Erin public meetings in 2023

Committee of Adjustment

The Committee of Adjustment is reviewing application A19-23 regarding the property at 9650 Sideroad 5. The review includes planning reports and correspondence from the County of Wellington and Credit Valley Conservation.

• Application A19-23 (9650 Sideroad 5)
• Planning report and drawings for A19-23
• County of Wellington letter regarding A19-23
• Credit Valley Conservation letter regarding A19-23

Regular Council Meeting

The Council will review the final draft of the 2024 budget and forecasts through 2027. The agenda also includes several planning items regarding zoning by-law amendments and road dedications.

• Zoning By-law Amendment for 5397 Wellington Road 125
• Road Widening Dedication By-law (23-63)
• Holding (H2) Removal By-law for Lot 16, Concession 10 and 11 (23-67)
• 2024 Budget By-law (23-68)
• Site Plan Agreement for 51 Main Street

Special Council Meeting

The Town of Erin Council is meeting to review the second draft of the 2024 budget along with financial forecasts for 2025 through 2027. The agenda also includes a confirming by-law.

• 2nd Draft 2024 Budget and 2025-2027 Forecasts
• Confirming By-law 23-66

Special Council Meeting

The Council will review several by-laws regarding the Fire Department, building inspections, and road dedications. Presentations include a CAO recruitment update and traffic management updates for construction in Downtown Hillsburgh and on Trafalgar Road.

• CAO Recruitment Kick-Off Meeting presentation
• Traffic Management Update: Downtown Hillsburgh and Trafalgar Road sewers
• Bill 136 - Greenbelt Statute Law Amendment Act, 2023 discussion
• Road Dedication By-law (23-63)
• Fire Department Establishing and Regulating By-law (23-64)

Special Council Meeting

Council will review presentations regarding the 2024 Credit Valley Conservation budget and a Memorandum of Understanding with the Grand River Conservation Authority. The meeting also includes a review of the first draft of the 2024 municipal budget and forecasts for 2025-2027.

• Credit Valley Conservation 2024 Budget presentation
• Grand River Conservation Authority Municipal MOU for Category 2 Programs and Services
• First draft of the 2024 budget and 2025-2027 forecasts

Regular Council Meeting

Erin Council is reviewing a town-initiated zoning by-law amendment and considering the passing of 12 heritage designation by-laws. The agenda also includes a report on bridge and culvert inspections and a traffic management update.

• Town-Initiated Zoning By-law Amendment (Z23-03)
• Passing of 12 Heritage Designation By-laws for properties on Trafalgar Road and Church Street
• 2023 Erin OSIM Bridge and Culvert Inspection Report
• Traffic Management Update presentation
• Proposal regarding mobile devices for Council

Committee of Adjustment

The Committee of Adjustment will consider application A18-23 regarding the property at 5833 Eighth Line. The agenda includes a review of planning reports and architectural drawings related to this file.

• Application A18-23 for 5833 Eighth Line
• Adoption of September 20, 2023, meeting minutes

Regular Council Meeting

The Town of Erin Council will review the 2024 budget process and survey results. The agenda also includes reports on emergency management and planning and development. Additionally, council will consider a new building by-law.

• 2024 Budget Process and Survey Overview
• 2023 Annual Emergency Management Programme Report
• Building By-law 2023 (PD2023-35)
• Planning & Development Year-to-Date Report
• Hillsburgh Tree Lighting proposal

Regular Council Meeting

The Town of Erin Council will review draft 2022 financial statements and several planning items. Discussions include a site alteration agreement for Empire Communities at 5525 Eighth Line and an official plan amendment for Hillsburgh Heights Inc. at 5916 Trafalgar Road.

• Site Alteration Agreement for Empire Communities at 5525 Eighth Line
• Official Plan Amendment OP2021-01 for Hillsburgh Heights Inc. at 5916 Trafalgar Road
• Draft 2022 Financial Statements
• Town of Erin Street and Park Naming Options
• Traffic Management and Wastewater Servicing updates

Regular Council Meeting

The Town of Erin Council is reviewing a proposal to repeal and replace the current parking by-law. The meeting also includes a recommendation report regarding the designation of heritage properties within the town.

