Georgian Bluffs public meetings in 2024

Council Meeting

The Georgian Bluffs Council will approve a $387,885 contract with WT Infrastructure Solutions Inc. for engineering services on the Pottawatomi watermain extension. It will also consider two zoning by‑law amendment proposals (Z05‑24 Weppler and Z06‑24 Hutchinson) and a request to extend the Cobble Beach draft plan to February 16 2028. A municipal drain capital operating plan memo will be received for information.

• Award of $387,885 contract to WT Infrastructure Solutions Inc. for Pottawatomi watermain extension (DEV2024-064)
• Zoning By‑law Amendment Z05‑24 (Weppler) – staff report and signing authorization (DEV2024‑069)
• Zoning By‑law Amendment Z06‑24 (Hutchinson) – staff report and signing authorization (DEV2024‑070)
• Request for three‑year extension of Cobble Beach draft plan to Feb 16 2028 (DEV2024‑071)
• Municipal Drain Capital Operating Plan memo received for information (DEV2024‑072)

Council awarded a $387,885 contract to WT Infrastructure Solutions Inc. for engineering services for the Pottawatomi Watermain Extension. Council also approved a zoning by-law amendment for the Weppler property, deferred the Hutchinson zoning application pending further studies, and supported a three-year draft plan extension for Cobble Beach. Several administrative by-laws were passed, including updated reserve, emergency plan, and committee appointment by-laws.

• Awarded $387,885 contract to WT Infrastructure Solutions Inc. for Pottawatomi Watermain Extension engineering (COW2024-121)
• Approved zoning by-law amendment Z05-24 (Weppler) for property at 117064 Concession 9 (By-law 2024-064)
• Deferred zoning application Z06-24 (Hutchinson) pending Servicing Feasibility Study and Karst Assessment
• Supported 3-year draft plan extension for Cobble Beach subdivision 42T-2004-02 to February 16, 2028
• Approved 2024-2025 Winter Operations Plan (COW2024-122)
• Adopted updated Reserve and Reserve Fund Policy (By-law 2024-065)
• Adopted 2024 Emergency Management Plan and Program (By-law 2024-066)
• Appointed Council members to Committees and Boards (By-law 2024-067)

Committee of Adjustment

The Committee of Adjustment will consider two unfinished applications. It will recommend approval of Severance Application B24/24 and B25/24 (Bannerman) and Consent Application B05/24 (Heidolph), each subject to conditions such as reference plans, certificates of consent, fees, cash‑in‑lieu payments, and required studies. No new business is on the agenda.

• Approve Severance Application B24/24 and B25/24 (Bannerman) with conditions including a reference plan, certificate of consent, consent fee, 5% cash‑in‑lieu, updated karst assessment, environmental impact study, engineer letter, and zoning by‑law amendment
• Approve Consent Application B05/24 (Heidolph) with conditions including a reference plan, certificate of consent, consent fee, 5% cash‑in‑lieu, archaeological assessment, species‑at‑risk study, entrance permit, transfer for Louise Street (Plan 180), and by‑law deeming Plan 180 not a registered subdivision
• Adopt the agenda as presented
• Adopt the minutes of the November 19, 2024 Committee of Adjustment meeting
• No new business items were presented

The Committee of Adjustment approved a severance application (DEV2024-067) for two lots, subject to conditions including a karst assessment update, an environmental impact study, and a zoning by-law amendment. A separate consent application (DEV2024-068) was deferred to June 2025 for additional information. The meeting was otherwise procedural.

• Approved severance applications B24/24 and B25/24 (Bannerman) with 8 conditions (unanimous)
• Deferred consent application B05/24 (Heidolph) to June 2025 for additional details (unanimous)
• Approved agenda as presented
• Adopted minutes of November 19, 2024 meeting

Committee of the Whole

The Committee of the Whole is set to award engineering contracts for the Pottawatomi watermain extension and the reconstruction of Old Beach Drive. The body will also approve the 2024-2025 Winter Operations Plan and finalize appointments to various committees and boards.

• Award of contract for Pottawatomi watermain extension ($387,885.00)
• Award of single-source contract for Old Beach Drive reconstruction ($1,320,000.00)
• Approval of 2024-2025 Winter Operations Plan
• Appointments to Council Committees and Boards
• Appointments to Committee of Adjustment

The Committee of the Whole defeated a proposal to award a single-source engineering contract of up to $1.32 million to GEI Consultants for the Old Beach Drive reconstruction. The committee approved a $387,885 contract with WT Infrastructure Solutions Inc. for the Pottawatomi watermain extension, adopted the 2024–2025 Winter Operations Plan, and updated council appointments to local boards and committees.

• Defeated single-source engineering contract of up to $1.32M to GEI Consultants for Old Beach Drive reconstruction
• Approved $387,885 contract to WT Infrastructure Solutions Inc. for Pottawatomi watermain extension engineering
• Approved the 2024-2025 Winter Operations Plan
• Approved council member appointments to township boards and external committees
• Directed staff to prepare a by-law appointing Mayor Carleton and Councillor Moore Coburn to the Committee of Adjustment
• Deferred delegation on green burials to the Jan. 15, 2025 meeting

Council Meeting

The Township of Georgian Bluffs Council approved by-laws to authorize cost recovery for specific fire department responses and to create a school zone at Keppel Sarawak School. The meeting also adopted the minutes from the previous Committee of the Whole meeting and received reports on shared building services and cemetery fees.

• By-law 2024-058: Fire Department Cost Recovery
• By-law 2024-059: Agency Agreement with Fire Marque
• By-law 2024-060: Creation of School Zone at Keppel Sarawak School
• By-law 2024-061: Amend Procedure By-Law
• By-law 2024-062: Confirming By-law for proceedings

Council approved the 'View from the Top Strategic Plan 2025-2030' and directed staff to present a by-law for its adoption. They also approved transitioning the Shared Building Services pilot with the City of Owen Sound into a full shared service, pending Owen Sound's approval. Several by-laws were passed, including fire department cost recovery and a school zone designation. Maintenance on a road allowance in Shallow Lake was resumed.

• Approved 2025-2030 Strategic Plan (COW2024-114)
• Approved transition of Shared Building Services with Owen Sound to full service (COW2024-115)
• Approved agreement with All Ontario Recycling for surplus scrap metal sale (COW2024-116)
• Approved Communications and Social Media Use Policies (COW2024-118)
• Passed By-law 2024-058 for fire department cost recovery
• Passed By-law 2024-059 for agency agreement with Fire Marque Inc
• Passed By-law 2024-060 designating Keppel Sarawak School Zone
• Directed staff to resume maintenance on road allowance off Grey Road 170 (Shallow Lake)

Committee of Adjustment

The Committee of Adjustment will review severance applications and a minor variance. One application is recommended for approval, while two others are deferred to future meetings.

• Severance Application B22/24 (Osborne) recommended for approval
• Minor Variance Application A02/24 (VanderKooy) recommended for approval
• Severance Applications B24/24 and B25/24 (Bannerman) deferred
• Severance Application B26/24 (Bradshaw) deferred
• Approval of minutes from October 15, 2024

The Committee of Adjustment approved a severance application (B22/24) for Barbara and Kim Osborne, subject to conditions including a reference plan, lot merger, and a zoning by-law amendment with holding provisions for environmental and karst studies. Two other severance applications (B24/24, B25/24 for Bannerman, and B26/24 for Bradshaw) were deferred to future hearings to address outstanding agency comments and notice verification. A minor variance application (A02/24) for John VanderKooy was approved.

• Approved severance B22/24 (Osborne) with conditions (unanimous)
• Deferred severance B24/24 and B25/24 (Bannerman) to future hearing
• Approved minor variance A02/24 (VanderKooy) (unanimous)
• Deferred severance B26/24 (Bradshaw) to future hearing

Committee of the Whole

The Committee of the Whole will recess to conduct a public hearing on Zoning By‑law Amendment Z‑07‑24 for 2036595 Ontario Inc / Stephan Barclay. Staff will present the Z‑07‑24 public meeting report for information. The council will consider adopting the 2025‑2030 Strategic Plan and direct staff to prepare a by‑law for its adoption. Additional items include a shared building services pilot with the City of Owen Sound, an award of a surplus scrap metal contract, and an update to the Procedure By‑law.

• Public hearing on Zoning By‑law Amendment Z‑07‑24 (2036595 Ontario Inc / Stephan Barclay)
• Approval direction for the 2025‑2030 Strategic Plan
• Shared Building Services pilot transition with the City of Owen Sound
• Award of RFP 2024‑14 for surplus scrap metal to All Ontario Recycling
• Mid‑Term Procedure By‑law update to amend By‑law 2019‑125

The Committee of the Whole approved the draft 'View from the Top Strategic Plan 2025-2030' and directed staff to present a by-law for adoption. It also directed staff to transition the shared building services pilot with the City of Owen Sound into a full shared service, pending Owen Sound's approval. Other approvals included a scrap metal sale agreement, procedure by-law updates, and communications policies.

• Approved 2025-2030 Strategic Plan (COW2024-114)
• Directed transition of shared building services with Owen Sound to full service (COW2024-115)
• Approved scrap metal sale agreement with All Ontario Recycling (COW2024-116)
• Directed presentation of amending by-law for Procedure By-Law updates (COW2024-117)
• Approved Communications and Social Media Use Policies (COW2024-118)
• Received public hearing report for Zoning By-law Amendment Z-07-24 (COW2024-112)

Inter Township Joint Board of Management

The Inter Township Joint Board of Management will consider the draft 2025 budget for the Inter Township Fire Department. The agenda includes a 10‑year capital plan covering 2025 to 2034, a request for high‑angle equipment, and a request for washroom renovations. The board is asked to endorse the draft budget and forward it to the ownership councils for review and approval.

• Endorse draft 2025 Inter Township Fire Department budget
• Review 10‑Year Capital Plan (2025‑2034)
• Consider budget request for high‑angle equipment
• Consider budget request for washroom renovations

The Inter Township Joint Board of Management endorsed the 2025 draft budget for the Inter Township Fire Department and directed staff to apply for grants for specialized rescue equipment and training. The budget will be forwarded to the Township of Georgian Bluffs and Municipality of Meaford councils for approval. No other substantive decisions were made.

• Endorsed 2025 draft Inter Township Fire Department budget
• Directed staff to apply for grants for rescue equipment and training
• Forwarded budget to ownership councils for review and approval
• Adopted minutes of October 15, 2024 meeting

Special Council Meeting

The Township of Georgian Bluffs will hold a special council meeting to discuss the 2025 Draft Budget and approve an updated Reserve and Reserve Fund Policy. The meeting includes a strategic session and follow-up reports on budget requests.

