Peterborough County public meetings in 2023
42 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
County Council - Regular Meeting
The County Council is reviewing several 2024 budget presentations from various organizations. Additionally, Council is considering a resolution to declare intimate partner violence an epidemic and referring related recommendations to staff.
- 2024 County Budget presentations from PKED, Peterborough Public Health, Fairhaven, and City of Peterborough Court Services
- Resolution to declare intimate partner violence an epidemic
- Approval of $273,711.95 write-off of outstanding Accounts Payable
- Approval of 2024 Development Charges By-law Indexation
- By-law No. 2023-50 regarding municipal solid waste practices
Finance Committee
The Finance Committee reviewed a draft 2024 budget that requires a tax levy increase exceeding 17%. Staff presented options to reduce this impact, such as using various reserves or adjusting efficiency targets, though they noted these are one-time solutions for ongoing pressures.
- 2024 Draft Budget Overview report (FIN 2023-34)
- Proposed 10.44% increase in Operating Budget
- Proposed 5.3% increase in Capital/Projects Budget
- Proposed 1.74% increase for Shared Services/Agencies
- Option to use $2,178,765 from Local Service Realignment (LSR) Reserve
Lang Pioneer Village Museum Advisory Committee
The Lang Pioneer Village Museum Advisory Committee is reviewing the 2024 draft budget, which proposes a 2% tax levy increase. The committee is also receiving operational reports for September and October 2023 and reviewing recent financial accounts.
- 2024 draft budget proposing a $19,143 (2%) tax levy increase
- Museum operations report for September and October 2023
- Review of accounts for the months ending September 30 and October 31, 2023
- Capital budget items including lawn mower replacement and Transportation Barn roof repairs
- Receipt of $18,296.20 in Young Canada Works additional funding
County Council - Regular Meeting
The Council will review a 2024 budget presentation from the City of Peterborough and consider several legislative updates. Key discussions include waste management, off-road vehicle regulations, and fire communications services.
- 2024 County Budget presentation by Rebecca Morgan Quin
- Renewal of Fire Communications Services Agreement with City of Peterborough and eight townships
- Amendment to Off-Road Vehicle By-law for County roads in Douro-Dummer
- Repeal of 2016-17 Waste Management By-law and passage of a new by-law
- Pre-approval of 2024 Capital Projects and Asset Management Plan update
Finance Committee
The Finance Committee is reviewing the 2024 draft budget and considering several financial recommendations. These include approving a $273,711.95 accounts payable write-off, indexing development charges by 6.6%, and pre-approving $2,637,000 in capital expenditures.
- Approval of $273,711.95 write-off for outstanding Accounts Payable
- 6.6% indexation of the County’s Development Charges By-law for 2024
- $1,542,000 for Public Works fleet replacements (plows, vehicles, loaders)
- $870,000 for the replacement of 3 paramedic ambulances
- $225,000 for an Asset Management Plan update via Public Sector Digest
County Council - Regular Meeting
The County Council is meeting to discuss several official plan amendments and approve various public works contracts. The agenda also includes presentations regarding economic development and community health investments.
- Award of $889,327.40 to Winslow-Gerolamy Motors Limited for two trucks
- Award of $281,652.50 to Brandt Tractor Ltd. for a four-wheel drive backhoe
- Award of $787,738.82 to Blue Mountain Chrysler LTD for public works vehicles
- Amending Agreement for Crowe Bridge rehabilitation on Vansickle Road
- Official Plan Amendment No. 71 for Lakefield Ward, Township of Selwyn
County Council - Regular Meeting
The County Council is reviewing a $36,000 contribution to a regional housing plan and the allocation of a $335,344 surplus to various working fund reserves. Additionally, the Council is considering a lease agreement for Peterborough County-City Paramedics with the Township of Cavan Monaghan.
- $36,000 County share of the EOWC 7 in 7+ Regional Housing Plan
- Allocation of $335,344 surplus to General, Public Works, and Land division reserves
- Lease Agreement with the Township of Cavan Monaghan for Paramedics
- Review of County-wide Organics Program options
- Updates to Investment, Banking Authority, and Reserve Fund policies
Finance Committee
The Finance Committee is reviewing the allocation of a $335,344 surplus from 2022 into various working fund reserves. The committee is also considering updates to the County's Investment Policy and a new Banking Authority by-law.
