Hanover public meetings in 2024

Council Meeting

Hanover Council will consider approving lease agreements for the P&H Centre and a request for proposals for a splash pad and community outdoor environment (COE). The meeting also includes confirming previous council proceedings and a transfer payment agreement for the Housing-Enabling Water System Fund.

• P&H Centre Lease Agreements Approval
• Splash Pad and Phase 1 COE Request for Proposal
• By-law 3322-24: Housing-Enabling Water System Fund Transfer Payment Agreement
• By-law 3321-24: Confirm Proceedings of November 18 and December 9 Council Meetings
• Report PB-29-24: Site Plan Control Agreement at 453 9th St

Council approved a pre-budget authorization for the Splash Pad and Phase 1 COE project, allowing the Mayor and CAO to sign an agreement with Yard Weasels Inc. for design, supply, and installation at a total cost of $723,150 (exclusive of contingency and taxes). They also approved lease agreements for the P&H Centre with Nubreed Sporting (3-year) and Hanover Family Health Team (1-year). All other items were routine approvals of minutes and by-laws.

• Approved pre-budget approval for Splash Pad and COE projects (carried)
• Authorized agreement with Yard Weasels Inc. for splash pad, washroom upgrades, and park enhancements at $723,150 (carried)
• Approved 3-year lease with Nubreed Sporting for P&H Centre Auxiliary Room (carried)
• Approved 1-year lease with Hanover Family Health Team for P&H Centre Classroom (carried)
• Adopted minutes of Nov 18, Dec 2, and Dec 9 meetings (carried)
• Approved committee minutes and recommendations (carried)
• Passed By-laws 3321-24 and 3322-24 (carried)

Special Council Meeting

Council will discuss the current status of the 2025 budget. The meeting includes a review of approved council reductions from December 9, 2024.

• Staff Report DCS-15-24: Current 2025 Budget Status
• Review of Dec 9, 2024 Approved Council Reductions
• Support letters regarding Adult Learning Centre from LiUNA, Iron Workers Union, POW, and Launch Pad (OYAP)

Council approved the 2025 operating budget of $9,801,000 with a 7.67% levy increase. An amendment re-allocated $95,000 from the Economic Development budget's 'Transfer to YATC' to cover Launch Pad's outstanding loan and deficits. The meeting was adjourned and reconvened to complete the vote.

• Approved $9,801,000 2025 budget with 7.67% levy increase (carried)
• Re-allocated $95,000 from Economic Development budget to cover Launch Pad's 2022 loan, 2023 deficit, and 2024 deficit (carried)
• Adjourned meeting at 3:55pm to reconvene after regular council meeting (carried)
• Adjourned meeting at 6:10pm (carried)

Special Council Meeting - Budget

The Special Council will review the Town’s 2025 budget, including current status, approved cost‑saving measures, and additional adjustments. Staff will present budget documents and discuss PRC budget reduction options. A closed session will address personal matters related to the Launch Pad.

• Review of Current 2025 Budget Status (multiple budget PDFs attached)
• Presentation of Nov 25, 2024 Council‑approved cost savings
• Discussion of Dec 9, 2024 additional 2025 budget adjustments
• Review of 2025 PRC Budget Reduction Options – follow‑up summary
• Closed session on personal matters about Launch Pad

Committee of the Whole

The Committee of the Whole will consider a staff report recommending adoption of proposed revisions to policy FIN-003 on tangible capital asset amortization. It will receive a motion from the Town of Aurora requesting redistribution of the Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding. The council will hear a presentation on the Saugeen Municipal Airport and review minutes from the Police Service Board, Public Library Board, and Source Water Protection Committee. A recommendation is also made for a closed session to address personal matters concerning municipal employees.

