Georgian Bluffs public meetings in 2023

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to consider its 2024 draft operating and capital budget, along with a 10-year capital plan. The board will vote on whether to receive the budget and refer it to the two ownership councils for final approval. The agenda also includes routine items such as approving the previous meeting's minutes.

• 2024 Draft Operating and Capital Budget for Inter Township Fire Department
• 10-Year Capital Plan 2024 to 2033 (Appendix A)
• Referral of draft budget to both ownership Councils for approval
• Approval of November 21, 2023 meeting minutes

Special Council Meeting

This is a special council meeting of the Township of Georgian Bluffs. The main item is a closed-session discussion about CAO recruitment under the labour relations exemption of the Municipal Act. The council will also approve the agenda, receive a land acknowledgement, and pass a confirming by-law for the meeting's proceedings.

• Closed session to discuss CAO recruitment under labour relations exemption
• By-law No. 2023-090 to confirm proceedings of December 21, 2023 council meeting
• Meeting held at Council Chambers, 177964 Grey Road 18, Owen Sound

Council Meeting

Georgian Bluffs Council is meeting to decide on several items, including a 7.1% increase to water consumption fees, new 2024 fees and charges, and a directive to develop a bylaw regulating short-term accommodations. The agenda also includes adopting the 2023 Emergency Plan, appointing a Clerk and Deputy Clerk, and recognizing volunteers. Several items are routine approvals, such as minutes and correspondence.

• Water rates: 7.1% increase to consumption fees ($3.92/cubic meter), 7% base fee increase for East Linton, Pottawatomi, Oxenden, 10% for Shallow Lake
• Short-term accommodations: staff directed to develop a licensing bylaw before April 2024
• 2024 Fees and Charges By-law (2023-086) for adoption
• 2023 Emergency Management Plan and Program By-law (2023-087)
• Appointments: Clerk, Deputy Clerk, Committee of Adjustment members

Committee of Adjustment

The Committee of Adjustment is meeting to consider three consent (land severance) applications, each with recommended approvals subject to conditions. The applications involve properties in Keppel Township and Shallow Lake, including a proposed four-unit townhouse development. The committee will also approve previous minutes and appoint a secretary-treasurer.

• DEV2023-54 (Hayes): consent for Lot 21, Concession 15, Keppel Township, with conditions including minimum 0.8 ha lot, karst assessment, and 5% parkland cash-in-lieu
• DEV2023-55 (Brown): consent and zoning amendment for ~2,558 m² severance in Shallow Lake for a four-unit townhouse, with conditions including well proximity check and sewage study implementation
• DEV2023-56 (Schlegel): consent for Part Lots 4 and 5, Concession 20, Keppel Township, with conditions including zoning amendment to prohibit new dwelling on retained lands and reduced frontage of 64 m
• Appointment of Rayburn Murray as Secretary-Treasurer
• Approval of September 19, 2023 minutes

Special Council Meeting

The Township of Georgian Bluffs will hold a special council meeting to resume discussions regarding CAO recruitment. This discussion is scheduled to take place during a closed session to address personal matters regarding an identifiable individual.

• CAO recruitment discussions in closed session
• Adoption of November 22, 2023, Special Council meeting minutes
• By-law No. 2023-082 to confirm proceedings

BioGRID Joint Board of Management

The BioGRID Joint Board of Management, serving Georgian Bluffs and Chatsworth, will consider approving a services agreement with the Ontario Clean Water Agency for wastewater lagoon operations, including a cost allocation of $56,924. The board will also review and recommend the 2023 operating and capital budget for ratification by both township councils. The agenda includes routine items such as approval of prior minutes and declarations of interest.

• Recommend approval of OCWA Services Agreement for lagoon operations
• Allocation of $56,924 in costs (Nov 2022–Dec 2023) to OCWA
• Draft 2023 Operating and Capital Budget for Biodigester Joint Board
• Approval of minutes from August 8, 2023 meeting

Committee of the Whole

The Committee of the Whole is reviewing staff reports on 2024 water rates, cemetery fees, committee appointments, a food cycler pilot expansion, a letter of support for a climate project, and next steps for regulating short-term accommodations. No public hearings are scheduled. Decisions will be formalized at the December 13 Council meeting.

• Proposed 7.1% increase to water consumption fees to $3.92 per cubic meter, plus base fee increases of 7% for East Linton, Pottawatomi, and Oxenden systems and 30% for Shallow Lake
• Revised 2024 cemetery fees and charges to be endorsed
• Appointment of Councillors Cathy Moore Coburn and Ryan Thompson to the Committee of Adjustment for one year
• Proposal to extend and expand the Food Cycler pilot to 200 more households in 2024
• Direction to develop a short-term accommodation licensing bylaw before April 2024, with fees to make the program cost neutral

Special Council Meeting

This is a special council meeting dedicated to a strategic session on the 2024 budget. Council will review and prioritize budget requests across departments, including infrastructure, community services, corporate services, and the CAO's office. The meeting will also include a confirming by-law for the proceedings.

• 2024 Budget Request Replacement of Emery's Bridge
• 2024 Budget Request Old Beach Drive Reconstruction
• 2024 Budget Request Shallow Lake Dog Park
• 2024 Budget Request Mount Pleasant Columbarium
• 2024 Budget Request Fire Services Master Plan

Council Meeting

Georgian Bluffs Council is meeting to adopt minutes, receive the 2024 draft library budget, and consider recommendations from the November 15 Committee of the Whole, including the 2024 base budget, donation awards, and a potential water supply extension from Owen Sound. The agenda also includes a public hearing (nil), delegations, and a closed session for personnel matters.

• 2024 Draft Operating Budget for Owen Sound & North Grey Union Public Library Board to be received
• 2024 Base Budget (COR2023-048) received for information
• Donation awards totaling $14,500 to seven organizations, including $5,000 to Sauble Wiarton MD Quest
• Direct staff to explore assuming City of Owen Sound water supply in Veterans subdivision, Brooke, with 25 new connections
• Change December 4, 2023 Special Budget Meeting location to Shallow Lake Community Centre

Special Council Meeting

This is a special council meeting of the Township of Georgian Bluffs. The main item is a closed-session discussion on CAO recruitment, along with approval of minutes from three prior meetings and a confirming by-law. The agenda is largely procedural, with the substantive item being the closed session.

• Closed session to discuss CAO recruitment under Municipal Act exemption (b)
• Approval of minutes from Oct 18, Nov 8, and Nov 15, 2023 special council meetings
• By-law No. 2023-081 to confirm proceedings of Nov 22, 2023 council meeting

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to consider several staff recommendations, including endorsing a 20-year replacement cycle for front-line pumpers/engines and tankers and a 10-year cycle for administration and utility vehicles. The board will also vote on declaring a 1994 tanker truck (Truck 7) surplus, delegating authority via a by-law, receiving a fire calls level of service schedule, and approving a 2023-2027 collective bargaining agreement with the UFCW union.

• Endorse 20-year replacement cycle for front-line pumpers/engines and tankers; 10-year for admin/utility vehicles
• Declare 1994 Tanker Truck (Truck 7) surplus; offer to participating municipalities, then list on Gov Deals
• Endorse By-law 2023-001 to delegate powers and duties to board officers and employees
• Receive 'Schedule C' on fire calls level of service as part of joint board agreement
• Approve Policy HR-001-23 for 2023-2027 collective bargaining agreement with UFCW Local 175 and 633

Committee of Adjustment

The Committee of Adjustment will consider one new application: a consent (lot severance) for Roger Hayes on Lot 21, Concession 15, Keppel Township. Staff recommend approval subject to conditions including enlarging the severed lot to include a barn, a karst assessment, a letter of opinion on bedrock extraction, a reference plan, and payment of fees and parkland cash-in-lieu. The meeting also includes approval of the agenda and minutes from September 19, 2023.

• Consent application B-09-21 (DEV2023-54) by Roger Hayes for Lot 21, Concession 15, Keppel Township
• Recommended conditions: enlarge severed lot to include existing barn, karst assessment, bedrock extraction feasibility letter, reference plan
• 5% cash-in-lieu of parkland required
• Consent certificate must be affixed to deed within two years of Notice of Decision
• Next meeting scheduled for December 12, 2023 at 5:00 p.m.

Committee of the Whole

The Committee of the Whole is meeting to discuss and receive reports on the 2024 base budget, budget survey results, winter operations plan, and a water and wastewater master plan. They will also hold a public hearing for a zoning by-law amendment and hear a delegation about affordable housing. The meeting includes several items for information and a recommendation to approve the winter operations plan.

• Public hearing for Zoning By-law Amendment Z-07-23 (Abercrombie/Bartley)
• 2024 Base Budget (report COR2023-048) received for information
• Winter Operations Plan (report CES2023-025) recommended for approval
• Water and Wastewater Master Servicing Plan Phase 2 Draft Report (DEV2023-58)
• Delegation on Georgian Bay Affordable Housing by Julie Scarcella

Special Council Meeting

This is a special council meeting of the Township of Georgian Bluffs. The main item is a closed-session discussion about recruiting a new Chief Administrative Officer (CAO), along with a routine confirming by-law. No other substantive decisions are on the agenda.

• Closed session to discuss CAO recruitment (personal matters about an identifiable individual)
• By-law No. 2023-079 to confirm proceedings of the special council meeting

Police Services Board

The Georgian Bluffs Police Services Board is meeting to receive the Q3 Detachment Commander Report and discuss correspondence, including police record check revenue, Crime Stoppers reports, and several resident safety concerns. The board will also approve previous minutes and follow up on questions from the September meeting. No major decisions are listed; most items are for information or discussion.

• Q3 Detachment Commander Report to be received for information
• Police Record Check revenue letter from Municipal Policing Bureau
• Safety concerns from residents on Vault Works Road, a bus route, and Grey Road 1/Havelock Street
• Crime Stoppers of Grey Bruce Q3 report and Fall 2023 TIPSTER magazine
• Approval of September 5, 2023 meeting minutes

Council Meeting

This Council meeting includes decisions on several items, most notably a pre-servicing agreement for Phase 3 of the Cobble Beach development, a zoning by-law for a property on Concession 3 Derby, and the adoption of the Corporate Climate Action Plan. The agenda also includes routine approvals of minutes, correspondence, and committee reports, as well as a public question period.

• Pre-Servicing Agreement with Georgian Villas Inc. for Phase 3 of Cobble Beach (The Dell) - authorization to sign
• By-law 2023-071 - Z-03-21 - William Keith Miles - zoning amendment for property at 217433 Concession 3 Derby
• Adoption of Corporate Climate Action Plan (CES2023-022)
• Proposed $75,000 budget allocation for a dog park at Shallow Lake Athletic Fields
• Approval of 2024 Fees and Charges (except Water System Fees deferred)

Special Council Meeting

This is a special council meeting focused on the recruitment of a Chief Administrative Officer (CAO). Council will move into closed session to review CAO candidates, citing the personal-matters exemption of the Municipal Act. The only public action is approving the agenda and passing a confirming by-law for the meeting's proceedings.

• Closed session to review CAO candidates under Municipal Act exemption 239(2)(b)
• By-law No. 2023-078 to confirm proceedings of the November 8, 2023 special council meeting
• Next special council meeting on CAO recruitment scheduled for November 15, 2023 at 6:30 p.m.

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommendations on several items, including a proposed rezoning for a single dwelling, a major subdivision at Cobble Beach, a new Corporate Climate Action Plan, and updates to fees and accessibility policies. The meeting also includes a delegation from the Alzheimer Society and a closed session for litigation and staffing matters.