• Strategic session to discuss 2025 Draft Budget
• Approval of updated Reserve and Reserve Fund Policy
• 2025 Hard Surface Preservation Program road sections
• Kemble Athletic Fields Playground budget request
• Professional Development Budget follow-up report

Council held a strategic session to review the 2025 draft budget, which currently projects a 5.58% residential tax increase. They directed staff to present the budget for approval on January 15, 2025, with changes including using $1.5 million for surface-treated roads instead of hot mix asphalt, seeking rental alternatives for a water tank insert system, and conditionally approving the Kemble playground pending public engagement and grant success. They also approved updates to the Reserve and Reserve Fund Policy, including renaming and merging several reserves.

• Approved updated Reserve and Reserve Fund Policy with renamed and merged reserves (carried)
• Directed 2025 draft budget for approval on Jan 15, 2025, with 5.58% tax increase (carried)
• Directed $1.5M hard surface preservation budget for surface-treated roads instead of hot mix asphalt (carried)
• Directed staff to seek rental alternatives for Water Tank Insert System (carried)
• Conditionally approved Kemble Playground budget pending public engagement and grant (carried)
• Directed delegation to ROMA for infrastructure and OPP funding appeals (carried)
• Confirmed proceedings by By-law 2024-057 (carried)

Council Meeting

The Georgian Bluffs Council will consider and adopt three by-laws covering a fee waiver policy, amendments to the donation policy, and the Hutten Land Transfer that authorizes closing a public highway in the Derby area. Staff reports on the Green Fleet Strategy, cemetery software procurement, and 2025 budget survey results will be received for information. A delegation from the Grey Sauble Conservation Authority will present its 2025 draft budget, and the council will waive a procedural by-law to allow the presentation to exceed the usual time limit.

• Adopt By-law 2024-053 – Fee Waiver Policy for the township
• Adopt By-law 2024-054 – Amendments to the Donation Policy
• Adopt By-law 2024-055 – Hutten Land Transfer authorizing closure of a public highway in Derby
• Delegate authority to negotiate cemetery software purchase under $25,000
• Waive Procedure By-law 2019-125 to let Grey Sauble Conservation Authority presentation exceed 10 minutes

The Township of Georgian Bluffs Council approved new bylaws for a Fee Waiver Policy and an amended Donation Policy, along with a land transfer in Derby. Council also received presentations on the Grey Sauble Conservation Authority's draft budget and advanced a Green Fleet Strategy to incorporate zero-emission vehicles into long-term asset planning.

• Added discussion regarding Gwen Lamont's memoir launch to the agenda (RES2024-219)
• Adopted previous meeting minutes from October 16, 2024 (RES2024-220)
• Received the 2025 Draft Grey Sauble Conservation Authority Budget Presentation and waived Procedure By-Law 2019-125 (RES2024-221)
• Adopted the Consent Agenda less item 9.3.5 (RES2024-222)
• Directed staff to send a letter supporting Wasaga Beach's resolution on OPP Detachment Billing Increases (RES2024-223)
• Adopted Committee of the Whole minutes from October 23, 2024, including recommendations COW2024-104 through COW2024-110 (RES2024-224)
• Approved Option #2 for amendments to the Volunteer Recognition Program and directed staff to draft an amended policy (RES2024-225)
• Passed By-law 2024-053 for a Fee Waiver Policy (RES2024-226)

Committee of the Whole

The Committee of the Whole will consider staff reports on a Green Fleet Strategy, including acknowledgment of contributions, use of a fleet GHG estimating tool in the 2025 Asset Management Plan, and development of a long‑term zero‑emission vehicle program. It will receive the Functional Road Classifications report and begin drafting a service level policy for each road class. The committee will also receive the 2025 Budget Survey results and authorize negotiations for cemetery software up to $25,000.

• Green Fleet Strategy: acknowledge expertise, adopt GHG tool for asset plan, plan zero‑emission vehicle program
• Functional Road Classifications report and draft service level policy
• 2025 Budget Survey results received for information
• Cemetery software purchase authority up to $25,000
• Order to amend agenda to consider Green Fleet presentation by Roger Martin

The Committee approved the use of a GHG estimating tool to create a fleet renewal strategy through 2050. Council also authorized the drafting of a road classification policy for public consultation and approved a budget for cemetery software.

• Directed staff to develop a long-term fleet renewal program through 2050 supporting zero emission vehicles (Approved)
• Directed staff to use a GHG estimating tool for the 2025 Asset Management Plan (Approved)
• Approved drafting a level of service policy for functional road classifications for public engagement (Approved)
• Authorized staff to negotiate the purchase of cemetery software under a $25,000 budget (Approved)
• Received 2024 Corporate Climate Action Plan update for information (Approved)
• Received report on gravel vs surface treated roads for information (Approved)
• Received 2025 Budget Survey results for information (Approved)

Council Meeting

The Council will recess the meeting for a public hearing on rezoning application Z05‑24 for Rob and Erin Weppler, which proposes converting land currently zoned M1‑1 to a site‑specific agricultural use to allow three residential apartments. Staff will recommend approval of the amendment pending agency comments. The Council will also adopt a short‑term rental licensing program, authorize a two‑year cost‑recovery agreement with Fire Marque (with an option to renew up to five additional years), approve $30,740.25 plus HST and 7 % admin for the Official Plan update, and consider reducing the speed limit on Vault Works Road to 60 km/h.

• Public hearing and recommendation to approve Z05‑24 rezoning for the Weppler property (M1‑1 to site‑specific agricultural use, 3 residential apartments)
• Adoption of Short Term Rental Accommodations licensing program (Option 1, vote 4‑to‑3)
• Authorization of agreement with Fire Marque for cost‑recovery, initial two‑year term with option to renew up to five years
• Approval of $30,740.25 + HST + 7 % admin for Official Plan update funding from working capital reserve
• Recommendation to reduce speed limit on Vault Works Road (West Street to Grey Road 17) to 60 km/h

Council passed By-law 2024-049 to license and regulate short-term rental accommodations, along with By-law 2024-050 to set licensing fees. The decision follows a 4-3 vote to implement the licensing program. Council also approved several other items, including a speed limit reduction on Vault Works Road and a directive to review the Clean Yards By-law to support naturalized gardens.

• Passed By-law 2024-049 to license and regulate short-term rentals
• Passed By-law 2024-050 to amend fees for short-term rental licensing
• Approved speed limit reduction on Vault Works Road to 60 km/h
• Directed staff to include 2025 budget request for Kemble playground
• Adopted minutes of previous meetings, including amended Special Council minutes
• Approved zoning by-law amendments for properties at 200 Mountain Lake Drive and Part of Lot 11, Jones Range Keppel Township
• Directed staff to review Clean Yards By-law 2017-036 to support naturalized gardens and pollinator habitats
• Authorized staff to proceed with Official Plan Update scope change with $30,740.25 upset limit

Committee of Adjustment

The Committee of Adjustment will consider application DEV2024-056, a severance request for lot B23/24 (Taylor). The recommendation is to approve the application provided several conditions are met, including a reference plan, a certificate of consent, payment of the consent fee, a 5% cash‑in‑lieu of parkland, a zoning by‑law amendment, and an engineer’s letter of opinion.

• Severance application DEV2024-056 for B23/24 (Taylor) – recommendation for approval with conditions
• Requirement to complete and file a Reference Plan or obtain an exemption
• Certificate of Consent to be affixed to the deed within two years of the decision
• Applicant to pay the applicable consent certification fee and 5% cash‑in‑lieu of parkland
• Zoning by‑law amendment and engineer’s Letter of Opinion to address bedrock extraction

The Committee of Adjustment approved a severance application (DEV2024-056) by Ron Taylor, finding it consistent with provincial and local planning documents. The approval includes conditions such as completing a reference plan, paying fees and parkland cash-in-lieu, and enacting a zoning by-law amendment. No public comments were registered, and the applicant attended. The meeting was otherwise procedural, including agenda approval and adoption of previous minutes.

• Approved severance application DEV2024-056 (Taylor) with conditions
• Approved agenda as presented
• Adopted minutes of September 17, 2024 meeting
• Adjourned meeting at 5:20 p.m.

Inter Township Joint Board of Management

The Inter Township Joint Board of Management will receive the 2025 draft operating and capital budget and the 10‑year capital plan for the Inter Township Fire Department for information. A closed‑session meeting is scheduled to discuss labour‑relations or employee‑negotiation matters, specifically a staffing update. All other agenda items are routine approvals, with no new business or unfinished business listed.

• 2025 Draft Inter Township Fire Department Operating and Capital Budget
• ITFD 10‑Year Capital Plan (2025‑2034)
• High Angle Equipment purchase request
• Washroom Renovation request
• Closed session on labour relations – staffing update

The Inter Township Joint Board of Management deferred the 2025 draft fire department budget to a special meeting, with no date set. The board also received the Q3 2024 report for information and held a closed session on staffing, providing direction to staff. No other substantive decisions were made.

• Deferred 2025 Draft ITFD Budget to special meeting (carried)
• Received Q3 2024 report for information (approved)
• Approved agenda as amended (carried)
• Adopted July 16, 2024 minutes (carried)
• Moved into closed session for labour relations/employee negotiations (approved)
• Adjourned at 3:38 p.m. (approved)

Committee of the Whole

The Committee of the Whole will receive several staff reports and make recommendations. Council will consider a public hearing for development application Z‑06‑24 (Larry Hutchinson), a speed‑limit reduction on Vault Works Road, funding of $30,740.25 for the Official Plan update, a land transfer to Hutten & Co., and revisions to the Township Donation and Fee Waiver policies.

• Reduce speed limit on Vault Works Road (West Street to Grey Road 17) from 80 km/h to 60 km/h
• Authorize $30,740.25 (plus HST and 7% admin) for the Official Plan Update scope change
• Transfer vacant parcel CON 5 PT LOT 17 RP 16R7880 to Hutten & Co. Land and Shore and close the road by‑law
• Recess the meeting to hold a public hearing for development application Z‑06‑24 (Larry Hutchinson)
• Amend the Township Donation Policy and approve a new Fee Waiver Policy

The Committee of the Whole approved a speed limit reduction on Vault Works Road from 80 km/h to 60 km/h, with a by-law to be presented at the October 16 Council meeting. They also authorized proceeding with an Official Plan Update scope change with an upset limit of $30,740.25 plus HST and admin fees, funded from the working capital reserve. A public hearing for zoning application Z-06-24 (Hutchinson) was held, with no decision made; staff will bring back an informational report. The committee also approved a land transfer to Hutten & Co. Land and Shore and revised donation and fee waiver policies.

