Brantford public meetings in 2023

Special City Council

This is a special City Council meeting with a brief public portion (roll call, conflict declarations) followed by a move into closed session. Council will discuss two confidential items: a threat, risk and vulnerability assessment of city properties, and matters related to 58 Morrell Street involving litigation and solicitor-client privilege. No public decisions are scheduled.

• Closed session: Threat, Risk and Vulnerability Assessment of City Properties (2023-731)
• Closed session: 58 Morrell Street (2023-738) - litigation and solicitor-client privilege

City Council

Brantford City Council is meeting on December 19, 2023, to consider a wide range of items, including several by-laws for adoption, committee reports, and a notice of motion regarding CN Rail. Key decisions include the 2024 interim tax levy, a new Municipal Accommodation Tax, and a resolution calling on the federal government to prioritize passenger rail over freight. The agenda also includes routine items such as proclamations, minutes, and a clerk's report.

• By-law 210-2023: interim tax levy for 2024
• By-law 213-2023: establish a Municipal Accommodation Tax
• Notice of motion: resolution urging federal action on CN Rail passenger rail priority
• 2023 Variance Update: $1.74 million deficit including Brantford Police Service
• Zoning By-law Amendment PZ-14-23 for 264 Erie Avenue

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to discuss two demolition notices for non-designated listed properties, review draft terms of reference for heritage impact assessments, and set its 2024 priorities. The committee will provide comments on the demolitions and draft documents, and will also declare a committee seat vacant.

• Notice of intention to demolish accessory structure at 70 Alfred Street
• Notice of intention to demolish 25 William Street
• Draft Terms of Reference for Heritage Impact Assessments and Heritage Conservation Plans
• 2024 Heritage Committee Priorities and budget utilization
• Declare committee member position vacant and request Appointments Committee to fill

Planning Committee

The Brantford Planning Committee is meeting to consider a zoning by-law amendment for 264 Erie Avenue, which would allow a 47-unit apartment building. The committee will also review the minutes from its November 16, 2023 meeting. The agenda includes a statutory public hearing for the zoning amendment, with a recommendation to approve it subject to a holding provision pending archaeological assessment.

• Zoning By-law Amendment PZ-14-23 for 264 Erie Avenue to permit a 47-unit apartment building (R4B-32 zone)
• Holding provision to be removed only after Stage 1 Archaeological Assessment and Ministry approval
• Public hearing scheduled for the zoning amendment
• Approval of Planning Committee minutes from November 16, 2023

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to receive three staff reports: on fleet emissions reduction initiatives, a transit optimization study, and a long-term solid waste and landfill management strategy. The agenda also includes routine items like roll call, declarations of interest, and approval of previous minutes. No decisions are being made; the reports are only being received for information.

• City of Brantford Fleet Emissions Reduction Initiatives (Report 2023-733)
• City of Brantford Transit Optimization Study (Report 2023-732)
• Development of a Long Term Solid Waste and Landfill Operations Management Strategy (Report 2023-728)
• Approval of minutes from November 2, 2023 meeting

Finance Committee

The Brantford Finance Committee is meeting to consider several financial reports, including a $1.74 million deficit projected by the Brantford Police Service for 2023, which was deferred from a previous meeting. The committee will also review the 2024 property tax policy, the external auditor's plan, reserve fund updates, and a $10,000 public engagement campaign for the multi-year budget. Most items are recommendations to be forwarded to City Council for final adoption.

• 2023 Variance Update including Brantford Police Service deficit of $1.74 million, with recommendation to earmark funds from Corporate Contingency Reserve (RF0554)
• 2024 Property Tax Policy: no new optional property classes, no graduated rates, no phase-in, farmland tax reductions remain at 25% (phase 1) and 0% (phase 2)
• External Auditor Annual Independence Letter, Engagement Letter, and Audit Plan (Report 2023-681)
• Quarterly Reserve and Reserve Fund Update: establish three new reserve funds (RF0580, RF0581, RF0582) and close John Noble Apartments Capital Reserve (RF0572)
• Multi-Year City Budget 2024 Public Engagement Campaign funded at $10,000 from Council Priorities Reserve (RF0558)

Special City Council

This is a special City Council meeting with a single substantive item: a motion to move in-camera to discuss a revised mandate for negotiations with CUPE Local 181. The public portion is limited to roll call, declarations of conflict, and adjournment; all other business is confidential.

• Motion to move in-camera for item 3.1: Revised Mandate for Negotiations with CUPE Local 181 (2023-726)
• Closed session reason: labour relations or employee negotiations
• Meeting held electronically; public can listen by phone

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration is holding a statutory public hearing on Amendment No. 1 to the Downtown Community Improvement Plan, which would create a Downtown Façade & Safety Improvement Grant Program with $50,000 in funding. The committee will also consider updates to the city's emergency management by-law, a Master Fire Plan update, clerk's policy amendments, heritage grant program enhancements, and several other reports and recommendations.

• Public hearing on Downtown Façade & Safety Improvement Grant Program (Report 2023-689, $50,000 funding)
• Update to Emergency Management Program and Emergency Response Plan by-law (2023-717)
• Master Fire Plan update (2023-635)
• Heritage Grant Program enhancements and adaptive re-use incentives (2023-571)
• Funding request up to $55,000 for a parkette honouring Lawren Harris (2023-435)

Brantford Airport Board

The Brantford Airport Board is meeting in person to receive the December 2023 Real Estate and Facilities Report, which includes updates on real estate, facilities, and airport management. The board will also consider approving the minutes from its November 20, 2023 meeting. No other substantive decisions are on the agenda.

• Receive Report 2023-727, December 2023 Real Estate and Facilities Report
• Real Estate Update
• Facilities Update
• Airport Management Update
• Approve minutes of November 20, 2023 meeting

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to receive its third quarter report for July-September 2023, which includes an arrears report, and to approve the minutes from its September 6, 2023 meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Receive Q3 2023 report (Report 2023-671) with appendices on operations and arrears
• Direct City Clerk to forward the report and resolution to the County of Brant
• Approve minutes from September 6, 2023 board meeting

Committee of Adjustment

The Brantford Committee of Adjustment will hold statutory public meetings to consider six minor variance applications, each seeking relief from specific zoning by-law requirements. The committee will also appoint a Secretary-Treasurer and Deputy Secretary-Treasurers, and approve the minutes from the November 1, 2023 meeting.

• A35/2023 - 575 Conklin Road: variance for minimum lot area (48 sq m vs 50 sq m), lot coverage (39% vs 35%), rear yard (11.5 m vs 13.5 m)
• A36/2023 - 9 Garden Avenue: variance for reduced lot area (153 m²/unit vs 162.5 m²/unit) and landscaped open space (33% vs 36%)
• A37/2023 - 83 Victoria Street: variance for lot coverage (49% vs 40%) and rear yard setback (4.6 m vs 7.5 m)
• A38/2023 - 156 Adams Boulevard: variance to permit accessory structure in front yard
• A40/2023 - 8 Sterling St: variances for lot coverage (48.1% vs 43.3%), front yard, and rear yard (5.18 m vs 7.5 m), conditional on CN Rail environmental easement

Social Services Committee

The Social Services Committee will consider a report on housing development, including a proposed pilot program to fund affordable housing for non-profits, with a $1.5 million, 10-year funding agreement for Jaycees Non-Profit Housing Corporation. The committee will also receive several reports on housing stability, community and affordable housing, and housing development mapping, plus a notice of motion to explore taller municipal affordable housing builds.

• Proposed $1,500,000, 10-year funding agreement with Jaycees Non-Profit Housing Corporation for affordable housing at 32 Bridge Street
• Pilot program for funding affordable housing development by non-profit organizations, funded by future taxes at 282 Stanley Street and mortgage subsidy savings
• 2023 Brantford-Brant Point-in-Time Count Report received
• Housing Stability Services Update received
• Notice of motion to require municipally-led affordable housing developments to be at least 10 stories where feasible

Special City Council

The Special City Council meeting includes a discussion of private and confidential items. These items involve a revised development application and a legal opinion regarding street obligations.

• Revised Development Application for 197 Market Street (2023-723)
• Legal Opinion on Clarence and Colborne St Rail and Street Obligations (2023-725)

Committee of the Whole - Operations

The Committee of the Whole - Operations will consider several reports, including an update on the Clarence Street rail line with negotiations for a cost-sharing agreement, the 2023 Climate Change Action Plan update, a $75,623 agreement with the Grand River Conservation Authority, and pre-approval of $2.2 million for 2024 capital projects. The committee will also review a Vision Zero road safety update, a water meter upgrade project notice, and a notice of motion to enter the 2024 Communities in Bloom Ontario program.

• Clarence Street Rail Line Update: staff directed to negotiate cost-sharing with Ingenia for Option 1
• 2023 Climate Change Action Plan and Emissions Inventory Annual Update received
• GRCA Category 2 Programs and Services MOU: $75,623 (rate supported), includes exploring options for Apps' Mill programming
• Year 2024 Capital Projects Funding Pre-Approvals: $2,200,000 transferred to capital projects, six projects authorized
• Vision Zero Road Safety Committee: capital project for Automated Speed Enforcement evaluation considered in 2024 budget; lane designation approved on Icomm Drive at Clarence Street South

Property Standards Committee

The Property Standards Committee will review an appeal filed by Frederick Protopapa regarding Property Standards Order #74-23. The committee is tasked with deciding whether to confirm and uphold the existing order for the property at 21 Dundas Street East.

• Appeal regarding Property Standards Order #74-23 at 21 Dundas Street East

City Council

Brantford City Council is meeting to consider a range of reports and by-laws, including the 2024 Shared Social Services Budget, an update on the proposed Sports and Entertainment Centre, and a new Municipal Accommodation Tax. The agenda includes several financial items, zoning amendments, and appointments to boards and committees.

• 2024 Shared Social Services Budget: $18,431,921 operating, $25,586,000 capital
• Sports and Entertainment Centre update: public consultation in December 2023, report in January 2024
• Municipal Accommodation Tax: business plan, implementation, and ORHMA agreement
• Purchase of 371 Powerline Road for $863,475 from reserves
• Zoning by-law amendments: 672 Powerline Road and 380-384 Erie Avenue

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider heritage permit applications for alterations to two designated properties: 70 Market Street (TD Bank) and 66 Mohawk Street (Cockshutt Office and Timekeepers Building). The committee will also discuss updates to the Heritage Grant Program, strategies for designating new Heritage Conservation Districts, and proposed changes to the Ontario Heritage Act under Bill 139. A nomination to include Constable John Hickey on Prominence Point is also on the agenda.

• Heritage permit HA-10-23 for facade alteration at 70 Market Street (TD Bank)
• Heritage permit HA-11-23 for work on 66 Mohawk Street (Cockshutt Office and Timekeepers Building)
• Update to City of Brantford's Heritage Grant Program
• Strategies for designating Heritage Conservation Districts
• Nomination of Constable John Hickey for Prominence Point

Police Station Task Force

The Brantford Police Station Task Force is meeting to receive a staff report on the Brantford Police Services Facility Redevelopment Project. The agenda includes roll call, declarations of conflict, presentations, the project update, and approval of previous minutes. No financial impact is noted for this item.

• Brantford Police Services Facility Redevelopment Project Update (Staff Report 2023-665)
• Approval of Police Station Task Force Minutes from July 31, 2023
• Hybrid meeting format with virtual or in-person attendance

Municipal Accommodation Revenue Tool Task Force

The Municipal Accommodation Revenue Tool Task Force is deciding on the Municipal Accommodation Tax (MAT) business plan, implementation, and public consultation results. They will consider directing staff to formalize an agreement with the Ontario Restaurant Hotel & Motel Association, create a Brantford Tourism Development Corporation, appoint board members, and disband the task force.

• Consider MAT Business Plan, Implementation Plan and Public Consultation (Report 2023-700)
• Direct staff to formalize agreement with Ontario Restaurant Hotel & Motel Association (ORHMA)
• Incorporate Brantford Tourism Development Corporation if name available
• Appoint Mayor Davis and Councillors McCreary, Sless, Sicoli as board members
• Disband the task force after completing mandate

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is meeting to receive the 2023 Vision Zero Program Update, which includes recommendations to consider a consultant evaluation of Automated Speed Enforcement and Administrative Penalty System operations for the 2024 capital budget, and to approve a lane designation on Icomm Drive at Clarence Street South. The committee will also receive minutes from September 28, 2023, and the 2024 meeting schedule. This is a regular business meeting with one substantive item for consideration.

• 2023 Vision Zero Program Update (report 2023-618) to be received
• Recommendation to consider capital project for Automated Speed Enforcement and Administrative Penalty System evaluation in 2024 budget
• Proposed lane designation approval on Icomm Drive at Clarence Street South
• Minutes of September 28, 2023 meeting
• 2024 meeting schedule to be received

Economic Development, Tourism and Cultural Initiatives Advisory Committee

The committee is reviewing feedback on the Draft Economic Development Strategy Goals and Actions. They are also considering a proposal for a parkette to honour Lawren Harris, which includes naming a stage after him and requesting up to $55,000 for infrastructure and programming.

• Review of Draft Economic Development Strategy Goals and Actions
• Proposed $55,000 funding for Lawren Harris parkette
• $34,000 for stage infrastructure and permanent amenities
• $10,000 from the Public Art Reserve for a mural
• Naming of 'The Lawren Harris Stage'

Appointments Committee

The Appointments Committee is meeting to approve the appointment of Council members to various committees, boards, advisory committees, and task forces, as outlined in an attached appendix. The committee will also consider consent items, including minutes from a previous meeting, and will discuss in private the appointment of citizen members and liaison members to several specific committees and boards.

• Approval of Council member appointments to committees, boards, and task forces as per Appendix 'A'
• Minutes from Appointments Committee meeting of May 16, 2023
• Private discussion on citizen appointments to Brantford Accessibility Advisory Committee, Citizen Remuneration Committee, Economic Development, Tourism and Cultural Initiatives Committee, and Environmental and Sustainability Policy Advisory Committee
• Private discussion on liaison appointments to Brantford Accessibility Advisory Committee, Environmental and Sustainability Policy Advisory Committee, and Downtown Brantford Business Improvement Area

Brantford Airport Board

The Brantford Airport Board is meeting to receive routine updates, including the November 2023 Real Estate and Facilities Report, a real estate update, a facilities update, an airport management update, and the draft 2024 meeting schedule. The agenda is largely procedural, with no major decisions or public hearings listed.

• November 2023 Real Estate and Facilities Report (Report 2023-554) to be received
• Real Estate Update
• Facilities Update
• Airport Management Update
• 2024 Meeting Schedule (draft) to be received

Planning Committee

The Planning Committee is meeting to consider two zoning by-law amendments. The first would rezone 672 Powerline Road to permit employment uses, and the second would rezone 380-384 Erie Avenue to allow 26 stacked townhouses. The committee will also approve minutes from the previous meeting.

• Zoning amendment PZ-03-23 for 672 Powerline Road to change zoning to Holding – Prestige Industrial Exception 11 Zone (h-M1-11) for employment uses
• Zoning amendment PZ-11-23 for 380-384 Erie Avenue to rezone from Flood - Residential Type 1B to Flood - Residential Medium Density Type A (F-R4A-89) for 26 stacked townhouses
• Conditions for 672 Powerline Road include a signed site plan agreement, servicing resolution, and a transportation impact study
• Public meeting notices will include a statement that all public submissions were considered

Finance Committee

The Brantford Finance Committee is meeting to consider several financial reports, including a $1.74 million deficit forecast by the Brantford Police Service for 2023, an update on capital projects with $4.4 million returned to reserves, and updates to four finance policies. The committee will also receive a third-quarter casino revenue update and approve minutes from a previous meeting.

• 2023 Variance Update to Include the Brantford Police Service – $1.74 million deficit, earmark from Corporate Contingency Reserve (RF0554)
• Update on Capital Projects – Net $4,400,407 returned to reserves
• Update to Finance Policies – repealing/replacing Investment, Lease Financing, Commodity Price Hedging, Development Charge Interest policies
• 3rd Quarter Casino Update – $1,391,238 revenue
• Finance Committee minutes from September 13, 2023

Special City Council

This is a special City Council meeting that is largely procedural, with the main substantive action being a motion to move into a closed (in-camera) session to discuss five confidential items. The only public business is a proclamation declaring November 25, 2023 as the International Day for the Elimination of Violence Against Women. No decisions are made in open session.

• Proclamation of Nov 25, 2023 as International Day for the Elimination of Violence Against Women (Councillor Sicoli)
• Closed session: Follow-Up to Reports 2023-96 and 2023-329 re Organizational Realignment (2023-698)
• Closed session: Sports and Entertainment Centre Update (2023-678)
• Closed session: Information Security Roadmap and Personnel Resource Analysis (2023-683)
• Closed session: Collective Bargaining Update with IATSE (2023-614) and Market Rent Homes Disposition of Lands Strategy (2023-619)

Committee of the Whole - Planning and Administration

The Committee of the Whole is reviewing several administrative and infrastructure items. Key discussions include managing $6,000,000 in national housing renovation funding and evaluating local sports facilities and major team experiences.

• $6,000,000 National Housing Co-Investment Fund for renovation and repair
• Review of local sports facility seating, parking, and condition
• Proposed sign by-law amendment regarding billboard signs
• Lane closing and conveyance for Lawrence Street, Lyons Avenue, Ridgewood Drive, and Abigail Avenue
• $6,000 license agreement for an air monitoring station at 324 Grand River Avenue

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting to receive a report on the 2024 National Accessibility Awareness Week, which has a financial impact of $13,000, and to direct staff to detail the plan for approval at the next meeting. The committee will also consider consent items, including forwarding comments on a review of taxicab licensing regulations and receiving the 2024 meeting schedule.

• National Accessibility Awareness Week 2024 plan with $13,000 financial impact (Report 2023-679)
• Review of Taxicab Licensing Regulations in the City of Brantford (Report 2023-655) — comments to be forwarded to staff
• 2024 Meeting Schedule for the committee
• Minutes from September 7, 2023 meeting

Social Services Committee

The Social Services Committee is meeting to consider a report on a Service Agreement Framework for Community Housing Providers at end of mortgage, with no financial impact. The committee will also review minutes from its October 4, 2023 meeting. The agenda is largely procedural, with one substantive item for consideration.

• Service Agreement Framework for Community Housing Providers (Report 2023-116, Financial Impact: None)
• Direction to City Clerk to forward final resolution and staff report to County of Brant
• Approval of minutes from October 4, 2023 Social Services Committee meeting

Estimates Committee

The Estimates Committee is considering approval of the 2024 Shared Social Services Budget, which includes an operating budget of $18,431,921 and a capital budget of $25,286,000. The recommendation also authorizes the Director of Housing and Homelessness and the Purchasing Officer to award capital projects and directs the City Clerk to deliver the final budget to the County by December 1, 2023.

• 2024 Shared Social Services Operating Budget - $18,431,921
• 2024 Shared Social Services Capital Budget - $25,286,000
• Authorization to award 2024 capital projects per Purchasing Policy
• Budget delivery to County by December 1, 2023

Committee of the Whole - Operations

The Committee of the Whole - Operations is meeting to discuss and potentially direct staff on several items, including exploring shared service opportunities with the County of Brant, updating the community gardens policy with a $25,000 budget request, and adopting new fleet policies. The agenda also includes a resolution to redirect park sale proceeds from 17-23 Sydenham St to 22 Sydenham St.

• Direct CAO to explore shared services with County of Brant, including physician recruitment, municipal airport, and tourism/events/economic development
• Community Gardens Corporate Policy Update with $25,000 for water servicing for a downtown central community garden, funded from Council Priorities Reserve RF0558
• Public Works Fleet Policies Update: repeal Green Fleet Policy, adopt Corporate Fleet Policy
• Resolution to amend previous decision to redirect proceeds from sale of 115 Albion Street to 22 Sydenham St instead of 17-23 Sydenham St for a new park

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to receive the 2023 Climate Change Action Plan and Emissions Inventory Annual Update, which has no financial impact. The committee will also receive its draft 2024 meeting schedule and approve minutes from its June 29, 2023 meeting. A presentation on the climate plan update is scheduled by the Climate Change Officer and Manager of Business Support and Sustainability.

• 2023 Climate Change Action Plan and Emissions Inventory Annual Update (Report 2023-637, no financial impact)
• Brantford GHG Emissions Inventory data for 2019-2022 (Appendices B and C)
• Draft 2024 meeting schedule for the committee
• Minutes from June 29, 2023 committee meeting

Committee of Adjustment

The Brantford Committee of Adjustment will hold statutory public meetings on two applications. Staff recommend refusing minor variances and consents for 72 Ava Road, and refusing one sign variance while approving another for 113 King George Road. The committee will also receive the 2024 meeting schedule and approve minutes from October 4, 2023.

• 72 Ava Road: refuse minor variance for 18.4 m lot width (required 24.5 m) and 655.7 m² lot area (required 745.0 m²)
• 72 Ava Road: refuse consents B27/2023 and B28/2023 to sever parcels, citing incompatibility and undersized lots
• 113 King George Road: refuse variance to allow 3 billboard signs (max 2 permitted)
• 113 King George Road: approve variance to allow flashing sign illumination within 31 m of residential zone (40 m required)
• Receive 2024 Committee of Adjustment meeting schedule

Control of Vicious Dogs Committee

The Control of Vicious Dogs Committee will meet to consider an appeal regarding a muzzle order. The hearing involves a potentially dangerous dog designation served on August 12, 2023.

• Muzzle appeal by Clara Brigaitis of 53 Woodlawn Avenue
• Review of minutes from the August 17, 2023, committee meeting

Joint City-County Shared Services Committee

The Joint City-County Shared Services Committee is reviewing Report 2023-643 regarding potential shared service opportunities. The City of Brantford CAO has been directed to explore these opportunities with the County of Brant CAO and report back with a timeline and recommendations.

• Report 2023-643: Joint City-County Shared Service Opportunities

Economic Development, Tourism and Cultural Initiatives Advisory Committee

The committee will receive a presentation from McSweeney and Associates regarding the Draft Economic Development Strategy Goals and Actions. Members will discuss the draft and provide feedback to the consultants. The financial impact of this strategy is currently listed as unknown.

• Presentation on Draft Economic Development Strategy Goals and Actions (Report 2023-578)
• Review of August 23, 2023, meeting minutes

City Council

Brantford City Council is meeting on October 24, 2023, to consider a range of items including proclamations, committee reports, and by-laws. Key decisions include a proposed $1,200 donation to a SickKids fundraiser, redirecting park funds to a different property, and a draft 2024 paramedic budget with a potential operating increase of up to $644,626. The agenda also includes several zoning and traffic by-law amendments, as well as routine approvals of minutes and reports.

• Paramedic Service Draft 2024 Budget: up to $644,626 operating increase and $101,943 capital
• Zoning By-law Amendment and Draft Plan of Subdivision at Donegal Drive (PZ-26-22)
• Demolition applications for 187-203 Market Street, 11 Grey Street, and 168 & 168½ George Street
• Proposed $1,200 donation to SickKids fundraiser from Council Priorities Reserve
• Redirect park proceeds from 17-23 Sydenham St to 22 Sydenham St for new park

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to review and comment on two reports: exterior restoration work for 66 Mohawk Street (Cockshutt Plow Company Office Portico and Timekeeping Building) and a Heritage Impact Assessment for 325 West Street. The committee will also receive the 2024 meeting schedule and minutes from a previous meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Exterior restoration work for 66 Mohawk Street (Cockshutt Plow Company Office Portico and Timekeeping Building)
• Heritage Impact Assessment for 325 West Street (File PZ-06-23)
• 2024 meeting schedule for the Brantford Heritage Committee
• Minutes from August 28, 2023 meeting

Major Sports Team Liaison Committee

The Major Sports Team Liaison Committee is meeting to discuss a staff report on current and prospective major sport teams and local sport facilities. The committee will consider directing staff to consult with current major league teams about their experiences in Brantford and to prepare a report on city sport facilities covering seating, parking, condition, and future plans. The agenda also includes approval of previous meeting minutes.