- Allocation of $335,344 surplus: $231,111 to General, $96,102 to Public Works, and $8,131 to Land division reserves
- Approval of updated Investment Policy to include new oversight for fund transfers
- Direction to bring Banking Authority by-law to Council for final approval
- Approval of the Reserve and Reserve Fund Policy
- Discussion regarding the 2024 Capital Budget timeline
County Council - Regular Meeting
The Council is reviewing a renewal of employee group benefit services and a final report on the Ministry of Health Land Ambulance Service Review. Additionally, staff will review guidelines for development adjacent to County Roads.
- Renewal of employee group benefit services with a $59,460 savings provision
- Presentation on Next Generation 9-1-1
- Presentation on PAR 2023-05 Community Paramedics
- Review of Ministry of Health Land Ambulance Service Review Final Report
- Proposed review of development guidelines for County Road entrance permits
Lang Pioneer Village Museum Advisory Committee
The Advisory Committee is reviewing the museum's operations report for June through August 2023. The committee is also receiving financial accounts for the months ending June, July, and August 2023.
- Museum operations report for June-August 2023
- Financial accounts for June, July, and August 2023
- 23% increase in year-to-date attendance compared to last year
- 10% decrease in year-to-date revenues compared to last year
- Floor replacement planning for the Schoolhouse and Booth Building
County Council - Regular Meeting
The Peterborough County Council will review a new paramedic response time performance plan and proposed changes to the County parking by-law. The meeting also includes discussions on the 2024 meeting calendar and an amended municipal service management agreement.
- Approval of the 2024 Council Meeting Calendar
- Approval of the Peterborough Paramedics Response Time Performance Plan
- Proposed parking and pedestrian crossover changes on County Road 45 at Mapleview Retirement Residence
- Amended Consolidated Municipal Service Management Agreement
- By-law No. 2023-35 regarding insurance and risk management services with Intact Public Entities
Waste Management Committee
The Waste Management Committee is reviewing a garbage upload analysis presentation from Dillon Consulting regarding a potential consolidated County-led garbage program. The committee is also receiving an update on the Blue Box delegation from the Manager of Waste Management.
- Presentation by Dillon Consulting on the Garbage Upload Analysis Update
- Verbal update from Kerri Snoddy regarding the AMO Blue Box Delegation
- Review of 2022 garbage tonnages across various townships
- Discussion of township-specific bag tag fees ranging from $1 to $6
County Council - Regular Meeting
The County Council will consider approving the 2023-2026 Strategic Plan Strategy Map and a contract for insurance and risk management services. The meeting also includes a presentation regarding regional recreational aquatic infrastructure.
- Award of insurance and risk management services to Intact Public Entities for an estimated $924,354.69
- Approval of the Peterborough County 2023-2026 Strategic Plan Strategy Map
- Presentation on a regional approach to developing recreational aquatic infrastructure
- Review of the 2023 Quarter Two CAO's Report
- Correspondence regarding ORV use on County Roads
Accessibility Advisory Committee
The Accessibility Advisory Committee will discuss drawings for a new EMS building in Cavan Monaghan Township. The meeting also includes a discussion regarding 'Time in My Shoes'.
- Deputation by David Justynski regarding new EMS building drawings in Cavan Monaghan
- Discussion of 'Time in My Shoes'
- Adoption of June 15, 2023, meeting minutes
County Council - Regular Meeting
The Peterborough County Council is reviewing responses to the draft Provincial Planning Statement regarding Natural Heritage. They are also considering an Official Plan Amendment for 93 Ermatinger Street in Selwyn Township and requesting a deferral of the new County Official Plan approval.
- Official Plan Amendment No. 73 for 93 Ermatinger Street, Selwyn Township
- Response to draft Provincial Planning Statement – Natural Heritage
- Request to defer approval of the new County Official Plan
- PKED 2023 Second Quarter presentation
- Presentation regarding Floating Home not Vessels Appeal
County Council - Regular Meeting
The County Council is reviewing options for blue box recycling transitions and considering a contract award for municipal parking enforcement. The meeting also includes presentations on the 2022 financial statements and the City of Peterborough's Age-friendly Renewed Action Plan.
- Award of parking enforcement services to 13856747 Canada Inc. / Kewley Security
- Decision on Blue Box Transition Options for Non-Eligible Sources
- Presentation of 2022 Draft Financial Statements by Baker Tilly KDN LLP
- Presentation on the Age-friendly Renewed Action Plan
- Presentation on leveraging Community Futures Peterborough programming
Lang Pioneer Village Museum Advisory Committee
The Advisory Committee is reviewing the May 2023 operations report and monthly accounts. The report highlights a 125% increase in year-to-date attendance but a 15% decrease in year-to-date revenues.