• Z-03-21: Rezone portion of William Keith Miles' land from Open Space 1 to Rural to allow a single detached dwelling and accessory building, with conditions including floodplain adjustments.
• Z-02-23/42T-2022-10: Georgian Villas Inc. Phase 3 of Cobble Beach (The Dell) – draft plan of subdivision and zoning by-law amendment, including a pre-servicing agreement.
• CES2023-022: Adoption of the Corporate Climate Action Plan and submission for PCP Milestones 2 and 3.
• COR2023-045: Proposed changes to 2024 Fees and Charges, to be adopted by by-law.
• CES2023-023: Proposal for $75,000 in 2024 budget for a dog park at Shallow Lake Athletic Fields, with community fundraising support.

Special Council Meeting

This is a special council meeting focused on the recruitment of a Chief Administrative Officer (CAO), with discussions to resume in closed session. The council will also adopt minutes from five previous special meetings and pass a confirming by-law. The agenda is largely procedural, with the substantive item being the CAO recruitment discussion held behind closed doors.

• CAO recruitment discussions to resume in closed session
• Adoption of minutes from Aug 23, Aug 30, Sep 18, Sep 26, and Oct 4, 2023 special meetings
• By-law No. 2023-069 to confirm proceedings of Oct 18, 2023 council meeting
• Next special council meeting on CAO recruitment scheduled for Oct 31, 2023 at 9:00 a.m.

Council Meeting

This is a regular Council meeting with a mix of routine approvals and a few notable items. Council will consider a zoning by-law amendment for a property at 503139 Grey Road 1, Keppel, and will vote on several recommendations from the Committee of the Whole, including decisions on Bass Lake accesses, the Derby Arena proposal, and a pre-servicing agreement for Cobble Beach Phase 3. The agenda also includes financial reports, water system performance reports, and a request to fund Councillor attendance at an energy symposium.

• Zoning By-law 2023-057 for 2077516 Ontario Ltd., property at 503139 Grey Road 1, Keppel
• Approval of $664.13 for Councillor Cathy Moore Coburn to attend AMO/LAS Energy Symposium
• Committee of Whole decisions: no action on Bass Lake accesses, no Derby Community Centre alternative use, defer Cobble Beach Phase 3 pre-servicing agreement
• January to September 2023 financial report and tax arrears (COR2023-42)
• Water system performance reports for Shallow Lake, Oxenden, Pottawatomi, and East Linton (Jan–Aug 2023)

Special Council Meeting

This is a special council meeting focused on resuming the recruitment of the Chief Administrative Officer (CAO), which will be discussed in closed session. The council will also approve the agenda, receive a land acknowledgement, and pass a confirming by-law for the meeting's proceedings. The next special council meeting on CAO recruitment is scheduled for October 18, 2023.

• Closed session to discuss CAO recruitment under personal matters exemption
• By-law No. 2023-067 to confirm council proceedings
• Next special council meeting on CAO recruitment on October 18, 2023

Committee of the Whole

The Committee of the Whole is reviewing several staff reports regarding land use and infrastructure. Key discussions include township access at Bass Lake, the Derby Arena proposal, and a pre-servicing agreement for Cobble Beach Phase 3.

• Recommendation to maintain public ownership of three Bass Lake accesses without new dock or step infrastructure
• Discussion on whether to continue exploring an agreement for use of the Derby Arena
• Pre-servicing agreement with Georgian Villas Inc. for Cobble Beach Phase 3 limited to tree removal and site grubbing
• Approval of the Emery’s Bridge Cultural Heritage Evaluation report
• Receipt of Housing Task Force Recommendations report

Council Meeting

Georgian Bluffs Council is meeting to pass several by-laws, including two zoning amendments, a no-demand-for-service agreement, a weather forecasting indemnity agreement, and an appointment to the Inter Township Joint Board of Management. They will also consider staff reports on building service improvements and surplus equipment disposal, and receive correspondence and water system reports. A delegation is scheduled regarding the closure of Emery Bridge.

• By-law 2023-057: Zoning amendment for 2077516 Ontario Ltd. at 503139 Grey Road 1, Keppel
• By-law 2023-061: Zoning amendment for Larry and Darlene Miller at 217 Shepherd Lake Road
• By-law 2023-062: No Demand for Service Agreement with Landmark Design Ltd. for Young's Drive road allowance
• By-law 2023-063: Indemnity agreement with County of Grey for weather forecasting services (WSP E&I Canada Limited)
• By-law 2023-064: Appointment of William Plagenz to Inter Township Joint Board of Management

Special Council Meeting

This is a special council meeting focused on CAO (Chief Administrative Officer) recruitment. The main item is a closed-session discussion under the labour relations exemption of the Municipal Act to continue recruitment talks. The agenda also includes routine items: approving the agenda, declarations of interest, a confirming by-law, and scheduling the next special meeting.

• Closed session to discuss CAO recruitment under Municipal Act exemption (labour relations/employee negotiations)
• By-law No. 2023-066 to confirm proceedings of the special council meeting
• Next special council meeting on CAO recruitment scheduled for October 16, 2023 at 1:30 p.m.

Special Council Meeting

This special council meeting is largely procedural, with the main substantive item being a closed-session discussion on recruiting a new Chief Administrative Officer (CAO). The agenda also includes standard items such as approval of the agenda, a land acknowledgement, and a confirming by-law. No other decisions or public discussions are scheduled.

• Closed session discussion on CAO recruitment under personal matters exemption
• Approval of By-law No. 2023-060 to confirm proceedings of the meeting

Committee of the Whole

The Committee of the Whole will hold a public hearing and vote on a zoning by-law amendment for 217 Shepherd Lake Road. They will also consider a no-demand service agreement for Young's Drive road allowance and declare surplus scrap metal for disposal.

• Public hearing and approval of Zoning By-law Amendment Z-05-23 for 217 Shepherd Lake Road (Larry and Darlene Miller)
• Authorization of a No Demand for Service Agreement with Landmark Design Ltd. for access onto Young's Drive Road Allowance
• Declaration of surplus scrap metal and machinery from a rejected BioGrid proposal, with direction to issue an RFP for removal and recycling
• Closed session to review ITFD Board public member applications (personal matters)

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to decide on three consent (land severance) applications. Staff recommend approval for all three, subject to conditions including reference plans, fees, and parkland dedication.

• DEV2023-42: Consent for B-10-23 Gough on CON 1 PT LOT 11 W PT LOT 10, SARAWAK
• DEV2023-49: Consent for B-14-23 & B-15-23 Ruth on Lot 9, Concession 19, Keppel Township
• DEV2023-44: Consent for B-09-23 McConnell on PT LT 7-8 CON 6 DERBY
• All applications recommended for approval with conditions including reference plans and certification fees
• McConnell application includes 5% cash-in-lieu of parkland and septic system requirements

Special Council Meeting

This special council meeting is primarily focused on the recruitment of a Chief Administrative Officer (CAO), which will be discussed in a closed session under the personal matters exemption. The agenda also includes standard procedural items such as approval of the agenda, a land acknowledgement, and a confirming by-law.

• Closed session discussion on CAO recruitment under personal matters exemption
• By-law No. 2023-059 to confirm the proceedings of the meeting

Council Meeting

Council will consider adopting minutes, receiving correspondence, and acting on recommendations from the September 6 Committee of the Whole meeting. Key decisions include awarding snow clearing contracts for multiple subdivisions, approving urgent road repairs on Presqu'ile Road and Concession 14, and passing two zoning by-law amendments.

• Award of snow clearing contracts for Bass Lake, Northbourne, Scott Street/Walpole Lane, and Cobble Beach subdivisions for 5-year terms
• Urgent road repairs: $61,025 for Presqu'ile Road and $29,050 for Concession 14, funded from Road Construction Reserve
• Zoning by-law amendment (Z-04-23) for 018387 Bruce Road 10 (Robinson property)
• Zoning by-law amendment (Z-07-21) for 503139 Grey Road 1 (2077516 Ontario Ltd.)
• Approval of additional $20,600 for vacuum street cleaning tender and $60,000 for main host server replacement

Committee of the Whole

The Committee of the Whole is reviewing staff recommendations on several contracts and expenditures, including snow clearing, winter sand supply, vacuum street cleaning, and urgent road repairs. They will also consider zoning by-law amendments for two properties, a motion to investigate dark sky preservation, and other administrative items. No public hearings are scheduled.

• Award snow clearing contracts: Bass Lake (TNT Property Maintenance, $350/trip), Northbourne (McCartney, $146.94/clearing, $124.35/sanding), Scott St/Walpole (McCartney, $113.05/clearing, $124.35/sanding), Cobble Beach ($598.43/trip)
• Award winter sand supply to Walker Aggregates: $21.00/tonne Derby, $24.10/tonne Sarawak/Keppel
• Approve additional $20,600 for vacuum street cleaning tender (A&G The Road Cleaners)
• Waive procurement bylaw for urgent repairs: Presqu'ile Road $61,025, Concession 14 $29,050 (Walker Construction)
• Approve zoning amendments: Robinson (018387 Bruce Road 10) and Z-07-21 (2077516 Ontario Ltd.)

The Committee approved several service contracts for snow clearing, road sweeping, and winter sand supply. Council also authorized urgent road repairs, a new host server, and two zoning by-law amendments. Additionally, staff were directed to investigate dark sky preservation techniques.

• Approved engaging GM Blueplan for Emery Bridge replacement planning
• Approved zoning by-law amendments for 018387 Bruce Road 10 and application Z-07-21
• Approved additional $20,600 for vacuum road sweeping (A&G The Road Cleaners)
• Awarded 5-year snow clearing contracts to TNT Property Maintenance, McCartney Property Maintenance, and Cobble Beach
• Awarded winter sand supply to Walker Aggregates at $21.00-$24.10 per tonne
• Approved $90,075 for urgent repairs to Presqu’ile Road and Concession 14
• Approved $60,000 for a new main host server from Infinity Network Solutions
• Directed staff to investigate dark sky preservation techniques and by-laws

Police Services Board

The Georgian Bluffs Police Services Board will consider adopting an amended procedure bylaw and receive the OPP detachment commander's second-quarter report. The agenda also includes a resident's request to review the speed limit on Grandore Street and a follow-up on speeding concerns on Main Street.

• Adoption of by-law PSB2023-01 to amend the Police Services Board Procedure By-law
• Receipt of the Detachment Commander's Second Quarter (Q2) Report - 2023
• Correspondence from Jordan Schoop regarding speed limit on Grandore Street
• Follow-up on Karie Cole's speeding concerns on Main Street (discussed July 4, 2023)
• Closed session for board orientation under the Police Services Act

The Board approved an amendment to the Police Services Board Procedure By-law. Members received the Detachment Commander's Q2 2023 report and discussed speeding concerns on Main Street. A closed session was held for Board orientation and training provided by the Ministry of the Solicitor General.

• Approved by-law PSB2023-01 to amend the Police Services Board Procedure By-law
• Approved the Detachment Commander's Second Quarter (Q2) Report - 2023
• Approved minutes from the July 4, 2023 meeting
• Approved move to closed session for Police Services Act/Board Orientation training

Special Council Meeting

This special council meeting is largely procedural. Council will move into closed session to review short-listed candidates for the Chief Administrative Officer position, and will consider passing By-law 2023-054 to appoint RSM Building Consultants as Building Officials and Inspectors, repealing By-law 2023-026. A confirming by-law for the meeting's proceedings is also scheduled.

