Hanover public meetings in 2023

Council Meeting

Council will consider establishing 2024 rates and charges and reviewing the current 2024 budget status, including potential savings. The agenda includes authorizing a water service agreement with West Grey and Becker Milk Company Limited. Additionally, staff reports regarding revisions to tangible capital asset policies will be presented.

• Establishment of 2024 Rates and Charges (By-law 3290-23)
• Water Service Agreement with West Grey and Becker Milk Company Limited (By-law 3289-23)
• Property transfer to the Town from B. Haack (By-law 3288-23)
• Review of 2024 Budget Status, including possible savings and capital listings
• Revisions to Tangible Capital Asset policies FIN-003 and FIN-007

Committee of the Whole

The Committee of the Whole is reviewing several municipal matters including a $728,299 insurance renewal program. Discussions also include phased planning for the Centre of Excellence Park at Hanover Town Park and the acceptance of a land donation on 24th Ave nue.

• Centre of Excellence Park development planning at 780-7th Ave
• Land donation acquisition at 741 24th Ave nue
• $728,299 total annual cost for insurance renewal program
• Water Services Agreement for 13553 County Road 10 (West Grey)
• Proposed 2024 User Fees and Charges

Council Planning Meeting

The Council Planning Meeting includes a review of the 2024 municipal finance outlook and various budget drafts. Discussion items include year-in-review highlights, strategic plan updates, and long-term reserve fund requirements.

• 2024 Operating Budget draft
• 2024 Capital Budget forecast summary
• 2024-2028 Draft Capital Summary
• 2023-2042 TCA Reserve Fund requirements
• Council's Strategic Plan update and proposed 2024 initiatives

Council Meeting

The Council will discuss revised 2024 water and wastewater rates and consider appointments for the Integrity Commissioner and Committee of Adjustment. The agenda also includes a proposed wastewater agreement with Exceldor Cooperative and a land sale to Larry Lantz.

• Revised 2024 water and wastewater rates
• Appointment of Integrity Commissioner
• Council appointment to Committee of Adjustment
• Wastewater agreement with Exceldor Cooperative
• Sale of lands to Larry Lantz

Committee of the Whole

The Committee of the Whole is reviewing several staff reports, including proposed changes to 2024 water and wastewater rates. The agenda also includes a pilot project for 100 household compost units and new service agreements with the Saugeen Valley Conservation Authority.

• Proposed increase in minimum monthly water rate from $15.00 to $16.50
• Proposed purchase of 100 countertop compost units for a FoodCycler pilot project
• New agreement with Saugeen Valley Conservation Authority for dam inspection and maintenance
• Approval of proposed changes to 2024 user fees and charges
• Execution of an agreement with Exceldor

Council Meeting

The Council will hold a public meeting regarding Official Plan and Zoning Bylaw amendments for Neet Rol Investments at 1074 10th Street. The agenda also includes an update on a new long-term care facility and a request for proposals regarding municipal development charges.

• Official Plan and Zoning Bylaw amendments for 1074 10th Street
• Update on the new Revera long-term care facility
• Request for proposals regarding Municipal Development Charges
• Encroachment agreement for 369 9th Street
• Community Improvement Program update

Committee of the Whole

The Committee of the Whole is reviewing a fundraising plan for the splash pad development. Council will also consider several appointments to local boards and committees, as well as a request regarding Air Cadet Week.

• Approval of the Splash Pad Development Fundraising Plan
• Appointment of Peter Hambly to the Hanover Police Service Facility Review Ad Hoc Committee
• Appointment of Mary Lou Kormann to the Splash Pad Ad Hoc Committee
• Proclamation of October 2nd to 7th, 2023 as Air Cadet Week
• Public meeting for Official Plan and Zoning By-law Amendment at 1074 10th Street

Council Meeting

Council will review staff reports regarding a tender award for Net Zero Fire Hall construction and a site plan agreement for Candue Homes at 696 17th St Cres. The agenda also includes quarterly water treatment plant operations reports and correspondence from Brockton regarding the Saugeen Municipal Airport.

• Tender award for Net Zero Fire Hall Construction (Report PB-23-23)
• Site Plan Agreement for Candue Homes at 696 17th St Cres
• Correspondence from Brockton regarding Saugeen Municipal Airport
• Quarterly Wastewater and Water Treatment Plant operations reports
• By-law 3279-23 to confirm August 14, 2023, meeting proceedings

Committee of the Whole

The Committee of the Whole is reviewing a contract for a storm drain extension at 101 7th Avenue. Members are also discussing the 2024 budget process timelines and terms of reference for a police service station review committee.

