Fort Macleod public meetings in 2024
37 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Committee of the Whole
The Committee of the Whole will discuss the Proposed Land Use Bylaw 2000 and matters regarding the horse paddock. The meeting also includes a closed session to discuss a land sale.
- Proposed Land Use Bylaw 2000
- Horse Paddock discussion and lease
- In camera discussion regarding a land sale (FOIP Section 16)
The Committee of the Whole met on December 17, 2024, and approved the agenda with an addition. Council then moved into a closed (in camera) session to discuss two land sale items under FOIP Section 16, and adjourned without making any public decisions.
- Approved agenda with addition of land sale item (carried)
- Moved in camera to discuss land sale item at 7:59 pm (carried)
- Moved out of in camera at 8:19 pm (carried)
Regular Council Meeting
Council will hold a public hearing on Bylaw 2000, a new Land Use Bylaw. They will also consider a fee waiver request from Holy Cross Parish for community hall rental, and discuss the 2025 provisional operating budget and capital budget approval. The meeting includes consent agenda items, committee reports, and in-camera sessions on personnel and land sale.
- Public hearing on Bylaw 2000: New Land Use Bylaw
- Holy Cross Parish community hall rental fee waiver request
- 2025 Provisional Operating Budget
- 2025 Capital Budget Approval
Council approved the 2025 provisional operating budget and the 2025 capital budget as presented. A public hearing on the new Land Use Bylaw 2000 was opened, with seven residents speaking in opposition, and was left open for future discussion. Council also waived a community hall rental fee for a Holy Cross Parish event and directed the purchase of a property after a default.
- Approved 2025 provisional operating budget (carried)
- Approved 2025 capital budget (carried)
- Opened public hearing for Land Use Bylaw 2000; left open for future meeting (carried)
- Waived full rental fee for Holy Cross Parish event at Community Hall (carried)
- Directed purchase of Lot 2, Block 42, Plan 8211014 for $93,990.00 and relist at $587,350.00 (carried)
- Appointed Laura Glover to Environment Committee for two-year term (carried)
Finance and Infrastructure Committee of the Whole
The Finance and Infrastructure Committee of the Whole will discuss the draft Capital Budget for 2025. The meeting also includes unfinished business regarding the Clean Energy Improvement Program (CEIP).
- Draft Capital Budget 2025
- Clean Energy Improvement Program (CEIP)
- In camera discussion regarding a land sale
- In camera discussion regarding legal matters
The Finance & Infrastructure Committee of the Whole met on December 4, 2024, and approved its agenda with additions. The council then moved into a closed in-camera session to discuss land sale, legal, and personnel items, and later moved out. No substantive public decisions were made; the meeting was procedural and adjourned shortly after.
- Approved December 4, 2024 agenda with additions (R.2024.296)
- Moved in camera for land sale, legal, and personnel items (R.2024.297)
- Moved out of in camera (R.2024.298)
Regular Council Meeting
The Town of Fort Macleod Council will meet to review Bylaw 2000, a proposed new Land Use Bylaw, and receive a quarterly report from the local RCMP detachment.
- Bylaw 2000: New Land Use Bylaw (First Reading)
- Fort Macleod RCMP: Quarterly Report
- Approval of Council meeting minutes
- Payables Report November 15, 2024
- Prime Ministers Awards for Teaching Excellence
Council gave first reading to Bylaw 2000, a new municipal Land Use Bylaw that would repeal Bylaw 1882 and reorganize land use districts and standards. A public hearing is scheduled for December 9, 2024. Council also appointed a member to the Diversity & Inclusion Committee and directed advertising for a land sale with a minimum bid of $695,000.
- Approved consent agenda (R.2024.289)
- Approved regular meeting agenda with amendment (R.2024.290)
- Gave first reading to Bylaw 2000, new Land Use Bylaw; public hearing set for Dec 9, 2024 (R.2024.291)
- Moved in camera for personnel, land sale, and legal items (R.2024.292)
- Moved out of in camera (R.2024.293)
- Appointed Liza Burbank to Diversity & Inclusion Committee for two-year term (R.2024.294)
- Directed advertising for land sale at Lot 1, Block 1, Plan 0810532, minimum bid $695,000 (R.2024.295)
Committee of the Whole
The Fort Macleod Committee of the Whole meeting will discuss the 2025 provisional operating budget and the 2025 draft capital budget. These items are being presented by the Director of Finance and Director of Operations, respectively.
- 2025 Provisional Operating Budget review with attached documents
- 2025 Draft Capital Budget review with attached capital budget report and workbook
The Committee of the Whole met to review the 2025 provisional operating and draft capital budgets, but no formal decisions were made on these items. Council also held an in-camera session to discuss a land sale under FOIP Section 16, with no public action taken.
- Approved meeting agenda with addition of land sale item (carried)
- Moved in camera to discuss land sale at 9:06 pm (carried)
- Moved out of in camera at 9:36 pm (carried)
Regular Council Meeting
The Fort Macleod Council will hold public hearings on multiple items, including a proposed land-use bylaw amendment for the Macleod Landing rezone (Bylaw 1992) and the removal of a municipal reserve designation. The council will also consider second and third readings of bylaws for property assessment sub-classes (Bylaw 1988) and business licenses (Bylaw 1987). Other business includes a year-to-date revenue and expenditure report, the Safe Community Task Force terms of reference, and a closed session regarding a land sale.