• Repeal and replacement of Parking By-law 5000-05 with Parking By-law 6000-23
• Notice of Intention to Designate Heritage Properties within the Town of Erin
• Erin Chamber of Commerce request for funds delegation
• Erin Pride 2024 delegation
• Hillsburgh Lions Club and Let's Get Hillsburgh Growing Committee tree lighting delegation

Regular Council Meeting

The Town of Erin Council will discuss a town-initiated zoning by-law amendment and proposed updates to the building permit fee schedule. The agenda also includes reviews of 2024 budget guidelines and a request for funds from the Erin Chamber of Commerce.

• Town-initiated zoning by-law amendment (Z23-03)
• Building permit fee schedule updates (By-law #23-38)
• Sole source contract for heritage designations
• 2024 budget guidelines and timetable
• Erin Chamber of Commerce request for funds

Committee of Adjustment

The Committee of Adjustment will review application A17-23 regarding the property at 5606 Sixth Line. The committee will consider a planning report and comments from the Grand River Conservation Authority (GRCA) and the County of Wellington.

• Application A17-23: 5606 Sixth Line

Regular Council Meeting

The Council will review the second quarter financial report ending June 30, 2023. Discussion items include fund requests from the Erin Tennis Club and the Erin Garden Club for McMillan Park irrigation. The meeting also includes several by-law appointments.

• Second Quarter Financial Report for the period ending June 30, 2023
• Erin Tennis Club request for funds
• Erin Garden Club request for McMillan Park irrigation system
• Erin Outlaws Special Occasion Permit
• By-law 23-35: Building Inspector Appointment (Rita Geurts)

Regular Council Meeting

The Council will review several planning and development matters including subdivision agreements and zoning amendments. The agenda also includes updates on Chief Administrative Officer recruitment and fire services reporting.

• Chief Administrative Officer (CAO) Recruitment
• National Properties Inc. (Solmar) Subdivision Agreement
• Zoning By-law Amendment for Keith's Trailer Sales Inc., 6113 Trafalgar Road
• Removal of Holding Symbol from Part Lot 16 and 17, Concession 10
• WRRF Receiver Monitoring and Mitigation Proposal Award to CVC

Council approved a wastewater monitoring and mitigation proposal and passed several zoning and site plan by-laws. The Town also moved to appoint an Interim CAO and initiated a tender for a permanent CAO consultant.

• Awarded WRRF monitoring contract to Credit Valley Conservation for $651,597 plus 20% contingency (Carried)
• Directed Clerk to offer Interim CAO position to selected individual (Carried)
• Directed staff to issue tender for permanent CAO recruitment consultant (Carried)
• Approved Phase 1 Subdivision Agreement for National Properties Inc. (Solmar) (Carried)
• Passed By-law 23-32 for Zoning Application Z23-01 at 6113 Trafalgar Road (Carried)
• Passed By-law 23-33 to remove Holding (H1) symbol from Part Lot 16 and 17, Concession 10 (Carried)
• Approved updates to Site Plan Control By-law 01-32 and Planning Fees and Charges By-law 01-28 (Carried)
• Renamed Parks & Recreation Advisory Committee to Parks, Recreation & Trails Advisory Committee (Carried)

Regular Council Meeting

The Town of Erin Council is meeting to discuss and potentially approve several items, including new development charge by-laws, a fire protection agreement with Guelph/Eramosa, and a site alteration permit for a property on Trafalgar Road. The agenda also includes updates on the wastewater system project, a first-quarter financial report, and a post-incident analysis of a boil water advisory.

• Consideration of by-laws 23-08 and 23-09 to amend and establish development charges for wastewater
• Proposed fire protection agreement with the Township of Guelph/Eramosa (by-law 23-28)
• Agreement for a site alteration permit at 5916 Trafalgar Road (Hillsburgh Heights Inc.)
• Update on the Wastewater System Project from the Director of Infrastructure Services
• First-quarter 2023 financial report for the period ending March 31, 2023

Council approved a contract for engineering services regarding the Erin Well Head Protection Area and passed several by-laws concerning development charges and fire protection. Council also directed staff to create a comprehensive traffic management plan and an RFP for a change management consultant.

