Clarington public meetings in 2023

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting. Council is receiving correspondence from the Region of Durham, other municipalities, and provincial/federal sources for their information. Items include regional waste facility holiday hours, the 2024 interim property tax levy, a Greenbelt land return update, and various advocacy letters. No decisions are being made at this time.

• Region of Durham: Waste Management Facilities holiday hours (Dec 18, 2023)
• Region of Durham: Organics Management Plan – Multi-Residential Enhanced Green Bin Program (2023-WR-9)
• Region of Durham: 2024 Interim Regional Property Tax Levy (2023-F-33)
• Town of Whitby: Condemning all acts of hate
• Ministry of Municipal Affairs and Housing: Greenbelt Statute Law Amendment Act, 2023 receives Royal Assent

Regular Council Meeting

This agenda for the Clarington Regular Council Meeting on 2023-12-18 contains only procedural boilerplate, such as agenda revisions, minutes, and video links. No substantive decisions or discussion items are listed.

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP) for December 15, 2023, not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including a letter from the City of Greater Sudbury about the Occupational Health and Safety Act and minutes from the Ganaraska Region Conservation Authority. No decisions or votes are scheduled.

• City of Greater Sudbury letter on amending Occupational Health and Safety Act definition of 'employer' (Dec 12, 2023)
• Ganaraska Region Conservation Authority minutes from November 23, 2023

Planning and Development Committee

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document lists no specific agenda items, reports, or public hearings.

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for Council's information, including petitions, responses to provincial legislation, and updates. Council members may request items be added to a future committee agenda.

• Petition for watermain construction on Cigas Road, Courtice
• Petition for sanitary sewer construction on Cigas Road, Courtice
• Durham Region response to GO Transit Station Funding Act (Bill 131)
• Durham Region response to Affordable Homes and Good Jobs Act (Bill 134)
• Update on Regional Rd. 18 pilot reconstruction using recycled materials

Clarington Public Library Board - Committees

This is a Clarington Public Library Board committees meeting dated December 7, 2023. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

Special Council Meeting

This is a special council meeting focused on the 2024-2027 budget. Council will review staff report FSD-046-23 on budget implementation and consider minutes from the November 24, 2023 Special Budget General Government Committee meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Staff Report FSD-046-23: 2024-2027 Budget Implementation
• Minutes from November 24, 2023 Special Budget General Government Committee Meeting
• Confirming By-law
• Presentations/Delegations

General Government Committee

The General Government Committee received delegations on a hospice, a nuclear waste project, a Cornish Cross, and rodenticide use. It voted 6-1 to authorize a trial replacing rodenticides with traps at the Courtice Community Complex, while a motion for an immediate full ban failed 2-5. The committee also approved several staff reports on consent, including contracts and policy changes.

• Rodenticide trial at Courtice Community Complex approved (6-1), with staff to report back before 2024 summer recess
• Failed motion to ban rodenticides on all municipal properties (2-5)
• Contract awarded to CIMA Canada Inc. for $91,769.20 for dehumidification replacement at Diane Hamre Recreation Complex
• Contract awarded to Toromont Cat for $546,746.30 for one grader
• Lakeview Cemetery transfer to Municipality approved, effective January 1, 2024

Electronic Council Communications Information Package (ECCIP)

This is an electronic information package, not a meeting, containing correspondence received by staff for Council's information. Items include Durham Region's response to provincial greenbelt postings, a request to support adults with autism, a funding grant program resolution, the Ganaraska Conservation Authority's 2024 levy, and a report on the Bowmanville GO Train extension. Council members may request any item be added to a future committee agenda.

• Durham Region response to Environmental Registry postings on Duffins Rouge Agricultural Preserve and Greenbelt return
• Town of Ajax letter supporting adults with Autism Spectrum Disorder
• Municipality of Tweed resolution on funding grant programs
• Ganaraska Region Conservation Authority 2024 general levy notification for Clarington
• Bowmanville GO Train extension report from More Transit Southern Ontario

Special General Government Committee

The Special General Government Committee endorsed the 2024-2027 Strategic Plan and considered the 2024-2027 Proposed Budget, approving several amendments. The committee also received presentations from external agencies requesting funding and approved a long-term financial planning framework. The budget will be further considered at a Special Council meeting on December 4, 2023.

• Endorsed 2024-2027 Strategic Plan (Report CAO-020-23)
• Approved 2024-2027 budget amendments: $82,000 for playground equipment, $205,000 for forestry services, $650,000 for Newcastle Community Hall air conditioning (funded by debentures), $15,000 for Stuart Park pickleball court windscreen, and streetlights at Nash Road and Bowmanville Avenue
• Rejected $290,000 for Solina Park tennis/basketball courts and fencing
• Approved Long-Term Financial Planning Framework (Report FSD-044-23)
• External agency budget requests: Clarington Library ($344,823.25), Bowmanville Older Adult Association ($344,055), John Howard Society ($285,097), Community Care Durham ($53,476), Visual Arts Centre ($234,826)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including letters from other municipalities on various provincial matters. No decisions are being made; Council members may request items be added to a future committee agenda.

• Town of Orangeville correspondence on Ontario Works Financial Assistance Rates (Nov 20, 2023)
• Prince Edward County letter opposing MECP proposal to expand permit-by-sale (Nov 17, 2023)
• Town of Aylmer resolution requesting provincial amendments to Residential Tenancies Act (Nov 16, 2023)
• Coleman Township motion supporting Conservation Officer Reclassification (Nov 20, 2023)
• South Bruce letter to Premier and ministries regarding OASIS/Septage (Sep 15, 2023)

Clarington Public Library Board

The Board will hear a presentation and guest delegation regarding the Waverley Place Historical House at 37 Silver Street. The meeting also includes reviews of financial reports, museum reporting, and an update on Orono Library renovations.

• Guest presentation by Rick McEachern regarding 37 Silver Street
• Library Financial Reporting and Year-End Projections
• Museum Financial Reporting
• Proposed full day closure for Staff Development Day on October 17, 2024
• Orono Library Renovation Update

Special General Government Committee

This is a special meeting of the General Government Committee, but the agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Regular Council Meeting

This is the regular Council meeting agenda for November 20, 2023. The main substantive item is a by-law to authorize an interim tax levy for 2024, which was previously discussed at the General Government Committee. The rest of the agenda consists of routine approvals of committee minutes, advisory board minutes, and standard procedural items.

• By-law 2023-065 authorizing an Interim Tax Levy for 2024
• Approval of General Government Committee minutes from November 6, 2023
• Approval of Planning and Development Committee minutes from November 13, 2023
• Approval of Diversity Advisory Committee minutes from October 11, October 17, and November 9, 2023
• Approval of Newcastle Village Community Hall Board minutes from October 17, 2023

Electronic Council Communications Information Package (ECCIP)

This is an electronic information package, not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items on a road closure, solidarity with Ukrainian Canadians, cigarette producer responsibility, engine brake noise, and a newsletter. Council members may request items be added to a future committee agenda.

• Upcoming road closure on Bowmanville Avenue, Clarington, November 16, 2023
• Durham Region Labour Council statement extending solidarity with Association of United Ukrainian Canadians
• Bonfield Township correspondence on cigarette producer responsibility
• Municipality of Shuniah resolution on unnecessary noise from engine brakes
• Newcastles of the World News newsletter

Planning and Development Committee

The Planning and Development Committee approved using existing budget funds to begin work on the municipally owned Cafeteria building at the Camp 30 site, following a delegation from the Jury Lands Foundation. The committee also held a public meeting on a proposed zoning by-law amendment to refine aggregate extraction areas, and received reports on Greenbelt land returns and floodplain mapping. Two confidential items regarding Ontario Land Tribunal appeals were discussed in closed session.

• Approved $200,000 from existing budget for Jury Lands Foundation cafeteria stabilization and work
• Public meeting on General Amendment to By-law 84-63 and 2005-109 – Aggregate Extraction Area Refinement
• Report PDS-065-23: Proposal to Return Lands to the Greenbelt (Bill 136) submitted to Province
• Report PDS-066-23: Graham and Wilmot Creek Floodplain Mapping Update Study received
• Closed session on OLT appeals: Aspen Garden Bowmanville Ltd. and BV Courtice Partners GP Ltd.

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and various agencies. Council members may request items be added to a future committee agenda; the public can speak to items as delegations at a meeting. No decisions are being made at this time.

• Region of Durham: changes to regional services for Remembrance Day (Nov 6, 2023)
• Newly opened Bowmanville Avenue and Regional Road 3/Concession Road 8 roundabout
• Status of Zone 1 Reservoir and Zone 2 Pumping Station, Village of Newcastle
• Municipality of Wawa: support for Bill C-310 to increase tax credits for volunteer firefighters
• Ontario Human Rights Commission: new human rights-based approach framework web tool

General Government Committee

The General Government Committee heard delegations on Darlington Nuclear operations and a request to ban feeding wild animals, which was referred to staff. It approved consent items including the 2024 interim tax levy and an OPG license amendment, and decided to keep the existing four-ward boundary system. The committee also passed a resolution asking the province to create a municipal lobbyist registry.

• Delegation from OPG on Darlington Nuclear operations and refurbishment
• Request to amend Property Standards By-law to prevent feeding wild animals referred to staff
• 2024 Interim Tax Levy by-law approved (Report FSD-040-23)
• Amendment to OPG license agreement for playing fields authorized (Report LGS-029-23)
• Resolution to maintain existing four-ward boundary system (Report LGS-021-23)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Town of Aurora on cannabis retail applications, the Town of Huntsville on floating accommodations, and a notice from the Ontario Human Rights Commission about a new web tool. Council members may request items be added to a future committee agenda; the public can speak to items as delegations.

• Town of Aurora correspondence re cannabis retail applications (Oct 30, 2023)
• Town of Huntsville correspondence re floating accommodations (Oct 27, 2023)
• Ontario Human Rights Commission web tool notice (Oct 30, 2023)
• Region of Durham correspondence (no details listed)
• Durham Municipalities correspondence (no details listed)

Regular Council Meeting

Clarington Council met on October 30, 2023, and made decisions on several items. Council voted not to support the Langmaid Battery Energy Storage System Project in the greenbelt, citing zoning concerns, and will inform the IESO. Council also approved a request from Gibson Farms to install an irrigation pipe under Concession Road 3 in Newcastle.

• Council declined to support Langmaid Battery Energy Storage System Project, citing greenbelt zoning concerns
• Approved Gibson Farms request to install irrigation pipe under Concession Road 3, Newcastle
• Approved By-law 2023-062 to exempt part of Registered Plan 40M-2614 from part lot control
• Received delegation from Plus Power on Langmaid Energy Storage System Project
• Presented certificate to Zain Chaudhry, 2023 Youth Jiu-Jitsu World Champion

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and provincial/federal agencies. Council members may request that any item be added to a future committee agenda.

• Region of Durham: Battery Recycle Week, November 26, 2023
• Ontario's Big City Mayors: Consideration for Building Faster Fund Eligibility Requirements
• Ontario's Big City Mayors: Anti Auto Theft Program
• Ministry of Municipal Affairs and Housing: Housing Targets (October 23, 2023)
• Town of Rainy River: Water Treatment Training Resolution

Clarington Public Library Board

The Clarington Public Library Board is meeting to approve the revised 2024-2027 operating, staff, and capital budget requests, and to receive the 2023-2027 strategic plan. The board will also hear presentations from the Director of Neighborhood Services and receive financial and staff reports. Consent items include adoption of minutes and information items.

