Grimsby public meetings in 2024

Property Standards Committee and Committee of Adjustment

The Property Standards Committee and Committee of Adjustment will meet to review a property standards appeal and three minor variance applications. The session includes presentations from staff and property owners regarding specific local addresses.

• Property Standards Appeal Hearing: Order No. 2024-560 for 16-20 Ontario St
• Minor Variance A38-24 for 28 Diana Avenue
• Minor Variance A39-24 for 16 Bell Avenue
• Minor Variance A33-24 for 61 Main Street East

The Property Standards Committee confirmed Property Standards Order No. 2024-560, and the Committee of Adjustment approved two minor variance applications (28 Diana Avenue and 16 Bell Avenue) and deferred one (61 Main Street East) at the applicant's request. The committee also approved forwarding feedback on process improvements to Council.

• Confirmed Property Standards Order No. 2024-560 (carried)
• Approved minor variance A38-24 at 28 Diana Avenue for attached garage (carried)
• Approved minor variance A39-24 at 16 Bell Avenue for driveway width (carried)
• Deferred minor variance A33-24 at 61 Main Street East (carried)
• Approved forwarding Committee of Adjustment process improvement feedback to Council (carried)

Age Friendly Advisory Committee

The committee is meeting to discuss social prescribing follow-ups and review written responses from an age-friendly survey. Members will also address the committee selection process, the work plan, and the year-end report to Council.

• Review of Age Friendly Survey written responses
• OACAO Social Prescribing Pre-Conference follow-up
• Discussion on Committee Member Selection Process
• Review of Age Friendly Advisory Committee Work Plan
• Year-End Report to Council including Age Friendly Action List

The Age Friendly Advisory Committee approved the Work Plan Sub-Committee's information as the foundation for the Year-End Report to Council, with discussion on adding an action plan, social prescribing, and delaying the report to March 2025. The committee also received the OACAO Social Prescribing Pre-Conference Follow-Up and directed staff to prepare further information and invite subject matter experts. Survey results were received for information, and a verbal update noted that committee member selection recommendations will go to Council on January 13, 2025.

• Approved Work Plan Sub-Committee information as foundation for Year-End Report to Council (carried)
• Received OACAO Social Prescribing Pre-Conference Follow-Up for information (carried)
• Directed preparation of further social prescribing information for next meeting (carried)
• Directed research to invite subject matter experts on social prescribing (carried)
• Received Age Friendly Survey Results - All Written Responses for information (carried)
• Approved agenda for December 17, 2024 meeting (carried)
• Received minutes of November 19, 2024 meeting (carried)

Community Services Committee

The Grimsby Community Services Committee will review several discussion reports, including recommendations for the Mayfair Pickleball Courts, a proposal to replace the Grimsby Tennis Clubhouse, a report on park and facility naming, and a draft RZone Code of Conduct policy. The committee will also receive a departmental update and a winter leisure guide for 2025. No formal decisions are noted in the agenda.

• Mayfair Pickleball Courts Survey Results and Recommendations (DCS-24-66)
• Tennis Clubhouse Building Replacement proposal (DCS-24-67)
• Park and Facility Names Report (DCS-24-68)
• RZone Code of Conduct Policy draft (DCS-24-69)
• Community Services Department Information Update – Winter Leisure Guide 2025 (DCS-24-70)

The Community Services Committee recommended Council support demolishing the Tennis Clubhouse and installing a modular building at the site. It also directed staff to develop a new allocation schedule for Mayfair Pickleball Courts, shifting from guaranteed use to a reservation block system with a seasonal keyholder program. The committee received reports on park and facility names, the RZone Code of Conduct Policy, and a department update, recommending Council approve the policy. All motions carried unanimously.

• Recommended Council support demolition of Tennis Clubhouse and installation of modular building (carried)
• Directed staff to develop new allocation schedule for Mayfair Pickleball Courts for 2025 (carried)
• Shifted Pickleball Court allocation from guaranteed use to reservation block system (carried)
• Implemented seasonal keyholder program for court access (carried)
• Continued support for occasional events/tournaments at Mayfair Pickleball Courts (carried)
• Recommended Council approve RZone Code of Conduct Policy (carried)
• Received Park and Facility Names Report for information (carried)
• Received Community Services Department Information Update for information (carried)

Grimsby Public Library Board

The Library Board is meeting to review staff activity, statistics, and budget reports for November 2024. The board will discuss terms of employment regarding vacation updates and an electronic monitoring policy.

• Terms of Employment Report regarding updated vacation in line with new ToG CWA
• Electronic Monitoring Policy Report
• Monthly Budget Report for period ending November 2024
• Reports from Santa Claus Parade, CEO Evaluation, and Feasibility Study committees

The Grimsby Public Library Board approved the Electronic Monitoring Policy as amended. The Terms of Employment review was deferred to the January 2025 meeting. The Community Survey for the feasibility study was extended to January 17, 2025.

• Approved Electronic Monitoring Policy as amended
• Deferred Terms of Employment review to January 2025
• Extended Community Survey deadline to January 17, 2025

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will meet to receive verbal updates on heritage grants and legislation. The committee will also discuss the Heritage Grimsby Mapping Project and establish its 2025 meeting calendar.

• Heritage Grimsby Mapping Project - Points of Interest 2025
• Ontario Heritage Act update
• Heritage Property Grant update
• 2025 Heritage Committee Meeting Calendar

The Grimsby Heritage Advisory Committee met on December 10, 2024, and approved its agenda and the minutes from the November 12, 2024 meeting. The committee received verbal updates on the Ontario Heritage Act, a heritage conference, the Heritage Property Grant, the 2025 meeting schedule, and a working group. The 2025 meeting schedule was adjusted, moving the March and November meetings to March 20 and November 4, 2025. No substantive decisions were made beyond these procedural approvals.

• Approved December 10, 2024 agenda (carried)
• Received November 12, 2024 minutes (carried)
• Received verbal update on Ontario Heritage Act (carried)
• Received verbal update on National Trust/CAHP/APT Heritage Conference (carried)
• Received verbal update on Heritage Property Grant (carried)
• Received verbal update on 2025 meeting schedule and moved March and November meetings to March 20 and November 4, 2025 (carried)
• Received verbal update on working group (carried)

Planning and Development Committee

The Planning and Development Committee will hold a public meeting on the proposed zoning by‑law amendment for 152 Main Street West. Staff planner Sawroop Sandhu and agents Chloe Andre and Stephen Fraser of A.J. Clarke & Associates will present. The committee will discuss the amendment as outlined in the attached documents.

• Proposed Zoning By‑Law Amendment (PA‑24‑39) for 152 Main Street West
• Staff presentation by Planner Sawroop Sandhu
• Agent presentation by Chloe Andre and Stephen Fraser, A.J. Clarke & Associates

Art Gallery Special Purpose Advisory Committee

The Art Gallery Special Purpose Advisory Committee is meeting to receive the Manager Curator report and discuss the 2025 meeting schedule. The session includes a review of the Spacefile Vault Layout.

• DCS-24-60 Art Gallery Manager Curator Report
• Review of Spacefile Vault Layout
• Planning for 2025 meetings

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will review operational updates, consultant updates, and educational opportunities. It will also consider joint issues with proposed solutions, advocacy opportunities, and communications matters. The meeting will set the date for the next session on January 15, 2025.

• Operational updates
• Consultant updates
• Educational opportunities
• Joint‑issues and proposed solutions
• Advocacy opportunities

Council Meeting

The Grimsby Town Council will consider and vote on several by-laws, including the 2025 interim tax levy and borrowing authorizations. Consent reports for the interim tax levy (FIN-24-41) and borrowing for current expenditures (FIN-24-43) will be approved. Discussion reports include a sign‑by‑law variance for 25 Adelaide Street and process improvements for the Committee of Adjustment.

• Adopt By-law 24-82 to provide for the 2025 interim tax levy
• Adopt By-law 24-83 to authorize borrowing for 2025 expenditures
• Adopt By-law 24-81 to amend By-law 16-82
• Approve consent report FIN-24-41 (2025 Interim Tax Levy)
• Approve consent report FIN-24-43 (2025 Borrowing for Current Expenditures)

Community Services Committee

The Community Services Committee will review the Energy Conservation Demand Management Plan for 2024‑2029 and the Parks Master Plan Progress Report. It will also receive updates on museum accession and information reports. No formal decisions are indicated on the agenda.

• Discussion Report DCS‑24‑64 – Energy Conservation Demand Management Plan 2024‑2029
• Discussion Report DCS‑24‑65 – Parks Master Plan Progress Report
• Museum Accessions Report – DCS‑24‑62 (November 2024)
• Museum Information Report – DCS‑24‑63 (November 2024)
• Presentation by Tree House Energy Services on Energy Conservation and Demand Management

Special Council Meeting

The Grimsby Special Council will hold a closed session to provide education and training on the Transportation Master Plan, as allowed under section 239(3.1)(1) of the Municipal Act. The council will also confirm By-law 24-80, which adopts and ratifies matters previously dealt with by council resolution. Standard procedural items such as Call to Order, Land Acknowledgement, Disclosure of Pecuniary Interest, and Approval of the Agenda are also on the agenda.

• Closed Session – Transportation Master Plan workshop (education/training)
• Confirm By-law 24-80 to adopt, confirm, and ratify council resolutions
• Call to Order
• Land Acknowledgement
• Disclosure of Pecuniary Interest

Public Works Committee

The Public Works Committee will automatically approve the 2024‑2025 Salt Management Plan and the 2024‑2025 Winter Control Manual. It will discuss an amendment to By‑Law 16‑82 that contains updated wording, and it will consider endorsing the 2024 Roads QMS Operational Plan. A verbal update on QEW resurfacing and a notice of submission for the Niagara Escarpment Crossing CEA are also on the agenda.

• Consent endorsement of the 2024‑2025 Salt Management Plan
• Discussion of By‑Law 16‑82 amendment – updated wording
• Discussion endorsement of the 2024 Roads QMS Operational Plan
• Consent endorsement of the 2024‑2025 Winter Control Manual
• Verbal update on QEW resurfacing

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee is meeting to consider a fire service delivery review and future roadmap for Grimsby and Lincoln Fire Services. The committee will also address a communications plan.

• CAO-24-07: Fire Service Delivery Review and Future Roadmap of Grimsby and Lincoln Fire Services Project
• Communications Plan

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to review the 2025 budget report and policies regarding CEO recruitment and succession. The board will also hold a closed session to discuss the appointment of an interim CEO.

• 2025 Library Budget Report
• CEO Recruitment and Selection Policy Report
• CEO & Chief Librarian Absences and Succession Policy
• Interim CEO appointment (Closed Session)
• October 2024 Monthly Budget Report

Committee of Adjustment

The Grimsby Committee of Adjustment will consider two minor variance applications (14 Teeter Place and 76 Main St West) and a land consent application for 624 Ridge Road West. Delegations of ownership and representation for each application will be recorded, and members will discuss possible process improvements.