• Approved speed limit reduction on Vault Works Road from 80 km/h to 60 km/h (carried)
• Authorized J.L. Richards Official Plan Update Scope Change with upset limit of $30,740.25 + HST + 7% admin (carried)
• Received report on shorelines, potable water and wastewater jurisdictional responsibilities for information (carried)
• Approved transfer of 0.015 acre parcel to Hutten & Co. Land and Shore, with road closure and merger (carried)
• Approved revised Donation Policy (removing monetary donations) and Fee Waiver Policy (carried)
• Held public hearing for Z-06/24 Hutchinson; no decision, staff to report back (carried)

Committee of the Whole

The Committee of the Whole is discussing cost recovery options for fire services and the implementation of a short-term rental licensing program. The body is also reviewing drainage reports for Balmy Beach and a subdivision reinstatement request for Georgian Shores Estates.

• Proposed agreement with Fire Marque for a fire services indemnification program (initial two-year term)
• Implementation of 'Option 1' for licensing and regulating short-term rental accommodations
• Conditional support for Georgian Shores Estates Plan of Subdivision reinstatement of draft plan approval
• Review of report CAO2024-022 regarding Balmy Beach Drainage
• Closed session to discuss a property matter and service extension negotiations

The Committee of the Whole directed staff to implement Option 1 of the Short Term Rental Accommodations (STRA) licensing program, despite opposition from some delegations and a 4-3 vote. Council also authorized a two-year agreement with Fire Marque for fire services cost recovery, with options to renew, and received information on the Balmy Beach drainage study. The meeting included a closed session for property and service extension negotiations, with direction provided to staff.

• Directed staff to implement Option 1 of the STRA licensing program (4-3)
• Authorized CAO and Clerk to enter into a two-year agreement with Fire Marque for cost recovery, renewable up to five additional years
• Directed staff to report back on Fire Marque program after 12 and 24 months
• Directed staff to explore other cost recovery options through insurance, such as for Road Traffic Accidents
• Received report CAO2024-022 on Balmy Beach drainage for information
• Received report DEV2024-038 and directed staff to prepare correspondence conditionally supporting draft plan reinstatement for Georgian Shores Estates
• Moved into closed session for property and service extension negotiations, providing direction to staff

Council Meeting

The council will consider staff report DEV2024-056 to award a contract to Pearson Engineering Limited for engineering services on the MCEA Sideroad 3 Bridge, authorizing $148,140 (excluding HST) and using the Working Capital Reserve. It will also vote on By-law 2024-025 to authorize a franchise agreement with Enbridge Gas Inc., reading it a third time before passing. The meeting includes adoption of the Consent Agenda items and confirmation of By-law 2024-046 that records the council's proceedings on October 2, 2024.

• Award of contract for engineering services for MCEA Sideroad 3 Bridge – Pearson Engineering Limited, $148,140 (excl. HST)
• By-law 2024-025 – Enbridge Franchise Agreement authorizing a franchise with Enbridge Gas Inc.
• Consent Agenda items: Grey County resolution letters and municipal resolutions on cellular coverage, family physicians, and renovictions
• Adoption of By-law 2024-046 confirming council proceedings on October 2, 2024

Council awarded a contract to Pearson Engineering Limited for engineering services for the MCEA Sideroad 3 Bridge in the amount of $148,140 (excluding HST), and directed staff to use the Working Capital Reserve as needed. Council also passed a by-law authorizing a franchise agreement with Enbridge Gas Inc., and approved a letter supporting provincial support for family physicians. All motions were carried unanimously.

• Awarded $148,140 contract to Pearson Engineering Limited for MCEA Sideroad 3 Bridge (carried)
• Directed staff to use Working Capital Reserve to support the bridge contract (carried)
• Passed By-law 2024-025 authorizing Enbridge Gas Inc. franchise agreement (carried)
• Approved letter supporting provincial support for family physicians (carried)
• Adopted consent agenda as circulated (carried)
• Adopted minutes of September 11, 2024 meeting (carried)

Special Council Meeting

Council is holding a special strategic session to review 2025 budget priorities, including tax-funded and water-funded base budgets. The meeting includes a review of various capital project requests across infrastructure, community services, and corporate operations.

• Bridge replacements for 2025 and 2026
• Water rates study and water meter replacement
• LED lighting retrofit for tennis courts and boat launch
• Cemetery capital repairs for Boyd Columbarium and Mount Pleasant Outbuilding
• Fibre optic internet for the Administration Office

Council held a strategic session to discuss 2025 budget priorities, reviewing staff presentations on water and tax-funded base budgets and capital requests. They directed staff to present the draft 2025 budget at the November 12, 2024 meeting, maintaining a 5.14% tax levy increase, increasing the hard surface preservation program to $2 million, and investigating a used tank and pump insert system. No final budget was approved; this was a direction-setting session.

• Directed staff to present draft 2025 budget at Nov 12 meeting with 5.14% tax levy increase (carried)
• Increased hard surface preservation program budget to $2 million (carried)
• Directed staff to investigate used tank and pump insert system for tandem axle dump truck (carried)
• Directed staff to report on professional development budgets from comparator municipalities (carried)
• Directed staff to bring back issue paper on Kemble playground installation (carried)
• Committed to submit CSRIF grant application for eligible projects (carried)
• Waived Procedure By-law to hold strategic session (carried)
• Confirmed proceedings via By-law 2024-045 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider two new development applications. One application is recommended for approval with specific conditions, while the other is recommended for deferral.

• Application DEV2024-050 (B21/24 Wilson): Recommended for approval with conditions including a 5% cash-in-lieu of parkland payment
• Application DEV2024-049 (B20/24 Beckett): Recommended to be deferred until review agency comments are addressed

The Committee of Adjustment approved a consent application (B21/24) to sever approximately 1.45 hectares with about 130 metres of frontage along the Kemble Bypass for future residential use, subject to conditions including a reference plan, certification fee, 5% cash-in-lieu of parkland, and a zoning by-law amendment with a holding provision. A separate application (B11/24) was deferred to allow the applicant to address review agency comments. The minutes also include routine approvals of the agenda and previous meeting minutes.

• Approved consent application B21/24 (Wilson) to sever ~1.45 ha for future residential use, with conditions (unanimous)
• Deferred application B11/24 (Beckett) to a future hearing until review agency comments are addressed (unanimous)
• Approved the agenda as presented (unanimous)
• Adopted the minutes of the July 16, 2024 meeting (unanimous)

Council Meeting

The Council is reviewing recommendations from the Committee of the Whole to approve two zoning by-law amendments. The body is also receiving reports on fire prevention and dog park engagement results.

• Zoning Application Z03-24 (Kevin Kirk): Proposed reduced lot area/frontage and archaeological assessment requirement near Mountain Lake
• Zoning Application Z04-24 (Chattha/Newell): Proposed rezoning to Environmental Protection and reduced access allowance from high water floodline
• CAO2024-017: Dog Park Engagement Results Summary including potential locations at Shallow Lake Community Centre and former Ball Diamond
• CAO2024-016: Fire Prevention Mid-Year Report 2024
• Resolution from Inter Township Joint Board of Management regarding expanding the life of fire apparatus

Council approved two zoning by-law amendments (Z03-24 for Kevin Kirk and Z04-24 for Perminder Chattha and Colleen Newell) as recommended by the Committee of the Whole. It also passed several resolutions, including supporting the AMCTO call to update the Municipal Elections Act, supporting the 'Solve the Crisis' campaign on homelessness and mental health, and directing staff to write letters on waste collection service levels and transit service extension. The meeting included a delegation from Life Directions, leading to a proclamation for National Disability Employment Awareness Month.

• Approved zoning amendment Z03-24 for Kevin Kirk (reduced lot area/frontage, holding provision) (approved)
• Approved zoning amendment Z04-24 for Chattha/Newell (rezoning to EP, special provision, holding symbol) (approved)
• Proclaimed support for National Disability Employment Awareness Month and directed illumination of landmarks (carried)
• Adopted resolution calling for Province to update Municipal Elections Act before Summer 2025 (carried)
• Directed staff to provide letter supporting 'Solve the Crisis' campaign on homelessness and mental health (carried)
• Directed staff to provide letter supporting regulations for lithium-ion batteries (carried)
• Directed staff to write letter regarding waste contractor service levels (carried)
• Directed staff to contact Chamber of Commerce and report on transit service costs (carried)

Committee of the Whole

The Committee recessed to hold public hearings on two zoning by‑law amendment applications: Z‑03‑24 for Kevin Kirk and Z‑04‑24 for Perminder Chattha and Colleen Newell. Recommendations were made to approve both amendments, subject to comments, and forward them to Council. Additional items included a fire‑prevention mid‑year report, a dog‑park engagement summary, an $80,000 asphalt‑patch contract, and a special‑events permit for Shouldice Stone’s grand opening.

• Z‑03‑24 Kevin Kirk zoning amendment – reduced lot area, holding provision for archaeological assessment
• Z‑04‑24 Chattha/Newell zoning amendment – rezone SR to EP, reduce access allowance, add holding provision
• Acceptance of $80,000 quote from Multiple Enterprises Inc for miscellaneous asphalt patches
• Issuance of Special Events Permit 5‑2024 to Shouldice Stone for Grand Opening on Sep 18, 2024
• Receipt of Fire Prevention Mid‑Year Report 2024 for information

The Committee of the Whole approved two zoning by-law amendments (Z03-24 for Kevin Kirk and Z04-24 for Perminder Chattha and Colleen Newell) and forwarded them to Council for adoption. A motion to prepare a 2025 budget request for a dog park was lost, but a subsequent motion to gather more information and analyze potential locations was approved. Council also accepted an asphalt patch contract quote and issued a special event permit for Shouldice Stone's grand opening.

• Approved zoning amendment Z03-24 for Kevin Kirk (reduced lot area/frontage, holding provision) (unanimous)
• Approved zoning amendment Z04-24 for Chattha/Newell (rezoning to EP, special provision, holding symbol) (unanimous)
• Lost motion to prepare 2025 budget request for dog park (unanimous loss)
• Approved motion to receive dog park report, gather comparable data, engage Shallow Lake committee, analyze locations (unanimous)
• Approved $80,000 upset limit quote from Multiple Enterprises Inc for asphalt patches (unanimous)
• Approved Special Events Permit 5-2024 for Shouldice Stone Grand Opening on Sept 18, 2024 (unanimous)
• Approved submission of comments on Bruce C Impact Assessment (unanimous)
• Approved closed session minutes and provided direction to staff (unanimous)

Special Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed.

Council Meeting

The Township of Georgian Bluffs is deciding on a funding agreement for the Canada Community-Building Fund and a contract for a hard surface preservation program. Council is also reviewing a request for a cemetery columbarium and a special events permit for the Concours d’Elegance.

