Adelaide Metcalfe public meetings in 2023

Regular Council Meeting

The Council will review the 2024 draft budget and tax rate by-laws. The agenda also includes drainage assessments for Kelly Drain and Dortmans-Mullifarry Drive Drain. Additionally, several zoning amendments and a $40,500 engineering contract will be considered.

• Approval of 2024 Draft Budget and Tax rate By-Laws
• $40,500 contract for R. Dobbin Engineering Inc. regarding Richardson Earley Drain
• Zoning amendment (Z09-2023) for 2529 Napperton Drive
• Minor variance for a livestock building at 24809 Melbourne Road
• Review of Beattie Drain 2023 Engineer's Report

Regular Council Meeting

The Council will review a presentation regarding the 2024 Draft Municipal Budget. Following this, the budget is scheduled to be forwarded to the December 18, 2023 meeting for consideration of approval. The agenda also includes recommendations for the reading of By-Law 68 of 2023.

• 2024 Draft Municipal Budget presentation
• Readings for By-Law 68 of 2023

Regular Council Meeting

The Council is reviewing several land use applications, including consent requests and zoning amendments for properties on Langan Drive, Havelock Street, and Kerwood Road. Additionally, the meeting includes a request for pre-budget approval of a $4,590 grant for the Kerwood Adelaide Metcalfe Optimist Club.

• Consent application B10-2023 for 1424 Langan Drive
• Consent application B11-2023 for 27811 Havelock Street
• Zoning By-Law Amendment Z07-2023 for 27811 Havelock Street
• Zoning By-Law Amendment Z08-2023 for 27738 Kerwood Road
• $4,590 grant request for Kerwood Adelaide Metcalfe Optimist Club

Regular Council Meeting

The Adelaide Metcalfe Council is reviewing engineer reports for the Kelly Drain and Dortmans-Mullifarry Drive Drain. Members will also consider a 3% cost-of-living adjustment for municipal wages and volunteer firefighter compensation for 2024. Additionally, the agenda includes discussions on new drainage construction and zoning amendments.

• $23,400 contract to R. Dobbin Engineering Inc. for a Lewis Drain report
• Zoning By-Law Amendment Z06-2023 for Pike Road (JF Homes)
• Proposed 3% cost-of-living increase for municipal wages and volunteer firefighters
• Approval of the 2024 Fees and Charges By-Law
• Confirmation of assessments for the Fuller-Harris Drain 2023

Regular Council Meeting

The Council will review recommendations for land consent and minor variance applications through the Committee of Adjustment. A public meeting is also scheduled to discuss a proposed zoning by-law amendment. Additionally, the Council will receive presentations regarding health services and workplace safety compliance.

• Land consent applications for 2668 Katesville Drive and 30159 Centre Road
• Minor variance request for a garage at 3207 Napperton Drive
• Zoning By-Law Amendment (Z06-2023) for Part of Lot 18, Concession 4
• Presentation by Four Counties Health Services Foundation
• Workplace safety and prevention compliance evaluation findings

Regular Council Meeting

The Council is reviewing several drainage reconstruction projects, including the Fuller-Harris Drain and Richardson Earley Drain. Members will also consider a cost agreement with the St. Clair Region Conservation Authority and staff recommendations regarding housing affordability. Additionally, the meeting includes a request for budget approval to purchase a new fire department tanker truck.

• Approval of $575,000 budget for a new Fire Department Tanker Truck
• Review of Engineer's Report for Fuller-Harris Drain reconstruction
• Acceptance of request to add a branch to the Patterson Morgan Drain
• Submission of five housing affordability recommendations to the Minister
• By-Law 54 of 2023 to dedicate Grogast Court as a public highway

Regular Council Meeting

The Council will review a new building by-law regarding construction and demolition permits. They will also act as the Committee of Adjustment to consider two land consent applications for 2529 Napperton Drive.

• Consent Applications B06-2023 & B07-2023 (2529 Napperton Drive)
• By-Law 52 of 2023: Building By-Law
• Council Grant Policy Amendment
• August 2023 Operating Budget to Actual Report

Regular Council Meeting

The Council will meet in a closed session to discuss legal matters and private agreements. This includes a servicing agreement with Strathroy-Caradoc and a private servicing agreement.

• Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc
• Private Servicing Agreement
• By-Law Number 51 of 2023 to confirm proceedings

Council met in a closed session to discuss a servicing agreement with Strathroy-Caradoc and a private servicing agreement. Following the session, Council voted to direct staff to proceed as discussed. By-Law 51 of 2023 was passed through three readings.

• Approved direction for staff to proceed as discussed in Closed Session regarding servicing agreements
• Passed By-Law 51 of 2023 (Confirming September 11th, 2023) through first, second, and third readings

Regular Council Meeting

The Council will review an Engineer's Report for the reconstruction of part of the Kelly Drain. Additional items include a petition for a new branch of the Lewis Drain and a new by-law regarding breeding and boarding kennels.

• Consideration of Kelly Drain 2023 reconstruction based on June 20, 2023 Engineer's Report
• Petition to construct a new branch for the Lewis Drain at West Part of Lot 25, Concession 2
• By-Law 48 of 2023 regarding the licensing and regulation of breeding and boarding kennels
• Blanket Municipal Access Agreement with North Frontenac Telephone Corporation Limited (NFTC)
• Speed reduction request for Pannell Lane from 50km/hr to 40km/hr

Council approved a blanket municipal access agreement with the North Frontenac Telephone Company to facilitate fibre internet installation. A new by-law for the licensing and regulation of breeding and boarding kennels was passed. Council also accepted a petition for a new branch of the Lewis Drain.

• Approved NFTC Blanket Municipal Access Agreement for fibre internet (Carried)
• Passed By-Law 48 of 2023 regarding kennel licensing and regulation (Carried)
• Accepted petition to construct a new branch for the Lewis Drain (Carried)
• Supported City of Hamilton resolution regarding Greenbelt Amendments (Carried)
• Endorsed Strathroy-Caradoc request for speed reduction on Pannell Lane to 40km/hr (Carried)
• Appointed Mayor Clarke to the Southwest Middlesex Court of Revision for Moore Gough Drain (Carried)
• Adjourned and rescheduled the Kelly Drain 2023 Consideration Meeting (Carried)
• Received July 2023 Operating Budget to Actual Report for information (Carried)

Regular Council Meeting

The Council will review a Fire Services Review presentation and consider several zoning and land consent applications. Additionally, they are reviewing a contract for the Patterson-Morgan Drain reconstruction.

• Application for Consent B05-2023 at 2163 Egremont Drive
• Application for Consent B03-2023 at 1352 Napperton Drive
• Patterson-Morgan Drain reconstruction contract with Spriet Associates for $26,950.00
• By-Law 46 of 2023 to establish and regulate the Township Fire Department
• Zoning By-law amendments for 1629 Langan Drive and 3310 Cuddy Drive

The Committee of Adjustment approved a surplus farm dwelling severance at 2163 Egremont Drive with conditions. A second severance application for 1352 Napperton Drive was deferred. Council also received a Fire Services Review presentation and supported a housing resolution from the Federation of Northern Municipalities of Ontario.

• Approved Application for Consent B05-2023 (2163 Egremont Drive) with 10 conditions
• Deferred Application for Consent B03-2023 (1352 Napperton Drive)
• Received Fire Services Review report and presentation
• Supported Federation of Northern Municipalities of Ontario housing resolution
• Adopted July 17, 2023 meeting minutes

Regular Council Meeting

The Council will review several by-laws, including a zoning amendment for 28164 Pike Road and new animal control regulations. Additionally, staff will present reports regarding the CMHC Housing Accelerator Fund and the 2024 budget process.

• Zoning By-Law Amendment Z05-2023 for 28164 Pike Road
• Animal Control By-Law (By-Law 44 of 2023)
• Tile Loan Borrowing for Drainage Works (By-Law 43 of 2023)
• Appointment of Fire Prevention Officer Kyle Kieraszewicz (By-Law 38 of 2023)
• CMHC Housing Accelerator Fund application

Council approved a zoning by-law amendment to allow a resident to live in an existing dwelling while a new one is built. The board also authorized an application for the CMHC Housing Accelerator Fund and appointed a 2024 budget working group.