• Closed session to review short-list of CAO candidates
• By-law 2023-054: appoint RSM Building Consultants as Building Officials and Inspectors, repealing By-law 2023-026
• By-law 2023-055: confirming by-law for August 30, 2023 proceedings

Council passed By-law 2023-054 to appoint Building Officials and Inspectors and repeal By-law 2023-026. The meeting also included a closed session to review a short-list of CAO candidates.

• Approved By-law 2023-054 to appoint Building Officials and Inspectors and repeal By-law 2023-026 (Carried)
• Approved closed session minutes from August 23, 2023, and July 19, 2023 (Carried)
• Approved By-law No. 2023-055 to confirm the proceedings of Council on August 30, 2023 (Carried)

Special Council Meeting

This is a special council meeting focused on the recruitment of a Chief Administrative Officer (CAO). Council will move into closed session to review long-list CAO candidates, citing personal matters about an identifiable individual. The agenda also includes routine items such as approval of the agenda, a land acknowledgement, and a confirming by-law.

• Closed session to review long-list CAO candidates (personal matters exemption)
• By-law No. 2023-052 to confirm proceedings of August 23, 2023
• Next special council meeting on CAO recruitment scheduled for August 30, 2023

Council met in a closed session to review a long-list of CAO candidates and provided direction to staff. By-law No. 2023-052 was passed to confirm the proceedings of the meeting.

• Approved motion to enter closed session to review CAO candidates (Carried)
• Passed By-law No. 2023-052 to confirm proceedings of August 23, 2023 (Carried)

Council Meeting

Georgian Bluffs Council will hold a public hearing for a zoning by-law amendment at Bruce Road 10, consider a $456,522.16 tandem plow truck purchase, and vote on by-laws including a joint fire service board with Meaford and a Grey Sauble Conservation Authority services agreement. Several resolutions from other municipalities on childcare, housing, short-term rentals, and healthcare will be received.

• Public hearing for Zoning By-law Amendment Z04/23 at 018387 Bruce Road 10 (Janet Robinson)
• Purchase of 2024 International HV613 tandem plow truck from Lewis Motors for $456,522.16
• By-law 2023-048 to establish a Joint Municipal Service Board with Meaford for Inter Township Fire Department
• By-law 2023-050 to remove part-lot control from Cobble Beach Block 65
• Report on dead/dangerous tree removal at Mount Pleasant Cemetery with $15,000 expenditure authorized

Council held public hearings for two zoning by-law amendments. One report was received for information, while the application to permit a dwelling and accessory building was deferred pending further agency comments.

• Deferred zoning application Z-03-21 for a single-detached dwelling and accessory building
• Received report DEV2023-037 regarding zoning application Z-04-23 for information
• Proclaimed October 17, 2023, as Child Care Worker & Early Childhood Educator Appreciation Day
• Adopted minutes from July 12 and July 19, 2023 meetings
• Approved the amended agenda

Committee of Adjustment

The Committee of Adjustment is reviewing several new business items including property consents, minor variances, and a certificate of cancellation. Some applications were recommended for approval, while others were deferred pending further agency comments.

• Certificate of Cancellation for B-13-23 Taylor
• Minor Variance (A-05-23 Quinton) for garage and dwelling addition setbacks
• Consent application (B-10-23 Gough) deferred for utility easement review
• Consent application (B-11-23 Miller) approved subject to several conditions including 5% cash-in-lieu of parkland
• Consent application (B-09-23 McConnell) deferred pending agency comments

The Committee approved a minor variance for a home addition and garage, a land consent for a lot line adjustment, and a certificate of cancellation. Two other consent applications were deferred pending further review agency comments.

• Approved certificate of cancellation for B-13-23 Taylor
• Approved Minor Variance A-05-23 for Quinton to reduce setbacks for a dwelling addition and detached garage
• Deferred Consent Application B-10-23 Gough for a utility easement
• Approved Consent Application B-11-23 Miller for a lot line adjustment subject to seven conditions
• Deferred Consent Application B-09-23 McConnell pending review agency comments

BioGRID Joint Board of Management

The BioGRID Joint Board of Management will consider approving the 2023 draft operating and capital budget and authorizing a two-year operating and maintenance agreement with the Ontario Clean Water Agency (OCWA) for the Georgian Bluffs Chatsworth Biodigester. The board will also vote on the 2022 audited financial statements and receive the 2022 Derby Wastewater Treatment Works annual performance report.

• Approval of 2023 draft operating and capital budget for the biodigester
• Authorization of a two-year operating and maintenance agreement with OCWA
• Approval of 2022 draft audited financial statements presented by BDO
• Receipt of 2022 Derby Wastewater Treatment Works annual performance report from OCWA

The Board approved the 2022 draft audited financial statements and received the 2022 Annual Performance Review Report from the Ontario Clean Water Agency. Members deferred the 2023 draft budget and an amending agreement with OCWA to the next meeting. Staff were directed to research the costs associated with decommissioning the BioGRID facility.

• Approved 2022 draft audited financial statements
• Deferred report COR2023-28 (Amending Agreement with OCWA) to next meeting
• Deferred 2023 draft Biodigester Joint Board of Management budget to next meeting
• Received 2022 Annual Performance Review Report from OCWA for information
• Directed staff to investigate costs of decommissioning the BioGRID facility
• Approved May 4, 2023 meeting minutes

Committee of the Whole

The Committee of the Whole will discuss a proposed 30 km/h school zone on streets around Keppel Sarawak school, a service agreement with Grey Sauble Conservation Authority, and a report on the 2024 budget timeline. The agenda also includes a delegation about vehicle damage from road conditions and a proposal for a dog park in Shallow Lake.

• Proposed 30 km/h school zone on 24th Street, Finden Street, and 8th Avenue near Keppel Sarawak school
• Agreement with Grey Sauble Conservation Authority for Category 3 programs and services
• Removal of part-lot control for Block 65 at Cobble Beach for two years
• Recommendation not to extend municipal garbage collection to condominiums at Cobble Beach
• 2024 proposed budget guideline and schedule to be endorsed

Council approved a new agreement with the Grey Sauble Conservation Authority and directed staff to study the feasibility of a dog park at Shallow Lake. They also moved to create a school zone at Keppel Sarawak school and approved the 2024 budget schedule.

• Approved agreement with Grey Sauble Conservation Authority for Category 3 programs
• Approved staff report on feasibility of a dog park at Shallow Lake Community Centre
• Approved removing Block 65, Registered Plan 16M79 from Part-Lot Control for two years
• Approved creating a school zone and 30 km/hr speed limits near Keppel Sarawak school
• Denied motion to refuse municipal garbage collection for Cobble Beach Block 75
• Approved exploring municipal service rate extension for Cobble Beach Block 75 waste collection
• Approved 2024 budget timeline and schedule
• Received reports on Organizational Structure and Biannual Core Services for information

Special Council Meeting

This special council meeting focuses on the recruitment of a Chief Administrative Officer (CAO). Council will consider an amended recruitment timeline and then move into closed session to discuss labour relations or employee negotiations related to the CAO recruitment. The meeting also includes routine procedural items such as agenda approval and a confirming by-law.

• Amended CAO Recruitment Timeline presented for discussion
• Closed session under Municipal Act exemption for labour relations/employee negotiations regarding CAO recruitment
• Confirming By-law No. 2023-046 to approve proceedings of the meeting
• Next special council meeting on CAO recruitment scheduled for August 14, 2023 at 5:00 p.m.

Council discussed the amended CAO recruitment timeline and rescheduled a meeting from August 14 to August 23, 2023. The body also entered a closed session to discuss CAO recruitment under labour relations exemptions.

• Rescheduled August 14 meeting to August 23, 2023, at 5:00 p.m.
• Approved move into closed session to discuss CAO recruitment (RES2023-172)
• Passed By-law No. 2023-046 to confirm proceedings of July 19, 2023 (RES2023-173)

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will hold a public hearing to decide on four applications: two minor variances and two severances. One severance application is recommended for deferral pending further agency comments. The meeting also includes approval of previous minutes and routine procedural items.

• Minor variance for Mohammad Islam to reduce front yard setback on Grey Road 1 from 23m to 18.9m for a new dwelling
• Severance for Grey Sauble Conservation Authority for a lot addition at 126 Old Mill Road, subject to conditions including a zoning by-law amendment
• Severance for Janet Robinson for lands in Part Lots 1-4, Concession 3, subject to conditions including a zoning by-law amendment and 5% cash-in-lieu of parkland
• Minor variance for Robert Walker to reduce rear yard setback from 10m to 7.5m for an additional residential unit, subject to conditions on tree disturbance and permits
• Deferral of severance B-05/21 and zoning amendment Z-07/21 for McMinn & Janzen pending agency comments

The Committee of Adjustment approved five separate applications for minor variances and land severances. These decisions allow for residential construction, lot additions, and the separation of residential land from a marina, subject to specific conditions.

• Approved minor variance A-03-23 for Mohammad Islam to reduce front yard setback from 23m to 18.9m
• Approved severance B-07-23 for Grey Sauble Conservation Authority for a lot addition
• Approved severance B-08-23 for Janet Robinson to sever a portion of a lot containing a dwelling
• Approved minor variance A-04-23 for Robert Walker to reduce rear yard setback from 10m to 7.5m
• Approved severance B-05-21 for Melina Janzen and John McMinn to separate residential land from a marina

Council Meeting

Council will hold public hearings for two zoning amendment applications: one for Melina Janzen & John McMinn (recommended for deferral) and one for Cobble Beach Phase 3 'The Dell' (Georgian Villas Inc.). Council will also consider several by-laws, including emergency response agreements and a speed limit reduction, and receive reports on finances, blue box collection, and water systems.

• Public hearing for zoning amendment Z-02-23 & 42T-2022-10 for Cobble Beach Phase 3 'The Dell' (Georgian Villas Inc.)
• Public hearing for zoning amendment Z-07-21 and B-05-21 for Melina Janzen & John McMinn (recommended for deferral)
• By-law 2023-044 to reduce speed limit on Concession 17 and Lindenwood Road to 60 km/hr
• Award of RFP 2023-11 for a 48-niche columbarium at Oxenden Cemetery to Nelson Granite for $23,260 plus HST
• Authorization for Site Agreement with Eh!tel for fibre optic installation at former landfill on Stone School Road and Kilsyth Park on Fleming Drive

Council approved the 2022 draft audited financial statements and received the Integrity Commissioner's periodic report. Two zoning amendment applications were processed, with one deferred and one report received for information. Council also authorized agreements for fiber optic installation and a joint fire department board.

• Approved draft audited 2022 financial statements
• Received Integrity Commissioners Periodic Report (May 2021-May 2023) for information
• Deferred Zoning Amendment Application Z-07-21 to August 16, 2023
• Received report PL.2023.30 regarding Cobble Beach Phase 3 (The Dell) for information
• Authorized Site Agreement with Eh!tel for fiber optic Points of Presence
• Directed staff to create a by-law for a Joint Municipal Service Board for the Inter-Township Fire Department
• Approved $195.51 water billing credit for 373 Balmy Beach Road
• Authorized four members to attend Walker Construction Lunch and Learn

Inter Township Joint Board of Management

The Inter Township Joint Board of Management will consider declaring a 1993 pump truck (Truck 6) as surplus and directing staff to offer it for purchase to participating municipalities or list it on Gov Deals. The board will also receive the draft Agreement for the Establishment and Operation of a Joint Municipal Service Board for the Inter-Township Fire Department and may endorse it. Other items include receiving the 2022 audit final report, Q2 emergency response breakdown, and Q2 financial update.