- Public Hearing: Removal of municipal reserve designation at Macleod Landing
- Public Hearing: Bylaw 1992 Land Use Bylaw amendment for Macleod Landing rezone (multiple parcel redesignations)
- Second and third readings of Bylaw 1988 establishing property assessment sub-classes
- Second and third readings of Bylaw 1987 updating the Business License Bylaw
- Discussion of Crowsnest Pass Headwaters and ORRSC 2025 membership fees
Fort Macleod Council held public hearings and passed three bylaws: Bylaw 1992 rezoning lands in the Macleod Landing area, Bylaw 1988 on property assessment sub-classes, and Bylaw 1987 the Business License Bylaw. Council also approved the removal of Municipal Reserve designation from two lots to enable subdivision, approved 2024 Safe Community Task Force Terms of Reference, and approved proposed sale prices for multiple Macleod Landing lots. One resident spoke against Bylaw 1988, citing concerns about taxes on vacant properties and rental density.
- Approved removal of Municipal Reserve designation from two lots in Macleod Landing to enable subdivision (carried)
- Passed Bylaw 1992 rezoning multiple Macleod Landing parcels (second and third readings carried)
- Passed Bylaw 1988 on Property Assessment Sub-Classes (second and third readings carried)
- Passed Bylaw 1987 Business License Bylaw (second and third readings carried)
- Approved 2024 Safe Community Task Force Terms of Reference (carried)
- Accepted Crowsnest Pass Headwaters report as information (carried)
- Approved Year to Date Revenue and Expenditures report (carried)
- Approved proposed sale prices for Macleod Landing lots ranging from $70,000 to $216,000 (carried)
Finance and Infrastructure Committee of the Whole
The Finance & Infrastructure Committee of the Whole will discuss the Preliminary Capital Budget using the Draft Capital Budget Workbook presented by Wally Ola, Director of Operations. It will also consider two FOIP Section 16 items: a legal matter and a land sale, each with public comments. Standard procedural items such as call to order and agenda approval are also on the agenda.
- Preliminary Capital Budget – Draft Capital Budget Workbook (Council.pdf)
- Legal – FOIP Section 16
- Land Sale – FOIP Section 16
The Finance & Infrastructure Committee of the Whole approved its meeting agenda with an addition to discuss a land sale in camera. The committee then moved into a closed session to discuss legal and land sale items, and adjourned shortly after. No substantive decisions were made in open session.
- Approved meeting agenda with addition (R.2024.258)
- Moved in camera to discuss land sale and legal items (R.2024.259)
- Moved out of in camera (R.2024.260)
Regular Council Meeting
The Fort Macleod Council meeting will include a public hearing on Bylaw 1988 concerning property assessment sub‑classes. It will also consider amendments to Bylaw 1987 for business licenses, a subdivision extension request for Rosewood Villa (2020‑0‑165), and a request to discharge a caveat for the China City development. A delegation from Crowsnest Pass Headwaters will present its report.
- Public hearing on Bylaw 1988: Property Assessment Sub‑Classes
- Amended Bylaw 1987: Business Licenses
- Extension Request for Subdivision 2020‑0‑165 (Rosewood Villa)
- Request to Discharge Caveat for China City
- Crowsnest Pass Headwaters delegation presentation
Town Council approved the October 28, 2024, agendas and opened a public hearing for Bylaw 1988 regarding property assessment sub-classes, reconvening it to November 12, 2024. Council directed administration to investigate the Crowsnest Pass referendum on the Northback mining operation, schedule a public hearing for Bylaw 1987 (Business Licenses), approve the 2024 financial audit risk control document, grant a 12-month extension for Subdivision 2020-0-165, and discharge a caveat on Lot 10, Block 427, Plan 92B.
- Approved October 28, 2024, consent agenda
- Approved October 28, 2024, regular council meeting agenda
- Opened Public Hearing for Bylaw 1988: Property Assessment Sub-Classes and reconvened to November 12, 2024
- Directed Administration to investigate the Crowsnest Pass referendum regarding the Northback mining operation and report back on November 12, 2024
- Directed Administration to schedule and advertise a public hearing for Bylaw 1987: Business Licenses on November 12, 2024
- Approved the entity level risk control document for the 2024 financial audit
- Granted a 12-month extension to October 28, 2025, for Subdivision 2020-0-165
- Directed Administration to discharge the caveat on Lot 10, Block 427, Plan 92B
Organizational Council Meeting
The Fort Macleod Organizational Council will consider appointments to several boards and committees, filling the vacancies listed in the agenda. The meeting also includes approval of the agenda, an in‑camera personnel matter under FOIP Section 17, and confirmation of council meeting dates for 2024‑2025. No other substantive items are noted.
- Built Heritage Advisory Board – 2 vacancies (architect/designer and contractor)
- Diversity & Inclusion Committee – 10 vacancies for two‑year terms
- Environment Committee – unlimited vacancies for two‑year terms
- Family & Community Support Services Board – 4 vacancies (including youth appointee)
- Fort Macleod Library Board – 5 vacancies for three‑year terms
The organizational meeting approved the 2024-2025 council meeting schedule and a comprehensive list of council member appointments to internal and external committees. Additionally, several community members were appointed to various boards and committees for terms ending in 2025-2027. All motions were carried unanimously.