• Approved Zoning By-Law Amendment Z05-2023 for 28164 Pike Road
• Approved action plan and application for CMHC Housing Accelerator Fund
• Appointed Councillor MacKinnon and Mayor Clarke to the 2024 budget working group
• Supported Town of Petrolia resolution regarding lack of licensed Day Care spaces
• Presented By-law 44 of 2023 to regulate animals and exotic animals
• Presented By-law 43 of 2023 to raise money for drainage works under the Tile Drainage Act
• Adopted Council minutes from June 14, June 19, and June 23, 2023

Regular Council Meeting

This is an emergency meeting of Adelaide Metcalfe Council. The main item is a closed session to discuss litigation or potential litigation regarding a Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc. Council will also consider a by-law to confirm the meeting's proceedings.

• Closed session under Section 239(2)(e) of the Municipal Act to discuss litigation or potential litigation on the Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc
• By-Law 37 of 2023 to confirm the proceedings of the June 23, 2023 meeting

Council approved the submission of a Minister's Zoning Order to the Ministry of Municipal Affairs and Housing. This action is intended to support the creation of a long-term care home and medical services facility within the township.

• Approved submission of Minister's Zoning Order for medical services facility and long-term care home
• Directed CAO and Legal Counsel to provide documents for the Minister's Zoning Order Request
• Passed By-law 37 of 2023 (Confirming June 23, 2023) through first, second, and third readings

Regular Council Meeting

The Council will review minor variance applications for accessory buildings and sheds. They will also consider a cost apportionment agreement with the Ausable Bayfield Conservation Authority and a partial land lease at 27897 Kerwood Road.

• Minor Variance A05-2023: Accessory building height at 10143 Townsend Line
• Minor Variance A06-2023: Shed in front yard at 29082 Kent Street
• Partial Land Lease: $300.00 per year for 27897 Kerwood Road
• Signage By-Law Exemption: Request for 28270 Centre Road
• Ausable Bayfield Conservation Authority Cost Apportionment Agreement

Council approved two minor variance applications for accessory buildings and a two-year land lease for hay cutting at 27897 Kerwood Road. The board also supported resolutions regarding the health care crisis, right to repair, and pole infrastructure. A draft cost apportionment agreement with the Ausable Bayfield Conservation Authority was received for future consideration.

• Granted Minor Variance A05-2023 for accessory building height at 10143 Townsend Line
• Granted Minor Variance A06-2023 for front yard accessory building at 29082 Kent Street with setback conditions
• Approved $300 annual land lease for 27897 Kerwood Road to Michael Norman Earley (2023-2024)
• Approved Signage By-Law exemption for 28270 Centre Road
• Supported Municipality of Huron Shores resolution on Health Care Crisis
• Supported Town of Bradford West Gwillimbury resolution on Right to Repair
• Supported Municipality of Tweed resolution on Pole Infrastructure
• Denied City of Cambridge resolution on Highway Traffic Amendments (motion lost due to lack of seconder)

Regular Council Meeting

Council participated in a visioning session regarding the Official Plan Review, discussing industrial land consolidation, residential designations, and provincial legislative changes. No substantive resolutions resulted from the closed session. The meeting concluded with the approval of a confirming by-law.

• Approved By-Law 34 of 2023 to confirm June 14, 2023 meeting

Regular Council Meeting

Council decided to end external contracting for grass cutting and move the service in-house to reduce costs. The 2022 Audited Financial Statements were approved, and the township supported two external resolutions regarding healthcare and partner violence.

• Approved 2022 Audited Financial Statements (Carried)
• Approved bringing grass cutting in-house and purchasing a new landscaping trailer (Carried)
• Supported City of Stratford resolution on Long-Term Care funding for Community Care Services (Carried)
• Supported County of Prince Edward resolution declaring Intimate Partner Violence an epidemic (Carried)
• Proposed support for County of Prince Edward Provincial Policy Statement resolution (Lost due to lack of seconder)
• Adopted May 1, 2023 meeting minutes (Carried)
• Received April 2023 Operating Budget to Actual report for information (Carried)
• Passed By-Law 33 of 2023 confirming the May 15, 2023 meeting (Carried)

Regular Council Meeting

The Adelaide Metcalfe Council is meeting to decide on a new parking by-law and a drainage maintenance by-law for costs related to 2022 works. The body will also receive reports on building activity and the disposition of Pannell Lane lands.

