Plympton–Wyoming public meetings in 2023
150 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Parks and Recreation Committee Meeting
The Parks and Recreation Committee is reviewing proposed fee increases for 2024, specifically targeting pool services. They are also considering a request for a mobile food and refreshment vehicle and a $5,000 hydro payment for the Camlachie Athletic Association.
- Proposed 2024 Parks, Recreation and Facilities fee increases
- Mobile Food and Refreshment Vehicle Request for Proposal
- $5,000 request for Camlachie Athletic Association hydro bills
- Approval of October and November 2023 payables
- Review of committee reports for various local parks
Regular Council Meeting
The Council will review the 2024 Comprehensive Fees and User Charges By-law and a contract for animal control services with the Sarnia and District Humane Society. Other business includes updates on the McFarlane Drain and the third quarter 2023 budget.
- Adoption of 2024 Comprehensive Fees & User Charges By-law
- Contract for Animal Control Pick-Up & Pound Services with Sarnia and District Humane Society
- By-law 133 of 2023 for Canton Drain collection
- By-law 113 of 2023 for Falconer Ramsey Drain and Lower Aberarder Creek drainage works
- By-law 114 of 2023 for McAndrew Drain - Kiff Branch drainage works
Committee of Adjustment Meeting
The Committee of Adjustment is meeting to consider a minor variance for a new dwelling at 3480 Queen Street and a severance application at 6854 Creekside Dr. The meeting also includes the adoption of previous minutes and a review of staff reports.
- Minor variance A-25/23: Proposed gross floor area of 370 square metres at 3480 Queen Street
- Severance application B-11/23: Proposed consent for 6854 Creekside Dr
- Approval of October 17, 2023, meeting minutes
Planning Council Meeting
The Planning Council is reviewing a legal and cost analysis for a new Short-Term Rental Licensing By-law. The meeting also includes decisions on an easement agreement for Egremont Estates and land control corrections for Silver Springs.
- Review of Short-Term Rental Licensing By-law legal review and cost analysis
- Hydro One Networks Inc. Easement Agreement for Egremont Estates
- By-law 138 of 2023: Part Lot Control correction for Silver Springs (VanderMolen Homes Inc.)
- Silver Springs Subdivision- Phase 1 Assumption (By-law 139 of 2023)
- Proposed $700 short-term rental licence fee
Planning Public Meeting - Zoning By-law Amendment 124 of 2023: 5955 South Plympton Rd
The Town is considering Zoning By-law Amendment 124 of 2023 to correct a mapping error at 5955 South Plympton Road. The amendment would rezone a portion of the property from Woodlot (WD) to Agricultural 1 (A1) to accurately reflect that the trees in that area have been cleared. This correction is intended to allow the property owner to proceed with constructing a new dwelling.
- Zoning By-law Amendment 124 of 2023 (5955 South Plympton Road)
- Rezoning of land from Woodlot (WD) to Agricultural 1 (A1)
- Correction of a mapping error regarding property boundaries
Planning Public Meeting - Zoning By-law Amendment 125 of 2023: 0 King St
The Town of Plympton-Wyoming is considering Zoning By-law Amendment 125 of 2023. The proposal seeks to rezone remnant lands from Residential 5 to Woodlot (WD) to preserve the natural state of the woodlot on private property.
- Zoning By-law Amendment 125 of 2023 for 0 King Street
- Rezoning from Residential 5 and Residential 5 (holding) to Woodlot (WD)
- Proposed change for lands adjacent to 6734 King Street
Planning Public Meeting - Building Permit Fee Review
The Town is considering By-law 134 of 2023 to amend the existing building permit fee structure. The proposal aims to address budget shortfalls and ensure the Town recovers the costs of inspecting and administering permits. If approved, the new fees are proposed to take effect on January 1, 2024.
- Proposed amendment to Building Permit By-law Schedule A
- Proposed annual fee increases starting in 2025 based on the Consumer Price Index (up to 5%)
- Review of fees following a $142,101.00 shortfall in 2022
- Proposal to increase permit deposits to encourage timely project completion
Environmental Services Committee Meeting
The Environmental Services Committee discussed the proposed 2024 water and sewer budget and a $298,000 debt allocation request from LAWSS for tank re-coating. The committee also received updates on a boil water advisory and the water meter reading system.
- Proposed 2024 Water and Sewer Budget endorsement
- $298,000 LAWSS debt allocation request for pumping station tank re-coating
- $473,002.67 Plympton-Wyoming Water October payables
- $128,219.07 Plympton-Wyoming Sewer October payables
- Verbal update on LPH Boil Water Advisory issued November 30, 2023
SUPPLEMENTARY Environmental Services Committee Meeting
The Environmental Services Committee is reviewing the 2024 proposed budget for waste, recycling, and compost services. The report recommends endorsing the budget and forwarding it to Council for approval. The proposal maintains the current annual waste collection and disposal fee of $170.00 per household.
- Proposed 2024 waste collection and disposal fee of $170.00 per household
- Estimated annual compensation of up to $293,634.00 from Circular Materials Ontario
- Proposed transfer of $54,414.00 to reserves
- Three-year contract extension with Marcotte Disposal Inc. for waste services
Special Events Committee
The Special Events Committee is meeting to provide updates on Trivia Night, Christmas in the Village, and the Lighting Competition. Members will also begin discussing ideas for 2024 events and work on documenting 2023 event data.
- Update on Trivia Night in Wyoming
- Update on Christmas in the Village
- Update on Lighting Competition
- Discussion of 2024 event ideas for the January 8 meeting
- Consolidation of 2023 event documentation
Regular Council Meeting
The Plympton-Wyoming Council is reviewing several staff reports and by-laws. Key actions include establishing an emergency management program, approving conservation funding, and appointing a new Director of Public Works.
- Approval of $9,940 annual contribution to St. Clair Region Conservation Authority for five years
- Establishment of an Emergency Management Program and Emergency Response Plan
- Appointment of Paul daSilva as Director of Public Works
- Licence Agreement with Plympton-Wyoming Agricultural Society for emergency shelter use
- Boundary Road Maintenance Agreement with the Township of Enniskillen
Court of Revision - McAndrew Drain - Kiff Branch
The Court of Revision will meet to hear landowner appeals regarding the Schedule of Assessment for the McAndrew Drain - Kiff Branch. The Court can only alter the distribution of assessments and cannot change the total assessment amount established in the August 28, 2023, Engineer's Report. No written appeals were submitted prior to the meeting.
- Review of McAndrew Drain - Kiff Branch Schedule of Assessments
- Total assessment amount of $58,280
- Assessment of $5,854 for Prospect Feed Lots Limited (Agricultural Lands)
- Assessment of $5,084 for Pt.E 1/2 W 1/2 Lot 11 (Non-Agricultural Lands)
- Assessment of $41,942 for County of Lambton (Municipal Lands)
Court of Revision - Falconer Ramsey and Lower Aberarder Creek
The Court of Revision will meet to hear landowner appeals regarding the Schedule of Assessment for the Falconer-Ramsey Drain and Lower Aberarder Creek. The Court can alter individual assessments, but the total assessment amount must remain unchanged. No written appeals have been submitted as of the agenda date.
- Review of Falconer-Ramsey Drain Schedule of Assessments
- Review of Lower Aberarder Creek Schedule of Assessments
- Total assessment for Plympton-Wyoming: $1,090,079
- Total assessment for Warwick: $145,515
- Combined total assessment: $1,235,594
Planning Council Meeting
The Planning Council will hear a delegation from Silver Springs Subdivision developers regarding Tidy Yard By-law enforcement. The developers are requesting flexibility for active, unassumed developments in response to resident complaints about weeds and standing water. The agenda also includes notices for several minor variance applications.
- Silver Springs Subdivision delegation regarding Tidy Yard By-law
- Minor variance for 5859 Fisher Line (Front Yard Setback)
- Minor variance for 3156 Douglas Road (Setback, lot coverage, and building height)
- Minor variance for 510 Main Street (Front Yard Setback for storage containers)
- In-camera session regarding personal matters
Special Council Meeting
The Plympton–Wyoming Council has scheduled a special meeting for November 23, 2023. The meeting consists of an in-camera educational session for Council members.
- In-camera educational session pursuant to Section 239(3)(1) of the Municipal Act, 2001
Fire Executive Committee Meeting
The Fire Executive Committee will meet to discuss firefighter licensing and attendance for a December 2nd Christmas party. The committee will also review October 2023 accounts payable and receive Joint Health and Safety minutes for the Wyoming Station.
- Review of October 2023 accounts payable
- Discussion on firefighter licensing
- Review of Wyoming Station Joint Health and Safety minutes
- Discussion of Christmas party attendance
SUPPLEMENTARY Fire Executive Committee Meeting
The Fire Executive Committee is considering a direction for staff to apply for a Community Emergency Preparedness Grant. The application seeks funding for Emergency First Response training and a new RIT III pack for the Plympton-Wyoming Fire Department.
- Application for Community Emergency Preparedness Grant
- Estimated $15,600 cost for Emergency First Response (EFR) training
- Estimated $9,820 cost for a new RIT III pack
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is reviewing a proposed 3% increase to cemetery service fees for 2024. The committee will also receive a stone restoration report and review accounts payable for July through November 2023.
- Proposed 3% increase to 2024 Wyoming Public Cemetery fees
- 2023 Stone Restoration Report from Memorial Restorations Inc.
- Approval of July-November 2023 accounts payable totaling $29,502.11
- Discussion of 2024 draft budgets for Wyoming Public and Inactive Cemeteries
Special Council Meeting
The Plympton–Wyoming Council will hold a special meeting at the Wyoming Fire Hall. The agenda consists of an in-camera educational session for Council members. This session is for training purposes and will not involve decision-making.
- In-camera educational session pursuant to Section 239(3)(1) of the Municipal Act, 2001
Regular Council Meeting
The Plympton-Wyoming Council is reviewing the 2023-2024 Winter Operations Plan and several drainage petitions. They are also considering a two-year extension to the current Police Services Agreement and evaluating the former Camp Lamrecton Worship Hall for potential public use.
- Approval of the 2023-2024 Winter Operations Plan
- Two-year extension request for the Police Services Agreement
- Drainage petitions for Huron Crest Development, Michigan Line, and 7080 Bonnie Doone Road
- By-law 96 of 2023 to regulate the supply of drinking water
- Evaluation of the former Camp Lamrecton Worship Hall for public use suitability
SUPPLEMENTARY Regular Council Meeting
Council is reviewing a staff report regarding applications for Wyoming Community Foundation grants. The proposed applications seek funding for new playground equipment at Plumb Park and decorations for Christmas in the Village.
- Proposed $3,000 grant application for inclusive play features at Plumb Park
- Proposed $2,000 grant application for Christmas in the Village decorations and lighting
- Staff report SR-23-214 regarding Wyoming Community Foundation Grant Applications
Special Events Committee
The Committee is reviewing preparations for trivia nights at Camlachie Community Centre and the Wyoming Legion. Members also discussed plans for Christmas in the Village, including decorations, signage, and potential street closures on Main Street.