- Approved 2024-2025 Council Meeting schedule (R.2024.241)
- Approved 2024-2025 Council member appointments to internal and external committees (R.2024.242)
- Appointed Jason Sailer to Built Heritage Advisory Board for two-year term (R.2024.243)
- Appointed Doreen Robinson and Carli Wells to Diversity & Inclusion Committee for two-year terms (R.2024.244)
- Appointed four members to Environment Committee for two-year terms (R.2024.245)
- Appointed members to FCSS Board with varied terms (R.2024.246)
- Appointed Brittany Steed to Housing Committee for two-year term (R.2024.247)
- Appointed four members to Library Board for three-year terms (R.2024.248)
Committee of the Whole
The Committee of the Whole is reviewing a Stormwater Management Plan and the future of the airport. The body is also considering an amendment to the business license bylaw regarding pawn shops.
- Stormwater Management Plan presentation by MPE Engineering
- Airport Future and Advisory Committee discussion on lot modifications
- Bylaw 1987: Business License amendment for pawn shops
- Collective Agreement Negotiating Committee
- In camera discussion regarding a land sale
The Committee of the Whole met and discussed several items, including the Stormwater Management Plan, the Airport Future & Advisory Committee, a business license amendment for pawn shops, a collective agreement negotiating committee, and parades. No formal decisions were made on these items; the only actions were procedural motions to approve the agenda and to move in and out of camera for a land sale and legal discussion.
- Approved meeting agenda with addition of in camera legal item (R.2024.235)
- Moved in camera to discuss land sale and legal items (R.2024.236)
- Moved out of camera (R.2024.237)
Regular Council Meeting
The council will conduct second and third readings on Bylaw 1989 to redesignate a commercial/general parcel (Lot 12, Block 423, Plan 92B-LUD) to residential. It will also hold second and third readings on Bylaw 1983 amending Waste Management Schedule B. New business includes advertising a public hearing for municipal reserve disposal at Macleod Landing, a first reading of Bylaw 1992 to rezone multiple parcels at Macleod Landing, a first reading of Bylaw 1988 on property assessment sub‑classes, and a discussion of the City of Lethbridge physician recruitment initiative.
- Bylaw 1989 LUB redesignation CG to R – 2nd & 3rd reading (Lot 12, Block 423, Plan 92B-LUD)
- Bylaw 1983 Waste Management Schedule B – 2nd & 3rd reading
- Advertise public hearing for Municipal Reserve Disposal – Macleod Landing
- Bylaw 1992 LUB amendment – rezoning multiple parcels at Macleod Landing – 1st reading
- Bylaw 1988 Property Assessment Sub‑Classes – 1st reading
Council gave final reading to Bylaw 1989, rezoning 350 23rd Street from Commercial General to Residential, and Bylaw 1983, setting waste management rates for 2024-2027. It also approved advertising a public hearing for a municipal reserve disposal, gave first reading to a multi-parcel rezoning and a property assessment sub-classes bylaw, and supported a regional physician recruitment initiative. In camera, Council directed the sale of two land parcels, including a 10-acre parcel for $800,000.
- Bylaw 1989 (rezoning 350 23rd St to Residential) given third reading and passed
- Bylaw 1983 (waste management rates 2024-2027) given third reading and passed
- Public hearing advertised for Nov 12 on municipal reserve disposal (Macleod Landing)
- Bylaw 1992 (multi-parcel rezoning) given first reading, public hearing set for Nov 12
- Bylaw 1988 (property assessment sub-classes) given first reading, public hearing set for Oct 28
- Supported City of Lethbridge physician recruitment initiative and advocacy letter
- Directed sale of 10-acre parcel (NE-7-9-25-4) for $800,000 total
- Directed listing of 5589 sq ft portion of Lot 16, Block 27 for $40,000
Regular Council Meeting
The Town of Fort Macleod Council will hold a public hearing regarding a land use amendment for multi-unit residential and public institutional zoning. The meeting also includes discussions on theatre renovations and solar project intervenor status.
- Public hearing for Bylaw 1984: LUB Amendment R to R-MU & R to PI
- First reading of Bylaw 1989: LUB Amendment CG to R (Lot 12 Block 423, Plan 92B)
- Bylaw 1996: ICF Revision for Willow Creek Regional ICF
- Delegation from Empress Theatre Society regarding theatre renovations
- Intermunicipal Development Plan Committee recommendation on Jumbo Solar Project intervenor status
Council approved a $240,000 budget for the Empress Theatre renovation. A public hearing was held for Bylaw 1984, which would rezone several lots from Residential to Residential Multi-unit and Public/Institutional; the hearing was opened and closed without a decision. Council also gave first reading to Bylaw 1989 (rezoning a lot from Commercial General to Residential) and passed Bylaw 1996, amending the Intermunicipal Collaboration Framework. Additionally, Council approved seeking legal and technical representation to intervene in the Alberta Utilities Commission proceeding regarding the Jumbo Solar and Storage project.
