Municipality of Dutton/Dunwich public meetings in 2023

Council Meeting

The Council will review a presentation on revised 2024 building permit fees and consider several proposed by-laws regarding drain costs. The meeting also includes recognition for years of service and reports from various municipal departments.

• Building Permit Fees Presentation 2024 revised
• Request to remove 29357 Talbot Line from Municipal Heritage Register
• By-law 2023-66: Donald Lumley Drain (third reading)
• Drainage cost by-laws for Dunwich Dutton School, Dude Ranch Hill, East Branch Lodge and Graham, and Pearce drains
• By-law 2023-75: County Road Maintenance Agreement

Cenotaph Committee

The Cenotaph Committee will meet to review the project's progress. The agenda includes updates on design, fundraising through donations and grants, and the current campaign.

• Design update
• Fundraising update regarding donations and grants
• Campaign update

Court of Revision

The Court of Revision will meet to discuss the Donald Lumley Drain using an attached report and map. The body will also consider adopting the minutes from the October 25, 2023, meeting.

• Adoption of October 25, 2023, meeting minutes
• Review of Donald Lumley Drain report and map

Council Meeting

The Council will review the October 2023 financial report and the 2024 capital budget. Discussion items include a fire department assessment and the West Elgin Community Centre annual report and proposed budget.

• Review of 2024 Capital Budget
• West Elgin Community Centre Board Annual Report and 2024 Proposed Budget
• Fire Department Assessment
• Dutton Dunwich Softball Association Diamond Improvement Project update and budget requests
• Court of Revision: Donald Lumley Drain

Economic Development Committee

The Economic Development Committee will discuss the 2024 budget and various community events. The agenda also includes updates on a Community Enhancement Plan and a review of the Terms of Reference.

• 2024 Budget update
• Community Market, Santa Claus Parade, and Candy Cane Hunt events
• Mural information
• Community Enhancement Plan discussion
• Terms of Reference Review

Cultural Heritage Committee

The committee is reviewing several heritage designations and updating the Heritage Register. Discussion includes marketing efforts to address designation myths and a review of the committee's terms of reference.

• Heritage Designations: 13568 Dunborough Road (Crinan Community Centre), 13240 Largie Road (Largie Cemetery), 29393 Talbot Line (South Dunwich Hall), and 199 Currie Road
• Heritage Register Review: 30022 Lakeview Line, 29357 Talbot Line, 30256 Lakeview Line, 28291 Thomson Line
• Review of Heritage Committee Terms of Reference
• Draft annual report to Council

Council Meeting

The Council is reviewing various staff reports, committee minutes, and correspondence. Key items include proposed building department fees for 2024 to 2026 and a third reading for the Lucas Drain by-law.

• Proposed 2024 to 2026 Building Department fees and charges
• By-law 2023-52 Lucas Drain (third reading)
• Enbridge Gas Inc. application to increase natural gas distribution rates
• Hydro One Centennial Transformer Station and Line Project notice
• Mutual Agreement Drain for Salina Street

Court of Revision

The Court of Revision is meeting to adopt minutes from the October 11, 2023, meeting. The agenda also includes a review of the Revised Brown Drain Report and a profile plan.

• Adoption of October 11, 2023, meeting minutes
• Review of Revised Brown Drain Report
• Review of Brown Drain profile plan

Council Meeting

The Council is reviewing several zoning by-law amendment applications and drainage department matters. The agenda also includes updates on the Downtown Community Improvement Plan and various staff financial and administrative reports.

• Zoning By-law Amendment ZBA 06/23 for 239 Miller Road (Thames Valley District School Board)
• Zoning By-law Amendment ZBA 10/23 for 27936 Chalmers Line (Adam McCallum)
• Engineer's Report regarding the Donald Lumley Drain
• Tender results for the Alan McCallum Drain and Leitch McCann Drain
• Update on the Downtown Community Improvement Plan (CIP)

Cultural Heritage Committee

The committee is reviewing several heritage designations and ongoing updates to the Heritage Register. The meeting also addresses upcoming community events including Municipal Doors Open.

• Heritage Designations: 13568 Dunborough Road (Crinan Community Centre), 13240 Largie Road (Largie Cemetery), 27401 Celtic Line, 10163 Iona Road (Iona Station), 29393 Talbot Line (South Dunwich Hall), and 199 Currie Road
• Heritage Register Review: 30022 Lakeview Line, 29357 Talbot Line, 265 Shackleton Line, 10163 Iona Road, 30256 Lakeview Line, 30206 Lakeview Line, 30270 Shackleton Line, and 28291 Thomson Line
• Municipal Doors Open Event: October 22, 2023

Cenotaph Committee

The Cenotaph Committee will review the minutes from the September 19 meeting. The committee is scheduled to discuss updates regarding project design, fundraising through donations and grants, and current campaign progress.

