Grimsby public meetings in 2024

Property Standards Committee and Committee of Adjustment

The Property Standards Committee and Committee of Adjustment will meet to review a property standards appeal and three minor variance applications. The session includes presentations from staff and property owners regarding specific local addresses.

• Property Standards Appeal Hearing: Order No. 2024-560 for 16-20 Ontario St
• Minor Variance A38-24 for 28 Diana Avenue
• Minor Variance A39-24 for 16 Bell Avenue
• Minor Variance A33-24 for 61 Main Street East

The Property Standards Committee confirmed Property Standards Order No. 2024-560, and the Committee of Adjustment approved two minor variance applications (28 Diana Avenue and 16 Bell Avenue) and deferred one (61 Main Street East) at the applicant's request. The committee also approved forwarding feedback on process improvements to Council.

• Confirmed Property Standards Order No. 2024-560 (carried)
• Approved minor variance A38-24 at 28 Diana Avenue for attached garage (carried)
• Approved minor variance A39-24 at 16 Bell Avenue for driveway width (carried)
• Deferred minor variance A33-24 at 61 Main Street East (carried)
• Approved forwarding Committee of Adjustment process improvement feedback to Council (carried)

Age Friendly Advisory Committee

The committee is meeting to discuss social prescribing follow-ups and review written responses from an age-friendly survey. Members will also address the committee selection process, the work plan, and the year-end report to Council.

• Review of Age Friendly Survey written responses
• OACAO Social Prescribing Pre-Conference follow-up
• Discussion on Committee Member Selection Process
• Review of Age Friendly Advisory Committee Work Plan
• Year-End Report to Council including Age Friendly Action List

The Age Friendly Advisory Committee approved the Work Plan Sub-Committee's information as the foundation for the Year-End Report to Council, with discussion on adding an action plan, social prescribing, and delaying the report to March 2025. The committee also received the OACAO Social Prescribing Pre-Conference Follow-Up and directed staff to prepare further information and invite subject matter experts. Survey results were received for information, and a verbal update noted that committee member selection recommendations will go to Council on January 13, 2025.

• Approved Work Plan Sub-Committee information as foundation for Year-End Report to Council (carried)
• Received OACAO Social Prescribing Pre-Conference Follow-Up for information (carried)
• Directed preparation of further social prescribing information for next meeting (carried)
• Directed research to invite subject matter experts on social prescribing (carried)
• Received Age Friendly Survey Results - All Written Responses for information (carried)
• Approved agenda for December 17, 2024 meeting (carried)
• Received minutes of November 19, 2024 meeting (carried)

Community Services Committee

The Grimsby Community Services Committee will review several discussion reports, including recommendations for the Mayfair Pickleball Courts, a proposal to replace the Grimsby Tennis Clubhouse, a report on park and facility naming, and a draft RZone Code of Conduct policy. The committee will also receive a departmental update and a winter leisure guide for 2025. No formal decisions are noted in the agenda.

• Mayfair Pickleball Courts Survey Results and Recommendations (DCS-24-66)
• Tennis Clubhouse Building Replacement proposal (DCS-24-67)
• Park and Facility Names Report (DCS-24-68)
• RZone Code of Conduct Policy draft (DCS-24-69)
• Community Services Department Information Update – Winter Leisure Guide 2025 (DCS-24-70)

The Community Services Committee recommended Council support demolishing the Tennis Clubhouse and installing a modular building at the site. It also directed staff to develop a new allocation schedule for Mayfair Pickleball Courts, shifting from guaranteed use to a reservation block system with a seasonal keyholder program. The committee received reports on park and facility names, the RZone Code of Conduct Policy, and a department update, recommending Council approve the policy. All motions carried unanimously.

• Recommended Council support demolition of Tennis Clubhouse and installation of modular building (carried)
• Directed staff to develop new allocation schedule for Mayfair Pickleball Courts for 2025 (carried)
• Shifted Pickleball Court allocation from guaranteed use to reservation block system (carried)
• Implemented seasonal keyholder program for court access (carried)
• Continued support for occasional events/tournaments at Mayfair Pickleball Courts (carried)
• Recommended Council approve RZone Code of Conduct Policy (carried)
• Received Park and Facility Names Report for information (carried)
• Received Community Services Department Information Update for information (carried)

Grimsby Public Library Board

The Library Board is meeting to review staff activity, statistics, and budget reports for November 2024. The board will discuss terms of employment regarding vacation updates and an electronic monitoring policy.

• Terms of Employment Report regarding updated vacation in line with new ToG CWA
• Electronic Monitoring Policy Report
• Monthly Budget Report for period ending November 2024
• Reports from Santa Claus Parade, CEO Evaluation, and Feasibility Study committees

The Grimsby Public Library Board approved the Electronic Monitoring Policy as amended. The Terms of Employment review was deferred to the January 2025 meeting. The Community Survey for the feasibility study was extended to January 17, 2025.

• Approved Electronic Monitoring Policy as amended
• Deferred Terms of Employment review to January 2025
• Extended Community Survey deadline to January 17, 2025

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will meet to receive verbal updates on heritage grants and legislation. The committee will also discuss the Heritage Grimsby Mapping Project and establish its 2025 meeting calendar.

• Heritage Grimsby Mapping Project - Points of Interest 2025
• Ontario Heritage Act update
• Heritage Property Grant update
• 2025 Heritage Committee Meeting Calendar

The Grimsby Heritage Advisory Committee met on December 10, 2024, and approved its agenda and the minutes from the November 12, 2024 meeting. The committee received verbal updates on the Ontario Heritage Act, a heritage conference, the Heritage Property Grant, the 2025 meeting schedule, and a working group. The 2025 meeting schedule was adjusted, moving the March and November meetings to March 20 and November 4, 2025. No substantive decisions were made beyond these procedural approvals.

• Approved December 10, 2024 agenda (carried)
• Received November 12, 2024 minutes (carried)
• Received verbal update on Ontario Heritage Act (carried)
• Received verbal update on National Trust/CAHP/APT Heritage Conference (carried)
• Received verbal update on Heritage Property Grant (carried)
• Received verbal update on 2025 meeting schedule and moved March and November meetings to March 20 and November 4, 2025 (carried)
• Received verbal update on working group (carried)

Planning and Development Committee

The Planning and Development Committee will hold a public meeting on the proposed zoning by‑law amendment for 152 Main Street West. Staff planner Sawroop Sandhu and agents Chloe Andre and Stephen Fraser of A.J. Clarke & Associates will present. The committee will discuss the amendment as outlined in the attached documents.

• Proposed Zoning By‑Law Amendment (PA‑24‑39) for 152 Main Street West
• Staff presentation by Planner Sawroop Sandhu
• Agent presentation by Chloe Andre and Stephen Fraser, A.J. Clarke & Associates

The Planning and Development Committee held a public meeting and received a staff report on a proposed zoning by-law amendment at 152 Main Street West. No decision was made on the amendment; the report was received for information only. The meeting was otherwise procedural, with no delegations, consent reports, or other business.

• Approved meeting agenda (carried)
• Received October 30, 2024 minutes (carried)
• Received report PA-24-39 on zoning amendment at 152 Main St W (carried)

Art Gallery Special Purpose Advisory Committee

The Art Gallery Special Purpose Advisory Committee is meeting to receive the Manager Curator report and discuss the 2025 meeting schedule. The session includes a review of the Spacefile Vault Layout.

• DCS-24-60 Art Gallery Manager Curator Report
• Review of Spacefile Vault Layout
• Planning for 2025 meetings

The Art Gallery Special Purpose Advisory Committee approved its December 3, 2024 agenda and received the October 1, 2024 minutes. It received report DCS-24-60 from the Art Gallery Manager/Curator, which covered 50th anniversary programming, grants, permanent collection vault storage, exhibitions, and programming. The committee resolved to meet bi-monthly in 2025 and submitted three dates to the Clerk, and it moved its March 13, 2025 meeting to March 4, 2025 at 2 p.m. No funding, contracts, or gallery policy changes were decided.

• Approved the December 3, 2024 agenda (carried)
• Received the October 1, 2024 committee minutes (carried)
• Received report DCS-24-60, Art Gallery Manager/Curator Report – December 2024, for information (carried)
• Resolved to meet bi-monthly and submit Jan 16, May 6, and Sep 29, 2025 dates to the Clerk for the 2025 calendar (carried)
• Moved the March 13, 2025 meeting to March 4, 2025 at 2 p.m. (carried)

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will review operational updates, consultant updates, and educational opportunities. It will also consider joint issues with proposed solutions, advocacy opportunities, and communications matters. The meeting will set the date for the next session on January 15, 2025.

• Operational updates
• Consultant updates
• Educational opportunities
• Joint‑issues and proposed solutions
• Advocacy opportunities

The Joint Fire Services Advisory Committee met on December 3, 2024, and received verbal updates from the Fire Chief and Deputy Fire Chief on topics including the Ontario Fire Protection Grant, new recruit statistics, fleet, response statistics, and the Great Canadian Fire Census 2024. The committee also discussed the Service Review consultant, who will be invited to a future meeting, and the Fire Chief will report back in January on reporting joint issues. No substantive decisions were made; the only formal actions were approving the agenda, receiving previous minutes, and receiving the verbal updates.

• Approved December 3, 2024 agenda (carried)
• Received November 20, 2024 minutes (carried)
• Received verbal updates from Fire Chief and Deputy Fire Chief (carried)

Council Meeting

The Grimsby Town Council will consider and vote on several by-laws, including the 2025 interim tax levy and borrowing authorizations. Consent reports for the interim tax levy (FIN-24-41) and borrowing for current expenditures (FIN-24-43) will be approved. Discussion reports include a sign‑by‑law variance for 25 Adelaide Street and process improvements for the Committee of Adjustment.

• Adopt By-law 24-82 to provide for the 2025 interim tax levy
• Adopt By-law 24-83 to authorize borrowing for 2025 expenditures
• Adopt By-law 24-81 to amend By-law 16-82
• Approve consent report FIN-24-41 (2025 Interim Tax Levy)
• Approve consent report FIN-24-43 (2025 Borrowing for Current Expenditures)

Council voted 6-2 to suspend Councillor Charrois' remuneration for 60 days effective February 1, 2025, after receiving two Integrity Commissioner reports. An earlier motion for a 90-day suspension was defeated 3-5. Council also approved the 2025 interim tax levy, authorized $14.6 million in temporary borrowing, and directed staff to explore a veterans crosswalk.

• Approved 2025 interim tax levy with due dates March 7 and May 2, 2025
• Authorized $14.6M temporary borrowing for 2025 current expenditures
• Approved sign by-law variance at 25 Adelaide Street
• Referred Committee of Adjustment process improvements to future meeting
• Defeated 90-day suspension of Councillor Charrois' remuneration (3-5)
• Approved 60-day suspension of Councillor Charrois' remuneration (6-2)
• Directed staff to report on veterans passage and street art initiatives
• Passed by-laws 24-81 to 24-84

Community Services Committee

The Community Services Committee will review the Energy Conservation Demand Management Plan for 2024‑2029 and the Parks Master Plan Progress Report. It will also receive updates on museum accession and information reports. No formal decisions are indicated on the agenda.

• Discussion Report DCS‑24‑64 – Energy Conservation Demand Management Plan 2024‑2029
• Discussion Report DCS‑24‑65 – Parks Master Plan Progress Report
• Museum Accessions Report – DCS‑24‑62 (November 2024)
• Museum Information Report – DCS‑24‑63 (November 2024)
• Presentation by Tree House Energy Services on Energy Conservation and Demand Management

The Community Services Committee received two informational reports: the Energy Conservation and Demand Management Plan 2024-2029 and the Parks Master Plan Progress Report, both after hearing delegations. The committee also received the Museum Accessions Report and recommended that Council accept the accessions as presented. All items were received for information only; no substantive decisions were made.

• Received Energy Conservation and Demand Management Plan 2024-2029 for information (carried)
• Received Parks Master Plan Progress Report for information (carried)
• Received Museum Accessions Report and recommended Council accept accessions (carried)
• Received Museum Information Report for information (carried)

Special Council Meeting

The Grimsby Special Council will hold a closed session to provide education and training on the Transportation Master Plan, as allowed under section 239(3.1)(1) of the Municipal Act. The council will also confirm By-law 24-80, which adopts and ratifies matters previously dealt with by council resolution. Standard procedural items such as Call to Order, Land Acknowledgement, Disclosure of Pecuniary Interest, and Approval of the Agenda are also on the agenda.

• Closed Session – Transportation Master Plan workshop (education/training)
• Confirm By-law 24-80 to adopt, confirm, and ratify council resolutions
• Call to Order
• Land Acknowledgement
• Disclosure of Pecuniary Interest

The special council meeting was largely procedural, with the main substantive item being a closed-session workshop on the Transportation Master Plan. Council then received the information provided in closed session and passed a confirming by-law (24-80). No other substantive decisions were made.

• Approved agenda for Nov 25, 2024 special meeting (carried)
• Met in closed session for Transportation Master Plan training (carried)
• Received information from closed session on Transportation Master Plan (carried)
• Passed By-law 24-80 (carried)

Public Works Committee

The Public Works Committee will automatically approve the 2024‑2025 Salt Management Plan and the 2024‑2025 Winter Control Manual. It will discuss an amendment to By‑Law 16‑82 that contains updated wording, and it will consider endorsing the 2024 Roads QMS Operational Plan. A verbal update on QEW resurfacing and a notice of submission for the Niagara Escarpment Crossing CEA are also on the agenda.

• Consent endorsement of the 2024‑2025 Salt Management Plan
• Discussion of By‑Law 16‑82 amendment – updated wording
• Discussion endorsement of the 2024 Roads QMS Operational Plan
• Consent endorsement of the 2024‑2025 Winter Control Manual
• Verbal update on QEW resurfacing

The Public Works Committee approved the 2024-2025 Salt Management Plan and recommended that Council endorse the 2024 Roads QMS Operational Plan, a by-law amendment, and the 2024-2025 Winter Control Manual. The committee also received correspondence regarding the Niagara Escarpment Crossing and heard an update on upcoming QEW resurfacing.

• Approved 2024-2025 Salt Management Plan (CARRIED)
• Recommended Council approve By-Law 16-82 amendment (CARRIED)
• Recommended Council endorse 2024 Roads QMS Operational Plan (CARRIED)
• Recommended Council endorse 2024-2025 Winter Control Manual (CARRIED)
• Received notice for Niagara Escarpment Crossing Terms of Reference (CARRIED)

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee is meeting to consider a fire service delivery review and future roadmap for Grimsby and Lincoln Fire Services. The committee will also address a communications plan.

• CAO-24-07: Fire Service Delivery Review and Future Roadmap of Grimsby and Lincoln Fire Services Project
• Communications Plan

The committee approved awarding the Fire Service Delivery Review and Future Roadmap of Grimsby and Lincoln Fire Services Project to Emergency Management Group Inc. (EMG). The decision was made after discussing procurement, timelines, and completion dates. The committee also received a communications plan for the project.

• Approved Emergency Management Group Inc. as vendor for Fire Service Delivery Review (carried)
• Received Communications Plan for fire services project (carried)
• Approved November 20, 2024 agenda (carried)
• Received October 22, 2024 minutes (carried)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to review the 2025 budget report and policies regarding CEO recruitment and succession. The board will also hold a closed session to discuss the appointment of an interim CEO.

• 2025 Library Budget Report
• CEO Recruitment and Selection Policy Report
• CEO & Chief Librarian Absences and Succession Policy
• Interim CEO appointment (Closed Session)
• October 2024 Monthly Budget Report

The Grimsby Public Library Board appointed Ryan Waldron as Interim CEO, effective December 2, 2024, until a replacement CEO begins. The board also approved the 2025 draft budget with a $4,890 increase (0.46%) and a $389,400 project budget, recommending them to Town Council. A motion to revise the CEO job description to allow work from home after probation was defeated (2-7). The CEO Recruitment and Selection Policy was deferred to the December meeting.

• Appointed Ryan Waldron as Interim CEO (carried)
• Approved CEO & Chief Librarian Absences and Succession Policy (carried)
• Deferred CEO Recruitment and Selection Policy to December meeting (carried)
• Defeated motion to revise CEO job description for work from home (2-7)
• Approved 2025 budget increase of $4,890 (0.46%) and project budget of $389,400 (carried)
• Approved allocation of 2024 draft surplus: $20,000 to Strategic Priorities Reserve, balance to Facilities Reserve (carried)
• Approved minutes of October 31, 2024 CEO Evaluation Committee meeting (carried)
• Approved minutes of October 9, 2024 closed meeting (carried)

Committee of Adjustment

The Grimsby Committee of Adjustment will consider two minor variance applications (14 Teeter Place and 76 Main St West) and a land consent application for 624 Ridge Road West. Delegations of ownership and representation for each application will be recorded, and members will discuss possible process improvements.

• Minor variance A36-24 – 14 Teeter Place
• Minor variance A37-24 – 76 Main St West
• Land consent B07-24 – 624 Ridge Road West
• Delegations of owners and agents for each application
• Discussion of process improvements to COA procedures

The Committee of Adjustment approved all three applications on the agenda: two minor variances and one land consent. Each approval included specific conditions, such as requiring a lot grading plan, restricting site changes, and fulfilling consent conditions within two years. No applications were denied or tabled.

• Approved minor variance A36-24 for 14 Teeter Place to allow reduced side yard setback and increased building depth, with conditions (carried)
• Approved minor variance A37-24 for 76 Main Street West to permit daycare use in basement and first storey, with conditions (carried)
• Approved consent application B07-24 for 624 Ridge Road West to adjust lot lines and merge lands, with conditions (carried)

Age Friendly Advisory Committee

The committee is meeting to review a summary of written responses from a survey and discuss social prescribing follow-ups. The agenda also includes the preparation of a year-end report to Council.

• Review of Age Friendly Survey written responses
• OACAO Social Prescribing Pre-Conference follow-up
• Year-End Report to Council

The committee approved the amended agenda and received the October 15, 2024 minutes. It received the Age Friendly Action Item List and Survey Results for information, deferring the OACAO Social Prescribing Pre-Conference Follow-Up to the next meeting. No substantive decisions were made beyond these procedural approvals.

• Approved amended agenda (carried)
• Received October 15, 2024 minutes (carried)
• Received Age Friendly Action Item List for information (carried)
• Received Survey Results summary for information (carried)
• Deferred OACAO Social Prescribing Pre-Conference Follow-Up to next meeting (carried)

Council Meeting

The Grimsby Town Council will discuss the Forty Creek Distillery application for a Manufacturer’s Limited Liquor Sales Licence (sale by the glass). A staff memorandum will be reviewed regarding the provincial removal of Niagara Region's planning responsibilities. A notice of motion from Councillor Baradziej on a veterans crosswalk will be considered, along with amendments to user fees and a confirming by‑law.

• TC-24-17 Forty Creek Distillery Application for Manufacturer’s Limited Liquor Sales Licence – Sale by the Glass
• Staff Memorandum: Provincial Announcement – Removal of Niagara Region's Planning Responsibilities
• Notice of Motion – Councillor Baradziej: Veterans Crosswalk
• By‑law 24-78 amendment to User Fees and Charges
• By‑law 24-79 confirming by‑law to adopt, confirm, and ratify matters dealt with by Council resolution

Grimsby Council approved an application from Forty Creek Distillery for a Manufacturer’s Limited Liquor Sales Licence, allowing the sale of products for on-site consumption. Council also endorsed a resolution from the Municipality of Callander regarding the resumption of the assessment cycle and passed a by-law amending consolidated user fees.

• Approved Forty Creek Distillery 'By-the-Glass' liquor license (C-24-340)
• Endorsed Municipality of Callander resolution on assessment cycle (C-24-342)
• Passed By-law 24-78 to amend consolidated user fees (C-24-343)
• Approved minutes from Nov 4, Nov 5, and Nov 14 meetings (C-24-338)
• Received Heritage Advisory Committee endorsement package (C-24-339)
• Received staff memo on Niagara Region planning responsibilities (C-24-341)
• Passed confirming By-law 24-79 (C-24-344)

Special Council Meeting

The council will present the Strategic Priorities Successes briefing by Tony Del Monaco. It will review the Preliminary Project Budget for 2025. The body will consider adopting By-law 24-77, which confirms and ratifies matters dealt with by council resolution. All items are scheduled for discussion and possible approval.

• Presentation: Council Strategic Priorities Successes – Tony Del Monaco
• Review of 2025 Preliminary Project Budget (attachment)
• Adoption of By-law 24-77 Confirming By-law (attachment)

The special council meeting received a presentation on successes related to Council's Strategic Priorities and the 2025 preliminary project budget, and resolved to receive it for information. No substantive decisions were made; the only other action was passing a confirming by-law (24-77).

• Approved agenda for November 14, 2024 special meeting (carried)
• Received 2025 preliminary project budget and strategic priorities presentation for information (carried)
• Passed By-law 24-77 (confirming by-law) (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will receive a verbal update on the Heritage Grimsby Mapping Project for 2024‑2025. It will review the Heritage Property Grant Recommendations (HR. 24‑17). The committee will consider the heritage permit application for 2 5th Street and the associated Designation Bylaw 24‑49.

• Heritage Grimsby Mapping Project Plan 2024‑2025 (verbal update)
• Heritage Property Grant Recommendations (HR. 24‑17)
• Heritage Permit application for 2 5th Street (HR. 24‑18)
• Appendix A – Designation Bylaw 24‑49 (supporting document)

The Grimsby Heritage Advisory Committee recommended approval of the 2024 Heritage Property Grant funding applicants selected by the Grant Selection Committee, with approved applicants to enter into grant agreements with the Town. The committee also recommended approval of a Heritage Permit for 2 5th Street, subject to conditions including completion of structural/stabilization and conservation plans. Both recommendations were carried unanimously.

• Recommended approval of 2024 Heritage Property Grant funding applicants (carried)
• Recommended approval of Heritage Permit for 2 5th Street, subject to structural and conservation plan conditions (carried)
• Approved agenda for November 12, 2024 meeting (carried)
• Received minutes of September 16, 2024 meeting (carried)
• Received verbal update from working group (carried)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will review post-meeting minutes from October, receive verbal updates on business openings and tourism initiatives, and hear a presentation on the Official Plan status.