• Minor variance A36-24 – 14 Teeter Place
• Minor variance A37-24 – 76 Main St West
• Land consent B07-24 – 624 Ridge Road West
• Delegations of owners and agents for each application
• Discussion of process improvements to COA procedures

Age Friendly Advisory Committee

The committee is meeting to review a summary of written responses from a survey and discuss social prescribing follow-ups. The agenda also includes the preparation of a year-end report to Council.

• Review of Age Friendly Survey written responses
• OACAO Social Prescribing Pre-Conference follow-up
• Year-End Report to Council

Council Meeting

The Grimsby Town Council will discuss the Forty Creek Distillery application for a Manufacturer’s Limited Liquor Sales Licence (sale by the glass). A staff memorandum will be reviewed regarding the provincial removal of Niagara Region's planning responsibilities. A notice of motion from Councillor Baradziej on a veterans crosswalk will be considered, along with amendments to user fees and a confirming by‑law.

• TC-24-17 Forty Creek Distillery Application for Manufacturer’s Limited Liquor Sales Licence – Sale by the Glass
• Staff Memorandum: Provincial Announcement – Removal of Niagara Region's Planning Responsibilities
• Notice of Motion – Councillor Baradziej: Veterans Crosswalk
• By‑law 24-78 amendment to User Fees and Charges
• By‑law 24-79 confirming by‑law to adopt, confirm, and ratify matters dealt with by Council resolution

Special Council Meeting

The council will present the Strategic Priorities Successes briefing by Tony Del Monaco. It will review the Preliminary Project Budget for 2025. The body will consider adopting By-law 24-77, which confirms and ratifies matters dealt with by council resolution. All items are scheduled for discussion and possible approval.

• Presentation: Council Strategic Priorities Successes – Tony Del Monaco
• Review of 2025 Preliminary Project Budget (attachment)
• Adoption of By-law 24-77 Confirming By-law (attachment)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will receive a verbal update on the Heritage Grimsby Mapping Project for 2024‑2025. It will review the Heritage Property Grant Recommendations (HR. 24‑17). The committee will consider the heritage permit application for 2 5th Street and the associated Designation Bylaw 24‑49.

• Heritage Grimsby Mapping Project Plan 2024‑2025 (verbal update)
• Heritage Property Grant Recommendations (HR. 24‑17)
• Heritage Permit application for 2 5th Street (HR. 24‑18)
• Appendix A – Designation Bylaw 24‑49 (supporting document)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will review post-meeting minutes from October, receive verbal updates on business openings and tourism initiatives, and hear a presentation on the Official Plan status.

• Receipt of October 3, 2024 committee minutes
• Receipt of October 8, 2024 Development Industry Liaison Task Force minutes
• Presentation on Official Plan status update
• Verbal updates on economic development webpage and business ambassador program
• Upcoming liaison task force meeting scheduled for January 9, 2025

Community Services Committee

The Community Services Committee will hear presentations regarding pickleball play and review several facility updates. The meeting includes discussions on the Peach King Centre expansion and the demolition of the Oakes Road Soccer Clubhouse.

• Mayfair Pickleball Courts Update
• Peach King Centre Expansion and Renovation status update
• Oakes Road Soccer Clubhouse Demolition
• Relocation of Livingston Activity Centre Programs
• Community Project Grant Program - 2024 Recipients

Council Meeting

The Grimsby Town Council will meet to discuss an Ontario Land Tribunal representation and a new accessible parking by-law. The session includes a closed meeting to discuss potential land acquisition and task force appointments.

• OLT Representation for 262 Mud Street West
• By-law 24-75 to amend By-law 14-45 regarding Accessible Parking
• Grimsby Community Development Grant Program 2024 Recipients
• Integrity Commissioner Final Investigation Report IC-31896-0524
• Closed session regarding potential land acquisition

Council voted 6-2 to issue a reprimand to Councillor Charrois as recommended by the Integrity Commissioner's report, with Charrois declaring a conflict and not voting. A separate motion to reconsider Council's delegation of decorum investigation authority to the Integrity Commissioner was defeated 3-6. Council also approved defending the fee quantification methodology at the Ontario Land Tribunal for 262 Mud Street West, approved land acquisition direction from closed session, appointed members to the Grimsby Green Terms of Reference Task Force, and approved community development grants.

• Issued reprimand to Councillor Charrois per Integrity Commissioner report (6-2, Charrois conflicted)
• Defeated motion to reconsider delegating decorum investigation authority to Integrity Commissioner (3-6)
• Approved defending fee quantification methodology at Ontario Land Tribunal for 262 Mud Street West
• Approved land acquisition direction from closed session
• Appointed 5 members to Grimsby Green Terms of Reference Task Force
• Approved Grimsby Community Development Grant 2024 recipients
• Proclaimed December 3, 2024 as GivingTuesday in Grimsby
• Passed By-law 24-75 amending accessible parking by-law

Planning and Development Committee

The Planning and Development Committee is meeting to review a staff recommendation report regarding a zoning by-law amendment. The primary focus of the meeting is the proposed changes to accessible parking regulations.

• Discussion of Accessible Parking Zoning By-law Amendment (26Z-16-2402)

Finance Committee

The Grimsby Finance Committee will consider appointing municipal auditors and adopt a comprehensive update to 2025 user fees for services such as animal control, building, fire, and water. It will also review the town’s reserve fund policy, capital financing policy, and receive a cost update on the Peach King Centre expansion. A vehicle replacement proposal for the Building Department will be discussed as well.

• FIN-24-31 Appointment of Auditors
• FIN-24-32 User Fees and Charges Update (2025 fees for multiple services)
• FIN-24-33 Reserve and Reserve Fund Policy
• FIN-24-34 Capital Financing Policy
• FIN-24-35 Peach King Centre Expansion Cost Update

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will meet to discuss outstanding subcommittee items and a resolution to dissolve that subcommittee. The meeting includes verbal updates on the West Niagara Shared Services Fire Agreement and the procurement process.

• Resolution to dissolve Joint Fire Services Advisory Subcommittee
• Verbal update on West Niagara Shared Services Fire Agreement
• Verbal update on procurement process

Council Meeting

The Grimsby Town Council will consider two by‑laws that create a shared fire protection agreement with the Town of Lincoln and establish a Joint Fire Service Advisory Committee. The meeting also includes closed‑session updates on the municipal biodigester and a parkland discussion, as well as routine approvals of previous minutes and various correspondence. All items are listed for discussion or approval during the October 21, 2024 council session.

• By‑law 24‑72 – authorize a shared services agreement with the Town of Lincoln for fire protection services
• By‑law 24‑73 – amend By‑law 21‑68 to establish a Joint Fire Service Advisory Committee of Grimsby and Lincoln
• By‑law 24‑74 – confirm and ratify matters dealt with by Council resolution
• Closed session – Biodigester update (public comments under solicitor‑client privilege)
• Closed session – Parkland discussion (public comments on proposed land acquisition/disposition)

Planning and Development Committee

The Planning and Development Committee will review a report on public feedback regarding the Official Plan Review Update. The body will also discuss comments on ERO 019-9210 concerning additional residential units.

• PA-24-35 Official Plan Review Update - Phase 2 What We Heard Report
• PA-24-36 Comments on ERO 019-9210 Regarding Additional Residential Units

Committee of Adjustment

The Grimsby Committee of Adjustment will consider three minor variance applications: 66 Cheval Drive, 31 Diana Avenue, and 61 Main Street East. The meeting includes the usual procedural items such as call to order, disclosure of interest, and review of previous minutes. Delegations will be recorded for each applicant. The next meeting is scheduled for November 20, 2024.

• Minor variance – 66 Cheval Drive (Application A35-24)
• Minor variance – 31 Diana Avenue (Application A34-24)
• Minor variance – 61 Main Street East (Application A33-24)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review survey results and an action log from September 2024. The meeting will also include announcements regarding webinars and public art gallery programs.

• Review of September 2024 meeting minutes
• Review of survey results
• Review of Age Friendly Action Log
• Announcements on AFC webinars
• Grimsby Public Art Gallery Age Friendly Programs Launch

Grimsby Public Library Board

The Grimsby Public Library Board will meet to review policies regarding recruitment, succession planning, and board assessments. The agenda includes a closed session to discuss a feasibility study and the CEO's job description and posting.

• CEO Recruitment and Selection Policy
• CEO Job Description and Job Posting
• Feasibility Study (Closed Session)
• September Budget Report
• Ontario Public Library Week Proclamation

Grimsby Development Industry Liaison Task Force

The Grimsby Development Industry Liaison Task Force is meeting to establish its purpose, governance, and guidelines. The group will discuss general development issues including the housing market and urban design.

• Review of the June 2024 Terms of Reference
• Discussion on the housing market
• Integration of Urban Design Charrettes
• Letters of Credit posting, reductions, and release
• Regional integration and communications

The Grimsby Development Industry Liaison Task Force held an introductory meeting, approving its agenda and discussing its purpose, governance, and general development issues. No formal decisions were made; items on urban design charrettes and letters of credit were deferred to the next agenda. The group scheduled 2025 meetings and confirmed Mike Collins-Williams as chair for the next meeting.

• Approved meeting agenda
• Agreed to rotate chair role among members
• Deferred urban design charrettes discussion to next agenda
• Deferred letters of credit discussion to next agenda
• Scheduled 2025 meetings: Jan 9, May 8, Oct 2
• Confirmed Mike Collins-Williams as chair for next meeting

Council Meeting

The Grimsby Town Council meeting on Oct 7, 2024 will consider routine consent reports, adopt By‑law 24‑71 to confirm prior council resolutions, and hold a closed session to discuss committee conduct, a parkland land acquisition, and approve closed‑session minutes. The council will also receive board minutes from the Grimsby Public Library Board and the Committee of Adjustment, and hear updates from the regional councillor.

• Adoption of By‑law 24‑71 to confirm and ratify matters dealt with by council resolution
• Closed‑session discussion of Committee Conduct
• Closed‑session discussion of Parkland acquisition or disposition
• Approval of closed‑session minutes for Sep 23, 2024 and Oct 1, 2024
• Receipt of board minutes from Grimsby Public Library Board (June 12, 2024) and Committee of Adjustment (Sept 17, 2024)

Corporate Services Committee

The Corporate Services Committee is meeting to discuss a new short-term rental by-law and licensing program. The body will also review a branding project for the Town of Grimsby and address committee vacancies.

• Short Term Rental By-law and Licencing Report (BYL-24-06)
• Town of Grimsby Branding Project (CAO-24-06)
• Recommended Committee Appointments (TC-24-13)
• Memo regarding the extension of Legal Services Contract

Finance Committee

The Finance Committee will consider routine consent reports and discuss the 2023 Consolidated Financial Statement Report. It will also review the 2024 Second Quarter Financial Update. A memorandum will provide a cost update on the Peach King Centre expansion. A presentation by James Brennan of Grant Thornton will cover financial statements and audit findings.

• FIN-24-27 – 2023 Consolidated Financial Statement Report
• FIN-24-28 – 2024 Second Quarter Financial Update
• Memo – Peach King Centre Expansion Cost Update (September 2024)
• Presentation by James Brennan (Grant Thornton) on financial statements and audit findings
• Routine consent reports (non‑controversial items)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to receive updates on new businesses, expansions, and ongoing municipal projects. The session includes a presentation from Bright Workspace and reports on concierge services for local businesses.

