Cramahe public meetings in 2023

eSCRIBE Test Meeting

This is a test meeting of the Township of Cramahe Council, containing only standard procedural agenda items such as call to order, agenda approval, minutes adoption, and adjournment. No substantive decisions, reports, by-laws, or public hearings are listed. The agenda is essentially boilerplate with no concrete items for discussion or action.

• Meeting is a test (eSCRIBE Test Meeting) with no listed substantive agenda items
• Public comments allowed via Zoom link and 3-minute open forum
• Territorial acknowledgement of Mississauga Anishinabek and Alderville First Nation
• Recording rules per By-Law 2020-17 require permission from Mayor or Clerk

Council Meeting

This Cramahe Township Council meeting includes a closed session to receive an HR delegation and set the mandate for CUPE collective bargaining. In open session, Council will consider a zoning by-law amendment for 2133 Spring Street, a pre-servicing agreement for the Eastfields subdivision, and a report on road construction financial needs. The agenda also includes a delegation on community risk assessment, approval of the 2024 budget schedule, and a public meeting on the Little Lake Boat Launch.

• Closed session: CUPE collective bargaining mandate (Report ADMIN-15-23)
• Zoning By-law Amendment BL-2023-63 for 2133 Spring Street
• Pre-Servicing Agreement BL-2023-64 with 2852243 Ontario Inc. for Eastfields subdivision
• Report PW/Transportation-12-23 on financial needs for road construction
• 2024 Budget Schedule approval (Report FIN-10-23)

Public Meeting

The Township of Cramahe is holding a statutory public meeting to consider updating the Open Air Burn By-Law 2013-40 and adopting permit fees starting in 2025 for cost recovery. The meeting includes public comments and council discussion, with no decisions made at this stage.

• Update to Burn By-Law 2013-40
• Proposed permit fees beginning in 2025
• Draft by-law BL-56-23 attached
• Public notice posted December 5, 2023

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is receiving a November 2023 building construction report, Lower Trent Conservation board minutes, and a notice seeking a municipal representative for the Source Protection Committee. It also includes resolutions from other municipalities on topics such as Income Tax Act amendments, long-term care, strong mayor powers, and environmental permit changes.

• November 2023 Cramahe Construction Report
• Lower Trent Conservation Board minutes from November 9, 2023
• Notice for municipal representative on Lower Trent Source Protection Committee for 2024
• Resolutions supporting amendments to Income Tax Act, Long-Term Care Amendment Act, and Legislation Act
• Resolution supporting revocation of strong mayor powers and increased leave-to-construct threshold

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a zoning by-law amendment for 2133 Spring Street, issues at the Little Lake Boat Launch, an update to the Open Air Burn By-law, the 2024 budget schedule, and a request for free facility use by a mobile pet supply bus. The committee will also adopt minutes from several advisory committee meetings.

• Zoning By-law Amendment for 2133 Spring Street (PLAN-34-23)
• Little Lake Boat Launch issues and swim area (CLERKS-20-23)
• Update to Open Air Burn By-law (FIRE-05-23)
• 2024 Budget Schedule approval (FIN-10-23)
• Free facility use for Buddy Bus Mobile Pet Supply at Keeler Centre parking lot (REC-32-23)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to approve the agenda and prior minutes, receive a verbal operational update, and discuss several items including the Field of Dreams Community Capital Campaign, a proposed inter-committee meeting about the promenade, and grants. The meeting is largely procedural with some discussion items.

• Field of Dreams Community Capital Campaign package review and feedback follow-up
• Economic Development Advisory Committee recommends inter-committee meeting to discuss the promenade
• Grants discussion
• Verbal operational update from Manager C. Curwin
• Adoption of October 23, 2023 minutes

Agricultural Committee

The Agricultural Advisory Committee met to establish leadership and discuss future priorities. The committee will review its terms of reference and code of conduct. Members also discussed potential areas of focus including partnerships, funding, and training.

• Nomination of Chair for the 2023-2026 term
• Nomination and appointment of Vice Chair for the 2023-2026 term
• Review of Committee Terms of Reference and Code of Conduct
• Discussion on prospective focus areas: partnerships, funding, and training
• Establishment of a quarterly meeting schedule

Council Meeting

The Council is reviewing several infrastructure proposals, including a battery energy storage project and a 70-metre telecommunications tower. They are also considering various by-laws for staff appointments and policy updates. Additionally, the meeting includes discussions on grant opportunities and community donations.

• Tubbs Corners Energy Storage Project (up to 125MW battery storage)
• Spectra Point 70-metre telecommunication tower proposal
• $50,000 grant application for Keeler Centre generator
• $250.00 donation to the Castleton Pet Parade
• Appointment of Andrew Harper as Deputy Fire Chief

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for their information only. No decisions are being made; the items are provided for council's awareness.

• 2024 Communities in Bloom Ontario invitation
• OASIS letter to Premier and ministries regarding septage
• Resolution from Township of Puslinch supporting action on illegal land use
• Resolution from Town of Aylmer requesting amendments to the Residential Tenancies Act
• Resolution from County of Prince Edward opposing MECP permit-by-rule expansion

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to consider a consent (land severance) application for 102 Bellamy Road. The agenda includes a staff report, comments from agencies and the public, and a proposed motion to provisionally approve the application with conditions. The meeting also covers routine items like agenda approval, minutes adoption, and declarations of interest.

• Consent application D10-HOF-09-23 for 102 Bellamy Road
• Lower Trent Conservation recommends deferral due to wetland assessment concerns
• Proposed conditions include paying taxes, submitting draft transfer, and filing a reference plan
• Public hearing with notice given to residents within 60 meters

Economic Development Advisory Committee

The Economic Development Advisory Committee will receive feedback from members regarding the business directory. The committee will also receive an update on interactive mapping and the planning of a business questionnaire.

• Review of business directory feedback
• Update on interactive mapping project
• Status of business questionnaire planning

Water and Wastewater Advisory Committee

The Water and Wastewater Advisory Committee is meeting to approve its agenda and prior minutes, then receive information on financials with the Treasurer and a provincial grant program for water infrastructure. No binding decisions are on the agenda; items are for discussion and information.

• Discussion of financials with Treasurer Rubab Nadeem, including water LUSI budget requests
• Information on 2024 Enabling Water Systems Fund Grant for water infrastructure
• Approval of August 28, 2023 meeting minutes

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for information only. No decisions are being made at this meeting. Items include a thank-you letter from the Colborne Legion, and resolutions on topics such as housing and homelessness, engine brake noise, and proposed legislative amendments.

• Colborne Legion Branch 187 poppy campaign thank-you letter
• Northumberland County Inter-Municipal Ad-Hoc Committee on Housing & Homelessness
• Resolution from Shuniah on unnecessary noise from engine brakes
• Multiple resolutions calling for an amendment to the Legislation Act, 2006
• Resolutions supporting Bill 21, Fixing Long-Term Care Amendment Act

eSCRIBE Test Meeting

This is a test meeting of the Township of Cramahe Council, held for information only. The agenda contains only routine procedural items such as call to order, confirmation of agenda, adoption of minutes, and adjournment. No substantive decisions, reports, or public hearings are listed.

• Public comments allowed via Zoom link
• Territorial acknowledgement of Mississauga Anishinabek territory
• Rules for recording meetings per By-Law 2020-17
• Closed session possible, with CAO/Treasurer A. McNichol and Interim Clerk H. Grant in attendance
• Confirming by-law to approve proceedings

Committee of the Whole

The Committee of the Whole will receive a delegation from Baseload Power about an energy storage project, review and recommend a new Winter Operations Policy, and consider the 2024 council meeting schedule. The agenda also includes adoption of minutes from several advisory committees and a closed session for potential litigation.

• Delegation from Baseload Power on energy storage project
• Report CLERKS-18-23: 2024 Council Meeting Schedule
• Report PW-11-23: Winter Operations Policy
• Adoption of minutes from Economic Development, Transportation, Heritage Cramahe, and Committee of the Whole
• Closed session under Municipal Act Section 239(e) for litigation or potential litigation

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council will review the October 2023 building report and correspondence, plus resolutions from other municipalities on topics like court backlog, floating accommodations, cannabis retail, speed enforcement, illegal land use, short-term rentals, and more.

• October 2023 Building Report
• Resolution on Ontario court backlog measures from Trent Hills
• Resolution on floating accommodations from Huntsville
• Resolution on cannabis retail applications from Aurora
• Resolution supporting automated speed enforcement from Renfrew County

Transportation Advisory Committee

The Cramahe Transportation Advisory Committee is meeting to approve the August 28, 2023 minutes and receive discussion items on several transportation topics. These include an update on the Toronto Road & King Street intersection, a downtown parking lot analysis, Boundary Road maintenance, budget items, guardrails, and township speed limits. The meeting is largely informational and discussion-focused, with no major decisions listed on the agenda.

• Toronto Road & King Street intersection update on stop sign and line repainting
• Downtown parking lot analysis with Jim Detenbeck as project champion
• Discussion on Cramahe-Brighton maintenance agreement for Boundary Road
• Discussion of grants for removal of dead ash trees township-wide
• Discussion on guardrails and speed limits township-wide

Police Services Board

The Cramahe Police Services Board is meeting to approve the agenda and July 19, 2023 minutes, receive the Detachment Commander's report for July-September 2023, and discuss the 2024 budget. The board will vote on accepting the budget as presented or as amended. The meeting is largely procedural, with the budget discussion being the main substantive item.

• 2024 Budget Discussion - board to accept budget as amended or as presented
• Detachment Commander Report for July-September 2023
• Adoption of minutes from July 19, 2023

Committee of Adjustment

The Committee is reviewing several consent to sever applications for various properties. Most applications were provisionally approved with conditions, while one application was recommended for deferral.

• Provisional approval of three severance applications on Penryn Road
• Penryn Road severance requires $3,300.00 cash-in-lieu of parkland per application
• Provisional approval of two severance applications at Little Lake Road and Trent Valley Drive North
• Little Lake Road severance requires $2,200.00 cash-in-lieu of parkland per application
• Deferral recommended for Trent Valley Drive South application due to required updated Environmental Impact Study

eSCRIBE Test Meeting

This is a test meeting agenda for the Township of Cramahe Council. It contains only standard procedural items such as call to order, agenda confirmation, minutes adoption, and adjournment. No substantive decisions, reports, or public hearings are listed.

• Meeting is a test event (eSCRIBE Test Meeting 2023-10-24)
• Hybrid meeting at Council Chambers, 1 Toronto St., Colborne
• Public comments allowed via Zoom link
• Territorial acknowledgement of Mississauga Anishinabek territory

Council Meeting

The Council will review 2022 financial statements and consider several new by-laws. Key discussions include endorsing an inter-municipal committee on housing and homelessness and approving new fees and charges.

• By-law BL-2023-53 to consolidate and regulate various fees and charges
• Endorsement of an Inter-Municipal Ad Hoc Committee on Housing and Homelessness
• By-law BL-2023-54 regarding appointments to various Boards and Committees
• Remembrance Day requests from the Colborne Legion
• Santa Claus Pet Parade request for December 3, 2023, in Castleton

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing a request to investigate grant funding for a Business Retention & Expansion survey. Members also discussed an interactive mapping report and results from a debrief survey.

• Investigation of grant funding for a Business Retention & Expansion survey
• Review of the Stop, Start, Continue Debrief Survey results
• Staff investigation into adding an interactive map to the Cramahe website
• Review of the ECDEV interactive mapping report

Parks and Recreation Advisory Committee

The Township of Cramahe Parks and Recreation Advisory Committee is meeting to handle routine business, including approving the agenda and prior minutes. The main substantive items are a delegation from Colborne Minor Baseball and discussions about donation pledges and potential sponsored trees, benches, or landscaping.