• Design Update
• Fundraising Update: Donations
• Fundraising Update: Grants
• Campaign Update

Economic Development Committee

The committee will receive an update on the Community Enhancement Plan (CIP) report. The agenda also includes proposed new memberships for Kaitlyn Stoddart and Darlene Ford. Additionally, the committee will discuss upcoming events including the Community Market and Breakfast from the Farm.

• Community Enhancement Plan (CIP) report update
• Proposed membership for Kaitlyn Stoddart
• Proposed membership for Darlene Ford
• Community Market event discussion
• Breakfast from the Farm event discussion

Court of Revision

The Court of Revision will meet to adopt minutes from the September 28, 2023 meeting. The agenda also includes items regarding the Lucas Drain and the Dieleman Appeal.

• Lucas Drain report
• Dieleman Appeal - Lucas Drain
• Adoption of September 28, 2023 minutes

Council Meeting

The Council will review several staff reports, including monthly updates on roads, water, and fire services. Discussion includes drain improvement requests and a proposed zoning by-law amendment.

• Drain improvement request for Keillor Improvement Drain and/or Wallace Street Drain
• Engineer's Report for Donald Lumley Drain
• Zoning By-law Amendment ZBA 1/23 – Housekeeping
• Proposed By-law 2023-51 Leitch-McCann Drain
• CCTV – Sanitary Collection System RFP Results

Court of Revision

The Court of Revision will meet to review previous meeting minutes and discuss matters regarding the Leitch-McCann Drain. The agenda includes a specific report related to this drain.

• Leitch-McCann Drain report

Council Meeting

The council will review a zoning by-law amendment for 12714 Currie Road and hear a delegation regarding a seniors apartment building. The agenda also includes drainage reports, tender results, and a review of the August 31 budget performance.

• Zoning By-law Amendment ZBA 8/23 for 12714 Currie Road
• Delegation from Dutton and District Lions Club regarding a seniors apartment building
• Tender results for the Alan McCallum Drain MTO portion of work
• Review of the Brown Drain Engineer's Report
• Proposed 2023-58 Procedural By-law

Cultural Heritage Committee

The Cultural Heritage Committee is reviewing several heritage designations for local properties. The committee is also discussing updates to the Heritage Register and preparations for the October 2023 Doors Open event.

• Heritage designations for six locations including Crinan Community Centre and Iona Station General Store
• Heritage Register reviews for properties on Lakeview Line, Shackleton Line, and Thomson Line
• Planning for the Municipal Doors Open event scheduled for October 22, 2023

Cenotaph Committee

The Cenotaph Committee is meeting to review updates regarding the project's design, fundraising efforts, and campaign status. The agenda also includes the adoption of minutes from the July 18, 2023, meeting.

• Design update
• Fundraising update for donations and grants
• Campaign update

Economic Development Committee

The Economic Development Committee will discuss finances, newsletters, and upcoming events. The agenda also includes a discussion regarding the Community Enhancement Plan.

• Community Market event discussion
• Breakfast from the Farm event discussion
• Community Enhancement Plan review

Council Meeting

Council passed provisional by-law 2023-52 regarding the Lucas Drain Engineer's Report. They also approved a zoning amendment for properties on Currie Road to change their designation from Agricultural to Special Rural Residential. The meeting included a delegation regarding residential flooding and sewer backup issues.

• Zoning amendment ZBA 7/23 for 14648 and 14650 Currie Road
• Passage of provisional by-law 2023-52 for Lucas Drain
• Delegation regarding residential flooding and sewer backup
• Wastewater report noting smoke tests in some homes

Economic Development Committee

The Economic Development Committee will review materials related to the Community Enhancement Plan, including draft survey questions and a project schedule. The committee is also scheduled to approve minutes from the July 17, 2023 meeting.

• Review of Community Enhancement Plan drafts (webpage, survey questions, and project schedule)
• Approval of July 17, 2023, meeting minutes

The Economic Development Committee approved the designated area for the Community Improvement Plan (CIP) and the project's branding and webpage. Members discussed downtown improvements, including cycling friendliness, and reviewed a SWOT analysis of the downtown core.

• Approved the area identified on the draft key map for the CIP
• Approved the branding and project webpage
• Approved the July 17, 2023 meeting minutes

Cultural Heritage Committee

The Cultural Heritage Committee is reviewing several property heritage designations, including the Crinan Community Centre and Iona Station General Store. The committee is also discussing ongoing updates to the Heritage Register and preparations for the Municipal Doors Open event.

