Cavan Monaghan public meetings in 2024

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet on December 20, 2024. The agenda consists of standard procedural items and a discussion on revising the township's 2025 budget request. No other decisions or proposals are listed.

• Revision of 2025 Budget Request (discussion)

The Municipal Revitalization and Heritage Advisory Committee voted to withdraw its previous budget requests from September and October 2024 and submit a revised request for the 2025 budget. The revised request includes $500 for Heritage Awards, $1,500 for Mural Restoration, $1,000 for Station Park Landscaping, $3,000 for cemetery signage, and new funding for a summer student for the Cultural Mapping Project, plus a $14,000 capital request with a $7,000 rollover for Station Park Signage. The motion carried 3-1 with Mayor Graham abstaining.

• Withdrew previous budget requests from Sept 12 and Oct 28, 2024 meetings (3-1, Graham abstained)
• Approved revised 2025 operating budget request: $500 Heritage Awards, $1,500 Mural Restoration, $1,000 Station Park Landscaping, $3,000 cemetery signage, summer student funding (3-1)
• Approved 2025 capital budget request of $14,000 with $7,000 rollover for Station Park Signage (3-1)

Regular Council

The Cavan Monaghan Township Council will consider several by-laws, including a new user‑fees by‑law, a pre‑consultation by‑law, and updates to municipal addressing and highway designation. Reports on finance, public works, fire training, and capital projects will be presented. The meeting also includes a closed‑session update on the Millbrook Arena and a delegation from Peterborough Regional Airport.

• By‑law No. 2024‑68 to impose and consolidate user fees and charges
• By‑law No. 2024‑67 pre‑consultation by‑law for development proponents
• By‑law No. 2024‑69 to assume and dedicate Kennedy Drive as a public highway
• By‑law No. 2024‑70 to regulate municipal addressing for buildings and lots
• Report – Finance 2024‑14 2025 User Fees and Charges By‑law Update

Council approved several by-laws including the 2025 user fees and charges, a new pre-consultation by-law, the assumption of Kennedy Drive as a public highway, and an updated municipal addressing by-law. They also approved hiring a full-time Fire Training Officer (3-2 vote) and directed staff to investigate using the old Fire Hall site for parking and a mental health unit. All decisions were carried as recorded.

• Approved By-law 2024-68 imposing 2025 user fees and charges (carried)
• Repealed By-law 2023-37 and approved By-law 2024-67 pre-consultation by-law (carried)
• Approved By-law 2024-69 assuming Kennedy Drive as public highway (carried)
• Adopted By-law 2024-70 regulating municipal addressing (carried)
• Approved hiring full-time Fire Training Officer (3-2)
• Directed staff to investigate old Fire Hall site for downtown parking (carried)
• Directed staff to contact Mental Health and Wellness Mobile Unit about using old Fire Hall (carried)
• Received Peterborough Regional Airport update for information (carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to discuss its 2024 work plan and 2025 meeting schedule. The session includes presentations on soil regeneration and nature conservation.

• Presentation by Norm Lamothe on Soil Regeneration and Agricultural Biochar Processing
• Presentation by Amanda Newell on 30 by 30 Nature Conservation Initiative
• Review of the Sustainability Advisory Committee Work Plan December 2024
• Discussion of the 2025 Meeting Schedule

The Sustainability Advisory Committee approved updates to its 2024 Work Plan and the 2025 Meeting Schedule, both by unanimous votes. It also received informational presentations on the 30 by 30 Nature Conservation Initiative and on soil regeneration and agricultural biochar processing. No other substantive decisions were made.

• Approved 2024 Work Plan updates (4-0)
• Approved 2025 Meeting Schedule (4-0)
• Received presentation on 30 by 30 Nature Conservation Initiative (5-0)
• Received presentation on Soil Regeneration and Agricultural Biochar Processing (5-0)

Regular Council

The Regular Council meeting will review several by‑laws, including an amendment to the Township Zoning By‑law (By‑law No. 2024‑63) affecting 988 County Road 10. It will also consider a borrowing by‑law (By‑law No. 2024‑64) and an interim realty tax levy by‑law (By‑law No. 2024‑65). A public meeting will discuss the PEB 2024‑55 Zoning By‑law Amendment for the same property. The agenda includes a closed‑session segment for privileged matters.