• Delegation from Colborne Minor Baseball (Megan Fitzpatrick-Walton, Jason Walton, Becky Bailey)
• Discussion on door-to-door pledges for donations
• Discussion on potential motion to Council re: sponsored trees, benches, or landscaping (carried from Sept. 11, 2023)
• Approval of minutes from September 11, 2023

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for review. No decisions are being made; items are for information only.

• LTC Board of Directors meeting minutes (September 14, 2023)
• Northumberland Warming Hub opening October 16, 2023 at 240 College Street, Cobourg
• AMO 2022 Annual Report
• Resolution from Thunder Bay on intimate partner violence
• Resolutions from Clearview on guaranteed livable income, illegal car rallies, and municipal codes of conduct

Council Information Package

This is an information-only meeting where Council reviews the Ombudsman's annual report for 2022-2023 and considers resolutions from other municipalities on topics like guaranteed livable income, childcare availability, smaller developers, illegal land use enforcement, and catch and release justice. No decisions are being made; items are for information only.

• Ombudsman Annual Report for 2022-2023
• Resolution from Alnwick/Haldimand on guaranteed livable income
• Resolution from Bluewater on childcare availability in Ontario
• Resolution from West Lincoln on challenges faced by smaller developers
• Support resolutions from Cobourg and Howick on catch and release justice

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend items to Council, including an updated fees and charges by-law, a free facility use request for a Santa Claus Pet Parade, and support for the Royal Canadian Legion's Remembrance Day ceremony. The committee will also receive a verbal update on Keeler Centre refrigeration and adopt minutes from prior meetings.

• Fees and Charges By-law amendments (Report ADMIN-13-23) recommended for Council approval
• Free facility use for 2023 Castleton Santa Claus Pet Parade on Dec 3, 12-4 pm
• Royal Canadian Legion Branch 187 Remembrance Day support request (Report REC-29-23)
• Verbal update on Keeler Centre refrigeration
• Adoption of minutes from Sept 5, 2023 Committee of the Whole and June 29, 2023 Heritage Cramahe

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. It includes the September 2023 building report, a memo on Northumberland County organizational changes, and notices of public consultation. Council also reviews resolutions from other municipalities on topics like chronic pain treatment, Highway Traffic Act amendments, and affordable housing.

• September 2023 Building Report
• Northumberland County organizational change regarding Department of Health and Human Services
• IPC public consultation on FIPPA/MFIPPA appeal code revisions (feedback due Dec 21, 2023)
• Brighton initiates inter-municipal ad hoc committee on homelessness and lower-tier expenditures
• Resolutions from Quinte West, Northumberland County, Midland, Montague, Aurora, and Brant on various topics

Council Meeting

The Township of Cramahe Council is meeting to consider several by-laws and reports, including a by-law to prohibit feeding wildlife on municipal property, a zoning by-law amendment for 594 Dingman Rd., and a proposal to lease townhall space to EarlyON. Council will also receive delegations from the Children's Foundation, HKPR District Health Unit, and EarlyON, and will discuss a closed session on land acquisition.

• By-law 2023-43 to prohibit feeding wildlife on municipal property
• Zoning by-law amendment (BL-2023-52) for 594 Dingman Rd., Concession 6, Pt Lot 27
• Proposed lease of lower level of Townhall to EarlyON free of charge
• Approval of revised sign location for 75 King Street East (Prospect Community Church)
• Authorization of MOU with Lower Trent Conservation Authority

Public Meeting

This is a statutory public meeting to consider amending the Fees and Charges by-law (2022-25) and adopting new fees. Proposed changes include administration fees (water certificate, animal impound, tax roll transfer), parks and recreation facility and advertising fees, building department order registration fees, and fire department inspection fees. No written public comments were received before the meeting.

• Proposed 2023 fees schedule for public notice.pdf
• Various administration fees: Water Certificate, Animal Impound Fees, Tax Roll Transfer charges
• Parks and Recreation Facility & Advertising Fees
• Building Department Order Registration (per Section 12(6)(7) of Ontario Building Code)
• Fire Department Inspection Fees

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for council's information only. No decisions are being made at this meeting; it is for review and awareness.

• CTRI leadership training webinar opportunity
• Resolution supporting Stratford's strengthening of municipal codes of conduct
• Resolution supporting amendments to the Highway Traffic Act (from Durham Region)
• Resolution supporting Northern Institute of Chronic Pain (from Wawa)
• Resolution supporting school bus stop arm cameras (from St. Charles)

Economic Development Advisory Committee

The Economic Development Advisory Committee of Cramahe, ON is holding a meeting on September 18, 2023. The agenda contains only procedural elements such as opening the meeting, video display, and standard agenda management; no substantive items are listed.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss next steps for the Elgin Street Sports Park Rehab Initiative, following a council resolution authorizing investigation of funding and project scoping. Other items include a grants discussion, financial overview of funds raised, an operational update, and downtown revitalization discussion.

• Discussion on next steps for Elgin Street Sports Park Rehab Initiative
• Council Resolution No.2023-228 authorizing investigation of funding opportunities and project scoping for the sports park rehab
• Grants discussion
• Overview of funds raised from events
• Downtown revitalization discussion

The Parks and Recreation Advisory Committee decided to apply for the maximum amount of the Ontario Trillium Foundations Resilient Community Fund Grant. The committee also agreed to coordinate with the Castleton Sports Club and Colborne Minor Baseball for 2024 opportunities.

• Approved application for maximum Ontario Trillium Foundations Resilient Community Fund Grant (Carried)
• Approved outreach to Castleton Sports Club regarding 2024 soccer opportunities (Carried)
• Approved request for Colborne Minor Baseball to speak at the next meeting (Carried)
• Approved agenda as presented (Carried)
• Approved minutes from June 26, 2023 (Carried)

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. Council will review the August 2023 building report and correspondence from other municipalities, including resolutions on climate energy, municipal codes of conduct, MFIPPA review, Bill 3, and guaranteed livable income. No formal decisions are scheduled.

• August 2023 Building Report
• Resolution from Severn on Climate Energy Just Transition Transfer (JTT)
• Resolutions from Greater Madawaska and Matachewan supporting municipal codes of conduct
• Resolution from Essex supporting review of MFIPPA
• Resolution from Port Hope supporting Bill 3 on special powers of heads of council

Public Meeting

The Township of Cramahe is holding a statutory public meeting to consider a zoning by-law amendment for two lots created by a recent severance at 594 Dingman Road. The amendment would rezone the lots from Rural (RU) to Rural Residential (RR). No public comments were received, and most agencies raised no objections.

• Zoning by-law amendment D14-RAH-03-23 for Concession 6 Part Lot 27
• Rezone two severed lots from Rural (RU) to Rural Residential (RR)
• 594 Dingman Road, Castleton
• No written or verbal public comments received
• Lower Trent Conservation and Northumberland County have no objection

The meeting was held to discuss a Zoning By-law Amendment to rezone two severed lots from Rural (RU) to Rural Residential (RR). No decision was recorded in the minutes; the session served as a statutory public meeting to review the application and receive comments.

Special Council Meeting

This special council meeting includes a resolution to award the 2023 Sidewalk Repair Replacement Program contract to Cooks Concrete Impressions at $220 per linear meter, and a by-law to appoint a Fire Chief. The meeting is in person only at Castleton Town Hall, with no hybrid option.

• Award RFP 2023-03 Sidewalk Repair Replacement Program to Cooks Concrete Impressions (1972963 Ontario Inc.) at $220/linear meter
• Approve By-Law 2023-49 to appoint a Fire Chief
• Approve minutes from Special Council Meetings on August 2 and July 11, 2023
• Approve By-Law 2023-50 to confirm the proceedings of this meeting

Council appointed a Fire Chief via By-law 2023-49 and awarded a sidewalk repair contract to Cooks Concrete Impressions. The council also rescinded a previous motion to approve minutes from July and August, deferring them to a later meeting.

• Awarded RFP 2023-03 Sidewalk Repair Replacement Program to Cooks Concrete Impressions at $220/linear meter (Carried)
• Approved By-law 2023-49 to appoint a Fire Chief (Carried)
• Rescinded the motion to approve Special Council meeting minutes from July 11 and August 2, 2023 (Carried)
• Approved the meeting agenda (Carried)
• Approved By-law 2023-50 to confirm the proceedings of the September 5, 2023 meeting (Carried)

Committee of the Whole

The Committee of the Whole is meeting in person at Castleton Town Hall to discuss routine business, including approving minutes from several prior meetings and receiving reports. Key items include a recommendation to approve a revised sign location for an electronic sign at 75 King St. East, proposed holiday office closures, and a request to explore grant funding for a business retention and expansion survey.

• Recommend approval of revised electronic sign location at 75 King St. East (Report BLD-07-23)
• Recommend closing Municipal Office Dec 27-28 full days and Dec 29 half day (Report ADMIN-10-23)
• Recommend investigating grant funding for Business Retention & Expansion survey (Report ADMIN-11-23)
• Approve minutes from Police Services Board, Economic Development Advisory Committee, Committee of the Whole, and Committee of Adjustment meetings

The Committee of the Whole approved several recommendations for Council, including specific municipal office closures in December 2023 and the investigation of grant funding for a business survey. The committee also recommended the approval of a revised electronic sign location.

• Recommended Council approve revised electronic sign location (Report BLD-07-23)
• Recommended Council close Municipal Office December 27-28 (full days) and December 29 (half day)
• Recommended Council approve request to investigate grant funding for a Business Retention & Expansion survey
• Approved meeting agenda
• Approved minutes from Police Services Board (April 19), Economic Development Advisory Committee (June 19), Committee of the Whole (July 11), and Committee of Adjustment (June 20)

Water and Wastewater Advisory Committee

The Cramahe Water and Wastewater Advisory Committee is meeting to elect a chair for the 2023-2026 term, approve the agenda and prior minutes, and discuss committee vacancies. The agenda is mostly procedural, with no substantive reports or decisions listed.

• Election of committee chair for 2023-2026 term
• Approval of May 31, 2023 minutes
• Discussion of committee vacancies

The committee appointed a chair for the 2023-2026 term and approved the meeting agenda and previous minutes. Members discussed filling committee vacancies to prepare for expected future development.

• Appointed Brian Anthony as committee chair for 2023-2026 (Carried)
• Approved agenda as presented (Carried)
• Approved May 31, 2023 minutes as presented (Carried)

Transportation Advisory Committee

The Transportation Advisory Committee is meeting to approve its agenda and prior minutes, and to consider a resolution from the Economic Development Advisory Committee supporting the downtown promenade remaining as green space for future events and patios. The committee will also discuss National Public Works Week 2024 recognition events and potential budget impacts. Public comments are in person only at Council Chambers, 1 Toronto Street.

• Resolution to support downtown promenade as green space for events and patios
• Discussion of National Public Works Week 2024 and budget impacts
• Approval of May 29, 2023 meeting minutes

The Transportation Advisory Committee approved support for keeping the downtown promenade as green space. The committee also appointed a project champion for parking lot analysis and recommended a proclamation for National Public Works Week 2024.