• Presentation by Bright Workspace
• Update on Century Condos by DeSantis Homes groundbreaking and grand opening
• Tourism Strategy Funding Application to the Ontario Ministry of Tourism, Culture and Gaming
• First meeting of the Grimsby Development Industry Liaison Taskforce on October 8, 2024
• Concierge service updates for Anatolia SPA, Grimsby Innovation Centre, Precision Metalworks, Lizak Farm, and a clinic at 61 Main St. East

Planning and Development Committee

The Planning and Development Committee will meet to discuss a proposed zoning by-law amendment for accessible parking. The committee will also review previous meeting minutes and consent reports.

• Public hearing for PA-24-33: Accessible Parking Zoning By-law Amendment
• Review of Planning Touchpoint - Fall 2024
• Review of Q2 2024 Building Activity Report
• Review of September 4, 2024 Planning & Development Committee minutes
• Review of September 16, 2024 Grimsby Heritage Advisory Committee minutes

Special Council Meeting

Council will meet for a closed session to conduct a heritage workshop for member education and training. The meeting also includes the confirmation of By-law 24-70 to ratify matters previously dealt with by Council resolution.

• Closed session Heritage Workshop for member education
• By-law 24-70 to adopt, confirm, and ratify Council resolutions

Art Gallery Special Purpose Advisory Committee

The Art Gallery Special Purpose Advisory Committee is meeting to receive a report from the manager curator and review updated terms of reference approved by Council. The committee will also discuss membership updates and the 2025 meeting schedule.

• Art Gallery Manager Curator Report - October 2024
• Revised Terms of Reference approved by Council
• Update on Committee Membership
• 2025 meeting schedule

Public Works Committee

The Grimsby Public Works Committee will approve two routine consent items: the 2024 DWQMS Risk Assessment Review and the 2024 Drinking Water QMS Operational Plan endorsement. It will discuss the Public Works Department Update for Fall 2024, Grimsby Beach tourism and parking considerations, and a staff memorandum on the City of St. Catharines Green Road Pilot Project. The meeting is scheduled for September 24, 2024 at 6:30 p.m. in the Town Hall Council Chambers.

• Consent approval of 2024 DWQMS Risk Assessment Review (routine)
• Consent approval of 2024 Drinking Water QMS Operational Plan endorsement (routine)
• Discussion of Public Works Department Update – Fall 2024
• Discussion of Grimsby Beach Tourism and Parking Considerations
• Review of City of St. Catharines – Green Road Pilot Project memorandum

The Public Works Committee approved consent items including the 2024 DWQMS Risk Assessment and recommended Council endorse the Drinking Water QMS Operational Plan. It also received updates on public works, Grimsby Beach tourism and parking, and the Drinking Water QMS Management Review. All motions carried unanimously.

• Approved consent items DPW-24-26 (DWQMS Risk Assessment) and DPW-24-27 (Drinking Water QMS Operational Plan endorsement) (carried)
• Recommended Council endorse the Drinking Water QMS Operational Plan and authorize Mayor to sign (carried)
• Received Public Works Department Update Fall 2024 for information (carried)
• Recommended Council approve staff direction on Grimsby Beach tourism and parking via Transportation Master Plan (carried)
• Received 2023-2024 Drinking Water QMS Management Review for information (carried)
• Received staff memorandum on Green Road Pilot Project (carried)

Council Meeting

The Grimsby Town Council will discuss extending the Integrity Commissioner contract (TC‑24‑12) and review the 2025 Budget Timelines & Planning Report (FIN‑24‑26). It will also consider three historic‑designation by‑laws for properties at 12 St. Andrews Avenue, 282 Main Street West, and the appointment of an Integrity Commissioner (By‑law 24‑68). A motion to reconsider a development at 30 Viking Drive will be presented in closed session.

• Extension of Integrity Commissioner Contract – TC‑24‑12
• 2025 Budget Timelines & Planning Report – FIN‑24‑26
• By‑law 24‑66: historic designation for 12 St. Andrews Avenue
• By‑law 24‑67: historic designation for 282 Main Street West
• Reconsideration motion for 30 Viking Drive – NOM_Reconsideration Viking

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will consider the minutes from its June 19, 2024 meeting and several fire sub‑committee meetings held between July and September 2024. It will also review the existing service agreement for the fire services. The date for the next meeting is listed as to be determined.

• Review Joint Fire Services Advisory Committee Minutes (June 19, 2024)
• Review Fire Sub‑Committee Minutes – July 11, 2024
• Review Fire Sub‑Committee Minutes – July 25, 2024
• Review Fire Sub‑Committee Minutes – August 15, 2024
• Review Service Agreement

Committee of Adjustment

The Grimsby Committee of Adjustment will consider two land‑consent applications (379 Ridge Road East and 23 Park Road North) and four minor‑variance applications (23 Park Road North, 215 Mountain Road, 6 Hunter Road, and 11 Lawrence Avenue). A notice of motion regarding the OLT municipal package will also be presented. Delegations for the applicants and owners are listed. The meeting will conclude with any other business and adjournment.

• Land consent – B06‑24 – 379 Ridge Road East
• Land consent – B05‑24 – 23 Park Road North
• Minor variance – A32‑24 – 23 Park Road North
• Minor variance – A29‑24 – 215 Mountain Road
• Minor variance – A30‑24 – 6 Hunter Road

The Committee of Adjustment approved two land consent applications (B06-24 for 379 Ridge Road East and B05-24 for 23 Park Road North) and four minor variance applications (A32-24, A29-24, A30-24, A31-24), all with conditions. A motion was also passed directing the Secretary-Treasurer to forward OLT appeal submission packages to Council for closed session consideration.

• Approved consent B06-24 to sever 2.56 ha at 379 Ridge Road East (carried)
• Approved consent B05-24 to sever 481.6 sq m at 23 Park Road North (carried)
• Approved variance A32-24 for reduced lot sizes and setbacks at 23 Park Road North (carried)
• Approved variance A29-24 for larger sign face and lighting at 215 Mountain Road (carried)
• Approved variance A30-24 for reduced setbacks at 6 Hunter Road (carried)
• Approved variance A31-24 for 3.048m fence at 11 Lawrence Avenue (carried)
• Passed motion to forward OLT appeal submission packages to Council (carried)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to discuss planning for a 2025 Symposium and review survey results. The body will also consider revised Terms of Reference and flag-related items.

• 2025 Symposium planning
• Parks Survey
• Senior's Club Survey
• Flag raising for October 1 and flag purchase
• Revised Terms of Reference

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to review a report on the Heritage Property Tax Rebate Program. The committee will also address the appointment of a Heritage Property Grant Selection Committee.

• Appointment of Heritage Property Grant Selection Committee
• Information Report HR. 24-16 regarding the Heritage Property Tax Incentive Program
• Verbal update on the Provincial Policy Statement
• Verbal update from the Working Group

The Grimsby Heritage Advisory Committee approved its agenda and previous minutes, and received verbal updates. It recommended that Council direct staff to apply for a Niagara Foundation Community Grant to produce a community map of cultural heritage assets, and recommended two members for the Heritage Property Grant Selection Committee. The committee also recommended that Council consider developing a Heritage Property Tax Relief Program.

• Approved agenda (GH-24-058) (carried)
• Received August 13, 2024 minutes (GH-24-059) (carried)
• Recommended Council apply for Niagara Foundation Community Grant for cultural heritage map (GH-24-060) (carried)
• Received verbal update on Provincial Policy Statement (GH-24-061) (carried)
• Recommended Councillor DiFlavio and Amy Freeman for Heritage Property Grant Selection Committee (GH-24-062) (carried)
• Recommended Council consider Heritage Property Tax Relief Program (GH-24-063) (carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will review updates from its Urban Canopy, Public Engagement, and Climate Adaptation working groups, discuss the 2025 budget recommendation and the 2023‑2024 review for Council, and consider a revised Terms of Reference. Additional items include planning for Earth Day 2025 and various community invitations and announcements.

• 2025 Budget Recommendation to Council (GGAC 2025 Budget Recommendations.pdf)
• 2023‑2024 Review for Council (GGAC Report to Council.pdf)
• Revised Terms of Reference (Grimsby Green Advisory Committee TOR.pdf)
• Earth Day 2025 planning – Microforest, Community Collaborations, Staff Invitation
• Working Group updates – Urban Canopy, Public Engagement, Climate Adaptation and Resiliency

Grimsby Public Library Board

The Grimsby Public Library Board will approve routine consent items, hear the CEO's report and monthly budget reports, and discuss several policy matters. Items for discussion include a board assessment, a review of the recruitment and selection policy, and a review of the succession planning policy. The board will also receive oral reports on library‑community connections, board goals, and upcoming events.

• Board Assessment – oral report and discussion (item 12.5)
• Recruitment and Selection Policy review (item 12.6)
• Succession Planning Policy review (item 12.7)
• Board Meeting Dates for 2025 – consent item (item 12.3)
• Monthly Budget Reports for June‑August 2024 – consent items (items 10.1‑10.3)

The Grimsby Public Library Board accepted the CEO's notice of retirement and entered into a reciprocal borrowing agreement with the St. Catharines Public Library. The board also received the Q2 statistics report, board assessment outcome report, and upcoming events report. No other substantive decisions were made.

• Accepted CEO's notice of retirement (carried)
• Approved reciprocal borrowing agreement with St. Catharines Public Library (carried)
• Received Q2 Statistics Report (carried)
• Received Board Assessment Tool Outcome Report (carried)
• Received Upcoming Events report (carried)

Council Meeting

The Grimsby Town Council meeting will consider and adopt three by‑laws: By‑law 24‑62 to enter an agency agreement with ONE Investment, By‑law 24‑63 to amend procedural by‑law 20‑65, and By‑law 24‑64 to amend the consolidated code of conduct by‑law 20‑74. The agenda also includes updates on the Governance Review (TC‑24‑09) and the Mid‑Term Procedure Review (TC‑24‑10), as well as several minor variance appeals before the Ontario Land Tribunal.

• By‑law 24‑62 Investment Agreement – agency agreement with ONE Investment
• By‑law 24‑63 Procedural By‑law Amendment – amendment to By‑law 20‑65
• By‑law 24‑64 Consolidated Code of Conduct Amendment – amendment to By‑law 20‑74
• Governance Review Update (TC‑24‑09) – includes final standing committees TORs
• Mid‑Term Procedure Review (TC‑24‑10) – includes revised procedural by‑law 20‑65

Council received the Governance Review report and decided to continue with the current Standing Committee model, approving amendments to committee terms of reference including dissolving the Culture Advisory Committee. The Mid-Term Procedure Review was also received, with amendments to the Consolidated Code of Conduct and Procedural By-law approved, along with a new policy on audio/video recording of closed sessions. Several motions to alter the code or procedure were defeated, and the 2025 meeting schedule was approved.

