Hawkesbury public meetings in 2023
23 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Meeting of Council
The Hawkesbury Council meeting includes the adoption of 2024 budget estimates and a $2,500,000 debenture for arena refrigeration system replacement. The agenda also features presentations on the Hawkesbury Public Library 2024 budget and administrative monetary penalties. Additionally, council will review by-laws for property lot controls and contract amendments.
- By-law to authorize borrowing $2,500,000.00 for arena refrigeration system replacement
- Adoption of 2024 budget estimates
- Lease agreement with 13734943 Canada Inc. (Hawkesbury Chevrolet Cadillac Buick GMC)
- Amendment to waste collection contract with Gilles R. Mayer Sanitation Ltd. and 781998 Ontario Inc.
- Part Lot Control requests for 735-743 Regent Street and 921-923 Jacynthe Street
Zoning Amendment Public Meeting
The Council is considering a zoning by-law amendment for an unaddressed vacant lot on Gladstone Street. The proposal would add an R2-exception zone to treat Lot 43 and part of Lot 42 as a single lot to allow for a semi-detached dwelling.
- Zoning amendment for Lot 43 and Part of Lot 42 on Registered Plan M-3 (Gladstone Street)
Special Meeting of Council
The provided text contains only software boilerplate and metadata from an electronic agenda system. No specific topics, motions, or decisions are documented for this Special Meeting of Council.
Special meeting
Council will review the second draft of the 2024 Budget presented by Philippe Timbers. The meeting also includes a closed session for negotiations regarding CUPE Local 1026.
- Presentation of the 2024 Budget second draft
- Closed session negotiations regarding CUPE Local 1026
Special Meeting of Council
Treasurer Philippe Timbers will present the budget for the year 2024. This special meeting is focused on this financial presentation.
- Presentation of the 2024 Budget by Treasurer Philippe Timbers
Regular Meeting of Council
The Hawkesbury Council will discuss several financial matters, including the use of modernization reserves and capital project transfers. The agenda includes a presentation on an audit plan and a request to close Main Street for a Christmas parade. Additionally, the council will review by-laws regarding recycling services and council remuneration.
- Recycling service agreement with R. Mayer Sanitation Ltd.
- Main St. closure for the Christmas Parade
- Use of modernization reserve funds
- Support for Connecting Links 2024-2025 grant application
- Amendment to the Municipal Emergency Plan
Special Meeting of Council
The Hawkesbury Council is meeting to consider a temporary closure of Main Street between William Street and McGill Street for the "Halloween on the Main" event. The agenda also includes a closed session regarding a human resources matter.
- Temporary closure of Main Street between William Street and McGill Street
Regular Meeting of Council
The Hawkesbury Council will consider several items including the hiring of a contract project manager and the FoodCycler Program. The meeting also includes a report on a grant allocation for 290 Champlain Street redevelopment.
- Hiring of a Project Manager (contract)
- FoodCycler Program recommendation
- Grant allocation for 290 Champlain Street redevelopment
- Declaring Recycling Truck N° 18 as surplus
- Presentation on transportation services to Montreal and Ottawa
Regular Meeting of Council
The Council will review a sponsorship agreement with Caisse Desjardins Ontario to administer a community development fund. Discussion includes a presentation regarding a by-law for backyard chickens and a draft plan of subdivision for 545 Industriel Boulevard.
- Presentation on a potential by-law for backyard chickens
- Review of the 2022 Annual Report for Fire Services
- Sponsorship agreement with Caisse Desjardins Ontario for a community development fund
- Modifications to administrative fees in By-law N° 36-2023
- Draft approval of plan of subdivision for 545 Industriel Boulevard
Council approved the conditions for a draft subdivision plan at 545 Industriel Boulevard and reduced rental fees for multi-room hall courts. The board also appointed two new building inspectors and supported a resolution against 'renovictions'.
- Approved Conditions of Draft Approval of Plan of Subdivision for 545 Industriel Boulevard
- Approved reduction of rental costs for multi-room hall courts (R-176-23)
- Supported City of Quinte West resolution regarding Bill 97 'Renovictions' (R-178-23)
- Passed By-law N° 50-2023 appointing Martin Allard and Nicolas Pagé as Building Inspectors and Property Standards Officers
- Passed By-law N° 48-2023 to amend fee schedules for services (modified)
- Confirmed in-camera instructions to the CAO regarding ongoing litigation (R-180-23)
- Confirmed in-camera instructions to the CAO regarding negotiation (R-181-23)
Regular Meeting of Council
The Council will review several matters including a proposed snowplow purchase for 2025 and the Le Mont Roc subdivision project. The meeting also includes presentations on food recycling technology and a potential commercial expo.