• By‑law No. 2024‑63 to amend the Zoning By‑law (ZBA 08‑24) for 988 County Road 10
• By‑law No. 2024‑64 authorizing temporary borrowing of funds
• By‑law No. 2024‑65 establishing the 2024 interim realty tax levy and penalties
• Public meeting to consider PEB 2024‑55 Zoning By‑law Amendment (988 County Road 10)
• Closed session items including a resolution to move into closed session and a corporate services report

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report. It will discuss the November 2024 work plan and adopt the schedule for 2025 meetings and trail report assignments. Items for the next meeting will also be noted.

• Financial Report – presented by Chris Allison
• ORCA Report – presented by Meredith Carter
• Trail Report – presented by Brown/Fallis
• Work Plan – Millbrook Valley Trails Advisory Committee Work Plan November 2024
• 2025 Meeting and Trail Report Schedule – includes meeting schedule and report assignments

Special Council Meeting

The Special Council will hear presentations on several advisory committee budgets and the first draft of the 2025 operating and capital budgets. Items include updates from MPAC, the Cavan Monaghan Public Library Board, the Millbrook Downtown Business Improvement Area, and the Millbrook Valley Trails Advisory Committee. A by‑law will be confirmed to formalize the meeting proceedings.

• MPAC Updates – presentation by Sarah Groves
• 2025 Cavan Monaghan Public Library Board budget presentation
• Millbrook Downtown Business Improvement Area 2025 proposed budget
• Millbrook Valley Trails Advisory Committee operating budget request 2025
• Finance 2024-13 1st Draft 2025 Operating and Capital Budgets presentation

Regular Council

The Regular Council meeting on November 18, 2024 will consider several reports and two by‑law motions. Items include adopting By‑law No. 2024‑58 to establish a Telecommunications Structures Procedure Policy and adopting By‑law No. 2024‑60 to temporarily exempt lands on Coldbrook Drive (Plans 45M‑259 and 9M‑733) from Part Lot Control. The council will also receive a structural assessment report for the former Millbrook standpipe and a capital project status report. A correspondence item presents the County of Peterborough “Solve the Crisis” motion for consideration.

• Adopt By‑law No. 2024‑58 – Telecommunications Structures Procedure Policy
• Adopt By‑law No. 2024‑60 – temporary Part Lot Control exemption for Coldbrook Drive (Plans 45M‑259, 9M‑733)
• Review Public Works report on structural assessment of former Millbrook standpipe
• Review CAO Capital Project Status report (November 18 2024)
• Consider County of Peterborough “Solve the Crisis” motion (correspondence for action)

Regular Council

The Cavan Monaghan Regular Council will consider adopting By‑law No. 2024‑58, which establishes a Telecommunications Structures Procedure Policy. The meeting also includes a presentation of the township’s 2023 financial statements by auditors, a delegation offering suggestions for the 2025 budget and strategic plan, and a report on the 2023 reserves and development charge reserve funds. A confirming by‑law (No. 2024‑59) will be passed to record the proceedings of this meeting.

• Adopt By‑law No. 2024‑58 to create a Telecommunications Structures Procedure Policy
• Pass By‑law No. 2024‑59 confirming the meeting’s proceedings
• Presentation of 2023 financial statements and post‑audit report by Baker Tilly
• Delegation from John Fallis with suggestions for the 2025 budget and strategic plan
• Report on 2023 reserves and development charge reserve funds

Sustainability Advisory Committee

The Sustainability Advisory Committee meeting scheduled for November 1, 2024, was cancelled due to a lack of quorum.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will review financial and trail reports, discuss the 2025 budget, and adopt a work plan for October 2024.

• Review of September 23, 2024 minutes
• Financial report presentation
• 2025 budget discussion
• Work plan adoption for October 2024
• Bridge dedication item

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet on October 28, 2024. After standard procedural items, the committee will provide an update on the township's proposed budget for 2025. No decisions or votes are listed on the agenda.