• Authorization of a contract for the Hard Surface Preservation Program not to exceed $500,000.00
• Purchase of a 48-Niche Columbarium Unit from Nelson Granite Ltd for Mount Pleasant Cemetery for $30,000
• By-Law 2024-042 to authorize a Municipal Funding Agreement on the Canada Community-Building Fund
• Special Events Permit 4-2024 for the 2024 Concours d’Elegance
• Proposal for a 2025 Budget Request to address Invasive Species and Noxious Weeds

Council approved a procurement process for a hard surface preservation program with a $500,000 fee limit. Other key actions included authorizing a columbarium purchase and passing a funding agreement for the Canada Community-Building Fund.

• Authorized hard surface preservation contract up to $500,000 (Approved)
• Approved $30,000 purchase of a 48-Niche Columbarium Unit from Nelson Granite Ltd (Carried)
• Passed By-law 2024-042 for Canada Community-Building Fund agreement (Carried)
• Conditionally approved Special Events Permit 4-2024 for 2024 Concours d’Elegance (Carried)
• Urged Province of Ontario to address physician shortages (Carried)
• Directed staff to report on Invasive Species and Noxious Weeds for Budget 2025 (Carried)
• Endorsed Community Improvement Plan project completion timeline (Approved)
• Directed staff to revise the Township Donation Policy (Approved)

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to review financial reports and approve capital spending. The board is considering using the future capital reserve to cover a general deficit and awarding a contract for HVAC improvements.

• Proposal to fund a $274,579 general deficit from the future capital reserve
• Proposed $17,280 plus HST contract to Ken Philip Climate Control for HVAC installation
• Review of 2023 Draft Audited Financial Statements by BDO Canada LLP
• Review of January–June 2024 Financial Update
• Approval of the 2025 Board Meeting Schedule

The Inter Township Joint Board of Management approved using the future capital reserve to fund a general deficit. The Board also authorized funds for HVAC improvements and approved the 2025 meeting schedule.

• Approved $274,579 from future capital reserve to fund the general deficit
• Approved $17,280 plus HST for HVAC system improvements awarded to Ken Philp Climate Control
• Approved 2025 Board Meeting Schedule
• Received 2023 draft audited financial statements from BDO Canada LLP for information
• Received Q2 report ITFD2024-05 for information
• Received January – June 2024 financial update COR2024-026 for information

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will consider new applications for land severances and lot additions, recommending approvals with conditions for Lundy, Hambly, and Kirk, and a denial for Taylor. It will also issue a certificate of cancellation for Galloway's consent and approve the 2025 meeting schedule. Procedural items such as agenda approval, minutes adoption, and the next meeting date are also on the agenda.

• Approve severance application DEV2024-041 (Lundy – B13-24) with reference plan and study conditions
• Deny severance application DEV2024-042 (Taylor – B14-24, B15-24, B16-24) due to non‑compliance with Grey County lot density policies
• Approve lot addition DEV2024-043 (Hambly – B17-24) with reference plan and certification fee conditions
• Approve severance application DEV2024-045 (Kirk – B19-24) with reference plan, certification fee, archaeological contact, and a zoning by‑law amendment
• Issue certificate of cancellation for DEV2024-047 (Galloway – B08-24) as per Planning Act subsection 53(45)

The Committee of Adjustment approved severance applications for Hambly (B17-24), Kirk (B19-24), and Galloway (B08-24), and denied the Walcott application (B18-24) due to non-compliance with the Grey County Official Plan's Natural Heritage System policies. The Lundy application (B13-24) was deferred to allow discussion with the County of Grey, and the Taylor applications (B14-24, B15-24, B16-24) were withdrawn at the applicants' request. The committee also approved a certificate of cancellation for the Galloway application and the 2025 meeting schedule.

• Deferred severance B13-24 (Lundy) to allow applicant to discuss conditions with County of Grey
• Withdrew severance applications B14-24, B15-24, B16-24 (Taylor) at applicants' request
• Approved severance B17-24 (Hambly) with conditions
• Denied severance B18-24 (Walcott) due to non-compliance with Natural Heritage System policies
• Approved severance B19-24 (Kirk) with conditions
• Approved severance B08-24 (Galloway) with conditions
• Approved certificate of cancellation for B08-24 (Galloway)
• Approved 2025 Committee of Adjustment schedule

Committee of the Whole

The Committee of the Whole will hold a public hearing regarding the Forbes Quarry expansion. Members will also review a road preservation program that may authorize purchases up to $500,000 and discuss updates to the township donation policy.

• Public hearing for Forbes Quarry expansion (Zoning By-Law Application Z-09-23)
• Hard Surface Preservation Program (DEV2024-035) with potential spending up to $500,000
• Updates to the Township Donation Policy (COR2024-022)
• Review of Draft Community Improvement Plan and Recommendations (DEV2024-038)
• Authorization of Canada Community Building Fund agreement (COR2024-024)

Council approved a contract for the Hard Surface Preservation Program with an upset fee limit of $500,000. They also endorsed the timeline for a draft Community Improvement Plan and authorized a Municipal Funding Agreement with the Association of Municipalities of Ontario. A public hearing was held for the Forbes Quarry Expansion, but no decision on the zoning application was made during this meeting.

• Approved receipt of Staff Report DEV2024-035 (Hard Surface Preservation Program)
• Authorized contract execution for road preservation with $500,000 upset fee limit
• Approved receipt of Staff Report DEV2024-038 (Draft Community Improvement Plan)
• Endorsed Community Improvement Plan project completion timeline
• Referred Updated Township Donation Policy back to staff for revision
• Approved by-law for Municipal Funding Agreement with AMO
• Adjourned public hearing for Forbes Quarry Expansion (Z-09-23)

Council Meeting

Council will consider a shared services agreement with the City of Owen Sound for fire prevention services, capped at $50,000 for 2024. The agenda also includes a new short-term rental licensing framework and a private road maintenance grant program. Additionally, updates to backyard poultry regulations and zoning amendments are up for review.

• Shared services agreement with Owen Sound for fire prevention (max $50,000 in 2024)
• New licensing framework for short-term rental accommodations
• Private road maintenance grant program (up to $2,500)
• Zoning By-law Amendment Z-02-24 for 319913 Kemble Road
• Proposed updates to permit backyard poultry on certain residential properties

Council passed by-laws establishing 2024 tax rates and permitting backyard poultry in residential areas. The board also approved a private road maintenance grant program and a shared fire prevention services agreement with the City of Owen Sound.

• Approved By-law 2024-038 to establish and levy 2024 Tax Rates
• Approved By-law 2024-040 to permit backyard poultry in residential areas
• Approved By-law 2024-039 and Policy CES2024-01 for Privately Maintained Road Grants up to $2,500
• Authorized shared fire prevention services agreement with City of Owen Sound (max $50,000 for 2024)
• Approved Zoning By-law Amendment 2024-037 for property at 319913 Kemble Road Road
• Approved 0.5 FTE Legislative Services Coordinator position funded by Short Term Accommodations budget
• Supported draft Short Term Rental Accommodations Licensing Framework
• Endorsed 2025 proposed budget timeline and guiding principles

Committee of the Whole

The Committee of the Whole is deciding on a Zoning By-Law Amendment Application and discussing backyard poultry regulations, private road maintenance grants, and short term rental accommodations licensing. The meeting also includes a public hearing for the Zoning By-Law Amendment Application Z-02-24 for Mark, Mitchell, and Sarah-May Taylor.

• Zoning By-Law Amendment Application Z-02-24
• Backyard Poultry Updated By-law
• Private Road Maintenance Grants program
• Short Term Rental Accommodations Licensing Framework

Georgian Bluffs Committee of the Whole supported a draft Short Term Rental Accommodations Licensing Framework and directed that a formalizing by-law come forward for enactment in Q3. It also endorsed a Private Road Maintenance Grant program (amended to grants up to $2,500 and applications for the same road every 2 years), approved adding a 0.5 FTE Legislative Services Coordinator funded by the 2024 Short Term Accommodations budget, and advanced a backyard poultry zoning amendment and a Taylor zoning application (Z-02-24). A closed session on a property matter ended with direction to staff; no details were disclosed.

• Supported draft Short Term Rental Accommodations Licensing Framework; by-law to be presented for enactment in Q3 (COW2024-062, approved)
• Endorsed Private Road Maintenance Grant policy; amended to grants up to $2,500 (not $5,000) and applications for same road every 2 years (not 3) (COW2024-064, approved)
• Approved adding 0.5 FTE Legislative Services Coordinator, funded by 2024 Short Term Accommodations budget (COW2024-065, approved)
• Directed staff to bring a zoning amendment permitting backyard poultry on certain residential properties at a future meeting (COW2024-063, approved)
• Recommended approval of Zoning By-Law Amendment Z-02-24 (Taylor) and forwarding the amending by-law to Council (COW2024-060, approved)
• Directed staff to propose alternative dates for the November 2024 special budget meeting (COW2024-066, approved)
• Approved amended agenda, including moving the short-term rental item up and adding a new-business item on the 2025 budget strategic session date (COW2024-058, approved)
• Closed session held on a property matter under Municipal Act s.239(2) exemption 'f'; direction provided to staff, no details disclosed (COW2024-067, approved)

Special Council Meeting

The Special Council meeting includes a strategic session to discuss Township fees and charges. The agenda also features a closed session for a leadership workshop.

• Strategic session regarding Township fees and charges
• Leadership Workshop training session
• Confirmation of By-law No. 2024-036

The Township of Georgian Bluffs held a special meeting to discuss proposed user fees and charges. Council directed staff to prepare a Draft User Fee Policy that prioritizes affordability, fairness, and equity, while considering subsidies for non-profits and caps on boat launch passes. The meeting also included a closed-session leadership training workshop.

• Agenda approved as presented
• Council moved into strategic session on fees and charges
• Staff directed to draft User Fee Policy with 14 specific goals
• Council moved into closed session for leadership training
• By-law 2024-036 confirming meeting proceedings passed
• Meeting adjourned at 4:19 p.m.

Council Meeting

The Council will adopt minutes from the June 5 Committee of the Whole meeting, which included decisions on bridge engineering and equipment purchases. The agenda also includes amendments to the 2024 Council schedule and road allowance by-laws.

• $243,200 single-source contract for Emery’s Bridge engineering services
• Purchase of a used brush chipper up to $40,000
• Amendments to the 2024 Council meeting schedule
• Road allowance by-law amendments
• No Demand for Service Agreements for Miller and Pearson

Council approved a single-source contract with GEI Consultants for $243,200 (excluding HST) to provide engineering services for the replacement of Emery’s Bridge. They also passed three by-laws, including amendments to road allowance regulations and two 'No Demand for Service' agreements. Additionally, staff were directed to investigate exotic animal control by-laws and community representation on an energy working group.