• Staff Report 2023-621 on current and prospective major sport teams and local sport facilities
• Proposed consultation with major league teams listed in sections 5.1.1 and 5.1.3
• Proposed report on city sport facilities (section 5.2) covering seating capacity, parking, facility state, and future plans
• Approval of July 17, 2023 committee minutes

Special Committee of the Whole

The Special Committee of the Whole is considering a report on SC Johnson and directing staff to retain external legal and planning experts for an Ontario Land Tribunal appeal regarding 58 Morrell Street. The meeting includes a public open house for residents to speak on this item. Funding for the external services would come from the Corporate Contingency Reserve.

• Report 2023-581 on SC Johnson received for consideration
• Direct staff to hire external lawyer and planner for Ontario Land Tribunal appeal
• Fund external fees from Corporate Contingency Reserve (RF0554)
• Include report and communications in City's OLT filings
• Public open house for Item 5.1

Brantford Airport Board

The Brantford Airport Board is meeting to receive the October 2023 Real Estate and Facilities Report, which includes updates on real estate, facilities, and airport management. The agenda also includes roll call, conflict of interest declarations, and approval of the September 11, 2023 minutes. No major decisions or public hearings are listed.

• Receive Report 2023-553, October 2023 Real Estate and Facilities Report
• Receive Airport Manager's Report for October 2023 (Appendix A)
• Approve minutes of September 11, 2023 board meeting

Planning Committee

The Planning Committee is considering a zoning by-law amendment and draft plan of subdivision for Block 226 on Donegal Drive. The recommendation is to approve the zoning change to Holding-Residential Type 1C, with conditions, and to present the draft plan to Council later. The committee will also review minutes from its September 14 meeting.

• Zoning By-law Amendment PZ-26-22 for Block 226, Registered Plan 1775, Donegal Drive, to 'Holding – Residential Type 1C Zone (H-R1C)'
• Draft Plan of Subdivision 29T-22505 for the same lands, to be presented to Council at a later date
• Conditions include peer review and implementation of D-6 Compatibility and Noise Assessment recommendations
• Approval of Planning Committee minutes from September 14, 2023

Estimates Committee

The Estimates Committee is considering the Paramedic Service Draft 2024 Budget, which proposes a 10.9% operating budget increase of up to $644,626 and $101,943 in capital costs. The committee will decide whether to approve the budget in principle and direct the City Clerk to send the final resolution to the County Clerk before November 1, 2023.

• Paramedic Service Draft 2024 Budget with $644,626 operating increase (10.9%) and $101,943 capital
• Potential funding for an additional Commander's vehicle from Development Charges-Land Ambulance Reserve Fund (RF0412)
• Approval in principle of the 2024 Draft Paramedic Services Budget
• Direction to City Clerk to provide final resolution to County Clerk by November 1, 2023

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration is considering several items, including hiring firefighters to cover WSIB leaves, approving demolitions on Market, Grey, and George Streets, receiving a downtown priority plan update, and a notice of motion to fund a public art project for Phil Hartman. The agenda also includes routine consent items and minutes.

• Fire Department staffing: hire probationary firefighters/dispatchers to cover WSIB leaves, estimated cost $108,450
• Approve non-routine demolition applications for 187-203 Market Street, 11 Grey Street, and 168 & 168½ George Street
• Bid to host Federation of Canadian Municipalities Board of Directors meeting in 2027 or 2028
• Downtown Brantford Priority Plan 2023 update; appoint Councillor Mandy Samwell as Downtown Revitalization Champion
• Notice of motion: up to $40,000 for Phil Hartman public art project (from Public Art Reserve and Council Priorities Reserve)

Special City Council

This special City Council meeting will consider a resolution from a September 12 in-camera meeting regarding a land exchange with Mattamy Homes. The council will vote on acquiring 3.998 acres at 460-466 King George Road for $2,445,245, funded from the Water Reserve, and approving an option to sell about 4 acres of the Spierenburg Farm to Mattamy at $600,000 per acre. The meeting also includes moving in-camera to discuss three confidential items: land acquisition at 371 Powerline Road, an unsolicited offer for 90 Terrace Hill Street, and a realignment of positions within the CAO Commission.

• Acquisition of 3.998 acres at 460-466 King George Road for $2,445,245 from Mattamy
• Funding from Water Reserve RF542
• Option to sell approximately 4 acres of Spierenburg Farm to Mattamy at $600,000 per acre
• Proceeds directed to Capital Funding Envelope Reserve (RF0556)
• In-camera items: 371 Powerline Road acquisition, 90 Terrace Hill Street offer, CAO Commission realignment

Social Services Committee

The Social Services Committee will consider approving the Canada-Ontario Community Housing Initiative and Ontario Priorities Housing Initiative Investment Plan, which funds capital projects and repairs for community housing. It will also discuss a resolution directing staff to report on the Brantford-Brant Housing Stability Plan and housing units by ward boundary. The meeting includes routine items like roll call, declarations, and approval of previous minutes.

• Approve COCHI and OPHI Investment Plan (Report 2023-227) with no financial impact
• Authorize CAO to execute Transfer Payment Agreement with Ontario Minister of Municipal Affairs and Housing
• Direct staff to fund capital projects and repairs listed in Appendix A
• Resolution: update on Housing Stability Plan and housing units by ward boundary by Q4 2023
• Approve minutes of September 6, 2023 meeting

Committee of Adjustment

The Brantford Committee of Adjustment is holding a statutory public meeting to consider three applications: two minor variance requests (153 Pusey Boulevard and 24 Hardy Road) and one consent to sever (91 Birkett Lane). The committee will vote on staff recommendations to approve each application, subject to conditions and required notices.

• A42/2023 - 153 Pusey Boulevard: variance to allow 0.4 m interior side yard (required 1.0 m) and 0.7 m eave projection (max 0.6 m)
• B35/2023 - 91 Birkett Lane: consent to sever 21,438 m² parcel, retaining 56,619 m²
• A33/2023 - 24 Hardy Road (Units 1-9): variance to allow 3.0 m rear yard deck projection (max 2.5 m)
• Approval recommendations include statutory notice statements under the Planning Act

Committee of the Whole - Operations

The Committee of the Whole - Operations is meeting to discuss and potentially approve several items, including a new Green Bin organic waste program, traffic changes in multiple neighbourhoods, and the Active Transportation Master Plan. The agenda also includes two resolutions: one to declare gender-based and intimate partner violence an epidemic, and another requesting a review of mandatory treatment programs and the creation of a correctional facility similar to the former Burtch Institution.

• Amendments to Solid Waste By-law for new Green Bin organic waste collection program
• Directional closure of Scarfe Avenue at Brant Avenue
• Traffic reviews and by-law changes for Shellard and Terrace Hill neighbourhoods, including a 40 km/h speed limit on Terrace Hill Street
• Implementation of the Active Transportation Master Plan
• Resolution to declare gender-based and intimate partner violence an epidemic and request federal/provincial action

Human Resources Committee

The Human Resources Committee is meeting to handle routine procedural items, including approving minutes from August 8, 2023. The only substantive item is a confidential discussion about realigning positions within the CAO Commission, which will be held in-camera due to personal and labour relations matters.

• Approval of minutes from August 8, 2023
• Closed session on realignment of positions within CAO Commission (2023-579)

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is meeting to consider the Active Transportation Master Plan and traffic reviews for the Scarfe Avenue at Brant Avenue intersection, the Shellard neighbourhood, and the Terrace Hill neighbourhood. The committee will vote on recommendations to receive the reports, approve by-law changes, and consider capital projects for the 2024 budget. The meeting also includes routine items like roll call, declarations of interest, and approval of previous minutes.

• Active Transportation Master Plan (report 2023-83) – staff directed to implement the plan
• Scarfe Avenue at Brant Avenue directional closure (report 2023-422) – by-law change recommended
• Shellard Neighbourhood Traffic Review (report 2023-477) – by-law changes and 2024 capital project consideration
• Terrace Hill Neighbourhood Traffic Review (reports 2022-547, 2023-474, 2023-475) – by-law changes and 2024 capital project consideration

City Council

Brantford City Council is meeting to approve tax adjustments totaling $46,477.85 and to fund an additional $750,000 for the Civic Centre HVAC system from the Casino Legacy Reserve. The agenda also includes several proclamations, committee reports on budgets, zoning amendments, and a notice of motion to declare gender-based violence an epidemic.

• Approval of $46,477.85 in tax adjustments under the Municipal Act
• Funding of $750,000 for Civic Centre HVAC from Casino Legacy Reserve
• 2024 Shared Services Budget: $18,431,921 operating, $25,586,000 capital
• Zoning amendments for Powerline Road Catholic High School and 344 Elgin Street
• Notice of motion to declare gender-based violence an epidemic

Wall of Recognition Task Force

The Wall of Recognition Task Force is meeting to consider inducting five individuals into the Wall of Recognition. The agenda includes a report with nominees for historical and modern-day candidates, plus approval of minutes from a 2019 meeting. The meeting is open to the public in a hybrid format.

• Induct Walter J. Bragg as 2023 Historical Candidate
• Induct John Wedgewood Bowlby as 2024 Historical Candidate
• Induct Charles H. Hartman as 2025 Historical Candidate
• Induct John H. Matthews as 2026 Historical Candidate
• Induct John Utley as 2022 Modern-day Candidate

Planning Committee

The Brantford Planning Committee is meeting to consider several planning applications, including a city-initiated official plan and zoning amendment for a new Catholic secondary school north of Powerline Road, a zoning amendment to expand the Brantford Police Services station at 344 Elgin Street and 101 Carter Street, and two subdivision applications. The committee will also hold statutory public meetings for the school and police station items, and may approve the minutes from the August 17, 2023 meeting.

• Official Plan Amendment OP-04-23 and Zoning By-law Amendment PZ-13-23 for a 14,969 m² Catholic Secondary School north of Powerline Road, with holding provisions until servicing and land sale conditions are met
• Zoning By-law Amendment PZ-09-23 to rezone 344 Elgin Street and 101 Carter Street to Institutional Services Zone – Exception 3 (I1-3) to facilitate Brantford Police Services station expansion
• Zoning By-law Amendment PZ-26-22 and Draft Plan of Subdivision 29T-22505 for Block 226, Registered Plan 1775, Donegal Drive, to rezone to Holding – Residential Type 1C Zone (H-R1C), subject to noise assessment conditions
• Draft Plan of Subdivision 29T-23502 for 396 Erie Avenue, submitted by Birkett Riverview Homes, to be approved subject to conditions
• Approval of Planning Committee minutes from August 17, 2023

Finance Committee

The Brantford Finance Committee is meeting to consider several financial reports, including a review of the casino funds policy, a second-quarter variance report showing an estimated $702,836 deficit, and early approval of 2024-2027 fees. The committee will also discuss appointing external auditors and receiving updates on reserves, contracts, and investments.

• Review Finance Policy 010 – Use of Casino Funds and 2nd Quarter Casino Update ($1,379,904 revenue)
• 2023 2nd Quarter Variance Report (estimated $702,836 deficit)
• Amend Fees and Charges By-law 30-2023 for early approval of 2024-2027 fees
• Appointment of External Auditors – non-competitive contract to Millard, Rouse & Rosebrugh LLP up to $142,000 ($69,000 City only)
• Establishment of RF0578 Greyfield Façade Grant Reserve and RF0579 Downtown CPTED/Façade Grant Reserve

Committee of the Whole - Planning and Administration

The Committee of the Whole for Planning and Administration is meeting to consider several planning and administrative items, including a proposed 4% Municipal Accommodation Tax, a new downtown facade and safety grant program, heritage designations, a lease renewal, and a road conveyance. The agenda also includes routine consent items and minutes from previous meetings.

• Direct staff to develop a 4% Municipal Accommodation Tax (MAT) program and consult on a Municipal Services Corporation
• Proposed Downtown Façade & Safety Improvement Grant Program (amendment to Downtown CIP)
• Add 53 Charlotte Street (Crystal Cottage) to Heritage Register as listed property
• Approve heritage attribute removal at 135 Sydenham Street (front porch)
• Lease renewal with Centreline Physio, Sports and Wellness Inc. ($111,295.80)

Special City Council

This is a special City Council meeting with a closed (in-camera) session to discuss five confidential items, mostly involving land acquisitions or dispositions. The items include an unsolicited offer for 235 West Street (Greenwood Park), an SPCA option agreement extension, a land exchange with Mattamy Homes, and the acquisition of 46 Clara Crescent. There is also a request for instructions regarding an investigation under solicitor-client privilege. No public decisions are scheduled.

• Unsolicited offer for purchase of 235 West Street (Greenwood Park)
• SPCA option agreement extension
• Land exchange with Mattamy Homes
• 46 Clara Crescent acquisition
• Request for instructions regarding investigation (solicitor-client privilege)

Councillors moved and seconded a motion to go in‑camera to consider five private and confidential items. The motion carried with an 8‑0 vote, allowing the council to discuss the unsolicited land offer, SPCA option extension, land exchange, investigation instructions, and a special committee report in a closed session. No other decisions were taken during the meeting.

• Moved into closed session to consider private items (8-0)

Brantford Airport Board

The Brantford Airport Board is meeting to receive a draft vision, mission, goals and actions for the Brantford Municipal Airport, prepared by McSweeney & Associates, and to provide feedback. The board will also receive the September 2023 Real Estate and Facilities Report and approve minutes from the August 21, 2023 meeting. No financial impact is noted for the main items.

• Draft Vision, Mission, Goals and Actions for Brantford Municipal Airport (Report 2023-522, no financial impact)
• Presentation by McSweeney & Associates on airport draft vision
• September 2023 Real Estate and Facilities Report (2023-552)
• Approval of August 21, 2023 board minutes

The Board approved changes to the airport's vision statement and core values. It also directed staff to analyze aviation hub development opportunities and research different management and governance models, including a municipal services corporation.

• Approved amendments to the airport's vision statement and core values
• Directed staff to incorporate Aviation Hub Development Opportunities into the project and financial plan
• Directed staff to analyze management and governance options, including a municipal services corporation model
• Received Report 2023-522 regarding Draft Vision, Mission, Goals and Actions
• Received September 2023 Real Estate and Facilities Report
• Approved August 21, 2023 meeting minutes

Special Committee of the Whole

The Special Committee of the Whole is meeting to receive a report on a proposed new sports and entertainment facility for the City of Brantford, including a feasibility study and business case assessment. The agenda lists a presentation by Ronald Bidulka of KKR Advisors Ltd. on the feasibility study, and a motion to receive Report 2023-574. The committee will also move in-camera to discuss criteria and location for a major sport and entertainment facility, citing negotiations.

• Presentation by Ronald Bidulka, KKR Advisors Ltd., on Sports Entertainment Complex Feasibility Study
• Item 5.1: New sports and entertainment facility for the City of Brantford (Report 2023-574, Financial Impact: $0)
• Attachments include Report 2023-58 and Brantford Sports and Entertainment Centre Feasibility and Business Case Assessment
• Motion to receive Report 2023-574
• In-camera item 6.1: Major Sport and Entertainment Facility Criteria and Location (2023-576)

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting to receive updates on the Brantford Police Services Redevelopment Project and the Shellard Lane Joint Build Project, and to consider approving the 2024 relaunch of the City's Accessibility Awards Program. The agenda also includes routine items like roll call, minutes, and adjournment.

• Brantford Police Services Redevelopment Project Update (Staff Report 2023-506)
• Shellard Lane Joint Build Project Update (Staff Report 2023-507)
• 2023 Accessibility Awards Campaign relaunch, with financial impact of $6,000 (Report 2023-567)
• Approval of 2024 Accessibility Awards Program relaunch
• Minutes from March 2, 2023 meeting

The Committee approved the 2024 relaunch of the Accessibility Awards Program. Staff provided updates on the Brantford Police Services Redevelopment and the Shellard Lane Joint Build projects.

• Approved 2024 relaunch of the Accessibility Awards Program (CARRIED)
• Received Staff Report 2023-506 regarding Brantford Police Services Redevelopment Project Update (CARRIED)
• Received Staff Report 2023-507 regarding Shellard Lane Joint Build Project Update (CARRIED)
• Approved minutes from March 2, 2023 (CARRIED)

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors will receive its Second Quarter Report for April–June 2023 and approve the minutes from its June 7, 2023 meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Receive Q2 2023 report (Report 2023-560)
• Direct City Clerk to forward report to County of Brant
• Approve June 7, 2023 board minutes

The Board of Directors received the Brant and Brantford Local Housing Corporation Second Quarter Report covering April to June 2023. The City Clerk was directed to send the final resolution and staff report to the County of Brant.

• Approved minutes from June 7, 2023 meeting
• Received Second Quarter Report (April - June 2023) for Brant and Brantford Local Housing Corporation
• Directed City Clerk to forward final resolution and staff report to the County of Brant

Committee of Adjustment

The Committee of Adjustment is holding statutory public meetings to decide on minor variance and consent applications for six properties. Decisions include proposed refusals for 72 Ava Road and 192 Longboat Run West, and approvals for 187 Phelps Rd, 12 Wright Street, 44-48 Gladstone Street, and Savannah Oaks Drive. The meeting also includes roll call, declarations of interest, and approval of previous minutes.

• 72 Ava Road: refuse minor variance (lot width 18.4m vs 24.5m required; area 655.7m² vs 745m²) and two consents (B27/2023, B28/2023)
• 187 Phelps Rd: approve accessory building in front yard (A28/2023)
• 12 Wright Street: approve consent to sever 11,436 m² for boundary adjustment (B29/2023)
• 192 Longboat Run West: refuse rear yard setback variance (3.6m vs 7.0m) and consent (B31/2023, A31/2023)
• 44-48 Gladstone Street: approve variances and consents for three lots (B32-B34/2023, A32/2023)

The Committee approved a front-yard garage at 187 Phelps Rd and a land sever for industrial development at 12 Wright Street. A request to adjust a rear boundary and setback at 192 Longboat Run West was approved by a 4-3 vote. One application for 72 Ava Road was deferred.

• Deferred applications B27/2023, B28/2023, & A29/2023 for 72 Ava Road
• Approved Application A28/2023 for accessory building (garage) in front yard at 187 Phelps Rd (7-0)
• Approved Consent Application B29/2023 to sever 11,436 m2 parcel at 12 Wright Street (7-0)
• Approved Application A31/2023 for 5.0 m rear yard setback at 192 Longboat Run West (4-3)
• Approved Application B31/2023 to sever 118 m2 parcel at 192 Longboat Run West (4-3)

Social Services Committee

The Social Services Committee is reviewing and recommending approval of the 2024 Shared Services Budget, which includes an $18,431,921 operating budget and a $25,586,000 capital budget. The committee will also consider several Ontario Works items, including appointing an administrator, requesting increased provincial funding, and approving a non-competitive procurement for document management services. A notice of motion from Councillor Samwell asks for an update on the Brantford-Brant Housing Stability Plan and housing units by ward.

• 2024 Shared Services Budget: $18,431,921 operating, $25,586,000 capital
• Appointment of Aaron Wallace as Administrator for Ontario Works Brant
• Request to province for increased Ontario Works program delivery funding
• Non-competitive procurement with Nimble Information Strategies Inc. up to $162,000 for document scanning
• Approval of Household Income Limits for rent-geared-to-income eligibility

The Social Services Committee approved the 2024 draft operating and capital Shared Social Services budgets. The committee also authorized a non-competitive procurement contract for document management and appointed a new administrator for Ontario Works Brant.

• Approved 2024 Shared Social Services operating budget of $18,431,921 and capital budget of $25,586,000
• Approved appointment of Aaron Wallace as Administrator for Ontario Works Brant
• Approved non-competitive procurement with Nimble Information Strategies Incorporated for document scanning up to $162,000
• Approved Household Income Limits as a local eligibility rule for rent-geared-to-income applicants
• Requested the Ministry of Children, Community and Social Services to increase annual program delivery funding for Ontario Works Brant
• Approved minutes from the June 7, 2023 meeting

Municipal Election Compliance Audit Committee

The Municipal Election Compliance Audit Committee is meeting to consider appointing an auditor for a compliance audit related to an application granted at the August 14, 2023 meeting. The agenda also includes approval of minutes from that meeting. No other substantive items are listed.

• Appointment of auditor for municipal compliance audit (Item 4.1, Report 2023-568)
• Approval of minutes from August 14, 2023 meeting
• Approval of private and confidential minutes from August 14, 2023

The Municipal Election Compliance Audit Committee appointed MNB LLP to perform a compliance audit related to an application granted on August 14, 2023. The committee also approved the minutes from two previous meetings.

• Appointed MNB LLP to conduct a municipal compliance audit (Carried)
• Approved minutes from August 14, 2023 meeting (Carried)
• Approved minutes from August 14, 2023 Private and Confidential meeting (Carried)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors will meet to receive its second quarter report for April–June 2023 and approve the minutes from its June 7, 2023 meeting. The agenda is largely procedural, with no major decisions or public hearings listed.

• Receive Q2 2023 report (Report 2023-561) with financial impact noted as none
• Approve minutes from June 7, 2023 board meeting

The Board of Directors approved the minutes from the June 7, 2023 meeting. The Board also received the Second Quarter Report (April – June 2023) for the Brantford Municipal Non-Profit Housing Corporation.

• Approved June 7, 2023 meeting minutes
• Received Second Quarter Report (April – June 2023) 2023-561

Committee of the Whole - Operations

The Committee of the Whole - Operations is meeting to discuss several items, including a proposed resolution to support the Brantford Red Sox with a fee credit, a request to the County of Brant for airport infrastructure, and a resolution supporting SC Johnson. The committee will also consider re-establishing a joint city-county shared services committee and hear a presentation from GrandBridge Energy.

• Resolution to provide Brantford Red Sox with up to $15,000 annual credit for Arnold Anderson Stadium field and concession fees for 2023-2025
• Request to County of Brant to fund infrastructure for commercial hangars at Brantford Municipal Airport
• Resolution supporting SC Johnson and opposing rezoning at 58 Morrell Street
• Re-establishment of Joint City-County Shared Services Committee
• Grandbridge Energy Corporation shareholder overview presentation

The Committee approved the re-establishment of a joint service-sharing committee with the County of Brant. A resolution of support for SC Johnson was introduced, and a request for funding for the Brantford Red Sox was deferred.

• Re-established Joint City-County Shared Services Committee with 10 members (11-0)
• Appointed Councillors Sicoli, Sless, McCreary, Hunt, and Samwell to the Joint City-County Committee (11-0)
• Deferred $15,000 annual fee credits for Brantford Red Sox until non-profit status is obtained (11-0)
• Withdrew request for County of Brant to fund airport infrastructure after referral failed (4-7)
• Approved motion to waive rules for SC Johnson resolution of support (11-0)
• Approved August 8, 2023 meeting minutes (11-0)

City Council

Council approved a series of reports and motions including the 2023-2027 People Master Plan and winter operations improvements. The city will also expand aircraft hangar capacity at the municipal airport and name softball diamonds at Lions Park after Ted Beare.