• 2025 Proposed Budget Discussion Update

Regular Council

The council will approve the agenda, consider reports on a provincial planning statement, a storm sewer construction project on Brookside Street, and the CAO capital project status. It will adopt By-law No. 2024-56 to regulate traffic and parking, and confirm the meeting proceedings with By-law No. 2024-57. A closed session will be held for personnel and labour matters.

• By-law No. 2024-56 to regulate traffic and parking within the township
• Report – Public Works 2024-22 RFQ PW-24-01 Brookside Street Storm Sewer Construction
• CAO Report and Capital Project Status (October 21, 2024)
• By-law No. 2024-57 confirming the proceedings of the October 21 meeting
• Resolution to move into Closed Session for personal and labour matters

Regular Council

The Cavan Monaghan Council will consider two by‑laws authorizing the issuance of debentures totaling $3,356,728 for the Parks Public Works Millbrook Depot and the Public Works Operation Center. Additional items include a fair‑procurement by‑law, a report on the County Road Transfer Rationalization Policy, and a report on the proposed disposition of municipal land adjoining the fire station on Highlands Boulevard.

• By‑law No. 2024‑52: authorize $872,104 debentures for the Parks Public Works Millbrook Depot
• By‑law No. 2024‑53: authorize $2,484,624 debentures for the Public Works Operation Center
• By‑law No. 2024‑54: adopt a fair, transparent procurement policy for goods and services
• Report – Public Works 2024‑20: County of Peterborough Road Transfer Rationalization Policy
• Report – Public Works 2024‑15: Proposed surplus property development adjoining the fire station on Highlands Boulevard

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will meet on September 23, 2024 to receive a financial report, an ORCA update, and a trail report. It will discuss the 2025 budget and review the September 2024 work plan, including completed bridge and boardwalk projects. The items are presented for discussion and no decisions are recorded in the agenda.

• 2025 budget discussion
• Review of September 2024 work plan
• Financial Report – Chris Allison
• ORCA Update – Meredith Carter
• Trail Report – Jackson/Hillsley (completed bridge and boardwalk PDFs)

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss the township’s 2025 sustainability budget, review sample materials for community tree‑planting projects, and consider its 2024 work plan.

• 2025 Budget Discussion – includes community tree planting project samples
• Review of Township of Douro‑Dummer Community Tree Planting Project Materials
• Review of Town of Ajax Full Service Backyard Tree Planting Materials
• Consideration of Sustainability Advisory Committee Work Plan 2024
• Approval of agenda and minutes from the July 19, 2024 meeting

Special Council Meeting - Strategic Planning Workshop

Council is meeting for a collaborative workshop to discuss strategic priorities for the township. The session includes a presentation by Rob and Emily Adams of Town Hall Consulting.

• Collaborative Workshop #2 Strategic Priorities presentation by Town Hall Consulting
• By-law No. 2024-51 to confirm proceedings of the September 17, 2024 meeting

Council held a special meeting to participate in the second strategic planning workshop facilitated by Town Hall Consulting. The presentation was received, and a confirming by-law was passed. No substantive decisions were made; the final strategic plan is expected in December 2024.

• Approved agenda as presented (R-2024-250)
• Received presentation from Town Hall Consulting on Strategic Plan (R-2024-251)
• Passed By-law 2024-51 confirming proceedings (R-2024-252)
• Adjourned meeting at 2:49 p.m. (R-2024-253)

Regular Council

The Cavan Monaghan Township Council will consider By‑law No. 2024‑49, which authorizes a three‑year curbside waste collection contract with Withers Waste Management. The meeting also includes reports on the Baxter Creek assimilative capacity study, recommended updates to the Traffic and Parking By‑law, a three‑year waste management contract report, and a finance update on actual versus budget figures for January‑July 2024.

