Cavan Monaghan public meetings in 2023

Regular Council

Council will receive a presentation on the Vision 2035 Parks and Recreation Strategic Plan and hear a delegation regarding a proposed cell tower at 994 Mount Pleasant Road. Several reports and by-laws are up for discussion, including updates to traffic and parking regulations and a new dog licensing by-law.

• Presentation of Vision 2035 Parks and Recreation Strategic Plan
• Delegation re: proposed cell tower at 994 Mount Pleasant Road, including a petition
• Report on groundwater investigation at former Millbrook Correctional Facility
• By-law No. 2023-62 to regulate traffic and parking
• By-law No. 2023-85 for dog licensing and running at large

Special Council Meeting

This special council meeting focuses on the first draft of the 2024 budget, including operating and capital budgets, tax rate calculations, and reserve fund information. Council will also hear a presentation from the Cavan Monaghan Public Library Board. The meeting includes a closed session and a confirming by-law.

• First draft 2024 operating and capital budgets presented
• Estimated 2024 tax rate calculation (Finance 2023-12 att1)
• Estimated 2024 environmental tax rate calculation (Finance 2023-12 att2)
• 2024 library operating and capital budget information (Finance 2023-12 att6)
• 2024 BIA operating budget (Finance 2023-12 att7)

Regular Council

This is a regular Council meeting with several reports and by-laws for decision. Council will hear presentations on the Enbridge Gas franchise agreement renewal, the 2024 Kawartha Conservation budget and memorandum of understanding, and an update on Kawartha Downs. Key items include by-laws to dedicate part of Carveth Drive as a public road, authorize a cost apportionment agreement with Kawartha Conservation, and levy 2023 and 2024 interim realty taxes. The agenda also includes routine items like minutes, a Community Improvement Plan grant recipient report, and a resolution supporting a volunteer firefighter tax credit.

• Enbridge Gas Inc. franchise agreement renewal presentation and report
• Kawartha Conservation 2024 budget and cost apportionment agreement (By-law 2023-80)
• By-law 2023-79 to dedicate part of Carveth Drive as public road allowance
• By-laws 2023-81 and 2023-82 for 2023 and 2024 interim realty taxes
• Community Improvement Plan grant program recipients report

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss routine business including financial reports, trail updates, and planning for 2024. Items include a bridge update for Baxter Creek Trail and a discussion of Millbrook Highlands Phase 2. The agenda is largely procedural with no major decisions or public hearings listed.

• Financial report from Chris Allison
• ORCA update from Meredith Carter
• Trail report from Wall/D'Agostino
• Baxter Creek Trail bridge update
• Millbrook Highlands Phase 2 discussion

Regular Council

Council will hear delegations and consider a report on a proposed Rogers EORN telecommunication tower at 994 Mount Pleasant Road. Other business includes assuming Towerhill South subdivision roads, transferring a portion of Ashley Crescent to Woodview Properties Inc., and adopting the 2024 user fees and charges by-law. Council will also receive the 2022 audited financial statements and a master servicing study update.

• Proposed Rogers EORN cell tower at 994 Mount Pleasant Road — multiple delegations and a planning report
• By-law to assume Highlands Boulevard, Fernridge Heights, and other roads in Towerhill South subdivision as public highways
• By-law to stop up and close a portion of Ashley Crescent and transfer it to Woodview Properties Inc.
• 2024 User Fees and Charges By-law (No. 2023-76) update
• 2022 audited financial statements presented by Baker Tilly

Regular Council

This is the regular Council meeting for November 6, 2023. Council will hold public meetings on two zoning by-law amendments (Basterfield and McCamus), hear a delegation about a proposed cell tower at 994 Mount Pleasant Road, and consider several by-laws including dog licensing, kennel regulation, and a depot operations agreement with Circular Materials Ontario. A notice of motion asks staff to report on the cost of keeping the Municipal Office at 988 County Road #10 open full-time.

• Public meeting on Basterfield zoning by-law amendment (PEB 2023-45)
• Public meeting on McCamus zoning by-law amendment (PEB 2023-46)
• Delegation by Steven Bark re: proposed tower at 994 Mount Pleasant Road (Project #22-D-6166)
• By-law 2023-73: Depot Operations Agreement with Circular Materials Ontario for blue box haulage/disposal
• By-laws 2023-71 and 2023-72: dog licensing and kennel regulation updates

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss trail maintenance, financial reports, and the 2024 budget. Key items include a report on boardwalk repairs and an ORCA update. The meeting is largely procedural with reports and discussions.

• Financial report by Yvette Hurley
• ORCA update by Meredith Carter
• Trail report by Fallis/Brown
• Millbrook Valley Trails boardwalk repairs report by Chris Allison
• 2024 budget discussion led by Chris Allison

Regular Council

This is the regular Council meeting for October 16, 2023. Council will hold a closed session to discuss the sale and redevelopment of municipally-owned lands at 1066 Syer Line, and will receive a development update for 1840 Brown Line. Reports include a pedestrian crossing update for Sherbrooke Street West and a proposed Accessibility Advisory Committee terms of reference. Council will also consider by-laws to establish committees and boards and to confirm the meeting's proceedings.

• Closed session: Aird & Berlis LLP on sale/redevelopment of municipally-owned lands at 1066 Syer Line
• Delegation: Richard Taylor – 1840 Brown Line development update
• Report PW 2023-21: Sherbrooke Street West pedestrian crossing update
• Report CS 2023-09: Accessibility Advisory Committee terms of reference
• By-law 2023-67: establish various committees and boards for 2022-2026 term

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve the agenda, review minutes from September 21, 2023, and discuss the 2024 budget and the 2023 work plan. The meeting includes a land acknowledgement and a closed session item. No decisions are listed on the agenda beyond these routine items.