• Supported resolution to keep downtown promenade as green space (Carried)
• Appointed Jim Detenbeck as project champion for parking lot analysis (Carried)
• Directed Roads department to install no parking signs at King St. and Toronto St. (Carried)
• Resolved to investigate budget for National Public Works Week 2024 recognition (Carried)
• Recommended that Council proclaim May 19-25, 2024 as National Public Works Week (Carried)
• Approved agenda as presented (Carried)
• Approved May 29, 2023 minutes (Carried)

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is reviewing correspondence and resolutions from other municipalities, including support for Bill 5, retaining tax sale surpluses, homelessness funding, and regulating online travel platforms like Airbnb and VRBO. No votes or decisions are scheduled.

• Support resolution for Bill 5 (Stopping Harassment by Local Leaders Act) from Municipality of St. Charles
• Resolution supporting municipalities retaining surplus from tax sales (St. Charles Res. 2023-151)
• Request for support on homelessness funding (St. Charles Res. 2023-154)
• Resolution requesting provincial regulatory framework for online travel agencies like Airbnb and VRBO (Township of Archipelago)
• Support resolution regarding Black Ash Tree endangered species classification (Township of Emo)

Council Information Package

This is an information package for Council, not a decision-making meeting. Council is receiving the July 2023 construction report from the Building Department and minutes from Lower Trent Conservation board meetings. It is also reviewing support resolutions from other municipalities on topics like healthcare, municipal codes of conduct, and short-term rentals.

• July 2023 Construction Report from Cramahe Building Department
• Lower Trent Conservation Board of Directors and Hearing Board minutes from June 8, 2023
• Support resolution for Essex on Code Red/Black healthcare gaps
• Support resolution for legislative amendments to municipal codes of conduct
• Support resolution on short-term rentals from Township of Puslinch

Special Council Meeting

This is a special council meeting with a largely procedural agenda: approving the agenda and minutes, receiving reports, and passing a confirming by-law. The only substantive item is a closed-session discussion of personal matters about an identifiable individual and labour relations or employee negotiations, with the CAO/Clerk, Deputy Clerk, Fire Chief, and HR & Payroll Coordinator remaining in attendance.

• Closed session under Municipal Act Section 239(b) and (d) for personal matters and labour relations/employee negotiations
• Confirming By-law BL-2023-48 to approve proceedings of the August 2, 2023 special council meeting
• Public comment periods: 3 minutes for agenda items and 3 minutes for general questions

Council approved the meeting agenda and passed By-law 2023-48 to confirm the proceedings of the August 2, 2023, Special Council Meeting. The council also entered a closed session to discuss personal matters and labour relations.

• Approved the agenda (Resolution No. 2023-250) - CARRIED
• Moved into closed session at 11:04am for personal matters and labour relations (Resolution No. 2023-251) - CARRIED
• Returned to open session at 11:28am (Resolution No. 2023-252) - CARRIED
• Directed staff to proceed as instructed during closed session (Resolution No. 2023-253) - CARRIED
• Approved By-law 2023-48 to confirm proceedings of the August 2, 2023 meeting (Resolution No. 2023-254) - CARRIED

Council Meeting

Cramahe Township Council will consider several items including a request to support the Elgin Street sports park rehabilitation initiative, a zoning by-law amendment for a property on Concession 7, and an agreement with CN Rail for grade crossing warning system modifications. The meeting also includes a proposed by-law to prohibit feeding seagulls on municipal property and a resolution to deny a road closure on Cedar Street.

• Elgin Street Sports Park Rehabilitation Initiative – Council asked to support and authorize investigation of funding and project scoping
• Zoning By-law Amendment D14-CRO-02-23 for Concession 7 Part of Lot 28
• Agreement with CN Rail for warning system installation/modification at Peters Road and Blyth Park Road (By-law 2023-46)
• Road closure application L07-HAR-02-23 for Cedar Street – recommended for denial
• Draft by-law to prohibit feeding seagulls on municipal property (BL-43-23)

Council authorized a rehabilitation initiative for the Elgin Street sports park and approved agreements with CN Rail for grade crossing regulations. The board also approved a zoning by-law amendment and an electronic sign for Prospect Community Church, while denying a road allowance closure on Cedar Street.

• Approved Elgin Street sports park rehabilitation initiative and funding investigation
• Approved Warning System Installation/Modification Agreement with CN Rail
• Approved By-law 2023-46 for agreements with CN Rail at Peters Road and Blyth Park Road
• Approved By-law 2023-47 zoning amendment for Concession 7 Part of Lot 28
• Approved electronic message board sign at 75 King Street East (Prospect Community Church)
• Denied road allowance closure request L07-HAR-02-23 for Cedar Street
• Directed staff to prepare a by-law prohibiting the feeding of wildlife and birds in public spaces
• Supported national Rail Safety Week (September 18-24, 2023)

Committee of Adjustment

The Cramahe Committee of Adjustment is meeting to hear three consent (land severance) applications. Two applications (D10-FID-02,03-23 and D10-FID-04,05,06-23) are recommended for deferral to allow more time for agency review, including an Environmental Impact Study. One application (D10-MCC-10-23) is recommended for provisional approval with conditions, including cash-in-lieu of parkland and road widening.

• D10-FID-02,03-23: Part of Lot 18, Concession 2, Trent Valley North – recommended deferral
• D10-FID-04,05,06-23: Part of Lot 17, Concession 2, Trent Valley South – recommended deferral
• D10-MCC-10-23: 3215 County Road 25 – provisional approval with conditions
• Cash-in-lieu of parkland for new lot: $1,100.00
• Road widening of 15.0 metres from centreline of County Road 25 required

The Committee of Adjustment provisionally approved one consent application for a property severance. Two other sets of consent applications were deferred to allow for further review by partner agencies.

• Provisionally approved consent application D10-MCC-10-23 for 3215 County Road 25 with 8 conditions
• Deferred consent applications D10-FID-02-23 and D10-FID-03-23 (Trent Valley North)
• Deferred consent applications D10-FID-04-23, D10-FID-05-23, and D10-FID-06-23 (Trent Valley South)
• Approved the agenda (CARRIED)
• Approved minutes from June 20th, 2023 (CARRIED)

Police Services Board

The Cramahe Police Services Board will consider a request to install a black cat (speed enforcement device) at the intersection of Scott Street and Parliament Street in Colborne to address speeding concerns. The board will also vote on approving the minutes from the previous meeting and a police report covering April to June 2023.

• Request to place a black cat at Scott Street and Parliament Street, Colborne, to address speeding
• Approval of minutes from April 19, 2023 meeting
• Detachment Commander Report for April–June 2023

The Police Services Board approved the Detachment Commander Report for April to June 2023. The Board also supported a request to place a 'black cat' device at the intersection of Scott Street and Parliament Street in Colborne to address speeding.

• Approved agenda as presented
• Approved April 19, 2023 minutes
• Approved Detachment Commander Report for April 2023-June 2023
• Supported request to place black cat at Scott Street and Parliament Street, Colborne

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is reviewing correspondence from the Ministry of Natural Resources and Forestry about flood hazard mapping, plus resolutions from other municipalities on topics like school bus stop arm cameras, childcare regulations, OHIP coverage for chronic pain, municipal insurance costs, and Highway Traffic Act amendments.

• Ministry of Natural Resources and Forestry draft technical bulletin on flood hazard mapping; feedback accepted until September 5, 2023
• Resolution from Greater Napanee on legislative amendments to improve municipal codes of conduct and enforcement
• Resolutions from Grey Highlands and Halton Hills supporting school bus stop arm cameras
• Resolution from Elgin County supporting amendments to regulations for home-based childcare operators to increase allowable spaces
• Resolution from Municipality of North Perth to reduce municipal insurance costs and amend the Highway Traffic Act

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to approve the agenda and prior minutes, then discuss new business items including a draft business directory, completed CED101 inventory charts for categories 7-9, and results of a Stop-Start-Continue feedback survey. The meeting is in-person only at Council Chambers.

• Receive draft business directory updated by staff (business list 2023.pdf)
• Receive completed CED101 charts, categories 7-9, for information and discussion
• Discuss results of Stop, Start, Continue feedback process
• Reminder for members to complete the survey if not already done

The Economic Development Advisory Committee approved a draft business directory and requested that Council authorize an investigation into grant funding for a Business Retention & Expansion survey. Staff were directed to research interactive mapping for the township website.

• Nominated Mary Norton-Stack as vice-chair for the meeting (Carried)
• Approved the meeting agenda as amended (Carried)
• Approved minutes from June 19, 2023 (Carried)
• Received the draft business directory updated by staff (Carried)
• Directed staff to investigate interactive mapping for the Cramahe website (Carried)
• Received completed CED101 charts, categories 7-9 (Carried)
• Requested Council authorize investigation into grant funding for a Business Retention & Expansion survey (Carried)
• Deferred Stop Start Continue discussion to September meeting (Carried)

Special Council Meeting

This is a special council meeting with a single substantive item: a report on tender results for various road surface treatments. Council is being asked to receive the report and award Tender 2023-01 to Greenwood Paving for $638,400 plus HST. The rest of the agenda is procedural, including approval of the agenda, minutes, and a confirming by-law.

• Award Tender 2023-01 to Greenwood Paving for $638,400 plus HST for road surface treatment
• Receive report PW-11-23 for information
• Approve agenda for the July 11, 2023 special council meeting
• Approve Confirming By-law 2023-44

Council awarded Tender 2023-01 for various road surface treatments to Greenwood Paving. The meeting also included the approval of the agenda and a confirming by-law for the session's proceedings.

• Awarded Tender 2023-01 to Greenwood Paving for $638,400.00 plus HST (Carried)
• Approved the meeting agenda (Carried)
• Passed By-law 2023-44 to confirm the proceedings of the July 11, 2023 meeting (Carried)

Public Meeting

The Township of Cramahe is holding a statutory public meeting to consider a zoning by-law amendment for 2644 County Road 25. The applicant, Cathy Crowe, seeks to rezone two severed lots from Agricultural (A) to Rural Residential (RR) and the retained lands to Agricultural Exception 80 (A-80). The amendment is required as a condition of a previous severance approval. Comments from agencies and the public are being accepted.

• Zoning by-law amendment D14-CRO-02-23 for 2644 County Road 25
• Rezone two severed lots from Agricultural (A) to Rural Residential (RR)
• Rezone retained lands to Agricultural Exception 80 (A-80) to reduce minimum lot area from 38 hectares
• Portions of property within Oak Ridges Moraine Conservation Plan, but rezoning only affects non-ORM areas
• No objections from Lower Trent Conservation, Hydro One, or Kawartha Pine Ridge District School Board

The Township held a statutory public meeting to discuss a Zoning By-law Amendment for 2644 County Road 25. The proposal seeks to rezone two severed lots from Agricultural (A) to Rural Residential (RR) and the remaining lands to Agricultural – Exception 80 (A-80). No decision was recorded in the minutes.

Committee of the Whole

The Committee of the Whole recommended that Council deny a road allowance closure request for Cedar Street. It also recommended approval for an electronic sign at 75 King St. and support for the Elgin Street sports park rehabilitation project.

• Recommended Council approve electronic sign application for 75 King St. (CARRIED)
• Recommended Council amend 2023 Council Meeting Schedule for September and December (CARRIED)
• Recommended Council authorize Parks and Recreation Department to investigate funding and scoping for Elgin Street sports park rehabilitation (CARRIED)
• Recommended Council deny road allowance closure request for Cedar Street, file L07-HAR-02-23 (CARRIED)
• Approved agenda for July 11, 2023 meeting (CARRIED)
• Approved minutes for six previous committee meetings from December 2022 to May 2023 (CARRIED)

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council will review the June 2023 Building Report, a proposed Provincial Planning Statement update from the Ministry of Municipal Affairs and Housing, and resolutions from other municipalities on topics like right-to-repair, illegal land use enforcement, municipal insurance costs, and school bus stop arm cameras.