• Receipt of October 3, 2024 committee minutes
• Receipt of October 8, 2024 Development Industry Liaison Task Force minutes
• Presentation on Official Plan status update
• Verbal updates on economic development webpage and business ambassador program
• Upcoming liaison task force meeting scheduled for January 9, 2025

The Grimsby Economic Development Advisory Committee approved the use of an embosser stamp for Recognition and Ambassador Certificates, and received a presentation from McNally House about the Mayor's Gala scheduled for June 5, 2025. The committee also received updates on the Official Plan and various economic development activities, and scheduled its next meeting for January 14, 2025.

• Approved agenda for November 7, 2024 (carried)
• Received minutes from October 3 and October 8, 2024 (carried)
• Endorsed embosser stamp for Recognition and Ambassador Certificates (carried)
• Received delegation from Marilyn McCrea on McNally House gala (carried)
• Received delegation from Planning staff on Official Plan update (carried)
• Received verbal updates from Economic Development Officer (carried)
• Scheduled next meeting for January 14, 2025 (carried)

Community Services Committee

The Community Services Committee will hear presentations regarding pickleball play and review several facility updates. The meeting includes discussions on the Peach King Centre expansion and the demolition of the Oakes Road Soccer Clubhouse.

• Mayfair Pickleball Courts Update
• Peach King Centre Expansion and Renovation status update
• Oakes Road Soccer Clubhouse Demolition
• Relocation of Livingston Activity Centre Programs
• Community Project Grant Program - 2024 Recipients

The Community Services Committee recommended that Council approve all proposed projects for the 2024 Community Project Grant Program. The committee also recommended the demolition of the Oakes Road Soccer Clubhouse and the relocation of Livingston Activity Centre programs to the Peach King Centre.

• Recommended Council approve all 2024 Community Project Grant Program projects (CARRIED)
• Recommended Council support demolition of Oakes Road Soccer Clubhouse (CARRIED)
• Recommended Council support relocating Livingston Activity Centre programs to the Peach King Centre (CARRIED)
• Received Mayfair Pickleball Courts Update report for information (CARRIED)
• Received Peach King Centre Expansion and Renovation status update (CARRIED)
• Received Summer Camp and Aquatics Report 2024 (CARRIED)
• Received Museum Information Report - November 2024 (CARRIED)
• Received Event Task Force response to Notice of Motion (CARRIED)

Council Meeting

The Grimsby Town Council will meet to discuss an Ontario Land Tribunal representation and a new accessible parking by-law. The session includes a closed meeting to discuss potential land acquisition and task force appointments.

• OLT Representation for 262 Mud Street West
• By-law 24-75 to amend By-law 14-45 regarding Accessible Parking
• Grimsby Community Development Grant Program 2024 Recipients
• Integrity Commissioner Final Investigation Report IC-31896-0524
• Closed session regarding potential land acquisition

Council voted 6-2 to issue a reprimand to Councillor Charrois as recommended by the Integrity Commissioner's report, with Charrois declaring a conflict and not voting. A separate motion to reconsider Council's delegation of decorum investigation authority to the Integrity Commissioner was defeated 3-6. Council also approved defending the fee quantification methodology at the Ontario Land Tribunal for 262 Mud Street West, approved land acquisition direction from closed session, appointed members to the Grimsby Green Terms of Reference Task Force, and approved community development grants.

• Issued reprimand to Councillor Charrois per Integrity Commissioner report (6-2, Charrois conflicted)
• Defeated motion to reconsider delegating decorum investigation authority to Integrity Commissioner (3-6)
• Approved defending fee quantification methodology at Ontario Land Tribunal for 262 Mud Street West
• Approved land acquisition direction from closed session
• Appointed 5 members to Grimsby Green Terms of Reference Task Force
• Approved Grimsby Community Development Grant 2024 recipients
• Proclaimed December 3, 2024 as GivingTuesday in Grimsby
• Passed By-law 24-75 amending accessible parking by-law

Planning and Development Committee

The Planning and Development Committee is meeting to review a staff recommendation report regarding a zoning by-law amendment. The primary focus of the meeting is the proposed changes to accessible parking regulations.

• Discussion of Accessible Parking Zoning By-law Amendment (26Z-16-2402)

The Planning and Development Committee received report PA-24-37 and recommended that Council approve a draft Zoning By-Law Amendment regarding accessible parking. The motion was carried. No other substantive decisions were made; the meeting was procedural.

• Approved agenda (PD-24-043)
• Received October 16, 2024 minutes (PD-24-044)
• Recommended Council approve accessible parking zoning by-law amendment (PD-24-045)

Finance Committee

The Grimsby Finance Committee will consider appointing municipal auditors and adopt a comprehensive update to 2025 user fees for services such as animal control, building, fire, and water. It will also review the town’s reserve fund policy, capital financing policy, and receive a cost update on the Peach King Centre expansion. A vehicle replacement proposal for the Building Department will be discussed as well.

• FIN-24-31 Appointment of Auditors
• FIN-24-32 User Fees and Charges Update (2025 fees for multiple services)
• FIN-24-33 Reserve and Reserve Fund Policy
• FIN-24-34 Capital Financing Policy
• FIN-24-35 Peach King Centre Expansion Cost Update

The committee approved the appointment of KPMG LLP as the Town's external auditor for fiscal years 2024-2026, with an option to extend for two additional one-year periods. It also approved the 2025 draft user fees and charges, an amended Reserve & Reserve Fund Policy, and a $50,000 budget amendment for a Building Department vehicle. The Capital Financing Policy was received for first review, and the resignation of Member Hutchings was accepted.

• Appointed KPMG LLP as external auditor for 2024-2026 with extension option (carried)
• Approved 2025 Draft User Fees and Charges, effective January 1, 2025 (carried)
• Approved amended Reserve & Reserve Fund Policy (carried)
• Received Capital Financing Policy for first review and comment (carried)
• Approved $50,000 budget amendment for Building Department vehicle, funded from Building Department Reserve Fund (carried)
• Accepted resignation of Member Hutchings (carried)

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will meet to discuss outstanding subcommittee items and a resolution to dissolve that subcommittee. The meeting includes verbal updates on the West Niagara Shared Services Fire Agreement and the procurement process.

• Resolution to dissolve Joint Fire Services Advisory Subcommittee
• Verbal update on West Niagara Shared Services Fire Agreement
• Verbal update on procurement process

The committee dissolved its subcommittee and received updates on the West Niagara Shared Services Fire Agreement and the Joint Fire Services Master Plan RFP procurement. Councillor Baradziej was appointed Chair and Councillor Pachereva Vice Chair, effective October 23, 2024. No substantive decisions were made beyond these procedural actions.

• Dissolved the Joint Fire Services Advisory Subcommittee (carried)
• Received verbal update on West Niagara Shared Services Fire Agreement (carried)
• Appointed Councillor Baradziej as Chair and Councillor Pachereva as Vice Chair, effective October 23, 2024 (carried)
• Received verbal update on procurement process for Joint Fire Services Master Plan RFP (carried)

Council Meeting

The Grimsby Town Council will consider two by‑laws that create a shared fire protection agreement with the Town of Lincoln and establish a Joint Fire Service Advisory Committee. The meeting also includes closed‑session updates on the municipal biodigester and a parkland discussion, as well as routine approvals of previous minutes and various correspondence. All items are listed for discussion or approval during the October 21, 2024 council session.

• By‑law 24‑72 – authorize a shared services agreement with the Town of Lincoln for fire protection services
• By‑law 24‑73 – amend By‑law 21‑68 to establish a Joint Fire Service Advisory Committee of Grimsby and Lincoln
• By‑law 24‑74 – confirm and ratify matters dealt with by Council resolution
• Closed session – Biodigester update (public comments under solicitor‑client privilege)
• Closed session – Parkland discussion (public comments on proposed land acquisition/disposition)

Council approved the direction provided in closed session regarding parkland and received the biodigester update. It also passed by-laws authorizing a shared fire protection services agreement with the Town of Lincoln and amending the Joint Fire Service Advisory Committee by-law. Several routine items were approved, including the agenda, previous minutes, and a heritage advisory committee endorsement package.

• Approved direction provided in closed session regarding parkland (C-24-310)
• Received biodigester update from closed session (C-24-310)
• Passed By-law 24-72 authorizing shared fire services agreement with Lincoln (C-24-319)
• Passed By-law 24-73 amending Joint Fire Service Advisory Committee by-law (C-24-319)
• Approved Council Endorsement Package from Grimsby Heritage Advisory Committee (C-24-313)
• Approved minutes of Corporate Services Committee, Council, and Planning and Development Committee (C-24-312)
• Received board minutes from Library Board, Heritage Advisory Committee, and Downtown BIA (C-24-315)
• Proclaimed Local Government Week and Ontario Public Library Week (C-24-317, C-24-318)

Planning and Development Committee

The Planning and Development Committee will review a report on public feedback regarding the Official Plan Review Update. The body will also discuss comments on ERO 019-9210 concerning additional residential units.

• PA-24-35 Official Plan Review Update - Phase 2 What We Heard Report
• PA-24-36 Comments on ERO 019-9210 Regarding Additional Residential Units

The Planning and Development Committee received two reports and made recommendations. It received the Phase 2 'What We Heard' report on the Official Plan review and directed that it be shared on Let's Talk Grimsby. It also recommended that Council approve comments on proposed changes to Ontario Regulation 299/19 regarding Additional Residential Units, to be sent to the Province. No other substantive decisions were made.

• Received PA-24-35 Official Plan Review Phase 2 What We Heard Report (carried)
• Directed that Appendix A (Phase 2 What We Heard Report) be shared on Let's Talk Grimsby and stakeholders notified (carried)
• Received PA-24-36 Comments on ERO# 019-9210 Regarding Additional Residential Units (carried)
• Recommended Council approve comments on proposed amendments to Ontario Regulation 299/19 to be provided to the Province (carried)

Committee of Adjustment

The Grimsby Committee of Adjustment will consider three minor variance applications: 66 Cheval Drive, 31 Diana Avenue, and 61 Main Street East. The meeting includes the usual procedural items such as call to order, disclosure of interest, and review of previous minutes. Delegations will be recorded for each applicant. The next meeting is scheduled for November 20, 2024.

• Minor variance – 66 Cheval Drive (Application A35-24)
• Minor variance – 31 Diana Avenue (Application A34-24)
• Minor variance – 61 Main Street East (Application A33-24)

The Committee of Adjustment approved two minor variance applications with conditions and deferred one application to the December meeting. The approved applications were for 66 Cheval Drive and 31 Diana Avenue, both requiring plans showing downspout discharge points directed toward the road. The application for 61 Main Street East was deferred at the applicant's request to allow discussion of planning staff proposals.

• Approved minor variance A35-24 for 66 Cheval Drive (side yard setback 1.3m vs 6.0m required; overhang 0.46m vs 0.25m max) with conditions
• Approved minor variance A34-24 for 31 Diana Avenue (side yard setback 0.6m vs 1.8m required) with conditions
• Deferred minor variance A33-24 for 61 Main Street East to December meeting
• Approved minutes of September 17, 2024 meeting

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review survey results and an action log from September 2024. The meeting will also include announcements regarding webinars and public art gallery programs.

• Review of September 2024 meeting minutes
• Review of survey results
• Review of Age Friendly Action Log
• Announcements on AFC webinars
• Grimsby Public Art Gallery Age Friendly Programs Launch

The Age Friendly Advisory Committee approved its agenda as amended and received the minutes of its September 17, 2024 meeting. It received the Age Friendly Survey results and heard a presentation from Regional Councillor Seaborn on transit and the OnDemand system. The committee discussed its year-end report to Council and announced that the New Horizons grant decision will be made in February 2025, pushing the Age Friendly Symposium to later in the spring.

• Approved October 15, 2024 agenda as amended (carried)
• Received September 17, 2024 committee minutes (carried)
• Received Age Friendly Survey results (carried)

Grimsby Public Library Board

The Grimsby Public Library Board will meet to review policies regarding recruitment, succession planning, and board assessments. The agenda includes a closed session to discuss a feasibility study and the CEO's job description and posting.

• CEO Recruitment and Selection Policy
• CEO Job Description and Job Posting
• Feasibility Study (Closed Session)
• September Budget Report
• Ontario Public Library Week Proclamation

The Grimsby Public Library Board approved the revised Recruitment and Selection Policy, the CEO & Chief Librarian Job Description, and the CEO & Chief Librarian Job Posting as amended. The board also approved the Ontario Public Library Week Proclamation and, in closed session, selected TCI Management Consultants to conduct a feasibility study. All motions carried.

• Approved revised Recruitment and Selection Policy (carried)
• Approved CEO & Chief Librarian Job Description (carried)
• Approved CEO & Chief Librarian Job Posting as amended (carried)
• Approved Ontario Public Library Week Proclamation (carried)
• Approved closed minutes and selection of TCI Management Consultants for feasibility study (carried)

Grimsby Development Industry Liaison Task Force

The Grimsby Development Industry Liaison Task Force is meeting to establish its purpose, governance, and guidelines. The group will discuss general development issues including the housing market and urban design.

• Review of the June 2024 Terms of Reference
• Discussion on the housing market
• Integration of Urban Design Charrettes
• Letters of Credit posting, reductions, and release
• Regional integration and communications

The Grimsby Development Industry Liaison Task Force held an introductory meeting, approving its agenda and discussing its purpose, governance, and general development issues. No formal decisions were made; items on urban design charrettes and letters of credit were deferred to the next agenda. The group scheduled 2025 meetings and confirmed Mike Collins-Williams as chair for the next meeting.

• Approved meeting agenda
• Agreed to rotate chair role among members
• Deferred urban design charrettes discussion to next agenda
• Deferred letters of credit discussion to next agenda
• Scheduled 2025 meetings: Jan 9, May 8, Oct 2
• Confirmed Mike Collins-Williams as chair for next meeting

Council Meeting

The Grimsby Town Council meeting on Oct 7, 2024 will consider routine consent reports, adopt By‑law 24‑71 to confirm prior council resolutions, and hold a closed session to discuss committee conduct, a parkland land acquisition, and approve closed‑session minutes. The council will also receive board minutes from the Grimsby Public Library Board and the Committee of Adjustment, and hear updates from the regional councillor.

• Adoption of By‑law 24‑71 to confirm and ratify matters dealt with by council resolution
• Closed‑session discussion of Committee Conduct
• Closed‑session discussion of Parkland acquisition or disposition
• Approval of closed‑session minutes for Sep 23, 2024 and Oct 1, 2024
• Receipt of board minutes from Grimsby Public Library Board (June 12, 2024) and Committee of Adjustment (Sept 17, 2024)

Council defeated Resolution CA-24-074 from the Committee of Adjustment and directed staff to report back on process improvements so Council can better understand Committee decisions. Council also received and endorsed resolutions from the City of Kitchener on renovictions and safe housing, and from the Township of Amaranth on provincial updates to the Municipal Elections Act. The meeting was largely procedural, with no major financial or land-use decisions.

• Defeated Committee of Adjustment Resolution CA-24-074 (8-1)
• Directed staff to report back on process improvements for Committee of Adjustment decisions
• Received and endorsed City of Kitchener resolution on Renovictions and Safe and Adequate Housing
• Received and endorsed Township of Amaranth resolution on Provincial Updates to the Municipal Elections Act
• Approved agenda and previous minutes
• Received Grimsby Public Library Board and Committee of Adjustment minutes
• Approved closed session direction on Committee Conduct
• Passed By-law 24-71 (confirming by-law)

Corporate Services Committee

The Corporate Services Committee is meeting to discuss a new short-term rental by-law and licensing program. The body will also review a branding project for the Town of Grimsby and address committee vacancies.

• Short Term Rental By-law and Licencing Report (BYL-24-06)
• Town of Grimsby Branding Project (CAO-24-06)
• Recommended Committee Appointments (TC-24-13)
• Memo regarding the extension of Legal Services Contract

The Corporate Services Committee received reports and made recommendations to Council. It recommended endorsing the Town of Grimsby Branding Project as a 2025 operating project, subject to budget approval. It also recommended advertising and filling Age Friendly Advisory Committee vacancies and appointing individuals to committees. The Short Term Rentals report was received for information only, with no decision made.

• Recommended Council endorse Branding Project as 2025 operating project (carried)
• Received Short Term Rentals report for information (carried)
• Recommended Council direct staff to advertise and fill Age Friendly Advisory Committee vacancies (carried)
• Recommended Council appoint individuals to committees per Appendix A (carried)
• Received Extension of Legal Services Contract memo (carried)

Finance Committee

The Finance Committee will consider routine consent reports and discuss the 2023 Consolidated Financial Statement Report. It will also review the 2024 Second Quarter Financial Update. A memorandum will provide a cost update on the Peach King Centre expansion. A presentation by James Brennan of Grant Thornton will cover financial statements and audit findings.

• FIN-24-27 – 2023 Consolidated Financial Statement Report
• FIN-24-28 – 2024 Second Quarter Financial Update
• Memo – Peach King Centre Expansion Cost Update (September 2024)
• Presentation by James Brennan (Grant Thornton) on financial statements and audit findings
• Routine consent reports (non‑controversial items)

The Finance Committee received the draft audited financial statements and recommended that Council approve the 2023 statements. It also received the 2024 second quarter financial update and a Peach King Centre update. A motion was carried directing staff to prepare comments on proposed provincial regulations allowing pay-on-demand surety bonds for development agreements, to be submitted to the Environmental Registry of Ontario by October 16, 2024.

• Recommended Council approve 2023 Draft Audited Financial Statements (carried)
• Received 2024 Second Quarter Financial Update (carried)
• Received Peach King Centre Update memorandum (carried)
• Directed staff to prepare comments on pay-on-demand surety bonds proposal and submit to ERO by Oct 16, 2024 (carried)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to receive updates on new businesses, expansions, and ongoing municipal projects. The session includes a presentation from Bright Workspace and reports on concierge services for local businesses.

• Presentation by Bright Workspace
• Update on Century Condos by DeSantis Homes groundbreaking and grand opening
• Tourism Strategy Funding Application to the Ontario Ministry of Tourism, Culture and Gaming
• First meeting of the Grimsby Development Industry Liaison Taskforce on October 8, 2024
• Concierge service updates for Anatolia SPA, Grimsby Innovation Centre, Precision Metalworks, Lizak Farm, and a clinic at 61 Main St. East

The Grimsby Economic Development Advisory Committee met on October 3, 2024, and approved its agenda, received previous minutes, and accepted presentations and verbal updates on ongoing projects. No substantive policy decisions were made; the meeting was primarily informational, covering items like the draft economic development webpage, a groundbreaking ceremony, and upcoming business openings.

• Approved October 3, 2024 agenda (carried)
• Received September 5, 2024 minutes (carried)
• Received Bright Workspace presentation (carried)
• Received verbal updates on projects and concierge services (carried)
• Received concierge service updates (carried)

Planning and Development Committee

The Planning and Development Committee will meet to discuss a proposed zoning by-law amendment for accessible parking. The committee will also review previous meeting minutes and consent reports.

• Public hearing for PA-24-33: Accessible Parking Zoning By-law Amendment
• Review of Planning Touchpoint - Fall 2024
• Review of Q2 2024 Building Activity Report
• Review of September 4, 2024 Planning & Development Committee minutes
• Review of September 16, 2024 Grimsby Heritage Advisory Committee minutes

The Planning and Development Committee held a public meeting on an accessible parking zoning by-law amendment, with no delegations. The committee approved its agenda, received previous minutes, and approved a consent report on the Planning Touchpoint. No substantive decisions were made beyond routine approvals.

• Approved October 2, 2024 agenda (carried)
• Received September 4, 2024 Planning & Development Committee minutes (carried)
• Received September 16, 2024 Grimsby Heritage Advisory Committee minutes (carried)
• Approved consent item PA-24-30 Planning Touchpoint (carried)

Special Council Meeting

Council will meet for a closed session to conduct a heritage workshop for member education and training. The meeting also includes the confirmation of By-law 24-70 to ratify matters previously dealt with by Council resolution.

• Closed session Heritage Workshop for member education
• By-law 24-70 to adopt, confirm, and ratify Council resolutions

The special council meeting was largely procedural. Council held a closed-session heritage workshop for education and training, received the information provided, and passed By-law 24-70. No substantive policy decisions were made.

• Approved agenda for Oct 1, 2024 special meeting (carried)
• Held closed session for heritage education/training (carried)
• Received heritage workshop information (carried)
• Passed By-law 24-70 (carried)

Art Gallery Special Purpose Advisory Committee

The Art Gallery Special Purpose Advisory Committee is meeting to receive a report from the manager curator and review updated terms of reference approved by Council. The committee will also discuss membership updates and the 2025 meeting schedule.

• Art Gallery Manager Curator Report - October 2024
• Revised Terms of Reference approved by Council
• Update on Committee Membership
• 2025 meeting schedule

The Art Gallery Special Purpose Advisory Committee approved its agenda, received previous minutes, and accepted the manager/curator's report (DCS-24-49) for information. It also received revised Terms of Reference and scheduled its next meeting for December 3, 2024. No substantive policy decisions were made; the meeting was largely procedural.

• Approved agenda for October 1, 2024 (carried)
• Received June 18, 2024 minutes (carried)
• Received report DCS-24-49 for information (carried)
• Received revised Terms of Reference (carried)
• Scheduled next meeting for December 3, 2024 at 2:00 pm (carried)

Public Works Committee

The Grimsby Public Works Committee will approve two routine consent items: the 2024 DWQMS Risk Assessment Review and the 2024 Drinking Water QMS Operational Plan endorsement. It will discuss the Public Works Department Update for Fall 2024, Grimsby Beach tourism and parking considerations, and a staff memorandum on the City of St. Catharines Green Road Pilot Project. The meeting is scheduled for September 24, 2024 at 6:30 p.m. in the Town Hall Council Chambers.

• Consent approval of 2024 DWQMS Risk Assessment Review (routine)
• Consent approval of 2024 Drinking Water QMS Operational Plan endorsement (routine)
• Discussion of Public Works Department Update – Fall 2024
• Discussion of Grimsby Beach Tourism and Parking Considerations
• Review of City of St. Catharines – Green Road Pilot Project memorandum

The Public Works Committee approved consent items including the 2024 DWQMS Risk Assessment and recommended Council endorse the Drinking Water QMS Operational Plan. It also received updates on public works, Grimsby Beach tourism and parking, and the Drinking Water QMS Management Review. All motions carried unanimously.