- Trivia night at Camlachie Community Centre on October 14th
- Trivia night at Wyoming Legion on November 11th
- Proposed street closure of Main Street from Broadway Street to London Street for Christmas in the Village
- Motion to request $7,500.00 for the 2024 Special Events Committee budget
Environmental Services Committee Meeting
The Environmental Services Committee is reviewing the proposed 2024 water and sewer budget and the committee's terms of reference. The committee is also considering a request from the Lambton Area Water Supply System (LAWSS) for municipal support to secure debt financing for reservoir rehabilitation.
- Proposed 2024 Water and Sewer Budget
- LAWSS debt request for West Lambton Pumping Station rehabilitation
- Plympton-Wyoming Water List as of September 2023: $407,206.13
- Plympton-Wyoming Sewer List as of September 2023: $178,568.67
- Estimated $20,238,000 total capital cost for WLPS project
Planning Council Meeting
The Planning Council is reviewing a regulatory framework for short-term rentals, including a proposed licensing by-law. Staff will prepare necessary Official Plan and Zoning By-law amendments to ensure enforcement options are available. The Council also received a report regarding a review of building permit fees.
- Short-term rental Official Plan and Zoning By-law amendments
- Proposed Short-Term Rentals Licensing By-law (By-law 116 of 2023)
- Building Permit Fee Review (Option 2)
- Report on Ontario Housing Affordability Task Force recommendations
Fire Executive Committee Budget Meeting
The Fire Executive Committee will meet to receive the 2024 proposed budget from Fire Chief Erik Campbell. The committee will discuss providing preliminary approvals for the draft budget to be included in the 2024 budget proposal to Council.
- Review of 2024 proposed Fire and Emergency Services Budget
Regular Council Meeting
The Plympton-Wyoming Council will review a new by-law to regulate parks and recreation facilities. The meeting also includes discussions on drainage assessments and petitions for drainage works at various locations.
- By-Law 95 of 2023 to Regulate Parks and Recreation Facilities
- Apportionment of drainage assessments for Chalmers Drain and McMurphy Drain
- Petition for drainage works at 5761 Wanstead Road
- Request for improvement for the McColl O'Donnell Drain
- Petition for drainage works at Lot 15, Concession 8
Consideration Meeting - McAndrew Drain Kiff Branch
The Town of Plympton-Wyoming will hold a consideration meeting to discuss an engineering report regarding a proposed drainage outlet. The meeting includes a presentation by R. Dobbin Engineering Inc. and a discussion of By-law 114 of 2023.
- Engineering report for McAndrew Drain - Kiff Branch dated August 28, 2023
- Proposed construction cost estimate of $58,280.00
- By-law 114 of 2023 regarding the McAndrew Drain - Kiff Branch
- Proposed drainage works for properties with Roll Numbers 10-465 and 10-465-10
Consideration Meeting - Falconer-Ramsey Drain and Lower Aberarder Creek
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of an engineering report for drainage improvements. The meeting includes a presentation on the status of the report and a discussion regarding proposed work to the Falconer-Ramsey Drain and Lower Aberarder Creek.
- Discussion of the August 22, 2023, Drainage Report
- Proposed $1,235,594.00 estimate for drainage works and engineering
- Consideration of By-law 113 of 2023
- Proposed replacement of Culvert No. 4 and No. 10 and installation of new Culvert No. 8
Parks and Recreation Committee Meeting
The Parks and Recreation Committee is reviewing the second draft of the 2024 budgets for Parks and Recreation and the Camlachie Community Center. The meeting also includes updates on the Parks Task Sheet and reports regarding various local parks.
- Second draft of 2024 Parks and Recreation and Camlachie Community Center Budgets
- Proposed transfer of $7,500.00 from former Tree Planting Committee funds to the Parks and Recreation Budget
- Proposed playground upgrades and soft surface replacement at Plumb Park (539 Toronto Street)
- Proposed Lakeshore Park parking lot improvements using trees, armor stone, and wood bollards
- Proposed Centennial Park right field fencing extension
Committee of Adjustment Meeting
The Committee of Adjustment will meet to consider several minor variance and severance applications. Items include a proposed garage at 3156 Douglas Street and land severance requests at 0 King Street.
- Minor variance application A-22/23 for 3156 Douglas Street regarding setbacks and lot coverage
- Minor variance application A-24/23 at 0 King Street with conditions for rezoning to Woodlot (WD) Zone
- Severance application B-13/21 at 0 King Street involving drainage and grading conditions
- Public hearing for 3156 Douglas Street regarding a proposed single detached dwelling
Fire Executive Committee Meeting
The Fire Executive Committee is reviewing recommendations from the Fire Master Plan and discussing volunteer firefighter recruitment. The meeting also includes the approval of accounts payable and recognition of long-serving volunteer firefighters.
- Review of Fire Master Plan Recommendations
- Approval of August and September 2023 Accounts Payable
- Volunteer Firefighter Recruitment discussion
- Town Service Awards for Mike O'Leary, Ryan Moore, Matthew Wardell, John Kerr, Bob Hoskin, and Eric Van Moorsel
- Federal and Provincial Medal Nominations
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is reviewing draft 2024 budgets for the Wyoming Public Cemetery and inactive cemeteries. The committee is also discussing a proposal to include the Wyoming Public Cemetery in the Town's Tree and Bench Policy to allow for memorial trees and benches.
- Review of 2024 draft budgets for Wyoming Public Cemetery and Inactive Cemeteries
- Discussion on including Wyoming Public Cemetery in the Town's Tree and Bench Policy
- Proposal for staff to manage memorial benches and trees in a controlled manner
- Review of 2024 Committee meeting calendar
- Discussion regarding stone restoration at Wyoming Public Cemetery
Regular Council Meeting
The Council is reviewing proposals to install traffic lights at the intersection of Broadway Street and Confederation Line. The County of Lambton has agreed that lights are warranted and will pay 50% of the construction costs. The meeting also includes discussions on appointing a Fire Chief and a CEMC.
- Traffic light installation at Broadway Street and Confederation Line
- Engineering service proposal from RC Spencer Associates Inc. ($18,390.00)
- Engineering service proposal from Bluewater Power Service Corporation ($16,000.00)
- By-law 110 of 2023 to appoint a Fire Chief
- By-law 111 of 2023 for temporary appointment of CEMC and Alternate CEMC
SUPPLEMENTARY Regular Council Meeting
The Plympton–Wyoming Council will hold a supplementary regular meeting on October 11, 2023. The agenda includes a request to enter an in-camera session to discuss a proposed or pending acquisition of land.
- In-camera meeting regarding a proposed land acquisition
Environmental Services Committee Meeting
The Environmental Services Committee is discussing ongoing water service issues in the Muskoka Trail Subdivision caused by corroding copper tubing. Staff recommended replacing all copper water services from the watermain to each property as a 2024 capital project. The committee also reviewed engineering proposals and water/sewer accounts.
- Direction to include Muskoka Trail copper water service replacement in 2024 budget deliberations
- Endorsement of $154,460.00 proposal from B.M. Ross and Associates Limited for Niagara and Thames Street East reconstruction
- August 2023 Water payables totaling $86,739.55
- August 2023 Sewer payables totaling $213,901.35
- Update on Water Meter and Reading System Supply and Installation Project
Special Events Committee
The Special Events Committee is reviewing its budget request and meeting schedule for 2024. Members are also discussing upcoming events, including trivia nights and Christmas in the Village.
- 2024 Special Events Committee budget request for Council consideration
- Proposed 2024 Special Events Committee meeting calendar
- Trivia Night at Camlachie Community Centre on October 14
- Trivia Night at Wyoming Legion on November 11
- Christmas in the Village event on December 9
Regular Council Meeting
The Plympton-Wyoming Council is reviewing a community project proposal from the Huron Shores Optimists for a $1.6 million facility. The meeting also includes decisions on land purchase agreements, drain tender results, and the appointment of a Deputy Clerk.
- Huron Shores Optimists community project proposal with $1.6 million estimated cost
- Acceptance of J Bond Construction Inc. tender for O'Brien Branch 'A' Drain at $146,740.68
- Approval of C.J. McEwen and Highland Glen Conservation Area final purchase agreements
- By-law 108 of 2023 to appoint a Deputy Clerk
- Review of 2022 Financial Statements
Consideration Meeting - Whiting Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of the September 8, 2023, Drainage Report for the Whiting Drain. The meeting includes a summary of the engineering report and presentations regarding the proposed drainage work. Landowners have submitted letters regarding the report.
- Review of the September 8, 2023, Engineering Report by M. Gerrits Consulting Inc.
- Discussion of proposed drain improvements, including installing a new closed drain and restoring the Whiting West Branch Drain open channel
- Presentation of By-law 91 of 2023
- Letters of agreement/comment from landowners P. Beaudet and J. Mahony
Court of Revision - Carmichael Drain Improvements (2023)
The Court of Revision will hear landowner appeals concerning the Schedule of Assessment for the Carmichael Drain Improvements (2023). The meeting follows an updated Engineer's Report that revised the watershed limits after determining certain lands were not part of the Carmichael Drain watershed.
- Appeal from Doug Bain regarding assessment and maintenance costs
- Revised Engineer's Report dated August 31, 2023
- Total assessment of $293,072 for Carmichael Drain Improvements
- Estimated maintenance cost of $8,400
- Updated Schedule of Assessment for agricultural and non-agricultural lands
Special Council Meeting
Council is reviewing a presentation regarding the regulation of short-term vacation rentals. Staff have been directed to draft a governing by-law and schedule a public meeting to discuss the proposal.
- Presentation on short-term vacation rental definitions and regulations
- Proposed regulation of occupancy limits and bedroom maximums
- Proposed 180-day annual rental limit per calendar year
- Proposed licensing program for enforcement and monitoring
- Proposed requirements for parking, noise, and owner contact information
Parks and Recreation Committee Meeting
The Parks and Recreation Committee will review the 2024 draft budget for parks and the Camlachie Community Center. The meeting includes delegations regarding a winter residency proposal at Lamrecton Park and a land use nuisance at Lamrecton Park.
- 2024 Draft Parks and Recreation and Camlachie Community Center Budgets
- Anita Coffee Cart proposal for winter residency and market at Lamrecton Park
- Lamrecton Park nuisance delegation regarding land use
- End of season updates from Camlachie Athletic Association and Wyoming Minor Baseball Association
- August 2023 accounts and payables
Regular Council Meeting
The Plympton-Wyoming Council is reviewing several infrastructure tenders and engineering service proposals. The meeting also includes discussions on drainage maintenance collections and updates on a water meter project.