• 2024 Budget Discussion
• Municipal Revitalization and Heritage Advisory Work Plan 2023 - Final - October 10
• Minutes of September 21, 2023
• Closed Session

Regular Council

The Township of Cavan Monaghan Regular Council meeting on October 2, 2023, will consider two lease agreements: one for Peterborough County-City Paramedics and another with the Millbrook and District Lions Club. The meeting also includes a closed session to discuss a fire station update and a presentation from Peterborough Police Services.

• By-law 2023-64 to execute a lease agreement for Peterborough County-City Paramedics
• By-law 2023-65 to execute a lease agreement with the Millbrook and District Lions Club
• Closed session report on Fire 2023-05 Fire Station Update
• Presentation from Chief Stuart Betts and Inspector John Lyons on Peterborough Police Services update
• Report on Peterborough County City Ambulance Lease Agreement (Fire 2023-06)

Sustainability Advisory Committee

The committee will meet to discuss the Energy Conservation and Demand Management Plan. The agenda includes approval of minutes from the previous meeting and a land acknowledgement. No other substantive items are listed.

• Discussion of the Energy Conservation and Demand Management Plan

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss trail maintenance and repairs. Items include a financial report, an ORCA update, boardwalk repairs, tree removal and replacement, and replacement of two bridges. The meeting is largely routine business for the volunteer advisory body.

• Financial report by Yvette Hurley
• Millbrook Valley Trails Boardwalk repairs report
• Tree removal and replacement update
• Replacement of Cedar Trail Bridge
• Replacement of Lower Medds Bridge

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve minutes, review a financial report, and discuss its 2023 work plan and the 2024 budget. The agenda is mostly procedural, with no major decisions or public hearings listed.

• Financial Report - Budget to Actual Report September 2023
• Work Plan 2023 - Municipal Revitalization and Heritage Advisory Work Plan 2023 - Final - Sept 21
• 2024 Budget Discussion

Regular Council

Council will hold a public meeting and consider a zoning by-law amendment for the Jamieson property, and vote on updates to the traffic and parking by-law. A delegation will discuss pedestrian crosswalk safety near Crestwood Secondary School. Council will also review the mid-year budget report and recognize staff service milestones.

• Public meeting and vote on Zoning By-law Amendment (Jamieson) — By-law 2023-61
• Adoption of updated Traffic and Parking By-law 2023-62
• Delegation on pedestrian crosswalk safety at Crestwood Secondary School
• Finance report: Actual to Budget for January to July 2023
• Staff recognition: 5 employees with 10–20 years of service

Regular Council

Cavan Monaghan council will consider several reports and by-laws, including a one-year waste management contract extension with Withers Waste Management, a land disposition at 1 Union Street, and a cost apportionment agreement with ORCA for environmental programs. The meeting also includes a closed session to discuss property security and negotiation strategy.

• By-law 2023-58: one-year waste management agreement with 2337700 Ontario Ltd. (Withers Waste Management) for curbside collection and disposal
• Report PEB 2023-42: disposition of land at 1 Union Street
• By-law 2023-59: cost apportionment agreement with ORCA for Category 3 services (water monitoring, land stewardship, climate change)
• Report Parks 2023-06: demolition of shelter at Maple Leaf Park
• Millbrook Zucchini Festival request for action

Council extended the curbside waste collection contract with Withers Waste Management for one year. The board also approved the demolition of a shelter at Maple Leaf Park and authorized a cost-sharing agreement with the Otonabee Region Conservation Authority.

• Approved one-year contract extension with Withers Waste Management for curbside collection (Carried)
• Approved $40,434.44 for demolition of the old shelter at Maple Leaf Park (Carried)
• Approved Cost Apportioning Agreement with Otonabee Region Conservation Authority for Category 3 programs (Carried)
• Directed staff to proceed with severance and reappraisal of lands at 1 Union Street for sale (Carried)
• Approved adding the Millbrook Zucchini Festival to the Event Schedule and insurance (Carried)
• Passed By-law No. 2023-58 regarding the Withers Waste Management agreement (Carried)
• Passed By-law No. 2023-59 regarding the ORCA Cost Apportionment Agreement (Carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee will hold a strategic planning exercise focused on the Energy Conservation and Demand Management Plan. The discussion will draw on corporate and community climate change action plans and emission reduction items.

• Strategic planning exercise on Energy Conservation and Demand Management Plan
• Review of corporate sector climate change action plans for Cavan Monaghan and the Greater Peterborough Area
• Review of community action items by emission reduction potential

The Committee approved the Vision and Mission statements as part of a Strategic Planning Exercise for the Energy Conservation and Demand Management Plan. The meeting also included the approval of the agenda and previous meeting minutes.

• Approved agenda as presented
• Approved minutes of the June 20, 2023 meeting
• Approved Vision statement: 'An innovative Community that champions our environmental resiliency through measurable practices'
• Approved Mission statement regarding leadership in creating and promoting a sustainability strategy informed by Global, Federal and Provincial policies

Regular Council

Council will enter closed session to discuss the proposed sale and redevelopment of municipally-owned lands at 1066 Syer Line, a property acquisition update, and a fire station update. In open session, they will consider a fire department tender award, a mural project for downtown Millbrook, and several by-laws designating heritage properties on Hay, Prince, and Anne Streets. A delegation will address improper grading and poor drainage, and another will request trail use for the Ganny Enduro 2023 event.

