Burnaby public meetings in 2023

Public Hearing

Burnaby City Council is holding a public hearing to receive input on two proposed zoning bylaw amendments. The first would rezone a portion of 6229 Marine Drive to facilitate non-market housing, and the second would amend zoning at 3700 Gilmore Way to allow neighbourhood commercial uses, including childcare, in an office building. Public comments can be made in person, by written submission, or via Zoom webinar.

• Rezoning of 6229 Marine Drive from CD (based on RM3r) to amended CD (based on RM2/RM2r) for non-market housing, applicant CLT 0012 Community Society
• Rezoning of 3700 Gilmore Way from CD (based on M8, M5) to amended CD (based on M8, M5, C2) to allow neighbourhood commercial uses and childcare, applicant Canadian Turner Construction Company
• Public hearing scheduled for December 12, 2023, 5:00 PM to 10:00 PM, at Burnaby City Hall or via Zoom
• Written submissions must be received by 2:45 PM on December 12, 2023

Mayor's Task Force on Unsheltered Community Members

The Mayor's Task Force on Unsheltered Community Members is meeting to review minutes from November 15, 2023, and to hold small group discussions on developing a range of housing types and providing support services to unsheltered community members. The meeting will also include a plenary discussion on exploring a regional approach, followed by a summary and next steps.

• Review of November 15, 2023 meeting minutes
• Small group discussion: developing a range of housing types
• Small group discussion: providing support services to unsheltered community members
• Plenary discussion: exploring a regional approach

Council Correspondence

This is a correspondence package for the December 11, 2023 Council meeting. It includes items referred to committees, such as a HUB Cycling request about green bike-lane treatments and a resident's concern about riparian vegetation in Deer Lake Park. Other correspondence is provided for information, covering topics like parking in Burnaby Heights, density charges, short-term rental regulations, and updates from Metro Vancouver and the province. No items required a staff note.

• HUB Cycling request to improve and expand green colour treatment for bike lanes, referred to Transportation Committee (Jan 25, 2024)
• George Clulow correspondence on riparian vegetation in Deer Lake Park, referred to Environment Committee (Feb 21, 2024)
• Correspondence from Samantha Froome and Farideh Kaboli on parking at Burnaby Heights
• Polygon Homes correspondence on City of Burnaby density charges
• Burnaby Residents correspondence on short-term rental regulations

City Council Meeting

Burnaby City Council is meeting to decide on the design and costing for the Burnaby Lake Recreation Complex project, with a recommendation to proceed with Option 1. The council will also consider several rezoning applications, contract awards, and bylaw amendments, including updates related to the provincial Homes for People Action Plan and the Zero Carbon Step Code. Several reports from the Executive Committee will be provided on the table, including grant applications and a new correspondence policy.

• Burnaby Lake Recreation Complex: two design options with capital and operating costs; staff recommend Option 1
• Rezoning for high-density mixed-use at 3777 and 3791 Kingsway (REZ #20-09) to be forwarded to Public Hearing
• Rezoning amendments for 7201 11th Avenue and 7208 14th Avenue in Edmonds Town Centre (REZ #22-31A and #22-31B)
• Contract awards: Burnaby Mountain Golf Course electrical upgrades, Byrnepark Drive roadworks (Stride Site), and tires and related services
• Final adoption of several bylaws, including 2024 utility rates and the Procedure Bylaw 2024

Executive Committee of Council

The Executive Committee of Council is meeting to consider a new correspondence policy for council and advisory bodies, proposed updates to the Festivals Burnaby grant program, and information on new provincial short-term rental regulations. The committee will also review grant applications for festivals and community groups, and receive an update on the Kushiro Cup and Local Hero Awards.

• Proposed Correspondence Policy for Council and Advisory Bodies
• Updates to Festivals Burnaby Grant Criteria and Guidelines
• New provincial regulations related to short-term rentals
• Festivals Burnaby grant application for approval
• Community grant applications (23.65.P-23.68.P, 23.69.O-23.71.O)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to discuss parking management options at Barnet Marine Park and to consider adopting a new Financial Assistance and Inclusion for Residents Policy and Program. The commission will also receive a monthly operational update from the department. No delegations or correspondence are scheduled.

• Barnet Marine Park parking options discussion
• Adoption of Financial Assistance and Inclusion for Residents Policy and Program
• Parks, Recreation and Culture operational update

City Council Meeting

The City Council is considering several rezoning bylaws for high-rise and mixed-use developments across the city. The agenda also includes amendments to utility rates, highway closures, and a request to use stabilization reserve funds for the BC Parkway Enhancement Project.

• Rezoning for two six-storey mixed-use buildings at 5292 & 5318 Kingsway
• Rezoning for mid-rise strata and rental buildings at 6800 Lougheed Highway
• Amendment to Consolidated Fees and Charges Bylaw regarding water and sanitary sewer rates
• Approval of mural funding for Nikkei Cultural Centre at 6688 Southoaks Crescent
• Contract increase for Confederation Park Community Centre design with Revery Architecture Inc.

Planning and Development Committee

The Planning and Development Committee is meeting to consider two rezoning applications in the Edmonds Town Centre Plan Area. The committee will decide whether to forward these applications to a potential future public hearing. No delegations, correspondence, or information reports are scheduled.

• REZ #22-31A: Southgate Master Plan Amendment for 7201 11th Avenue and 7208 14th Avenue
• REZ #22-31B: Site-specific rezoning for a portion of 7201 11th Avenue
• Both items seek authorization to forward to a potential public hearing
• Minutes from November 8, 2023 meeting to be approved

Council Correspondence

This is a Council Correspondence Package for December 4, 2023, containing only items for information—no decisions or referrals. Staff received no correspondence requiring a note or referral. Council will review 11 items of correspondence, including letters about the SFU Burnaby Mountain Gondola, Bus Rapid Transit routes, policing in Surrey, and the Zero Carbon Step Code.

• Correspondence on swing site arrangement allegedly benefiting Belford Properties
• 2023 Grant-in-Lieu of Property Tax payment from Minister of Citizens' Services
• Letters regarding SFU Burnaby Mountain Gondola, including one withdrawing support
• Four letters on Bus Rapid Transit (BRT) route, including a BurnabyNow article on 'Purple Line Problems'
• Pembina Institute letter urging adoption of the Zero Carbon Step Code

Board of Variance

The Burnaby Board of Variance will hear four appeals from property owners seeking relaxations of Burnaby Zoning Bylaw requirements for their homes. The board will also consider minutes from its November 2, 2023 hearing. Decisions are made on each appeal after hearing from the appellant and planning staff.

• BOV #6515: 8330 Manson Court — appeal to allow deck with building depth of 19.98 m where 18.30 m max allowed
• BOV #6516: 5388 Ewart Street — appeal to allow 2-storey building height of 10.20 m where 9.00 m max allowed
• BOV #6517: 3647 Lynndale Crescent — appeal to allow building depth of 22.7 m where 18.3 m max allowed
• BOV #6518: 4355 Barker Avenue — appeal to allow front yard depth of 8.04 m where 11.09 m required

Access Advisory Committee

The Access Advisory Committee is meeting to hear two presentations: one on progressing the city's Accessibility Plan and another on an Accessibility Feedback Mechanism. The agenda includes approval of the October 25, 2023 minutes, with no correspondence, administrative reports, or information reports listed. The meeting is scheduled for November 29, 2023, from 5:00 to 8:00 PM at City Hall.

• Presentation: Progressing the Accessibility Plan by Melissa Blair and Sarah Manteuffel
• Presentation: Accessibility Feedback Mechanism by Anita Deiter
• Minutes of October 25, 2023 meeting for approval

Public Hearing

Burnaby City Council is holding a public hearing to receive input on six proposed zoning bylaw amendments. Each amendment would rezone a specific property to a Comprehensive Development District to allow new residential and mixed-use developments, including rental and strata units. The hearing is the opportunity for affected residents to comment in person, by written submission, or via Zoom before Council decides.

• REZ 21-16: 5292 and 5318 Kingsway – two six-storey mixed-use buildings, 85 units (75 strata, 10 non-market rental), applicant Porte Communities
• REZ 22-06: 4141 Lougheed Highway – high-density mixed-tenure residential atop commercial podium, applicant Millennium Properties
• REZ 22-08: 2211 and 2271 Rosser Avenue – single high-rise residential building with commercial podium, applicant Amacon Construction
• REZ 22-09: 5166 Halifax Street – two mid-rise residential buildings, applicant Amacon Construction
• REZ 22-36: portion of 4567 Lougheed Highway – high-rise commercial rental residential tower (The Amazing Brentwood Phase 2C-Tower 7), applicant Shape Properties

Transportation Committee

The Transportation Committee is meeting to review the North Burnaby Traffic Calming Study and receive delegations on the Burrard Peninsula Area Transport Plan and pedestrian safety at community centres. They will also hear correspondence about crosswalks and cycling safety, and receive an update on the Burnaby Elementary School Traffic and Safety Study.

• North Burnaby Traffic Calming Study review with recommendations for Empire Drive, Penzance Drive, and long-term measures
• Delegation from TransLink on the Burrard Peninsula Area Transport Plan
• Delegation from Walkers Caucus on safety of crossing intersections at community centres
• Correspondence requesting a crosswalk at Olive Avenue and Barker Avenue
• Update on Burnaby Elementary School Traffic and Safety Study with phasing timeline

Financial Management Committee

The Financial Management Committee is meeting to consider a request to use Stabilization Reserve funds for the BC Parkway Enhancement Project, hear a delegation from the Burnaby Board of Trade on economic development, and receive status updates on IT and major civic building projects. The meeting will also approve minutes from the October 17, 2023 meeting.

• 2024 Operating Stabilization Reserve Request for BC Parkway Enhancement Project
• Delegation from Burnaby Board of Trade on Economic Development Program
• IT Project Portfolio Status Update
• Major Civic Building Projects Status Update
• Approval of October 17, 2023 minutes

Council Correspondence

This is a correspondence package for the November 20, 2023 Council meeting. It includes staff notes on resident letters about boulevard treatments, parking enforcement, and short-term rentals, plus referrals and information items. No decisions are made; items are for information or referral.

• Staff note: Boulevard Maintenance and Treatment Policy to be released by end of 2023; artificial turf not allowed on boulevards
• Staff note: Parking enforcement on Graveley Street limited by 3-hour rule and staff availability
• Staff note: Short-term rentals not permitted in homes with a suite under Burnaby Business Licence Bylaw 2017
• Referral: HUB Cycling letter on elephant's feet and crossbike markings to Transportation Committee
• Information: Multiple letters on Bus Rapid Transit (BRT) route, including from Heights Merchants Association

City Council Meeting

Burnaby City Council is meeting to decide on several items, including advancing a rezoning for non-market housing at 6229 Marine Drive, approving 2024 fee amendments, and adopting bylaws. They will also discuss a park prioritization framework, a petition for health worker parking passes, and various funding requests. The agenda includes many routine items such as minutes, proclamations, and information reports.

• Rezoning #20-17 for non-market housing at 6229 Marine Drive, forwarded to public hearing
• 2024 fee schedule amendments under the Burnaby Consolidated Fees and Charges Bylaw
• Right-of-way closure of Darnley Street and Cluny Avenue
• Solid Waste and Recycling Bylaw amendments to support Housing Choices Program
• Final adoption of rezoning #21-22 for mixed tenure high-rise at 2330 Douglas Road

Social Planning Committee

The Social Planning Committee is meeting to hear delegations on elder abuse awareness and a citizens' assembly, review correspondence on tower gardens, rodeos, and human trafficking, and receive information reports on Burnaby Pride, equity initiatives, accessibility planning, and the Mayor's Task Force on Unsheltered Community Members. No administrative reports are listed, so no formal decisions are on the agenda.

• Delegation: BC Association of Community Response Networks on World Elder Abuse Awareness Day
• Delegation: SFU Morris J. Wosk Centre for Dialogue on Burnaby Citizens' Assembly
• Correspondence: 23 letters from Burnaby residents regarding a municipal bylaw on rodeos
• Information report: Burnaby Pride activities
• Information report: Equity, diversity and inclusion initiatives at the City

Mayor's Task Force on Unsheltered Community Members

The Mayor's Task Force on Unsheltered Community Members is meeting to review its work to date, hear about shelter-rate apartments in development (with a presentation from BC Housing), and hold small-group discussions on creating shelter and coordinating interagency outreach. The meeting includes approval of the October 19, 2023 minutes and a report-back on discussion highlights. No decisions are listed on the agenda; it is primarily a working session.

• Review of October 19, 2023 meeting minutes
• Overview of shelter-rate apartment units in development by City of Burnaby
• Presentation on tenanting by BC Housing
• Small group discussions on creating shelter and interagency outreach coordination

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to consider an interim policy for fair allocation of city recreation facilities and a proposed financial assistance and inclusion program for residents. They will also hear a delegation on swimming pool utilization and receive updates on operations, recreation services during Cameron Recreation Centre construction, and the Public Art Policy.

• Delegation by Paul McGown on swimming pool utilization
• Interim Parks, Recreation and Culture Facility Allocation Policy for approval
• Recreation Financial Assistance and Inclusion Program seeking adoption
• Update on recreation services in northeast during Cameron Recreation Centre construction
• Information report on City of Burnaby Public Art Policy

Community Heritage Commission

The Community Heritage Commission will consider implementing action items from the Heritage Policy and Programs Review and receive updates on the Community Archives Strategy and Burnaby Village Museum operations. The meeting also includes approval of previous minutes and correspondence about Chinese Canadian stories.

• Heritage Policy and Programs Review implementation action items
• Community Archives Strategy and Implementation Plan update
• Burnaby Village Museum operational update
• Correspondence from Jim Harris re: Rooted Chinese Canadian Stories
• Minutes of August 24, 2023 meeting

Planning and Development Committee

The Planning and Development Committee is meeting to discuss several housing and planning items, including a proposed swing site for interim rental housing, a density transfer and redevelopment proposal, and two rezoning applications. The committee will also hear delegations from local organizations and receive updates on community plans and the Burnaby 2050 Official Community Plan.

• Swing site proposal for interim rental housing at 6616 and 6638 Telford in the Maywood neighbourhood
• Density transfer and redevelopment proposal on Canada Way near Boundary Road in the Broadview Community Plan area
• Rezoning applications REZ #22-31A and REZ #22-31B for Southgate Master Plan amendment and a portion of 7201 11th Avenue in Edmonds Town Centre
• Burnaby Rent Bank funding request from the Operating Housing Reserve
• Delegations from Grace Ethiopian Evangelical Church on Affordable Housing Plan and Burnaby Neighbourhood House on North House

Public Safety Committee

The committee will review status reports from the RCMP, Fire Department, and Community Safety Advisory Committees. The agenda includes discussions on police protection, fireworks concerns, and commercial motor vehicle enforcement. Additionally, the committee will consider an endorsement to apply for UBCM CEPF funding programs.

• Delegation regarding police protection in Burnaby
• Delegation regarding fireworks concerns
• Presentation on Commercial Motor Vehicle Enforcement
• Application for UBCM CEPF funding programs endorsement
• Amendment to UBCM CEPF Evacuation Route Planning project

Special Council Meeting

This special council meeting focuses on the Draft 2024-2028 Financial Plan, which proposes a 4.50% property tax rate increase. Council will also discuss 2024 waterworks and sanitary sewer utility rates. The meeting is a discussion, not a final decision, and includes operating budget adjustments and reserve requests.

• Proposed 4.50% property tax rate increase for 2024
• 2024 Waterworks Utility Rates discussion
• 2024 Sanitary Sewer Utility Rates discussion
• Draft 2024-2028 Financial Plan with capital plan summary
• 2024 Operating Budget Adjustments and Reserve Requests

City Council Meeting

The City Council will consider 2024 utility rates for waterworks and sanitary sewers. The meeting includes several first and second readings for residential and commercial rezoning bylaws. Council will also discuss homelessness response for the winter season and community safety staffing.

• Approval of 2024 Waterworks Utility Rates
• Approval of 2024 Sanitary Sewer Utility Rates
• Recruitment of three additional Community Safety positions
• Multiple rezoning bylaws for residential and commercial developments
• Winter 2023-2024 homelessness response plan

Board of Variance

The Burnaby Board of Variance is meeting to hear two appeals for variances from the Zoning Bylaw. One appeal seeks to allow a deeper building at 2669 Mountview Place, and the other seeks to allow a taller retaining wall at 7585 Aubrey Street. A third appeal was withdrawn. The board will also approve minutes from its September 7, 2023 meeting.

• BOV #6512: 2669 Mountview Place – request to allow building depth of 20.40 m where 18.3 m is allowed
• BOV #6513: 17 Grosvenor Avenue – appeal withdrawn
• BOV #6514: 7585 Aubrey Street – request to allow retaining wall height of 4.36 m where 1.20 m is allowed

Executive Committee of Council

The Executive Committee of Council will discuss a proposed new Burnaby Procedure Bylaw for 2024, set lease rates and grants for community resource centres, and consider grants for seniors groups and community organizations. No delegations or correspondence are scheduled. The meeting includes administrative reports and two community grant applications.

• Proposed Burnaby Procedure Bylaw 2024, effective January 1, 2024
• 2024 lease rates and grants for non-profit tenants at City-owned community resource centres
• 2023 lunch/dinner grants for Burnaby seniors groups
• Community Grant application 23.63.P
• Community Grant application 23.64.P

Public Hearing

The City Council is receiving public representations regarding several proposed amendments to the Burnaby Zoning Bylaw 1965. These proposals include various residential developments ranging from non-market rental housing to high-rise mixed-use buildings.

• Rezoning 8304 11th Avenue for non-market rental housing
• Rezoning 3405 Willingdon Avenue for a three-building residential development
• Rezoning 4430, 4488 Halifax Street, and 1801 Willingdon Avenue for two high-rise mixed-tenure buildings
• Rezoning 7000 Lougheed Highway for two mid-rise residential apartment buildings
• Rezoning 3965 North Road for a high-rise mixed-use development

Council Correspondence

This is a Council Correspondence Package for October 30, 2023, containing letters and documents for referral or information. No items required a staff note. Two items are referred to committees: a thank-you letter about Chinese Canadian stories to the Community Heritage Commission, and a pedestrian/cycling safety concern at Royal Oak North to the Transportation Committee. The rest are for information, including multiple letters about the Bus Rapid Transit (BRT) route, parking and transportation demand management in transit-oriented development areas, the Burnaby Housing Authority, a Surrey police transition letter, and other topics.