• Storm drain extension at 101 7th Avenue awarded to Omega Contractors Inc. for $354,905.14 plus HST
• Approval of proposed 2024 budget process timelines
• Review of Hanover Police Service Station Review Ad Hoc Committee Terms of Reference

Council approved a contract for a storm drain extension and set the 2024 budget process timelines. They also approved the terms of reference for a police station review committee and requested a report on a food waste diversion pilot program.

• Awarded 101 7th Avenue Storm Drain Extension to Omega Contractors Inc. for $354,905.14 plus HST
• Approved proposed 2024 budget process timelines
• Approved amended Terms of Reference for Hanover Police Service Station Review Ad Hoc Committee
• Requested staff report on implementing a Foodcycler Program
• Approved closed session to discuss proposed or pending acquisition of land

Council Meeting

Council will hold a public meeting regarding an Official Plan Amendment and Zoning By-law Amendment. The meeting also includes reviews of the 2023–2027 Strategic Action Plan and reports on fleet management and park improvements.

• Official Plan Amendment No. 5 and Zoning By-law Amendment Z3-23 for 100 18th Ave
• Strategic Action Plan 2023–2027 Final Report
• Playground Equipment Retrofit RFP Recommendation
• Splash Pad Development feasibility report
• Rescinding Water Service Agreement with Municipality of Brockton and Hosskan Holdings Inc.

Council adopted the 2023-2027 Strategic Action Plan and directed staff to investigate a new or renovated police station. Other key decisions included approving a splash pad location and awarding a playground retrofit contract.

• Approved Official Plan Amendment No. 5 and rezoning of 100 18th Avenue to Restricted Industrial Site Specific (M1-45)
• Directed staff to establish a committee to investigate renovating or replacing the Hanover Police Station by January 15, 2024
• Approved the 2023-2027 Strategic Action Plan with amendments to bicycle routes and washroom completion dates
• Authorized a light fleet vehicle agreement with Enterprise Fleet Management
• Awarded P & H Centre concession operation to Big Bites for one year
• Awarded playground equipment retrofit to Park N Water Ltd. for $39,965.38 plus HST
• Approved Hanover Town Park (780-7th Ave) for splash pad development contingent on $300,000 fundraising goal
• Supported City of Woodstock motion regarding federal and provincial initiatives for homelessness and opioid crises

Council Meeting

Council approved a contract for a new corporate website and accepted a feasibility study for a community splash pad and park. The board also passed several by-law amendments regarding fire services and emergency management.

• Awarded municipal website redesign to UpAnUp Studios Inc. for $50,765.00 plus HST
• Approved 2022 Audited Financial Statements
• Approved firefighter training campaign policies
• Passed amendments to Fire Department By-Law 3223-22 and Emergency Management By-law 3062-19
• Accepted splash pad and Centre of Excellence Park feasibility study
• Approved extending ice for the 2023-2024 season only
• Appointed Jordan Whitmore as Deputy Chief Building Official and Property Standards Officer
• Rescinded By-law 3268-23 Water Services Agreement for 41 Bruce Road 22

Audit Committee Meeting

The Audit Committee is meeting to review the Town of Hanover's audited financial statements for the year ended December 31, 2022. Barry Heaney and Kevin Tremble from BDO Canada LLP are scheduled to attend as delegations.

• Review of Town of Hanover Audited Financial Statements for the year ended December 31, 2022

The Audit Committee met to review the Town's financial statements and the Audit Committee Letter provided by BDO Canada LLP. Representatives from BDO Canada LLP reported that the Town's finances are sound, noting an accumulated surplus of $105,258,458 as of December 31, 2022.

• Adjourned meeting at 3:34pm (Carried)

Special Council Meeting

The Council is meeting for a special session focused on long-term planning. The primary item is a Strategic Plan Workshop conducted by Linton Consulting.

• Strategic Plan Workshop (Session #2) conducted by Linton Consulting

Council Meeting

Council will hold public meetings regarding two zoning by-law amendments. The body is also reviewing tenders for road resurfacing and an ice resurfacer, as well as a water service agreement with Brockton.