• Heritage designations for six properties including 13568 Dunborough Road
• Updates to the Heritage Register for locations such as Old Bobier Villa
• Planning for the Municipal Doors Open event on October 22, 2023
• Discussion regarding committee mandate and hamlet signs

The committee approved the agenda and minutes from previous meetings. Members discussed the status of several heritage designation reports and planned for the October 22 Municipal Doors Open event. Staff will develop information to address misconceptions regarding heritage designation for the municipal website.

• Approved Draft Agenda (Carried)
• Approved June 21, 2023 meeting minutes (Carried)
• Approved July 19, 2023 meeting minutes (Carried)

Council Meeting

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Council directed staff to begin the road closure process for Walnut Line and requested by-laws to reduce speed limits on Homestead Road, Walnut Line, and Lakeview Line. The council also provisionally adopted a by-law for the Leitch-McCann Drain and accepted the 2022 draft financial statement.

• Accepted 2022 Draft Financial Statement prepared by Graham Scott Enns LLP (Carried)
• Instructed staff to commence road closure process for Walnut Line (Carried)
• Requested by-law to reduce speed limit on Homestead Road and Walnut Line from 80km/hr to 40km/hr (Carried)
• Requested by-law to reduce speed limit on Lakeview Line from 80km/hr to 60km/hr (Carried)
• Provisionally adopted By-law 2023-51 for the Leitch-McCann Drain (Carried)
• Instructed Clerk to notify parties regarding the Lucas Drain and scheduled a meeting for September 13, 2023 (Carried)
• Supported Township of the Archipelago resolution regarding Bill 23 and affordable housing (Carried)
• Supported Municipality of Chatham-Kent resolution to review the Municipal Freedom of Information and Protection of Privacy Act (Carried)

Council Meeting

The Council will review several monthly departmental reports including public works, water, and building activity. The agenda includes receiving engineer reports for various drains and a funding request for baseball diamond upgrades.

• Drain improvement request for David Carroll Drain - Scherer
• Engineer's Report for Leitch-McCann Drain
• Engineer's Report for Brown Drain
• Court of Revision: Alan McCallum and Gordon Little Drain
• Court of Revision: Gilroy Drain

Council approved three separate drainage projects and committed funding for one baseball diamond upgrade at Sons of Scotland Park. The body also passed several resolutions supporting other municipalities on issues including short-term rentals, insurance costs, and tenant protections.

• Approved David Carroll Drain improvement request (Carried)
• Approved proceeding with Leitch-McCann Drain; meeting set for August 16, 2023 (Carried)
• Approved proceeding with Brown Drain; public open house and meeting set for September 27, 2023 (Carried)
• Committed $20,000 and $9,410.28 in staff/equipment costs for one baseball diamond upgrade at Sons of Scotland Park (Carried)
• Supported resolution for Provincial support to fill vacant building official positions (Carried)
• Supported resolution for Federal right-to-repair principles in consumer-protection law (Carried)
• Supported resolution for Province to reduce municipal insurance costs (Carried)
• Supported resolution for Provincial legislation on short-term rental brokerage accountability (Carried)

Cultural Heritage Committee

The committee is reviewing several heritage designations and conducting a review of the Heritage Register. Discussion also includes preparations for the Municipal Doors Open event scheduled for October 22, 2023.

• Heritage Designations: 13568 Dunborough Road (Crinan Community Centre), 13240 Largie Road (Largie Cemetery), 27401 Celtic Line (Tait), 10163 Iona Road (Iona Station), 29393 Talbot Line (South Dunwich Hall), and 199 Currie Road (Municipal Office)
• Heritage Register Review: Littlejohn’s home, Patterson home, Old Bobier Villa, McArthur Store, 30256 Lakeview Line, Caughalls’, 30270 Shackleton Line, and Helens
• Municipal Doors Open Event: October 22, 2023

The committee was unable to approve the draft agenda or previous meeting minutes because a quorum was not present. Members discussed ongoing heritage designation research and planning for the October 22 Municipal Doors Open event. No formal decisions were voted upon.

• Adoption of Draft Agenda: Not approved (no quorum)
• Adoption of Draft Minutes: Not approved (no quorum)

Court of Revision

The Court of Revision will meet to discuss matters regarding the Alan McCallum and Gordon Little Drain and the Gilroy Drain. The agenda also includes the adoption of minutes from the May 10, 2023 meeting.