• Approved 2023-2027 People Master Plan (11-0)
• Approved winter operations options to clear green routes sooner and expedite windrow removal (11-0)
• Directed staff to include multi-year splash pad expansion in the 10-year Capital Plan (11-0)
• Approved amendments to Chapter 227 - Cemeteries for Oakhill Columbaria (11-0)
• Directed staff to investigate developing a parkette with a stage and seating outside the library (11-0)
• Named Lions Park softball diamonds 'Ted Beare Softball Diamonds' with up to $7,500 for signage and an event (11-0)
• Deferred credit of up to $15,000 annually for Brantford Red Sox field and concession fees
• Approved $1.13 million for a second full T-Hangar at Brantford Municipal Airport via debentures (11-0)

Special City Council

This is a special City Council meeting with a single substantive item: a motion to move in-camera to consider an extension on an offer to purchase city-owned lands from the Brantford-Haldimand-Norfolk Catholic District School Board (BHNCDSB). The public portion is otherwise procedural (roll call, declarations, adjournment).

• Motion to move in-camera for item 3.1: Extension on Offer to Purchase from BHNCDSB for City-Owned Lands (2023-544)
• Closed session justified as proposed or pending acquisition or disposition of land by the municipality

Council moved into a private in-camera session to consider an extension on an offer to purchase city-owned lands from the BHNCDSB. No decisions were recorded in the open session.

• Approved motion to move in-camera to consider extension on offer to purchase city-owned lands from BHNCDSB (2023-544)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to review and comment on several heritage-related applications, including a heritage impact assessment, a heritage register addition, a heritage attribute removal, a heritage grant, a conservation plan, and two alteration permits. The committee will also forward historical candidate names for the Wall of Recognition. Most items are for review and comment, with decisions on the grant and alteration permits.

• Heritage Impact Assessment for 282 Stanley Street
• Add 53 Charlotte Street (Crystal Cottage) to Heritage Register
• Remove front porch at 135 Sydenham Street (HD-01-23)
• Heritage Grant of $3,250 for 84 Market Street
• Alterations at 10 Brant Avenue (Jubilee Terrace Park) and 58 Dalhousie Street (City Hall)

The Committee supported adding 53 Charlotte Street to the Heritage Register and approved several heritage permits for property alterations. A $3,250 heritage grant for masonry cleaning at 84 Market Street was approved by a 6-5 vote. The Committee also recommended historical candidates for the Wall of Recognition.

• Supported listing 53 Charlotte Street (the Crystal Cottage) on the Heritage Register
• Approved $3,250 Heritage Grant for masonry cleaning at 84 Market Street (6-5)
• Approved installation of a storyboard at 10 Brant Avenue (Jubilee Terrace Park)
• Approved relocation of art-piece 'Landscape With Tree' at 58 Dalhousie Street
• Supported demolition of front porch at 135 Sydenham Street
• Forwarded names of four historical candidates for the Wall of Recognition (2023-2026)
• Recommended weekly vibration assessments for 282 Stanley Street
• Approved June 26, 2023 meeting minutes

Economic Development, Tourism and Cultural Initiatives Advisory Committee

The Economic Development, Tourism and Cultural Initiatives Advisory Committee is meeting to receive a presentation on the City of Brantford EmployerOne 2023 Results from the Workforce Planning Board of Grand Erie. The agenda also includes approval of the June 21, 2023 minutes and standard procedural items.

• Presentation by Danette Dalton and Wynona Mendes on EmployerOne 2023 Results
• Approval of minutes from June 21, 2023 meeting

The committee received a presentation on the EmployerOne 2023 Results from the Workforce Planning Board of Grand Erie. The only formal action taken was the approval of the minutes from the June 21, 2023 meeting.

• Approved Economic Development, Tourism and Cultural Initiatives Advisory Committee minutes of June 21, 2023

Municipal Accommodation Revenue Tool Task Force

The Municipal Accommodation Revenue Tool Task Force is meeting to consider a report on implementing a Municipal Accommodation Tax (MAT) in Brantford. The main item is a recommendation to direct staff to develop the structure and implementation plan for a 4% MAT, and to conduct public consultation on creating a Municipal Services Corporation to receive the funds. The task force will also receive minutes from a 2019 meeting.

• Report 2023-516 on options for implementing a Municipal Accommodation Tax (MAT)
• Recommendation to develop MAT program at 4%
• Direct staff to conduct public consultation and business case for a Municipal Services Corporation (MSC)
• Report back to task force by Q4 2023
• Minutes from June 27, 2019 task force meeting

The task force approved a report on the Municipal Accommodation Tax (MAT) and directed staff to develop a 4% tax program. Staff must also conduct public consultation and a business case study for a Municipal Services Corporation to receive the funds.

• Approved June 27, 2019 minutes
• Received Report 2023-516 regarding Municipal Accommodation Tax (MAT) options
• Directed staff to develop structure and implementation plan for a 4% MAT program
• Directed staff to conduct public consultation and prepare a business case for a Municipal Services Corporation (MSC)
• Directed staff to report back with consultation results and business case by Q4 2023

Brantford Airport Board

The Brantford Airport Board is meeting in person to receive the August 2023 Real Estate and Facilities Report (2023-502), which covers real estate updates, leasing development opportunities, facilities, airport management, and budget variance. The board will also consider minutes from its May 8, 2023 meeting. No votes on specific actions are listed beyond receiving the report.

• Receive Staff Report 2023-502, August 2023 Real Estate and Facilities Report
• Discussion of development opportunities for leasing of lands and buildings
• Airport management update includes redacted helicopter issues document from Adam Parsons
• Budget variance report for airport included as appendix
• Approval of minutes from May 8, 2023 board meeting

The Board received the August 2023 Real Estate and Facilities Report and approved the minutes from May 8, 2023. Staff were directed to work with the Brantford Flying Club to find remedies for helicopter-related issues.

• Directed staff to work with Brantford Flying Club management to investigate ways to remedy helicopter issues (Carried)
• Received Staff Report 2023-502 August 2023 Real Estate and Facilities Report (Carried)
• Approved May 8, 2023 meeting minutes (Carried)

Control of Vicious Dogs Committee

The Control of Vicious Dogs Committee is meeting to consider one appeal hearing. Anthony Ryan appeals a potentially dangerous dog designation served June 21, 2023, regarding a dog at 15 Balmoral Drive. The committee will decide whether to uphold the muzzle order component of the designation. The agenda also includes approval of minutes from the November 30, 2022 meeting.

• Appeal hearing: Muzzle appeal by Anthony Ryan, 15 Balmoral Drive, regarding potentially dangerous dog designation 2023-510
• Motion to confirm and uphold the muzzle order component of the designation
• Witness statements from Judith Ann Pearson and Brianne Lee Hornung (redacted)
• Photos of Brianne Hornung's injuries included as evidence
• Minutes from November 30, 2022 meeting for approval

The Control of Vicious Dogs Committee confirmed and upheld a muzzle order for a dog designated as potentially dangerous. The committee also elected its Chair and Vice-Chair and approved previous meeting minutes.

• Acclaimed Mary Armstrong as Chair
• Acclaimed Wendy Tymchuk as Vice-Chair
• Approved minutes from November 30, 2022
• Upheld muzzle order component of potentially dangerous dog designation for Anthony Ryan (Report 2023-510)

Planning Committee

The Brantford Planning Committee is meeting to consider four zoning by-law amendments and draft plan of subdivision applications, plus traffic and parking controls for the Brantwest Phase 1 subdivision. The zoning items include residential and institutional developments at Donegal Drive, Johnson Road, Shellard Lane, and Birkett Lane. The committee will also receive minutes from the June 15, 2023 meeting.

• Zoning amendment PZ-26-22 and draft plan 29T-22505 for Block 226, Donegal Drive, to 'Holding – Residential Type 1C Zone (H-R1C)'
• Zoning amendment PZ-08-23 for 72 Johnson Road to permit 26 stacked townhouse units (R4A-87 and OS3 zones)
• Zoning amendment PZ-10-23 for 346 Shellard Lane to allow elementary school, child care, recreation centre, and library (I3-8 zone)
• Zoning amendments PZ-19-21 and PZ-20-21 for 91 and 101 Birkett Lane for residential development with flood and holding provisions
• Traffic and parking control changes for Brantwest Phase 1 subdivision, amending Traffic By-law 37-83 and Parking By-law 144-88

The Committee approved traffic and parking controls for the Brantwest Phase 1 Subdivision. A zoning amendment for 26 stacked townhouses at 72 Johnson Road was refused. A proposal for a residential zoning change at Donegal Drive failed to receive a seconder.

• Approved stop controls and amended traffic and parking by-laws for Brantwest, Phase 1 Subdivision (3-0)
• Approved June 15, 2023 meeting minutes (3-0)
• Refused Zoning By-law Amendment PZ-08-23 for 26 stacked townhouses at 72 Johnson Road (3-0)
• Tabled Zoning By-law Amendment PZ-26-22 for Donegal Drive (motion failed for lack of seconder)

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration is reviewing several staff reports, including background on the Cultural Hub at One Market project, a fire incident report, a procedural by-law amendment, a lane closing, and a committee review. They will also consider a resolution to designate 2023 Mayor's Gala proceeds to Nova Vita. The agenda includes routine items like minutes and delegations.

• Cultural Hub at One Market Project - staff directed to include funding recommendation in Casino Funds Policy review (Report 2023-456)
• Fire Incident at 321 Henry Street on October 18, 2022 - report received (2023-165)
• Notice of Motion Deadline Update - by-law amendment to Municipal Code Chapter 15 (2023-152)
• Lane closing and conveyance on Sandra Street - by-law to be presented to Council (2023-448)
• Resolution to designate 2023 Mayor's Gala net proceeds to Nova Vita

The Committee designated the net proceeds of the 15th Annual Mayor's Gala to Nova Vita Domestic Violence Prevention Services. Members also approved a by-law amendment regarding notice of motion deadlines and directed staff to review the city's committee and task force structures.

• Designated 2023 Mayor's Gala net proceeds to Nova Vita (10-0)
• Approved by-law to amend Municipal Code Chapter 15 regarding Notice of Motion deadlines (9-1)
• Directed staff to include funding for Cultural Hub at One Market Project in Q3 2023 casino funds policy review (10-0)
• Approved by-law to close and convey a lane on Sandra Street for presentation to City Council (10-0)
• Directed staff to conduct a review of statutory and non-statutory committees and report back in Q1 2024 (10-0)
• Approved minutes for Planning Administration (June 13), Property Standards, Heritage Committee (June 26), and Committee of Adjustment (July 5) (10-0)

Special City Council

This agenda for the Brantford Special City Council meeting of 2023-08-15 contains only procedural boilerplate and embedded content placeholders. No specific decisions, discussions, or action items are listed in the provided text.

Municipal Election Compliance Audit Committee

The Municipal Election Compliance Audit Committee will consider an application requesting a compliance audit of the 2022 municipal election campaign finances of candidate Dave Wrobel, who ran for Mayor. The committee will also review minutes from its July 26, 2023 meeting, including a private and confidential session. The meeting is open to the public in a hybrid format.

• Application requesting a compliance audit under S. 88.33 of the Municipal Elections Act for candidate Dave Wrobel
• Applicants: Kevin Davis, Greg Martin, Dan McCreary, Rose Sicoli
• Review of minutes from July 26, 2023 committee meeting
• Review of private and confidential minutes from July 26, 2023

The Municipal Election Compliance Audit Committee approved an application for a compliance audit following a public hearing. The decision was based on inconsistencies in evidence and concerns regarding municipal campaign finance requirements. The committee also approved the minutes from July 26, 2023.

• Granted application for compliance audit (Carried)
• Approved minutes from July 26, 2023 (Carried)
• Approved minutes from July 26, 2023 Private and Confidential session (Carried)
• Waived presentation time rules for applicants (Carried)
• Waived presentation time rules for candidate (Carried)
• Moved into closed session to consider the application (Carried)

Planning Advisory Committee

The Planning Advisory Committee is meeting to receive staff reports on two zoning matters: a city-initiated Official Plan and Zoning By-law amendment for a future Catholic secondary school, and a zoning by-law amendment for 344 Elgin Street. The committee will provide comments that will be included in staff reports to the Planning Committee. The agenda also includes approval of previous meeting minutes.

• Official Plan Amendment OP-04-23 and Zoning By-law Amendment PZ-13-23 for a Catholic high school
• Zoning By-law Amendment PZ-09-23 for 344 Elgin Street
• Approval of February 27, 2023 meeting minutes

The Planning Advisory Committee received reports on two zoning and official plan amendments. The committee directed that its comments on both applications be included in future reports to the Planning Committee.

• Received report 2023-498 for Catholic High School Official Plan and Zoning amendments (Carried)
• Received report 2023-494 for 344 Elgin Street Zoning By-law Amendment for Brantford Police Service (Carried)
• Approved minutes from February 27, 2023 meeting (Carried)

Human Resources Committee

The Human Resources Committee is meeting to consider the 2023-2027 People Master Plan, a report with recommendations for human resources initiatives. The committee will decide whether to receive the report, direct staff to implement its recommendations, and include required resources in the 2024-2027 multi-year budget. A presentation on the plan is scheduled. The agenda also includes routine items such as roll call, declarations of conflict, and approval of previous minutes.

• Consideration of 2023-2027 People Master Plan (Report 2023-411)
• Direction to implement plan recommendations with semi-annual status updates to Council
• Request to include plan resources in 2024-2027 multi-year budget
• Presentation by Jeff Macpherson, Director, J. Macpherson and Associates on the plan
• Approval of June 6, 2023 Human Resources Committee minutes (public and private)

The Committee received Report 2023-411 and directed staff to implement the recommendations of the 2023-2027 People Master Plan. Staff must provide semi-annual status updates to City Council. Required resources are to be included in the 2024-2027 multi-year budget process.

• Approved 2023-2027 People Master Plan and implementation of recommendations (Carried)
• Approved June 6, 2023 Human Resources Committee minutes (Carried)
• Approved June 6, 2023 Human Resources Committee Private and Confidential minutes (Carried)

Committee of the Whole - Operations

The Committee of the Whole - Operations will consider several staff reports and resolutions, including maintaining current winter maintenance service levels, opting out of the municipal blue box program in favor of producer responsibility, adding splash pads to the capital plan, and amending cemetery by-laws. They will also discuss resolutions on naming softball diamonds, supporting the Brantford Red Sox, and requesting reports on addiction supports and panhandling.

• Winter Operations Service Level Review: staff directed to proceed with Option #1 – remain at current service levels (Report 2023-449)
• Blue Box Program: approve 'Opt-Out' option, transitioning to Circular Materials Ontario by Jan 1, 2025, with two-month contract extension for GFL Environmental Inc. (Report 2023-301)
• Splash pads: direct staff to include multi-year expansion program in 10-year Capital Plan (Report 2023-381)
• Cemetery by-law amendments for new Oakhill Columbaria (Report 2023-466)
• Resolutions: naming Ted Beare Softball Diamonds (up to $5,000 signage, $2,500 event), $15,000 annual fee credit for Brantford Red Sox for 2023-2025, and requests for reports on Consumption and Treatment Services and panhandling options

The Committee approved transitioning the municipal blue box program to Circular Materials Ontario by 2025. Council also voted to increase resources for clearing green routes and expediting windrow removal during winter operations. Additionally, a parkette will be investigated for the area outside the public library.

• Approved transition of Blue Box Program to Circular Materials Ontario effective Jan 1, 2025 (11-0)
• Approved adding resources to clear green routes and expedite windrow removal for winter operations (11-0)
• Approved including multi-year splash pad expansion in the 10-year Capital Plan (11-0)
• Approved amendments to Chapter 227 - Cemeteries for Oakhill Columbaria (11-0)
• Directed staff to investigate developing a parkette with a stage and seating outside the library (11-0)
• Named Lions Park softball diamonds as 'Ted Beare Softball Diamonds' with up to $7,500 in funding (11-0)
• Deferred resolution to provide Brantford Red Sox fee credits of up to $15,000 annually (11-0)
• Resolution on Integrated Addictions Supports withdrawn

Committee of Adjustment

The Committee of Adjustment is holding statutory public meetings to decide on four applications for minor variances and land severances at 251 Stanley Street, 163 Grand River Avenue, 59 Church Street, and 13 Charles Street. It will also consider refusing three severance applications at 144 Mary Street due to lack of a land use compatibility study, and appoint new deputy secretary-treasurers.

• 251 Stanley Street: approve variances for double duplex and 10 townhouse units, plus two severances
• 163 Grand River Avenue: approve variance for 8.3 m lot width and severance of 383 m² lot
• 59 Church Street: approve variances for lot area, rear yard, and parking, plus severance
• 13 Charles Street: approve variances for lot width, area, and coverage (41%) with tree protection plan
• 144 Mary Street: refuse three severances (B18, B19, B20) due to missing noise/emissions study

The Committee of Adjustment approved three separate applications for land severances and zoning variances to allow for new residential construction. The board also appointed two new Deputy Secretary-Treasurers.

• Appointed Blaine Yatabe and Karen Pongracz as Deputy Secretary-Treasurers (Carried)
• Approved severances and variances for 251 Stanley Street to allow a double duplex and 10 townhouses (5-0)
• Approved severances and variances for 163 Grand River Ave to allow a single detached dwelling (5-0)
• Approved severances and variances for 59 Church Street to allow a two-storey single detached dwelling

Committee Review Task Force

The Committee Review Task Force is meeting for the first time to identify its tasks and report back dates, and to establish a meeting schedule. Staff are directed to compile lists of statutory vs. non-statutory committees, non-active committees, meeting frequencies, and to consult with staff and other municipalities, with a full report due in Q1 2024.

• Direct staff to provide lists of statutory vs. non-statutory committees and non-active committees
• Direct staff to consult comparator municipalities on committee structures
• Report back with full review and recommendations in Q1 2024
• Task force to choose meeting frequency: bi-weekly, monthly, bi-monthly, quarterly, or other

The Committee Review Task Force directed staff to conduct a review of statutory and non-statutory committees, including meeting frequency and alignment with Council priorities. A full report with recommendations is due in Q1 of 2024. The group decided to meet at the call of the Chair.

• Appointed Councillor McCreary as Chair and Councillor Sullivan as Vice-Chair
• Approved staff report 'Committee Review Task Force'
• Directed staff to provide lists of statutory vs. non-statutory and non-active committees
• Directed staff to provide meeting frequency for active committees
• Directed staff to consult SLT, Task Force/Advisory Committee Chairs, and comparator municipalities
• Required staff to report back with a full review and recommendations in Q1 of 2024
• Approved meeting at the Call of the Chair

Police Station Task Force

The Brantford Police Station Task Force is meeting to receive an update on the Brantford Police Services Facility Redevelopment Project (Staff Report 2023-467). The agenda also includes approval of minutes from the May 30, 2023 meeting. No other substantive items are listed.

• Brantford Police Services Facility Redevelopment Project Update (Staff Report 2023-467)
• Approval of minutes from May 30, 2023 task force meeting

The task force received a staff report regarding the Brantford Police Services Facility Redevelopment Project. The meeting minutes from May 30, 2023, were approved.

• Received Staff Report 2023-467 regarding Brantford Police Services Facility Redevelopment Project Update (Carried)
• Approved meeting minutes from May 30, 2023 (Carried)

Property Standards Committee

The Property Standards Committee will hear four appeals from property owners contesting Property Standards Orders issued by the city. Staff recommend confirming and upholding each order. The committee will also consider minutes from its March 9, 2023 meeting.

• Appeal by Thi An Binh Bui, owner of 78 Dundas Street, regarding Order #15-23 (2023-483)
• Appeal by Geoffrey Bernard Breed, owner of 144 Market Street, regarding Order #38-23 (2023-486)
• Appeal by Gary Flemington, executor for 313 Powerline Road, regarding Order #32-23 (2023-488)
• Appeal by Jesse R. Dostal (Lefebvre & Lefebvre LLP) for North West Rubber Mats Limited, owner of 321 Henry Street, regarding Order #31-23 (2023-487)
• Minutes of the March 9, 2023 Property Standards Committee meeting

The Property Standards Committee confirmed and upheld four orders regarding building repairs and safety violations. One property owner was granted an extension until August 31, 2023, to complete required work.

• Upheld Order #15-23 for 78 Dundas Street and granted extension to August 31, 2023 (3-1)
• Upheld Order #38-23 for 144 Market Street (Unanimous)
• Upheld Order #32-23 for 313 Powerline Road (Unanimous)
• Upheld Order #31-23 for 321 Henry Street (Unanimous)
• Approved March 9, 2023 meeting minutes (Unanimous)

Municipal Election Compliance Audit Committee

The Municipal Election Compliance Audit Committee will consider an application by Lisa Shortt requesting a compliance audit of Mandy Samwell's 2022 municipal election campaign finances for Ward 5. The committee will review the application and Samwell's submission, then decide whether to conduct the audit. The meeting is otherwise procedural, with roll call, declarations, and adjournment.

• Application for compliance audit under S. 88.33 of the Municipal Elections Act
• Applicant: Lisa Shortt
• Candidate: Mandy Samwell, Ward 5
• Candidate's submission and contributor letters to be reviewed

The Municipal Election Compliance Audit Committee held a public hearing to consider an application for a compliance audit. After deliberating in a closed session, the committee voted to reject the application.

• Rejected compliance audit application regarding Candidate Mandy Samwell

Special City Council

This is a special City Council meeting with a short agenda. Council will move in-camera to discuss the proposed disposition of Colborne Point (Item 3.1), then consider a resolution from that closed session. They will also consider by-laws including the sale of 115 Albion Street to 40 Richmond GP LTD, a signing by-law, and a confirming by-law.

• In-camera discussion of Colborne Point disposition (Item 3.1)
• Resolution from in-camera meeting regarding Colborne Point
• By-law 135-2023: Sale of 115 Albion Street to 40 Richmond GP LTD
• By-law 136-2023: Signing by-law
• By-law 137-2023: Confirming by-law

Council approved the sale of Colborne Point to 1000156678 Ontario Inc. for $1,000,000. An amendment to transfer the sale proceeds to the Affordable Housing Reserve was defeated. Council also passed by-laws regarding the sale of 115 Albion Street.

• Approved sale of Colborne Point to 1000156678 Ontario Inc. for $1,000,000 (10-0)
• Denied amendment to transfer Colborne Point sale proceeds to Affordable Housing Reserve (5-5)
• Approved 1st and 2nd reading of By-laws 135-2023, 136-2023, and 137-2023 (8-2)
• Approved 3rd and final reading of By-laws 135-2023, 136-2023, and 137-2023 (8-1)
• Approved sale of 115 Albion Street to 40 Richmond GP LTD via By-laws 135-2023 and 136-2023

Major Sports Team Liaison Committee

This is the first meeting of the Major Sports Team Liaison Committee, established by City Council on June 27, 2023. The committee will decide how often to meet (options range from bi-weekly to quarterly) and identify specific tasks and report-back dates to fulfill its mandate of maintaining relationships with major sports teams and attracting new ones. The agenda is largely procedural, with no substantive items or decisions listed beyond these organizational matters.

• Committee members: Councillors McCreary, Carpenter, Samwell; Mayor Davis ex-officio
• Committee to report to Committee of the Whole – Planning and Administration
• Committee to report annually on progress toward its mandate
• Meeting schedule options: bi-weekly, monthly, bi-monthly, quarterly, or other
• Tasks and report back dates to be approved at this meeting

The committee set its meeting frequency and identified three primary tasks to fulfill its mandate of maintaining relationships with major sports teams and attracting new ones to the community.