• June 2023 Building Report from Cramahe Building Department
• Proposed Provincial Planning Statement Update from Ministry of Municipal Affairs and Housing
• Resolution supporting Right to Repair Movement from City of Port Colborne
• Resolution regarding Illegal Land Use Enforcement Update from Town of Caledon
• Resolution regarding School Bus Stop Arm Cameras from Township of South Stormont

Council Information Package

This is an information package, not a decision-making meeting. Council is receiving correspondence and resolutions from other municipalities for their awareness, including a first-of-its-kind community engagement agreement between NDACT and Strada Aggregates, support for a regional housing plan, and a resolution on the opioid crisis.

• Press release: NDACT and Strada Aggregates sign first-of-its-kind agreement in Canada governing relations between a community advocacy group and an aggregate producer seeking a quarry license
• Ministry for Seniors and Accessibility: Ontario Senior Active Living Centre Expansion opportunity, deadline extended to July 20, 2023
• Northumberland County resolution supporting Eastern Ontario Wardens' Caucus '7 in 7' Regional Housing Plan
• Northumberland County resolution supporting Bill 5, Stopping Harassment and Abuse by Local Leaders Act 2022
• Municipality of Port Hope resolution to support renewal of a Drug Strategy addressing the opioid crisis

Parks and Recreation Advisory Committee

The Township of Cramahe Parks and Recreation Advisory Committee is meeting to approve the agenda and minutes from May 15, 2023, and to receive information on two items: the Downtown Promenade Discussion and Elgin Street Park Rehabilitation. No decisions are listed on these items; they are for information only.

• Approve agenda as presented
• Approve minutes from May 15, 2023
• Receive items 7.a (Downtown Promenade Discussion) and 7.b (Elgin Street Park Rehabilitation) for information

The Parks and Recreation Advisory Committee supported keeping the downtown promenade as green space for future events and patios. The committee also requested that the Committee of the Whole support the Elgin Street sports park rehabilitation initiative and authorize the investigation of funding and project scoping.

• Approved the agenda as presented
• Approved May 15, 2023 minutes
• Supported keeping the downtown promenade as 'green space' for future events and patios
• Requested Committee of the Whole support the Elgin Street sports park rehabilitation initiative
• Requested Committee of the Whole recommend Council authorize the Parks and Recreation Department to investigate funding and project scoping for Elgin Street sports park

Council Information Package

This is an information package only; no decisions are being made. Council is receiving correspondence from Blue Dot Northumberland and NDACT, as well as resolutions from other municipalities on topics including tax sales, insurance costs, and code of conduct updates.

• Correspondence from Blue Dot Northumberland regarding Bill S-5, Strengthening the Environmental Protection for a Healthier Canada Act
• Correspondence from NDACT regarding a community engagement agreement between a quarry proponent and opponent
• Support resolutions from Matachewan, South Glengarry, and Archipelago on permitting municipalities to retain surplus tax sale proceeds
• Support resolutions from Glengarry and Tay Valley Township on reducing municipal insurance costs
• Resolution from Oxford County on updating municipal codes of conduct

Committee of Adjustment

The Committee of Adjustment will hold public hearings on two applications: a consent to sever at 594 Dingman Road (applications D10-RAH-07-23 and D10-RAH-08-23) and a minor variance for Cat Hollow Subdivision (D13-FID-01-23). The consent to sever is recommended for provisional approval with conditions including cash-in-lieu of parkland ($1,100 per lot). The minor variance seeks to reduce the interior side yard setback from 3 metres to 1.2 metres.

• Consent to sever at 594 Dingman Road, Concession 6, Part Lot 27, with recommended provisional approval and conditions
• Cash-in-lieu of parkland set at $1,100 per lot for the severed lots
• Minor variance for Cat Hollow Subdivision to reduce interior side yard setback from 3 m to 1.2 m
• No public comments received for either application
• Lower Trent Conservation Authority supportive of the consent to sever proposal

The Committee of Adjustment provisionally approved two consent applications for land severances at 594 Dingman Rd. Additionally, a minor variance for the Cat Hollow Subdivision was approved to reduce a side yard setback.

• Provisionally approved severance application D10-RAH-07-23 (Lot 1) (Carried)
• Provisionally approved severance application D10-RAH-08-23 (Lot 2) (Carried)
• Approved Minor Variance D13-FID-01-22 for Cat Hollow Subdivision to reduce Interior Side Yard setback from 3 metres to 1.2 metres (Carried)
• Approved agenda as presented (Carried)
• Approved minutes of December 21, 2022 (Carried)

Council Meeting

The Township of Cramahe Council is meeting to decide on several items, including a by-law to regulate clean yards and lot maintenance, a proposed by-law to ban feeding seagulls on municipal property, and a request to support provincial amendments allowing automated speed enforcement on any municipal roadway. Council will also consider a four-year agreement for Music in the Square, a free facility request for the Chamber Trade Show, and a request from the Cramahe Pride Committee for a rainbow crosswalk initiative. The meeting includes a closed session to discuss land acquisition/disposition and legal advice.

• By-law 2023-40 to regulate clean yards and lot maintenance
• Proposed by-law to ban feeding seagulls on municipal property
• Resolution to support amending Highway Traffic Act s.205.1 to allow automated speed enforcement on any municipal road
• Request for 4-year agreement (2023-2026) for Music in the Square in Victoria Square
• Free facility request for Chamber Trade Show on July 29, 2023

Council passed a new by-law regulating clean yards and lot maintenance. They also approved a rainbow courtesy crosswalk funded by the Cramahe Pride Committee and directed staff to draft a by-law prohibiting the feeding of seagulls on municipal property.

• Approved By-law 2023-40 for clean yards and lot maintenance
• Approved painting of a rainbow courtesy crosswalk funded by Cramahe Pride Committee
• Directed staff to prepare a by-law prohibiting feeding seagulls on municipal property
• Approved 4-year agreement (2023-2026) for Music in the Square
• Approved $500 charge to the Chamber for Trade Show staff setup/teardown
• Approved Parks & Recreation Committee fundraising BBQs at movie in the park events
• Approved By-law 2023-41 to appoint members to various Boards and Committees
• Supported request to Ontario Government to expand Automated Speed Enforcement (ASE) placement

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss engagement and feedback on committee projects and to follow up on an inventory checklist homework assigned at the previous meeting. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Discussion on debrief and feedback of Committee projects
• Follow up on CED101 inventory checklist homework from May 15, 2023

The Economic Development Advisory Committee decided to prepare a report for the Committee of the Whole requesting the downtown promenade be kept as green space for future events and patios. The committee also adopted a new project feedback process.

• Approved the agenda as amended (Carried)
• Approved May 15, 2023 minutes (Carried)
• Approved implementation of a Stop/Start/Continue feedback process for projects (Carried)
• Approved preparation of a report to Committee of the Whole to keep the downtown promenade as green space (Carried)

Council Information Package

This is a procedural information package for Cramahe Township Council, containing correspondence and resolutions from other municipalities for information only. No decisions or votes are scheduled.

• Lower Trent Conservation Board meeting minutes from May 11, 2023
• Resolution of support for the Town of Lincoln regarding the Heritage Act
• Resolution supporting the Ontario Big City Mayors motion
• Resolution supporting amendments to the Highway Traffic Act
• Resolution supporting school bus arm cameras from Township of McGarry

Council Information Package

This is an information package, not a decision-making meeting. Council will receive the May 2023 building report and review requests from other municipalities to support resolutions on renovictions, health care, Bill 5, school bus cameras, insurance costs, rural education, oath of office, candidate privacy, and highway traffic amendments.

• May 2023 building report for information
• Request from Quinte West for support resolution on renovictions
• Resolution from Huron Shores regarding letter to Ontario Minister of Health on health care crisis
• Support resolutions from Mississippi Mills on Bill 5, school bus cameras, insurance costs, rural education, oath of office, and candidate privacy
• Resolution from Newmarket supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)

Committee of the Whole

The Committee of the Whole is considering a proposed by-law to prohibit feeding wild birds and animals in township parks and public spaces, following a delegation from a resident. They will also review a proposed Clean Yards and Lot Maintenance By-law and a request to hold a Music in the Square series in Victoria Square for 2023-2026. Several advisory committee reports and minutes from previous meetings are also on the agenda.

• Delegation from Lorraine Chapman proposing a by-law to ban feeding wildlife in township playing fields, soccer fields, and public spaces
• Proposed Clean Yards and Lot Maintenance By-law (ENF BYLAW-02-23) for council approval
• Free facility request for Chamber Trade Show on July 29, 2023
• Music in the Square: request to use Victoria Square for Thursday night concerts, 10 weeks June–August, for a 4-year term (2023-2026)
• Parks and Recreation Committee request to hold fundraising BBQs using township equipment

The Committee of the Whole recommended that Council approve a new Clean Yards and Lot Maintenance By-law and a four-year application for Music in the Square. They also recommended approving fundraising BBQs for the Parks & Recreation Committee.

• Recommended Council approval of Clean Yards and Lot Maintenance By-law ENF BYLAW-02-23
• Recommended Council approve Music in Victoria Square on Thursday nights for 2023-2026
• Recommended Council approve Parks & Recreation Committee request to hold fundraising BBQs
• Deferred free facility request for Chamber Trade Show (REC-26-23) to June 20 Council meeting
• Approved minutes from Heritage, Transportation, Water/Wastewater, and Committee of the Whole meetings
• Received delegation from Lorraine Chapman regarding a proposed wild bird/animal feeding ban for information

Council Information Package

This is a Council Information Package, not a decision-making meeting. Council is reviewing correspondence and resolutions from other municipalities, including items on long-term care funding, highway traffic amendments, school bus stop arm cameras, and declaring intimate partner violence an epidemic. No votes or decisions are scheduled.

• City of Pickering resolution on use of long-term care funding to support community care services
• Township of Clearview resolution supporting school bus stop arm cameras
• Township of Clearview resolution supporting declaring intimate partner violence an epidemic
• Township of Puslinch resolution on Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)
• Multiple resolutions on retaining surplus proceeds from tax sales

Council Information Package

This is a Council Information Package meeting, consisting entirely of correspondence and resolutions from other municipalities. No decisions or discussions by Cramahe Council are on the agenda. Items include a nomination for the 2023 MEA Awards, proposed streamlining under the Aggregate Resources Act, and supporting resolutions on topics such as retaining surplus tax proceeds, reducing municipal insurance costs, school bus stop arm cameras, and Bill 5.

• Correspondence from Municipal Engineers Association regarding 2023 MEA Awards nomination
• Correspondence from Planning and Development Policy Branch on proposed streamlining of approvals under the Aggregate Resources Act
• Resolution from Town of Bancroft supporting retention of surplus tax proceeds
• Resolution from Township of Georgian Bay to reduce municipal insurance costs
• Resolution from Municipality of West Grey supporting school bus stop arm cameras

Water and Wastewater Advisory Committee

This is a largely procedural meeting. The committee will vote to approve the agenda and minutes from April 26 and May 8, 2023. They will also receive for information a follow-up discussion on a facilities tour and a request to book a water facility tour.

• Approval of minutes from April 26, 2023 and May 8, 2023
• Facilities Tour Follow-Up Discussion (item 8a)
• Book a Water Facility Tour (item 8b)

The committee approved the agenda and previous meeting minutes. Members received information regarding a plant sign, the scheduling of a water facility tour, and upcoming sewer and storm camera work.