• Closed session discussion of sale and redevelopment of 1066 Syer Line
• Tender award for Fire Department 2023-01
• By-laws to designate 2 Hay Street, 5 Prince Street, 19 Anne Street, and 21 Anne Street as heritage properties
• Delegation on improper grading and poor drainage
• Request for use of Millbrook Valley Trails for Ganny Enduro 2023

Council approved a contract for Self Contained Breathing Apparatus and passed several by-laws regarding heritage designations and road closures. The board also approved the 2024 budget timetable and meeting schedule. Additionally, Council granted permission for a mountain bike race to use local trails.

• Awarded $398,000 (including HST) to AJ Stone for SCBA units (Carried)
• Approved 2024 Capital and Operating Budget Timetable and Council Meeting Schedule (Carried)
• Approved location for new Millbrook mural and directed staff to contract an artist (Carried)
• Granted permission for Enduro Mountain Bike 2023 Race to use Millbrook Valley Trails (Carried)
• Approved By-law No. 2023-51 through 2023-54 designating properties at 2 Hay St, 5 Prince St, 19 Anne St, and 21 Anne St as having Cultural Heritage Value (Carried)
• Approved By-law No. 2023-55 to close and sell Former Jamison Street and Former Workman Street (Carried)
• Approved By-law No. 2023-56 to remove holding symbol from Part 1 Plan 45R-17466 (Carried)
• Approved one-time alcohol policy exemption for all public access areas in Cavan Monaghan Community Centre (Carried)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss several trail-related items, including a delegation on the Ganny Enduro 2023 event, a financial report, and updates on the floating bridge, Medds Bridge reconstruction, downtown trail expansion, tree removal, and annual invasive species spraying. The committee will also review minutes from previous meetings and a 2023 workplan.

• Delegation: Ganny Enduro 2023 - Alex Schmidt
• Financial Report - Yvette Hurley
• Floating Bridge and Boardwalk Update
• Medds Bridge Reconstruction - Robert Jackson
• Annual Invasive Species Spraying - Maureen McDonald

The Millbrook Valley Trails Advisory Committee approved support for the 2023 Ganny Enduro race. The committee also authorized spending for invasive species spraying and the purchase of boards from Hope Mill.

• Supported the 2023 Ganny Enduro race on October 1, 2023 (Carried)
• Approved upset limit of $3,200.00 to purchase boards from Hope Mill (Carried)
• Approved upset limit of $1,500.00 for Annual Invasive Species Spraying (Carried)
• Received Financial Report for information (Carried)
• Received ORCA Update for information (Carried)
• Received Trail Report for information (Carried)

Regular Council

Cavan Monaghan Council will hold a public meeting on the Wildman Zoning By-law Amendment (ZBA-03-23) and consider several reports and by-laws, including a new User Fees and Charges By-law (2023-46), a Sewer Use By-law (2023-48), and a pre-servicing agreement with Towerhill North Developments Inc. Council will also receive an updated Asset Management Plan and a library board presentation.

• Public meeting on Wildman Zoning By-law Amendment ZBA-03-23
• By-law 2023-46 to impose and consolidate user fees and charges
• By-law 2023-48 Sewer Use By-law
• Pre-Servicing Agreement with Towerhill North Developments Inc. (By-law 2023-49)
• Tender award for sidewalk plow (T-PW-23-06) and fire department tender FD 2023-02

Council approved a sidewalk plowing contract and passed several by-laws regarding user fees, sewer use, and zoning. They also authorized a pre-servicing agreement for Towerhill North Developments Inc. and supported a call for stronger provincial municipal codes of conduct.

• Awarded Sidewalk Plow Tender T-PW-23-06 to FST Canada Inc. for $205,000.00
• Approved By-law No. 2023-46 to consolidate user fees and charges
• Approved By-law No. 2023-48 to repeal the old Sewer Use By-law and implement a revised version
• Approved By-law No. 2023-49 authorizing a Pre-Servicing Agreement with Towerhill North Developments Inc.
• Approved By-law No. 2023-47 to amend the Zoning By-law for 2148 Davis Road
• Directed staff to implement the 2023 Community Improvement Plan Incentive Program
• Supported Association of Municipalities of Ontario's call for legislation to strengthen municipal Codes of Conduct
• Deferred Report-Fire 2023-03 Tender Award ED 2023-02 to a later date

Sustainability Advisory Committee

The agenda contains only procedural boilerplate; no specific items, decisions, or proposals are listed.

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to review and discuss proposed draft heritage by-laws for four properties, consider a financial report, and approve the 2023 work plan. The agenda also includes approval of previous meeting minutes and a closed session.

• Review of draft heritage by-laws for 2 Hay Street, 5 Prince Street, 19 Anne Street, and 21 Anne Street
• Financial report from Brigid Ayotte with a budget-to-actual report
• Discussion and approval of the 2023 work plan
• Approval of minutes from March 16, 2023 and May 12, 2023 meetings

The Municipal Revitalization and Heritage Advisory Committee approved the proposed draft Heritage By-laws as amended. The committee also received a financial report regarding a Young Canada Works Grant for a one-year Heritage Coordinator contract.

• Approved agenda as presented (Carried)
• Approved minutes from March 26 and May 12, 2023 (Carried)
• Supported Proposed Draft Heritage By-laws as amended (Carried)
• Received financial report for information (Carried)

Regular Council

Council will consider setting 2023 tax rates and special levies, including for the Business Improvement Area. It will also vote on several planning by-laws, including Official Plan and zoning amendments for the Kennedy property and changes related to Bill 109 and Bill 23. A closed session will discuss the sale and redevelopment of municipally-owned land at 1066 Syer Line and a proposed property acquisition.