• Approval of revised 2024-2027 CLMA Operating, Staff and Capital Budget Requests (Admin Report A99-23)
• Receive 2023-2027 CLMA Strategic Plan
• Library financial report for September 30, 2023 (Admin Report A97-23)
• Museum financial report for September 30, 2023 (Admin Report A98-23)
• Presentation by Jennifer Gardner, Director, Neighborhood Services

Planning and Development Committee

The Planning and Development Committee heard delegations and made decisions on several planning matters. The most consequential action was refusing a heritage permit to demolish the Triple Dormitory building at 2020 Lambs Road (Camp 30), following the Clarington Heritage Committee's recommendation. The committee also received reports on building division modernization, land division process, GO Transit station funding, and the Bowmanville GO extension, and approved a $60,000 budget reallocation for court replacements.

• Refused Heritage Permit HPA2023-009 to demolish Triple Dormitory at 2020 Lambs Road, Bowmanville (Camp 30)
• Approved reallocating up to $60,000 from Municipal Capital Works Reserve Fund for court replacements (CL2022-22)
• Received report on GO Transit Station Funding Act (Bill 131) and directed staff to submit comments
• Directed staff to review concerns about GO Transit Bowmanville Extension Environmental Assessment and submit by Nov 6, 2023 deadline
• Heard delegation requesting traffic signals and turning lanes at No Frills, Newcastle (North Street and King Avenue West)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, provincial/federal agencies, and miscellaneous sources. No decisions are made; Council members may request items be added to a future committee agenda.

• Region of Durham public notice: watermain construction on King Street East, Lambs Road, and Concession Street East (Oct 18, 2023)
• City of Oshawa request to Province to use Highway 407 as alternate route for aggregate trucks (Oct 13, 2023)
• Township of McKellar call for amendment to Legislation Act, 2006 (Oct 19, 2023)
• Township of East Hawkesbury support for Bill 21, Fixing the Long-Term Care Amendment Act (Oct 10, 2023)
• Ganaraska Region Conservation Authority 2024 corrected preliminary budget and proposed levy (Oct 20, 2023)

General Government Committee

The General Government Committee discussed and voted on several items, including a proposed ban on rodenticides on municipal property, which was referred to staff for a report. The committee also approved a $1.99 million contract for Brown Street Reconstruction, renewed the health benefit program with Sun Life, and lowered school zone speed limits to 30 km/h.

• Rodenticide ban on municipal property referred to staff for December 4 report
• Brown Street Reconstruction contract awarded to Broz Excavating Inc. for $1,992,226.67
• Health Benefit Program renewed with Sun Life to November 1, 2024, at 5.7% increase
• School zone speed limits lowered to 30 km/h
• Noise bylaw exemption approved for Region of Durham construction until Dec 31, 2023

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting. Council is receiving correspondence from other municipalities and agencies for information, including items on teen driver safety, natural gas expansion, treaty rights in oaths, childcare availability, and challenges for smaller developers. No decisions are being made at this time.

• Region of Durham: National Teen Driver Safety Week, Oct 11, 2023
• Township of Uxbridge: Enbridge Gas Phase Two Natural Gas Expansion Support Program, Oct 3, 2023
• City of Burlington: Changes to Oath of Office Acknowledgement of Treaty Rights, Sep 28, 2023
• Municipality of Bluewater: Childcare Availability in Ontario, Oct 2, 2023
• Newcastle Business Improvement Area minutes, Sep 14, 2023

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and various agencies. Council members may request items be added to a future committee agenda.

• Notice of intersection closure at Bowmanville Avenue and Regional Road 3/Concession Road 8 (Sept 26, 2023)
• City of Pickering request to abandon Greenbelt development (Oct 4, 2023)
• City of Hamilton correspondence supporting basic income (Sept 19, 2023)
• Town of Aurora Council opposition to Strong Mayor Powers (Sept 28, 2023)
• Request for new barrier-free washroom doors and bulletin board at Rotary Park from Concerts in the Park Committee

Special Council Meeting

This special council meeting is focused on a single item: Report FSD-035-23 on South Bowmanville Recreation Centre funding. Council will hear delegations from local hockey associations and consider correspondence from residents, many urging reconsideration of the plan to exclude ice pads. The meeting will decide on the funding motion for the recreation centre.

• Delegations from Clarington Girls Hockey Association and Clarington Minor Hockey Association on FSD-035-23
• Correspondence from multiple residents regarding ice pads and twin pad arena addition
• Staff report FSD-035-23: South Bowmanville Recreation Centre Funding
• Motion on South Bowmanville Recreation Centre Funding

Clarington Public Library Board

The Clarington Public Library Board is meeting to approve the 2024-2027 operating, staff, and capital budget requests, and to discuss a draft strategic plan. The board will also consider relocating the Orono Mill stone, deaccessioning museum items, and closing the Bowmanville Library for the Mayor's Gala. Several routine reports and correspondence are included as consent items.

• Approve 2024-2027 CLMA Operating, Staff and Capital Budget Requests (Admin Report A91-23)
• Discuss draft 2023-2027 Strategic Plan (Admin Report A92-23)
• Approve relocation of Orono Mill stone from Kirby Schoolhouse to Orono Library (Admin Report A88-23)
• Approve deaccessioning of items listed in Appendix A, Deaccessioning List 2023-01 (Admin Report A90-23)
• Authorize closure of Bowmanville Library on Feb. 24, 2024 for Mayor's Gala (Admin Report A94-23)

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting. Council members receive correspondence from the Region of Durham and other sources for their information. No decisions or votes are scheduled. Items can be added to a future committee agenda if requested.

• Region of Durham: changes to services for National Day for Truth and Reconciliation (Sept 25, 2023)
• Region of Durham: celebrates Circular Economy Month in October
• Bill 23 update: delegation of Durham Region land division responsibilities (2023-P-22)
• Minutes from Energy From Waste - Waste Management Advisory Committee (Sept 26, 2023)

Regular Council Meeting

Clarington Council will hear delegations and vote on a motion to reconsider the West Beach cottage leases, which requires a two-thirds vote. The consent agenda includes funding for the South Bowmanville Recreation Centre, a single-source recommendation for replacing Aerial 11, a lease agreement with RDPS for CEFS Station 5, and several by-laws, including one amending the zoning by-law and one exempting part of a plan from part lot control.

• Motion to reconsider West Beach cottage leases (Resolution #C-108-23)
• FSD-035-23: South Bowmanville Recreation Centre funding
• FSD-037-23: Single source recommendation for replacement of Aerial 11
• Memo-018-23: Lease agreement with RDPS for CEFS Station 5
• By-law 2023-058: Amendment to Comprehensive Zoning By-law 84-63

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and provincial/federal agencies. Council members may request items be added to a future committee agenda, and the public can speak to items as delegations.

• City of Cambridge resolution declaring Intimate Partner Violence (IPV) an epidemic, September 12, 2023
• Ministry of Municipal Affairs and Housing correspondence on responding to Housing Affordability Task Force recommendations, September 15, 2023
• Insurance Bureau of Canada correspondence regarding Clarington's auto theft crisis, September 19, 2023

Planning and Development Committee

The Planning and Development Committee approved a two-year extension of the lease agreement for a sales pavilion on municipal lands at 1485 Highway 2 in Courtice, with no further extensions after that period. The committee also passed a resolution requesting Durham Region advance the Zone 1 Reservoir and Zone 2 Pumping Station in Newcastle, and held a public meeting for a proposed zoning by-law amendment and plan of subdivision for 75 single detached dwellings in Courtice, receiving public comments.

• Approved extension of lease agreement for sales pavilion at 1485 Highway 2, Courtice, for two years from May 8, 2025
• Resolution requesting Durham Region advance Zone 1 Reservoir and Zone 2 Pumping Station in Newcastle
• Public meeting for zoning by-law amendment and plan of subdivision for 75 single detached dwellings at 3124-3210 Tooley Road, Courtice
• Public comments raised concerns about environmental studies, flooding, wildlife, and sewer extensions
• No disclosures of interest were declared

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and miscellaneous correspondence. No decisions are being made; Council members may request items be added to a future committee agenda.

• Region of Durham correspondence re Amendments to the Highway Traffic Act (support of Cramahe)
• Region of Durham correspondence re Newtonville Road Pilot Project
• Region of Durham correspondence re Survivors March for National Day for Truth and Reconciliation
• Town of Grimsby resolution re Establishing a Guaranteed Livable Income
• Municipality of Wawa correspondence re Chronic Pain Treatments

General Government Committee

The General Government Committee approved a $1,250,000 grant to Durham Region Hospice – Clarington for construction, funded from the Strategic Capital Reserve Fund and repaid through annual tax levy contributions of $125,000. The committee also received presentations on the Durham Regional Police Service Strategic Plan 2024, Conservation Authorities Act changes, and The Salvation Army in Bowmanville, and approved several staff reports including insurance renewal, fire apparatus procurement, and traffic speed standards.

• $1,250,000 grant to Durham Region Hospice – Clarington, repaid via $125,000 annual tax levy contributions
• Approved 2023 DMIP insurance renewal with Intact Insurance at $1,160,614 and cyber liability coverage at $70,750
• Approved additional $700,000 from Fire Equipment Reserve Fund for Aerial 11 replacement
• Directed staff to build 40 km/hr residential and 30 km/hr school zone speed standards into Traffic Calming Policy
• Approved $10,000 from Tax Rate Stabilization Reserve Fund to remove solar lights from Bowmanville Leash Free Park and relocate to Newcastle Leash Free Park

The General Government Committee approved a $1.25 million grant from the Strategic Capital Reserve Fund to support construction of the Durham Region Hospice – Clarington. The committee also approved several staff reports including insurance renewals, fire equipment funding, and the appointment of a Deputy Treasurer.

• Approved $1.25M grant to Durham Region Hospice – Clarington (6-0)
• Approved appointment of Paul Davidson as Deputy Treasurer
• Authorized writing-off uncollectible taxes per Municipal Act, 2001
• Confirmed insurance placement with Intact Insurance for $1,160,614
• Confirmed cyber liability coverage through CFC for $70,750
• Approved $700,000 from Fire Equipment Reserve Fund for Aerial 11 replacement
• Directed staff to prepare proposal for sidewalk extension on Scugog Street
• Endorsed request for full-time Clerk II, MLE Officer, and Animal Shelter Clerk I positions

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. Council members receive correspondence for their information, and may request items be added to a future committee agenda. Items include Region of Durham public notices about shoulder paving on Bowmanville Avenue, Liberty Street, and Taunton Road, a reminder to share the road with farm vehicles, a motion from Ontario's Big City Mayors on funding for newcomers, and a provincial proposal regarding Greenbelt lands in Ajax.

• Public notices for paved shoulders on Bowmanville Avenue, Liberty Street, and Taunton Road (Region of Durham)
• Region of Durham reminder to share the road with farm vehicles
• Ontario's Big City Mayors motion on municipal/regional funding for newcomers, refugees, and asylum seekers
• Ministry of Municipal Affairs and Housing proposal to return lands in Ajax to the Greenbelt

Special General Government Committee

This is a special meeting of the General Government Committee. The main item is a resolution to move into closed session for an education and training session for council members, featuring Dave Mowat, former Chief of Alderville First Nation, on treaties, Indigenous rights, and impacts of decision-making. No public decisions or votes are scheduled.

• Closed-session education session on pre-Confederation and Williams Treaties
• Presentation by Dave Mowat, former Chief of Alderville First Nation
• Discussion of Indigenous rights and impact of decision-making on Indigenous communities

The committee met for an education and training session regarding treaties and the impact of decision making on Indigenous communities. The session was conducted in a closed meeting; no resolutions were passed during the closed session.