• Revisions to Policy FIN-003 Tangible Capital Asset Amortization (staff report and recommendation to approve)
• Town of Aurora Motion requesting redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure funding
• Saugeen Municipal Airport presentation by Luigi Presta and Steve Furness
• Police Service Board Minutes – November 18, 2024
• Public Library Board Minutes – September 18, 2024 and October 16, 2024

Finance Committee

The Hanover Finance Committee is meeting to discuss the draft 2025 budget, including proposed staffing changes and budget assumptions. The agenda includes a first draft of the 2025 budget, summary charts of levy increases, and a list of possible savings. This is a working session to review and potentially refine the budget before final adoption.

• Staffing Complement Summary Report with proposed staff positions revised or new
• 2025 Budget Assumptions document comparing assumptions vs proposed budget
• Draft 2025 Budget – First Draft (budget package)
• Summary Charts of Levy Increase for 2025
• Listing of Possible Savings for 2025 Budget

Council Meeting

Council will hear a delegation from Launch Pad and announce the HIPP Entrepreneur Business Pitch Competition winner. Key decisions include an Electric Vehicle Fast Charging Station Host Partnership Agreement (Report ED-12-24), a by-law to establish 2025 fees and charges (By-law 3320-24), and a site plan control agreement for properties at 1074 10th St and 100 18th Ave. Also up for discussion are updates on the Blue Box program transition and Grey County's Housing Action Plan. A closed session is planned for a proposed land acquisition.

• Delegation from Launch Pad (youth homelessness support organization)
• Report ED-12-24: Electric Vehicle Fast Charging Station Host Partnership Agreement
• By-law 3320-24 to establish 2025 fees and charges
• Site Plan Control Agreement for 1074 10th St (Neet Rol Investments) and 100 18th Ave (Hanover Volkswagen)
• Grey County Housing Action Plan status update and emerging understandings

Committee of the Whole

The Committee of the Whole is meeting to review a project charter for a new police station and appoint a member to the project team. The body will also receive quarterly operations reports for water and wastewater treatment and municipal law enforcement.

• Approval of New Police Station Project Charter (Report PB-26-24)
• Site Plan Control Agreement for 1092 10th St and 101 10th St
• Quarterly Wastewater Treatment Plant Operations Report (July 1 to September 30, 2024)
• Quarterly Water Treatment Plant Operations Report (July 1 to September 30, 2024)
• Municipal Law Enforcement Quarterly Report (July to September 2024)

Finance Committee

The Hanover Finance Committee will review proposed 2025 capital budgets, user fees, and financial statements for the third quarter of 2024. The meeting includes a presentation on the Launch Pad financial update and a discussion on budget assumptions.

• Review of 2025 Proposed Capital Budget
• Discussion of 2025 User Fees and Charges
• Review of 2025 Budget Assumptions
• Quarterly Financial Statement for July–September 2024
• Launch Pad Financial Update

Council Meeting

The Hanover Council will conduct a public meeting regarding a zoning by-law amendment for 854 24th Ave. The body will also review 2023 audited financial statements and consider several equipment and infrastructure requests for proposal.

• Public meeting and potential approval of Zoning By-law Amendment No. Z5-24 for 854 24th Ave
• Presentation of 2023 Audited Financial Statements by BDO Canada LLP
• Request for Proposal for a front mount commercial mower
• Request for Proposal for evaporative condenser replacement
• Review of Hanover Neustadt Snowmobile Club Trail MOU

Audit Committee Meeting

The Audit Committee is meeting to review the Town of Hanover's audited financial statements for the year ended December 31, 2023. Kevin Tremble of BDO Canada LLP is scheduled to appear as a delegation.

• Review of Town of Hanover Audited Financial Statements for the year ended December 31, 2023

Committee of the Whole

The committee is considering the naming of a new splash pad in Town Park and authorizing a Request for Proposal for its development. Other items include a report on disc golf course development and shared planning services with the County of Grey.

• Proposed naming of the Town Park splash pad as 'The Canadian Tire Splash Pad'
• Authorization for the Director of Parks, Recreation and Culture to proceed with a splash pad Request for Proposal
• Recommendation to dissolve the Disc Golf Course Development Ad Hoc Committee
• Request from Ontario RETT SYNDROME Association for purple lighting on October 29, 2024
• County of Grey report regarding shared planning services

Finance Committee

The Hanover Finance Committee meets to discuss and receive reports on 2025 water and sewer rate proposals, a five-year capital review (2025–2029), and reserve fund status. No formal decisions are listed; the meeting focuses on staff reports and discussion items.