• Approved consent items DPW-24-26 (DWQMS Risk Assessment) and DPW-24-27 (Drinking Water QMS Operational Plan endorsement) (carried)
• Recommended Council endorse the Drinking Water QMS Operational Plan and authorize Mayor to sign (carried)
• Received Public Works Department Update Fall 2024 for information (carried)
• Recommended Council approve staff direction on Grimsby Beach tourism and parking via Transportation Master Plan (carried)
• Received 2023-2024 Drinking Water QMS Management Review for information (carried)
• Received staff memorandum on Green Road Pilot Project (carried)

Council Meeting

The Grimsby Town Council will discuss extending the Integrity Commissioner contract (TC‑24‑12) and review the 2025 Budget Timelines & Planning Report (FIN‑24‑26). It will also consider three historic‑designation by‑laws for properties at 12 St. Andrews Avenue, 282 Main Street West, and the appointment of an Integrity Commissioner (By‑law 24‑68). A motion to reconsider a development at 30 Viking Drive will be presented in closed session.

• Extension of Integrity Commissioner Contract – TC‑24‑12
• 2025 Budget Timelines & Planning Report – FIN‑24‑26
• By‑law 24‑66: historic designation for 12 St. Andrews Avenue
• By‑law 24‑67: historic designation for 282 Main Street West
• Reconsideration motion for 30 Viking Drive – NOM_Reconsideration Viking

Council approved extending the Integrity Commissioner contract with ADR Chambers to June 30, 2027, after a motion to issue an RFP was defeated. Council also approved heritage designations for two properties, endorsed comments on provincial planning transition policies, and received an Ombudsman report. In closed session, Council voted to support the Committee of Adjustment's ruling on 30 Viking Drive with legal counsel.

• Extended Integrity Commissioner contract to June 30, 2027 (6-2)
• Defeated motion to issue RFP for Integrity Commissioner (3-5)
• Approved heritage designation by-laws for 12 St Andrews Avenue and 282 Main Street West
• Approved comments on provincial planning transition policies
• Received Ombudsman report and committed to compliance with Municipal Act
• Approved 2025 budget timelines report for information
• Approved pilot project for 2024 holiday pop-up event
• Approved legal counsel to support Committee of Adjustment ruling on 30 Viking Drive (5-3)

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will consider the minutes from its June 19, 2024 meeting and several fire sub‑committee meetings held between July and September 2024. It will also review the existing service agreement for the fire services. The date for the next meeting is listed as to be determined.

• Review Joint Fire Services Advisory Committee Minutes (June 19, 2024)
• Review Fire Sub‑Committee Minutes – July 11, 2024
• Review Fire Sub‑Committee Minutes – July 25, 2024
• Review Fire Sub‑Committee Minutes – August 15, 2024
• Review Service Agreement

The Joint Fire Services Advisory Committee approved the amended Service Agreement and Schedules A through D, with the agreement to be discussed at the next meeting. It also accepted Councillor Reimer's resignation, appointed Mayor Easton, and directed staff to evaluate RFP proposals for the Fire Services Master Plan. The committee discussed a communications plan and next steps, including forwarding minutes to municipal councils.

• Approved amended Service Agreement (JFSAC-2024-12)
• Accepted resignation of Councillor Reimer and appointed Mayor Easton (JFSAC-2024-10)
• Approved agenda (JFSAC-2024-08)
• Approved June 19, 2024 minutes (JFSAC-2024-09)
• Received subcommittee minutes and forwarded outstanding items (JFSAC-2024-11)
• Directed CAOs, Fire Chief, and Deputy Fire Chief to evaluate RFP for Fire Services Master Plan (JFSAC-2024-13)

Committee of Adjustment

The Grimsby Committee of Adjustment will consider two land‑consent applications (379 Ridge Road East and 23 Park Road North) and four minor‑variance applications (23 Park Road North, 215 Mountain Road, 6 Hunter Road, and 11 Lawrence Avenue). A notice of motion regarding the OLT municipal package will also be presented. Delegations for the applicants and owners are listed. The meeting will conclude with any other business and adjournment.

• Land consent – B06‑24 – 379 Ridge Road East
• Land consent – B05‑24 – 23 Park Road North
• Minor variance – A32‑24 – 23 Park Road North
• Minor variance – A29‑24 – 215 Mountain Road
• Minor variance – A30‑24 – 6 Hunter Road

The Committee of Adjustment approved two land consent applications (B06-24 for 379 Ridge Road East and B05-24 for 23 Park Road North) and four minor variance applications (A32-24, A29-24, A30-24, A31-24), all with conditions. A motion was also passed directing the Secretary-Treasurer to forward OLT appeal submission packages to Council for closed session consideration.

• Approved consent B06-24 to sever 2.56 ha at 379 Ridge Road East (carried)
• Approved consent B05-24 to sever 481.6 sq m at 23 Park Road North (carried)
• Approved variance A32-24 for reduced lot sizes and setbacks at 23 Park Road North (carried)
• Approved variance A29-24 for larger sign face and lighting at 215 Mountain Road (carried)
• Approved variance A30-24 for reduced setbacks at 6 Hunter Road (carried)
• Approved variance A31-24 for 3.048m fence at 11 Lawrence Avenue (carried)
• Passed motion to forward OLT appeal submission packages to Council (carried)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to discuss planning for a 2025 Symposium and review survey results. The body will also consider revised Terms of Reference and flag-related items.

• 2025 Symposium planning
• Parks Survey
• Senior's Club Survey
• Flag raising for October 1 and flag purchase
• Revised Terms of Reference

The Age Friendly Advisory Committee approved a motion recommending Council approve 'Option 1' as the Age Friendly flag design and request staff to order the flag. The committee also received the revised Terms of Reference and supported the concept of installing a wind phone in a Grimsby park. No other substantive decisions were made; remaining items were updates or discussions.

• Recommended Council approve 'Option 1' as Age Friendly flag and order it (carried)
• Received revised Terms of Reference as presented (carried)
• Supported concept of a wind phone in Grimsby (carried)
• Approved agenda for September 17, 2024 (carried)
• Received minutes of August 20, 2024 (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to review a report on the Heritage Property Tax Rebate Program. The committee will also address the appointment of a Heritage Property Grant Selection Committee.

• Appointment of Heritage Property Grant Selection Committee
• Information Report HR. 24-16 regarding the Heritage Property Tax Incentive Program
• Verbal update on the Provincial Policy Statement
• Verbal update from the Working Group

The Grimsby Heritage Advisory Committee approved its agenda and previous minutes, and received verbal updates. It recommended that Council direct staff to apply for a Niagara Foundation Community Grant to produce a community map of cultural heritage assets, and recommended two members for the Heritage Property Grant Selection Committee. The committee also recommended that Council consider developing a Heritage Property Tax Relief Program.

• Approved agenda (GH-24-058) (carried)
• Received August 13, 2024 minutes (GH-24-059) (carried)
• Recommended Council apply for Niagara Foundation Community Grant for cultural heritage map (GH-24-060) (carried)
• Received verbal update on Provincial Policy Statement (GH-24-061) (carried)
• Recommended Councillor DiFlavio and Amy Freeman for Heritage Property Grant Selection Committee (GH-24-062) (carried)
• Recommended Council consider Heritage Property Tax Relief Program (GH-24-063) (carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will review updates from its Urban Canopy, Public Engagement, and Climate Adaptation working groups, discuss the 2025 budget recommendation and the 2023‑2024 review for Council, and consider a revised Terms of Reference. Additional items include planning for Earth Day 2025 and various community invitations and announcements.

• 2025 Budget Recommendation to Council (GGAC 2025 Budget Recommendations.pdf)
• 2023‑2024 Review for Council (GGAC Report to Council.pdf)
• Revised Terms of Reference (Grimsby Green Advisory Committee TOR.pdf)
• Earth Day 2025 planning – Microforest, Community Collaborations, Staff Invitation
• Working Group updates – Urban Canopy, Public Engagement, Climate Adaptation and Resiliency

Grimsby Public Library Board

The Grimsby Public Library Board will approve routine consent items, hear the CEO's report and monthly budget reports, and discuss several policy matters. Items for discussion include a board assessment, a review of the recruitment and selection policy, and a review of the succession planning policy. The board will also receive oral reports on library‑community connections, board goals, and upcoming events.

• Board Assessment – oral report and discussion (item 12.5)
• Recruitment and Selection Policy review (item 12.6)
• Succession Planning Policy review (item 12.7)
• Board Meeting Dates for 2025 – consent item (item 12.3)
• Monthly Budget Reports for June‑August 2024 – consent items (items 10.1‑10.3)

The Grimsby Public Library Board accepted the CEO's notice of retirement and entered into a reciprocal borrowing agreement with the St. Catharines Public Library. The board also received the Q2 statistics report, board assessment outcome report, and upcoming events report. No other substantive decisions were made.

• Accepted CEO's notice of retirement (carried)
• Approved reciprocal borrowing agreement with St. Catharines Public Library (carried)
• Received Q2 Statistics Report (carried)
• Received Board Assessment Tool Outcome Report (carried)
• Received Upcoming Events report (carried)

Council Meeting

The Grimsby Town Council meeting will consider and adopt three by‑laws: By‑law 24‑62 to enter an agency agreement with ONE Investment, By‑law 24‑63 to amend procedural by‑law 20‑65, and By‑law 24‑64 to amend the consolidated code of conduct by‑law 20‑74. The agenda also includes updates on the Governance Review (TC‑24‑09) and the Mid‑Term Procedure Review (TC‑24‑10), as well as several minor variance appeals before the Ontario Land Tribunal.

• By‑law 24‑62 Investment Agreement – agency agreement with ONE Investment
• By‑law 24‑63 Procedural By‑law Amendment – amendment to By‑law 20‑65
• By‑law 24‑64 Consolidated Code of Conduct Amendment – amendment to By‑law 20‑74
• Governance Review Update (TC‑24‑09) – includes final standing committees TORs
• Mid‑Term Procedure Review (TC‑24‑10) – includes revised procedural by‑law 20‑65

Council received the Governance Review report and decided to continue with the current Standing Committee model, approving amendments to committee terms of reference including dissolving the Culture Advisory Committee. The Mid-Term Procedure Review was also received, with amendments to the Consolidated Code of Conduct and Procedural By-law approved, along with a new policy on audio/video recording of closed sessions. Several motions to alter the code or procedure were defeated, and the 2025 meeting schedule was approved.

• Approved governance review, keeping Standing Committee model (carried)
• Approved amendments to Committee Terms of Reference, dissolving Culture Advisory Committee (carried)
• Approved amendments to By-law 20-74 (Code of Conduct) (5-4)
• Approved amendments to By-law 20-65 (Procedure By-law) and Closed Session Recording Policy (7-2)
• Defeated motion to revert Social Media section and remove Legal Fees section (3-5)
• Defeated motion to record all Advisory Committees (2-7)
• Approved 2025 Council and Committee Meeting Schedule (carried)
• Approved staff report on events task force feasibility (carried)

Culture Advisory Committee

The Culture Advisory Committee will meet on September 5, 2024 at the Grimsby Public Art Gallery. Members will receive and discuss the September information reports for the Grimsby Art Gallery and Grimsby Museum, including new museum accession items. The meeting also includes routine agenda items such as a land acknowledgement, disclosures, and announcements. No formal decisions are listed on the agenda.

• Art Gallery Information Report – September 2024
• Grimsby Museum Information Report – September 2024
• Grimsby Museum Incoming Accessions – September 2024

The committee received information reports on the Art Gallery and Museum, and recommended Council accept incoming museum accessions. No substantive decisions were made beyond receiving reports and making the accessions recommendation. The committee was also informed of a potential dissolution pending Council approval.

• Approved September 5, 2024 agenda (carried)
• Received June 6, 2024 minutes (carried)
• Received Art Gallery Information Report DCS-24-46 (carried)
• Received Museum Information Report DCS-24-44 (carried)
• Received Museum Incoming Accessions report DCS-24-47 and recommended Council accept accessions (carried)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will hear verbal updates on several ongoing and upcoming projects, including the Vermeer HQ groundbreaking, Jackie O’s Boutique opening, and a tourism strategy funding application. No formal motions or approvals are listed on the agenda.

• Groundbreaking Ceremony – Vermeer HQ (August 1, 2024)
• Jackie O’s Boutique Opening (August 15, 2024)
• C&C Consulting – Barra Fattal Entrepreneurship Tools Workshop (Sept 17, 2024 at Grimsby Public Library)
• Mayor’s Masters Golf Tournament (August 28, 2024)
• Tourism Strategy Funding Application

The Grimsby Economic Development Advisory Committee met on September 5, 2024, and received updates on ongoing projects, including the Vermeer HQ groundbreaking, new business openings, and a tourism funding application. No formal decisions were made; the committee approved the agenda, received previous minutes, and accepted presentations and updates as information.

• Approved September 5, 2024 agenda (ED-24-022)
• Received July 4, 2024 minutes (ED-24-023)
• Received Town Clerk presentation on meetings and confidentiality (ED-24-024)
• Received verbal updates on ongoing projects (ED-24-025)
• Received Concierge Service updates (ED-24-026)

Planning and Development Committee

The Planning and Development Committee will meet to review a draft plan of subdivision for 165 Lake St. The agenda includes the receipt of previous minutes and consent reports, with the subdivision application being the primary discussion item.

• Review of 165 Lake St Plan of Subdivision (PA24-25)
• Receipt of Planning and Development Committee minutes (Aug 7, 2024)
• Receipt of Grimsby Heritage Advisory Committee minutes (Aug 13, 2024)
• Consent reports for routine items
• Next meeting scheduled for September 19, 2024

The Planning and Development Committee received report PA-24-25 and recommended that Council approve the draft Plan of Subdivision for 165 Lake St, subject to conditions in Appendix 'B'. The motion was carried. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved agenda (PD-24-033)
• Received minutes from August 7 and August 13, 2024 (PD-24-034)
• Recommended Council approval of draft Plan of Subdivision at 165 Lake St, subject to conditions (PD-24-035)

Finance Committee

The Finance Committee is meeting to review reports on procurement and tax arrears. The body will discuss proposed amendments to the investment policy and receive a cost update for the Peach King Centre expansion.

• Investment Policy Amendments (FIN-24-24)
• Peach King Centre Expansion August cost update (FIN-24-25)
• Bi-Annual Procurement Report (FIN-24-22)
• Tax Arrears Update (FIN-24-23)

The Finance Committee received reports on procurement, tax arrears, and the Peach King Centre expansion, and recommended that Council approve amended investment policy and a by-law for an agency agreement with ONE Investment. It also recommended staff complete a valuation of Grimsby Power before drafting an investment policy for government business enterprises. No decisions were final; all recommendations go to Council.

• Received Bi-Annual Procurement Report (FIN-24-22) for information
• Received Tax Arrears Update (FIN-24-23) for information
• Recommended staff complete a valuation of Grimsby Power
• Recommended staff begin work on an Investment Policy for Government Business Enterprises after valuation
• Recommended Council approve amended Investment Policy (FIN-REV-003) and by-law for ONE Investment agency agreement
• Received Peach King Centre Expansion August Update (FIN-24-25)

Committee of Adjustment

The Grimsby Committee of Adjustment will discuss three minor variance applications for 4 Balmoral Avenue, 386 Park Road North, and 7 Vanderburgh Lane. It will also review a land consent application for 245 Main Street East. Delegations of interest will be recorded for each applicant.

• Minor variance application A28-24 at 4 Balmoral Avenue
• Minor variance application A27-24 at 386 Park Road North
• Minor variance application A26-24 at 7 Vanderburgh Lane
• Land consent application B04-24 at 245 Main Street East

The Committee of Adjustment approved all four applications on the agenda: three minor variances and one land consent. Each approval was carried unanimously. Conditions were attached to two of the variances and to the consent.

• Approved minor variance A28-24 at 4 Balmoral Ave (interior side yard 1.6m vs 3.0m, rear yard 7.0m vs 11.43m, building depth 32m vs 20m) with conditions (carried)
• Approved minor variance A27-24 at 386 Park Rd N (accessory building rear setback 0.6m vs 1.3m, eaves encroachments 0.41m vs 0.25m, lot coverage 30% vs 25%) (carried)
• Approved minor variance A26-24 at 7 Vanderburgh Ln (side entrance for secondary suite, parking width 2.74m vs 2.75m, cellar basement suite) with conditions (carried)
• Approved consent B04-24 at 245 Main St E to sever 2,079 sq m and retain 3,713 sq m, with conditions including heritage easement (carried)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to establish a plan of action based on a needs assessment. The primary focus of this discussion is Niagara Regional Transit (NRT).

• Establishment of a Plan of Action based on Needs Assessment regarding Niagara Regional Transit (NRT)
• Resignation of Ursula Pelissero

The Age Friendly Advisory Committee recommended that local transit avenues, such as Niagara Regional Transit, be explored within the Town's Transportation Master Plan and that further comments be submitted via the Let's Talk Grimsby page. The Committee also accepted Ursula Pelissero's resignation and recommended exploring the installation of a bench in front of Town Hall. No other substantive decisions were made; the meeting was largely procedural.

• Recommended exploring local transit avenues in Town's Transportation Master Plan (carried)
• Recommended submitting further comments via Let's Talk Grimsby page (carried)
• Received Plan of Action Report (carried)
• Recommended exploring installation of bench in front of Town Hall (carried)
• Accepted Ursula Pelissero's resignation (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will meet to review July meeting minutes, receive verbal updates on a heritage project, and discuss grant selection criteria. The session includes a closed-designation workshop.

• Review of July 9, 2024 meeting minutes
• Verbal update on 35 Victoria Terrace Groundbreaking
• Discussion of Grant Selection Criteria
• Closed session for heritage designation orientation

The Grimsby Heritage Advisory Committee received an information report on Heritage Property Grant Selection Criteria and approved its agenda and previous minutes. The committee also agreed to move its September meeting to September 16 to ensure quorum, and held a closed-session designation workshop.

• Approved August 13, 2024 agenda (carried)
• Received July 9, 2024 minutes (carried)
• Received Working Group verbal update (carried)
• Received 35 Victoria Terrace Groundbreaking update (carried)
• Received Report HR 24-15 on Heritage Property Grant Selection Criteria (carried)
• Agreed to move September meeting to September 16 for quorum
• Held closed session for heritage designation training (carried)

Council Meeting

The Grimsby Town Council is meeting to discuss infrastructure awards, budget amendments for downtown watermain improvements, and a pest removal rebate program. The body will also consider by-law changes regarding community service fees and parking restrictions on Baker Road North.

• Award of design and contract administration for the 2024 Watermain Replacement Project
• Budget amendment for the Downtown Watermain and Complete Street Improvements Project
• Mice and Rats Removal Rebate Program
• By-law 24-59: Amendment to Community Services Rates and Fees for recreation programming
• By-law 24-60: New parking restrictions along Baker Road North

Council awarded a $276,605 design and contract administration contract for watermain rehabilitation on Olive St, Lake St, Ontario St, and Nelles Rd N to CIMA+. They also approved a $12,000 budget amendment for a leash-free study, funded from development charges and parkland reserves. Additionally, council approved settlements for two Ontario Land Tribunal appeals and passed several by-laws and proclamations.

• Awarded $276,605 watermain design contract to CIMA+ (carried)
• Approved $12,000 leash-free study budget amendment (6-3)
• Approved settlement for Courtland Estates minor variance appeal (6-3)
• Approved settlement for 260 Main Street West appeals (5-4)
• Approved Downtown Watermain budget amendment to $600,000 (carried)
• Proclaimed September 2024 as Childhood Cancer Awareness Month (carried)
• Endorsed Fort Erie/Lincoln library and museum funding request (carried)
• Passed by-laws 24-59 and 24-60 (carried)

Planning and Development Committee

The Grimsby Planning and Development Committee will consider three discussion reports. One proposes a condominium development at 2 Slessor Boulevard. Another recommends an amendment to the Accessible Parking Zoning By-law. The third seeks an extension of the demolition credit under the Development Charge.

• PA-24-17 – Staff recommendation for a condominium at 2 Slessor Boulevard (draft plan attached)
• PA-24-20 – Accessible Parking Zoning By-law Amendment (introductory report)
• PA-24-23 – Development Charge demolition credit extension request for 21‑23 Main Street East

The Planning and Development Committee recommended Council approve the draft Plan of Condominium for 2 Slessor Boulevard. It also recommended approval of a development charge demolition credit extension for 21-23 Main Street East. Reports on an abeyance request for 502 Winston Road, an OLT decision for 4 Windward Drive, and an accessible parking zoning by-law amendment were received for information.

• Recommended Council approve draft Plan of Condominium at 2 Slessor Boulevard (carried)
• Recommended approval of DC demolition credit extension for 21-23 Main Street East (carried)
• Received report on abeyance request for 502 Winston Road (carried)
• Received report on OLT decision for 4 Windward Drive (carried)
• Received introductory report on accessible parking zoning by-law amendment (carried)

Community Services Committee

The Community Services Committee will review several discussion reports, including a draft amendment to By‑law 23‑24 that would change facility rental deposit and cancellation fees. It will also consider road‑closure plans for the 2024 Santa Claus Parade and the 2024 Remembrance Day event. Additional items include responses to motions on lights in parks and shoreline protection.

• Draft amendment to By‑law 23‑24 on facility rental deposit and cancellation fees (DCS‑24‑37)
• Grimsby Santa Claus Parade 2024 road‑closure report (DCS‑24‑35)
• Remembrance Day 2024 event road‑closure report (DCS‑24‑36)
• Lights in Parks – Notice of Motion response (DCS‑24‑39)
• Shoreline Protection – Notice of Motion response (DCS‑24‑40)

The Community Services Committee endorsed road closures for the Santa Claus Parade (Dec 7) and Remembrance Day (Nov 11), both to be forwarded to Niagara Region for approval. It also recommended Council approve new facility rental deposit and cancellation fees, and received several informational reports. A delegation on pickleball was referred to staff for a future report.

