Espanola public meetings in 2023

Regular Council Meeting

The Town of Espanola Council is meeting to decide on a zoning bylaw amendment that would rezone land from Rural to Residential Third Density to allow multi-residential development, subject to a future plan of subdivision. Council will also consider several other items, including purchasing a new fire truck, adopting the 2024 interim tax levy, and approving a new recreation complex membership fee structure.

• Zoning Bylaw Amendment Z07-23: rezone lands from Rural (RU) to Residential Third Density (R3) with a hold for sewer capacity and plan of subdivision, for multi-residential development by Olivadel Developments
• Approval to spec and order one pumper/tanker fire truck to replace the existing 1992 pumper/tanker
• Adoption of Bylaw No. 3168/23 for an Interim Tax Levy for 2024
• Adoption of a new membership fee structure for the Recreation Complex
• Direct staff to work with OPP on potential land donation for a new OPP station in Espanola

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council, held after the regular meeting. The agenda consists solely of a closed session under the Municipal Act for personal matters about an identifiable individual and labour relations or employee negotiations. No public business is conducted.

• Closed session under Section 239.2 of the Municipal Act for personal matters about an identifiable individual, including municipal or local board employees
• Closed session for labour relations or employee negotiations

Corporate Services

The Corporate Services Committee will review departmental reports, discuss a recommendation to order a pumper/tanker fire truck, consider municipal insurance renewal, and receive updates on bylaw enforcement, budget process, and exit interviews. The meeting is for discussion and recommendations, not final decisions.

• Recommendation to order one Pumper/Tanker Fire Truck from Transolutions Truck Centres Ltd.
• Municipal insurance and risk management services renewal for 2024
• Economic Development Department reports for October and November 2023
• Bylaw Enforcement and Animal Control Q3 2023 interim report
• Budget process and timeline update

Special Meeting of Council Following Regular Meeting

The Town of Espanola Council will meet in a closed session. The agenda includes discussions regarding personal matters about identifiable individuals, labour relations, and proposed land acquisitions or dispositions.

• In camera session for personal matters involving employees
• Labour relations or employee negotiations
• Proposed or pending acquisition or disposition of land

Regular Council Meeting

Council will vote on several key items including an agreement with the YMCA for an 8-week summer parks program, awarding a janitorial contract to Green Maples Environment, and expanding the countertop FoodCycler pilot program. They will also consider an age-friendly community assessment contract and discuss a noise bylaw amendment.

• Agreement with YMCA of Northeastern Ontario for 8-week summer day camp using town recreation facilities
• Award janitorial services contract to Green Maples Environment
• Expand countertop FoodCycler pilot program (Option 4)
• Award Age-Friendly Community Assessment & Action Plan RFP to KA Community Consulting
• Support NOSM University's request for $4.0 million permanent increase in annual base funding from Province

Community Services

The Community Services Committee is meeting to receive departmental reports from Recreation, Public Works, Environmental and Special Projects, Fire, and Building for October 2023. They will also discuss a YMCA summer camps program and a proposed memorandum of understanding for the YMCA Summer Day Camp. The agenda includes standard procedural items such as an Indigenous land acknowledgement and disclosure of pecuniary interests.

• Recreation Department report for October 2023
• Public Works Department report for October 2023
• Environmental and Special Projects report for October 2023
• Fire Department report for October 2023
• YMCA Summer Day Camp MOU and program discussion

Regular Council Meeting

Council will hold a public hearing and vote on a zoning bylaw amendment to allow a 40-guest room retirement home at 375 Queensway Avenue. They will also consider a request from Boogie Mountain to waive water consumption fees, a $38,890 specialized transit vehicle for seniors, and a resolution declaring intimate partner violence an epidemic.

• Public hearing and vote on Zoning Bylaw Amendment Z06-23 for a 40-room retirement home at 375 Queensway Avenue
• Request from Boogie Mountain Ski Club to waive water consumption fees
• Capital expenditure of $38,890 for a specialized transit vehicle for seniors in partnership with Sables-Spanish Rivers, Baldwin, and Nairn and Hyman
• Bylaw 3165/23 to execute an agreement with Ontario Trillium Foundation to replace an air intake unit at the Espanola Complex changerooms
• Resolution to support declaring intimate partner violence an epidemic

Regular Council Meeting

Espanola Council will consider a recommendation on a water request from the Boogie Mountain Ski Club and endorse a Connecting Link funding application to the MTO. The meeting also includes a delegation from the ski club, adoption of previous minutes, and receipt of several departmental reports for September 2023.

• Delegation from Espanola Boogie Mountain Ski Club (Tom Hutchinson, General Manager)
• Recommendation regarding Boogie Mountain Water Request (Council to support option 1)
• Recommendation to endorse Connecting Link Funding Application Resolution for MTO program
• Adoption of Bylaw No. 3163/23 to confirm proceedings of October 10, 2023 Council meeting
• Receipt of departmental reports: Environmental Services, Public Works, Fire Services, Building, Community and Recreation

Special Meeting of Council Following Regular Meeting

This is a special in camera (closed) meeting of Espanola Town Council. The agenda consists solely of a motion to enter closed session under the Municipal Act to discuss personal matters, labour relations, land acquisition/disposition, and negotiation instructions. No public decisions or discussions are listed.