• 2025 Water and Sewer Rates Proposal (FIN-01-24 DCS)
• Capital Review 2025–2029 with individual project sheets
• 2024 Reserves and Reserve Funds year-to-date status
• 2025 Budget Assumptions to date
• 2024 Rates and Charges establishment (3290-23)

Council Meeting

The Hanover Town Council will conduct a public meeting regarding a zoning by-law amendment for 260 7th St. Council will also consider by-laws for part lot control and review reports on ice direction and site plan agreements.

• Public Meeting for Zoning By-Law Amendment No. 3315-24 (260 7th St)
• By-law 3316-24 regarding Part Lot Control for 746 and 750 18th Street
• Report PRC-12-24 regarding Extended Ice Direction
• Site Plan Control Agreements for 267 10th St and 52 14th Ave
• Delegation from Farah Sheriffdeen of Food Cycle Science Corporation

Council passed By-law 3315-24 to rezone 260 7th St from Residential Type 1 (R1) to Residential Type 4 site specific (R4-50), allowing construction of six street townhouses. The decision followed a public meeting where residents raised concerns about water/sanitary services, setbacks, and density, but staff noted six units were needed to meet Official Plan density thresholds. Council also approved extending ice services until the 2026-2027 season and removing part lot control at 746 and 750 18th Street.

• Approved rezoning of 260 7th St to R4-50 for 6 townhouses (By-law 3315-24)
• Approved extending ice services until end of 2026-2027 season
• Approved part lot control removal for 746 and 750 18th St to create right of way (By-law 3316-24)
• Adopted minutes of August 12, 2024 regular council meeting
• Adopted minutes of September 3, 2024 Committee of the Whole meeting
• Approved recommendations from Parks, Recreation & Culture, Emergency Management, and Waste Management committee minutes
• Passed By-law 3314-24 confirming proceedings of August 12, 2024 meeting
• Held closed session to discuss Westario Power shareholder matters and land acquisition

Committee of the Whole

Hanover Council will decide on a $62,000 contract for LED lighting at the P & H Centre and confirm by-laws for the Saugeen Municipal Airport Commission.

• Award $62,000 contract for P & H Centre LED lighting
• Confirm Saugeen Municipal Airport Commission by-laws
• Approve National Disability Employment Awareness Month proclamation
• Review Hanover organizational structure
• Discuss shared service delivery and efficiencies

Council approved the award of a $62,000 contract to Conrad Lighting Solutions for LED lighting at the P&H Centre, accepted the procurement process, and authorized the Mayor and CAO to sign the agreement. They also approved the Saugeen Municipal Airport Commission's corporate and procedural by-laws, and a proclamation for National Disability Employment Awareness Month. The meeting included a delegation on an organizational review and a closed session on labour relations.

• Approved $62,000 arena LED lighting contract to Conrad Lighting Solutions (carried)
• Approved Saugeen Municipal Airport Commission By-law No. 1 and By-law No. 2 (carried)
• Approved National Disability Employment Awareness Month proclamation (carried)
• Moved to closed session for labour relations and solicitor-client privileged matters (carried)

Council Meeting

Hanover Council will consider a renewal for the P & H Centre concession operation and a request for assistance from the Hanover Curling Club. The meeting also includes a proclamation request from Life Directions regarding the Ontario Disability Employment Network.

• Report PRC-11-24: P & H Centre Concession Operation Renewal
• Report DCS-12-24: Hanover Curling Club Request for Assistance
• Ontario Disability Employment Network Proclamation Request by Monica Singh Soares
• By-law 3313-24 to confirm proceedings of the July 15, 2024 meeting
• Quarterly activity and operations reports for water and wastewater treatment plants

Finance Committee

The Hanover Finance Committee will meet to discuss the 2025 budget assumptions, including wage adjustments and cost-of-living impacts, and to set parameters for 2025 rates and fees. The committee will also review the June 30, 2024 budget status report and confirm the 2024 finance committee schedule.

