Oliver Paipoonge public meetings in 2023

Council Operating and Capital Budget

The Municipal Council is reviewing the initial draft of the 2024 Operating and Capital Budget. The report outlines financial challenges including inflation and a significant increase in capital expenditures.

• Projected 6.45% increase in the 2024 tax levy before growth
• Estimated 2024 capital budget expenditure of $9,533,763
• Fire vehicle replacement program totaling $1.95 million
• Projected 7.60% ($585,399) increase in the 2024 operating budget
• Estimated $17,411,317 growth in total assessment for the 2024 tax year

Council

The Council is considering several administrative and financial updates, including a 4% cost of living adjustment for employees and the approval of the 2023 Municipal Emergency Plan. The agenda also includes a request to fund a local heritage park group and a contract award for arena upgrades.

• Zoning amendment to rezone land from Low Density Residential (R1) to High Density Residential (R2-001)
• Proposed $1,261.00 plus HST grant to establish a non-profit for Oliver Paipoonge Heritage Park
• Award of $142,350.00 plus HST contract to City Wide Electric for NorWest Arena upgrades
• Proposed 4% Cost of Living Adjustment for Council Members and Non-Union Employees
• Transfer of $1,185,892 General Fund Surplus from 2022 to the General Reserve

Public Meeting

The municipality will hold a public meeting to review a subdivision application for 60 residential units, including duplexes, townhouses, and assisted living buildings. The meeting also includes a proposal to rezone the same land from low density to high density residential.

• Subdivision Application SD03-2023: Proposal for 60 units (22 duplexes, 5 townhouses, and future assisted living) south of Twin City Crossroads/Highway 130
• Zoning By-law Amendment ZBLA06-2023: Request to rezone land from R1 to R2-001 for a vacant land condominium
• Public Input Policy: Review of procedures for public feedback on subdivision applications

Council

The Council will consider revisions to By-law 33-2022 regarding council pay and municipal travel expenses. The meeting also includes a presentation on the new strategic plan for Oliver Paipoonge Heritage Park.

• Revisions to By-law 33-2022 regarding Council Pay and Municipal Travel Expenses
• Establishment of the 2024 regular Council meeting schedule
• Presentation of the Oliver Paipoonge Heritage Park Strategic Plan (2024–2026)
• Introduction of By-law 81-2023 for council and committee meeting payments and mileage
• E4M Integrity Commissioner Report presentation

Council Operating and Capital Budget

The Municipality of Oliver Paipoonge is presenting the first draft of its 2024 budget, noting significant inflationary cost increases. The presentation includes a projected 40.89% increase in the tax levy and an estimated 133% increase in capital expenditures compared to 2023.

• Projected 2024 tax rate increase from 0.01346865 to 0.01897598
• Estimated 2024 capital budget expenditure of $7,953,460
• Proposed 2024 operating budget increase of approximately $444,896 (5.75%)
• New 5-year loan for $2.8 million regarding Rosslyn Village paving
• Presentation of results from the Budget 2024 Survey

Council

The Council is reviewing a preliminary plan for a seniors housing project in Rosslyn consisting of duplexes, townhouses, and assisted living buildings. The meeting also addresses renewing fire communications services and approving various equipment contracts.

• Proposed 60+ seniors housing development in Rosslyn (Subdivision SD03-2023)
• Renewal of three-year CACC Fire Communications Services Agreement
• Purchase of 35 fire department jackets using Enbridge donation funds
• Contract award to A.J. Stone Company Ltd. for $7,867.06 (Monitor)
• Contract award to Safeware Inc. for $5,244.47 (Foam)

Council

The Council is reviewing several significant municipal reports, including the 2022 audited financial statements and various provincial grant agreements. Key discussions involve facility renovations, water system engineering, and cemetery fee updates.

• Awarding $130,586.19 contract to BNL Contracting for Kakabeka/Intola Recreation Facility Renovation
• Approval of $355,991 NOHFC agreement for NorWest Arena Modernization Project
• Approval of $486,132 NOHFC agreement for Community Halls and Recreation Revitalization Project
• Authorization of $26,800 + HST for Kozar Engineering Inc. regarding Rosslyn Village water filtration
• Acceptance of a donated 1929 Ford Model A 2-Door Coupe valued at $15,000

Special Council

The Special Council meeting includes a resolution to move into a closed session. The closed session will address personal matters involving individuals and potential litigation, including an Integrity Commissioner Investigation.