• Closed session under Bylaw No. 3120/23 and Section 239.2 of the Municipal Act
• Topics: personal matters about identifiable individuals, labour relations/employee negotiations, proposed land acquisition/disposition, negotiation criteria

Community Services

The Community Services Committee will receive departmental reports from Public Works, Fire Services, Building, and Leisure Services for September 2023. They will also consider a resolution regarding a Connecting Link funding application. The meeting is scheduled for October 17, 2023, at 4:00 PM in Council Chambers.

• Public Works Departmental Report - September 2023
• Fire Services Departmental Report - September 2023
• Building Department Report - September 2023
• Leisure Services Departmental Report - September 2023
• Connecting Link Funding Application Resolution

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council to discuss a proposed or pending acquisition or disposition of land, as permitted under the Municipal Act. The agenda is entirely procedural and contains no public business items.

• Council goes into closed session under Bylaw No. 3120/23 for a proposed or pending land acquisition or disposition

Regular Council Meeting

Council will consider approving the purchase of used hydraulic rescue tools for the Fire Department and supporting a resolution on rural education funding. The agenda also includes receiving departmental reports and correspondence for discussion.

• Recommendation to approve purchase of used Hurst Edraulics to replace aging Amkus hydraulic tools for Fire Department
• Motion to support resolution from Township of South Glengarry on Rural Education Funding, forwarded to AMO and other bodies
• Receipt of POA Departmental Report for January to June 2023
• Receipt of Economic Development Departmental Report for September 2023
• Discussion of LaCloche Seniors Transportation proposal and survey results

Regular Council Meeting

Council will hold public hearings and vote on three zoning bylaw amendments and three consent applications that would allow new residential and commercial development. The most significant item is a proposal to create three lots for 5-unit row-housing buildings east of Yusko Crescent. Council will also consider a zoning change to allow a 10-unit residential building on behalf of the Manitoulin-Sudbury District Services Board.

• Consent applications B07/23, B08/23, B09/23 and zoning amendment Z03/23 for three 5-unit row-housing buildings east of Yusko Crescent (Olivadel Developments)
• Zoning amendment Z04/23 to rezone 399 Mead Blvd. from Institutional to Local Commercial for medical retail (1000297446 Ontario Ltd.)
• Zoning amendment Z05/23 to rezone land from Residential First Density to Residential Third Density for a potential 10-unit building (Manitoulin-Sudbury District Services Board)
• Recommendation to permit North Shore Search and Rescue to hold a voluntary road toll on November 18, 2023 on Hwy 6
• Recommendation to postpone the Wall of Fame selection process to 2024

Community Services

The Community Services Committee will receive departmental reports from Public Works, Fire, and Building for June through August 2023. They will also discuss a road toll request from North Shore Search and Rescue and consider a Wall of Fame proposal. The meeting is largely procedural with no major decisions listed.

• North Shore Search and Rescue Road Toll request for discussion
• Wall of Fame proposal for discussion
• Public Works Department reports for June, July, August 2023
• Fire Department reports for June, July, August 2023
• Building Department reports for June, July, August 2023

Regular Council Meeting

The council will vote on a bylaw to renew a shared court services agreement with Blind River, Elliot Lake, Spanish, and North Shore. They will also consider resolutions recognizing National Truth and Reconciliation Day and Franco-Ontarian Day, and a proclamation for Legion Week. An economic development report is scheduled for receipt.

• Bylaw 3154/23: Renewal of a court services agreement with Blind River, Elliot Lake, Spanish, and North Shore
• Resolution to recognize September 30, 2023 as National Truth and Reconciliation Day and raise an orange flag at Town Hall
• Resolution to recognize September 25 as Franco-Ontarian Day and raise the Franco-Ontarian flag
• Proclamation of September 17-23 as Legion Week in Espanola
• Economic Development Department report for summer 2023

Council adopted a multi-municipality agreement for court services and approved several proclamations for commemorative dates in September. The meeting also included the adoption of previous minutes and a departmental economic report.

• Approved Bylaw No. 3154/23 to execute a Court Services agreement with Blind River, Elliot Lake, Spanish, and North Shore (Carried)
• Recognized September 30, 2023, as National Day for Truth and Reconciliation and approved flying orange flags (Carried)
• Recognized September 25, 2023, as Franco-Ontarian Day and approved raising the Franco-Ontarian flag (Carried)
• Proclaimed September 17 to September 23 as Legion Week and approved flying a Legion Branch 39 flag (Carried)
• Adopted Bylaw No. 3157/23 to confirm proceedings from the August 15, 2023 meeting (Carried)
• Accepted minutes from the August 15 and August 18, 2023 meetings (Carried)
• Received the Economic Development Department Departmental Report (Carried)

Corporate Services

The agenda for the September 5, 2023 Corporate Services meeting contains only technical boilerplate and no substantive items for decision or discussion.

Special Meeting of Council

The Town of Espanola Council will meet to discuss a recommendation regarding a Noise Bylaw Exemption request. The request was submitted by the Espanola Volunteer Firefighters Association.