• Approved moving into closed session for training and education (Resolution # GG-133-23)
• Approved rising from closed session at 7:05 p.m.
• Approved adjournment of the meeting at 7:05 p.m. (Resolution # GG-134-23)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including notices about road closures and lane restrictions in Clarington, a recycling reminder, and a bursary award notice. No decisions are being made; items may be added to a future committee agenda if requested.

• Notice of road closure on Bowmanville Avenue and Regional Road 3/Concession Road 8 (D2022-34)
• Upcoming lane restrictions on Bowmanville Avenue, Clarington
• Upcoming lane restrictions on Liberty Street, Clarington
• Reminder about drop-off items for reuse, recycling, and safe disposal during Environment Days
• Notice of Municipal Engineers Association Bursary Award (Peyton Davey)

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting. Council is receiving correspondence from other municipalities and the province, including requests about regulating short-term rentals (Airbnb/VRBO), a climate emergency just transition transfer, and the provincial Building Faster Fund. No decisions are being made at this time.

• Township of Severn - Climate Emergency Just Transition Transfer (Aug 11, 2023)
• Township of The Archipelago - Request to Province to regulate digital platforms like Airbnb and VRBO (Aug 18, 2023)
• City of Port Colborne - Short Term Rentals (Aug 23, 2023)
• Ministry of Municipal Affairs and Housing - Building Faster Fund (Aug 22, 2023)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence for Council's information, including road closures on Bowmanville Avenue and a grant deadline notice. No decisions or votes are taken at this session.

• Upcoming road closures on Bowmanville Avenue in Clarington - Region of Durham
• Township of Emo - Black Ash Tree classification as 'Endangered' under the Endangered Species Act
• Upcoming grant deadline: Resilient Communities Fund - August 11, 2023
• Ministry of Infrastructure - Red Tape Reduction for Designated Broadband Projects

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP) for August 11, 2023, which is an information-only distribution of correspondence received by staff. It is not a meeting of Council or Committee, and no decisions are being made. Items include correspondence from the Region of Durham, other municipalities, and provincial/federal agencies, plus two specific attachments.

• Minutes from the Newcastle Business Improvement Area dated June 8, 2023
• Canadian Fallen Heroes Foundation - Memorial Project in Bowmanville (with attachments)

Clarington Public Library Board - Committees

This is the agenda for the Clarington Public Library Board Committees meeting on August 10, 2023. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

Clarington Public Library Board - Committees

The Clarington Public Library Board is holding a special meeting to discuss and vote on administrative reports related to the Orono Branch accessibility renovation. The board will consider delegating authority to the CEO to authorize temporary closures of the branch as needed for the renovation. A closed session is also scheduled to discuss a confidential labour relations matter.

• Discussion of Administrative Report No. A84-23: Temporary Closures of the Orono Branch for accessibility renovation
• Motion to delegate authority to the CEO to authorize Orono Branch closures as needed
• Closed session to discuss Confidential Administrative Report No. A85-23 under Municipal Act s. 239 – Labour Relations

Electronic Council Communications Information Package (ECCIP)

This is an electronic information package, not a meeting, containing correspondence received by staff for Council's information. It includes items from Durham Region, other municipalities, and provincial/federal agencies. No decisions are made; Council members may request items be added to a future committee agenda.

• City of Ottawa - Donation of Decommissioned Ambulance to St. John Ambulance
• City of Toronto - Comments on the Proposed Provincial Planning Statement - July 25, 2023

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for Council's information, including a road closure notice, requests for support on municipal code enforcement, healthcare gaps, and housing/water protection. No decisions are being made; Council members may request items be added to a future committee agenda.

• Road closure on Concession Road 8 in Bowmanville (July 19, 2023)
• Township of Brock request for Council support on legislative amendments to strengthen municipal codes of conduct and enforcement
• Town of Amherstburg letter on local emergency response and healthcare gaps (Code Red/Black)
• Town of Parry Sound resolution on Bill 23, housing crisis, and water resource protection

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence for Council's information, including a Region of Durham road closure notice and minutes from the Ganaraska Region Conservation Authority. No decisions or discussions are scheduled.

• Bowmanville Avenue (Regional Road 57) and Regional Road 3/Concession Road 8 road closure notice
• Minutes of the Ganaraska Region Conservation Authority dated June 15, 2023

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and provincial ministries. No decisions or votes are scheduled; Council members may request items be added to a future committee agenda.

• Region of Durham: Energy From Waste – Waste Management Advisory Committee minutes (June 27, 2023)
• Region of Durham PSA: Road closure on Bowmanville Avenue (June 29, 2023)
• Region of Durham PSA: Special waste collection service reminder (July 7, 2023)
• City of Oshawa: FCM resolution on Municipal Growth Framework (June 28, 2023)
• Ministry of Natural Resources and Forestry: Proposal to amend three regulated manuals under the Crown Forest Sustainability Act (July 4, 2023)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and provincial/federal agencies. Council members may request that any item be placed on a future committee agenda.

• Sewer main cleaning and cured-in-place pipe lining on Parkway Ave-Cres and Prince St, Bowmanville - first public notice
• Notice of passing of new Regional Development Charge By-law and amendments to GO Transit and Regional Transit Development Charges By-laws
• Automated Speed Enforcement and Red-Light Camera Program update from Region of Durham
• Durham Region's response to provincial consultation on Bill 97 (Helping Homeowners, Protecting Tenants Act, 2023)
• Ontario Human Rights Commission seeking submissions on action plan to tackle anti-Black racism in education

Special Council Meeting

This special council meeting included public meetings on the Draft North Village Secondary Plan and the Official Plan Review, plus decisions on planning applications and a confidential item. Council directed staff to hire 20 full-time firefighters for Fire Station 1 in Bowmanville, with at least 50% of new positions filled by existing volunteers. The meeting also approved a zoning by-law amendment for a 217-unit subdivision in Courtice.

• Approved hiring 20 full-time firefighters for Fire Station 1, Bowmanville, by September 2025
• Supported Tribute Communities' draft plan of subdivision and zoning by-law amendment for 217 residential units at 1593 Bloor Street and 1614 Trulls Road, Courtice
• Received Draft North Village Secondary Plan and integrated environmental assessment for comment
• Initiated Official Plan Review with introductory discussion paper
• Adopted comments on proposed Provincial Planning Statement and Bill 97

Council directed staff to hire 20 full-time firefighters for Fire Station #1 by September 2025, with at least 50% recruited from existing volunteers. The meeting also approved a residential subdivision for 217 units in Courtice and a zoning by-law amendment.

• Approved hiring 20 full-time firefighters for Fire Station #1 by September 2025 (min. 50% from volunteers)
• Approved Draft Plan of Subdivision and Zoning By-law Amendment for 217 residential units at 1593 Bloor Street and 1614 Trulls Road, Courtice
• Approved By-law 2023-047 to amend the Comprehensive Zoning By-law
• Adopted Report PSD-037-23 as official comments to the Province on the proposed Provincial Planning Statement, 2023
• Received Draft North Village Secondary Plan and related reports for information
• Received Official Plan Review Introductory Discussion Paper for information

Regular Council Meeting

Council endorsed a major emergency services restructuring plan, hiring 40 full-time firefighters and phasing out volunteer programs at Stations 1 and 4 by 2027. A parking payment modernization report was sent back to staff for further study with the Bowmanville BIA. Council also adopted a road closure and conveyance policy, and heard delegations on a heritage property demolition and emergency services.

• Hire 20 full-time firefighters for Station 1, Bowmanville by Sept 2025; discontinue volunteer program there Jan 2026
• Hire 20 full-time firefighters for Station 4, Courtice by Sept 2027; discontinue volunteer program there Sept 2027
• Refer parking payment modernization report back to staff to study machines accepting debit/credit/cash alongside mobile app
• Adopt Road Closure and Conveyance Policy with exception of Section 5.3.1; fees set at $250 application, $750 processing
• Proposed demolition of listed heritage property at 45 Raynes Ave discussed via delegation

Council referred the Municipal Parking Payment Modernization report back to the CAO's office to explore payment machines that accept debit, credit, or cash. The body also adopted a Road Closure and Conveyance Policy and endorsed several emergency response service recommendations, including hiring 20 full-time firefighters for Station 1.

• Referred Municipal Parking Payment Modernization report back to CAO's Office to research debit/credit/cash machines and engage Bowmanville BIA (7-0)
• Adopted Road Closure and Conveyance Policy, excluding Section 5.3.1
• Approved $250 application fee and $750 processing fee for Road Closure and Conveyance Policy
• Endorsed request to provincial government for residential sprinklers in new affordable housing
• Endorsed revising Public Works Depot design to include a shared Fire Station/training facility
• Endorsed lease with Region of Durham Paramedic Services for concurrent use of Fire station 5
• Endorsed renovating Fire Station 1 for full-time two-truck operation by September 2025
• Endorsed hiring 20 full-time firefighters for Fire Station 1 by September 2025

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting. Council receives correspondence for information, including a Region of Durham notice about roadway line painting, a proposed provincial planning statement from the Ministry of Municipal Affairs and Housing, and minutes from local Business Improvement Areas. No decisions are being made at this time.

• Region of Durham news: roadway line painting operations underway (June 15, 2023)
• Ministry of Municipal Affairs and Housing: Proposed Provincial Planning Statement (June 16, 2023)
• Minutes of Historic Downtown Bowmanville BIA (April 11, 2023)
• Minutes of Historic Downtown Bowmanville BIA (May 16, 2023)
• Minutes of Orono Downtown BIA (June 19, 2023)

Clarington Public Library Board

The Clarington Public Library Board will consider authorizing up to $100,000 from the Library Operating Reserve for the Orono Branch Renovation. The board will also receive financial reports, a COVID recovery report, and a policy review, and will discuss a confidential personnel item in closed session.

• Request to use up to $100,000 from Library Operating Reserve for Orono Branch Renovation
• Library and Museum financial reports for May 31, 2023
• COVID Recovery Report
• Policy Committee review and summary of changes to 30 policies
• Closed session to discuss confidential personnel item

Joint Committees

The Joint General Government and Planning and Development Committees met on June 19, 2023, receiving delegations and approving a consent agenda of staff reports. Key decisions include transitioning downtown Bowmanville parking meters to mobile payment, approving the 2022 audited financial statements, and endorsing a communications service delivery review with new staff positions. Several delegations raised concerns about pedestrian safety, speed limits, and digital spending.

• Approved replacing two light-duty trucks for $210,000 from the Public Works Equipment Reserve Fund
• Approved transitioning all single-space parking meters in downtown Bowmanville to mobile payment and removing them
• Approved $20,000 from the Economic Development Reserve Fund for regional physician recruitment
• Approved the Parkland and Open Space Dedication By-law
• Endorsed Communications Division Service Delivery Review with two new full-time positions

The Joint Committees approved the transition of downtown Bowmanville parking to mobile and card payments. Council also authorized the purchase of two light-duty trucks and approved a new Parkland and Open Space Dedication By-law. Several delegations regarding pedestrian safety and digital spending were received.

