Fraser Valley Regional District public meetings in 2023

Fraser Valley Regional District Board

The Board will review the final 2023 Homeless Count and Survey report. They will also consider amendments to the 2023–2027 Financial Plan and several new bylaws.

• Second reading of Regional Growth Strategy Bylaw No. 1706, 2023
• Adoption of Security Issuing Bylaw No. 1722, 2023
• Refusal of development variance permit for a storage shed at 1436 Frost Road
• Five-year hangar land leases at Fraser Valley Regional Airpark in Hope
• Adoption of the updated Code of Responsible Conduct Policy

Fraser Valley Regional Hospital District Board

The Board is reviewing two different bylaw options for the 2024 provisional budget. These options involve different levels of capital funding requests for the Fraser Health Authority.

• Option 1: Bylaw No. 0082, 2023, including $3.224M in capital funding
• Option 2: Bylaw No. 0083, 2023, based on a $6.509M capital funding request

EASC Committee of the Whole

The committee will review a staff presentation regarding the draft 2024-2028 Financial Plan for Electoral Area Wide Services. Presenters include Beth Klein and Kelly Lownsbrough. The agenda also includes a resolution to move into a closed meeting session.

• Draft 2024-2028 Financial Plan - Electoral Area Wide presentation
• Resolution to enter a closed meeting regarding labour relations and land acquisition

Regional and Corporate Services Committee

The committee will consider a second reading for the Regional Growth Strategy Bylaw and amendments to the 2023–2027 Financial Plan. It will also receive the final 2023 Homeless Point-in-Time Count report. Additionally, the committee will review hangar lease renewals at the Fraser Valley Regional Airpark in Hope.

• Second reading of Regional Growth Strategy Bylaw No. 1706, 2023
• Amendments to the 2023–2027 Financial Plan for regional and electoral area services
• Five-year hangar land lease agreements at Fraser Valley Regional Airpark in Hope
• Receipt of the 2023 Homeless Point-in-Time Count and Survey Final Report
• Update on E9-1-1 budgetary risks and NG9-1-1 transition

Electoral Area Services Committee

The committee is reviewing several grant-in-aid requests for community organizations and local societies. It is also considering various planning matters including public hearing policies, parcel frontage waivers, and development variance permits.

• $4,000 grant to Hemlock Valley Homeowners Association
• $1,000 grant to Chilliwack River Valley Firefighters Society
• $4,000 grant to Chilliwack Vedder River Cleanup Society
• $2,950 grant to Chilliwack River Valley Resident's Association
• $7,500 grant to McConnell Creek Farmers Institute

Human Resources Committee

The committee is considering two options for adopting a revised Code of Responsible Conduct Policy, specifically regarding whether to include enforcement mechanisms in Schedule 2. The meeting also includes a report on 2023 year-end human resources statistics.

• FVRD Code of Responsible Conduct Policy update
• 2023 year-end human resources statistics

Fraser Valley Regional District Board

The Board is meeting to elect a Chair and Vice Chair and review several legislative items. Discussions include amending the 2023-2027 Financial Plan, adopting an Asset Management Policy, and approving various grant-in-aid requests.

• Election of FVRD Board Chair and Vice Chair
• $2,970 grant-in-aid for Boston Bar North Bend Enhancement Society
• $3,000 grant-in-aid for Cultus Lake Park Community Events and Engagement Committee
• Zoning Amendment Bylaw No. 1723, 2023 regarding cannabis regulations
• $130,000 contract with Vector Restoration Ltd for Yale water reservoir repair

Fraser Valley Regional Hospital District Board

The board will conduct elections for a new Chair and an Acting Chair. The meeting also includes the approval of minutes from the October 26, 2023, meeting. A closed session is scheduled to discuss confidential negotiations with provincial or federal governments.

• Election of Board Chair
• Election of Acting Chair
• Approval of October 26, 2023, meeting minutes

Electoral Area Services Committee

The committee is reviewing several land use applications and grant requests for community groups. It will also consider a response to provincial proposals regarding the Bridal Veil Mountain Resort and the first reading of a cannabis regulation bylaw.

• First reading of Zoning Amendment Bylaw No. 1723, 2023 for cannabis regulations
• $2,970 grant to Boston Bar North Bend Enhancement Society
• $3,000 grant to Cultus Lake Park Community Events and Engagement Committee
• Response to provincial referral regarding Bridal Veil Mountain Resort update
• ALC application for residential use at 36936 McKamie Road

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is reviewing several district-wide proposals. These include the 2023-2026 Strategic Plan and a new Asset Management Policy. The committee will also consider funding applications and local service area bylaw amendments.

• $150,000 application for the BC Air Access Program
• Adoption of the 2023-2026 Strategic Plan
• Bylaw No. 1717, 2023 regarding Hope and Electoral Area B Arena and Swimming Pool
• Adoption of draft Asset Management Policy
• Adoption of Parks and Park Facility Closure Policy

Fraser Valley Regional Hospital District Board

The board will review the September 28, 2023, meeting minutes and receive a third-quarter treasury update. The meeting includes a scheduled recess and a transition to a closed session for specific legal matters.

• 2023 Hospital District Treasury Update – Quarter 3
• Adoption of September 28, 2023, meeting minutes

Fraser Valley Regional District Board

The Board will review several bylaw amendments regarding zoning, garbage fees, and sewer system loans. They will also consider regional grant applications for 2024 and a contract for Almer Carson pool house repairs. A presentation from the LMS Society is also on the agenda.

• Awarding $138,550 to Pangu Design & Build Inc. for Almer Carson pool house cladding and trim
• Adopting Zoning Amendment Bylaw No. 1691, 2023 to update mapping and definitions
• Adopting Area A Garbage Disposal Fees and Charges Amendment Bylaw No. 1721, 2023
• Directing staff to develop a financial plan for seven regional grants totaling $37,000

Chair and Mayors Committee

The Chair and Mayors Committee will review minutes from previous meetings and hear several updates. Agenda items include discussions on highway patrol delays, the Regional Growth Strategy, and Fraser River flood mitigation.

• Highway Patrol Delay and Consultation Process report
• Regional Growth Strategy update regarding employment lands and movement of people and goods
• Fraser River Flood Mitigation update
• Adoption of February 2, 2023, meeting minutes
• Adoption of April 27, 2023, meeting minutes

Committee of the Whole

This meeting contains only procedural boilerplate, including the approval of the agenda and a motion to close the meeting to the public. No substantive reports or discussion topics are listed in the document.

• Approval of agenda, addenda, and late items
• Resolution to close meeting

Electoral Area Services Committee

The committee is reviewing show cause hearings regarding building bylaw and code contraventions at two properties in Electoral Area F. Additionally, the board will consider an amendment bylaw for Area A garbage disposal fees and a grant-in-aid application.

• Show Cause Hearing: 14750 Sylvester Road, Electoral Area F
• Show Cause Hearing: 36225 Beyer Road, Electoral Area F
• Decline $3,900 grant-in-aid application for Lake Errock Community Association (LECA)
• Area A Garbage Disposal Fees and Charges Amendment Bylaw No. 1721, 2023
• Covenants for boundary adjustment between 9633 and 9643 Hess Road, Electoral Area G

Regional and Corporate Services Committee

The committee is reviewing 2024 regional grant applications and discussing revenue sharing for the Cascade Lower Canyon Community Forest. It is also considering authorizing the Abby Bin Transfer Station as an approved solid waste facility. Staff will provide updates on fleet management and transportation planning.

• Approval of seven regional grants totaling $37,000
• Authorization of Abby Bin Transfer Station in the Solid Waste Management Plan
• Drafting a revenue sharing policy for Cascade Lower Canyon Community Forest
• Decline of two grant applications totaling $7,650 due to ineligibility

Emergency Management Executive Committee

The committee is considering the establishment of a working group to draft a submission regarding emergency management regulatory modernization. Staff will also provide updates on Bill 31 and general program progress.