- Acceptance of GM Construction tender for Bannister Drain maintenance ($26,362.90)
- Acceptance of Van Bree Drainage and Bulldozing Limited tender for Chalmers and Chalmers East Branch Drain ($57,622.09)
- Acceptance of GM Construction tender for Kernohan O'Donnell Drain maintenance ($51,335.90)
- Approval of Signontario quote for Town 'Welcome' signage ($30,016.00)
- Approval of B.M. Ross and Associates Limited proposal for Niagara and Thames Street East reconstruction ($154,460.00)
SUPPLEMENTARY Regular Council Meeting
The Plympton-Wyoming Council is meeting to pass By-law 104 of 2023. This by-law appoints Adam Sobanski to the position of Chief Administrative Officer, effective September 11, 2023.
- By-law 104 of 2023: Appointment of Chief Administrative Officer Adam Sobanski
SUPPLEMENTARY #2 Regular Council Meeting
The Plympton–Wyoming Council has scheduled a supplementary meeting for September 13, 2023. The agenda consists of a single item to move into an in-camera session to discuss litigation or potential litigation affecting the municipality.
- In-camera meeting regarding litigation matters under Section 239(2)(e) of the Municipal Act, 2001
Committee of Adjustment Meeting
The Committee of Adjustment will meet to discuss and decide on several minor variance applications. These include requests for property setbacks and land use adjustments in the Plympton-Wyoming area.
- A-16/23: Felix Weber, 5859 Fisher Line (Front Yard Setback variance)
- A-22/23: Travis Bouma for Scott and Hanan Nastwold, 3156 Douglas Street
- A-23/23: Chris McCallum, 510 Main Street
- B-10/23: Dentons Canada LLP for Ian Gare, 4231 Confederation Line
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is reviewing 2023 financial actuals and discussing cemetery upkeep. The agenda includes a request for a memorial bench near the columbarium and addressing items in contravention of the Cemetery By-law.
- Review of 2023 Wyoming Public & Inactive Cemetery actual accounts as of August 31, 2023
- Discussion of memorial bench request near the columbarium per Town policy
- Discussion of items in the Wyoming Cemetery in contravention of Cemetery By-law
- Proposal to reschedule the November committee meeting to November 15 or 16
- Review of replacement of ornamental trees at Wyoming Public Cemetery
Environmental Services Committee Meeting
The Environmental Services Committee is reviewing reports on water service issues in the Muskoka Trail Subdivision and a proposal for engineering services for street reconstruction. The committee is also reviewing July accounts for water and sewer services totaling over $420,000.
- Proposal from B.M. Ross and Associates Limited for $154,460.00 for Niagara and Thames Street East reconstruction engineering
- Recommendation to consider replacing copper water services in Muskoka Trail Subdivision as a 2024 capital project
- July 2023 Water List accounts totaling $236,240.14
- July 2023 Sewer List accounts totaling $183,970.90
- Update on the Water Meter and Reading System Supply and Installation Project
Special Events Committee
The committee is reviewing financial statements and planning for 2024 special events. Discussion topics include upcoming trivia nights and logistics for Christmas in the Village.
- Review of 2024 Special Events Planning
- Review of Special Events Financial Statement
- Discussion of Trivia Nights in October, November, February, and March
- Christmas in the Village scheduled for December 9
- Approval of $500.00 for Waterball Tournament winner
Consideration Meeting - Somerville Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss an engineering report regarding the realignment of the Somerville Drain. The proposed improvements aim to accommodate land development for 1714603 Ontario Ltd. in Part of Lots 16 and 17, FLH.
- Engineering report dated August 11, 2023, by M. Gerrits Consulting Inc.
- Proposed drain realignment to accommodate development on lands ending in ARN 020-536-01
- Estimated project cost of $197,872
- By-law 89 of 2023 - Somerville Drain Improvement (2023) - Provisional
Consideration Meeting - Carmichael Improvements
The Town of Plympton-Wyoming is holding a consideration meeting to discuss an engineering report regarding the Carmichael Drain. The proposed improvements aim to increase drainage capacity to accommodate a residential development in Part of 18, Fronting Lake Huron.
- Discussion of Carmichael Drain Improvements (2023) engineering report
- Proposed drainage works estimated at $293,072
- Proposed installation of a second culvert across Egremont Road
- Review of By-law 88 of 2023 - Carmichael Drain Improvement (2023) - Provisional
Consideration Meeting - Canton Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of a Drainage Report for the Canton Drain. The meeting includes a presentation by R. Dobbin Engineering Inc. regarding proposed channel improvements and culvert replacements.
- Engineering report for Canton Drain dated August 2, 2023
- Proposed project cost estimate of $167,283.00
- Proposed replacement of Culvert No. 1 and Culvert No. 2
- Proposed incorporation of the Canton Drain into the McAndrew Drain
- By-law 90 of 2023 - Canton Drain - Provisional
SUPPLEMENTARY Regular Council Meeting
The Plympton–Wyoming Council has scheduled a supplementary regular meeting for August 30, 2023. The agenda includes a motion to enter an in-camera session to discuss personal matters concerning identifiable individuals or employees.
- In-camera meeting regarding personal matters under Section 239(2)(b) of the Municipal Act, 2001
Regular Council Meeting
The Plympton-Wyoming Council will discuss agreements for public facility use and the distribution of the 2023 Fall Newsletter. The meeting also includes a presentation from the Ontario Federation of Agriculture.
- Wyoming Tree Service public facilities agreement
- Huron Shores Optimists public facilities agreement
- 2023 Fall Newsletter distribution
- Ontario Federation of Agriculture presentation
Planning Council Meeting
The Planning Council is reviewing a request to correct a zoning map error at 5955 South Plympton Road. Staff are also presenting updates on second house agreement processes and results from public engagement regarding short-term rental regulations.
- Zoning By-law Amendment to correct a mapping error at 5955 South Plympton Road
- Proposed extension of second house agreements from 13 to 24 months
- Proposed $80.00 fee for second house agreement extensions starting January 1, 2024
- Public engagement summary regarding short-term rental regulations
- Planned cost-shared Zoning By-law review for Q4 2023
Parks and Recreation Committee Meeting
The Parks and Recreation Committee is reviewing a draft by-law to regulate town facilities. Members are also discussing a proposal for an arboricultural presentation and a request for portable washrooms on the Wyoming to Recces Corner trail.
- Draft By-Law to Regulate Parks and Recreation Facilities
- Wyoming Tree Service arboricultural presentation proposal
- Portable washroom request for Wyoming to Recces Corner trail
- Camlachie Summer Send Off draft agreement by-law
- June and July 2023 payables
Fire Executive Committee Meeting
The Fire Executive Committee is reviewing July 2023 payables and discussing firefighter recruitment and service awards. The committee also addressed business arising from previous meetings, including antique fire truck restoration and the Legacy Program.
- Approval of July 2023 payables totaling $17,732.01
- Discussion regarding recruitment for training starting in September
- Discussion of service awards for volunteer firefighters
- Review of Wyoming Station Joint Health and Safety minutes
- Discussion of antique fire truck restoration
Regular Council Meeting
The Plympton-Wyoming Council will meet to execute a collective agreement with CUPE Local 2393.2 and accept a proposal from Hurricane SMS for sewer flushing and video inspections.
- By-law 83 of 2023: Collective Agreement with CUPE Local 2393.2
- Sewer Flushing and Video Inspections RFP: Proposal from Hurricane SMS
- Delegation: Siobhán Humston regarding Lambton Shores beach cleaning
- Delegation: Ken Phillips regarding St. Clair Region Conservation Authority programs
- Approval of July 2023 Council Remuneration Claims
SUPPLEMENTARY Regular Council Meeting
The Council is reviewing a staff report regarding an application to the CMHC Housing Accelerator Fund. The proposal includes endorsing a Draft Action Plan and approving a $60,000 contract with Colliers Project Leaders to assist with the application process.
- Approval of $60,000 proposal from Colliers Project Leaders (without HST)
- Endorsement of Draft Action Plan Initiatives for the Housing Accelerator Fund
- Passing of by-law 86 of 2023 regarding the Colliers agreement
- Potential for $5,920,000 in base funding and $4,312,000 in top-up/bonus funding if successful
Committee of Adjustment Meeting
The Committee of Adjustment will meet to consider three specific applications regarding minor variances and land consents. These include a request for Lambton Lane Lot 27, a development at 4744 Lakeshore Road, and a request regarding 0 King Street.
- A-18/23: Application for Lambton Lane Lot 27 (Shana Smith)
- A-20/23: Application for 4744 Lakeshore Road, Lot 32 (Rodney Reyes/Allan Development Inc)
- B-13/21: Application for 0 King Street (Chelsea Cooper/Edward Cooper)
Environmental Services Committee Meeting
The Environmental Services Committee is reviewing a $1.7 million proposal for wastewater collection system upgrades. Members are also discussing a draft by-law for drinking water supply and a disaster mitigation fund application for wastewater improvements.
- $1,703,165.00 proposal from Jacobs for wastewater collection system upgrades
- Draft By-Law to Regulate the Supply of Drinking Water
- Summer 2023 Disaster Mitigation and Adaptation Fund application for wastewater improvements
- Plympton-Wyoming Water and Sewer accounts for May and June 2023
Special Council Meeting
The Special Council meeting includes a closed session to discuss personal matters regarding identifiable individuals. Council will also consider By-law 82 of 2023 to confirm all resolutions and actions taken during meetings held August 1st, 2nd, and 3rd, 2023.
- In-camera meeting regarding personal matters under Section 239(2)(b) of the Municipal Act
- By-law 82 of 2023 to confirm Council proceedings from August 1-3, 2023
Special Council Meeting
The Plympton–Wyoming Council is convening a special meeting at an alternate venue in Wyoming, ON. The agenda consists of moving into an in-camera session to discuss personal matters regarding identifiable individuals.
- In-camera meeting regarding personal matters under Section 239(2)(b) of the Municipal Act, 2001
Special Council Meeting
The Plympton–Wyoming Council has scheduled a special meeting for August 1, 2023. The meeting is designated for an in-camera educational session for Council members.
- In-camera educational session pursuant to Section 239 of the Municipal Act, 2001
Special Events Committee
The Special Events Committee is meeting to discuss upcoming seasonal events and business arising from previous meetings. The agenda includes a proposed expenditure for the Waterball Tournament and discussions regarding several upcoming community programs.
- Proposed $500.00 expenditure for the winning Fire Department Association of the Waterball Tournament
- Discussion of Outdoor Movie Nights
- Discussion of Trivia Nights
- Discussion of Halloween Spooktacular
- Discussion of Christmas in the Village
Regular Council Meeting
The Plympton-Wyoming Council is reviewing several infrastructure proposals, including a $1.7 million wastewater system upgrade and a $87,315 sidewalk replacement contract. Council is also discussing safety improvements for the Broadway Street and Confederation Line intersection and a new fee waiver policy.