• Approved $114,825 contract to Aqua Insight Inc. for Well Head Protection Area engineering
• Passed By-laws 23-08 and 23-09 regarding Development Charges and Wastewater Development Charges
• Approved Fire Protection Services Agreement with Township of Guelph/Eramosa (By-law 23-28)
• Approved Site Alteration Agreement for 5916 Trafalgar Road
• Accepted proposed street and park names for National Property Inc. (Solmar) development
• Directed staff to deliver a comprehensive traffic management and communication plan
• Directed staff to issue an RFP for an independent third-party change management consultant
• Supported AGCO Special Occasion Permit for RAM Rodeo Tour

Special Council Meeting

Council approved the meeting agenda and passed a by-law to confirm the proceedings of the June 29, 2023, special meeting. Three notices of motion were presented regarding a traffic management plan, funding for the Erin Chamber of Commerce, and an RFP for a change management consultant.

• Approved the meeting agenda (Resolution # 23-154)
• Passed By-law 23-27 to confirm the proceedings of the June 29, 2023, Special Meeting (Resolution # 23-155)
• Adjourned the meeting at 5:07 PM (Resolution # 23-156)

Committee of Adjustment

The Committee of Adjustment approved three applications for zoning relief regarding commercial vehicle sales, a residential sunroom addition, and a woodworking accessory building. A fourth application regarding an accessory dwelling unit was presented but the record ends before a decision was reached.

• Approved A13-23 for commercial vehicle sales at 36 Pioneer Drive, conditioned on appointments only (Carried)
• Approved A14-23 for a residential sunroom addition at 114 Trafalgar Road (Carried)
• Approved A15-23 for a 7.16-metre accessory building and outdoor storage at 9097 Sideroad 10 (Carried)

Regular Council Meeting

Council held a statutory public meeting to hear views on an Official Plan Amendment and subdivision proposal at 63 & 63A Trafalgar Road. No decision was made; staff will prepare a comment letter for the applicant to address in a second submission.

• Approved agenda as amended (Resolution # 23-136)

Regular Council Meeting

The Council will review the 2023 Tax Rate By-law and a zoning by-law amendment for Keith's Trailer Sales Inc. at 6113 Trafalgar Road. Infrastructure discussions include bridge engineering services, street naming for National Property Inc., and a culvert replacement on Sideroad 17.

• Zoning By-law (Z23-01) for Keith's Trailer Sales Inc., 6113 Trafalgar Road
• 2023 Tax Rate By-law and Tax Levy Report
• RFP 2023-16R - Bridge Engineering Services
• Replacement of Culvert 10 (Sideroad 17) - RFT 2023-18R
• National Property Inc. (Solmar) Street and Park Naming

Council approved a contract for a culvert replacement on Sideroad 17 and passed the 2023 Tax Rate By-Law. Other decisions included awarding a bridge engineering contract and nominating representatives for source protection committees.

• Approved $2,128,209.45 contract to Esposito Bros Construction Ltd. for Replacement of Culvert 10 (Sideroad 17)
• Passed By-Law 23-23 to set 2023 taxation rates
• Awarded $134,100.00 bridge engineering services contract to RJ Burnside & Associates Limited
• Nominated John Sepulis and Alex Hilson as Municipal Representatives for source protection committees
• Accepted proposed street and park names for National Property Inc. (Solmar) development, excluding Barbour, Carbery, and Bush streets
• Directed staff to draft a Zoning By-law Amendment for Keith's Trailer Sales Inc. at 6113 Trafalgar Road
• Supported AGCO Special Occasion Permit for Angelstone Farms at 8720 Wellington Rd, 50 Erin

Regular Council Meeting

Council is meeting to discuss and decide on several municipal by-laws, including wastewater development charges and heritage registers. The body will also review equipment purchases and a fire protection agreement with Halton Hills.

• Introduction of a Municipal Heritage By-law and updates to the Heritage Register
• Appointment of officers to enforce the Keeping of Dogs By-law #15-57
• Declaration of surplus lands at Sideroad 10 and Lorne Street
• Purchase of a Western Star Tandem Plow Sander
• Fire Protection Agreement with the Town of Halton Hills Fire Department

Council approved a contract for canine control services and established a new municipal heritage by-law. The board also authorized the purchase of a plow sander and a tractor, and identified several parcels of land to be declared surplus.