• By‑law No. 2024‑49 to execute a Waste Management Agreement with Withers Waste Management
• Report 2024‑19: Baxter Creek Assimilative Capacity Study
• Report 2024‑17: Recommended updates to Traffic and Parking By‑law No. 2022‑65
• Report 2024‑18: Waste Management three‑year contract with Withers Waste Management (2024‑2027)
• Report 2024‑10: Finance actual to budget for January‑July 2024

Council approved a three-year contract renewal with Withers Waste Management for curbside collection and disposal services from September 16, 2024 to September 16, 2027, and authorized the Mayor and Clerk to sign the related by-law. Council also approved a speed limit reduction on Zion Line from 80 km/hr to 60 km/hr between County Road 10 and Glamorgan Road, with a recorded vote of 3-2. Other items were received for information, including the Baxter Creek Assimilative Capacity Study and various reports.

• Approved 3-year waste management contract with Withers Waste Management (2024-2027)
• Approved speed limit reduction on Zion Line from 80 km/hr to 60 km/hr (3-2)
• Received Baxter Creek Assimilative Capacity Study presentation for information
• Received Millbrook-Cavan Historical Society delegation for information
• Approved minutes of September 3 and September 9, 2024 meetings
• Received Public Works Report 2024-19 (Baxter Creek) for information
• Received Actual to Budget Report for January-July 2024
• Received CAO Report and Capital Status for information

Special Council Meeting - Education Workshop

The Township of Cavan Monaghan is holding a special council meeting for an educational workshop. The session features a presentation from Landscape Planning Limited regarding the Downtown Park.

• Educational workshop presentation by John Shank and Greg Baskin of Landscape Planning Limited regarding the Downtown Park
• By-law No. 2024-48 to confirm the proceedings of the September 16, 2024, special meeting

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will review the township's proposed 2025 budget. Members will examine the 2024 advisory work plan and consider the schedule for 2025 meetings. A financial report will be presented by Karen Ellis.

• 2025 Budget Discussion
• Review of Municipal Revitalization and Heritage Advisory Work Plan 2024
• Presentation of Financial Report by Karen Ellis
• Adoption of 2025 Meeting Schedule
• Approval of the agenda

The Municipal Revitalization and Heritage Advisory Committee approved its 2025 budget request, including funds for heritage awards, mural restoration, landscaping, cemetery restoration, a signage project, and a summer student. The committee also adopted the 2025 meeting schedule and received the financial report for information. No other substantive decisions were made.

• Approved 2025 budget request including $500 Heritage Awards, $1,500 Mural Restoration, $1,000 Station Park Landscaping, $740 Cemetery Restoration, $7,000 Signage Project, and summer student funding (carried)
• Adopted 2025 meeting schedule (carried)
• Received financial report for information (carried)

Special Council Meeting - Strategic Planning Workshop

Council is meeting for a special session to conduct a collaborative workshop regarding the Cavan Monaghan Strategic Plan 2024 and Beyond. The meeting includes a closed session and the passing of a confirming by-law.

• Collaborative Workshop #1 - Cavan Monaghan Strategic Plan 2024 and Beyond
• By-law No. 2024-47 to confirm proceedings of the September 9, 2024 special meeting

Council and staff participated in a facilitated strategic planning workshop led by Town Hall Consulting, with no formal decisions made. The agenda and a confirming by-law were approved, and the meeting adjourned.

• Approved agenda as presented (R-2024-228)
• Passed By-law 2024-47 confirming proceedings (R-2024-229)

Regular Council

The Regular Council meeting will review the PEB 2024-44 report on the Burkholder Zoning By-law Amendment (ZBA-07-24) and consider By-law No. 2024-45 that amends the zoning for 1115 Deyell Line. A Public Works report on single‑sourcing the Larmer Line culvert relining will also be presented. The Otonabee Region Conservation Authority will give an update, and a delegation from Horseshoe Bay Resort will request a zoning amendment adjustment.

• Report PEB 2024-44 Burkholder Zoning By-law Amendment (ZBA-07-24)
• By-law No. 2024-45 Zoning By-law Amendment 1115 Deyell Line (Burkholder)
• Report – Public Works 2024-16 Single Sourcing Larmer Line Culvert Relining
• Presentation – Otonabee Region Conservation Authority Updates
• Delegation request – Zoning Amendment/Adjustment from Horseshoe Bay Resort

Council approved a zoning by-law amendment (By-law 2024-45) to rezone a portion of 1115 Deyell Line from Oak Ridges Moraine Countryside (ORMCO) to Oak Ridges Moraine Countryside Exception Six (ORMCO-6), allowing increased lot coverage for two accessory structures. Council also approved a single-source contract for the Larmer Line culvert relining, received a delegation regarding 374 Carolyn Street, and declared September as Childhood Cancer Awareness Month.