- May 2023 Museum Operations Report
- May 31, 2023 monthly accounts
- Wigwam project construction at Aabnaabin
- 26th Annual Father's Day Smoke and Steam Show scheduled for June 18, 2023
- Year-to-date attendance of 1,513 visitors
Finance Committee
The Finance Committee is reviewing the 2022 audited financial statements presented by Baker Tilly KDN LLP. Members are also discussing a review of the Fleet Vehicle Purchase Plan and the committee's own Terms of Reference.
- Presentation of 2022 Financial Statements by Baker Tilly KDN LLP
- Review of the Fleet Vehicle Purchase Plan Report
- Review of Finance Committee Terms of Reference
- Review and update of the Finance SDR Planner
Waste Management Committee
The Waste Management Committee is reviewing options for blue box recycling collection for non-eligible sources, such as commercial and industrial properties, following provincial legislative changes. Staff recommend continuing curbside collection for these 649 sources by funding the program through the commercial tax levy rather than residential taxes.
- Recommendation to support Option 2: continue blue box collection for non-eligible sources funded by the commercial tax levy
- Estimated annual operating cost of $500,000 for curbside collection of 649 non-eligible sources
- Estimated $106 annual cost per commercial property under the recommended option
- Transition to producer responsibility blue box program for eligible sources begins January 1, 2024
- Potential budget impact if the Peterborough MRF is not selected as the receiving facility
County Council - Regular Meeting
The Peterborough County Council is reviewing presentations on regional housing plans and paramedic master plans. The meeting includes discussions on Peterborough Public Health budget concerns and appointments to municipal committees.
- Presentation on EOWC '7 in 7' Regional Housing Plan
- Discussion of Peterborough Public Health 2024 budget concerns
- Appointment of Matthew Graham to the Airport Strategic Initiatives Committee
- Proposal to re-establish a stand-alone joint Waste Management Committee
- Presentation on PCCP 10 Year Master Plan Refresh
Lang Pioneer Village Museum Advisory Committee
The Lang Pioneer Village Museum Advisory Committee met to receive staff reports for March and April 2023. The committee also reviewed several revised museum policies for recommendation to County Council.
- Review of March and April 2023 Museum Operations Manager report
- Recommendation of revised LPV-06 Community Relations Policy
- Recommendation of revised LPV-07 Governance Policy
- Recommendation of revised LPV-08 Financial Management Policy
- Recommendation of revised LPV-12 Volunteer Management Policy
County Council - Regular Meeting
The Peterborough County Council is reviewing several staff reports, including a request to purchase five new ambulances. The meeting also includes presentations on economic development and a discussion on a new parking regulation by-law.
- Approval of $1,284,730 for five new ambulances from Crestline Coach Ltd.
- Proposed $132,230 funding shortfall for ambulances to be covered by PCCP Shared Reserve
- Consideration of By-law No. 2023-26 regarding parking regulation on highways and roadways
- Presentation on the 2022 Business Count by Peterborough & the Kawarthas Economic Development
- Support for a Minister's Zoning Order regarding a Residential Detox and Treatment Centre
County Council - Special Meeting
The County Council is convening a special meeting at 146 Lang Rd in Keene. The primary purpose of this session is a strategic planning session.
- Strategic Planning Session
Waste Management Committee
The committee reviewed reports regarding a garbage upload study and hazardous product regulation implications. Members also discussed energy from waste and received correspondence from the Township of Cavan Monaghan.
- Recommendation to continue the Household Hazardous Waste (HHW) program on a status quo basis
- Recommendation to proceed with the Garbage Upload Study Request for Proposal
- Referral of energy from waste discussion to the Joint Waste Management Committee
- Approval of amended Terms of Reference
- Appointment of Sherry Senis as Chair and Harold Nelson as Vice Chair
County Council - Regular Meeting
The County Council is reviewing a new parking regulation by-law and an intermunicipal agreement with the City of Peterborough. The meeting also includes discussions on engineering service change orders for several bridges and a presentation regarding tiny home initiatives.
- Approval of Administrative Monetary Penalties (AMP) System and parking by-law
- $72,800.00 change order for Girven and Nogies Creek Bridge inspection services
- $8,310.00 for Heritage Impact Assessments for Nichol’s Cove and Indian River Bridges
- $27,850.00 change order for James A. Gifford Causeway and Chemong Bridge rehabilitation
- Presentation by Peterborough Action for Tiny Homes (PATH)
County Council - Regular Meeting
The County Council will consider a $320,500 one-time funding request for homelessness programs in the City of Peterborough. Members will also review the '7 in 7' Regional Housing Plan and several by-laws, including the 2023 tax policy.