• Review 2025 Draft Budget Assumptions Updated (July 16, 2024)
• Set direction on Cost of Living Adjustment (COLA) for 2025 wage adjustments
• Provide parameters for 2025 rates and fees
• Confirm 2024 Finance Committee Schedule
• Review Budget Status Report as of June 30, 2024

Council Meeting

The council will vote on By-law 3312-24, a zoning amendment affecting the property at 854 24th Avenue. It will also consider By-law 3311-24 for borrowing under the Ontario Infrastructure program and By-law 3310-24 for a municipal funding agreement with the Canada Community Building Fund. Additional items include an exemption request for a condominium plan at 595 1st Street and a report on a floating‑rate line of credit from Infrastructure Ontario.

• By-law 3312-24 – Zoning By‑law Amendment (854 24th Ave)
• By-law 3311-24 – Borrowing By‑law for Ontario Infrastructure
• By-law 3310-24 – Municipal Funding Agreement, Canada Community Building Fund
• Report PB-18-24 – Exemption from Draft Plan of Condominium Approval (595 1st St)
• Report DCS-09-24 – Infrastructure Ontario Floating Rate Capital Line of Credit

Council Meeting

The Council will review several staff reports including the 2024 Levy By-law and a report on the Saugeen Municipal Airport. Discussions also include electric vehicle charging options and an energy conservation plan.

• By-law 3306-24: 2024 Levy
• Zoning By-Law Amendment (File No. Z3-24 - Housekeeping)
• Hanover Police Service Station Review Ad Hoc Committee Report
• Saugeen Municipal Airport Consideration for Future of Service
• Alternate Options for the Installation/Ownership of EV Charging Stations

Committee of the Whole

The Committee of the Whole is reviewing several staff reports including final blended tax rates. Discussions include a water system SCADA upgrade project and a road resurfacing tender.

• 2024 Final Blended Tax Rates report
• Road Resurfacing Tender: $74,016.00 plus HST to Duncor Enterprises Inc.
• Water System SCADA Upgrade: $703,200.00 plus HST to Actemium Toronto Summa

Council Meeting

The Council will review several staff reports including updates to ice surface allocation and rental policies. Additionally, the meeting includes discussions on removing certain lands from part lot control via new by-laws.

• Ice Surface Policies Update (Report PRC-06-24)
• Part Lot Control By-law No. 3303-24 (709 18th Street – Lot 17)
• Part Lot Control By-law No. 3304-24 (760 18th Street – Lot 108)
• Notice of Motion regarding a Budget Review Committee
• By-law 3302-24 to confirm April 15, 2024, meeting proceedings

Committee of the Whole

The Committee of the Whole is reviewing several infrastructure contracts, including street reconstructions and development charge planning. The agenda also includes proposals for changing 2025 meeting dates and installing electric vehicle charging stations.

• Reconstruction of 3rd Street from 11th to 12th Avenue and 12th Avenue south to 4th Street: $1,303,523.00
• 21st Avenue from 14th to 16th Street and 15th Street Close Urbanization: $353,514.55
• Municipal Development Charges and Asset Management Plan contract: $109,280 plus HST
• Proposed change of 2025 Council meeting dates to the 2nd and 4th Mondays
• Installation of an Electric Vehicle Level 3 charging station

Council Meeting

The meeting includes discussions regarding provincial gas tax allocations for public transit and a draft plan extension for the Georgiou Subdivision. Council will also consider by-laws for a gas tax funding agreement and the purchase of land from Hydro One. Additionally, there is a request to proclaim June 15 as World Elder Abuse Awareness Day.