- Approved Empress Theatre renovation budget of $240,000
- Opened and closed public hearing for Bylaw 1984 (rezoning to R-MU and PI)
- Gave first reading to Bylaw 1989 (rezoning from CG to R)
- Passed Bylaw 1996 (ICF amendment) with three readings
- Approved seeking legal/technical representation for Jumbo Solar intervention
- Directed letter to Fort Macleod Historical Association regarding Fort Museum HR practices
Committee of the Whole
The Committee of the Whole will consider three new business items: an arena project, a physician recruitment initiative, and a regional collaboration with Alberta SouthWest. Each item will be presented by the relevant staff members for discussion. No decisions are recorded in the agenda.
- Arena – presentation by Director of Community Services and Recreation & Facilities Foreman
- Physician Recruitment – presentation by CAO and Director of Community Services
- Alberta SouthWest Regional Collaboration – draft project summary attached
The Committee of the Whole met on September 17, 2024, and discussed three items of new business: the arena, physician recruitment, and Alberta SouthWest regional collaboration. No formal decisions were made on these items; the meeting was primarily a discussion session. The committee also went into a closed in-camera session to discuss legal items under FOIP Section 27.
- Approved September 17, 2024 meeting agenda (carried)
- Moved in camera to discuss legal items at 7:10 pm (carried)
- Moved out of in camera at 7:30 pm (carried)
Regular Council Meeting
The Town of Fort Macleod council will meet to review and potentially approve several bylaws, including updates to the Union Cemetery Bylaw, a new Borrowing Bylaw, and a revised Business Licenses Bylaw. The meeting will also discuss the 2025 FortisAlberta franchise fee and a request to waive a false fire alarm penalty. Administrative reports and grant applications will be presented.
- Bylaw 1985: Union Cemetery updates
- Bylaw 1986: Borrowing Bylaw (BMO) for municipal financing
- Bylaw 1987: Business Licenses revisions
- 2025 FortisAlberta Inc. franchise fee discussion
- Forgiveness request for false fire alarm penalty
Council gave final reading to Bylaw 1985 (Union Cemetery), Bylaw 1986 (borrowing from BMO for operating expenditures), and first reading to Bylaw 1987 (Business License). It also approved leaving the 2025 FortisAlberta franchise fee at 15%, upheld a $300 false fire alarm charge, and supported an Alberta Community Partnership grant application for a regional water/wastewater master plan. Council then moved in camera for land sale and intergovernmental relations discussions.
- Bylaw 1985 (Union Cemetery) given third reading and declared passed
- Bylaw 1986 (BMO borrowing) given third reading and declared passed
- Bylaw 1987 (Business License) given first reading
- 2025 FortisAlberta franchise fee kept at 15%
- $300 false fire alarm charge upheld (amendment to reduce to $150 defeated)
- Alberta Community Partnership grant application supported for Regional Water and Wastewater Master Plan
Regular Council Meeting
The Fort Macleod Council will review and vote on several items, including the second and third reading of Bylaw 1969 to close Perkins Street. It will also hear the first reading of Bylaw 1984 proposing rezoning of residential land to multi‑unit and public institutional uses. Additional agenda items include a fee waiver request for an Empress Theatre and library fundraiser, a draft terms of reference for an Inclusion and Diversity Committee, and the 2025 ATCO Gas franchise fee. Public safety updates will be provided through the RCMP quarterly report.
- Bylaw 1969: Perkins Street Road Closure (2nd & 3rd reading)
- Bylaw 1984: Rezoning Residential to Residential Multi‑Unit & Residential to Public Institutional (1st reading)
- Fee waiver request for Empress Theatre & Fort Macleod Library fundraiser
- Draft Terms of Reference for Inclusion and Diversity Committee
- 2025 ATCO Gas and Pipelines Ltd. franchise fee
Council gave second and third reading to Bylaw 1969, closing portions of Perkins Street and a corner cutoff at Manning Avenue to public travel, and disposing of the land. The bylaw was declared passed. Council also gave first reading to a rezoning bylaw and scheduled a public hearing for September 23, 2024.
- Approved Bylaw 1969 (Perkins Street road closure) - 2nd and 3rd reading, declared passed
- Approved Bylaw 1984 (rezoning to R-MU and PI) - 1st reading, public hearing set for Sept 23, 2024
- Approved waiver of Community Hall rental fee for 2024 Oktoberfest fundraiser
- Approved updated Terms of Reference for Inclusion and Diversity Committee
- Approved 2025 ATCO Gas franchise fee at 12.5%
- Proclaimed Sept 22-28, 2024 as Alberta Development Officers Week
- Accepted Cowley Dino Days Parade invitation as information
Regular Council Meeting
The Council will review several second quarter administrative reports from various departments. The agenda also includes a request for comment regarding Beyer Feeders Ltd. and discussions on parade invitations.
- NRCB Request For Comment: Beyer Feeders Ltd.
- CAO Quarter 2 Report
- Director of Finance Quarterly Report to Council June 2024
- Director of Operations Final Second Quarter Report
- Director of Community & Protective Services Quarter 2 Report
Council approved the July 8 agenda and the consent agenda. Administration was instructed to respond to the NRCB regarding Beyer Feeders, and quarterly administrative reports for April to June 2024 were accepted.
- Approved July 8, 2024 Consent agenda (Carried)
- Approved July 8, 2024 regular meeting agenda (Carried)
- Instructed Administration to provide a response letter to the NRCB regarding Beyer Feeders (Carried)
- Accepted Administrative Quarterly reports from April to June 2024 (Carried)
Regular Council Meeting
The Town Council will hold a public hearing regarding an amendment to the Waste Management Bylaw. Additionally, council will review a request from the National Police Federation concerning Bill 11 resolutions.