• Approved governance review, keeping Standing Committee model (carried)
• Approved amendments to Committee Terms of Reference, dissolving Culture Advisory Committee (carried)
• Approved amendments to By-law 20-74 (Code of Conduct) (5-4)
• Approved amendments to By-law 20-65 (Procedure By-law) and Closed Session Recording Policy (7-2)
• Defeated motion to revert Social Media section and remove Legal Fees section (3-5)
• Defeated motion to record all Advisory Committees (2-7)
• Approved 2025 Council and Committee Meeting Schedule (carried)
• Approved staff report on events task force feasibility (carried)

Culture Advisory Committee

The Culture Advisory Committee will meet on September 5, 2024 at the Grimsby Public Art Gallery. Members will receive and discuss the September information reports for the Grimsby Art Gallery and Grimsby Museum, including new museum accession items. The meeting also includes routine agenda items such as a land acknowledgement, disclosures, and announcements. No formal decisions are listed on the agenda.

• Art Gallery Information Report – September 2024
• Grimsby Museum Information Report – September 2024
• Grimsby Museum Incoming Accessions – September 2024

The committee received information reports on the Art Gallery and Museum, and recommended Council accept incoming museum accessions. No substantive decisions were made beyond receiving reports and making the accessions recommendation. The committee was also informed of a potential dissolution pending Council approval.

• Approved September 5, 2024 agenda (carried)
• Received June 6, 2024 minutes (carried)
• Received Art Gallery Information Report DCS-24-46 (carried)
• Received Museum Information Report DCS-24-44 (carried)
• Received Museum Incoming Accessions report DCS-24-47 and recommended Council accept accessions (carried)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will hear verbal updates on several ongoing and upcoming projects, including the Vermeer HQ groundbreaking, Jackie O’s Boutique opening, and a tourism strategy funding application. No formal motions or approvals are listed on the agenda.

• Groundbreaking Ceremony – Vermeer HQ (August 1, 2024)
• Jackie O’s Boutique Opening (August 15, 2024)
• C&C Consulting – Barra Fattal Entrepreneurship Tools Workshop (Sept 17, 2024 at Grimsby Public Library)
• Mayor’s Masters Golf Tournament (August 28, 2024)
• Tourism Strategy Funding Application

The Grimsby Economic Development Advisory Committee met on September 5, 2024, and received updates on ongoing projects, including the Vermeer HQ groundbreaking, new business openings, and a tourism funding application. No formal decisions were made; the committee approved the agenda, received previous minutes, and accepted presentations and updates as information.

• Approved September 5, 2024 agenda (ED-24-022)
• Received July 4, 2024 minutes (ED-24-023)
• Received Town Clerk presentation on meetings and confidentiality (ED-24-024)
• Received verbal updates on ongoing projects (ED-24-025)
• Received Concierge Service updates (ED-24-026)

Planning and Development Committee

The Planning and Development Committee will meet to review a draft plan of subdivision for 165 Lake St. The agenda includes the receipt of previous minutes and consent reports, with the subdivision application being the primary discussion item.

• Review of 165 Lake St Plan of Subdivision (PA24-25)
• Receipt of Planning and Development Committee minutes (Aug 7, 2024)
• Receipt of Grimsby Heritage Advisory Committee minutes (Aug 13, 2024)
• Consent reports for routine items
• Next meeting scheduled for September 19, 2024

The Planning and Development Committee received report PA-24-25 and recommended that Council approve the draft Plan of Subdivision for 165 Lake St, subject to conditions in Appendix 'B'. The motion was carried. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved agenda (PD-24-033)
• Received minutes from August 7 and August 13, 2024 (PD-24-034)
• Recommended Council approval of draft Plan of Subdivision at 165 Lake St, subject to conditions (PD-24-035)

Finance Committee

The Finance Committee is meeting to review reports on procurement and tax arrears. The body will discuss proposed amendments to the investment policy and receive a cost update for the Peach King Centre expansion.

• Investment Policy Amendments (FIN-24-24)
• Peach King Centre Expansion August cost update (FIN-24-25)
• Bi-Annual Procurement Report (FIN-24-22)
• Tax Arrears Update (FIN-24-23)

Committee of Adjustment

The Grimsby Committee of Adjustment will discuss three minor variance applications for 4 Balmoral Avenue, 386 Park Road North, and 7 Vanderburgh Lane. It will also review a land consent application for 245 Main Street East. Delegations of interest will be recorded for each applicant.

• Minor variance application A28-24 at 4 Balmoral Avenue
• Minor variance application A27-24 at 386 Park Road North
• Minor variance application A26-24 at 7 Vanderburgh Lane
• Land consent application B04-24 at 245 Main Street East

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to establish a plan of action based on a needs assessment. The primary focus of this discussion is Niagara Regional Transit (NRT).

• Establishment of a Plan of Action based on Needs Assessment regarding Niagara Regional Transit (NRT)
• Resignation of Ursula Pelissero

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will meet to review July meeting minutes, receive verbal updates on a heritage project, and discuss grant selection criteria. The session includes a closed-designation workshop.

• Review of July 9, 2024 meeting minutes
• Verbal update on 35 Victoria Terrace Groundbreaking
• Discussion of Grant Selection Criteria
• Closed session for heritage designation orientation

Council Meeting

The Grimsby Town Council is meeting to discuss infrastructure awards, budget amendments for downtown watermain improvements, and a pest removal rebate program. The body will also consider by-law changes regarding community service fees and parking restrictions on Baker Road North.

• Award of design and contract administration for the 2024 Watermain Replacement Project
• Budget amendment for the Downtown Watermain and Complete Street Improvements Project
• Mice and Rats Removal Rebate Program
• By-law 24-59: Amendment to Community Services Rates and Fees for recreation programming
• By-law 24-60: New parking restrictions along Baker Road North

Planning and Development Committee

The Grimsby Planning and Development Committee will consider three discussion reports. One proposes a condominium development at 2 Slessor Boulevard. Another recommends an amendment to the Accessible Parking Zoning By-law. The third seeks an extension of the demolition credit under the Development Charge.

• PA-24-17 – Staff recommendation for a condominium at 2 Slessor Boulevard (draft plan attached)
• PA-24-20 – Accessible Parking Zoning By-law Amendment (introductory report)
• PA-24-23 – Development Charge demolition credit extension request for 21‑23 Main Street East

Community Services Committee

The Community Services Committee will review several discussion reports, including a draft amendment to By‑law 23‑24 that would change facility rental deposit and cancellation fees. It will also consider road‑closure plans for the 2024 Santa Claus Parade and the 2024 Remembrance Day event. Additional items include responses to motions on lights in parks and shoreline protection.

• Draft amendment to By‑law 23‑24 on facility rental deposit and cancellation fees (DCS‑24‑37)
• Grimsby Santa Claus Parade 2024 road‑closure report (DCS‑24‑35)
• Remembrance Day 2024 event road‑closure report (DCS‑24‑36)
• Lights in Parks – Notice of Motion response (DCS‑24‑39)
• Shoreline Protection – Notice of Motion response (DCS‑24‑40)

Public Works Committee

The Public Works Committee will discuss the 2023 Annual RQMS Infrastructure Review Report (DPW-24-17). It will also consider the Baker Road North Parking Recommendations, including a draft amendment to the Baker Road North Parking Restrictions By-law (DPW-24-18). The meeting includes routine items such as receipt of the May 27, 2024 minutes and scheduling of the next meeting.

• Review of 2023 Annual RQMS Infrastructure Review Report (DPW-24-17)
• Review of Baker Road North Parking Recommendations (DPW-24-18)
• Draft amendment to Baker Road North Parking Restrictions By-law
• Receipt of Public Works Committee minutes from May 27, 2024
• Next Public Works Committee meeting scheduled for September 24, 2024

Special Council Meeting

The Grimsby Town Council will hold a special meeting on July 22, 2024. The agenda includes a land acknowledgement, disclosure of pecuniary interest, approval of the agenda, and a review of Niagara Power Incorporated's annual general meeting package. The council will consider By‑law 24‑58, a confirming by‑law, before adjourning.

• Confirming By-law 24-58 (by-law)
• Niagara Power Incorporated Annual General Meeting package
• Call to Order
• Land Acknowledgement
• Disclosure of Pecuniary Interest

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will discuss the Street Tree Planting Strategy, review an Invasive Species Action Plan, and consider a recommendation for an Environmental Staff Position in the 2025 Budget.

• Street Tree Planting Strategy discussion
• Invasive Species Action Plan review
• Recommendation for Environmental Staff Position
• Review of Official Plan by Director of Planning
• Community Development Grant Program update

Committee of Adjustment

The Grimsby Committee of Adjustment will hear four minor variance applications for properties at 15 Nassau Drive, Iroquois Trail, 256 Mountain Road, and 30 Viking Drive. The agenda also includes a land consent item and routine business such as call to order, disclosures of interest, and review of previous minutes. Decisions on these applications will be recorded and the next meeting is scheduled for August 20, 2024.

• Minor variance A24-24 – 15 Nassau Drive
• Minor variance A25-24 – Iroquois Trail
• Minor variance A23-24 – 256 Mountain Road
• Minor variance A22-24 – 30 Viking Drive
• Land Consent

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to receive several verbal updates and a formal report. The agenda includes updates on heritage designations, the Heritage Conservation District, and Bill 139. The committee will also review the Designated Property Grant Program report.

• Designated Property Grant Program Report (HR 24-14)
• Update on Heritage Conservation District
• Update on Insurance Toolkit
• Update on Bill 139
• Update on Designations & Register Extension

Council Meeting

The meeting includes discussions on a new Community Benefits Charges strategy and an Integrity Commissioner investigation report. Council will also consider several by-laws, including historical designations for properties on Main Street East and 5th Street. Additionally, the agenda covers updates to grant programs and parking restrictions on Governors Road.

• Community Benefits Charges Strategy and By-law discussion
• Integrity Commissioner investigation report
• Historical designation for 227 Main Street East and 2 5th Street
• New parking restrictions along Governors Road
• Grimsby Community Development Grant Program Policy update

Grimsby Economic Development Advisory Committee

The committee will review the terms of reference for a development industry liaison task force. The meeting also includes updates on business funding applications and local construction projects.

• Grimsby Development Industry Liaison Task Force Terms of Reference
• B&C Consulting presentation on Grimsby entrepreneurship
• Business Succession Planning and Tourism Strategy funding applications
• Construction updates for Anatolia SPA and Century Condos
• 2023 Niagara Employment Inventory Results

Finance Committee

The Finance Committee will discuss the replacement of a fire aerial truck and debt issuance for West Lincoln Memorial Hospital. The meeting also includes a cost update for the Peach King Centre expansion and a verbal update on watermain rehabilitation.

• Fire Aerial Truck Replacement (FIN-24-16)
• West Lincoln Memorial Hospital Debt Issuance (FIN-24-15)
• Peach King Centre Expansion Cost Update (FIN-24-18)
• Forecasted Debenture Needs (FIN-24-17)
• Watermain Rehab at Olive, Lake, and Ontario streets

Joint Fire Services Advisory Committee

The provided text contains only procedural information for the June 19, 2024, Joint Fire Services Advisory Committee meeting. No specific topics or discussion items were included in the document.

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to review updates from working groups on urban canopy, public engagement, and climate resiliency. The body will also receive verbal updates regarding a natural asset inventory and a micro forest in Grimsby Beach.