• Approved $210,000 from Public Works Equipment Reserve Fund for two light-duty trucks
• Approved transition of downtown Bowmanville single-space meters to mobile app and removal of meters
• Approved conversion of pay and display meters to accept credit and debit cards
• Approved Parkland and Open Space Dedication By-law
• Authorized grant funding agreement for Bowmanville Avenue Multi-Use Path
• Adopted Road Closure and Conveyance Policy with $250 application and $750 processing fees
• Approved $20,000 from Economic Development Reserve Fund for regional physician recruitment
• Referred Scugog Street speeding and traffic safety concerns to Staff for a report

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including a Region of Durham notice about an upcoming intersection closure, a resolution from the Town of Bradford West Gwillimbury on the Right to Repair movement, minutes from the Ganaraska Region Conservation Authority, and audited financial statements from Kawartha Conservation. No decisions are being made at this time.

• PSA: Upcoming intersection closure at Baseline Road and Trulls Road in Courtice - June 12, 2023
• Town of Bradford West Gwillimbury - Right to Repair Movement resolution - June 9, 2023
• Minutes of the Ganaraska Region Conservation Authority dated May 18, 2023
• Kawartha Conservation Authority - 2022 Audited Financial Statements - June 14, 2023

Regular Council Meeting

Council will hear a delegation from Adrienne and Adam Hyland regarding the extension of the West Beach Cottagers Lease Agreement, followed by a motion from Councillor Woo on the matter. The consent agenda includes minutes from several committees and advisory boards, as well as three zoning by-law amendments and a part-lot control exemption for a National Homes development in Bowmanville.

• Delegation and motion on extension of West Beach Cottagers Lease Agreement
• Zoning by-law amendment for 204 residential units in Bowmanville (PDS-034-23)
• Zoning by-law amendment for a 10-storey building with 140 units and 44 townhouses in Courtice (PDS-035-23)
• By-law 2023-036 to exempt Blocks 1 & 2, Plan 40M-2702 from part-lot control for National Homes
• Three zoning by-law amendments (2023-037, 2023-038, 2023-039) from Planning and Development Committee

Council referred the motion regarding West Beach Cottagers lease extensions to the June 26, 2023, meeting to allow staff to report on a one-year termination clause. Several zoning by-laws and committee minutes were approved on consent.

• Referred West Beach Cottagers lease extension motion to June 26, 2023 meeting
• Approved Council and Standing Committee minutes from May 15, May 29, May 31, and June 5
• Approved Advisory Committee and Local Board minutes (multiple committees)
• Approved By-law 2023-036 regarding Part Lot Control exemption for Blocks 1 & 2, Plan 40M-2702
• Approved By-law 2023-037 amending Comprehensive Zoning By-law 84-63
• Approved By-law 2023-038 amending Comprehensive Zoning By-law 84-63
• Approved By-law 2023-039 amending Comprehensive Zoning By-law 84-63
• Approved By-law 2023-040 to confirm proceedings of the June 12, 2023 meeting

Electronic Council Communications Information Package (ECCIP)

This is an information-only agenda for Clarington Council's Electronic Council Communications Information Package (ECCIP). It contains correspondence from other municipalities and agencies, including Ajax's support for Consumption and Treatment Sites, Mississippi Mills' rural education funding request, Quinte West's renovictions resolution, and Huron Shores' health care crisis letter. No votes or decisions will occur at this session.

• Town of Ajax letter supporting Consumption and Treatment Sites (CTS)
• Municipality of Mississippi Mills resolution on rural education funding
• City of Quinte West renovictions support request for Sidney Street, Trenton Ward
• Municipality of Huron Shores letter to Minister of Health on health care crisis
• Minutes of Downtown Orono Business Improvement Area meetings (April 25 and May 15, 2023)

Planning and Development Committee

The Planning and Development Committee is deciding on several zoning and official plan amendments for residential developments, including a 204-unit project in Bowmanville and a 10-storey building with 140 units and 44 townhouses in Courtice. They will also review a revised subdivision plan for 117 units in Newcastle and updates on secondary plans for Bowmanville East and West Urban Centres. A public meeting is scheduled for 6:30 p.m.

• Zoning by-law amendment for 204 residential units in Bowmanville (Report PDS-034-23)
• Official plan and zoning amendment for a 10-storey building with 140 units and 44 townhouses in Courtice (Report PDS-035-23)
• Revised draft plan of subdivision and zoning amendment for 117 residential units in Newcastle (Report PDS-036-23)
• Project update on Bowmanville East Urban Centre Secondary Plan (Report PDS-038-23)
• Hill Street Rehabilitation project update (Report FSD-027-23)

The Committee approved three residential development applications in Bowmanville, Courtice, and Newcastle. It also awarded contracts for the Hill Street Rehabilitation project totaling $975,037.51. Several planning reports were received for information.

• Approved 204 residential units in Bowmanville (Report PDS-034-23)
• Approved 10-storey building with 140 residential and 44 townhouse units in Courtice (Report PDS-035-23)
• Approved 117 residential units in Newcastle (Report PDS-036-23)
• Awarded $912,372.68 contract to Green Infrastructure Partners Inc. for Hill Street Rehabilitation
• Awarded $62,664.83 contract to CIMA+ for Hill Street Contract Administration and Inspection
• Received Bowmanville West Urban Centre and Major Transit Station Area update for information
• Received Soper Creek Subwatershed Study Phase 1 update for information
• Received Bowmanville East Urban Centre Secondary Plan update for information

Clarington Public Library Board - Committees

This is a Clarington Public Library Board committee meeting dated June 5, 2023. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence for Council's information, including a notice of adoption of the Durham Region 2023 Official Plan, monitoring of growth trends, and a school board's intent to dispose of property at 2226 Maple Grove Road, Bowmanville. No decisions or votes occur at this session.

• Notice of Adoption - Durham Region 2023 Official Plan
• Monitoring of Growth Trends report
• City of Pickering letter on train derailment and hazardous materials
• City of Oshawa comments on proposed Provincial Planning Statement and Bill 97
• Kawartha Pineridge District School Board - Intent to Dispose of Property at 2226 Maple Grove Road, Bowmanville

Special General Government Committee

The Special General Government Committee met to review and endorse the draft 2023-2026 Strategic Plan, including its vision, mission, themes, and actions. Council voted to endorse the plan with an added action item to protect and enhance natural heritage, and directed staff to proceed with public engagement and prepare a final plan for fall. The meeting also included a closed session for member training, with no resolutions passed.

• Endorsed draft 2023-2026 Strategic Plan (Memo-011-23)
• Added action item P3 c: 'Protect and enhance our natural heritage'
• Directed staff to proceed with next phase of public engagement
• Final Strategic Plan to be presented to Council in Fall
• Closed session for education and training of members

The committee approved the draft 2023-2026 Strategic Plan and directed staff to begin the next phase of public engagement. A final version of the plan is scheduled for presentation to Council in the Fall.

• Endorsed draft Strategic Plan with the addition of action item 'P3 c. Protect and enhance our natural heritage' (Carried)
• Directed staff to proceed with the next phase of public engagement (Carried)
• Directed staff to prepare a final Strategic Plan for presentation in the Fall (Carried)
• Approved closing the meeting for member education and training regarding a tour of Public Works Facilities (Carried)

General Government Committee

The General Government Committee will hear three delegations regarding an extension of the West Beach Cottagers Lease Agreement. The agenda also includes staff reports on appointments, building condition audits, sidewalk snow clearing equipment, the 2022 investments annual report, and Hill Street rehabilitation. A separate discussion item requests direction on a ward boundary review, and a new business item proposes declaring intimate partner violence an epidemic.

• Delegations by Charles MacDonald, Rick McEachern, and Susie Plumpton regarding extension of West Beach Cottagers Lease Agreement
• LGS-021-23 Ward Boundary Review – Direction Requested from Council
• FSD-024-23 Supply & Delivery of Sidewalk Snow Clearing Equipment
• FSD-026-23 Hill Street Rehabilitation
• Declare Intimate Partner Violence (IPV) an Epidemic - Mayor Foster

The Committee approved a contract for five sidewalk tractors and a new Draft Investment Policy. A proposal to grant life leases to West Beach cottagers was defeated, and a decision on the ward boundary system was deferred.

• Approved $908,934.84 contract to Karcher Municipal North America Inc. for five sidewalk tractors
• Approved Draft Investment Policy and requested staff report on Prudent Investor Standard
• Denied proposal to grant life leases to four original West Beach cottagers (3-3)
• Awarded Building Condition Audit Reports contract to Nadine International
• Appointed Jacquie MacEachern to the Tyrone Hall Board
• Appointed Michelle Spiers to the Bowmanville Santa Claus Parade Committee
• Referred Ward Boundary Review decision to November 6, 2023 meeting (5-1)
• Referred Hill Street Rehabilitation report back to Staff

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence for Council's information, including a Region of Durham report on the Waste Management Advisory Committee 2023-2024 workplan, a report on a Freight and Goods Movement Forum, and a Seniors Month notice from the Minister for Seniors and Accessibility. No decisions are being made; Council members may request items be added to a future committee agenda.

• Region of Durham report 2023-WR-4: Energy from Waste – Waste Management Advisory Committee 2023-2024 Workplan
• Region of Durham report 2023-P-14: Freight and Goods Movement Forum
• Provincial correspondence: June is Seniors Month from Hon. Raymond Cho, Minister for Seniors and Accessibility

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting. It includes correspondence about lane restrictions on North Street in Clarington and a resolution from the Municipality of Tweed regarding Bell-Hydro pole infrastructure. No decisions are being made.

• Region of Durham lane restrictions on North Street, Clarington
• Municipality of Tweed resolution on Bell-Hydro pole infrastructure

Clarington Public Library Board

The Clarington Public Library Board will vote to approve the 2022 audited financial statements from BDO Canada LLP. The board will also discuss a strategic plan facilitation session with the Ontario Library Service and receive reports on finances, statistics, and a cultural competency survey. A logo redesign and new branded identity for the library, museum, and archives will be considered.

• Approve 2022 audited financial statements from BDO Canada LLP
• Discussion of July 8, 2023 strategic plan facilitation with Ontario Library Service
• Admin Report A66-23: Council-approved reallocation of library/museum capital reserves
• Admin Report A73-23: Logo redesign and adoption of 'Clarington Library, Museum and Archives' as branded identity
• Admin Report A70-23: Cultural competency survey results

Regular Council Meeting

Council will hear a delegation on the Orono Parking Study and consider a motion to support a By-the-Glass licence endorsement for Lakeshore Cider. Two by-laws are up for adoption: one governing emergency and fire services, and another updating council and committee procedures. The meeting also includes adoption of previous minutes and committee reports.

• Delegation on Report PWD-004-23 – Orono Parking Study
• Motion to support By-the-Glass Endorsement for Lakeshore Cider at 201 Regional Road 42, Newcastle
• By-law 2023-032 – Emergency and Fire Services governance
• By-law 2023-033 – Council and committee procedure by-law, repealing By-law 2021-054

Council approved two new by-laws governing emergency and fire services and council proceedings. The municipality also supported a By-the-Glass Licence Endorsement for Lakeshore Cider.

• Approved By-law 2023-032 governing Emergency and Fire Services
• Approved By-law 2023-033 governing Council, Committee, and Board proceedings
• Supported By-the-Glass Endorsement for Lakeshore Cider at 201 Regional Road 42
• Approved minutes from May 1, 2023 regular meeting
• Approved Heritage, Agricultural, and Diversity Committee minutes
• Approved Special General Government and Joint General Government/Planning minutes

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for council's information, including items from the Region of Durham, other municipalities, and a school board. No decisions or votes are taken at this session.