- Public Hearing: Bylaw 1983 Waste Management Amendment Schedule B
- Unfinished Business: National Police Federation Request regarding Bill 11 Resolutions
Council voted to support two resolutions from the National Police Federation regarding Bill 11, advocating for funding to be directed to existing police services rather than a new independent agency. Additionally, Council appointed a new member to the Environment Committee and tabled a public hearing regarding waste management fees for further review.
- Approved June 24, 2024, consent and regular meeting agendas (Carried)
- Opened public hearing for Bylaw 1983: Waste Management Amendment (Carried)
- Tabled public hearing for Bylaw 1983 for future consideration (Carried)
- Supported National Police Federation resolutions regarding Bill 11 (Carried)
- Moved in camera to discuss personnel and intergovernmental items (Carried)
- Appointed Jessica Murray to the Environment Committee for a two-year term (Carried)
Committee of the Whole
The Committee of the Whole will discuss the 10 Year Capital Plan cash flow. The meeting also includes discussions regarding a National Police Federation request and the Safe Community Task Force.
- 10 Year Capital Plan – Cash Flow
- National Police Federation Request: Bill 11 Resolutions at Alberta Municipalities
- Safe Community Task Force
The Committee of the Whole approved its June 18, 2024 meeting agenda as presented (motion R.2024.155, carried). The minutes list three new business items — a 10 Year Capital Plan cash flow, a National Police Federation request about Bill 11 resolutions at Alberta Municipalities, and a Safe Community Task Force — but record no discussion, motions, or outcomes for them. The meeting then moved to an in camera session and adjourned at 8:12 pm; no decisions from that session are recorded in these minutes.
- Approved the June 18, 2024 Committee of the Whole agenda as presented (carried)
Regular Council Meeting
The Council will review a third reading of the Animal Control Bylaw 1979. Discussion includes a non-residential tax incentive application for Southern Alberta Livestock Exchange and several library budget and impact reports.
- Bylaw 1979: Animal Control (Third Reading)
- Non-Residential Tax Incentive Application: Southern Alberta Livestock Exchange
- Chinook Arch Library Board: Impact Report & Audited Financials
- Library 2024 Budget Review
- Youth Powwow Donation Request
Council gave third reading to Bylaw 1979 regarding animal control and approved a non-residential tax incentive for the Southern Alberta Livestock Exchange. The board also approved the 2024 library budget and a $500 donation for a youth powwow.
- Passed Bylaw 1979: Animal Control (third reading)
- Approved non-residential tax incentive agreement for Southern Alberta Livestock Exchange Ltd. (Roll#3118400)
- Approved Fort Macleod Library Board 2024 Budget and 2023 Financial Statements
- Approved $500.00 donation for A’sitapiiksi Youth Powwow
- Accepted Chinook Arch Library Board 2023 Impact Report and Audited Financial Statements
Regular Council Meeting
The Fort Macleod Council will hold public hearings regarding a residential to commercial rezoning and an updated animal control bylaw. Additionally, the council will consider a waste management amendment and a donation request from the Granum & District Canada Day Society.
- Bylaw 1982: Land Use Amendment rezone Residential to Commercial Central
- Bylaw 1979: Animal Control (including urban beekeeping and hen applications)
- Bylaw 1983: Waste Management amending Bylaw 1974 Schedule B
- Granum & District Canada Day Society donation request
Council passed a bylaw to rezone 159 22nd Street from residential to commercial central. New animal control regulations were introduced regarding hen coop maintenance and urban beekeeping hive limits. Council also approved several funding requests and a land sale.
- Passed Bylaw 1982 rezoning 159 22nd Street to Commercial Central
- Approved Bylaw 1979 Animal Control second reading including hen and beekeeping rules
- Approved $75,000 budget for Fort Macleod 150th Celebration Committee
- Awarded closed bid purchase of five lots (Plan 92B, Block 316, Lots 19-23) to VB Block Commercial Inc. for $175,000
- Approved $1,000 donation to FP Walshe Rugby Teams
- Approved $500 donation to Granum & District Canada Day Society
- Appointed Trinity Szulak Wipf to the Library Board for a 3-year term
- Gave first reading to Bylaw 1983 Waste Management and scheduled public hearing for June 24, 2024
Regular Council Meeting
The council will swear in Councillor Jeemeet Patel following the 2024 municipal by-election. Agenda items include the award of a waste management contract and updates to the recreation and town facility rental fee schedule. The meeting also includes discussions on 9th Street lots for sale and an NRCB request regarding Van Huigenbos Farms Ltd.
- Waste Management Service Provider RFP contract award
- 2024-2025 Recreation & Town Facility Rental Fee Schedule
- Swearing-in of Councillor Jeemeet Patel
- 9th Street lots for sale
- NRCB Request For Comment: Van Huigenbos Farms Ltd.
Council decided to sell five lots on 9th Street via closed bid for $175,000, with proceeds earmarked for affordable housing. A three-year waste and recycling contract was awarded to Environment 360 Solutions (Alberta) Ltd. Council also appointed members to various boards and commissions.