• Closed session regarding Municipal Act Section 239 (2) (b) personal matters
• Closed session regarding Municipal Act Section 239 (2) (e) litigation or potential litigation
• Discussion of an Integrity Commissioner Investigation

Public Meeting

Council is holding a public meeting to consider a site-specific zoning by-law amendment (ZBLA05-2023) requested by Kevin and Candace Morrow for 91 Pennock Drive. The amendment would permit an 850 sq ft accessory dwelling above a detached garage, exceeding the current 40% floor area limit (588 sq ft) under Zoning By-law 2019-01. The public can comment, and the by-law will be considered at the regular council meeting later that evening.

• Zoning By-law Amendment ZBLA05-2023 for 91 Pennock Drive to allow 850 sq ft accessory dwelling over detached garage
• Proposed site-specific zone R1-003 in Section 7.3.2.3 of Zoning By-law 01-2019
• Public meeting under Section 34 of the Ontario Planning Act
• Lakehead Region Conservation Authority comments received (September 22, 2023)

Council

Council will consider accepting the Master Fire Plan and addressing its 51 recommendations. The meeting also includes discussions on housing supply, subdivision developments, and municipal asset management.

• Acceptance of the August 2023 Master Fire Plan and direction for 51 recommendations
• Review of top five provincial housing affordability recommendations
• Proposed 31-lot residential development for Whitewater Subdivision (SD02-2023)
• Zoning By-law Amendment 69-2023 for an 850 sq ft accessory dwelling at 91 Pennock Drive
• Adoption of a lifecycle strategy for municipal vehicles and equipment

Council

The Oliver Paipoonge Council is reviewing several municipal officer reports, including contract awards for outdoor rink lighting and village surveying. The agenda also includes a proposed 6% cost of living adjustment for Council members and non-union employees.

• Award RFP #19-2023 for Outdoor Rink Lighting Upgrades to G. Prezio Electric Ltd. for $54,127.00
• Award RFP #30-2023 for Kakabeka Village Surveying to North Rock Group Ltd. for $10,283.00
• Proposed 6% Cost of Living Adjustment for Council Members and Non-Union Employees
• Appointment of Rick Baraniuk to the Museum Board effective November 1, 2023
• Update on the landfill swipe card system

Special Council

The Council is reviewing Report 2023.145, which proposes strategic objectives and processes to guide the current term. The meeting includes a recommendation to schedule a follow-up special meeting in October to further develop these plans.

• Proposal to establish Strategic Objectives for the Council Term Plan
• Recommendation to schedule a special meeting on October 11, 12, or 13 at 8:00 a.m.
• Review of strategic elements including Mandate, Vision, Mission, and Strategic Priorities
• Discussion of projects such as Asset Management Plans and drinking water management for Rosslyn and Whitewater

Public Meeting

The municipality will hold a public meeting to discuss Official Plan Amendment No. 5, which proposes expanding the Kakabeka settlement area for a new residential subdivision. Council will also review a subdivision application from Bruno's Contracting (Thunder Bay) Ltd. for 31 residential lots on Block 96, Plan 55M608.

• Official Plan Amendment No. 5: expanding Kakabeka settlement area at OLIVER CON 1 PT LOT 18 PCL 6177
• Subdivision Application SD02-2023: development of 31 new residential lots by Bruno's Contracting (Thunder Bay) Ltd.
• Review of Report No. 2023.140 regarding Whitewater Subdivision Phase 1

Council

The Council is reviewing a plan for arsenic removal in the Rosslyn Village Drinking Water System, including funding for testing and engineering. The meeting also includes decisions on multiple facility repair contracts and an official plan amendment for Kakabeka.

• Approval of $27,562.95 to Groundhogs Property Services for Murillo Hall waterproofing
• Approval of $37,719.40 to Triad Contracting for Murillo Hall roof replacement
• Approval of $15,820.00 to Fata Paving for Rosslyn Hall paving repairs
• Funding for arsenic removal testing and equipment installation in Rosslyn Village
• Official Plan Amendment No. 5 to expand the Kakabeka settlement area

Council

Council will review a preliminary application for 31 new residential lots at Whitewater Subdivision Phase 2. The meeting also includes discussions on the 2024 municipal budget survey, the 2024 municipal calendar production, and a resolution supporting OHIP coverage for chronic pain treatments.