• Noise Bylaw Exemption request from Espanola Volunteer Firefighters Association

Regular Council Meeting

Council will vote on endorsing the Town of Espanola Housing Action Plan and consider a request from the Espanola Pickleball Club during 2024 budget talks. A bylaw to execute an agreement with Tulloch Engineering for Centre Street road rehabilitation is also on the agenda. The meeting includes a proclamation of September 2023 as Childhood Cancer Awareness Month.

• Endorsement of the Town of Espanola Housing Action Plan
• Request from Espanola Pickleball Club to be considered during 2024 budget deliberations
• Bylaw No 3156/23 to execute an agreement with Tulloch Engineering Inc. for Centre Street (Hwy 6) road rehabilitation between Foucault Dr. and Kei Will Dr.
• Proclamation of September 2023 as Childhood Cancer Awareness Month with a flag raising ceremony on September 1, 2023
• Adoption of Bylaw No 3155/23 to confirm proceedings of the July 11, 2023 regular council meeting

Council approved an agreement with Tulloch Engineering Inc. for road work on Centre Street and endorsed the Town of Espanola Housing Action Plan. Additionally, Council proclaimed September 2023 as Childhood Cancer Awareness Month.

• Approved Bylaw No 3156/23 for engineering services to rehabilitate Centre Street (Hwy 6) between Foucault Dr. and Kei Will Dr. (Carried)
• Endorsed the Town of Espanola Housing Action Plan (Carried)
• Proclaimed September 2023 as Childhood Cancer Awareness Month (Carried)
• Decided to consider the Espanola Pickleball Club request during 2024 budget deliberations (Carried)
• Approved Bylaw No 3155/23 to confirm proceedings from July 11, 2023 (Carried)
• Accepted minutes from July 11, 2023 Regular and Special meetings (Carried)

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council, held immediately after the regular meeting. Council will discuss items permitted under the Municipal Act, including a proposed or pending land acquisition or disposition, personal matters about identifiable individuals, and negotiation instructions. The agenda contains no public decisions or discussion items.

• In-camera session under Bylaw No. 3120/23
• Possible land acquisition or disposition
• Personal matters about identifiable individuals
• Negotiation positions or procedures

Regular Council Meeting

The council will vote on noise bylaw exemptions for a baseball tournament and a watermain project, consider waiving fees for the first annual Espanola PRIDE event, and debate a resolution on federal housing funding. Several procedural items like minutes and a confirmatory bylaw are also on the agenda.

• Noise exemption for Jays baseball team's homerun derby and live music at Red McCarthy Pavilion on Aug 11-13
• Noise exemption for Garson Pipe's watermain work on Mead Street until Oct 31
• Waiver of fees and insurance for first annual Espanola PRIDE event on Sept 9-10, including a rainbow crosswalk (approx. $1,600 donation)
• Removal of a holding zone via zoning bylaw amendment (Bylaw 3153/23)
• Resolution supporting FONOM's call for federal housing operating funding and changes to allocation formulas

Council approved waiving rental fees, covering insurance, and painting a rainbow crosswalk for the first annual Espanola PRIDE event, with a total donation value of approximately $1,600. The meeting also included approvals for noise bylaw exemptions and a zoning bylaw amendment.

• Approved waiving track and field fees, covering insurance, and painting a rainbow crosswalk for Espanola PRIDE (approx. $1,600 value)
• Authorized noise bylaw exemption for Annual Mixed Slo-Pitch Tournament on August 11-13, 2023
• Authorized noise bylaw exemption for Garson Pipe pump operations on Mead Street until October 31, 2023
• Adopted Bylaw 3153/23 to amend the Zoning Bylaw regarding removal of a holding zone
• Passed resolution supporting provincial asks for federal operating funding for National Housing Strategy initiatives
• Supported the Town of Essex in requesting reinstatement of legislation to retain surplus proceeds from tax sales
• Adopted Bylaw 3152/23 to confirm proceedings from the June 27, 2023 meeting
• Accepted minutes from the Special and Regular meetings of June 27, 2023

Special Meeting of Council

This special meeting of Espanola Town Council is primarily to receive the 2022 audited financial statements, presented by a KPMG partner. The agenda also includes a disclosure of pecuniary interest and an Indigenous land acknowledgement. No other substantive decisions or discussions are listed.

• Presentation of 2022 Audit Findings Report by KPMG LLP
• Review of Draft Financial Statements for 2022

Regular Council Meeting

This is a regular Council meeting with mostly routine items. Council will vote on awarding the Winter Sand Tender WS-2023 to Lathem Inc. for $48,600 (excl. tax), accept the 2022 Consolidated Financial Statements, and receive departmental reports for May 2023. Several bylaws and minutes will also be adopted.

• Award Winter Sand Tender WS-2023 to Lathem Inc. for $48,600 (excl. tax)
• Adopt Bylaw No 3151/23 to confirm proceedings of June 13, 2023 meeting
• Accept 2022 Consolidated Financial Statements as presented
• Receive departmental reports for May 2023 (Building, Environmental Services, Fire, Public Works)
• Discuss summer 2023 Council meeting schedule

Council awarded a winter sand tender to Lathem Inc. and accepted the 2022 consolidated financial statements. The body also confirmed the summer 2023 meeting schedule will remain unchanged.