- Approved listing Plan 92B, Block 316, Lots 19-23 for sale as a group for $175,000 (Carried)
- Designated land sale proceeds to be reinvested into affordable housing or lands of equal size (Carried)
- Awarded 3-year waste and recycling services contract to Environment 360 Solutions (Alberta) Ltd (Carried)
- Approved 2024-2025 Recreational and Town Facility Rental Fee Schedule (Carried)
- Approved $817.50 property tax reduction for Roll # 2228700 (Carried)
- Directed Administration to send a letter to the NRCB regarding Van Huigenbos Farms Ltd. (Carried)
- Rescinded 2017 resolution to donate lots for affordable housing and 2023 RFP award to VB Block Commercial Inc. (Carried)
- Appointed Heather Donahue to the Built Heritage Advisory Board for a two-year term (Carried)
Finance and Infrastructure Committee of the Whole
The Finance and Infrastructure Committee of the Whole will discuss a water licence agreement and a letter addressed to small licence holders. The committee also scheduled in-camera sessions regarding a land sale, legal matters, and local public body confidences.
- Water Licence Agreement discussion
- In-camera discussion regarding a land sale
- In-camera discussion regarding legal matters
- In-camera discussion regarding local public body confidences
The committee approved the meeting agenda and held an in-camera session to discuss legal, land sale, and local public body confidence items. No substantive public decisions were recorded.
- Approved the May 1, 2024 meeting agenda (Carried)
- Moved into in-camera session at 12:36 pm (Carried)
- Moved out of in-camera session at 1:56 pm (Carried)
Regular Council Meeting
Council will discuss the 2024 operating budget and a three-year operating plan. The agenda also includes Bylaw 1981 regarding 2024 mill rates and a land use amendment for residential to commercial conversion. Other items include policy updates for airport rentals and curb stops.
- Bylaw 1981: 2024 Mill Rates
- 2024 Operating Budget and 3 Year Operating Plan
- Bylaw 1982: Land Use Amendment (Residential to Commercial Central)
- NRCB Request For Comment: Van Huigenbos Farms Ltd.
- Airport Event Rental Policy update
Council passed Bylaw 1981 to establish 2024 property taxation rates and approved the 2024 operating budget and three-year operating plan. Several administrative policies were adopted, and a land use amendment was given first reading.
- Passed Bylaw 1981 for 2024 mill rates (Carried)
- Approved 2024 operating budget and 3-year operating plan (Carried)
- Gave first reading to Bylaw 1982 to redesignate Lot 29, Block 42 1 from Residential to Commercial Central (Carried)
- Approved OP20: Common Curb Stop Policy (Carried)
- Approved OP13: Airport Event Rental Policy (Carried)
- Accepted economic development strategy proposal from Garnering Results (Carried)
- Instructed administration to respond to NRCB request regarding Van Huigenbos Farms Ltd. (Carried)
- Accepted Subdivision Referral MDWC-2024-0-065 as information with no comments (Carried)
Committee of the Whole
The Committee of the Whole will discuss a review of the Animal Control Bylaw. Members will also discuss future uses for the airport and hold in-camera sessions regarding a land sale and legal matters.
- Animal Control Bylaw 1979 review
- Future use of the airport
- Land Sale (In Camera)
- Legal matters (In Camera)
The committee approved the meeting agenda and held an in-camera session to discuss land sale and legal items. No substantive decisions on unfinished or new business were recorded in the minutes.
- Approved meeting agenda (Carried)
- Moved into in-camera session at 7:53 pm (Carried)
- Moved out of in-camera session at 9:21 pm (Carried)
Regular Council Meeting
Council will review the 2023 audited financial statements and quarterly administrative reports from various departments. The agenda also includes discussions on the Clean Energy Improvement Program and the adoption of Bylaw 1981 regarding 2024 mill rates.
- Bylaw 1981: 2024 Mill Rates
- 2023 Audited Financial Statements presentation
- Clean Energy Improvement Program discussion
- Assessment Roll Summary delegation
- Land sale discussions (In Camera)
Council approved the 2023 Audited Financial Statements and gave first reading to Bylaw 1981 regarding 2024 mill rates. Discussion on the Clean Energy Improvement Program was deferred to a future meeting.
- Approved 2023 Audited Financial Statements (Carried)
- Deferred Clean Energy Improvement Program discussion to a future Committee of the Whole Meeting (Carried)
- Gave first reading to Bylaw 1981 for 2024 mill rates (Carried)
- Accepted quarterly Administrative Reports as information (Carried)
- Approved Consent agenda (Carried)
Finance and Infrastructure Committee of the Whole
The Finance and Infrastructure Committee of the Whole will review draft financial statements and a proposed fee schedule for municipal buildings and recreational facilities. The meeting also includes in-camera sessions regarding legal matters and a land sale.
- Review of 2023 Draft Financials
- Discussion of Recreational Facility & Municipal Buildings Fee Schedule 2024-2025
- In-camera discussion regarding Legal (FOIP Section 27)
- In-camera discussion regarding Land Sale (FOIP Section 16)
The committee approved the meeting agenda and held an in-camera session to discuss legal and land sale items. No other substantive decisions were recorded.
- Approved meeting agenda (Carried)
Regular Council Meeting
The Council will review several financial matters including surplus allocations, tax incentives, and foundation requisitions. The meeting also includes discussions on intermunicipal recreation funding and community event rental reductions.