• Whitewater Subdivision Phase 2: Preliminary review of application for 31 new residential lots
• Military Service Recognition Book: Approval of $570.00 for a 1/2 page advertisement
• 2024 Municipal Calendar: Approval of photos and authorization for production expenses
• Budget 2024: Presentation of final draft survey and approval of budget meeting schedule
• OHIP Coverage Resolution: Support for maintaining coverage for chronic pain treatments

Special Council

Lyle Quan of the Emergency Management Group will present the 2023 Master Fire Plan. The presentation covers strategic recommendations for fire station deployment, staffing, and equipment.

• Presentation on the Master Fire Plan 2023
• Review of strategic recommendations regarding fire station locations and coverage
• Discussion of potential addition of an aerial/elevated device to the fleet
• Identification of station concerns including diesel exhaust systems and backup power
• Proposal for a feasibility study relating to fire station recommendations

Public Meeting

The meeting will discuss and potentially approve a zoning amendment to allow Special Events at 570 Highway 130. The agenda includes public input on the proposed change.

• Zoning By-law Amendment ZBLA03-2023 to permit Special Events at 570 Highway 130

Council

The Oliver Paipoonge Council is considering a contract award for water meters in Rosslyn Village and a zoning amendment for 570 Highway 130. The meeting also includes discussions on deferring metal roofing repairs and approving new health and safety policies.

• Awarding RFQ 21-2023 to A. Villeneuve Mechanical for $37,180.00 + HST for water meters
• Zoning By-law Amendment (ZBLA03-2023) to allow Special Events at 570 Highway 130
• Deferral of Metal Roofing Replacement for Public Works Garage ($66,856.10)
• Approval of Health and Safety Policy Statement and Policy Objectives
• Minor variance application for height restrictions at 52 Pinewood Drive

Public Meeting

The Council is holding a public meeting to consider a zoning by-law amendment (ZBLA02-2023) for a property at 606 Nicholetts Rd. The applicant seeks to increase the maximum height of an accessory building from 6 metres to 10 metres to accommodate a farm tractor and RV.

• Zoning By-law Amendment ZBLA02-2023 for 606 Nicholetts Rd
• Request to increase accessory building height from 6m to 10m
• Public hearing for community input and applicant comments

Council

The Council is reviewing several municipal reports including proposed ice rental rate increases at the Nor West Recreation Centre. They are also considering budget deferrals for Barrie Drive and Vibert-Rosslyn projects, as well as a donation to the Oliver Agricultural Society.

• Proposed $15.00 per hour increase to Nor West Recreation Centre ice rental rates
• Deferral of Barrie Drive project in the 2023 Capital Budget ($40,485.09)
• Deferral of Vibert-Rosslyn to Tracks project in the 2023 Capital Budget ($227,762)
• Proposed $5,000.00 in-kind donation for Oliver Agricultural Society laneway improvements
• Zoning By-law Amendment ZBLA02-2023 (By-law No. 48-2023)

Special Council

The Special Council meeting includes a discussion on establishing an internal Council Term Plan to set strategic objectives. Additionally, Council is reviewing a recommendation to approve funds for a wastewater drainpipe installation.

• Approval of Change Order #2 for approximately 185m of wastewater drainpipe installation on Maple St. at an estimated cost of $11,840 + HST
• Discussion regarding the establishment of a Council Term Plan (Report No. 2023.111)
• Closed session discussion regarding Agriplex Lease and Cistern negotiations
• Closed session discussion regarding municipal employee compensation

Council

The Council is reviewing a new lifecycle strategy for municipal roads and considering an RFQ for dangerous tree removal. The meeting also includes the approval of a sale for the Duke Hunt Museum property to Pete’s Backhoe Service Ltd.

• RFQ for dangerous tree removal services estimated up to $40,000
• Approval of agreement of purchase and sale for 3218 Rosslyn Road (Duke Hunt Museum) to Pete’s Backhoe Service Ltd.
• Proposed rezoning process for the South Garage at 144 Barrie Drive
• Adoption of a road lifecycle strategy as per the Asset Management Plan
• Deputation from Thunder Bay Police Services regarding policing services

Public Meeting

The Council is holding a public meeting to present information and receive comments on two proposed subdivisions. The first involves a 12-lot development by Northstar Holdings, and the second involves a 17-lot development by 1974862 Ont. Ltd.

• Subdivision 01-2022: Proposed 12-lot subdivision by Northstar Holdings on Cooper Road
• Subdivision 02-2022: Proposed 17-lot, 2-block subdivision by 1974862 Ont. Ltd.
• By-law 18-2023: Approval of a Subdivision Applications Public Input Policy
• Proposed extension of Cooper Road south to provide public access for SD01-2022

Council

The Council is reviewing several property and infrastructure items, including the transfer of portions of Hanna Road and Maki Road to the municipality. The meeting also includes deputations regarding industrial development in Rosslyn and road concerns related to the Murillo Fair.