• Approved $243,200 single-source contract with GEI Consultants for Emery’s Bridge engineering (COW2024-056)
• Passed By-law 2024-034 to regulate road allowance alterations and repeal By-law 2024-029
• Passed By-law 2024-032 authorizing a No Demand for Service Agreement with Miller
• Passed By-law 2024-033 authorizing a No Demand for Service Agreement with Pearson
• Approved up to $40,000 from budget funds for a used Brush Chipper purchase (COW2024-057)
• Directed staff to report on Township by-laws regarding exotic animal control
• Directed staff to explore canvas for community representation on Multi Municipal Energy Working Group
• Approved updates to the CAO Performance Review Policy (COW2024-055)

Committee of the Whole

The Committee will hold a public meeting regarding updates to the Official Plan. The agenda also includes considering an engineering contract for Emery's Bridge replacement and the purchase of a used brush chipper.

• Single-source contract award to GEI Consultants for $243,200 (excluding HST) for Emery's Bridge engineering services
• Public meeting and education session regarding Official Plan updates
• Purchase of a used brush chipper with an upset limit of $40,000
• Updates to the CAO Performance Review Policy

The Committee of the Whole held a public meeting on the draft Official Plan Amendment, receiving a presentation from J.L. Richards and public comments on topics including source water protection, short-term accommodations, parkland dedication, and dark sky protection. Council approved receiving the presentation and directed that public comments be addressed in an upcoming staff report. Council also approved a single-source contract with GEI Consultants for Emery's Bridge engineering services at $243,200 (excluding HST), approved updates to the CAO Performance Review Policy, and approved the purchase of a used brush chipper using up to an upset limit of $40,000 from 2024 budget funds. The meeting adjourned at 6:21 p.m.

• Approved agenda and waived Procedure By-Law to allow public verbal comment at Official Plan public meeting (COW2024-050)
• Received J.L. Richards Official Plan Amendment presentation; public comments to be addressed in upcoming staff report (COW2024-052)
• Adjourned public meeting and resumed regular Committee of the Whole session (COW2024-053)
• Waived Donation Policy and tent permit fee for Grey Sauble Conservation Authority Memorial Tree Ceremony (COW2024-054)
• Approved updates to CAO Performance Review Policy CAO2024-01 (COW2024-055)
• Awarded single-source contract to GEI Consultants for Emery's Bridge engineering services at $243,200 excluding HST; waived Purchasing Policy limits; Mayor and Clerk authorized to execute contract (COW2024-056)
• Approved purchase of used brush chipper via negotiation or auction, using up to $40,000 from 2024 budget funds; unutilized funds to remain in Vehicle and Equipment reserve (COW2024-057)
• Meeting adjourned at 6:21 p.m.; next Council meeting June 12, 2024, next Committee of the Whole June 19, 2024

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will hold a public hearing to consider four severance (consent) applications and one validation certificate. Staff recommend approval for two Nuttall applications (one with conditions, one denied), deferral for the Hurlbut application, approval for the Mitchell and Taylor application, and approval of the Obright validation certificate.

• DEV2024-029 (Nuttall B09/24): recommended approval with conditions including 5% cash-in-lieu of parkland, Environmental Impact Study, Karst Study, and conveyance of Concession 17 Road lands
• DEV2024-030 (Nuttall B10/24): recommended denial due to non-compliance with Grey County Official Plan lot density policies
• DEV2024-031 (Hurlbut B11/24): recommended deferral pending outstanding review agency comments
• DEV2024-032 (Mitchell and Taylor B13/24): recommended approval subject to conditions including Zoning By-law Amendment Z02-24 approval
• DEV2024-033 (Obright): validation certificate for Parts 1 and 2 Registered Plan 16R11988, Keppel Township

The Committee of Adjustment approved three severance applications and one validation certificate. One severance application was deferred to the July meeting pending further information.

• Approved severance application DEV2024-029 (Nuttall) with seven conditions
• Approved severance application DEV2024-030 (Nuttall)
• Deferred severance application DEV2024-031 (Hurlbut) to July meeting
• Approved severance application DEV2024-032 (Mitchell and Taylor) with five conditions
• Approved issuance of Validation Certificate for DEV2024-033 (Obright)

Council Meeting

Georgian Bluffs Council is meeting to act on recommendations from the May 8 Committee of the Whole, including directing staff to draft a backyard poultry zoning amendment, approving several service contracts, and authorizing a community engagement process for a potential off-leash dog park. Council will also consider two new motions on road maintenance: a life cycle cost analysis of road types and a hard surface preservation program capped at $500,000. The agenda includes several routine items such as adopting minutes, receiving reports, and passing a road allowance by-law.

• Backyard poultry zoning amendment directed: food purposes only, no sale, no home slaughter, owner must be on property, max 6 chickens, coop and manure specs
• Contract awards: Ken Philp Plumbing (heating/mechanical), Beckett Tree Service, Ron Pringle Electrical, Bluewater Sanitation (portable toilets)
• Motion: staff to prepare life cycle cost analysis of all road types
• Motion: hard surface preservation program for 2024, not to exceed $500,000, funded from Working Capital Reserve
• Purchase of eScribe webcasting software for $8,788.00 inclusive of HST, waiving procurement policy

Council voted 4-2 to suspend Councillor Cathy Moore Coburn's pay for 30 days and mandate training after an Integrity Commissioner report. The council also approved a $500,000 asphalt preservation program funded from reserves and directed staff to amend zoning bylaws to permit backyard poultry. Several service contracts for plumbing, tree removal, and electrical work were awarded for one year.

• Approved suspension of Councillor Moore Coburn's pay for 30 days (4-2)
• Approved $500,000 asphalt preservation program from Working Capital Reserve
• Approved amendments to allow backyard poultry on residential properties
• Approved one-year contracts for plumbing, tree, electrical, and sanitation services
• Approved purchase of eScribe webcasting software for $8,788
• Approved transfer of 2023 surplus: 25% to Climate Change Reserve, 75% to Working Capital
• Approved By-law 2024-029 regulating road allowance alterations
• Directed staff to prepare life cycle cost analysis for all road types

Committee of the Whole

The Committee of the Whole is meeting to discuss several staff reports, including a proposed zoning by-law amendment to permit backyard poultry on certain residential properties. Council will also consider entering into two No Demand for Service Agreements for road access, awarding contracts for various services, and directing staff to engage the community on a potential off-leash dog park. The meeting includes routine procedural items and no public hearings or delegations are scheduled.

• DEV2024-026: Proposed amendment to Zoning By-law 2020-020 to permit backyard poultry on certain residential properties
• DEV2024-027: No Demand for Service Agreement with Michael Pearson for access onto Colpoys Range Road
• DEV2024-028: No Demand for Service Agreement with Colin Miller for access to road allowance in Keppel
• CES2024-011: Award of contracts to Ken Philip Plumbing and Heating, Beckett Tree Service, Ron Pringle Electrical Ltd., and Bluewater Sanitation
• CES2024-012: Direct staff to conduct community engagement on an off-leash dog park

Council directed staff to amend the Zoning By-law to allow backyard poultry for food purposes only, with a limit of six chickens and no home slaughter. The meeting also approved annual reserve fund transfers, awarded four one-year service contracts, and authorized two road access agreements pending development permits. A notice of motion was given to fund an asphalt preservation program from reserves.

• Approved direction to amend Zoning By-law for backyard poultry (food only, max 6 chickens)
• Approved No Demand for Service Agreement with Michael Pearson for Colpoys Range Road access
• Approved No Demand for Service Agreement with Colin Miller for road allowance access
• Approved one-year service contracts for plumbing, tree, electrical, and sanitation services
• Approved direction to complete community engagement for potential off-leash dog park
• Approved annual reserve transfers: 25% to Climate Change Reserve, 75% to Working Capital Reserve
• Notice of motion given for asphalt preservation program funded from $500,000 in reserves

Council Meeting

Georgian Bluffs Council is meeting to adopt minutes, receive reports, and pass several by-laws. Key decisions include approving the Emery Bridge replacement with a single-lane bridge, authorizing a $29,000 energy monitoring program, and appointing James Special Services for by-law enforcement related to short-term accommodations. The agenda also includes a zoning by-law amendment and a closed session to discuss land sale.

• Adopt Alternative B: Replace Emery Bridge with a single-lane bridge, negotiate single-source contract with GM BluePlan
• Enter agreement with SustainErgy for building energy monitoring at Shallow Lake Arena and Admin Offices, $29,000+HST, contingent on FCM GMF funding of $25,000
• Direct staff to present draft by-law for Short-Term Accommodations regulation by end of Q2, outsource enforcement to James Special Services
• Pass By-law 2024-024: Zoning amendment for Lillian Deiter (Plan 857 Lot 43,44 etc.)
• Pass By-law 2024-027: Appoint James Special Services as Municipal By-law Enforcement Officers

Council decided to replace the Emery Bridge with a single-lane bridge and directed staff to negotiate a single-source contract with GM BluePlan. Other key actions included appointing a by-law enforcement firm and approving a zoning amendment.

• Adopted Alternative B to replace Emery Bridge with a single-lane bridge
• Approved $29,000+HST energy monitoring program for Shallow Lake Arena and Admin Offices, contingent on $25,000 FCM funding
• Approved outsourcing by-law enforcement support to James Special Services (6-0)
• Passed By-law 2024-024 for Zoning By-law Amendment Z-01-24 for Lillian Deiter
• Passed By-law 2024-026 to appoint Deputy Chief Building Officials and Inspectors
• Passed By-law 2024-027 appointing James Special Services (JSS) as Municipal By-law Enforcement Officers
• Directed staff to re-tender for a new Rubber Tire Tractor (70 hp to 100 hp)
• Nominated Danuta Valleau for the 2024 Ontario Senior Volunteer of the Year award

Committee of the Whole

The Committee of the Whole will consider several staff recommendations, including replacing Emery Bridge with a single-lane bridge and negotiating a single-source contract with GM BluePlan, approving a $29,000+HST energy monitoring program for the Shallow Lake Arena and Administrative Offices (contingent on $25,000 in FCM funding), and awarding a $120,000+HST contract for a new rubber tire tractor to Equipment Ontario. They will also receive a progress update on the Short-Term Accommodations Licensing Program and direct staff to present a draft by-law by end of Q2, with enforcement support outsourced to James Special Services. The agenda includes a delegation on the Emery Bridge replacement, several correspondence items, and a closed session for volunteer award nominations.