• Establishment of a working group for regulatory modernization review
• Information on Bill 31 – Emergency and Disaster Management Act
• Updates on staffing, overtime policy, and demobilization
• Emergency Management Program progress report

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will consider several zoning amendments and financial plans for 2024 operational support. The meeting includes discussions on highway corridor improvements and grant-in-aid requests for local community programs.

• Adoption of Zoning Amendment Bylaw No. 1692 for accessory dwelling units and secondary suites
• $4,000 grant to Hemlock Valley Homeowners Association for the H.E.L.P. program
• $4,000 grant to Streams Foundation for Chilliwack River Valley Beautification
• First reading of Bylaw No. 1716 for a campground at 26793 Dogwood Valley Road
• Direction to develop a 2024 operational support financial plan at 12.6%

Fraser Valley Regional Hospital District Board

This meeting consists of routine administrative tasks for the Fraser Valley Regional Hospital District Board. The board will review the July 27, 2023 minutes and approve the current agenda.

• Adoption of July 27, 2023 meeting minutes

Committee of the Whole

The Committee of the Whole will meet on September 26, 2023. The agenda includes a motion to move into a closed meeting for matters regarding labour relations, land acquisition, and solicitor-client privilege.

• Resolution to close meeting for discussions on labour relations
• Resolution to close meeting for land acquisition or expropriation
• Resolution to close meeting for solicitor-client privilege

Accessibility Advisory Committee

The committee is reviewing a presentation on its overview and discussing proposed Terms of Reference. A corporate report by Jaime Van Nes, Director of Legislative Services, recommends that the FVRD Board adopt these terms.

• Proposed adoption of Accessibility Advisory Committee Terms of Reference
• Committee overview presentation by Jaime Van Nes

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is reviewing several regional service proposals. Discussions include transit service expansions, environmental pilot programs for recycling and radon monitoring, and a sewer system loan bylaw.

• North Cultus Sewer System Loan Authorization Bylaw No. 1720, 2023
• CleanFarms agricultural plastics 5-year recycling program contract
• Two-year Waste Reduction Initiative Fund pilot program
• Purchase of up to 200 radon test kits for residents
• Expansion of Fraser Valley Express (FVX) transit trips between Chilliwack and Lougheed Town Centre

Electoral Area Services Committee

The committee will consider a zoning amendment to allow a campground at 26793 Dogwood Valley Road. Members will also review amendments to water supply regulations and several community grant requests. The agenda includes discussions on land use applications and telecommunications infrastructure.

• First reading of Bylaw 1716, 2023 for a campground at 26793 Dogwood Valley Road
• $4,000 grant to Hemlock Valley Homeowners Association
• $4,000 grant to Streams Foundation
• Adoption of Water Supply Systems Regulations Amendment Bylaw No. 1718, 2023
• Review of non-farm use application for fill at 36041 Hartley Road

EASC Committee of the Whole

The agenda consists of procedural items including the approval of the agenda and a recess to conduct a closed meeting. The committee will reconvene to report out of the closed session before adjournment.

• Resolution to close meeting for labour relations, land acquisition/disposition, and regional district service negotiations

The meeting was primarily procedural. The committee approved the agenda and transitioned into a closed session to discuss personnel, land, and regional services.

• Approved the Agenda, Addenda and Late Items
• Approved resolution to close meeting for personnel, land, and service discussions

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is deciding on several contracts and bylaws, including a $4.86 million contract for upgrades to the Hope & Area Recreation Centre and a $500,000 sole-source agreement for a flood resilience strategy. The board will also consider zoning amendments for accessory dwelling units and secondary suites, and a new regional growth strategy. Additionally, the board will discuss a solid waste facility application and a grant request for the Forager Foundation.

• Contract with Johnson Controls for Hope & Area Recreation Centre upgrades for $4,861,742
• Sole-source purchasing agreement with Urban Systems Ltd. for Hatzic Watershed flood resilience plan, up to $500,000
• Second and third readings of Zoning Amendment Bylaw No. 1692 to allow accessory dwelling units and secondary suites
• First reading of Fraser Valley Future 2050 Regional Growth Strategy Bylaw No. 1706
• Grant of $9,973.10 to Forager Foundation for Yale Historic Site management

The Board gave first reading to the Fraser Valley Future 2050 Regional Growth Strategy and approved zoning amendments for accessory dwelling units and secondary suites. It also established sewer system reserve funds for Baker Trails and Popkum and expanded animal control services to Electoral Areas B and C.

• Approved first reading of Fraser Valley Future 2050 Regional Growth Strategy Bylaw No. 1706, 2023
• Approved second and third readings of Zoning Amendment Bylaw No. 1692, 2023 for accessory dwelling units and secondary suites
• Added Electoral Areas B and C to animal control services for dangerous and aggressive dogs (Bylaw No. 1713, 2023)
• Adopted Baker Trails Sewer System Reserve Fund Establishment Bylaw No. 1708, 2023
• Adopted Popkum Sewer System Reserve Fund Establishment Bylaw No. 1709, 2023
• Authorized $9,973.10 grant to Forager Foundation for Yale Historic Site start-up costs
• Denied $10,000 grant-in-aid request from Yale and District Historical Society
• Directed staff to study regional solid waste disposal capacity and meet with the Province regarding plan amendments

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to approve the agenda and June minutes, and to receive a 2023 treasury update for information only. The board will also consider a motion to close the meeting to discuss confidential negotiations under the Community Charter.

• 2023 Hospital District Treasury Update (for information only)
• Investment Policy (Final) - FVRHD
• Adoption of June 22, 2023 meeting minutes
• Motion to close meeting for negotiations under Section 90(1)(k) and 90(2)(b) of the Community Charter

The board approved the agenda and the minutes from the June 22, 2023, meeting. A treasury update was provided for information, and the board briefly entered a closed session to discuss municipal service negotiations and government relations.

• Approved Agenda, Addenda and Late Items (Carried)
• Adopted June 22, 2023 meeting minutes (Carried)
• Approved resolution to close meeting for negotiations and confidential information (Carried)

Electoral Area Services Committee

The Electoral Area Services Committee is deciding on several grant-in-aid requests, a major pump station contract, and an update to the sanitary sewer gap analysis. It will also consider new reserve fund bylaws, a special event permit, and adding animal control services to Areas B and C.

• Sole-source contracts totaling up to $1,482,400 for Nicomen Island Pump Station improvements, including $1,024,400 to Xylem Canada and up to $458,000 to Urban Systems Ltd.
• Five reserve fund establishment bylaws: Baker Trails Sewer System, Popkum Sewer System, South Cultus Sewer Treatment, Hope Airpark Vehicle Purchase, and Emergency Management.
• Grant-in-aid requests: $3,920 to Yale & District Ratepayers Association for air conditioners; $2,500 to Laidlaw Ratepayers Association for a Coronation event; $4,000 to Sunshine Valley Volunteer Fire Department for disaster supplies; $4,000 to Deroche Elementary School PAC; $3,500 to Mount Hope Senior Citizens for safety improvements.
• Contract award of $144,302 to McGinn Engineering and Preservation Ltd. for architectural design of the Boston Bar CN Station House restoration.
• Proposal to add Electoral Areas B and C to the animal control service area for dangerous and aggressive dogs.

The Committee approved multiple grant-in-aid requests for community organizations and established five capital reserve funds. It also authorized significant contracts for the Nicomen Island Pump Station Improvement Project and the restoration of the Boston Bar CN Station House.

