucks and established new road standards for development. Council also directed staff to amend zoning bylaws for additional residential units and appoint members to the Municipal Grants Committee.

• Awarded $705,000 (excluding HST) tender for two plow trucks to Francis Canada Truck Centre Inc.
• Awarded $149,298 (excluding HST) tender for two work trucks to James Braden Ford Ltd.
• Approved requirement that development proposals have frontage on a public maintained road or private road on private lands
• Directed staff to bring forward a General Amendment to Zoning By-Law 2003-451 to allow additional residential units (ARU)
• Approved appointment of Jan Kammersgaard, Amanda Wark, Gregory Drew and Jamie Topping to the Municipal Grants Committee
• Accepted LDCC Conceptual Design and directed Graff Architecture to proceed to Detailed Design Concept Stage
• Approved advertising for a municipal representative for the Lanark County Climate Action Implementation Working Group

Regular Council Meeting

Lanark Highlands Council will consider purchasing a new 2023 International plow truck for $357,000 (excluding HST) and authorizing a tender for the Clyde Forks Bridge. The agenda also includes appointing police services board members, closing a road allowance near Cowle Road, and a closed session on a human resources matter.

• Purchase of 2023 International Plow Truck for $357,000 (excluding HST)
• Authorize tender for Clyde Forks Bridge procurement
• By-Law 2023-1825: Appoint members to Lanark Highlands Police Services Board
• By-Law 2023-1826: Stop-up, close and sell road allowance between Concessions 3 & 4, Lanark
• Closed session for personal matters about an identifiable individual (HR)

Council approved the issuance of a tender for the Clyde Forks Bridge and passed two by-laws regarding the Police Services Board and a road allowance sale. The meeting also included the adoption of the first Committee of the Whole report for 2023.

• Authorized staff to prepare and issue a tender for Clyde Forks Bridge procurement
• Passed By-Law No. 2023-1825 to appoint a member to the Lanark Highlands Police Services Board
• Passed By-Law No. 2023-1826 to stop-up, close and sell a portion of the road allowance between Concessions 3 & 4 Lanark
• Adopted the First Report of the Committee of the Whole for 2023
• Approved public and Council meeting minutes from January 10, 2023

Recreation Advisory Committee

The Lanark Highlands Recreation Advisory Committee is meeting to handle routine administrative items: electing a chair, adopting the agenda and previous minutes, and receiving updates on the Youth Centre and Frosty Fling. They will also review their terms of reference and approve the 2023 meeting calendar. No major decisions or public hearings are on the agenda.

• Election of Chair for the Recreation Advisory Committee
• Approval of September 26, 2022 meeting minutes
• Youth Centre update received as information
• Frosty Fling update received as information
• Review of Recreation Advisory Committee Terms of Reference

The Recreation Advisory Committee appointed Marina Summers as Chair and approved the 2023 meeting calendar. The committee directed staff to draft a report on rehabilitating the Lanark Village Tennis Courts and to research the township's 25th amalgamation anniversary.

• Appointed Marina Summers as Chair (Carried)
• Approved the 2023 meeting calendar (Carried)
• Directed staff to draft a report to Committee of the Whole on Lanark Village Tennis Courts rehabilitation (Carried)
• Directed staff to determine if property behind the civitan is township-owned for a soccer field request
• Directed staff to report back on the date of the Lanark Highlands 25th amalgamation anniversary

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a proposed $357,000 plow truck purchase, a zoning by-law amendment for a second dwelling, a road closing request, and a tender process for the Clyde Forks Bridge. The committee will also receive a presentation from MPAC and a letter from the Lanark Heritage Preservation Society about the Glenayr Kitten Mill.

• Authorize purchase of 2023 International Plow Truck for $357,000 (excluding HST)
• Proceed with tender for Clyde Forks Bridge
• Zoning By-Law Amendment ZA-2022-15 for 829 Lodore Road to allow second dwelling
• Declare part of unopened road allowance in Clarke as surplus for road closing
• Receive 2022 Municipal and School Board Elections Accessibility Report

The Committee approved the procurement of a plow truck and the issuance of a tender for the Clyde Forks Bridge. Council also approved a zoning amendment for a second dwelling at 829 Lodore Road and declared specific unopened road allowances as surplus.