- Jacobs proposal for Plympton Wastewater Collection System Upgrades: $1,703,165.00
- Brandon Contractors tender for Sidewalk Replacement 2023: $87,315.00
- Request to County of Lambton for Broadway Street safety improvements
- Adoption of a new Fee Waiver Policy
- Petition for drainage works at Lots 7, 8 and 11, Plan 421 Front Concession
Special Council Meeting
The Special Council Meeting is scheduled for July 25, 2023, at the County of Lambton Committee Room 1. The agenda consists of a motion to enter an in-camera meeting to discuss personal matters regarding an identifiable individual.
- In-camera meeting regarding personal matters under Section 239(2)(b) of the Municipal Act, 2001
Planning Council Meeting
The Planning Council is reviewing an update on short-term rental engagement and next steps for potential by-laws. The Council is also considering a by-law to exempt specific lots from part lot control to allow the sale of semi-detached dwellings.
- By-law 77 of 2023: Exemption from Part Lot Control for Lots 49 and 50, Plan 25M-75 (485/487 and 489/491 Main Street)
- Staff report on Short-Term Rentals: Update and Next Steps
- Correspondence: Guidance on Permitted Uses in Prime Agricultural Areas
Special Fire Executive Committee Meeting
The Special Fire Executive Committee will meet at an alternate venue in the County of Lambton Committee Room 1. The agenda includes a motion to enter a closed meeting session to discuss personal matters regarding an identifiable individual.
- In-camera meeting regarding personal matters under Section 239(2)(b) of the Municipal Act, 2001
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is meeting to approve payables from January to June 2023. The agenda also includes recaps of Wyoming Public Cemetery Decoration Day and a recent cemetery tour.
- Approval of January-June 2023 accounts payable totaling $6,930.43
- Recap of Wyoming Public Cemetery Decoration Day
- Recap of Wyoming Public Cemetery & Inactive Cemetery Tour
- Adoption of meeting minutes from May 11 and May 25, 2023
Regular Council Meeting
The Plympton-Wyoming Council will consider engineering proposals for the Confederation Line and Broadway Street intersection. The meeting also includes discussions on a new Naloxone Kit Policy and property tax relief for local non-profit organizations.
- Intersection improvements at Confederation Line and Broadway Street
- Approval of Naloxone Kit Policy #65
- Tax relief requests for Wyoming Lions Club, Model Lodge IOOF, and Harvest Time Bride Tabernacle
- Creation of a Plympton-Wyoming Agricultural Advisory Committee
- Approval of engineering proposals from Bluewater Power Service Corporation and RC Spencer Associate Inc.
SUPPLEMENTARY - Regular Council Meeting
Council is considering a recommendation to submit an application for the Summer 2023 Disaster Mitigation and Adaptation Fund. The application seeks funding for wastewater collection improvements, including a new regional pump station and equalization tank.
- Proposed $3,399,000.00 wastewater collection system upgrade
- Potential $1,359,600.00 maximum grant from the DMAF program
- Jacobs Engineering proposal for $16,870.00 in application support services
- Wastewater improvements outlined in the Town's Wastewater Master Plan
Committee of Adjustment Meeting
The Committee of Adjustment will meet to discuss and decide on multiple minor variance applications. These applications include requests for property changes at 3548 Queen Street, 7665 Sunset Drive, and 0 Fleming Rd.
- Minor variance application A-07/22 at 3548 Queen Street
- Minor variance application B-09/23 at 7665 Sunset Drive
- Minor variance applications B-02/23, B-04/23, and B-07/23 at 0 Fleming Rd
Special Fire Executive Committee Meeting
The Fire Executive Committee will hold a special meeting at the County of Lambton Committee Room 1. The agenda includes a move into a closed meeting session to discuss personal matters regarding an identifiable individual.
- In-camera meeting regarding personal matters under Section 239(2)(b) of the Municipal Act, 2001
Special Events Committee
The Special Events Committee is reviewing the Canada Day Celebration Event and planning for the August Waterball Tournament/Safety Day. The meeting also includes a post-event discussion regarding Canada Day and a review of previous picnic events.
- Canada Day Celebration Event post-event discussion
- Waterball Tournament/Safety Day planning for August
- Review of Picnics in the Parks feedback
- Discussion of Christmas in the Village scheduled for December 9, 2023
Court of Revision - O'Brien Branch A Drain
The Court of Revision will meet to hear landowner appeals concerning the Schedule of Assessment for the O'Brien Branch A Drain. The Court is limited to altering the distribution of assessments and cannot change the total amount established in the May 10, 2023, Engineer's Report. No written or submitted appeals were recorded prior to the meeting.
- Review of O'Brien Branch A Drain Schedule of Assessment
- Total assessment amount of $167,938
- Agricultural land assessments totaling $55,055
- Road assessments totaling $112,883
Regular Council Meeting
The Plympton–Wyoming Council is meeting to approve several infrastructure contracts and land-related reports. Key discussions include a gas pilot project request from Enbridge, playground equipment installation, and potential land acquisitions for conservation.
- Approval of $26,540.00 proposal from Blue Imp Recreational Equipment for Redick Park playground
- Acceptance of $113,484.57 tender from Sevcon Paving for hardtop resurfacing
- Endorsement of draft purchase agreements for C.J. McEwen and Highland Glen Conservation Area
- Enbridge Gas IRP Southern Lake Huron Pilot Project support request
- Approval of By-law 66 of 2023 regarding Parker Creek Drain collection
Court of Revision - Carmichael Drain Branch C Extension
The Court of Revision will meet to hear landowner appeals regarding the Schedule of Assessment for the Carmichael Drain Branch 'C' Extension. The court's authority is limited to altering the distribution of assessments, as the total amount must remain unchanged. No written appeals were submitted prior to the meeting.
- Review of Schedule of Assessment for Carmichael Drain Branch C Extension
- Total assessment amount of $9,034 for non-agricultural lands
- Assessment for 3593 Egremont Road totaling $8,459
- Assessment for 3573 Egremont Road totaling $111
Fire Executive Committee Meeting
The committee is reviewing a staff report regarding the town's Smoke/CO Alarm Program. Staff recommend discontinuing the sale of smoke alarms at the municipal office to avoid competing with local retailers.
- Staff report SR-23-111 regarding Smoke/CO Alarm Program
- Approval of May 2023 payables totaling $31,232.98
- Review of Fire Chief job description (from June 5 meeting minutes)
- Discussion of smoke alarm sales (0 sold in 2022; 0 sold in 2023 to date)
Planning Council Meeting
The Planning Council is reviewing a subdivision agreement for Lekker Homes Inc. (formerly The ELMS) at 3424 Egremont Road, Camlachie. The proposed development consists of 14 single-detached dwellings. Approval of By-law 70 of 2023 would authorize the execution of this agreement.
- Subdivision Agreement for Lekker Homes Inc. at 3424 Egremont Road
- Proposed 14-lot development for single-detached dwellings
- By-law 70 of 2023 regarding the subdivision agreement
- Parkland dedication assessed at 5% of appraised land value
Parks and Recreation Committee Meeting
The committee is reviewing a user agreement for the Wyoming Minor Baseball Association and a report on the 2023 Spring Parks Tour. Members will also discuss the use of outdoor movie equipment and receive updates on pool registration.
- User Agreement between the Town and Wyoming Minor Baseball Association
- Spring Parks Tour 2023 Review report
- Wyoming Pool registration update
- Outdoor movie equipment usage and fee proposal
- May 2023 Parks Payables
Committee of Adjustment Meeting
The Committee of Adjustment will review several applications, most notably a minor variance for two livestock facilities and manure storage at 3919 Aberarder Line. This application seeks to correct a staff error regarding Minimum Distance Separation setbacks from nearby residences. The meeting also includes discussions on septic assessments and other property applications.
- A-17/23: Minor variance for livestock facilities and manure storage at 3919 Aberarder Line
- A-16/23: Application at 5859 Fisher Line
- A-15/23: Application at 737 Broadway Street
- A-14/23: Application at 4535 William Street
- Verbal presentation regarding septic assessments by Chief Building Official
Regular Council Meeting
The Council is reviewing several staff reports regarding watermain work, hydrant testing, and waste diversion. Additionally, the Sarnia-Lambton Economic Partnership will present on regional economic growth and development.
- Acceptance of TKO Industrial Services quote for $44,839.64 plus HST for watermain line stops on Front Street
- Acceptance of Flowmetrix Technical Services Inc. bid for $29,213.77 for hydrant flow testing
- Application for Ontario Trillium Fund grant for AODA washrooms at Canton Park
- Approval of Marcotte Disposal Inc. contract extension
- Approval of FoodCycler Pilot Program for food waste diversion
Special Events Committee
The Special Events Committee is reviewing preparations for Canada Day, including parade details and vendor updates. Members are also discussing logistics for the Picnics in the Parks in Wyoming and Camlachie.
- Delegation from Jess VanSchyndel regarding a Dog Agility Show for Canada Day
- Discussion of 2024 dates and donations for Picnics in the Parks
- Canada Day planning including food trucks, a parade, and a licensed area
- Updates on the Waterball Tournament location and confirmed teams
- Review of the $5,000.00 Celebrate Canada Grant
Special Fire Executive Committee Meeting
The Plympton–Wyoming Fire Executive Committee will meet to discuss the Fire Chief job description. The meeting also includes the adoption of previous minutes.
- Verbal discussion regarding Fire Chief Job Description
Environmental Services Committee Meeting
The Environmental Services Committee is reviewing several staff reports, including a proposal for fire hydrant flow testing and a food waste diversion pilot program. The committee is also considering contract extensions for Marcotte Disposal Inc. and a request regarding the Confederation Line reconstruction.
- Acceptance of Flowmetrix Technical Services Inc. quote for $29,213.77 for hydrant flow testing
- Endorsement of FoodCycler Pilot Program for food waste diversion
- Endorsement of Marcotte Disposal Inc. contract extension
- Review of water and sewer accounts totaling $203,177.15 for April 2023
- Draft letter regarding Confederation Line reconstruction for LAWSS consideration
SUPPLEMENTARY Environmental Services Committee Meeting
The Environmental Services Committee is reviewing a proposal to install line stops on the Front Street watermain near Broadway Street. This work is intended to facilitate future reconstruction projects and allow for the replacement of malfunctioning valves. The project aims to prevent large-scale water service disruptions and potential contamination risks.
- Endorsement of a $44,839.64 plus HST quote from TKO Industrial Services for two 6" line stops
- Installation of line stops on the Front Street watermain just east of Broadway Street
- Use of funds from the approved 2023 Capital Water Budget ($75,000.00 allocated for major repairs)
Planning Council Meeting
The Planning Council is reviewing several requests to extend agreements for second dwellings on residential properties. Additionally, the Council will consider a proposal to transfer hazard lands near Fleming Road to the Town.
- Extension of Second House Agreement for 3261 London Line (Sipkens Nurseries Ltd.)