• Approved updated FVRD Electoral Area Sustainable Sanitary Sewer Gap Analysis recommendations
• Authorized $3,920 grant to Yale & District Ratepayers Association for portable air conditioners
• Authorized $2,500 grant to Laidlaw Ratepayers Association for Coronation event
• Authorized $4,000 grant to Sunshine Valley Volunteer Fire Department for disaster supplies
• Approved $4,000 grant to Deroche Elementary School PAC for supplies and activities
• Authorized $3,500 grant to Mount Hope Senior Citizens for entrance safety improvements
• Adopted five Capital Reserve Establishment Bylaws (No. 1708, 1709, 1710, 1711, and 1712)
• Approved $1,024,400 in purchasing agreements with Xylem Canada Company and up to $458,000 with Urban Systems LTD for Nicomen Island Pump Station improvements

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to consider several financial and service items, including a $4.86 million contract for the Hope & Area Recreation Centre, first reading of the Fraser Valley Future 2050 Regional Growth Strategy, and establishment of five reserve fund bylaws. The committee will also receive information updates on the treasury, homeless count, and E9-1-1 transition, and will close the meeting for confidential matters.

• Contract with Johnson Controls for Hope & Area Recreation Centre partial heat recovery at $4,861,742
• First reading of Fraser Valley Future 2050 Regional Growth Strategy Bylaw No. 1706, 2023
• Three readings and adoption of reserve fund bylaws No. 1708-1712 for sewer systems, vehicle purchase, and emergency management
• Direct staff to study solid waste disposal capacity and meet with Province on solid waste management plan amendments
• Letter of support for City of Abbotsford's DMAF application for Sumas River Watershed flood mitigation

The committee advanced the Fraser Valley Future 2050 Regional Growth Strategy and established five capital reserve funds. It also approved a construction contract for the Hope & Area Recreation Centre and extended a joint use agreement with School District 78.

• Gave first reading to Fraser Valley Future 2050 Regional Growth Strategy Bylaw No. 1706, 2023
• Adopted five Capital Reserve Establishment Bylaws (No. 1708, 1709, 1710, 1711, and 1712)
• Approved $4,861,742 contract with Johnson Controls for Hope & Area Recreation Centre heat recovery
• Authorized 5-year Joint Use Agreement extension with Fraser Cascade School District 78
• Approved amendment to 2023-2027 Financial Plan Bylaw No. 1697
• Authorized Letter of Support for City of Abbotsford Sumas River Watershed flood mitigation funding
• Directed staff to study regional solid waste disposal capacity and meet with the Province
• Adopted June 8, 2023 meeting minutes

Human Resources Committee

The Fraser Valley Regional District Human Resources Committee will hear verbal updates from the Chief Administrative Officer on recruitment and retention, and on employee training. The committee will also consider approving the agenda and minutes from the previous meeting, then vote to close the meeting for labour relations matters.

• Verbal update on recruitment and retention by CAO Jennifer Kinneman
• Verbal update on employee training by CAO Jennifer Kinneman
• Motion to close meeting under Section 90(1)(c) of the Community Charter for labour relations

The committee approved the agenda and the minutes from the April 28, 2023 meeting. Staff provided presentations on recruitment, retention, and employee training. No substantive policy or budgetary decisions were made during the open session.

• Approved Agenda, Addenda and Late Items
• Adopted April 28, 2023 meeting minutes
• Approved motion to close meeting for labour and employee relations matters

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is holding a routine open meeting. The agenda includes adopting the April 27, 2023 minutes and a resolution to close the meeting to discuss land acquisition, preliminary service negotiations, and annual report preparations under the Community Charter. No substantive decisions or public hearings are listed on the open agenda.

• Adoption of April 27, 2023 meeting minutes
• Resolution to close meeting under Section 90(1)(e), (k), (l) of Community Charter for land, negotiations, and annual report discussions
• Public question period for agenda-relevant items, with email submissions due by 1 pm June 21, 2023

The board approved the meeting agenda and adopted the minutes from the April 27, 2023, meeting. No other substantive decisions were made during the open session.

• Approved June 22, 2023 meeting agenda and addenda (Carried)
• Adopted April 27, 2023 meeting minutes (Carried)
• Approved closing the meeting to the public for land, service negotiations, and annual report discussions (Carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will vote on a $260,443 sole-source contract with Urban Systems LTD for planning and engineering services to evaluate the proposed Harrison Rise development. Other items include amendments to the 2023-2027 financial plan, several grant-in-aid requests, zoning bylaw changes, and a development variance permit for an agricultural structure.

• Sole-source contract of $260,443 with Urban Systems LTD for Harrison Rise development review
• Amendment to 2023-2027 Financial Plan Bylaw No. 1697 with 10 electoral area and 5 regional service amendments
• Grant-in-aid of $3,000 to Actively Creating an Exceptional Society for a community garden in Electoral Area C
• First reading of Zoning Amendment Bylaw No. 1691 to correct mapping and typographical errors
• Development Variance Permit 2023-03 to reduce setbacks at 59321 St. Elmo Road, Electoral Area B

The Board adopted Bylaw No. 1704 to establish a Board of Variance and approved several grant-in-aid requests for community projects. It also authorized a $260,443 contract for the Harrison Rise development review and issued multiple land-use permits.

• Adopted Board of Variance Establishment Bylaw No. 1704 (All/Unweighted)
• Approved $3,000 grant to Actively Creating an Exceptional Society for a community garden (All/Unweighted)
• Approved $1,500 grant to Baker Trails Mobile Home Park for security cameras (All/Unweighted)
• Approved $1,000 grants each to Columbia Valley and Cultus Lake Fire Department Associations (All/Unweighted)
• Approved $260,443 sole-source contract with Urban Systems LTD for Harrison Rise development review (All/Weighted)
• Issued development variance permit 2023-03 for 59321 St. Elmo Road (EAs/Unweighted)
• Issued Site-Specific Floodplain Exemption Permit 2023-01 for 40774 Taylor Road (EAs/Unweighted)
• Approved Special Event License No. 2023-01 for the 2023 Cultus Lake Triathlon (All/Unweighted)

Electoral Area Services Committee

The Electoral Area Services Committee will discuss a zoning amendment bylaw to correct mapping and typographical errors, consider several grant-in-aid requests totaling $6,500, and review a site-specific floodplain exemption permit for a home reconstruction. The committee will also receive an after-action report on the Flood Falls Wildfire and forward a non-farm use application to the Agricultural Land Commission.

• First reading of Zoning Amendment Bylaw No. 1691, 2023 to correct mapping, definitions, and typographical errors in Zoning Bylaw No. 1638, 2021
• Grant-in-aid of $3,000 to Actively Creating an Exceptional Society (ACES) for a community garden/edible forest in Electoral Area C
• Grant-in-aid of $1,500 to Baker Trails Mobile Home Park in Electoral Area E for security cameras
• Site-Specific Floodplain Exemption Permit 2023-01 for a single-family dwelling at 40774 Taylor Road, Electoral Area G
• Approval of Class 2 Special Event License for the 18th Cultus Lake Triathlon on September 17, 2023

The Electoral Area Services Committee approved several grant-in-aid requests for community projects and safety. The board also advanced a zoning amendment bylaw to public hearing and issued specific development and floodplain permits.

• Adopted Board of Variance Establishment Bylaw No. 1704, 2023
• Approved $3,000 grant to Actively Creating an Exceptional Society (ACES) for a community garden
• Approved $1,500 grant to Baker Trails Mobile Home Park for security cameras
• Approved $1,000 grants each to Columbia Valley and Cultus Lake Fire Department Associations
• Gave first reading to Zoning Amendment Bylaw No. 1691, 2023 and forwarded to Public Hearing
• Issued development variance permit 2023-03 for 59321 St. Elmo Road
• Issued Site-Specific Floodplain Exemption Permit 2023-01 for 40774 Taylor Road
• Directed staff to request a meeting with the Minister of Forests to discuss closing back country recreation areas during high wildfire risk

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider several items including an amendment to the 2023-2027 Financial Plan Bylaw to add ten Electoral Area and five Regional Service amendments, and a five-year agreement with the Dewdney Area Improvement District to operate Dewdney Regional Park. The committee will also receive presentations on the RCMP Upper Fraser Valley Regional Detachment Strategic Plan and the launch of a Regional Growth Strategy Story Map, and consider a bylaw to establish a Board of Variance.