• Adoption of 2023 tax levy, special services levy, and BIA levy by-laws
• Official Plan Amendment No. 13 and zoning by-law amendment for the Kennedy property (Files OPA-01-23 and ZBA-01-23)
• Closed session discussion on sale and redevelopment of municipally-owned lands at 1066 Syer Line
• By-laws to designate a site plan control area, require pre-consultation on planning applications, and delegate planning authority to staff
• Authorization of a merger agreement between Cavan Agri Services Inc. and the Township

Council approved the 2023 tax rate levy, special services levy, and BIA by-laws. The board also passed several Official Plan and Zoning By-law amendments and authorized a merger agreement with Cavan Agri Services Ltd. Additionally, staff were directed to plan a community park on Millbrook Arena lands.

• Approved 2023 tax rate levy, special services levy, and BIA by-laws
• Approved Official Plan Amendment No. 13 and Zoning By-law Amendment for Kennedy (By-laws 2023-42, 2023-43)
• Approved Official Plan Amendment No. 14 and Zoning By-law Amendment (By-laws 2023-34, 2023-35)
• Approved By-law 2023-44 authorizing Merger Agreement with Cavan Agri Services Ltd.
• Directed staff to plan a community park on Millbrook Arena lands
• Decided to retain the Unopened Ann Street Road Allowance and remove its surplus status
• Approved By-laws 2023-36, 2023-37, and 2023-38 regarding site plan control, pre-consultation, and staff delegation
• Approved waiving Community Hall fees for 4th Line Theatre

Committee of Adjustment

The Committee of Adjustment is meeting to consider one minor variance application for 13 Main Street (PEB 2023-29, MV-03-23) and to approve minutes from its March 14, 2023 meeting. The agenda includes no other substantive items; the rest is procedural.

• Minor variance application MV-03-23 for 13 Main Street
• Report PEB 2023-29 on the variance application
• Approval of minutes from March 14, 2023 meeting

The Committee of Adjustment approved a minor variance application to allow a larger accessory apartment than typically permitted by zoning bylaws. The decision allows the new building to be 59% of the main dwelling's floor area instead of the standard 45%.

• Approved minutes from March 14, 2023 meeting
• Approved minor variance application MV-03-23 for 13 Main Street with no conditions

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss general business, including committee comments on the Township of Cavan Monaghan Parks and Recreation Master Plan Vision 2035. The agenda includes standard procedural items such as call to order, approval of the agenda, disclosure of interests, and a closed session.

• Committee comments on the Parks and Recreation Master Plan Vision 2035
• Reference to a document titled 'Questions for the MVT.pdf'

The Millbrook Valley Trails Advisory Committee approved feedback for the Township of Cavan Monaghan Parks and Recreation Master Plan Vision 2035. The submission included priorities for trail maintenance, expansion, and accessibility, as well as rankings for Millbrook Arena options.

• Approved agenda (5-0)
• Approved feedback for Parks and Recreation Master Plan Vision 2035 (6-0)
• Ranked Millbrook Arena options: Option 3 (#1), Option 1 (#2), Option 4 (#3), Option 2 (#4) (6-0)

Regular Council

Cavan Monaghan Council is holding a regular meeting with two public meetings: one on the Kennedy Official Plan and Zoning By-law amendments (Files OPA-01-23 and ZBA-01-23), and another on proposed amendments to implement provincial legislation under Bill 109 and Bill 23. Council will also consider a report on Bill 97 (Helping Homebuyers, Protecting Tenants Act) and a by-law to execute a Main Street Reconstruction agreement with Behan. The agenda includes a closed session for a proposed property acquisition, a delegation on service concerns, and routine approvals of minutes and by-laws.

• Public meeting on Kennedy Official Plan and Zoning By-law Amendments (OPA-01-23, ZBA-01-23)
• Public meeting on OPA-02-23 and ZBA 02-23 implementing Bill 109 and Bill 23, including site plan control and user fee by-law amendments
• Report PEB 2023-24 on Bill 97 ERO posting comments
• By-law No. 2023-32 to execute agreement with Behan for Main Street Reconstruction
• Closed session report on proposed property acquisition (Public Works 2023-14)

Council passed a by-law to execute a reconstruction agreement for Behan Main Street. Two public meetings were held regarding zoning and provincial legislation, but no final decisions were made on those amendments. Council also directed staff to submit formal concerns regarding Bill 97 to the Environmental Registry of Ontario.

• Approved By-law No. 2023-32 for Behan Main Street Reconstruction
• Tabled Official Plan and Zoning By-law amendments for 1657 Mount Pleasant Road to a future date
• Tabled Official Plan and Zoning By-law amendments regarding Bill 109 and Bill 23 to a future date
• Directed staff to submit a formal letter of concern regarding Bill 97 to the ERO by June 5, 2023
• Approved minutes from May 1 and May 4, 2023 meetings
• Approved Millbrook Valley Trails Advisory Committee minutes from February 27 and March 27, 2023
• Directed staff to post Spongy Moth Outbreak information from the Minister of Natural Resources and Forestry to the website

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to handle routine procedural items and discuss the Township's Parks and Recreation Master Plan Vision 2035. The agenda includes a closed session and a general business item with attached questions for the committee.

• Discussion of Parks and Recreation Master Plan Vision 2035
• Closed session scheduled
• Committee comments on the master plan

The Municipal Revitalization and Heritage Advisory Committee approved specific feedback and rankings for the Parks and Recreation Master Plan Vision 2035. This included priorities for facilities and a ranking of options for the Millbrook Arena.