- Extension of Second House Agreement for 7726 Oil Heritage Road (Nancy Venhuizen and William Warner)
- Extension of Second House Agreement for 5450 Mandaumin Road
- Six-month extension for Three Dwelling Agreement at 5570-5592 Camlachie Road
- Proposed transfer of hazard lands adjacent to Fleming Road to the Town at little or no cost
TOUR - Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery and Inactive Cemetery Committee is meeting to inspect the Wyoming Public Cemetery and eleven inactive cemeteries. The meeting includes a tour of various cemetery locations throughout the Town of Plympton-Wyoming.
- Inspection of Wyoming Public Cemetery at 450 Isabella Street
- Tour of 11 inactive cemeteries including Robertson, Buchanan, and Delmage cemeteries
- Review of 2022 Cemetery Tour Observation Notes
Regular Council Meeting
The Council will consider several by-laws, including the 2023 final tax levy and funding for fire dispatch services. They will also discuss drainage works at 4030 London Line and shoreline erosion at Bluepoint Park.
- By-law 61 of 2023: Final 2023 tax levy for all property classes
- Approval of $17,901.90 for Lambton Fire Dispatch Services channel switchover
- Appointment of R. Dobbin Engineering Inc. for drainage examination at 4030 London Line
- By-law 41 of 2023: Parker Creek Drain drainage works
- Request for shoreline erosion control estimates at Bluepoint Park Beach Access
Consideration - Carmichael Drain - Branch C Extension
The Town of Plympton-Wyoming is meeting to discuss the engineering report regarding the incorporation of a storm sewer from the Trails Edge Development into a municipal drain. Mike Gerrits of M. Gerrits Consulting Inc. will provide an update on the report's status. The meeting includes a review of the proposed technical aspects and the provisional Bylaw 59 of 2023.
- Discussion of Drainage Report dated April 18, 2023
- Proposed incorporation of storm sewer at 3573-3593 Egremont Road into Carmichael Drain Branch 'C' Extension
- Bylaw 59 of 2023 - Carmichael Drain Branch C Extension - Provisional
- Engineering report estimate of $9,034
- Proposed assessment of $9,034 for drainage works
Consideration Meeting - O'Brien Branch 'A' Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of a Drainage Report for the O'Brien Branch 'A' Drain. The meeting includes an update from MIG Engineering regarding the status of the report and the proposed replacement of the drain. The council will also review Bylaw 60 of 2023, which is a provisional bylaw related to this drainage work.
- Engineering report for O'Brien Branch 'A' Drain dated May 10, 2023
- Proposed drainage work estimated at $167,938.00 excluding HST
- Bylaw 60 of 2023 - O'Brien Branch A Drain - Provisional
- Proposed replacement of existing drain with new HDPE pipe
Parks and Recreation Committee Meeting
The Parks and Recreation Committee is considering a proposal to install new playground equipment at Redick Park. Members will also discuss grant applications for community environment funds and AODA washrooms at Canton Park.
- Endorsement of Blue Imp Recreational Equipment proposal for $26,540.00 to install playground equipment at Redick Park
- Direction to submit a 2023 Ontario Community Environment Fund Grant Application
- Endorsement of an application for AODA Washrooms at Canton Park via the Ontario Trillium Fund
- Approval of updated Parks and Recreation Terms of Reference
- Review of Declaration Forms for staff under 18 years of age
Fire Executive Committee Meeting
The committee is reviewing a $17,901.90 costing for additional radio channels from the Lambton County Fire Chiefs Association. Staff will also provide verbal information regarding the dispatch system.
- Proposed $17,901.90 costing for Additional Op's Channels 3 & 4
- Approval of April 2023 payables totaling $20,690.02
- Staff report on Dispatch System by District Chief Chris Freer
- Review of 2022 Emergency Management Ontario Compliance results
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is reviewing a staff report regarding grounds keeping services for 2023 through 2026. The committee is also discussing preparations for the 2023 Decoration Day service and upcoming cemetery tours.
- Acceptance of Southern Comfort Landscape Design bid for $16,240.00 per year (plus HST) for grounds keeping
- Planning for 2023 Decoration Day on June 11, 2023
- Discussion of tree planting at inactive cemeteries
- Upcoming Inactive Cemetery Tour on May 25, 2023
Regular Council Meeting
The Plympton-Wyoming Council will meet to discuss infrastructure, policy, and community events. Key items include accepting a tender for Michigan Line reconstruction and reviewing updates to the Asset Management Plan.
- Michigan Line Reconstruction Phase Two tender acceptance from Sevcon Paving for $522,715.14
- Appointment of M. Gerrits Consulting Inc. for Kernohan-O'Donnell Drain maintenance
- Adoption of Broadcasting and Electronic Recording of Meetings Policy
- Approval of 2023 Benefits Renewal report
- Designation of Canada Day and Tractor Pull as Municipally Significant events
Committee of Adjustment Meeting
The Committee of Adjustment is reviewing several applications for minor variances and land severances. Discussions include requests for decreased setbacks, garage heights, and lot line adjustments for residential properties.
- Minor variance A-13/23 and B-08/23: 4137 Lakeshore Road
- Minor variance A-12/23: 6714 Augusta Street (Approved with conditions)
- Minor variance A-02/23: 4925 Edith Lane (Approved with conditions)
- Consent B-01/23: 4009 Confederation Line (Approved with conditions)
- Consent B-02/23 - B-07/23: 0 Fleming Rd (Deferred pending Council approval)
Environmental Services Committee Meeting
The committee is reviewing March 2023 water and sewer accounts totaling $131,488.36. Members are also receiving reports regarding the Lambton Area Water Supply System and a monthly report from Jacobs.
- Plympton-Wyoming Water List (March 2023): $64,706.66
- Plympton-Wyoming Sewer List (March 2023): $66,781.70
- Jacobs Monthly Report (March 2023)
- Water Meter and Reading System and Installation Project Contract
- LAWSS meeting minutes from March 16, 2023
Special Council Meeting
The Plympton–Wyoming Council is holding a special meeting to discuss matters subject to solicitor-client privilege in a closed session. The meeting also includes the consideration of By-law 57 of 2023 to confirm all resolutions passed during the session.
- In-camera meeting regarding solicitor-client privilege
- By-law 57 of 2023 to confirm Council resolutions
Special Council Meeting
This special meeting consists of an in-camera educational session for Council members and the passage of By-law 56 of 2023. The by-law is intended to confirm all resolutions and actions taken during the May 3, 2023, meeting.
- In-camera educational session pursuant to Section 239(3)(1) of the Municipal Act, 2001
- By-law 56 of 2023 to confirm Council proceedings
Special Events Committee
The committee will discuss business arising from previous meetings, including Picnic in the Park and Canada Day celebrations. Members will also hold a round-table discussion regarding future 2023 events and planning.
- Picnic in the Park updates for McKay Park and Lakeshore Park
- Canada Day Celebration Event planning
- Review of Special Events Committee Financials
- Committee round-table discussion on upcoming 2023 events
Court of Revision - Parker Creek Drain
The Court of Revision will hear an appeal from B. Dekker regarding the Schedule of Assessment for the Parker Creek Drain (Section 76). The court can only adjust assessments, not change the Engineer's Report, and must keep the total assessment the same. The meeting is scheduled for April 26, 2023, at 6:00 PM in Council Chambers.
- Appeal by B. Dekker against assessment for Parker Creek Drain
- Schedule of Assessment totals $6,409 for the drain project
- Maintenance schedules for Sections 1 and 2 of the drain
- Assessments include agricultural, non-agricultural, and road lands
- Virtual attendance instructions provided for applicants and delegates
SUPPLEMENTARY Regular Council Meeting
The Plympton–Wyoming Council will hold a supplementary regular meeting on April 26, 2023. The agenda includes a session in-camera to discuss labour relations or employee negotiations.
- In-camera meeting regarding Item F – Employee Matters (Section 239(2)(d))
Regular Council Meeting
The Plympton-Wyoming Council is reviewing several infrastructure and service items. These include approving a groyne replacement at Bluepoint, accepting drainage petitions and tenders, and amending a management services agreement with Jacobs.
- Groyne replacement at Bluepoint: $77,700.00 quotation from Gordons Shoreline Marine
- Passingham Ferguson Branch Drain: $36,273.00 tender accepted from McNally Excavating Ltd.
- Drainage works petition: Appointment of R. Dobbin Engineering Inc. for 4032 London Line
- Jacobs service agreement: Proposed 2023 amendments to operations and maintenance
- Ride with Pride: Delegation regarding the 2023 Bike Safety Event
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee is meeting to hear delegations, including a request for playground equipment at Blue Point Park, and to consider several staff reports and correspondence items. The agenda includes routine approvals of minutes and payables, as well as discussion items on tree planting, a memorial bench, and a food vendor policy.
- Delegation from Kristen Rodrigues requesting playground equipment at Blue Point Park, citing growth and available parkland funds
- Report on Spring 2023 Tree Planting Projects
- Request for a Memorial Bench at Lamrecton Park honouring Cameron Fox
- Direct staff to develop a Food Vendor Policy for Municipal Parks
- Review and update the Parks and Recreation Terms of Reference from 2003
SUPPLEMENTARY Parks and Recreation Committee Meeting
This is a supplementary agenda for the Parks and Recreation Committee meeting on April 25, 2023. The only item listed is a motion to move into a closed (in-camera) session to discuss employee matters under Section 239(2)(d) of the Municipal Act. All other agenda items are referenced to the regular agenda.
- Closed session for employee matters (labour relations or employee negotiations)
- Meeting held in Council Chambers at 5:30 PM
- Reference to regular agenda for other items
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery and Inactive Cemetery Committee will meet to approve minutes from March 9, 2023, and discuss new business, including planning for Decoration Day on June 11, 2023, and spring maintenance. No delegations, accounts, staff reports, by-laws, or correspondence items are listed. The meeting is open to the public via live stream on YouTube.
- Approval of March 9, 2023 meeting minutes
- Decoration Day arrangements and planning for June 11, 2023
- Spring maintenance discussion
- No closed session anticipated
SUPPLEMENTARY Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is meeting to receive a staff report on the 2023-2026 grounds-keeping services request for quotations. This follows the April 4, 2023 notice from UULawn Care and Landscaping that it will no longer service the cemetery, terminating its $14,238.00 per year contract approved by By-Law 103 of 2021. Staff have released a new RFQ and will maintain the grounds until a new vendor is selected. The committee will discuss the RFQ results and potential budget impacts.
- Staff report SR-23-080 on 2023-2026 Wyoming Public Cemetery Grounds Keeping Services RFQ
- Contractor UULawn Care and Landscaping terminated 2022-2026 agreement ($14,238.00/year including HST)
- New request for quotations released to local vendors and posted on town website
- Potential 2024 cemetery budget increase due to inflationary pressures on new bids
Regular Council Meeting
Council will consider accepting a $1,228,157 contract for water meter supply and installation, a $595,532.60 tender for Hicks Drain work, and a $55,120 quote for a half-ton truck. It will also set new boat launch fees, hear a delegation on food waste diversion, and handle routine approvals.