• Amendment to 2023-2027 Financial Plan Bylaw No. 1697 to include ten Electoral Area and five Regional Service amendments
• Five-year agreement with Dewdney Area Improvement District for use of their lands to operate Dewdney Regional Park including the boat launch
• Three readings and adoption of Board of Variance Establishment Bylaw No. 1704, 2023
• Presentation from RCMP Superintendent Lee on Upper Fraser Valley Regional Detachment Strategic Plan 2022-2025
• Launch of Regional Growth Strategy (RGS) Story Map

The committee adopted a new Board of Variance establishment bylaw and authorized a five-year agreement for the operation of Dewdney Regional Park. Members also approved amendments to the 2023-2027 Financial Plan Bylaw.

• Approved Fraser Valley Regional District Board of Variance Establishment Bylaw No. 1704, 2023 (Carried)
• Approved amendments to 2023-2027 Financial Plan Bylaw No. 1697, 2023, including 10 Electoral Area and 5 Regional Service amendments (Carried)
• Authorized a five-year agreement with Dewdney Area Improvement District to operate and maintain Dewdney Regional Park and boat launch (Carried)
• Adopted meeting minutes from May 11, 2023 (Carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is deciding on several major items, including approving a $14.4 million contract for the North Cultus Lake Wastewater Treatment Plant and allocating $8.8 million from the Growing Communities Fund. The board will also consider multiple zoning and floodplain management bylaws, development fee changes, and a new code of conduct.

• Approve $14.4M Integrated Project Delivery contract for North Cultus Lake Wastewater Treatment Plant
• Approve $2M in Growing Communities Fund projects, with $6.8M deferred for further discussion
• Give first reading to Cultus Lake Park Zoning Amendment Bylaw No. 1672 to update parking and building height regulations
• Adopt new Floodplain Management Bylaw No. 1669, replacing three older bylaws
• Refuse to forward a non-farm use application at 810 Iverson Road to the Agricultural Land Commission

The Board approved a major construction contract for a wastewater plant and adopted several new bylaws regarding floodplain management, development fees, and financial planning. Funding was approved for specific Growing Communities Fund projects and a local farmers market. A zoning amendment for Cultus Lake Park was advanced to a public hearing.

• Approved $14.4M IPD contract for North Cultus Lake Wastewater Treatment Plant
• Approved $2M in funding for Growing Communities Fund projects with shortfalls
• Approved $2,000 grant-in-aid for Deroche Farmers Market
• Adopted Floodplain Management Bylaw No. 1669, 2022
• Adopted Development Application Fees Bylaw No. 1696, 2023
• Adopted 2022-2026 Financial Plan Amendment Bylaw No. 1699, 2023
• Adopted Security Issuing Bylaw No. 1700, 2023
• Approved 17-year Crown Land Tenure renewal for Harrison Mills Transfer Station

Electoral Area Services Committee

The Electoral Area Services Committee will consider several items including a proposed refusal of a non-farm use application at 810 Iverson Road in Electoral Area H, a grant-in-aid request for the Deroche Farmers Market, and adoption of a new floodplain management bylaw. The committee will also discuss funding allocations from the Growing Communities Fund and a zoning amendment for Cultus Lake Park.

• Motion to refuse forwarding a non-farm use application at 810 Iverson Road, Electoral Area H, to the Agricultural Land Commission
• Proposed $2,000 grant-in-aid to Deroche Farmers Market, funded from Electoral Area C and G budgets
• First, second, third reading and adoption of Floodplain Management Bylaw No. 1669, 2022
• Three readings and adoption of Development Application Fees Bylaw No. 1696, 2023
• First reading and public hearing for Cultus Lake Park Zoning Amendment Bylaw No. 1672, 2022

The committee adopted Floodplain Management Bylaw No. 1669, 2022, and approved a new development application fees bylaw. It refused to forward a non-farm use application for 810 Iverson Road to the Agricultural Land Commission. Additionally, the board approved $2 million in funding for projects with shortfalls from the Growing Communities Fund.

• Refused to forward non-farm use application at 810 Iverson Road to the ALC
• Adopted Emergency Management Program Policy
• Approved $2,000 grant-in-aid for Deroche Farmers Market
• Approved $2,000,000 in Growing Communities Fund for projects with shortfalls
• Referred non-farm use application at 59710 Lougheed Hwy back to staff
• Adopted Floodplain Management Bylaw No. 1669, 2022 and associated covenants
• Adopted Development Application Fees Bylaw No. 1696, 2023
• Gave first reading to Cultus Lake Park Zoning Amendment Bylaw No. 1672, 2022

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider three readings and adoption of two bylaws: the 2022-2026 Financial Plan Amendment Bylaw No. 1699, 2023, and the Security Issuing Bylaw No. 1700, 2023, related to the District of Hope Water Utility Amalgamation Project. The committee will also discuss funding recommendations for the Growing Communities Fund, with options to approve allocations or defer further discussion. Other items include an air quality advisory update, a proposed critical service improvement for the Fraser Valley Express transit route between Abbotsford and Burnaby, and an update on Regional Growth Strategy greenhouse gas targets.

• Three readings and adoption of Financial Plan Amendment Bylaw No. 1699, 2023
• Three readings and adoption of Security Issuing Bylaw No. 1700, 2023 for District of Hope Water Utility Amalgamation Project
• Growing Communities Fund funding recommendations: option to approve allocations or defer $6,800,000 for further discussion
• Support for Fraser Valley Express critical service improvement to address capacity issues between Abbotsford and Lougheed Town Centre in Burnaby
• Air quality advisory update and Regional Growth Strategy GHG targets update (for information only)

The committee approved the 2022-2026 Financial Plan Amendment Bylaw No. 1699 and the Security Issuing Bylaw No. 1700. It authorized $2 million for projects with funding shortfalls from the Growing Communities Fund and supported service improvements for the Fraser Valley Express.

• Approved 2022-2026 Financial Plan Amendment Bylaw No. 1699 (Carried)
• Approved Security Issuing Bylaw No. 1700 (Carried)
• Approved $2,000,000 in funding for projects with shortfalls from the Growing Communities Fund (Carried)
• Tabled $6,800,000 in remaining Growing Communities Fund allocations for July committee discussion (Carried)
• Approved support for Fraser Valley Express critical service improvements between Abbotsford and Burnaby (Carried)
• Adopted April 13, 2023 meeting minutes (Carried)

Board of Variance

The Fraser Valley Regional District Board of Variance will deliberate and decide on a single application for a variance at 7-8953 Shook Road in Electoral Area G, submitted by Emad Aziz. The meeting includes a public question period and a final decision by the board.

• Board of Variance application for #7-8953 Shook Road, Electoral Area G
• Applicant: Emad Aziz
• Public question period for agenda items
• Decision of Board of Variance to follow deliberation

The Board of Variance approved an application to permit extensive structural alterations and additions to a non-conforming mobile home in Electoral Area G. The decision was based on the finding that the applicant faced undue hardship to make the home habitable.

• Approved structural repairs for #7-8953 Shook Road, including exterior walls, windows, doors, interior walls, ceiling joists, roof truss, roof sheathing, floor joists, floor sheathing, and stairs (Carried)

Human Resources Committee

The Human Resources Committee will elect a chair, then consider a motion to review the FVRD's Code of Responsible Conduct and direct staff to propose revisions including a process for resolving conduct issues. The committee will also receive verbal updates on recruitment and retention (2022 year-end statistics) and employee training topics such as respectful workplace and cybersecurity. The meeting will then close to the public to discuss labour relations and solicitor-client privileged matters.