• Approved agenda as amended (Carried)
• Approved minutes from April 26, 2023 and May 8, 2023 (Carried)
• Received information on facilities tour follow-up, water facility tour booking, and camera work (Carried)

Transportation Advisory Committee

The agenda is mostly procedural: call to order, approval of agenda and prior minutes, disclosures, and adjournment. Three items are listed for information only: a grants discussion, an Old Percy Road discussion, and a Boundary Road potholes discussion.

• Grants discussion (item 8a)
• Old Percy Road discussion (item 8b)
• Boundary Road potholes discussion (item 8c)

The Transportation Advisory Committee recommended a township-wide speed by-law of 50km/h and the installation of no-parking signs on King Street. The committee also recommended upgrading a township-owned parking lot on King Street and conducting a parking analysis.

• Recommended township-wide speed by-law of 50km/h unless otherwise posted (Carried)
• Recommended installation of No Parking signs on King Street from Toronto Street to the Library on the South side (Carried)
• Recommended Council amend parking by-law 2007-31 to include King Street changes (Carried)
• Recommended upgrade of township-owned parking lot on King Street (Carried)
• Recommended investigation of a parking analysis (Carried)
• Recommendation to re-allocate funds for Boundary Road second lift to another roads issue (Defeated)

Council Meeting

The Township of Cramahe Council is meeting to consider several items, including adopting Official Plan Amendment No. 20 for the Foxtail Ridge South subdivision, approving the 2023 tax rate by-law, and approving the purchase and installation of two furnaces for the Castleton Town Hall. The council will also hear a delegation proposing a by-law to ban feeding wildlife in public spaces, and will discuss supporting resolutions on provincial planning policy changes and maintaining OHIP coverage for chronic pain treatments.

• Adopt Official Plan Amendment No. 20 (By-law 2023-35) for Foxtail Ridge South subdivision
• Approve By-law 2023-36 setting 2023 tax rates and penalties
• Approve $13,580 for two furnaces at Castleton Town Hall, funded from Building Reserves
• Receive delegation from Lorraine Chapman proposing a by-law to ban feeding wild birds/animals in public spaces
• Approve By-law 2023-37 amending Schedule D of the Fees and Charges by-law

Council passed the 2023 Tax Rate By-law and adopted Official Plan Amendment No. 20 for the Foxtail Ridge South Subdivision. The board also approved a new furnace for Castleton Town Hall and supported a grant application for 3D printers at the library.

• Approved By-law 2023-36 for 2023 tax rates, penalties, and interest
• Adopted Official Plan Amendment No. 20 (By-law 2023-35) for Foxtail Ridge South Subdivision
• Approved $6,790 plus taxes for a new upstairs furnace at Castleton Town Hall
• Approved By-law 2023-37 to amend fees and charges in Schedule D of By-law 2022-25
• Supported Cramahe Library CEO's request to apply for a Trillium Capital Grant for 3D printers
• Opposed Enbridge Gas proposal to charge municipalities $200 for utility locates
• Supported request for Government of Ontario to maintain OHIP coverage for chronic pain treatments
• Replicated County of Prince Edward Resolution 2023-293 regarding proposed Provincial Planning Statement changes

Council Information Package

This is an information-only package; no decisions are being made. Council is receiving correspondence, including a notice of a public information session for Highway 401 Colborne to Brighton, and resolutions from other municipalities on topics such as school board elections, municipal insurance costs, and the opioid crisis.

• Highway 401 Colborne to Brighton public information session #2 on May 31, 2023 at 80 Division Street, Colborne (The Keeler Centre) from 4PM - 8PM
• Resolution from Municipality of Huron Shores supporting school board elections
• Resolution from Municipality of Huron Shores regarding municipal insurance cost
• Resolution from Township of Havelock-Belmont-Methuen supporting review of the Cannabis Act
• Resolution from Town of Fort Frances regarding response to the opioid crisis

Parks and Recreation Advisory Committee

The committee will receive a verbal update on Baseball Diamond "C" upgrades, which Council approved at a cost of $16,000. They will also discuss spring/summer events and receive health and safety training links.

• Council approved $6,400 for diamond infield work and $9,600 for outfield fence relocation, total $16,000
• Verbal update from Manager of Parks and Recreation on Baseball Diamond "C" upgrades
• Discussion of upcoming spring/summer events
• Health and Safety training links to be provided to members

The Parks and Recreation Advisory Committee approved the agenda and previous minutes. Members were tasked with researching non-profit partnerships for a 50/50 draw, popcorn machine rentals for a BBQ, and surfacing options for a Sports Park Rehabilitation project.

• Nominated N. Hamilton as acting chair (Carried)
• Approved agenda as amended (Carried)
• Approved April 3, 2023 minutes as amended (Carried)
• Received items 8.a through 8.d for information (Carried)
• Directed C. Curwin and S. King to investigate non-profit options for a 50/50 draw (Carried)
• Directed L. Voutt to investigate popcorn rental machine for fundraising BBQ (Carried)
• Directed J. Schriver and J. Pillsworth to investigate surfacing options for Sports Park Rehabilitation and report by June 26, 2023 (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to handle routine business: approving the agenda and prior minutes, and disclosing any conflicts of interest. They will also review artwork for a banner contest and receive a brief training session on meeting protocols. No major decisions or proposals are listed.

• Review of banner contest artwork
• Training session on meeting rules and procedures
• Approval of April 17, 2023 meeting minutes

The Economic Development Advisory Committee approved a request to apply for a Trillium Grant to purchase a 3D printer for community use at the library. Members also reviewed elementary school artwork for a banner contest and received governance training on meeting protocols.

• Approved agenda as amended (Carried)
• Approved March 13, 2023 meeting minutes (Carried)
• Accepted items 6.a through 6.c for information (Carried)
• Required members to complete CED101 inventory checklist for June 19 meeting (Carried)
• Supported Trillium Grant application for a community 3D printer at the Library (Carried)

Council Information Package

This is a Council Information Package for the Township of Cramahe, dated May 12, 2023, intended for information only. It includes correspondence from the Ministry of Natural Resources and Forestry about spongy moth, an April 2023 building report, and numerous resolutions from other municipalities on topics such as tax sale surplus proceeds, school bus stop arm cameras, Bill 5, and other matters. No decisions are being made at this meeting.

• Spongy Moth Minister's Letter from Ministry of Natural Resources and Forestry
• April 2023 Building Report
• Resolutions on retaining surplus proceeds from tax sales (West Grey, Tay Valley)
• Resolutions on school bus stop arm cameras (Puslinch, Tay Valley, South Perth)
• Resolutions in response to Bill 5 - Stopping Harassment and Abuse by Local Leaders Act (Lanark Highlands, Shuniah, Wellington North)

Committee of the Whole

The Committee of the Whole is receiving information and directing staff to prepare an Official Plan Amendment for the Foxtail Ridge South Subdivision. The meeting also includes adoption of minutes from several boards and committees, a verbal update on downtown revitalization concrete work, and information items on a cycling event and a provincial job site challenge.

• Official Plan Amendment for Foxtail Ridge South Subdivision (PLAN-14-23) — staff directed to prepare amendment for council consideration
• Scrappy Badger Bike Event on May 6, 2023, featuring 40km and 80km courses starting and ending in Baltimore
• Job Site Challenge correspondence from MPP Piccini seeking identification of industrially zoned land to attract investment
• Downtown Revitalization verbal update on concrete work for the main promenade
• Cramahe Library Board 2022 statistics received for information

The Committee of the Whole directed staff to provide an Official Plan Amendment for the Foxtail Ridge South Subdivision based on Report PLAN-14-23. The committee also received several reports and updates for information, including details on a bike event and downtown revitalization.

• Directed staff to provide an Official Plan Amendment for Foxtail Ridge South Subdivision (PLAN-14-23)
• Approved the May 9, 2023 meeting agenda
• Approved minutes for Library Board, Committee of the Whole, Police Services Board, Parks & Rec, Economic Development, and Water/WasteWater
• Received Scrappy Badger Bike Event details for information
• Received correspondence from MPP Piccini regarding Job Site Challenge for information
• Received verbal update on downtown promenade concrete work for information
• Received Cramahe Library Board 2022 Statistics for information
• Received verbal update on legal matters during closed session

Water and Wastewater Advisory Committee

The Water and Wastewater Advisory Committee is meeting for a site visit and tour of the Cramahe Wastewater Treatment Plant, as agreed at the previous meeting. The agenda includes approval of minutes from April 26, 2023, and setting a follow-up meeting for May 31, 2023. No substantive decisions or discussions are scheduled beyond routine procedural items.

• Facility tour of the Cramahe Wastewater Treatment Plant
• Approval of minutes from April 26, 2023
• Follow-up meeting set for May 31, 2023 at 10am at Town Hall

The committee conducted a tour of the Cramahe Wastewater Treatment Plant facility. P. Kelly provided a walkthrough of the plant and answered questions regarding standard operations. No substantive policy or budget decisions were made.

• Approved the meeting agenda
• Deferred approval of April 26, 2023 minutes to May 31, 2023

Transportation Advisory Committee

The committee will conduct a bus tour of Cramahe roads, as agreed at the March 8 meeting. The agenda is otherwise procedural, including approval of minutes and setting the next meeting date.

• Bus tour of Cramahe roads with committee and staff
• Approval of minutes from March 8, 2023 meeting
• Next meeting set for May 29, 2023 at 9am at Townhall

The committee conducted a bus tour to review various roads and infrastructure. Members viewed repair work on Dawson Road, new brushing equipment on Dingman Road, and sightlines at Old Shelter Valley and Old Percy Rd. No substantive policy decisions were made during this session.

• Approved the meeting agenda
• Deferred approval of March 8th minutes to May 29th, 2023
• Scheduled follow-up meeting for May 29th, 2023

Council Information Package

This is an information package for Council, not a decision-making meeting. It includes correspondence from the Ministry of Infrastructure about a high-speed internet mapping tool and a letter from Warden Martin to the MNRF about hemlock woolly adelgid. It also lists resolutions from other municipalities on topics such as voter registration, homelessness, highway litter, Bill 5, and safe shelter.

• Ministry of Infrastructure interactive high-speed internet mapping launch
• Warden Martin letter to MNRF regarding Hemlock Wooly Adelgid
• Resolution endorsing accuracy of Permanent Register of Electors (Alnwick/Haldimand)
• Resolution supporting call to end homelessness in Ontario (Alnwick/Haldimand)
• Resolution on roadside litter on Highway 401 (Puslinch)

Council Information Package

This is an information-only meeting. Council will receive correspondence including minutes from Lower Trent Conservation and Source Protection Authority, a public opinion assessment on Bill 23, and a resolution request from the Association of Ontario Road Supervisors regarding Enbridge Gas locate fees. They will also receive resolutions from other municipalities on topics such as school bus stop arm cameras, privacy for political candidates, and invasive phragmites management.

• Lower Trent Conservation Board Meeting Minutes from March 9, 2023
• Assessment of Ontario Public Opinion regarding Bill 23 and related measures affecting the Greenbelt and housing
• Resolution request from Association of Ontario Road Supervisors regarding Enbridge Gas fee proposal for locates
• Support resolution for Municipality of North Perth regarding school bus stop arm cameras
• Resolution from Township of the Archipelago regarding road management action on invasive phragmites

Water and Wastewater Advisory Committee

The Township of Cramahe Water and Wastewater Advisory Committee is meeting to review the 2022 annual water quality report and the wastewater treatment plant annual report. The agenda also includes discussion of an April 11th water main break. Most items are routine approvals of agenda and minutes.