• Endorsed Santa Claus Parade road closures on Livingston Ave/Main St. West for Dec 7, 2024 (carried)
• Endorsed Remembrance Day road closure on Main St. West for Nov 11, 2024 (carried)
• Recommended Council approve amendment to By-law 23-24 for facility rental deposit and cancellation fees (carried)
• Received Community Services Department Update for information (carried)
• Received Lights in Parks Notice of Motion Response for information (carried)
• Received Shoreline Protection Notice of Motion Response for information (carried)
• Referred David Kelly delegation on pickleball to staff for report back (carried)

Public Works Committee

The Public Works Committee will discuss the 2023 Annual RQMS Infrastructure Review Report (DPW-24-17). It will also consider the Baker Road North Parking Recommendations, including a draft amendment to the Baker Road North Parking Restrictions By-law (DPW-24-18). The meeting includes routine items such as receipt of the May 27, 2024 minutes and scheduling of the next meeting.

• Review of 2023 Annual RQMS Infrastructure Review Report (DPW-24-17)
• Review of Baker Road North Parking Recommendations (DPW-24-18)
• Draft amendment to Baker Road North Parking Restrictions By-law
• Receipt of Public Works Committee minutes from May 27, 2024
• Next Public Works Committee meeting scheduled for September 24, 2024

The Public Works Committee received two reports and recommended Council approve parking restrictions along Baker Road North, while pausing new parking restrictions in the West Lincoln Memorial Hospital neighbourhood until the Transportation Master Plan is complete. The committee also passed a motion directing staff to report on restricting buses and large vehicles in Grimsby Beach neighborhoods, with signage at entry points.

• Received 2023 Annual RQMS Infrastructure Review Report (carried)
• Recommended Council approve parking restrictions on Baker Road North (carried)
• Recommended pause on new parking restrictions in hospital neighbourhood until TMP complete (carried)
• Directed staff to report on restricting buses/large vehicles in Grimsby Beach (carried)
• Directed staff to consider signage at Grimsby Beach entry points (carried)

Special Council Meeting

The Grimsby Town Council will hold a special meeting on July 22, 2024. The agenda includes a land acknowledgement, disclosure of pecuniary interest, approval of the agenda, and a review of Niagara Power Incorporated's annual general meeting package. The council will consider By‑law 24‑58, a confirming by‑law, before adjourning.

• Confirming By-law 24-58 (by-law)
• Niagara Power Incorporated Annual General Meeting package
• Call to Order
• Land Acknowledgement
• Disclosure of Pecuniary Interest

Council approved the meeting agenda and passed By-law 24-58. The meeting also included the Annual General Meeting for Niagara Power Incorporated.

• Approved July 22, 2024 Special Council meeting agenda (Carried)
• Passed By-law 24-58 (Carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will discuss the Street Tree Planting Strategy, review an Invasive Species Action Plan, and consider a recommendation for an Environmental Staff Position in the 2025 Budget.

• Street Tree Planting Strategy discussion
• Invasive Species Action Plan review
• Recommendation for Environmental Staff Position
• Review of Official Plan by Director of Planning
• Community Development Grant Program update

The committee recommended that Council request a business case for a sustainability staff position in the 2025 budget. It also recommended staff report on the feasibility of an invasive species plan and requested a presentation from the NPCA regarding sustainability efforts.

• Recommended Council request a business case for a sustainability staff position in the 2025 budget (Carried)
• Recommended staff report to Council on the feasibility of an Invasive Species Management Action Plan within Parks and Transportation Master Plans (Carried)
• Requested NPCA present on sustainability efforts in Grimsby at a special meeting in early September (Carried)
• Deferred the Green Committee's report to Council to the next meeting (Carried)
• Approved July 17, 2024 agenda (Carried)
• Received June 19, 2024 minutes (Carried)

Committee of Adjustment

The Grimsby Committee of Adjustment will hear four minor variance applications for properties at 15 Nassau Drive, Iroquois Trail, 256 Mountain Road, and 30 Viking Drive. The agenda also includes a land consent item and routine business such as call to order, disclosures of interest, and review of previous minutes. Decisions on these applications will be recorded and the next meeting is scheduled for August 20, 2024.

• Minor variance A24-24 – 15 Nassau Drive
• Minor variance A25-24 – Iroquois Trail
• Minor variance A23-24 – 256 Mountain Road
• Minor variance A22-24 – 30 Viking Drive
• Land Consent

The Committee of Adjustment approved minor variance requests for properties on Nassau Drive and Iroquois Trail. Applications for properties on Mountain Road and Viking Drive were refused.

• Approved minor variance for 15 Nassau Drive regarding rear yard setback and lot coverage (Carried)
• Approved minor variance for Iroquois Trail regarding yard setbacks and landscaping strips with waste bin location conditions (Carried)
• Refused minor variance for 256 Mountain Road regarding accessory building setback (Carried)
• Refused minor variance for 30 Viking Drive regarding front/rear yards, chimney encroachment, and lot coverage (Carried)
• Approved June 19, 2024 meeting minutes (Carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to receive several verbal updates and a formal report. The agenda includes updates on heritage designations, the Heritage Conservation District, and Bill 139. The committee will also review the Designated Property Grant Program report.

• Designated Property Grant Program Report (HR 24-14)
• Update on Heritage Conservation District
• Update on Insurance Toolkit
• Update on Bill 139
• Update on Designations & Register Extension

The committee recommended implementing a Designated Heritage Grant Program to support the preservation of heritage properties, with a reevaluation scheduled after one year. The committee also extended the Community Outreach and Education Working Group for another year.

• Extended Community Outreach and Education Working Group for one year (Carried)
• Appointed Grimsby Museum Manager/Curator, Grimsby Historical Society President and members, and Nelles Manor manager/curator to the Working Group (Carried)
• Recommended implementation of the Designated Heritage Grant Program (Carried)
• Recommended that the grant program be reevaluated after one year (Carried)
• Recommended insurance upgrades be a priority for eligible grant works (Carried)
• Approved July 9, 2024, agenda (Carried)
• Received May 14, 2024, meeting minutes (Carried)

Council Meeting

The meeting includes discussions on a new Community Benefits Charges strategy and an Integrity Commissioner investigation report. Council will also consider several by-laws, including historical designations for properties on Main Street East and 5th Street. Additionally, the agenda covers updates to grant programs and parking restrictions on Governors Road.

• Community Benefits Charges Strategy and By-law discussion
• Integrity Commissioner investigation report
• Historical designation for 227 Main Street East and 2 5th Street
• New parking restrictions along Governors Road
• Grimsby Community Development Grant Program Policy update

Council approved a new Community Benefits Charges By-law and strategy. Following an Integrity Commissioner report, Council voted to suspend Councillor Charrois' remuneration for 45 days. Other actions included extending a joint fire services pilot project and appointing a new member to the Finance Committee.

• Suspended Councillor Charrois' remuneration for 45 days (5-2)
• Adopted Community Benefits Charges By-law and strategy (7-1)
• Extended Joint Fire Services Pilot Project to June 2025, conditional on agreement and Lincoln Council approval
• Approved RFP for new Fire Master Plan, conditional on Lincoln Council approval (7-1)
• Appointed Councillor Korstanje to the Finance Standing Committee
• Approved By-laws 24-48 to 24-56, including property designations and parking restrictions on Governors Road
• Endorsed City of St. Catharines Green Road Pilot Project
• Approved Canada Community-Building Fund Agreement Renewal (By-law 24-52)

Grimsby Economic Development Advisory Committee

The committee will review the terms of reference for a development industry liaison task force. The meeting also includes updates on business funding applications and local construction projects.

• Grimsby Development Industry Liaison Task Force Terms of Reference
• B&C Consulting presentation on Grimsby entrepreneurship
• Business Succession Planning and Tourism Strategy funding applications
• Construction updates for Anatolia SPA and Century Condos
• 2023 Niagara Employment Inventory Results

The committee approved the terms of reference to establish a new Development Industry Liaison Task Force starting October 2024. This group will collaborate with planning and public works staff and homebuilder associations to provide feedback on policies and procedures.

• Approved the July 4, 2024 agenda (CARRIED)
• Received June 6, 2024 meeting minutes (CARRIED)
• Received presentation on Entrepreneurship in Grimsby from B&C Consulting (CARRIED)
• Approved Terms of Reference to establish Grimsby Development Industry Liaison Task Force for October 2024 (CARRIED)
• Received 2023 Niagara Employment Inventory Results from Niagara Region (CARRIED)

Finance Committee

The Finance Committee will discuss the replacement of a fire aerial truck and debt issuance for West Lincoln Memorial Hospital. The meeting also includes a cost update for the Peach King Centre expansion and a verbal update on watermain rehabilitation.

• Fire Aerial Truck Replacement (FIN-24-16)
• West Lincoln Memorial Hospital Debt Issuance (FIN-24-15)
• Peach King Centre Expansion Cost Update (FIN-24-18)
• Forecasted Debenture Needs (FIN-24-17)
• Watermain Rehab at Olive, Lake, and Ontario streets

The Finance Committee approved a grant of up to $9,300,926 to Hamilton Health Sciences Corporation toward construction of the West Lincoln Memorial Hospital, with the Region of Niagara authorized to issue a debenture of $7,369,926 on the Town's behalf for a term not exceeding 20 years. It also approved $99,561 in additional funding for a fire department aerial truck, bringing that project's total cost to $1,747,939, funded from the Equipment Replacement Reserve – Fire. Reports on forecasted debenture needs and the Peach King Centre expansion cost update were received as information only. The committee also recommended publishing meeting agendas by end of day the Friday before a meeting, referred back to staff for further consideration.

• Approved grant funding to Hamilton Health Sciences Corporation up to $9,300,926 for West Lincoln Memorial Hospital construction (carried)
• Authorized Region of Niagara to issue a $7,369,926 debenture on the Town's behalf, term not exceeding 20 years (carried)
• Approved $99,561 additional funding for Fire Department Aerial Truck replacement, total project cost $1,747,939, from Equipment Replacement Reserve – Fire (carried)
• Received report FIN-24-17 Forecasted Debenture Needs as information (carried)
• Received report FIN-24-18 Peach King Centre Expansion Cost Update as information (carried)
• Received CIBC Wood Gundy investment portfolio presentation for information; Treasurer to report back on internal investments within the Town's Investment Policy (carried)
• Recommended agendas be published by end of day the Friday before the meeting; referred back to staff for further consideration (carried)
• Approved the June 27, 2024 agenda as amended and received the May 23, 2024 Finance Committee and June 6, 2024 Economic Development Advisory Committee minutes as amended (carried)

Joint Fire Services Advisory Committee

The provided text contains only procedural information for the June 19, 2024, Joint Fire Services Advisory Committee meeting. No specific topics or discussion items were included in the document.

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to review updates from working groups on urban canopy, public engagement, and climate resiliency. The body will also receive verbal updates regarding a natural asset inventory and a micro forest in Grimsby Beach.

• Motion for Urban Canopy Walk event and logo approval
• Review of Public Engagement Working Group meeting notes
• Review of Adaptation and Resiliency Working Group meeting notes
• Verbal update on Natural Asset Inventory
• Verbal update on micro forest in Grimsby Beach

The Grimsby Green Advisory Committee approved its agenda and received previous minutes. Members discussed upcoming urban canopy walks, public engagement successes at The Happening, and potential sustainability staffing for the 2025 budget. No new policies or expenditures were approved; the meeting focused on receiving updates and planning future events.

• Approved agenda (Carried)
• Lifted item 7 from May 15 minutes for separate consideration (Carried)
• Received May 15, 2024 minutes (Carried)
• Received Town Clerk memorandum (Carried)
• Received verbal updates on Natural Asset Inventory and Micro Forest (Carried)

Property Standards Committee and Committee of Adjustment

The committee will hear an appeal regarding a property standards order for 15 Robinson St. N. Members will also consider minor variance and land consent applications for properties on Bedford Park, Kelson Avenue North, and Main Street West. Additionally, the meeting includes a discussion on OLT appeals and terms of reference amendments.

• Property Standards Appeal: 15 Robinson St. N
• Minor Variance application: 13 Bedford Park
• Minor Variance application: 305 Kelson Avenue North
• Land Consent applications: 260 Main Street West (Lots 1 and 2)
• Amendment to Committee of Adjustment Terms of Reference

The Committee of Adjustment approved several minor variances but refused Minor Variance Application A12-24 and Consent Applications B01-24 and B02-24 for 260 Main Street West. The Property Standards Committee confirmed Order No. 2024-101 after the appellant did not attend. The committee also approved an amended Terms of Reference and waived application fees for severing 260 Main Street West into two lots.

• Approved amended Committee of Adjustment Terms of Reference (CA-24-046, carried)
• Confirmed Property Standards Order No. 2024-101 after appellant absent (CA-24-047, carried)
• Approved Minor Variance A14-24 for 13 Bedford Park (CA-24-048, carried)
• Approved Minor Variance A16-24 for 305 Kelson Avenue North (CA-24-049, carried)
• Approved Minor Variance A23-23 for Part Lot 82, Plan 30M391 Part 1 with conditions (CA-24-050, carried)
• Approved Minor Variance A24-23 for Part Lot 82, Plan 30M391 Part 2 with conditions (CA-24-051, carried)
• Refused Minor Variance A12-24 for 260 Main Street West (CA-24-052, carried)
• Refused Consent Applications B01-24 and B02-24 for 260 Main Street West (CA-24-053, CA-24-054, carried)

Art Gallery Special Purpose Advisory Committee

The committee will consider approving the 2024 OAC operating grant application and appointing a new Chair, Vice Chair, and Secretary. The meeting also includes receiving the 2023 draft financial statements and a curator report on programming summaries.

• Appointment of Chair, Vice Chair, and Secretary
• Art Gallery Manager Curator Report on programming summaries
• Receipt of draft 2023 Financial Statements
• Approval of 2024 OAC Operating Grant application

The Art Gallery Special Purpose Advisory Committee held its first meeting on June 18, 2024, so there were no previous minutes to receive. The committee appointed Clayton Letourneau as Chair, Fabia Billing as Vice Chair, and Lyn Gilbank as Secretary. It received the Manager/Curator report DCS-24-34 for information, acknowledged draft financial statements, approved the Ontario Arts Council Operating grant, and recommended a redacted name for appointment to the committee. All motions carried; no vote tallies were recorded.

• Approved the June 18, 2024 agenda (AG-24-001, carried)
• Appointed Clayton Letourneau as Chair (AG-24-002, carried)
• Appointed Fabia Billing as Vice Chair (AG-24-003, carried)
• Appointed Lyn Gilbank as Secretary (AG-24-004, carried)
• Received Manager/Curator report DCS-24-34 for information (AG-24-005, carried)
• Acknowledged draft financial statements (AG-24-006, carried)
• Approved the Ontario Arts Council Operating grant (AG-24-007, carried)
• Recommended a redacted name for appointment to the committee (AG-24-008, carried)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review the minutes from the May 21, 2024 meeting. The agenda also includes a discussion regarding the committee's workplan and the Age-Friendly Communities Evaluation Guide.

• Workplan discussion
• Age-Friendly Communities Evaluation Guide review
• Receipt of May 21, 2024 meeting minutes

The Age Friendly Advisory Committee approved its agenda and previous minutes. It established a Workplan Sub-Committee to address survey findings on transportation, housing, and communication. The committee also voted to invite Regional Councillor Seaborn and Communication Specialist Christina Davidson to the next meeting in September.

• Approved June 18, 2024 agenda (Carried)
• Received May 21, 2024 minutes (Carried)
• Invited Regional Councillor Seaborn to September 17 meeting to review NRT program (Carried)
• Established Workplan Sub-Committee with members Adrienne Brown, Ursula Pelissero, and Leanne Wallace (Carried)
• Invited Communication Specialist Christina Davidson to September 17 meeting (Carried)

Special Council Meeting

The meeting includes a presentation on the CBC Strategy and delegations from Losani Homes and the West End Home Builders' Association. Council will also review an endorsement package from the Grimsby Heritage Advisory Committee and a memorandum regarding amendments to the Ontario Heritage Act.

• CBC Strategy presentation
• Delegations from Losani Homes and West End Home Builders' Association
• Grimsby Heritage Advisory Committee endorsement package
• Memorandum regarding Ontario Heritage Act amendments
• Confirmation of By-law 24-47

Grimsby council held a special meeting on June 17, 2024, where Hemson Consulting presented the CBC Strategy and two delegations spoke. Council approved the agenda, adopted previous minutes from June 3 and June 5 (lifting two items for separate consideration), endorsed the Heritage Advisory Committee package, received a memorandum on Ontario Heritage Act amendments, and passed Confirming By-law 24-47. No substantive decisions on the CBC Strategy were recorded; the meeting adjourned at 7:10 PM.

• Approved the June 17, 2024 special council meeting agenda (carried)
• Lifted Item 9.1 from the June 5 Planning and Development Committee minutes for separate consideration (carried)
• Lifted Item 5 from the June 5 Planning and Development Committee minutes for separate consideration (carried)
• Approved minutes of Council June 3, 2024 and Planning and Development Committee June 5, 2024 (carried)
• Approved the Council Endorsement Package from the Grimsby Heritage Advisory Committee meeting of May 14, 2024 (carried)
• Received for information the Memorandum to Council on proposed amendments to the Ontario Heritage Act, Schedule 2 of the proposed Homeowner Protection Act, 2024 (carried)
• Passed Confirming By-law 24-47 (carried)

Grimsby Public Library Board

The Grimsby Public Library Board will review the 2023 audited financial statements and an annual report. The meeting also includes a website demonstration and a discussion regarding the disconnect from work policy.

• Review of Disconnect from Work Policy
• Presentation of 2023 Audited Financial Statements
• Annual Report discussion
• Website Demonstration
• Santa Claus Parade discussion

The Board approved the 2023 Audited Financial Statements and the 2023 Annual Report. A revised Disconnect from Work Policy was also adopted. Reciprocal borrowing was deferred to the September meeting.

• Approved draft 2023 Audited Financial Statements (CARRIED)
• Approved 2023 Annual Report as amended (CARRIED)
• Approved revised Disconnect from Work Policy (CARRIED)
• Received Finance Committee Minutes from June 6, 2024 (CARRIED)
• Tabled reciprocal borrowing discussion to September meeting

Culture Advisory Committee

The Culture Advisory Committee is reviewing information reports regarding the local art gallery and museum. These updates include exhibition information and incoming museum accessions.

• Art Gallery Information Report - June 2024
• GPAG 2021-2024 Exhibition Information Report
• Museum Information Report - June 2024
• Museum Incoming Accessions Report - June 2024

The committee received information reports on Art Gallery and Museum operations. It recommended that Council accept the proposed incoming accessions for the Grimsby Museum. Staff reported a severe mold issue in the museum collection requiring an emergency proposal.

• Approved June 6, 2024 agenda (CARRIED)
• Received May 2, 2024 meeting minutes (CARRIED)
• Received Art Gallery Information Report DCS-24-32 (CARRIED)
• Received Grimsby Museum Information Report DCS-24-30 (CARRIED)
• Recommended Council accept Grimsby Museum Incoming Accessions report DCS-24-31 (CARRIED)

Grimsby Economic Development Advisory Committee

The committee will discuss the Grimsby Business Ambassador Program terms of reference and action plan. The agenda also includes a tourism strategy funding application and a proposal for a business succession planning toolkit. Members will also receive updates on several local development projects.

• Grimsby Business Ambassador Program Terms of Reference and Action Plan
• Tourism Strategy Funding Application
• Business Succession Planning Toolkit proposal (FedDev funding)
• Zoning Amendment for Grimsby Community Preschool at St. Andrews’s Church
• Fifth Wheel Losani Development subdivision agreement

The committee endorsed a funding application to FedDev Ontario for a Business Succession Planning program and toolkit. It also approved the terms of reference and action plan for a new Business Ambassador Program to attract investment.

• Approved implementation of Business Succession Planning program and toolkit (CARRIED)
• Endorsed FedDev Ontario funding application for $177,000 (CARRIED)
• Approved Business Ambassador Action Plan (CARRIED)
• Authorized staff to implement Ambassador Action Plan (CARRIED)
• Approved Terms of Reference to recruit Business Ambassadors (CARRIED)
• Approved June 6, 2024 agenda (CARRIED)
• Received May 2, 2024 meeting minutes (CARRIED)

Planning and Development Committee

The committee will discuss a staff recommendation report regarding Official Plan and Zoning By-law amendments for 540-544 North Service Road. The agenda also includes an information brief for an amendment at 502 Winston Road and updates on building activity.

• Official Plan and Zoning By-law Amendment for 540-544 North Service Road
• Official Plan Amendment Application for 502 Winston Road (321 Hunter Road)
• Q1 2024 Building Activity Report
• Non-Core Asset Management Plan verbal update

The Planning and Development Committee recommended that Council refuse an Official Plan Amendment and a Zoning By-law Amendment for 540-544 North Service Road. The committee also held a public meeting regarding an Official Plan Amendment application for 502 Winston Road.

• Recommended Council refuse Official Plan Amendment and Zoning By-law Amendment for 540-544 North Service Road (Carried)
• Defeated motion to defer report PA-24-12 to June 17, 2024 (2-2 tie)
• Approved agenda for June 5 meeting (Carried)
• Received Planning and Development Committee (May 1) and Heritage Advisory Committee (May 14) minutes (Carried)
• Received Planning Touchpoint report PA-24-11 for information (Carried)
• Received correspondence from Niagara Region for information (Carried)

Corporate Services Committee

The Corporate Services Committee is meeting to discuss several reports, including an update to the records retention by-law, a civil ceremony and marriage licence update, and a website migration. The committee will also receive minutes from previous meetings and hear a verbal update on the Non-Core Asset Management Plan. No decisions are listed on the agenda; items are for discussion.

• Records Retention By-law update (TC-24-07) with draft by-law 2024
• Civil Ceremony and Marriage Licence update (TC-24-08)
• Website Migration report (ITSI-24-02)
• Non-Core Asset Management Plan verbal update
• Receipt of minutes from May 2024 meetings

Grimsby's Corporate Services Committee met on June 3, 2024 and recommended that Council approve a new 2024 Records Retention By-law and repeal By-law 15-71. The committee also received reports on civil ceremony and marriage licence updates and on website migration, plus a verbal update on the Non-Core Asset Management Plan. All items carried; no delegations, correspondence, or consent reports were presented.