• Region of Durham: 2022 Annual Building Activity Review
• Liberty Street project update from Longworth Avenue to north of Concession Road 3
• City of Stratford correspondence on use of long-term care funding for community care services
• Township of Armour resolution on water aerodromes
• Kawartha Pine Ridge District School Board letter regarding Newcastle School

Joint Committees

The Joint General Government and Planning and Development Committees received a presentation from Lakeridge Health on regional health services, including the Bowmanville Hospital redevelopment and a new surgical centre opening this fall. They also approved initiating Clarington’s Official Plan Review, with a special council meeting set for June 27, 2023, and adopted a revised fire services by-law and agreements with Oshawa and Port Hope. Other decisions included a $373,635 contract for a tandem-axle cab and chassis, a 2024 budget schedule moving to late 2023, and direction to staff on an Ontario Land Tribunal appeal.

• Lakeridge Health update: Bowmanville Hospital redevelopment, new surgical centre opening fall 2023, 320 long-term care beds, new medical school with Queen's University
• Initiating Clarington's Official Plan Review; special council meeting June 27, 2023
• Revised Fire Services By-law approved; fire protection agreement with Oshawa and automatic aid agreement with Port Hope effective June 1, 2023
• Contract awarded to Winslow Gerolamy Motors Limited for one tandem-axle cab and chassis: $373,635 first year, up to $5,449,635 over five years
• 2024 Budget schedule moved to November/December 2023; multi-year budget for 2024-2027 directed

The Joint Committees approved a revised Fire Services Governing Bylaw and signed protection agreements with Oshawa and Port Hope. Council also awarded a multi-year vehicle contract to Winslow Gerolamy Motors Limited and scheduled an Official Plan Review meeting for June 27, 2023.

• Approved revised Clarington Emergency and Fire Services Governing Bylaw
• Authorized Fire Protection Services agreement with Oshawa and Automatic Aid agreement with Port Hope
• Awarded $373,635 initial term contract to Winslow Gerolamy Motors Limited for a Tandem-Axle Cab and Chassis
• Scheduled Special Meeting of Council for Official Plan Review on June 27, 2023
• Approved updated Procedural By-law and corresponding meeting schedule
• Amended 2024 Budget meetings to November/December 2023 and directed staff to prepare a multi-year budget (2024-2027)
• Directed Mayor's Golf Tournament proceeds to Clarington Hospice (2023), Bowmanville Hospital Foundation (2024), Community Living (2025), and Big Brothers Big Sisters of Clarington (2026)
• Instructed staff to respond to OLT Appeal by BV Courtice Partners GP Ltd. and continue negotiations

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for council's information, including a PSA about residential water meter replacements and a letter on the new Regional Official Plan. No decisions or discussions are scheduled.

• PSA: Appointments being scheduled to replace outdated residential water meters
• Envision Durham – Recommendations on the new Regional Official Plan

Regular Council Meeting

Clarington Council held its regular meeting on May 1, 2023, approving minutes, by-laws, and several contracts. Key decisions included adopting the 2023 tax levy by-law, awarding a $508,253.55 contract for the Port Darlington Boat Launch and Parking Lot Reconstruction, and supporting a by-the-glass endorsement for Archibald Orchards. Council also heard a delegation from landowners requesting prioritization of the Soper Springs and Soper Hills Secondary Plans.

• Adopted By-law 2023-028 to levy taxes for 2023
• Awarded $508,253.55 contract to Envision Excavating Ltd. for Port Darlington Boat Launch and Parking Lot Reconstruction
• Supported By-the-Glass Endorsement for Archibald Orchards & Estate Winery at 6275 Liberty Street North, Bowmanville
• Approved By-law 2023-029 amending Comprehensive Zoning By-law 84-63
• Approved By-law 2023-030 exempting part of Block 1, Registered Plan 40M-2730 from Part Lot Control

Council awarded a construction contract for the Port Darlington Boat Launch and Parking Lot and approved the 2023 tax levy. Additionally, Council supported a liquor license endorsement for a local winery and passed several by-laws.

• Awarded $508,253.55 contract to Envision Excavating Ltd. for Port Darlington Boat Launch and Parking Lot Reconstruction
• Approved total project funding of $598,200.00 for Port Darlington reconstruction
• Supported By-the-Glass Licence Endorsement for Archibald Orchards and Estate Winery
• Approved By-law 2023-028 to adopt 2023 estimates, strike rates, and levy taxes
• Approved By-law 2023-029 to amend the Comprehensive Zoning By-law
• Approved By-law 2023-030 to exempt portion of Block 1, Registered Plan 40M-2730 from Part Lot Control
• Approved minutes from April 3, 2023 meeting
• Approved Samuel Wilmot Nature Area and Accessibility Advisory Committee minutes

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including reports from the Region of Durham, other municipalities, and various organizations. Council members may request items be added to a future committee agenda, and the public can request to speak to an item as a delegation.

• Invest Durham Annual Report 2022
• Proposed Durham Greener Buildings Program (2023-COW-16)
• Motion regarding recognizing the intimate partner violence epidemic
• Kawartha Conservation Authority 2023 Draft Budget
• Minutes of Orono BIA, Tyrone Community Centre Board, and Ganaraska Region Conservation Authority

Special General Government Committee

This special meeting was a day-long strategic planning workshop, not a regular decision-making session. Council and staff reviewed public survey results, discussed draft mission and vision statements, and identified three themes: Building for the Future, Service Excellence, and Vibrant and Complete Community. No formal decisions were made beyond procedural recess and adjournment motions.

• Reviewed public survey results on satisfaction and priorities
• Discussed draft mission and vision statements
• Identified three strategic themes: Building for the Future, Service Excellence, Vibrant and Complete Community
• Discussed attracting and retaining staff to become an employer of choice
• Next steps: developing the 2022-2026 Strategic Plan

The Committee conducted a strategic planning session involving public survey results and breakout discussions on mission, vision, and strategic themes. No formal policy decisions or budget approvals were made during the workshop.

• Approved 5-minute recess (Resolution # GG-104-23)
• Approved 10-minute recess (Resolution # GG-105-23)
• Adjourned meeting at 4:27 p.m. (Resolution # GG-106-23)

Clarington Public Library Board

The Clarington Public Library Board is meeting to hear a branding presentation from vendor Brand Ambition, receive staff reports on finances, policies, and operations, and vote on several items including approving policies related to Drag Queen Storytime and appointing a trustee to the Policy Committee. The agenda includes consent items covering financial reports, development charges, and policy reviews, as well as discussion items on the CEO and Curator reports, facility rental fees, the annual report, quarterly statistics, and a strategic plan survey.

• Branding presentation by Brand Ambition for CPLMA
• Approval of policies: Managing Member Behaviour, Public Social Media, User Expectations (related to Drag Queen Storytime)
• Heritage Services Facility Rental Fees 2023 report
• 2022 Development Charges report
• Appointment of Marina Ross to Policy Committee

Special Planning and Development Committee

The Planning and Development Committee heard delegations and approved several planning reports, including a zoning by-law amendment for 14 single detached dwellings in the Hancock Neighbourhood, Courtice, and adoption of Official Plan Amendment 130 for the Wilmot Creek Neighbourhood Secondary Plan. They also received updates on the Bowmanville Zoo Lands park concept, the Parks Recreation and Culture Master Plan, and the Courtice Transit-Oriented Community secondary plan.

• Approved zoning by-law amendment for 14 single detached dwellings on Blocks 6 and 7, Plan 40M2726, Courtice (Headgate Developments Inc.)
• Adopted Official Plan Amendment 130 for Wilmot Creek Neighbourhood Secondary Plan
• Included Bowmanville Zoo Lands Park Concept Plan in Parks Recreation and Culture Master Plan
• Authorized single sourcing for Parks, Recreation, and Culture Master Plan project
• Received update on Courtice Transit-Oriented Community and GO Station Area Secondary Plan

The Committee approved a zoning by-law amendment for 14 single detached dwellings in the Hancock Neighbourhood and adopted Official Plan Amendment 130 for the Wilmot Creek Neighbourhood Secondary Plan. It also authorized further design and feasibility work for the Bowmanville Zoo Lands Park Concept Plan.

• Approved zoning by-law amendment for 14 single detached dwellings by Headgate Developments Inc. (Carried)
• Adopted Official Plan Amendment 130 to include the Wilmot Creek Neighbourhood Secondary Plan (Carried)
• Approved the Bowmanville Zoo Lands Park Concept Plan for inclusion in the Parks Recreation and Culture Master Plan (Carried)
• Authorized staff to further design and assess feasibility/costs for Bowmanville Zoo Lands using the 2023 Consulting budget (Carried)
• Authorized single sourcing for the Parks, Recreation, and Culture Master Plan project (Carried)
• Appointed Councillor Rang to the Parks, Recreation, and Culture Master Plan Technical Steering Committee (Carried)
• Received reports PDS-028-23 (Secondary Plan Program Update) and PDS-029-23 (Courtice Transit-Oriented Community) for information (Carried)

Planning and Development Committee

The Planning and Development Committee held public meetings for two proposed zoning by-law amendments and plans of subdivision: one for 214 residential units at 1800 Ruddell Road in Newcastle, and another for 442 residential units in Courtice. Residents raised concerns about traffic, lighting, noise, water table, privacy, and school availability. The committee received the staff reports for information and directed staff to continue processing the applications, with no final decisions made at this meeting.

• Public meeting for ZBA2022-0025: 214 residential units at 1800 Ruddell Road, Newcastle, applicant 1532314 Ontario Ltd.
• Public meeting for ZBA2022-0003/S-C-2022-0002: 442 residential units in Courtice, applicant Tribute (Prestonvale) Limited.
• Resident concerns on Ruddell Road proposal: driveway location, traffic, lighting, noise, water table, privacy.
• Resident concerns on Courtice proposal: traffic, school availability, amenities.
• Both reports (PDS-031-23 and PDS-032-23) received for information; staff to continue processing applications.

The Planning and Development Committee held public meetings regarding two residential subdivision proposals. In both cases, the committee voted to receive the reports for information only and directed staff to continue processing the applications.

• Received Report PDS-031-23 for 214 residential units in Newcastle for information only (Carried)
• Received Report PDS-032-23 for 442 residential units in Courtice for information only (Carried)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence for Council's information, including notices of road closures and watermain cleaning on Bowmanville Avenue, Flett Street, Orchardview Boulevard, and Southway Drive, as well as letters on short-term rentals, heritage register changes, and the dissolving of the Clarington Museums and Archives Board. No decisions are made at this session.

• Notice of road closure on Bowmanville Avenue (Regional Road 57) and Regional Road 3/Concession Road 8 on April 19, 2023
• Watermain cleaning and structural lining on Flett Street, Orchardview Boulevard, and Southway Drive
• Town of Ajax letter proposing a provincial short-term rental system
• City of Port Colborne letter supporting changes to the Municipal Heritage Register
• Clarington Public Library Board letter on dissolving the Clarington Museums and Archives Board

General Government Committee

The General Government Committee is meeting to discuss and potentially decide on a range of staff reports covering financial statements, contracts, and policy updates. Items include annual reports on parkland cash-in-lieu, development charges, building permit fees, a sole-source contract for an excavator, road resurfacing, a boat launch reconstruction, and a multi-year budget policy. Two new business items require a two-thirds vote to be discussed.

• Sole source contract for one Gradall hydraulic excavator (FSD-015-23)
• Rural road resurfacing and drainage improvements (FSD-016-23)
• Port Darlington boat launch and parking lot reconstruction (FSD-018-23)
• 2022 annual statements for cash-in-lieu of parkland and development charges reserve funds
• Multi-year budget policy (FSD-019-23)

The General Government Committee approved several major infrastructure contracts and a new multi-year budget policy. The committee also voted to phase out cash payments for municipal services and requested provincial compensation for conducting school board elections.