• Declare 1993 Pump Truck (Truck 6) surplus per Policy FIN-003-10; first offer to participating municipalities, then Gov Deals
• Endorse draft Agreement for the Establishment and Operation of a Joint Municipal Service Board for the Inter-Township Fire Department
• Receive 2022 Audit Final Report from BDO (Traci Smith)
• Receive Q2 2023 Emergency Response Breakdown report
• Receive 2023 Quarter 2 Financial Update

The Joint Board of Management approved the 2022 audited financial statements and endorsed a draft agreement for the operation of the Inter Township Fire Department. The Board also declared a 1993 pump truck as surplus for sale.

• Approved draft 2022 audited financial statements (Carried)
• Declared 1993 Pump Truck (Truck 6) as surplus and directed staff to list for sale on Gov Deals (Carried)
• Endorsed draft Agreement for the Establishment and Operation of a Joint Municipal Service Board for the Inter-Township Fire Department (Carried)
• Received Q2 Emergency Response Breakdown report for information (Carried)
• Received 2023 Quarter 2 Financial Update for information (Carried)
• Approved May 16, 2023 meeting minutes (Carried)

Special Council Meeting

This is a special council meeting with one substantive item: approving the job description and posting for the Chief Administrative Officer position and directing staff to advertise immediately. The rest of the agenda is procedural, including land acknowledgement, agenda approval, a confirming by-law, and scheduling the next regular meeting.

• Approve CAO job description and posting (HR2023-08)
• Direct staff to advertise for CAO position immediately
• Pass By-law No. 2023-043 confirming council proceedings
• Next regular council meeting set for July 12, 2023 at 5:00 p.m.

Council approved revisions to the job description and posting for the Chief Administrative Officer. Staff were directed to prepare an addendum for the July 12th agenda, and the job advertisement was postponed until after that meeting.

• Approved amendments to the Chief Administrative Officer job description and posting
• Directed staff to prepare an addendum for the July 12th Council agenda
• Postponed advertisement of the CAO job description until after the July 12th meeting
• Approved the agenda (RES2023-152)
• Passed By-law No. 2023-043 to confirm proceedings (RES2023-154)

Committee of the Whole

The Committee of the Whole will decide on several staff recommendations, including authorizing agreements with Eh!Tel for fiber-optic installation at two township sites, directing a by-law for a joint fire department board, and approving the purchase of a tandem plow truck for $456,522.16. Other items include a water billing credit of $195.51 for a property at 373 Balmy Beach Road, a special events permit for the 2023 Concours d’Elegance, and awarding a $23,260 contract for a columbarium at Oxenden Cemetery.

• Authorize site agreements with Eh!Tel for fiber-optic Points of Presence at Stone School Road landfill and Kilsyth Park on Fleming Drive
• Direct staff to bring forward a by-law to establish a Joint Municipal Service Board for the Inter-Township Fire Department
• Award RFT2023-08 to Lewis Motors for a 2024 International HV613 tandem plow truck with snow equipment at $456,522.16
• Approve a $195.51 water billing credit for 373 Balmy Beach Road under the Water Relief Policy
• Approve a special events permit for the 2023 Concours d’Elegance and award RFP 2023-11 for a 48-niche columbarium at Oxenden Cemetery to Nelson Granite for $23,260

The Committee of the Whole authorized agreements for Eh!Tel fiber optic installation and awarded a contract for a new columbarium. Council also approved a special events permit for the Concours d’Elegance and a water billing credit. A purchase for a tandem snow truck was deferred to a later meeting.

• Approved Site and Municipal Access Agreements with Eh!Tel for fiber optic installation
• Directed staff to secure a local Indigenous artist for a mural at the Kilsyth POP location
• Directed staff to create a by-law for a Joint Municipal Service Board for the Inter-Township Fire Department
• Approved $195.51 water billing credit for 373 Balmy Beach Road
• Approved Special Events Permit 2-2023 for the 2023 Concours d’Elegance
• Awarded RFP 2023-11 to Nelson Granite for a 48-niche columbarium at Oxenden Cemetery for $23,260 plus HST
• Deferred purchase of tandem truck with snow clearing equipment to July 19th meeting

Special Council Meeting

This is a special council meeting with a brief public portion followed by a closed session. The main item is a closed session under the Municipal Act for education/training on the Drainage Act, with staff and a consultant present. Council will also approve the agenda, confirm the meeting's proceedings by by-law, and set the next meeting date.

• Closed session for Drainage Act orientation with Acting CAO, Acting Clerk, Superintendent of Building and Infrastructure, and Sid Vander Veen of RJ Burnside and Associates
• Confirming By-law No. 2023-042 to confirm proceedings of July 5, 2023
• Committee of the Whole to follow at 5:00 p.m.

Council held a closed session for the purpose of educating members on municipal responsibilities under the Drainage Act, 1990. No other substantive policy decisions were made during the meeting.

• Approved agenda as presented
• Moved into closed session for Drainage Act Orientation (Carried)
• Passed By-law No. 2023-042 to confirm proceedings of July 5, 2023 (Carried)

Police Services Board

The Board approved the July 2023 Detachment Commander Interim Report and the minutes from the May 9, 2023 meeting. Members discussed speeding concerns at Joynt Street, Princess Street, and the Wolseley Corner. Staff were directed to present a new procedure by-law for adoption in September.

• Approved May 9, 2023 meeting minutes
• Approved July 2023 Detachment Commander Interim Report
• Directed staff to present By-law PSB-2023-01 for adoption on September 5, 2023

Property Standards Committee

The Property Standards Committee will meet to elect a chair and vice-chair, receive orientation, and hear an appeal of a property standards order for 179051 Grey Road 17, Shallow Lake, filed by Randy Smith, Tracey Parkin, Ruth Parkin, Kenneth Smith, and James Coture. The agenda includes procedural items such as approval of the agenda and declarations of interest.

• Election of Chair and Vice Chair
• Hearing of appeal for property at 179051 Grey Road 17, Shallow Lake (CON 12 PT LOT 26)
• Orientation materials include Property Standards Committee Orientation, 22-2013 Property Standards, and 2023-016 Council Remuneration

The Committee heard an appeal regarding property standards and zoning violations at 179051 Grey Road 17. After deliberation and a closed session, the Committee voted to rescind the order placed on the property owners.

• Elected Mike LeBer as chair
• Elected Ejaye McComb as vice chair
• Rescinded the order placed on the owners of 179051 Grey Road 17

Special Council Meeting

This special council meeting focuses on reviewing the Chief Administrative Officer's priorities and job description, with attached resources for CAO recruitment provided for information. The agenda also includes a confirming by-law to formalize the meeting's proceedings.

• Discussion of CAO priorities and job description
• Review of attached CAO recruitment resources (handbook, performance reviews, policy, guidelines)
• Consideration of By-law No. 2023-041 to confirm council proceedings

Council discussed priorities and job description requirements for the CAO role. The body established dates for the first round of interviews. By-law No. 2023-041 was passed to confirm the meeting proceedings.

• Set first round CAO interviews for September 18 and September 26
• Approved By-law No. 2023-041 to confirm proceedings (Carried)

Council Meeting

Council will consider adopting the Committee of the Whole recommendations, including approving an additional $308,623 for Elm Street reconstruction funded from the Working Capital Reserve. They will also vote on a voluntary short-term accommodation registration program, a draft Corporate Climate Action Plan, and amendments to emergency response agreements. The agenda includes several items separated from the consent agenda and new business regarding a private property concern and the status of a private road in Big Bay.

• Additional $308,623 for Elm Street reconstruction from Working Capital Reserve
• Voluntary registration program for short-term accommodation providers
• Draft Corporate Climate Action Plan for 60-day public comment
• Amendments to Quadripartite and Tripartite Emergency Response Agreements
• By-law to amend Water Billing Relief Policy retroactive to May 1, 2022

Council approved a draft Corporate Climate Action Plan for public consultation and established a voluntary registration program for short-term accommodation providers. Additional funding for Elm Street reconstruction was approved, and several emergency response agreements were amended.

• Approved Draft Corporate Climate Action Plan and 60-day public consultation period
• Approved $308,623 additional funding for Elm Street reconstruction from Working Capital Reserve
• Approved voluntary registration program for short-term accommodation providers (5-1)
• Approved revisions to Water Billing Relief Policy (ENV-008-16) retroactive to May 1, 2022
• Authorized purchase of Cloudpermit Planning Module and waived procurement by-law 2019-047
• Authorized No Demand for Service Agreement for Keppel Concession 17 Road Allowance
• Approved amendment to Quadripartite Emergency Response Agreement
• Approved amendment to Tripartite Tiered Emergency Response Agreement

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will hold a public hearing and vote on two consent applications (B05/23 and B06/23) from Daniel Ropp and Alison Hunte to sever land in the Keppel area. Staff recommend approval subject to conditions. The committee will also correct a previous decision letter for application B-03-23 (Holdaway) and approve minutes from May 16, 2023.

• Public hearing and vote on severance applications B05/23 and B06/23 for Ropp and Hunte (Lots 22-23, Concession 18, Keppel)
• Staff recommendation to approve the severances subject to conditions
• Corrected decision letter for application B-03-23 (Holdaway) to fix application number error
• Approval of minutes from May 16, 2023 meeting

The Committee of Adjustment approved an application to sever a lot into three parcels to support single detached dwellings. The board also directed staff to correct a decision letter for a separate application.

• Approved applications B05/23 and B06/23 for Daniel Ropp and Alison Hunte to sever a lot into three parcels
• Approved the May 16, 2023 meeting minutes
• Directed staff to re-submit the B-03-23 decision letter for signature to reflect the correct application number

Committee of the Whole

The Committee of the Whole will discuss and vote on several staff reports, including an additional $308,623 for Elm Street reconstruction, a draft corporate climate action plan, and a voluntary registration program for short-term accommodations. Public delegations are scheduled on hospice services, a water line extension, and waste collection at Cobble Beach Block 75.

• Approve $308,623 additional funding for Elm Street reconstruction from the Oxenden Water Reserve
• Receive and approve Draft Corporate Climate Action Plan, with 60-day public comment period
• Direct staff to implement a voluntary registration program for short-term accommodation providers
• Consider revisions to Water Billing Relief Policy retroactive to May 1, 2022
• Authorize purchase of Cloudpermit Planning Module, waiving procurement by-law

The Committee approved the Township's first Draft Corporate Climate Action Plan and authorized a 60-day public consultation period. Council also approved additional funding for Elm Street reconstruction and established a voluntary registration program for short-term accommodations.

• Approved Draft Corporate Climate Action Plan and directed a 60-day public consultation (Carried)
• Approved additional $308,623 for Elm Street reconstruction from Working Capital Reserve (Carried)
• Approved revisions to Water Billing Relief Policy (ENV-008-16) retroactive to May 1, 2022 (Carried)
• Authorized purchase of Cloudpermit Planning Module and waived procurement by-law 2019-047 (Carried)
• Authorized No Demand for Service Agreement for Keppel Concession 17 Road Allowance with Krista Henry and Jason O’Connor (Carried)
• Directed staff to implement a voluntary registration program for short-term accommodation providers (Carried)
• Directed staff to establish a short-term Accommodation Working Group and seek public feedback (Carried)
• Authorized release of May 17, 2023, closed session recording to Councillor Cathy Moore Coburn (Carried)

Council Meeting

Georgian Bluffs Council is meeting to adopt minutes, pass several by-laws including the 2023 tax rate and a nuisance by-law, and approve road repair contracts. They will also consider correspondence about the Derby Community Centre indoor turf proposal and Bass Lake public access, and receive reports on asset management and CAO recruitment.