• Alan McCallum and Gordon Little Drain report
• Gilroy Report

Cenotaph Committee

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Economic Development Committee

The Economic Development Committee is meeting to discuss routine administrative items including agenda approval, previous minutes, finances, newsletter, and events. Key discussion items include the Community Enhancement Plan, specifically the Main Street Design Committee and the CIP Project Launch and Walk Downtown, along with updates from sub-committees and council reports.

• Approval of previous meeting minutes from June 19, 2023
• Discussion of Community Enhancement Plan including CIP Project Launch and 2023 Project Schedule
• Updates on Community Market and Breakfast from the Farm events
• Reports from sub-committees on Culture and Tourism, Business Directory, Flags, and Business Attraction and Promotion

The Committee approved a proposed agricultural-themed event tentatively scheduled for September 14 at the Community Centre. Members also agreed to a phased approach for the Community Enhancement Plan, starting with the downtown area.

• Approved June 19, 2023 meeting minutes
• Approved agricultural-themed sponsored event for September 14
• Agreed to phased approach for Community Enhancement Plan starting with downtown

Council Meeting

The Council is reviewing a zoning by-law amendment for 29861 Erin Line and several administrative reports. Discussions include asset management, drainage improvements, and upcoming capital projects.

• Zoning By-law Amendment ZBA 5/23 for 29861 Erin Line
• Request for Drain Improvement: David Carroll Drain 3 - Barfett
• Morris St. Iona Capital Project
• 2023 Truck Purchase Approval
• Development Charges Background Study

Council approved a zoning by-law amendment for 29861 Erin Line to change the property from Agricultural to Exception Special Agricultural and Special Rural Residential. Other key actions included authorizing a development charges study and the purchase of a new pickup truck.

• Approved Zoning By-law Amendment ZBA 5/23 for 29861 Erin Line (Carried)
• Authorized Watson & Associates to conduct a Development Charges Background Study for an estimated $30,000 from the Contingency Reserve (Carried)
• Approved purchase of a 2023 pickup truck from Disbrowe Chevrolet for $58,801.39 + hst (Carried)
• Decided to proceed with the David Carroll Drain 3 improvement request (Carried)
• Directed staff to undertake a comprehensive review of the Procedural By-law (Carried)
• Approved the Elgin County Joint Annual Accessibility Status Report 2022 and Multi-Year Accessibility Plan 2021-2026 (Carried)
• Passed By-law #2023-46 to amend by-law #2022-50 for 29861 Erin Line (Carried)
• Passed By-law #2023-47 to confirm meeting proceedings (Carried)

Cultural Heritage Committee

The committee discussed the progress of several heritage designations and the upcoming Municipal Doors Open event. No final designations were approved, though the committee agreed to run an advertisement for the Doors Open event in the Day Tripping Fall Edition.

• Approved agenda (CARRIED)
• Approved May 17, 2023 meeting minutes (CARRIED)
• Agreed to run Doors Open event advertisement in Day Tripping Fall Edition

Cenotaph Committee

The Cenotaph Committee is meeting to review design and campaign progress. The committee is also tracking donations received for the project.

• $750 donation from Dave Wheeler Car Show
• $7000 donation from West Lorne Legion Branch 221

The committee approved the minutes from the May 16 meeting. Members discussed fundraising efforts, including a $7,000 donation from the West Lorne Legion and the submission of a Federal Grant for Community War Memorial on June 12.

• Approved May 16 meeting minutes

Economic Development Committee

The Economic Development Committee is meeting to handle routine business: approving past minutes, a finances update, and reports from sub-committees. They will also discuss the Community Enhancement Plan, including a planner's report, and upcoming events like the Community Market, Breakfast from the Farm, and Business After 5.

• Approval of April 3 and May 8, 2023 meeting minutes
• Finances update
• Community Enhancement Plan with attached planner's report
• Events: Community Market, Breakfast from the Farm, Business After 5
• Sub-committee updates: Culture and Tourism, Business Directory, Flags, Business Attraction and Promotion

Council Meeting

This is a regular Council meeting with routine department reports and several proposed by-laws for third reading, including drain by-laws and a services agreement. Council will also consider initiating a downtown Community Improvement Plan, heritage designations for two properties, and updates to the Public Notice Policy and short-term accommodation licensing enforcement.