• Approved agenda as presented (5-0)
• Approved feedback for Parks and Recreation Master Plan Vision 2035 (5-0)
• Prioritized private public partnerships, north end park expansion, and a year-round seniors center
• Ranked Millbrook Arena options: Option 3 (#1), Option 2 (#2), Option 1 (#3), Option 4 (#4)
• Recommended Township maintain ownership of Old Millbrook School property

Special Council Meeting

This is a special council meeting of the Township of Cavan Monaghan. The agenda includes a closed session, a review of the 2023 Municipal Roads Tour schedule, and a confirming by-law. No other substantive decisions are listed.

• 2023 Municipal Roads Tour Schedule Final.pdf
• By-law No. 2023-31 confirming the special meeting held May 4, 2023

The special meeting consisted of a municipal roads tour from 9:02 a.m. to 12:24 p.m. and the passage of a confirming by-law (2023-31). No substantive decisions, votes on contracts, or policy changes were recorded.

• Approved agenda as presented (unanimous)
• Passed By-law 2023-31 to confirm the special meeting (unanimous)
• Adjourned at 12:29 p.m. (unanimous)

Sustainability Advisory Committee

This agenda for the Cavan Monaghan Sustainability Advisory Committee meeting on May 4, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content.

Regular Council

Council will consider a pre-servicing agreement for the Springville Heights subdivision, a closed session on selling 1066 Syer Line, and several reports including Q1 budget, a parks plan, and community festival designations for the 4th Line Theatre and Millbrook Fair.

• Closed session to discuss sale and redevelopment of municipally-owned lands at 1066 Syer Line
• By-law 2023-29 to authorize a pre-servicing agreement with Woodview Properties Inc. for Springville Heights Subdivision
• Report on Q1 2023 actual-to-budget financial performance
• Parks and Recreation Plan Phase One community engagement and Millbrook Arena update
• Request to stop up, close and sell township road allowance on former Jamieson Street and former Workman Street

Council awarded a road surface treatment contract to Dufferin Construction Company and approved the closure and sale of two road allowances. The board also designated the 4th Line Theatre summer season and the 172nd Millbrook Fair as municipally significant community festivals.

• Awarded surface treatment contract to Dufferin Construction Company for $417,225.77 including contingencies
• Approved closing and selling former Jamieson Street and former Workman Street road allowances for $11,000.00
• Designated 4th Line Theatre’s 2023 Summer Season as a Community Festival
• Designated 172nd Millbrook Fair as a Community Festival conditional on police presence
• Approved By-law No. 2023-29 for Pre-Servicing Agreement with Woodview Properties Inc.
• Added request for Old Millbrook School EarlyON Child and Family Centre shade structure to 2024 Capital Budget
• Approved $200 donation to Peterborough County Plowmen’s Association
• Moved into Closed Session to discuss land acquisition/disposition and solicitor-client privilege

Sustainability Advisory Committee

This meeting agenda for the Cavan Monaghan Sustainability Advisory Committee on April 25, 2023, consists entirely of procedural boilerplate and embedded content placeholders. No specific decisions, proposals, or discussions are listed.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss routine business including financial reports, trail updates, and an ORCA update. They will also consider comments on the Township's Parks and Recreation Master Plan Vision 2035, plan a workday on May 6, 2023, and review the 2023 workplan. The agenda is largely procedural with no major decisions or public hearings listed.

• Financial Report
• ORCA Update by Meredith Carter
• Trail Report by Wall/D'Agostino
• MVT Workday May 6, 2023
• ORCA Seedling Order

The Millbrook Valley Trails Advisory Committee approved spending for a May 6 workday and the purchase of five sensitive trail signs. The committee also accepted the resignation of Gillian di Petta and scheduled a special meeting for May 15 to discuss the Parks and Recreation Master Plan 2035.

• Approved $386.61 invoice for workday materials and supplies
• Accepted resignation of Gillian di Petta and requested advertisement to fill vacancies
• Scheduled Special Meeting for May 15, 2023, regarding Parks and Recreation Master Plan 2035
• Approved $250.00 upset limit for May 6 workday materials and expenses
• Approved $200.00 upset limit for a drill set for the workday
• Approved purchase of five sensitive trail signs from Maximum Signs with $170.00 upset limit
• Deferred 2023 Workplan until the next meeting

Regular Council

Council will hear presentations on the Peterborough County Hubs Program and a Growth Management Strategy & Master Servicing Study update. Several public works reports are up for discussion, including a Main Street reconstruction tender, a slurry seal tender, and roadside sweeping services. Council will also consider a by-law to authorize an agreement with eScribe Software Ltd. for meeting and agenda automation.

• Report PW 2023-09: Main Street Reconstruction tender (T-PW-23-01)
• Report PW 2023-07: Slurry Seal tender (T-PW-23-05)
• Report PW 2023-11: Roadside Sweeping Services 2023
• By-law 2023-27: Agreement with eScribe Software Ltd. for meeting automation
• Presentation: Growth Management Strategy & Master Servicing Study update

Council approved several public works contracts, including a major reconstruction of Main Street and a slurry seal project. The board also authorized road occupancy permits for various 2023 special events and passed a by-law for agenda automation software.

• Awarded Main Street Reconstruction tender to Behan Construction for $1,543,742.40 (5-0)
• Awarded Slurry Seal Tender T-PW-23-05 to Miller Paving LTD. for $264,767.15 (5-0)
• Awarded 2023 Road Sweeping contract to Fairview Trucking with an upset limit of $85,000.00 (5-0)
• Authorized Road Occupancy Permits for eight 2023 special events/festivals (5-0)
• Passed By-law No. 2023-27 to authorize an agreement with eScribe Software Ltd. for agenda automation (5-0)
• Approved 2023 Council Schedule update for OEMC Conference date and location (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve minutes, hear reports on finances, ORCA, and trails, and discuss general business including an MTB update, a Ganaraska Forest representative appointment, a bridge update, and the 2023 workplan. The agenda is routine with no major decisions listed.