• Awarded Winter Sand Tender WS-2023 to Lathem Inc. for $48,600.00 (excl. tax)
• Accepted Consolidated Financial Statements for 2022
• Adopted Bylaw No 3151/23 to confirm Council proceedings from June 13, 2023
• Decided to maintain the current summer 2023 meeting schedule
• Accepted minutes from Regular and Special meetings of June 13, 2023

Community Services

The Town of Espanola Community Services Committee meets June 20, 2023, at 4 p.m. in Council Chambers, 100 Tudhope Street. Members will receive departmental reports from Public Works, Fire, and Building for May 2023, and consider awarding a winter sand tender. The agenda is otherwise routine, with no public hearings or major policy items listed.

• Winter Sand Tender Award decision
• Public Works Departmental Report - May 2023
• Fire Department Departmental Report - May 2023
• Building Department Departmental Report for May 2023

Regular Council Meeting

The Town of Espanola Council is meeting to adopt the 2023 tax levy bylaw, which sets property tax rates, and the 2023-2027 Strategic Plan. Council will also decide on a 1.7% salary increase for non-union staff and Council remuneration, and consider a trial policy for a condensed work week. A motion to explore a skateboard park will be discussed, along with routine approvals of minutes and reports.

• Adoption of Bylaw 3150/23 to levy and collect property taxes for 2023
• Adoption of 2023-2027 Strategic Plan
• 1.7% salary increase for non-union staff and Council, effective Jan 1, 2023
• Condensed Work Week Trial Policy adoption
• Motion to consider development of a skateboard park

Council approved the town's five-year strategic plan and the 2023 taxation bylaw. They also authorized a 1.7% salary increase for non-union staff and council remuneration. A proposal for a skateboard park was deferred until December.

• Adopted 2023-2027 Strategic Plan (Carried)
• Adopted Bylaw No. 3150/23 to levy and collect property taxes for 2023 (Carried)
• Approved 1.7% increase for non-union salaries and Council remuneration effective Jan 1, 2023 (Carried)
• Adopted Condensed Work Week Trial Policy (Carried)
• Deferred skateboard park proposal to December meeting for staff feasibility report (Carried)
• Adopted Bylaw No 3149/23 to confirm May 23, 2023 proceedings (Carried)
• Accepted minutes from May 23, May 24, and June 7 meetings (Carried)
• Received reports from Espanola Public Library Board and Corporate Services Committee (Carried)

Special Meeting of Council

This is a special meeting of Espanola Town Council with a single substantive item: a presentation on Municipal Tax Equity by Mr. Peter Frise. The rest of the agenda is procedural.

• Presentation on Municipal Tax Equity by Mr. Peter Frise, Vice President, Corporate & Client Services

Special Meeting of Council

This is a special meeting of Espanola Town Council consisting entirely of a closed session for member education or training under the Municipal Act. No public business, votes, or decisions are scheduled. The meeting opens with a land acknowledgement and closes with adjournment.

• Council goes into closed session under Bylaw 3120/23 for member education or training (Section 239(3.1) of the Municipal Act)
• No public agenda items or decisions are listed

Corporate Services

The Corporate Services Committee is meeting to discuss a departmental report on economic development for May 2023, non-union remuneration, and a proposed condensed work week policy. No decisions are recorded in the agenda; items are listed for discussion.

• Economic Development Department report for May 2023
• Non-Union Remuneration 2023 proposal
• Condensed Work Week policy discussion

Special Meeting of Council

This special meeting of Espanola Town Council is dedicated to reviewing and discussing the semi-final draft of the Strategic Action Plan, presented by David King and Bill Winegard. No other business or decisions are scheduled; the agenda consists solely of this presentation and standard procedural items.

• Presentation of the May 24th Strategic Action Plan Semi Final Draft by David King and Bill Winegard

Special Meeting of Council Following Regular Meeting

This is a procedural agenda for a special in-camera meeting. Council will go into closed session under the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees. No decisions or public discussions are scheduled.

• Disclosure of pecuniary interest
• In-camera session under Bylaw No. 3120/23 for personal matters

Regular Council Meeting

The Town of Espanola Council is meeting to decide on several items, including appointing an Integrity Commissioner, declaring June as Pride Month, honorarily naming Centre Street 'Veterans Way', and awarding a gravel tender. They will also adopt minutes, receive departmental reports, and consider a motion regarding the Oath of Office.

• Bylaw 3147/23 to appoint Robert J. Swayze as Integrity Commissioner for a four-year term
• Resolution to declare June as Pride Month in Espanola
• Approval of honorary street naming of Centre Street as 'Veterans Way'
• Award of 2023 gravel tender to Carlyle Construction Ltd.
• Motion to support correspondence from Trent Lakes regarding Oath of Office and forward to AMO and others

Community Services

The Community Services Committee will receive departmental reports for April 2023 from Fire, Building, Public Works, and Environmental Services. They will discuss a Cancer Prevention Program for the Fire Department, a PRIDE month resolution, a street naming application for Veterans Way, and a 2023 gravel tender.