• Approved meeting schedule at the Call of the Chair for initial meetings, then bi-monthly
• Approved task to provide a list of current and prospective major teams above age 18 and sports for engagement
• Approved task to review facilities that can accommodate major sports teams
• Approved task to liaise and meet with prospective major sports teams

Committee of Adjustment

The Committee of Adjustment will hold statutory public hearings on two minor variance applications. One seeks approval for a digital sign at 10 King George Road with reduced setbacks from traffic signals and the street line. The other involves 384 St. Paul Avenue, where a front yard setback variance is recommended for approval but a balcony encroachment variance is recommended for refusal.

• 10 King George Road: digital sign variance, 14.3 m from traffic signal (30 m required), 0.25 m setback (1.0 m required), sign face max 4.0 m²
• 384 St. Paul Avenue: front yard setback 1.86 m (2 m required) recommended for approval
• 384 St. Paul Avenue: balcony encroachment 1.0 m from front property line (3.0 m required) recommended for refusal
• Public hearing notices include statements that all public submissions were considered

The Committee of Adjustment approved a minor variance for a digital sign at 10 King George Road. A request for a front yard setback and balcony encroachment at 384 St. Paul Avenue was partially approved.

• Approved digital sign variances for 10 King George Road (5-0)
• Approved front yard setback of 1.86m at 384 St. Paul Avenue (4-1)
• Refused balcony encroachment variance at 384 St. Paul Avenue (4-1)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to receive reports on the Green Bin program implementation and communication plan, proposed uses for its $5,000 budget, and a calendar of city events. The agenda is largely procedural, with no final decisions expected beyond receiving the reports.

• Green Bin Program Implementation and Communication/Education Plan (Report 2023-433)
• Uses for ESPAC Budget (Report 2023-426, $5,000 financial impact)
• Calendar of City Events (Report 2023-428)
• Approval of April 27, 2023 meeting minutes

The committee approved the allocation of $5,000 from the ESPAC budget for environmental initiatives. Members also received reports on the Green Bin Program implementation and the city events calendar.

• Allocated $3,000 for purchasing trees (Carried)
• Allocated $2,000 for environmentally friendly promotional materials and events (Carried)
• Received Report 2023-433 regarding Green Bin Program Implementation and Communication/Education Plan (Carried)
• Received Report 2023-428 regarding Calendar of City Events (Carried)
• Approved minutes from April 27, 2023 meeting (Carried)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force will receive a report on planning and development fees and front-ending policy reviews, with presentations from Hemson Consulting. The meeting also includes roll call, declarations of interest, and approval of previous minutes.

• Report 2023-439 on Planning and Development Fees and Front Ending Policy Reviews
• Presentations by Andrew Mirabella, Craig Binning, and Julia Cziraky of Hemson Consulting
• Minutes from February 7, 2023 meeting

The Building Construction Process Review Task Force received a report regarding Planning and Development Fees and Front Ending Policy Reviews. The group heard presentations from Hemson Consulting on the matter.

• Received report 2023-439 on DAP-Planning and Development Fees and Front Ending Policy Reviews (Carried)
• Approved minutes from the February 7, 2023 meeting (Carried)
• Waived rules to extend presentations and permit questions during the presentation portion (Carried)

City Council

Brantford City Council is meeting to consider a range of financial and planning items, including a $3.5 million city share for the John Noble Home Bell Court redevelopment, a $6.66 million 2022 operating surplus, and several zoning amendments. The agenda also includes proclamations, committee reports, and notices of motion on panhandling and addiction supports.

• John Noble Home Bell Court redevelopment: $3,501,885 city share (total project $4,740,524)
• 2022 yearend operating budget surplus of $6,662,316
• Capital budget request for city-owned housing at 9-27 Robertson Ave: up to $250,000
• Zoning by-law amendments for 313 Conklin Road, 26 Freeborn Avenue, and 58 Morrell Street
• 2023 City Grants Program: $700,000 in grants

Council approved several traffic calming measures, including speed cushions on Forsythe Avenue and parking restrictions on Banbury Road. Funding was granted for the Bell Homestead exhibition renovation and the Brantford Santa Claus Parade. The city also approved the Homelessness Prevention Program 2023-24 Investment Plan.

• Approved $60,000 for Bell Homestead telephone exhibition gallery renovation (11-0)
• Approved $5,000 operational grant to Freedom House for Santa Claus Parade (11-0)
• Approved installation of four speed cushions on Forsythe Avenue (11-0)
• Approved 'Parking Prohibited at Anytime' on south side of Banbury Road (11-0)
• Approved Homelessness Prevention Program 2023-24 Investment Plan (11-0)
• Adopted Inclusive Community Plan 2023–2026 (11-0)
• Deferred Terrace Hill Neighbourhood Traffic Review for one meeting cycle (11-0)
• Invited Federation of Canadian Municipalities to hold board meeting in Brantford (11-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider several heritage-related items, including a heritage permit and grant for a designated property at 95 Dufferin Avenue, a heritage grant for St. Joseph's Church at 235 Brant Avenue, and comments on a Cultural Heritage Evaluation Report for the Tutela Heights West Block Plan. The committee will also vote on re-establishing the Prominence Point Sub-Committee and receive a verbal update on the Ontario Heritage Conference.

• Heritage Permit Application HA-07-23 and Heritage Grant Application HG-02-23 for 95 Dufferin Avenue, with $2,400 in financial implications
• Heritage Grant Application HG-01-23 for 235 Brant Avenue (St. Joseph's Church), with $5,000 in financial implications
• Cultural Heritage Evaluation Report (CHER) for Tutela Heights West Block Plan
• Re-establishment of the Prominence Point Sub-Committee and appointment of five members
• Verbal update on attendance at the 2023 Ontario Heritage Conference in London, Ontario

The Committee approved a heritage permit and grant for foundation and window repairs at 95 Dufferin Avenue and a grant for window and door restoration at 235 Brant Avenue. Additionally, the Prominence Point Sub-Committee was re-established with five appointed members.

• Received Cultural Heritage Evaluation Report for Tutela Heights West Block Plan
• Approved heritage permit HA-07-23 for foundation repairs at 95 Dufferin Avenue
• Approved $2,400 heritage grant HG-02-23 for 95 Dufferin Avenue
• Approved $5,000 heritage grant HG-01-23 for 235 Brant Avenue
• Re-established the Prominence Point Sub-Committee
• Appointed five members to the Prominence Point Sub-Committee
• Received May 29, 2023 meeting minutes

Economic Development, Tourism and Cultural Initiatives Advisory Committee

The Economic Development, Tourism and Cultural Initiatives Advisory Committee is meeting to receive a report on the Economic Development Strategy and provide feedback on a workbook for a strategic working session. The committee will also consider a resolution directing staff to investigate developing a parkette outside the Brantford Public Library to honor Lawren Harris, including a stage, seating, lighting, and electrical access.

• Report 2023-362: Economic Development Strategy Strategic Working Session
• Resolution: Direct staff to investigate parkette outside Brantford Public Library for Lawren Harris art
• Parkette to include stage, seating, lighting, and electrical by stage
• Staff to report back on parkette recommendations by Q4 2023

The committee approved a resolution directing staff to investigate developing a parkette outside the Brantford Public Library main branch. The proposed space is intended for public gathering and viewing of the art piece La Landscape de Kanata. Staff must report back with recommendations by Q4 of 2023, pending City Council approval.

• Approved direction for staff to investigate developing a parkette outside the Library (Carried)
• Approved requirements for parkette to include a stage, seating, lighting, and electrical (Carried)
• Approved requirement for staff to report back with recommendations by Q4 of 2023 upon City Council approval (Carried)
• Received Report 2023-362 regarding Economic Development Strategy Strategic Working Session (Carried)
• Approved providing feedback on the Strategic Working Session Workbook to McSweeney & Associates (Carried)
• Approved minutes from the May 17, 2023 meeting (Carried)

Planning Committee

The Brantford Planning Committee is meeting to consider several zoning by-law amendments and subdivision plans. Key items include a proposed 89-townhouse development at 313 Conklin Road, an addition to an existing apartment building at 26 Freeborn Avenue, and a 141-unit townhouse development at 58 Morrell Street. The committee will also discuss reports on additional dwelling units, traffic and parking controls in new subdivisions, and a road dedication by-law.

• Zoning amendment and draft plan of subdivision for 89 townhouse units at 313 Conklin Road
• Zoning amendment to add 3 units to existing apartment building at 26 Freeborn Avenue
• Zoning amendment and draft plan of condominium for 141 dwelling units at 58 Morrell Street
• Report on Safe Housing Supply through Additional Dwelling Units
• Traffic and parking control amendments for West Brant Heights Phase 1 and Wyndfield West Phase 3 subdivisions

The committee approved a 89-unit townhouse project at 313 Conklin Road and a 3-unit addition at 26 Freeborn Avenue. A proposed 141-unit development at 58 Morrell Street was deferred to August 17, 2023. Traffic and parking controls for West Brant Heights and Wyndfield West were also approved.

• Approved 89 townhouse units at 313 Conklin Road (5-1)
• Approved 3 additional units at 26 Freeborn Avenue (6-0)
• Deferred 141-unit development at 58 Morrell Street to August 17, 2023 (5-1)
• Approved stop controls and by-law amendments for West Brant Heights, Phase 1 (6-0)
• Approved parking by-law amendments for Wyndfield West, Phase 3 (6-0)
• Approved Colborne Street West Road Reserve Dedication Bylaw for presentation to Council (6-0)
• Received report on Safe Housing Supply through Additional Dwelling Units (6-0)

Property Standards Committee

The Property Standards Committee is meeting to consider an appeal by Thi An Binh Bui, owner of 78 Dundas Street, against Property Standards Order #15-23. The committee will vote on a recommendation to deny the appeal and uphold the order. The agenda also includes approval of previous meeting minutes and a status update on prior appeals.

• Appeal by Thi An Binh Bui regarding Property Standards Order #15-23 for 78 Dundas Street
• Recommendation to deny appeal and confirm/upheld the order
• Approval of minutes from March 9, 2023 meeting
• Status update on previous property standards appeals

Special City Council

This is a special City Council meeting with a single substantive item: a motion to move in-camera (closed to the public) to discuss six confidential matters. These include litigation direction, housing and environmental services staffing changes, and several property acquisitions or sales. No public decisions are scheduled; all items are confidential and will be discussed behind closed doors.

• Request for Direction regarding Injunction Litigation (2023-421)
• Restructure - Housing and Homelessness Services (2023-367)
• Reorganization of Environmental Services Department (2023-409)
• Acquisition of 33 Colborne Street (2023-398)
• Reduction of Deposit Requirement for Sale of 100-102 Wellington St. and Additional Option (2023-396)

Council voted to move into a private and confidential session to consider several items, including litigation and land transactions. The meeting reconvened in open session and adjourned without further recorded decisions.

• Approved motion to move in-camera to discuss injunction litigation, HR reports, and land acquisitions (Carried)

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration will consider several items, including funding up to $250,000 for repairs to city-owned housing at 9-27 Robertson Avenue, a $700,000 city grants program, minor zoning by-law amendments, a demolition control application for 108 Albion Street, and amendments to the property standards bylaw regarding light nuisance. The committee will also review policy changes for proclamations and flag raising.

• Capital budget request for city-owned housing at 9-27 Robertson Ave, up to $250,000
• 2023 City Grants Program with $700,000 total, including $470,000 operating, $100,000 capital/start-up, $60,000 events, $70,000 to Brantford Community Foundation
• Implementation of minor zoning by-law amendments, including delegating approval authority to staff
• Non-routine demolition control application for 108 Albion Street, staff recommends denial and intention to designate under Ontario Heritage Act
• Amendment to Property Standards Bylaw to define and prohibit light nuisance

The Committee approved the demolition of 108 Albion Street and its removal from the municipal Heritage Register. Other key actions included funding for city-owned housing repairs and the establishment of a 2023 City Grants Program.

• Approved demolition of 108 Albion Street and removal from Heritage Register (7-3)
• Approved up to $250,000 for repairs at 9-27 Robertson Ave (11-0)
• Approved 2023 City Grants Program totaling $700,000 (11-0)
• Approved amendments to Minor Zoning By-law procedures and policy PLANNING-006 (11-0)
• Approved amendments to Property Standards Bylaw to define and penalize Light Nuisance (11-0)
• Approved amendments to Proclamation and Flag Raising policies, including removing religious organization exclusions (11-0)

Finance Committee

The Finance Committee will consider several financial reports, including the 2022 audited financial statements, a $6,662,316 operating surplus transfer, and a request for $3,501,885 in additional funding for the John Noble Home Bell Court Redevelopment. They will also discuss the 2024-2027 budget strategy and an update on capital projects. The meeting includes a presentation on the 2022 consolidated financial statements.

• 2022 operating surplus of $6,662,316 to be transferred to reserves, including $2,773,913 to Hospital Redevelopment Reserve
• Additional $3,501,885 funding for John Noble Home Bell Court Redevelopment via debentures
• 2024-2027 Budget Strategy report to be received
• Update on capital projects with net $1,973,906 returned to reserves
• 1st Quarter Casino Update with $1,087,950 revenue

The Committee approved the transfer of a $6,662,316 operating surplus into four reserve funds. It also authorized $3,501,885 in additional funding for the John Noble Home Bell Court Redevelopment via debentures. Several capital project agreements and financial reports were received and approved.

• Approved transfer of $6,662,316 operating surplus to Corporate Contingency, Council Priorities, Tax Stabilization, and Hospital Redevelopment reserves
• Approved $3,501,885 city share for John Noble Home Bell Court Redevelopment to be funded through debentures
• Authorized agreements with Trane for HVAC installation and Associated Paving for lot resurfacing at Brantford Civic Centre
• Approved 2024-2027 Budget Strategy (Report 2023-399)
• Received 2022 audited consolidated Financial Statements
• Approved additional capital project funding allocations per Report 2023-331
• Received Quarterly Status Report of Contracts Awarded (January 1 – March 31, 2023)
• Received Treasurer’s Annual Report on Lease Financing Agreements for 2022

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to receive its first quarter report for January–March 2023 and to approve the minutes from its April 5, 2023 meeting. The agenda includes no other substantive items, only routine procedural matters.

• Receive Q1 2023 report (Report 2023-69) with appendices on arrears
• Direct City Clerk to forward report to County of Brant
• Approve minutes of April 5, 2023 board meeting

The Board of Directors received the Brant and Brantford Local Housing Corporation First Quarter Report for January through March 2023. The City Clerk was directed to send the final resolution and staff report to the County of Brant. Minutes from the April 5, 2023 meeting were also approved.

• Approved First Quarter Report (January – March 2023) (Carried)
• Directed City Clerk to forward report and resolution to County of Brant (Carried)
• Approved April 5, 2023 meeting minutes (Carried)

Committee of Adjustment

The Brantford Committee of Adjustment is holding a public hearing to consider six applications for minor variances and land severances. The committee will vote on each application, with staff recommending approval for most, but refusal for three severances at 144 Mary Street due to a lack of a land use compatibility study. The meeting is open to the public in person or virtually.

• A19/2023: Allow two parking spaces in front yard at 40 Nautical Road (variance from Zoning By-law 160-90)
• A21/2023: Allow 2.0 m exterior side yard at 242 Mount Pleasant Road (required 3.0 m)
• B17/2023: Sever land at 24 Balfour Street into two parcels (353 m² and 393 m²)
• B18-B20/2023: Refuse three severances at 144 Mary Street due to missing noise/emissions study
• B22/2023: Transfer 2.285 ha from 287-293 Mount Pleasant Road to 251 Mount Pleasant Road

The Committee approved minor variances for parking and yard setbacks at two properties and approved a lot severance at 24 Balfour Street. However, three applications to sever lots at 144 Mary Street were refused due to a lack of a land use compatibility study.

• Approved application A19/2023 for two front yard parking spaces at 40 Nautical Road (7-0)
• Approved application A21/2023 for a 2.0m exterior side yard at 242 Mount Pleasant Road (7-0)
• Approved application B17/2023 to sever 24 Balfour Street into two lots (7-0)
• Refused application B18/2023 to sever a lot at 144 Mary Street
• Refused application B19/2023 to sever a lot at 144 Mary Street
• Refused application B20/2023 to sever a lot at 144 Mary Street
• Deferred applications B18/2023, B19/2023, and B20/2023 for up to two cycles

Social Services Committee

The Social Services Committee is deciding on three items: approving the 2023-24 Homelessness Prevention Program Investment Plan, implementing the 2023-24 Reaching Home Investment Plan, and reallocating capital funds for 2023 housing projects. The meeting also includes routine items like minutes and roll call.

• Approve Homelessness Prevention Program 2023-24 Investment Plan (Report 2023-360)
• Implement 2023-24 Reaching Home Investment Plan (Report 2023-330)
• Reallocate $59,257 returned to reserve for capital projects (Report 2023-374)
• Reallocate funds from Brant/Lorne Towers Additional Parking to Lorne Towers and Brant Towers plumbing
• Convert Andover security systems to Genetec at various housing locations

The Social Services Committee approved the 2023-24 Homelessness Prevention Program Investment Plan and authorized a Transfer Payment Agreement with the Province of Ontario. The committee also approved the reallocation of capital funds for plumbing and security system upgrades at housing locations.

• Approved Homelessness Prevention Program 2023-24 Investment Plan
• Authorized Transfer Payment Agreement with the Minister of Municipal Affairs and Housing
• Authorized Director of Housing and Homelessness Services to reallocate funding and revise capital projects for the Homelessness Prevention Program
• Approved Reaching Home Update Report 2023-330 and implementation of 2023-24 Investment Plan recommendations
• Approved reallocation of capital funds from Brant/Lorne Towers parking to Lorne Towers and Brant Towers plumbing projects
• Approved reallocation of capital funds from Dalesview and Winston Court electrical projects to Genetec security system conversion
• Approved May 3, 2023 meeting minutes

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Board adopted the 2022 audited financial statements and appointed the Corporation's Directors and Officers. Additionally, the Board approved funding for security camera upgrades using the BMNP Capital Replacement Reserve.

• Adopted 2022 audited financial statements
• Approved appointment of City of Brantford auditors for the year ending December 31, 2023
• Appointed President (Mayor), Vice President (CAO or Designate), Treasurer (City Treasurer or Designate), and Secretary (City Clerk or Designate)
• Adopted minutes of the May 4, 2022 Annual General Meeting
• Approved May 3, 2023 meeting minutes
• Approved up to $25,000 (excluding HST) from the BMNP Capital Replacement Reserve for security camera upgrades

Committee of the Whole - Operations

The Committee of the Whole - Operations will consider several reports and resolutions, including a museum funding agreement, road safety measures, and community event proposals. Items range from approving grants and by-laws to directing staff on feasibility studies and community celebrations.

• Museum Funding Agreement with Brant Historical Society: up to $46,347 annually for 3 years (amended to $29,681 upon sale of Crystal Cottage)
• Bell Homestead National Historic Site: $60,000 for telephone exhibition gallery renovation
• Santa Claus Parade: $5,000 one-time grant to Freedom House
• Wayne Gretzky Sports Centre entry sign: $25,000 from Council Priorities Reserve
• Traffic calming and safety measures on multiple roads (Ashgrove, Banbury, Forsythe, Powerline, etc.)

The Committee approved several traffic calming projects and road by-law changes. Funding was granted for the Brant Historical Society, the Santa Claus Parade, and the Bell Homestead National Historic Site. The city also formally invited the Federation of Canadian Municipalities to host a board meeting in Brantford.

• Approved $46,347 annual funding for Brant Historical Society (10-1)
• Approved $60,000 for Bell Homestead telephone exhibition gallery renovation (11-0)
• Approved $5,000 operational grant to Freedom House for Santa Claus Parade (11-0)
• Approved $25,000 for Wayne Gretzky Sports Centre entry sign (11-0)
• Approved installation of 4 speed cushions on Forsythe Avenue in 2023 for up to $25,000 (10-0)
• Approved lane designations at six intersections including Dalhousie and Clarence Streets (11-0)
• Approved 'Parking Prohibited at Anytime' on south side of Banbury Road (11-0)
• Approved bid to host Federation of Canadian Municipalities Board of Directors meeting (11-0)

Human Resources Committee

The Human Resources Committee is meeting to consider routine items and move into a private session to discuss two restructures: Housing and Homelessness Services (2023-367) and Environmental Services Department (2023-409), citing labour relations and personal matters. The agenda is largely procedural, with no public decisions listed.

• Restructure - Housing and Homelessness Services - 2023-367 (private)
• Reorganization of Environmental Services Department - 2023-409 (private)
• Approval of minutes from April 4 and May 2, 2023 meetings

The committee approved all items for consideration and consent. The meeting then moved into a private in-camera session to discuss restructuring and reorganization of city departments.

• Approved all items for consideration and consent
• Approved motion to move in-camera to consider Housing and Homelessness Services restructure (2023-367)
• Approved motion to move in-camera to consider Environmental Services Department reorganization (2023-409)

Police Station Task Force

The Police Station Task Force is meeting to receive a staff update on the Brantford Police Services Facility Redevelopment Project. The agenda includes roll call, declarations of interest, presentations, and approval of previous minutes. No decisions are listed beyond receiving the staff report.

• Staff Report 2023-364 – Brantford Police Services Facility Redevelopment Project Update
• Approval of minutes from February 27, 2023 meeting
• Hybrid meeting format at Brantford Police Station Headquarters, 344 Elgin Street

The Police Station Task Force received a staff report regarding the Brantford Police Services Facility Redevelopment Project. The committee also approved the minutes from the February 27, 2023, meeting.

• Received Staff Report 2023-364 regarding Brantford Police Services Facility Redevelopment Project Update (Carried)
• Approved February 27, 2023 Police Station Task Force minutes (Carried)

Brantford Heritage Committee

The Committee denied a non-routine demolition application for 108 Albion Street to allow Council to consider designating the property under the Ontario Heritage Act. The Committee also approved funding for two members to attend a heritage conference.

• Denied Non-Routine Demolition Control Application for 108 Albion Street (Carried)
• Approved funding up to $1,500 for Nathan Etherington and Leisah Marie Jansen to attend the 2023 Ontario Heritage Conference (Carried)
• Approved meeting minutes from April 24, 2023, and March 27, 2023 (Carried)

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is reviewing traffic safety reports and recommending by-law changes for several Brantford streets and neighbourhoods. Items include traffic calming measures, parking restrictions, and lane designations, with capital projects proposed for the 2024 budget. The committee will vote on recommendations to forward to City Council.

• Ashgrove Neighbourhood Traffic Review (2023-341) with recommended by-law changes
• Banbury Road: parking prohibited on south side from Orkney Place to 32m east
• Banbury Road traffic calming (2023-348) with by-law changes
• Forsythe Avenue: four speed cushions approved between King George Road and Memorial Drive
• Lane designations at six intersections including Dalhousie/Clarence and Elgin/Stanley

The Vision Zero Road Safety Committee approved several traffic calming measures, parking restrictions, and lane designations to be presented to City Council. The committee also directed that a project on Powerline Road be reviewed one year after implementation. One neighborhood traffic review was deferred.

• Approved Ashgrove Neighbourhood Traffic Review by-law changes and 2024 budget consideration
• Approved 'Parking Prohibited at Anytime' on south side of Banbury Road from Orkney Place to 32m east of centre line
• Approved Banbury Road traffic calming by-law changes and 2024 budget consideration
• Approved installation of four speed cushions on Forsythe Avenue between King George Road and Memorial Drive
• Approved lane designations at six intersections including Dalhousie St/Clarence St and Ontario St/Eagle Ave
• Approved Brantwood Park Road traffic control by-law changes and 2024 budget consideration
• Deferred Terrace Hill Neighbourhood Traffic Review for one meeting cycle
• Approved Powerline Road safety recommendations with a requirement for a one-year post-implementation review

City Council

Council approved several planning amendments, including the Mohawk Lake District Plan and natural heritage system refinements. The body also declared CREWFEST a municipally significant event and ratified the board and officers for the Brant and Brantford Local Housing Corporation.