• Motion to review the FVRD Code of Responsible Conduct and direct staff to propose revisions
• Verbal report on recruitment and retention with 2022 year-end statistics
• Verbal report on employee training: respectful workplace, cybersecurity, privacy/FOI, managers series
• Resolution to close meeting under Section 90(1)(c) and (i) of the Community Charter

The committee appointed Director Bud Mercer as Chair. Members reviewed the FVRD Code of Responsible Conduct and directed staff to bring recommended revisions and information on conduct issue resolution to the May Board meeting.

• Declared Director Bud Mercer as Human Resources Committee Chair
• Approved the meeting agenda, addenda, and late items
• Directed staff to bring recommended revisions to the Code of Responsible Conduct to the May Board meeting
• Requested the Board provide staff with direction on including a process for resolution of conduct issues in the Code of Responsible Conduct
• Approved closing the meeting to the public to discuss labour relations and solicitor-client privilege matters

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to consider approving its 2022 audited financial statements, presented by KPMG. The board will also adopt minutes from its March 23, 2023 meeting and handle routine procedural items like agenda approval and adjournment.

• Approval of 2022 Audited Financial Statements for the Fraser Valley Regional Hospital District
• Presentation by Sean Reid, Partner, KPMG Enterprise
• Adoption of March 23, 2023 board meeting minutes
• Public question period for agenda-related items

The Fraser Valley Regional Hospital District Board approved the 2022 Audited Financial Statements following a presentation by KPMG. The board also adopted the minutes from the March 23, 2023 meeting.

• Approved 2022 Audited Financial Statements (Carried All/Unweighted)
• Adopted March 23, 2023 meeting minutes (Carried All/Unweighted)
• Approved Agenda, Addenda and Late Items (Carried All/Unweighted)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will consider approving the 2022 audited financial statements, give first reading to a zoning amendment allowing accessory dwelling units and secondary suites, and decide on several grant-in-aid requests. The board will also review contracts, permits, and other routine matters.

• Approve 2022 Audited Financial Statements
• First reading of Zoning Amendment Bylaw No. 1692 for ADUs and secondary suites
• Grant-in-aid: $4,000 to Cultus Lake Community School Association
• Grant-in-aid: $4,000 to Cultus Lake Park Community Events and Engagement Committee
• Five-year Canyon Lanes operations agreement with Boston Bar North Bend Bowling Association at $82,740/year

The Board approved the 2022 Audited Financial Statements and authorized multiple grant-in-aid requests for community organizations. It also gave first reading to a zoning amendment for accessory dwelling units and secondary suites, which will proceed to a public hearing.

• Approved 2022 Audited Financial Statements
• Approved $4,000 grant to Cultus Lake Community School Association
• Approved $4,000 grant to Cultus Lake Park Community Events and Engagement Committee
• Approved $2,500 grant to Chilliwack Area Lions Clubs
• Approved $600 grant to Boston Bar North Bend Bowling Association
• Denied $5,000 grant to Kara-Kata Afrobeat Society of Canada
• Gave first reading to Zoning Amendment Bylaw No. 1692 for accessory dwelling units and secondary suites
• Approved five-year agreement with Boston Bar North Bend Bowling Association for Canyon Lanes at $82,740 plus GST in 2023

Chair and Mayors Committee

The Chair and Mayors Committee is meeting to discuss and potentially act on several items, including a motion to encourage the province to implement the BC Food Security Task Force report and to develop a regional employment land inventory. They will also receive verbal reports on a homelessness survey, the Hatzic Watershed Recovery Table, and RCMP highway patrol investigations, plus discuss E-Comm 911 services.

• Motion to encourage province to implement BC Food Security Task Force report
• Motion to develop regional employment land inventory under RGS policy 7.4
• Discussion of Clean Economy Study implementation
• Verbal report on Survey of Persons Experiencing Homelessness
• Verbal report on Hatzic Watershed Recovery Table

The committee approved motions to lobby the provincial government on food security, housing plans, and emergency communications. They also directed staff to develop a regional employment land inventory.

• Approved request for province to implement BC Food Security Task Force recommendations (Carried)
• Approved writing to Minister of Agriculture and Food regarding agritech and rural cooperatives (Carried)
• Directed staff to develop a regional employment land inventory per RGS policy 7.4 (Carried)
• Approved letter to Minister of Housing and Premier Eby regarding Homes for People Plan concerns (Carried)
• Approved resolution calling for provincial emergency communication response standards (Carried)
• Approved resolution requesting a provincial cell phone levy for emergency services (Carried)
• Approved resolution calling for a provincial governance review of emergency communications (Carried)

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to discuss and vote on several items, including first reading of a zoning bylaw that would permit accessory dwelling units and secondary suites across electoral areas. The committee will also consider grant-in-aid requests, development variance permits, and referrals to the Agricultural Land Commission. Several items are for information only, including updates on development fees and the emergency management program.

• First reading of Zoning Amendment Bylaw No. 1692, 2023 to implement accessory dwelling units and secondary suites
• Grant-in-aid of $2,500 to Chilliwack Area Lions Clubs for Cultus Lake Pike Minnow Fishing Derby
• Grant-in-aid of $4,000 to Cultus Lake Community School Association for extracurricular programs
• Grant-in-aid of $4,000 to Cultus Lake Park Community Events and Engagement Committee for Cultus Lake Day
• Development Variance Permit 2023-02 to increase sign size from 5.0 m² to 22.25 m² at 52964 Yale Road, Area D

The committee gave first reading to a zoning amendment bylaw for accessory dwelling units and secondary suites and scheduled a public hearing. It also approved several community grants for Electoral Area H and endorsed a temporary liquor license change for Sasquatch Inn.

• Approved $2,500 grant to Chilliwack Area Lions Clubs (Carried)
• Approved $4,000 grant to Cultus Lake Community School Association (Carried)
• Approved $4,000 grant to Cultus Lake Park Community Events and Engagement Committee (Carried)
• Endorsed temporary liquor license changes for Sasquatch Inn Ltd (Carried)
• Approved Development Variance Permit 2023-02 for a commercial sign at 52964 Yale Road (Carried)
• Gave first reading to Zoning Amendment Bylaw No. 1692, 2023 for accessory dwellings and secondary suites (Carried)
• Pre-approved deployment of Fire Departments for out-of-region wildfire events (Carried)
• Forwarded ALC applications for 13080 Stave Lake Road and 432 Maple Falls Road (Carried)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider authorizing a one-year reusable take-out food container pilot project in Chilliwack, and whether to join the BC Social Procurement Initiative. Members will also discuss a regional grant-in-aid policy and receive information reports on agricultural plastics recycling and the 2023 Regional Growth Strategy monitoring.

• Motion to authorize a one-year reusable food packaging pilot project in Chilliwack with Reusables and the City of Chilliwack
• Motion to direct staff to proceed with an annual membership for the BC Social Procurement Initiative
• Motion to bring forward Regional Grant in Aid applications for individual review during the next financial planning cycle
• Information report on a potential CleanFarms agricultural plastics recycling pilot project
• Information report on the 2023 Regional Growth Strategy Monitoring Report

The committee authorized a one-year pilot program for reusable takeout containers in Chilliwack. Other actions included joining a social procurement initiative and requesting a mediator for the BC Transit labour dispute.

• Approved one-year reusable takeout food container pilot project in Chilliwack (Carried)
• Approved annual membership for the BC Social Procurement Initiative (Carried)
• Directed staff to bring Regional Grant in Aid applications for review during the next Financial Planning cycle (Carried)
• Directed staff to report options for 2024 Regional Grant-In-Aid application oversight (Carried)
• Approved preparing a letter to the Ministry of Labour requesting a mediator for the BC Transit labour dispute (Carried)
• Adopted meeting minutes from March 9, 2023 (Carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will consider adopting the 2023-2027 Financial Plan Bylaw and several fee amendment bylaws for water and sewer systems. The board will also vote on multiple grant-in-aid requests, development variance permits, and a land lease for the Columbia Valley Fire Hall.