• Recommended Council approve new 2024 Records Retention By-law and repeal By-law 15-71 (carried)
• Received report TC-24-08 Civil Ceremony and Marriage Licence Update (carried)
• Received report ITSI-24-02 Website Migration (carried)
• Received verbal update on Non-Core Asset Management Plan (carried)
• Approved the June 3, 2024 agenda (carried)
• Received minutes of Corporate Services Committee May 6, Downtown BIA May 8, Joint Accessibility Advisory Committee May 9, and Downtown BIA AGM May 29 (carried)

Council Meeting

Grimsby Town Council meets June 3, 2024, to hear delegations on the BIA financial transition and the Non-Core Asset Management Plan, and to consider a resolution on a Vacant Unit Tax. Council will also vote on several by-laws, including one to regulate municipal parks, an encroachment agreement for 35 Victoria Terrace, and new parking restrictions on Doran Avenue. The agenda includes routine approvals of previous minutes and committee reports, plus a closed session on the Peach King Centre expansion sponsorship campaign.

• Resolution by Councillor Charrois on a Vacant Unit Tax
• By-law 24-43 to regulate the use of municipal parks
• By-law 24-44 authorizing an encroachment agreement for 35 Victoria Terrace
• By-law 24-45 adding parking restrictions along Doran Avenue
• Closed session on Peach King Centre Expansion Sponsorship Campaign

Council approved a sponsorship campaign strategy for the Peach King Centre, including potential naming rights. New parking restrictions were established for Governors Road and Doran Avenue, and the 2024 Non-Core Asset Management Plan was approved. A proposal to review a Vacant Unit Tax was defeated.

• Approved 2024 Asset Management Plan for Non-Core Infrastructure
• Approved parking prohibition on Governors Road (McNab Dr to Dorchester Dr) Mon-Fri, 7am-4pm (8-0)
• Approved Sponsorship Campaign Strategy Report for Peach King Centre, including potential naming rights
• Passed By-law 24-45 to include new parking restrictions along Doran Avenue
• Defeated proposal to review implementation of a Vacant Unit Tax (1-7)
• Approved request for Clerk to seek info from Niagara Escarpment Commission on invasive species
• Passed By-law 24-43 to regulate municipal parks use
• Passed By-law 24-44 to authorize encroachment agreement at LT 24 Victoria Terrace

Community Services Committee

The Community Services Committee is meeting to discuss and potentially approve several items, including a parks by-law update, a policy for naming municipal buildings and parks, and road use requests for three 2024 triathlon events. The agenda also includes routine consent items and updates from the Community Services Department.

• Parks By-law Update (DCS-24-29) with draft by-law and amendments
• Naming of Municipal Buildings and Parks Policy (DCS-24-26)
• Triathlons Road Use 2024 (DCS-24-27) for Peach Bud, Niagara Triathlon, and Women's Triathlon
• Community Services Department Information Update for May 2024 (DCS-24-28)
• Receipt of minutes from four advisory committees

The Community Services Committee approved the use of Town roads for three upcoming races. It also recommended that Council approve a new Naming of Municipal Buildings and Parks Policy and a new 2024 Parks By-law.

• Approved Town roadway use for Peach Bud Race, Niagara Triathlon, and Women’s Triathlon (CARRIED)
• Recommended Council approve Naming of Municipal Buildings and Parks Policy (CARRIED)
• Recommended Council approve new 2024 Parks By-law and rescind By-law 86-32 (CARRIED)
• Approved May 28, 2024, Community Services Agenda (CARRIED)
• Received minutes from MYAC, Culture, Grimsby Green, and Age Friendly advisory committees (CARRIED)
• Received Community Services Department May 2024 information update (CARRIED)
• Received verbal update on Non-Core Asset Management Plan (CARRIED)

Public Works Committee

The Public Works Committee is meeting to discuss parking restriction changes on Governors Road between McNab Drive and Dorchester Drive, and along Doran Avenue, plus annual performance reports for sanitary and stormwater systems. A verbal update on the Non-Core Asset Management Plan and a sidewalk update for Nelles Road South and Dorchester Drive are also on the agenda. The meeting includes routine approvals of previous minutes and consent items.

• Parking restrictions request and petition for Governors Road between McNab Drive and Dorchester Drive
• Parking restriction changes along Doran Avenue, including By-Law 16-82 amendment
• 2023 annual performance reports for sanitary and stormwater systems
• Nelles Road South and Dorchester Drive sidewalk update
• Non-Core Asset Management Plan verbal update

The Public Works Committee recommended that Council approve a by-law amendment changing parking restrictions along Doran Avenue. The committee also referred a Governors Road parking petition back to staff for further review and received updates on sidewalk construction plans and asset management.

• Recommended approval of Doran Avenue parking restriction by-law amendment
• Referred Governors Road parking petition to staff for further review
• Received 2023 Annual Performance Reports for Sanitary and Stormwater Systems
• Received verbal update on Non-Core Asset Management Plan
• Received memorandum on Nelles Road South and Dorchester Drive sidewalk update
• Approved meeting agenda
• Received previous meeting minutes from April 22, 2024

Finance Committee

The Grimsby Finance Committee is meeting to discuss a cost update on the Peach King Centre expansion, a by-law for vehicle replacement, and a verbal update on the Non-Core Asset Management Plan. They will also appoint a vice chair and receive minutes from previous meetings. The agenda includes routine consent items and a land acknowledgement.

• Peach King Centre Expansion Cost Update memo
• By-law Vehicle Replacement Report (BYL-24-04)
• Appointment of Vice Chair
• Non-Core Asset Management Plan verbal update
• Receipt of minutes from Economic Development Advisory Committee and Finance Committee

The committee approved a $40,000 budget amendment to purchase a By-law vehicle using funds from the By-law Equipment Replacement Reserve. It also recommended that Council update purchasing policies to prioritize hybrid vehicles over gasoline vehicles.

• Approved $40,000 budget amendment for By-law vehicle purchase (CARRIED)
• Approved funding for vehicle from By-law Equipment Replacement Reserve (CARRIED)
• Recommended Council direct staff to prioritize hybrid vehicles in purchasing policy (CARRIED)
• Appointed Councillor Howe as Vice Chair of the Finance Committee (CARRIED)
• Received Peach King Centre Expansion Cost Update for information (CARRIED)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear 11 minor variance applications and 3 land consent applications, along with delegations from property owners and agents. The agenda includes items at 305 Kelson Avenue North, 13 Bedford Park, 91 Fairview Road, 117 Terrace Drive, 26 Almond Gardens, 35 Victoria Terrace, 10 Betts Avenue, Block 4 of Courtland Estates, 8 Trevor Place, 50-52 Park Road North, and 260 Main Street West. The committee will decide on these requests for relief from zoning bylaws and property severances.

• Minor variance A16-24 at 305 Kelson Avenue North, with an opposition letter on file
• Minor variance A13-24 for Block 4 of Courtland Estates (Losani Homes), with opposition letter
• Consent application B03-24 and minor variance A17-24 for 50-52 Park Road North, with heritage impact assessment
• Consent applications B01-24 and B02-24, and minor variance A12-24 for 260 Main Street West
• Minor variance A11-24 at 35 Victoria Terrace, with heritage impact assessment and NPCA comments

Grimsby's Committee of Adjustment approved six minor variance applications and one consent application, deferred four minor variances and two consents, and refused one minor variance. Approved items included 91 Fairview Road, 117 Terrace Drive, 26 Almond Gardens, 35 Victoria Terrace (with conditions), 10 Betts Avenue (with conditions), 8 Trevor Place (with conditions), and 50-52 Park Road North (with conditions). The application for Block 4 of Courtland Estates Phase 1 was refused. All recorded motions carried; no vote tallies were recorded.

• Deferred minor variance A16-24 for 305 Kelson Avenue North (secondary suite in cellar; porch encroachment)
• Deferred minor variance A14-24 for 13 Bedford Park (setbacks, lot coverage; garage compliance)
• Approved minor variance A15-24 for 91 Fairview Road (front yard encroachment 3.04 m)
• Approved minor variance A19-24 for 117 Terrace Drive (privacy fence height 3.05 m)
• Approved minor variance A21-24 for 26 Almond Gardens (front/rear/side yards, lot coverage, garage projection)
• Approved minor variance A11-24 for 35 Victoria Terrace with conditions (rear/side/front yards, lot coverage, floor area increase)
• Approved minor variance A18-24 for 10 Betts Avenue with conditions (setbacks; sanitary sewer extension required)
• Refused minor variance A13-24 for Block 4 of Courtland Estates Phase 1 (side yard setbacks, lot coverage)

Council Meeting

Grimsby Council is meeting to hear presentations on the Niagara Escarpment Crossing project and a Community Benefit Charge (CBC) strategy, with a draft by-law attached. Council will also discuss a one-year review of its standing committee governance structure, receive a letter from the Integrity Commissioner, and consider motions on a long-term care home, amending the Code of Conduct, and a vacant unit tax. Several by-laws are on the agenda, including one amending the Property Standards By-law and a confirming by-law. The meeting includes a closed session for personal matters and an Ombudsman investigation update.

• Community Benefit Charge (CBC) Strategy and draft by-law (FIN-24-14)
• Niagara Escarpment Crossing project update from Niagara Region
• One Year Review of the Standing Committee Governance Structure (TC-24-06)
• Motions: Long Term Care Home, Amending Code of Conduct, Vacant Unit Tax
• By-law 24-41 amending Property Standards By-law; By-law 24-42 confirming by-law

Council voted to oppose the establishment of new wind turbine projects within the municipality. The board also directed staff to research further governance structure options and to draft remedial measures for the Code of Conduct.

• Opposed new wind turbine projects within the municipality (6-3)
• Directed staff to report other governance structure options by Q4 2024 (9-0)
• Approved drafting Code of Conduct amendments for remedial measures
• Endorsed Niagara Region's Escarpment Crossing environmental assessment process
• Directed Integrity Commissioner to consider decorum in two investigations (6-3)
• Denied proposal to seek partnership for a new Long-Term Care Home (2-7)
• Passed By-law 24-41 regarding property maintenance and occupancy standards
• Appointed four community members and Councillor Howe to Art Gallery Special Purpose Advisory Committee

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review results of an age-friendly survey, discuss its workplan, plan Seniors Month activities, and consider pursuing WHO recognition. Members will also discuss a provincial grant opportunity for building more inclusive communities. The meeting includes routine items like approving the agenda and receiving minutes from previous meetings.

• Age-Friendly Survey Results presentation
• Workplan discussion
• Seniors Month discussion
• WHO Recognition Process discussion
• Ontario Building More Inclusive Communities grant opportunity

The committee received a presentation on Age-Friendly Survey results. Members discussed potential partnerships with Brock University, the WHO recognition application process, and promotions for Seniors Month in June.

• Approved May 21, 2024 agenda (CARRIED)
• Received March 19 and April 16, 2024 minutes (CARRIED)
• Received Age-Friendly Survey Results presentation for information (CARRIED)

Committee of Adjustment

This Committee of Adjustment meeting is largely procedural, with the main item being a closed-session educational workshop on property standards and application assessments. No public decisions, applications, or votes are listed on the agenda. The next regular meeting is scheduled for May 22, 2024.

• Closed session for Property Standards & Application Assessment Educational Workshop
• Next meeting scheduled for May 22, 2024 at 7:00 p.m.

The Committee of Adjustment met on May 16, 2024 and went into closed session for an education and training workshop on property standards and application assessments. Members received the information from that workshop. No applications or substantive decisions were recorded; the meeting was procedural and training-related only. The next meeting is scheduled for May 22, 2024 at 7:00 p.m.

• Moved into closed session for an education/training workshop on property standards and application assessments (CA-24-026, carried)
• Received information from the closed session workshop (CA-24-028, carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to receive updates from its working groups, discuss a motion regarding Forty Mile Creek above the escarpment, and plan a report to Council highlighting its activities. The agenda includes updates on the Sustainability Working Group's events (Sustainability Open House, Grimsby Garden Club Plant Sale, Earth Day 2025, Farmers' Market), the Urban Forest Working Group's Grimsby Beach mini-forest, and a presentation from the Ontario Invasive Species Council. The meeting is largely procedural, with no major decisions or public hearings listed.

• Motion regarding Forty Mile Creek Above the Escarpment
• Grimsby Beach mini-forest update
• Sustainability Open House, Grimsby Garden Club Plant Sale, Earth Day 2025, Farmers' Market updates
• Ontario Invasive Species Council presentation
• Report to Council highlighting GGAC activities

The committee recommended that Council request information from the Niagara Escarpment Commission regarding invasive species in Grimsby and explore collaboration. The committee also approved small expenses for an upcoming community event.

• Approved $76.50 for 'The Happening' event table fee and materials
• Recommended Council direct the Clerk to request invasive species information and collaboration from the Niagara Escarpment Commission
• Deferred Forty-mile Creek above the Escarpment motion to June 19, 2024
• Approved May 15, 2024 agenda
• Received April 17, 2024 meeting minutes

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss several heritage-related items, including a demolition request and easement agreement for 35/37 Victoria Terrace, heritage permits for 130 Main Street East and 53 Ontario Street, a street name request, and a designation research report for 282 Main Street West. They will also receive comments on 10 Betts Avenue and information on the Heritage Grant Program.

• 35/37 Victoria Terrace - Easement Agreement & Demolition Request
• 130 Main Street East - Heritage Permit
• 53 Ontario Street - Heritage Permit (TrailRidge Montessori signage)
• Street Name Request (37 Bartlett Ave)
• 282 Main Street West - Designation Research Report

The Grimsby Heritage Advisory Committee recommended the designation of 282 Main Street West and 35 Victoria Terrace under the Ontario Heritage Act. The committee also recommended approval for heritage permits at 130 Main Street East and 53 Ontario Street.

• Endorsed staff comments for Minor Variance Application at 10 Betts Avenue (Carried)
• Recommended Heritage Easement Agreement and demolition for restoration at 35 Victoria Terrace (Carried)
• Recommended 35 Victoria Terrace be designated under Part IV of the Ontario Heritage Act (Carried)
• Recommended approval of Heritage Permit for 130 Main Street East (Carried)
• Recommended approval of Heritage Permit for 53 Ontario Street (Carried)
• Recommended 'Tennyson' as the street name for development at 37 Bartlett Avenue (Carried)
• Resolved to designate 282 Main Street West under Part IV Section 29 of the Ontario Heritage Act (Carried)

Special Council Meeting

This is a special council meeting focused on a staff presentation with representatives from Hamilton Health Sciences and the West Lincoln Memorial Hospital Foundation, and a staff memorandum on hospital renaming. Council will also consider a confirming by-law (24-40) to adopt and ratify matters dealt with by resolution. The agenda is otherwise procedural, with no other substantive items listed.

• Staff presentation with Hamilton Health Sciences and West Lincoln Memorial Hospital Foundation representatives
• Hospital Renaming Memo
• By-law 24-40 Confirming By-law to adopt, confirm, and ratify Council resolutions

Council voted unanimously to maintain the current name of the West Lincoln Memorial Hospital. Additionally, Council passed By-law 24-40 after a first reading.

• Voted to keep the name West Lincoln Memorial Hospital (8-0)
• Passed By-law 24-40 (CARRIED)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, hear reports from the CEO and librarian, and discuss several policies and presentations. Key discussion items include an accessibility presentation, the Internet and Technology Use Policy, and oral reports on library-community connections and board goals. Most agenda items are routine and will be approved as a consent agenda unless a board member requests discussion.

• Review of Board Assessment Policy
• Review of Donations, Gifts and Sponsorship Policy
• Monthly Budget Report for April 2024
• Internet and Technology Use Policy discussion
• Accessibility Presentation

The Board approved an amended Internet and Technology Use Policy. Other actions included approving the consent agenda and receiving the Librarian's Report.

• Approved Internet and Technology Use Policy as amended
• Approved Board Assessment Policy (via consent agenda)
• Approved Donations, Gifts and Sponsorship Policy (via consent agenda)
• Approved April 10, 2024 meeting minutes (via consent agenda)
• Approved Library Closure Report (via consent agenda)
• Approved Terms of Employment (via consent agenda)
• Approved Upcoming Events (via consent agenda)
• Received Librarian's Report

Corporate Services Committee

The Corporate Services Committee is meeting to hear delegations from six residents about the keeping of domestic farm animals, and will discuss a draft by-law to amend the Animal Care and Control By-law on that topic. The committee will also receive routine items, including 2024 high school bursaries and minutes from previous meetings, plus correspondence from Niagara Region on its Diversity, Equity, and Inclusion Action Plan progress report.

• Six delegations on keeping domestic farm animals
• Draft by-law to amend Animal Care and Control By-law (BYL-24-03)
• 2024 High School Bursaries (TC-24-05)
• Niagara Region Diversity, Equity, and Inclusion Action Plan 2023 Progress Report
• Minutes from April 2, 2024 committee and April 10, 2024 BIA meetings

The Corporate Services Committee approved a recommendation for Council to provide bursaries to students at two local high schools. The committee also received reports and delegations regarding the keeping of domestic farm animals.

• Approved recommendation for Council to grant two $500 bursaries to students at Blessed Trinity Catholic Secondary School and West Niagara Secondary School
• Received delegations regarding the keeping of domestic farm animals
• Received report BYL-24-03 regarding Keeping of Domestic Farm Animals
• Received BIA minutes of April 10, 2024, excluding resolutions BIA-24-028, BIA-24-029, and BIA-24-033

Council Meeting

The Council will review a one-year report on the Standing Committee governance structure. The meeting includes several proposed by-laws regarding staff appointments, fee amendments, and tree preservation.

• One Year Review of the Standing Committee Governance Structure
• By-law 24-35: Amendment to Recreation Facility Rentals fees
• By-law 24-37: Public Tree By-law regarding planting and maintenance
• By-law 24-34: Building Inspector appointment
• By-law 24-36: Municipal Law Enforcement and Property Standards Officer appointment

Grimsby Council approved a 10-step financial restructuring directive for the Downtown Business Improvement Area, carried 7-2, and passed the 2024 tax rates by-law. Council deferred the One Year Review of the Standing Committee Governance Structure to its May 21 meeting (6-3) after approving housekeeping amendments. A motion to endorse Pelham's resolution on Bill 165 and the Ontario Energy Board's gas pipeline decision was defeated 3-6. Council also passed several by-laws and two proclamations.

• Approved BIA financial transition directive with 10 requirements (7-2)
• Deferred report TC-24-06 Standing Committee Governance Review to May 21 (6-3)
• Approved 2024 housekeeping amendments to standing committee structure (carried)
• Defeated endorsement of Pelham resolution on Bill 165 gas pipeline study (3-6)
• Approved report PA-24-10 comments on Bill 185 and Provincial Planning Statement (carried)
• Passed By-laws 24-34, 24-36, 24-37, 24-38 (building inspector, law enforcement officer, tree regulation, 2024 tax rates)
• Passed By-law 24-35 amending recreation facility rental fees
• Proclaimed May 14, 2024 Apraxia Awareness Day and May 2024 Museum Month

Culture Advisory Committee

The Grimsby Culture Advisory Committee is meeting to handle routine business: adopting the agenda and previous minutes, and receiving information reports on the Art Gallery and Museum for May 2024. No decisions or proposals are listed; the agenda is largely procedural.

• Adoption of April 4, 2024 meeting minutes
• Art Gallery Information Report (DCS-24-23)
• Museum Information Report (DCS-24-24)
• Next meeting scheduled for June 6, 2024

The Culture Advisory Committee approved the cancellation of its July 4 and August 1, 2024 meetings. Members received information reports from the Grimsby Public Art Gallery and Grimsby Museum regarding upcoming events, hiring, and exhibitions. No policy changes or budget approvals were made during this session.

• Agenda for May 2 meeting approved (CUL-24-022)
• Minutes from April 4, 2024 meeting received (CUL-24-023)
• Art Gallery Information Report received for information (CUL-24-024)
• Grimsby Museum Information Report received for information (CUL-24-025)
• July 4 and August 1, 2024 meetings cancelled (CUL-24-026)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to discuss and receive updates on several economic development initiatives, including a FedDev Ontario funding application, a business ambassador program, and a wayfinding tourist map. The agenda is largely discussion and update items, with no final decisions listed.

• FedDev Ontario Second Round Application Intake for Funding
• Business Ambassador Program
• Wayfinding Tourist Map
• OBIAA Conference & Presentation
• Business Succession Planning

The committee approved the meeting agenda and previous minutes. Staff provided updates on a new tourism wayfinding map, business succession planning funding, and the upcoming Benchside Magazine.

• Approved May 2, 2024 agenda (Carried)
• Received April 4, 2024 minutes (Carried)

Planning and Development Committee

The Planning and Development Committee is meeting to discuss one main item: a sign by-law variance for 129 South Service Road. The committee will also receive minutes from previous meetings and correspondence from Niagara Region on development monitoring, an archaeological management plan, and federal infrastructure investment. No decisions are noted in the agenda itself.

• 129 South Service Road – Sign By-Law Variance (BLDG-24-01) with proposed sign drawings and MTO exemption
• Receipt of minutes from Planning & Development Committee (March 27, 2024) and Grimsby Heritage Advisory Committee (April 9, 2024)
• Niagara Region correspondence: Development Applications Monitoring Report 2023 Year End
• Niagara Region correspondence: Regional Archaeological Management Plan
• Niagara Region correspondence: Motion Respecting Federal Infrastructure Investment

The Planning and Development Committee recommended that Council direct staff to grant a sign permit variance to Milan Vujasin for 129 South Service Road. The variance allows for a 256 square foot pole sign in accordance with the Town's Sign By-Law. The committee also received various correspondence from the Niagara Region and approved the meeting agenda.

• Agenda amended to include delegation from Milan Vujasin (Carried)
• Previous minutes from March 27 and April 9 received (Carried)
• Delegation from Milan Vujasin received (Carried)
• Recommended Council direct staff to grant sign permit variance for 129 South Service Road (Carried)
• Sign permit variance allows for 256 square foot pole sign (Carried)
• Correspondence from Niagara Region received (Carried)

Finance Committee

The Finance Committee is meeting to discuss and potentially approve the 2024 tax rates and tax levy, along with the 2023 year-end results and reserve transfers. They will also receive updates on the wastewater levy and budget, and a cost update on the Peach King Centre expansion. The agenda includes routine consent items and a resignation notice.

• 2024 Tax Rates and Tax Levy (FIN-24-13) with schedules for Town, Niagara Region, education, wastewater, and Downtown Improvement Area levies
• 2023 Year-End Results and Reserve Transfers (FIN-24-11)
• Wastewater Levy & Budget Updates (FIN 24-12)
• Peach King Centre Expansion Cost Update (staff memo)
• Resignation of Councillor Charrois

The committee recommended that Council approve the 2024 general tax rates, regional tax rates, and wastewater rates. It also approved the transfer of 2023 year-end surpluses and deficits to reserves and allocated $100,000 for a community grant program.