• Approved Mohawk Lake District Plan policies (OP-02-23)
• Adopted Official Plan Amendment OP-01-23 for Natural Heritage System Refinements
• Declared 6th annual CREWFEST a Municipally Significant Event
• Approved $40,500 savings from Bylaw Enforcement staff schedule changes
• Approved stop controls and traffic/parking bylaw amendments for Natures Grand and Telephone City Business Park West
• Adopted 2022 unaudited financial statements for Brant and Brantford Local Housing Corporation (11-0)
• Appointed citizen members to Public Consultation Task force, Airport Board, and Control of Vicious Dogs Committee
• Endorsed the 2022 Annual Update for the Drinking Water Quality Management System

Economic Development, Tourism and Cultural Initiatives Advisory Committee

The committee will receive the City of Brantford Situational Analysis and Retail Analysis, with comments referred to McSweeney & Associates. It will also appoint members to a new Cultural and Built Heritage Funding Subcommittee. Additionally, staff are directed to investigate developing a parkette outside the main library to support the existing public art installation.

• Receive Report 2023-355: City of Brantford Situational Analysis and Retail Analysis
• Create Cultural and Built Heritage Funding Subcommittee to propose grant allocations to not-for-profits
• Direct staff to investigate a parkette outside the Brantford Public Library (main branch) with a stage, seating, and lighting
• Staff to report back on parkette recommendations by Q4 2023

The committee established a new subcommittee to review grant applications and propose funding allocations for not-for-profit organizations. It also received a situational and retail analysis report and appointed a member to the Public Art Working Group.

• Approved receipt of City of Brantford Situational Analysis and Retail Analysis report (Carried)
• Appointed Witkor Kulinski to the Public Art Working Group (Carried)
• Created Cultural and Built Heritage Funding Subcommittee consisting of Stephanie Wall, Peter Muir, Christina Han, Jang Singh Panag and Ana Olsen (Carried)
• Approved minutes from April 19, 2023 (Carried)

Appointments Committee

The Brantford Appointments Committee is meeting to consider appointments of citizen members to several committees, task forces, and boards, including the Public Consultation Task Force, Brantford Airport Board, and Control of Vicious Dogs Committee. It will also consider liaison members to the Brantford Heritage Committee and Brantford Accessibility Advisory Committee. The meeting includes approval of minutes from February 16, 2023, and will discuss these items in private session due to personal matters about identifiable individuals.

• Approve minutes from February 16, 2023
• Appoint citizen members to Public Consultation Task Force
• Appoint citizen members to Brantford Airport Board
• Appoint citizen members to Control of Vicious Dogs Committee
• Appoint liaison members to Brantford Heritage Committee and Brantford Accessibility Advisory Committee

The committee approved the minutes from the February 16, 2023, regular and private sessions. The committee met in a closed session to discuss appointments for various boards and task forces, but no public decisions were recorded.

• Approved February 16, 2023 Appointments Committee minutes
• Approved February 16, 2023 Private and Confidential Appointments Committee minutes

Planning Committee

The Brantford Planning Committee is meeting to consider two main items: a city-initiated Official Plan Amendment (OP-02-23) to implement the Mohawk Lake District Plan, and a report on traffic and parking controls for the Natures Grand Subdivision Phase 1 and Telephone City Business Park West. The committee will also receive minutes from its April 13, 2023 meeting. The agenda includes a statutory public hearing for the Mohawk Lake District Plan amendment.

• Official Plan Amendment OP-02-23 to adopt the Mohawk Lake District Plan, including adding a district plan areas map to the Official Plan and urban design guidelines to the Urban Design Manual
• Approval of stop controls, amendments to Traffic Bylaw 37-83 schedules (through highways, lane designations, bicycle lanes, pedestrian crossovers) and Parking Bylaw 144-88 (parking prohibitions) for Natures Grand Subdivision Phase 1 and Telephone City Business Park West
• Public hearing for the Mohawk Lake District Plan amendment
• Approval of minutes from the April 13, 2023 Planning Committee meeting

The Committee approved a city-initiated Official Plan Amendment to implement the Mohawk Lake District Plan. It also approved traffic and parking controls for Natures Grand Subdivision and Telephone City Business Park West.

• Approved Official Plan Amendment OP-02-23 for the Mohawk Lake District Plan (6-0)
• Approved stop controls for Natures Grand Subdivision, Phase 1 and Telephone City Business Park West (6-0)
• Approved amendments to Traffic Bylaw 37-83 regarding through highways, lane designations, bicycle lanes, and pedestrian crossovers (6-0)
• Approved amendments to Parking Bylaw 144-88 regarding prohibited parking (6-0)
• Approved minutes from the April 13, 2023 Planning Committee meeting (6-0)

Special City Council

Brantford City Council is meeting in special session to consider approving a non-competitive procurement for a feasibility study of a new sports and entertainment facility, with an upset limit of $200,000, to be conducted by KKR Advisors Ltd. The council will also move in-camera to discuss several confidential items, including a development charges by-law, land transactions, and personnel matters.

• Approve non-competitive procurement for sports and entertainment facility feasibility study with KKR Advisors Ltd., up to $200,000
• In-camera: Development Charges By-law 210-2021
• In-camera: Extension on offer to purchase city-owned lands on Powerline Road from Brant Haldimand Norfolk Catholic District School Board
• In-camera: Unsolicited offer to purchase 100-102 Wellington Street
• In-camera: Corporate organizational realignment and IT restructure

City Council approved a non-competitive procurement agreement with KKR Advisors Ltd. to conduct a feasibility study for a new sports and entertainment facility. The council also passed By-law 94-2023 to confirm the proceedings of the meeting.

• Approved non-competitive procurement for sports and entertainment facility feasibility study with KKR Advisors Ltd. up to $200,000 (9-0)
• Passed By-law 94-2023 to confirm meeting proceedings (9-0)
• Approved motion to move in-camera for private and confidential items (9-0)

Committee of the Whole - Planning and Administration

The Committee approved an amendment to the Official Plan regarding Natural Heritage System Refinements. It also directed the CAO to conduct a jurisdictional review of Human Resource Committee functions and established a Citizen’s Remuneration Review Committee.

• Adopted City-initiated Official Plan Amendment OP-01-23 (8-2)
• Directed CAO to conduct municipal jurisdictional review of Human Resource Committee functions (10-0)
• Approved creation of a Citizen’s Remuneration Review Committee (8-2)
• Approved Short Term Rental Accommodation Registration Update report (9-1)
• Approved minutes from April 18, 2023 meeting (9-1)

Brantford Airport Board

The Brantford Airport Board is meeting to consider the County of Brant's Draft Final Official Plan and approve comments on it. The board will also receive the May 2023 Real Estate and Facilities Report, which includes leasing, facilities, and airport management updates, and approve the minutes from the April 17, 2023 meeting. A delegation from Jennifer Boyer, Manager of Policy Planning for the County of Brant, will discuss official plan amendments affecting the airport lands.

• County of Brant Draft Final Official Plan (Report 2023-363) with proposed comments to be forwarded to the County
• Delegation by Jennifer Boyer on Official Plan Amendments Affecting the Brantford Airport Lands
• May 2023 Real Estate and Facilities Report (Report 2023-350) received
• Leasing, facilities, and airport management updates
• Approval of April 17, 2023 meeting minutes

The Board approved comments regarding the County of Brant Draft Final Official Plan and directed staff to forward those comments to the County. The Board also received the May 2023 Real Estate and Facilities Report and approved the minutes from April 17, 2023.

• Approved comments on County of Brant Draft Final Official Plan (Report 2023-363) (CARRIED)
• Directed staff to forward Official Plan comments to the County of Brant (CARRIED)
• Received May 2023 Real Estate and Facilities Report (Report 2023-350) (CARRIED)
• Approved April 17, 2023 meeting minutes (CARRIED)

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting in hybrid format on May 4, 2023. The main item is a report on the Active Transportation Master Plan, which the committee is asked to receive and endorse, with comments forwarded to staff. The committee will also receive an update on affordable housing development and approve minutes from the March 2, 2023 meeting.

• Active Transportation Master Plan (report 2023-345) — motion to receive and endorse, forward comments to staff
• Affordable Housing Development Update (report 2023-302) — includes Colborne St. and Trillium Way concept drawings
• Minutes of March 2, 2023 meeting for approval
• Hybrid meeting format; registration required to view or participate as delegate

Social Services Committee

The Brantford Social Services Committee is meeting to receive and forward several staff reports to the County of Brant. Items include the 2023 Ontario Works Business Plan, planned program funding allocations, an additional $1.84M in provincial Homelessness Prevention Program funding, a housing stability update, and the Sunrise Villa annual water system report. The meeting is largely procedural, with all items listed as consent items for receipt.

• Ontario Works Business Plan 2023 (report 2023-93)
• Homelessness Prevention Program Funding: additional $1.840M in provincial funding (2023-296)
• Housing Stability Update with Point-in-Time Count and shelter system reports (2023-183)
• COCHI, OPHI and COHB Planned Program Funding Allocations (2023-300)
• Sunrise Villa 2022 Annual Water System Report (2023-298)

The committee approved a consent agenda that included receiving reports on the Ontario Works Business Plan 2023, program funding allocations for COCHI/OPHI/COHB, Homelessness Prevention Program funding (with an additional $1.840M in provincial funding), and a Housing Stability Update. All items were carried without recorded debate or vote splits.

• Received Ontario Works Business Plan 2023 (carried)
• Received COCHI, OPHI and COHB Planned Program Funding Allocations (carried)
• Received Homelessness Prevention Program Funding with $1.840M additional provincial funding (carried)
• Received Housing Stability Update (carried)
• Approved Sunrise Villa 2022 Annual Water System Report and directed City Clerk to forward to County of Brant (carried)
• Approved minutes of April 5, 2023 meeting (carried)

Committee of Adjustment

The Committee of Adjustment is holding statutory public hearings on four applications for minor variances and consents under the Planning Act. Decisions are proposed on signage at 73 King George Road and 9 Tollgate Road, a two-lot severance and dwelling expansion at 163 Grand River Avenue, and a severance and accessory structure variance at 352-354 West Street. The agenda also includes approval of the April 5, 2023 minutes.

• A13/2023: 73 King George Road – proposed approval of flashing sign variances (26 m from residential zone, 28.9 m from traffic signal) and refusal of 24-hour illumination variance
• A14/2023: 9 Tollgate Road – proposed approval of sign variances (0 m from residential zone, 0 m setback, sign in R1B-3 zone) and refusal of 24-hour illumination variance
• B14/2023, B15/2023, A15/2023, A16/2023: 163 Grand River Avenue – proposed refusal of two lot severances and most variances, but approval of a 130.3 m² dwelling expansion variance
• B16/2023, A17/2023: 352-354 West Street – proposed approval of a severance (618.52 m² lot) and an accessory structure setback variance (0.4 m instead of 0.6 m)
• Approval of Committee of Adjustment minutes from April 5, 2023

The Committee of Adjustment approved two digital sign applications (73 King George Road and 9 Tollgate Road) with conditions, but refused a proposed lot severance and most variances at 163 Grand River Avenue after a public hearing. A consent and minor variance at 354 West Street were approved. All votes were unanimous (5-0).

• Approved digital sign variances at 73 King George Road (A13/2023) with flashing illumination and proximity relief, but refused 24-hour illumination (5-0)
• Approved digital sign variances at 9 Tollgate Road (A14/2023) with flashing illumination, setback, and zoning relief, but refused 24-hour illumination (5-0)
• Refused lot severance B14/2023 and B15/2023 at 163 Grand River Avenue (5-0)
• Refused rear yard variance A16/2023 for retained lot at 163 Grand River Avenue (5-0)
• Approved expansion variance A16/2023 for converted dwelling at 163 Grand River Avenue (5-0)
• Refused all variances A15/2023 for severed lots at 163 Grand River Avenue (5-0)
• Approved minor variance A17/2023 for accessory structure setback at 354 West Street (5-0)
• Approved consent B16/2023 to sever 352 West Street from 354 West Street (5-0)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to consider approval of its 2022 audited financial statements and to schedule its Annual General Meeting for June 7, 2023. The agenda also includes routine items such as roll call, declarations of conflict, and approval of minutes.

• Approval of 2022 audited financial statements for Brantford Municipal Non-Profit Housing Corporation
• Receipt of Auditor's Management Report for 2022
• Scheduling of Annual General Meeting for June 7, 2023
• Approval of minutes from May 3, 2023 board meeting

The Brantford Municipal Non-Profit Housing Corporation Board approved the 2022 audited financial statements, received the auditor's management report, and scheduled the Annual General Meeting for June 7, 2023. All items were approved in a single motion.

• Approved 2022 audited financial statements (carried)
• Received auditor's management report (carried)
• Scheduled Annual General Meeting for June 7, 2023 (carried)

Committee of the Whole - Operations

The Committee approved annual funding for the Brant Historical Society and directed staff to investigate leasing opportunities at the Brantford Municipal Airport. Council also endorsed the 2022 Drinking Water Quality Management System Operational Plan. A resolution to adopt Asset Based Community Development principles failed in a tie vote.

• Approved $46,347 annual funding for 3 years for Brant Historical Society (10-0)
• Directed staff to investigate leasing lands and buildings at Brantford Municipal Airport (10-0)
• Endorsed Drinking Water Quality Management System 2022 Operational Plan (10-0)
• Denied resolution to implement Asset Based Community Development (ABCD) model (5-5 tie)
• Received Healthy Kids 2022 Annual Report (10-0)
• Received Brantford Immigration Partnership Annual Update and 2023 Action Plan (10-0)
• Received Clean Brantford Update (10-0)

Human Resources Committee

The Human Resources Committee is meeting to consider a staff report on changing the Bylaw Enforcement staff schedule, which would save $40,500, and to discuss an IT restructure in a private session. The agenda also includes routine items like roll call, declarations of conflicts, and approval of previous minutes.

• Change of Bylaw Enforcement Staff Schedule (Report 2023-327) with net financial impact of $40,500 savings, implementation directed for July 2, 2023
• IT Restructure - Corporate Information (2023-337) to be discussed in-camera for personal matters and labour relations
• Approval of Human Resources Committee minutes from March 7, 2023 (public and private)

The committee approved a change to the bylaw enforcement staff schedule, effective July 2, 2023, resulting in $40,500 in savings. All items on the consent agenda were approved without discussion. The committee also moved in-camera to discuss a private item on IT restructure.

• Approved change to bylaw enforcement staff schedule (carried)
• Approved consent items including minutes from March 7, 2023 (carried)
• Moved in-camera to discuss IT restructure (carried)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee (ESPAC) is meeting to receive two staff reports. The first report (2023-315) proposes disbanding the Green Team Subcommittee and includes an update on ESPAC's mandate. The second report (2023-319) reviews the committee's annual budget. The agenda also includes approval of the March 30, 2023 minutes.

• Report 2023-315: ESPAC Mandate and Green Team Subcommittee Update — motion to receive report and disband Green Team Subcommittee
• Report 2023-319: Review of Annual ESPAC Budget — motion to receive report
• Approval of minutes from March 30, 2023 meeting
• Meeting held in hybrid format at Charlie Ward Room, Brantford City Hall

The committee disbanded the Green Team Subcommittee following a report on the ESPAC mandate. Members also received a review of the annual ESPAC budget and approved the minutes from the March 30, 2023 meeting.

• Disbanded the Green Team Subcommittee of ESPAC
• Received Report 2023-315 regarding ESPAC Mandate and Green Team Subcommittee Update
• Received Report 2023-319 regarding Review of Annual ESPAC Budget
• Approved minutes from the March 30, 2023 meeting

City Council

This is a largely ceremonial agenda with proclamations for various awareness months and weeks, plus routine reports and minutes. The most substantive items are committee reports on topics like traffic calming, a security review of City Hall, and a gas tax funding agreement for public transit.

• Proclamations for May 2023: Supervised Parenting Awareness, Emergency Preparedness Week, Apraxia Awareness Day, Building Safety, Huntington Disease, Asian Heritage, Public Works Week, Hayley Wickenheiser Day, Jewish Heritage, Multiple Sclerosis
• Letter of Agreement for 2022-2023 Dedicated Gas Tax Funds for Public Transportation Program from Ministry of Transportation - $1,487,258
• Ava Road – Traffic Calming and Pedestrian Crossovers
• Catherine Avenue - Traffic Calming
• Security Review of City Hall

City Council approved several infrastructure and safety measures, including traffic calming on Ava Road and Catharine Avenue. The council also directed staff to conduct a security assessment of City Hall and explore a partnership for a new indoor sports facility.

• Approved $120,000 for raised crosswalks and a median island on Ava Road (10-0)
• Approved $15,000 for a speed cushion on Catharine Avenue (10-0)
• Approved $20,000 for a Threat, Risk and Vulnerability Assessment of City Hall (10-0)
• Directed staff to discuss an indoor turf facility partnership with Brantford City Soccer Club and Brantford Minor Baseball Association (10-0)
• Approved the Multi-Year Budget Policy and the establishment of a Tax Stabilization Reserve (10-0)
• Approved $1,487,258 in Dedicated Gas Tax Funds for Public Transportation from the Ministry of Transportation (10-0)
• Directed staff to report by August 31, 2023, on sidewalk snow and ice clearing options (10-0)
• Directed staff to implement staffing changes for Tenant Support and Community Development Coordinators (10-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider two heritage permit applications for alterations to designated properties: one at 200 Clarence Street (Greenwood Cemetery, Waddington Crypt) and one at 38 Dufferin Avenue. The committee will also decide whether to fund member attendance at the 2023 Ontario Heritage Conference, up to a collective maximum of $1,500. The agenda includes routine items like election of chair and vice chair, declarations of interest, and approval of previous minutes.

• Heritage permit HA-05-23 for alteration at 200 Clarence Street (Greenwood Cemetery)
• Heritage permit HA-04-23 for alteration at 38 Dufferin Avenue
• Funding request up to $1,500 for committee members to attend 2023 Ontario Heritage Conference
• Election of Chair and Vice Chair
• Approval of March 27, 2023 minutes

The committee elected a new Chair and Vice Chair. Two applications to alter designated heritage properties were approved. The meeting was adjourned early due to loss of quorum, leaving several items undiscussed.

• Elected Nathan Etherington as Chair
• Elected Leisah Marie Jansen as Vice Chair
• Approved alteration request for 200 Clarence Street (Greenwood Cemetery) (HA-05-23)
• Approved alteration request for 38 Dufferin Avenue (HA-04-23)

Economic Development, Tourism and Cultural Initiatives Advisory Committee

The Economic Development, Tourism and Cultural Initiatives Advisory Committee will elect a Chair and Vice Chair, then receive a report (2023-310) introducing the department, including a 2022 year-in-review, statistics, and project timeline. The committee will also consider appointing up to five members to represent it at an Economic Development Strategy Working Session on June 28, 2023.

• Election of Chair and Vice Chair
• Report 2023-310: Economic Development, Tourism and Cultural Initiatives Background
• Appointment of up to 5 committee members to Economic Development Strategy Working Session on June 28, 2023
• Presentation by Sara Munroe, Director, on item 5.1

The committee acclaimed Christina Han as Chair and Wiktor Kulinski as Vice-Chair. The committee received a background report on economic development, tourism, and cultural initiatives and appointed five members to a working session on June 28, 2023.

• Acclaimed Christina Han as Chair
• Acclaimed Wiktor Kulinski as Vice-Chair
• Received Report 2023-310: Introduction to Economic Development, Tourism & Cultural Initiatives Department
• Appointed Jang Singh Panag, Ray Petro, Peter Muir, Davis Prang, and Stephanie Wall to the Economic Development Strategy Working Session on June 28, 2023

Special City Council

This is a special City Council meeting with a single substantive item: a motion to move in-camera (closed to the public) to discuss four confidential reports. These cover a Human Resources Committee report, a strategy for disposing of city-owned market rent homes, and legal opinions on Glenhryst Gardens restrictions and the city's encampment response. No public decisions are scheduled; the meeting is procedural and will adjourn after the closed session.

• Motion to move in-camera for Human Resources Committee report 04.04.23
• Disposition of Lands Strategy for Market Rent Homes Owned by the City of Brantford (2023-30)
• Legal opinion on restrictive conditions of Glenhryst Gardens (2023-326)
• Legal opinion on encampment response (2023-328)

City Council moved into a private session to consider reports on public works structure, city-owned rental home land strategy, and legal opinions regarding Glenhryst Gardens and encampment responses. No decisions were recorded in the open session.

• Approved motion to move in-camera for private and confidential items

Committee of the Whole - Planning and Administration

The Committee approved a one-year sublease for a 'ShackBar' pilot project at Glenhyrst Lower Gardens despite opposition from several delegations. Other key actions included adopting a Customer Experience Strategy and approving a $1.8M corporate insurance procurement.

• Approved one-year 'ShackBar' pilot project sublease at Glenhyrst Lower Gardens (7-2)
• Adopted Customer Experience Strategy (9-0)
• Approved $1,828,000 single source procurement for 2023-2024 Corporate Insurance Policy (9-0)
• Approved amendments to Employee Code of Conduct and Film Policy (9-0)
• Approved amendments to Parking By-law 144-88 (9-0)
• Approved $1,292.50 partial fee refund for 379 North Park Street (9-0)
• Directed staff to provide update on Towing Industry Regulations once provincial regulations are implemented (9-0)
• Received 2022 Year-End Report on Building Permit Fees (9-0)

Brantford Airport Board

The Brantford Airport Board is meeting to receive the April 2023 Real Estate and Facilities Report, which includes updates on leasing, facilities, airport management, and visioning. The board will also consider a notice of motion directing staff to investigate leasing vacant airport land for new hangar development, including preparing a financial business case and project plan for City Council approval.

• Receive April 2023 Real Estate and Facilities Report (2023-291)
• Appoint up to 2 board members to Economic Development Strategy Working Session on June 28, 2023
• Approve minutes from March 13, 2023 meeting
• Notice of motion: direct staff to investigate leasing airport land for hangar development, prepare lease conditions and financial business case

Planning Committee

The Committee approved a zoning by-law amendment to apply a holding provision to severed lands at 379 Golf Road. Additionally, the Committee approved parking controls for the Wyndfield West Subdivision, Phase 7A.

• Approved Zoning By-law Amendment PZ-04-23 for 379 Golf Road to apply a Holding 'h' provision (6-0)
• Approved parking controls for Wyndfield West Subdivision, Phase 7A (6-0)
• Approved amendment to Schedule '7' of Parking By-law 144-88 (6-0)

Finance Committee

The Brantford Finance Committee is meeting to consider several financial reports and policies. Key items include approving a multi-year budget policy with a new Tax Stabilization Reserve, and authorizing a $1,487,258 gas tax funding agreement for public transit. The committee will also receive reports on development charges, year-end variances, and reserve funds.

• Letter of Agreement for 2022-2023 Dedicated Gas Tax Funds for Public Transportation Program from Ministry of Transportation ($1,487,258)
• Multi-Year Budget Policy approval and establishment of Tax Stabilization Reserve
• 2022 Development Charges Reserve Fund Continuity Report and Treasurer's Statement for Cash in Lieu of Parkland
• Financing Lease Policy – Establish Non-Material Lease Categories for 2023
• Preliminary 2022 Yearend Variance Report ($6,226,189)

The Finance Committee approved a new Multi-Year Budget Policy and the establishment of a Tax Stabilization Reserve. The committee also accepted a gas tax funding agreement for public transportation and defined non-material lease categories for 2023.