• Fire Department Cancer Prevention Program
• PRIDE month resolution
• Veterans Way street naming application from the Legion
• 2023 Gravel Tender
• Departmental reports for April 2023

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council following the regular meeting. The agenda consists solely of procedural items to move into closed session under the Municipal Act for discussions about personal matters involving identifiable individuals and a proposed or pending land acquisition or disposition. No public decisions or discussions are scheduled.

• Closed session for personal matters about an identifiable individual, including municipal or local board employees
• Closed session for a proposed or pending acquisition or disposition of land by the municipality

Regular Council Meeting

Council will hold a public hearing and vote on a zoning bylaw amendment to permit up to 10 backyard chickens in a rural residential zone. They will also consider a 100-unit countertop composting pilot project with FoodCycle Solutions and approve the 2023 municipal budget.

• Public hearing and vote on Zoning Bylaw Amendment Z02-23 to allow backyard chickens at Merritt Con 5 Lot 11
• Adoption of Bylaw 3146/23 for a streetlight maintenance agreement with North Bay Hydro Services Incorporated
• Approval of a 100-unit countertop composting pilot project in partnership with FoodCycle Solutions
• Approval of the 2023 Municipal Budget

Special Meeting of Council Before Regular Meeting

This is a special meeting of Espanola Town Council held before the regular meeting. The main item is a presentation by Jacob Hanlon of Food Cycle Science Corporation about the FoodCycler Municipal Solutions program, which may be a food-waste reduction initiative. No decisions are listed on the agenda; it appears to be an informational session.

• Presentation by Jacob Hanlon of Food Cycle Science Corporation on FoodCycler Municipal Solutions
• Disclosure of pecuniary interest
• Indigenous land acknowledgement

Special Meeting of Council

This special meeting of Espanola Town Council is dedicated to reviewing a draft strategic plan. Consultants Bill Winegard and David King will present the plan to council. No other business or decisions are on the agenda.

• Presentation of draft strategic plan by consultants Bill Winegard and David King
• Meeting held in Council Chambers, 100 Tudhope Street

Corporate Services

This agenda for the Espanola Corporate Services meeting on May 2, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents.

Regular Council Meeting

The Town of Espanola Council is meeting to consider several items, including a public hearing and vote on the Knight Cruisers' request for temporary exemptions to parking, noise, and road closure bylaws for a car show on May 27, 2023. Council will also hear a presentation from the Manitoulin-Sudbury District Services Board, adopt minutes, receive departmental reports, and pass several bylaws, including a lease agreement and an emergency assistance agreement with Nairn and Hyman.

• Public hearing and vote on Knight Cruisers car show: temporary exemption from parking bylaw, noise bylaw, and closure of Avery Dr. from the Complex to Hunter St. on May 27, 2023, 8 am-4 pm
• Bylaw 3141/23: lease agreement with Ontario Infrastructure and Lands Corporation for rental space at 100 Tudhope Street
• Bylaw 3142/23: collaborative agreement with Sudbury and District Health Unit for Community Sharps Disposal Kiosk
• Bylaw 3143/23: emergency assistance agreement with Township of Nairn and Hyman
• Invitation to FoodCycle Solutions to present on countertop composting at May 9 meeting

Special Meeting of Council

This is a special meeting of Espanola Town Council, held to receive a presentation from Infrastructure Ontario (IO) about municipal partnerships. The agenda includes a disclosure of pecuniary interests, an Indigenous land acknowledgement, and the IO presentation by Jenya Thawani and Iain Joyce, followed by adjournment. No decisions or votes are scheduled; the meeting is informational only.

• Presentation by Infrastructure Ontario on IO and Municipal Partnerships
• Presenters: Jenya Thawani, Client Advisor, and Iain Joyce, Manager of OPP Facilities
• Meeting held in Council Chambers, 100 Tudhope Street

Special Budget Meeting of Council

This is a special budget meeting where Council will review the second draft of the 2023-2025 municipal budget. The agenda includes an Indigenous land acknowledgement, declarations of pecuniary interest, and the budget discussion. No other substantive items are listed.

• Review of 2023-2025 Budget Overview second meeting final working copy

Community Services

This meeting of the Community Services Committee was cancelled. No decisions or discussions took place.

Special Meeting of Council

This special meeting of Espanola Town Council is dedicated to a strategic planning workshop led by consultants Bill Winegard and David King. No decisions or votes are scheduled; the session is for discussion and planning only.

• Strategic planning workshop with Winegard Consulting and Municipal Advisory Services
• Presentation by Bill Winegard and David King

Regular Council Meeting

The Town of Espanola Council is meeting to consider several items, including a proposed increase to the student hourly wage to $18.00/hr with a $0.50/hr increase for each returning year, and adoption of Bylaw 3138/23 to amend the Traffic and Parking Bylaw. Council will also receive the 2022 Annual Report on Bylaw Enforcement and Animal Control Services, approve a Social Media Policy, and adopt a confirmatory bylaw for the March 28 meeting. The agenda includes routine consent items and informational correspondence.