• Public meeting for Zoning By-law Amendment No. 3269-23 (File No. Z1-23-Housekeeping)
• Public meeting for Zoning By-law Amendment No. 3270-23 (File No. Z2-23 - Wilken, Paul & Diane)
• 2023 Road Resurfacing Tender (Report PW-14-23)
• Ice Resurfacer Request for Proposal (Report PRC-07-23)
• By-law 3268-23 Brockton Water Services Agreement

Council approved several infrastructure and service contracts, including road resurfacing and a new ice resurfacer. Two zoning by-law amendments were passed, and the 2023 group benefits renewal was accepted. Anne Hahn was named the 2023 Hanover Senior of the Year.

• Approved $60,138 plus HST road resurfacing contract with Duncor Enterprises Inc.
• Approved $88,990 plus HST for a 2024 Olympia Millennium H ice resurfacer from Resurfice Corp.
• Accepted 2023 Group Benefits Proposal from People Corporation with Canada Life for approximately $369,482.08
• Passed By-Law 3270-23 to rezone 642 10th Avenue from Residential Type 1 (R1) to Residential Type 3 (R3)
• Passed By-Law 3269-23 to amend Comprehensive Zoning By-Law 2912-15 (Housekeeping)
• Appointed Andrew Wilken as Municipal Law Enforcement Officer via By-law 3267-23
• Adopted minutes from May 15, June 5, and May 30 meetings
• Approved recommendations from seven various boards and committees

Committee of the Whole

The committee is considering the final design for a Net Zero Fire Hall and a remuneration agreement for firefighters. Other items include emergency response agreements with the County of Grey and a water services agreement for a property in Brockton.

• Proposal to proceed with Option #1 for a Net Zero Fire Hall
• Firefighters remuneration agreement for the term January 1, 2024 to December 31, 2027
• Appointment of Andrew Wilken as Municipal Law Enforcement Officer via By-law 3267-23
• Water Service Agreement with Municipality of Brockton and Hosskan Holdings Inc. for 41 Bruce Road 22
• Tiered Emergency Response Agreements with the County of Grey

Council approved the construction of a Net Zero Fire Hall and a remuneration agreement for firefighters spanning 2024 to 2027. Other actions included appointing a municipal law enforcement officer and authorizing a water services agreement with the Municipality of Brockton.

• Approved By-law 3267-23 to appoint Andrew Wilken as Municipal Law Enforcement Officer
• Approved Option #1 for a Net Zero Fire Hall design
• Authorized Mayor and Clerk to sign Tiered Emergency Response Agreements with the County of Grey
• Approved firefighter remuneration agreement for January 1, 2024 to December 31, 2027
• Approved By-law 3268-23 for a Water Service Agreement with Municipality of Brockton and Hosskan Holdings Inc.
• Supported Municipality of South Huron's recommendation for School Bus Stop Arm Cameras

Special Council Meeting

The Council is meeting for a special session to participate in a Strategic Plan Workshop. The workshop is being conducted by Linton Consulting.

• Strategic Plan Workshop conducted by Linton Consulting

Council members and staff participated in a strategic planning exercise led by Linton Consulting Services. The session focused on sharing ideas and discussing prospective community objectives.

• Adjourned meeting at 1:57pm (Carried)

Council Meeting

The Town of Hanover Council will discuss final tax rates for 2023 and review several new by-laws. The meeting includes a presentation on regional transit and a request to declare June as Pride Month.

• By-law 3263-23: 2023 Final Tax Levy
• By-law 3262-23: Site Plan Control By-law
• By-law 3264-23: Building By-law
• By-law 3265-23: Hanover Cemetery By-law
• Sidewalk Maintenance Machine Tender (Report PW-12-23)

Council approved the purchase of a new sidewalk maintenance machine and passed several municipal by-laws. The board also adopted a multi-year accessibility plan and declared June as Pride Month.

• Awarded $188,650.00 plus HST contract to Work Equipment Ltd. for a 2023 MT7 Sidewalk Machine
• Approved Multi-Year Accessibility Plan 2023-2025
• Passed By-law No. 3264-23 regarding Construction, Demolition and Change of Use Permits and Inspections
• Adopted Cemetery By-law 3265-23
• Declared June as Pride Month and approved flying the Pride Flag from June 26 to 30, 2023
• Introduced and passed By-laws 3261-23, 3262-23, 3263-23, 3264-23, and 3265-23
• Received 2023 Final Blended Tax Rates report and requested a confirming by-law

Committee of the Whole

The Committee of the Whole is reviewing updates to site plan control bylaws in response to Bill 109 and Bill 23. The body is also considering the annual update for the Drinking Water Quality Management System and appointments to various boards and committees.