• Awarded $17.7M (estimated 5-year value) rural road resurfacing contract to Miller Paving Limited
• Awarded $508,253.55 contract to Envision Excavating Ltd. for Port Darlington boat launch and parking lot reconstruction
• Awarded $798,612.48 sole source contract to Amaco Equipment for a Gradall Hydraulic Excavator
• Approved discontinuation of cash payments for services effective August 1, 2023 (except recreational facilities)
• Approved discontinuation of cash payments at recreational facilities for Q1 2024
• Approved new Multi-Year Budget Policy and repealed Policy G14 Budget Policy
• Approved Terms of Reference for Bowmanville Santa Claus Parade Committee
• Requested the province compensate municipalities for conducting school board elections

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for council's information, including minutes from the Newcastle BIA. No decisions or discussions are scheduled.

• Minutes of the Newcastle BIA dated April 13, 2023

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence for Council's information, including Regional Budget By-laws passed by Regional Council on March 29, 2023, and a notice of a special meeting on the final draft of the Regional Official Plan (Envision Durham). Also included are a resolution from the Town of Plympton-Wyoming regarding surplus proceeds from tax sales, and minutes from the Ganaraska Region Conservation Authority Board.

• Regional Budget By-laws passed March 29, 2023 (By-laws 13-2023 through 19-2023)
• Notice of Special Meeting on final draft Regional Official Plan (Envision Durham)
• Town of Plympton-Wyoming resolution on municipalities retaining surplus proceeds from tax sales
• Minutes of Ganaraska Region Conservation Authority Board, March 16, 2023

Regular Council Meeting

Clarington Council is meeting to consider several by-laws, including an amendment to the Fireworks By-law and multiple amendments to the Comprehensive Zoning By-law. They will also vote on a by-law to establish and name public highways. The agenda includes adoption of minutes from previous meetings and reports from advisory and standing committees.

• By-law 2023-022 to amend the Fireworks By-law
• By-law 2023-023, 2023-024, 2023-026 to amend the Comprehensive Zoning By-law 84-63
• By-law 2023-025 to establish, dedicate, and name public highways
• Adoption of minutes from Council, General Government Committee, Planning and Development Committee, and advisory committees

Council approved five by-laws including amendments to the Fireworks By-law and the Comprehensive Zoning By-law. The session also included the approval of previous meeting minutes and various committee reports.

• Approved minutes of the March 13, 2023 regular meeting
• Approved Newcastle Arena Board, Clarington Diversity Committee, and Samuel Wilmot Nature Area Management Advisory Committee minutes
• Approved General Government Committee and Planning and Development Committee minutes
• Approved By-law 2023-022 to amend the Fireworks By-law
• Approved By-law 2023-023 to amend the Comprehensive Zoning By-law
• Approved By-law 2023-024 to amend the Comprehensive Zoning By-law
• Approved By-law 2023-025 to establish, lay out, dedicate, assume, and name public highways
• Approved By-law 2023-026 to amend the Comprehensive Zoning By-law

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for council's information, including items on earthquake victim support, senior of the year nominations, a conservation authority transition plan, and a proposed Enbridge Gas fee. No decisions or discussions are scheduled.

• City of Pickering letter supporting earthquake victims in Turkey and Syria
• 2023 Ontario Senior of the Year Award nominations call
• Kawartha Conservation Authority Transition Plan progress report
• Association of Ontario Road Supervisors objection to proposed Enbridge Gas fee

Planning and Development Committee

The Planning and Development Committee received presentations on Durham Region's economic development strategy and the draft Regional Official Plan, and heard delegations on several rezoning applications. The committee approved rezoning for 21 condominium townhouses at Trulls Road and Nash Road in Courtice, a 33-unit residential development in Bowmanville, and an 82-unit development at Hancock Road and Nash Road. It also endorsed comments on the draft Regional Official Plan and adopted a subwatershed study for Robinson and Tooley Creeks.

• Approved rezoning for 21 condominium townhouses at northwest corner of Trulls Road and Nash Road, Courtice (PDS-021-23)
• Approved rezoning for 33 residential units (7 single detached, 26 townhouse) in Bowmanville (PDS-023-23)
• Approved rezoning for 8 single detached dwellings and 74 condominium townhouse units at southwest corner of Hancock Road and Nash Road, Courtice (PDS-020-23)
• Endorsed comments on Envision Durham Draft Regional Official Plan (PDS-017-23)
• Adopted Robinson Creek and Tooley Creek Subwatershed Study recommendations (PDS-024-23)

The Planning and Development Committee approved three residential rezoning applications in Courtice and Bowmanville. The committee also endorsed comments on the Draft New Regional Official Plan and adopted recommendations for the Robinson Creek and Tooley Creek Subwatershed Study.

• Approved rezoning for 21 condominium townhouses at Trulls Road and Nash Road (Carried)
• Approved rezoning for 33 residential units (7 detached, 26 townhouses) in Bowmanville (Carried)
• Approved rezoning for 8 single detached dwellings and 74 condominium townhouses at Hancock Road and Nash Road (Carried)
• Endorsed comments on the Envision Durham: Draft New Regional Official Plan (Carried)
• Adopted recommendations of the Robinson Creek and Tooley Creek Subwatershed Study in principle (Carried)
• Authorized Certificate of Acceptance and assumption of streets for Port of Newcastle Phase 2, Stage 3 (Carried)
• Received presentations on Durham Region's Economic Development Strategy and the Draft Regional Official Plan (Carried)

Special General Government Committee

This agenda for the Special General Government Committee meeting on March 24, 2023, contains only procedural boilerplate and no specific items for decision or discussion. The document is essentially empty of any actionable content.

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including notices from the Region of Durham, other municipalities, and local BIA minutes. No decisions or votes are scheduled; items may be added to a future committee agenda if a councillor requests it.

• Notice of construction on Bowmanville Avenue (Regional Road 57) and Regional Road 3/Concession Road 8, dated March 21, 2023
• City of Oshawa Neighbourhood Traffic Management Guide correspondence, March 22, 2023
• Town of Essex correspondence on tax classification of short-term rental units, March 17, 2023
• Municipality of Calvin correspondence re English Public School Board, March 14, 2023
• Minutes of Newcastle BIA (March 9, 2023) and Orono BIA (March 20, 2023)

Special General Government Committee

This is a special meeting of the General Government Committee. The agenda text provided contains only procedural boilerplate and no substantive items for discussion or decision.

Clarington Public Library Board

The Clarington Public Library Board will consider adopting revised bylaws, establishing standing committees, and launching a strategic planning process. The board will also receive financial reports for February 2023 and a CEO report. A closed session is scheduled to discuss a confidential personnel matter.

• Adoption of revised Library Board Bylaws (Admin. Report No. A49-23)
• Establishment of standing committees: Executive, Finance, Community Relations, Policy
• Removal of the Museums and Archives Advisory Committee (MAAC) as a standing committee
• Launch of the 2023 Strategic Planning Process (Admin. Report No. A50-23)
• Closed session to discuss personal matters about an identifiable individual (Admin. Report No. A44-23)

General Government Committee

The General Government Committee is meeting to discuss and potentially decide on several staff reports, including a review of the fireworks by-law, transfers and amalgamations of development charge reserve funds, and accessibility upgrades at Shaw House. The agenda also includes a confidential presentation from the Elexicon Group regarding a strategic update.

• Three-way stop at Granville Drive and William Ingles Drive (PWD-003-23)
• Lakeridge Health Public Access Defibrillator Program Agreement Renewal (CSD-001-23)
• Fireworks By-law Review (LGS-012-23)
• Development Charges Reserve Funds – Transfers and Amalgamations (FSD-009-23)
• Shaw House Accessibility Upgrades (FSD-011-23)

The General Government Committee approved several infrastructure and administrative items, including a contract for accessibility upgrades and a new fireworks by-law. The committee also appointed members to several local boards and denied a request for a three-way stop at Granville and William Ingles Drive.

• Awarded $541,363.20 contract to Snyder Construction for Shaw House Accessibility Upgrades
• Denied installation of an all-way stop at Granville Drive and William Ingles Drive
• Approved renewal of Lakeridge Health Public Access Defibrillator Program Agreement (April 1, 2023, to March 31, 2026)
• Approved new Fireworks By-law (Report LGS-012-23)
• Approved Inclusion, Diversity, Equity, Anti-Racism and Accessibility Training Plan for Council Policy
• Appointed members to the Tyrone Hall Board, Newcastle Business Improvement Area, and Gary Oliver to the Newcastle Arena Board
• Approved transfer of DC Parking Reserve Fund to Parking Lot Reserve Fund and amalgamation of remaining DC Reserve Funds
• Directed staff to require Land Acknowledgment Statements at the start of Advisory Committee and Municipal Service Board meetings

Electronic Council Communications Information Package (ECCIP)

This is an information-only package of correspondence received by staff for Council's review, not a meeting. No decisions or discussions are scheduled. Items include letters from other municipalities on various topics.

• Region of Durham PSA on eliminating paper waste collection calendars
• Chatham-Kent resolution supporting Bill 5 (Stopping Harassment and Abuse by Local Leaders Act)
• Chatham-Kent resolution on reducing municipal insurance costs
• Cambridge resolution on barriers for women in politics
• North Perth resolution on school bus stop arm cameras

Regular Council Meeting

Clarington Council held its regular meeting on March 13, 2023, covering routine items such as minutes, by-laws, and delegations. The most consequential action was a unanimous resolution supporting the Kawartha Pine Ridge District School Board's capital funding request to the Ministry of Education for a new K-12 school in Newcastle, citing overcrowding and safety concerns. Council also approved seven by-laws, including zoning amendments and road dedications, and received a delegation raising concerns about development impacts in the Claret subdivision and the Hancock Neighbourhood.

• Resolution supporting KPRDSB funding request for a K-12 school in Newcastle, forwarded to Minister Lecce and MPP Piccini
• By-law 2023-017 appointing a new Fire Chief and repealing By-law 2021-068
• By-laws 2023-018 and 2023-019 amending the Comprehensive Zoning By-law 84-63
• By-laws 2023-015 and 2023-020 establishing and naming public highways
• Delegation by Libby Racansky on environmental and flooding concerns in Claret subdivision

Council unanimously supported the Kawartha Pine Ridge District School Board's funding request to the Ministry of Education for a new K-12 school in Newcastle. Additionally, Council approved seven by-laws covering zoning, public highways, and administrative appointments.

• Supported KPRDSB funding request for a K-12 school in Newcastle (7-0)
• Approved By-law 2023-014 to delegate authority to the Director of Planning and Infrastructure Services
• Approved By-law 2023-015 to establish lands as public highways
• Approved By-law 2023-016 to amend Traffic By-law No. 2014-059
• Approved By-law 2023-017 to appoint a Director of Emergency and Fire Services/Fire Chief
• Approved By-laws 2023-018 and 2023-019 to amend Comprehensive Zoning By-law 84-63
• Approved By-law 2023-020 to establish, dedicate, assume, and name public highways
• Received delegation from Libby Racansky regarding environmental and infrastructure concerns

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and various organizations. Council members may request that any of these items be added to a future committee agenda.