- Water meter contract with Neptune Technology Group for $1,228,157 (without HST)
- Hicks Drain tender from McNally Excavating Ltd. for $595,532.60 including HST
- Half-ton truck purchase from Ron Clark Motors for $55,120 (without HST)
- New Highland Glen Boat Launch fees: $20 daily, $200 annual for 2023
- Delegation from FoodCycler Municipal Solutions on waste diversion
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold a public hearing on April 11, 2023, to consider six applications for minor variances and consents. These include requests for a garage at 6714 Augusta Street, a deferred application at 4925 Edith Lane, a septic-related variance at 4009 Confederation Line, multiple lot line adjustments on Fleming Rd, and a variance at 3446 Egremont Rd. The meeting will also adopt minutes from the previous meeting and discuss ID cards for members.
- A-12/23: Minor variance for property at 6714 Augusta Street (Roy Boersma)
- A-02/23: Deferred application for 4925 Edith Lane (Michael Laird)
- B-01/23: Consent application at 4009 Confederation Line (Bonnie Hardy) with septic report and neighbour petition
- B-02/23 to B-07/23: Six consent applications for lot line adjustments and new lot creation at 0 Fleming Rd (1272164 Ontario Inc.)
- A-11/23: Minor variance for 3446 Egremont Rd (Travis Bouma, agent)
Environmental Services Committee Meeting
The Plympton-Wyoming Environmental Services Committee is meeting to receive and file the 2022 wastewater system annual reports, endorse proposed amendments to the operations and maintenance agreement with Jacobs, and forward them to Council for approval. The committee will also receive accounts payable listings for water and sewer services, and note correspondence and meeting minutes from the Lambton Area Water Supply System.
- Receive 2022 Wastewater Systems Annual Reports (SR-23-070)
- Endorse 2023 amendments to Jacobs Operations, Maintenance and Management Services Agreement (SR-23-071)
- Accounts: Water lists Dec 2022 $73,913.34 and Feb 2023 $130,140.50; Sewer lists Dec 2022 $5,085.00 and Feb 2023 $111,226.45
- Receive LAWSS meeting minutes from February 2, 2023
- Note Jacobs monthly report for February 2023
Special Events Committee
The Special Events Committee will review updates on Trivia Night #2 in Wyoming, equipment storage, a sound system purchase, and Picnic in the Park events. New business includes a potential movie night and revenue stream. The meeting will also adopt minutes from March 6, 2023.
- Trivia Night #2 - Wyoming - Summary
- Equipment Storage Update
- Sound System Purchase
- Picnic in the Park(s) - Updates and Discussion
- Movie Night Opportunity & Potential Revenue Stream
Regular Council Meeting
The Plympton-Wyoming Council will hear a presentation from the Lambton Group Police Services Board on its structure, funding, and provincial grant programs, and will vote on several staff recommendations, including accepting a $65,152.50 bid for 2023 dust control services and discontinuing the option to debenture for Drainage Act assessments. The agenda also includes routine approvals of minutes, accounts, and correspondence, plus a closed session for personal matters.
- Accept bid from Den-Mar Brines Limited at $65,152.50 (excluding HST) for 2023 dust control services
- Consider Notice of Motion from Councillor John van Klaveren opposing Bill 42 (Gender Affirming Health Care Advisory Committee Act, 2022)
- Approve By-law 44 of 2023 for Douglas Line Drain collection, with pro-rata levy on ratepayers
- Approve By-law 42 of 2023 for fire department participation in Lambton County Mutual Aid Plan
- Approve temporary use of public facilities agreement for Anita Coffee Cart (By-law 45 of 2023)
Parker Creek Drain Consideration Meeting
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of the revised Parker Creek Drain report, which updates maintenance and assessment schedules. Council will hear a presentation from the engineer and consider passing Provisional Bylaw 41 of 2023 to adopt the report. The meeting is open to the public via live stream.
- Consideration of revised Parker Creek Drain report (March 3, 2023) adding Passingham-Ferguson Drain watershed
- Provisional Bylaw 41 of 2023 to adopt the report
- Engineering cost estimate of $6,409 for the report
- New Schedule of Maintenance and Schedule of Assessment for the drain
- Maintenance cost sharing: farm culverts 33% landowner, road culverts 95-98% road authority
Planning Council Meeting
The Plympton-Wyoming Planning Council will consider a staff recommendation to pass By-law 40 of 2023, authorizing a Letter of Undertaking with Freedom Mobile Inc. for the construction of an 80-metre telecommunications tower at 3545 Michigan Line. The meeting also includes a verbal delegation on short-term rentals and a closed session for land acquisition, personal matters, and solicitor-client privilege.
- By-law 40 of 2023: Letter of Undertaking for Freedom Mobile tower at 3545 Michigan Line (80m lattice tower, 225 sq m compound)
- Delegation: Monica Cameron verbal presentation on short-term rentals
- Closed session: proposed land acquisition, personal matters, solicitor-client privilege
- Correspondence: COA notices/decisions, MNRF Public Lands Act amendment, SCRCA transition plan, OPA 55 decision
Fire Executive Committee Meeting
The Plympton-Wyoming Fire Executive Committee will meet to adopt minutes, approve payables for January through March 2023, and endorse By-law 42 of 2023, which authorizes the fire department to participate in the Lambton County Mutual Aid Plan. The committee will also discuss the Fire Master Plan review, additional meetings, and firefighter certification updates. The meeting is open to the public via live stream on YouTube.
- By-law 42 of 2023: participation in Lambton County Mutual Aid Plan, repeals By-laws 94 of 2007 and 95 of 2007
- Approval of payables: January ($83,715.09), February ($35,798.58), March ($25,441.40) totaling $144,955.07
- Discussion of Fire Master Plan review and prioritization of suggestions
- Firefighter certification and grandfathering update
- Discussion of additional Fire Executive Committee meetings
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold a public meeting on March 14, 2023, to consider four minor variance applications. The agenda also includes approval of minutes from the February 14 and February 21 meetings, which are included in the document. The meeting is open to the public via live stream.
- A-06/23: 6749 Craigmere Lea, applicant Cody Norton
- A-08/23: 3551 Clarence Street, applicants Jason & Lisa Toenders
- A-09/23: 4496 Michigan Line, applicant Dan Desveaux
- A-10/23: 3080 Lakeview Ave, Travis Bouma agent for Cindy Fleming
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery & Inactive Cemetery Committee is meeting to discuss the future expansion of Wyoming Public Cemetery, review the 2023 budgets for both the active and inactive cemeteries, and consider By-law 67 of 2022 governing cemetery management. The agenda also includes routine items like adopting previous minutes, maintenance discussions, and tree planting. The meeting is open to the public via live stream on YouTube.
- Discussion on future expansion of Wyoming Public Cemetery
- Review of 2023 Inactive Cemeteries Budget ($25,300) and Wyoming Public Cemetery Budget ($59,140)
- Consideration of By-law 67 of 2022 for management of Wyoming Public Cemetery and 11 inactive cemeteries
- Maintenance discussion and tree planting as new business
- Adoption of January 12, 2023 meeting minutes
Regular Council Meeting
Council will consider several staff reports and by-laws, including accepting a tender for the Plympton Street West reconstruction, approving a backwater valve grant program, and passing multiple drainage by-laws. Delegations from Intact Insurance and Lambton County Library will present. The meeting includes a closed session for personal and employee matters.
- Accept tender from H.E. Construction Inc. for $878,905.95 (without HST) for Plympton Street West reconstruction
- Approve By-Law 34 of 2023 for a Backwater Valve Installation and Sump Pump Disconnection Grant Program
- Pass By-Law 36 of 2023 for Front Street West Extension
- Approve collection by-laws for Stewart Creek, Braaksma, and Waterside Estates Cut-Off drains with pro-rata levies
- Appoint Aird & Berlis LLP as Integrity Commissioner (By-Law 37 of 2023)
Special Events Committee
The Plympton–Wyoming Special Events Committee is meeting to discuss upcoming events, including a Trivia Night recap, Picnic in the Park plans, and a proposed movie sound system upgrade. The agenda includes adopting February minutes, reviewing sponsorships and grants, and discussing new business like website changes and senior gathering ideas. No delegations are scheduled.
- Movie sound system upgrade: 1000W PylePro amplifier ($174.64), mixer ($147.00), cables ($115), total $437
- Picnic in the Park dates: May 20 in Wyoming (McKay Park), June 3 in Camlachie (Lakeshore Park)
- Committee account balance over $18,000 as of February 6 meeting
- Celebrate Canada Grant notification expected by end of April
- Discussion on hosting a tractor parade at Christmas in the Village
Environmental Services Committee Meeting
The Plympton-Wyoming Environmental Services Committee will consider selecting Neptune Technology Group as the preferred vendor for a water meter and reading system project, and will review a proposed grant program for backwater valve installation and sump pump disconnection. The committee will also receive the final 2024-2033 Wastewater Financial Plan and approve routine accounts and correspondence.
- Select Neptune Technology Group Canada Co. as preferred vendor for water meter and reading system supply and installation
- Endorse proposed Backwater Valve Installation and Sump Pump Disconnection Grant Program
- Receive final 2024-2033 Wastewater Financial Plan
- Approve water and sewer accounts: December 2022 ($6,572.31 water; $31,954.33 sewer) and January 2023 ($22,082.39 water; $105,455.40 sewer)
- File 2022 annual and summary drinking water reports for Plympton-Wyoming and Lambton Area Water Supply System
Planning Council Meeting
The Plympton–Wyoming Planning Council will hold a closed session for litigation matters, then reconvene publicly to receive reports and consider several items. Key actions include approving Official Plan Amendment 55 via By-law 2 of 2023, receiving an information report on Bill 23 (More Homes Built Faster Act) and its impacts, and directing staff to proceed with a work program on short-term vacation rentals. The meeting also includes routine correspondence and a confirmatory by-law.
- Approval of Official Plan Amendment 55 and By-law 2 of 2023
- Receipt of Bill 23 Information Report from County of Lambton Planning Department
- Update on Short Term Vacation Rentals: Work Program (Staff Report SR-23-053)
- Closed session for litigation matters under Section 239(2)(e) of the Municipal Act
- Correspondence including Site Plan Agreement 4383 London Line
RESCHEDULED from 22-Feb 2023 - Regular Council Meeting
This regular council meeting includes several staff reports for decision: accepting a $49,510 quotation for a sidewalk plow and parks utility vehicle, accepting a $29.35/tonne tender for gravel road resurfacing, delegating patio permit authority to the Clerk, and appointing an engineer for a drain improvement. Council will also hear delegations from the St. Clair Region Conservation Authority and a mobile coffee cart business seeking a license, and will move into a closed session for litigation matters.