- One-time homelessness funding request of $320,500
- EOWC '7 in 7' Regional Housing Plan resolution
- By-law 2023-19 to establish 2023 Tax Policy and Levy
- Amendment to Off-Road Vehicle (ORV) By-law 2022-61
- Master Facility Review presentation
Lang Pioneer Village Museum Advisory Committee
The Lang Pioneer Village Museum Advisory Committee is reviewing updated policies for community relations, governance, financial management, and volunteer management. These revisions aim to align museum operations with current professional standards. The committee will recommend these changes to County Council for final approval.
- Revision of LPV-06 Community Relations Policy
- Revision of LPV-07 Governance Policy
- Revision of LPV-08 Financial Management Policy
- Revision of LPV-12 Volunteer Management Policy
- Receipt of February 2023 Museum Operations Report
County Council - Regular Meeting
The Peterborough County Council will consider awarding a contract for the Burnt Dam Bridge replacement and review the implementation strategy for the Community Safety and Well-being Plan. The meeting also includes the swearing-in of Councillor Tom Watt and updates on accessibility work plans.
- Award of $299,117.89 contract to McPherson-Andrews Contracting Limited for Burnt Dam Bridge Replacement
- Endorsement of a Leadership Table for the Community Safety and Well-being Plan governance
- Endorsement of the Year 20 Work Plan for the Accessibility Advisory Committee
- Swearing-in of Tom Watt as Councillor for the Township of Douro-Dummer
- By-law to appoint area weed inspectors and establish remuneration
County Council - Regular Meeting
Council will consider the 2023 final budget, which includes a $53,226,962 tax levy and a 4.93% increase. The meeting also includes discussions on waste management studies and support for the Peterborough Community Health Centre.
- Approval of 2023 final budget with a $53,226,962 tax levy
- 4.93% tax levy increase (2.5% infrastructure levy and 2.43% County/Shared Services)
- Request for Proposal for a Garbage Upload Study
- Support for Peterborough Community Health Centre funding
- By-law 2023-13 regarding municipal transit funding
Finance Committee
The committee reviewed the 2023 Budget Amendments Report and discussed ways to clarify tax levy information. Members suggested including a dollar amount breakdown and a pie chart in future reports. The committee also received an update on the Asset Management Plan.
- Review of 2023 Budget Amendments Report
- Discussion regarding tax levy increase and rate increase clarification
- Proposal to include a 5 year Infrastructure Plan in future reports
- Asset Management Plan (AMP) presentation and report
County Open House
Peterborough County is holding a virtual public open house regarding the 2023 draft budget. Jennifer Stover, Senior Director of Corporate Services, CFO/CIO, will present the draft budget. The session includes a period for questions from the public.
- 2023 Draft Budget Presentation
County Council - Regular Meeting
The County Council is reviewing a proposal for a residential addiction services program and discussing the 2023 draft budget. Other items include an infrastructure levy proposal and an official plan amendment for Douro-Dummer Township.
- Proposed $100,000 contribution for Residential Addiction Services Program
- Proposed 2.5% dedicated infrastructure levy
- Official Plan Amendment No. 72 for 1110 County Road 4, Douro-Dummer
- Presentation on Affordable Housing and Tiny Homes
- Amendment to COVID-19 policy for County-City Paramedics
Lang Pioneer Village Museum Advisory Committee
The Lang Pioneer Village Museum Advisory Committee is reviewing the 2023 draft budget and capital budget for recommendation to County Council. The committee is also discussing the January 2023 operations report and proposed updates to research and exhibition policies.
- 2023 draft budget for Lang Pioneer Village Museum
- 2023 Capital Budget
- Revision of LPV-05 Research Policy
- Revision of LPV-09 Exhibition Policy
- January 2023 Museum Operations Report
Waste Management Committee
The committee is reviewing the transition of blue box recycling to producer responsibility and discussing a request for a garbage upload study. Members are also receiving reports on hazardous product regulations and energy from waste presentations.