• Motion for Urban Canopy Walk event and logo approval
• Review of Public Engagement Working Group meeting notes
• Review of Adaptation and Resiliency Working Group meeting notes
• Verbal update on Natural Asset Inventory
• Verbal update on micro forest in Grimsby Beach

Property Standards Committee and Committee of Adjustment

The committee will hear an appeal regarding a property standards order for 15 Robinson St. N. Members will also consider minor variance and land consent applications for properties on Bedford Park, Kelson Avenue North, and Main Street West. Additionally, the meeting includes a discussion on OLT appeals and terms of reference amendments.

• Property Standards Appeal: 15 Robinson St. N
• Minor Variance application: 13 Bedford Park
• Minor Variance application: 305 Kelson Avenue North
• Land Consent applications: 260 Main Street West (Lots 1 and 2)
• Amendment to Committee of Adjustment Terms of Reference

Art Gallery Special Purpose Advisory Committee

The committee will consider approving the 2024 OAC operating grant application and appointing a new Chair, Vice Chair, and Secretary. The meeting also includes receiving the 2023 draft financial statements and a curator report on programming summaries.

• Appointment of Chair, Vice Chair, and Secretary
• Art Gallery Manager Curator Report on programming summaries
• Receipt of draft 2023 Financial Statements
• Approval of 2024 OAC Operating Grant application

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review the minutes from the May 21, 2024 meeting. The agenda also includes a discussion regarding the committee's workplan and the Age-Friendly Communities Evaluation Guide.

• Workplan discussion
• Age-Friendly Communities Evaluation Guide review
• Receipt of May 21, 2024 meeting minutes

Special Council Meeting

The meeting includes a presentation on the CBC Strategy and delegations from Losani Homes and the West End Home Builders' Association. Council will also review an endorsement package from the Grimsby Heritage Advisory Committee and a memorandum regarding amendments to the Ontario Heritage Act.

• CBC Strategy presentation
• Delegations from Losani Homes and West End Home Builders' Association
• Grimsby Heritage Advisory Committee endorsement package
• Memorandum regarding Ontario Heritage Act amendments
• Confirmation of By-law 24-47

Grimsby Public Library Board

The Grimsby Public Library Board will review the 2023 audited financial statements and an annual report. The meeting also includes a website demonstration and a discussion regarding the disconnect from work policy.

• Review of Disconnect from Work Policy
• Presentation of 2023 Audited Financial Statements
• Annual Report discussion
• Website Demonstration
• Santa Claus Parade discussion

Culture Advisory Committee

The Culture Advisory Committee is reviewing information reports regarding the local art gallery and museum. These updates include exhibition information and incoming museum accessions.

• Art Gallery Information Report - June 2024
• GPAG 2021-2024 Exhibition Information Report
• Museum Information Report - June 2024
• Museum Incoming Accessions Report - June 2024

Grimsby Economic Development Advisory Committee

The committee will discuss the Grimsby Business Ambassador Program terms of reference and action plan. The agenda also includes a tourism strategy funding application and a proposal for a business succession planning toolkit. Members will also receive updates on several local development projects.

• Grimsby Business Ambassador Program Terms of Reference and Action Plan
• Tourism Strategy Funding Application
• Business Succession Planning Toolkit proposal (FedDev funding)
• Zoning Amendment for Grimsby Community Preschool at St. Andrews’s Church
• Fifth Wheel Losani Development subdivision agreement

Planning and Development Committee

The committee will discuss a staff recommendation report regarding Official Plan and Zoning By-law amendments for 540-544 North Service Road. The agenda also includes an information brief for an amendment at 502 Winston Road and updates on building activity.

• Official Plan and Zoning By-law Amendment for 540-544 North Service Road
• Official Plan Amendment Application for 502 Winston Road (321 Hunter Road)
• Q1 2024 Building Activity Report
• Non-Core Asset Management Plan verbal update

Corporate Services Committee

The Corporate Services Committee is meeting to discuss several reports, including an update to the records retention by-law, a civil ceremony and marriage licence update, and a website migration. The committee will also receive minutes from previous meetings and hear a verbal update on the Non-Core Asset Management Plan. No decisions are listed on the agenda; items are for discussion.

• Records Retention By-law update (TC-24-07) with draft by-law 2024
• Civil Ceremony and Marriage Licence update (TC-24-08)
• Website Migration report (ITSI-24-02)
• Non-Core Asset Management Plan verbal update
• Receipt of minutes from May 2024 meetings

Council Meeting

Grimsby Town Council meets June 3, 2024, to hear delegations on the BIA financial transition and the Non-Core Asset Management Plan, and to consider a resolution on a Vacant Unit Tax. Council will also vote on several by-laws, including one to regulate municipal parks, an encroachment agreement for 35 Victoria Terrace, and new parking restrictions on Doran Avenue. The agenda includes routine approvals of previous minutes and committee reports, plus a closed session on the Peach King Centre expansion sponsorship campaign.

• Resolution by Councillor Charrois on a Vacant Unit Tax
• By-law 24-43 to regulate the use of municipal parks
• By-law 24-44 authorizing an encroachment agreement for 35 Victoria Terrace
• By-law 24-45 adding parking restrictions along Doran Avenue
• Closed session on Peach King Centre Expansion Sponsorship Campaign

Community Services Committee

The Community Services Committee is meeting to discuss and potentially approve several items, including a parks by-law update, a policy for naming municipal buildings and parks, and road use requests for three 2024 triathlon events. The agenda also includes routine consent items and updates from the Community Services Department.

• Parks By-law Update (DCS-24-29) with draft by-law and amendments
• Naming of Municipal Buildings and Parks Policy (DCS-24-26)
• Triathlons Road Use 2024 (DCS-24-27) for Peach Bud, Niagara Triathlon, and Women's Triathlon
• Community Services Department Information Update for May 2024 (DCS-24-28)
• Receipt of minutes from four advisory committees

Public Works Committee

The Public Works Committee is meeting to discuss parking restriction changes on Governors Road between McNab Drive and Dorchester Drive, and along Doran Avenue, plus annual performance reports for sanitary and stormwater systems. A verbal update on the Non-Core Asset Management Plan and a sidewalk update for Nelles Road South and Dorchester Drive are also on the agenda. The meeting includes routine approvals of previous minutes and consent items.

• Parking restrictions request and petition for Governors Road between McNab Drive and Dorchester Drive
• Parking restriction changes along Doran Avenue, including By-Law 16-82 amendment
• 2023 annual performance reports for sanitary and stormwater systems
• Nelles Road South and Dorchester Drive sidewalk update
• Non-Core Asset Management Plan verbal update

Finance Committee

The Grimsby Finance Committee is meeting to discuss a cost update on the Peach King Centre expansion, a by-law for vehicle replacement, and a verbal update on the Non-Core Asset Management Plan. They will also appoint a vice chair and receive minutes from previous meetings. The agenda includes routine consent items and a land acknowledgement.

• Peach King Centre Expansion Cost Update memo
• By-law Vehicle Replacement Report (BYL-24-04)
• Appointment of Vice Chair
• Non-Core Asset Management Plan verbal update
• Receipt of minutes from Economic Development Advisory Committee and Finance Committee

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear 11 minor variance applications and 3 land consent applications, along with delegations from property owners and agents. The agenda includes items at 305 Kelson Avenue North, 13 Bedford Park, 91 Fairview Road, 117 Terrace Drive, 26 Almond Gardens, 35 Victoria Terrace, 10 Betts Avenue, Block 4 of Courtland Estates, 8 Trevor Place, 50-52 Park Road North, and 260 Main Street West. The committee will decide on these requests for relief from zoning bylaws and property severances.

• Minor variance A16-24 at 305 Kelson Avenue North, with an opposition letter on file
• Minor variance A13-24 for Block 4 of Courtland Estates (Losani Homes), with opposition letter
• Consent application B03-24 and minor variance A17-24 for 50-52 Park Road North, with heritage impact assessment
• Consent applications B01-24 and B02-24, and minor variance A12-24 for 260 Main Street West
• Minor variance A11-24 at 35 Victoria Terrace, with heritage impact assessment and NPCA comments

Council Meeting

Grimsby Council is meeting to hear presentations on the Niagara Escarpment Crossing project and a Community Benefit Charge (CBC) strategy, with a draft by-law attached. Council will also discuss a one-year review of its standing committee governance structure, receive a letter from the Integrity Commissioner, and consider motions on a long-term care home, amending the Code of Conduct, and a vacant unit tax. Several by-laws are on the agenda, including one amending the Property Standards By-law and a confirming by-law. The meeting includes a closed session for personal matters and an Ombudsman investigation update.

• Community Benefit Charge (CBC) Strategy and draft by-law (FIN-24-14)
• Niagara Escarpment Crossing project update from Niagara Region
• One Year Review of the Standing Committee Governance Structure (TC-24-06)
• Motions: Long Term Care Home, Amending Code of Conduct, Vacant Unit Tax
• By-law 24-41 amending Property Standards By-law; By-law 24-42 confirming by-law

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review results of an age-friendly survey, discuss its workplan, plan Seniors Month activities, and consider pursuing WHO recognition. Members will also discuss a provincial grant opportunity for building more inclusive communities. The meeting includes routine items like approving the agenda and receiving minutes from previous meetings.

• Age-Friendly Survey Results presentation
• Workplan discussion
• Seniors Month discussion
• WHO Recognition Process discussion
• Ontario Building More Inclusive Communities grant opportunity

Committee of Adjustment

This Committee of Adjustment meeting is largely procedural, with the main item being a closed-session educational workshop on property standards and application assessments. No public decisions, applications, or votes are listed on the agenda. The next regular meeting is scheduled for May 22, 2024.

• Closed session for Property Standards & Application Assessment Educational Workshop
• Next meeting scheduled for May 22, 2024 at 7:00 p.m.

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to receive updates from its working groups, discuss a motion regarding Forty Mile Creek above the escarpment, and plan a report to Council highlighting its activities. The agenda includes updates on the Sustainability Working Group's events (Sustainability Open House, Grimsby Garden Club Plant Sale, Earth Day 2025, Farmers' Market), the Urban Forest Working Group's Grimsby Beach mini-forest, and a presentation from the Ontario Invasive Species Council. The meeting is largely procedural, with no major decisions or public hearings listed.

• Motion regarding Forty Mile Creek Above the Escarpment
• Grimsby Beach mini-forest update
• Sustainability Open House, Grimsby Garden Club Plant Sale, Earth Day 2025, Farmers' Market updates
• Ontario Invasive Species Council presentation
• Report to Council highlighting GGAC activities

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss several heritage-related items, including a demolition request and easement agreement for 35/37 Victoria Terrace, heritage permits for 130 Main Street East and 53 Ontario Street, a street name request, and a designation research report for 282 Main Street West. They will also receive comments on 10 Betts Avenue and information on the Heritage Grant Program.

• 35/37 Victoria Terrace - Easement Agreement & Demolition Request
• 130 Main Street East - Heritage Permit
• 53 Ontario Street - Heritage Permit (TrailRidge Montessori signage)
• Street Name Request (37 Bartlett Ave)
• 282 Main Street West - Designation Research Report

Special Council Meeting

This is a special council meeting focused on a staff presentation with representatives from Hamilton Health Sciences and the West Lincoln Memorial Hospital Foundation, and a staff memorandum on hospital renaming. Council will also consider a confirming by-law (24-40) to adopt and ratify matters dealt with by resolution. The agenda is otherwise procedural, with no other substantive items listed.