• Approval of February 27, 2023 minutes
• Financial report
• ORCA update by Meredith Carter
• Appointment of Ganaraska Forest Recreational Users Committee representative
• 2023 workplan review

The committee appointed a representative to the Ganaraska Forest Recreational Users Committee. Members also received financial and trail reports and updated the 2023 workplan.

• Appointed Maureen McDonald as the Township of Cavan Monaghan Representative of the Ganaraska Forest Recreational Users Committee
• Approved the March 27, 2023 meeting agenda
• Approved the February 27, 2023 meeting minutes
• Received Financial Report for information ($6,300 total budget)
• Received ORCA Update for information
• Received Trail Report for information

Sustainability Advisory Committee

This meeting agenda for the Cavan Monaghan Sustainability Advisory Committee contains no actionable items, proposals, or discussions. The document is entirely procedural boilerplate with no substantive content.

Regular Council

Council is meeting to consider several reports and by-laws, including the Wiseman Official Plan and Zoning By-law Amendments, a sidewalk plow tender, a grader tender, and amendments to the open air burning by-law. They will also hear delegations about chapel bell restoration and bag tag/transfer station changes, and receive a presentation on the Vision 2035 Parks and Recreation Plan.

• By-law 2023-14 and 2023-15: Wiseman Official Plan Amendment No. 12 and Zoning By-law Amendment (OPA-05-22, ZBA-07-22)
• By-laws 2023-16 to 2023-24: Heritage designations for 3 Bank St N, 38 Centre St, 6 Prince St, 7 Anne St, 10 Prince St, 17 King St E, 37 King St E, 21 King St E, 53 King St W
• By-law 2023-25: Open air burning by-law amendments
• Tenders: Sidewalk plow (T-PW-23-01) and grader (T-PW-23-03)
• Delegations: St. Paul's Cemetery chapel bell restoration; bag tags and transfer station usage

Council awarded a grader contract to Toromont Industries and approved several heritage designations and zoning amendments. They also passed a new open-air burning by-law and supported a proposal for the Peterborough Community Health Centre.

• Awarded Grader Tender T-PW-23-03 to Toromont Industries for $643,545.17 (Carried)
• Approved $137,272.40 for six provisional grader items (Carried)
• Approved By-law No. 2023-25 regarding open-air burning and repealed By-law No. 2015-36 (Carried)
• Approved Official Plan Amendment No. 12 and Zoning By-law Amendment No. 2023-15 for Wiseman (Carried)
• Rejected all tenders for T-PW-23-01 Sidewalk Plow (Carried)
• Appointed Timmi Brady to the Business Improvement Area (B.I.A.) Board of Management (Carried)
• Approved heritage designations for 9 properties in the Village of Millbrook (Carried)
• Supported the Peterborough Community Health Centre (CHC) Proposal letter (Carried)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to review the minutes from January 26, 2023. The committee will also receive a financial report from Brigid Ayotte and discuss the 2023 Work Plan.

• Financial Report by Brigid Ayotte
• Municipal Revitalization and Heritage Advisory Work Plan 2023

The Municipal Revitalization and Heritage Advisory Committee approved the agenda and the minutes from the January 26, 2023 meeting. The committee received a financial report and updates to the 2023 Work Plan.

• Approved agenda as presented
• Approved minutes of January 26, 2023 meeting
• Received financial report noting no money spent to date
• Received updates to the Work Plan for 2023

Committee of Adjustment

The Committee of Adjustment is meeting to consider one minor variance application (MV-02-23) for 13 King Street West, as detailed in report PEB 2023-11. The agenda also includes approval of the January 27, 2023 minutes. No other substantive items are listed.

• Minor variance application MV-02-23 for 13 King Street West
• Report PEB 2023-11 on the minor variance
• Approval of minutes from January 27, 2023 meeting

The Committee of Adjustment approved a minor variance to allow a reduced driveway width for a proposed chiropractic clinic. The decision allows the driveway width for two-way traffic to be reduced from 6.0 metres to 4.5 metres.

• Approved application MV-02-23 for a reduced driveway width at 13 King Street West with conditions (Carried)
• Approved minutes from the January 27, 2023 meeting (Carried)

Regular Council

Cavan Monaghan Council is holding a public meeting on repealing and replacing sections of Village of Millbrook heritage by-laws, and will consider reports on subdivision agreements for Mount Pleasant Country Estates and Springville Heights, plus emergency well repairs and a truck tender. The meeting also includes routine approvals of minutes, by-laws, and correspondence.

• Public meeting on repealing and replacing sections of Village of Millbrook heritage by-laws under the Ontario Heritage Act
• Subdivision agreement with Mount Pleasant Country Estates Inc. (By-law 2023-11)
• Zoning by-law amendment for Springville Heights (By-law 2023-12)
• Emergency repair work on Well No. 3
• Tandem truck tender T-PW-23-02

Council approved a subdivision agreement for Mount Pleasant Country Estates and a zoning by-law amendment for Springville Heights. The board awarded a tandem truck tender to Winslow Gerolamy Motors Limited and acknowledged emergency repairs to Well No. 3. Council also supported a resolution regarding Ontario School Board Elections.