- Intermunicipal Recreation Funding Agreement
- Willow Creek Foundation 2024 Requisition
- 2024 Non-Residential Tax Incentives
- 2023 Surplus Allocation
- Community Event Rental Reduction Requests
Council approved the transfer of $1.3 million in unrestricted surplus to various capital reserve accounts. The board also approved tax incentive agreements for two businesses and rental reductions for two community events.
- Approved $1.3M surplus transfer to internal financing ($200k), engineered structures ($500k), land improvements ($500k), and fleet management ($100k)
- Approved $6,600 donation to STARS for 2024
- Approved rental reductions for Stars Charity Volleyball Tournament (50% Arena reduction, no charge for set-up, full Curling Rink waiver)
- Approved rental reductions for Explore Skilled Trades & Career Fair (50% Arena reduction, no charge for set-up)
- Accepted $18,500 increase in regional recreation contributions from Municipal District of Willow Creek No. 26
- Accepted Willow Creek Foundation 2024 requisition of $133,251.40
- Approved tax incentive agreements for Fort Corral Auto Sales Ltd. and LV3 Mechanical Ltd. for 2024-2026
Committee of the Whole
The committee will discuss the 2024 draft operational budget, including mill rate and assessment growth reports. The agenda also includes presentations regarding RCMP community policing priorities and STARS.
- 2024 Draft Operational Budget review
- RCMP community policing priorities presentation
- STARS presentation
- Review of 2024 mill rate dashboard and assessment growth
The committee met to discuss RCMP community policing priorities, STARS, and the 2024 budget. No substantive decisions or votes were recorded for these items in the minutes.
- Approved meeting agenda (Carried)
Regular Council Meeting
The Council will review several new business items including a regional stormwater management plan and a gopher control policy. Delegations are scheduled to present regarding STARS and the 7 Generations Indigenous Housing project.
- 7 Generations Indigenous Housing affordable housing project delegation
- STARS delegation
- Willow Creek Regional Waste Management Services Requisition
- Gopher Control Policy review
- Regional Stormwater Management Plan draft discussion
Council approved the sale of a retired fire truck for $3,000 and adopted a new gopher control policy. The council also authorized attendance at the 2024 FCM conference and approved several governance memberships.
- Approved sale of retired fire truck to Rotary Club for $3,000
- Approved OP#19 Gopher Control Policy
- Approved 2024 governance memberships for six organizations
- Approved attendance of 4 Council members or Administration at 2024 FCM conference
- Referred $39,564 Willow Creek Regional Waste Management Services requisition to 2024 operating budget
- Referred STARS request for support to a future Committee of the Whole Council meeting
- Accepted draft Regional Stormwater Management Plan as information
- Accepted notice of MD of Willow Creek proposed Bylaw 1979 as information
Finance and Infrastructure Committee of the Whole
The Finance and Infrastructure Committee will review the Strategic Action Plan and discuss a new gopher control policy. The agenda also includes announcements for upcoming community meetings and the town's 150th anniversary celebration.
- Strategic Action Plan Review
- Gopher Control Policy discussion
- Town Hall & Community Conversation on March 13, 2024
- Future use of Fort Macleod Airport meeting on March 25, 2024
- 150th Anniversary Celebration from June 28 to July 1
The committee approved the meeting agenda and held a closed-session discussion on legal, intergovernmental relations, and personnel items. No votes were recorded on the listed new business items.
- Approved modified meeting agenda (Carried)
- Moved into in camera session at 1:21 pm (Carried)
- Moved out of in camera session at 1:49 pm (Carried)
Regular Council Meeting
The Fort Macleod Council will hear delegations regarding the Jumbo Solar Project and the RCMP pre-charge process. Council is also scheduled to discuss new policies for contaminated sites remediation and asset retirement obligations. Other items include updates on waste management and the 2024 by-election.
- Objections to Neoen application for Jumbo Solar Project
- Remediation of Contaminated Sites Policy (ADM 41)
- Asset Retirement Obligations Policy (ADM 42)
- Waste Management submission and survey
- 2024 By-Election update
Council set the presale date and pricing for the Macleod Landing Subdivision Phase 1. The board also voted to terminate its waste collection contract with GFL Environmental Inc. and approved two new administrative policies regarding contaminated sites and asset retirement.
- Approved Macleod Landing Subdivision Phase 1 presale for April 3, 2024, with specific lot pricing
- Directed Administration to discontinue garbage and waste collection contract with GFL Environmental Inc.
- Approved 2024 by-election for May 6, 2024
- Approved ADM 41: Remediation of Contaminated Sites policy
- Approved ADM 42: Asset Retirement Obligations policy
- Directed Administration to work with M.D. of Willow Creek No. 26 on concerns regarding Jumbo Solar Power Project
- Directed Administration to send a letter to the Government of Alberta supporting additional RCMP hiring
- Deferred FCM Conference 2024 item to March 11, 2024
Committee of the Whole
The Committee of the Whole will review an economic development strategy proposal. The meeting also includes discussions regarding clean energy surveys, contaminated sites, and asset management retirement obligations.