• Proposed student wage increase to $18.00/hr with $0.50/hr annual increase for returning students
• Bylaw 3138/23 to amend the Traffic and Parking Bylaw
• 2022 Annual Report on Bylaw Enforcement and Animal Control Services
• Approval of Social Media Policy as amended
• Bylaw 3139/23 to confirm proceedings of March 28 Council meeting

Special Meeting of Council

This is a special meeting of Espanola Town Council. The agenda includes a presentation by Edgeworx Solutions Inc., with no other substantive items listed. The meeting is largely procedural, with standard agenda items for disclosure of interest and an Indigenous land acknowledgement.

• Presentation by Edgeworx Solutions Inc. (Barry Hohol, Account Executive; Guy Netaneli, Mid-Market Director)

Special Meeting of Council Following Regular Meeting

This is a special meeting of Espanola Town Council held in camera (closed to the public) immediately after the regular meeting. Council will discuss personal matters about identifiable individuals, litigation or potential litigation, and a proposed or pending land acquisition or disposition. No decisions or public actions are listed on this agenda.

• Closed session under Section 239.2 of the Municipal Act
• Discussion of personal matters about identifiable individuals
• Discussion of litigation or potential litigation
• Discussion of proposed or pending acquisition or disposition of land

Corporate Services

The Corporate Services Committee will discuss a recommendation regarding an updated Social Media Policy (No. M05-1683). The agenda also includes an economic development report for March 2023 and a staff report on the Deputy Fire Chief/Fire Prevention Officer position for discussion.

• Recommendation regarding Social Media Policy No. M05-1683
• Economic Development Report for March 2023
• Staff report on Deputy Fire Chief/Fire Prevention Officer (for discussion)

Regular Council Meeting

The Town of Espanola Council is meeting to vote on several routine items, including awarding a contract for Household Hazardous Waste Day, approving bylaws for appointments and a watermain reconstruction agreement, and receiving departmental reports. They will also consider a consent application for a lot addition and a bylaw to establish a public highway.

• Award contract to GFL Environmental Services Inc. for Household Hazardous Waste Day on April 29, 2023
• Bylaw 3137/23: execute agreement with Garson Pipe for Phase 2 of Watermain Reconstruction (Queensway Avenue to Second Avenue)
• Bylaw 3136/23: establish and name a public highway (Yusko Crescent Extension)
• Consent Application B06/23: approve lot addition with conditions
• Bylaws 3133/23 and 3134/23: appoint Chief Building Official and Building Inspector/Property Standards Officer

Special Budget Meeting of Council

This is a special budget meeting where Council will discuss the first draft of the 2023-2025 municipal budget. They will also consider a recommendation on hiring a Deputy Chief/Fire Prevention Officer for the Fire Department.

• Recommendation regarding hiring of Deputy Chief/Fire Prevention Officer
• 2023-2025 Municipal Budget 1st Draft

Community Services

The Community Services Committee is meeting to review February 2023 departmental reports from Fire, Public Works, Building, Environmental Services, and Recreation, and to discuss a Household Hazardous Waste Day and a Sustainable Communities Conference. The agenda is largely routine, with no major decisions or public hearings listed.

• Fire Department departmental report for February 2023
• Public Works departmental report for February 2023
• Building Department departmental report for February 2023
• Household Hazardous Waste Day 2023 discussion
• Sustainable Communities Conference report

Regular Council Meeting

The Town of Espanola Council is holding its regular meeting on March 14, 2023. Council will vote on several bylaws, including a gas tax funding agreement and a R.I.D.E. program agreement, and will consider recommendations on the hiring policy and OPP facilities. They will also receive the annual drinking water report and various committee minutes.

• Approve updated Hiring Policy with staff direction to notify Council of new hires
• Request OPP to invite Infrastructure Ontario to present on facility options
• Bylaw 3130/23: authorize agreement with Ontario for Dedicated Gas Tax Funds
• Bylaw 3132/23: execute R.I.D.E. program agreement with Ministry of Solicitor General
• Receive Annual Drinking Water Report for 2022

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council, held immediately after the regular meeting. The only substantive item is a motion to enter closed session under the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees. No decisions or public business are on the agenda.

• Motion to enter in-camera session under Bylaw No. 3120/23, Section 4.5.2
• Closed session purpose: personal matters about an identifiable individual, including municipal or local board employees

Corporate Services

The Town of Espanola's Corporate Services committee is meeting to review the February 2023 Economic Development Report, the Treasurer's Statement for 2022, an updated hiring policy, and a follow-up on OPP facilities. The meeting also includes an in-camera session under Public Works. Most items are for discussion or information; no decisions are specified in the agenda.

• Economic Development Report for February 2023
• Treasurer's Statement 2022
• Updated Town Hiring Policy (with track changes)
• Follow-up regarding OPP facilities
• In-camera session under Public Works

Regular Council Meeting

The Town of Espanola Council is holding public hearings and making decisions on two consent applications for land at CON 4 PT LOT 8 PCL 30369, including one to create a lot for a potential 12-unit apartment building. Council will also vote on a $1,110,000 debenture bylaw for the Biosolids Management and Digester Optimization Project, and consider renaming Sherwood Park to W.P. Foster Park. Other items include reports, a mutual assistance agreement with Nairn & Hyman, and attendance at conferences.