• Approved Multi-Year Budget Policy and establishment of Tax Stabilization Reserve (4-0)
• Approved $1,487,258 gas tax funds agreement for Public Transportation Program (4-0)
• Approved non-material lease categories for 2023 (4-0)
• Received 2022 Development Charges Reserve Fund Continuity Report (4-0)
• Received Preliminary 2022 Yearend Variance Report ($6,226,189) (4-0)
• Received Quarterly Reserve and Reserve Fund Update (4-0)

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to consider approving its unaudited 2022 financial statements and to call the 2023 Annual General Meeting for May 23, 2023. The board will also receive its fourth quarter report for October–December 2022 and approve minutes from its December 7, 2022 meeting. No financial impact is noted for either item.

• Approval of 2022 financial statements (unaudited) for Brant and Brantford Local Housing Corporation
• Calling of Annual General Meeting for May 23, 2023 at Brantford City Hall, 58 Dalhousie Street
• Appointment of officers including Mayor as President and City Treasurer as Treasurer/Banking Signing Officer
• Receipt of Fourth Quarter Report (October–December 2022) with arrears report
• Approval of December 7, 2022 board minutes

The Board approved the unaudited 2022 financial statements and scheduled the Annual General Meeting for May 23, 2023. The Board also appointed corporate officers and received the fourth quarter report for 2022.

• Approved unaudited 2022 Financial Statements
• Scheduled Shareholder’s Annual General Meeting for May 23, 2023
• Appointed LHC Officers: President (Mayor), Vice-President (Chair of Social Services Committee), CEO (General Manager, Community Services & Social Development), Treasurer (City Treasurer), and Secretary (City Clerk or Designate)
• Approved December 7, 2022 meeting minutes
• Received Fourth Quarter Report (October – December 2022)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors will receive its fourth quarter report for October–December 2022, including arrears and budget comparisons. The agenda is otherwise routine, with roll call, declarations, minutes, and adjournment.

• Receive Q4 2022 report (Report 2023-61) with financial impact: None
• Appendix A: Quarterly Report (October to December 2022)
• Appendix B: Q4 2022 Arrears Report
• Appendix C: Budget Comparison by Business Unit
• Minutes from March 8, 2023 meeting

The Board of Directors approved all items for consideration and consent. This included the receipt of the Fourth Quarter Report for the period of October to December 2022.

• Received Report 2023-61 (Fourth Quarter Report October – December 2022)
• Approved minutes from March 8, 2023 meeting

Committee of Adjustment

The Committee of Adjustment is holding statutory public meetings to decide on several planning applications. These include a minor variance for a mudroom addition, six long-term lease consents for commercial units at 290-300 King George Road, and two land severances. The committee will also consider its March 2, 2023 minutes.

• Minor variance at 47 Palm Crescent to allow 1.67 m side yard (3.0 m required) for mudroom addition
• Six lease consents at 290-300 King George Road for units occupied by East Side Mario's, Cineplex, Dollar Tree, LCBO, RBC, and Zehrs
• Land severance at 167 Mount Pleasant Street to create two parcels (1169.38 m² and 650.95 m²) with shared driveway easement
• Land severance at 91 Locks Road to create two parcels (1011 m² and 1047 m²)
• Approval of March 2, 2023 Committee of Adjustment minutes

The Committee of Adjustment unanimously approved several planning applications, including a zoning variance for a residential mudroom and six long-term commercial leases at 290-300 King George Road. Two residential land severances were also approved. The committee additionally approved the minutes from the March 2, 2023 meeting.

• Approved variance for 1.67m side yard for mudroom at 47 Palm Crescent (6-0)
• Approved six long-term commercial leases at 290-300 King George Road for Mario's, Cineplex, Dollar Tree, LCBO, RBC, and Zehrs (6-0)
• Approved land severance and shared driveway easement at 167 Mount Pleasant Street (6-0)
• Approved land severance at 91 Locks Road (6-0)
• Approved March 2, 2023 meeting minutes

Social Services Committee

The Brantford Social Services Committee is meeting to handle routine procedural items, including roll call, declarations of interest, and approval of prior minutes. The only substantive item is receiving the Live Well Brantford-Brant 2022 Annual Report, which has no financial impact, and directing the City Clerk to forward the resolution and report to the County of Brant.

• Receive Live Well Brantford-Brant (LWBB) 2022 Annual Report (Report 2023-253, no financial impact)
• Direct City Clerk to forward final resolution and staff report to County of Brant
• Approve minutes from March 8, 2023 Social Services Committee meeting

The committee received the Live Well Brantford-Brant (LWBB) 2022 Annual Report and directed the City Clerk to send a copy to the County of Brant. The minutes from the March 9, 2023 meeting were also approved.

• Received Live Well Brantford-Brant (LWBB) 2022 Annual Report (Report 2023-253)
• Directed City Clerk to forward final resolution and staff report to the County of Brant
• Approved minutes of the Social Services Committee from March 9, 2023

Human Resources Committee

The Human Resources Committee will consider a report directing staff to implement staffing changes, including adding Tenant Support Coordinator and Community Development Coordinator positions in the Housing and Homelessness Services Department. The report notes no financial impact. The committee will also hold a closed session on a Public Works structure update involving personal matters and labour relations.

• Tenant Support Coordinator and Community Development Coordinator positions (Report 2023-266, no financial impact)
• Proposed organizational chart changes for Housing and Homelessness Services Dept
• In-camera item: Public Works Structure Update (personal matters, labour relations)

The Human Resources Committee approved the implementation of staffing changes for Tenant Support Coordinator and Community Development Coordinator positions. The committee also approved the minutes from the March 7, 2023 meetings.

• Approved implementation of staffing changes for Tenant Support Coordinator and Community Development Coordinator positions (Report 2023-266)
• Approved March 7, 2023 Human Resources Committee minutes
• Approved March 7, 2023 Human Resources Committee Private and Confidential minutes
• Moved in-camera to consider Public Works Structure Update (2023-279)

Committee of the Whole - Operations

The Committee of the Whole - Operations will consider several reports and resolutions, including traffic calming measures on Ava Road and Catherine Avenue, a security review of City Hall, and an indoor sports facility partnership. The agenda also includes routine updates on the Age-Friendly Strategy, environmental policies, museum sustainability, youth strategy, and economic development.

• Ava Road: construct raised crosswalks, pedestrian crossovers, and a raised median island; $120,000 from Roads & Related Reserve (RF0537)
• Catherine Avenue: construct a speed cushion between Sherwood Drive and Spalding Drive; $15,000 from Council Priorities Reserve (RF0558)
• City Hall: procure a Threat, Risk and Vulnerability Assessment (TRVA); $20,000 from Council Priorities Reserve (RF0558)
• Indoor Sports Facility: direct staff to discuss partnership with Brantford City Soccer Club and Brantford Minor Baseball Association
• Tournament Capital of Ontario 25th Anniversary: $10,000 sponsorship from Casino Legacy Reserve for Brantford Sports Council

The Committee approved funding for traffic calming measures on Ava Road and Catharine Avenue, as well as a security vulnerability assessment for city facilities. Council also directed staff to explore indoor sports facility partnerships and review winter sidewalk maintenance options.

• Approved $120,000 for raised crosswalks and a median island on Ava Road (11-0)
• Approved $15,000 for a speed cushion on Catharine Avenue (11-0)
• Approved $20,000 for a Threat, Risk and Vulnerability Assessment of city facilities (11-0)
• Directed staff to report by August 31, 2023, on winter snow clearing options for sidewalks and trails (11-0)
• Directed staff to discuss indoor turf facility partnerships with soccer and baseball associations (11-0)
• Approved Request for Expression of Interest for community support of Age-Friendly Strategy (10-0)
• Directed staff to include Climate and Environmental Implications in all report templates as of May 1, 2023 (10-0)
• Received reports on Museum Sustainability, Youth Strategy, and Economic Development year in review (10-0)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to receive several staff reports, including the 2023 Climate Action Implementation Plan and an update on the Climate Lens Tool. The committee will also consider an updated mandate, a video update, and nominations for environmental awards. No financial impacts are noted for any agenda items.

• 2023 Climate Action Implementation Plan (Report 2023-142)
• Climate Lens Tool Update (Report 2023-143) — includes directing staff to provide quarterly GHG emissions memos and making climate implications a permanent report template section
• ESPAC Updated Mandate (Report 2023-167) — includes disbanding the Environmental Recognition Awards Subcommittee
• Atomic Spark Video Update (Report 2023-188)
• GreenER Awards nominations review for My Earth and MEA Health Corporation

The committee approved updates to the Climate Lens Tool and mandated quarterly GHG emissions memos. It also disbanded the Environmental Recognition Awards Subcommittee and selected MEA Health for the Green Business Award.

• Received 2023 Climate Action Implementation Plan (Report 2023-142)
• Received Climate Lens Tool Update (Report 2023-143)
• Directed staff to provide quarterly GHG emissions memos to the committee
• Approved permanent inclusion of Climate and Environmental Implications in report templates as of May 1, 2023
• Received ESPAC Updated Mandate (Report 2023-167)
• Disbanded the Environmental Recognition Awards Subcommittee
• Received Atomic Spark Video Update (Report 2023-188)
• Awarded the Green Business Award to MEA Health

City Council

Brantford City Council is meeting to consider a range of reports and decisions, including a $1.6 million non-competitive contract for a new HVAC system at the Civic Centre, several zoning by-law amendments, and various proclamations. The agenda also includes updates on capital projects, community programs, and administrative matters. Most items are routine, but the HVAC contract and zoning changes are notable for their potential impact.

• Non-competitive procurement of HVAC system at Brantford Civic Centre from Vicano Construction Limited, upset limit $1,625,000
• Zoning by-law amendments for properties at 333/339 Wellington Street, Conklin Road, 58 Morrell Street, and 277/299/301 Hardy Road
• Ava Road Bridge Rehabilitation update with financial impact of $3.2 million
• Potential alternative sites for a community garden and greenhouse, with $400,000 financial impact
• Security review of City Hall, including a Threat, Risk and Vulnerability Assessment (TRVA) with funding up to $20,000

City Council approved a non-competitive contract for a new HVAC system at the Civic Centre and directed staff to plan a new sports and entertainment facility for at least 5,000 spectators. Council also approved several zoning amendments and a $400,000 community garden and greenhouse project at Woodman Park.

• Approved $1.625M non-competitive HVAC installation at Civic Centre (11-0)
• Directed staff to plan new sports facility for min. 5,000 spectators with $200,000 for consultants (10-1)
• Approved $400,000 for community garden and greenhouse at Woodman Park (8-3)
• Approved $3.2M budget increase for Ava Road Bridge Rehabilitation (11-0)
• Approved zoning for 43 unit block townhouses at Wyndfield West Phases 6A/7A (11-0)
• Approved zoning for accessory structures at 333 and 339 Wellington Street (11-0)
• Deferred development plans for 277, 299 & 301 Hardy Road pending public meeting (11-0)
• Approved appointment of Anthony Labatt as Administrator for Ontario Works Brant (11-0)

Special City Council

This is a special council meeting with a closed (in-camera) session to discuss two items: a legal opinion on a Municipal Capital Facilities Agreement and an update on the recruitment of the Chief Administrative Officer (CAO). No public decisions or discussions are listed on the open agenda.

• Closed session: Legal Opinion on Municipal Capital Facilities Agreement (2023-274)
• Closed session: CAO Recruitment update

Council moved in-camera to consider a legal opinion regarding a Municipal Capital Facilities Agreement and an update on CAO recruitment. No decisions were recorded in the open session.

• Moved in-camera to discuss Legal Opinion on Municipal Capital Facilities Agreement - 2023-274
• Moved in-camera to discuss CAO Recruitment update

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider one substantive item: a proposed alteration to the designated heritage property at 84 Market Street, located in the Victoria Park Square Heritage Conservation District. The committee will vote on whether to approve Heritage Permit Application HA-03-23. The rest of the agenda is routine, including roll call, minutes from the previous meeting, and standard procedural items.

• Proposed alteration to 84 Market Street, a Part V designated property in the Victoria Park Square Heritage Conservation District (Application HA-03-23)
• Recommended approval of Heritage Permit Application HA-03-23
• Approval of minutes from February 27, 2023 meeting

The Committee approved a request to alter the designated property at 84 Market Street within the Victoria Park Square Heritage Conservation District. Members discussed accessibility, the retention of historical doors, and the potential for a historical plaque.

• Approved alteration request for 84 Market Street (Application HA-03-23)
• Approved minutes from February 27, 2023

Special Committee of the Whole

This is a special Committee of the Whole meeting dedicated to training on the statutory standard of care for drinking water. Presentations will cover the drinking water program, water treatment and distribution systems, and the Safe Drinking Water Act. No decisions or votes are scheduled; the agenda is limited to training and procedural items.

• Training on statutory standard of care for drinking water
• Drinking water program overview by Director of Environmental Services
• Water treatment and distribution system overview by Manager of Water Operations
• Safe Drinking Water Act presentation by Canadian Environmental Law Association
• Hybrid meeting format with in-person and virtual attendance options

The Special Committee of the Whole conducted a training session regarding the Statutory Standard of Care. Presentations covered the drinking water program, water treatment and distribution systems, and the Safe Drinking Water Act.

• Waived Procedural By-law Section 15.6.3 to extend presentation time to 20 minutes (10-0)
• Waived Procedural By-law Section 15.6.3 to remove time restrictions for remaining presentations (10-0)

Special City Council

This is a special City Council meeting held in a hybrid format, focused entirely on private and confidential items. The council will discuss an update on City Clerk recruitment, a Human Resources Committee report on staffing changes, and personnel matters in the Mayor's office including an interim CAO update. All items are closed to the public due to personal matters and labour relations.

• Update on City Clerk Recruitment (2023-275)
• Staffing Changes to Support Increased Service System Management Responsibilities (2023-173, $0 financial impact)
• Office of the Mayor - Personnel Matters and Interim CAO Update

City Council moved into a private and confidential session to discuss the City Clerk recruitment, staffing changes for service system management, and personnel matters regarding the Office of the Mayor and the interim CAO. No decisions were recorded in the open session.

• Approved motion to move in-camera for confidential items

Committee of the Whole - Planning and Administration

The Committee of the Whole for Planning and Administration will consider several staff reports and resolutions. Key items include a proposed $10,000 grant to the Brant United Way for the 2023 Charity Airshow, a plan to hire a consultant for an asset management plan for city-owned housing, and a report on alternatives for the Heritage Register Project. The committee will also receive a strategic directions report for the new zoning by-law and consider resolutions on accessibility committee quorum, a municipally significant event declaration, and towing authority for parking staff.

• Proposed $10,000 one-time grant to Brant United Way for 2023 Charity Airshow
• Direct staff to obtain consultant for asset management plan for city-owned housing (up to $10,000)
• Direct staff to proceed with Alternative 1, Option A for Heritage Register Project due to Bill 23
• Receive strategic directions report for New Zoning By-law Project
• Resolution to reduce quorum for Accessibility Advisory Committee to 5 members

The Committee approved a $10,000 grant for the Brant United Way and a $10,000 limit for a housing asset management consultant. Members also voted to grant by-law enforcement officers the authority to tow illegally parked vehicles and declared 'Dropkicks for Devin' a municipally significant event.

• Approved $10,000 operating grant to Brant United Way for Community Charity Airshow (11-0)
• Approved up to $10,000 for consultant to prepare Asset Management Plan for municipally-owned housing (11-0)
• Declared 'Dropkicks for Devin' a Municipally Significant Event (11-0)
• Directed staff to amend Bylaw 144-88 to allow By-law Enforcement Officers to tow illegally parked vehicles (11-0)
• Approved reducing quorum for Accessibility Advisory Committee to 6 members (11-0)
• Directed staff to develop a City of Brantford Volunteer Management Policy (11-0)
• Approved proceeding with Alternative 1, Option A for the Heritage Register Project (11-0)
• Directed staff to present a By-Law authorizing Brantford Fire Department to leave municipality limits per Brant County Mutual Aid Plan (11-0)

Brantford Airport Board

The Brantford Airport Board is meeting to conduct a visioning exercise for the Brantford Municipal Airport, facilitated by McSweeney & Associates. The board will receive a staff report on the exercise and direct that feedback be integrated into the visioning report and the overall Economic Development Strategy, with a report back by Q3 2023. The agenda also includes receiving the March 2023 Real Estate and Facilities Report and the minutes from the February 6, 2023 meeting.

• Visioning Exercise for the Brantford Municipal Airport (Staff Report 2023-187)
• March 2023 Real Estate and Facilities Report (Staff Report 2023-158)
• Airport Manager's Report March 2023
• Minutes of February 6, 2023 meeting

The Board received a visioning exercise report and directed that member feedback be integrated into the visioning report and the overall Economic Development Strategy. Staff and McSweeney and Associates are required to report back on results by Q3 2023.

• Approved integration of visioning exercise feedback into the visioning report and Economic Development Strategy (Unanimous)
• Directed staff and McSweeney and Associates to report back on visioning results by Q3 2023 (Unanimous)
• Received March 2023 Real Estate and Facilities Report 2023-158 (Unanimous)
• Approved February 6, 2023 meeting minutes (Unanimous)

Planning Committee

The Brantford Planning Committee is holding statutory public meetings and will vote on four zoning by-law amendments and related applications. These include a zoning tweak on Wellington Street, a 43-unit townhouse development in Wyndfield West, a 141-unit townhouse project at 58 Morrell Street, and a large rezoning and official plan change on Hardy Road. The committee will also consider the minutes from its February 16, 2023 meeting.

• Zoning By-law Amendment PZ-02-23 for 333 and 339 Wellington Street to permit accessory structures in the R4B-12 zone
• Zoning By-law Amendment PZ-15-22 for Wyndfield West Phases 6A/7A (Conklin Road) to allow 43 block townhouses (R4A-83)
• Zoning By-law Amendment PZ-18-22 and Draft Plan of Condominium 29CD-22504 for 58 Morrell Street: 141 dwelling units in 23 townhouse blocks, with holding provisions and noise study conditions
• Official Plan Amendment OP-04-18 and Zoning By-law Amendment PZ-15-18 for 277, 299, and 301 Hardy Road: change from Core Natural Areas to Residential, multiple zone changes, and condominium plan 29CD-18503
• Approval of Planning Committee minutes from February 16, 2023

The Committee approved zoning amendments for residential projects on Hardy Road, Conklin Road, and Wellington Street. A proposed townhouse development at 58 Morrell Street was deferred to allow for further consultation with industrial neighbors.

• Approved Official Plan and Zoning amendments for 277, 299, and 301 Hardy Road (3-1)
• Deferred 58 Morrell Street townhouse application for three meeting cycles (5-0)
• Approved zoning amendment for accessory structures at 333 and 339 Wellington Street (5-0)
• Approved zoning amendment for 43 unit block townhouses at Conklin Road Condos (5-0)
• Approved February 16, 2023 meeting minutes (5-0)
• Acclaimed Mayor Davis as Chair and Councillor McCreary as Vice-Chair

Property Standards Committee

The Property Standards Committee will hear four appeals against property standards orders for properties at 127 Peel Street, 140 Colborne Street West, 241 Dalhousie Street, and 93 West Street. Staff recommend confirming and upholding each order. The committee will also consider minutes from its January 12, 2023 meeting.

• Appeal by Kurt Feige regarding Property Standards Order #5-23 for 127 Peel Street
• Appeal by Sonia Bagri for 140 Colborne Street West (owner: 2835586 Ontario Inc.) regarding Order #2-23
• Appeal by Anne Masson and Jamie Landon regarding Order #03-23 for 241 Dalhousie Street
• Appeal by Courtney J. Boyd for 93 West Street (owner: Westchat Holdings Inc.) regarding Order #155-22
• Approval of January 12, 2023 committee minutes

The Property Standards Committee confirmed and upheld four separate property standards orders for various Brantford addresses. In each case, the committee granted the property owners extensions to complete required repairs, ranging from March to September 2023.

• Upheld Order #5-23 for 127 Peel Street; granted extension to September 9, 2023 (Unanimous)
• Upheld Order #2-23 for 140 Colborne Street West; granted extension to March 16, 2023 (Unanimous)
• Upheld Order #03-23 for 241 Dalhousie Street; granted extension to September 9, 2023 (3-1)
• Upheld Order #155-22 for 93 West Street; granted extension to September 9, 2023 (Unanimous)
• Tabled approval of January 12, 2023 minutes until the next meeting

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to consider a report on an asset management plan for its housing units. The main item is a proposal to spend up to $15,000 (excluding HST) from the capital reserve on a consultant to prepare the plan. The agenda also includes routine items like minutes and roll call.

• Report 2023-228: Asset Management Plan for Brantford Municipal Non-Profit Housing Corporation
• Proposed consultant cost up to $15,000 (excluding HST) from BMNP Capital Reserve
• Approval of minutes from February 8, 2023 meeting

The Board approved the receipt of Report 2023-228 and directed staff to hire a consultant for an asset management plan. The project is funded from the BMNP Capital Reserve.

• Approved minutes from February 8, 2023
• Received Report 2023-228 regarding Asset Management Plan
• Approved funding up to $15,000 (excluding HST) from BMNP Capital Reserve for an asset management plan consultant

Finance Committee

The Brantford Finance Committee is meeting to receive several reports, including the 10-Year Capital Forecast, a 4th Quarter Casino Update showing $1,372,633 in revenue, the 2022 Honoraria and Expenses Report, a mileage reimbursement rate change, and a quarterly status report of contracts awarded. All items are listed as consent items for receipt, meaning they are likely to be approved together without discussion unless separated.

• 10-Year Capital Forecast (Report 2023-50) with no financial impact
• 4th Quarter Casino Update (Report 2023-216) with $1,372,633 revenue
• Honoraria and Expenses Report for 2022 (Report 2023-210)
• Mileage Reimbursement Rate for 2023 (Report 2023-211) with $10,441 financial impact
• Quarterly Status Report of Contracts Awarded Oct-Dec 2022 (Report 2023-86)

The Finance Committee received several administrative and financial reports, including the 10-Year Capital Forecast and a casino revenue update. All items presented were approved and received by the committee.

• Received 10-Year Capital Forecast Report 2023-50 (5-0)
• Received 4th Quarter Casino Update Report 2023-216 (4-0)
• Received Honoraria and Expenses Report for 2022 Report 2023-210 (4-0)
• Received Mileage Reimbursement Rate for 2023 Report 2023-211 (4-0)
• Received Quarterly Status Report of Contracts Awarded Report 2023-86 (4-0)

Social Services Committee

The Social Services Committee will receive updates on children's services, approve an Ontario Works administrator, and consider hiring a consultant for municipally-owned housing asset management plans. The meeting includes a presentation on the children's services update and a consent item for previous minutes.

• Building Our Community From the Kids Up: 2023 Update (report 2023-60)
• Appointment of Anthony Labatt as Administrator for Ontario Works Brant (report 2023-95)
• Asset Management Plans for Municipally-Owned Housing Assets (report 2023-19) with consultant funding up to $200,000
• Presentation by Michelle Connor, Manager Children's Services & Early Years

The Social Services Committee approved funding to hire a consultant for a municipally-owned housing asset management plan. The committee also appointed a new administrator for Ontario Works Brant and received a children's services update.

• Approved hiring a consultant for affordable housing asset management plans up to $200,000 (Carried)
• Approved appointment of Anthony Labatt as Administrator for Ontario Works Brant (Carried)
• Received 'Building Our Community From the Kids Up: 2023 Update' report (Carried)
• Approved minutes from February 8, 2023 meeting (Carried)

Committee of the Whole - Operations

The Committee of the Whole - Operations is deciding on several items, including a new tree protection by-law, a $3.2 million budget increase for the Ava Road Bridge rehabilitation with a full road closure, and amendments to traffic and parking by-laws. It will also discuss a police station task force report and consider resolutions on splash pads and a new sports facility.