- Le Mont Roc Project (Plan of Subdivision 46M-91)
- Purchase of a snow plow for 2025
- Dispatch console recommendation
- NG911 solution amendment
- By-law N° 43-2023 regarding Marc-Andre St. and Suzie Cr.
Council approved a budget for a new snow plow and adopted a new by-law governing council meetings. The board also authorized a new fire dispatch console and changed the supplier for the NG911 solution. Additionally, a deeming by-law for the Le Mont Roc Project was adopted.
- Approved $450,000 budget for 2025 snow plow purchase
- Adopted By-law N° 42-2023 governing Council meetings and repealed By-laws N° 57-2022 and N° 2-2023
- Authorized direct negotiation with Bearcom for a new fire dispatch console
- Amended Resolution R-31-23 to use Owen Sound Police Service for NG911 solution
- Adopted By-law N° 44-2023 regarding Le Mont Roc Project subdivision deregistration
- Authorized firefighters to hold a Muscular Dystrophy Canada boot drive on Sept 4, 2023
- Approved 'Platinum and Ultimate' participation options for Hawkesbury Trade Expo
- Appointed Richard Picard as Building Inspector and Property Standards Officer
Regular Meeting of Council
Council will consider technical amendments to fix errors in a zoning by-law for 545 Industriel Boulevard, a delegation on fighting homelessness, and a request to support additional provincial/federal resources for the opioid crisis. Several by-laws are up for adoption, including one imposing fees for town services and one delegating powers to the CAO.
- Technical amendments to By-law N° 34-2023 for 545 Industriel Boulevard
- Presentation by Mrs. Nadia Séguin on fighting homelessness
- Request for support from Town of Parry Sound for opioid, mental health, and homelessness resources
- By-law N° 36-2023 to impose fees for services rendered by the Town
- Notice of motion by Councillor Jeanne Charlebois on controlling speeding in residential sectors
Council approved technical corrections to a zoning by-law for 545 Industriel Boulevard and passed a resolution calling for provincial and federal resources to combat homelessness and the opioid crisis. Several administrative by-laws were passed, including the appointment of a Deputy Chief Building Official.
- Approved technical amendments to By-law N° 34-2023 for 545 Industriel Boulevard
- Passed resolution supporting Town of Parry Sound's call for provincial and federal resources for opioid crisis, mental health, and homelessness
- Passed By-law N° 36-2023 to impose fees for services rendered by the Town
- Passed By-law N° 37-2023 to delegate powers and duties to the Chief Administrative Officer
- Passed By-law N° 38-2023 appointing Chantal Bégin as Deputy Chief Building Official
- Passed By-law N° 39-2023 to correct technical errors in Zoning By-law N° 20-2018
- Confirmed in-camera instructions to the CAO regarding organizational restructuring and potential litigation
Regular Meeting of Council
Hawkesbury Council is meeting to decide on several items, including a presentation of financial statements, a part lot control exemption for 910-912 Roch Street, and an Official Plan and zoning amendment for 545 Industriel Boulevard. They will also consider additional funding for the McGill Street retaining wall, approval of CIMCO's refrigeration work at the Sports Complex, and several by-laws including the 2023 levy rates and garbage/recycling fees. The agenda includes consent items, a closed session for a human resources file, and a confirmatory by-law.
- Official Plan Amendment and Zoning By-law amendment for 545 Industriel Boulevard (By-laws 33-2023 and 34-2023)
- Part lot control exemption and subdivision agreement for 910-912 Roch Street (By-law 31-2023)
- By-law 29-2023 to levy local development rates for 2023
- Additional funding for McGill Street retaining wall
- Approval of CIMCO's work for refrigeration project at Robert Hartley Sports Complex
Council approved a comprehensive zoning and Official Plan amendment to allow for a mix of single-detached, semi-detached, townhouse, and apartment dwellings, as well as commercial and open space uses at 545 Industriel Boulevard. Other key actions included approving additional funding for the Sports Complex refrigeration project and the McGill Street wall.