• Public hearing and decision on Consent Application B05/23 to create a 1,814 m² lot for a 12-unit apartment building
• Public hearing on Consent Application B06/23 to convey 800 m² to the property directly south; decision deferred to March 28
• Bylaw No. 3126/23: authorize borrowing $1,110,000 for Biosolids Management and Digester Optimization Project
• Recommendation to rename Sherwood Park to W.P. Foster Park
• Approval of Mutual Assistance Agreement with Township of Nairn & Hyman for emergencies

Council authorized borrowing $1,110,000 for the Biosolids Management and Digester Optimization Project. The board also approved two land consent applications and renamed Sherwood Park to W.P. Foster Park.

• Approved Bylaw No. 3126/23 to borrow $1,110,000 for Biosolids Management and Digester Optimization Project
• Approved renaming Sherwood Park to 'W.P. Foster Park'
• Approved Consent Application B05/23 for a potential 12-unit apartment building with conditions
• Approved Consent Application B06/21 for a lot addition to MERRITT CON 3 LOT 9 PCL 18028
• Deferred decision on Consent Application B06/23 to March 28 meeting
• Approved mutual assistance agreement with Township of Nairn & Hyman for emergency aid
• Allocated 2023 budget funds for Public Works Office accessibility renovations to meet AODA deadline
• Declined proposal to add Al Secord Trail to Schedule ‘A’ of Bylaw 2996/20

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council held immediately after the regular meeting. The only substantive item is a motion to go into closed session under the Municipal Act to discuss personal matters about identifiable individuals (including municipal or local board employees) and labour relations or employee negotiations. No public decisions or discussions are on the agenda.

• Closed session under Section 239.2 of the Municipal Act
• Discussion of personal matters about identifiable individuals, including employees
• Discussion of labour relations or employee negotiations

Community Services

The Town of Espanola's Community Services committee is meeting to review January departmental reports from Fire, Recreation, Public Works, Building, and Environmental services. They will also discuss a request to plow the Al Secord Trail to Clear Lake Beach, an accessibility renovation for the Public Works office, a mutual assistance agreement with Nairn & Hyman, and a proposal to rename Sherwood Park. The meeting includes an in-camera session for personal or labour matters.

• Renaming Sherwood Park to Bill Foster Park (applications from Lions Club and family members)
• Al Secord Trail plowing request to Clear Lake Beach
• Public Works Office Accessibility Renovation
• Mutual Assistance Agreement with Nairn & Hyman
• January departmental reports from Fire, Recreation, Public Works, Building, Environmental

Special Meeting of Council Following Regular Meeting

This is a special in-camera (closed) meeting of Espanola Town Council, held immediately after the regular meeting. The agenda contains only procedural items to move into closed session under the Municipal Act, covering personal matters about identifiable individuals and negotiations. No public decisions or discussions are listed.

• Closed session under Section 239.2 of the Municipal Act
• Discussion of personal matters about identifiable individuals, including municipal or local board employees
• Discussion of a position, plan, procedure, criteria or instruction for negotiations

Regular Council Meeting

This regular council meeting includes public hearings and decisions on several consent (land severance) applications and a zoning bylaw amendment, plus a recommendation to purchase a snowblower for up to $190,000 and to award a watermain tender. Council will also consider a motion to allow the Deputy Mayor to attend the AMO Conference. The agenda is largely procedural, with most items being routine approvals.

• Public hearing and decision on Consent Application B01/23 and Zoning Bylaw Amendment Z01/23 for 1174 Birch Lane to sever 0.23 Ha and allow reduced lot size and yard setbacks
• Decision on Consent Applications B02/23, B03/23, B04/23 by Olivadel Developments to create lots for semi-detached and single detached dwellings on Yusko Crescent and Queensway
• Decision on Consent Application B06/22 to sever 548.48 m² for a new lot, subject to a minor variance for deficient frontage and area
• Decision on Consent Application B07/22 for a lot addition and easement to rectify an encroachment issue
• Purchase of J.A. Larue D35 snowblower for a total cost not to exceed $190,000 including HST

Council approved five different consent applications for land severances and a zoning bylaw amendment. The board also authorized the immediate purchase of a new snowblower and awarded a watermain tender to Garson Pipe.

• Approved Consent Application B01/23 for 1174 Birch Lane (Carried)
• Adopted Bylaw No. 3127/23 to amend the Zoning Bylaw (Carried)
• Approved Consent Applications B02/23, B03/23, and B04/23 for Yusko Crescent and Queensway (Carried)
• Approved Consent Application B-06/22 (Carried)
• Approved Consent Application B07/22 for lot addition and easement (Carried)
• Approved purchase of J.A. Larue D35 snowblower for up to $190,000 including HST (Carried)
• Awarded Mead Street Trunk Watermain Part 2 tender to Garson Pipe (Carried)
• Approved replacement of vacant part-time Facility Attendant position (Carried)

Special Meeting of Council

This special meeting of Espanola Council is dedicated to a presentation by David King and Bill Winegard of MAS - Municipal Advisory Services on the proposed approach to undertake a Strategic Plan. Council will hear introductions, the proposed approach, ask questions, and discuss next steps. The agenda contains no other business items.