• 2022 Annual Water Quality Report
• Cramahe Wastewater Treatment Plant Annual Report
• April 11th Water Main Break discussion
• Approve minutes from March 22, 2023

The committee approved the meeting agenda and the minutes from March 22, 2023. Members discussed the 2022 Annual Water Quality Report, the Wastewater Treatment Plant Annual Report, and a future camera inspection project. Staff provided a verbal update regarding a water main break that occurred on April 11th.

• Approved meeting agenda (Carried)
• Approved March 22, 2023 minutes (Carried)

Council Meeting

The Township of Cramahe Council is meeting to receive delegations, adopt minutes, and make decisions on several recommendations. Key items include choosing an option for a service agreement with the Brighton-Cramahe Chamber of Commerce, approving a banner contest, authorizing temporary borrowing for the Barnes Road Bridge project, and considering by-laws for road closure, appointments, and borrowing.

• Chamber of Commerce service agreement options: $5,000, $3,800 QR Code, $8,800 both, or do nothing
• Banner contest for student artwork on 25 poles in Colborne and Castleton
• Temporary borrowing of $926,373 (incl. 10% contingency) for Barnes Road Bridge project
• By-law 2023-29 to stop up and close road allowance between Pt Lot 14 and Pt Lot 15, Concession 6
• By-law 2023-31 to appoint Nicole Hamilton as Deputy Clerk

Council approved temporary borrowing from reserves for the Barnes Road Bridge project and authorized several by-laws, including the appointment of a Deputy Clerk. Other decisions included funding for sports field upgrades and the addition of names to the Colborne WWII Cenotaph.

• Approved temporary borrowing of $926,373 (including $84,215 contingency) for Barnes Road Bridge project
• Approved $16,000 for Diamond “C” upgrades ($6,400 for infield, $9,600 for outfield fence)
• Approved adding N.A.T.O, Peacekeeping, and Afghanistan 2001-2014 to the Colborne WWII Cenotaph
• Appointed Nicole Hamilton as Deputy Clerk (By-law 2023-31)
• Approved Banner Contest in Downtown Colborne and Castleton
• Directed staff to re-tender the Sidewalk Replacement Program for a 3-year contract
• Approved plant sale in Victoria Square on May 27, 2023
• Approved By-law 2023-29 to close an unopened road allowance between PT Lot 14 and Pt Lot 15

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for information only. No decisions are being made at this meeting. Items include CN Railway's vegetation management program, a provincial litter action day, and various support resolutions on topics like homelessness, tax sales, and insurance costs.

• CN Railway annual vegetation management program (April–October 2023)
• Provincial Day of Action on Litter (May 9, 2023)
• Support resolutions for Town of Essex on homelessness, mental health, and opioid addiction
• Support resolutions on retaining surplus proceeds from tax sales
• Support resolutions for reducing municipal insurance costs

Police Services Board

The Cramahe Police Services Board will consider approving the Detachment Commander Report for January–March 2023 and hear about a joint OPP-MTO traffic safety initiative on Highway 401. The agenda also includes routine items such as adopting previous minutes and setting the next meeting date.

• Approval of Detachment Commander Report for January 2023 to March 2023
• Discussion of 401 Traffic Safety Initiative — OPP and MTO focusing on speeding, seatbelts, distracted driving, impaired driving, and commercial vehicle enforcement along Highway 401 in Northumberland County
• Approval of minutes from February 2, 2023 meeting

The Police Services Board approved the agenda, the February 2, 2023 minutes, and the Detachment Commander Report for January to March 2023. The board received information regarding a Highway 401 traffic safety initiative conducted by the OPP and MTO.

• Approved agenda (Carried)
• Approved February 2, 2023 minutes (Carried)
• Approved Detachment Commander Report for January 2023 - March 2023 (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will discuss banner options and highway signage. The discussion includes a potential directional sign for Highway 401 and a tourism sign.

• Banners discussion
• 401 directional sign discussion
• Potential tourism sign discussion

The Economic Development Advisory Committee discussed a proposed student banner contest and the need for improved signage on the 401 corridor. A short-term accommodation tax by-law is currently being drafted for future committee review.

• Approved the meeting agenda
• Approved the March 13, 2023 meeting minutes
• Proposed a banner contest project themed 'What does my community mean to me?'
• Requested better Cramahe signage on the 401 corridor and Big Apple Drive intersection

Committee of the Whole

The Committee of the Whole is meeting to receive presentations from Lower Trent Conservation (on Bill 23) and Northumberland County (budget), and to discuss several staff reports including the Barns Road Bridge project, a plant sale, an ice resurfacer purchase, Main Street revitalization, and a sidewalk replacement RFP. The committee will also adopt minutes from previous meetings and receive verbal updates from advisory committees.

• Presentation from Lower Trent Conservation re: Bill 23 and agreements
• Northumberland County budget presentation by CAO Jennifer More and Finance Director Glenn Dees
• Barns Road Bridge Project – expenses report (CLERKS-06-23) with CN Railway estimate
• Request for Proposal 2022-05 for Sidewalk Replacement Program 2022 – direction on approving or retendering for 3-year contract
• ACGC Plant Sale in Victoria Square on May 27, 2023 – request for facility use approval

The Committee of the Whole reviewed several municipal reports and presentations. They recommended that Council approve a plant sale in Victoria Square and work on the Main Street Revitalization Promenade. The committee also expressed support for the RetroRewind anniversary celebration.

• Approved agenda as presented (Carried)
• Received presentation from Lower Trent Conservation regarding Bill 23 (Carried)
• Received Northumberland County budget presentation (Carried)
• Approved minutes from March 14, 2023, and March 9, 2023 (Carried)
• Recommended Council provide staff direction on Barnes Road Bridge Project expenses (Carried)
• Supported RetroRewind anniversary celebration event on April 20, 2023 (Carried)
• Recommended Council approve plant sale in Victoria Square on May 27, 2023 (Carried)
• Requested Council approve work on the Main Street Revitalization Promenade (Carried)

Council Information Package

This is a Council Information Package for information only, with no decisions or votes scheduled. The package includes correspondence on proclaiming May 17 as International Day Against Homophobia and Transphobia, supporting a school awards program, a building department activity report, and provincial housing legislation. It also lists resolutions from other municipalities on topics such as cannabis act review, school bus stop arm cameras, and intimate partner violence.

• Proclamation request for May 17 as International Day Against Homophobia and Transphobia
• Support request for St. Mary Catholic Secondary School Awards Program with monetary award
• Building Department activity report for March 2023
• Provincial Helping Homebuyers, Protecting Tenants Act announced to tackle housing supply crisis
• Resolutions supporting cannabis act review, school bus stop arm cameras, and declaring intimate partner violence an epidemic

Parks and Recreation Advisory Committee

The Cramahe Parks and Recreation Advisory Committee is meeting to approve the agenda and February minutes, then discuss a draft mission and vision statement, a verbal update on the outdoor facilities tour, and upcoming spring/summer events. A delegation on a minor baseball bottle drive is also scheduled.

• Approve minutes from February 23, 2023
• Delegation: Bottle Drive Minor Baseball
• Discuss draft Mission and Vision Statement 2023
• Verbal update on Outdoor Recreation facilities tour
• Discussion on spring/summer events

The Parks and Recreation Advisory Committee adopted a mission statement for the 2023-2026 term and identified specific court rehabilitations as the primary project focus for 2023. The committee also coordinated diamond rehabilitation efforts to support the Colborne Hawks minor baseball league.

• Adopted Mission statement for 2023-2026 term
• Approved Tennis Court, Basketball Courts (Durham and Elgin), and Ball Hockey Pad rehabilitation as 2023 project focus
• Directed Manager C. Curwin to price material for diamond rehabilitation for May season start
• Agreed on April 30th to begin work on Diamond C
• Approved delegation from Colborne Minor Baseball Assoc. for information
• Approved February 23rd, 2023 minutes

Council Meeting

Council will hear a delegation requesting a rainbow crosswalk, vote on a zoning by-law amendment for Cat Hollow, and consider amendments to water and wastewater rates. Several reports on water quality, accessibility, and a downtown business event are also on the agenda.

• Delegation from Kim Etherington requesting a rainbow crosswalk
• Zoning by-law amendment BL-2023-23 for Cat Hollow (Part Lot 0, Registered Plan No. 48)
• Official Plan Amendment No. 21 for 891 Pinewood School Road
• Amendments to water rates (By-Law 2021-17) and wastewater rates (By-Law 2021-18)
• Approval of 2% cost-of-living adjustment for non-union staff and 68 cents/km mileage rate

Council passed by-laws to impose new water and wastewater service rates effective January 1, 2023. The board also approved a multi-year accessibility plan and a 2% retroactive pay increase for non-union staff and council.

• Approved 2022-25 Multi-Year Accessibility Plan
• Waived $550 building permit fee and paid $167 plumbing permit fee for Pentecostal Church kitchen renovation
• Approved four-year emergency evacuation agreement with Colborne Public School YMCA program
• Approved direct purchase of an ice resurfacer without open competition
• Approved Outdoor Market in Colborne (May 20 to Sept 30, 2023) and Downtown Business Event (June 10, 2023)
• Approved 2% retroactive pay increase (Jan 1, 2023) and 68 cents/km mileage rate for non-union staff and Council
• Passed By-law 2023-23 (Zoning), By-law 2023-25 (Road Allowance closure), and By-law 2023-28 (Official Plan Amendment No. 21)
• Passed By-laws 2023-27 and 2023-26 to impose water and wastewater service rates

Council Information Package

This is a procedural information package for Council, containing correspondence and resolutions from other municipalities. No decisions are being made at this meeting; items are for information only.

• MNRF update on regulatory proposal for floating accommodations under the Public Lands Act
• Resolution supporting Ashfield-Colborne-Wawanosh on permanent register of electors accuracy
• Resolution supporting Huron County's call for a Cannabis Act review
• Resolution supporting Town of Grimsby on barriers for women in politics
• Resolution supporting Town of Cobourg on homeless and unsheltered persons

Water and Wastewater Advisory Committee

The Township of Cramahe Water and Wastewater Advisory Committee is meeting to handle organizational matters, including electing a chair for the 2023-2026 term and confirming the agenda. They will also receive information items, including the terms of reference, the 2023 capital budgets for water and wastewater, and declarations of office. The committee will discuss upcoming projects and receive updates on source water protection and flood mapping.

• Election of chair for 2023-2026 term
• Review of 2023 water and wastewater capital budgets
• Discussion of projects for upcoming term
• Update on source water protection and flood mapping
• Adoption of terms of reference

The committee appointed a chair for the 2023-2026 term and reviewed the 2023 Capital Budget and Terms of Reference. Members deferred decisions on specific committee projects until after upcoming site tours.

• Appointed Ken Awender as committee chair for the 2023-2026 term (Carried)
• Approved the meeting agenda (Carried)
• Received Terms of Reference, 2023 Capital Budget, and Declarations for information (Carried)
• Deferred decision on committee projects until after site tours
• Scheduled monthly meetings, with the next meeting set for April 26, 2023

Council Information Package

This is an information package for Council, not a decision-making meeting. It includes correspondence from a school, conservation authority, and provincial ministries, plus resolutions from other municipalities on topics like homelessness, school bus safety, cannabis review, and school board elections. No votes or decisions are scheduled.