• By-law 2023-033 establishing 2023 tax rates
• Emergency repairs to Concession 14 for $78,037.50
• Scope extension for Concessions 24 and 17 for $126,412
• Asset management plan contract up to $50,000 with PSD Citywide
• Maintenance software implementation up to $135,000

Council approved spending up to $185,000 for an updated Asset Management Plan and maintenance software from PSD Citywide. The board also granted a permit fee waiver for the Grey Sauble Conservation Foundation and issued a proclamation for World Elder Abuse Awareness Day.

• Approved up to $50,000 for external advice from PSD Citywide Inc. for an updated Asset Management Plan
• Approved up to $135,000 for PSD Citywide maintenance management software and $15,000 for annual support
• Approved providing a green cone and composters to Keppel-Sarawak Elementary School Eco Team
• Approved waiving the tent permit fee for Grey Sauble Conservation Foundation's Annual Memorial Tree Ceremony
• Approved nomination of Mayor Sue Carleton to the Community Schools Alliance
• Approved letters of support for resolutions regarding Bill 23 and tax sale proceeds
• Proclaimed June 15, 2023, as World Elder Abuse Awareness Day
• Authorized a letter of support for GBTEL's CRTC funding application

Committee of the Whole

The Committee of the Whole is discussing several staff reports and recommendations, including approving waivers of procurement rules to single-source an asset management plan update (up to $50,000) and a maintenance management software implementation (up to $135,000 plus $15,000 annual support). They will also consider a letter of support for a broadband project, a proposal to explore using the Derby Community Centre for indoor turf, and a road/sidewalk surface scan. A closed session is scheduled for labor negotiations regarding the Acting CAO.

• Waive procurement rules to hire PSD Citywide Inc. for an updated Asset Management Plan, up to $50,000
• Waive procurement rules to single-source Citywide Maintenance Manager software from PSD Citywide, up to $135,000 plus $15,000 annual support
• Letter of support for GBTEL's CRTC funding application for the 'Neyaashiinigmiing to Sauble Beach Backbone and Owen Sound' project
• Proposal to explore alternative use of Derby Community Centre for indoor turf by Ontario Sports Development
• Authorize StreetLogix to complete a road surface and sidewalk scan of all hard surface roads and municipally maintained sidewalks

The Committee approved funding for an updated Asset Management Plan and the implementation of maintenance management software from PSD Citywide. Council also authorized a road and sidewalk surface scan and provided composting equipment to a local elementary school.

• Approved up to $50,000 for PSD Citywide Inc. to create an updated Asset Management Plan
• Approved $135,000 for PSD Citywide maintenance software and $15,000 for annual support
• Approved providing one green cone, two earth machine composters, and two countertop composters to Keppel-Sarawak Elementary School
• Authorized StreetLogix to perform road surface and sidewalk scans of all municipally maintained hard surfaces
• Authorized the Mayor to sign a letter of support for GBTEL's CRTC funding application
• Directed staff to consult the public and explore a proposal from Ontario Sports Development for the Derby Community Centre
• Updated policy ADMIN-03-21 to allow volunteers from Council and staff to read the land acknowledgement statement with optional personal reflections

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to receive staff reports on the 2022 year-end, the 2023 first-quarter financial update, and collective bargaining negotiations. The board will also hear a verbal update on Truck #5 and move into closed session to discuss a collective bargaining grievance.

• Receive 2022 Year End Report (ITFD2023-03)
• Receive 2023 Quarter 1 Financial Update (FIN2023-06)
• Receive Collective Bargaining Agreement – Negotiations 2023 report (HR2023-05)
• Verbal update on Truck #5 by Fire Chief Jeff Gatreau
• Closed session for labour relations/employee negotiations (Collective Bargaining Agreement Grievance)

The Inter Township Joint Board of Management received the 2022 Year End Report, the 2023 Quarter 1 Financial Update, and a report on 2023 collective bargaining negotiations. The Board also received a verbal update regarding the repair status of Truck #5.

• Approved February 21, 2023 meeting minutes
• Received 2022 Year End Report (ITFD2023-03) for information
• Received 2023 Quarter 1 Financial Update (FIN2023-06) for information
• Received Collective Bargaining Agreement – Negotiations 2023 report (HR2023-05) for information
• Moved into closed session to discuss Collective Bargaining Agreement Grievance

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to decide on four applications: a minor variance for a pool, a consent to sever land, a shoreline setback variance for a dwelling, and a joint consent application that is recommended for deferral. The meeting also includes routine appointments and approval of previous minutes.

• Minor variance A-01-23 for Kathy and Wayne Dietrich to permit a pool at 317698 Highway 6
• Consent B-03-23 for Terry Holdaway to sever land on Gordon Owen Drive, subject to conditions including a 5% parkland fee and archaeological assessment
• Minor variance A-02-23 for Princess Margaret Foundation to reduce shoreline setback from 10m to 2m for a dwelling
• Joint consent B05/23 and B06/23 for Daniel Ropp and Alison Hunte deferred for additional information

The Committee of Adjustment approved a swimming pool setback variance, a land severance, and a shoreline road allowance setback reduction for a dwelling. One application to sever two parcels was deferred to a future hearing for additional information.

• Approved Application A-01-23 for Kathy and Wayne Dietrich for a swimming pool with a 4.5 meter setback
• Approved Application B-03-23 for Terry Holdaway for land severance subject to seven conditions
• Approved Application A-02-23 for Princess Margaret Foundation to reduce shoreline road allowance setback from 10m to 2m subject to six conditions
• Deferred Applications B05/23 & B06/23 for Daniel Ropp and Alison Hunte to sever two parcels
• Appointed Ryan Lightfoot as Secretary-Treasurer and Michael Benner as Deputy Secretary-Treasurer

Special Council Meeting

The Township of Georgian Bluffs and Township of Chatsworth hold a special joint council meeting. Council will hear a presentation from Wessuc/Fitec regarding the operation of BioGRID assets, then move into closed session to discuss negotiations. The meeting concludes with a confirming by-law and setting the next meeting date.

• Presentation by Wessuc/Fitec on operation of BioGRID assets
• Closed session under Municipal Act exemption 'k' for negotiations
• By-law No. 2023-032 to confirm proceedings of May 15, 2023

The Joint Councils of the Township of Georgian Bluffs and the Township of Chatsworth reviewed a presentation on the operation of BioGRID assets. Following a closed session, the councils decided not to proceed with the proposal submitted by Wessuc and Fitec.

• Rejected the proposal from Wessuc and Fitec to operate BioGRID assets (Carried)

Special Council Meeting

This special council meeting agenda for Georgian Bluffs contains no actionable items, decisions, or discussions. The document is entirely procedural boilerplate with no substantive content.

Special Council Meeting

This special council meeting includes the appointment of an Acting CAO (Niall Lobley) via by-law 2023-030 and the adoption of a confirming by-law (2023-031) to formalize the meeting's proceedings. The agenda is otherwise procedural, with no substantive policy or financial decisions listed.

• By-law 2023-030 to appoint Niall Lobley as Acting CAO
• By-law 2023-031 to confirm proceedings of the May 12 special meeting
• Next meeting: Special Joint Council Meeting with Township of Chatsworth on May 15, 2023 at 5:00 p.m.

The Council met for a special session to appoint an Acting Chief Administrative Officer. Council passed By-law 2023-030 to finalize the appointment and By-law 2023-031 to confirm the meeting proceedings.

• Appointed Niall Lobley as Acting CAO via By-law 2023-030 (Carried)
• Approved By-law 2023-031 to confirm proceedings of the May 12, 2023 Special Meeting (Carried)

Council Meeting

Council will vote on several by-laws, including the 2023 operating and capital budgets, a new nuisance by-law, and a farm lease agreement. They will also consider a food waste recycling pilot program and a proposal for a backyard chicken by-law. The meeting includes routine approvals of minutes and correspondence.

• By-law 2023-024 adopting the 2023 operating and capital budgets
• By-law 2023-025 prohibiting or regulating public nuisances
• By-law 2023-027 authorizing a farm lease agreement with Paul Douglas Sutherland and Paul David Gordon Sutherland
• Up to $10,000 from Climate Change funding for a FoodCycler pilot program for up to 100 residences
• Proposal for a backyard chicken by-law from resident Andrew Stroud

Council passed the 2023 operating and capital budgets and authorized a cost-sharing agreement for residents to use Owen Sound's yard waste facility. Other actions included approving a food waste recycling pilot program and a farm lease agreement.

• Approved 2023 operating and capital budgets (By-law 2023-024)
• Approved $26,000 from Working Capital Reserve for Owen Sound yard waste facility access (By-law 2023-029)
• Approved $10,000 from Climate Change funding for a 100-residence FoodCycler pilot program
• Approved Farm Lease Agreement with Paul Douglas Sutherland and Paul David Gordon Sutherland (By-law 2023-027)
• Appointed Joe West as Deputy Chief Building Official and Inspector (By-law 2023-026)
• Directed staff to bring back a report on backyard poultry by-laws
• Directed staff to send a letter of support for school bus stop arm cameras
• Amended CAO Annual Performance Review Policy to hold 360-Degree Assessments every other year

Police Services Board

The Georgian Bluffs Police Services Board will consider a funding request from Crime Stoppers of Grey Bruce, review correspondence about speed limit reductions on Old Beach Drive and Concession 17/Lindenwood Road, and receive the Detachment Commander's Q1 2023 report. The meeting also includes approval of previous minutes and a public question period.

• Crime Stoppers of Grey Bruce funding request (Peter Reid)
• Correspondence from Lori Pearson requesting speed limit reduction on Old Beach Drive
• Correspondence from Gradus Van den Heuvel requesting speed limit reduction on Concession 17 and Lindenwood Road
• Detachment Commander Report for Q1 2023 (January 1 to March 31, 2023)

The Board approved requests for staff to investigate speeding on Old Beach Drive and to establish speed limits and signage on Concession 17 and Lindenwood Road. Speeding and truck concerns on Joynt Street were referred to the Detachment Commander. The Board also received the Detachment Commander's Q1 2023 report.

• Directed staff to investigate speeding concerns on Old Beach Drive (Approved)
• Directed staff to establish speed limit and install signage on Concession 17 and Lindenwood Road (Approved)
• Directed staff to complete roadside brushing on Concession 17 and Lindenwood Road (Approved)
• Referred Joynt Street speeding and heavy truck concerns to the Detachment Commander (Approved)
• Received Detachment Commander's 2023 Q1 Report (Approved)
• Approved March 14, 2023, meeting minutes (Approved)

BioGRID Joint Board of Management

The BioGRID Joint Board of Management (Georgian Bluffs and Chatsworth) will meet to approve the agenda and minutes from April 20, 2023. The main item is a closed-session discussion of a position, plan, or criteria for negotiations related to a review of the ownership and operating model for BioGRID assets. No other business, correspondence, or staff reports are listed.

• Closed session to discuss a review of the ownership and operating model for BioGRID assets
• Approval of minutes from the April 20, 2023 meeting
• Public may register to speak on agenda items by 3:00 p.m. the day before the meeting

The BioGRID Joint Board of Management met on May 4, 2023, and approved the agenda and previous meeting minutes. The board then moved into closed session to discuss the ownership operating model for BioGRID assets under a municipal exemption. After returning to open session, the board directed staff to schedule a facility tour on May 15, 2023, and a joint council meeting at 5:00 p.m. to hear a proposal for facility operation. No other substantive decisions were made.