• Approved $434,900 purchase of Western Star Tandem Plow Sander from Viking Cives Ltd.
• Approved $116,004.54 purchase of MX 5400 Tractor from Ed Stewart’s Garage & Equipment Ltd.
• Approved agreement with AgapiK9 Inc. for Canine Control Services
• Passed by-law to establish a heritage permit process and delegate powers under the Ontario Heritage Act
• Declared Block 34 on Plan 827 and Lot 58 on Plan 686 as surplus
• Approved fire protection agreement with Town of Halton Hills Fire Department
• Referred 2022 Development Charge By-law back to staff for more information
• Authorized creation of two residential lots in Ospringe to fund a new park

Regular Council Meeting

Council approved the completion of projects funded by the Modernization and Efficiency Grant and the Blue Triton Community Grant. A zoning report for Keith's Trailer Sales Inc. was referred back to staff for further information. Council also concurred with a proposal for a telecommunications tower at 5128 Fifth Line.

• Approved $126,314 in projects via Modernization and Efficiency Grant (Carried)
• Approved $83,750.04 in projects via Blue Triton Community Grant (Carried)
• Referred Zoning By-law report for Keith's Trailer Sales Inc. (6113 Trafalgar Road) back to staff (Carried)
• Directed staff to report on the recent Boil Water Advisory incident and communication plan (Carried)
• Concurred that the Signum Wireless Towers Inc. proposal at 5128 Fifth Line is compliant (Carried)
• Adopted meeting minutes from March 23rd and March 28th (Carried)

Regular Council Meeting

The Town of Erin Council is meeting to review tender analysis and submissions regarding the Erin Community Centre renovation. The agenda also includes notices of motion from Mayor Dehn and Councillor Cheyne.

• Erin Community Centre Renovation Submission Review (F2023-09)
• Tender Analysis from D+H Architects
• Notice of Motion - Mayor Dehn
• Notice of Motion - Councillor Cheyne
• By-Law 23-15 Confirming

Council voted to cancel the entire bid process for the Erin Community Centre renovation and ordered the work to be re-tendered. A proposal to award a $2,965,977.27 contract to B.E. Construction Ltd. and transfer $1.1M from reserves was defeated. Council also requested a report on removing certain properties from the Municipal Heritage Register.

• Reconsidered the March 9, 2023 approval of RFT 2022-08PR Erin Community Centre Renovation (Carried)
• Denied contract to B.E. Construction Ltd. for $2,965,977.27 and associated $1.1M reserve transfers (Defeated)
• Cancelled the bid process for RFT 2022-08PR Erin Community Centre Renovation and ordered re-tender (Carried)
• Directed staff to report on removing non-designated properties B, C, and D from the Municipal Heritage Register (Carried)
• Approved By-law 23-15 to confirm proceedings of the March 28, 2023 meeting (Carried)

Regular Council Meeting

Council approved several infrastructure contracts for gravel, asphalt, and winter sand, as well as the purchase of tractors and a fire tanker. Zoning and development agreements for 5611 Fifth Line and 12 Orangeville Street were also approved. Additionally, $41,000 was allocated from the Economic Development Reserve for wastewater project marketing.

• Approved $457,000 contract with Robinson Haulage Inc. for maintenance gravel
• Approved $99,900 contract with MSO Construction for surface treatment
• Approved $290,265.49 contract with Pollard Distribution Inc. for dust suppressant
• Approved $246,541.25 contract with Diamond Earthworks Corp. for asphalt repair
• Approved $478,310 contract with Mann 2018 Limited for winter sand
• Approved $554,316.90 purchase of Tanker 58 from Dependable Emergency Vehicles
• Approved zoning amendment for Helen Johnstone at 5611 Fifth Line
• Allocated $41,000 from Economic Development Reserve for wastewater project communications

Regular Council Meeting

The Council will review several municipal matters including a zoning by-law amendment for Keith's Trailer Sales Inc. at 6113 Trafalgar Road. Discussions also include a temporary borrowing by-law, draft financial statements, and the Erin Community Centre renovation.

• Public meeting for Zoning By-law (Z23-01) regarding Keith's Trailer Sales Inc., 6113 Trafalgar Road
• Temporary Borrowing By-law 2023
• Draft 2021 Financial Statements
• Erin Community Centre Renovation (RFT 2022-08PR)
• Town-Initiated Zoning By-law Amendment (Z21-05) Technical Amendment

Council approved a construction contract for the Erin Community Centre and authorized a $3M temporary borrowing by-law. The board also approved the 2021 financial statements and enacted a technical zoning amendment. A public meeting was held regarding a zoning request for Keith's Trailer Sales Inc., but no decision was made.