• Referral: Jim Harris - Rooted Chinese Canadian Stories to Community Heritage Commission (Nov 9, 2023)
• Referral: Sally Pankratz - Pedestrian and Cycling Safety at Royal Oak North to Transportation Committee (Nov 22, 2023)
• 7 letters on Bus Rapid Transit (BRT) route provided for information
• Letters from Starlight Developments and Urban Development Institute on parking and TDM plans in TOD areas
• Letter from City of Surrey to BC Mayors regarding Surrey Police Transition

Special Council Meeting

This is a special council meeting agenda for Burnaby, BC, dated 2023-10-30. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

City Council Meeting

Burnaby City Council is meeting to decide on a range of items, including forwarding multiple rezoning applications to public hearings, approving contracts and contract increases, and endorsing environmental strategies. The agenda includes delegations from health authorities and the Royal Canadian Legion, as well as several bylaw readings and adoptions. Notable items include a contract increase for the new RCMP detachment and a temporary use permit for a retail store.

• Forward REZ #20-17 (6229 Marine Drive) to public hearing for non-market housing
• Forward REZ #21-16 (5292 and 5318 Kingsway) to public hearing for mixed-use development
• Forward REZ #22-06 (4141 Lougheed Highway) to public hearing
• Contract increase for new Burnaby RCMP Detachment at 4038-4244 Norland Avenue
• Temporary Use Permit #23-02 for retail store at 5549 Kingsway

Access Advisory Committee

The Access Advisory Committee is meeting to hear a delegation on the Mobility Access Participation (MAP) SWAN Project and a presentation from Urban Matters on progressing the city's accessibility plan. The committee will also review correspondence on fingerprinting fees, transit safety near community centres, and a memo responding to earlier clarifications. No administrative or information reports are listed.

• Delegation: SFU Gerontology Department on Mobility Access Participation (MAP), SWAN Project
• Presentation: Urban Matters on progressing the Accessibility Plan
• Correspondence from a resident re: fingerprinting fees
• Correspondence from Fraser Hiltz re: public transit and safety crossing streets near community centres
• Memo from Director Civic Building Projects responding to clarifications from April 27, 2023 meeting

Special Council Meeting

This is a special council meeting focused on budget presentations for the 2024-2028 financial plan. Departments including Information Technology, Planning & Development, Corporate Services, the CAO Office, and Finance will present their proposed budgets. Council will also discuss the operating budget wrap-up and a significant capital plan update. No decisions are listed on the agenda; it is primarily a discussion and information session.

• 2024-2028 Financial Plan presentations from Information Technology, Planning & Development, Corporate Services, CAO Office, and Finance
• Operating Budget Wrap Up presentation
• 2024-2028 Draft Capital Plan Adjustment Overview

Special Council Meeting

Burnaby City Council is holding a special meeting to hear budget presentations. The session covers five-year financial plans for various municipal departments.

• Parks, Recreation and Culture Department financial plan presentation
• Lands & Facilities Department financial plan presentation
• Community Safety Department (Admin, Licence, and Bylaw Services) financial plan presentation
• RCMP financial plan presentation
• Fire Department financial plan presentation

Mayor's Task Force on Unsheltered Community Members

The Mayor's Task Force on Unsheltered Community Members is meeting to discuss results from the 2023 Point in Time Count, an update on the 2023/2024 winter response, and an inventory of services for unsheltered residents. They will also explore good practices and make recommendations for supports in Burnaby. The meeting includes roundtable discussions and a review of action items.

• Presentation on 2023 Point in Time Count results by Homelessness Services Association of BC and Society to End Homelessness in Burnaby
• Update on 2023/2024 Winter Response progress
• Inventory of services and supports for unsheltered community members in Burnaby
• Discussion of good/emerging practices and recommendations for services

Environment Committee

The Environment Committee will consider endorsing a Zero-Emissions Building Retrofit Strategy and proposed EV charging requirements for new non-residential developments. It will also hear delegations on the retrofit task force and a volunteer environmental program, and receive correspondence on watershed protection, sidewalks, and tree canopy. One delegation on a citizens' assembly was withdrawn.

• Zero-Emissions Building Retrofit Strategy seeking committee endorsement
• Proposed EV charging requirements for new non-residential developments
• Delegation from SFU Morris J. Wosk Centre for Dialogue on retrofit task force
• Correspondence from Veins of Life Watershed Society on Fraser River water quality
• Park prioritization framework for sustainable parkland management

Special Council Meeting

This is a special council meeting dedicated to budget presentations for the 2024-2028 financial plan. Council will hear overviews from the Engineering Department, Burnaby Public Library, and the People & Culture Department, along with an operating plan overview. No decisions are on the agenda; this is a discussion and information session.

• Operating Plan Overview presentation
• 2024-2028 Financial Plan - Engineering Department presentation
• 2024-2028 Financial Plan - Burnaby Public Library presentation
• 2024-2028 Financial Plan - People & Culture Department presentation

Financial Management Committee

The Financial Management Committee is meeting to discuss a temporary financing bylaw to obtain borrowing authority, proposed revisions to the Employee Transit Incentive Program, and to receive updates on the city's financial status and major civic building projects. The agenda includes administrative reports and information reports, with no presentations or correspondence scheduled.

• Temporary Financing Bylaw to authorize borrowing for expenditures
• Proposed revisions to Employee Transit Incentive Program
• Financial report as of 2023 Period 08 compared to 2023-2027 Financial Plan
• Purchase orders between $250,000 and $1,000,000 for 2023 Period 01-08
• Status update on major civic building projects

Council Correspondence

This is a Council Correspondence package for October 16, 2023, containing public letters and staff notes. Items include a sidewalk safety complaint on E. Hastings, a daycare grant update, and referrals to committees. Most items are for information or referral, with no decisions made at this meeting.

• Sidewalk safety review along 4100 E. Hastings with Heights Merchants Association
• Rowan Childcare Design and Construction Project grant application update
• Crosswalk request at Olive Ave and Barker Ave referred to Transportation Committee
• Anti-human trafficking booth at UBCM referred to Social Planning Committee
• Correspondence on 4248 Rowan Ave and 6250 Deer Lake Ave daycare centre

City Council Meeting

Burnaby City Council is meeting to decide on several items, including whether to approve the creation of the Burnaby Housing Authority as a municipal corporation, a new procedure bylaw, and a response to TransLink's Bus Rapid Transit proposal. The council will also consider rezoning applications, contract awards, and various policy approvals.

• Approval to request creation of Burnaby Housing Authority as a municipal corporation
• Proposed Burnaby Procedure Bylaw 2024
• Council resolution on TransLink Bus Rapid Transit
• Rezoning for Burnaby Lake Heights Master Plan Phase 1 (7000 Lougheed Highway)
• Contract award for Fire 911 emergency dispatch telephone replacement

Planning and Development Committee

The Planning and Development Committee is meeting to hear delegations on rental-use zoning policy and early childhood development, plus an update on the Official Community Plan (OCP). No administrative or information reports are listed, so the agenda consists mainly of presentations and discussion.

• Delegation by Evan Allegretto (Urban Development Institute) on Rental Use Zoning Policy
• Delegation by Chelsea Hitchen and Sangeeta Bhonsale (Early Childhood Development Table)
• Presentation by Deirdre Bostock on OCP Update
• Approval of minutes from September 11, 2023 meeting

Executive Committee of Council

The Executive Committee of Council is meeting to review the final report on the Development Approvals Process (DAP) project and consider several policy updates, including a code of conduct for advisory bodies, a community grant policy, and a public art policy. The committee will also receive information on community grant applications for September 2023. No delegations or correspondence are scheduled.

• DAP Project final report and next steps for business process improvements
• Proposed Advisory Bodies Code of Conduct Policy
• Updated Community Grant Policy for consideration and approval
• Proposed Public Art Policy Framework and Policy
• Community Grant applications (23.54.P-23.58.P, 23.59.O-23.61.O, 23.62.O)

Public Hearing

Burnaby City Council is holding a public hearing to receive input on two proposed zoning bylaw amendments. The first would rezone a portion of 250 Willingdon Avenue (4595 Albert Street) to standardize zoning for Confederation Park. The second would rezone 6470 and 6508 Silver Avenue to allow a high-density residential development with a 33-storey tower and a six-storey rental building.

• Rezone portion of 250 Willingdon Avenue (4595 Albert Street) from CD to P3 Park and Public Use District (Bylaw 14599)
• Rezone 6470 and 6508 Silver Avenue from RM3 to CD to permit 33-storey residential tower and six-storey rental building (Bylaw 14600)
• Public hearing scheduled for September 26, 2023, 5:00–10:00 p.m. at Burnaby City Hall
• Written submissions must be received by 2:45 p.m. on September 26, 2023

Tax Sale

The City of Burnaby is holding its 2023 tax sale on September 25, 2023, at 10:00 a.m. in the Council Chamber. The agenda lists a single property for sale due to unpaid taxes: 2903 4900 Lennox Lane, with an upset price of $9,955.83. The meeting follows standard procedure with call to order, presentations, other business, and adjournment.

• Tax sale of 2903 4900 LENNOX LANE (Folio: 3045-4900-0196 / PID: 030-283-639)
• Upset price: $9,955.83
• Meeting held at Council Chamber, City Hall, 4949 Canada Way, Burnaby, BC

Council Correspondence

This is a Council Correspondence package for September 25, 2023, containing letters and staff notes on various topics. Staff confirm no recent complaints about graphic fetus flyers, and a proposed rodeo bylaw is referred to committee. Other items are provided for information only.

• Staff note on Abortion Rights Coalition of Canada correspondence about graphic flyers; no recent complaints received
• Referral to Social Planning Committee: Lin Lin's request for a municipal bylaw regarding rodeos
• Referral to Parks, Recreation and Culture Commission: Allen Lee on Cameron Seniors Badminton
• Seven letters regarding the new Burnaby City Hall
• City of Delta request for enhanced traffic fine revenue sharing

City Council Meeting

Burnaby City Council is meeting to decide on several rezoning applications, bylaw amendments, and contract awards. Key items include forwarding five rezoning applications to public hearings, approving a contract for the Rowan Childcare facility, and granting statutory rights-of-way to BC Hydro. The council will also consider permissive tax exemptions for 2024-2026 and various housekeeping amendments to the zoning bylaw.

• Rezoning applications for 3965 North Road, 3405 Willingdon Ave, Burnaby Lake Heights, Brentwood West, and 8304 11th Avenue
• Contract award for Rowan Childcare design and construction (4248 Rowan Ave and 6250 Deer Lake Ave)
• Statutory right-of-way for BC Hydro at 7679/7701 18th Street and 1556 Greystone Drive
• Permissive tax exemptions for 2024-2026
• Proposed zoning bylaw housekeeping amendments

Mayor's Task Force on Unsheltered Community Members

The Mayor's Task Force on Unsheltered Community Members is meeting to review its proposed work plan and discuss homelessness in Burnaby, including current needs, barriers to stable housing, and practices from other jurisdictions. The meeting includes presentations and discussion on what's working and ideas for a collaborative multi-agency approach. No decisions are listed on the agenda; it is primarily a discussion and planning session.

• Review of draft Burnaby MTFUCM Work Plan 2023-09-20
• Discussion on understanding homelessness and barriers to stable housing in Burnaby
• Case studies and practices from other jurisdictions
• Developing a collaborative, multi-agency approach for unsheltered community members
• Review of June 9, 2023 meeting minutes

Financial Management Committee

The Financial Management Committee is meeting to consider approving permissive property tax exemptions for 2024-2026, and will receive information updates on the 2024 supplementary utility fees declaration program, IT project portfolio status, and major civic building and parks capital projects. No presentations or correspondence are listed.

• Permissive Property Tax Exemptions for 2024, 2025 and 2026
• 2024 Supplementary Utility Fees Declaration Program
• IT Project Portfolio Status Update
• Major Civic Building Projects Status Update
• Major Parks, Recreation and Culture Capital Projects Update

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission will hear delegations from Wildscaping Our Neighbourhood Society and the Burnaby Baseball Association, and receive correspondence on pool pass rates and herons at Deer Lake. Staff will present the Stage 1 Urban Forestry Strategy's State of the Urban Forest report for feedback, and request support for the 2023 United Way campaign. Updates on UniverCity community amenities and departmental operations are also on the agenda.

• Delegation: Wildscaping Our Neighbourhood Society – Burnaby Heights Chapter on supporting biodiversity
• Delegation: Burnaby Baseball Association on improved baseball resources and facilities
• Correspondence: rate increase for pool passes
• Correspondence: Pacific Great Blue Herons at Deer Lake
• Report: Stage 1 Urban Forestry Strategy – State of the Urban Forest

The commission adopted the July 11, 2023 meeting minutes unanimously. It referred a biodiversity park proposal from the Wildscaping Our Neighbourhood Society to staff. It received several reports for information, including the State of the Urban Forest and updates on UniverCity amenities and departmental operations. It also approved a donation to support the City’s 2023 United Way Workplace Campaign, all carried unanimously.

• Adopted minutes of July 11, 2023 meeting (unanimous)
• Referred Wildscaping biodiversity park information to staff (unanimous)
• Received Urban Forestry State of the Forest report for information (unanimous)
• Approved donation to support 2023 United Way Workplace Campaign (unanimous)
• Received UniverCity community amenities update for information (unanimous)
• Received Parks, Recreation and Culture operational update for information (unanimous)

Council Correspondence

This is a correspondence package for the September 11, 2023 Council meeting. It includes staff notes on three items (zoning bylaw inquiry, bike lane upgrade request, and crime prevention concerns), referrals to committees for four items (watershed protection, recycling depot, rodeo bylaw, and others), and several items for information only. No decisions are made in this package; it is procedural correspondence handling.

• Staff to discuss Section 6.29 of Burnaby Zoning Bylaw 1965 and short-term rental regulations with James Fairbotham
• HUB Cycling request to upgrade Winston St. painted bike lanes to All Ages and Abilities (AAA) standards; staff note Winston St. is in Phase 1 Priority Cycle Network, coordinated with Metro Vancouver sewer work until 2025
• Crime prevention and arson concerns at Green Court Area; staff re-assessed and provided reporting info
• Referral to Environment Committee: Veins of Life Watershed Society request for clean water in Fraser River watershed
• Referral to Planning and Development Committee: Randy Park proposal for sustainable recycling depot in Edmonds Community

City Council Meeting

Burnaby City Council is meeting to decide on several major items, including selecting a site for a new City Hall, adopting a District Energy Policy, and approving multiple zoning changes for housing and commercial developments. The council will also consider contract awards, a temporary road closure for a Halloween event, and several bylaw amendments.

• Council to approve Civic Square site for new City Hall and proceed with planning
• Adoption of Burnaby District Energy Policy
• Second reading for rezoning at 4472 Hastings Street (5-storey mixed-use), 7532-7580 Bevan St. & 6199 Marine Drive (183 rental townhouses), and 3945 Myrtle Street (self-storage)
• Final adoption of Housing Choices Program bylaws (OCP and Zoning amendments)
• Contract award to Heritage Office Furnishings Ltd for office furniture; contract increase for Sidewalk Expansion Program Package A; one-year extension for de-icing salt supply

City Council rejected a proposal for a new City Hall at Civic Square, instead selecting the current Deer Lake campus site. Council also approved a new District Energy Policy and several municipal contracts for furniture, sidewalk expansion, and road salt.

• Selected current City Hall campus at Deer Lake as the site for new City Hall (Unanimous)
• Approved Burnaby District Energy (DE) Policy effective January 1, 2024 (Unanimous)
• Approved $1,258,828 contract with Heritage Office Furnishings Ltd (Unanimous)
• Approved $1,429,000 contract extension to Mainroad Maintenance Products LP for de-icing salt (Unanimous)
• Approved $256,132 contract increase to R.F. Binnie & Associates Ltd for sidewalk expansion (Unanimous)
• Approved temporary closure of Patterson Avenue (Kingsway to Central Blvd) Oct 27, 2023 (Unanimous)
• Authorized entry to 4539 Bond Street and 3526 Smith Avenue for unsightly premises cleanup (Unanimous)
• Approved $36,000 in operating grants to four community organizations (Unanimous)

Planning and Development Committee

The Planning and Development Committee is meeting to discuss a proposed Transit Oriented Development Parking and Transportation Demand Management policy for sites within 800m of SkyTrain stations, along with housekeeping amendments to the Zoning Bylaw. They will also hear delegations on the Cascade Heights Urban Village Community Plan and rental use zoning policy, and receive an update on the Urban Forestry Strategy.

• Transit Oriented Development Parking and Transportation Demand Management policy for sites within 800m of SkyTrain stations
• Proposed Zoning Bylaw Amendments – Housekeeping September 2023
• Delegation: Cascade Heights Urban Village Community Plan (speakers Lewis Zhou and Frank Wang)
• Delegation: IDS Group on Community Benefit Bonus Policy and Rental Use Zoning Policy (speaker Josh Adelberg)
• Correspondence from Enterprise Holdings re: car rental business and zoning; Edmonds Return-It Depot re: community recycling initiative

The Committee approved a parking and transportation demand management policy for residential sites within 800m of SkyTrain stations. It also approved several housekeeping amendments to the Burnaby Zoning Bylaw and received reports on urban forestry and the OCP process.

• Approved Transit-Oriented Development Parking and Transportation Demand Management Policy (Unanimous)
• Approved staff report on costs for transportation demand and street parking management (Passed; Councillor Gu opposed)
• Approved staff investigation into affordable housing contributions from reduced parking savings (Passed; Councillor Gu opposed)
• Approved housekeeping amendments to Burnaby Zoning Bylaw, 1965 (Unanimous)
• Adopted July 12, 2023 meeting minutes (Unanimous)
• Received Urban Forestry Strategy - State of the Urban Forest report for information (Unanimous)
• Moved OCP update verbal report to October 11, 2023 agenda (Unanimous)

Board of Variance

The Burnaby Board of Variance will hear seven appeals from property owners seeking relaxations of the Burnaby Zoning Bylaw, including variances for retaining walls, fences, building depth, and building separation. The board will also consider minutes from its July 6, 2023 hearing. Decisions will be made on each appeal.