- Approved Official Plan and Zoning By-law amendments for 545 Industriel Boulevard to permit residential and commercial development
- Approved $300,300 in additional work for CIMCO Refrigeration at the Sports Complex
- Approved $47,610.81 from reserves for McGill Street wall inspection invoices
- Approved exemption to part lot control for 910 and 912 Roch Street
- Authorized the sale of obsolete equipment per policy SF-P-2018-3
- Adopted directive SG-D-2023-01 regarding the destruction and archiving of documents
- Received 2022 Financial statements and 2022 statement of remuneration and expenses
- Adopted May 8, 2023 regular meeting minutes and Joint Recycling Committee minutes
Regular Meeting of Council
Council will consider awarding a contract for the reconstruction of West Street and entering into mutual aid agreements with East-Hawkesbury and Brownsburg-Chatham. A kennel services contract with Possumplace Kennels Inc. and a 2023 budget item for the Business Improvement Area are also on the agenda. The meeting includes routine consent items such as minutes, administrative reports, and accounts payable.
- Awarding contract for reconstruction of West Street
- Automatic aid and mutual aid agreement with Township of East-Hawkesbury
- Automatic aid and mutual aid agreement with Town of Brownsburg-Chatham
- Service contract with Possumplace Kennels Inc.
- 2023 Budget item for Business Improvement Area (BIA)
Council approved a contract for the reconstruction of West Street and established new service agreements for fire mutual aid and kennel services. The board also authorized $25,900 in community donations and scheduled the June regular meeting for June 5, 2023.
- Awarded West Street reconstruction contract to Hawkesbury Transport & Excavation Inc. for $1,647,660.00 (excluding HST)
- Awarded West Street engineering service contract to EVB Engineering for $155,815.00 (excluding HST)
- Approved Automatic Aid and Mutual Aid Agreement with Ville de Brownsburg-Chatham
- Approved kennel services agreement with Possumplace Kennels Inc.
- Approved $25,900 in grants to support local community, sports, and cultural organizations
- Rescheduled June Regular meeting to June 5, 2023
- Received the Hawkesbury Downtown Business Improvement Area budget
- Confirmed instructions to the Chief Administrative Officer regarding potential land acquisition
Regular Meeting of Council
Council will receive a presentation from Digestcomp Inc. on a pyrolyzer project to convert waste into green energy. Several requests for support from other municipalities will also be discussed, including yard waste collection, barriers for women in politics, and insurance costs. No substantive decisions are listed on the agenda.
- Presentation by Jean-Claude Corbeil of Digestcomp Inc. on the PyroTech P50 pyrolyzer project
- Recommendation on collection for yard waste and branches
- Request for support re: Barriers for Women in Politics (City of Cambridge)
- Request for support re: Future Accuracy of the Permanent Register of Electors (Township of Ashfield-Colborne-Wawanosh)
- Request for support re: New fee proposed by Enbridge Gas (Association of Ontario Road Supervisors)
Council approved a one-time yard waste and branch collection to assist residents after an April 5 ice storm. The board also passed several resolutions supporting other municipalities on issues ranging from insurance costs to school bus safety. A by-law was passed to authorize an easement agreement on Cameron St.
- Approved yard waste and branch collection for May 26, 2023
- Approved easement agreement by-law N° 26-2023 for Cameron St.
- Opposed Enbridge Gas proposed $200 utility locate fees for municipalities
- Supported installation of school bus stop arm cameras (Municipality of North Perth)
- Supported efforts to reduce municipal insurance costs (Municipality of Chatham-Kent)
- Supported reinstatement of legislation to retain tax sale surplus proceeds (Town of Essex)
- Proclaimed Mental Health Week (May 1-7, 2023)
- Supported resolutions regarding barriers for women in politics and the Permanent Register of Electors
Regular Meeting of Council
Council will consider a zoning by-law amendment for the Le Mont-Roc project, a preliminary design contract for the municipal garage, and a sidewalk snowplow purchase. A presentation from the OPP detachment commander is also scheduled.
- Amendment to Zoning By-Law N° 20-2018 for Le Mont-Roc project (GD Holding Ltd.)
- Preliminary design contract awarded for the municipal garage
- Purchase of a sidewalk snowplow
- Appointment of Sonia Girard as Clerk (By-law N° 17-2023)
- Integrity Commissioner complaint submission fee (By-law N° 19-2023)
Council approved zoning amendments for The Mont Roc Project to allow various residential units. Other key actions included hiring new technical services staff and purchasing a sidewalk snowplow.