• Agreement to host two Can Car Brill Trolley Buses at Oliver Paipoonge Heritage Park
• Transfer of portions of Hanna Road and Maki Road to the Municipality
• Approval of $175.00 advertisement in the 2023 Murillo Fair Prize Book
• Approval of $150.00 advertisement for Rural Heritage Days program booklet
• Declaration of surplus and sale of municipal tables and chairs

Public Meeting

The Municipality of Oliver Paipoonge is considering a zoning by-law amendment (ZBLA01-2023) to permit 'Special Events' within several commercial zones. This housekeeping amendment would apply to General Commercial, Neighbourhood Commercial, Tourist Commercial, and General Commercial II zones.

• Zoning By-law Amendment ZBLA01-2023 to add Special Events as a permitted use
• Review of application by Lakehead Region Conservation Authority with no objection noted

Council

The Council is reviewing several municipal reports including a zoning amendment for special events in commercial zones and changes to motor vehicle racing hours. They are also considering various service contracts for bridge inspections, water quality monitoring, and crack sealing.

• Zoning amendment to allow special events in commercial zones
• Change of end times for motor vehicle racing from 10:00 p.m. to 11:00 p.m.
• Award of $7,760.00 contract to TBT Engineering for bi-annual bridge inspections
• Award of $62,489.00 contract to North Rock Engineering Inc. for landfill water quality monitoring
• Award of $37,800.00 contract to Northern Crack Sealers Inc. for crack sealing

Council

The Oliver Paipoonge Council is meeting to approve a $236,226.50 contract for gravel services and a new by-law regarding special events. The agenda also includes discussions on water meter RFPs for Rosslyn Village and a deputation from Thunder City Speedway.

• Award of Tender No. 11-2023 for gravel services to BJ Halow & Sons Constructors Ltd. for $236,226.50
• Approval of By-Law 30-2023 regarding special events on public and private property
• Approval of the Nor West Recreation Centre Collective Agreement with LiUNA Local 607
• Denial of Brenda Veneruzzo’s request for additional severances at 4696 Oliver Road
• Authorization to issue an RFP for engineering designs for the General Store and Village Square

Council

The Council is considering an agreement with Ornge for the maintenance of a helipad off Oliver Road. They are also reviewing a proposed zoning amendment to include Special Events as a permitted use in various commercial zones and a new Abuse and Harassment Policy.

• Agreement with Ornge for helipad maintenance near Kakabeka Falls airport
• Zoning amendment to add Special Events as a permitted use in GC, NC, TC, and GCII zones
• Approval of Policy 02-16-01 Abuse and Harassment Policy
• Appointment of a Treasurer via By-law 28-2023
• Proclamation of June 18, 2023, as the Longest Day of SMILES

Special Council

The Special Council meeting includes a scheduled closed session to discuss the security of municipal property. The agenda also includes the adoption of the agenda and a by-law to confirm the proceedings of the meeting.

• Closed session discussion regarding Community Risk Assessment under Municipal Act Section 239 (2) (a)
• By-law No. 23-2023 to confirm the proceedings of the April 12, 2023 meeting

Council

The Council will review reports regarding a pilot project to remove arsenic from the Rosslyn Village Drinking Water System using $20,000 in budgeted funds. Additionally, officials will consider advertising the South Garage at 144 Barrie Drive for a monthly rent of $3,000.

• Approval of arsenic removal pilot project for Rosslyn Village Drinking Water System
• Proposed lease of South Garage at 144 Barrie Drive for $3,000 per month
• Sole source contract to Nancy Tillberg for a museum website (approx. $495.00 + HST)
• Committee of Adjustment applications for new lots at 435 Boulter Road and 10984 John Street Road
• Deputation regarding property consents at 4696 Oliver Road

Council

The Municipality of Oliver Paipoonge is reviewing several Stage II funding applications to the NOHFC, including over $423,000 for the NorWest Arena Modernization Project. Council is also considering a proposal to host two trolley buses at the Founders property and the sale of the Duke Hunt Museum building.