• By-Law 30 of 2023: Regulate Parking
• By-Law 31 of 2023: Drainage Maintenance for works completed in 2022 and prior
• Pannell Lane Lands Sale and Disposition report
• First Quarter 2023 Building Activity Summary
• Closed session regarding a Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc

Council approved a new Parking By-Law to update legislative authority and establish a fine schedule for enforcement. The body also supported a resolution regarding invasive phragmites and passed a drainage maintenance by-law.

• Approved Parking By-Law 30 of 2023 (Carried)
• Approved Drainage Maintenance By-Law 31 of 2023 (Carried)
• Supported Township of The Archipelago resolution on invasive phragmites (Carried)
• Adopted April 20, 2023 meeting minutes (Carried)
• Received First Quarter 2023 Building Activity Summary for information (Carried)
• Received Pannell Lane Lands Sale and Disposition report for information (Carried)
• Filed correspondence items CC-1, CC-2, CC-4, CC-5, and CC-6 (Carried)

Regular Council Meeting

Adelaide Metcalfe Council will hold a regular meeting with a Committee of Adjustment and a Public Meeting. They will vote on minor variances and a consent application, a zoning by-law amendment to remove a holding symbol, and a part lot control exemption for the Grogast subdivision. Council will also consider a $299,000.70 road surface treatment tender, a special occasion permit for a ball tournament, and participation in a county mutual aid program.

• Approve $299,000.70 tender for single surface treatment on Langan Drive and Walkers Drive
• Grant minor variance A03-2023 for 2799 Katesville Drive (19 m front yard setback)
• Grant minor variance A04-2023 for 1516 Napperton Drive (1.3 m side yard setback)
• Deny consent application B03-2023 for 1352 Napperton Drive
• Approve zoning amendment Z04-2023 and part lot control exemption for Grogast Court (Blocks 7 & 8)

Council approved the removal of a holding symbol and a part lot control exemption to allow the creation of six residential lots in the Grogast Subdivision. Two minor variance applications for setbacks were granted, while a severance application for a residence was deferred.

• Approved Minor Variance A03-2023 for a 19m front yard setback at 2799 Katesville Drive for a farm storage shed (Carried)
• Approved Minor Variance A04-2023 for a 1.3m internal side yard setback at 1516 Napperton Drive (Carried)
• Deferred Application for Consent B03-2023 regarding a residence severance at 1352 Napperton Drive (Carried)
• Approved Zoning By-Law Amendment Z04-2023 to remove holding symbol (H-17) for 5-10 Grogast Court (Carried)
• Approved Part Lot Control Exemption for Blocks 7 & 8, RP 33M-736 to create six residential lots (Carried)
• Adopted April 3, 2023 meeting minutes (Carried)

Regular Council Meeting

Council will discuss the allocation of 2022 surplus funds into various reserve accounts. The body is also deciding whether to authorize the Municipal Clerk and CAO to perform civil marriage ceremonies. Other items include the 2023 meeting schedule and financial reports.

• Proposed transfer of $549,877 to Capital Project Carry forward Reserve
• Proposed transfer of $140,000 to Lifecycle Management Reserve Fund
• Proposed transfer of $90,000 to Tax Rate Stabilization Reserve Fund
• By-Law 23 of 2023 to authorize the solemnization of civil marriages
• Proposed 2023 Council Meeting Schedule

Council approved the provision of civil marriage services by the Municipal Clerk and CAO. The board also approved the transfer of a 2022 estimated surplus of over $1,025,000 into various reserve funds. Additionally, Council supported resolutions regarding Enbridge Gas locate fees and the retention of tax sale surplus proceeds.

• Authorized Municipal Clerk and CAO Morgan Calvert to solemnize marriages (Carried)
• Approved the 2023 Council Meeting Schedule (Carried)
• Approved transferring $549,877 of 2022 surplus to Capital Project Carry forward Reserve (Carried)
• Approved transferring $126,889 of 2022 surplus to Operating Project Carry forward Reserve (Carried)
• Approved transferring $140,000 of 2022 surplus to Lifecycle Management Reserve Fund (Carried)
• Approved transferring $90,000 of 2022 surplus to Tax Rate Stabilization Reserve Fund (Carried)
• Supported AORS resolution regarding Enbridge Gas Locate Fees (Carried)
• Supported Town of Essex resolution to retain surplus proceeds of tax sales (Carried)

Regular Council Meeting

Council will hear a 5-year review presentation of the Official Plan and consider a new Sign By-Law and associated permit fees. The meeting includes a public session for a zoning amendment and a Committee of Adjustment session for three consent applications.