• Report PB-12-23: Proposed by-law to define development classes for site plan control
• Report PW-11-23: Annual update and operational plan for Drinking Water Quality Management System
• Report CL-04-23: Proposed appointments to boards and committees for the 2022-2026 term
• Proposal to increase Heritage Sub-committee composition to nine members
• Presentation by Jennifer Stephens, General Manager of Saugeen Valley Conservation Authority

Council approved the updated Drinking Water Quality Management System Operational Plan and various board and committee appointments. They also agreed to pass a by-law regarding site plan control at the next meeting.

• Approved updated Drinking Water Quality Management System Operational Plan (CARRIED)
• Accepted 2022 External Audit, Internal Audit, Management Review and Emergency Training Exercises for drinking water (CARRIED)
• Approved committee appointments for 2022-2026 term, including Councillor Hocking to the Splash Pad Ad Hoc Committee (CARRIED)
• Increased Heritage Sub-committee composition to nine members (CARRIED)
• Agreed to pass a by-law to define development classes for site plan control at the next meeting (CARRIED)

Council Meeting

Council will hear a presentation from Linton Consulting Services Inc regarding the launch of the 2022-2026 Corporate Strategic Plan. The meeting also includes reviews of quarterly financial and activity reports and a request to proclaim May as Building Safety Month.

• 2022-2026 Corporate Strategic Plan Project Launch presentation by Kelly Linton
• By-law 3260-23 to confirm proceedings of March 20 and April 4 meetings
• Request to proclaim May as Building Safety Month
• Quarterly Financial Statement and Activity Reports for January to March 2023
• Municipal Law Enforcement Quarterly Report (January to March 2023)

Council approved the town's ability to accept donations and issue charitable receipts for the Saugeen Municipal Airport. The meeting also included the launch of the 2022-2026 Corporate Strategic Plan project and the proclamation of Building Safety Month.

• Authorized Town of Hanover to accept donations and issue charitable receipts for Saugeen Municipal Airport (Carried)
• Proclaimed May as Building Safety Month in the Town of Hanover (Carried)
• Endorsed Township of Clearview resolution regarding barriers for women in politics (Carried)
• Approved minutes from March 20, April 3, and April 4 meetings (Carried)
• Approved recommendations from Age Friendly, EMPC, Heritage, Parks & Recreation, and Disc Golf committees (Carried)
• Passed By-law 3260-23 to confirm proceedings of March 20 and April 4 meetings (Carried)

Special Council Meeting

The Town of Hanover is holding a special council meeting to hear a presentation on regional prosperity. The council will then enter a closed session to discuss negotiations regarding municipal growth.

• Presentation by Murray Clarke of Erebus Municipal Services on Growing Prosperity in West Grey and Hanover
• Closed session regarding positions, plans, criteria, or instructions for municipal growth negotiations

Council approved the continuation of facilitated discussions with the Municipality of West Grey to identify mutual growth opportunities. Mayor Paterson and Councillor Hocking were appointed to represent the Town of Hanover in these talks.

• Approved Mayor Paterson and Councillor Hocking to represent the Town in future growth discussions with West Grey (Resolution 59-23)

Committee of the Whole

The Committee of the Whole is reviewing a contract for road reconstruction and urbanization. The body is also discussing the establishment of a splash pad committee and hearing a delegation on service line warranties.

• Proposed contract to Cedarwell Excavating Ltd. for $1,588,714.10 plus HST for reconstruction of 24th Avenue (CR 28) and 14th Street urbanization
• Proposed Terms of Reference to establish an Ad Hoc Committee for a proposed splash pad
• Delegation from Adam Moede regarding Service Line Warranties
• Request from Wayne Burrow to fly the Be A Donor flag at the Civic Centre
• Notice of minor variance applications for 531 11th Avenue and 483 9th Street

Council approved a contract for road reconstruction and urbanization work and established terms for a splash pad ad hoc committee. The body also passed resolutions calling for provincial action on homelessness and the strengthening of municipal Codes of Conduct.