• Approved By-law 2024-45 rezoning 1115 Deyell Line to ORMCO-6 (carried)
• Approved single-source procurement for Larmer Line culvert relining to Carchidi Excavating, $86,198.86 total (carried)
• Directed staff to work with Dean Del Mastro on legal non-conforming use review of 374 Carolyn Street (carried)
• Declared September as Childhood Cancer Awareness Month (carried)
• Donated $200 to Peterborough County Plowmen's Association (carried)
• Approved minutes of August 12, 2024 regular meeting (carried)
• Received Millbrook Downtown BIA Board minutes of June 13, 2024 (carried)
• Approved confirming by-law 2024-46 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application. The body will consider a report regarding a specific property and hear comments from the public.

• Minor Variance Application MV-07-24 for 14 Scout Crescent (PEB 2024-43)

Regular Council

The council will review a report on PEB 2024-39 J.K.R. Realty’s zoning by-law amendment for 2097 Whittington Drive during the public meeting. A closed‑session resolution will address the sale and redevelopment of municipally‑owned land at 1066 Syer Line. Presentations will include a road needs study update and a healthcare advancement briefing. A delegation request will be considered for use of the Millbrook Valley Trails.

• Report – PEB 2024-39 J.K.R. Realty – Zoning By‑law Amendment (ZBA‑06‑24) for 2097 Whittington Drive
• Resolution in closed session on sale and redevelopment of municipally‑owned lands 1066 Syer Line
• Report – Public Works 2024‑14 Road Needs Study Update
• Delegation request – Alex Schmidt – Ganny Enduro 2024 use of Millbrook Valley Trails
• By‑law No. 2024‑44 confirming the proceedings of the meeting held August 12, 2024

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to discuss the 2024 Work Plan and the 2024 meeting schedule. The committee will also review the minutes from the May 17, 2024 meeting.

• 2024 Work Plan
• 2024 Meeting Schedule Discussion
• Minutes of the May 17, 2024 meeting

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance application for 923 Highway 7A. The committee will also review the minutes from the May 30, 2024 meeting.

• Minor Variance Application MV-06-24 at 923 Highway 7A
• Approval of May 30, 2024, meeting minutes

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is reviewing financial, ORCA, and trail reports. The meeting also includes discussions regarding MBT Signage on MVT Trails and the 2024 Work Plan.

• Financial Report from Chris Allison
• ORCA Update from Meredith Carter
• Trail Report from McDonald/Nachoff
• MBT Signage on MVT Trails
• 2024 Work Plan review

Regular Council

The Council will hold a public meeting regarding Official Plan and Zoning By-law Amendments for 401 Elgar Drive. The agenda also includes the 2025 budget timetable and discussions on water service agreements with Peterborough.

• Official Plan and Zoning By-law Amendments for 401 Elgar Drive
• Towerhill North Subdivision Agreement (15T-18002)
• Lisa Court Reconstruction tender (T-PW-24-04)
• Termination of Water & Wastewater Service Agreement with City of Peterborough
• 2025 Capital and Operating Budget Timetable

Regular Council

Cavan Monaghan Council will vote on several by-laws including the 2024 tax levy, special services levy, and a new building bylaw. They will also consider a report on selling municipal property adjoining the fire station on Highlands Boulevard and a request to purchase an unopened road allowance. A report on developing a 2025-2030 corporate strategic plan is also on the agenda.

• By-law 2024-34: adoption of 2024 tax rates and levy
• By-law 2024-35: special services levy for 2024
• By-law 2024-36: BIA levy and collection of special charges for 2024
• Report on proposed disposition of municipal property adjoining the fire station on Highlands Boulevard
• Request to purchase unopened road allowance Concession 3, Pt Lot 6 and 7

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications: one at 19 McGuire Drive and another at 6 Anne Street. The meeting includes approval of previous minutes and public comment periods.