• Zoning By-Law Amendment Z03-2023 for Action Trailers at 4736 Egremont Drive
• Approval of a new Sign By-Law and a flat fee for Sign Permits
• Consent applications B01-2023 (1030 Melwood Drive), B02-2023 (2668 Katesville Drive), and B04-2023 (School Road)
• Contract agreement with J & L Henderson Limited for Morrow Drain maintenance
• Appointment of the CAO as Community Improvement Plan Coordinator

Council adopted a new Sign By-Law and corresponding fee amendments. The meeting included the approval of a zoning amendment for Action Trailers and the granting of three land consent applications. Council also directed staff to proceed with the Official Plan Review.

• Approved Sign By-Law and Fee By-Law Amendment for sign permits
• Approved Zoning By-Law Amendment Z03-2023 for Action Trailers at 4736 Egremont Drive
• Granted Application for Consent B01-2023 for 1040 Melwood Drive
• Granted Application for Consent B02-2023 for 2668 Katesville Drive
• Granted Application for Consent B04-2023 for a land lease on School Road
• Directed staff to proceed with the Official Plan Review
• Appointed CAO, Clerk, and Treasurer to the Community Improvement Plan Implementation Committee
• Supported resolutions from Township of Moonbeam and Municipality of Chatham-Kent

Regular Council Meeting

The Adelaide Metcalfe Council is meeting to review maintenance tenders and capital project updates. The body will also hold a closed session to discuss land disposition and municipal accountability training.

• Proposed contract for Morrow Drain maintenance with J & L Henderson Limited for $52,550 (plus HST)
• Proposed amendment to the Kerwood Park Barn Improvement project to include siding
• Review of 2022 Council Remuneration report
• Closed session discussion regarding land disposition at Pannell Lane
• Education session on the Municipal Accountability & Municipal Conflict of Interest Act

Council awarded a maintenance tender for the Morrow Drain and approved a scope change to add siding to the Kerwood Park storage barn. The council also approved the sale of surplus lands at Pannell Lane and an associated easement agreement.

• Approved $52,550 (plus HST) contract to J & L Henderson Limited for Morrow Drain maintenance
• Approved amendment to Kerwood Park Barn Improvement project to include siding
• Approved Purchase and Sale Agreements for Pannell Lane surplus lands
• Approved Easement Agreement between Township and 2536337 Ontario Inc
• Adopted February 21, 2023 meeting minutes
• Received 2022 Council Remuneration Report for information
• Received and filed Council Correspondence items CC-1 through CC-10
• Passed By-Law 17 of 2023 confirming the March 6th meeting

Regular Council Meeting

Council is deciding on contracts for dust suppressant and maintenance gravel, as well as a fire services risk assessment. The meeting includes a minor variance application for a residential dwelling and a zoning by-law amendment.

• Minor Variance A02-2023 for a residential dwelling at Part of Lot 28, Concession 2 N.E.R.
• Dust suppressant tender from 552976 Ontario Limited for $366.00 per Flake Tonne
• Maintenance gravel tender from Chris Regier Trucking Ltd. for $17.94 per Tonne
• Contract with Emergency Services Strategy and Solutions Inc. (ESSSi) for Fire Services Review and Community Risk Assessment
• Zoning By-Law Amendment (ZBA07-2021) for 10455 Townsend Line

Council awarded contracts for dust suppressant and maintenance gravel and approved a professional services agreement for a fire services review. Additionally, a minor variance for a residential dwelling setback was granted.