- Economic Development Strategy Proposal
- Clean Energy Improvement Program Survey
- Contaminated Sites Policy
- Asset Management Retirement Obligation Policy
- Land Sale (In Camera)
The Committee of the Whole approved its agenda, then moved in camera at 8:00 pm to discuss a land sale item under FOIP Section 16, and moved out at 8:40 pm. The minutes list an economic development strategy proposal and three new business items (Clean Energy Improvement Program survey, contaminated sites policy, asset management retirement obligation policy), but record no discussion or decisions on them. No substantive decisions were made in open session.
- Approved the Committee of the Whole agenda as presented (carried)
- Moved in camera at 8:00 pm to discuss a land sale item under FOIP Section 16 (carried)
- Moved out of in camera at 8:40 pm (carried)
- Adjourned at 8:41 pm
Regular Council Meeting
The Council will consider public hearings regarding two road closure bylaws. Additionally, the agenda includes discussions on water utility services, snow removal, and encroachment policies.
- Public Hearing: Bylaw 1969 Road Closure (Perkins Street & Manning Avenue)
- Public Hearing: Bylaw 1978 Road Closure (Macleod Landing)
- Bylaw 1980: Water Utility Services Bylaw (1926 Amendment)
- Northback: Coal Exploration Program Update
- Jumbo Solar With Storage Project update
Council passed Bylaw 1980 to amend the Water Utility Services Bylaw and approved new policies for snow removal, sanding, and encroachments. The meeting also included the acceptance of Councillor Marco Van Huigenbos's resignation and the appointment of a new Deputy Mayor.
- Passed Bylaw 1980 amending Section 12 of the Water Utility Services Bylaw
- Approved $500 donation to F.P. Walshe Student Leadership Team
- Approved Council Remuneration Policy updates effective February 1, 2024
- Approved OP 04: Snow Removal & Sanding Policy
- Approved DEV 04: Encroachment Policy
- Accepted resignation of Councillor Marco Van Huigenbos effective February 13, 2024
- Appointed Councillor Mackenzie Hengerer as Deputy Mayor effective February 13, 2024
- Appointed Ronda Reach and Diana Culder to the Environment Committee for two-year terms
Finance and Infrastructure Committee of the Whole
The Finance & Infrastructure Committee of the Whole will discuss the Trap Neuter Return (TNR) program. The meeting also includes in-camera sessions regarding legal and personnel matters.
- Trap Neuter Return (TNR) program presentation
- In-camera session regarding local public body confidences
- In-camera session regarding legal matters
- In-camera session regarding personnel
The committee approved the meeting agenda and entered an in-camera session to discuss confidences, legal, and personnel items. No substantive decisions or votes on new business were recorded in the minutes.
- Approved meeting agenda (Carried)
- Moved into in-camera session at 12:26 pm (Carried)
- Moved out of in-camera session at 1:12 pm (Carried)
Regular Council Meeting
The Fort Macleod Council will review several new business items including a revised purchasing policy and 2024 grants to organizations. The meeting also includes discussion regarding the Animal Control Bylaw 1979 and updated Terms of Reference for Mayors & Reeves.
- ADM06 Purchasing Policy Revision
- 2024 Grants to Organizations
- Bylaw 1979 Animal Control Bylaw
- Mayors & Reeves: Terms of Reference 2024
Council approved grants totaling $56,000 for eight local organizations. The council also gave first reading to a new animal control bylaw and approved the CAO's performance review and employment contract.
- Approved $56,000 in community grants to eight organizations
- Gave first reading to Bylaw 1979 Animal Control Bylaw
- Approved 2024 CAO Performance Review and updated Employment Contract
- Accepted ADM06 Purchasing Policy as information
- Accepted 2024 Terms of Reference from Mayors & Reeves of Southwest Alberta
Committee of the Whole
The Committee of the Whole will discuss the Pathway Master Plan and Bylaw 1926 regarding water services. The agenda also includes a review of the purchasing policy and an introduction of the new Director of Operations.
- Introduction of Wally Ola, Director of Operations
- Review of Purchasing Policy
- Discussion of Pathway Master Plan
- Bylaw 1926: Water Services Bylaw
- In-camera discussions regarding land sale
The committee approved the meeting agenda, which included the addition of Bylaw 1926: Water Service Bylaw. The meeting included an in-camera session to discuss intergovernmental relations, land sales, and third-party business interests.
- Approved meeting agenda with addition of Bylaw 1926: Water Service Bylaw (CARRIED)
- Moved into in-camera session at 7:54 pm (CARRIED)
- Moved out of in-camera session at 9:04 pm (CARRIED)
Regular Council Meeting
The Council will hear a delegation regarding drought and water preservation. Additionally, the meeting includes a request for a rental fee waiver for Hockey Through the Ages and several quarterly administrative reports.
- Delegation: Calgary Climate Hub regarding Drought & Water Preservation
- New Business: Rental Fee Waiver Request for Hockey Through the Ages
- Administrative Report: CAO Quarter 4 Report 2023
- Administrative Report: Finance Quarterly Report December 2023
- Administrative Report: Community & Protective Services Quarterly Report
Council approved a full rental fee waiver for the Fort Macleod & District Sports Centre and the Community Hall for the 2024 Hockey Through the Ages fundraiser tournament. The January 2023 Administrative Reports were accepted as information.
- Approved full rental fee waiver for Fort Macleod & District Sports Centre and Community Hall for 2024 Hockey Through the Ages fundraiser (Carried)
- Accepted January 2023 Administrative Reports as information (Carried)