- Approved zoning amendments for The Mont Roc Project to permit residential zones R1-X, R2, R3, R3-X, and R4-X (7-0)
- Approved addition of Deputy Chief Building Official and Administrative Coordinator positions for May 2023
- Approved $120,800 purchase of a sidewalk snowplow from Équipements Plannord Ltée
- Increased Integrity Commissioner complaint filing fee from $100 to $250
- Appointed Mayor Robert Lefebvre and Councillors André Chamaillard and Antonios Tsourounakis to the Donations Committee
- Appointed Sonia Girard as Clerk via By-law N° 17-2023
Zoning Amendment Public Meeting
This is a special meeting of Hawkesbury Town Council to consider amendments to the zoning by-law for the Le Mont-Roc project. The proposal would rezone multiple lots to allow increased density, including reduced lot sizes for townhouses, a smaller façade requirement for single-family homes, and a height limit for future apartment blocks. Public comments are invited on the proposed amendments.
- Rezone 3 lots to R1-X to allow 13m façade instead of 15m for single-family homes
- Rezone 4 lots to R3-X to reduce townhouse lot area from 200 sq m to 185 sq m per unit
- Rezone 2 lots to R4-X to limit apartment height to 3 storeys instead of 4
- Rezone remaining lots to R2 and R3, with 2 lots staying as R1
- Public comment period on the proposed zoning amendments
Council held a statutory public meeting to hear comments regarding a proposed zoning amendment for the Le Mont-Roc Project at Cameron Street and Spence Avenue. No votes were taken on the amendment; staff collected public feedback for a future report.
- Adopted the meeting agenda (Carried)
- Opened the meeting (Carried)
- Adjourned the meeting at 7:39 p.m. (Carried)
Regular Meeting of Council
Hawkesbury Council's regular meeting includes consent items (minutes, admin reports, accounts payable) and several matters requiring action: selling obsolete Skyjack equipment, purchasing a new scissor lift, setting the 2023 library contribution, and receiving environmental service annual reports. The meeting also moves into closed session to discuss land acquisition, an Ontario Land Tribunal appeal, and a human resources report.
- Sale of obsolete Skyjack equipment
- Purchase of Skyjack scissor lift (Soumission 4758)
- 2023 Library Contribution
- Environmental Service 2022 Annual reports (drinking water, wastewater)
- Closed session: vacant land negotiation, OLT appeal, HR report
Council authorized the purchase of a new Skyjack scissor lift and approved a 3.95% funding increase for the Hawkesbury Public Library. The board also approved the sale of obsolete equipment and adopted the 2022 Environmental Service Annual reports.
- Approved purchase of 2023 Skyjack scissor lift for $27,650.00
- Approved 3.95% ($20,806) contribution increase for the Library
- Authorized sale of obsolete equipment per document 2023_REC_11
- Adopted 2022 Environmental Service Annual reports
- Approved marking Caregiver Recognition Day on April 5, 2023
- Adopted minutes from February 27 and February 28, 2023 meetings
- Received Monthly report for January 4 to February 3, 2023
Zoning Amendment Public Meeting
This is a special meeting of Hawkesbury Council to hold a public meeting on a proposed amendment to Zoning By-law N° 20-2018 for the Le Mont-Roc Project. Residents are invited to comment on the proposed changes. The agenda includes only this item plus standard procedural items.
- Public meeting on proposed amendment to Zoning By-law N° 20-2018
- Le Mont-Roc Project zoning change
- Public comments invited on proposed amendment
Council held a public meeting to discuss a proposed Zoning By-law amendment for the Le Mont-Roc Project at Cameron Street and Spence Avenue. No formal decision was made as the meeting was not official or statutory. Residents provided comments expressing opposition to the project.
- No substantive decisions made; meeting was non-statutory
Regular Meeting of Council
Council will consider by-laws setting rates for water, sewer, and garbage collection, following a review of fixed water and sewer fees. The library's 2023 budget will also be presented. The meeting includes routine consent items and a closed session for legal and personnel matters.
- By-law 13-2023: water and sewer service rates and water meter rules
- By-law 14-2023: garbage and recyclable collection rate (blue box program)
- Review of fixed fees for water and sewers
- Hawkesbury Public Library 2023 budget presentation
- Update on Christ-Roi land environmental study costs
Council authorized the Treasurer to revise the fixed fee billing model for water and sewer services effective January 1, 2024. The body also passed by-laws regarding water and sewer rates and garbage collection fees.