• Awarded Tandem Truck Tender T-PW-23-02 to Winslow Gerolamy Motors Limited for $405,464.34
• Approved By-law No. 2023-11 for Mount Pleasant Country Estates subdivision agreement
• Approved By-law No. 2023-12 to amend Zoning By-law No. 2018-58 for Springville Heights
• Recognized Gwendolyn Court and Meadow Lane East as street names for Subdivision 15T-17002
• Acknowledged $138,749.76 emergency repair work on Well No. 3 by Lotowater Technical Services Inc.
• Supported Town of Petrolia resolution regarding Ontario School Board Elections
• Approved the process to repeal and replace sections of Village of Millbrook Heritage By-laws
• Amended 2023 meeting schedule to replace April 17 meeting with May 4 Municipal Roads Tour

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to handle administrative items including electing a chair and vice-chair, approving the 2023 meeting schedule, and reviewing minutes from previous meetings. The agenda also includes orientation materials, a financial report, and updates on trails and the ORCA group. A 2023 workplan is scheduled for discussion.

• Election of Chair and Vice-Chair
• Review of 2023 Workplan
• ORCA Seedling Order update
• Millbrook MTB Update
• Financial Report

The committee appointed a Chair and Vice-Chair for the 2022-2026 term and approved the 2023 meeting schedule. Members also authorized spending for seedlings and brochures.

• Appointed Robert Jackson as Chair for 2022-2026 (Carried)
• Appointed Maureen McDonald as Vice-Chair for 2022-2026 (Carried)
• Approved 2023 meeting schedule and trail reports (Carried)
• Approved seedling order through ORCA up to $350.00 (Carried)
• Approved printing brochures up to $500.00 (Carried)
• Directed David D’Agostino and Robert Jackson to meet with Township staff regarding permitted use of trails (Carried)
• Approved minutes from September 26, 2022, and October 20, 2022 (Carried)

Regular Council

Cavan Monaghan council is meeting to consider the final draft 2023 operating and capital budgets, along with an update on how Bill 23 changes to development charges affect the township. A presentation on the Blue Box transition to producer responsibility is also scheduled. The meeting includes approval of prior minutes and a confirming by-law.

• Final draft 2023 operating and capital budgets (Report Finance 2023-03)
• Bill 23 changes to development charges update (Report Finance 2023-02)
• Presentation on Blue Box transition to producer responsibility by County of Peterborough
• Minutes of budget meetings Feb 2 and regular meeting Feb 6
• By-law 2023-10 confirming proceedings of Feb 21 meeting

Council adopted the 2023 Operating, Capital, and Environmental budgets, along with the Water & Wastewater budgets. To fund these expenditures, Council approved a 3.00% increase to the Municipal Residential Tax Rate.

• Approved 2023 Operating Budget of $9,705,492
• Approved 2023 Capital Budget of $6,352,323
• Approved 2023 Environmental Budget of $496,130
• Approved 2023 Water & Wastewater Operating Budget of $962,392 and Capital Budget of $1,125,362
• Approved 3.00% Municipal Residential Tax Rate increase
• Approved use of maximum interest rate allowable under the Development Charges Act
• Passed By-law No. 2023-10 to confirm meeting proceedings

Regular Council

The Township of Cavan Monaghan Regular Council meeting on February 6, 2023, includes a public meeting to consider the Wiseman Official Plan and Zoning By-law Amendments (files OPA-05-22 and ZBA-07-22). Council will also receive a presentation from ORCA, review year-end planning and public works reports, and consider adopting a new Procedural By-law (2023-08).

• Public meeting on Wiseman Official Plan and Zoning By-law Amendments (OPA-05-22, ZBA-07-22)
• Presentation by Janette Loveys Smith on ORCA (Otonabee Region Conservation Authority)
• Report PEB 2023-05: Year-end and Fourth Quarter Activity Report for Planning, Economic Development and Building
• Report PW 2023-01: Environmental Services Update
• By-law 2023-08: Procedural By-law to govern council meetings

Council approved By-law No. 2023-08 to govern the calling, place, and proceedings of meetings. A public meeting was held regarding a proposed residential lot creation at 461 Highway 7A, but the amendments were deferred to a future date. Various activity and environmental reports were received for information.

• Adopted By-law No. 2023-08 (Procedural By-law) to govern meeting proceedings
• Deferred consideration of Official Plan and Zoning By-law Amendments for 461 Highway 7A to a future date
• Approved minutes of the January 16, 2023 Regular Meeting
• Approved Municipal Revitalization and Heritage Advisory Committee minutes from September 29, 2022
• Received ORCA presentation for information
• Received Planning, Economic Development and Building Year-end and Fourth Quarter Activity Report
• Received Public Works Environmental Services Update report
• Received Millbrook Downtown BIA and Public Library Board meeting minutes

Special Council Meeting

This special council meeting focuses on the 2023 operating and capital budgets, with a second draft presentation from finance and a library board budget presentation. Council will also consider a by-law to confirm the proceedings of this meeting. The agenda is otherwise procedural, with no other substantive items listed.

• 2nd Draft 2023 Operating and Capital Budgets (Finance Report 2023-01)
• Cavan Monaghan Public Library Board 2023 budget presentation
• By-law No. 2023-06 to confirm proceedings of the February 2, 2023 special meeting

Council approved the 2023 operating and capital levies for the Cavan Monaghan Public Library Board. Members also made several adjustments to the 2023 Capital Budget, including reserve transfers for park equipment and a splash pad, and pre-approved the tender for fire department SCBA units.