• Awarded reconstruction of 24th Avenue and 14th Street Urbanization to Cedarwell Excavating Ltd. for $1,588,714.10 plus HST
• Approved Terms of Reference for a splash pad Ad Hoc Committee
• Permitted the Be A Donor flag to be raised at the Civic Centre from April 23 to 29, 2023
• Passed resolution calling on the Provincial Government to address the homelessness crisis
• Supported AMO call for provincial legislation to strengthen municipal Codes of Conduct

Council Meeting

Hanover Council will discuss a new five-year corporate strategic plan and review several infrastructure tenders. The meeting includes reports on water systems, cemetery by-laws, and a subdivision draft plan extension.

• Tender for reconstruction of 11th Street from 17th Ave to 21st Ave
• Tender for trail bridges
• By-law 3257-23 regarding SMART Gas Tax Funding Agreement
• By-law 3259-23 to amend the Community Improvement Plan By-law 3140-20
• Georgiou Subdivision Draft Plan Extension (File No. 42T-2016-08)

Council approved several infrastructure projects, including trail bridge rehabilitation and road reconstruction. They also granted a subdivision plan extension and approved the operational status of the Launch Pad organization.

• Awarded $2,725,500.00 plus HST to UrbanLink Civil Ltd. for trail bridges replacement and rehabilitation
• Awarded $1,693,246.40 plus HST to Omega Contractors Inc. for reconstruction of 11th Street (17th Ave to 21st Ave)
• Approved Option 1 for Launch Pad Organization and Operational Status and appointed Councillor Brandon Koebel to the Board (5-2)
• Approved $27,000.00 plus HST for Linton Consulting Services Inc. for the 2023-2027 Corporate Strategic Plan
• Granted a one-year extension for the Georgiou Subdivision Draft Plan (File No. 42T-2016-08)
• Authorized staff to proceed with revised Cemetery By-law, maintaining Saturday interments from 9am to 3pm
• Passed By-laws 3257-23 (Gas Tax Funding), 3258-23 (Confirm Proceedings), and 3259-23 (Community Improvement Plan)
• Acknowledged receipt of the 2022 Drinking Water System Summary Report

Committee of the Whole

The Committee of the Whole is reviewing a proposal to designate the Economic Development Manager as the Community Improvement Plan Administrator. They are also discussing a provincial gas tax allocation for public transit through the Saugeen Mobility and Regional Transit Corporation.

• Designation of authority for Community Improvement Plan (CIP) financial incentive programs
• Provincial Gas Tax Allocation for public transit via Letter of Agreement with Ministry of Transportation
• 2022 Council Remuneration and Expenses report
• Quarterly Financial Statement for October to December 2022
• Municipal Development Charges report

Council rescinded a 2021 motion to reorganize Westario Power Inc. after the board paused the process. Additionally, the town updated the administration of its Community Improvement Plan and authorized a gas tax agreement for public transit.

• Rescinded motion 144-21 regarding the reorganization of Westario Power Inc. (Carried)
• Designated Economic Development Manager as Community Improvement Plan Administrator for financial incentive programs, excluding Tax Increment Financing (Carried)
• Authorized Mayor and Clerk to complete a Letter of Agreement with the MTO for public transit Provincial Gas Tax Allocation (Carried)
• Approved a future by-law to enter the MTO Letter of Agreement (Carried)

Council Meeting

Hanover Council is meeting to discuss a new by-law regarding the discharge of firearms and an update on extended ice for 2023. The body will also address appointments to boards and committees and the selection of an alternate member for County Council.

• By-law 3256-23 - Discharge of Firearms
• Report PRC-03-23 - Extended Ice 2023 Update
• By-law 3255-23 - Appoint Alternate to Grey County Council
• Report CL-02-23 - Appointments to Board and Committees
• Fire Department 2022 Annual Report

Council approved the extension of arena ice for the 2023 season and passed a by-law to regulate the discharge of firearms. Additionally, Council appointed Councillor Harold Fleet as the alternate member to Grey County Council and approved various board and committee appointments.

• Approved extending arena ice for the 2023 season and applicable subsidies (Carried)
• Passed By-law No. 3256-23 to regulate discharge of firearms (Carried)
• Appointed Councillor Harold Fleet as alternate member to Grey County Council via By-law 3255-23 (Carried)
• Approved committee and board appointments for the 2022-2026 council term (Carried)
• Adopted minutes from January 16, January 25, January 30, and February 6 meetings (Carried)
• Approved recommendations from Economic, Tourism and Cultural Development and Parks, Recreation and Culture Advisory Committees (Carried)