• Granted Minor Variance A02-2023 for residential dwelling setbacks (Carried)
• Approved dust suppressant tender from 552976 Ontario Limited at $366.00 per Flake Tonne (Carried)
• Approved maintenance gravel tender from Chris Regier Trucking Ltd. at $17.94 per Tonne (Carried)
• Approved contract with Emergency Services Strategy and Solutions Inc. (ESSSi) for Fire Services Review and Community Risk Assessment (Carried)
• Passed third and final reading of By-Law 63 of 2021 regarding Zoning By-Law Amendment for 10455 Townsend Line (Carried)
• Passed first, second, third, and final readings of By-Laws 13, 14, 15, and 16 of 2023 (Carried)
• Adopted February 6th, 2023 meeting minutes (Carried)
• Received and filed resolution from City of Brantford regarding VIA Rail Cancellations (Carried)

Regular Council Meeting

The Council is meeting to approve the 2023 draft budget and the corresponding tax rate by-law. Other business includes a reconstruction request for a municipal drain and the appointment of a weed inspector.

• Approval of 2023 Budget and 2023 Tax Rate By-Law
• Reconstruction request for Patterson Morgan Municipal Drain at Concession 5, Part Lot 8
• Appointment of Mark Brown as Municipal Weed Inspector
• Review of Fourth Quarter and Year End 2022 Building Activity Report
• Closed session regarding a Servicing Agreement with Strathroy-Caradoc and an unopened road allowance disposition

Council approved the 2023 Budget and the associated Tax Rate By-Law. The board also authorized the reconstruction of the Patterson Morgan Municipal Drain and appointed a Municipal Weed Inspector for the current council term.

• Approved 2023 Budget and 2023 Tax Rate By-Law (2.54% increase)
• Approved reconstruction request for Patterson Morgan Municipal Drain
• Directed staff to procure a Drainage Engineer per Township Procurement Policy
• Appointed Mark Brown as Municipal Weed Inspector for the Council term
• Adopted minutes from January 11 and January 16, 2023 meetings
• Received 2022 Fourth Quarter and Year End Building Activity Summary for information
• Received and filed Council Correspondence items CC-1 to CC-7

Regular Council Meeting

The Council will review the 2023 Draft Budget presentation for consideration at a future meeting. Additionally, the agenda includes multiple zoning by-law amendments and a minor amendment regarding the Dodge-Lightfoot Drain.

• 2023 Draft Budget presentation
• Minor Variance A01-2023 for 27799 Kerwood Road
• Zoning By-Law Amendment Z02-2023 (Temporary Use) for 27799 Kerwood Road
• Zoning By-Law Amendment Z01-2023 for 5764 Scotchmere Drive
• Dodge-Lightfoot Drain minor amendment

Council approved three zoning-related applications and a drainage amendment. The 2023 draft budget, featuring a proposed 2.54% increase, was received and will be considered for adoption on February 6.

• Approved Minor Variance A01-2023 for 27799 Kerwood Road to permit a 6m rear yard setback
• Approved Zoning By-Law Amendment Z02-2023 for 27799 Kerwood Road (Temporary Use)
• Approved Zoning By-Law Amendment Z01-2023 for 5764 Scotchmere Drive
• Approved amended drawings and report for Dodge-Lightfoot Drain
• Received 2023 Draft Budget for consideration at February 6 meeting
• Denied resolution from Municipality of Tweed regarding Natural Gas Prices (motion lost)
• Passed By-Laws 4, 5, 6, 7, and 8 of 2023

Regular Council Meeting

The Adelaide Metcalfe Council will meet to discuss financial by-laws and conduct a closed session. The body is deciding on the adoption of an interim tax levy and authorization for temporary borrowing for 2023.

• By-Law 1 of 2023: Interim Tax Levy
• By-Law 2 of 2023: Temporary Borrowing
• Closed session regarding Buurma Site Plan Control litigation
• Closed session for Department Presentations

Council passed three by-laws regarding an interim tax levy, temporary borrowing, and the confirmation of the January 11 meeting. The council also directed staff to proceed with actions regarding the Buurma Site Plan Control following a closed session.

• Approved By-Law 1 of 2023 (Interim Tax Levy)
• Approved By-Law 2 of 2023 (Temporary Borrowing)
• Approved By-Law 3 of 2023 (confirming January 11, 2023)
• Directed staff to proceed as directed regarding Buurma Site Plan Control
• Adopted December 12, 2022 meeting minutes
• Adopted December 22, 2022 meeting minutes