• Request to initiate a Downtown Community Improvement Plan (CIP)
• Heritage designation requests for 199 Currie Road and 29593 Talbot Line
• By-laws for third reading: Dunwich Dutton School Drain, Gordon Campbell Drain, Gilroy Drain, Alan McCallum and Gordon Little Drain, Tile Loan (Marentette), LTVCA agreement, and Confirm Proceedings
• Public Notice Policy update and Short Term Accommodation Licensing Enforcement
• County Road Maintenance Agreement and 2023 Capital Projects - Operations

Council provisionally adopted by-laws for the Alan McCallum, Gordon Little, and Gilroy drains. The municipality will also proceed with a Downtown Community Improvement Plan and a heritage designation for 199 Currie Road. Additionally, staff were directed to conduct a lagoon sludge survey.

• Provisionally adopted by-law #2023-44 for Alan McCallum and Gordon Little Drains (Carried)
• Provisionally adopted by-law #2023-43 for Gilroy Drain (Carried)
• Directed Administration to proceed with a municipally initiated Downtown Community Improvement Plan (Carried)
• Directed Administration to proceed with heritage designation of 199 Currie Road (Carried)
• Directed staff to undertake a lagoon sludge survey (Carried)
• Approved May 24, 2023 draft minutes
• Received monthly reports from Roads, Water, Wastewater, Building, Fire, and Drainage departments (Carried)

Council Meeting

The Council is reviewing a development charges study and receiving an update on the wastewater treatment plant. The meeting also includes a report from the Drainage Department regarding the Gilroy Drain.

• Development Charges Study presentation by Watson and Associates Economists Ltd.
• Wastewater Treatment Plant update by Dillon Consulting Ltd.
• Engineer's Report for the Gilroy Drain
• By-law #2023-39 User Fees By-law
• By-law #2023-40 Confirm Proceedings By-law

Cultural Heritage Committee

The Cultural Heritage Committee will meet at the Council Chambers in Dutton. The agenda includes heritage designations, ongoing matters, and new business.

• Heritage Designations
• On-Going Matters
• New Business

The committee reviewed the status of several heritage designations and the upcoming Municipal Doors Open event. Members selected specific properties for a priority review of the heritage register. The committee scheduled a meeting for May 24, 2023, to determine the installation locations for hamlet signs.

• Approved April 19, 2023 meeting minutes
• Selected priority properties for heritage register review
• Scheduled May 24, 2023 meeting to review hamlet sign locations

Cenotaph Committee

The Cenotaph Committee is holding its second meeting of 2023 to discuss the cenotaph project. The agenda includes adopting the previous meeting's minutes, receiving updates on the design, fundraising (including donations and grants), and the overall campaign, plus any new business. No decisions or dollar amounts are listed in the agenda itself.

• Adoption of draft minutes from April 25, 2023 meeting
• Design update
• Fundraising update including donations and grants
• Campaign update

Court of Revision

The Court of Revision will meet to discuss matters related to the Dunwich Dutton School Drain and the Gordon Campbell Drain. The meeting is scheduled for May 10, 2023, via a hybrid format.

• Dunwich Dutton School Drain
• Gordon Campbell Drain

Council Meeting

The Council will review several departmental monthly reports covering public works, water, wastewater, building, fire, and recreation. The agenda includes drainage matters such as tender results for the Dunwich-Dutton School Drain and the appointment of an engineer for the David Carroll Drain. Additionally, the Council will consider a tax rate by-law and a deferred severance application for 8846 Homestead Road.

• By-law 2023-37 Tax Rate By-law
• Severance application E9/23 for 8846 Homestead Road (deferred)
• Tender results for Dunwich-Dutton School Drain
• Tender opening for Gordon Campbell Drain
• Appointment of Engineer for David Carroll Drain

Council awarded construction contracts for the Dunwich-Dutton School Drain and Gordon Campbell Drain. The board also recommended approval for a severance application on Homestead Road with 12 specific conditions and supported a privacy resolution for election candidates.

• Awarded Dunwich-Dutton School Drain contract to G.W. Clarke Drainage Contractors Ltd. for $109,700 plus HST
• Awarded Gordon Campbell Drain contract to Gillier Construction Inc. for $67,500 plus HST
• Recommended approval of severance application E9/23 for 8846 Homestead Road subject to 12 conditions
• Instructed staff to obtain pricing from OCWA to investigate wastewater system surface water infiltration
• Appointed Spriet Associates to prepare reports for the David Carroll Drain
• Donated $733.35 from the Military Heroes reserve to the Cenotaph committee and closed the reserve
• Supported Regional Municipality of Waterloo resolution to protect privacy of election candidates and donors
• Directed staff to invite Dillon Consulting to provide a Wastewater Treatment Plant update

Council Meeting

The Municipality of Dutton/Dunwich Council will discuss provincial planning statements, a land severance application, and several drain assessments. The body is also reviewing a proposed Code of Conduct policy for Council and local boards.