• 74 Ellesmere Avenue: variances for retaining wall height (3.06 m vs 1.20 m), front yard fence height (2.60 m vs 1.07 m), and accessory building width (8.18 m vs 6.71 m)
• 71 Warwick Avenue N.: retaining wall height variance to 2.99 m (allowed 1.20 m)
• 740 Howard Avenue: building depth variance to 20.08 m (allowed 18.3 m)
• 5813 Canada Way and 5823 Canada Way: front yard fence height variances to 1.95 m and 1.77 m (allowed 1.07 m)
• 3525 Phillips Avenue: building separation variance to 4.55 m (required 7.50 m)

The Board approved variances for retaining wall and fence heights at 74 Ellesmere Avenue but denied a request for accessory building width at the same address. The minutes for a retaining wall appeal at 71 Warwick Avenue N. were incomplete.

• Approved retaining wall height increase to 3.06m at 74 Ellesmere Avenue (3-1)
• Approved fence height increase to 2.60m at 74 Ellesmere Avenue (3-1)
• Denied accessory building width increase to 8.18m at 74 Ellesmere Avenue (0-4)
• Adopted July 6, 2023 meeting minutes (Unanimous)

Executive Committee of Council

The Executive Committee of Council will consider approving a name for the temporary Cameron Community Centre and Library, and will receive information about community grant applications from August 2023. The meeting includes approval of previous minutes and no other substantive items.

• Proposed name for temporary Cameron Community Centre and Library
• Community grant applications (23.47.O, 23.49.O-23.51.O)
• Minutes of July 5, 2023 meeting

The Executive Committee approved four community operating grants totaling $36,000. The Committee also established the reference names for the temporary Cameron Community Centre and Library location and advanced the naming protocol to Council.

• Approved minutes from July 5, 2023 meeting (Unanimous)
• Approved referencing the temporary location at City of Lougheed Shopping Centre as 'Cameron Community Centre and Library (temporary location)' and/or 'Temporary Cameron Community Centre and Library' (Unanimous)
• Advanced the naming protocol for the temporary Cameron Community Centre and Library to Council for approval (Unanimous)
• Approved $10,000 grant to The Society to End Homelessness (Unanimous)
• Approved $4,000 grant to Vancouver Chinese Film Association (Unanimous)
• Approved $20,000 grant to Burnaby Family Life Institute (Unanimous)
• Approved $2,000 grant to The Maple Leaf Singers (Unanimous)

Public Safety Committee

The Public Safety Committee is meeting to hear delegations on human sex trafficking and the RCMP's Child Abuse/Sexual Offence unit, and to consider proposed changes to the Community Police Advisory Committee (CPAC) terms of reference. They will also receive updates from the RCMP, Fire Department, and District 1 CPAC, plus correspondence about a fireworks ban.

• Proposed changes to CPAC Terms of Reference
• Delegation on human sex trafficking and child sex trafficking by Cathy Peters
• Presentation on Burnaby RCMP Child Abuse/Sexual Offence (CASO) Unit
• Correspondence from Claude Tani re: fireworks ban
• RCMP activity report May-July 2023

The committee approved updates to the Community Police Advisory Committee Terms of Reference and renamed the body to the Community Safety Advisory Committee. It also referred a presentation on human sex trafficking to the Burnaby/New West Task Force on Sexually Exploited At Risk Youth for further action.

• Adopted June 28, 2023 meeting minutes (Unanimous)
• Referred human sex trafficking presentation to Burnaby/New West Task Force on Sexually Exploited At Risk Youth to write a letter to the Federal Justice Minister (Carried)
• Approved updates to Community Police Advisory Committee Terms of Reference (Unanimous)
• Authorized staff to increase recruitment and participation in advisory committees (Unanimous)
• Renamed Community Police Advisory Committee to Community Safety Advisory Committee (Unanimous)

Environment Committee

The Environment Committee is meeting to discuss several items, including a report on the state of Burnaby's urban forest and an update on the city's energy strategy for existing facilities. The committee will also consider correspondence on banning new gas stations, supporting the Plant Based Treaty, waste management at city events, and bear-proof bins. No delegations or administrative reports are scheduled.

• Stage 1 Urban Forestry Strategy – State of the Urban Forest report for feedback
• City Energy Strategy – Existing Facilities Low Carbon Transition Update
• Correspondence from Jennifer Sullivan re: prohibiting new gas stations
• Correspondence from Chia Yu Hung re: motion in support of the Plant Based Treaty (4 letters)
• Memorandum re: waste management at city events

The Committee adopted the minutes from June 15, 2023, and received two information reports regarding the State of the Urban Forest and the City Energy Strategy. Staff advised against participating in a cigarette butt recycling program and discussed bear-proof bin feasibility.

• Adopted June 15, 2023 meeting minutes (Unanimous)
• Received 'Stage 1: Urban Forestry Strategy - State of the Urban Forest' report for information (Unanimous)
• Received 'City Energy Strategy - Existing Facilities Low Carbon Transition Update' report for information (Unanimous)
• Staff advised against participating in TerraCycle's cigarette butt recycling program

Public Hearing

Council unanimously voted to terminate public hearings for three zoning amendments and one Official Community Plan (OCP) amendment. The items included a mixed-use development, rental townhomes, a self-storage facility, and housing density policies.

• Terminated public hearing for REZ#21-47 (4472 Hastings Street) (Unanimous)
• Terminated public hearing for REZ#22-04 (Bevan Street and Marine Drive) (Unanimous)
• Terminated public hearing for REZ#22-24 (3945 Myrtle Street) (Unanimous)
• Terminated public hearing for OCP Amendment Bylaw No. 2, 2023 (Housing Choices program) (Unanimous)

Council Correspondence

This is a Council Correspondence package for August 28, 2023, containing staff notes on resident complaints, referrals to committees, and informational items. No decisions are being made at this meeting; it is a compilation of correspondence for Council's awareness and response.

• Petition from residents of 7535 Gilley Avenue regarding bylaw violations; enforcement underway
• Safety concerns at Green Court and Buchanan Street; increased police presence and graffiti removal
• Staff reviewing LCRB proposal on temporary relocation of liquor stores; comments due September 29, 2023
• Staff reviewing LCRB proposal to increase cannabis store licence cap; comments due September 15, 2023
• Enterprise Holdings meeting request regarding car rental business referred to Planning and Development Committee

City Council Meeting

Burnaby City Council is meeting to decide on several rezoning applications, including a revised plan for rental towers on Palm Avenue and new residential developments on Silver Avenue and Willingdon Avenue. Council will also consider contract awards for the Rowan Childcare facility, 6th Street Park upgrades, and sidewalk expansion, as well as a $3,045,000 grant for Next Generation 911 funding. Additionally, they will review a draft Swangard Stadium revitalization study and a new Public Notice Bylaw.

• Accept $3,045,000 UBCM Next Generation 911 funding
• Rezoning for two rental towers (15 and 20 storeys) at 6877-6945 Palm Avenue
• Rezoning for 33-storey residential building at 6470-6508 Silver Avenue
• Contract award for Rowan Childcare facility at 4248 Rowan Avenue and 6250 Deer Lake Avenue
• Grant of up to $1,257,697 for non-market housing at 8304 11th Avenue

Council approved a $3.045M grant for 911 service upgrades and authorized a new Public Notice Bylaw. The city decided to abandon plans for a cover at the Central Park Outdoor Pool and approved a $10,000 charitable donation from the RCMP Musical Ride. Several rezoning applications were advanced to future public hearings.

• Accepted $3,045,000 UBCM grant for Next Generation 911 funding (Unanimous)
• Approved interim use of city website and eNewsletter for statutory public notices (Unanimous)
• Abandoned plans to install a cover at Central Park Outdoor Pool (Unanimous)
• Approved $10,000 donation from RCMP Musical Ride to Canadian Cancer Society and Honour House Society (Unanimous)
• Approved alterations to mixed-use development plan for REZ #20-27 at Palm Avenue (Unanimous)
• Advanced rezoning for McGill Public Library at 250 Willingdon Ave to future Public Hearing (Unanimous)
• Advanced rezoning for high-density residential at 6470 to 6508 Silver Ave to future Public Hearing (Unanimous)
• Received Draft Swangard Stadium Revitalization Study for information (Unanimous)

Community Heritage Commission

The Commission approved a request for staff to provide a joint training session for the Community Heritage Commission and Social Planning Committee in fall 2024. Staff provided updates on the Housing Choices Program and the conservation of the Central Park Entrance Gate.

• Approved request for joint training session on Chinese Canadian Reconciliation process for fall 2024 (Unanimous)
• Adopted minutes from June 22, 2023 meeting (Unanimous)

Public Hearing

Burnaby City Council is holding a public hearing to receive input on four proposed amendments to the Burnaby Zoning Bylaw 1965. The amendments would rezone properties on Hastings Street, Willingdon Avenue, Beresford Street, and Springer Avenue/Lougheed Highway for various developments, including rental housing, a BCIT signage plan, and a high-rise residential building. No decisions are being made at this hearing; it is for public comment only.

• Rezoning 4701 and 4705 Hastings Street to allow a six-storey mixed-use rental building with retail (Bylaw 14581)
• Rezoning 3700 Willingdon Avenue and 4355 Mathissi Place to amend BCIT's Master Sign Plan (Bylaw 14582)
• Rezoning 5650 Beresford Street to allow a six-storey purpose-built rental building (Bylaw 14583)
• Rezoning portion of 2160 Springer Avenue, 2210 Springer Avenue, and 5334 Lougheed Highway for Phase 1 of Bassano high-rise with retail (Bylaw 14584)

Council held a public hearing to consider a rezoning application for a high-rise residential building with street-fronting retail and underground parking. One resident spoke in opposition regarding the lack of rental units and greenhouse gas emissions from the parkade. The hearing was terminated, but the minutes do not record a final vote on the rezoning approval.

• Terminated Public Hearing for Rez. #21-30, Bylaw No. 14584 (Carried Unanimously)
• Adjourned meeting at 5:45 p.m. (Carried Unanimously)

City Council Meeting

Burnaby City Council is meeting to decide on several rezoning applications, development variance permits, and contract awards. Key items include forwarding three rezoning applications to public hearing, approving two development variance permits, and awarding contracts for electrical maintenance and the Kensington Rink slab replacement. Council will also consider amendments to the fees and charges bylaw, an increase in the Municipal and Regional District Tax (MRDT) for affordable housing, and a funding contribution for the National Day for Truth and Reconciliation event.

• REZ #22-04: 183 rental townhouses at 7532-7580 Bevan St. and 6199/6229 Marine Drive (Edmonds Town Centre)
• REZ #21-47: Five-storey mixed-use development at 4472 Hastings Street
• REZ #22-24: Five-storey self-storage facility at 3945 Myrtle Street
• Contract extension for electrical maintenance and repair services (RFP 101-06 20)
• Contract increase for Kensington Rink slab replacement (RFP 133-05-23)

Council approved the development of a community and social infrastructure needs assessment and strategy, including a planned resource centre in Lougheed Town Centre. Three rezoning applications for mixed-use, rental, and storage developments were advanced to first reading and future public hearings.

• Approved community and social infrastructure needs assessment and strategy (Unanimous)
• Authorized application to UBCM's Complete Communities program for funding (Unanimous)
• Directed development of a community resource centre in Lougheed Town Centre (Unanimous)
• Advanced REZ #21-47 (4472 Hastings Street) five-storey mixed-use development to Public Hearing (Unanimous)
• Advanced REZ #22-04 (Edmonds Town Centre Plan) 183-unit rental townhouse development to Public Hearing (Unanimous)
• Authorized Highway Closure Bylaw for REZ #22-04 contingent on Second Reading (Unanimous)
• Advanced REZ #22-24 (3945 Myrtle Street) five-storey self-storage facility to Public Hearing (Unanimous)
• Adopted minutes from July 10, 2023 meeting (Unanimous)

Council Correspondence

This is a correspondence package for the July 24, 2023 Council meeting, containing resident letters and staff notes. Staff have already responded to some concerns, such as safety issues at Green Court and traffic on Yukon Crescent, while other items are referred to committees or provided for information only. No decisions are being made at this meeting.

• Safety issues at Green Court and Buchanan Street — staff met with resident and conducted site assessment
• Traffic issues at 2289 Yukon Crescent — engineering assessment and RCMP liaison planned
• Pool pass rate increase — referred to Parks, Recreation and Culture Commission
• Development Variance Permit Application #23-04 — provided for information
• Metro Vancouver land use amendment for Surrey Fraser Heights — provided for information

Financial Management Committee

The Committee approved a request to the Province for a 3% Municipal and Regional District Tax (MRDT) rate to fund affordable housing. It also approved adjustments to the Consolidated Fees and Charges Bylaw and increased mural grant funding.

• Approved 3% Municipal and Regional District Tax (MRDT) rate for housing initiatives (Unanimous)
• Approved adjustments to the Consolidated Fees and Charges Bylaw effective Jan 1, 2024 (Unanimous)
• Increased maximum contribution for murals from $3,500 to $7,000 per mural (Unanimous)
• Authorized a new non-statutory reserve for MRDT net revenue from online platforms (Unanimous)
• Adopted minutes from May 23, 2023 meeting (Unanimous)
• Forwarded Period 05 financial report to Council

Planning and Development Committee

The Planning and Development Committee is meeting to hear two delegations: one from CityState Consulting Group regarding Marine Drive development, and one from Intracorp Homes/Urban Development Institute on a proposed Transit Oriented Development (TOD) parking policy. The committee will also review correspondence on rental use zoning and a memorandum on an interim TOD parking policy. No administrative or information reports are listed.

• Delegation: CityState Consulting Group re: Marine Drive Development
• Delegation: Intracorp Homes/Urban Development Institute re: Proposed Transit Oriented Development Parking Policy
• Correspondence from R. Schauer re: Rental Use Zoning Policy
• Memorandum re: Proposed Interim TOD Parking Policy (REZ 18-32)

The Planning and Development Committee unanimously recommended that Council reject the 'Proposed Interim TOD Parking Policy.' The Committee instead directed staff to prepare a new report based on the Transportation Demand Management Plan and conduct a thorough analysis of parking requirements and neighborhood impacts.

• Recommended Council reject the 'Proposed Interim TOD Parking Policy' (Unanimous)
• Directed staff to prepare a report to Council based on the upcoming Transportation Demand Management Plan including a Parking Demand Management Plan (Unanimous)
• Directed staff to perform a thorough analysis of parking requirements and neighborhood impacts for TOD Parking Policy recommendations (Unanimous)
• Referred the 4420 Marine Drive development proposal to staff for review (Unanimous)
• Adopted minutes from the June 14, 2023 meeting (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to hear delegations and presentations, including from Save Burnaby Parks and Green Spaces, and to review several staff reports. Key items include an update on the alcohol-in-parks pilot program evaluation framework, proposed enhancements at the Christine Sinclair Community Centre, and the draft Swangard Stadium revitalization study. The commission will also receive updates on the BC Parkway planning process and a new information system.

• Delegation from Save Burnaby Parks and Green Spaces
• Alcohol in Parks Pilot Program evaluation framework update
• Christine Sinclair Community Centre space enhancements
• Draft Swangard Stadium Revitalization Study
• BC Parkway planning process update

The Commission received reports on the alcohol in parks pilot program and enhancements to the Christine Sinclair Community Centre. Members also reviewed a draft study for Swangard Stadium revitalization featuring six upgrade and redevelopment options ranging from $25M to $170M.

• Adopted June 13, 2023 meeting minutes (Unanimous)
• Received 'Alcohol in Parks Pilot Program - Evaluation Framework' report for information (Unanimous)
• Received 'The Christine Sinclair Community Centre: Enhancing Public Use' report for information (Unanimous)

Council Correspondence

This is a Council Correspondence package for the July 10, 2023 meeting, containing items for information, referral to committees, and staff notes. No decisions are being made; the council is reviewing correspondence on topics such as a Metro 2050 land use amendment, tree planting on boulevards, road upgrades on Gray Avenue, and various referrals to committees.

• Metro Vancouver proposed land use designation amendment to Metro 2050 (Township of Langley)
• Road upgrades for Gray Avenue between Victory Street and Imperial Street
• Referral of fireworks ban correspondence to Public Safety Committee
• Referral of rental use zoning policy feedback to Planning and Development Committee
• Correspondence on proposed interim TOD parking policy from Canderel, Pinnacle, and UDI

City Council Meeting

Burnaby City Council will consider advancing the Housing Choices Program Phase 1, including OCP and zoning bylaw amendments, and will vote on several contract awards for capital projects. The agenda also includes updates on the BC Parkway, rental housing, and a proposed heritage designation for the South Burnaby Cenotaph.

• OCP Amendments - Housing Choices Phase 1 (Bylaw #14587) to advance to public hearing
• Zoning Bylaw Amendment #14588 for Housing Choices Phase 1a
• Contract Award: Graham Construction for Cameron Community Centre & Library (CCDC5B)
• Contract Award: Jacob Bros. Construction for Burnaby Lake Pedestrian Overpass (CCDC5B)
• Contract Award: B.A. Blacktop Infrastructure for Weather Damage Repaving Program - Lane Paving

Council approved advancing Official Community Plan and Zoning Bylaw amendments for the Housing Choices Program to public hearings. Multiple construction contracts were awarded for the Cameron Community Centre, RCMP detachment, and road works. A request for a Central Park Pool Cover contract was referred back to staff for more options.

• Approved advancing Housing Choices Phase 1 OCP and Zoning Bylaw amendments to public hearing (Unanimous)
• Approved $3.75M contract award to Graham Construction & Engineering LP for Cameron Community Centre & Library (Unanimous)
• Approved $309,344 contract award to Safe Community Partners IPD team for new RCMP Detachment validation phase (Unanimous)
• Approved $455,429 contract award to Jack Cewe Construction Ltd. for Major Traffic Management Projects - Package II (Unanimous)
• Approved $120,808 contract award to B.A. Blacktop Infrastructure Inc. for lane paving (Unanimous)
• Approved $94,395 contract increase to Canadian Turner Construction Company Ltd. for Laurel Street Works Yard (Unanimous)
• Approved fee waiver for drop-in Parks, Recreation and Culture fees on July 17, 2023 (Unanimous)
• Referred Central Park Pool Cover report back to staff for more options and details (Unanimous)

Board of Variance

The Burnaby Board of Variance will hear six appeals on July 6, 2023, each seeking relaxation of specific zoning bylaw requirements for residential properties. The board will decide whether to grant variances for retaining wall height, front yard depth, building height, accessory building setback, building depth, and front yard setback. The meeting also includes approval of the June 1, 2023 minutes.