• Report PEB 2024-28: 19 McGuire Drive minor variance application (MV-04-24)
• Report PEB 2024-29: 6 Anne Street minor variance application (MV-05-24)
• Approval of minutes from April 24, 2024 meeting

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss routine business including a financial report, an ORCA update, trail reports, and a 2024 work plan. The agenda is largely procedural with no major decisions or public hearings listed.

• Financial report by Chris Allison
• ORCA update by Meredith Carter
• Trail report by D'Agostino/Wall
• Discussion of 2024 work plan
• MBT signage on MVT trails

Regular Council

Council will consider several by-laws, including updates to heritage designations for four Millbrook properties and a loan application for capital works. A tender for upgrades to the Millbrook Wastewater Treatment Plant wet well is also up for approval. The meeting includes reports on a mitigation agreement for a planning application and a capital project status update.

• By-laws to repeal and replace heritage designations for 1 Dufferin Street, 22 King Street East, 74 King Street East, and 6 Gravel Road in Millbrook
• Tender approval for Millbrook Wastewater Treatment Plant wet well upgrades (T-PW-24-03)
• By-law to authorize a long-term debenture application to Ontario Infrastructure and Lands Corporation (OILC) for capital work financing
• Report on an Environmental Impact Mitigation Measures Agreement for application B-176-22 (McCamus)
• Report on the application of a long-term debenture to OILC

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss a report on tree-protection bylaws and policies for Ontario municipalities, prepared with the Baxter Creek Watershed Alliance and Trent Community Research Center. The meeting also includes approval of the agenda, acceptance of a resignation, and a 2024 workplan discussion.

• Report on Protecting and Conserving the Trees in Ontario Municipalities: Assessment and Implementation of By-laws and Policies
• Resignation of Cath D'Amico and welcome of Amanda Newell
• 2024 Workplan and communications resources for sustainability initiatives
• Minutes of the March 15, 2024 meeting

Regular Council

Council will consider several reports and by-laws, including the purchase of 1861 Moncrief Line (CAO 2024-03), awarding a design-and-install contract for a splash pad at the Cavan Monaghan Community Centre (RFP-PF-24-01), and renewing a franchise agreement with Enbridge Gas Inc. (By-law 2024-22). Other items include a paging services agreement for the fire department, a community festival designation for 4th Line Theatre's 2024 summer season, and a report on municipal election costs from 2010 to 2022. The meeting also includes closed-session discussions on the Moncrief Line acquisition and a committee appointment.

• Report CAO 2024-03: Purchase of 1861 Moncrief Line
• RFP-PF-24-01: Splash pad design and installation at Cavan Monaghan Community Centre
• By-law 2024-22: Franchise agreement renewal with Enbridge Gas Inc.
• By-law 2024-24: Radio services agreement with Bell Mobility and five neighbouring townships
• Report Finance 2024-04: Actual-to-budget comparison for January–March 2024

Millbrook Valley Trails Advisory Committee

The agenda is mostly procedural, with approval of minutes, a financial report, and updates on trails, the Grand Trunk, Distillery Street entrance sign, tree replacement, bridge dedication, Hope Mill, battery purchase, brochure holder options, and workday planning. No decisions or dollar amounts are specified.

• Financial report by Chris Allison
• ORCA update by Meredith Carter
• Trail report by Brown/Fallis
• Grand Trunk update by Robert Jackson
• Distillery Street entrance sign update by Robert Jackson

Regular Council

The Township of Cavan Monaghan Regular Council meeting on April 15, 2024, includes a presentation from the Kawartha Pine Ridge District School Board on accommodation and boundary planning for City and County of Peterborough schools, and a delegation from paramedic chiefs on Peterborough County/City Paramedic Services and community program updates. Reports include the first quarter 2024 activity report for Planning, Economic Development and Building, a proposal for an additional Fishing Derby event in 2024, and a CAO report on capital project status. The meeting also covers minutes from the April 2 regular meeting and the Municipal Revitalization and Heritage Advisory Committee meeting of January 18, 2024.