• Donation request from Northumberland Christian School (auction letter)
• Lower Trent Conservation AGM minutes from 2023-02-09
• Ministry of Environment EA modernization update for public input
• Ministry of Education 2023 enrolment proportions
• Resolutions on ending homelessness, school bus stop arm cameras, Cannabis Act review, and school board elections

Budget - Special Council Meeting

This is a special council meeting to review and discuss the 2023 draft budget, including the tax levy and department-by-department changes. Council will also consider several issue papers for funding requests, such as an arena floor transfer, a refrigeration upgrade, and equipment purchases. The meeting is primarily a working session to finalize the budget before approval.

• Review of 2023 budget and tax levy
• Issue paper: Arena floor transfer to reserve (REC-03-23)
• Issue paper: Refrigeration upgrade transfer to reserve (REC-04-23)
• Issue paper: Purchase of 8-ton excavator, additional $25,000 requested (PW-01-23)
• Issue papers: Storm and sanitary sewer camera inspection and repair (PW-03-23, ENV-04-23)

Council approved the 2023 budget with a net levy of 5.91%. The meeting included approvals for several infrastructure grant requests and equipment funding, including arena upgrades and sewer inspections.

• Approved 2023 budget net levy at 5.91% (Carried)
• Approved $60,000 for generator to be placed in reserves for future general use (Carried)
• Approved use of Gas tax funds for cameraing (Carried)
• Approved grant requests for Arena Floor and Refrigeration Upgrade (Carried)
• Approved grant request for Storm Sewer System Camera Inspection & Repair (Carried)
• Approved additional $25,000 for purchase of 8-ton Excavator (Carried)
• Approved grant request for Control Panel for DDA Chemical Pump (Carried)
• Approved grant request for Sanitary Sewer System Camera Inspection & Repair (Carried)

Committee of the Whole

The Committee of the Whole is meeting to receive reports and recommend actions to Council, including approving a multi-year accessibility plan, a direct purchase of an ice resurfacer, and an agreement for the YMCA to use the Keeler Centre as an emergency evacuation site. The committee will also discuss a proposed official plan amendment for 891 Pinewood School Road and a zoning by-law amendment for Victoria Street/Cat Hollow. The agenda includes routine items like minutes and delegations.

• Direct purchase of an ice resurfacer without competitive bidding (REC-16-23)
• Approve 2022-25 Multi-Year Accessibility Plan (BLD-03-23)
• Agreement for Colborne YMCA to use Keeler Centre as emergency evacuation location (REC-15-23)
• Official Plan Amendment for 891 Pinewood School Road (PLAN-12-23)
• Zoning By-law Amendment for Victoria Street/Cat Hollow (PLAN-13-23)

The Committee of the Whole reviewed several municipal reports and recommended that Council approve a multi-year accessibility plan and the direct purchase of an ice resurfacer. The committee also recommended an agreement for the YMCA to use the Keeler Centre for emergency evacuations and directed staff to prepare planning amendments.

• Recommended Council approve the 2022-25 Multi-Year Accessibility Plan
• Recommended Council approve the direct purchase of an ice resurfacer without open competition
• Recommended Council approve agreement for Colborne YMCA to use Keeler Centre as short term emergency evacuation location
• Directed staff to prepare Draft Official Plan Amendment Text for Part of Lot 12, Concession 7
• Directed staff to prepare Zoning By-law Amendment for Victoria Street / Cat Hollow
• Received 2022 Annual Water Quality Report from Aquatech for information
• Received Library, Parks & Recreation, and Committee of the Whole minutes for information

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to organize for the 2023-2026 term. They will elect a chair, review the terms of reference and code of conduct, and discuss the strategic plan, budget, and potential focus areas like partnerships and funding opportunities. The meeting is in person only.

• Election of committee chair for 2023-2026 term
• Review of Economic Development Terms of Reference 2023
• Review of Code of Conduct (R11)
• Discussion of Economic Development Budget 2023
• Discussion of strategic plan and prospective focus areas (partnerships, funding)

The committee appointed Matthew Dunleavy as chair for the 2023-2026 term. Members agreed to meet monthly on the third Monday of each month to establish momentum. The committee also reviewed its terms of reference and code of conduct.

• Appointed Matthew Dunleavy as committee chair for 2023-2026 (Carried)
• Approved the meeting agenda (Carried)
• Accepted Terms of Reference and Code of Conduct for information (Carried)
• Established regular meeting schedule for the third Monday of every month at 9:30am (Carried)

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for information only. No decisions are being made; the items are provided for council's awareness.

• MNRF regulatory proposal regarding public lands
• Cobourg Police Service media release on Policetech Tested Badge program
• City of Oshawa motion supporting TGV in Quebec-Toronto corridor
• County of Huron warden's letter regarding Cannabis Act
• Resolutions on homelessness, mental health, and opioid addiction from Niagara, Cobourg, and Dawn-Euphemia

Transportation Advisory Committee

The Cramahe Transportation Advisory Committee is meeting to organize for the 2023-2026 term, including electing a chair and receiving information on its terms of reference, code of conduct, and draft budget. The committee will also hear a department overview and discuss focus areas.

• Election of chair for 2023-2026 term
• Receive 2023 Transportation Services draft budget
• Review Committee Terms of Reference
• Review Code of Conduct and Declaration Forms
• Discussion on prospective areas of focus

The committee appointed J. Detenbeck as chair for the 2023-2026 term. Members discussed potential safety and traffic focus areas, including the intersection of Hwy 2 and Toronto St. and speed concerns on Old Shelter Valley Rd.

• Approved the agenda as presented (Carried)
• Appointed J. Detenbeck as committee chair for the 2023-2026 Term (Carried)
• Received Committee Terms of Reference, Code of Conduct, and Draft Budget for information (Carried)
• Scheduled a Bus Tour for May 8th at 10am and a follow-up meeting for May 29th at 9am

Budget - Special Council Meeting

This is a special council meeting to continue the 2023 budget deliberations. Council will vote on a series of budget requests, including capital projects, equipment purchases, and grant applications. Several items are proposed for approval, while others are recommended for deferral.

• Approve $130,000 for an 8-ton excavator (PW-01-23)
• Approve $25,000 for Official Plan Review (PLN-01-23)
• Approve $30,000 for Fire Master Plan (FIRE-02-23)
• Defer Arena Floor and Refrigeration upgrades (REC-03-23, REC-04-23)
• Approve grants including $13,500 for Community Care Northumberland and $5,000 for Colborne & Cramahe Food Bank (partial $2,000)

Council approved multiple budget requests for facilities, environmental services, and transportation, including $130,000 for an 8-ton excavator. Several community grant applications were approved, while some requests for arena and sewer projects were deferred.

• Approved $130,000 for purchase of 8-ton excavator (PW-01-23)
• Approved $30,000 for Fire Master Plan & Comprehensive Community Risk Assessment (FIRE-02-23)
• Approved $25,000 for Official Plan Review & Updates (PLN-01-23)
• Approved budget requests for Colborne Town Hall HVAC repairs, secured entry system, and Keeler Centre lighting/matting
• Deferred budget requests for Arena Floor and Refrigeration upgrades
• Deferred budget requests for DDA Chemical Pump control panel and Sanitary Sewer camera inspection
• Approved grants for Cramahe Hill, Shiloh, and Waite Cemeteries ($540 each)
• Approved $2,000 of $5,000 requested by Colborne & Cramahe Food Bank

Council Meeting

The Township of Cramahe Council is meeting to decide on several items, including zoning by-law amendments for a property at 150 Stonehaven Road and a model home definition, as well as an interim tax levy by-law for 2023. Council will also consider requests for municipal support from the Coventry Relief Kitchen, a youth drop-in group, and the Northumberland Manufacturers Association, and will discuss a land acquisition in closed session.

• Zoning By-law Amendment for 150 Stonehaven Road (D14-GRE-01-23)
• Interim Tax Levies for 2023 (BL-2023-17)
• Part Lot Control Exemption for Block 49, Foxtail Ridge Subdivision
• Free ice rental waiver for Cramahe Firefighter Association PTSD tournament on March 18
• Three summer concerts in Victoria Square on June 11, July 16, and August 13

Council authorized the purchase of two double axle tandem plow trucks and approved interim tax levies for 2023. The board also passed several zoning by-law amendments and approved the sale of a road allowance for $1,500.00.

• Approved purchase of two double axle tandem plow trucks
• Approved By-law 2023-17 for 2023 Interim Tax Levies
• Approved sale of road allowance (Lot 32 & 33 PART 6) for $1,500.00
• Approved By-law 2023-02 (Model Home Zoning Amendment)
• Approved By-law 2023-15 (Zoning Amendment for 150 Stonehaven Road)
• Approved By-law 2023-19 (Part Lot Control Exemption for Block 49)
• Waived ice rental fees for Cramahe Firefighter Association PTSD hockey tournament
• Approved three summer concerts in Victoria Square (June 11, July 16, Aug 13)

Parks and Recreation Advisory Committee

The Township of Cramahe Parks and Recreation Advisory Committee is meeting to organize for the 2023-2026 term, including electing a chair. They will also receive informational items on committee procedures, a department overview, and the 2023 Recreation and Culture draft budget, and discuss prospective projects and ideas.

• Nomination and vote for committee chair for 2023-2026 term
• Review of Committee Terms of Reference, Code of Conduct, and Procedure By-Law
• Presentation by Manager of Parks, Rec & Facilities on department overview
• Discussion of 2023 Recreation and Culture Draft Budget
• Overview of prospective projects and committee ideas

The committee appointed its leadership for the 2023-2026 term and approved the meeting agenda. Members discussed the need for increased tax levies for capital projects and identified several prospective infrastructure focus areas.

• Appointed Francesca Schettini as Chair (2023-2026)
• Appointed Michelle MacDonald as Vice Chair (2023-2026)
• Approved the agenda

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for information only. No decisions are being made at this meeting. Items include a CTRI newsletter, a food truck RFP from Cobourg, and resolutions on voters list, school board elections, Bill 23, Bill 3, and the Cannabis Act.

• CTRI Summer Retreat and Certificate Programs newsletter
• Town of Cobourg press release: Request for Proposals for Food Truck Services in Victoria Park
• Resolution from Ashfield-Colborne-Wawanosh on Permanent List of Electors accuracy
• Resolutions from Plympton-Wyoming and Deep River supporting Petrolia on School Board Elections
• Resolutions from West Nipissing and Shuniah with concerns about Bill 23 and opposition to Bill 3

Budget - Special Council Meeting

The Township of Cramahe is holding a special council meeting to review and discuss the 2023 operating and capital budget, including the budget levy requirement and draft working papers for all departments. Council will also consider a series of issue papers for specific budget requests, a capital plan for 2023-2031, and numerous grant applications from local organizations. The meeting is a working session where council will decide whether to approve, deny, or defer each budget request and grant application.

• 2023 budget levy summary and draft working papers for all departments
• Issue papers for capital projects: Colborne Town Hall HVAC repairs, North Public Works building backup generator, sidewalk plow/fire storage shed, Keeler Centre audio system and upgrades, arena floor and refrigeration reserve transfers
• Issue papers for equipment: 8-ton excavator, float trailer, portable radios, gravel crushing, storm sewer camera inspection
• Grant requests: Community Care Northumberland ($13,500), McDonald Road Committee ($10,690), Brighton-Cramahe Chamber of Commerce ($9,600), Trenear Road Committee ($6,800), Colborne & Cramahe Food Bank ($5,000)
• Capital plan for 2023-2031 and reserve/debt reports

Council held a special budget meeting but deferred all items from construction, environmental services, reserves, capital planning, and grant applications to March 7, 2023. The session primarily consisted of procedural approvals and recesses.