- Recommendation to move forward with a Garbage Upload Study Request for Proposal
- Discussion of maintaining status quo for the Household Hazardous Waste (HHW) program
- Presentation regarding promoting energy from waste by Dr. Ray March
- Review of amended Terms of Reference for the Waste Management Committee
- Receipt of a letter from the Township of Cavan Monaghan regarding waste management changes
Finance Committee
The committee is reviewing a draft 2023 budget update that proposes a 4.97% tax levy increase. They are also discussing an Asset Management Plan to address infrastructure needs for roads and structures.
- Proposed 4.97% tax levy increase for 2023
- Recommended 2.5% dedicated infrastructure levy
- Estimated $160 million backlog for road infrastructure needs
- Estimated $12 million backlog for structure infrastructure needs
- Proposed $650,400 annual cost for internal engineering staff versus $1,517,600 for contractors
Finance Committee
The committee is reviewing a presentation on the Asset Management Plan (AMP) and its associated financial plan. The presentation outlines requirements to meet provincial legislation and discusses strategies to address infrastructure deficits in roads and structures.
- Presentation of Asset Management Plan (AMP) Financial Plan
- Proposed 10-year capital investment of $206.7M (in 2022 dollars) for roads and structures
- Inflation-adjusted 10-year capital program estimated at $270.0M
- Discussion of a potential 2.5% infrastructure levy to address a projected $27M funding gap by 2032
- Recommendation to continue with a 2.5% infrastructure levy until the financial plan is complete
County Council Special Meeting - Budget
The County Council is reviewing the 2023 draft budget, which proposes an 8% tax levy increase. Staff have presented options to reduce this increase by using uncommitted Safe Restart funding and unallocated surpluses.
- Proposed 8% tax levy increase (3.21% capital, 4.81% operating)
- Draft 2023 Capital and Projects Budget of $32,347,450
- Option to use $222,000 in Safe Restart funding to offset Provincial Offences revenue losses
- Option to use $309,007 in unallocated surplus to fund specific capital projects
- Proposed $2.27 million increase in salaries and benefits
County Council - Regular Meeting
The County Council is reviewing the 2023 County Strategic Plan and discussing the appointment of a Strategic Planning Committee. The meeting also addresses various planning applications and administrative reports.
- CAO 2023-02 County Strategic Plan presentation
- Draft plan approval for Woodview Properties Inc. subdivision in Cavan Monaghan
- Official Plan Amendment No. 76 for 38 Queen Street, Asphodel-Norwood
- Agreement with Engage Engineering Ltd. for Ward Street Widening Environmental Assessment
- PKED 2023 Proposed Amended Budget discussion
Lang Pioneer Village Museum Advisory Committee
The Lang Pioneer Village Museum Advisory Committee is reviewing operational reports for late 2022 and considering recommendations for new research and exhibition policies. The committee will also receive financial accounts for October and November 2022.
- Recommendation to approve revised LPV-05 Research Policy
- Recommendation to approve revised LPV-09 Exhibition Policy
- Review of museum operations report for October–December 2022
- Receipt of accounts for October and November 2022
- Election of Committee Chair and Vice Chair
County Council - Special Meeting
The County Council received a presentation and staff report regarding the Asset Management Plan (AMP). Council directed staff to return with a report outlining a recommended funding strategy for the plan.
- Presentation on Asset Management Program by WSCS Consulting Inc. and 4 Roads Management Services Inc.
- Report FIN 2023-02 regarding Asset Management Plan and Financing Strategies
- Infrastructure inventory including 689 km of roads and 127 bridges
- Estimated 10-year road improvement costs of $157.7 million (uninflated) or $188.6 million (inflated)
Finance Committee
The Finance Committee is reviewing the 2023 proposed budget, which includes an 8% tax levy increase. The committee will also consider amendments to its Terms of Reference and nominations for Chair and Vice Chair.
- Proposed 8% tax levy increase (net of 1.2% assessment growth)
- 2023 Capital and Projects Budget totaling $32,407,450
- Proposed $2.00 million tax levy requirement for County department operations
- Proposed $414,071 tax levy requirement for Shared Services and External agencies
- Amendment to the Finance Committee Terms of Reference
County Council - Regular Meeting
The Council will review budget presentations from PKED and Fairhaven Long Term Care. Members will also consider amending the Parks and Facilities By-law and approving development charge indexation for 2023.
- 2023 Budget and Business Plan presentation by PKED
- County Budget Presentation by Fairhaven Long Term Care
- Approval of 2023 Development Charges By-law Indexation
- Amendment to Parks and Facilities By-law No. 2019-69
- Draft plan approval for Woodview Properties Inc. subdivision in Cavan Monaghan