• Region of Durham Organics Management Plan – Next Steps (Report 2023-WR-3)
• Energy from Waste – Waste Management Advisory Committee membership appointments (Report 2023-WR-2)
• TGV in the Quebec-Toronto Corridor – motion from Toronto-Montreal Rail Corridor Municipalities
• City of Pickering – Memorandum of Understanding for Sharing of Pickering Casino Revenues
• City of Pickering – Municipal Housing Targets and Municipal Housing Pledges

Planning and Development Committee

The Planning and Development Committee is holding public meetings for four proposed draft plans of subdivision and zoning by-law amendments, totaling 222 residential units across Clarington. The committee will also hear a delegation and consider a report on removing a holding symbol for a development by Trinity Star Developments, plus staff reports on infrastructure and other matters.

• Public meeting: 12 residential units on George Burley Street, Newtonville (PDS-012-23)
• Public meeting: 140 residential units at 2350 Courtice Road, Courtice (PDS-013-23)
• Public meeting: 7 residential units at 208 Given Road, Newcastle (PDS-014-23)
• Public meeting: 63 residential units at 1440 Gord Vinson Avenue, Courtice (PDS-015-23)
• Report PDS-011-23: rezoning to remove holding (H) symbol for Trinity Star Developments

The Committee approved a rezoning and draft plan for 7 residential units in Newcastle and the removal of a holding symbol for Trinity Star Developments. Several other residential subdivision applications in Newtonville and Courtice were received for further staff review. The Committee also granted a temporary living quarters extension and approved mobile sign locations for the Bowmanville Hospital Foundation.

• Approved rezoning and draft plan for 7 residential units in Newcastle (PDS-014-23)
• Approved removal of Holding (H) symbol for Trinity Star Developments (PDS-011-23)
• Approved Certificate of Acceptance and street assumption for Hancock Neighborhood Phase 1A and 1B (PDS-010-23)
• Granted 6-month extension for temporary living quarters at 2786 Maple Grove Road
• Approved mobile sign locations for Bowmanville Hospital Foundation from May 1 to August 31, 2023
• Tabled 12-unit residential application in Newtonville for further staff processing (PDS-012-23)
• Tabled 140-unit residential application in Courtice for further staff processing (PDS-013-23)
• Tabled 63-unit residential application in Courtice for further staff processing (PDS-015-23)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including a housing target pledge from the Town of Ajax, an oath of office from Trent Lakes, and minutes from the Downtown Orono Business Improvement Area. Council members may request items be added to a future committee agenda.

• Town of Ajax - 2031 Municipal Housing Target Pledge Package - February 28, 2023
• Municipality of Trent Lakes - Oath of Office - February 28, 2023
• Minutes of the Downtown Orono Business Improvement Area dated February 27, 2023

Special Council Meeting

This special council meeting focuses on a staff report (PDS-009-23) about a housing pledge to build 13,000 units by 2031, in response to a Minister's Order. Two delegations will speak on the report before council discusses it. The meeting includes standard procedural items like call to order, land acknowledgement, and a confirming by-law.

• Delegation by Ari Soberano, 3253 Liberty Street North Limited Partnership, on PDS-009-23
• Delegation by Mustafa Ghassan, Delta Urban Inc., on PDS-009-23
• Staff report PDS-009-23: Housing Pledge for 13,000 Units by 2031 in Response to Minister's Order

Council approved a housing pledge to support the acceleration of housing supply in Ontario. The endorsement is conditional on the Province and Durham Region delivering necessary infrastructure and the Municipality not being penalized for failing to meet targets due to market or labor conditions.

• Endorsed Report PDS-009-23 Housing Pledge for 13,000 Units by 2031 (Carried)
• Authorized the Mayor to sign the Clarington Housing Pledge on behalf of Council (Carried)
• Approved By-law 2023-013 to confirm proceedings of the February 27, 2023 meeting (Carried)

Joint Committees

The Joint General Government and Planning and Development Committees met on February 27, 2023, and made several decisions. They adopted an Official Plan Amendment (OPA 132) and delegated additional zoning powers to staff. They also voted to oppose Durham Region's termination of the clear bag pilot, and paused the South Bowmanville Recreation Centre project due to cost escalation, redirecting funds toward an outdoor skating surface.

• Adopted OPA 132 and delegated authority to remove holding symbols, approve temporary use zoning, and housekeeping by-laws
• Passed resolution opposing termination of clear bag pilot and removal of bag limit reduction (3-4 bags), forwarded to Region of Durham
• Paused South Bowmanville Recreation Centre project; directed staff to prepare design for outdoor refrigerated skating surface (budget up to $20 million)
• Awarded $143,526.04 contract to Winslow Gerolamy Motors Limited for roller pro flusher attachment on plow truck
• Approved by-law appointing David Speed as Fire Chief/Director of Emergency Services

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and provincial/federal agencies. Council members may request that items be added to a future committee agenda.

• Township of Ashfield-Colborne-Wawanosh letter on future accuracy of the Permanent Register of Electors (Feb 22, 2023)
• Ontario's Big City Mayors recommendations on health and homelessness crisis (Feb 14, 2023)

Special Council Meeting

This is a special council meeting agenda for Clarington, ON on 2023-02-17. The agenda text contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, decisions, or discussion topics. The meeting appears to be scheduled but the agenda provides no substantive information.

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. Council is receiving correspondence for information, including a Region of Durham notice about construction and road closure for the Bowmanville Avenue (Regional Road 57) widening and reconstruction, and a Main Street Revitalization Plan from the Orono Downtown Business Improvement Association. No decisions are being made; items may be added to a future committee agenda if a councillor requests it.

• Notice of construction and road closure for Bowmanville Avenue (Regional Road 57) widening and reconstruction in Bowmanville
• Orono Downtown Business Improvement Association Main Street Revitalization Plan

Regular Council Meeting

This is a regular Council meeting with a largely procedural agenda, including adoption of minutes from previous meetings. Key items include a $500,000 budget request from the Clarington Board of Trade for physician recruitment, a budget update memo, and two by-laws: one amending the nuisance by-law and one exempting part of a registered plan from part lot control. Council will also decide whether a special meeting on February 17 is needed.

• Clarington Board of Trade 2023 budget request for $500,000 for physician recruitment
• By-law 2023-010 to amend Nuisance By-law No. 2011-099
• By-law 2023-011 to exempt part of Registered Plan 40M-2627 from part lot control
• Budget update memo (Memo-005-23) for 2023 budget
• Appointments to Durham Transit Advisory Committee

Council approved the 2023 Operating and Capital Budgets with several amendments, including funding for physician recruitment and sidewalk snow clearing. The body also approved two by-laws and appointed a citizen representative to the Durham Region Transit Advisory Committee.

• Approved 2023 Operating and Capital Budgets as amended (6-1)
• Approved $100,000 for Physician Recruitment from Economic Development Reserve Fund
• Approved $600,000 capital and $250,000 staffing for arterial sidewalk snow clearing
• Approved $20,000 for a storage bunker and portable cricket pitch mat in Bowmanville/Newcastle
• Increased Clarington Public Library, Museum and Archives contribution by $68,480
• Reduced grant to John Howard Society by $27,570
• Appointed Pranay Gunti to Durham Region Transit Advisory Committee
• Approved By-laws 2023-010 (Nuisance By-law amendment) and 2023-011 (Lot Control exemption)

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. It contains correspondence received by staff for Council's information, including items on the Envision Durham Official Plan Review, a new Lakeridge Health hospital, and Bill 23. No decisions are being made; Council members may request items be added to a future committee agenda.

• Correspondence to Region of Durham requesting pause of Envision Durham Official Plan Review (approx. 130 form letters)
• Response from Region of Durham Envision Durham Team regarding pause request
• Release of draft new Regional Official Plan on February 10, 2023
• Town of Whitby correspondence re: New Lakeridge Health Hospital (Feb 2, 2023)
• Town of Whitby correspondence re: Bill 23 financial impact and alternate revenue sources (Feb 3, 2023)

Joint Committees

The Joint General Government and Planning and Development Committees met on February 6, 2023, and approved several staff recommendations, including contracts for a diesel generator at the Diane Hamre Recreation Complex and the Newcastle Memorial Arena refurbishment, as well as funding for Orono downtown improvements. They also received a police presentation, approved a nuisance lighting by-law, and made appointments to various boards and committees.

• Awarded Ferguson Electric $556,627.20 for diesel generator installation at Diane Hamre Recreation Complex (total project $588,500)
• Awarded Gerr Construction Limited $3,332,640 for Newcastle Memorial Arena rink replacement and renovations (total project $3,974,236.80)
• Approved $6,500 from Orono BIA Reserve Fund for downtown signage, banners, and lighting
• Approved nuisance lighting by-law (LGS-007-23)
• Authorized Rail Safety Improvement Funding Agreement for Lakeshore Road grade crossing with Canadian Pacific Railway

The Joint Committees approved several infrastructure contracts, including rink replacements in Newcastle and a generator for the Diane Hamre Recreation Complex. Council also passed a nuisance lighting by-law and appointed members to various local boards and committees.

• Awarded $3,332,640.00 contract to Gerr Construction Limited for Newcastle Memorial Arena Rink Replacement and Renovations
• Awarded $556,627.20 contract to Ferguson Electric for diesel generator installation at Diane Hamre Recreation Complex
• Approved $6,500 from Orono BIA Reserve Fund for downtown aesthetics and functionality
• Authorized Rail Safety Improvement Funding Agreement for Lakeshore Road crossing maintenance
• Approved Nuisance Lighting By-law
• Appointed members to Bowmanville BIA, Orono BIA, and Bowmanville Santa Claus Parade Committee
• Appointed Councillor Traill to the Jury Lands Foundation
• Nominated Kim Murray to the Durham Environment Committee

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, provincial/federal agencies, and miscellaneous correspondence. No decisions are made at this stage; Council members may request items be added to a future committee agenda.

• Town of Cobourg - The Right of Passage - January 25, 2023
• WSP - Highway 401 Westbound Pavement Rehabilitation/Simcoe Street Bridge and Albert Street Bridge Replacements Project Update - January 31, 2023
• Minutes of the Orono Business Improvement Area dated January 26, 2023

Special Council Meeting

This is a special council meeting with a confidential session covering items such as information supplied in confidence, trade secrets, and negotiation positions. The rest of the agenda is procedural, including call to order, land acknowledgement, declarations of interest, rise and report, confirming by-law, and adjournment.

• Confidential item under sections (h), (i), (j), (k) of the Municipal Act
• Meeting held at 40 Temperance Street, Bowmanville
• No public hearings or decisions listed on the open agenda

Council entered a closed session to discuss confidential information, including trade secrets and negotiation plans. Mayor Foster reported that one resolution was passed during the closed session to provide direction to staff. The meeting concluded with the approval of By-law 2023-009 to confirm the proceedings.

• Approved Resolution # C-018-23 to close the meeting for confidential discussions (Carried)
• Approved By-law 2023-009 to confirm the proceedings of the February 3, 2023 meeting (Carried)
• Approved Resolution # C-020-23 to adjourn the meeting (Carried)

Special General Government Committee

The Special General Government Committee is meeting to consider the 2023 Operating and Capital Budget (report FSD-004-23), including a delegation from the Jury Lands Foundation regarding the Jury Lands Cafeteria Building. The committee will also decide whether a special meeting on February 3rd is needed. The agenda is otherwise procedural, with standard items like call to order, land acknowledgement, and declarations of interest.

• 2023 Operating and Capital Budget (FSD-004-23) with draft budget attachment
• Historic Downtown Bowmanville BIA 2023 Budget (attachment 2)
• Delegation by Marilyn Morawetz, Jury Lands Foundation, on budget item
• Committee to decide if February 3rd special meeting is required

The Committee approved the 2023 Operating and Capital Budgets with several amendments, including funding for sidewalk snow clearing and community sports. The 2023 Budget for the Bowmanville BIA was also approved.