Committee of the Whole

The Committee of the Whole is discussing two main staff reports: a FoodCycler pilot program for up to 100 households using up to $10,000 in climate change funding, and a proposal to allow Georgian Bluffs residents to use Owen Sound's yard waste facility for $26,000 from the Working Capital Reserve. The committee will also consider amending the CAO performance review policy to conduct a 360-degree assessment every other year and issue an RFP for an external consultant. A delegation is scheduled regarding an unmaintained road allowance to access property.

• CSD2023-05: FoodCycler Pilot Program for up to 100 residences with up to $10,000 from Climate Change funding
• CSD2023-08: Use of Owen Sound Yard Waste Facility for Georgian Bluffs residents at a cost of $26,000 from Working Capital Reserve
• HR2023-04: CAO Performance Review – 360-Degree Assessment policy amendment and RFP for external consultant
• Delegation by Jason O'Connor & Krista Henry on unmaintained road allowance to access property
• Correspondence from Janice & Wayne McDonald and Lyn Colman regarding Owen Sound Yard Waste Site

Council approved a FoodCycler pilot program for up to 100 households with up to $10,000 from climate change funding, and directed staff to report back by end of 2023. They also approved $26,000 from the Working Capital Reserve to allow Georgian Bluffs residents to use Owen Sound's yard waste facility for the rest of 2023, with future costs to be included in annual budgets. A delegation request for a limited-service agreement on an unmaintained road allowance was referred to staff for a June report. The CAO performance review policy was amended to require a 360-degree assessment every other year, with an RFP to be issued for an external consultant.

• Approved FoodCycler pilot program for up to 100 households with $10,000 from climate change funding
• Approved $26,000 from Working Capital Reserve for Owen Sound yard waste facility access for 2023
• Directed staff to bring back report on unmaintained road allowance access for Concession 17 by June
• Amended CAO performance review policy to require 360-degree assessment every other year and directed RFP for external consultant

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session to review the ownership and operating model for the municipality's BioGRID assets. The rest of the agenda consists of procedural items such as the call to order, land acknowledgement, approval of the agenda, and a confirming by-law.

• Closed session discussion on a position, plan, procedure, criteria or instruction for negotiations regarding BioGRID assets

The meeting was held in closed session for most of its duration, with council discussing a review of the ownership operating model for BioGRID assets, a staffing matter/investigation update, and the CAO's performance review. In open session, council approved the agenda as amended and passed a confirming by-law. No substantive public decisions were made.

• Approved agenda as amended to add a closed session item on personal matters about an identifiable individual (carried).
• Approved By-law 2023-023 to confirm the proceedings of council on May 3 (carried).
• Closed session: directed staff to schedule a presentation between the Township of Georgian Bluffs and Township of Chatsworth councils regarding the BioGRID proposal (no vote recorded).
• Closed session: no action taken on a staff matter/investigation update (no vote recorded).
• Closed session: direction provided on the CAO performance review (no vote recorded).

Special Council Meeting

This special council meeting focuses on finalizing the 2023 budget and business plan, approving reserve transfers, awarding several road maintenance tenders, and authorizing the purchase of a property in the former Keppel Township. Council will also consider a by-law to confirm the meeting's proceedings.

• Approve 2023 Budget and Business Plan Update (report FIN2023-05) and direct staff to present the 2023 Sums Required By-law and Tax Rates By-law
• Approve 2022 reserve and reserve fund transfers, with any surplus/deficit going to the Working Capital reserve
• Award tenders: vacuum street sweeping ($21,300), liquid calcium chloride ($109,344), roadside ditching ($123,900), concrete repair ($61,630.82), and provisional award for pulverization and surface treatment ($699,952.05)
• Authorize purchase of land in former Keppel Township (Part Lot 40, Concession 19) via By-law 2023-021, funded from Working Capital reserve
• Pass confirming by-law 2023-022 for the special meeting

Council approved the 2023 Budget and Business Plan update and authorized the purchase of land in the former Keppel Township. Several operating tenders for road sweeping, dust control, ditching, and concrete repair were awarded. Annual reserve fund transfers were also approved.

• Approved 2023 Budget and Business Plan Update and Corporate Initiatives
• Approved annual transfers to/from reserve and reserve fund accounts
• Approved purchase of land (PIN 37027-0309 LT) funded by Working Capital reserve
• Awarded Vacuum Street Sweeping to A & G The Road Cleaners Ltd. ($21,300)
• Awarded Liquid Calcium Chloride application to Da-Lee Dust Control Ltd. ($109,344)
• Awarded Roadside Ditching to Brandon Veysey Gradall Services ($123,900)
• Awarded Concrete Repair to Royal Crown Construction ($61,630.82)
• Provisionally awarded Pulverization and Surface Treatment to Harold Sutherland Construction Ltd. ($699,952.05)

BioGRID Joint Board of Management

The BioGRID Joint Board of Management, representing Georgian Bluffs and Chatsworth, is meeting to approve the agenda, elect a board chair, and approve minutes from June 20, 2022. The board will then move into closed session to discuss a review of the ownership operating model for BioGRID assets. No staff reports, correspondence, or new business are listed.

• Election of Board Chair
• Approval of June 20, 2022 minutes
• Closed session: Review of Ownership Operating Model for BioGRID Assets

The Board appointed a Chair and approved the minutes from June 20, 2022. Following a closed session regarding the BioGRID Assets ownership operating model, the Board scheduled a series of follow-up meetings for May 2023.

• Appointed Sue Carleton as Board Chair (RES2023-01)
• Approved minutes from June 20, 2022 (RES2023-02)
• Approved move to closed session to discuss BioGRID Assets ownership operating model (RES2023-03)
• Approved scheduling individual Council meetings on May 3, a Joint Bio Board meeting on May 4, and a potential joint Council meeting on May 15 (RES2023-04)

Special Council Meeting

This special council meeting includes a closed session to discuss a proposed or pending land acquisition in the former Township of Keppel. The only substantive item is the closed-session discussion; the rest of the agenda is procedural (approval of agenda, confirming by-law, and adjournment).

• Closed session under Municipal Act exemption 'c' for a proposed or pending acquisition or disposition of land in the former Township of Keppel
• Confirmation of By-law No. 2023-020 to formalize the meeting's proceedings

Council met in a closed session to discuss a property acquisition. Following that session, Council directed staff to include a public report and a by-law to authorize the purchase of specific lands in the former Township of Keppel on the April 24, 2023, agenda.

• Directed staff to include a public report and by-law for the purchase of lands in the former Township of Keppel (PIN 37027-0309 LT) on the April 24, 2023 agenda (Carried)

Council Meeting

Georgian Bluffs Council is meeting to decide on several items, including a zoning by-law amendment for a property on Concession 3 Derby, an increase in the septic service rate, and a $8,200 building energy monitoring system. They will also consider adopting minutes from previous meetings and a consent agenda with various correspondence and reports. A closed session is scheduled to discuss property negotiations and a personnel matter.

• By-law 2023-015: Zoning amendment for 218072 Concession 3 Derby (Mosquiera and McLeod)
• COW2023-032: Increase septic service rate from 2.6 to 3.6 cents per gallon, effective May 1, 2023
• CSD2023-07: Approve $8,200 for building energy monitoring at Shallow Lake Arena and Admin Offices
• COW2023-036: Declare surplus equipment (plow trucks, compactor, asphalt kettle) for auction on GovDeals
• By-law 2023-016: Amend Council Remuneration Policy

Council passed a resolution opposing Enbridge Gas's plan to charge municipalities for utility locates. The board also approved a building energy monitoring system for the Administrative Offices and Shallow Lake Arena/Community Centre. Additionally, Council authorized a rate increase for sewage collection services.

• Opposed Enbridge utility locate costs being downloaded to municipalities (Carried)
• Approved building energy monitoring system up to $10,600 (Carried)
• Authorized sewage/wastewater collection rate increase to 3.6 cents per gallon (Approved)
• Directed staff to draft service agreements with Grey Sauble Conservation Authority (Carried)
• Declared five pieces of equipment surplus for auction via GovDeals (Approved)
• Approved category 2 membership with Owen Sound and District Chamber of Commerce (Approved)
• Authorized support for Municipality of Calvin resolution on English Public School Boards (Carried)
• Authorized support for Municipality of Trent Lakes resolution on Municipal Oath of Office (Carried)

Committee of the Whole

The Committee of the Whole will consider a rate increase for sewage collection by Owen Sound Septic Service, receive several planning and climate action reports, and declare surplus equipment for auction. A delegation from the Georgian Bluffs Climate Action Team will speak on community climate action. The meeting also includes a closed session on a potential property negotiation in the former Township of Keppel.

• Proposed increase in septic service rate from 2.6 to 3.6 cents per gallon, effective May 1, 2023, with annual CPI adjustments
• Delegation from Georgian Bluffs Climate Action Team on community climate action
• Reports on heritage designations, farm business operations policy, and East Linton secondary plan
• Declaration of surplus equipment including two plow trucks and a gravel compactor for auction on GovDeals
• Closed session for potential property negotiation in former Township of Keppel

The Committee of the Whole authorized a rate increase for sewage collection and approved the sale of several pieces of surplus equipment. Council also approved a one-year membership with the Owen Sound and District Chamber of Commerce and received several planning and climate reports for information.

• Authorized sewage/wastewater collection rate increase from 2.6 to 3.6 cents per gallon (Approved)
• Approved one-year category 2 membership with Owen Sound and District Chamber of Commerce (Approved)
• Declared six items surplus, including two plow trucks and a gravel compactor, for auction via GovDeals (Approved)
• Received Heritage Designation Update Report PL.2023.20 for information (Approved)
• Received Farm Business Operations Policy Review report PL.2023.18 for information (Approved)
• Received East Linton Secondary Plan background report PL.2023.19 for information (Approved)
• Received Community Climate Action Planning report CSD2023-04 for information (Approved)

Council Meeting

Georgian Bluffs Council is meeting to consider several items, including a public hearing for a zoning by-law amendment, a proposed telecommunications tower, and a collective bargaining agreement. The most consequential item is a recommendation to approve a $90,000 budget for short-term accommodation software, enforcement, and communication efforts, along with a new nuisance by-law. Council will also hear delegations on community safety and a pumped storage project.

• Public hearing for Zoning By-law Amendment Z-03-23 for Melissa MacLeod & Cassio Mosqueira
• Recommendation to approve $90,000 for short-term accommodation software, enforcement, and communication
• Proposed 37-meter tri-pole tower at 441048 Elm Street, Wiarton by Shared Tower Inc.
• Collective Bargaining Agreement with SEIU Local 2 (By-law 2023-013)
• Creation of a Nuisance By-law (Appendix A)

Council approved a $90,000 budget to procure tracking software, hire seasonal by-law enforcement, and launch a communication campaign regarding short-term rentals. Other key actions included approving a new Nuisance By-law and a collective bargaining agreement with SEIU Local 2. A zoning amendment for Melissa MacLeod & Cassio Mosqueira was also approved.