• Approved the meeting agenda (Carried)
• Approved an extension of time to surpass the three-hour meeting limit (Carried)
• Deferred items 10.j through 14.u to the March 7, 2023 meeting (Carried)
• Approved By-law 2023-16 to confirm the meeting proceedings (Carried)

Public Meeting

The Township of Cramahe is holding three statutory public meetings to hear comments on proposed zoning by-law amendments. These include a rezoning for the Eastfield's Subdivision in Colborne, a new by-law to regulate model homes, and a licensing and zoning framework for short-term rentals. No decisions are being made at this meeting; it is for public input only.

• Rezoning application D14-FID-20-22 for Eastfield's Subdivision (approx. 20.25 ha west of Durham Street North and north of King Street East) to permit residential uses
• Proposed zoning by-law amendment to allow model homes as offices/showrooms/sales centres in draft approved subdivisions, not for habitation
• Draft licensing by-law and zoning amendment for short-term rentals (up to 30 days, e.g., Airbnb, Vrbo) township-wide
• Written comments received from Lower Trent Conservation Authority and two residents on the Eastfield's rezoning

The Township held statutory public meetings to discuss a zoning by-law amendment for Eastfield's Subdivision and a new model home by-law. A proposed licensing by-law for short-term accommodations was deferred due to a document error.

• Deferred public meeting for short-term accommodation licensing by-law due to document error

Committee of the Whole

The Committee of the Whole is meeting to receive delegations and reports, including a proposal for a Coventry Relief Kitchen seeking municipal support and a presentation on the 2022 Asset Management Plan. The agenda also includes updates on the Quebec 800 Challenge and the Ogden Point Quarry's 2023 operational schedule, plus routine approvals of minutes and a building report.

• Delegation from Bill Huras re: proposed Coventry Relief Kitchen seeking municipal support
• Presentation from PSD Citywide on 2022 Asset Management Plan (Ontario Regulation 588/17)
• Update on Quebec 800 Challenge relay run (May 18-21, 2023)
• 2023 operational schedule for Ogden Point Quarry at 176 Victoria Beach Rd, Colborne
• Report BLD-02-23 on Chief Building Official absence coverage

The Committee approved the meeting agenda and previous minutes. Most items, including a presentation on the 2022 Asset Management Plan and a quarry operational schedule, were received for information.

• Approved agenda for February 14, 2023 (Carried)
• Deferred delegation from Bill Huras regarding Coventry Relief Kitchen to February 28 (Carried)
• Received PSD Citywide 2022 Asset Management Plan presentation for information (Carried)
• Approved Heritage Committee (Nov 25, 2022) and Committee of the Whole (Jan 10, 2023) minutes (Carried)
• Received Quebec 800 Challenge update for information (Carried)
• Received Ogden Point Quarry 2023 Operational Schedule for information (Carried)
• Received Chief Building Official Absence Coverage Report BLD-02-23 for information (Carried)

Council Information Package

This is an information-only meeting where Cramahe Township Council reviews correspondence and resolutions from other municipalities. No decisions are being made; items are for information and potential future discussion. Topics include the 2023 Ontario Farmland Forum, a County of Huron report on the Cannabis Act, a provincial emergency management memo, and resolutions about Bill 23 and other matters.

• 2023 Ontario Farmland Forum to be held virtually March 23, 2023
• County of Huron report and warden's letter on Cannabis Act review
• Minister's memo on Provincial Emergency Management Strategy and Action Plan
• City of Hamilton resolution on impacts of Bill 23, More Homes Built Faster Act, 2022
• County of Northumberland resolution on CN railway contributions and municipal drain infrastructure

Police Services Board

The Cramahe Police Services Board will meet to appoint a chair for 2023, approve the June 2022 minutes, and receive the Detachment Commander's report for June–December 2022. The board will also discuss ATV enforcement follow-up, correspondence about joint meetings, and review the draft 2023 budget before council's February 16 budget meeting.

• Vote for 2023 Board Chair
• Approve Detachment Commander Report for June–December 2022
• ATV patrol follow-up on Pogue Road and illegal dumping in Cramahe Forest
• Draft 2023 PSB budget to be reviewed before February 16 council budget meeting
• Proposed joint PSB meeting dates: March 7, 8, or 9

The Board appointed a Chair for the 2023 term and approved the Detachment Commander Report for June to December 2022. Members reviewed the 2023 budget and requested traffic studies for the Northumberland Highlands Public School zone and Percy Street.

• Appointed Sandra Arthur as Chair for the 2023 term
• Approved minutes from June 22, 2022
• Approved Detachment Commander Report for June to December 2022
• Received correspondence on ATV patrol and illegal dumping for information
• Received update on joint PSB meeting scheduled for March 8
• Received correspondence on Zone 3 meeting and Solicitor General proposal for information
• Reviewed 2023 budget with no changes needed

Council Meeting

Council will consider a 15.6% increase to development charges, several zoning by-law amendments, and a request to declare the Wham Bam Fest a municipally significant event. They will also review committee appointments and terms of reference, and decide on free facility requests from local groups. The meeting includes a closed session for personnel, land sales, and negotiations.

• Development charge increase of 15.6% (FIN-01-23)
• Zoning amendments for properties on County Road 25, Concession 2 Pt Lot 16, and Concession 7 Pt Lot 24
• Wham Bam Fest on August 12, 2023, request for Municipal Significant Event status
• Free facility requests from Castleton Friendship Club, Colborne Public School, Kim & Sam Realty, and Reverend Schettini
• Closed session to discuss land sales (Deele Road, Dingman Road, Industrial Park) and personnel matters

Council appointed Holly Grant to the role of Chief Administrative Officer/Municipal Clerk and approved several zoning by-law amendments. The board also authorized a 15.6% increase in development charges and designated the Wham Bam Fest as a municipally significant event.

• Appointed Holly Grant as Chief Administrative Officer/Municipal Clerk
• Authorized 15.6% increase to development charges (Resolution No. 2023-18)
• Declared Wham Bam Fest on August 12, 2023, a Municipally Significant event
• Approved free rental of Keeler Centre for Colborne Public School drumline competition
• Approved Victoria Square usage for Kim and Sam Realty team Movie in the Park
• Denied free facility request from Castleton Friendship Club (Unanimous)
• Approved By-laws 2023-04, 2023-05, and 2023-08 to amend Comprehensive Zoning By-law
• Approved By-law 2023-14 to assume land for public use on Tobacco Rd.

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is reviewing correspondence from the Treasury Board Secretariat about supporting First Nations communities during the 2023 flood and wildland fire season, and resolutions from other municipalities on topics including Bill 23, Bill 42, school board elections, and violence against women.

• Correspondence from Emergency Management Ontario on supporting First Nations during 2023 flood and wildland fire season
• Resolutions from Township of Puslinch and Township of Brock opposing Bill 23 proposed changes
• Resolution from City of Thunder Bay on Bill 42 - Gender Affirming Healthcare Act
• Resolution from Town of Petrolia on school board elections
• Resolution from Township of Lanark Highlands on violence against women

Special Council Meeting

This special council meeting is primarily focused on a staff report recommending increased funding for the purchase of two plow trucks, with a request to approve the purchases as a non-standard procurement. The agenda also includes routine items such as confirming the agenda, declarations of interest, a public open forum, and a confirming by-law.

• Increase tandem axle plow truck funding from $295,000 to $400,000
• Increase single axle plow truck funding from $280,000 to $375,000
• Approve plow truck purchases as non-standard procurement under By-Law 2020-77
• Authorize staff to investigate sources and direct purchase up to upset limits
• Confirming By-law 2023-01 to approve special meeting proceedings

Council denied a request to increase funding for two plow trucks. Instead, Council directed staff to investigate sources and purchase the trucks as a Non-Standard Procurement while remaining within the approved budget.

• Denied funding increase for tandem axle plow truck ($295,000 to $400,000) and single axle plow truck ($280,000 to $375,000) (Defeated Unanimously)
• Approved purchase of plow trucks as Non-Standard Procurement under By-Law 2020-77, directing staff to work within the approved budget (Carried)
• Approved By-law 2023-01 to confirm proceedings of the January 16, 2023 meeting (Carried)

Public Meeting

The Township of Cramahe is holding a public meeting to consider two statutory applications: an Official Plan Amendment for land at 891 Pinewood School Road and a Zoning By-Law Amendment for property at 150 Stonehaven Road. The meeting includes presentations, public comments, and council discussion. No written comments from agencies or the public were received for the first application; Northumberland County submitted comments for the second.

• Official Plan Amendment D09-KER-03-22 to re-designate 891 Pinewood School Road from Recreation-Conservation to Rural and Environmental Protection, supporting a future severance into three new lots plus one retained
• Zoning By-Law Amendment D14-GRE-01-23 for 150 Stonehaven Road to rezone severed land from Agricultural (A) and Rural (RU) to Rural Residential (RR) and Environmental Conservation (EC)
• Public comments via Zoom (Meeting ID: 892 8760 4736) or phone (1 647 374 4685)
• Northumberland County comments on D14-GRE-01-23 dated January 3, 2023

The Township held statutory public meetings to review an Official Plan Amendment for 891 Pinewood School Road and a Zoning By-Law Amendment for 150 Stonehaven Road. The minutes record presentations and discussions, but no formal votes or decisions were made.

Committee of the Whole

The Cramahe Township Committee of the Whole is meeting to discuss several planning matters, including two zoning by-law amendments and a proposal for a future short-term rental licensing and zoning by-law. The committee will also receive reports on building activity, a verbal update on the local state of emergency, and consider supporting the Mayor's appointment to the Ogden Point Quarry Community Advisory Panel. The meeting includes a closed session for human resources matters, specifically CAO recruitment.

• Zoning By-law Amendment D14-JOU-19-22 (Jouwstra/Vermilyea) on Ventress Road
• Zoning By-law Amendment D14-SPE-17-22 (Speelman) on Jones Road
• Short-Term Rental Accommodation draft licensing and zoning by-laws (PLAN-03-23)
• 2022 Year End Building Report (BLD-01-23)
• Support for Mayor as Cramahe representative on Ogden Point Quarry Community Advisory Panel

The Committee of the Whole approved the Mayor as the township representative for the Ogden Point Quarry Community Advisory Panel. Members also directed staff to prepare zoning by-law amendments for two properties and recommended proceeding with a draft short-term rental licensing by-law.

• Approved Mayor as representing member for Cramahe Township on the Ogden Point Quarry Community Advisory Panel (CAP) for the term of Council
• Directed staff to prepare a Zoning By-law Amendment for Ventress Road (PLAN-01-23)
• Directed staff to prepare a Zoning By-law Amendment for Jones Road (PLAN-02-23)
• Recommended Council authorize staff to proceed with notification and circulation of the Draft Short-Term Rental Accommodation Licensing By-law and Zoning By-law Amendment
• Received 2022 Year End Building Report (BLD-01-23) for information
• Received verbal update from CEMC regarding State Local Emergency declaration for information

Council Information Package

This is a Council Information Package for information only, with no decisions being made. It includes correspondence from provincial ministers and other municipalities, as well as resolutions from other municipalities on topics like housing legislation, livestock guardian dogs, and natural gas prices.

• Minister's letter on Site Plan Control translation guide
• Letter from Minister Steve Clark on housing initiatives to build 1.5 million homes
• Resolutions opposing Bill 23 (More Homes Built Faster Act) from Orangeville, North Perth, Greater Napanee, Newmarket, and Northumberland County
• Resolution supporting Wawa in opposition to Bill 3 (Strong Mayors, Building Homes Act)
• Resolution declaring intimate partner violence an epidemic per Renfrew County inquest