• City Tree Protection By-law with revised tree removal fees, effective May 1, 2023
• $3.2M increase for Ava Road Bridge (BR1805), funded from reserves, with full closure of Paris Road between Terrace Hill St. and Brant Ave
• Amendments to Traffic by-law 37-83 and Parking by-law 144-88
• Amendments to 8 Public Works policies (traffic calming, speed limits, etc.)
• Resolution to plan a new sports and entertainment facility, funded with $200,000 from Casino Legacy Reserve

The Committee approved significant funding for bridge repairs and a new community garden. It also directed staff to plan a new 5,000-seat sports and entertainment facility and investigate additional splash pad locations.

• Approved $3.2M for Ava Road Bridge rehabilitation (10-0)
• Approved $400,000 for community garden and greenhouse at Woodman Park (8-2)
• Approved $200,000 for planning a new sports and entertainment facility (10-0)
• Approved new City Tree Protection By-law (10-0)
• Approved non-competitive procurement for Traffic Services equipment (10-0)
• Approved Community Safety Zones in 10 risk zones and 16 school zones (10-0)
• Denied amendment to Traffic Calming policy 008 (5-5 tie)
• Deferred parking amendments for The Strand Avenue (10-0)

Special City Council - Open Session

This special City Council meeting is primarily to consider ratifying a tentative settlement with the Amalgamated Transit Union (ATU) Conventional Transit Local 685 for a renewed collective agreement covering January 1, 2022 to December 31, 2025. The agenda also includes standard procedural items such as roll call, declarations of interest, proclamations, and by-laws. The meeting is held in a hybrid format, allowing in-person or virtual attendance.

• Ratification of tentative settlement with ATU Conventional Transit Local 685 for collective agreement renewal, 2023-172
• By-law 35-2023 (confirming by-law)
• Special City Council meeting held at Brantford City Hall, 58 Dalhousie Street

City Council approved a transfer payment agreement for municipal transit funding and ratified a collective agreement settlement with the Amalgamated Transit Union. Both measures passed with unanimous support.

• Approved Safe Restart Agreement Phase 4 Municipal Transit Funding for $674,451 revenue (10-0)
• Ratified settlement with Amalgamated Transit Union (ATU) Conventional Transit Local 685 for renewal of Collective Agreement from Jan 1, 2022 to Dec 31, 2025 (10-0)
• Passed By-law 36-2023 to authorize execution of the Safe Restart Agreement (10-0)

Human Resources Committee

The Human Resources Committee is meeting to handle routine procedural items, including approving minutes from January 10, 2023. The only substantive item is a private, closed-session discussion about staffing changes to support increased service system management responsibilities, citing personal matters and labour relations.

• Approval of January 10, 2023 Human Resources Committee minutes
• Closed session: Staffing Changes to Support Increased Service System Management Responsibilities (2023-173)

The committee approved all items for consideration and consent. The meeting moved into a private session to discuss staffing changes for service system management responsibilities.

• Approved all Items for Consideration and Consent
• Moved in-camera to consider Staffing Changes to Support Increased Service System Management Responsibilities (2023-173)

Special City Council

This special city council meeting is largely procedural, with the only substantive item being a move to enter closed session to discuss personnel matters related to the Mayor's Office and an update on the interim Chief Administrative Officer. No public decisions or votes on other matters are listed on the agenda.

• Closed session item: Office of the Mayor - Personnel Matters and Interim CAO Update

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is meeting to receive reports on 2021 collision statistics, a new Community Safety Zone policy, and a parking amendment on The Strand Avenue. The committee will also elect a chair and vice chair. Recommendations from these reports would be presented to City Council for adoption.

• Receive 2021 Collision Statistics report (2023-206)
• Adopt new Community Safety Zone policy (2023-5) amending By-Law 70-2010
• Approve Community Safety Zones in 10 Risk Evaluation Warrant Zones and 16 School Zones
• Approve parking prohibition on west side of The Strand Avenue, 76 metres north of St. George Street for 36 metres
• Elect Chair and Vice Chair

The committee approved the establishment of Community Safety Zones in 10 Risk Evaluation Warrant Zones and 16 School Zones. A proposed parking prohibition on The Strand Avenue was deferred pending a staff report on construction at Amber Lea Place. The committee also elected its Chair and Vice Chair.

• Acclaimed Councillor Sless as Chair
• Acclaimed Councillor Samwell as Vice Chair
• Received Report 2023-206 regarding 2021 Collision Statistics
• Approved Community Safety Zones in 10 Risk Evaluation Warrant Zones and 16 School Zones
• Approved presenting the Community Safety Zone Policy by-law to City Council
• Deferred parking amendments for The Strand Avenue until staff report on Amber Lea Place construction

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting to receive updates on the Dufferin Park redevelopment design, parks and trails, and playground rehabilitation projects. The committee will also hold a private session for AODA and procedural by-law training. The agenda is largely informational, with no financial impacts noted for the items for consideration.

• Dufferin Park Redevelopment design update (Report 2023-76, no financial impact)
• Parks and Trails general update (Report 2023-80, no financial impact)
• Playground Rehabilitation Projects update including Hillcrest, Central, and Recreation (Report 2023-79, no financial impact)
• Private session for AODA and Procedural By-law Training
• Approval of May 26, 2022 meeting minutes

The committee received design and general updates regarding Dufferin Park, city parks and trails, and playground rehabilitation projects. Members also moved into a closed session for AODA and Procedural By-law training.

• Received Report 2023-76 Dufferin Park Redevelopment - Design Update (Carried)
• Received Report 2023-80 Parks and Trails General Update (Carried)
• Received Report 2023-79 Playground Rehabilitation Projects Update (Carried)
• Approved minutes from May 26, 2022 (Carried)
• Moved in-camera for AODA and Procedural By-law Training (Carried)

Committee of Adjustment

The Committee unanimously approved three applications regarding land severances and zoning variances. The board also elected its Chair and Vice-Chair and approved minutes from February meetings.

• Elected Virginia Kershaw as Chair
• Acclaimed Gregory Kempa as Vice-Chair
• Approved Application B03/2023 to sever 196 m2 of land from 280 Grand Street to 272 Grand Street (7-0)
• Approved Application A09/2023 for a 4.5 m front porch setback at 32 Elmwood Avenue (7-0)
• Approved Application A10/2023 for 43% lot coverage at 73 Hill Avenue (7-0)
• Approved Application B04/2023 to sever land at 73 Hill Avenue into parcels of 402 m2 and 340 m2 (7-0)
• Approved minutes from February 2 and February 22, 2023 meetings

Special City Council

This is a special City Council meeting held in a hybrid format. The agenda consists almost entirely of moving into a closed (in-camera) session to discuss four confidential items: a collective bargaining mandate for 2023-2026, a tentative settlement with ATU Conventional Transit, personnel matters in the Mayor's office, and an update to the Interim CAO reporting structure. No public decisions or discussions are listed on the open agenda.

• Collective Bargaining Mandate for 2023 to 2026 (2023-171)
• Tentative Settlement with ATU Conventional Transit for renewal agreement (2023-172)
• Office of the Mayor - Personnel Matters
• Update to Interim CAO Reporting Structure (2023-219)

Council moved into a private session to consider collective bargaining, a transit settlement, and personnel matters. No decisions were recorded in the open session.

• Approved motion to move in-camera to discuss Collective Bargaining Mandate 2023 to 2026 (2023-171)
• Approved motion to move in-camera to discuss Tentative Settlement with ATU Conventional Transit (2023-172)
• Approved motion to move in-camera to discuss Office of the Mayor personnel matters
• Approved motion to move in-camera to discuss Interim CAO reporting structure update (2023-219)

City Council

Council approved the 2023 Operating Budget and endorsed the 2023-2026 Council Priorities. The city also authorized a feasibility study for a 'Seniors Ride Free' transit program and approved several zoning amendments.

• Approved 2023 Operating Budget (7-3)
• Endorsed 2023-2026 Council Priorities (10-0)
• Approved zoning amendment for 620 Colborne Street West (10-0)
• Approved zoning amendment for 103 Peel Street (10-0)
• Directed staff to study 'Seniors Ride Free' transit program (10-0)
• Approved $5,000 for International Women's Day Campaign (10-0)
• Approved update to Southwest Community Centre project letter of intent (10-0)
• Reduced payday loan business licence limit from nine to seven (10-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider approving proposed alterations to two properties designated under the Ontario Heritage Act at 64 and 66-70 Brant Avenue. The committee will also receive information about a 2023 joint heritage committee gathering hosted by Haldimand County and review minutes from its January 30, 2023 meeting.

• Proposed alterations to 64 Brant Avenue and 66-70 Brant Avenue (Files HA-01-23 & HA-02-23), with no financial impact
• Information report on the 2023 Joint Heritage Committee Gathering hosted by Haldimand County
• Approval of minutes from the January 30, 2023 meeting

The Brantford Heritage Committee approved proposed alterations to two designated properties at 64 and 66-70 Brant Avenue. The committee also received information regarding a joint heritage gathering hosted by Haldimand County.

• Approved alterations to designated properties at 64 Brant Avenue and 66-70 Brant Avenue (CARRIED)
• Received Report 2023-214 regarding the 2023 Joint Heritage Committee Gathering (CARRIED)
• Approved minutes from the January 30, 2023 meeting (CARRIED)

Police Station Task Force

The Brantford Police Station Task Force is meeting to receive an update on the Brantford Police Services Facility Redevelopment Project (Staff Report 2023-180). The agenda also includes approval of minutes from the December 19, 2022 meeting. No other substantive decisions are listed.

• Brantford Police Services Facility Redevelopment Project Update (Staff Report 2023-180)
• Approval of December 19, 2022 task force minutes

The Police Station Task Force received a project update regarding the Brantford Police Services Facility Redevelopment. The committee also approved the minutes from the December 19, 2022 meeting.

• Received Staff Report 2023-180 Brantford Police Services Facility Redevelopment Project Update (Carried)
• Approved minutes from December 19, 2022 meeting (Carried)

Planning Advisory Committee

The Planning Advisory Committee acclaimed its Chair and Vice Chair. The committee received a strategic directions report for the New Zoning By-law Project and approved amendments to the duties and functions of advisory committees.

• Acclaimed Mark Simpson as Chair
• Acclaimed Jang Singh Panag as Vice-Chair
• Received New Zoning By-law Project Strategic Directions Report 2023-27 (Carried)
• Approved amendments to Schedule 27 of Chapter 26 regarding Special Provisions in Report 2023-43 (Carried)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to receive updates on the 2023 Climate Action Implementation Plan and Earth Week, an Atomic Spark video, and an updated committee mandate. The committee will also consider disbanding its Environmental Recognition Awards Subcommittee. The agenda includes routine items like roll call, minutes, and consent items.

• 2023 Climate Action Implementation Plan and Earth Week Update (Report 2023-142)
• Atomic Spark Video Update (Report 2023-188)
• ESPAC Updated Mandate and Environmental Awards Process (Report 2023-167)
• Motion to disband Environmental Recognition Awards Subcommittee
• Green Team Sub Committee Update

The meeting was adjourned because quorum was not achieved after 15 minutes from the scheduled start time. No substantive decisions were made.

Committee of Adjustment

This Committee of Adjustment meeting agenda contains only routine procedural items: roll call, declarations of conflicts of interest, training, and adjournment. No applications, public hearings, or decisions are listed, so the meeting appears to be administrative in nature.

• No applications or public hearings listed
• Meeting held in hybrid format (virtual and in-person)
• Registration required for virtual viewing or delegation

The meeting consisted of training for committee members conducted by city staff. No substantive decisions, applications, or variances were voted upon.

Planning Committee

The Brantford Planning Committee is meeting to consider two zoning by-law amendments and a subdivision agreement. The committee will vote on rezoning 620 Colborne Street West and 103 Peel Street, and will receive a report on the Natures Grand Phase 3 subdivision agreement, which includes road dedication by-laws. The meeting is open to the public in a hybrid format.

• Zoning amendment PZ-20-22 for 620 Colborne Street West to change zoning from H-R4A-72 to OS3-7 for archaeological requirements
• Zoning amendment PZ-24-22 for 103 Peel Street to change zoning from C7 to RC-51 to permit conversion to multi-unit residential
• Natures Grand Phase 3 Subdivision Agreement with Telephone City Aggregates Incorporated and LIV (Hardy Road) Inc.
• Road dedication by-laws for McKernan Avenue, Sherrill Avenue, and Waldron Street
• Approval of minutes from January 19, 2023 Planning Committee meeting

The Committee approved two zoning by-law amendments to protect an archaeological resource at 620 Colborne Street West and allow a multi-unit residential conversion at 103 Peel Street. It also advanced a subdivision agreement and road dedications for Natures Grand Phase 3 to City Council.

• Approved zoning change at 620 Colborne Street West to 'Open Space Restricted' to protect archaeological resources (4-0)
• Approved zoning change at 103 Peel Street from 'Convenience Commercial' to 'Residential Conversion' for a multi-unit building (4-0)
• Approved Natures Grand Phase 3 Subdivision Agreement and road dedications for McKernan Avenue, Sherrill Avenue, and Waldron Street (4-0)
• Approved minutes from January 19, 2023 Planning Committee meeting (4-0)

Appointments Committee

The Appointments Committee is meeting to approve minutes from previous sessions and to make appointments of citizen members and liaison members to various city committees and task forces. The appointment items are discussed in private session due to personal matters about identifiable individuals. This is a routine administrative meeting focused on filling committee positions.

• Appointments to Brantford Accessibility Advisory Committee
• Appointments to Brownfields Community Advisory Committee
• Appointments to Control of Vicious Dogs Committee
• Appointments to Environmental and Sustainability Policy Advisory Committee
• Appointments to Southwest Task Force and other committees

The Committee approved the minutes from five previous meetings. The members met in a closed session to discuss the appointment of citizen and liaison members to various committees and task forces, but no decisions from that session were recorded in the open minutes.

• Approved minutes from November 22, 2022, December 15, 2022, and January 24, 2023
• Approved private and confidential minutes from December 15, 2022, and January 24, 2023
• Moved in-camera to discuss citizen and liaison appointments

Estimates Committee

The Brantford Estimates Committee is meeting to continue its review of the 2023 operating budget worksheet. The agenda includes discussion of eliminating vacant land and excess land tax rate reductions, and sensitivity models for the budget. This is a working session, not a final decision meeting.

• Continuation of 2023 Operating Budget Worksheet
• Elimination of Vacant Land and Excess Land Tax Rate Reductions - 2023-154
• Brantford Sensitivity Models (Feb 3, 2023)

The Committee approved the 2023 Operating Budget as amended. Key decisions included eliminating tax rate reductions for vacant and excess commercial and industrial land and adding a stormwater technologist position.

• Approved 2023 Operating Budget as amended (6-2)
• Eliminated 30% tax rate reduction for Vacant Land and Excess Land property sub-classes for 2023 tax year (8-0)
• Approved Unmet Need 8C.1 for a Stormwater Technologist with a $69,727 budget impact (8-0)
• Approved transfer of annual curbside collection savings to Roads Reserve (RF0537) for 2023-2027 (6-1)
• Approved that no tax ratio reduction policy be implemented for 2023 (8-0)

Zoning By-law Task Force

The Zoning By-law Task Force received a progress report on the New Zoning By-law Project and elected its leadership. The project is currently in Stage 4 to determine strategic direction, with the next step being the preparation of the first draft.

• Acclaimed Councillor Carpenter as Chair
• Acclaimed Councillor Caputo as Vice-Chair
• Received Report 2023-26, New Zoning By-law Project – Strategic Directions Report
• Approved forwarding all Task Force comments to staff
• Approved minutes of the June 1, 2022 meeting

Special City Council

City Council voted against referring the 2023 Brantford Police Services Operating Budget back to the Police Services Board. Council also passed a by-law to confirm the proceedings of the February 13 meeting and moved into a closed session to discuss legal and personnel matters.

• Referral of 2023 Brantford Police Services Operating Budget back to Police Services Board lost (5-3)
• Approved By-law 16-2023 to confirm proceedings of the February 13, 2023 meeting (7-1)
• Approved motion to move in-camera for Item 5.1 regarding Application for Recount (7-0)
• Approved motion to move in-camera for Item 5.2 (Market Compensation and Pay Equity Review) and Item 5.3 (CAO Exit Update) (7-0)

Combined COW-O PA

The Brantford Committee of the Whole is considering several items, including endorsing a municipal housing pledge, reducing payday loan licenses, and directing traffic studies on Powerline Road. They will also discuss resolutions on free transit for seniors, a landfill gas project, and support for the Brantford Expositor's print edition.

• Endorse Brantford Municipal Housing Pledge and authorize Mayor to sign
• Reduce payday loan establishment licenses from 9 to 7
• Direct traffic studies on Powerline Road from Wayne Gretzky Parkway to city limits
• Request feasibility study for Seniors Ride Free transit program
• Request Ministry of Energy to allow biogas in RESOP for landfill gas project

Council established a permanent Planning Committee as a Standing Committee and approved a feasibility study for a 'Seniors Ride Free' transit program. Other actions included adopting a native species planting policy and requesting a provincial change for a landfill gas project.

• Approved permanent Planning Committee as a Standing Committee (6-2)
• Approved feasibility study for Seniors Ride Free transit program (7-1)
• Approved PUBLIC WORKS-025 Native Species Planting Policy (8-0)
• Endorsed Brantford Municipal Housing Pledge (8-0)
• Approved $5,000 for International Women's Day Campaign (8-0)
• Directed staff to conduct traffic studies on Powerline Road (8-0)
• Requested Ministry of Energy authorize 'Bio Gas' for Landfill Gas Project (8-0)
• Disbanded Community Heritage and Cultural Space Task Force (8-0)

Social Services Committee

The Social Services Committee is meeting to receive two staff reports: one on amendments to the Housing Services Act, 2011, and one on the 2022 annual update for the centralized housing waitlist. Both reports are consent items with no financial impact, and the committee will direct the City Clerk to forward the resolutions and reports to the County of Brant. The agenda also includes routine items like roll call, minutes, and adjournment.

• Amendments to the Housing Services Act, 2011 (Report 2023-22)
• Centralized Housing Waitlist Annual Update 2022 (Report 2023-20)
• Approval of an Asset Limits Policy (referenced in Appendix B)
• Social Services Committee Minutes from December 7, 2022

The Committee received reports regarding amendments to the Housing Services Act, 2011 and the 2022 Centralized Housing Waitlist annual update. Both reports will be forwarded to the County of Brant. The minutes from the December 7, 2022 meeting were approved.

• Approved receiving Report 2023-22 on Housing Services Act, 2011 amendments (Carried)
• Directed City Clerk to forward Report 2023-22 to the County of Brant (Carried)
• Approved receiving Report 2023-20 on Centralized Housing Waitlist 2022 Annual Update (Carried)
• Directed City Clerk to forward Report 2023-20 to the County of Brant (Carried)
• Approved Social Services Committee minutes from December 7, 2022 (Carried)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to consider one substantive item: approving a borrowing resolution and mortgage renewal for the Branlyn Meadows property at 2-10 Buchanan Crescent. The board will also receive minutes from its December 7, 2022 meeting. The rest of the agenda is standard procedural items.

• Mortgage renewal for Branlyn Meadows (2-10 Buchanan Crescent) maturing March 1, 2023
• Balance at maturity: $508,583.93
• Resolution authorizing Ministry of Municipal Affairs and Housing to arrange refinancing
• Authorization for President, Vice President, or CEO to execute renewal documents
• Minutes from December 7, 2022 board meeting

The Board of Directors approved the 2022 Audited Financial Statements and the Auditor’s Management Report. The Board also approved scheduling the Annual General Meeting for June 7, 2023.

• Approved 2022 Audited Financial Statements
• Received Auditor’s Management Report
• Approved Annual General Meeting date for June 7, 2023
• Approved May 3, 2023 meeting minutes

Estimates Committee

The Brantford Estimates Committee is meeting to continue its review of the 2023 Operating Budget Worksheet. The agenda includes only this budget continuation item plus a report on the WGSC 10th Anniversary, followed by adjournment. No votes or decisions are listed on the agenda itself.

• Continuation of 2023 Operating Budget Worksheet
• WGSC 10th Anniversary report (2023-146)

The Committee reviewed operating budget submissions for multiple commissions and approved several 'unmet need' funding requests. These included staffing for billing and real estate, a building improvement grant, and a sports centre anniversary event.

• Approved Unmet Need 3C.1 for a Billing & Collections Representative (10-0)
• Approved Unmet Need 3C.2 for a Project Manager – Real Estate funded from future land sale proceeds (10-0)
• Approved Unmet Need 5C.1 Commercial Façade/Mixed Use Building Improvement Grant, with half of funds allocated to a downtown CPTED program (8-2)
• Denied proposal to fund the Commercial Façade grant through a tax incentive program (1-9)
• Approved $31,800 for Wayne Gretzky Sports Centre 10th Anniversary Celebration, including public art (10-0)
• Directed staff to engage Ward 3 Councillors and residents on traffic control at Fairview Drive and Walter Gretzky Blvd (10-0)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to consider a report recommending that the Planning Committee become a permanent standing committee of City Council, with by-law changes to follow. The agenda also includes approval of minutes from previous meetings and standard procedural items.

• Report 2023-45: Planning Committee Pilot Project Update (no financial impact)
• Proposed Chapter 15 revisions attached
• Motion to approve permanent Planning Committee as Standing Committee
• Minutes from June 23, 2022 and December 19, 2022 meetings

The Building Construction Process Review Task Force approved the creation of a permanent Planning Committee as a Standing Committee of City Council. The group also approved the minutes from two previous meetings.

• Approved Report 2023-45 'Planning Committee Pilot Project Update'
• Approved permanent Planning Committee as a Standing Committee of City Council
• Approved that a By-law to implement the committee structure be presented to City Council
• Approved minutes from June 23, 2022 and December 19, 2022 meetings

Special City Council

This special City Council meeting focuses on a single substantive item: approving a term sheet for a three-year OHL team tenancy agreement with the Hamilton Bulldogs at the Brantford Civic Centre, with options for three additional one-year renewals. Council will also direct staff to negotiate a facility lease/license agreement and fund related costs and capital improvements from the Casino Legacy Reserve.

• Term Sheet for OHL Team Agreement for Brantford Civic Centre, financial impact $4,730,000
• Three-year OHL team tenancy agreement with Hamilton Bulldogs at Brantford Civic Centre, plus three one-year renewal options
• Funding $105,000 for professional services (sport facility, PR, legal) from Casino Legacy Reserve RF0555
• HVAC installation at Brantford Civic Centre funded at $1,625,000 from Casino Legacy Reserve
• Leasehold improvement allowance of $3,000,000 from Casino Legacy Reserve

City Council unanimously approved a term sheet and funding for the Bulldogs hockey club to relocate to the Brantford Civic Centre. The agreement includes funding for HVAC installation and leasehold improvements. Council also resolved to promote the Coldest Night of the Year event.

• Approved Term Sheet for OHL Team Agreement for Brantford Civic Centre (11-0)
• Approved $1,625,000 for HVAC installation at Brantford Civic Centre from Casino Legacy Reserve RF0555 (11-0)
• Approved $3,000,000 leasehold improvement allowance from Casino Legacy Reserve RF0555 (11-0)
• Approved $105,000 from Casino Legacy Reserve RF0555 for professional services to negotiate the lease (11-0)
• Approved resolution to promote Coldest Night of the Year and form a volunteer city team (11-0)
• Denied motion to waive rules to introduce the 2023 Brantford Police Services Operating Budget (5-6)

Brantford Airport Board

The Brantford Airport Board is meeting to receive the February 2023 Real Estate and Facilities Report, which includes leasing, facilities, and airport management updates. The board will also consider approving the minutes from its January 9, 2023 meeting. No other substantive items are listed.