• Approved $90,000 for short-term accommodation software, seasonal by-law enforcement, and communication staff
• Approved the creation of a Nuisance By-law
• Approved Zoning By-law Amendment Application Z-03-23 for Melissa MacLeod & Cassio Mosqueira
• Approved Collective Bargaining Agreement with SEIU Local 2 (By-law 2023-015)
• Approved a 37-meter tri-pole tower at 441048 Elm Street, Wiarton
• Appointed Rosemary Buchanan as community representative to the Owen Sound & North Grey Union Public Library Board
• Appointed Mayor Sue Carleton and Councillor Cathy Moore Coburn to the Community Improvement Plan 2023 steering committee
• Approved conference fees for Police Services Board members to attend the 2023 OAPSB Conference

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will hold a public meeting to consider two consent (lot addition) applications and one associated zoning by-law amendment. Staff recommend approval of both applications, subject to conditions including reference plans, fees, parkland cash-in-lieu, and for one, an archaeological assessment. The committee will also approve the minutes from the February 14, 2023 meeting.

• Consent B02/23 and Zoning By-law Amendment Z-03-23 for Melissa MacLeod & Cassio Mosqueira: lot addition, reduced lot area to 0.6 ha (required 0.8 ha), frontage to 2 m (required 100 m), interior side yard to 4 m (required 10 m) in Rural (RU) Zone
• Consent B01/23 for Siegfried Merkt: lot addition in Keppel, subject to archaeological assessment condition
• 5% cash-in-lieu of parkland required for both consents
• Approval of minutes from February 14, 2023 meeting

The Committee of Adjustment approved two applications for lot additions and property line adjustments. Both approvals were granted subject to specific conditions, including the filing of reference plans and payment of certification fees.

• Approved Consent Application B02/23 and Zoning By-law Amendment Z-03-23 for Melissa MacLeod & Cassio Mosqueira
• Approved Severance Application B01/23 for Siegfried Merkt
• Approved agenda as presented
• Approved minutes from February 14, 2023 meeting

Police Services Board

The Georgian Bluffs Police Services Board is meeting to handle routine organizational matters, including electing a board chair, adopting previous minutes, and receiving the Detachment Commander's 2022 year-end report. The board will also consider approving its 2023 meeting schedule and discuss a draft motion on bail reform from the Waterloo Region Police Services Board.

• Election of Board Chair
• Adoption of minutes from August 9, 2022
• Receive Detachment Commander's 2022 Year-End Report
• Approve 2023 Board meeting schedule
• Discuss Waterloo Region Police Services Board draft motion on bail reform

The Board passed a motion urging governments to enact sector-wide reform to Canada's bail system, specifically regarding reverse onus protocols for violent offenders. The Board also approved its 2023 meeting schedule and received the 2022 Year-End report from the Detachment Commander.

• Appointed Mayor Sue Carleton as Chair of the Police Services Board (Approved)
• Adopted minutes from August 9, 2022 (Approved)
• Received the Detachment Commander's 2022 Year-End Report (Approved)
• Approved 2023 meeting schedule and changed meeting time to 1:00 p.m. (Approved)
• Passed motion calling for Provincial and Federal collaboration on bail system reform (Approved)
• Approved conference fees for members to attend the 2023 OAPSB Conference beyond the $500 allocation (Approved)

Committee of the Whole

The Committee of the Whole will consider a staff report proposing a more proactive approach to short-term accommodations, including purchasing tracking software, hiring seasonal enforcement staff, creating a new Nuisance By-law, and a $90,000 budget impact for 2023. The committee will also receive annual drinking water reports, appoint two council members to a Community Improvement Plan steering committee, and review 2022 council remuneration and expenses. A closed session is scheduled to discuss potential property negotiations in the former Township of Keppel.

• CAO2023-01: Short-term accommodation update proposes $90,000 budget, software purchase, seasonal by-law enforcement hire, and new Nuisance By-law
• INF2023-01: Annual Drinking Water Summary Reports for Shallow Lake, East Linton, Pottawatomi, Oxenden, and Wiarton to be received
• PL.2023.12: Two council members to be appointed to Community Improvement Plan steering committee
• FIN2023-03: 2022 Council Remuneration and Expenses report for Municipal Act compliance
• Closed session: Potential property negotiation in former Township of Keppel

The Committee approved a $90,000 budget allocation to procure tracking software, hire seasonal enforcement and communication staff, and launch a public engagement campaign for short-term accommodations. Council also approved the creation of a Nuisance By-law.

• Approved $90,000 budget for short-term accommodation software, seasonal by-law enforcement, and communication resources (5-1)
• Approved the creation of a Nuisance By-law
• Appointed Mayor Sue Carleton and Councillor Cathy Moore Coburn to the Community Improvement Plan 2023 steering committee
• Approved 2022 Council Remuneration and Expenses report (FIN2023-03)
• Accepted the annual Drinking Water Summary Report for information

Council Meeting

Georgian Bluffs Council is meeting to adopt minutes, approve consent agenda items, and consider several recommendations from the Committee of the Whole. Key items include a proposed increase to the council conference attendance budget, authorization of an agreement with the Bruce Ski Club for trails, and approval of a Master Services Agreement for the Blue Box collection program. Council will also vote on a by-law to formalize citizen appointments to committees and boards.

• Proposed increase of conference attendance budget from $3,000 to $4,500 per council member
• Authorization of agreement with Bruce Ski Club for cross-country ski and snowshoe trails on former landfill site
• Approval of Master Services Agreement for Blue Box collection program
• By-law 2023-011 to appoint citizens to committees and boards, including Police Services Board and Property Standards Committee
• Request from REACH Centre Grey Bruce for $5,000 per year for 3 years to be included in 2023 budget donation report

Council formalized appointments to the Police Services Board, Property Standards Committee, and the Owen Sound & North Grey Union Public Library. The board also approved a Master Services Agreement for the Blue Box Collection Program and updated the Council Remuneration Policy.

• Passed By-law 2023-011 appointing Peter Hughes (Police Services Board), Shirley Holmes (Library), and Michael Le Ber and Dennis Biesiada (Property Standards Committee)
• Approved increasing conference attendance budget from $3,000 to $4,500 and re-introducing a minimum half-day meeting rate
• Approved Master Services Agreement for Blue Box Collection Program (COW2023-018)
• Authorized agreement with Bruce Ski Club for cross-country ski and snowshoe trails on former landfill site (COW2023-017)
• Directed staff to include a $5,000 annual request for 3 years from REACH Centre Grey Bruce in 2023 budget presentation (COW2023-016)
• Approved adding an announcements section to the Committee of the Whole structure (RES2023-037)
• Deferred Community Improvement Plan Steering Committee report to March 8, 2023 (COW2023-019)

Special Council Meeting

This special council meeting focuses on the 2023 budget presentation, including a draft business plan and proposed road works. Council will also consider donation applications, including a recommendation to waive the donation policy timeline for late requests, and will pass a confirming by-law.

• 2023 Budget Presentation with Appendix A (Draft Business Plan) and Appendix B (Proposed Road Works)
• FIN2023-02: 2023 Donation Applications, including waiver of Donation Policy FIN-01-2022 for late applications
• By-law No. 2023-010 to confirm proceedings of the meeting

Council received the 2023 draft budget and business plan, directing staff to provide an addendum report with further financial and operational details. Council also waived the standard donation policy to award several monetary and in-kind grants to local organizations.

• Directed staff to provide 2023 budget addendum including tax rate calculations, deferred items, and professional fee details (Carried)
• Directed staff to include Customer Services Representative position in 2023 budget (Carried)
• Directed staff to find savings in draft 2023 budget and prioritize corporate initiatives (Carried)
• Waived Donation Policy FIN-01-2022 to allow applications outside the standard timeline (Carried)
• Awarded $1,810.00 each to G.R.A.C.E, REACH Centre Grey Bruce, The Women’s Centre Grey Bruce, and Crime Stoppers of Grey Bruce Inc. (Carried)
• Awarded $250.00 each to R&R Rescue & Resort and Grey County Farm Safety Association (Carried)
• Awarded $1,810.00 in-kind donation to Canadian Mental Health Association Grey Bruce (Carried)
• Awarded in-kind donations of $450.00 to Kemble & District Lion’s Club and $10,000.00 to Kilsyth Seniors Club/Derby Pioneer Club (Carried)

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to appoint a board chair, treasurer, and secretary, and to consider approving the 2023 draft fire department budget and a single-source purchase of 43 pagers. The budget will be referred to the ownership councils for final ratification. The agenda is otherwise routine, with no delegations, correspondence, or unfinished business.

• Appointment of Board Chair for a two-year term per By-law 39-2013
• Appointment of Samantha Buchanan as Treasurer and Clerk as Secretary for 2022-2026 term
• Approval of 2023 Inter Township Fire Department budget, referred to ownership councils
• Waive purchasing policy for single-source procurement of 43 S-Quad 2 Tone Stored Pagers at $28,836.47 total
• Next meeting scheduled for March 14, 2023

The Joint Board of Management approved the 2023 annual budget for referral to ownership Councils for final ratification. The Board also authorized the single-source purchase of 43 pagers and appointed a new Board Chair.

• Appointed Mayor Sue Carleton as Board Chair for a two-year term
• Approved 2023 Inter Township Fire Department Joint Board of Management annual budget
• Referred 2023 budget to ownership Councils for final ratification
• Waived purchasing policy to allow single source of 43 pagers
• Approved purchase of 43 S-Quad 2 Tone Stored Pagers for $28,836.47 from 2023 capital budget

Committee of the Whole

The Committee of the Whole will consider two staff reports: authorizing an agreement with the Bruce Ski Club for cross-country ski and snowshoe trails on the former Township landfill site, and approving a Master Services Agreement for the Blue Box collection program. They will also receive a report on the Community Improvement Plan and appoint two council members to its steering committee. A delegation from REACH Centre Grey Bruce is scheduled, and a closed session will review citizen applications for committee appointments.

• Agreement with Bruce Ski Club for trail use on former landfill site
• Approval of Blue Box Collection Program Master Services Agreement
• Appointment of two Council members to Community Improvement Plan steering committee
• Delegation from REACH Centre Grey Bruce requesting support
• Closed session to review citizen applications for Township committees and boards

The Committee approved a Master Services Agreement for the Blue Box Collection Program and an agreement with the Bruce Ski Club to extend trails on a former landfill site. Council also appointed several citizens to municipal boards and committees.

• Approved agreement with Bruce Ski Club for cross-country ski and snowshoe trails on former landfill site
• Approved Blue Box Collection Program Master Services Agreement and associated schedules
• Directed staff to include a $5,000 request from REACH Centre Grey Bruce in the 2023 budget donation report
• Deferred Community Improvement Plan Steering Committee member appointments to March 8, 2023
• Appointed Peter Hughes to the Police Services Board
• Appointed Shirley Holmes to the Owen Sound & North Grey Union Public Library
• Appointed Michael Le Ber and Dennis Biesiada to the Property Standards Committee
• Directed staff to re-advertise for one vacant Property Standards seat

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will hold a public meeting to consider new applications, including consents and a zoning amendment for the McCrabb estate, a validation certificate, and a minor variance for the Fairbairn property. It will also vote on approving minutes from January meetings and an addendum for a Fleming minor variance. Staff recommend approval for the McCrabb and Fleming items, but recommend deferring the Fairbairn variance pending an archaeological assessment.