• 3859 Elmwood Street: retaining wall height variance to 2.16 m (7.10 ft) vs. 1.2 m allowed
• 5535 Halifax Street: front yard depth variance to 10.09 m (33.13 ft) vs. 11.95 m required
• 7425 Haszard Street: building height variance to 13.27 m (43.53 ft) vs. 9.0 m allowed
• 7732 Government Road: building depth variance to 34.04 m (111.67 ft) vs. 18.29 m allowed
• 4562 Marine Drive: building depth and front yard setback variances

The Board of Variance approved two appeals for zoning bylaw relaxations regarding retaining wall height and front yard depth. A third appeal regarding building height at 7425 Haszard Street was introduced but the provided record ends before a decision was reached.

• Approved variance for 2.16m retaining wall height at 3859 Elmwood Street (Unanimous)
• Approved variance for 10.09m minimum front yard depth at 5535 Halifax Street (2-1)

Executive Committee of Council

The Executive Committee of Council is meeting to consider a funding contribution for the National Day for Truth and Reconciliation event, review Festival Burnaby and Community Grant applications, and hear a delegation from the Emotional Well Being Institute Canada regarding a grant application. The agenda also includes routine items such as approving minutes and correspondence acknowledgements, followed by a closed session for confidential matters.

• Funding contribution for National Day for Truth and Reconciliation event organized by Spirit of the Children Society
• Festival Burnaby Grant applications review
• Community Grant applications (23.35.O, 23.39.P-23.40.P, 23.41-23.42.R, 23.46.O) review
• Delegation from Emotional Well Being Institute Canada re: grant application submitted April 5, 2023
• Closed session for labour relations, property security, solicitor-client privilege, and preliminary service negotiations

The Executive Committee of Council approved several operating, program, and festival grants for local organizations. The committee also authorized funding for the National Day for Truth and Reconciliation event and a retroactive grant for Veterans Affairs Canada.

• Approved $72.44 retroactive grant to Veterans Affairs Canada (Unanimous)
• Approved $3,000 for Spirit of the Children Society National Day for Truth and Reconciliation event (Unanimous)
• Recommended Council approve $3,000 for Pandit Jasraj School of Music Foundation (Unanimous)
• Recommended Council approve $1,500 for Culture Chats BC Association (Unanimous)
• Recommended Council approve $4,000 for BCIT Student Association Burnaby Community WinterFest (Unanimous)
• Approved operating grants of $5,000 for Royal Canadian Legion Branch #148 and $10,000 for Burnaby Volunteer Centre Society (Unanimous)
• Approved $5,000 program grant for Big Brothers of Greater Vancouver and denied grant for Junior Achievement of BC (Unanimous)
• Approved recreation sports grants of $1,500 for Renbu Dojo Kenda Club and $1,750 for Burnaby Minor Softball Association (Unanimous)

Public Safety Committee

The Public Safety Committee will hear delegations and presentations on parking bylaw enforcement in Brentwood, transit safety, and youth academies. It will also receive correspondence on the Burnaby 2050 plan, Douglas Road shelter safety and crime stats, and updates from RCMP, fire, and community police districts.

• Delegation on parking bylaw enforcement concerns in Brentwood area
• Presentation on safety and security on transit by Metro Vancouver Transit Police
• Presentations on 2023 Burnaby Fire Youth Academy and Burnaby RCMP Youth Academy
• Memoranda on Douglas Road Shelter safety concerns and crime statistics
• Burnaby Fire Department 2022 Annual Report

The Committee unanimously adopted the minutes from the April 26, 2023, meeting. The remainder of the session consisted of presentations on transit safety, youth academies, and the receipt of various information reports and memoranda.

• Adopted April 26, 2023, meeting minutes (Unanimous)

Public Hearing

Burnaby City Council is holding a public hearing on June 27, 2023, to receive input on five proposed zoning bylaw amendments and two heritage bylaws. The rezoning items include residential, mixed-use, and industrial developments, several with non-market rental housing. The heritage items concern the Alice and Robert Travers Residence at 7828 Stanley Street.

• Rezoning #22-02: 7388 Southwynde Avenue – six-storey non-market rental building with childcare for up to 37 children
• Rezoning #22-01: 7118 and 7280 MacPherson Avenue – four-storey non-market rental, six-storey apartment, and townhouses
• Rezoning #20-31: 7330 Sixth Street – six-storey mixed-use rental with commercial retail at grade
• Rezoning #18-49: 6645–6707 Dow Avenue – high-density mixed-use with two high-rise strata buildings and a six-storey rental building
• Heritage designation and revitalization agreement for 7828 Stanley Street (Alice and Robert Travers Residence)

Council held public hearings for three zoning bylaw amendments. The hearings for the industrial mezzanine at 8063 North Fraser Way and the rental development at 7388 Southwynde Avenue were terminated. The record for the MacPherson Avenue application is incomplete.

• Terminated public hearing for REZ #22-11 (8063 North Fraser Way) (Unanimous)
• Terminated public hearing for REZ #22-02 (7388 Southwynde Avenue) (Unanimous)

Community Heritage Commission

The Community Heritage Commission is meeting to discuss several heritage matters, including a proposed heritage designation for the South Burnaby Cenotaph at 6749 Nelson Avenue, an update on the Community Archives Strategy, and a display of honour rolls at Burnaby Village Museum. The commission will also receive a memorandum about the Burnaby 2050 Official Community Plan summer engagement campaign.

• Proposed Heritage Designation for South Burnaby Cenotaph, 6749 Nelson Avenue
• Community Archives Strategy Update, Summer 2023 presentation
• Burnaby Village Museum Honour Rolls Display update
• Burnaby 2050 Official Community Plan Summer Public Engagement Campaign memorandum

The Community Heritage Commission approved forwarding a report to Council to seek authorization for community engagement regarding the heritage designation of the South Burnaby Cenotaph. The Commission also adopted the minutes from April 13, 2023, and received updates on the Community Archives Strategy and the Burnaby Village Museum Honour Rolls Display.

• Approved minutes from April 13, 2023 (Unanimous)
• Forwarded report to Council requesting authorization for communication and community engagement regarding the South Burnaby Cenotaph heritage designation (Unanimous)
• Received Burnaby Village Museum Honour Rolls Display report for information (Unanimous)

City Council Meeting

Burnaby City Council is meeting to decide on several significant items, including a new interim parking policy for transit-oriented development near SkyTrain stations, the final program for the Housing Choices initiative, and multiple rezoning applications for residential and mixed-use developments. The council will also consider contract awards and extensions, including for food supply, the temporary Cameron Community Centre, and storm network expansion, as well as various grants and policy approvals.

• Interim TOD parking policy for sites within 800m of SkyTrain stations
• Rezoning for 4701 and 4705 Hastings Street (six-storey mixed-use rental)
• Rezoning for 5650 Beresford Street (six-storey purpose-built rental)
• Rezoning for portion of 2160 Springer Avenue, 2210 Springer Avenue, and portion of 5334 Lougheed Highway (Bassano Master Plan Phase 1)
• Contract increase for Temporary Cameron Community Centre with Bosa Construction Inc.

City Council presented the 2023 Environmental Awards to six recipients for stewardship and sustainability. The meeting also included an annual activity update from the Vancouver Airport Authority.

• Adopted minutes from May 30 and June 5, 2023 (Unanimous)

Environment Committee

The Environment Committee will consider a preliminary draft of the Zero Emissions Building Retrofit Strategy and seek endorsement for further consultation. It will also vote on declaring September 24, 2023 as World Rivers Day and approving a $5,000 expenditure for promotion and Indigenous programming. Delegations and correspondence on TreeCycle Canada, a food-waste composting facility at Foreshore Park, and the Burnaby 2050 Official Community Plan summer engagement are also on the agenda.

• Preliminary draft of ZE Building Retrofit Strategy for endorsement
• Authorization to declare September 24, 2023 as World Rivers Day and spend $5,000
• Delegation from Benjamin Patton on TreeCycle Canada
• Correspondence on food-waste composting facility at Foreshore Park
• Memo on new energy efficiency and carbon pollution standards in the BCBC

The Environment Committee recommended that Council endorse a preliminary draft of the Building Retrofit Strategy for further development. The committee also approved funding and programming for World Rivers Day and requested a staff report on tree recycling bylaws.

• Approved $5,000 for World Rivers Day promotion and Indigenous programming (Unanimous)
• Declared September 24, 2023, as World Rivers Day (Unanimous)
• Approved World Rivers Day community celebration program at Burnaby Village Museum (Unanimous)
• Recommended Council endorse the preliminary draft of the Building Retrofit Strategy (Unanimous)
• Referred TreeCycle Canada delegation to staff to report on feasibility of treecycling triage approach in bylaws (Unanimous)
• Adopted minutes from May 18, 2023, meeting (Unanimous)

Planning and Development Committee

This agenda for the Burnaby Planning and Development Committee meeting on June 14, 2023, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

The Committee referred the Rental Use Zoning Policy Review to staff for further information and analysis. A report on the status of market and non-market rental units was forwarded to Council for information.

• Adopted May 10, 2023 meeting minutes (Unanimous)
• Referred Rental Use Zoning Policy Review to staff for further information (Unanimous)
• Forwarded Rental Housing Summary report to Council for information (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to review information reports on reducing aquatic program waitlists, improving parking at Barnet Marine Park, and renewing the Community School Grant funding and Master Joint Use Agreement. The commission will also hear delegations and correspondence, including requests for new community centres at UniverCity and Avondale Park, and safety concerns near Bill Copeland and Burnaby Lake Arena.

• Aquatic waitlist reduction and elementary school swimming lesson pilot
• Barnet Marine Park parking update and improvement plans
• Community School Grant funding 2023/2024 and Master Joint Use Agreement renewal
• Correspondence supporting UniverCity Community Association community centre request
• Safety concerns near Bill Copeland and Burnaby Lake Arena

The Commission adopted the minutes from its May 9, 2023, meeting. The session primarily consisted of presentations and correspondence regarding community amenities, safety concerns at Burnaby Lake Arena, and aquatic program waitlists.

• Adopted May 9, 2023 meeting minutes (Unanimous)

Mayor's Task Force on Unsheltered Community Members

The Mayor's Task Force on Unsheltered Community Members convened on June 9, 2023, to review its Terms of Reference and receive an overview of the unsheltered community in Burnaby. The group discussed priority setting and broader engagement strategies. No specific decisions, votes, or contracts were recorded in the agenda text.

• Presentation on Task Force Terms of Reference by Margaret Manifold, Senior Social Planner
• Overview of the Unsheltered Community in Burnaby by Jaye Treit, Executive Director, Progressive Housing Society
• Discussion on priority setting for the task force
• Discussion on broader engagement strategies

The inaugural meeting established the task force's terms of reference to develop a coordinated response to homelessness. The group identified three immediate priorities for follow-up regarding winter shelters, population needs, and health supports.

• Approved adding correspondence from The Society to End Homelessness in Burnaby and Verity Gray to the agenda (Unanimous)
• Identified priority to explore feasibility of two winter shelters including location and operation
• Identified priority to determine the number and location of the unsheltered population
• Identified priority to define the role of Fraser Health program supports for unsheltered people

Executive Committee of Council

The Executive Committee of Council is meeting to review information on Festival Burnaby and Community Grant applications received. The agenda includes a delegation from the Buddhist Compassion Relief Tzu Chi Foundation and approval of minutes from the previous meeting. No administrative or information reports are listed.

• Festival Burnaby Grants: $250,000 budget, $116,300 approved, $133,700 available
• Community Grants: $400,000 budget, $63,000 program grants and $103,636 operating grants approved, $233,364 available
• Delegation from Buddhist Compassion Relief Tzu Chi Foundation of Canada
• Minutes of May 2, 2023 Executive Committee meeting

The Executive Committee recommended several Large and Small Scale Festival Burnaby Grants and various community programming and operating grants for Council approval. The committee also approved two immediate community program grants and denied four specific grant applications.

• Approved $1,500 in-kind grant to BC Society of Model Engineers (Unanimous)
• Approved $10,000 grant to Tsleil-Waututh Nation for Whey-ah-Wichen Canoe Festival (Unanimous)
• Recommended Council approve 5 Large Scale Festival Grants totaling $55,000 (Unanimous)
• Recommended Council approve 2 Small Scale Festival Grants of $5,000 each (Unanimous)
• Recommended Council approve $5,000 programming grant for Big Sisters of BC Lower Mainland (Unanimous)
• Recommended Council deny grants for Polycan Health Centre, CentreCanada Newcomer Services Society (2 events), and Nikkei National Museum Farmers Market (Unanimous)
• Recommended Council approve $5,000 operating grant for Odd Squad Productions Society (Unanimous)
• Recommended Council approve two $2,500 recreational sport grants for Metro Ball Hockey Association (Unanimous)

International Relations and Friendship Cities Committee

The International Relations and Friendship Cities Committee is meeting to review minutes from May 15, 2023, hear a presentation from the Burnaby Board of Trade about its mission to the Netherlands, and consider a draft itinerary for a visit from Mesa, Arizona. No administrative or information reports are scheduled.

• Presentation by Paul Holden, President & CEO, Burnaby Board of Trade, on mission to the Netherlands
• Correspondence from Mayor's Office re: Mesa Delegation Visit draft itinerary
• Minutes of May 15, 2023 meeting for approval

The Committee recommended that Council authorize up to 10 City delegates to participate in a Burnaby Board of Trade mission to the Netherlands in September 2023. The meeting also included a review of a draft itinerary for a Mesa delegation visit in August 2023 and an invitation for the Mayor to lead a delegation to Guiyang, China.

• Approved recommendation for Council to authorize up to 10 City delegates for the Netherlands trade mission (Unanimous)
• Adopted minutes from the May 15, 2023 meeting (Unanimous)

Access Advisory Committee

The Access Advisory Committee is meeting to review correspondence from city departments, including a memo on wheelchair-accessible taxis and responses to action items from its April 27 meeting. The agenda includes a presentation on governance and committee procedures, but no administrative or information reports are listed.

• Memo from General Manager Community Safety re: Wheelchair Accessible Taxis
• Response to action items from Parks, Recreation and Culture
• Response to action items from Planning and Development
• Response to action items from Engineering Transportation
• Governance and Committee Procedures presentation by Nikki Best, Director Legislative Services

The Committee adopted the minutes from its April 27, 2023, meeting. Members received a presentation on governance and legislative requirements under the Accessible BC Act and reviewed staff memoranda regarding taxi accessibility, seniors' programs, and infrastructure.

• Adopted April 27, 2023, meeting minutes (Unanimous)

Council Correspondence

This is a correspondence package for the Burnaby City Council meeting on June 5, 2023. It includes notes from staff on various resident letters, referrals to committees, and items for information. No decisions are made; the council is being informed of staff responses and actions.

• Metro Vancouver land use designation amendment to Metro 2050 for Township of Langley
• Traffic safety correspondence forwarded to Council, including Byrne Road/Lowland Drive intersection and school zone speed limits
• Feeding of wildlife in Burnaby is covered under the Wildlife Act and enforced by BC Conservation Officer Service
• Construction noise restricted by Burnaby Noise Bylaw (1979) to 7am-9pm weekdays, 9am-8pm Saturdays, none Sundays
• McGill Library can be used as cooling center during heat, though not designated

City Council Meeting

Council approved a pilot program allowing responsible alcohol consumption in four specific parks from June 23 to October 30, 2023. The city will implement a new bylaw and update the Bylaw Notice Enforcement Bylaw 2009 to penalize violations. Council also requested that consumption areas be clearly marked with signage.

• Approved pilot program for responsible alcohol consumption in Confederation Park, Central Park, Keswick Park, and Edmonds Park (June 23 – Oct 30, 2023)
• Authorized City Solicitor to bring forward the Burnaby Responsible Consumption of Alcohol in Parks Bylaw 2023
• Authorized amendments to the Burnaby Bylaw Notice Enforcement Bylaw 2009 to impose penalties for alcohol bylaw violations
• Adopted minutes from May 8, 2023 Open Council meeting and May 30, 2023 Public Hearing (Zoning) (Unanimous)

Board of Variance

The Board of Variance approved two appeals for residential construction variances related to retaining wall height and principal building height. One appeal was withdrawn by the homeowner, and another was partially recorded.

• Approved retaining wall height variance to 2.74m at 5535 Monarch Street (4-1)
• Approved building height variance to 9.44m at 7028 Mawhinney Close (4-1)
• Appeal for 6195 6th Street withdrawn
• Adopted May 4, 2023 meeting minutes (Unanimous)

Special Council Meeting

This is a special council meeting agenda for Burnaby, BC, dated 2023-05-31. The agenda text contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

Council received departmental presentations for the draft 2024-2028 Capital Plan, which proposes $363.6 million for 2024. Staff detailed significant projects and identified several projects for removal from previous plans across multiple departments. No formal votes were taken on the plan's adoption during this meeting.

• Proposed $363.6 million total for 2024 Capital Plan
• Proposed $215.2 million for Lands and Facilities 2024 plan
• Proposed $88.3 million for Engineering 2024 plan
• Proposed $26.7 million for Parks, Recreation and Culture 2024 plan
• Proposed $9.4 million for Information Technology 2024 plan
• Proposed $6.7 million for Burnaby Fire 2024 plan
• Proposed removal of Bob Prittie Metrotown Library Renovation - Phase 2 from previous plan
• Proposed removal of Fire Stations #1, #6, and #9 construction from previous plan

Public Hearing

Burnaby City Council is holding a public hearing to receive input on five proposed zoning bylaw amendments. Four amendments would rezone specific sites to Comprehensive Development Districts to establish master plans for future high-density residential and commercial projects, while one is a text amendment to expand eligible amenities for density bonus and the Community Benefit Bonus Reserve. No specific developments are proposed for the four rezoning sites at this stage.