• By-law 3300-24: Gas Tax Funding Agreement (SMART)
• By-law 3301-24: Purchase of land at Part of Lot 19, Registered Plan 55
• Provincial Gas Tax Allocation for Public Transit report
• Georgiou Subdivision Draft Plan Extension
• Request to proclaim June 15 as World Elder Abuse Awareness Day

Committee of the Whole

The Committee of the Whole is reviewing several staff reports regarding local infrastructure and municipal services. This includes recommendations for contract awards for street construction and building maintenance, as well as an update to the drinking water management system.

• Construction of 2nd Street east of 18th Avenue awarded to Cedarwell Excavating Inc. for $498,374.00 plus HST
• Civic Facilities Make Up Air Unit Replacement awarded to Montgomery Industrial Services for $163,789.00 plus HST
• Memorandum of Understanding with Launch Pad Skills Training & Technology Centre Board
• Proclamation of April 2024 as Organ and Tissue Donation Awareness Month

Council Meeting

The Council will hold a public meeting regarding Zoning By-Law Amendment No. 3297-24. The agenda also includes reviews of new building and fence by-laws, as well as a report on the Saugeen Municipal Airport meeting.

• Public Meeting for Zoning By-Law Amendment No. 3297-24
• Proposed Building By-law (By-law 3296-24)
• Proposed Fence By-law (By-law 3298-24)
• Site Plan Control Agreement for 2832983 Ontario Ltd
• Saugeen Municipal Airport Joint Municipal Members Meeting report

Committee of the Whole

The Committee of the Whole will discuss a capital purchase for fire suppression equipment and several council appointments. The agenda also includes reports on water system operations and financial statements.

• Purchase of Suppression and Rescue Apparatus from Pierce Commercial Emergency Equipment Company for $882,309.21 plus HST
• Appointment of Brianna Schnurr to the Downtown Improvement Area Board
• Appointment of Georgina Barlow to the Economic, Tourism and Cultural Development Advisory Committee
• Zoning By-law Amendment (Z1-24) for 579 9th Avenue

Council Meeting

The Council will review a notice of motion regarding the 2024 operating and capital budget. The meeting includes staff reports on the 2023 annual water quality and drinking water system summaries.

• Notice of Motion Regarding 2024 Operating and Capital Budget
• 2023 Annual Water Quality Report
• 2023 Drinking Water System Summary Report
• Council Appointments to Age-Friendly and Economic, Tourism and Cultural Development Advisory Committees
• By-law 3294-24 confirming previous meeting proceedings

Special Council Meeting

Hanover Council is reviewing a staff report regarding a tender update for the P & H Centre boiler replacement. The meeting also includes standard procedural items such as land acknowledgment and disclosure of interest.

• P & H Centre Boiler Replacement Tender Update (Report PRC-04-24)

Committee of the Whole

The Committee of the Whole is reviewing several staff reports including a building by-law amendment. Discussions include a boiler replacement project at the P & H Centre and a video streaming agreement for Junior C hockey.

• P & H Centre Boiler Replacement Tender: $428,000.00 plus HST awarded to Conestogo Mechanical Inc.
• Live Streaming Agreement with the Hanover Barons Junior C Hockey Club
• Amendment to Building Bylaw No. 3264-23 regarding construction and demolition permits

Special Council Meeting

Council will review the 2024 budget overview through various departmental presentations. The meeting also includes a discussion on potential cost savings considerations provided by department heads.

• 2024 Budget Overview and Presentations
• Police Services Budget presentation
• Public Library Budget presentation
• Review of possible cost savings considerations

Council Meeting

The Council is reviewing several by-laws including a 2024 interim tax levy and a zoning amendment for Kevin and Jennifer Graham. Staff reports cover annual workplace health, safety, and violence prevention policies. The agenda also includes budget amendments regarding reserve funds.

• Zoning By-Law Amendment No. 3293-24 (File No. Z5-23-Graham, Kevin)
• By-law 3292-24: 2024 Interim Tax Levy
• Report HR-01-24: Annual Health & Safety Policy Statement and Work Plan
• Report HR-02-24: Annual Workplace Violence and Harassment Policy Statement
• Report DCS-01-24: 2023 Budget Amendments–Transfer to/from Reserves/Reserve Funds