• Recommended Council approve 2024 tax ratios, general tax rates, and regional tax rates (CARRIED)
• Recommended Council approve 2024 Town of Grimsby Wastewater and Downtown Business Improvement Area rates (CARRIED)
• Approved transfer of $2,272,894 (Operational Levy), $268,868 (water), and $31,294 (DIA) to reserves, and ($1,080,778) from wastewater reserves (CARRIED)
• Approved $100,000 budget amendment from year-end surplus for the 2024/2025 Grimsby Community Development Grant Program (CARRIED)
• Accepted the resignation of Councillor Charrois (CARRIED)
• Received Wastewater Levy & Budget Updates report FIN-24-12 (CARRIED)
• Received Hemson presentation on Community Benefits Charges Strategy (CARRIED)
• Received staff memorandum on Peach King Centre Expansion (CARRIED)

Community Services Committee

The Community Services Committee is meeting to discuss several community services items, including a proposed public tree by-law, pickleball court use for 2024, and a department update. They will also receive minutes from advisory committees and correspondence from the Niagara Peninsula Conservation Authority.

• Discussion of draft Public Tree By-law (DCS-24-20)
• Grimsby Pickleball Association court use for 2024 (DCS-24-21)
• Road closure for 'Happening in Grimsby 2024' (DCS-24-19)
• Notice of motion by Councillor Charrois regarding lights in parks
• Correspondence on NPCA housekeeping policy amendments

The Community Services Committee recommended Council approve the new Public Tree By-law and an amendment to recreation rental fees for pickleball courts. They also endorsed road closures on Main St. West for an event in June. Additionally, the committee directed staff to explore and report on installing motion-sensor lights in parks with high crime rates, specifically Olive St./Princess Park.

• Recommended Council approve Town of Grimsby Public Tree By-law
• Recommended Council approve amendment to Recreation Facility Rentals by-law for pickleball fees
• Recommended Council endorse Main St. West road closures June 13-15
• Directed Community Services to explore motion-sensor lighting in high-crime parks
• Directed Community Services to report to Council on park lighting installation
• Received Grimsby Pickleball Association delegation on Mayfair Park court use
• Received correspondence from Niagara Peninsula Conservation Authority

Public Works Committee

The Public Works Committee is meeting to discuss several items, including a revised encroachment agreement for 35 Victoria Terrace in Grimsby Beach, a spring 2024 department update, and the 2024 in-road flexible signage program locations. The committee will also receive correspondence from the Niagara Peninsula Conservation Authority regarding the discontinuation of free private drinking water testing. The agenda includes routine consent items and previous meeting minutes.

• Revised encroachment agreement for 35 Victoria Terrace in Grimsby Beach (DPW-24-08)
• Public Works Department Update, Spring 2024 (DPW-24-09)
• 2024 In-Road Flexible Signage Program Locations (DPW-24-10)
• Correspondence from Niagara Peninsula Conservation Authority on discontinuation of free private drinking water testing
• Receipt of March 25, 2024 committee minutes

The Public Works Committee authorized an encroachment agreement for a property in Grimsby Beach. The committee also recommended that Council request the Province maintain the free drinking water testing program in Ontario.

• Authorized Encroachment Agreement for 35 Victoria Terrace (CARRIED)
• Recommended Council endorse Heritage Staff recommendations for 35 Victoria Terrace agreement (CARRIED)
• Recommended Council request Province not phase out free drinking water testing program (CARRIED)
• Received Public Works Department Spring 2024 update for information (CARRIED)
• Received 2024 In-Road Flexible Signage Program Locations for information (CARRIED)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss updates on community engagement, sustainability, and urban canopy projects, including a mini-forest update and a water treatment plant tour. They will also receive a verbal update on the Public Tree By-Law, review a budget reimbursement, and hear staff updates on previous committee motions.

• Public Tree By-Law verbal update (draft by-law attached)
• Green Committee Advisory Committee budget reimbursement
• Mini-forest update
• Grimsby Beach Bird/Bee House sale
• Water Treatment Plant Tour

The Grimsby Green Advisory Committee approved reimbursements for event costs and buttons, and voted to invite the Ontario Invasive Species Council to a future meeting. The committee also approved an amended agenda and received updates on the Public Tree By-law and mini-forest projects. A motion to bring back the previous committee logo was defeated.

• Approved amended agenda (Carried)
• Received March 20 minutes with corrections (Carried)
• Invited Communications Specialist to May 15 meeting (Carried)
• Approved $134.19 reimbursement for events (Carried)
• Approved $28.00 reimbursement for buttons (Carried)
• Received Memorandum RE: GGAC Motions (Carried)
• Motion to bring back former logo defeated
• Invited Ontario Invasive Species Council team (Carried)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear four minor variance applications at 34 Victoria Terrace, 2 6th Street, 1 Nelles Road N, and 431 Murray Street. Owners and agents will present delegations for each application. The committee will also discuss rotation of the Chair/Vice Chair positions.

• A11-24 - 34 Victoria Terrace (deferral memo included)
• A02-24 - 2 6th Street (heritage impact assessment, slope stability, construction management plan)
• A09-24 - 1 Nelles Road N
• A10-24 - 431 Murray Street
• Rotation of Chair/Vice Chair positions

The Committee of Adjustment approved three minor variance applications (A02-24 at 2 Sixth Street, A09-24 at 1 Nelles Road North, and A10-24 at 431 Murray Street) and deferred one (A11-24 at 35 Victoria Terrace). The committee also approved its March meeting minutes and appointed Adam Mottershead as Chair and Daniel Collins as Vice Chair, each for a one-year term. All motions carried without recorded opposition.

• Approved minor variance A02-24 for 2 Sixth Street (lot coverage, side yard, rear yard, porch encroachment) — carried
• Approved minor variance A09-24 for 1 Nelles Road North (secondary suite in cellar) — carried
• Approved minor variance A10-24 for 431 Murray Street (interior side yard, front yard, eaves projection) — carried
• Deferred minor variance A11-24 for 35 Victoria Terrace — carried
• Approved March 19, 2024 meeting minutes — carried
• Appointed Adam Mottershead as Chair for a one-year term — carried
• Appointed Daniel Collins as Vice Chair for a one-year term — carried

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review results of an age-friendly survey, discuss its workplan, plan Seniors Month activities, consider the WHO recognition process, and explore a provincial grant opportunity. The agenda is largely discussion-oriented with no formal decisions listed.

• Review of Age-Friendly Survey Results
• Workplan discussion
• Seniors Month discussion
• WHO Recognition Process
• Ontario Building More Inclusive Communities grant opportunity

The Age Friendly Advisory Committee could not be called to order on April 16, 2024 because quorum was not reached by 9:15 a.m. Three members were present and three were absent, including Mayor J. Jordan. No decisions were made, and the meeting items were deferred to the next meeting of the Age Friendly Committee.

Council Meeting

Grimsby Council is meeting to consider several by-laws that would designate seven properties as heritage sites, including 23 Mountain Street and 154 Main Street West. Council will also receive an Integrity Commissioner investigation report and consider motions from Councillor Charrois regarding the complaint process, park lights, transit, and a long-term care home. The meeting includes a closed session for legal advice on a property dispute and potential land acquisitions.

• By-laws 24-23 to 24-29 to designate 7 properties as heritage sites
• Integrity Commissioner Report IC-28571-1223
• Motions on IC complaint process, park lights, Niagara Regional Transit, long-term care home
• By-law 24-30 to make Block 18 of Plan 30M-471 a public highway (Teeter Place)
• Closed session on 4 Windward Drive OLT hearing and potential land deals

Council approved the passing of Designation By-laws for seven properties on Mountain Street, Main Street West, and St. Andrew's Avenue. The meeting also included a disciplinary action against Councillor Charrois and a resolution to improve Niagara Regional Transit services.

• Approved heritage designations for 34 Mountain St (6-3), 154 Main St W (8-1), 152 Main St W (9-0), 7 St. Andrew's Ave (9-0), 22 Main St W (9-0), 24 Main St W (6-3), and 23 Mountain St as amended (7-2)
• Suspended Councillor Charrois' remuneration for 15 days (5-2)
• Denied a motion to issue a reprimand to Councillor Charrois (2-5)
• Authorized the Integrity Commissioner to investigate future Council meeting decorum (7-2)
• Resolved that Council members make reasonable efforts to file informal complaints before formal ones (8-1)
• Requested Niagara Regional Transit provide a report and implement changes to improve reliability and accessibility (9-0)
• Endorsed Town of Goderich resolution to review Ontario Works and ODSP financial assistance rates (5-4)
• Passed By-laws 24-23 through 24-32, including the appointment of a Treasurer

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, receive the librarian's and budget reports, and discuss policies including volunteer, child safety, and donations. The board will also hear oral reports on community connections, board goals, and a DEI training presentation.

• Approval of March 13, 2024 meeting minutes
• Volunteer Policy review
• Safety and Conduct of Children in the Library Policy review
• Monthly Budget Report PE March 2024
• Donations, Gifts and Sponsorship Policy discussion

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss heritage permit applications, designation research reports, and updates on removal requests and an OLT decision. They will also consider requests for comments on properties at 26th Street and 35/37 Victoria Terrace.

• Heritage permit applications for 10 Grand Avenue, 50-52 Park Road North, and 141 & 147 Main Street East
• Designation research reports for 276 Main Street East and 12 St. Andrews
• Update on removal request at 251 Murray Street
• Update on OLT decision for 292 Main Street West
• Request for comments on 26th Street and 35/37 Victoria Terrace

The Grimsby Heritage Advisory Committee approved its agenda and received previous minutes and verbal updates. It endorsed staff heritage comments for minor variance applications at 2 6th Street and 35-37 Victoria Terrace, and recommended approval of heritage permits for 10 Grand Avenue, 50-52 Park Road North (with conditions), and 141 & 147 Main Street East. The committee also resolved to designate 276 Main Street East and 12 St. Andrews Avenue under Part IV Section 29 of the Ontario Heritage Act, and recommended that Council endorse extension requests from the Town of Fort Erie and the City of Kitchener.

• Approved the April 9, 2024 agenda (carried)
• Received the February 13, 2024 meeting minutes (carried)
• Received verbal updates on 251 Murray Street removal request, 292 Main Street West OLT decision, Heritage Week, and working groups (all carried)
• Endorsed staff heritage comments for minor variance at 2 6th Street and submitted them to the Committee of Adjustment (carried)
• Endorsed staff heritage comments for minor variance at 35-37 Victoria Terrace, submitted to the Committee of Adjustment and Council for the encroachment agreement (carried)
• Recommended approval of heritage permit for 10 Grand Avenue (carried)
• Recommended approval with conditions of heritage permit for 50-52 Park Road North, including a section 37 heritage easement, and endorsed staff comments for the Land Division Committee (carried)
• Recommended approval of heritage permits for 141 & 147 Main Street East, with barn material salvage and photo archiving conditions (carried)

Grimsby Economic Development Advisory Committee

The committee is reviewing verbal updates on several economic development initiatives. Discussions also include status updates on various local business and development projects.

• Tourism Strategy Funding Application – Ontario Ministry of Tourism, Culture and Sports
• Business Succession Planning Program – Draft FedDev funding application
• Mini Retreat Childcare Inc – 264 Main St. E. demolition permit
• Grimsby Community Preschool – St. Andrews’s Church zoning amendment
• Vermeer HQ – SPA ground-breaking scheduled for Q2

The Grimsby Economic Development Advisory Committee approved its April 4, 2024 agenda and received the minutes of its March 7, 2024 meeting. It established a Business Ambassador Program Working Group running from April 4, 2024 to the end of term, appointing Ben Purkiss, Councillor Jacob Baradziej and Rick Trigatti as members and Rebecca Shelley and Simon Duong as business liaisons. The rest of the meeting was verbal updates on ongoing projects and business liaison reports; no other decisions were recorded.

• Approved the April 4, 2024 committee agenda (ED-24-008, carried)
• Received the March 7, 2024 committee minutes (ED-24-009, carried)
• Established the Business Ambassador Program Working Group from April 4, 2024 until end of term (ED-24-010, carried)
• Appointed Ben Purkiss, Councillor Jacob Baradziej and Rick Trigatti as working group members (carried)
• Appointed Rebecca Shelley and Simon Duong as business liaisons to the working group (carried)

Culture Advisory Committee

The Culture Advisory Committee is meeting to handle routine business: adopting the agenda and previous minutes, then receiving April 2024 information reports on the Art Gallery and the Grimsby Museum. The meeting is mostly procedural, with no major decisions or public hearings listed.

• Adoption of previous minutes from March 7, 2024
• Art Gallery Information Report (DCS-24-17)
• Grimsby Museum Information Report (DCS-24-18)
• Next meeting scheduled for May 2, 2024 at 6:30 PM

The committee approved the meeting agenda and the minutes from March 7, 2024. Members received information reports regarding current programming, grant successes, and upcoming exhibitions for both the Art Gallery and the Grimsby Museum.

• Approved the April 4, 2024 meeting agenda (CARRIED)
• Approved the March 7, 2024 meeting minutes (CARRIED)
• Received Art Gallery Information Report DCS-24-17 for information (CARRIED)
• Received Grimsby Museum Information Report DCS-24-18 for information (CARRIED)

Council Meeting

Grimsby Council is meeting to handle routine approvals, including minutes from several committees, and to discuss several notable items. These include a council direction report on properties at 19 Mountain Street and 7 Kerman Avenue, three by-laws (subdivision agreement, heritage designations), and motions about micro forests and financial implications of integrity commissioner investigations. The agenda also includes a closed session for a cybersecurity workshop and approval of closed minutes.

• By-law 24-19: amendment to subdivision agreement for 8 Lake Street subdivision (Block 3, Plan 30M-464), 426 and 428 Robinson Street North Part Lot Control
• By-law 24-20: designate 7 Kerman Avenue as a heritage property
• By-law 24-21: designate 19 Mountain Street as a heritage property
• Motion by Councillor Vardy: establish a micro forest on town property for Earth Day
• Motion by Councillor Vardy: plant a micro forest on land for the new water reservoir

Council approved the establishment of a micro forest on Town property and requested the Niagara Region plant one at the new water reservoir site. The council also passed by-laws to designate two properties as historically significant and amended the Procedural By-law regarding notice of motions.

• Amended Procedural By-law to give Clerk discretion over time-sensitive motions after the deadline (Carried)
• Approved designation by-laws for 19 Mountain Street and 7 Kerman Avenue (Carried)
• Denied requirement for finance memos to accompany Integrity Commissioner reports (2-7)
• Approved establishment of a micro forest on Town property for Earth Day (Carried)
• Requested Niagara Regional Council plant a micro forest at the new water reservoir site (Carried)
• Proclaimed May 9, 2024, as Canadian Viral Hepatitis Elimination Day (Carried)
• Endorsed Township of Clearview's resolution regarding Bill C-63 (Carried)
• Passed By-laws 24-19, 24-20, and 24-21 regarding subdivision agreements and historical designations (Carried)

Corporate Services Committee

The Corporate Services Committee is meeting to discuss a draft Video Surveillance Policy, receive reports on Grimsby Downtown BIA financial processes, and review Niagara Region Transit updates including Grimsby On Demand statistics. The agenda also includes routine approvals of previous minutes and a verbal update on the Keeping of Farm Animals By-law.

• Video Surveillance Policy (TC-24-04) for discussion
• Grimsby Downtown BIA financial processes memorandum and by-law update
• Niagara Region Transit General Manager's 2023 Annual Report
• Grimsby On Demand 2023 service statistics from Niagara Region Transit
• Verbal update on Keeping of Farm Animals By-law

The Corporate Services Committee recommended that Council approve the new Video Surveillance Policy. The committee also received a staff memorandum on financial processes for the Grimsby Downtown Business Improvement Area and forwarded its requirements to Council for approval. Additionally, the committee received correspondence regarding Niagara Region Transit statistics and a verbal update on the Keeping of Farm Animals By-law.

• Recommended Council approve Video Surveillance Policy (Carried)
• Forwarded Grimsby Downtown BIA financial requirements to Council for approval (Carried)
• Received Niagara Region Transit 2023 annual report and statistics (Carried)
• Received verbal update on Keeping of Farm Animals By-law (Carried)

Finance Committee

The Grimsby Finance Committee is meeting to review routine financial reports for 2023, including tax write-offs, development charge reserve funds, building permit fees, portfolio investments, and council remuneration. They will also receive an update on the Peach King Centre expansion cost and consider accepting a councillor's resignation from the committee.

• Summary of 2023 Tax Write Offs
• 2023 Development Charge Reserve Fund Statements
• 2023 Annual Building Permit Fee Report
• 2023 Portfolio Investments
• Peach King Centre Expansion Cost Update

The Finance Committee accepted Councillor Baradziej's resignation and recommended Councillor Howe for appointment, pending Council approval. The committee received several financial reports for information, including tax write-offs, development charge reserves, building permit fees, and portfolio investments. No new spending or policy changes were approved; the committee noted it will review its investment policy at a future meeting.

• Agenda approved (Carried)
• Previous minutes received (Carried)
• Tax write-off and development charge reports received (Carried)
• Building permit fee report received for public availability (Carried)
• Portfolio investment report received for information (Carried)
• Council remuneration report received for information (Carried)
• Peach King Centre expansion cost update received for information (Carried)
• Baradziej resignation accepted; Howe appointment recommended for Council approval (Carried)

Planning and Development Committee

The Planning and Development Committee will hold a public meeting concerning the property at 540-544 North Service Road. The agenda includes staff and agent presentations, as well as delegations from Pam Kap, Ashlee Posavad, and Tony Digba.

• Public Meeting: 540-544 North Service Road

The committee held a public meeting regarding a proposed Official Plan and Zoning By-law amendment for 540-544 North Service Road. Staff and agents provided presentations, and 13 delegations spoke. No formal decision was recorded on the application.

• Approved the March 27, 2024 meeting agenda (Carried)
• Received the March 6, 2024 committee minutes (Carried)

Community Services Committee

The Community Services Committee is meeting to receive minutes from several advisory committees and discuss a report on establishing an Art Gallery Special Purpose Advisory Committee. The agenda also includes a memorandum regarding a motion from the Grimsby Green Advisory Committee about a Public Tree By-law. Most items are routine approvals of previous minutes.

• DCS 24-14: Art Gallery Special Purpose Advisory Committee report with terms of reference and operating results
• Memorandum RE: Motion from Grimsby Green Advisory Committee – Public Tree By-law
• Receipt of minutes from 6 advisory committee meetings (Feb-Mar 2024)

The committee recommended that Council approve a draft Public Tree By-law and establish a Special Purpose Advisory Committee for the Grimsby Public Art Gallery. Additionally, the committee passed a motion to research shoreline protection measures for three local parks.

• Recommended draft Public Tree By-law be forwarded to Council for approval (Carried)
• Recommended Council approve the establishment of the Special Purpose Advisory Committee for Grimsby Public Art Gallery (Carried)
• Approved motion to research shoreline protection and funding for Nelles Beach Park, Whittaker Park, and Murray Park (Carried)
• Suspended Rules of Procedure to discuss shoreline protection (6-1)

Public Works Committee

The Public Works Committee is meeting to discuss three reports: the 2023 Annual Drinking Water System Municipal Summary, the 2023 In-Road Flexible Signage Pilot Program Review, and the 2023 Annual DWQMS Infrastructure Review. These are discussion items, not final decisions. The agenda also includes routine items like approving minutes and a land acknowledgement.

• 2023 Annual Drinking Water System Municipal Summary Report (DPW-24-04)
• 2023 In-Road Flexible Signage Pilot Program Review (DPW-24-06)
• 2023 Annual DWQMS Infrastructure Review Report (DPW-24-07)
• Receipt of February 26, 2024 minutes

The Committee received three reports for information regarding the 2023 drinking water system summary, the in-road flexible signage pilot program review, and the DWQMS infrastructure review. Staff provided updates on the Transportation Master Plan and the Downtown Re-Imagined project.

• Approved the meeting agenda (CARRIED)
• Received February 26, 2024, meeting minutes (CARRIED)
• Received 2023 Annual Drinking Water System Municipal Summary Report DPW-24-04 (CARRIED)
• Received 2023 In-Road Flexible Signage Pilot Program Review DPW-24-06 (CARRIED)
• Received 2023 Annual DWQMS Infrastructure Review Report DPW-24-07 (CARRIED)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss a public open house on sustainability, provide feedback on a draft public tree by-law and tree protection policy, and review its budget. The committee will also discuss green grants, invitations from other groups, and notices of motion from Councillor Vardy. The meeting is advisory only; no final decisions are listed on the agenda.

• Draft Town of Grimsby Tree Protection and Canopy Enhancement Policy (PW-RD-TI-POL-011-002) for feedback
• Draft Public Lands By-law (Rev 5, 2024-02-16) for feedback
• Update from Planning Department on Public Open House on Sustainability
• Review of Grimsby Green Advisory Committee budget
• Notices of Motion to Council from Councillor Vardy (2 items)

The Grimsby Green Advisory Committee recommended deferring the Draft Public Tree by-law until its next meeting. The committee also requested a report from Council on past motions related to its mandate and expressed support for two micro forest proposals.

• Approved agenda (CARRIED)
• Received February 21, 2024 minutes (CARRIED)
• Recommended deferral of Draft Public Tree by-law until April 17, 2024 (CARRIED)
• Requested Council staff provide a report of past motions and resolutions relating to the committee's mandate (CARRIED)
• Supported notices of motion for a Micro Forest on Town Property and a Micro Forest on land for the new Water Reservoir (CARRIED)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to handle routine business: approving the agenda, receiving February minutes, and following up on the Age-Friendly Symposium, an age-friendly survey update, and the Niagara Older Adult Alliance meeting. No votes or decisions are listed on the agenda.