• Approved $32,000 Capital Levy Request for Public Library Board
• Approved $306,520 Operating Levy for Public Library Board
• Pre-approved tender for Protective Services (Fire) SCBA Units
• Approved $25,000 for Corporate Strategic Plan Update
• Increased Splash Pad/Water Features reserve transfer from $50,000 to $90,000
• Increased Maple Leaf Park Playground Equipment reserve transfer from $10,000 to $59,000
• Removed $95,000 request for Maple Leaf Park Playground Equipment from 2023 Capital Budget
• Reduced Asset Replacement Reserve transfer to balance at a 3% Municipal Residential Tax Rate increase

Special Council Meeting

This is a special council meeting focused on the second draft of the 2023 operating and capital budgets. Council will receive a presentation from Finance, hear public input, and consider a confirming by-law. The agenda is otherwise procedural.

• Report Finance 2023-01: 2nd Draft 2023 Operating and Capital Budgets
• Public meeting for input on the budget
• By-law No. 2023-07 to confirm proceedings of the meeting

Council received the 2nd Draft 2023 Budget Presentation and public comments. The budget includes a 3% Municipal Residential Tax Rate increase to fund operating and capital budgets. A final budget report is scheduled for February 21, 2023.

• Approved 3% Municipal Residential Tax Rate increase
• Approved Library Board Operating Levy adjustment to $306,520
• Approved Library Board Capital Levy request of $32,000
• Approved Asset Replacement Reserve transfer of $2,434,109
• Received 2nd Draft 2023 Budget Presentation and public comments
• Passed By-law No. 2023-07 to confirm meeting proceedings

Committee of Adjustment

The Committee of Adjustment will meet remotely to review a minor variance application for 529 Highway 7A (file MV-01-23). The agenda also includes adopting terms of reference, appointing a chair, and approving minutes from the June 13, 2022 meeting. No other substantive items are listed.

• Minor variance application PEB 2023-03 for 529 Highway 7A
• Adoption of Committee of Adjustment Terms of Reference
• Appointment of Chair
• Approval of minutes from June 13, 2022 meeting

The Committee approved a minor variance for a property at 529 Highway 7A to increase the maximum number of non-resident employees for an on-farm diversified wedding venue from two to fifteen. The approval includes a new condition requiring a written affidavit that the owner resides on the property. The Committee also removed a requirement for a traffic impact study.

• Appointed Michael Semple as Chair for the 2022-2026 term (Carried)
• Approved June 13, 2022 meeting minutes (Carried)
• Added condition requiring written affidavit of primary residence for 529 Highway 7A (Carried)
• Removed requirement for a traffic impact study for 529 Highway 7A (Carried)
• Approved application MV-01-23 to increase non-resident employee limit from 2 to 15 (Carried)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to review draft heritage by-laws for nine properties, hear an update from the Heritage Coordinator, and handle administrative items like electing officers and setting the 2023 schedule. The agenda includes orientation materials, approval of previous minutes, and discussion of the 2023 budget and work plans.

• Draft heritage by-laws for 17, 21, 37 King Street East; 53 King Street West; 6 and 10 Prince Street; 7 Anne Street; 3 Bank Street North; 38 Centre Street
• Presentation by Heritage Coordinator Konner Mitchener on heritage by-law updates
• Election of Chair and Vice-Chair
• 2023 meeting schedule and budget discussion
• Approval of minutes from September 29, 2022

The Municipal Revitalization and Heritage Advisory Committee appointed its leadership for the 2022-2026 term and approved its 2023 meeting schedule. The committee requested a $6,000 operating budget for specific heritage and signage projects and approved a $100 donation for a memorial bird house.

• Appointed Peter Ramsay as Chair for 2022-2026
• Appointed Ashley Stewart as Vice-Chair for 2022-2026
• Approved 2023 Meeting Schedule
• Approved minutes from September 29, 2022
• Requested $6,000 for 2023 Operating Budget (including $3,000 for cemetery signage and $1,500 for mural maintenance)
• Requested staff research the location of 'the Bell' from the former Municipal Office
• Supported Deborah Luchuk researching 'Porch Light Project'
• Approved $100 donation for a Bird House in memory of Bruce Lepper

Regular Council

Cavan Monaghan council is meeting to consider several by-laws, including the 2023 interim realty tax levy, temporary borrowing to cover current expenditures, and a mutual assistance agreement with the City of Kawartha Lakes for building code enforcement. The council will also receive reports on the 2022 election accessibility and minutes from the Millbrook Downtown BIA. The meeting includes a closed session and a land acknowledgement.

• By-law 2023-01: interim realty tax levy and penalties for non-payment
• By-law 2023-02: temporary borrowing to offset current expenditures
• By-law 2023-03: mutual assistance agreement for building code enforcement with Kawartha Lakes
• By-law 2023-04: appointing building inspectors from Kawartha Lakes
• Report on 2022 election accessibility

Council passed by-laws for the collection of 2023 interim realty taxes and the temporary borrowing of funds. The township also entered a mutual assistance agreement with the City of Kawartha Lakes for building code enforcement and inspector appointments.

• Approved By-law No. 2023-01 for levy and collection of 2023 interim realty taxes (Carried)
• Approved By-law No. 2023-02 for temporary borrowing of funds to offset expenditures (Carried)
• Approved By-law No. 2023-03 for Mutual Assistance Agreement for Building Code Enforcement with City of Kawartha Lakes (Carried)
• Approved By-law No. 2023-04 to appoint Building Inspectors from the City of Kawartha Lakes (Carried)
• Approved minutes of the Regular Meeting held December 19, 2022 (Carried)
• Received Millbrook Downtown BIA Board of Management minutes from November 3 and 19, 2022 (Carried)
• Received 2022 Election Accessibility report for information (Carried)