• Emery Bridge: adopt Alternative B (single-lane bridge) and negotiate single-source contract with GM BluePlan
• Energy monitoring: $29,000+HST agreement with SustainErgy for Shallow Lake Arena and Admin Offices, contingent on $25,000 FCM grant
• Tractor purchase: award RFT 2024-11 to Equipment Ontario for $120,000 plus HST
• Short-term rentals: staff to present draft by-law by end of Q2; enforcement outsourced to James Special Services
• Closed session: 2024 Ontario Volunteer of the Year nominations

Council decided to replace the Emery Bridge with a single-lane bridge and authorized negotiations for a single-source contract. Other decisions included approving an energy monitoring program and a short-term accommodation licensing framework.

• Adopted Alternative B to replace Emery Bridge with a single-lane bridge
• Directed staff to negotiate a single-source contract with GM BluePlan for Emery Bridge
• Approved $29,000+HST energy monitoring agreement with SustainErgy, contingent on $25,000 FCM funding
• Denied contract award to Equipment Ontario for rubber tire tractor (3-3)
• Directed staff to re-tender for a rubber tire tractor (70 hp to 100 hp)
• Approved outsourcing short-term accommodation by-law enforcement to James Special Services (6-0)
• Directed staff to present draft short-term accommodation regulation by-law by end of Q2
• Nominated Danuta Valleau for the 2024 Ontario Senior Volunteer of the Year award

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management will consider approving a $22,622 reallocation from the HVAC capital budget to fix the building's foundation, awarding the work to Wise Cracks. The board will also receive several reports, including a year-end review, a report on energy storage system and electric vehicle fires, a Q1 report, and a financial update for January to March 2024. The agenda includes routine items like approving the agenda, minutes, and a land acknowledgement.

• Approve $22,622 reallocation from HVAC capital budget for foundation repairs, awarded to Wise Cracks
• Receive report ITFD-2024-02 on energy storage system and electric vehicle fires
• Receive year-end review report ITFD-2024-01
• Receive Q1 report ITFD-2024-04
• Receive financial update COR2024-015 for January to March 2024

The Inter Township Joint Board of Management approved shifting funds from HVAC improvements to address building foundation repairs. The Board also supported a resolution from the Township of Lanark Highlands regarding fire apparatus life extension.

• Approved reallocation of $22,622 from 2024 HVAC capital budget to building foundation repairs
• Approved awarding foundation repair work to Wise Cracks
• Approved resolution supporting the Township of Lanark Highlands on expanding the life of fire apparatus
• Adopted minutes from January 16, 2024 meeting

Committee of Adjustment

The Committee of Adjustment is meeting to decide on three property applications: two severances (Chattha/Newell and Hayes) and a change of condition for a previously approved consent (Barfoot/Shantz). The agenda also includes routine items like approving the agenda, minutes, and declarations of interest.

• Severance and minor variance applications B-01-24, B-02-24, B-03-24, A-01-24 for Chattha and Newell, with conditions including 5% cash-in-lieu of parkland and road widening on Grey Road 1 and Old Mill Road
• Severance application B-09-21 for Hayes, with conditions including 5% cash-in-lieu of parkland
• Amendment to Condition 6 of consent B-04-24 for Barfoot/Shantz, reducing road widening on 2nd Avenue Southeast from 17 feet to 8 feet
• Adoption of minutes from March 19, 2024 meeting

The Committee of Adjustment approved two land severance applications with specific conditions. It also approved a request to reduce the required road widening for a previous consent application.

• Approved severance and minor variance applications for Chattha and Newell (Carried)
• Approved severance application for Roger Hayes (Approved)
• Approved amendment to reduce road widening on 2nd Avenue Southeast from 17 feet to 8 feet for Barfoot/Shantz (Approved)

Special Council Meeting

This is a special virtual-only Council meeting focused on a strategic session. Council will discuss a draft Community Improvement Plan (CIP) background report and the 2025-2030 Strategic Plan, building on the 2020-2024 plan. The meeting also includes routine items: approving the agenda, declarations of interest, a confirming by-law (2024-021), and setting future meeting dates.

• Draft CIP Background Report (item 32007) discussion
• 2025-2030 Strategic Plan development
• Review of 2020-2024 Strategic Plan
• By-law 2024-021 to confirm proceedings
• Next meetings: Committee of the Whole Apr 17, Council May 1

The Township of Georgian Bluffs Council held a special meeting to discuss planning tools. Staff from J.L. Richards presented an overview of a Community Improvement Plan, with a draft expected in June and a final plan by fall. Council also reviewed the 2025-2030 Strategic Plan, providing feedback on priorities like core services and partnerships. No new by-laws or financial decisions were approved during the session.

• Agenda approved as presented (Carried)
• Meeting recessed for strategic session (Carried)
• Community Improvement Plan overview presented; draft due June, final by fall
• 2025-2030 Strategic Plan overview presented; Council provided feedback
• By-law 2024-021 confirming proceedings passed (Carried)
• Meeting adjourned at 2:32 p.m. (Carried)

Council Meeting

The Council discussed several municipal matters including a shared building services pilot with Owen Sound and support for the Grey Bruce Detachment Joint Board. They also reviewed various contract awards for road rehabilitation and community services.

• Zoning amendment Z-01-24 for Lillian Deiter to rezone property to Residential One (R1)
• Support for Bass Lake Access Association to install steps and a dock on Bass Lake
• Shared Service model pilot with the City of Owen Sound for Building Services
• Approval of $24,500 plus HST for a new brine pump at Shallow Lake Arena
• Approval of up to $68,000 for PSD Citywide budget and reporting software

Council authorized a shared services model for building services with the City of Owen Sound and approved several infrastructure contracts. The board also supported the establishment of the Grey Bruce Detachment Joint Board and approved a dock installation on Bass Lake.

• Approved shared building services pilot with City of Owen Sound (COW2024-029)
• Approved $354,718.63 contract to Miller Paving Limited for surface treatment (RES2024-076)
• Approved $93,248.00 contract to R.F. King Holdings Limited for 7th Street SW rehab (RES2024-077)
• Approved $44,370.00 contract to Pearson Engineering Limited for asset management (RES2024-075)
• Approved $51,125.00 contract to Traffic Survey Analysis Inc. (RES2024-078)
• Approved $24,500 plus HST for brine pump at Shallow Lake Arena (COW2024-032)
• Approved Bass Lake Access Association dock and steps installation (7-0)
• Deferred purchase of brush chipper from Douglas Powertech Enterprises Inc. (CES2024-007)

Committee of the Whole

The Committee of the Whole is deciding on several staff recommendations, including a shared building services pilot with Owen Sound, support for a Bass Lake Access Association steps and dock project, and a zoning by-law amendment for a residential rezone. It will also discuss garbage collection, recycling, and software purchases.

• Zoning amendment Z-01-24 for Lillian Deiter and Estate of Wayne Deiter to rezone from Planned Development and Environmental Protection to Residential One and Environmental Protection
• Proposed shared building services pilot with City of Owen Sound, with agreement extending no later than December 2024
• Support for Bass Lake Access Association to install steps and dock on Township property, with a five-year initial agreement
• Sole source purchase of Foodcyclers, waiving purchasing policy
• Approval of up to $68,000 to PSD Citywide for budget and reporting software

The Committee approved a shared services model for building services with the City of Owen Sound and supported the creation of the Grey Bruce Detachment Joint Board. Other decisions included approving a zoning amendment and funding for arena and software upgrades.

• Approved zoning amendment Z-01-24 for Lillian Deiter and Estate of Wayne Deiter
• Approved support for Bass Lake Access Association to install steps and a dock
• Approved shared Building Services pilot with City of Owen Sound through December 2024
• Approved single source purchase of Foodcyclers by waiving Purchasing Policy
• Denied request for consulting RFP and community engagement for garbage collection
• Approved exploring cost-sharing for recycling drop-off at Miller Waste Transfer Station
• Approved $24,500 plus HST for brine pump replacement at Shallow Lake Arena
• Approved up to $68,000 for Citywide Budgeting (FMW) software

Council Meeting

This is a regular Council meeting with mostly routine items: adopting minutes, receiving reports, and considering several resolutions from other municipalities. The main decisions are ratifying Committee of the Whole recommendations to award two construction contracts and to enter into agreements with the Pickleball Club and external partnerships. A closed session is scheduled for a staffing update.

• Award sidewalk replacement contract to 978481 Ontario Inc. for $141,272.80 (RFT 2024-10)
• Award Francis Drive road improvement contract to R.F. King Holdings Limited for $34,031.25 (RFT 2024-01)
• Direct staff to enter a three-year agreement with Georgian Bluffs Pickleball Club and reduce arena floor rental fees
• Receive annual drinking water system summary reports for Shallow Lake, East Linton, Oxenden, and Pottawatomi systems
• Consider joining Southwestern Ontario Isotope Coalition and Multi-Municipal Energy Working Group

Council approved contracts for sidewalk replacement and road improvements. The Township also agreed to partner with the Southwestern Ontario Isotope Coalition and join the Multi-Municipal Energy Working Group.

• Awarded $141,272.80 sidewalk replacement contract to 978481 Ontario Inc.
• Awarded $34,031.25 Francis Drive road improvement contract to R.F. King Holdings Limited
• Approved single-sourcing Weir Foulds LLP for a shoreline road allowance study
• Directed staff to enter a three-year agreement with Georgian Bluffs Pickleball Club
• Approved partnership with Southwestern Ontario Isotope Coalition
• Appointed Mayor Sue Carleton to the Multi-Municipal Energy Working Group
• Directed staff to send a support letter for Bill C-310 regarding volunteer firefighter tax credits
• Directed staff to invite Save Georgian Bay to delegate to Council

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to decide on four consent (severance) applications and one minor variance application. Staff recommend approval for all items, subject to conditions such as reference plans, fees, and road widenings. The meeting also includes approval of the previous meeting's minutes and standard procedural items.

• Consent B-07-24 (Deiter): sever ~0.68 ha in Shallow Lake, subject to zoning amendment and unknown petroleum well check
• Consent B-08-24 (Galloway): severance in Colpoy's Range, subject to Niagara Escarpment conditions and EIS mitigation
• Consent B-06-24 and Minor Variance A-01-24 (Duncan): new residential lot with reduced frontage (60 m) and area (0.44 ha), road widening on Grey Road 1
• Consent B-04-24 (Barfoot): lot addition to merge with abutting lands at 650 2nd Ave SE, road widening of 17 ft along 2nd Avenue Southeast
• 5% cash-in-lieu of parkland required for Deiter and Duncan applications

The Committee approved three separate severance applications and one minor variance for residential lot creation. One severance application was deferred for one month to allow for further discussions between staff and the applicant.