• Presentation by Angela Lloyd on school accommodation and boundary planning for Peterborough schools
• Delegation from Chief Patricia Bromfield and Chief Randy Mellow on paramedic services and community program updates
• Report PEB 2024-20: First quarter 2024 activity report for Planning, Economic Development and Building
• Report PEB 2024-21: Proposal to add a Fishing Derby event in 2024
• CAO report and capital project status update

Regular Council

Council will vote on a subdivision agreement with Woodview Properties Inc. for Springville Heights and a temporary use agreement for a garden suite. A delegation will present the Child Care Growth Plan 2023-2026. Council will also consider tenders for slurry seal and a pickup truck, and a property acquisition at 78 King Street West.

• Subdivision agreement with Woodview Properties Inc. for Springville Heights (15T-21003)
• Temporary use agreement with Michelle Watson for a garden suite
• Delegation on Child Care Growth Plan 2023-2026 from City of Peterborough
• Tender approval for slurry seal (T-PW-24-01)
• Property acquisition at 78 King Street West

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss financial reports, an ORCA update, and trail conditions. General business includes a CWF workday volunteer update, Ironwood spraying, and the Lower Medds bridge and boardwalk replacement. The committee will also plan 2024 workdays and review the 2024 work plan.

• Financial Report - Chris Allison
• ORCA Update - Meredith Carter
• Trail Report - McDonald/Nachoff
• Lower Medds Bridge and Boardwalk Replacement Update
• 2024 Work Plan review

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet to discuss and review proposed draft heritage by-laws for four properties in Millbrook: 1 Dufferin Street, 6 Gravel Road, 22 King Street East, and 74 King Street East. The committee will also receive a financial report and a report on mural samples (PEB 2024-16), and discuss the 2024 workplan. No decisions are recorded on the agenda; all items are listed for discussion or review.

• Draft heritage by-laws for 1 Dufferin Street, Millbrook (By-law 2024-XX)
• Draft heritage by-laws for 6 Gravel Road, Millbrook (By-law 2024-XX)
• Draft heritage by-laws for 22 King Street East, Millbrook (By-law 2024-XX)
• Draft heritage by-laws for 74 King Street East, Millbrook (By-law 2024-XX)
• Report PEB 2024-16 on mural samples and 2024 workplan discussion

Regular Council

Cavan Monaghan council will consider several reports including a follow-up on a proposed telecommunication tower at 574 Carmel Line, upgrades to the Millbrook wastewater treatment plant, and a community festival designation for the 173rd Millbrook Fair. They will also review the 2023 statement of council remuneration and expenses, and appoint building inspectors via by-law.

• Proposed telecommunication tower at 574 Carmel Line – follow-up report
• Millbrook Wastewater Treatment Plant wet well pump upgrades
• Millbrook Wastewater Treatment Plant sand filter replacement
• 173rd Millbrook Fair – community festival designation
• 2023 statement of council remuneration and expenses

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss the Cavan Monaghan Climate Change Action Plan, including corporate and community initiatives, and consider its 2024 workplan and committee member recruitment.

• Review of Cavan Monaghan Climate Change Action Plan
• Corporate and community climate action initiatives and completed projects
• 2024 workplan for the Sustainability Advisory Committee
• Discussion on recruitment of committee members

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (MV-02-24) for 9 Tupper Street, the site of the 4th Line Theatre. The meeting also includes approval of minutes from June 1, 2023, and other procedural items.

• Minor variance application MV-02-24 for 9 Tupper Street (4th Line Theatre)
• Approval of minutes from the June 1, 2023 meeting

Regular Council

Council will hold a public meeting and consider a zoning by-law amendment for 1215 Carmel Line (Giroux application). They will also vote on appointing building inspectors, a pound services agreement with the Peterborough Humane Society, and a closed-session update on a proposed property acquisition.