• Consent applications B24-22 and B25-22 and zoning application Z-18-22 for the Estate of Murial McCrabb, recommended for approval
• Minor variance A-12-22 for Terry & Tracey Fairbairn to reduce setback from Grey Road 1 from 23 m to 19 m, recommended to be deferred pending archaeological assessment
• Minor variance A-11-22 for Keith and Cathy Fleming to increase lot coverage in Shoreline Residential zone from 15% to 25%, recommended for approval
• Certificate of Validation for Garfinkle Biderman LLP for two properties in Georgian Bluffs
• Approval of minutes from January 16 and January 17, 2023 meetings

The Committee of Adjustment approved severance applications for the Estate of Murial McCrabb and a validation certificate for Garfinkle Biderman LLP. Additionally, two minor variance applications for property setbacks and lot coverage were approved.

• Approved Severance Applications B24/22 & B25/22 for the Estate of Murial McCrabb subject to 7 conditions
• Approved issuance of a Certificate of Validation for lands PIN 37020-0327 and PIN 37020-0299 (Garfinkle Biderman LLP)
• Approved Minor Variance A-12-22 for Terry & Tracey Fairbairn to reduce setbacks from Grey Road 1 and Environmental Protection lands
• Approved Minor Variance A-11-22 for Keith and Cathy Fleming to increase lot coverage from 15% to 25%

Council Meeting

Council will consider passing three zoning by-law amendments (Freeman, Hicks, McCrabb) and a new fees and charges by-law, plus a cultural awareness training expense. It will also receive committee recommendations, including deferring the Kemble Community Centre project pending more funding, and discuss a closed-session item on road allowances.

• By-law 2023-006 zoning amendment for Blair & Brett Freeman at 177280 Concession 5
• By-law 2023-007 zoning amendment for Rob and Carolyn Hicks at 102759 Grey Road 18
• By-law 2023-008 zoning amendment for Estate of Muriel McCrabb on Big Rock Road/Francis Drive/Concession 14
• By-law 2023-005 to set 2023 fees and charges, repealing By-law 2022-025
• Approval of $5,000 for cultural awareness training with Redtail Hawk Training & Consulting

Council deferred the Kemble Community Centre project and withdrew its current grant application until more funding is found. The meeting also included the approval of three zoning by-law amendments and a new fees and charges by-law.

• Deferred Kemble Community Centre project and withdrew ICIP CCR grant application
• Approved Zoning By-law 2023-006 (Z-17-22 - Freeman)
• Approved Zoning By-law 2023-007 (Z-16-22 - Hicks)
• Approved Zoning By-law 2023-008 (Z-18-22 - McCrabb)
• Approved By-law 2023-005 for fees and charges
• Approved $5,000 for Cultural Awareness Training with Redtail Hawk Training & Consulting
• Approved $500 donation to Sheatre from the climate action budget
• Directed staff to include $67,000 Sauble Wiarton MDQuest request in 2023 donation report

Committee of the Whole

The Committee of the Whole will hold a public hearing on a zoning amendment and two consent applications for the Estate of Muriel McCrabb, with a recommendation to approve. It will also receive an update on the Kemble Community Centre renovation, with a recommendation to defer the project until more funding is found and to withdraw a federal grant application. Other items include revisions to the CAO performance review policy and a closed session on a personal matter.

• Public hearing for Zoning Amendment Z-18-22 and Consents B24/22 & B25/22 (Estate of Muriel McCrabb), Pt Lt 24 Conc 15 Keppel
• Recommendation to approve McCrabb zoning application as consistent with provincial and county policies
• Kemble Community Centre: defer project, withdraw ICIP CCR grant, apply to Green and Inclusive Buildings fund
• CAO Performance Review Policy: move review to June, 360-Degree Assessment to spring, focus Nov/Dec on goal setting
• Closed session re: vacation carry over (personal matters about identifiable individual)

The Committee of the Whole deferred the Kemble Community Centre project and withdrew a federal grant application until more funding is found. Council also approved a zoning amendment for the Estate of Muriel McCrabb and deferred revisions to the CAO performance review policy.

• Approved Zoning Amendment Application Z-18-22 for the Estate of Muriel McCrabb
• Deferred Kemble Community Centre project until additional funding is identified
• Directed staff to withdraw the Infrastructure Canada Investing in Canada Community, Culture and Recreation stream grant application
• Deferred report HR2023-001 regarding CAO Performance Review Policy Revisions
• Approved carry over of 8.5 vacation days for the CAO to be used by April 30, 2023
• Approved payout of 20 hours of outstanding lieu time to the CAO

Council Meeting

Georgian Bluffs Council will hold a public hearing and vote on a zoning by-law amendment and consent application for Blair and Brett Freeman, and pass by-laws for 2023 interim tax levies and borrowing. Council will also consider committee appointments, a sidewalk maintenance contract, and reports from the Committee of the Whole.

• Public hearing and recommendation to approve zoning amendment Z-17-22 and consent B22/22 for Blair & Brett Freeman (PT LT 5 CON 5 DERBY)
• By-law 2023-001 for interim tax levies for 2023
• By-law 2023-002 authorizing borrowing to meet current expenditures
• Sidewalk winter maintenance agreement with T.N.T. Property Maintenance at $850.00 per trip for Shallow Lake, Cobble Beach, and Sutacriti Street walkway
• Appointments to committees and boards, including library, conservation authority, and fire department

Council approved zoning amendments for properties owned by Blair and Brett Freeman and Carolyn and Rob Hicks. The board passed by-laws for 2023 interim tax levies and municipal borrowing, and appointed council members to various local boards and committees.

• Approved Zoning Amendment Z-17-22 for Blair & Brett Freeman
• Approved Zoning Amendment Z-16-22 for Carolyn and Rob Hicks
• Approved 3-year draft approval extension for Georgian Villas Inc. to Feb 18, 2026
• Approved $850 per trip sidewalk clearing contract with T.N.T. Property Maintenance
• Passed By-law 2023-001 for 2023 Interim Tax Levies
• Passed By-law 2023-002 to authorize borrowing for current expenditures
• Appointed council members to various boards and committees via By-law 2023-003
• Awarded 2022 Senior Volunteer of the Year to Keith Davidson, Robert Knapp, and Ann and Clark Schneider; Youth Volunteer of the Year to Anna Zandvliet

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to review and vote on several planning applications, including consents, zoning by-law amendments, and minor variances. The committee will consider approving a consent and zoning amendment for Blair & Brett Freeman, two minor variances for Michael Vandenbos and Keith & Cathy Fleming, and an addendum for Bobcat (Grey Bruce Investments). A severance application for Heather Currie and the Estate of Doug Currie is recommended for denial.

• Consent B22/22 and zoning amendment Z-17-22 for Blair & Brett Freeman (PT LT 5 CON 5 DERBY) recommended for approval
• Minor variance A-10-22 for Michael Vandenbos to increase accessory structure lot coverage from 1% to 5% for a 15.24m x 15.24m storage building
• Minor variance A-11-22 for Keith & Cathy Fleming to increase lot coverage in Shoreline Residential zone from 15% to 25% for a detached dwelling
• Severance B23/22 for Heather Currie & Estate of Doug Currie (PT LT 1 CON 2 SCD KEPPEL) recommended for denial
• Addendum to minor variance A-02-22 for Bobcat (Grey Bruce Investments) to reduce Environmental Protection setback from 15m to 10m and allow a 2.29m porch projection

The Committee approved a farmhouse dwelling severance for Blair and Brett Freeman and a storage building variance for Michael Vandenbos. A severance application for Heather Currie and the Estate of Doug Currie was denied, and one residence application was deferred.

• Approved Consent Application B22/22 for Blair & Brett Freeman (surplus farmhouse dwelling severance)
• Approved Minor Variance Application A-10-22 for Michael Vandenbos (storage accessory building)
• Deferred Minor Variance Application A-11-22 for Keith & Cathy Fleming to February 14th
• Denied Severance Application B23/22 for Heather Currie & the Estate of Doug Currie
• Approved Minor Variance Application A-02-22 for Bobcat (Grey Bruce Investments) regarding setback reductions

Special Council Meeting

This is a special council meeting focused on a planning orientation presentation by Senior Planner Jennifer Burnett. The council will also approve the agenda, declare any pecuniary interests, and pass a by-law to confirm the meeting's proceedings. No closed session is scheduled.

• Planning orientation presentation by Senior Planner Jennifer Burnett
• By-law No. 2023-005 to confirm proceedings of Council on January 16, 2023
• Next regular Council meeting scheduled for January 18, 2023 at 5:00 p.m.
• Committee of the Whole meeting scheduled for February 1, 2023 at 5:00 p.m.

Council received a presentation from the Senior Planner regarding the roles of the Planning Department and the Official Plan. A by-law was passed to confirm the proceedings of the meeting. No other substantive policy decisions were made.

• Approved agenda as presented
• Passed By-law No. 2023-005 to confirm proceedings of Council (Carried)

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to handle administrative matters: approving the agenda, receiving an orientation from Senior Planner Jennifer Burnett, electing a Chair and Vice-Chair for the 2022-2026 term, and appointing Jennifer Burnett as Secretary-Treasurer. No applications or public hearings are on the agenda.

• Election of Committee Chair and Vice-Chair for 2022-2026 term
• Appointment of Jennifer Burnett as Secretary-Treasurer
• Committee orientation presentation by Senior Planner Jennifer Burnett
• Next regular meeting scheduled for January 17, 2023 at 5:00 p.m.

The Committee of Adjustment met to establish leadership roles for the 2022-2026 term. The committee appointed a Chair, Vice-Chair, and Secretary-Treasurer. No other substantive business was conducted.

• Appointed Ryan Thompson as Chair (Approved)
• Appointed Michelle Le Dressay as Vice-Chair (Approved)
• Appointed Jennifer Burnett as Secretary-Treasurer (Approved)

Committee of the Whole

The Committee of the Whole is holding a public hearing and considering a zoning by-law amendment for Carolyn and Rob Hicks, and will decide whether to support a three-year extension of draft approval for the Blue Bay Villas condominium plan. Council will also discuss an appeal of a zoning amendment for Bob Nicol, sidewalk winter maintenance contracts, and appointments to committees and boards.

• Public hearing and recommendation to approve Zoning By-law Amendment Z-16-22 for Carolyn and Rob Hicks (Con 1 Pt Lot 10 RP16R6368 Pt 1)
• Request to support three-year extension of draft approval for Plan of Condominium 42-CDM-2013-03 (Blue Bay Villas) to February 18, 2026
• Direct staff to not retain legal counsel for Ontario Land Tribunal appeal of Zoning By-law 2022-052 (Bob Nicol)
• Authorize sidewalk winter maintenance agreement with T.N.T. Property Maintenance at $850.00 per trip for Shallow Lake, Cobble Beach, and Sutacriti Street walkway
• Appointments to Library Board, Grey Sauble Conservation Authority, and other committees

The Committee of the Whole approved a zoning amendment for a residential property and a winter sidewalk maintenance agreement. Council also appointed members to various boards and committees and supported a draft approval extension for a condominium plan.

• Approved Zoning By-law Amendment Z-16-22 for Carolyn and Rob Hicks
• Approved 3-year extension of draft approval to February 18, 2026, for Georgian Villas Inc. (Blue Bay Villas)
• Decided not to retain legal counsel for the Ontario Land Tribunal appeal regarding Bob Nicol (Z-12-22)
• Appointed council members to various boards, including the Owen Sound & North Grey Union Public Library Board and Grey Sauble Conservation Authority Board
• Approved $850.00 per trip contract with T.N.T. Property Maintenance for winter sidewalk clearing in Shallow Lake, Cobble Beach, and Sutacriti Street/Presqu’ile Road
• Appointed Councillor Cathy Moore Coburn as alternate on Grey County Council for the 2022-2026 term