• Severance application E25/23 for 29861 Erin Line
• Proposed By-law #2023-35 Code of Conduct Policy for Council and Local Boards
• Final assessments for Hamilton, Duncan Leitch, McPhail, and Malcolm Blue drains
• Proposed baseball diamond upgrades at Sons of Scotland Park
• Review of 2022 Road Maintenance Annual Report

Council recommended approval for a land severance at 29861 Erin Line subject to 11 conditions. The board also approved several drain assessment by-laws and a new Code of Conduct Policy for Council and local boards.

• Recommended approval of severance application E25/23 for 29861 Erin Line (Carried)
• Approved Donald Carroll Drain improvement request (Carried)
• Approved tile drain loan application for Lot 9 Concession A (Carried)
• Approved baseball diamond upgrades at Sons of Scotland Park (Carried)
• Approved updated Hours of Work Policy (Carried)
• Appointed members to Cenotaph and Budget Committees (Carried)
• Passed By-law 2023-35 adopting a Code of Conduct Policy (Carried)
• Passed By-laws 2023-31, 2023-32, 2023-33, and 2023-34 for drain final assessments (Carried)

Council Meeting

The Municipality of Dutton/Dunwich is reviewing several drainage reports and planning applications. Council will discuss a zoning by-law amendment for 31846 Erin Line and a severance application for 8846 Homestead Road. The meeting also includes a proposed agreement for technology support services.

• By-law #2023-25: Agreement for Technology Support Services with Zouling Technologies Inc.
• By-law #2023-26: Zoning By-law Amendment ZBA 4/23 for 31846 Erin Line
• Application for Severance E 9/23 for 8846 Homestead Road
• By-law #2023-27: A.A. Paton Drain Abandonment
• Provisional By-laws for Dunwich Dutton School Drain and Gordon Campbell Drain

Council provisionally adopted By-law #2023-28 for the Dunwich Dutton School Drain and By-law #2023-29 for the Gordon Campbell Drain. The municipality also approved a tile drain loan and the abandonment of a portion of the A.A. Paton Drain By-law 1808.

• Provisionally adopted By-law #2023-28 for Dunwich Dutton School Drain (Carried)
• Provisionally adopted By-law #2023-29 for Gordon Campbell Drain (Carried)
• Approved abandonment of portion of A.A. Paton Drain By-law 1808 on lands owned by Lawrence Marentette (Carried)
• Approved tile drain loan for Con 2 NE 1/4 Lot 15 Roll 3429-000-005-02500-0000 with $200 inspection fee (Carried)
• Referred Barfett drain maintenance requests to the drainage superintendent (Carried)
• Approved March 2023 monthly reports for Roads, Water, Wastewater, Building, Fire, and Drainage departments (Carried)
• Approved March 22, 2023 Council meeting minutes (Carried)

Council Meeting

The Municipality of Dutton/Dunwich is meeting to discuss drainage reports, tender results, and zoning by-law amendments. The body will also review the 2023 operating budget and a new fees by-law.

• Zoning By-law Amendment ZBA 2/23 for 31492 and 31556 Pioneer Line
• Zoning By-law Amendment ZBA 3/23 for 28786 and 28800 Aberdeen Line
• By-law #2023-17 Fees By-law
• Tender results for Pearce Drain and Dude Ranch Hill Drain
• Agreement with Circular Materials Ontario for Blue Box Material services

Council approved the 2023 Operating Budget and awarded two drainage construction contracts. Two zoning by-law amendments were passed for properties on Pioneer Line and Aberdeen Line. Council also passed a resolution calling on CN Rail to comply with the Drainage Act.

• Approved 2023 Operating Budget
• Awarded $25,620 contract to Gillier Drainage Inc. for Pearce Drain
• Awarded $73,673.87 contract to McNally Excavating Ltd. for Dude Ranch Hill Drain
• Approved Zoning By-law Amendment ZBA 2/23 for 31556 Pioneer Line and vacant land
• Approved Zoning By-law Amendment ZBA 3/23 for 28786 and 28800 Aberdeen Line
• Passed resolution calling on CN Rail to contribute to municipal drains per the Drainage Act
• Approved abandonment of a section of the 1960 drain on Lawrence Marentette's property
• Waived $810.00 fee for West Lorne Comets use of Dutton Community Centre

Committee of Adjustment

The Committee of Adjustment is meeting to consider two minor variance applications. The body will also review and adopt minutes from the March 8, 2023 meeting.