• Public meeting and vote on Zoning By-law Amendment ZBA-04-24 for 1215 Carmel Line
• By-law 2024-14 to set terms for pound services with Peterborough Humane Society
• Closed session discussion on proposed property acquisition update
• Appointment of Building Inspector/By-law Enforcement Officers via By-law 2024-12
• Report on City of Peterborough cross-border servicing official plan amendment

Regular Council

Council will consider the final 2024 operating and capital budgets, including tax rate calculations. It will also vote on zoning by-law amendments for a temporary garden suite at the Watson property and official plan amendments for the Vargas and CSU subdivisions. A public meeting and public input sessions are scheduled for these planning items.

• Final 2024 operating and capital budget presentation with tax rate calculations
• Public meeting on a temporary garden suite zoning by-law amendment (Watson)
• Public input on Vargas Properties Inc. official plan amendment and plan of subdivision (OPA-04-21, 15T-21005)
• Public input on CSU Developments Inc. official plan amendment and plan of subdivision (OPA-03-21, 15T-21007)
• Proposed telecommunication tower at 574 Carmel Line

Regular Council

The Cavan Monaghan Regular Council meeting on February 5, 2024, includes a report on road occupancy permits for 2024 events and a closed session to discuss appointments to the Municipal Revitalization and Heritage Advisory Committee and the BIA Board of Management, a personal matter, and a proposed property acquisition. The council will also consider correspondence from the County of Prince Edward regarding fire apparatus lifespan and a resident's concern about County Road 10 lane width and intersection safety. The meeting opens with a land acknowledgement and includes approval of previous meeting minutes.

• Report PEB 2024-04 on Road Occupancy Permits for 2024 Events
• Closed session items: committee/BIA board appointments, personal matter, proposed property acquisition
• Correspondence from County of Prince Edward re: expanding fire apparatus lifespan
• Correspondence from Yvette Hurley re: County Road 10 lane width and intersection with Fallis Line
• Confirmation of by-law 2024-07 for meeting proceedings

Special Council Meeting

This is a special meeting of Cavan Monaghan Council. The main items are a presentation on the Cavan Monaghan Public Library Board budget and a report on the 2nd draft of the 2024 operating and capital budgets. The meeting will also include a closed session and a confirming by-law. The agenda does not record any decisions made at this meeting.

• Presentation of the Cavan Monaghan Public Library Board Budget by CEO Karla Buckborough and Earl McLeod
• Report on the 2nd Draft 2024 Budget, including tax rate calculations and capital requests
• Closed Session
• By-law No. 2024-05 to confirm the proceedings of this meeting

Special Council Meeting

This special council meeting is primarily a closed session followed by a presentation of the second draft of the 2024 operating and capital budgets. Council will also hold a public meeting for input and consider a by-law to confirm the proceedings.

• Presentation of Finance 2024-01: 2nd Draft 2024 Budget, including tax rate calculations, budget summaries, and capital requests
• Public meeting for residents to speak on the budget or other matters
• Consideration of By-law No. 2024-06 to confirm the special meeting proceedings

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve minutes, receive financial and trail reports, and discuss general business including a new development trail update, a fence at Medds Trail, and the 2024 work plan. The meeting is open to the public and livestreamed.

• Financial report by Chris Allison
• ORCA update by Meredith Carter
• Trail report by Jackson/Hillsley
• New development trail update with maps
• 2024 work plan review

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet to review a financial report, discuss the 2024 budget and workplan, and consider a mural project. The agenda also includes a resignation and a terms of reference review.

• Financial report by Karen Ellis
• Resignation of Peter Ramsay and appointment of Chair
• Review of Terms of Reference
• 2024 Budget discussion and workplan
• Mural project presentation by Brigid Ayotte

Regular Council

The Township of Cavan Monaghan Regular Council meeting on January 15, 2024, will consider several reports and by-laws, including a fire dispatch renewal agreement and the removal of a holding symbol from a property. Council will also receive a delegation from the Millbrook & Cavan Historical Society and hear updates on fire station and capital projects.

• By-law 2024-01 to execute Fire Communications Services Agreement (dispatch renewal)
• By-law 2024-02 to remove Holding (H12) symbol from lands in Lot 1, Concession 11, North Monaghan
• Report on Fire Station Update (FD 2024-02)
• Delegation from Millbrook & Cavan Historical Society
• CAO Report and Capital Project Status