• Rezoning 7000 Lougheed Highway (Rez. #22-15) to CD district for Burnaby Lake Heights Urban Village Master Plan
• Rezoning 6800 Lougheed Highway (Rez. #22-28) to CD district for Burnaby Lake Village at 6800 Lougheed Highway
• Rezoning 7252-7282 Kingsway and 7255 Edmonds Street (Rez. #20-32) to CD district for Kingsway & Edmonds Conceptual Master Plan
• Rezoning 2300 Madison Avenue and BC Hydro right-of-way (Rez. #20-35) to CD district for Emerald Place, 1,461 units with 201 non-market rental units
• Text amendment to expand eligible amenities for Density Bonus and Community Benefit Bonus Reserve (Bylaw 14568)

Council unanimously voted to terminate public hearings for three rezoning applications intended to establish conceptual master plans for high-density mixed-use developments. No specific buildings were proposed under these applications; they serve as guidelines for future site-specific rezoning.

• Terminated public hearing for Rez. #22-15 (7000 Lougheed Highway) (Unanimous)
• Terminated public hearing for Rez. #22-28 (6800 Lougheed Highway) (Unanimous)
• Terminated public hearing for Rez. #20-32 (7252, 7264, 7282 Kingsway and 7255 Edmonds Street) (Unanimous)

Financial Management Committee

The Financial Management Committee is meeting to receive updates on the 2022 Canada Community-Building Fund, the financial impact of RCMP retroactive pay, and the status of major IT, civic building, and parks/recreation/culture capital projects. No delegations or correspondence are scheduled. The meeting will also move into a closed session to discuss litigation and solicitor-client privileged matters.

• 2022 Canada Community-Building Fund update
• RCMP retroactive pay financial impact
• IT project portfolio status update
• Major civic building projects status update
• Major parks, recreation and culture capital projects update

The Financial Management Committee recommended that Council support the payment of RCMP retroactive pay. The committee also recommended that Council receive several status updates on federal funding, IT projects, civic buildings, and parks and recreation projects.

• Adopted April 18, 2023 meeting minutes (Unanimous)
• Recommended Council receive 2022 Canada Community-Building Fund Update report (Unanimous)
• Recommended Council support payment of RCMP retroactive pay (Unanimous)
• Recommended Council receive IT Project Portfolio Status Update report (Unanimous)
• Recommended Council receive Major Civic Building Projects Status Update report (Unanimous)
• Recommended Council receive Major Parks, Recreation and Culture Capital Projects Update report (Unanimous)

Environment Committee

The Committee directed staff to investigate partnerships for salvaging green waste from trees and implementing a cigarette butt recycling program. Additionally, the Committee invited Environmental Defence Canada to present concerns regarding hydrogen build-out to Council and the Civic Innovation Lab.

• Approved referral to staff on feasibility of partnering with Western Log and Sort Co-op for tree salvage (Unanimous)
• Approved invitation for Environmental Defence Canada to appear before Council and the Civic Innovation Lab (Unanimous)
• Approved referral to staff on feasibility of TerraCycle's cigarette butt recycling program (Unanimous)
• Approved staff providing a written response to inquiry regarding electrification of fleet vehicles (Unanimous)
• Received Solid Waste and Recycling 2022 Annual Report for information (Unanimous)
• Received 2023 Environment Week program for information (Unanimous)
• Recommended Council receive the Drinking Water Quality 2022 Annual Report for information (Unanimous)
• Adopted minutes from February 15, 2023 meeting (Unanimous)

Social Planning Committee

The Social Planning Committee is meeting to hear presentations from YWCA Metro Vancouver on its City Shift equity initiative and from the Lower Mainland Purpose Society on the Burnaby Rent Bank. Members will also review correspondence on a Chinese Exclusion Act commemorative strategy, the city's draft anti-racism framework, and a rodeo bylaw, plus receive verbal updates on the Mayor's Task Force on Unsheltered Community Members and an extreme heat response plan.

• Presentation by YWCA Metro Vancouver on City Shift equity initiative
• Presentation by Lower Mainland Purpose Society on Burnaby Rent Bank
• Memorandum on commemorative strategy for Chinese Exclusion Act
• Update on City's draft framework on anti-racism
• Correspondence from 22 residents re: Rodeo Bylaw

The Social Planning Committee recommended a pilot project using Gender-Based Analysis Plus (GBA+) for the Edmonds Community Plan review to prioritize social equity. The Committee also recommended that the Mayor urge the Provincial Government to establish the right to cooling in the Residential Tenancy Act.

• Recommended Council direct staff to run a GBA+ pilot project within the Edmonds Community Plan review (Unanimous)
• Recommended the Mayor send an advocacy letter to the Provincial Government to establish the right to cooling in the Residential Tenancy Act (Unanimous)
• Adopted minutes of the March 15, 2023 meeting (Unanimous)

International Relations and Friendship Cities Committee

The International Relations and Friendship Cities Committee is meeting to review minutes from February 2020 and discuss correspondence from Zhengzhou, the United States of KAILASA, Hwaseong, and a petition opposing the dog meat industry in South Korea. No presentations or delegations are scheduled. The agenda is largely procedural, with no new business or inquiries listed.

• Correspondence from Zhengzhou re: newly elected mayor
• Correspondence from United States of KAILASA re: bilateral relations
• Correspondence from City of Hwaseong, Korea re: sister city visit
• Petition from Monika Kox opposing dog meat industry in South Korea
• Minutes from February 13, 2020 meeting

The Committee adopted the minutes from February 13, 2020. Staff announced an upcoming visit from the sister city of Mesa, Arizona, and a proposed visit from the City of Hwaseong, Korea. The Committee also received correspondence regarding the Mayor of Zhengzhou and a request for relations from the United States of KAILASA.

• Adopted February 13, 2020 meeting minutes (Unanimous)
• Staff undertook to invite a delegation from the City of Hwaseong, Korea to visit Burnaby

Planning and Development Committee

The Committee unanimously recommended that Council endorse preliminary goals and initiate Phase 1 public consultation for the Edmonds Town Centre, Cascade Heights Urban Village, and Royal Oak Urban Village community plans. Additionally, the Committee authorized staff to conduct public consultation for a Liquor and Cannabis Policy review.

• Recommended Council endorse goals and authorize Phase 1 public consultation for Edmonds Town Centre Community Plan (Unanimous)
• Recommended Council endorse goals and authorize Phase 1 public consultation for Cascade Heights Urban Village Community Plan (Unanimous)
• Recommended Council endorse goals and authorize Phase 1 public consultation for Royal Oak Urban Village Community Plan (Unanimous)
• Authorized staff to undertake public consultation for Liquor and Cannabis Policy review (Unanimous)
• Adopted minutes from April 12, 2023 meeting (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to discuss several items, including a report on the Alpha Secondary School field development, results of a pilot project for dedicated pickleball and tennis court play times, and a licence agreement renewal for the Burnaby Lake Rowing Club. The agenda also includes correspondence on topics such as access to amenities in UniverCity, a donation to the Burnaby Christmas Bureau, a commemorative strategy for the Chinese Exclusion Act, conservation of murals at Burnaby Lake Rink, and responsible alcohol consumption in parks. No delegations or presentations are scheduled.

• Alpha Secondary School field development report
• Pilot project results for dedicated pickleball and tennis court play times
• Licence agreement renewal for Burnaby Lake Rowing Club
• Correspondence on lack of amenities in UniverCity
• Memorandum on responsible alcohol consumption in Burnaby parks

The Commission recommended that Council approve a new three-year license agreement for the Burnaby Lake Rowing Club. Other reports regarding school field development and pickleball/tennis court pilot results were received for information.

• Recommended Council approve 3-year license renewal for Burnaby Lake Rowing Club (Unanimous)
• Adopted April 11, 2023 meeting minutes (Unanimous)
• Received Alpha Secondary School Field Development report for information (Unanimous)
• Received Pickle Ball and Tennis Court Play Times pilot project results for information (Unanimous)
• Received Parks, Recreation and Culture Operational Update for information (Unanimous)

City Council Meeting

Council unanimously approved a pilot program allowing alcohol consumption in select parks for summer 2023, and directed staff to engage on implementing Zero Carbon Step Code for buildings by 2024-2025. Council also authorized Phase 2 of the Official Community Plan and received findings on the Alternative Approval Process for a recycling facility.

• Approved pilot program for alcohol consumption in select parks for 2023 summer season (unanimous)
• Directed staff to engage on Zero Carbon Performance for Part 3 buildings by Jan 1, 2024 (unanimous)
• Directed staff to engage on Strong Carbon Performance for Part 9 buildings by Jan 1, 2024 and Zero Carbon Performance by Jan 1, 2025 (unanimous)
• Authorized launch of Official Community Plan Phase 2: Visioning (unanimous)
• Received Alternative Approval Process findings for 4800 Riverbend Drive park dedication removal (unanimous)
• Approved temporary signs for Stoney Creek Community Fun Fair from May 26 to June 3, 2023 (unanimous)
• Adopted minutes of April 24, 2023 Council meeting and May 18, 2022 Traffic Safety Committee meeting (unanimous)
• Authorized public consultation on liquor licence amendment for Dahlak Restaurant at 7868 Edmonds Street (unanimous)

Council Correspondence

This meeting consists entirely of a Council Correspondence package where staff provide notes or refer letters to committees. No new policies, budgets, or major projects are decided. The agenda addresses resident inquiries regarding green waste facilities, Jubilee Avenue parking, and the use of the term 'fossil gas' in city documents.

• Staff note on green waste facilities and composting programs
• Staff review of proposal to change 'natural gas' to 'fossil gas' in documents
• Staff note on Jubilee Avenue parking and traffic safety
• Referral of letters regarding adding 'caste' to equity policy to Executive Committee
• Referral of parkland permit refusal for 6735/37 Station Hill Court to Parks Commission

Board of Variance

The Burnaby Board of Variance is meeting to hear two appeals for relaxations of the Zoning Bylaw. The first appeal seeks to allow a taller retaining wall for a new single-family dwelling with a secondary suite and detached garage at 7045 Ridge Drive. The second appeal requests multiple variances for a new two-family dwelling with an attached garage at 5720 Bessborough Drive, including increased building depth, altered parking location, and reduced rear yard setback. The board will also consider the minutes from its April 6, 2023 hearing.

• BOV #6492: Relaxation of Section 6.14.1 (1) (Retaining Walls) to allow 1.85 m wall height instead of 1.2 m at 7045 Ridge Drive
• BOV #6493: Relaxation of Section 105.8 (2) (Depth of Principal Building) to allow 22.65 m depth instead of 14.53 m at 5720 Bessborough Drive
• BOV #6493: Relaxation of Section 105.12 (2) (Off Street Parking) to allow attached garage at side instead of detached at rear
• BOV #6493: Relaxation of Section 105.11 (Rear Yard) to allow 5.84 m setback instead of 7.5 m
• Minutes of the April 6, 2023 Board of Variance hearing

The Board of Variance approved two appeals for zoning bylaw variances. The first allowed a retaining wall height of 1.85 m at 7045 Ridge Drive, exceeding the 1.2 m limit, due to site slope. The second granted three variances for a new two-family dwelling at 5720 Bessborough Drive, including increased building depth, attached garage parking, and reduced rear yard setback, due to the lot's irregular triangular shape. Both decisions were unanimous.

• Approved retaining wall height variance to 1.85 m at 7045 Ridge Drive (unanimous)
• Approved building depth variance to 22.65 m at 5720 Bessborough Drive (unanimous)
• Approved attached garage parking variance at 5720 Bessborough Drive (unanimous)
• Approved rear yard setback variance to 5.84 m at 5720 Bessborough Drive (unanimous)

Executive Committee of Council

The Executive Committee of Council will consider a $10,000 sponsorship for the 2023 Sḵwx̱wú7mesh Days Festival, a revised Delegation to Council and Council Advisory Groups Policy, and community grant applications. Two delegations will present: the European Festival BC Society on Europe Day and St. John Ambulance Burnaby Division #304 on a space allocation request. The meeting also includes a closed session for personal information about a municipal award or honour.

• $10,000 sponsorship to Squamish Nation for 2023 Sḵwx̱wú7mesh Days Festival
• Revised Delegation to Council and Council Advisory Groups Policy for review
• Community Grant applications 23.26.O, 23.27.O, 23.28.P; $233,364 available of $400,000 budget
• Delegation: European Festival BC Society on Europe Day
• Delegation: St. John Ambulance Burnaby Division #304 space allocation request

The Executive Committee recommended Council approve a $10,000 contribution to Squamish Nation for the 2023 Sḵwx̱wú7mesh Days Festival, marking the 100th anniversary of the Squamish Nation Amalgamation. The committee also unanimously recommended adoption of a revised Delegation to Council and Council Advisory Groups Policy. Three community grants were recommended for approval: $8,000 to Centre Canada Newcomer Services Society, $5,000 to Crisis Intervention and Suicide Prevention Centre of BC, and $6,000 to LaPower Running Society. A delegation from St. John Ambulance Burnaby Division 304 requesting space allocation was referred to staff for review.

• Recommended Council approve $10,000 contribution to Squamish Nation for Sḵwx̱wú7mesh Days Festival (unanimous)
• Recommended Council adopt revised Delegation to Council and Council Advisory Groups Policy No.1160-00-2023002 (unanimous)
• Recommended Council approve $8,000 operating grant to Centre Canada Newcomer Services Society (unanimous)
• Recommended Council approve $5,000 operating grant to Crisis Intervention and Suicide Prevention Centre of BC (unanimous)
• Recommended Council approve $6,000 program grant to LaPower Running Society for Burnaby Lake Run and Kids Festival (unanimous)
• Referred St. John Ambulance Burnaby Division 304 space allocation request to staff for review (unanimous)
• Adopted minutes of April 5, 2023 Executive Committee meeting (unanimous)

Access Advisory Committee

The Access Advisory Committee is meeting to discuss accessibility-related correspondence and reports, including updates on audible crosswalk signals, floating bus stops, primary care centre accessibility, GPS trail maps, and senior transportation programs. They will also receive a report on accessibility features in major civic building projects and an update on the city's Accessibility Plan.

• Memorandum on Audible Crosswalk Signals and Floating Bus Stops
• Memorandum on Primary Care Centre Accessibility
• Report on Major Civic Building Projects Accessibility Summary
• Update on Accessibility Plan and public engagement methods
• Memorandum on GPS Maps of Trails in Burnaby

The Committee accepted a report on accessibility features in major civic building projects and received updates on trail mapping and senior transportation. Staff committed to investigating audible crosswalk signal volumes and floating bus stop designs. No new bylaws or policies were enacted.

• Adopted minutes from February 07, 2023 meeting (Unanimous)
• Accepted Major Civic Building Projects Accessibility Summary report for information (Unanimous)

Public Safety Committee

The Public Safety Committee is meeting to receive updates and reports on public safety matters, including the creation of the Crime Reduction and Intervention Division, the 2022 heat response, and the Community Safety Plan progress. They will also hear presentations on the Burnaby Neighbourhood Incident Response Program and receive correspondence on topics like bedrooms without windows or air conditioning and safety concerns at 6828 6th Street. The agenda includes reports on a Community Emergency Preparedness Fund application and research projects with Simon Fraser University.

• Update on Crime Reduction and Intervention Division creation
• Burnaby Neighbourhood Incident Response Program (BNIRP) presentation
• 2022 Heat Response Summary report
• Community Safety Plan 2022 Progress Report and 2023 Update
• Building Safer Communities Fund research projects with Simon Fraser University

The Public Safety Committee recommended that Council support the continued implementation of the Community Safety Plan and a research partnership with Simon Fraser University. The committee also recommended applying for the Community Emergency Preparedness Fund. Additionally, the General Manager of Community Safety was tasked with reviewing the Community Policing Advisory Committee Terms of Reference.

• Recommended Council support for Community Emergency Preparedness Fund application (Unanimous)
• Recommended Council receive 2022 Heat Response Summary report (Unanimous)
• Recommended Council support continued implementation of Community Safety Plan (Unanimous)
• Requested Council direction to initiate research partnership with SFU-School of Criminology (Unanimous)
• Requested Council direct staff to initiate upstream community-based programs via 'Building Safer Communities Fund' (Unanimous)
• Approved request for General Manager Community Safety to review CPAC Terms of Reference and membership (Unanimous)
• Adopted February 22, 2023 meeting minutes (Unanimous)

Special Executive Committee of Council

The Special Executive Committee of Council is meeting to consider a proposal for a revised Community Granting Policy. Additionally, the General Manager of Parks, Recreation and Culture will provide a verbal report on the current Festival Burnaby Grants Policy for discussion. No other substantive items are listed on the agenda.

• Proposal to revise the Community Granting Policy
• Discussion of the Festival Burnaby Grants Policy

The Committee reviewed a proposed revised Community Granting Policy and requested further revisions based on discussion. Staff also provided a report on the Festival Burnaby Grants Policy and committed to revisiting the grant criteria for next year.

• Requested updated Community Grant Policy be revised and presented at a future meeting

Council Correspondence

This is a Council Correspondence Package for April 24, 2023, where staff provide notes on public correspondence, refer some items to committees, and list others for information. Key topics include updates on the delayed backyard chicken program, short-term rental regulations, and the demolition of the Confederation Seniors Centre. No formal decisions are made; the package is for Council's awareness and direction.

• Backyard chicken bylaw amendments expected Fall 2023
• Short-term rentals capped at 90 nights per year
• Confederation Seniors Centre to be demolished for new recreation centre
• Traffic barriers on Penzance study recommendations to go to Transportation Committee
• Metro Vancouver's Metro 2050 regional growth strategy adoption noted

City Council Meeting

Burnaby City Council is meeting to decide on the 2023 property tax rates, award contracts for transit shelters and a hazardous materials response unit, and consider several rezoning applications for areas including Edmonds, Brentwood, and Burnaby Lake. The agenda also includes approvals for community and festival grants, park washroom pilot projects, and updates to the Equity Policy. Several bylaws are scheduled for readings, including the inter-municipal ride-hailing licence and a highway closure.