• Approved severance B-07-24 for Lillian Deiter and Estate of Wayne Deiter
• Deferred severance B-08-24 for Edith Galloway for one month
• Approved severance B-06-24 for Stephen Duncan & Nikla Marie Grbic-Duncan
• Approved minor variance A-01-24 for Stephen Duncan & Nikla Marie Grbic-Duncan
• Approved severance B-04-24 for Sandra Shantz

Special Council Meeting

This special council meeting includes a staff report on building services and a by-law to appoint Deputy Chief Building Officials and Inspectors. The agenda is otherwise procedural, with no closed session items.

• Staff report CAO2024-005 on expanded building services via RSM
• By-law 2024-015 to appoint Deputy Chief Building Officials and Inspectors
• Confirming by-law 2024-016 for the meeting's proceedings

The Township of Georgian Bluffs Council passed By-law 2024-015 to appoint Deputy Chief Building Officials and Inspectors. The meeting also included a staff update on building services and the confirmation of the meeting's proceedings via By-law 2024-016.

• Agenda approved as presented
• Building Services Update report received for information
• By-law 2024-015 appointing Deputy Chief Building Officials and Inspectors passed
• By-law 2024-016 confirming meeting proceedings passed
• Meeting adjourned at 7:44 p.m.

Committee of the Whole

The Committee of the Whole will consider awarding two construction contracts: $141,272.80 for sidewalk replacement to 978481 Ontario Inc. and $34,000 for Francis Drive road improvements to R.F. King Holdings Limited. Council will also discuss a shoreline road allowance study, a draft road allowance by-law, a strategic planning process, and a proposed three-year pickleball club agreement with reduced arena fees.

• Award contract to 978481 Ontario Inc. for sidewalk replacement, $141,272.80 (incl. HST)
• Award contract to R.F. King Holdings Limited for Francis Drive road improvements, $34,000 (excl. HST)
• Waive procurement by-law to hire Weir Foulds LLP for shoreline road allowance study
• Direct staff to present a road allowance by-law at a future meeting
• Approve three-year agreement with Georgian Bluffs Pickleball Club and reduced arena fees

The Committee of the Whole approved contracts for sidewalk replacement and road improvements on Francis Drive. Council also authorized a three-year agreement and reduced rental fees for the Georgian Bluffs Pickleball Club. Additionally, a single-source contract was approved for a shoreline road allowance study.

• Awarded $141,272.80 sidewalk replacement contract to 978481 Ontario Inc. (Approved)
• Awarded $34,031.25 Francis Drive road improvement contract to R.F. King Holdings Limited (Approved)
• Approved three-year agreement and reduced floor rental fees for Georgian Bluffs Pickleball Club (Approved)
• Authorized single-sourcing of shoreline road allowance background study to Weir Foulds LLP (Approved)
• Directed staff to present a road allowance by-law at a future meeting (Approved)
• Received 2024 Strategic Planning Process report for information (Approved)

Community Appointee Selection Committee

This is a meeting of the Community Appointee Selection Committee. The agenda contains only procedural boilerplate with no listed agenda items, decisions, or discussion topics.

Community Appointee Selection Committee

This agenda for the Georgian Bluffs Community Appointee Selection Committee contains only boilerplate and no listed agenda items, decisions, or discussion topics. The meeting appears to be procedural in nature with no substantive business detailed.

Community Appointee Selection Committee

The Community Appointee Selection Committee is meeting to organize itself and review applications for community appointees to the Grey Bruce Detachment Joint Board. The committee will elect a chair, approve the agenda, and receive a staff report before moving into closed session to discuss the applications. Recommendations will be referred to participating councils for ratification.

• Election of a Chair for the committee
• Report COR2024-004 on community appointees to the Grey Bruce Detachment Joint Board
• Closed session to review community appointee applications under personal matters exemption
• Recommendations to be referred to participating councils for ratification

The Community Appointee Selection Committee appointed Tony Bell as Chair and received report COR2024-004 for information. After a closed session on citizen applications, the committee approved referring four community representatives — Michelle Reynolds, Karl Ellis, Gerry Solursh and Nicole Martin — to the participating Councils for ratification. The appointments are not final until those Councils ratify them. The meeting adjourned at 11:39 a.m.

• Appointed Member Tony Bell as Chair (approved)
• Approved the agenda as presented
• Received report COR2024-004 for information; referred all community appointee recommendations to participating Councils for ratification (approved)
• Moved into closed session at 10:19 a.m. under section 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about identifiable individuals (approved)
• Referred appointments of Michelle Reynolds (Georgian Bluffs), Karl Ellis (Southgate), Gerry Solursh (Northern Bruce Peninsula) and Nicole Martin (Grey Highlands) to participating Councils for ratification (approved)
• Adjourned the meeting at 11:39 a.m. (approved)

Council Meeting

Council is meeting to consider routine items including minutes, correspondence, and resolutions from other municipalities, and to decide on several staff reports. Key decisions include adopting the 2024 operating and capital budgets, waiving procurement rules for a single-source website purchase, approving council remuneration, and replacing the CAO evaluation policy. The meeting also includes a closed session for CAO goal setting.

• Adoption of 2024 operating and capital budgets via By-law 2024-012
• Waiver of procurement policy for single-source website rebuild (GovStack and Monsido)
• Approval of 2023 Council Remuneration report
• Adoption of updated CAO Evaluation Policy
• Closed session for CAO goal setting

Council passed By-law 2024-012 to formally adopt the 2024 operating and capital budgets. The board also approved a single-source procurement for a website rebuild and updated the CAO performance evaluation policy.

• Adopted 2024 operating and capital budgets via By-law 2024-012 (Carried)
• Waived Purchasing Policy to allow single source purchase of GovStack Website Platform (Carried)
• Approved 2023 Council Remuneration and Expenses report COR2024-007 (Carried)
• Replaced CAO Annual Performance Policy with updated CAO Evaluation Policy CAO2024-01 (Carried)
• Approved support for Township of Asphodel-Norwood resolution on municipal insurance costs (Carried)
• Approved support for Town of Lincoln resolution on funding for museums and libraries (Carried)
• Directed staff to schedule a delegation with TC Energy and IESO (Carried)

Police Services Board

The Georgian Bluffs Police Services Board is meeting to handle routine business, including adopting the January 9, 2024 minutes and receiving the Detachment Commander's 2023 year-end report for information. The board will also receive Crime Stoppers of Grey Bruce reports and hear a verbal update on the new Joint Grey Bruce Police Services Detachment Board, which takes effect April 1, 2024 under the Community Safety and Policing Act, 2019.

• Adoption of January 9, 2024 meeting minutes
• Detachment Commander's 2023 Year End report received for information
• Crime Stoppers of Grey Bruce Q4 2023 Coordinator's Report
• Crime Stoppers Winter 2024 TIPSTER Magazine
• Verbal update on Joint Grey Bruce Police Services Detachment Board (CSPA 2019, effective April 1, 2024)

The Board received the 2023 Year End Detachment Commander Report for information. Staff provided a verbal update on the transition to the Joint Grey Bruce Police Services Detachment Board.

• Approved January 9, 2024 meeting minutes
• Received 2023 Year End Detachment Commander Report for information

Committee of Adjustment

The Committee of Adjustment is reviewing two new consent applications for land use. These include a lot addition at 650 2nd Ave SE and an application for 501241 Grey Road 1.

• Consent Application B-04-24 (Douglas Barfoot) for lot addition at 650 2nd Ave SE
• Consent Application B-05-24 (Marietta Heidolph) for 501241 Grey Road 1
• Requirement for archaeological assessment at 501241 Grey Road 1 per Saugeen Ojibway Nation

The Committee of Adjustment deferred two land severance applications to the March 19, 2024, meeting. Both deferrals were granted to allow for additional information and communication with agencies and applicants.

• Deferred consent application B-04-24 (Douglas Barfoot) to March 19, 2024
• Deferred consent application B-05-24 (Marietta Heidolph) to March 19, 2024
• Approved January 16, 2024 meeting minutes

Council Meeting

This is a regular Council meeting with several decisions on the agenda. Council will vote on the 2024 operating and capital budget, three zoning by-law amendments, and a by-law to appoint a new Chief Administrative Officer. They will also consider a climate action funding allocation and a new Council Correspondence Policy.

• 2024 Operating and Capital Budget adoption (By-law 2024-011)
• Zoning by-law amendments for properties at 440 Princess Street, Shallow Lake (Brown), 401183 Grey Road 17 (Schlegel), and 719409 Highway 6 (Nagel)
• Appointment of Niall Lobley as Chief Administrative Officer (By-law 2024-010)
• Addition of $45,000 to Climate Initiatives Budget for an Environmental Initiatives Officer
• Adoption of Council Correspondence Policy (By-law 2024-012)

Council deferred the adoption of the 2024 operating and capital budgets to March 6th and directed staff to reduce the budget by $60,000. The meeting also included the approval of three zoning by-laws and the establishment of a new Climate Change Reserve.

• Deferred 2024 operating and capital budgets to March 6th and ordered a $60,000 reduction
• Approved Zoning By-laws 2024-007 (Brown), 2024-008 (Schlegal), and 2024-009 (Nagel)
• Approved funding for a 3-year Environmental Initiatives Officer and created a Climate Change Reserve
• Approved By-law 2024-010 to appoint a Chief Administrative Officer
• Approved By-law 2024-012 adopting a Council Correspondence Policy
• Approved Enbridge franchise agreement renewal for submission to Ontario Energy Board
• Supported Association of Ontario Road Supervisors' Municipal Equipment Operator Course
• Directed staff to revise CAO Annual Performance Policy based on CAMA Tool Kit

Committee of the Whole

The Committee of the Whole is meeting to hold a public hearing on a zoning by-law amendment application (Z-11-23) by Judith and Thomas Nagel, which proposes to reduce lot frontage and setback requirements on a severed parcel and prohibit future residential dwellings on retained lands. The committee will also hold a public input session on the 2024 Draft Budget, where residents can register to speak for up to 5 minutes. Staff reports include recommendations on renewing the Enbridge Gas franchise agreement, allocating $45,000 for a 3-year Environmental Initiatives Officer position, and approving a new Council Correspondence Policy.

• Public hearing for zoning amendment Z-11-23 (Judith and Thomas Nagel) to reduce lot frontage and setbacks, and prohibit new dwellings on retained lands
• Public input session on 2024 Draft Budget; residents can register to speak for 5 minutes
• Recommendation to approve Enbridge Gas Inc. franchise agreement renewal and submit to Ontario Energy Board
• Recommendation to add $45,000 to Climate Initiatives Budget for a 3-year Environmental Initiatives Officer position
• Recommendation to approve Council Correspondence Policy COU2024-01

The Committee of the Whole approved a new climate change reserve funded by 25% of annual operating surpluses and authorized hiring an Environmental Initiatives Officer. Council also recommended approval of a zoning amendment for Judith and Thomas Nagel and approved an Enbridge franchise agreement renewal.