• Authorized procurement of a plow truck with a maximum ceiling of $375,000 excluding HST
• Authorized staff to prepare and issue a tender for the Clyde Forks Bridge
• Approved Zoning By-Law Amendment ZA-2022-15 to rezone 829 Lodore Road to permit a second dwelling
• Declared portions of unopened road allowance at Lot 23, Geographic Township of Lanark, as surplus lands
• Directed staff to proceed with road closing procedures for the declared surplus lands
• Received 2022 Municipal and School Board Elections Accessibility Report as information
• Received communications from the Lanark Heritage Preservation Society as information

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several operational items, including a firefighter gear purchase, temporary crosswalks near the Glenayr Building, and a waste site capacity expansion. They will also receive reports on the MVCA draft budget, fire department year-end, and various communications from other municipalities.

• Direct staff to purchase Personal Protective Equipment for firefighter gear expiring in 2023, funded from the PPE reserve.
• Authorize two temporary controlled crosswalks near the Glenayr Building (44 George Street) and keep adjacent sidewalk closed.
• Authorize additional work with EXP and a well drilling company for the McDonalds Corners Waste Site Capacity Expansion.
• Appoint Michel Vermette to the Lanark Highlands Police Service Board for the 2022-2026 term.
• Receive 2023 MVCA Draft Budget as information.

The Committee of the Whole approved the appointment of a Police Service Board member and authorized expenditures for firefighter protective equipment and waste site expansion. Council also directed the installation of temporary crosswalks at 44 George Street and supported a resolution regarding Violence Against Women.

• Approved appointment of Michel Vermette to the Police Service Board for 2022-2026
• Approved purchase of Fire Fighter Personal Protective Equipment from the reserve fund
• Authorized two temporary controlled crosswalks at the Glenayr Building (44 George Street)
• Authorized additional scope of work for McDonalds Corners Waste Site Capacity Expansion
• Supported County of Lanark resolution regarding Violence Against Women
• Directed staff to report on delegation of authority for consents and road use agreements
• Halted approval of further road use agreements until further notice
• Received 2023 MVCA Draft Budget and Fire Department 2022 Year End Report as information

Regular Council Meeting

Lanark Highlands Council is meeting to consider routine administrative items, including approving minutes and reports, and passing several by-laws for appointments and bank signing authority. The most substantive item is a motion to authorize two controlled crosswalks near the Glenayr Building (44 George Street) and keep the adjacent sidewalk closed. Council will also hold a closed session to discuss personal, litigation, and solicitor-client privileged matters.

• Motion to implement two controlled crosswalks near Glenayr Building (44 George Street) and keep adjacent sidewalk closed (report RDS-2023-01)
• By-Law 2023-1819: Authorize signing authority on all bank accounts
• By-Law 2023-1820: Appoint members to Lanark Highlands Recreation Advisory Committee
• By-Law 2023-1821: Appoint council representative to Arnprior Public Library Board
• By-Law 2023-1822: Appoint member to Lanark Highlands Public Library Board

Council authorized the implementation of two controlled crosswalks and the permanent closure of a sidewalk portion at 44 George Street. The board also passed five by-laws regarding bank signing authority and appointments to municipal committees and library boards.

• Approved two controlled crosswalks and permanent sidewalk closure at Glenayr Building (44 George Street)
• Passed By-Law 2023-1819 to authorize signing authority on all bank accounts
• Passed By-Law 2023-1820 to appoint members to the Recreation Advisory Committee
• Passed By-Law 2023-1821 to appoint a representative to the Arnprior Public Library Board
• Passed By-Law 2023-1822 to appoint a member to the Lanark Highlands Public Library Board
• Passed By-Law 2023-1823 to appoint members to the Municipal Grants Committee
• Adopted the 21st Report of the Committee of the Whole from December 6, 2022

Public Meeting

This is a public meeting to hear a zoning by-law amendment application (ZA-2022-15) by Charron. The planning consultant will give an overview, the applicant will explain the need, and public comments will be heard. No decisions are being made at this meeting; it is a hearing before the Committee of the Whole and Council.

• Zoning By-Law Amendment application ZA-2022-15 (Charron)
• Public submissions accepted orally or in writing before by-law passage
• Appeals to Ontario Land Tribunal must be filed within 20 days of notice of decision
• Meeting held at Council Chambers, 75 George Street, Lanark, Ontario

The meeting was held to hear application ZA-2022-15 Charron to permit a new secondary dwelling at 829 Lodore Road. No decisions were recorded in the minutes; the document concludes with the adjournment section left blank.