• 2023 property tax rates approval (Bylaw #14562)
• Rezoning applications forwarded to public hearings: Kingsway/Edmonds (#20-32), Emerald Place/Brentwood (#20-35), Burnaby Lake Heights (#22-15), Burnaby Lake Village (#22-28)
• Contract awards: transit shelters design/supply/install, and one hazardous materials response unit for Fire Department
• Inter-municipal ride-hailing (TNS) business licence expansion to Hope, Kent, and Mission (Bylaws #14559, #14560)
• Community and festival grants, including Black Girl Collective, Burnaby Meals on Wheels, and Festival Burnaby applications

Council approved conceptual master plans for the Burnaby Lake Heights and Burnaby Lake Village sites. They also awarded contracts for transit shelters and a fire department hazardous materials unit, and approved various park and community grants.

• Approved Burnaby Lake Heights Conceptual Master Plan and sale of City property in principle (Unanimous)
• Approved Burnaby Lake Village Conceptual Master Plan (Unanimous)
• Awarded $1,920,660 contract to Construction ET Inc. for transit shelters (Unanimous)
• Awarded $2,415,950 USD contract to Safetek Emergency Vehicles Ltd. for a Hazardous Materials Response unit (Unanimous)
• Approved pilot project for self-cleaning washrooms in parks (Unanimous)
• Authorized funding agreement for playground upgrades at Maywood Community and Morley Elementary schools (Unanimous)
• Renewed licence agreements for Burnaby North Lawn Bowling, South Burnaby Lawn Bowls, and Central Park Horseshoe Pitching clubs (Unanimous)
• Approved Festival Burnaby grants totaling $83,800 for various cultural and neighborhood events (Unanimous)

Financial Management Committee

The Financial Management Committee will consider establishing a new statutory reserve fund to track money from the Provincial Growing Communities Fund, approve insurance contract renewals for nine programs, and receive an update on major civic building projects. No presentations, delegations, or correspondence are scheduled.

• Establish Growing Communities Reserve Fund to segregate provincial funds
• Approve insurance contract renewals for nine property and liability programs
• Status update on major civic building projects

The Financial Management Committee recommended that Council approve nine insurance contracts totaling $2,852,877. The committee also recommended establishing a new statutory reserve fund for the Provincial Growing Communities Fund.

• Recommended Council authorize a bylaw to establish a Statutory Reserve Fund for Provincial Growing Communities Fund monies (Unanimous)
• Recommended Council approve nine insurance contracts totaling $2,852,877 payable to Aon Reed Stenhouse Inc. (Unanimous)
• Adopted minutes from March 21, 2023 meeting (Unanimous)
• Received major civic building projects status update for information (Unanimous)

Community Heritage Commission

The Community Heritage Commission is meeting to receive updates on the Burnaby Village Museum's operations, the city's Heritage Program activities for 2022 and 2023 work plan, and a commemorative strategy for the centenary of the Chinese Exclusion Act. The commission will also hear a presentation on a Community Archives Strategy and receive a memorandum from the City Archivist. No delegations are scheduled.

• Presentation on Community Archives Strategy by City Archivist Rebecca Pasch
• Memorandum from City Archivist on City of Burnaby Archives Update
• Report on Burnaby Village Museum operational update
• Heritage Program update for 2022 and 2023 work plan initiatives
• Commemorative strategy for the centenary of the Chinese Exclusion Act

The Community Heritage Commission adopted the February 9, 2023, meeting minutes and received several operational reports for information. The commission recommended that reports on the Heritage Program and the Chinese Exclusion Act centenary strategy be forwarded to City Council and other committees.

• Adopted February 9, 2023 meeting minutes (Unanimous)
• Received Burnaby Village Museum Operational Update for information (Unanimous)
• Received Heritage Program Update and recommended forwarding to Council and Parks, Recreation and Culture Commission (Unanimous)
• Received Chinese Exclusion Act commemorative strategy report and recommended forwarding to Council, Social Planning Committee, and Parks, Recreation and Culture Commission (Unanimous)

Planning and Development Committee

The Planning and Development Committee is meeting to consider amendments to the Community Benefit Bonus policy and related Zoning Bylaw sections, which would expand eligible amenities. The agenda also includes a presentation on the Housing Choices draft program's open houses and initial feedback. The meeting will close to the public for discussions on land acquisition, municipal service negotiations, and confidential government negotiations.

• Community Benefit Bonus Reserve policy and Zoning Bylaw amendments to expand eligible amenities
• Presentation on Housing Choices draft program open houses and initial feedback
• Closed meeting under Community Charter for land acquisition/disposition, service negotiations, and confidential government talks

The Planning and Development Committee recommended that Council approve a revised Community Benefit Bonus Policy and related Zoning Bylaw amendments to expand the list of eligible amenities. The committee also agreed to send the Official Community Plan visioning and consultation report directly to Council for efficiency.

• Adopted March 8, 2023 meeting minutes (Unanimous)
• Recommended Council approve revised Community Benefit Bonus Policy to expand eligible amenities (Unanimous)
• Recommended Council authorize City Solicitor to amend Burnaby Zoning Bylaw, 1965 regarding eligible amenities (Unanimous)
• Agreed to send OCP visioning and public consultation report directly to Council (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to discuss several items, including a proposed plan for washroom facilities in parks, criteria for future playground sites, and playground development grant requests from Maywood Community School and Morley Elementary School. They will also consider license agreement renewals for local lawn bowling and horseshoe pitching clubs, and receive updates on operations and the Central Park Pond Redevelopment Study.

• Proposed plan for temporary and permanent washrooms in parks
• Playground development grant requests from Maywood Community School and Morley Elementary School
• License agreement renewals for Burnaby North Lawn Bowling Club, South Burnaby Lawn Bowls Club, and Central Park Horseshoe Pitching Club
• Central Park Pond Redevelopment Study memorandum
• Burnaby Village Museum exhibit 'Truths Not Often Told: Being South Asian in Burnaby'

The Commission approved playground development grants for Maywood Community School and Morley Elementary School. It also requested Council approval for a self-cleaning park washroom pilot project and the renewal of three club license agreements.

• Approved $4,000 playground grants for Maywood Community School and Morley Elementary School (Unanimous)
• Requested Council approve a self-cleaning washroom pilot project for 2024 (Unanimous)
• Requested Council renew license agreements for Burnaby North Lawn Bowling Club, South Burnaby Lawn Bowls Club, and Central Park Horseshoe Pitching Club (Unanimous)
• Approved donation of eight golf passes to the Burnaby Firefighters Charitable Society (Unanimous)
• Adopted minutes from March 14, 2023 meeting (Unanimous)
• Received 'Investing in Burnaby Parks' report for information (Unanimous)
• Received 'Parks, Recreation and Culture Operational Update' for information (Unanimous)

Board of Variance

The Burnaby Board of Variance will hear five appeals from property owners seeking relaxations of zoning bylaws for new or altered single-family homes, including secondary suites, garages, and a pool. One appeal (BOV #6487 at 6550 Clinton Street) has been withdrawn. The board will also approve minutes from its March 2, 2023 hearing.

• BOV #6486: 7406 Second Street — relax building depth to 18.90 m (62.00 ft.) vs. 17.07 m (56.00 ft.) allowed, for new secondary suite, deck cover, enclosure
• BOV #6488: 4756 Gilpin Court — relax building depth, front yard, and rear yard for new single-family dwelling with suite and detached garage
• BOV #6489: 6289 Buckingham Drive — relax building height to 12.06 m (39.57 ft.) vs. 7.40 m (24.30 ft.) allowed, for new dwelling with suite and attached garage
• BOV #6490: 4622 Sunland Place — relax building height to 10.77 m (35.34 ft.) vs. 9.0 m (29.5 ft.) allowed, for new dwelling with suite and detached garage
• BOV #6491: 465 North Springer Avenue — relax front-yard setback for swimming pool and fence height in front yard

The Board of Variance unanimously approved five appeals for zoning relaxations related to building depth, height, and yard setbacks. One appeal was withdrawn. All approved variances were granted based on findings of hardship due to site characteristics or personal circumstances of the applicants.

• Approved building depth variance for 7406 Second Street (Unanimous)
• Approved building depth, front yard, and rear yard variances for 4756 Gilpin Court (Unanimous)
• Approved building height variance for 6289 Buckingham Drive (Unanimous)
• Approved building height variance for 4622 Sunland Place (Unanimous)
• Approved swimming pool setback and fence height variances for 465 North Springer Avenue (Unanimous)
• Appeal for 6550 Clinton Street withdrawn

Executive Committee of Council

The Executive Committee of Council will consider dissolving the Traffic Safety Committee in favor of a new Transportation Committee, a revised Community Granting Policy, and a new Delegation Policy. It will also receive reports on Festival Burnaby and Community Grant applications, with budgets of $250,000 and $400,000 respectively.

• Dissolution of Traffic Safety Committee and terms of reference for new Transportation Committee
• Revised Community Granting Policy
• Proposed Council Delegation Policy for updated delegation procedures
• Festival Burnaby Grants: $250,000 budget, $32,500 approved, $217,500 available
• Community Grants: $400,000 budget, $18,000 approved, $382,000 available

The Executive Committee recommended revising the city's Equity Policy to include caste as a protected category. The committee also approved several festival and community grants and recommended the creation of a new Transportation Committee to replace the Traffic Safety Committee.

• Recommended revising Equity Policy to include 'caste' as a protected category (Unanimous)
• Recommended forming a new Transportation Committee and dissolving the Traffic Safety Committee (Unanimous)
• Approved $15,000 grant for Bubble Tea Festival (Unanimous)
• Approved $16,500 grant for Chinese Culture Heritage Festival & 15th Vancouver Water-Splashing Festival (Carried)
• Approved $13,200 grant for Hats Off Day (Unanimous)
• Approved $22,000 grant for 21st Annual Korean Cultural Heritage Festival (Unanimous)
• Approved $15,000 program and $20,000 operating grants for Burnaby Neighbourhood House Society (Unanimous)
• Tabled revised Community Granting Policy for a special meeting (Unanimous)

Audit Committee

The Committee unanimously adopted the minutes from the April 11, 2022, meeting. No other reports or new business were presented during the open session.

• Adopted minutes of the April 11, 2022 meeting (Unanimous)
• Resolved into a closed meeting to discuss municipal objectives and progress reports for the annual municipal report (Unanimous)

Council Correspondence

This is a correspondence package for the April 3, 2023 Council meeting, containing items for information and staff notes. No decisions are being made; staff will respond to writers as noted. One item was referred to a committee, but no items were received for that section.

• Trevor Gibbens - Public Access Policy to Plans (staff note)
• Trevor Gibbens - Residential House Recycling (staff note)
• UBCM - Land Opportunities (for information)
• David Fairey - Communities Fund Grant (for information)
• Odlum Brown VanOpen - Tennis Tournament (for information)

City Council Meeting

Burnaby City Council is meeting to consider several items, including a local service tax bylaw, multiple rezoning applications for rental and non-market housing, and a contract award for Microsoft licensing. Council will also review reports on the Central Park Pond redevelopment, a proposed Mayor's Task Force on Unsheltered Community Members, and various financial and project status updates. The agenda includes several proclamations and routine administrative reports.

• First, second, and third reading of Burnaby Local Service Tax Bylaw 2023 (#14558) to impose parcel taxes for local improvement works completed as of December 31, 2022
• Second reading of rezoning #22-03 (7730 Sixth Street) for a six-storey non-market rental building with childcare
• Second reading of rezoning #21-24 (4049 Hastings Street) for a mixed-use rental apartment development with commercial uses
• Second reading of rezoning #19-35 (4265 Lougheed Highway) to establish a Conceptual Master Plan for the Buchanan West Site
• Contract award for Microsoft Enterprise Agreement for end user and server licensing

Council approved a five-year software licensing contract with Microsoft and established a Mayor's Task Force on Unsheltered Community Members. Other actions included approving a local service tax bylaw and authorizing a statutory right of way for BC Hydro.

• Approved five-year Microsoft contract for estimated $7,772,925 (Unanimous)
• Approved creation of Mayor's Task Force on Unsheltered Community Members (Unanimous)
• Approved two new Community Safety positions to assist unsheltered community members (Unanimous)
• Authorized Local Service Tax Bylaw No. 14558 for completed local improvement works (Unanimous)
• Directed staff to develop a Central Park Master Plan (Unanimous)
• Authorized Statutory Right of Way for BC Hydro at 8305 11th Avenue (Unanimous)
• Approved $25,000 seed funding for Civic Innovation Lab (Unanimous)
• Approved temporary signs for Great Salmon Send-Off on City boulevards (Unanimous)

Special Reconsideration Hearing

Burnaby Council is holding a special reconsideration hearing to review the cancellation of the business licence for Novahome Event Planning Inc., operating as Solo Karaoke at #102 - 6462 Kingsway. The agenda includes an administrative report on the cancellation, an appellant submission from the company's lawyer, and supporting documents such as RCMP synopsis and photos.

• Reconsideration of business licence cancellation for Novahome Event Planning Inc. (DBA Solo Karaoke)
• Location: #102 - 6462 Kingsway, Burnaby
• Appellant represented by Lucy X. Zhao, Poise Law Corporation
• Administrative report includes RCMP synopsis and cancellation letter
• Appellant submission includes special event permits and building permit email

Council unanimously upheld the Chief Licence Inspector's decision to cancel the business licence for Novahome Event Planning Inc. (DBA Solo Karaoke). The decision followed repeated complaints and an RCMP inspection confirming the sale of alcohol without a valid liquor licence.

• Upheld cancellation of business licence for Novahome Event Planning Inc. (DBA Solo Karaoke) (Unanimous)

Public Hearing

Burnaby City Council is holding a public hearing to receive public representations on three proposed amendments to Burnaby Zoning Bylaw 1965. The agenda covers rezoning applications for a six-storey affordable rental building, a mixed-use development, and a conceptual master plan. Written submissions must be received by 2:45 p.m. on March 28, 2023, to be part of the public record.

• Rezoning 7730 6th Street for a six-storey non-market rental building with childcare (Metro Vancouver Housing Corporation)
• Rezoning 4049 Hastings Street for a mixed-use rental apartment development with ground-floor commercial uses (Vittori Developments)
• Rezoning 4265 Lougheed Highway to establish a Conceptual Master Plan for the Buchanan West Site (First Capital Asset Management LP)

Council unanimously voted to terminate public hearings for three separate rezoning applications. These applications included proposals for non-market rental housing, a mixed-use apartment development, and a conceptual master plan for high-density development.

• Terminated public hearing for Rez. #22-03 (7730 6th Street) to permit a six-storey non-market rental building (Unanimous)
• Terminated public hearing for Rez. #21-24 (4049 Hastings Street) to permit a mixed-use rental apartment development (Unanimous)
• Terminated public hearing for Rez. #19-35 (4265 Lougheed Highway) to establish a Conceptual Master Plan for the Buchanan West Site (Unanimous)

City Council Meeting

Burnaby City Council is meeting to decide on several administrative items, including a new Manager of Aquatics position, a contract for 27 electric vehicles, and the Burnaby District Energy Policy. They will also consider liquor licence amendments, road closures for community events, and a grant for affordable housing. Several bylaws are scheduled for readings, including the Code of Conduct Bylaw and amendments to the Official Community Plan and Zoning Bylaw.

• Budget request to create a new Manager of Aquatics position ahead of 2024 budget
• Contract award for 27 subcompact crossover SUV electric vehicles
• Draft Burnaby District Energy Policy seeking approval
• Community Benefit Bonus Affordable Housing Reserve Grant for 12 rent-geared-to-income units at 4281 Grange Street
• Liquor licence amendments for Grand Villa Hotel (4331 Dominion St) and Birdies Restaurant (3850 Lougheed Hwy)

Council approved the creation of a Manager of Aquatics position funded by $144,628 from the Stabilization Reserve. The city also awarded a contract for 27 electric SUVs and adopted a new District Energy Policy. Several road closures for community events and liquor licence public consultations were authorized.

• Approved new Manager of Aquatics position and $144,628 in funding (Unanimous)
• Awarded contract to TransCan Leasing Corporation for 27 electric SUVs for $1,276,521 (Unanimous)
• Adopted Draft Burnaby District Energy Policy (Unanimous)
• Approved road closures for Grassroots Bike Racing and Hats Off Day (Unanimous)
• Endorsed Vancouver-SFU Active Transportation Connection Project (Unanimous)
• Authorized public input for liquor licence applications at 4331 Dominion Street and 3850 Lougheed Highway (Unanimous)
• Revised affordable housing reserve grant for 4281 Grange Street to $103,898 (Unanimous)
• Adopted Burnaby Code of Conduct Bylaw 2023 (Unanimous)

Financial Management Committee

The Financial Management Committee is meeting to consider authorizing seed funding for the Civic Innovation Lab, review the Gaming Reserve and Gaming Interest Reserve as of December 31, 2022, and receive status updates on major IT and civic building projects. The agenda includes no presentations, delegations, or correspondence. The committee will also move into a closed session to discuss land, litigation, and negotiations.

• Civic Innovation Lab founding partner seed funding authorization
• Gaming Reserve and Gaming Interest Reserve report as of 2022-12-31
• IT projects status update
• Major civic building projects status update
• Closed session under Community Charter S.90(1)(e), (g), (k), and S.90(2)(b)

The Financial Management Committee requested Council authorization to distribute $25,000 in founding partner seed funding to the Civic Innovation Lab. The committee also received information reports regarding gaming reserves, IT projects, and civic building projects.

• Requested Council authorize $25,000 seed funding for Civic Innovation Lab (Unanimous)
• Adopted minutes from February 21, 2023 meeting (Unanimous)
• Received report on Gaming Reserve and Gaming Interest Reserve for information (Unanimous)
• Received IT projects status update report for information (Unanimous)
• Received major civic building projects status update report for information (Unanimous)

Special Council Meeting

This special council meeting is held to reconsider a February 27, 2023 decision regarding the Green Recycling and Organics (GRO) facility at 4800 Riverbend Drive. Council will vote on whether to reverse that decision, which involved removing park dedication for the facility and authorizing an Alternative Approval Process (AAP) for the whole city. The meeting is specifically for this reconsideration vote, as called by Mayor Mike Hurley.

• Reconsideration of item 6.2 from February 27, 2023 council meeting
• Proposed bylaw to remove park dedication for portion of 4800 Riverbend Drive for GRO facility
• Authorization to proceed with Alternative Approval Process (AAP)
• AAP to apply city-wide with 162,503 eligible electors
• Elector response deadline set for 4:00 p.m. on April 28, 2023

Council reconsidered a previous decision regarding the Green Recycling and Organics (GRO) facility at 4800 Riverbend Drive. A resolution to proceed with the Alternative Approval Process and remove park dedication was defeated unanimously. Council then directed staff to provide public notice of the process cancellation.