• Staff presentation with Hamilton Health Sciences and West Lincoln Memorial Hospital Foundation representatives
• Hospital Renaming Memo
• By-law 24-40 Confirming By-law to adopt, confirm, and ratify Council resolutions

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, hear reports from the CEO and librarian, and discuss several policies and presentations. Key discussion items include an accessibility presentation, the Internet and Technology Use Policy, and oral reports on library-community connections and board goals. Most agenda items are routine and will be approved as a consent agenda unless a board member requests discussion.

• Review of Board Assessment Policy
• Review of Donations, Gifts and Sponsorship Policy
• Monthly Budget Report for April 2024
• Internet and Technology Use Policy discussion
• Accessibility Presentation

Corporate Services Committee

The Corporate Services Committee is meeting to hear delegations from six residents about the keeping of domestic farm animals, and will discuss a draft by-law to amend the Animal Care and Control By-law on that topic. The committee will also receive routine items, including 2024 high school bursaries and minutes from previous meetings, plus correspondence from Niagara Region on its Diversity, Equity, and Inclusion Action Plan progress report.

• Six delegations on keeping domestic farm animals
• Draft by-law to amend Animal Care and Control By-law (BYL-24-03)
• 2024 High School Bursaries (TC-24-05)
• Niagara Region Diversity, Equity, and Inclusion Action Plan 2023 Progress Report
• Minutes from April 2, 2024 committee and April 10, 2024 BIA meetings

Council Meeting

The Council will review a one-year report on the Standing Committee governance structure. The meeting includes several proposed by-laws regarding staff appointments, fee amendments, and tree preservation.

• One Year Review of the Standing Committee Governance Structure
• By-law 24-35: Amendment to Recreation Facility Rentals fees
• By-law 24-37: Public Tree By-law regarding planting and maintenance
• By-law 24-34: Building Inspector appointment
• By-law 24-36: Municipal Law Enforcement and Property Standards Officer appointment

Culture Advisory Committee

The Grimsby Culture Advisory Committee is meeting to handle routine business: adopting the agenda and previous minutes, and receiving information reports on the Art Gallery and Museum for May 2024. No decisions or proposals are listed; the agenda is largely procedural.

• Adoption of April 4, 2024 meeting minutes
• Art Gallery Information Report (DCS-24-23)
• Museum Information Report (DCS-24-24)
• Next meeting scheduled for June 6, 2024

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to discuss and receive updates on several economic development initiatives, including a FedDev Ontario funding application, a business ambassador program, and a wayfinding tourist map. The agenda is largely discussion and update items, with no final decisions listed.

• FedDev Ontario Second Round Application Intake for Funding
• Business Ambassador Program
• Wayfinding Tourist Map
• OBIAA Conference & Presentation
• Business Succession Planning

Planning and Development Committee

The Planning and Development Committee is meeting to discuss one main item: a sign by-law variance for 129 South Service Road. The committee will also receive minutes from previous meetings and correspondence from Niagara Region on development monitoring, an archaeological management plan, and federal infrastructure investment. No decisions are noted in the agenda itself.

• 129 South Service Road – Sign By-Law Variance (BLDG-24-01) with proposed sign drawings and MTO exemption
• Receipt of minutes from Planning & Development Committee (March 27, 2024) and Grimsby Heritage Advisory Committee (April 9, 2024)
• Niagara Region correspondence: Development Applications Monitoring Report 2023 Year End
• Niagara Region correspondence: Regional Archaeological Management Plan
• Niagara Region correspondence: Motion Respecting Federal Infrastructure Investment

Finance Committee

The Finance Committee is meeting to discuss and potentially approve the 2024 tax rates and tax levy, along with the 2023 year-end results and reserve transfers. They will also receive updates on the wastewater levy and budget, and a cost update on the Peach King Centre expansion. The agenda includes routine consent items and a resignation notice.

• 2024 Tax Rates and Tax Levy (FIN-24-13) with schedules for Town, Niagara Region, education, wastewater, and Downtown Improvement Area levies
• 2023 Year-End Results and Reserve Transfers (FIN-24-11)
• Wastewater Levy & Budget Updates (FIN 24-12)
• Peach King Centre Expansion Cost Update (staff memo)
• Resignation of Councillor Charrois

Community Services Committee

The Community Services Committee is meeting to discuss several community services items, including a proposed public tree by-law, pickleball court use for 2024, and a department update. They will also receive minutes from advisory committees and correspondence from the Niagara Peninsula Conservation Authority.

• Discussion of draft Public Tree By-law (DCS-24-20)
• Grimsby Pickleball Association court use for 2024 (DCS-24-21)
• Road closure for 'Happening in Grimsby 2024' (DCS-24-19)
• Notice of motion by Councillor Charrois regarding lights in parks
• Correspondence on NPCA housekeeping policy amendments

Public Works Committee

The Public Works Committee is meeting to discuss several items, including a revised encroachment agreement for 35 Victoria Terrace in Grimsby Beach, a spring 2024 department update, and the 2024 in-road flexible signage program locations. The committee will also receive correspondence from the Niagara Peninsula Conservation Authority regarding the discontinuation of free private drinking water testing. The agenda includes routine consent items and previous meeting minutes.

• Revised encroachment agreement for 35 Victoria Terrace in Grimsby Beach (DPW-24-08)
• Public Works Department Update, Spring 2024 (DPW-24-09)
• 2024 In-Road Flexible Signage Program Locations (DPW-24-10)
• Correspondence from Niagara Peninsula Conservation Authority on discontinuation of free private drinking water testing
• Receipt of March 25, 2024 committee minutes

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss updates on community engagement, sustainability, and urban canopy projects, including a mini-forest update and a water treatment plant tour. They will also receive a verbal update on the Public Tree By-Law, review a budget reimbursement, and hear staff updates on previous committee motions.

• Public Tree By-Law verbal update (draft by-law attached)
• Green Committee Advisory Committee budget reimbursement
• Mini-forest update
• Grimsby Beach Bird/Bee House sale
• Water Treatment Plant Tour

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear four minor variance applications at 34 Victoria Terrace, 2 6th Street, 1 Nelles Road N, and 431 Murray Street. Owners and agents will present delegations for each application. The committee will also discuss rotation of the Chair/Vice Chair positions.

• A11-24 - 34 Victoria Terrace (deferral memo included)
• A02-24 - 2 6th Street (heritage impact assessment, slope stability, construction management plan)
• A09-24 - 1 Nelles Road N
• A10-24 - 431 Murray Street
• Rotation of Chair/Vice Chair positions

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review results of an age-friendly survey, discuss its workplan, plan Seniors Month activities, consider the WHO recognition process, and explore a provincial grant opportunity. The agenda is largely discussion-oriented with no formal decisions listed.

• Review of Age-Friendly Survey Results
• Workplan discussion
• Seniors Month discussion
• WHO Recognition Process
• Ontario Building More Inclusive Communities grant opportunity

Council Meeting

Grimsby Council is meeting to consider several by-laws that would designate seven properties as heritage sites, including 23 Mountain Street and 154 Main Street West. Council will also receive an Integrity Commissioner investigation report and consider motions from Councillor Charrois regarding the complaint process, park lights, transit, and a long-term care home. The meeting includes a closed session for legal advice on a property dispute and potential land acquisitions.

• By-laws 24-23 to 24-29 to designate 7 properties as heritage sites
• Integrity Commissioner Report IC-28571-1223
• Motions on IC complaint process, park lights, Niagara Regional Transit, long-term care home
• By-law 24-30 to make Block 18 of Plan 30M-471 a public highway (Teeter Place)
• Closed session on 4 Windward Drive OLT hearing and potential land deals

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, receive the librarian's and budget reports, and discuss policies including volunteer, child safety, and donations. The board will also hear oral reports on community connections, board goals, and a DEI training presentation.

• Approval of March 13, 2024 meeting minutes
• Volunteer Policy review
• Safety and Conduct of Children in the Library Policy review
• Monthly Budget Report PE March 2024
• Donations, Gifts and Sponsorship Policy discussion

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss heritage permit applications, designation research reports, and updates on removal requests and an OLT decision. They will also consider requests for comments on properties at 26th Street and 35/37 Victoria Terrace.

• Heritage permit applications for 10 Grand Avenue, 50-52 Park Road North, and 141 & 147 Main Street East
• Designation research reports for 276 Main Street East and 12 St. Andrews
• Update on removal request at 251 Murray Street
• Update on OLT decision for 292 Main Street West
• Request for comments on 26th Street and 35/37 Victoria Terrace

Grimsby Economic Development Advisory Committee

The committee is reviewing verbal updates on several economic development initiatives. Discussions also include status updates on various local business and development projects.

• Tourism Strategy Funding Application – Ontario Ministry of Tourism, Culture and Sports
• Business Succession Planning Program – Draft FedDev funding application
• Mini Retreat Childcare Inc – 264 Main St. E. demolition permit
• Grimsby Community Preschool – St. Andrews’s Church zoning amendment
• Vermeer HQ – SPA ground-breaking scheduled for Q2

Culture Advisory Committee

The Culture Advisory Committee is meeting to handle routine business: adopting the agenda and previous minutes, then receiving April 2024 information reports on the Art Gallery and the Grimsby Museum. The meeting is mostly procedural, with no major decisions or public hearings listed.

• Adoption of previous minutes from March 7, 2024
• Art Gallery Information Report (DCS-24-17)
• Grimsby Museum Information Report (DCS-24-18)
• Next meeting scheduled for May 2, 2024 at 6:30 PM

Council Meeting

Grimsby Council is meeting to handle routine approvals, including minutes from several committees, and to discuss several notable items. These include a council direction report on properties at 19 Mountain Street and 7 Kerman Avenue, three by-laws (subdivision agreement, heritage designations), and motions about micro forests and financial implications of integrity commissioner investigations. The agenda also includes a closed session for a cybersecurity workshop and approval of closed minutes.

• By-law 24-19: amendment to subdivision agreement for 8 Lake Street subdivision (Block 3, Plan 30M-464), 426 and 428 Robinson Street North Part Lot Control
• By-law 24-20: designate 7 Kerman Avenue as a heritage property
• By-law 24-21: designate 19 Mountain Street as a heritage property
• Motion by Councillor Vardy: establish a micro forest on town property for Earth Day
• Motion by Councillor Vardy: plant a micro forest on land for the new water reservoir

Corporate Services Committee

The Corporate Services Committee is meeting to discuss a draft Video Surveillance Policy, receive reports on Grimsby Downtown BIA financial processes, and review Niagara Region Transit updates including Grimsby On Demand statistics. The agenda also includes routine approvals of previous minutes and a verbal update on the Keeping of Farm Animals By-law.