• Adoption of 2023-2027 Financial Plan Bylaw No. 1697, 2023
• Grant-in-aid of $8,800 to Sunshine Valley Ratepayers Association for community events and cleanup
• Grant-in-aid of $4,000 to Post Creek Ratepayers Association for emergency equipment
• Development Variance Permit to reduce manure pit setback at 40628 Lougheed Hwy, Area G
• Renewed lease for Columbia Valley Fire Hall land at 1202 Kosikar Road, $6,000/year

The Board adopted the 2023-2027 Financial Plan and updated fees for water supply and two sewer systems. Several grant-in-aid requests were approved, and a zoning amendment for an indoor film production facility was refused.

• Adopted 2023-2027 Financial Plan Bylaw No. 1697, 2023
• Adopted Water Supply System Fees and Other Charges Amendment Bylaw No. 1693, 2023
• Adopted North Cultus Sewer System Fees and Charges Amendment Bylaw No. 1694, 2023
• Adopted North Bend Sewer System Fees and Charges Amendment Bylaw No. 1695, 2023
• Refused Zoning Amendment Bylaw No. 1620, 2021 for indoor film facility at 44390 Bayview Road
• Approved $1,700 grant to Boston Bar Community Charities Association
• Approved $8,800 grant to Sunshine Valley Ratepayers Association
• Approved $4,000 grant to Post Creek Ratepayers Association

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will consider adopting its 2023 annual budget bylaw and authorizing a $3,224,000 capital contribution to Fraser Health Authority for projects in the Fraser East Region. The meeting also includes approval of previous minutes and routine procedural items.

• First, second, third readings and adoption of Annual Budget Bylaw No. 0081, 2023
• Authorize $3,224,000 payment to Fraser Health Authority for 2022/2023 capital investments in Fraser East Region
• Adoption of February 23, 2023 board meeting minutes

The Board approved the Annual Budget Bylaw No. 0081, 2023, through three readings and final adoption. The Board also authorized a specific payment to the Fraser Health Authority for regional hospital services.

• Adopted Annual Budget Bylaw No. 0081, 2023 (All/Weighted 2/3 Majority)
• Authorized $3,224,000 payment to Fraser Health Authority (All/Weighted)
• Approved February 23, 2023 meeting minutes (All/Unweighted)
• Approved meeting agenda, addenda, and late items (All/Unweighted)

FVRD Directors Strategic Planning

The Fraser Valley Regional District Board of Directors is holding a strategic planning session. The open portion covers agenda approval and a resolution to close the meeting to discuss objectives, measures, and progress reports for the annual report. The meeting then reconvenes briefly before adjourning.

• Resolution to close meeting under Section 90(1)(L) of the Community Charter
• Discussion of regional district objectives and progress reports for annual report
• Strategic planning session held at Harrison Hot Springs Resort

The meeting was primarily procedural, consisting of the approval of the agenda and a period in a closed session. No substantive decisions or policy changes were recorded in the open session.

• Approved the Agenda, Addenda and Late Items
• Approved closing the meeting to the public to discuss Regional District objectives and progress reports

FVRD Directors Strategic Planning

The Fraser Valley Regional District Board of Directors is holding a strategic planning open meeting. The agenda is largely procedural, with the main action being a resolution to close the meeting to the public to discuss regional district objectives and progress reports under Section 90 of the Community Charter.

• Resolution to close meeting under Section 90(1)(L) of the Community Charter for discussions on objectives, measures, and progress reports
• Motion to approve agenda and receive all delegations, reports, and correspondence for information
• Meeting held at Harrison Hot Springs Resort, 100 Esplanade Ave, Harrison Hot Springs, BC

The meeting was primarily procedural, consisting of the approval of the agenda and a move to a closed session. No substantive policy decisions or budget approvals were recorded in the open meeting minutes.

• Approved the Agenda, Addenda and Late Items
• Approved resolution to close meeting to the public for discussions regarding Regional District objectives and annual report preparation

Emergency Management Executive Committee

The Fraser Valley Regional District's Emergency Management Executive Committee is meeting to consider endorsing a proposed Emergency Management Program outline and advancing it for Board approval. The agenda also includes routine approval of the agenda and adoption of the previous meeting's minutes. The main substantive item is the program outline and service level draft.

• Endorsement of Emergency Management Program outline and advancement to Board approval
• Review of FVRD Emergency Management Service Level draft v.5
• Adoption of December 13, 2022 meeting minutes

The Emergency Management Executive Committee reviewed a presentation on the Emergency Management Program, including operational readiness and recovery coordination. The committee voted to endorse the program outline and advance it to the Board for final approval.

• Approved the agenda, addenda, and late items
• Adopted the December 13, 2022 meeting minutes
• Endorsed the proposed Emergency Management Program outline for Board approval

Electoral Area Services Committee

The Electoral Area Services Committee will consider several items, including a major redevelopment proposal for a gravel pit in Electoral Area C, multiple grant-in-aid requests, and a renewed lease for the Columbia Valley Fire Hall. The committee will also receive updates on floodplain management, the CEDAR Network, and the Cultus Lake zoning bylaw.

• Defer gravel pit redevelopment at 43837 & 43873 Lougheed Hwy, Area C, pending more info and public meeting
• Grant-in-aid $1,700 to Boston Bar Community Charities Association (Area A)
• Grant-in-aid $8,800 to Sunshine Valley Ratepayers Association (Area B)
• Grant-in-aid $4,000 to Post Creek Ratepayers Association (Area E)
• Renew Columbia Valley Fire Hall land lease at 1202 Kosikar Road, up to $6,000/year

The Committee approved three grant-in-aid requests totaling $14,500 and issued two development variance permits. It also adopted a new Privacy Breach Policy and deferred a gravel pit redevelopment application pending more information.

• Adopted the draft FVRD Privacy Breach Policy
• Approved $1,700 grant to Boston Bar Community Charities Association
• Approved $8,800 grant to Sunshine Valley Ratepayers Association
• Approved $4,000 grant to Post Creek Ratepayers Association
• Issued Development Variance Permit 2023-01 for manure pit setback at 40628 Lougheed Hwy
• Issued Development Variance Permit 2022-15 for accessory building at 10371 Parkwood Drive
• Deferred gravel pit redevelopment at 43837 & 43873 Lougheed Highway pending information gaps
• Authorized 3-year lease for Columbia Valley Fire Hall not to exceed $6,000 per year

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to discuss several items, including a proposed five-year agricultural lease at the Fraser Valley Regional Airpark, an update on the CEDAR Network, and information about the brown marmorated stink bug. The committee will also receive public feedback on the 2023-2027 financial plan and consider adopting previous meeting minutes. Most items are for information only, with the lease requiring a motion for authorization.

• Proposed 5-year lease with Lorenzetti Acres for 17 acres at Fraser Valley Regional Airpark, Hope, at $300/acre/year ($5,100/year plus GST)
• Public feedback on FVRD 2023-2027 Financial Plan (verbal report)
• Information item: Brown marmorated stink bug (new invasive insect)
• Information item: CEDAR Network update (staff presentation)
• Adoption of February 2, 2023 committee minutes

The committee authorized a five-year agreement with Lorenzetti Acres for agricultural forage production on 17 acres of land at the Fraser Valley Regional Airpark in Hope. The board also adopted the meeting minutes from February 2, 2023.

• Approved 5-year agricultural lease with Lorenzetti Acres for 17 acres at Fraser Valley Regional Airpark at $300 per acre per year (Total $5,100 plus GST)
• Adopted February 2, 2023 meeting minutes
• Approved March 9, 2023 agenda, addenda, and late items

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will consider two options for preparing its 2023 annual budget: one with taxation levels 6% higher than 2022, and another with 2% higher. The board will also adopt minutes from December 15, 2022, and may close the meeting for confidential matters.