• Approval of agenda and receipt of Feb 20, 2024 minutes
• Age-Friendly Symposium follow-up discussion
• Verbal update on Age-Friendly Survey
• Follow-up on Niagara Older Adult Alliance meeting of Feb 29

The Age Friendly Advisory Committee approved a request that staff re-apply for the Seniors Community Grant to host another Age-Friendly Symposium in 2025. It also agreed to invite Niagara College and Brock University contacts to its May 21, 2024 meeting to discuss results of the Age-Friendly survey, which closed March 18 with 197 responses. The committee received its February 20, 2024 minutes and heard updates on the symposium, the survey, and a Niagara Older Adult Alliance meeting. No other substantive decisions were recorded.

• Approved requesting staff re-apply for the Seniors Community Grant to host a 2025 Age-Friendly Symposium (carried)
• Approved inviting Niagara College and Brock University contacts to the May 21, 2024 meeting to discuss survey analysis results (carried)
• Approved the March 19, 2024 agenda (carried)
• Received the February 20, 2024 meeting minutes (carried)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear six minor variance applications at properties across town. Owners and agents will present their cases, and the committee will decide whether to grant the requested variances from zoning bylaws.

• A32-23 - 18 Park Road South (revised application)
• A04-24 - 215 Mountain Road
• A05-24 - 145 Main Street West
• A07-24 - 63 Elm Tree Road West
• A06-24 - 9 Carpenter Court (multiple opposition letters filed)

The Committee of Adjustment approved six minor variance applications regarding parking, fence height, building height, setbacks, and dwelling requirements. One approval for a new dwelling at 63 Elm Tree Road West included requirements for the removal of the existing dwelling and an archaeological assessment.

• Approved 77 parking spaces at 162 Livingston Avenue (CARRIED)
• Approved 2.32m privacy fence height at 18 Park Road South (CARRIED)
• Approved 4.36m accessory building height at 215 Mountain Road (CARRIED)
• Approved side yard setback and lot coverage at 145 Main Street West (CARRIED)
• Approved new dwelling at 63 Elm Tree Road West with conditions (CARRIED)
• Approved side yard entrance and cellar basement secondary suite at 9 Carpenter Court (CARRIED)
• Approved February 21, 2024 meeting minutes (CARRIED)

Council Meeting

The Council will review several by-laws including updates to the Grimsby Public Library Board and new parking restrictions. Members will also consider motions regarding micro forest establishments and financial implications of integrity investigations.

• By-law 24-14: Parking restrictions for McNab Drive, Nelles Road South, Redwood Drive, Burgess Drive, Braden Drive, Kennedy Drive, Brookside Drive, and Sunnylea Drive
• By-law 24-16: Amendment to the composition of the Grimsby Public Library Board
• By-law 24-17: Amendments to Community Services Rates and Fees for recreation rentals and programming
• Notice of Motion: Financial implications of Integrity Commissioner investigations
• Notice of Motion: Establishment of a micro forest on Town property and near the new water reservoir

Council passed By-law 24-14 to implement parking restrictions on several local streets and updated recreation facility rental and programming fees. The board composition for the Grimsby Public Library was also amended. Council endorsed a resolution regarding the Enbridge Gas 2024 Rebasing Application.

• Approved parking restrictions on McNab Drive, Nelles Road South, Redwood Drive, Burgess Drive, Braden Drive, Kennedy Drive, Brookside Drive, and Sunnylea Drive (7-2)
• Approved updates to recreation facility rentals and programming fees via By-law 24-17
• Approved amendment to By-law 11-05 regarding Grimsby Public Library Board composition
• Endorsed Municipality of Tweed's resolution on Enbridge Gas 2024 Rebasing Application (7-2)
• Declared June 8, 2024 as Mountainview LemonAID Day
• Approved Grimsby Heritage Advisory Committee Endorsement Package from Feb 13, 2024
• Denied motion to defer By-law 24-14 for further staff consultation (2-7)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, receive the CEO's report and monthly budget, and discuss several policy reviews including the Rights of Children and Teens, Safety and Conduct of Children, and Volunteer Policy. The board will also hear oral reports on library and community connections, board goals, cybersecurity, and a diversity audit presentation.

• Approval of February 14, 2024 meeting minutes
• Policy reviews: Rights of Children and Teens, Safety and Conduct of Children, Volunteer Policy
• Monthly Budget Report for period ending February 29, 2024
• Diversity Audit Presentation
• Cyber Security Oral Report

The Grimsby Public Library Board approved several policies as amended, including the Conduct Duties and Responsibilities of Individual Board Members Policy and the Procurement and Purchasing Policy. It approved the Rights of Children and Teens Policy and received first drafts of the Safety and Conduct of Children in the Library Policy and the Volunteer Policy. The board approved closing the library for Staff Development Day on November 11, 2024, and received the Diversity Audit presentation, statistics report, and upcoming events report. Margaret Bowman volunteered to fill the vacant Finance Committee seat.

• Approved agenda as amended (carried)
• Approved consent agenda items 6.1, 7.2, 7.3, 8.1, 9.1, 10.8 (carried)
• Approved Conduct Duties and Responsibilities of Individual Board Members Policy as amended (carried)
• Approved Procurement and Purchasing Policy as amended (carried)
• Received Statistics Report (carried)
• Received Diversity Audit presentation (carried)
• Approved Rights of Children and Teens Policy (carried)
• Received first draft of Safety and Conduct of Children in the Library Policy (carried)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to discuss several economic development items, including the appointment of Councillor Baradziej to fill a committee vacancy, the economic development impact of $4 billion to the local economy, and updates on the 2024-2027 Strategic Action Plan. The agenda also includes updates on tourism strategy, a provincial funding application, a sustainable tourism conference, and a tourism map update, as well as a report on the Niagara Industrial Association membership meeting and the 2024 State of the Region address.

• Appointment of Councillor Baradziej to fill committee vacancy
• Discussion of economic development impact of $4B to local economy
• Update on Economic Development Strategic Action Plan 2024-2027
• Provincial funding application for tourism strategy
• Solar Eclipse Event on April 8, 2024

The committee approved its agenda and received previous minutes. It recommended Councillor Baradziej's appointment to the committee for Council approval. Staff reported on a $4 billion development pipeline, a failed tourism funding application, and upcoming events like the Solar Eclipse and job fair.

• Approved March 7, 2024 agenda (Carried)
• Received February 1, 2024 minutes (Carried)
• Recommended Councillor Baradziej's appointment to Council (Carried)

Culture Advisory Committee

The Culture Advisory Committee is meeting to receive information reports on the Grimsby Public Art Gallery and Grimsby Museum, and to hear a presentation on survey responses for a permanent exhibition. The committee will also adopt the agenda, receive previous minutes, and handle routine business. No votes or decisions are listed on the agenda.

• DCS-24-14 Art Gallery Information Report March 2024
• DCS-24-15 Grimsby Museum Information Report March 2024
• Permanent Exhibition Grimsby Let's Talk Survey Responses presentation
• Receipt of February 8, 2024 meeting minutes

The committee received information reports regarding the Art Gallery and the Grimsby Museum. A presentation on survey responses and an interpretive plan for a permanent exhibition was also received for information.

• Approved the meeting agenda (CARRIED)
• Received minutes from February 8, 2024 (CARRIED)
• Received Art Gallery Information Report DCS-24-14 (CARRIED)
• Received Grimsby Museum Information Report DCS-24-15 (CARRIED)
• Received Permanent Exhibition Grimsby Let's Talk Survey Responses presentation (CARRIED)

Planning and Development Committee

The Planning and Development Committee is meeting to receive minutes from previous meetings and hear a delegation from John Dunstall regarding a heritage designation for a property on 25th Street. The agenda is largely procedural, with no other substantive items listed.

• Delegation by John Dunstall on 25th Street designation
• Receipt of minutes from Feb 28, 2024 Planning & Development Committee
• Receipt of minutes from Feb 13, 2024 Heritage Advisory Committee

The Planning and Development Committee met on March 6, 2024, and approved its agenda and received previous minutes. John Dunstall delegated on the 25th Street property, asking the committee to reconsider the proposed heritage designation; the delegation was received for information. No other substantive decisions were made, and the meeting adjourned at 5:38 p.m.

• Approved the March 6, 2024 agenda (carried)
• Received the February 28, 2024 Planning and Development Committee minutes and February 13, 2024 Heritage Advisory Committee minutes (carried)
• Received John Dunstall's delegation on the 25th Street property heritage designation for information (carried)

Council Meeting

Grimsby Council is meeting to consider several items, including a heritage designation for 326 Main Street West, new parking restrictions on McNab Drive, Nelles Road South, and Redwood Drive, and the completion of the Downtown Reimagined Urban Design Guidelines. Council will also discuss community services rates and fees, a code of conduct complaint, and a motion on heritage property financial support programs. The agenda includes routine approvals of minutes and reports, plus a closed session on an Ontario Land Tribunal decision for 292 Main Street West.

• By-law 24-13 to designate 326 Main Street West as a heritage property
• By-law 24-14 to add parking restrictions on McNab Drive, Nelles Road South, and Redwood Drive
• Discussion report DPW-24-03 on Downtown Reimagined Urban Design Guidelines completion
• Discussion report DCS-24-13 on Community Services rates and fees
• Closed session on OLT decision regarding 292 Main Street West

Council endorsed updated Urban Design Guidelines and a preferred design concept for Main Street. New parking restrictions were established for several residential streets, and staff were directed to study financial support for heritage property owners.

• Prohibited parking on north and south sides of McNab, Burgess, Redwood, Brookside, Sunnylea, Braden, Nelles South, and Kennedy (Mon-Fri, 7am-4pm) (9-0)
• Endorsed updated Urban Design Guidelines and preferred design concept for Main Street (RR. 81) (9-0)
• Approved adjusted Community Services rates and fees schedule
• Passed By-law 24-13 to designate 326 Main Street West as a significant historical/architectural property
• Directed staff to explore feasibility of a Heritage Tax Rebate or other financial support for heritage property owners
• Referred Integrity Commissioner Complaint IC-28571-1223 back for further research (5-4)
• Endorsed CN Rail Declaration of Interest for Recreational Trail (6-3)
• Deferred By-law 24-14 regarding parking restrictions to the next meeting

Corporate Services Committee

The Corporate Services Committee is meeting to discuss a proposed short-term rental by-law and licensing program (BYL-24-01), which is listed as a consent item. The agenda also includes receiving minutes from previous meetings of the Downtown BIA and the committee itself. No other substantive decisions or discussions are listed.

• Short Term Rental By-law and Licencing Program Information Report (BYL-24-01)
• Appendix A - Zoning By-law - Bed and Breakfast
• Receipt of Grimsby Downtown BIA Special Meeting Minutes (Jan 22 and Feb 2, 2024)
• Receipt of Corporate Services Committee Minutes (Feb 5, 2024)

The committee received an information report regarding the Short Term Rental By-law and Licensing Program. Members also received a verbal update on cyber security from the Director of Information Technology and Service Innovation.

• Approved the March 4, 2024 agenda (CARRIED)
• Received minutes from January 22, February 2, and February 5 meetings (CARRIED)
• Received Short Term Rental By-law and Licensing Program Information Report BYL-24-01 (CARRIED)
• Received verbal update on cyber security from ITSI Department (CARRIED)

Planning and Development Committee

The Planning and Development Committee is meeting to discuss two main items: an Ontario Land Tribunal decision regarding properties at 13 Mountain Street and 19-21 Elm Street, and a proposed part lot control exemption for Block 3 of the 8 Lake Street subdivision (426-428 Robinson Street North). The agenda also includes routine consent items and approval of previous minutes.

• Ontario Land Tribunal decision (OLT-22-003541) for 13 Mountain Street & 19-21 Elm Street
• Part lot control exemption for Block 3, 426-428 Robinson Street North (formerly 8 Lake Street)
• Approval of minutes from January 31, 2024 meeting

The Planning and Development Committee recommended that Council approve an amendment to a subdivision agreement and a by-law to temporarily lift part lot control for the 8 Lake Street Subdivision. The committee also received an Ontario Land Tribunal decision regarding properties on Mountain and Elm Streets.

• Recommended Council approve subdivision agreement amendment for 426 and 428 Robinson Street North (Carried)
• Recommended Council approve by-law to temporarily lift Part Lot Control for 426 and 428 Robinson Street North (Carried)
• Received Ontario Land Tribunal Decision for 13 Mountain & 19-21 Elm Street for information (Carried)

Community Services Committee

The Community Services Committee is meeting to discuss two reports: a declaration of interest from CN Rail regarding a recreational trail, and a request for road closure support for the 2024 Grimsby Farmers Market. The agenda also includes receiving minutes from several advisory committee meetings.

• DCS-24-11: CN Rail – Declaration of Interest for Recreational Trail
• DCS-24-12: Grimsby Farmers Market – Road Closure Support 2024
• Receipt of minutes from Age-Friendly, Community Services, Grimsby Green, and Culture Advisory Committees

The committee approved a recommendation for Council to endorse Thursday road closures on Main St. West for the Grimsby Farmers Market from May 30 to October 10, 2024. It also recommended that Council endorse a declaration of interest for a CN Rail recreational trail.

• Recommended Council endorse road closures on Main St. West for Grimsby Farmers Market (May 30 to Oct 10, 2024) - CARRIED
• Recommended Council endorse CN Rail Declaration of Interest for Recreational Trail (4-1)
• Approved February 27, 2024 agenda as amended - CARRIED
• Received delegation from Tom Neufeld for information - CARRIED
• Received minutes from Age-Friendly, Community Services, Grimsby Green, and Culture advisory committees - CARRIED

Public Works Committee

The Public Works Committee is meeting to discuss and potentially approve several items, including the 2023 annual drinking water quality report, updates to the water and wastewater financial plans, and proposed parking restrictions on McNab Drive, Nelles Road South, and Redwood Drive. The committee will also receive correspondence from Niagara Region on the Blue Box transition and waste management by-law update, and hear a presentation on the Grimsby Water Treatment Plant Class EA.

• 2023 Annual Drinking Water System Quality Report (DPW-24-04)
• Grimsby Water System Financial Plan (065-301) and Wastewater System Financial Plan Update (DPW-24-01)
• Parking Restrictions along McNab Drive, Nelles Road South, and Redwood Drive (DPW-24-05)
• Niagara Region - Blue Box Transition correspondence
• Grimsby Water Treatment Plant Class EA - R.V. Anderson Associates Limited

The Public Works Committee approved the Water System Financial Plan for submission to the Ministry of Municipal Affairs and Housing. The committee also approved a by-law amendment to implement parking restrictions on three local streets.

• Approved Water System Financial Plan for submission to MMAH (CARRIED)
• Approved by-law amendment for parking restrictions on McNab Dr., Nelles Rd S, and Redwood Dr. (CARRIED)
• Received 2023 Annual Drinking Water System Quality Report for information (CARRIED)
• Received Public Works Touchpoint for information (CARRIED)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear five minor variance applications at properties on Russ Road, Mountain Road, Park Road South, Windward Drive, and Lake Street. The committee will also consider changing the November 2024 meeting date from the 19th to the 20th. Owners and agents are scheduled to speak on each application.

• Minor variance A03-24 at 340 Russ Road
• Minor variance A04-24 at 215 Mountain Road
• Minor variance A32-23 at 18 Park Road South
• Minor variance A20-23 at 4 Windward Drive (includes shadow study)
• Minor variance A25-23 at 143 Lake Street, Unit 3

Grimsby's Committee of Adjustment approved three minor variance applications and deferred two others at its February 21, 2024 meeting. Approved were variances for 340 Russ Road (home industry), 4 Windward Drive (building heights up to 25 storeys and off-site commercial parking), and 143 Lake Street Unit 3 (building depth). Applications for 215 Mountain Road and 18 Park Road South were deferred. The committee also approved moving the November 2024 hearing date from the 19th to the 20th.

• Approved Minor Variance A03-24 at 340 Russ Road for a home industry, 5.9m accessory building height, separate driveway, and accessory building within 64m of the dwelling (carried)
• Deferred Minor Variance A04-24 at 215 Mountain Road for a 4.36m flat-roof accessory building height (carried)
• Deferred Minor Variance A32-23 at 18 Park Road South for a 2.15m privacy fence height (carried)
• Approved Minor Variance A20-23 at 4 Windward Drive for 54m (15-storey) west building, 87m (25-storey) east building, and commercial parking up to 500m away (carried)
• Approved Minor Variance A25-23 at 143 Lake Street, Unit 3 for a 25.1m maximum building depth (carried)
• Approved changing the November 2024 hearing date from November 19 to November 20 (carried)
• Approved minutes of the January 16, 2024 meeting (carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss routine business including approval of past minutes, a presentation on simplified meeting procedures, and updates from working groups on community engagement, urban canopy, and sustainability. The committee will also review its budget, the Climate Action Plan, and a memorandum on tree canopy standards for the Peach King parking lot.

• Memorandum re Tree Canopy Standards for Peach King Parking Lot
• Budget for Grimsby Green Advisory Committee
• Climate Action Plan update
• George Bodnar – Sustainability Presentation
• Working group updates: Community Engagement, Urban Canopy, Sustainability

The committee approved the minutes from January and received a presentation on simplified rules of procedure. Members discussed updates on the urban canopy, sustainability data, and the Climate Action Plan. The committee also scheduled upcoming presentations from the Corporate Services and Finance departments.

• Approved agenda as amended (CARRIED)
• Approved minutes from January 17 and January 26, 2024 (CARRIED)
• Received Clerks Department presentation on Simplified Rules of Procedure for information (CARRIED)
• Invited Corporate Services Department to present March 20, 2024 (CARRIED)
• Invited Finance Department to present April 17, 2024 (CARRIED)

Council Meeting

Grimsby Council meets Feb. 20, 2024, to discuss the Peach King Centre expansion and renovation project update, the Downtown Reimagined Urban Design Guidelines completion, and a 2024 financial disclosure. Council will also consider by-laws setting 2024 water and wastewater rates and the general DIA budget, plus a notice of motion on heritage property financial support programs.

• Peach King Centre Expansion and Renovation project update (DCS-24-10)
• Downtown Reimagined Urban Design Guidelines completion (DPW-24-03)
• By-law 24-09: 2024 Water Rate
• By-law 24-10: 2024 Wastewater Rate
• By-law 24-11: 2024 General DIA Water and Wastewater Budgets

Grimsby council approved three by-laws establishing the 2024 General, Downtown Improvement Area, Water, and Wastewater budgets, and amending water and wastewater rates. Council also deferred the Downtown Reimagined Urban Design Guidelines to March 4, 2024, by a 5-4 vote, and directed staff to review the sign by-law for electronic signage. The Peach King Centre expansion update was received 7-1, and council endorsed three Town of Lincoln resolutions.

• Passed By-laws 24-09 to 24-11: 2024 General, Downtown Improvement Area, Water, and Wastewater budgets and rates
• Deferred Downtown Reimagined Urban Design Guidelines to March 4, 2024 (5-4)
• Received Peach King Centre Expansion and Renovation project update (7-1)
• Directed staff to review Sign By-law No. 97-45 and recommend an Electronic Sign By-law
• Endorsed Town of Lincoln resolutions on growth framework, volunteer firefighter tax credit, and AODA funding
• Received 2024 Financial Disclosure report FIN-24-05 and excluded certain expenses from 2024 Operating Budget
• Approved minutes of Corporate Services Committee, Council, and Budget Committee of the Whole
• Received board minutes from Library Board, Committee of Adjustment, and Culture Advisory Committee

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to receive previous minutes, hear a delegation from the Grimsby & District Chamber of Commerce, and discuss the Age-Friendly Symposium, a survey update, and upcoming events including a Niagara Older Adult Alliance meeting, a community drum circle, and a diversity and inclusion workshop.

• Delegation from Rebecca Shelley, Grimsby & District Chamber of Commerce
• Discussion of Age-Friendly Symposium
• Verbal update on Age-Friendly Survey
• Niagara Older Adult Alliance meeting on February 29, 2024
• Community Drum Circle inclusion event

The committee approved the meeting agenda and minutes from January 16 and January 30, 2024. Members received updates on the Age-Friendly Symposium, a community survey, and upcoming inclusion events.

• Approved February 20, 2024 agenda (Carried)
• Received January 16 and January 30, 2024 minutes (Carried)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items including minutes, policies, and reports, and to discuss board goals, a feasibility study, and policy reviews. The agenda is largely procedural, with several items marked as routine and non-controversial.

• Approval of January 10, 2024 meeting minutes
• Review of Conduct Duties and Responsibilities of Individual Board Members Policy
• Review of Programming Policy and Accessibility Policy
• Monthly Budget Report PE January 2024
• Discussion of Library Board Composition Report and Social Media, Collection Management, and Procurement Policy Reviews

The Board approved amended Programming and Accessibility policies. It also recommended that Town Council amend By-law 20-11 to require between one and two Councillors on the library board. First drafts of social media, collection management, and procurement policies were received for review.

• Approved amended Programming Policy (CARRIED)
• Approved amended Accessibility Policy (CARRIED)
• Recommended Town Council amend By-law 20-11 to specify 1-2 Councillors on the library board (CARRIED)
• Received first draft of revised Social Media Policy (CARRIED)
• Received first draft of revised Collection Management Policy (CARRIED)
• Received first draft of revised Procurement Policy (CARRIED)
• Received Feasibility Study Committee meeting notes (CARRIED)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will review several reports regarding property designations and removals. The meeting includes discussions on street name recommendations and historical research for specific local properties.

• Street name recommendations for 9 & 11 Kerman Avenue
• Removal/demolition request for 251 Murray Street
• Removal request for 2 5th Street
• Designation research report for 227 Main Street East

The Grimsby Heritage Advisory Committee recommended that the dwelling at 2 5th Street be designated under Part IV of the Ontario Heritage Act, and that 227 Main Street East be designated under Part IV Section 29. It also recommended Gerbera and Van Geest as street names for the approved development at 9 & 11 Kerman Avenue, to be sent to the Region for review once approved by Council. A removal/demolition request for 251 Murray Street was deferred to the March meeting to give the property owner more time to reply to the staff recommendation for designation. All items carried; the meeting adjourned at 6:55 p.m.