• Minor variance application MV 2/23 for 298 Nancy Street (Michael Frada and Malgorzata Adamski-Frada)
• Minor variance application MV 3/23 for 12107 Willey Road (Wayne and Debbie Wright)

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application for a property at 173 Leitch Street. The body will also consider the adoption of minutes from the December 14, 2022 meeting.

• Minor Variance application MV 1/23 for 173 Leitch Street (Nicole and Jonathan McDowell)

The Committee of Adjustment approved a minor variance application for Nicole and Jonathan McDowell. The decision allows for reduced side yard setbacks for an accessory structure and its eaves.

• Approved Minor Variance Application MV 1/23 for 173 Leitch Street (Carried)
• Approved minutes from the December 14, 2022 meeting

Council Meeting

The Municipality of Dutton/Dunwich Council will review monthly departmental reports and 2023 municipal grant requests. The body is discussing updates to the 2023 User Fee By-law and a zoning by-law amendment for a property on Mary Street.

• Proposed By-law #2023-19: Zoning By-law Amendment ZBA 11/22 for 270 Mary Street
• Proposed By-law #2023-18: Emergency Management Program and Response Plan
• 2023 User Fee By-law Update
• 2023 Municipal Grant Requests
• Drainage items: Gordon Campbell Drain report, Donald Lumley Drain improvement request, and Gilroy Drain petition

Council approved a zoning by-law amendment to allow a 5-unit rowhouse at 270 Mary Street. The meeting also included approvals for several drainage projects and updates to municipal user fees. Additionally, Council passed a new emergency management program and response plan by-law.

• Approved Zoning By-law Amendment ZBA 11/22 for 5-unit rowhouse at 270 Mary Street (Carried)
• Approved 2023 user fee changes, including a 7% increase for South Dunwich Hall (Carried)
• Approved 2023 Municipal Grant Requests, including $280.00 for WECHC children's fitness program (Carried)
• Approved use of Community Centre and WEDS Theatre as evacuation centres for Dutton Co-operative Child Care Centre Inc. (Carried)
• Decided to proceed with Donald Lumley Drain and Gilroy Drain improvement requests (Carried)
• Appointed Spriet Associates Ltd. for the Dunwich Dutton School Drain report (Carried)
• Passed By-law 2023-18 for Emergency Management Program and Response Plan (Carried)
• Supported resolutions regarding homelessness, cannabis act consultation, and the Municipal Heritage Register (Carried)

Court of Revision

The Court of Revision is meeting to adopt previous minutes and discuss the Pearce Drain. The meeting is held in a hybrid format at 199 Currie Road.

• Discussion of Pearce Drain (Report 221036)
• Adoption of February 8, 2023, meeting minutes

Council Meeting

Council will review and potentially adopt the 2023 Capital Budget and the 2023 Water and Wastewater Budget. Other items include tenders for dust suppressant and gravel, requests for drain improvements, and a fireworks approval for a March 18 event. The agenda also includes correspondence on the police services board budget and OPP annual report, and closed sessions for employee negotiations.

• 2023 Capital Budget
• 2023 Water and Wastewater Budget
• 2023 Dust Suppressant Tender
• 2023 Gravel Tender
• Fireworks Approval for March 18, 2023 Celebrate Covid Kindness

Council approved the 2023 Capital Budget and the 2023 Water and Wastewater Budget. The meeting also included awarding road maintenance tenders and passing by-laws to borrow funds for drain improvements.

• Approved 2023 Capital Budget (CARRIED)
• Adopted 2023 Water and Wastewater Budget (CARRIED)
• Awarded dust suppressant tender to Eastern Oil field Ltd. at $0.095/L plus HST (CARRIED)
• Awarded gravel supply and delivery tender to Johnston Brothers Ltd. at $22.07 - $23.09/tonne + HST (CARRIED)
• Approved borrowing $103,000.00 for Dude Ranch Hill Drain construction (CARRIED)
• Approved borrowing $536,000.00 for Bennett Drain - Upper Portion improvement (CARRIED)
• Approved drain improvement requests for Donald Lumley Drain and Dunwich-Dutton School Drain (CARRIED)
• Waived Fireworks By-law #2021-63 section 8.b. for March 18, 2023 event (CARRIED)

Special Council Meeting

The Council is reviewing the 2023 proposed budget. The meeting also includes discussions regarding several proposed by-laws for municipal staffing and proceedings.

• 2023 Proposed Budget
• By-law #2023-12 to appoint Clerk
• By-law #2023-13 to appoint CAO/Treasurer
• By-law #2023-14 to confirm proceedings

Council passed by-laws to appoint the Clerk and the CAO/Treasurer. Members also reviewed and discussed the proposed 2023 Budget.