• Approved 2023 Operating and Capital Budgets as amended (5-2)
• Approved $600,000 from Capital Works Reserve Fund and $250,000 for staffing for arterial sidewalk snow clearing
• Approved $25,000 from Tax Rate Stabilization Reserve Fund for Charles H. Best Diabetes Centre expansion
• Approved estimated $20,000 from Tax Rate Stabilization Fund for a Bowmanville cricket pitch
• Approved $170,000 tax levy contribution to the Future Staffing Reserve Fund
• Approved 2023 Budget for the Bowmanville BIA
• Denied request to remove Policy and Communications Advisor staffing from budget (1-6)
• Approved all other 2023 budget staffing requests (6-1)

Electronic Council Communications Information Package (ECCIP)

This is an information package, not a meeting, containing correspondence for Council's review. Items include a Region of Durham census release, a Township of Montague letter, a Thunder Bay resolution, and minutes from local boards. No decisions are being made.

• 2021 Census of Population – Education and Employment (Release 7)
• Township of Montague - World Thinking Day
• City of Thunder Bay - Bill 42 Gender Affirming Healthcare Act
• Minutes of the Orono BIA (April 7, Sept 29, Nov 30, 2022)
• MPAC's 2022 Municipal Partnership Report

Special General Government Committee

The Special General Government Committee met to hear presentations and delegations related to the 2023 Operating and Capital Budget. The Deputy CAO/Treasurer gave an overview of the budget, and representatives from the Clarington Public Library, Clarington Board of Trade, Community Care Durham, Bowmanville Older Adult Association, John Howard Society, and Visual Arts Centre presented their funding requests. The committee received the presentations and referred some requests to budget deliberations.

• 2023 Operating and Capital Budget overview presented by Deputy CAO/Treasurer Trevor Pinn
• Clarington Public Library 2023 budget request and 2023-2027 forecast presented
• Clarington Board of Trade request for physician recruitment funding referred to budget deliberations
• Community Care Durham annual budget request considered, excluding future vehicle purchase
• Newcastle Village Community Hall Board budget request referred to budget deliberations

The Special General Government Committee received several delegations regarding 2023 operating and capital budget requests. Most requests were received with thanks, while specific funding requests from the Clarington Board of Trade and Newcastle Village Community Hall Board were referred to budget deliberations.

• Referred Clarington Board of Trade physician recruitment funding request to budget deliberations
• Referred Community Care Durham annual budget request to budget deliberations (excluding vehicle funding request)
• Referred Newcastle Village Community Hall Board correspondence to budget deliberations
• Received budget delegations from Clarington Public Library, Bowmanville Older Adult Association, John Howard Society, and Visual Arts Centre

Regular Council Meeting

Clarington Council met on January 23, 2023, and approved several routine items, including minutes, committee reports, and appointments. They also approved a $15,000,000 borrowing bylaw to cover 2023 expenditures until taxes are collected, and approved recommendations from a confidential report on CUPE Local 74 collective bargaining. The meeting included a presentation on the Energy from Waste-Waste Management Advisory Committee's 2022 annual report.

• Approved By-law 2023-007 authorizing borrowing of $15,000,000 for 2023 current expenditures
• Approved overexpenditure for Bowmanville and Courtice Leash Free Dog Park Solar Lighting project (PWD-001-23)
• Appointed 10 members to Samuel Wilmot Nature Area Management Advisory Committee
• Approved recommendations from confidential report LGS-006-23 on CUPE Local 74 collective bargaining
• Received 2022 annual report from Energy from Waste-Waste Management Advisory Committee

Council approved a $15 million borrowing by-law to cover 2023 expenditures until taxes are collected. The body also approved overexpenditures for solar lighting at Bowmanville and Courtice leash-free dog parks and appointed 10 members to the Samuel Wilmot Nature Area Management Advisory Committee.

• Approved borrowing of $15,000,000 for 2023 expenditures (By-law 2023-007)
• Approved overexpenditure for 2022 Bowmanville and Courtice Leash Free Dog Park Solar Lighting project
• Appointed 10 members to the Samuel Wilmot Nature Area Management Advisory Committee
• Amended Heritage Committee terms of reference to increase resident members from eight to ten
• Approved recommendations in Confidential Report LGS-006-23 regarding CUPE Local 74 Collective Bargaining
• Approved recommendations from Special Planning and Development Committee (Jan 16, 2023)
• Approved recommendations from Planning and Development Committee (Jan 16, 2023)
• Directed staff to close Resolutions GG-066-21 and GG-112-22 with no further action

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including items from the Region of Durham, other municipalities, and provincial/federal agencies. The only listed attachment is the minutes of the Tyrone Community Centre dated November 16, 2022. No decisions or votes occur at this stage; items may be added to future committee agendas if requested.

• Minutes of the Tyrone Community Centre dated November 16, 2022 included as correspondence

Special General Government Committee

This is a special meeting of the General Government Committee focused on a closed-session education and training session for Council members. The agenda includes an Integrity Commissioner session and one-on-one meetings with each department. No public decisions or discussions are listed.

• Closed session for Council education and training
• Integrity Commissioner session
• One-on-one meetings with each department

The committee met for a second piece of Councillor Orientation. The session was closed to the public for an Integrity Commissioner session and department one-on-ones.

• Approved moving into closed session for Council education and training (Resolution # GG-043-23)
• Approved adjournment of the meeting at 4:31 p.m. (Resolution # GG-044-23)

Planning and Development Committee

The Planning and Development Committee held public meetings and voted on several development applications. It approved a temporary sales office in Courtice and a 7-lot subdivision in Bowmanville, with a condition about resolving a septic bed encroachment. It also received for information two larger subdivision proposals in Courtice (98 and 236 units) for continued processing.

• Approved temporary sales office (ZBA2022-0024) for Nash Developments Limited in Courtice, max 3 years
• Approved rezoning and draft plan of subdivision (S-C-2022-0008) for 7 single-detached lots by Woodland Homes, 248 Mearns Avenue, Bowmanville
• Condition added: subdivision cannot register until septic bed encroachment at 248 Mearns Avenue is resolved
• Received for information: rezoning and draft plan for 98 residential units (Riley Park Developments Inc./Tribute) in Courtice
• Received for information: rezoning and draft plan for 236 residential units (Tribute Courtice Limited) in Courtice

The committee approved a temporary home sales office in Courtice and a 7-lot residential subdivision in Bowmanville. Two other residential development applications in Courtice were received for information and remain under staff review.

• Approved temporary home sales office and parking lot for max 3 years (Carried)
• Approved 7-lot single detached dwelling subdivision for Woodland Homes (Carried)
• Added condition to Woodland Homes subdivision requiring resolution of septic bed encroachment at 248 Mearns Avenue (Carried)
• Received 98-unit residential application by Riley Park Developments Inc. for further staff processing (Carried)
• Received 236-unit residential application by Tribute (Courtice) Limited for further staff processing (Carried)

Special Planning and Development Committee

The Special Planning and Development Committee is meeting to discuss three planning reports: an update on Envision Durham's proposed growth allocations and settlement area expansions, the impact of Bill 23 on conservation authorities, and a project update on the North Village Secondary Plan in Newcastle. The committee will also hear a delegation from the Agricultural Advisory Committee on its 2022 annual report.

• Delegation by Eric Bowman, 2022 Chair, Agricultural Advisory Committee, on 2022 annual report
• Report PDS-005-23: Envision Durham update on proposed growth allocations and settlement area boundary expansions
• Report PDS-006-23: Bill 23 update regarding conservation authorities, with correspondence from Central Lake Ontario Conservation Authority
• Report PDS-007-23: Project update on North Village Secondary Plan, Newcastle

The Committee requested that the Region of Durham extend the commenting period for proposed Growth Allocations and Settlement Area Boundary Expansions to at least March 31, 2023. The Committee also authorized the use of consulting services to replace technical expertise previously provided by Conservation Authorities due to Bill 23.

• Requested Region of Durham extend commenting period for Growth Allocations and Settlement Area Boundary Expansions to March 31, 2023 (Carried)
• Requested Region of Durham host a Public Meeting/Public Information Centre in Clarington (Carried)
• Requested Region of Durham reassess land needs for growth Scenario 2A regarding lands removed from Greenbelt Plan (Carried)
• Authorized staff to use consulting services for technical expertise previously provided by Conservation Authorities (Carried)
• Directed that additional costs for Bill 109 and Bill 23 implementation be considered in the Fees By-law review (Carried)
• Received Agricultural Advisory Committee 2022 Update (Carried)
• Received North Village Secondary Plan, Newcastle project update for information (Carried)

Electronic Council Communications Information Package (ECCIP)

This is an electronic information package, not a meeting of Council or Committee. It contains correspondence received by staff for Council's information, including minutes from the Ganaraska Region Conservation Authority, Tyrone Hall Board, and Historic Downtown Bowmanville Business Improvement Area. No decisions are being made at this session.

• Minutes of Ganaraska Region Conservation Authority dated December 15, 2022
• Minutes of Tyrone Hall Board from April to October 2022
• Minutes of Historic Downtown Bowmanville Business Improvement Area from October and November 2022

General Government Committee

The General Government Committee will hear delegations, including a funding request for the Charles H. Best Diabetes Centre expansion and an update from Canadian Nuclear Laboratories on the Port Granby Project. Staff reports cover topics such as a dog park solar lighting overexpenditure, board appointments, interim financing, and a payroll modernization review. Two confidential items on compensation and collective bargaining are also scheduled.

• Delegation: Lorrie Hagen requesting funding support for Charles H. Best Diabetes Centre expansion
• Delegation: Mark Hughey (Canadian Nuclear Laboratories) annual update on Port Granby Project
• PWD-001-23: Bowmanville and Courtice Leash Free Dog Park solar lighting overexpenditure report
• FSD-001-23: 2023 interim financing report
• Confidential: LGS-002-23 compensation review for non-affiliated staff; LGS-005-23 CUPE collective bargaining update

The Committee approved a wide range of citizen and council appointments to local boards and advisory committees. It also approved over-expenditures for dog park solar lighting and referred a diabetes centre funding request to the 2023 budget process.

• Approved over-expenditure for 2022 Bowmanville and Courtice Leash Free Dog Park Solar Lighting (5-1)
• Referred $100,000 funding request for The Charles H. Best Diabetes Centre to 2023 Budget process
• Appointed citizen and council members to multiple boards including Public Library, Heritage, and Affordable Housing
• Approved 2023 Interim Financing by-law (FSD-001-23)
• Directed staff to implement recommendations from Public Works Payroll and Job Allocation modernization review
• Closed Resolution # GG-066-21 and # GG-112-22 with no further action
• Nominated Councillor Anderson as Liaison to the Coalition of Inclusive Municipalities
• Directed staff to report on fireworks best practices within Durham Region

Electronic Council Communications Information Package (ECCIP)

This is an Electronic Council Communications Information Package (ECCIP), not a meeting. Council is receiving correspondence for information, including a Region of Durham economic development strategy, a provincial ministry update, and local association updates. No decisions are being made at this time.

• Region of Durham 'Ready Set Future' Five Year Economic Development and Tourism Strategy and Action Plan (2022-EDT-15)
• Letter from Steve Clark, Minister of Municipal Affairs and Housing, on key ministry initiatives (January 4, 2023)
• Minutes of the Newcastle BIA dated December 8, 2022
• West Beach Association Annual Update (January 4, 2023)