• Reconsidered item 6.2 from February 27, 2023 meeting (Carried Unanimously)
• Proposal to remove park dedication and proceed with Alternative Approval Process for GRO facility (Defeated Unanimously)
• Directed staff to provide public notice on the cancellation of the Alternative Approval Process (Carried Unanimously)

Social Planning Committee

The Burnaby Social Planning Committee is meeting to review a staff report on the Child Care Resources Group's 2022 activities and proposed 2023 work plan. The committee will also consider memoranda from three commissions regarding recreation credit eligibility, an accessibility plan, and a reconciliation framework with the Chinese Canadian community. No presentations or delegations are scheduled.

• Child Care Resources Group update for 2023 (staff report)
• Memorandum re: 2023 Recreation Credit Expanded Eligibility Criteria
• Memorandum re: Introduction of Accessibility Plan
• Memorandum re: Framework for Reconciliation with Burnaby's Chinese Canadian Community
• Minutes of January 18, 2023 meeting

The Social Planning Committee requested Council approval for the 2023 Childcare Resources Group work plan and a $1,000 expenditure for a provider appreciation event. The Committee also directed staff to investigate the feasibility of enforcing specific design guidelines for City-funded childcare developments.

• Requested Council endorse the Childcare Resources Group work plan for 2023 (Unanimous)
• Requested Council approve $1,000 from the 2023 budget for the Burnaby Childcare Provider Appreciation event (Unanimous)
• Directed staff to investigate enforcing Childcare Resources Group design principal guidelines for City-funded childcare developments (Unanimous)
• Requested Council support staff resources to develop a policy for adding new, quality childcare spaces (Unanimous)
• Adopted minutes from the January 18, 2023 meeting (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to hear a presentation on key findings about Swanguard Stadium, respond to Tourism Burnaby's proposal for a large-scale Halloween festival, and consider approval for 2023 special outdoor events and a Burnaby Arts Council operating contribution. The agenda also includes correspondence about seniors' recreation at Bonsor and a reconciliation framework with Burnaby's Chinese Canadian community, plus a monthly departmental update.

• Presentation: Current State Key Findings on Swanguard Stadium
• Response to Tourism Burnaby delegation on a possible large-scale Halloween Festival
• Seeking Council approval for Special Outdoor Events 2023 at specific locations
• Seeking Commission approval for Burnaby Arts Council 2023 Operating Contribution
• Correspondence re: Recreation at Bonsor for Seniors and reconciliation framework with Chinese Canadian community

The Commission recommended that Council approve various outdoor events at Deer Lake Park, Central Park, and Swangard Stadium. It also approved a $25,000 operating contribution for the Burnaby Arts Council. A feasibility study update on Swanguard Stadium was presented, with options to be sent to Council in April.

• Adopted February 14, 2023 meeting minutes (Unanimous)
• Recommended Council approve up to 13 events at Deer Lake Park, 2 at Central Park, and 23 at Swangard Stadium (Unanimous)
• Approved $25,000 operating contribution to Burnaby Arts Council for 2023 (Unanimous)
• Approved Burnaby Arts Council to operate a 50/50 draw or raffle at the 2023 Burnaby Blues and Roots Festival (Unanimous)
• Received report on Halloween Festival feasibility for information and forwarded to Council and Chris Peters (Unanimous)
• Received Parks, Recreation and Culture Operational Update for information (Unanimous)

City Council Meeting

Council approved a $3.75M contract for sewer separation and allocated $750,000 for non-market housing at 8304 11th Avenue. Other key actions included approving two new fire department training positions and funding for eco-sculptures for host First Nations.

• Approved $3,751,051.50 contract to Complete Utility Contractors Ltd. for Pender Lanes Combined Sewer Separation (Unanimous)
• Approved $300,000 grant and $450,000 for site preparation for non-market housing at 8304 11th Avenue (Unanimous)
• Approved two new training positions in the Burnaby Fire Department (Unanimous)
• Approved up to $220,000 for construction and $70,000 annually for maintenance of eco-sculptures for four host First Nations (Unanimous)
• Approved one-year $448,054 contract extension with A & A Testing ltd. for storm sewer CCTV inspection and cleaning (Unanimous)
• Approved implementation of a Bylaw Enforcement Policy (Unanimous)
• Approved $5,000 grant for Nikkei National Museum & Cultural Centre; denied grant for Barangay Project Society (Unanimous)
• Directed staff to investigate feasibility of saving and relocating homes before demolition (Unanimous)

Council Correspondence

This is a Council correspondence package for March 13, 2023, containing staff notes on public letters and items for information. No decisions are being made; staff respond to writers and note referrals. Topics include short-term rental rules, Chinese Canadian reconciliation, event support, and public facility matters.

• Staff note on short-term rental denial, explaining Burnaby's STR framework prohibits STRs in units with accessory uses like secondary suites
• Staff follow-up on review of discrimination against Chinese Canadians, inviting input and noting consultation materials in Mandarin, Cantonese, and Chinese text
• City supports Hats Off Day on June 3, 2023, working with Heights Merchants Association
• Grassroots Bike Racing road closures on Glenlyon Parkway and North Fraser Way, Tuesdays 5-9 p.m., May 2 to July 25, 2023
• 11 submissions on Mountainwood Redevelopment and 17 on Green Recycling facility in Fraser Foreshore Park noted for information

Parcel Tax Roll Review Panel

The Parcel Tax Roll Review Panel is meeting to review the 2023 parcel tax process, including rules for charging Local Area Service taxes based on foot frontage. The panel will confirm and authenticate the 2023 Sewer Parcel Tax Roll and the 2023 Local Area Service Tax Roll. An appeal regarding 7780 Curragh Avenue (projects 19004-1 and 19302-1) is on the table for consideration.

• Confirmation and authentication of 2023 Sewer Parcel Tax Roll and Local Area Service Tax Roll
• Overview of taxable foot frontage rules for Local Area Service Taxes
• Appeal for 7780 Curragh Avenue (projects 19004-1 and 19302-1)

The Parcel Tax Roll Review Panel confirmed and authenticated the 2023 Sewer Parcel Tax Roll and the 2023 Local Area Service Tax Roll. The panel also affirmed specific foot frontage measurements for a property on Curragh Avenue. Two additional reports on parcel tax processes and frontage rules were received for information.

• Confirmed and authenticated 2023 Sewer Parcel Tax Roll (Unanimous)
• Confirmed and authenticated 2023 Local Area Service Tax Roll (Unanimous)
• Affirmed 62.01 feet foot frontage for Local Area Service project No. 19004-1 at 7780 Curragh Avenue (Unanimous)
• Affirmed 62.01 feet foot frontage for Local Area Service project No. 19302-1 at 7780 Curragh Avenue (Unanimous)
• Received report on 2023 parcel taxes for information (Unanimous)
• Received report on Local Area Service foot frontage rules for information (Unanimous)

Planning and Development Committee

The Planning and Development Committee is meeting to consider a draft District Energy Policy for Council approval and a revised request for a Community Benefit Bonus grant to support 12 rent-geared-to-income units at 4281 Grange Street. A delegation from Terra Social Purpose Real Estate will discuss approaches to non-market housing. The meeting also includes approval of prior minutes and a closed session for land and negotiation matters.

• Draft Burnaby District Energy Policy seeking Council approval
• Community Benefit Bonus grant request for 12 rent-geared-to-income units at 4281 Grange Street
• Delegation from Terra Social Purpose Real Estate on non-market housing approaches
• Closed session for land acquisition/disposition and preliminary municipal service negotiations

The Committee recommended that Council adopt the Draft Burnaby District Energy Policy and share the report with regional partners and interested parties. It also recommended a revised affordable housing grant for a project on Grange Street.

• Recommended Council adopt the Draft Burnaby District Energy Policy (Unanimous)
• Recommended Council authorize staff to continue work on the Burnaby District Energy Policy (Unanimous)
• Recommended Council share the District Energy report with Metro Vancouver, City of Vancouver, and River District Energy (Unanimous)
• Recommended Council share the District Energy report with ACORN, BCCA, School District 41, CHOA, Landlords BC, and UDI (Unanimous)
• Recommended Council cancel a $153,965 grant and approve a revised $103,898 grant for 4281 Grange Street (Unanimous)
• Referred correspondence regarding short term rentals to staff (Unanimous)
• Adopted minutes from February 8, 2023 (Unanimous)

Board of Variance

The Board of Variance approved four appeals for residential building height and setback relaxations. One appeal for a retaining wall height relaxation at 4475 Gatenby Avenue was defeated.

• Denied retaining wall height relaxation at 4475 Gatenby Avenue (2-2)
• Approved building height relaxation to 11.44m at 7521 Pandora Drive (Unanimous)
• Approved front yard depth relaxation to 6.72m at 7633 and 7635 Rosewood Street (Unanimous)
• Approved distance relaxation between garage and principal building to 3.18m at 8866 Monroe Avenue (Unanimous)
• Approved building height relaxation to 10.45m at 7517 Pandora Drive (Unanimous)
• Approved side yard relaxation to 2.13m at 7320 Curtis Street (Unanimous)
• Approved building height relaxation to 9.14m at 7320 Curtis Street (Unanimous)
• Adopted minutes from January 12, 2023 meeting (Unanimous)

Executive Committee of Council

The Executive Committee of Council will discuss an update to the draft Code of Conduct for Council and Committee members and seek authority to bring the bylaw to Council. They will also consider approving a committee restructuring of the Traffic Safety Committee, and a proposal to gift eco-sculptures to host First Nations. A delegation from Centre Canada Newcomers Services Society is scheduled, and community grant applications will be reviewed.

• Update to draft Code of Conduct Bylaw for Council and Committee members
• Proposed restructuring of Traffic Safety Committee with updated Terms of Reference
• Eco-sculpture gift to host First Nations seeking Council approval and funding
• Community Grant applications 23.04.P and 23.05.P
• Delegation from Centre Canada Newcomers Services Society

The Executive Committee recommended funding for eco-sculptures and a new Code of Conduct bylaw. A proposed restructuring of the Traffic Safety Committee was referred back to staff for review. One community grant was awarded to the Nikkei National Museum and Cultural Centre.

• Recommended Council approve up to $220,000 to build and $70,000 annually to maintain eco-sculptures for four host First Nations (Unanimous)
• Recommended Council authorize the City Solicitor to bring forward the Burnaby Code of Conduct Bylaw (Unanimous)
• Referred Traffic Safety Committee restructuring report to staff to review timing, membership composition, and term length (Unanimous)
• Approved $5,000 Program Grant to Nikkei National Museum and Cultural Centre for Nikkei Senior Lounge program (Unanimous)
• Adopted minutes from February 1, 2023 meeting (Unanimous)

Public Hearing

Burnaby City Council is holding a public hearing to receive input on proposed amendments to the Official Community Plan and Zoning Bylaw for the Bainbridge and Lochdale Urban Villages. One rezoning item (8063 North Fraser Way) has been withdrawn from this hearing. The remaining items would update land-use policies and zoning districts to support residential and commercial development in those areas.

• Withdrawn: Rezoning Ref. 22-11, Unit No. 5 - 8063 North Fraser Way (Bylaw 14544)
• OCP amendment Bylaw 14545: updates Residential, Commercial, Industrial, and Parks sections for Bainbridge and Lochdale Urban Villages
• Zoning amendment Bylaw 14546: adds sub-districts to RM2-RM5 zones for residential uses in the two urban villages
• Public hearing runs 5:00-10:30 PM, in-person at Burnaby City Hall or via Zoom

Council terminated the public hearings for two bylaws intended to align the Official Community Plan and Zoning Bylaw with the Bainbridge and Lochdale Urban Village Community Plans. One zoning application for 8063 North Fraser Way was withdrawn prior to the meeting.

• Terminated public hearing for Official Community Plan Amendment Bylaw No. 14545 (Unanimous)
• Terminated public hearing for Zoning Bylaw Text Amendment Bylaw No. 14546 (Unanimous)
• Application for Unit #5 - 8063 North Fraser Way withdrawn

City Council Meeting

Burnaby City Council is meeting to decide on the 2023-2027 Financial Plan and Bylaw, award contracts for LED street lights and the Phillips Avenue local area service program, and consider several rezoning applications for public hearings. They will also review reports on housing initiatives, the city energy strategy, and a framework for reconciliation with the Chinese Canadian community.

• 2023-2027 Financial Plan and Burnaby Financial Plan Bylaw 2023
• Contract award for LED street lights Phase 5 conversion
• Contract award for Phillips Avenue Local Area Service Program south of Winston Street
• Rezoning referrals for 4049 Hastings Street, 4265 Lougheed Highway, and 7730 Sixth Street
• Park dedication removal for GRO facility at 4800 Riverbend Drive

Council approved the five-year 2023-2027 Financial Plan and endorsed a site at Norland Avenue and Ledger Avenue for a new RCMP detachment. Several infrastructure contracts were awarded, and three rezoning applications were advanced to public hearings.

• Approved 2023-2027 Financial Plan (Carried; Opposed: Councillor Lee)
• Endorsed new RCMP Detachment site at Norland Avenue and Ledger Avenue
• Approved $2,521,416 contract to Crown Contracting Limited for LED street lights
• Approved $6,523,210 contract to Richco Contracting Ltd. for Phillips Avenue LASP
• Approved $2,340,450 HVAC contract extension to Just Mechanical Ltd.
• Approved $800,000 grant to SFU for a green hydrogen hub
• Approved $600,000 over five years for SFU sorption heat transformer pilot
• Advanced three rezoning applications to March 28 Public Hearing

Council Correspondence

This is a correspondence package for the February 27, 2023 Council meeting, containing staff notes on public inquiries and items for information. No decisions are being made; staff responses address community space, public safety, noise complaints, and senior recreation access. The package also includes informational items from Metro Vancouver, the province, and community groups.

• Deer Lake boardwalk replacement planned for May-June, widening from 6' to 8'
• CP Rail Cascadia expansion noise on federal land, not subject to Burnaby noise bylaw
• Recreation credit program review scheduled for 2023 to update eligibility criteria
• Staff met with Big Bend Crossing on security, RCMP patrols increased
• 48 submissions on green recycling facility in Fraser Foreshore Park

Public Safety Committee

The Public Safety Committee is meeting to discuss and potentially approve a new Bylaw Enforcement Policy, along with receiving updates on youth programs, safety concerns, and monthly reports from police and fire departments. The agenda includes a presentation from the RCMP on youth services and several memoranda on topics like canoe safety, sidewalks, extreme heat response, and poverty reduction.

• Bylaw Enforcement Policy report seeking Council approval
• RCMP Youth Section overview presentation
• Canoe safety concerns at Deer Lake
• Sidewalks and lighting on Morley Street
• Extreme Heat Operational Response Plan

The Committee unanimously recommended that Council implement a new Bylaw Enforcement Policy to ensure transparent and fair administrative decision-making. The meeting also included reports on RCMP youth services, crime statistics, and fire department activities.

• Adopted minutes from June 15, 2022 meeting (Unanimous)
• Recommended Council endorse implementation of a Bylaw Enforcement Policy (Unanimous)

Financial Management Committee

The Financial Management Committee is meeting to review and potentially approve several financial items, including the 2022 investment report, proposed projects for the Burnaby District Energy System, an expanded scope for the Confederation Community Centre, options for a Central Park Outdoor Pool cover, and a status update on major civic building projects. They will also receive a memorandum on a Poverty Reduction Strategy for Burnaby. The meeting includes a closed session for confidential matters.

• City Investments - 2022 Year End Report and 2023 forecast
• Burnaby District Energy System: proposed decarbonization and green hydrogen hub projects
• Confederation Community Centre: increase and consolidation of project scope and budget
• Central Park Outdoor Pool: review of cover options
• Poverty Reduction Strategy for Burnaby memorandum

The Financial Management Committee recommended several capital projects for Council approval, including a green hydrogen hub and a pool cover for Central Park. The committee also recommended advocating for a guaranteed basic income to federal and municipal associations.

• Recommended Council submit a resolution and letter advocating for a guaranteed basic income (Unanimous)
• Recommended Council approve $600,000 over five years for a sorption heat transformer pilot project with SFU (Unanimous)
• Recommended Council authorize an $800,000 grant from the Operating Climate Action Reserve for a green hydrogen hub at SFU (Unanimous)
• Recommended Council authorize increased scope and budget for the Confederation Community Centre project (Unanimous)
• Recommended Council authorize a Tensioned-Membrane Modular Structure cover for Central Park Pool (Unanimous)
• Adopted minutes from January 24, 2023 (Unanimous)
• Received 2022 Year End Investment Program report for information (Unanimous)
• Received major civic building projects status update for information (Unanimous)

Environment Committee

The Environment Committee recommended that Council approve the 2023 Environment Week program and a two-year extension for the Building Benchmark BC program. The committee also referred a request for World Rivers Day signage at Fraser Foreshore Park to staff for feasibility reporting.

• Adopted minutes from September 21, 2022 (Unanimous)
• Referred feasibility of World Rivers Day signs at Fraser Foreshore Park to staff (Unanimous)
• Recommended Council receive City Energy Strategy Progress Report 2020-2022 (Unanimous)
• Recommended Council authorize two-year Building Benchmark BC extension with up to $28,400 contribution (Unanimous)
• Recommended Council declare June 4-10, 2023, as Burnaby Environment Week (Unanimous)
• Recommended Council approve $5,500 for Environment Week promotion (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to hear a delegation from the Burnaby Arts Council regarding its 2023 operating grant request, receive a presentation on civic special events and festivals, and discuss several staff reports. Key items include the 2023 fees and charges for parks, recreation and culture, updates on the Burnaby Blues and Roots Festival and Giro di Burnaby events, and the PRISM information system project. The meeting also includes correspondence on topics such as class registration for non-residents and the Jack Crosby Novice (U11) Tournament.