• 2023 Hospital District Annual Budget – Key Assumptions
• Option 1: 6% tax increase over 2022
• Option 2: 2% tax increase over 2022
• Bylaw 0080, 2022
• Adoption of December 15, 2022 minutes

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to consider several items, including directing staff to prepare the 2023-2027 Financial Plan for public consultation, adopting a privacy breach policy, and deciding on multiple zoning and service area bylaws. The board will also vote on two grant-in-aid requests for community associations and a motion to prohibit fireworks in Electoral Areas C and G. Several items are routine approvals of minutes and information reports.

• Direct staff to prepare 2023-2027 Financial Plan for public consultation
• Grant-in-aid of $6,000 to Deroche & District Community Association for flooring replacement
• Grant-in-aid of $4,452 to Lake Errock Community Association for water meter and testing
• First, second, and third readings of bylaws revising 9-1-1, fire dispatch, and mosquito control service areas in Electoral Areas E and H
• Second and third readings of Zoning Amendment Bylaw No. 1648 to rezone four properties near Coquihalla River Provincial Park

The Board approved the preparation of a five-year financial plan and authorized several community grants. It also passed bylaws regarding water systems and service area revisions, while denying a subdivision application in Electoral Area F.

• Directed staff to prepare 2023-2027 FVRD Financial Plan for public consultation (Carried, Director Cassel opposed)
• Authorized $6,000 grant to Deroche & District Community Association for flooring (Carried)
• Authorized grant to Lake Errock Community Association for water meter and testing (Carried)
• Adopted Dewdney Community Water System Service Area Amendment Bylaw No. 1684, 2022 (Carried)
• Passed 1st, 2nd, and 3rd readings for 9-1-1, Fire Dispatch, and Mosquito Control service area bylaws (Carried)
• Approved rezoning of four properties near Coquihalla River Provincial Park from P-2 to R-5 (Carried)
• Refused zoning and OCP amendment for 3 lot subdivision at 12845 Sylvester Road (Carried)
• Directed staff to report on a bylaw prohibiting fireworks in Electoral Areas C and G (Carried)

Committee of the Whole - Budget Review

The Fraser Valley Regional District Committee of the Whole is meeting to review the draft 2023-2027 Financial Plan. The board will consider directing staff to prepare the plan for public consultation, either as presented or with amendments from this meeting. The agenda also includes a public question period and a closed session for labour and land matters.

• Review of 2023-2027 Financial Plan
• Motion to direct staff to prepare plan for public consultation (two options)
• Public question period for agenda items
• Closed meeting for labour relations and land acquisition/disposition

The Committee of the Whole reviewed several service area budgets and approved staff recommendations for the 2023-2027 Financial Plan. The Board also directed staff to revise the current Grant in Aid policy.

• Approved staff recommendation for Service Area 240 Search and Rescue (Carried, Director Cassel opposed)
• Approved staff recommendation for Service Area 255 Animal Control (Carried, Director Cassel opposed)
• Approved staff recommendation for Service Area 301 Regional Airpark (Carried, Director Cassel opposed)
• Denied motion to only support the Fraser Valley Mountain Bikers Association application for Regional Grants in Aid
• Approved staff recommendation for Service Area 105 Regional Grants in Aid (Carried, Directors Cassel, Davidson, Dixon, Kloot, Mercer and Pranger opposed)
• Approved direction for staff to review and revise the Grant in Aid policy (Carried)
• Approved staff recommendation for Service Area 247 Regional Fire Dispatch (Carried, Director Cassel opposed)
• Approved direction for staff to prepare the 2023-2027 FVRD Financial Plan for Public Consultation (Carried, Director Cassel opposed)

Board of Variance

The Fraser Valley Regional District Board of Variance is meeting to deliberate on a variance application for the property at 2-8985 Shook Road in Electoral Area G. The board will hear from the applicant and the public, then make a decision. The agenda includes only this one application and standard procedural items.

• Variance application for 2-8985 Shook Road, Electoral Area G
• Applicant: Gary Fedyk
• Public question period for agenda items
• Decision by Board of Variance

The Board of Variance granted an exemption under the Local Government Act to allow for the construction of new covers over a front deck and main entrance, and the replacement of a side deck cover. The decision was based on hardship related to structural deterioration and safety concerns.

• Approved construction of new covers for front deck and main entrance, and replacement of north side deck cover at #2-8985 Shook Road (Carried, Bronwyn Punch opposed)

EASC Committee of the Whole

The agenda for the Fraser Valley Regional District EASC Committee of the Whole meeting on 2023-02-02 contains only procedural boilerplate and no substantive items. The provided text is mostly system-generated placeholders and embedded content labels, with no decisions, discussions, or listed agenda items.

The Electoral Area Services Committee recommended that the FVRD Board include specific individual and wide budgets into the 2023 to 2027 Financial Plan Bylaw. This includes staff recommendations for several service areas and a fee revenue increase for EA Planning.

• Recommended inclusion of Service Area 102 Electoral Area Administration Option 1 (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 205 Emergency Management Option 1 (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 603 EA Planning Option 4 with 25% fee revenue increase (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 204 Building Inspection Option 1 (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 207 Bylaw Enforcement Option 1 (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 256 Animal Control Option 1 (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 701 Regional Library Option 1 (Carried, Director Cassel opposed)
• Recommended inclusion of Service Area 604 Gravel operations (Carried, Director Cassel opposed)

Electoral Area Services Committee

The Electoral Area Services Committee will hear presentations on snow removal and a proposed policy to capture development funds for parks and trails, consider a motion to direct staff on that policy, review two grant-in-aid applications, and discuss a motion to refuse a zoning and OCP amendment for a subdivision at 12845 Sylvester Road. They will also consider a motion to prepare a report on prohibiting fireworks sales in Electoral Areas C and G, and receive information on development permits and fire statistics.

• Motion to direct staff to create a policy capturing cash-in-lieu contributions for community parks and trails
• Grant-in-aid of $6,000 to Deroche & District Community Association for flooring replacement
• Grant-in-aid of $4,452 to Lake Errock Community Association for water meter and testing
• Motion to refuse zoning and OCP amendments for 3-lot subdivision at 12845 Sylvester Road, Area F
• Motion to prepare report on prohibiting fireworks sales in Electoral Areas C and G

The Committee approved a directive for staff to develop a policy to capture funds for community parks and trails through development applications. Other key actions included denying a subdivision application in Electoral Area F and authorizing two community grants.

• Directed staff to create a policy for capturing funds via alternative cash-in-lieu contributions for parks and trail connectivity
• Directed staff to bring a scoping report on using development cost charges and community amenity contributions for parks
• Directed staff to prepare a report on a bylaw prohibiting the sale and discharge of fireworks in Electoral Areas C and G
• Approved $6,000 grant-in-aid to Deroche & District Community Association for flooring
• Approved grant-in-aid to Lake Errock Community Association for a water meter and water testing
• Refused Zoning Amendment Bylaw No. 1673 and Official Community Plan Amendment Bylaw 1674 for a 3 lot subdivision at 12845 Sylvester Road
• Approved response to Crown land transportation use application referral at Sunshine Valley

Chair and Mayors Committee

The Fraser Valley Chair and Mayors Task Force is meeting to approve its agenda, elect a committee chair, and discuss new business, including a draft terms of reference and 2023 advocacy priorities with LGMA and UBCM. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Election of the committee chair
• Draft Terms of Reference for the Task Force
• 2023 LGMA & UBCM advocacy discussion

The committee appointed Director Paul Horn as Chair and adopted the Terms of Reference for the committee. Members proposed three advocacy topics for future discussion regarding UBCM resolutions.