• Approved hiring an Environmental Initiatives Officer for a 3-year term with an additional $45,000 budget (COW2024-017)
• Established a Climate Change Reserve funded by 25% of 2023 and subsequent operating surpluses (COW2024-017)
• Recommended approval of Zoning Application Z-11-23 for Judith and Thomas Nagel (COW2024-011)
• Approved Enbridge franchise agreement renewal for submission to the Ontario Energy Board (COW2024-016)
• Approved amended Council Correspondence Policy COU2024-01 (COW2024-018)
• Waived ice time and community room fees for Rotary Club’s Winterama event (COW2024-014)
• Authorized four members to attend the Bruce and Grey County Federations of Agriculture meeting (COW2024-015)

Special Council Meeting

This special council meeting is dedicated to the 2024 draft operating and capital budget presentation, including a review of capital projects, reserves, and organizational structure. Staff will present the budget, with the Ontario Clean Water Agency also presenting 2024 major maintenance recommendations. Council will consider receiving the draft budget and directing staff to present the 2024 Sums Required By-law and, after the County of Grey adopts its budget, the 2024 Tax Rates By-law.

• 2024 Draft Operating and Capital Budget presentation
• 2024 Draft Budget Presentation with appendices (capital projects status, organizational chart, reserve balance)
• OCWA Major Maintenance Presentation for 2024
• Direction to present 2024 Sums Required By-law for approval
• Direction to present 2024 Tax Rates By-law after County of Grey budget adoption

Council received the 2024 Draft Budget presentation and directed staff to add $65,000 for a short-term accommodation program, $50,000 for fire prevention services from the City of Owen Sound, and an additional $153,225 for the annual ITFD contribution. Council also deferred the Shallow Lake Dog Park project to 2025, reduced the Council Chambers upgrades by $75,000, cut winter control by $50,000, and spread the Facilities Master Plan over two years by deferring $100,000 to 2025. After these changes, the Treasurer reported the proposed tax increase over 2023 would be 9.19%, down from the 11.71% originally presented. Staff were directed to bring the 2024 Sums Required By-law for approval with the changes and any directions from the February 7 public input session.

• Received 2024 Draft Budget presentation for information (Carried)
• Directed staff to add $65,000 for a short-term accommodation program (Carried)
• Directed staff to add $50,000 for fire prevention services by the City of Owen Sound (Carried)
• Directed staff to add $153,225 for the Township's annual ITFD contribution (Carried)
• Deferred Shallow Lake Dog Park project to 2025 budget deliberations (Carried)
• Reduced Council Chambers upgrades budget by $75,000, deferring non-technology upgrades (Carried)
• Reduced winter control line item by $50,000 (Carried)
• Deferred $100,000 of Facilities Master Plan to 2025, funding over 2 years (Carried)

Council Meeting

The Georgian Bluffs Council is reviewing several by-laws regarding the 2024 interim tax levy, municipal borrowing, and purchasing updates. The meeting also includes recommendations from the Committee of Whole regarding zoning changes and climate action directives.

• By-law 2024-004: 2024 Interim Tax Levy
• By-law 2024-003: 2024 Borrowing By-law
• Zoning Amendment Z-08-23: Matt Brown townhouse development
• Zoning Amendment Z-10-24: Tyson Schlegel lot frontage reduction
• Water billing credit of $493.19 for 380 First Street

Council passed several administrative by-laws, including updates to the purchasing policy, 2024 borrowing authorization, and the 2024 interim tax levy. Members also appointed representatives to the new Grey Bruce Detachment Joint Police Services Board and approved zoning amendments for two properties. Additionally, Council supported a provincial review of municipal fiscal sustainability.

• Approved 2024 borrowing by-law
• Approved 2024 interim tax levy by-law
• Amended and passed purchasing policy by-law
• Appointed Councillor Moore Coburn to Police Services Board
• Approved zoning amendments for Z-08-23 and Z-10-24
• Authorized $493.19 water bill credit for 380 First Street
• Authorized encroachment agreement for Edward Knopf
• Approved support for Tay Township cemetery resolution

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will hold a public hearing on a consent application by Judith and Thomas Nagel for lands in Keppel Township, with a recommendation for approval subject to conditions including a zoning by-law amendment. It will also consider consent and minor variance applications by Chattha & Newell along Grey Road 1, which are recommended to be deferred pending corrected notice and outstanding comments. The meeting includes routine items like agenda approval, declarations of interest, and adoption of previous minutes.

• Consent application B-18/23 (Nagel) for Conc 2 SCD Lot 25 W Pt Lot 2, Keppel Township, recommended for approval with conditions
• Conditions include reference plan, 5% cash-in-lieu of parkland, and site-specific AG zone to prohibit new dwelling on retained lands
• Consent applications B01/24, B02/24, B03/24 and minor variance A01/24 (Chattha & Newell) for 3 parcels off Grey Road 1, recommended for deferral
• Adoption of minutes from December 12, 2023 meeting

The Committee of Adjustment approved a consent application for a land severance at Keppel Township subject to five conditions. Three other severance applications and one minor variance for a property on Grey Road 1 were deferred.

• Approved Consent Application B18/23 (Nagel) subject to five conditions
• Deferred Consent Applications B01/24, B02/24, B03/24 and Minor Variance Application A01/24 (Chattha & Newell)

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to consider its 2024 draft operating and capital budget, along with a 10-year capital plan. The board will also review correspondence about battery energy storage systems (BESS) and approve minutes from the previous meeting. The budget, if endorsed, will be sent to the ownership councils for final approval.

• 2024 Draft Operating and Capital Budget for the Inter Township Fire Department
• 10-Year Capital Plan 2024-2033, with recommendation to endorse Option 1 (20-year useful life on large fleet)
• Correspondence from MMEWG regarding BESS municipal support across municipal boundaries
• Approval of minutes from December 21, 2023 meeting

The Inter Township Fire Department Joint Board of Management approved its 2024 draft operating and capital budget, which the Treasurer said includes a 12.12% increase under Option 2a. The Board endorsed Option 2a, a 25-year migration to a 20-year useful life on large fleet, and referred the budget to both ownership Councils for final ratification. The Board also approved its December 21, 2023 minutes and received correspondence about BESS municipal support, with the Fire Chief having contacted the Ontario Fire Marshall and a member noting the ROMA conference as a chance to speak with IESO and neighboring municipalities.

• Approved the agenda as presented
• Approved the December 21, 2023 minutes
• Endorsed Option 2a - 25 Year Migration to 20 Year Useful Life on Large Fleet
• Approved the 2024 Draft Operating and Capital Budget for the Inter Township Fire Department Joint Board of Management
• Referred the 2024 Draft Operating and Capital Budget to both ownership Councils for final ratification
• Adjourned the meeting at 2:53 p.m.

Committee of the Whole

The Committee of the Whole is meeting to discuss and provide direction on several items, including two zoning by-law amendment applications that will be the subject of public hearings. The committee will also consider a backyard poultry report, an encroachment agreement, a water billing relief request, and the appointment of a member to a new police services board. The meeting includes a closed session for a proposed land acquisition or disposition.

• Public hearing for Z-08-23 (Matt Brown): rezone severed parcel to RM1-X for a four-unit townhouse on partial services
• Public hearing for Z-10-24 (Tyson Schlegel): reduce lot frontage from 100m to 64m and prohibit new dwellings on retained lands
• Staff report DEV2024-001 on backyard poultry, seeking council direction on options
• Encroachment agreement with Edward Knopf for Concession 2 NCD Road Allowance
• Water billing relief credit of $493.19 to account 62020912500 at 380 First Street

The Committee of the Whole recommended approval for two zoning by-law amendments and appointed Councillor Cathy Moore Coburn to the Grey Bruce Detachment Joint Board. Council also directed staff to pursue specific options for backyard poultry and public transportation to the Sunset Strip.

• Recommended approval of Z-08-23 for a four-unit townhouse development
• Recommended approval of Z-10-24 to reduce lot frontage and prohibit future dwellings on retained lands
• Appointed Councillor Cathy Moore Coburn to the Grey Bruce Detachment Joint Board
• Directed staff to proceed with 'option 2' for backyard poultry in residential areas
• Authorized Encroachment Agreement with Edward Knopf for Concession 2 NCD Road Allowance
• Approved $493.19 water billing credit for account 62020912500
• Directed staff to collaborate with partners on Sunset Strip public transportation
• Directed Climate Action Group and Acting CAO to provide non-cost-prohibitive recommendations for Corporate Climate Action Plan

Special Council Meeting

This is a special council meeting focused on administrative matters. Council will adopt minutes from three previous meetings, then move into closed session to discuss CAO recruitment, citing labour relations and employee negotiations. A confirming by-law will be passed to formalize the meeting's proceedings.

• Adoption of minutes from Oct 16, Dec 11, and Dec 21, 2023 special council meetings
• Closed session discussion on CAO recruitment under Municipal Act exemption (labour relations)
• Passing of By-law No. 2024-001 to confirm proceedings of this meeting

Council met in a special session to discuss CAO recruitment and previous closed-session minutes. Following a closed session, Council provided direction to staff regarding the recruitment process.

• Approved minutes from Special Council meetings on Oct 16, Dec 11, and Dec 21, 2023
• Approved closed session minutes from Dec 11 and Dec 21, 2023
• Provided direction to staff regarding CAO recruitment
• Passed By-law No. 2024-001 to confirm proceedings of the Jan 10, 2024 meeting

Police Services Board

The Georgian Bluffs Police Services Board is meeting to receive an information report (COR2024-003) about the Joint Grey Bruce Police Services Detachment Board and the Community Safety and Policing Act, 2019. The agenda also includes routine items: approving the agenda, adopting minutes from the November 14, 2023 meeting, and setting the next meeting date. No delegations, correspondence, unfinished business, or new business are listed.

• Report COR2024-003 on Joint Grey Bruce Police Services Detachment Board update
• Community Safety and Policing Act, 2019 in-force date memo
• Terms of Reference for Ad Hoc Selection Committee
• Adoption of November 14, 2023 meeting minutes
• Next meeting scheduled for March 5, 2024 at 1:00 p.m.

The Board received an informational report regarding the Grey Bruce Joint Detachment Board structure expected to take effect April 1, 2024. Members discussed budget impacts, O.P.P. contracts, and board training. The Acting CAO noted that speeding concerns on Elm Street and Concession 21 could be addressed with a speed trailer.

• Approved November 14, 2023 meeting minutes
• Received report COR2024-003 regarding Community Safety and Policing Act, 2019 for information