• Video Surveillance Policy (TC-24-04) for discussion
• Grimsby Downtown BIA financial processes memorandum and by-law update
• Niagara Region Transit General Manager's 2023 Annual Report
• Grimsby On Demand 2023 service statistics from Niagara Region Transit
• Verbal update on Keeping of Farm Animals By-law

Finance Committee

The Grimsby Finance Committee is meeting to review routine financial reports for 2023, including tax write-offs, development charge reserve funds, building permit fees, portfolio investments, and council remuneration. They will also receive an update on the Peach King Centre expansion cost and consider accepting a councillor's resignation from the committee.

• Summary of 2023 Tax Write Offs
• 2023 Development Charge Reserve Fund Statements
• 2023 Annual Building Permit Fee Report
• 2023 Portfolio Investments
• Peach King Centre Expansion Cost Update

Planning and Development Committee

The Planning and Development Committee will hold a public meeting concerning the property at 540-544 North Service Road. The agenda includes staff and agent presentations, as well as delegations from Pam Kap, Ashlee Posavad, and Tony Digba.

• Public Meeting: 540-544 North Service Road

Community Services Committee

The Community Services Committee is meeting to receive minutes from several advisory committees and discuss a report on establishing an Art Gallery Special Purpose Advisory Committee. The agenda also includes a memorandum regarding a motion from the Grimsby Green Advisory Committee about a Public Tree By-law. Most items are routine approvals of previous minutes.

• DCS 24-14: Art Gallery Special Purpose Advisory Committee report with terms of reference and operating results
• Memorandum RE: Motion from Grimsby Green Advisory Committee – Public Tree By-law
• Receipt of minutes from 6 advisory committee meetings (Feb-Mar 2024)

Public Works Committee

The Public Works Committee is meeting to discuss three reports: the 2023 Annual Drinking Water System Municipal Summary, the 2023 In-Road Flexible Signage Pilot Program Review, and the 2023 Annual DWQMS Infrastructure Review. These are discussion items, not final decisions. The agenda also includes routine items like approving minutes and a land acknowledgement.

• 2023 Annual Drinking Water System Municipal Summary Report (DPW-24-04)
• 2023 In-Road Flexible Signage Pilot Program Review (DPW-24-06)
• 2023 Annual DWQMS Infrastructure Review Report (DPW-24-07)
• Receipt of February 26, 2024 minutes

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss a public open house on sustainability, provide feedback on a draft public tree by-law and tree protection policy, and review its budget. The committee will also discuss green grants, invitations from other groups, and notices of motion from Councillor Vardy. The meeting is advisory only; no final decisions are listed on the agenda.

• Draft Town of Grimsby Tree Protection and Canopy Enhancement Policy (PW-RD-TI-POL-011-002) for feedback
• Draft Public Lands By-law (Rev 5, 2024-02-16) for feedback
• Update from Planning Department on Public Open House on Sustainability
• Review of Grimsby Green Advisory Committee budget
• Notices of Motion to Council from Councillor Vardy (2 items)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to handle routine business: approving the agenda, receiving February minutes, and following up on the Age-Friendly Symposium, an age-friendly survey update, and the Niagara Older Adult Alliance meeting. No votes or decisions are listed on the agenda.

• Approval of agenda and receipt of Feb 20, 2024 minutes
• Age-Friendly Symposium follow-up discussion
• Verbal update on Age-Friendly Survey
• Follow-up on Niagara Older Adult Alliance meeting of Feb 29

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear six minor variance applications at properties across town. Owners and agents will present their cases, and the committee will decide whether to grant the requested variances from zoning bylaws.

• A32-23 - 18 Park Road South (revised application)
• A04-24 - 215 Mountain Road
• A05-24 - 145 Main Street West
• A07-24 - 63 Elm Tree Road West
• A06-24 - 9 Carpenter Court (multiple opposition letters filed)

Council Meeting

The Council will review several by-laws including updates to the Grimsby Public Library Board and new parking restrictions. Members will also consider motions regarding micro forest establishments and financial implications of integrity investigations.

• By-law 24-14: Parking restrictions for McNab Drive, Nelles Road South, Redwood Drive, Burgess Drive, Braden Drive, Kennedy Drive, Brookside Drive, and Sunnylea Drive
• By-law 24-16: Amendment to the composition of the Grimsby Public Library Board
• By-law 24-17: Amendments to Community Services Rates and Fees for recreation rentals and programming
• Notice of Motion: Financial implications of Integrity Commissioner investigations
• Notice of Motion: Establishment of a micro forest on Town property and near the new water reservoir

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, receive the CEO's report and monthly budget, and discuss several policy reviews including the Rights of Children and Teens, Safety and Conduct of Children, and Volunteer Policy. The board will also hear oral reports on library and community connections, board goals, cybersecurity, and a diversity audit presentation.

• Approval of February 14, 2024 meeting minutes
• Policy reviews: Rights of Children and Teens, Safety and Conduct of Children, Volunteer Policy
• Monthly Budget Report for period ending February 29, 2024
• Diversity Audit Presentation
• Cyber Security Oral Report

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to discuss several economic development items, including the appointment of Councillor Baradziej to fill a committee vacancy, the economic development impact of $4 billion to the local economy, and updates on the 2024-2027 Strategic Action Plan. The agenda also includes updates on tourism strategy, a provincial funding application, a sustainable tourism conference, and a tourism map update, as well as a report on the Niagara Industrial Association membership meeting and the 2024 State of the Region address.

• Appointment of Councillor Baradziej to fill committee vacancy
• Discussion of economic development impact of $4B to local economy
• Update on Economic Development Strategic Action Plan 2024-2027
• Provincial funding application for tourism strategy
• Solar Eclipse Event on April 8, 2024

Culture Advisory Committee

The Culture Advisory Committee is meeting to receive information reports on the Grimsby Public Art Gallery and Grimsby Museum, and to hear a presentation on survey responses for a permanent exhibition. The committee will also adopt the agenda, receive previous minutes, and handle routine business. No votes or decisions are listed on the agenda.

• DCS-24-14 Art Gallery Information Report March 2024
• DCS-24-15 Grimsby Museum Information Report March 2024
• Permanent Exhibition Grimsby Let's Talk Survey Responses presentation
• Receipt of February 8, 2024 meeting minutes

Planning and Development Committee

The Planning and Development Committee is meeting to receive minutes from previous meetings and hear a delegation from John Dunstall regarding a heritage designation for a property on 25th Street. The agenda is largely procedural, with no other substantive items listed.

• Delegation by John Dunstall on 25th Street designation
• Receipt of minutes from Feb 28, 2024 Planning & Development Committee
• Receipt of minutes from Feb 13, 2024 Heritage Advisory Committee

Council Meeting

Grimsby Council is meeting to consider several items, including a heritage designation for 326 Main Street West, new parking restrictions on McNab Drive, Nelles Road South, and Redwood Drive, and the completion of the Downtown Reimagined Urban Design Guidelines. Council will also discuss community services rates and fees, a code of conduct complaint, and a motion on heritage property financial support programs. The agenda includes routine approvals of minutes and reports, plus a closed session on an Ontario Land Tribunal decision for 292 Main Street West.

• By-law 24-13 to designate 326 Main Street West as a heritage property
• By-law 24-14 to add parking restrictions on McNab Drive, Nelles Road South, and Redwood Drive
• Discussion report DPW-24-03 on Downtown Reimagined Urban Design Guidelines completion
• Discussion report DCS-24-13 on Community Services rates and fees
• Closed session on OLT decision regarding 292 Main Street West

Corporate Services Committee

The Corporate Services Committee is meeting to discuss a proposed short-term rental by-law and licensing program (BYL-24-01), which is listed as a consent item. The agenda also includes receiving minutes from previous meetings of the Downtown BIA and the committee itself. No other substantive decisions or discussions are listed.

• Short Term Rental By-law and Licencing Program Information Report (BYL-24-01)
• Appendix A - Zoning By-law - Bed and Breakfast
• Receipt of Grimsby Downtown BIA Special Meeting Minutes (Jan 22 and Feb 2, 2024)
• Receipt of Corporate Services Committee Minutes (Feb 5, 2024)

Planning and Development Committee

The Planning and Development Committee is meeting to discuss two main items: an Ontario Land Tribunal decision regarding properties at 13 Mountain Street and 19-21 Elm Street, and a proposed part lot control exemption for Block 3 of the 8 Lake Street subdivision (426-428 Robinson Street North). The agenda also includes routine consent items and approval of previous minutes.

• Ontario Land Tribunal decision (OLT-22-003541) for 13 Mountain Street & 19-21 Elm Street
• Part lot control exemption for Block 3, 426-428 Robinson Street North (formerly 8 Lake Street)
• Approval of minutes from January 31, 2024 meeting

Community Services Committee

The Community Services Committee is meeting to discuss two reports: a declaration of interest from CN Rail regarding a recreational trail, and a request for road closure support for the 2024 Grimsby Farmers Market. The agenda also includes receiving minutes from several advisory committee meetings.

• DCS-24-11: CN Rail – Declaration of Interest for Recreational Trail
• DCS-24-12: Grimsby Farmers Market – Road Closure Support 2024
• Receipt of minutes from Age-Friendly, Community Services, Grimsby Green, and Culture Advisory Committees

Public Works Committee

The Public Works Committee is meeting to discuss and potentially approve several items, including the 2023 annual drinking water quality report, updates to the water and wastewater financial plans, and proposed parking restrictions on McNab Drive, Nelles Road South, and Redwood Drive. The committee will also receive correspondence from Niagara Region on the Blue Box transition and waste management by-law update, and hear a presentation on the Grimsby Water Treatment Plant Class EA.

• 2023 Annual Drinking Water System Quality Report (DPW-24-04)
• Grimsby Water System Financial Plan (065-301) and Wastewater System Financial Plan Update (DPW-24-01)
• Parking Restrictions along McNab Drive, Nelles Road South, and Redwood Drive (DPW-24-05)
• Niagara Region - Blue Box Transition correspondence
• Grimsby Water Treatment Plant Class EA - R.V. Anderson Associates Limited

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear five minor variance applications at properties on Russ Road, Mountain Road, Park Road South, Windward Drive, and Lake Street. The committee will also consider changing the November 2024 meeting date from the 19th to the 20th. Owners and agents are scheduled to speak on each application.

• Minor variance A03-24 at 340 Russ Road
• Minor variance A04-24 at 215 Mountain Road
• Minor variance A32-23 at 18 Park Road South
• Minor variance A20-23 at 4 Windward Drive (includes shadow study)
• Minor variance A25-23 at 143 Lake Street, Unit 3

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss routine business including approval of past minutes, a presentation on simplified meeting procedures, and updates from working groups on community engagement, urban canopy, and sustainability. The committee will also review its budget, the Climate Action Plan, and a memorandum on tree canopy standards for the Peach King parking lot.

• Memorandum re Tree Canopy Standards for Peach King Parking Lot
• Budget for Grimsby Green Advisory Committee
• Climate Action Plan update
• George Bodnar – Sustainability Presentation
• Working group updates: Community Engagement, Urban Canopy, Sustainability

Council Meeting

Grimsby Council meets Feb. 20, 2024, to discuss the Peach King Centre expansion and renovation project update, the Downtown Reimagined Urban Design Guidelines completion, and a 2024 financial disclosure. Council will also consider by-laws setting 2024 water and wastewater rates and the general DIA budget, plus a notice of motion on heritage property financial support programs.