• Approved $2,965,977.27 contract with B. E. Construction Ltd. for Erin Community Centre renovation
• Authorized $1.1M transfer from three reserves to cover Community Centre project shortfall
• Approved Temporary Borrowing By-law for $3.0M effective until December 31, 2023
• Approved Draft 2021 Financial Statements
• Enacted technical zoning amendment (Z21-05) changing daylight triangles to 9.0m
• Appointed Mayor Michael Dehn to the Safe Communities Wellington County Leadership Table
• Passed By-laws 23-06, 22-43, and 23-07
• Received report on Zoning By-law application Z23-01 for Keith's Trailer Sales Inc. for information

Regular Council Meeting

The Town of Erin Regular Council meeting on February 23, 2023, includes public meetings on a zoning by-law amendment for 5611 Fifth Line and a wastewater development charges update study. Council will also consider an interim tax by-law, revisions to the parkland dedication by-law due to Bill 23, and a report on a hybrid vehicle for the planning department.

• Public meeting on zoning by-law amendment (Z22-08) for 5611 Fifth Line, Part Lot 18, Concession 6 West
• Public meeting on Wastewater Development Charges Update Study
• 2023 Interim Tax By-law (By-law 23-03)
• Revisions to Parkland Dedication By-law #22-41 due to Bill 23 (By-law 23-04)
• Recommendation report to obtain a hybrid vehicle for Planning & Development

Council approved the 2023 Interim Tax By-law and a $61,414 contract for a hybrid pickup truck. Several committee appointments were made, and the Parkland Dedication By-law was amended to comply with Bill 23. Public meetings were held regarding a zoning amendment and wastewater development charges, with no decisions made on those items.

• Approved 2023 Interim Tax By-law (Resolution # 23-24)
• Approved $61,414 contract with Trillium Ford Lincoln for a hybrid pickup truck (Resolution # 23-28)
• Adopted amendments to Parkland Dedication By-law #22-41 (Resolution # 23-27)
• Appointed Christian Piche, Sarah Prevette, and Ashley Travassos to Economic Development Committee (Resolution # 23-18)
• Appointed Bob Wilson to Heritage Committee (Resolution # 23-18)
• Appointed Robert Fletcher, Brad Bruce, Bill Oughtred, Wayne Parkinson, and Elizabeth Crighton to Appeals Committee (Resolution # 23-26)
• Received Zoning By-law (Z22-08) report for information; no decision made (Resolution # 23-19)
• Received Wastewater D.C. Update Study presentation for information; no decision made (Resolution # 23-20)

Regular Council Meeting

Council will receive three delegations: Credit Valley Conservation presenting its 2023 budget, the Hillsburgh Snow Roamers, and the Erin Chamber of Commerce discussing traffic flow during sewer construction. Council will also consider a third-quarter financial report, a by-law clarifying cash-in-lieu of parkland payments, and a councillor appointment to the Community Grants Committee.

• Credit Valley Conservation - 2023 Budget delegation
• Drew McKillop - Hillsburgh Snow Roamers delegation
• Erin Chamber of Commerce - Traffic Flow During Sewer Construction delegation
• Third Quarter Financial Report for the Period Ending September 30, 2022
• Clarification Regarding Payment of Cash in Lieu of Parkland By-law #22-41

Council appointed several residents to advisory and standing committees, including the Environment & Sustainability and Heritage committees. The council also passed a by-law to appoint a Chief Building Official and Acting Chief Building Officials.

• Appointed Councillor Cheyne to the Community Grants Committee (Carried)
• Appointed 10 members to the Environment & Sustainability Advisory Committee (Carried)
• Appointed 8 members to the Erin Economic Development Committee (Carried)
• Appointed 7 members to the Town of Erin Heritage Committee (Carried)
• Appointed 4 members to the Let's Get Hillsburgh Growing Committee (Carried)
• Appointed 10 members to the Parks and Recreation Advisory Committee (Carried)
• Appointed 5 members to the Committee of Adjustment/Property Standards Committee (Carried)
• Passed By-law 23-01 to appoint a Chief Building Official and Acting Chief Building Officials (Carried)