- Quotation from Southpoint Equipment for $49,510 (no HST) for sidewalk plow and parks RTV utility vehicle
- Tender from McKenzie & Henderson at $29.35/tonne (no HST) for granular M gravel road resurfacing
- By-law 27 of 2023 to delegate authority for temporary outdoor patio permits to the Clerk
- Appointment of M. Gerrits Consulting Inc. under Section 78 of the Drainage Act for Carmichael Drain improvement report
- Delegation from Anita Coffee Cart requesting a business license for Lamrecton Park, 3110 Egremont Rd., Camlachie
SUPPLEMENTARY AGENDA - Regular Council Meeting
This supplementary agenda contains one item: a by-law to temporarily appoint a Community Emergency Management Coordinator and alternates, as required by provincial law. Council is voting to pass By-law 33 of 2023.
- By-law 33 of 2023 appoints Jay vanKlinken as temporary primary CEMC
- Elizabeth Cummings and Jay Arns appointed as temporary alternates
- Temporary primary CEMC to chair Emergency Management Program Committee
Parks and Recreation Committee Meeting
The Plympton-Wyoming Parks and Recreation Committee will consider approving a phased naturalization plan for Wilpstra Park, along with several staff reports on park distribution, the 2023 spring newsletter, and the 2023 meeting calendar. The committee will also receive accounts payable for October 2022 through January 2023 and hear delegations from the Wyoming Minor Ball Association and Camlachie Athletic Association. The agenda includes routine items like adopting previous minutes and adjourning.
- Approve phased naturalization plan for Wilpstra Park (Staff Report SR-23-048)
- Receive October 2022–January 2023 payables
- Delegations from Wyoming Minor Ball Association and Camlachie Athletic Association
- Adopt 2023 Parks and Recreation meeting calendar
- Discuss Highland Glen Boat Launch and Park recommendations
POSTPONED to 27-Feb-23 - Regular Council Meeting
This meeting was postponed due to inclement weather. It will now be held on Monday, February 27, 2023, at 7:00 p.m., following the Planning Council Meeting at 5:00 p.m. The agenda is available online.
- Meeting postponed from Feb 22 to Feb 27, 2023
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold public hearings on three minor variance applications. These include a residential rebuild at 4925 Edith Lane, a poultry barn addition at 4765/4777 London Line, and a variance at 6735 Donaldson Ave. The committee will decide whether to approve the requested variances.
- A-02/23: 4925 Edith Lane – 7 variances for a new dwelling, including reduced setbacks and 50% lot coverage (max 35%)
- A-03/23: 4765/4777 London Line – variance to allow poultry barn 150m from residence vs required 287m
- A-07/23: 6735 Donaldson Ave – variance application by Paul & Claudia Toner
- Staff recommends approving dwelling variances but not garage height variances at Edith Lane
- OACA Committee Member Training listed as new business
Special Council Meeting
This special council meeting is largely procedural, with the main substantive item being a move into a closed (in-camera) session to discuss employee matters under the Municipal Act. The council will also consider a confirmatory by-law to adopt the meeting's resolutions and then adjourn.
- Closed session under Section 239(2)(d) for labour relations or employee negotiations
- By-law 26 of 2023 to confirm all resolutions of the February 15, 2023 meeting
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment will hold public hearings on four minor variance applications. These include a request to use an existing dwelling as seasonal housing, a poultry barn expansion with a reduced setback, and two other variance requests. The committee will also approve minutes from the previous meeting.
- A-01/23: Variance to allow existing dwelling at 3261 London Line to be used as seasonal housing despite a second dwelling on the lot (Sipkens Nurseries Ltd.)
- A-03/23: Variance to reduce Minimum Distance Separation from 287m to 150m for a 50,000-bird poultry barn at 4765 London Line (Helps Poultry Farms Ltd.)
- A-04/23: Variance application for property at 7988 Norma Avenue (Andrew & Dawn Schooley)
- A-05/23: Variance application for property at 3489 Timber Ridge Road (Sarah Eisenbraun), with neighbour correspondence in opposition
- Approval of minutes from January 10, 2023 meeting
Court of Revision - Passingham Ferguson Branch Drain
The Court of Revision will hear landowner appeals regarding the Schedule of Assessment for the Passingham-Ferguson Branch Drain, based on the Engineer's Report dated December 14, 2022. The court can only alter the assessment schedule, not the engineer's report, and any changes must keep the total assessment the same. No written appeals were submitted, and the court will consider revised schedules that account for the Capes Drain watershed.
- Revised Schedule of Assessment totals $80,942 for the drain project
- Schedule of Maintenance - Section 2 totals $38,670
- Composite Schedule of Maintenance totals $55,605
- No written appeals were submitted for the February 8, 2023 meeting
- Landowner request led to review of drainage south of Highway 402, updating schedules for Capes Drain watershed
Court of Revision - Hicks Drain
The Town of Plympton-Wyoming Court of Revision is meeting to hear landowner appeals regarding the Schedule of Assessment for the Hicks Drain, as set out in the Engineer's Report dated December 2, 2022. The court can only alter the assessment schedule, not the engineer's report, and any changes must keep the total assessment the same. No written appeals were submitted, so the court will likely confirm the schedule as presented.
- No written appeals were submitted for the Hicks Drain assessment.
- Total assessment for Hicks Drain is $429,605.
- Assessment includes Ontario Lands ($7,384), Utilities ($6,152), Municipal Lands ($56,782), Non-Agricultural Lands ($6,829), and Agricultural Lands ($352,458).
- Court can only alter the Schedule of Assessment, not the Engineer's Report.
- Meeting will be live-streamed on YouTube; no recording will be made.
Regular Council Meeting
Council will consider several staff reports, including a proposed 4.4% annual wastewater rate increase from 2024 to 2033, a $45,976 engineering contract to update the Drinking Water System Master Plan, and a $375,227 snow plow purchase. Delegations will address concerns about Front Street reconstruction impacts on a business at 565 Front Street. The meeting also includes routine approvals of minutes, a subdivision agreement, and a triathlon event route.
- 2024-2033 Wastewater Financial Plan: endorse option three, 4.4% annual rate increase
- AECOM Canada Limited proposal for $45,976 (without HST) to update Drinking Water System Master Plan
- Carrier Centers quotation for $375,227 (without HST) for a single axle snow plow
- Wilhelm Inc. Subdivision Agreement, Plympton Street, Wyoming (County File No. 38T-18001)
- Bluewater Triathlon 2023 route approval and traffic signs/barriers
Court of Revision - Broadway St. Drain, Plympton St. West Branch Drain
The Plympton-Wyoming Court of Revision is meeting to hear landowner appeals regarding the Schedule of Assessment for the Broadway Street Drain and Plympton Street West Branch Drain, as set out in the Engineer's Report dated December 22, 2022. No written appeals were submitted, so the court will likely confirm the assessments. The court can only adjust the schedule if the total remains the same.
- No written appeals submitted for the Broadway Street Drain and Plympton Street West Branch Drain assessments.
- Total assessment for the drain is $133,817, including $34,973 for non-agricultural lands and $98,844 for public lands.
- Assessments range from $1,306 (M. Wetering & D. Coke, 556 London St.) to $3,586 (D. Davidson & A. Bosazzi, 555 Plympton St.; R. Sipkens, 558 Plympton St.).
- Public lands assessments include $68,648 for Plympton Street and $29,285 for Front Street.
- Meeting will be live-streamed on YouTube; participants must request virtual attendance by February 7, 2023.
Court of Revision - Phippen Drain, Plympton St. East Branch
The Town of Plympton-Wyoming Court of Revision will meet to hear appeals from landowners regarding the Schedule of Assessment for the Phippen Drain, Plympton Street East Branch, as set out in the Engineer's Report dated December 22, 2022. The Court can only alter the assessment schedule, not the Engineer's Report, and any changes must keep the total assessment the same. No written appeals were submitted, so the meeting is expected to be procedural.
- No written appeals were submitted for the Phippen Drain assessment.
- Total assessment for the drain is $107,645, including $40,244 for non-agricultural lands and $67,401 for public lands.
- Assessments range from $985 (568 London St.) to $4,508 (564 Plympton St.) for affected properties.
- Public lands include Plympton Street with a total assessment of $67,230.
- Meeting will be live-streamed on YouTube; participants must register by February 7, 2023.
Special Events Committee
The Plympton-Wyoming Special Events Committee is meeting to adopt minutes, debrief the Christmas in the Village event, discuss Trivia Night details, and review updated Terms of Reference. They will also receive updates on sponsorships, grants, and location schedules for the Camlachie Community Centre and Wyoming Fairgrounds. The agenda is largely procedural and planning-focused, with no major decisions or public hearings scheduled.
- Adoption of minutes from January 11, 2023 meeting
- Debrief of Christmas in the Village event
- Trivia Night details discussion
- Review of updated Terms of Reference
- Updates on sponsorships, grants, and location schedules
Environmental Services Committee Meeting
The Environmental Services Committee will hear presentations from two vendors for the water meter supply and installation project, then recommend a preferred vendor. They will also vote on forwarding to Council an engineering services proposal for the Drinking Water System Master Plan, a wastewater financial plan, and a water use agreement with Enniskillen. The agenda includes routine approvals of accounts and correspondence.
- Presentations from Neptune Technology Group and Wolseley Canada Inc. for water meter RFP
- Proposal from AECOM Canada Limited for $45,976 (plus HST) for Drinking Water System Master Plan update
- Endorsement of option three for 2024-2033 Wastewater Financial Plan
- Water Use Agreement with Township of Enniskillen
- Accounts payable totaling $173,941.18 (water Oct), $205,720.63 (water Nov), $63,572.78 (water Dec), $143,742.40 (sewer Oct), $83,947.73 (sewer Nov), $75,928.15 (sewer Dec)
Planning Council Meeting
The Plympton-Wyoming Planning Council will consider assuming the Phase 1 roads and services of the Errol Woods Inc. subdivision (69 lots on Griffin Drive, Mia Lane and Cooper Street) via By-law 18 of 2023. Council will also decide whether to support a one-year extension of draft approval for the 127-unit Bluepoint condominium at 4744 Lakeshore Road, and will receive a work program on short-term vacation rentals. The meeting includes a closed session for personal and litigation matters.
- By-law 18 of 2023 to assume Griffin Drive, Mia Lane and Cooper Street (Lots 1-69, Plan 25M-74)
- Letter of credit reduction from $702,478.76 to $10,000.00 for Errol Woods Phase 1
- Support for extension of draft approval for Allan Developments (Bluepoint) Inc., 127 units at 4744 Lakeshore Road
- Short Term Vacation Rentals work program report (SR-23-021)
- Closed session under Municipal Act for personal matters and litigation
Planning Public Meeting - Official Plan Amendment #55
The Town of Plympton-Wyoming is holding a statutory public hearing on proposed Official Plan Amendment #55, which would re-designate 0 Hillsboro Road (Front Concession Part Lot 51) from 'Restricted Agriculture Area' to 'Lakeshore Residential Area' to allow residential development. The amendment aims to align the Town's Official Plan with the County of Lambton Official Plan and the existing Residential-5 zoning. Council will consider the amendment and public comments at its February 27, 2023 meeting. The agenda includes correspondence from residents, with several letters in opposition or raising concerns.