• Passed By-law #2023-12 to appoint a Clerk (CARRIED)
• Passed By-law #2023-13 to appoint a CAO/Treasurer (CARRIED)
• Passed By-law #2023-14 to confirm council proceedings (CARRIED)

Court of Revision

The Municipality of Dutton/Dunwich is holding a Court of Revision meeting. The body will discuss the Dude Ranch Drain and the upper portion of the Bennett Drain.

• Dude Ranch Drain
• Bennett Drain - Upper Portion

The Court of Revision held a public hearing to review assessments for two drainage projects. No written appeals were received for either project prior to the meeting. The Court subsequently accepted the assessments for both drains.

• Accepted the assessment for the Dude Ranch Drain (CARRIED)
• Accepted the assessment for the Bennett Drain - Upper Portion (CARRIED)

Council Meeting

The Municipality of Dutton/Dunwich will review monthly departmental reports and discuss drainage petitions. Council is considering a heritage designation request and voting on three proposed by-laws.

• Heritage designation request for 27401 Celtic Line
• Proposed By-law #2023-09: Delegation of Administrative Authorities
• Proposed By-law #2023-10: Pearce Drain By-law
• Dutton School Drain Section 4 Petition
• Court of Revision for Dude Ranch Hill Drain and Bennett Drain

Special Council Meeting

The Municipality of Dutton/Dunwich is holding a special council meeting to appoint a Deputy Clerk. The session also includes a closed discussion regarding an organizational review.

• By-law #2023-07: Appoint S. Godby as Deputy Clerk
• Closed session regarding an organizational review (personal matter about an identifiable individual)
• By-law #2023-08: Confirm Proceedings

Council Meeting

The Council will review several departmental reports including water, building, and drainage activity. The meeting includes discussions on organizational reviews, upcoming by-laws, and various community delegations.

• Drainage: Approval of McPhail Drain minutes
• Drainage: Appointment of Engineer for Keillor Drain
• Drainage: Request for improvement for Leitch-McCann Drain
• Delegation: Dutton Dunwich Minor Ball Association regarding diamond upgrades
• By-law #2023-04: Temporary Borrowing By-law

Council approved the 2023 operating and capital budget for the Arena Board and passed by-laws for temporary borrowing and group home licensing. The board also authorized drainage improvements for the Leitch-McCann Drain and appointed engineers for the Keillor Drain.

• Approved 2023 Arena operating and capital budget requiring $99,804.88 municipal contribution
• Passed By-law #2023-04 Temporary Borrowing By-law
• Passed By-law #2023-05 Group Home Licensing By-law
• Approved Leitch-McCann Drain improvement request and appointed Spriet Associates Ltd.
• Appointed Spriet Associates for Keillor Drain report
• Approved $810.00 + hst in-kind donation for School Council/Home School Association Spring Fling
• Un-appointed Christopher Prost from the Cultural Heritage Committee
• Accepted termination of shared services agreement with Municipality of West Elgin

Council Meeting

The Municipality of Dutton/Dunwich will review several land severance applications and a proposed by-law for licensing shelters and group homes. Council will also consider drainage by-laws and receive monthly reports from municipal departments.

• Severance applications for 31846 Erin Line, 28800 Aberdeen Line, 28786 Aberdeen Line, 31492 Pioneer Line, and 31556 Pioneer Line
• Proposed Licensing By-law for Shelters and Group Homes
• By-law #2023-01 Dude Ranch Hill Drain and By-law #2023-02 Bennett Drain
• Review of Cyber Security and Work Boot Reimbursement policies
• Engineer's report on the Pearce Drain

Council provisionally adopted by-laws to borrow $103,000 for the Dude Ranch Hill Drain and $536,000 for the Bennett Drain. Several severance applications were recommended for approval to the County of Elgin. Council also approved new policies for cyber security and safety work boot reimbursement.

• Provisionally adopted By-law #2023-01 to borrow $103,000 for Dude Ranch Hill Drain
• Provisionally adopted By-law #2023-02 to borrow $536,000 for Bennett Drain - Upper Portion
• Awarded $5,340 plus HST contract for Lodge and Graham Drain maintenance to Laemers Excavating
• Approved controlled overflow channel from Agris-Dutton facility to Buttermilk Bog
• Recommended approval for severance applications E83/22, E88/22, E92/22, E100/22, and E101/22
• Approved Policy no. A 39-2023 Cyber Security Policy
• Approved Policy no. F&A 10-17 Safety Work Boots Reimbursement Policy
• Supported Municipality of Tweed petitioning Ontario Energy Board to regulate natural gas costs