• Peach King Centre Expansion and Renovation project update (DCS-24-10)
• Downtown Reimagined Urban Design Guidelines completion (DPW-24-03)
• By-law 24-09: 2024 Water Rate
• By-law 24-10: 2024 Wastewater Rate
• By-law 24-11: 2024 General DIA Water and Wastewater Budgets

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to receive previous minutes, hear a delegation from the Grimsby & District Chamber of Commerce, and discuss the Age-Friendly Symposium, a survey update, and upcoming events including a Niagara Older Adult Alliance meeting, a community drum circle, and a diversity and inclusion workshop.

• Delegation from Rebecca Shelley, Grimsby & District Chamber of Commerce
• Discussion of Age-Friendly Symposium
• Verbal update on Age-Friendly Survey
• Niagara Older Adult Alliance meeting on February 29, 2024
• Community Drum Circle inclusion event

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items including minutes, policies, and reports, and to discuss board goals, a feasibility study, and policy reviews. The agenda is largely procedural, with several items marked as routine and non-controversial.

• Approval of January 10, 2024 meeting minutes
• Review of Conduct Duties and Responsibilities of Individual Board Members Policy
• Review of Programming Policy and Accessibility Policy
• Monthly Budget Report PE January 2024
• Discussion of Library Board Composition Report and Social Media, Collection Management, and Procurement Policy Reviews

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will review several reports regarding property designations and removals. The meeting includes discussions on street name recommendations and historical research for specific local properties.

• Street name recommendations for 9 & 11 Kerman Avenue
• Removal/demolition request for 251 Murray Street
• Removal request for 2 5th Street
• Designation research report for 227 Main Street East

Budget Committee of the Whole

The Budget Committee of the Whole will receive a presentation on the 2024 budget and discuss the consolidated budget report (FIN-24-04), including operating budget summaries, water and wastewater rates, and capital project summaries. This is a working session to review the proposed budget before a tentative follow-up meeting on February 15.

• 2024 Budget Presentation by Deputy Treasurer Angela Cifani
• FIN-24-04: 2024 Consolidated Budget Report
• Appendix A: Operating Budget Summary
• Appendix B: 2024 Water and Wastewater Rates
• Appendix C: Capital Project Summary

Culture Advisory Committee

The committee will review information reports regarding the Grimsby Public Art Gallery and the Grimsby Museum. Discussions include the 2024 art gallery programming, a proposal to reinstate the art gallery membership program, and museum rebranding efforts.

• 2024 Art Gallery Programming Overview
• Reinstatement of Grimsby Public Art Gallery Membership Program
• Grimsby Museum rebranding report
• Grimsby Museum 2023 Annual Report

Corporate Services Committee

The Corporate Services Committee is meeting to receive minutes from previous Downtown Improvement Area and committee meetings, and to discuss a departmental update (ITSI-24-01) for February 2024. The agenda is largely procedural, with no major decisions or public hearings listed.

• Receipt of DIA minutes from Oct 11, Nov 8, Nov 22 (special), and Dec 13, 2023
• Receipt of Corporate Services Committee minutes from Jan 15, 2024
• Discussion report ITSI-24-01: Departmental Update (February 2024)

Council Meeting

Grimsby Council is meeting to receive the Phase 2 completion of the Strategic Parking Management Study for Downtown and Grimsby on the Lake, hear a delegation on a mental health and addiction support motion, and consider two new motions. The agenda also includes routine approvals of minutes, board minutes, and several by-laws, including one to amend zoning at 165 Lake Street.

• Parking study Phase 2 completion for Downtown and Grimsby on the Lake (DPW-24-02)
• Delegation on Councillor Korstanje's motion for mental health and addiction support advocacy
• By-law 24-07 to amend By-law 14-45 (165 Lake Street zoning)
• By-law 24-06 to repeal By-law 23-77 (Treasurer)
• Motion by Councillor DiFlavio to include standing committees in budget process

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to discuss ongoing projects, new business developments, and proposed initiatives for 2024/25. Items include tourism funding applications, a business succession planning program, and updates on several new businesses locating in Grimsby. The committee will also hear presentations on the Official Plan Review and a Tourism Map.

• Major Refrigeration relocating to 194 Wolverton Rd. (25,000sf, 110 jobs)
• Sisolift at 270 Hunter Rd. (30,000sf, 35 jobs) with building upgrades in Q1/2 2024
• SPA for Anatolia expected ground breaking Q2-3 with 500 new jobs
• Del Windows Development Inc. SPA (450 jobs) at Modular Homes property
• Tourism Strategy funding applications to Ontario Ministry of Tourism and FedDev

Planning and Development Committee

The Planning and Development Committee will review an update on the Official Plan Review, including a 'What We Heard' report and a draft of vision and guiding principles. The committee will also consider a proposed zoning by-law amendment for 165 Lake Street.

• Official Plan Review Update: What We Heard Report and Working Draft of Vision and Guiding Principles
• Proposed Zoning By-law Amendment (File # 26Z-16-2302) at 165 Lake Street
• Receipt of Heritage Advisory Committee minutes from December 12, 2023, and January 9, 2024

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to discuss the symposium program schedule and launch an age-friendly survey, including reviewing the third draft of the survey. The agenda is largely procedural, with no major decisions or financial items listed.

• Review of 3rd draft of Age-Friendly Survey
• Discussion of Symposium Program Schedule
• Launching of Age-Friendly Survey

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss a gap analysis tracker for 2024 focused on reducing the carbon footprint. The agenda includes standard procedural items such as call to order, land acknowledgement, disclosure of pecuniary interest, and approval of the agenda. The main substantive item is the gap analysis discussion, followed by announcements and adjournment.

• Gap Analysis Tracker 2024 discussion on reducing carbon footprint
• Land acknowledgement recognizing treaty land and Indigenous peoples
• Disclosure of pecuniary interest
• Approval of agenda
• Committee announcements

Finance Committee

The Grimsby Finance Committee is meeting to receive routine reports and discuss several items. They will consider an insurance program update, a bi-annual procurement report, and a memorandum on the whistleblower policy review. The agenda also includes approval of previous minutes from the Economic Development Committee and Finance Committee.

• Insurance Program Update (FIN-24-02)
• Bi-Annual Procurement Report (FIN-24-03) with By-law 21-56 Schedule C on non-competitive circumstances
• Whistleblower Policy Review memorandum
• Receipt of minutes from Nov 9, 2023 Economic Development Committee and Dec 14, 2023 Finance Committee

Community Services Committee

The Community Services Committee will review a proposed update to the Civic Recognition Program Policy. The meeting also includes a department information update and the receipt of several advisory committee minutes.

• Civic Recognition Policy Update (DCS-24-05)
• Community Services Department Information Update for January 2024
• Memorandum regarding Tree Canopy Standards for Peach King Parking Lot
• Presentation regarding the Grimsby Peach Kings Book

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting for routine business, including a closed-session designation workshop for member education and training on heritage designation reports and statements of significance. The agenda is largely procedural, with no specific decisions or proposals listed.

• Closed session designation workshop under Section 239(3.1) of the Municipal Act
• Welcome and introductions with Town of West Lincoln Heritage Committee
• Meeting at Carnegie Library, 25 Adelaide St, Grimsby

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to receive updates on the Public Tree By-law and the Climate Action Team, and to discuss community engagement, urban canopy, sustainability, and a gap analysis. The agenda is largely procedural, with working group updates and planning for upcoming events like Seedy Saturday.

• Public Tree By-law staff update
• Climate Action Team staff update
• Community Engagement Roundtable on January 26, 2024
• Seedy Saturday on February 10, 2024
• Greening Grimsby webpage discussion

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear three minor variance applications at 12 Iroquois Trail, 233 Inglehart Road, and 172 Main Street East. The agenda includes delegations from property owners and agents for each application. The committee will also review previous minutes from December 19, 2023.

• Minor variance A31-23 at 12 Iroquois Trail
• Minor variance A33-23 at 233 Inglehart Road
• Minor variance A01-24 at 172 Main Street East
• Delegations from owners/agents for all three applications
• Review of post-meeting minutes from Dec 19, 2023

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review previous minutes, discuss an upcoming Age Friendly Symposium, and consider a second draft of an Age Friendly Survey. The agenda is largely procedural, with the main substantive items being the symposium and survey discussions.

• Discussion of Age Friendly Symposium
• Review of Age Friendly Survey - Second Draft
• Receipt of minutes from December 19, 2023 and January 10, 2024

Corporate Services Committee

The Corporate Services Committee is meeting to discuss two reports: one considering whether the Town should bring legal services in-house (including a shared-services proposal from Pelham), and an update on legal fees. The agenda is otherwise routine, with approval of previous minutes and standard procedural items.

• TC-24-01: Consideration for Town In-House Legal Services, including Pelham proposal for a shared Town Solicitor position
• FIN-24-01: Legal Fees Update with cost summary appendix
• Receipt of December 4, 2023 minutes

Council Meeting

Grimsby Council meets to consider by-laws designating four properties as heritage features, hear delegations from Alzheimer Society and YWCA, and receive reports on planning applications. The agenda also includes routine approvals of minutes, endorsements, and correspondence, plus a closed session for personnel matters.

• By-law 23-96 to designate 266 Main Street West as heritage
• By-law 24-01 to designate 25 Kerman Avenue as heritage
• By-laws 24-02 and 24-03 to designate 127 and 92 Main Street West as heritage
• Delegations from Alzheimer Society of Niagara Region and YWCA Niagara Region
• Closed session for resident nomination to Niagara Transit Commission and compensation review

Culture Advisory Committee

The Grimsby Culture Advisory Committee is meeting to review information reports on the Art Gallery and Grimsby Museum, including a museum accessions report, and to adopt previous minutes. The agenda is largely procedural, with no major decisions or public hearings listed.

• Art Gallery Information Report DCS-24-01
• Grimsby Museum Information Report DCS-24-03
• Grimsby Museum Accessions Report DCS-24-02
• Adoption of November 2, 2023 minutes

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to handle routine procedural items and discuss the first draft of a Grimsby survey. The survey discussion is the only substantive item on the agenda; the rest is standard administrative business.

• Discussion of Grimsby Survey 1st draft
• Approval of agenda
• Receipt of previous minutes
• Disclosure of pecuniary interest
• Announcements

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, review draft policies, and discuss board goals and the 2024 CEO workplan. The agenda is largely procedural, with most items listed as routine consent items.

• Review of Display Policy, Employee Code of Conduct, and Inclement Weather Policy (2nd drafts)
• Discussion of 2024 CEO Workplan and 4Q 2023 CEO Workplan
• Monthly Budget Summary for December 2023
• Submission to the Regional Governance Review
• Closure for Grimsby GLaM Gala

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss heritage matters, including a demolition request for 9 Adelaide Street, street name recommendations, and designation research reports for several properties. The agenda includes reports and updates, with no final decisions listed.

• Removal/Demolition request for 9 Adelaide Street
• Street name request update with recommendations
• Designation research reports for 22 Main Street West, 24 Main Street West, and 34 Mountain Street
• Verbal update on West Lincoln Designation Workshop