- Re-designation of 0 Hillsboro Road (approx. 4.2 acres) from 'Restricted Agriculture Area' to 'Lakeshore Residential Area'
- Public hearing for Official Plan Amendment #55 under Section 22 of the Planning Act
- Correspondence received: 8 letters, including opposition from DAWSON, HILLSBORO BEACH ASSOCIATION, COX, E. ELLIOT, O'HAGAN; concerns from MacGILLIVRAY, M. ELLIOTT; request for info from JN VENTURES LTD & 406 FARMS INC
- Staff report SR-23-020 recommends receiving information and bringing By-law 2 of 2023 for consideration on February 27, 2023
- Notice mailed to property owners within 400-foot radius on January 4, 2023
Regular Council Meeting
The Plympton-Wyoming Council will hear delegations from Brandon and Wayne Neville about access and construction delays at 565 Front Street during the reconstruction project. Council will also decide on several staff reports, including a pay-and-display parking kiosk at Highland Glen, a recycling transition contract with Circular Materials, and appointments for Integrity Commissioner and Deputy Mayor as alternate at County Council.
- Delegations from BAN 2021 Holdings Inc. and Wayne Neville regarding Front Street reconstruction impacts at 565 Front St.
- Purchase of solar-powered 'Pay and Display' kiosk and parking facility upgrades at Highland Glen Conservation Area, funded from Municipal Infrastructure Reserve.
- Recycling Transition Contract with Circular Materials (By-law 16 of 2023).
- By-law 15 of 2023 - 2023 Interim Tax Levy with 1.25% monthly penalty on taxes in default.
- Retain Aird & Berlis LLP as Integrity Commissioner for 4-year term (April 1, 2023 - March 31, 2027).
CONFIRMED - Special Council Meeting: Budget Consideration
The Plympton-Wyoming Special Council Meeting on January 19, 2023, will consider and potentially approve the 2023 draft budget, which proposes a 4.0% tax levy increase. The meeting will also address deferred items from the January 17 meeting, including the fire department budget, forest fire agreement, and conservation authority budget. Council will vote on a by-law to establish water and wastewater rates and may enter a closed session for employee matters.
- 2023 draft budget: $24,187,116 total expenditures, $23,806,768 revenue, $380,348 net levy (4.0% increase)
- Water and wastewater rates by-law (By-law 12 of 2023) to be passed
- Fire department budget deferred from Jan 17, to be reviewed
- OPP policing cost increase of $55,094
- Capital projects: Michigan Line Reconstruction Phase 2, Plympton Street and Front Street West Reconstruction Phase 2
Special Council Meeting: Budget Consideration
This special council meeting is dedicated to considering and approving the 2023 draft budget, which proposes a 4.0% net municipal tax rate levy increase. The budget includes a total expenditure of $24,187,116 and a net levy of $380,348, funding various capital projects and departmental operations. Council will also vote on a by-law to establish water and wastewater rates and a confirmatory by-law.
- 2023 Draft Budget with 4.0% tax levy increase ($380,348)
- By-law 12 of 2023 to establish water and wastewater rates
- Capital projects: Michigan Line Reconstruction Phase 2, Plympton Street and Front Street West Reconstruction Phase 2
- OPP Policing cost increase of $55,094
- Insurance Premium increase of 17% ($105,571)
Fire Executive Committee Meeting
The Fire Executive Committee will meet virtually to approve November and December 2022 payables, adopt the 2023 meeting dates, and receive an updated Terms of Reference document. The committee will also discuss a working document and fire hydrants. The meeting will be live-streamed on YouTube and not recorded.
- Approval of November 2022 payables totaling $35,097.45 and December 2022 payables totaling $24,493.64
- Adoption of 2023 Fire Executive Committee meeting dates
- Update and approval of the Fire Executive Committee Terms of Reference
- Discussion of fire hydrants in the Town of Plympton-Wyoming
- Meeting held virtually; public can watch live on YouTube
Wyoming Public Cemetery & Inactive Cemetery Committee
The Wyoming Public Cemetery and Inactive Cemetery Committee will meet to approve its Terms of Reference, adopt proposed 2023 meeting dates, and review a 2022 cemetery update. The committee will also consider the 2023 price list for the Wyoming Public Cemetery and review inactive cemetery maps. The agenda includes routine items like adopting prior meeting minutes.
- Approve Terms of Reference for Wyoming Public Cemetery and Inactive Cemetery Committee
- Adopt proposed 2023 meeting dates for the committee
- Receive 2022 Wyoming Public Cemetery update for forwarding to Council
- Review Wyoming Public Cemetery 2023 price list
- Review inactive cemetery maps for Plympton-Wyoming
Special Events Committee
The Special Events Committee is meeting to adopt its 2023 meeting and event calendar, review public survey results from 2022, and receive updates on finances, sponsorships, and grants. New committee members will be introduced. The agenda includes several discussion items such as a PA system, pop-up tent request, and McKay Park hydro feasibility.
- Adoption of 2023 Special Events Committee Calendar
- Review of 2022 Public Survey Results (98 responses)
- Financial Account Balance and 2023 Sponsorships update
- Grant Update - Celebrate Canada
- McKay Park Hydro Feasibility discussion
Committee of Adjustment Meeting
The Plympton-Wyoming Committee of Adjustment is meeting to appoint a chair for the 2022-2026 term and to hold a closed educational session. No applications for minor variances are on the agenda. The committee will also review a legislative update on Bill 23, which changes appeal rules for minor variance decisions.
- Appointing a Chair for the 2022-2026 term
- Closed session for educational/training purposes under Municipal Act Section 239(3)(1)
- Review of Bill 23 impacts on Committees of Adjustment, including removal of third-party appeals
- No applications for minor variances at this meeting
Consideration Meeting - Parker Creek Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of the December 14, 2022 Drainage Report for the Parker Creek Drain (Section 76). The meeting will include a summary of the engineer's report, presentations for or against, and consideration of Provisional Bylaw 6 of 2023. The report recommends new schedules of maintenance and assessment, with an estimated engineering cost of $4,909.
- Provisional Bylaw 6 of 2023 - Parker Creek Drain (section 76)
- Engineer's report recommends new Schedules of Maintenance and Assessment
- Estimated cost of engineering report: $4,909
- Maintenance cost sharing: farm culverts 33% landowner, Hillsboro Road culvert 95% road authority, Michigan Line culvert 98% road authority
- Public can view live stream on YouTube; delegates must register by Jan 6, 2023
Consideration Meeting - Hicks Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of the Hicks Drain Engineer's Report dated December 2, 2022. The report proposes extending the drain, replacing culverts, installing a new branch, and re-routing a section, with an estimated cost of $429,605. Council will hear a presentation from the engineer and consider a provisional by-law for the work.
- Provisional By-law 8 of 2023 for the Hicks Drain
- Estimated cost of $429,605 for drainage works
- Extension of Hicks Drain to Bonnie Doone Creek
- Replacement of culverts 2, 18, and 19; new culvert 3
- Installation of Verhoeven Branch Drain and re-routing on Roll Number 30-044
Consideration Meeting - Passingham-Ferguson Branch Drain
The Town of Plympton-Wyoming Council is holding a consideration meeting to discuss the proposed drainage works and technical aspects of the December 14, 2022 Engineer's Report for the Passingham-Ferguson Branch Drain. The report recommends installing a new access culvert and updating maintenance schedules, with an estimated cost of $80,942. Council will hear a presentation from the engineer and consider passing Provisional By-law 7 of 2023 for the drain.
- Engineer's report recommends new access culvert for W½ Lot 21, Concession 7
- Estimated cost of drainage works: $80,942 including engineering fees
- Provisional By-law 7 of 2023 for Passingham-Ferguson Branch Drain
- Section 30 allowance of $165 for N. Taylor & B. Hynes-Taylor for first-time culvert installation
- Drain reclassification: 761m section of Main Drain to be renamed Branch Drain
Regular Council Meeting
The Town of Plympton-Wyoming Council will vote on several staff recommendations, including purchasing a SCADA system for two pumping stations, donating half the cost of an emergency evacuation centre generator, and authorizing $1 million in short-term borrowing. They will also consider drainage petitions, a temporary encroachment agreement, and a pay-and-display parking upgrade at Highland Glen. The meeting includes a closed session for litigation matters.
- Purchase of Flygt Multismart SCADA System for Silver Springs Subdivision and Broadway Street Pumping Station: quotes from Xylem Canada totaling $126,948.04 (without HST)
- Donation of $29,225.00 to Plympton-Wyoming Agricultural Society for Emergency Evacuation Centre generator
- By-law 1 of 2023: authorize short-term borrowing of $1,000,000.00 as temporary financing
- Petition for Drainage Works by Owners – Lot 17 and Lot 19, Plan 32 (Invercairn): appoint Spriet Associates Ltd. to examine and report
- Temporary Encroachment Agreement for a Patio and Vestibule at 639 Broadway Street (By-law 9 of 2023)
Consideration Meeting - Broadway St. Drain, Plympton St. West Branch
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of the Drainage Report for the Broadway Street Drain – Plympton Street West Branch Drain, dated December 22, 2022. The meeting includes a presentation by the engineer, a provisional by-law, and an explanation of the appeal process. The report proposes a new branch drain along Plympton Street and includes an estimated cost of $133,817.
- Estimated cost of $133,817 for the Broadway Street Drain – Plympton Street West Branch Drain
- Provisional By-law 4 of 2023 - Broadway Plympton St. West Branch
- Benefit assessment of $2,355 per private property abutting the drain
- Proposed storm sewer installation along Plympton Street from Broadway Street to London Street
- Public meeting held December 8, 2022; assessments typically range $2,000-$4,500 per property
Consideration Meeting - Phippen Drain, Plympton St. East Branch Drain
The Town of Plympton-Wyoming is holding a consideration meeting to discuss the technical aspects of the Engineer's Report for the Phippen Drain – Plympton Street East Branch Drain, dated December 22, 2022. The report proposes extending a branch drain along Plympton Street and includes an estimated cost of $107,645. Council will hear a presentation from the engineer and consider a provisional by-law for the project. The meeting is part of the Drainage Act process, with assessments for affected properties ranging from about $2,389 to $4,508.
- Provisional By-law 5 of 2023 for the Phippen Plympton St. East Branch Drain
- Engineer's Report by M. Gerrits Consulting Inc. with $107,645 total estimated cost
- Drainage work along Plympton Street from London Street to the Phippen Drain
- Property assessments for benefit and outlet, ranging from $2,389 to $4,508 for private properties
- Public meeting held December 21, 2022; assessments typically $2,000–$4,600 per property