• Recommended Gerbera and Van Geest as street names for the approved development at 9 & 11 Kerman Avenue (carried)
• Deferred the removal/demolition request for 251 Murray Street to the March meeting (carried)
• Recommended the dwelling at 2 5th Street be designated under Part IV of the Ontario Heritage Act, meeting 6 of 9 Ontario Regulation 9/06 criteria (carried)
• Recommended 227 Main Street East be designated under Part IV Section 29 of the Ontario Heritage Act (carried)
• Received the delegation from Jason Bouwman regarding 251 Murray Street (carried)
• Received the delegation from Richard White regarding 2 5th Street (carried)
• Approved the February 13, 2024 agenda as amended (carried)
• Received the January 9, 2024 meeting minutes (carried)

Budget Committee of the Whole

The Budget Committee of the Whole will receive a presentation on the 2024 budget and discuss the consolidated budget report (FIN-24-04), including operating budget summaries, water and wastewater rates, and capital project summaries. This is a working session to review the proposed budget before a tentative follow-up meeting on February 15.

• 2024 Budget Presentation by Deputy Treasurer Angela Cifani
• FIN-24-04: 2024 Consolidated Budget Report
• Appendix A: Operating Budget Summary
• Appendix B: 2024 Water and Wastewater Rates
• Appendix C: Capital Project Summary

The Budget Committee of the Whole approved a 2024 operating budget of $30,587,854 and a capital budget of $10,236,300. The committee also approved 2024 water and wastewater operating budgets and rates. Staff were directed to prepare the necessary by-laws for the February 20 Council meeting.

• Approved 2024 operating budget of $30,587,854 and net levy of $17,828,590 (9-0)
• Approved 2024 capital budget of $10,236,300 (9-0)
• Approved 2024 wastewater operating budget of $7,599,239 and levy of $3,667,174 (9-0)
• Approved 2024 water gross operating budget of $8,073,359 (9-0)
• Approved $100,000 Community Development Grant Program funded from year-end surplus (7-2)
• Approved two permanent full-time positions with net zero levy impact (9-0)
• Removed $110,000 from Forty Mile Bridge project budget (6-3)
• Removed Town Hall Co-Gen Building Demolition and $200,000 funding from 2024 Capital Project Plan (9-0)

Culture Advisory Committee

The committee will review information reports regarding the Grimsby Public Art Gallery and the Grimsby Museum. Discussions include the 2024 art gallery programming, a proposal to reinstate the art gallery membership program, and museum rebranding efforts.

• 2024 Art Gallery Programming Overview
• Reinstatement of Grimsby Public Art Gallery Membership Program
• Grimsby Museum rebranding report
• Grimsby Museum 2023 Annual Report

The Culture Advisory Committee recommended that council reinstate the Grimsby Public Art Gallery Membership Program with a specific fee structure. The committee also received information reports from the Art Gallery and the Grimsby Museum.

• Recommended council approve the reinstatement of the Grimsby Public Art Gallery Membership Program
• Recommended membership fees of $30.00 for individuals, $15.00 for students/seniors/underemployed, and $55.00 for families
• Endorsed the Grimsby Museum Annual Report for Council
• Approved the February 8, 2024, meeting agenda
• Received the January 11, 2024, meeting minutes
• Received Art Gallery Information Report DCS-24-06
• Received Grimsby Museum Information Report DCS-24-08

Corporate Services Committee

The Corporate Services Committee is meeting to receive minutes from previous Downtown Improvement Area and committee meetings, and to discuss a departmental update (ITSI-24-01) for February 2024. The agenda is largely procedural, with no major decisions or public hearings listed.

• Receipt of DIA minutes from Oct 11, Nov 8, Nov 22 (special), and Dec 13, 2023
• Receipt of Corporate Services Committee minutes from Jan 15, 2024
• Discussion report ITSI-24-01: Departmental Update (February 2024)

The committee approved the meeting agenda and received minutes from previous sessions. It also received a February 2024 departmental update from Information Technology Services and Infrastructure.

• Approved amended agenda (CARRIED)
• Received minutes for Grimsby Downtown Improvement Area (Oct 11 and Dec 13, 2023) and Corporate Services (Jan 15, 2024) (CARRIED)
• Received ITSI-24-01 Departmental Update for information (CARRIED)

Council Meeting

Grimsby Council is meeting to receive the Phase 2 completion of the Strategic Parking Management Study for Downtown and Grimsby on the Lake, hear a delegation on a mental health and addiction support motion, and consider two new motions. The agenda also includes routine approvals of minutes, board minutes, and several by-laws, including one to amend zoning at 165 Lake Street.

• Parking study Phase 2 completion for Downtown and Grimsby on the Lake (DPW-24-02)
• Delegation on Councillor Korstanje's motion for mental health and addiction support advocacy
• By-law 24-07 to amend By-law 14-45 (165 Lake Street zoning)
• By-law 24-06 to repeal By-law 23-77 (Treasurer)
• Motion by Councillor DiFlavio to include standing committees in budget process

Council approved recommendations from the Strategic Parking Management Study Phase 2 and authorized a further study phase. The board also passed resolutions to advocate for increased mental health and addiction resources and to review the inclusion of standing committees in the budget process.

• Endorsed Strategic Parking Management Study Phase 2 recommendations and authorized an additional study phase
• Approved resolution to advocate for preventative drug-education and a safe beds program for mental health and addiction
• Approved recommendation to include standing committees in the budget process, to be considered during May governance review
• Passed resolution requesting the Province of Ontario undertake a social and economic prosperity review with the AMO
• Confirmed Ben Burns and Lisa Sproston as Grimsby Downtown Business Improvement Association Board members
• Passed By-laws 24-06, 24-07, and 24-08
• Referred Committee of Adjustment Endorsement Package to staff for consideration
• Amended Finance Standing Committee minutes regarding project reporting and oversight

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to discuss ongoing projects, new business developments, and proposed initiatives for 2024/25. Items include tourism funding applications, a business succession planning program, and updates on several new businesses locating in Grimsby. The committee will also hear presentations on the Official Plan Review and a Tourism Map.

• Major Refrigeration relocating to 194 Wolverton Rd. (25,000sf, 110 jobs)
• Sisolift at 270 Hunter Rd. (30,000sf, 35 jobs) with building upgrades in Q1/2 2024
• SPA for Anatolia expected ground breaking Q2-3 with 500 new jobs
• Del Windows Development Inc. SPA (450 jobs) at Modular Homes property
• Tourism Strategy funding applications to Ontario Ministry of Tourism and FedDev

The Committee received presentations on the Official Plan review and a proposed tourism map. Staff provided updates on several funding applications and upcoming business developments, including projected residential and industrial investments of $3 billion.

• Approved February 1, 2024 agenda
• Received November 9, 2023 meeting minutes
• Received Official Plan Review and Tourism Map presentations for information
• Accepted resignation of Councillor D. Howe

Planning and Development Committee

The Planning and Development Committee will review an update on the Official Plan Review, including a 'What We Heard' report and a draft of vision and guiding principles. The committee will also consider a proposed zoning by-law amendment for 165 Lake Street.

• Official Plan Review Update: What We Heard Report and Working Draft of Vision and Guiding Principles
• Proposed Zoning By-law Amendment (File # 26Z-16-2302) at 165 Lake Street
• Receipt of Heritage Advisory Committee minutes from December 12, 2023, and January 9, 2024

The Planning and Development Committee approved submitting a draft zoning by-law amendment for 165 Lake Street to Council for final approval. The committee also received reports on the Official Plan Review and correspondence from the Town of Lincoln.

• Approved submitting draft Zoning By-law Amendment (File #26Z-16-2302) at 165 Lake Street to Council
• Authorized Mayor and Clerk to sign the agreement for 165 Lake Street
• Received Official Plan Review Update report PA-24-03 for information
• Received correspondence from the Town of Lincoln

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to discuss the symposium program schedule and launch an age-friendly survey, including reviewing the third draft of the survey. The agenda is largely procedural, with no major decisions or financial items listed.

• Review of 3rd draft of Age-Friendly Survey
• Discussion of Symposium Program Schedule
• Launching of Age-Friendly Survey

The Age Friendly Advisory Committee edited the third draft of the Age-Friendly survey and set a launch date. Staff provided an update on the planning and scheduling for an upcoming Symposium.

• Approved January 30, 2024 agenda (Carried)
• Approved launch of Age-Friendly survey for February 5, 2024 (Carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to discuss a gap analysis tracker for 2024 focused on reducing the carbon footprint. The agenda includes standard procedural items such as call to order, land acknowledgement, disclosure of pecuniary interest, and approval of the agenda. The main substantive item is the gap analysis discussion, followed by announcements and adjournment.

• Gap Analysis Tracker 2024 discussion on reducing carbon footprint
• Land acknowledgement recognizing treaty land and Indigenous peoples
• Disclosure of pecuniary interest
• Approval of agenda
• Committee announcements

The Grimsby Green Advisory Committee approved its amended agenda and requested that Sarah Sweeney attend the next meeting. The committee also discussed the 2024 Gap Analysis Tracker with Senior Planning staff.

• Approved the January 26, 2024, special agenda as amended (CARRIED)
• Requested Sarah Sweeney attend the next meeting to answer questions on Tree Canopy Standards for the Peach King Parking Lot (CARRIED)

Finance Committee

The Grimsby Finance Committee is meeting to receive routine reports and discuss several items. They will consider an insurance program update, a bi-annual procurement report, and a memorandum on the whistleblower policy review. The agenda also includes approval of previous minutes from the Economic Development Committee and Finance Committee.

• Insurance Program Update (FIN-24-02)
• Bi-Annual Procurement Report (FIN-24-03) with By-law 21-56 Schedule C on non-competitive circumstances
• Whistleblower Policy Review memorandum
• Receipt of minutes from Nov 9, 2023 Economic Development Committee and Dec 14, 2023 Finance Committee

Grimsby's Finance Committee received the 2024 Insurance Program Update and the Bi-Annual Procurement Report for information. It directed staff to bring monthly reports on the Peach King Centre Renovation project stages, budget, spending to date and forecast, and to report to Council on whether project oversight will be internal or by a Committee of Council. The Committee also received a memorandum on the Whistleblower Policy and cancelled its February 22, 2024 meeting. All recorded motions carried.

• Approved the January 25, 2024 agenda (FC-24-001, carried)
• Lifted Community Development Roundtable Follow-Up from the Nov 9, 2023 Economic Development Committee minutes for separate consideration (FC-24-002, carried)
• Received the Nov 9, 2023 Economic Development Committee and Dec 14, 2023 Finance Committee minutes (FC-24-003, carried)
• Received report FIN-24-02, 2024 Insurance Program Update, for information (FC-24-004, carried)
• Directed staff to bring monthly reports on Peach King Centre Renovation project stages, budget, spending to date and forecast (FC-24-005, carried)
• Directed staff to report to Council on project oversight for the Peach King Centre Renovation, internal or by a Committee of Council (FC-24-006, carried)
• Received report FIN-24-03, Bi-Annual Procurement Report, for information (carried)
• Received the Whistleblower Policy memorandum (FC-24-007, carried); cancelled the February 22, 2024 meeting (FC-24-008, carried)

Community Services Committee

The Community Services Committee will review a proposed update to the Civic Recognition Program Policy. The meeting also includes a department information update and the receipt of several advisory committee minutes.

• Civic Recognition Policy Update (DCS-24-05)
• Community Services Department Information Update for January 2024
• Memorandum regarding Tree Canopy Standards for Peach King Parking Lot
• Presentation regarding the Grimsby Peach Kings Book

The Community Services Committee recommended that Council approve the Civic Recognition Policy. The committee also deferred a decision on tree canopy standards for the Peach King parking lot.

• Recommended Council approve the Civic Recognition Policy (CS-24-007)
• Deferred consideration of Tree Canopy Standards for Peach King Parking Lot (CS-24-008)
• Received Community Services Department Information Update for January 2024 (CS-24-006)
• Received delegation from Edit It regarding Grimsby Peach Kings Book (CS-24-005)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting for routine business, including a closed-session designation workshop for member education and training on heritage designation reports and statements of significance. The agenda is largely procedural, with no specific decisions or proposals listed.

• Closed session designation workshop under Section 239(3.1) of the Municipal Act
• Welcome and introductions with Town of West Lincoln Heritage Committee
• Meeting at Carnegie Library, 25 Adelaide St, Grimsby

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to receive updates on the Public Tree By-law and the Climate Action Team, and to discuss community engagement, urban canopy, sustainability, and a gap analysis. The agenda is largely procedural, with working group updates and planning for upcoming events like Seedy Saturday.

• Public Tree By-law staff update
• Climate Action Team staff update
• Community Engagement Roundtable on January 26, 2024
• Seedy Saturday on February 10, 2024
• Greening Grimsby webpage discussion

The Grimsby Green Advisory Committee approved a special meeting for January 26, 2024, to discuss the Gap Analysis document. Staff provided updates on the Public Tree By-law, which will be reviewed at the next meeting, and the Climate Action Team. The committee also discussed upcoming community events, including a roundtable and Seedy Saturday, and reviewed working group progress.

• Approved agenda for Jan 17 meeting (Carried)
• Received minutes from Dec 20, 2023 meeting (Carried)
• Approved special meeting on Jan 26, 2024, at 9:30 am to discuss Gap Analysis (Carried)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to hear three minor variance applications at 12 Iroquois Trail, 233 Inglehart Road, and 172 Main Street East. The agenda includes delegations from property owners and agents for each application. The committee will also review previous minutes from December 19, 2023.

• Minor variance A31-23 at 12 Iroquois Trail
• Minor variance A33-23 at 233 Inglehart Road
• Minor variance A01-24 at 172 Main Street East
• Delegations from owners/agents for all three applications
• Review of post-meeting minutes from Dec 19, 2023

The Committee of Adjustment approved three minor variance applications regarding driveway placement, the addition of a second dwelling on a lot, and the use of a temporary construction parking lot. The committee also approved the minutes from the December 19, 2023 meeting.

• Approved Minor Variance A31-23 for 12 Iroquois Trail regarding driveway entrance/exit spacing
• Approved Minor Variance A33-23 for 233 Inglehart Road to permit a second dwelling on the lot
• Approved Minor Variance A01-24 for 172 Main Street East for a temporary construction parking lot
• Approved minutes from the December 19, 2023 meeting

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review previous minutes, discuss an upcoming Age Friendly Symposium, and consider a second draft of an Age Friendly Survey. The agenda is largely procedural, with the main substantive items being the symposium and survey discussions.

• Discussion of Age Friendly Symposium
• Review of Age Friendly Survey - Second Draft
• Receipt of minutes from December 19, 2023 and January 10, 2024

The Age Friendly Advisory Committee approved its agenda and received previous minutes. It scheduled a special meeting for January 30 to finalize the program schedule for the Aging with Passion and Purpose Symposium. Staff reported that up to $3,000 is available annually for committee events and activities.

• Approved amended agenda (Carried)
• Received minutes from Dec 19, 2023 and Jan 10, 2024 (Carried)
• Scheduled special meeting for Jan 30, 2024 to discuss symposium program (Carried)

Corporate Services Committee

The Corporate Services Committee is meeting to discuss two reports: one considering whether the Town should bring legal services in-house (including a shared-services proposal from Pelham), and an update on legal fees. The agenda is otherwise routine, with approval of previous minutes and standard procedural items.

• TC-24-01: Consideration for Town In-House Legal Services, including Pelham proposal for a shared Town Solicitor position
• FIN-24-01: Legal Fees Update with cost summary appendix
• Receipt of December 4, 2023 minutes

The Corporate Services Committee approved its agenda and received the December 4, 2023 minutes. It received report TC-24-01 on considering in-house legal services and referred that report to the 2024 budget discussions. The committee also received report FIN-24-01, a legal fee cost update, as information. No other substantive decisions were made.

• Approved the January 15, 2024 Corporate Services Committee agenda (carried)
• Received the December 4, 2023 Corporate Services Committee minutes (carried)
• Received report TC-24-01 on in-house legal services and referred it to 2024 budget discussions (carried)
• Received report FIN-24-01, Legal Fee Cost Update, as information (carried)

Council Meeting

Grimsby Council meets to consider by-laws designating four properties as heritage features, hear delegations from Alzheimer Society and YWCA, and receive reports on planning applications. The agenda also includes routine approvals of minutes, endorsements, and correspondence, plus a closed session for personnel matters.

• By-law 23-96 to designate 266 Main Street West as heritage
• By-law 24-01 to designate 25 Kerman Avenue as heritage
• By-laws 24-02 and 24-03 to designate 127 and 92 Main Street West as heritage
• Delegations from Alzheimer Society of Niagara Region and YWCA Niagara Region
• Closed session for resident nomination to Niagara Transit Commission and compensation review

Grimsby council approved heritage designation by-laws for 25 Kerman Avenue, 92 Main Street West, 127 Main Street West, and 266 Main Street West, and passed a by-law appointing a new Town Clerk. Council also approved direction from a closed session on a compensation market review and a Niagara Transit Commission committee nomination, carried 7-2 with Councillors Charrois and DiFlavio opposed. Two notices of motion were read, on mental health and addiction support and on including standing committees in the budget process. Most other items were routine approvals of agendas, minutes, correspondence, and committee reports.

• Approved heritage designation by-laws for 25 Kerman Avenue, 92 Main Street West, 127 Main Street West, and 266 Main Street West
• Approved by-law 24-04 appointing a Clerk for the Town of Grimsby
• Approved closed-session direction on the compensation market review and directed staff to implement its recommendations, and to notify the Niagara Transit Commission Public Advisory Committee nominee (7-2)
• Received report PA-24-01 on 25 Kerman Avenue, 92 Main Street West, and 127 Main Street West and agreed to proceed with designation by-laws
• Received report PA-24-02 on 266 Main Street West and agreed to proceed with an amended designation by-law
• Approved the Council Endorsement Package from the Grimsby Heritage Advisory Committee meetings of December 12, 2023 and January 9, 2024
• Nominated Councillor Baradziej for appointment by Regional Council to the Transportation Strategy Steering Committee for the term ending November 2026
• Received eight items of correspondence, including Niagara Region water/wastewater and waste management budget items

Culture Advisory Committee

The Grimsby Culture Advisory Committee is meeting to review information reports on the Art Gallery and Grimsby Museum, including a museum accessions report, and to adopt previous minutes. The agenda is largely procedural, with no major decisions or public hearings listed.

• Art Gallery Information Report DCS-24-01
• Grimsby Museum Information Report DCS-24-03
• Grimsby Museum Accessions Report DCS-24-02
• Adoption of November 2, 2023 minutes

The Culture Advisory Committee received information reports on the Art Gallery (DCS-24-01) and the Grimsby Museum (DCS-24-03), and received the museum's incoming accessions report (DCS-24-02) while recommending Council accept the accessions as presented. It also approved its agenda, received the November 2, 2023 minutes, and moved its next meeting from February 1 to February 8, 2024. No funding, contracts, or bylaw changes were decided; most items were received for information.

• Approved the January 11, 2024 agenda (CUL-24-001) — carried
• Received the November 2, 2023 meeting minutes (CUL-24-002) — carried
• Received Art Gallery report DCS-24-01 for information (CUL-24-003) — carried
• Received Museum report DCS-24-03 for information (CUL-24-004) — carried
• Received Museum incoming accessions report DCS-24-02 and recommended Council accept the accessions as presented (CUL-24-005) — carried
• Moved next meeting date from February 1 to February 8, 2024 (CUL-24-006) — carried

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to handle routine procedural items and discuss the first draft of a Grimsby survey. The survey discussion is the only substantive item on the agenda; the rest is standard administrative business.

• Discussion of Grimsby Survey 1st draft
• Approval of agenda
• Receipt of previous minutes
• Disclosure of pecuniary interest
• Announcements

The Age Friendly Advisory Committee held a special meeting on January 10, 2024, and approved its agenda (AF-24-001). The committee discussed and edited the first draft of an age friendly survey and discussed using Grimsby Lets Talk to publish it. No survey was approved or published, and no other substantive decisions were recorded. The committee also discussed inviting a Grimsby Chamber of Commerce representative to its February meeting.

• Approved the January 10, 2024 special meeting agenda (AF-24-001)
• Discussed and edited the first draft of the age friendly survey (no approval recorded)
• Discussed using Grimsby Lets Talk to publish the survey (no decision recorded)
• Deferred receipt of previous minutes to the next meeting because this was a special meeting
• Discussed inviting a Chamber of Commerce representative to the February meeting (no decision recorded)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve routine items, review draft policies, and discuss board goals and the 2024 CEO workplan. The agenda is largely procedural, with most items listed as routine consent items.

• Review of Display Policy, Employee Code of Conduct, and Inclement Weather Policy (2nd drafts)
• Discussion of 2024 CEO Workplan and 4Q 2023 CEO Workplan
• Monthly Budget Summary for December 2023
• Submission to the Regional Governance Review
• Closure for Grimsby GLaM Gala

The Grimsby Public Library Board established a committee to assist with a 2024 Feasibility Study. The Board also approved the 2024 CEO Workplan and authorized specific representatives to attend an invitation from the Niagara Falls Public Library Board.

• Created ad hoc Feasibility Study committee consisting of Deirdra Burke, Carrie deRoo, Alyssa Seul, and Councillor Howe (Carried)
• Approved 2024 CEO Workplan (Carried)
• Authorized Deirdra Burke, Alyssa Seul, and Kathryn Drury to attend Niagara Falls Public Library Board invitation (Carried)
• Approved Statistics Report as amended (Carried)
• Approved submission to the Regional Governance Review (Carried)
• Approved December 13, 2023 meeting minutes and closed session minutes (Carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss heritage matters, including a demolition request for 9 Adelaide Street, street name recommendations, and designation research reports for several properties. The agenda includes reports and updates, with no final decisions listed.

• Removal/Demolition request for 9 Adelaide Street
• Street name request update with recommendations
• Designation research reports for 22 Main Street West, 24 Main Street West, and 34 Mountain Street
• Verbal update on West Lincoln Designation Workshop

The Grimsby Heritage Advisory Committee recommended designating three properties under the Ontario Heritage Act. The committee also recommended removing one property from the Municipal Heritage Register and established a new working group.

• Recommended designation of 22 Main Street West under Part IV Section 29 of the Ontario Heritage Act
• Recommended designation of 24 Main Street West under Part IV Section 29 of the Ontario Heritage Act
• Recommended designation of 34 Mountain Street under Part IV Section 29 of the Ontario Heritage Act
• Recommended removal of 9 Adelaide Street from the Municipal Heritage Register
• Recommended 'Hand Inlet' as the proposed street name for the Mariner Bay Point development
• Established an education and outreach working group
• Approved January 9th, 2024 Agenda
• Received December 12th, 2023 meeting minutes