• Receive February 2023 Real Estate and Facilities Report (2023-129)
• Leasing update
• Facilities update
• Airport management update
• Approve minutes of January 9, 2023 meeting

The Board received the February 2023 Real Estate and Facilities Report and the minutes from January 9, 2023. Staff agreed to work with airport personnel to increase the facility's social media presence via Economic Development channels. No other substantive items were considered.

• Received February 2023 Real Estate and Facilities Report (Carried)
• Received January 9, 2023 meeting minutes (Carried)
• Agreed to enhance airport social media presence through Economic Development channels

Estimates Committee

The Estimates Committee is meeting to consider the 2023 City Budget, including a report on public engagement campaign findings and the 2023 Operating Budget Worksheet. The committee will receive a presentation on budget priorities from city staff and a Wilfrid Laurier University researcher. Delegations are permitted but specific funding requests will no longer be considered.

• 2023 City Budget Priorities – Public Engagement Campaign Findings report (2023-164) to be received
• Presentation by Maria Visocchi and Matthew Arp on budget engagement findings
• 2023 Operating Budget Worksheet to be reviewed
• Delegations limited to two hours total, 10 minutes each

The Committee received the 2023 City Budget Priorities public engagement findings. It approved a motion to shift funds for adult school crossing guards to the 2023-2024 school year and referred the 2023 Brantford Police Services Operating Budget back to the Police Services Board.

• Received 2023 City Budget Priorities Public Engagement Campaign Findings (10-0)
• Approved using Council Priorities Reserve funds for adult school crossing guards for the 2023-2024 school year instead of 2022-2023 (10-0)
• Referred 2023 Brantford Police Services Operating Budget back to the Brantford Police Services Board (7-3)

Committee of Adjustment

The Committee of Adjustment will hold public hearings on five applications: two proposed refusals for rear yard setbacks at 450 Blackburn Drive and 183 Longboat Run, and proposed approvals for lot coverage variances at 219 Grand Street and 849 Colborne Street, plus a lot boundary adjustment at 272 & 280 Grand Street. The agenda also includes roll call, declarations of interest, and approval of previous minutes.

• Refusal recommended for A06/2023: 1.2 m rear yard setback at 450 Blackburn Drive (required 7.0 m)
• Refusal recommended for A07/2023: 0.6 m rear yard setback at 183 Longboat Run (required 6.0 m)
• Approval recommended for A04/2023: 15% accessory structure lot coverage at 219 Grand Street (max 10%)
• Approval recommended for B03/2023: sever 196 m² from 280 Grand Street to 272 Grand Street
• Approval recommended for A05/2023: 44% lot coverage at 849 Colborne Street (max 35%)

The Committee approved four applications for minor variances regarding lot coverage and rear yard setbacks. One application was deferred. The committee also approved the minutes from the January 19, 2023 meeting.

• Approved rear yard setback of 1.2m at 450 Blackburn Drive (3-1)
• Approved rear yard setback of 0.6m at 183 Longboat Run (3-1)
• Approved 15% lot coverage for accessory structure at 219 Grand Street (4-0)
• Approved 44% maximum lot coverage at 849 Colborne Street (4-0)
• Deferred Application No. B03-2023 for 272 & 280 Grand Street
• Approved January 19, 2023 meeting minutes

City Council

City Council is meeting to consider several committee reports, including approval of the 2023 capital budget and the 2023 Shared Social Services operating and capital budget. The agenda also includes zoning amendments, fee changes, a lease renewal, and a notice of motion for a seniors ride-free transit program.

• Approval of 2023 Capital Budget and related recommendations
• 2023 Shared Social Services Operating and Capital Budget – total operating $17,582,499, capital $4,554,401
• Zoning By-law Amendment PZ-10-22 for 415-417 Colborne Street
• Downtown Community Improvement Plan grant application for 7 Erie Avenue – estimated $1,190,214
• Notice of motion: Brantford Transit Seniors Ride Free feasibility study

Council approved the 2023 Capital Budget with several amendments, including the removal of the Archaeology Master Plan Update. Other key actions included approving a property tax grant for 7 Erie Avenue and implementing traffic calming measures on Oakhill Drive.

• Approved 2023 Capital Budget as amended (9-1)
• Approved $17,582,499 Shared Social Services Operating Budget and $4,554,401 Capital Budget
• Approved estimated $1,190,214 property tax grant for 7 Erie Avenue
• Approved $40,000 for raised crosswalks, all-way stop, and bike lane on Oakhill Drive
• Approved zoning amendment for three storey apartment at 415-417 Colborne Street
• Approved appointment of Dan Houssar to Brantford Police Services Board (9-0)
• Approved 50% refund of holding removal fee ($2,637.50) for 396 Erie Avenue (6-4)
• Removed Archaeology Master Plan Update ($350,000) from 2023 Budget (7-3)

Special City Council

This is a special City Council meeting with a training session on the Code of Conduct and a closed-door (in-camera) discussion about options for filling the Chief Administrative Officer (CAO) position on an interim basis. The meeting is largely procedural, with the only substantive item being the confidential CAO discussion.

• Training session on Code of Conduct for Council and local boards
• In-camera item: Options to Fill the Chief Administrative Officer (CAO) position on an interim basis (2023-125)

City Council received a presentation on the Code of Conduct from Integrity Commissioner Marvin Huberman. Council then voted to move into a private session to discuss options for filling the Chief Administrative Officer position on an interim basis.

• Approved motion to move in-camera to consider interim CAO options (10-0)

Brantford Heritage Committee

The Committee issued recommendations for the Heritage Impact Assessment of 58 Morrell Street and provided feedback on how to handle legislative changes to the Heritage Register. The committee also approved the minutes from the December 5, 2022 meeting.

• Recommended incorporating smoke stack bricks into amenity space at 58 Morrell Street (Carried)
• Requested an inventory of salvaged materials for 58 Morrell Street (Carried)
• Recommended reviewing outdoor storage appropriateness for items at 58 Morrell Street (Carried)
• Recommended an expanded benefit program if Council chooses the Designation Work Plan for the Heritage Register (Carried)
• Requested staff ask listed phase B properties about interest in designation (Carried)
• Requested Council target the creation of Heritage Conservation Districts within five years (Carried)
• Approved December 5, 2022 meeting minutes (Carried)

Special Committee of the Whole

This is a special Committee of the Whole meeting dedicated to a strategic planning exercise for the City of Brantford's 2023-2026 council priorities. The session will be facilitated by Tania Caza of Tan Go, and members will work through a priorities workbook. No formal decisions are expected; the meeting is for discussion and priority-setting.

• Strategic planning exercise for 2023-2026 council priorities
• Facilitated by Tania Caza, Business Coaching & Consulting, Tan Go
• Council Priorities Workbook included as attachment
• Hybrid meeting format (virtual and in-person) at Walter Gretzky Municipal Golf Course, 320 Balmoral Dr

The Committee conducted a priority setting exercise for the 2023-2026 period. Members participated in breakout group discussions and used a MentiMeter tool to rank priorities from 1 to 10.

• Completed ranking of Council priorities for 2023-2026 via MentiMeter

Community Heritage and Cultural Space Task Force

The Community Heritage and Cultural Space Task Force is meeting to consider a report on the results of its visioning session. The report recommends that the task force be disbanded and that staff cease further investigation into a community heritage and cultural space. The meeting also includes routine items such as roll call, declarations of interest, and approval of previous minutes.

• Report 2023-101 on Results of Community Heritage and Cultural Space Visioning Session
• Motion to receive report and direct staff to cease further investigation
• Motion to disband the Task Force
• Approval of minutes from June 29, 2022 meeting

The Task Force received the results of the Community Heritage and Cultural Space Visioning Session. It was decided that staff will stop further investigation into a community heritage and cultural space and the Task Force is disbanded.

• Approved minutes from June 29, 2022 (CARRIED)
• Received Report 2023-101 regarding Results of Community Heritage and Cultural Space Visioning Session (CARRIED)
• Directed staff to cease further investigation into a community heritage and cultural space (CARRIED)
• Disbanded the Task Force (CARRIED)

Appointments Committee

The committee met in-camera to consider the appointment of citizen members to various boards and committees. No decisions were recorded in the open session.

• Moved in-camera to discuss appointments for the Airport Board, Economic Development, Tourism and Cultural Initiatives Advisory Committee, Planning Advisory Committee, Property Standards Committee, and Heritage Committee
• Moved in-camera to discuss Nominating Committee Report #2022-01-09 regarding the Committee of Adjustment and the Brantford Police Services Board

Committee of Adjustment

The Committee of Adjustment is deciding on four statutory planning applications, including zoning variances for parking and lot dimensions and two land severances. The agenda includes procedural items such as roll call and the approval of previous minutes. No other substantive items are listed for consideration.

• Approve variances for 11-13 Rose Avenue to permit smaller lot areas (138 m² and 160 m²) and higher lot coverage (47% and 41%)
• Approve severance of a 138 m² parcel from 11-13 Rose Avenue
• Approve variances for 253 Wellington Street to permit two front-yard parking spaces and 34.8% front-yard landscaped open space
• Approve variances for 306 Dalhousie Street to permit 2.50 m parking stalls, 22% front-yard landscaping, and 3 parking spaces for a 4-unit dwelling
• Approve severance of a 294.94 m² parcel from 8 Arthur Street

The Committee of Adjustment unanimously approved four applications involving land severances and zoning variances for residential properties. Decisions included permitting smaller lot sizes, increased lot coverage, and reduced parking and landscaping requirements. The minutes from the December 7, 2022 meeting were also approved.

• Approved Application B01/2023 to sever a 294.94m2 parcel at 8 Arthur Street (4-0)
• Approved Application A02/2023 for lot area and coverage variances at 11-13 Rose Avenue (4-0)
• Approved Application B02/2023 to sever a 138m2 parcel at 11-13 Rose Avenue (4-0)
• Approved Application A03/2023 for parking and landscaping variances at 253 Wellington Street (4-0)
• Approved Application A37/2022 for parking size, count, and landscaping variances at 306 Dalhousie Street (4-0)
• Approved December 7, 2022 meeting minutes

Planning Committee

The Committee approved a zoning by-law amendment to allow a three-storey mixed-use building at 415-417 Colborne Street. The development will include 18 dwelling units and one commercial unit.

• Approved Zoning By-law Amendment PZ-10-22 for 415-417 Colborne Street (5-0)
• Approved December 8, 2022 meeting minutes (4-0)

Estimates Committee

The Committee approved the 2023 Public Works Capital Budget totaling $93,732,000. Members made specific adjustments to parking lot resurfacing and transit equipment funding, and added a new environmental assessment project for Powerline Road.

• Approved 2023 Public Works Capital Budget of $93,732,000 (9-0)
• Received Report 2023-6 on Climate and Environmental Impact (9-0)
• Increased budget for municipal parking lot resurfacing (7D.102) by $80,000 to $220,000 (9-0)
• Removed $1,000,000 from Brantford Transit on-board equipment replacement (7D.123) (9-0)
• Added $2.5M for Powerline Road Widening Environmental Assessment (8-0)
• Referred 10 year Capital Plan Report to Finance Committee (7-1)
• Approved amended opening motion for city-wide capital budget of $102,802,042 (8-0)

Special City Council

This is a special City Council meeting with a brief public portion followed by a move into closed session (in-camera) to discuss two confidential items. The council will consider a litigation update and a legal opinion on employment contracts, both involving solicitor-client privilege and personal matters. No public decisions or votes are scheduled on the agenda.

• Move in-camera to discuss Litigation Update - 2023-84
• Move in-camera to discuss Legal Opinion on Employment Contracts - 2023-96
• Meeting held in hybrid format at Charlie Ward Room, Brantford City Hall, 58 Dalhousie Street

Council moved into a private in-camera session to review a litigation update and a legal opinion regarding employment contracts. No substantive decisions were recorded in the open session.

• Approved motion to move in-camera for items 3.1 and 3.2

Combined COW-O PA

The combined Committee of the Whole is reviewing several staff reports and resolutions, including a proposed property tax increment-based grant for the redevelopment at 7 Erie Avenue, estimated at $1,190,214 over ten years. The committee will also consider amendments to on-street parking fees for Sanderson Centre events, a lease renewal with Glenhyrst Art Gallery, and an extension of the open air burning transitional period. Several resolutions address rail service, traffic calming, a fire incident review, and other municipal matters.

• Property tax increment grant for 7 Erie Avenue, estimated $1,190,214 over 10 years
• Amendments to on-street parking fees for Sanderson Centre events (no net impact)
• Lease renewal with Glenhyrst Art Gallery of Brant for 5 years
• Open air burning by-law extension to January 1, 2026 for boundary adjustment lands
• Resolution to request VIA Rail reinstate Line 82

The Committee approved a property tax increment-based grant for 7 Erie Avenue and funded traffic safety improvements on Oakhill Drive. Council also passed a resolution calling for the reinstatement of Via Rail line 82 and directed a review of a 2022 fire incident at 321 Henry Street.

• Approved property tax increment-based grant for 7 Erie Avenue estimated at $1,190,214 (10-1)
• Approved $40,000 for raised crosswalks, pedestrian crossovers, and a bike lane on Oakhill Drive (11-0)
• Approved 50% refund of holding removal application fee for 396 Erie Avenue totaling $2,637.50 (8-3)
• Passed resolution calling on Via Rail to immediately reinstate line 82 (11-0)
• Directed staff to review the October 18, 2022 fire incident at 321 Henry Street (11-0)
• Directed CAO to list vacant municipally-owned lands larger than one acre for development by March 31, 2023 (10-1)
• Approved amending Parking By-law 144-88 to exempt Sanderson Centre for the Performing Arts from fees (11-0)
• Approved 5-year lease renewal with Glenhyrst Art Gallery of Brant (11-0)

Estimates Committee

The Estimates Committee is continuing its 2023 capital budget worksheet and considering approval of the 2023 Shared Social Services Operating and Capital Budgets, totaling $17,582,499 operating and $4,554,401 capital. The committee will also vote on a proposed change to how Public Works capital budget items are discussed. The meeting is a continuation of budget deliberations.

• Approval of 2023 Shared Social Services Operating Budget - $17,582,499
• Approval of 2023 Shared Social Services Capital Budget - $4,554,401
• Authorization for General Manager and Purchasing Officer to award 2023 capital projects
• Direction to deliver final shared services budget to County of Brant by February 1, 2023
• Proposed amendment to Public Works Capital Budget process to group items for discussion

The Committee approved the 2023 Shared Social Services operating and capital budgets. It also reviewed several other 2023 capital budget worksheets without making amendments. A procedural change to the Public Works Capital Budget process was adopted.

• Approved Shared Social Services Operating Budget of $17,582,499 (11-0)
• Approved Shared Social Services Capital Budget of $4,554,401 (11-0)
• Authorized General Manager of Community Services and Social Development and Purchasing Officer to award 2023 capital projects (11-0)
• Amended Public Works Capital Budget process to separate all budget items for discussion at the beginning of the worksheet (11-0)
• Maintained proposed 2023 Brantford Fire Capital Budget of $1,214,500 with no amendments
• Maintained proposed 2023 People, Legislated Services & Planning Capital Budget of $2,220,000 with no amendments
• Maintained proposed 2023 Chief Administrative Officer Capital Budget of $180,000 with no amendments
• Maintained proposed 2023 Community Services & Social Development Capital Budget of $100,000 with no amendments

Property Standards Committee

The Property Standards Committee will hold a hybrid meeting to consider four appeals of property standards orders issued to owners at 30 Cayuga St, 330 Dalhousie St, 37 ½ Duke St, and 49 Alfred St. Staff recommend confirming and upholding each order. The committee will also elect a chair and vice-chair and review minutes from a previous meeting.

• Appeal of Property Standards Order #126-22 for 30 Cayuga St (owner: Adalgisa Gina Protopapa)
• Appeal of Property Standards Order #147-22 for 330 Dalhousie St (owners: Chander Jeet Ahluwalia & Reecha Ahluwalia)
• Appeal of Property Standards Order #145-22 for 37 ½ Duke St (owner: Gary Francis Sywyk)
• Appeal of Property Standards Order #120-22 for 49 Alfred St (owner: Clifford Richardson)
• Election of Chair and Vice Chair

The Committee confirmed and upheld four Property Standards Orders for residential properties in disrepair. In each case, the Committee granted the property owners extensions of time to complete the required repairs.

• Elected Brenda Hertog as Chair (unanimous)
• Elected Tamara Cupoli as Vice Chair (unanimous)
• Upheld Order #126-22 for 30 Cayuga St; extension granted to February 28, 2023
• Upheld Order #147-22 for 330 Dalhousie Street; extension granted to April 30, 2023
• Upheld Order #145-22 for 37 ½ Duke Street; extension granted to February 13, 2023
• Upheld Order #120-22 for 49 Alfred St; extension granted to May 30, 2023
• Approved minutes from September 29, 2022

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting to receive status updates on the 2022 Brantford Accessibility Plan, the 2023 Accessibility Awards relaunch, Dufferin Park redevelopment design, parks and trails, and playground rehabilitation projects. They will also receive consent items on affordable housing development and the 2022 post-election accessibility plan, and consider approving $10,000 for the awards program.

• Approve $10,000 from Municipal Accessibility Implementation Reserve Fund for 2023 Accessibility Awards relaunch
• Receive 2022 Brantford Accessibility Plan status update
• Receive Dufferin Park redevelopment design update with floor plans and renderings
• Receive playground rehabilitation updates for Hillcrest, Central, and Recreation parks
• Post 2022 Post-Election Accessibility Plan on city website

The meeting was adjourned because quorum was not achieved after 15 minutes from the scheduled start time.

Estimates Committee

The Brantford Estimates Committee is meeting to review the 2023 Capital Budget, including a presentation from the Director of Finance/City Treasurer and a capital budget worksheet. The committee will also elect a vice chair and hear public delegations, though specific funding requests will no longer be considered. The meeting is part of the city's budget process and will reconvene on January 16, 2023.

• 2023 Capital Budget Worksheet review
• Capital Overview Presentation by Director of Finance/City Treasurer
• Election of Vice Chair
• Public delegations with two-hour time limit

The Committee approved the 2023 Capital Budget as presented and authorized the presentation of necessary by-laws to City Council. The budget includes funding for the Brantford Public Library, John Noble Home, and Brantford Police Services. No amendments were made to the specific capital projects for these agencies.

• Approved 2023 Capital Budget of $101,222,042
• Authorized necessary By-laws to be presented to City Council for adoption
• Authorized General Managers and Purchasing Officer to award 2023 projects per Purchasing Policy
• Acclaimed Councillor Martin as Vice-Chair
• Approved $1,090,200 capital budget for Brantford Public Library
• Approved $515,882 capital budget for John Noble Home
• Approved $2,169,460 capital budget for Brantford Police Services

Special City Council

This special City Council meeting will consider directing staff to engage an external executive search firm for the Chief Administrative Officer (CAO) recruitment, with costs up to $75,000 funded from the Corporate Contingency Reserve. Council will also discuss a notice of motion to amend the Procedural By-law regarding the scheduling of special council meetings and a proclamation for Bell Let's Talk Day.

• CAO recruitment process with financial impact up to $75,000 (Report 2023-56)
• Establishment of a CAO Selection Committee with Mayor Davis and selected councillors
• Proclamation of January 25, 2023 as Bell Let's Talk Day
• Motion to amend Procedural By-law to remove restriction of one special council meeting per month and request later start times
• Directing staff to report back on interim CAO options

City Council approved the use of an external search firm to recruit a new Chief Administrative Officer and established a selection committee. Council also amended the Procedural By-law regarding the frequency and timing of special meetings. Additionally, the city proclaimed January 25, 2023, as Bell Let’s Talk Day.

• Approved hiring external executive search firm for CAO recruitment (11-0)
• Approved up to $75,000 for CAO recruitment from Corporate Contingency Reserve (11-0)
• Established CAO Selection Committee consisting of Mayor Davis and Councillors McCreary, Sless, Hunt, and Samwell (11-0)
• Directed staff to report options for an interim CAO at the January meeting (11-0)
• Amended Procedural By-law to remove the one-per-month limit on Special Council meetings and set a 4:00 p.m. start time (10-1)
• Directed staff to conduct Special City Council meetings in a hybrid format (10-1)
• Approved proclamation of January 25, 2023, as Bell Let’s Talk Day (11-0)
• Passed By-law 1-2023 to confirm proceedings of the January 10, 2023, special meeting (11-0)

Human Resources Committee

The Human Resources Committee is meeting to consider approving new contract and temporary housing support positions funded by Reaching Home and Homes for Good programs. The agenda also includes routine items like electing a chair, roll call, and approving previous meeting minutes.

• Approve one contract Housing Support Assistant FTE funded until Dec 31, 2023 by Reaching Home and Homes for Good
• Approve up to four temporary Housing Stability Worker FTEs funded by Reaching Home from Mar 1, 2023 to Mar 31, 2024
• Direct City Clerk to forward resolution and report to County of Brant
• Approve minutes from Sept 6, 2022 Human Resources Committee meetings

The committee approved the creation of one contract Housing Support Assistant and up to four temporary Housing Stability Worker positions. These roles are funded by Reaching Home and Homes for Good funding. Councillor Hunt was elected as Chair via a lot drawing following a tie vote.

• Elected Councillor Hunt as Chair (via lot after tie vote)
• Approved one contract Full Time Equivalent (FTE) Housing Support Assistant position
• Approved up to four temporary Full Time Equivalent (FTE) Housing Stability Worker positions
• Directed City Clerk to forward resolution and staff report to the County of Brant

Brantford Airport Board

The Brantford Airport Board is meeting to receive the January 2023 Real Estate and Facilities Report, which includes updates on leasing, economic development, the Brantford Charity Air Show, facilities, and airport management. The agenda is largely procedural, with the report as the main item for consideration.

• Receive January 2023 Real Estate and Facilities Report (Report 2023-48)
• Leasing update
• Economic Development Strategy update
• Brantford Charity Air Show update
• Facilities and airport management updates

The Board directed staff to explore options for organizing and sponsoring the 2023 Brantford Charity Airshow after reports that the event may not be feasible. Additionally, the Board changed the location and time for future meetings.

• Directed staff to investigate taking over organization and sponsorship of 2023 Brantford Charity Airshow (Carried)
• Approved moving Airport Board meetings to the Brantford Flying Club café at 3:00 p.m. (Carried)
• Received January 2023 Real Estate and Facilities Report 2023-48 (Carried)

Nominating Committee

The Brantford Nominating Committee meets to elect a chair and vice chair, and to consider appointments of citizen members to the Committee of Adjustment and the Brantford Police Services Board. These items are discussed in private session due to personal matters. The meeting is held electronically.

• Election of Chair
• Election of Vice Chair
• Appointment of citizen members to the Committee of Adjustment
• Appointment of citizen member to the Brantford Police Services Board

The committee acclaimed Councillor Samwell as Chair and Councillor Martin as Vice Chair. The committee moved into a private session to discuss citizen appointments to the Committee of Adjustment and the Brantford Police Services Board; however, no public decisions on these appointments were recorded.

• Acclaimed Councillor Samwell as Chair
• Acclaimed Councillor Martin as Vice Chair
• Moved in-camera to discuss appointments to Committee of Adjustment and Brantford Police Services Board