- Authorized Treasurer to revise water and sewer fixed fee billing model for Jan 1, 2024 (Carried)
- Passed By-law N° 13-2023 for water and sewer service rates and meter regulations (Carried)
- Passed By-law N° 14-2023 for garbage and recyclable material collection rates (Carried)
- Passed By-law N° 15-2023 to confirm Council proceedings (Carried)
- Adopted February 13, 2023 meeting minutes (Carried)
- Instructed Treasurer to find funding options for the Hawkesbury Public Library 2023 budget
Regular Meeting of Council
Council will consider options to reduce the 2023 tax rate, presented by the Treasurer, and is expected to adopt the 2023 budget by by-law. The agenda also includes several routine items such as minutes, accounts payable, and administrative reports, plus a closed session for personnel appointments. Several requests for support on external resolutions and a harassment investigation report presentation are also scheduled.
- Options to reduce the 2023 tax rate (Treasurer's report)
- By-law 11-2023 to adopt the 2023 budget estimates
- By-law 8-2023 to amend waste by-law 51-2022
- By-law 9-2023 to amend waste collection agreement with Mayer Sanitation Ltd.
- Purchase of a sidewalk snowplow and rolling garbage bins (contract awards)
Council adopted the 2023 budget estimates featuring a 3.95% tax increase. The meeting also included several equipment purchases, the adoption of an asset management policy, and the appointment of Samuel Cardarelli as Chief Administrative Officer.
- Approved 2023 Budget estimates with a 3.95% tax increase
- Awarded $350,527.64 contract to IPL North America Inc. for rolling garbage bins
- Awarded $159,846.83 contract to Kärcher Municipal North America for a sidewalk snowplow
- Adopted Policy on Asset Management SL-P-2023-01
- Renewed fire dispatch services agreement with UCPR for two years
- Authorized sale of surplus 2015 and 2016 Mack recycling trucks
- Appointed Samuel Cardarelli as Chief Administrative Officer
- Accepted harassment complaint investigation report regarding Paula Assaly
Special Meeting of Council
This is a special meeting of Hawkesbury Council focused on the 2023 budget. The agenda includes a presentation of services as part of the budget review. No decisions are listed; the meeting is for discussion and presentation.
- 2023 Budget review
- Presentation of Services
Council held the second session of the 2023 budget meeting, featuring presentations from several departments and the Capital Expenditure Budget. A formal resolution to mandate a tax rate reduction between 2.95% and 3.5% was defeated. However, the Mayor requested that administration present tax rate reduction options at the February 13, 2023, Committee of the Whole meeting.
- Defeated resolution R-22-23 to review budget for tax rate reduction between 2.95% and 3.5%
- Requested administration present tax rate reduction options on February 13, 2023
Special Meeting of Council
This is a special meeting of Hawkesbury Council focused on the 2023 budget. The agenda includes a presentation of services, indicating the council will discuss or receive information about municipal services in the context of the budget. The rest of the agenda is procedural.
- 2023 Budget discussion
- Presentation of services
Council met for the first session of the 2023 Budget, which included a presentation by the Treasurer. Presentations were made for the Municipal Council, Administration/Communication, Human Resources, Finance, Clerk, Public Works, and Environment departments. No final budget decisions were recorded during this session.
- Adopted the meeting agenda
Regular Meeting of Council
Hawkesbury council will consider renewing the police services agreement with the Ontario Provincial Police for three years, review waste collection contract options for 2023, and hear a presentation on job vacancies and housing. The meeting also includes several by-laws, including interim tax levies and temporary loans, plus a closed session for a CAO employment contract.
- Renewal of OPP police services contract for 3 years (By-law N° 5-2023)
- Waste collection contract options for 2023 and review of By-law N° 51-2022
- By-law N° 4-2023 for interim tax levies for 2023
- By-law N° 3-2023 for temporary loans with National Bank of Canada
- Presentation on job vacancy survey results and housing shortage
Council entered a three-year renewal contract with the Ontario Provincial Police and amended waste collection bylaws. They also appointed an Integrity Commissioner and authorized temporary loans with the National Bank of Canada.
- Approved 3-year OPP renewal contract for 2023 at $2,942,797.00 minus $45,548.00
- Amended By-law N° 51-2022 regarding waste collection and authorized the Director of Public Works and Engineering to sign the 2023 contract
- Selected Option 2 for special waste collections: 6 collections monthly from May to October
- Approved a complementary information session for residents on waste collection changes
- Endorsed Councillor Julie Séguin's application for AMO Director of Rural Caucus
- Passed By-law N° 1-2023 to appoint an Integrity Commissioner
- Passed By-law N° 3-2023 to authorize temporary loans with the National Bank of Canada
- Proclaimed February 13, 2023, as Wear Red Canada Day