• Declared Director Paul Horn as Chair
• Approved the Terms of Reference for the Chair and Mayors Committee
• Proposed employment lands, homelessness and housing, and Fraser River flood mitigation for discussion at the April meeting

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider adopting a new FVRD Privacy Breach Policy and giving first, second, and third readings to three bylaws that revise service areas for 9-1-1, fire dispatch, and mosquito control in Electoral Areas E and H. The committee will also receive information-only updates on the Outdoor Recreation Management Plan and the 2022 Invasive Weed Control Program. The meeting includes routine approval of minutes and a closed session for negotiations.

• Adoption of draft FVRD Privacy Breach Policy
• First, second, and third readings of Bylaw No. 1656 (9-1-1 service area revision)
• First, second, and third readings of Bylaw No. 1657 (fire dispatch service area revision)
• First, second, and third readings of Bylaw No. 1658 (mosquito control service area revision)
• Information update on Outdoor Recreation Management Plan

The Regional and Corporate Services Committee approved a new Privacy Breach Policy. The committee also gave first, second, and third readings to three bylaws updating service areas for emergency telephone, fire dispatch, and mosquito control.

• Adopted the draft FVRD Privacy Breach Policy (Carried)
• Gave first, second and third readings to Regional Enhanced 9-1-1 Emergency Telephone Service Area Revision Bylaw No.1656, 2022 (Carried)
• Gave first, second and third readings to Regional Fire Dispatch Service Area Revision Bylaw No. 1657, 2022 (Carried)
• Gave first, second and third readings to Mosquito Control Service Area Revision Bylaw No. 1658, 2022 (Carried)
• Approved January 12, 2023 meeting minutes as amended (Carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to decide on a contract for the Cultus Lake North Wastewater Treatment Plant, adopt several bylaws including a directors' remuneration bylaw, and consider a grant for a hospice society. The agenda also includes routine items like approving minutes, a presentation on tourism, and information reports on mosquito control and fire department service awards.

• Authorize contract with Chandos Construction Ltd. for Cultus Lake North Wastewater Treatment Plant validation period, up to $210,000 plus taxes
• Adopt Directors Remuneration Bylaw No. 1690, 2023
• Adopt Vedder River Campground Amendment Bylaw No. 1689, 2023
• Adopt Zoning Amendment Bylaw No. 1681, 2022 for 54370 Bridal Falls Road, Electoral Area D
• Grant $4,000 to Fraser Canyon Hospice Society for Camp Skylark

The Board authorized a conditional contribution of up to $210,000 for broadband expansion in Electoral Areas F and H. It also approved a contract for the Cultus Lake North Wastewater Treatment Plant and adopted a new directors' remuneration bylaw.

• Approved up to $210,000 conditional contribution to TELUS for broadband in Electoral Areas F and H
• Authorized contract with Chandos Construction Ltd. up to $210,000 for Cultus Lake North Wastewater Treatment Plant
• Adopted Directors Remuneration Bylaw No. 1690, 2023
• Approved $4,000 grant-in-aid to Fraser Canyon Hospice Society
• Adopted Vedder River Campground Amendment Bylaw No. 1689, 2023
• Adopted Zoning Amendment Bylaw No. 1681, 2022 for 54370 Bridal Falls Road
• Approved first reading and public hearing for Zoning Amendment Bylaw No. 1680, 2022 (9868 Thompson Road)
• Approved closure of corporate offices December 27, 28 and 29, 2023

EASC Committee of the Whole

This agenda for the Fraser Valley Regional District's EASC Committee of the Whole meeting on January 26, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The meeting was primarily procedural. The committee approved the agenda and moved into a closed session to discuss employee relations and preliminary municipal service negotiations.

• Approved the Agenda, Addenda and Late Items
• Approved closing the meeting to the public for labour relations and municipal service negotiations

EASC Committee of the Whole

The Electoral Area Services Committee of the Whole will hear a staff presentation on the proposed 2023-2027 Financial Plan for Electoral Area Wide Services, and will consider recommending that the FVRD Board include the proposed budgets in the Financial Plan Bylaw. The meeting also includes routine items such as agenda approval and public question period.

• Staff presentation by Kelly Lownsbrough (CFO) and Beth Klein on the 2023-2027 Financial Plan
• Motion to recommend inclusion of proposed Electoral Area budgets into the 2023-2027 Financial Plan Bylaw
• Public question period for agenda items, in person or via Zoom/email

The Committee reviewed the 2023-2027 Financial Plan for Electoral Area Wide Services. Following discussions on escalating service costs, the Committee decided to refer the budget back to staff to identify further reductions.

• Approved the Agenda, Addenda and Late Items
• Referred 2023-2027 Electoral Area Wide budget back to staff for review of further reductions

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to consider several planning and finance items. Key decisions include first reading of a zoning bylaw for a 14-lot subdivision, a $4,000 grant to the Fraser Canyon Hospice Society, and advancing the Harrison Mills Neighbourhood Plan. The committee will also receive an information update on secondary dwelling policy implementation.

• First reading of Zoning Amendment Bylaw 1680, 2022 to rezone 9868 Thompson Road from Rural Residential 1 to Suburban Residential 4 for a 14-lot subdivision
• Proposed $4,000 grant-in-aid to Fraser Canyon Hospice Society for Camp Skylark, funded from Electoral Area B budget
• Direct staff to proceed with Local Servicing Plan portion of Harrison Mills Neighbourhood Plan
• Covenant to tie two lots at 4108 and 4118 Slesse Road to prevent separate sale for shared water/sewer systems
• Information item on implementation of Secondary Dwellings in Electoral Areas Policy

The Committee approved moving forward with the Local Servicing Plan for the Harrison Mills Neighbourhood Plan and gave first reading to a zoning amendment for a 14-lot subdivision. Additionally, the board authorized a $4,000 grant for the Fraser Canyon Hospice Society and accepted a land covenant for shared utilities in Area E.

• Approved proceeding with Local Servicing Plan for Harrison Mills Neighbourhood Plan
• Authorized $4,000 grant-in-aid to Fraser Canyon Hospice Society (Area B)
• Gave first reading to Zoning Amendment Bylaw 1680, 2022 for 14-lot subdivision at 9868 Thompson Road (Area D)
• Accepted covenant to tie lots at 4108 and 4118 Slesse Road (Area E) for shared water and sewer systems
• Adopted meeting minutes from December 8, 2022

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider several items, including a new directors' remuneration bylaw, an amendment to the Vedder River Campground bylaw, and a nomination for the FCM board. They will also receive year-end reports on mosquito control and freedom of information requests. The meeting includes routine approvals of minutes and agenda.

• Directors Remuneration Bylaw No. 1690, 2023 – options to keep status quo or adopt new bylaw
• Vedder River Campground Amendment Bylaw No. 1689, 2023 – proposed for three readings and adoption
• Nomination of Director Peter Adamo for FCM Board of Directors, with FVRD covering costs if elected
• 2022 Mosquito Control Program year-end report and presentation by Dirk Lewis
• Proposed closure of FVRD corporate offices Dec 27-29, 2023

The committee approved the Directors Remuneration Bylaw No. 1690 and the Vedder River Campground Amendment Bylaw No. 1689. Other actions included renaming the Internal Affairs Committee to the Human Resources Committee and endorsing a representative for the Federation of Canadian Municipalities board.

• Adopted Directors Remuneration Bylaw No. 1690, 2023 (Carried)
• Adopted Vedder River Campground Amendment Bylaw No. 1689, 2023 (Carried)
• Renamed Internal Affairs Committee to Human Resources Committee and adopted its Terms of Reference (Carried)
• Endorsed Director Peter Adamo for election to the Federation of Canadian Municipalities Board of Directors (Carried)
• Approved closure of Corporate Offices on December 27, 28, and 29, 2023 (Carried)
• Adopted minutes from the December 8, 2022 meeting (Carried)