• Strategic Action Plan presentation by David King and Bill Winegard of MAS - Municipal Advisory Services
• Proposed approach to undertake the Strategic Plan
• Questions and comments on the presentation
• Next steps for the Strategic Plan

Corporate Services

The Town of Espanola's Corporate Services committee is meeting to review a departmental report from Economic Development for January 2023 and to consider a recommendation regarding a part-time facility attendant position. The agenda includes routine items such as appointing a chair and vice chair and disclosing pecuniary interests, followed by the reports and recommendation, then adjournment.

• Economic Development Departmental Report for January 2023
• Recommendation regarding Part-time Facility Attendant Position
• Part-time Facility Attendant Replacement document
• Hiring policy H11-01282

Regular Council Meeting

This is a largely procedural regular council meeting. Council will adopt minutes from January 10, 2023 meetings, pass a confirmatory bylaw (No. 3125/23), and receive the Building Services Department report for December 2022. One agenda item, the Mead Street Trunk Watermain Part 2 tender recommendation, has been withdrawn. No public hearings or delegations are scheduled.

• Adoption of minutes from Regular and Special Council meetings of January 10, 2023
• Passing of Bylaw No. 3125/23 to confirm proceedings of January 10, 2023 meeting
• Receipt of Building Services Department report for December 2022
• Withdrawn item: Mead Street Trunk Watermain Part 2 tender recommendation
• Information items: GIS update, 2022 election accessibility report, overdose warning correspondence

Council adopted a confirmatory bylaw for the January 10, 2023 meeting and accepted the minutes from two meetings held on that date. A recommendation regarding the Mead Street Trunk Watermain Part 2 Tender was withdrawn from the agenda.

• Adopted Consent Agenda items H.1 to L.1
• Accepted minutes of Regular and Special Meetings from January 10, 2023
• Adopted Bylaw No. 3125/23 to confirm proceedings of January 10, 2023 meeting
• Received Building Services Departmental Report of December 2022
• Withdrew recommendation regarding Mead Street Trunk Watermain Part 2 Tender

Special Meeting of Council Following Regular Meeting

This is a special meeting of Espanola Town Council held in camera (closed to the public) immediately after the regular meeting. The agenda includes only procedural items: disclosure of pecuniary interest, a resolution to go into closed session under the Municipal Act for personal matters about an identifiable individual, the closed session itself, resuming the special meeting, and adjournment. No public decisions or discussions are listed.

• Closed session under Section 239.2 of the Municipal Act
• Purpose: personal matters about an identifiable individual, including municipal or local board employees
• Meeting held at Council Chambers, 100 Tudhope Street

Special Meeting of Council Before Regular Meeting

This is a special meeting of Espanola Town Council held before the regular meeting. The main item is a presentation on the Community Safety and Wellbeing Plan by Jennifer Lagrandeur, Jon Brunetti, and Joseph Burke. The agenda also includes disclosure of pecuniary interests, an Indigenous land acknowledgement, and adjournment. No decisions are listed on the agenda; it is primarily an informational update.

• Presentation on Community Safety and Wellbeing Plan by Jennifer Lagrandeur, Jon Brunetti, and Joseph Burke
• Meeting held at Council Chambers, 100 Tudhope Street
• Indigenous Land Acknowledgement referencing Robinson-Huron Treaty of 1850

Regular Council Meeting

The Town of Espanola Council is meeting to handle routine administrative business, including adopting minutes, receiving departmental reports, and passing several bylaws. Key items include a new procedural bylaw, a lease for Provincial Offences Act operations, and confirmation of the previous meeting's proceedings. No public hearings or delegations are scheduled.

• Bylaw 3120/23: adopt rules governing Council proceedings and meetings
• Bylaw 3121/23: confirm proceedings of December 13, 2022 Council meeting
• Bylaw 3122/23: execute lease for Provincial Offences Act operations with ELNOS
• Bylaw 3123/23: appoint signing officers
• Receive Fire and Public Works departmental reports for December 2022

Council approved several bylaws, including rules for council proceedings and an agreement for Provincial Offences Act leased space. The Health and Safety Policy was reviewed and approved. Council also accepted minutes from three December 2022 meetings.

• Approved Policy H04-01474 Health and Safety
• Adopted Bylaw No. 3120/23 establishing rules for council proceedings and member conduct
• Adopted Bylaw No. 3121/23 confirming proceedings from December 13, 2022
• Adopted Bylaw No. 3122/23 to execute leased space agreement for Provincial Offences Act operations
• Adopted Bylaw No. 3123/23 to appoint signing officers
• Accepted minutes for Regular Meeting (Dec 13, 2022) and Special Meetings (Dec 13 and Dec 21, 2022)

Special Meeting of Council Following Regular Meeting

This is a special in-camera meeting of Espanola Town Council, held after the regular meeting. The agenda is entirely procedural, with no public items for discussion or decision. Council will move into a closed session to discuss personal matters about identifiable individuals and advice subject to solicitor-client privilege, then adjourn.

• Closed session under Bylaw No. 3120/23 and Section 239.2 of the Municipal Act
• Discussion of personal matters about identifiable individuals, including municipal or local board employees
• Discussion of advice subject to solicitor-client privilege