• Burnaby Arts Council 2023 operating grant request
• 2023 Fees and Charges for Parks, Recreation and Culture
• Burnaby Blues and Roots Festival update
• Giro di Burnaby and Girolino event
• Jack Crosby Novice (U11) Tournament 2023

Special Council Meeting

This special council meeting is dedicated to third reading and final adoption of Bylaw #14542, a text amendment to the Burnaby Zoning Bylaw 1965. The amendment facilitates construction of full cellars in the R10, R11, and R12 districts and clarifies other provisions related to cellars and basements. The meeting also includes a closed session and adjournment.

• Bylaw #14542 - Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 1, 2023 (text amendment)
• Purpose: facilitate full cellars in R10, R11, R12 districts
• Clarifies provisions related to cellars and basements
• Third reading and final adoption scheduled

Council granted third reading and final adoption of a text amendment to the Burnaby Zoning Bylaw 1965. The meeting also included a closed session to discuss prohibited information and government negotiations.

• Adopted Bylaw No. 14542 (Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 1, 2023 - Text Amendment) (Unanimous)
• Resolved into a closed meeting to consider prohibited information and government negotiations (Unanimous)

Community Heritage Commission

The Community Heritage Commission is meeting to discuss several heritage matters, including a heritage revitalization agreement and designation bylaw for the Alice and Robert Travers Residence at 7828 Stanley Street, a framework for reconciliation with Burnaby's Chinese Canadian community, the 2022 Archives annual report, and updates from the Burnaby Village Museum. The commission will also receive correspondence about the 2023 Annual Heritage Conference.

• Heritage Revitalization Agreement and Heritage Designation Bylaw for 7828 Stanley Street
• Framework for Reconciliation with Burnaby's Chinese Canadian Community
• 2022 Archives Annual Report
• Burnaby Village Museum updates
• 2023 Annual Heritage Conference correspondence

The Commission recommended that Council designate the Alice and Robert Travers Residence as a protected heritage site. It also recommended the implementation of a reconciliation framework regarding past discrimination against the Chinese Canadian community.

• Adopted minutes from October 13, 2022
• Recommended Council authorize up to $2,500 for members to attend Heritage BC Annual Conference (Unanimous)
• Received 2022 Archives Annual Report for information (Unanimous)
• Recommended Council authorize implementation of the reconciliation framework for Burnaby's Chinese Canadian community (Unanimous)
• Recommended Council provide the reconciliation report to the Social Planning Committee, Burnaby Intercultural Planning Table, Burnaby Together, and Parks, Recreation and Culture Commission (Unanimous)
• Recommended Council authorize a Heritage Designation Bylaw and Heritage Revitalization Agreement for 7828 Stanley Street (Unanimous)
• Recommended Council list the Alice and Robert Travers Residence on the Burnaby Community Heritage Register (Unanimous)

Planning and Development Committee

The Committee recommended that Council approve a draft program for laneway homes and suites in semi-detached homes to serve as a basis for public consultation. Additionally, the Committee recommended the approval of the HOME: Burnaby's Housing and Homelessness Strategy Implementation Plan.

• Recommended Council approve draft program for laneway homes and suites in semi-detached homes (Unanimous)
• Requested Council authorize proposed Official Community Plan bylaw amendments for Housing Choices Phase 1 consultation (Unanimous)
• Recommended Council approve the HOME: Burnaby's Housing and Homelessness Strategy Implementation Plan (Unanimous)
• Approved minutes from January 11, 2023 meeting (Unanimous)
• Forwarded 2022 Summer Phase 1 'Surfacing' Engagement Update to Council for information (Unanimous)
• Forwarded 2021 Census of Population Community Profile to Council for information (Unanimous)
• Set Closed Committee meeting start time to 4:00 p.m. effective March 8, 2023 (Unanimous)

Access Advisory Committee

The Access Advisory Committee is meeting to hear a presentation on accessibility planning, review a poverty reduction strategy for Burnaby, and consider a report introducing an accessibility plan. The agenda includes discussion items but no final decisions are listed.

• Presentation by Disability Alliance of BC on the ABC Act, Part 3 accessibility plan guide
• Memorandum on Poverty Reduction Strategy for Burnaby
• Report from General Manager Planning and Development introducing an Accessibility Plan

The Committee received a report from the General Manager Planning and Development regarding the parameters and purpose of a new accessibility plan. Staff undertook to review several member concerns regarding transportation, infrastructure, and healthcare facilities.

• Received report on Introduction of Accessibility Plan (Carried Unanimously)
• Forwarded accessibility plan report to Social Planning Committee (Carried Unanimously)
• Staff to review waiting room size and private cubicle access at Edmonds Urgent Primary Care Centre
• Staff to review wheelchair accessibility of transportation buses for senior outings
• Community Safety staff to review minimum required number of accessible taxis in Burnaby
• Staff to review feasibility of GPS maps for Burnaby trails
• Director Engineering Transportation to review audible crosswalk signal volume in Highgate and Metrotown
• Director Engineering Transportation to review accessibility of floating bus stops

City Council Meeting

Burnaby City Council is meeting to decide on a range of items including rezoning applications, bylaw amendments, a contract award for road upgrades, and policy changes to permissive tax exemptions. They will also discuss updates on the GROW organic waste project, NAV CANADA's airport modernization, and the potential relocation of the Odlum Brown tennis tournament. Several committee reports cover grants, poverty reduction, and aquatic facility planning.

• Contract award for Glenwood and Willingdon Heights Road Upgrades
• Permissive Tax Exemption Policy revisions for 2024
• Rezoning applications series 2023.02.06
• Bylaw amendments for Bainbridge and Lochdale Urban Village Community Plans
• Housing agreements for non-market rental at 6438 Byrnepark Drive and 6521/6537 Telford Avenue

Council approved a contract for road upgrades and authorized staff to proceed with a green recycling project. They also approved several community and festival grants, updated the Permissive Tax Exemption Policy, and authorized entry into two unsightly properties for cleanup.

• Approved $8,856,731.52 contract to Eurovia British Columbia Inc. for Glenwood and Willingdon Heights road upgrades (Unanimous)
• Authorized staff to proceed with Green Recycling and Organics (GRO) project at 4800 Riverbend Drive (Unanimous)
• Approved Permissive Tax Exemption Policy effective 2023 February 7 (Unanimous)
• Approved hosting RCMP Musical Ride at Swangard Stadium on 2023 June 26 (Unanimous)
• Authorized entry to 6544, 6560 Imperial Street and 4383 Vipond Place to clear unsightly debris at owner's expense (Unanimous)
• Approved $164,259 insurance contract to Aon Reed Stenhouse Inc. for Network Security and Privacy Liability (Unanimous)
• Approved various community grants including $8,000 to My Artist's Corner Society and $5,000 in-kind to Burnaby Hospital Foundation (Unanimous)
• Approved five Festivals Burnaby grants totaling $30,500 (Unanimous)

Executive Committee of Council

The Executive Committee of Council is meeting to discuss reports on Indigenous relations and reconciliation, a code of conduct for council and committee members, and combining the Local Hero Award with the Kushiro Cup Award. They will also consider applications for Festivals Burnaby grants (with a $250,000 budget) and Community Grants (with a $400,000 budget), and will hold a closed session for preliminary negotiations on a municipal service.

• Indigenous Relations and Reconciliation update report
• Code of Conduct for Council and Committee Members report
• Festivals Burnaby grants budget of $250,000 and new applications (23-N-001, 23-S-001, 23-S-002, 23-L-001, 23-L-002)
• Community Grants budget of $400,000 and applications (23.01.O, 23.02.O, 23.03.I)
• Closed session under Sections 90 and 92 of the Community Charter for preliminary negotiations

The Executive Committee of Council approved several Festivals Burnaby and community grants for local organizations. A proposed Code of Conduct for Council and Committee members was referred back to staff for further review.

• Approved $4,000 grant to Burnaby Neighbourhood House Society for STRIDE Burnaby Arts Festival
• Approved $7,000 grant to African Canadian Soccer and Cultural Association
• Approved $4,500 grant to Vancouver Cantonese Opera
• Approved $9,000 grant to Scandinavian Community Centre Society
• Approved $8,000 grant to Chinese Taoism Kuan-Kung Association in Canada
• Approved up to $5,000 in-kind grant to Burnaby Hospital Foundation
• Denied $10,000 in-kind grant request from Canada SCORES Vancouver
• Approved $8,000 operating grant to My Artists' Corner Society, BC

Public Hearing

Burnaby City Council is holding a public hearing to receive input on three zoning bylaw amendments. The items include a rezoning at 9861 Austin Road to amend the City of Lougheed Phase 1 commercial podium, a rezoning at 3768 Pender Street for a four-unit residential development, and a text amendment to facilitate full cellars in certain districts. The hearing is scheduled for January 31, 2023, from 5:00 p.m. to 9:00 p.m., in person or via Zoom.

• Rezoning #22-34: 9861 Austin Road, amendment to City of Lougheed Phase 1 commercial uses, applicant Shape Properties Ltd.
• Rezoning #20-23: 3768 Pender Street, from RM6 to CD for a four-unit residential development, applicant Matthew Cheng Architect Inc.
• Text amendment: proposed changes to Burnaby Zoning Bylaw to allow full cellars in R10, R11, and R12 districts
• Public hearing notice: written submissions due by 2:45 p.m. on January 31, 2023

Council terminated public hearings for two site-specific rezoning applications and one text amendment regarding cellars. No final votes on the adoption of the bylaws were recorded in these minutes.

• Terminated public hearing for Rez. #22-34 at 9861 Austin Road (Unanimous)
• Terminated public hearing for Rez. #20-23 at 3768 Pender Street (Unanimous)
• Terminated public hearing for Text Amendment Bylaw No. 14542 regarding cellars in R10, R11, and R12 Districts (Unanimous)

Financial Management Committee

The Financial Management Committee recommended that Council award a 13-month insurance contract for Network Security and Privacy Liability. The committee also forwarded a status update on major civic building projects to Council for information.

• Recommended Council approve $164,259 insurance contract to Aon Reed Stenhouse Inc. (Unanimous)
• Forwarded Major Civic Building Projects Status Update report to Council for information (Unanimous)
• Adopted minutes from December 14, 2022 meeting (Unanimous)

City Council Meeting

Burnaby City Council is meeting to consider the 2023-2027 Financial Plan highlights, award several construction and consulting contracts, and discuss various planning and zoning items. The agenda includes reports on community plans, liquor licence applications, and development variance permits. Several items are for decision, while others are for discussion or information.

• 2023-2027 Financial Plan Highlights
• Contract award for Confederation Park Community Centre construction management
• Contract award for James Cowan Theatre redevelopment (design-build)
• Rezoning reference #22-11 for minor increase in interior floor area in Big Bend Community Plan
• Development Variance Permit #22-02 for new Cameron Community Centre and Library

City Council awarded several major construction and consulting contracts, including a $52.5M project for the Confederation Park Community Centre. The body also approved various zoning amendments, liquor license updates, and expanded eligibility for recreation credits.

• Approved $52.5M contract to Canadian Turner Construction Company Ltd. for Confederation Park Community Centre (Unanimous)
• Approved $5.2M contract to Liberty Contract Management Inc. for Confederation Park covered sports box (Unanimous)
• Approved $2.38M contract to Sandpiper Contracting LLP for non-market housing service upgrades (Unanimous)
• Approved $2.02M contract to McElhanney Ltd. for Burnaby Lake Pedestrian Bridge Overpass consulting (Unanimous)
• Approved $1.6M contract to Ledcor Design-Build (B.C.) Inc. for James Cowan Theatre Redevelopment (Unanimous)
• Approved $840,000 for City Vehicle Fleet Insurance renewal (Unanimous)
• Authorized $200,000 budget for Edmonds, Royal Oak, and Cascade Heights Community Plans (Unanimous)
• Expanded Recreation Credit eligibility to include Privately Sponsored Refugees and Canada-Ukraine Authorization holders (Unanimous)

Council Correspondence

Council is reviewing correspondence and staff responses on various topics, including a rejected cycling proposal, snow clearing priorities, parking policies, and referred items. Most items are informational or require staff action, with no major decisions expected.

• Staff will not proceed with Option 4 for Lakefield Drive active transportation after traffic data showed ~700 vehicles/day, below the 1,000 threshold for a neighbourhood bikeway
• Staff will adjust Confederation Park washroom lock times to 10pm to match track lighting
• City has no plans to create a Resident Parking Permit system
• Five letters about flight paths over North Burnaby referred to Environment Committee for Feb 15, 2023 meeting
• Correspondence includes Metro Vancouver Agricultural Advisory Committee nominations and Canada Community Building Fund payment notice

Social Planning Committee

The Social Planning Committee is meeting to hear presentations on a draft anti-racism framework and an update on its workplan, and to review reports on the anti-racism sub-committee, investing in Burnaby parks, and a poverty reduction strategy. The committee will also consider minutes from its September 2022 meeting. No votes are listed on the agenda.

• Draft Framework for the City's Anti-Racism Initiative presentation
• Update on Social Planning Committee's Workplan
• Memorandum re: Update on Activities of Social Planning Committee, Anti-Racism Sub-Committee
• Memorandum re: Investing in Burnaby Parks
• Report re: Poverty Reduction Strategy for Burnaby

The Social Planning Committee unanimously recommended that Council apply for a Union of BC Municipalities grant to develop a community-based poverty reduction plan. The committee also received updates on the City's anti-racism framework and the current social planning work plan.

• Recommended Council authorize application to Union of BC Municipalities' Poverty Reduction Planning & Action program (Unanimous)
• Adopted minutes from September 22, 2022 meeting (Unanimous)

Special Council Meeting

This special council meeting focuses on proposed amendments to Burnaby's Zoning Bylaw to permit full cellar construction in the R10, R11, and R12 residential districts and clarify related cellar/basement provisions. Council will receive the Chief Administrative Officer's report and consider first reading of Amendment Bylaw No. 1, 2023. No other substantive items are on the agenda.

• Proposed zoning bylaw amendments to facilitate full cellars in R10, R11, and R12 districts
• First reading of Bylaw #14542, Burnaby Zoning Bylaw 1965 Amendment Bylaw No. 1, 2023
• CAO's report dated 2023 January 12

Council authorized the preparation of a bylaw to allow full cellars and clarify basement provisions in specific residential districts. Bylaw No. 14542 was introduced and received first reading.

• Authorized preparation of Burnaby Zoning Bylaw 1965 amendments for cellars in R10, R11, and R12 Districts (Unanimous)
• Approved first reading of Bylaw No. 14542 (Unanimous)

Board of Variance

The Board of Variance approved an appeal to allow a heat pump to be installed 0.76 m from the side property line at 5283 Dundas Street. The request sought a relaxation of the minimum required side yard depth of 1.83 m. The Board found hardship due to physical site characteristics.

• Approved variance for heat pump siting at 5283 Dundas Street (Unanimous)
• Adopted minutes from December 01, 2022 meeting (Unanimous)

Planning and Development Committee

The Planning and Development Committee is meeting to consider proposed amendments to the Official Community Plan and Zoning Bylaw for the Bainbridge and Lochdale Urban Village Community Plan areas. The committee will also approve minutes from its December 13, 2022 meeting. A closed session is scheduled for preliminary negotiations on a municipal service, from which the public is excluded.

• Official Community Plan amendments for Bainbridge and Lochdale Urban Village Community Plans
• Proposed Zoning Bylaw amendments in the Bainbridge and Lochdale Urban Village Community Plan areas
• Approval of minutes from the December 13, 2022 Planning and Development Committee open meeting
• Closed meeting under Sections 90 and 92 of the Community Charter for preliminary negotiations on a municipal service

The Committee unanimously approved recommendations to advance Official Community Plan and Zoning Bylaw amendments for the Bainbridge and Lochdale Urban Village areas. A public hearing for the OCP amendments is scheduled for February 28, 2023. The Committee also directed staff to investigate density options for the 3800 block of Marine Drive.

• Approved recommendations to advance Bainbridge and Lochdale Official Community Plan amendments to a February 28 public hearing (Unanimous)
• Approved recommendation to authorize preparation of Zoning Bylaw amendments for Bainbridge and Lochdale Urban Village areas (Unanimous)
• Approved motion for staff to explore gentle density on the 3800 block of Marine Drive (Unanimous)
• Adopted minutes from the December 13, 2022 meeting (Unanimous)

Parks, Recreation and Culture Commission

The Parks, Recreation and Culture Commission is meeting to hear delegations, receive correspondence, and review reports including a Swangard Stadium feasibility study, a 2023 departmental work plan, and expanded eligibility criteria for the Recreation Credit program. The agenda also includes routine items like electing a deputy chair and approving prior minutes.

• Delegation from Tourism Burnaby on 2023 Halloween Festival
• Delegation from Caprice Artistic Swim Club on winter swimming conditions
• Swangard Stadium Feasibility Study report
• 2023 Recreation Credit Expanded Eligibility Criteria
• 2023 Committee and Liaison Member Appointments

The Commission recommended that Council exempt privately sponsored refugees and holders of Canada-Ukraine Authorization for Emergency Travel documents from providing proof of income for their first year in Canada. The body also elected a Deputy Chair and referred two community delegations to staff for further review.

• Elected Commissioner Kent as Deputy Chair for 2023 (Unanimous)
• Adopted minutes from September 13, 2022 meeting (Unanimous)
• Referred Tourism Burnaby's Halloween Festival request to staff for report (Unanimous)
• Referred Caprice Artistic Swim Club's outdoor pool concerns to staff for study (Unanimous)
• Recommended Council approve recreation credit eligibility for Privately Sponsored Refugees and Canada-Ukraine Authorization for Emergency Travel document holders (Unanimous)
• Received 2023 Committee and Liaison Member Appointments report for information (Unanimous)
• Received draft 2023 Parks, Recreation and Culture work plan for information (Unanimous)
• Received Swangard Stadium Feasibility Study report for information (Unanimous)

Council Correspondence

This is a correspondence package for the January 6, 2023 Council meeting. It includes staff responses to public letters about the Highway 1 pedestrian/cyclist overpass and a cancelled garbage collection, plus items for information only. No items were referred to committees.

• Staff note on Highway 1 pedestrian/cyclist overpass between Glencarin Drive and Claude Avenue
• Staff note on cancelled SWR garbage collection for December 20, 2022 due to snow
• Correspondence from Provincial Agricultural Land Commission (congratulations)
• Correspondence from MNAI on natural asset management
• Correspondence from Joanne Dallman on Rapid Housing Initiative