• NOHFC Stage II application for $423,683.86 for NorWest Arena Modernization
• NOHFC Stage II application for $602,900.12 for Community Halls and Recreation Revitalization
• Proposal to host two Can Car Brill Trolley Buses at the Founders property
• RFP 02-2023 for the sale of the Duke Hunt Museum property on Rosslyn Road
• Approval of $500.00 for the Veterinary Assistance Program

Council

The Council will consider approving the 2023 municipal budget and several reports from municipal officers. Discussion includes preliminary reviews of two industrial subdivision applications on Cooper Road South and a power supply easement agreement.

• Cooper Road Subdivision East Side initial review (Report No. 2023.38)
• Vibert/Cooper Road Subdivision initial review (Report No. 2023.39)
• 2022 Annual Summary Report for Rosslyn Village Drinking Water System
• Declaration of surplus vehicles and equipment for public sale
• Racetrack power supply easement agreement with Thunder Valley Development Corporation

Committee of Adjustment

The Committee of Adjustment will hold a public hearing and decide on two applications from Ann Maloney to sever vacant land on Twin City Crossroads at Hurtig Road into two new lots of 6.06 and 3.8 hectares, leaving a retained lot of 8.32 hectares. The property is zoned Rural and the proposed lots would front on Twin City Crossroads. The meeting will also include electing a chair and approving previous minutes.

• Application 1B-02-23 (Maloney) for a new lot of 6.06 hectares
• Application 1B-03-23 (Maloney) for a new lot of 3.8 hectares
• Retained lot of 8.32 hectares after severance
• Property located on Twin City Crossroads at Hurtig Road
• Public hearing under Section 53 of the Planning Act

Council

Council is deciding on several by-laws including a new Special Events By-law and an updated Tariff of Fees that introduces a fee for special events permits. They will also consider a road transfer for a portion of Veley Lane, a $500 membership renewal with the Heart of the Continent Partnership, and two lot-creation applications from Ann Maloney. The meeting includes a closed session to discuss community risk assessment.

• Renewal of Heart of the Continent Partnership membership costing $500
• Two Committee of Adjustment applications (1B/02/23 and 1B/03/23) by Ann Maloney for new lots at Twin City Crossroads and Hurtig Road
• Acceptance of a portion of Veley Lane road allowance from an abutting property owner
• Approval of By-Law 12-2023 Special Events on Public and Private Property
• Approval of By-Law 13-2023 Tariff of Fees introducing a fee for special events permits

Council Operating and Capital Budget

Council is reviewing Draft #3 of the 2023 Operating and Capital Budget, which proposes a 5.15% tax levy increase ($433,672) after significant cuts from earlier drafts. A key decision is the future of Harstone Bridge, with four options for Council to choose. The budget package also includes a 10-year capital projection and a tax levy variance analysis.

• Decision on the future of Harstone Bridge (Report No. 2023.26) with four options
• 2023 tax levy increase of $433,672 (5.15%) after $1,031,061 in reductions from Draft #2
• Capital budget reduced by $791,454; operating budget trimmed by $240,608
• 10-year capital work backlog of approximately $6.2 million entering 2024
• Museum Master Plan financing and Founders Building Condition Assessments (Report No. 2023.27)

Council

Council will vote on awarding a contract for two new fire trucks (pumper-rescue and pumper-tanker) to Twin City Industrial, subject to a partnership agreement and final pricing. They will also decide how to fund the 2022 operating deficit of the Rosslyn Village Drinking Water System, approve a lease for office space at Murillo Hall, and authorize a salary increase for the Rosslyn Hall caretaker. The meeting includes a presentation from MPP Kevin Holland and a closed session for treasurer recruitment.

• Award of RFP #24-2022 for Fire Pumper-Tanker and Fire Pumper-Rescue to Twin City Industrial, pending partnership with Holland Enterprises and final pricing
• Funding options for the 2022 operating deficit of the Rosslyn Village Drinking Water System
• Lease agreement with S.G. McKinnon Logging Inc. for office space at Murillo Hall, 4569 Oliver Road
• Increase of Rosslyn Hall caretaker biweekly salary from $583.66 to $817.40
• Authorization to replace the furnace at the South Garage from the Working Fund Reserve

Committee of Adjustment

The Committee of Adjustment will hold a public hearing and decide on an application to sever a 2-hectare lot from 70 Sideen Drive, creating one new lot for a house and garage. The retained lot would be 3.66 hectares. The planning report recommends approval with conditions including a parkland fee of $1,000.

• Application 1B-01-23 (Gill) to create one new lot at 70 Sideen Drive
• Proposed new lot: 2 hectares, 79 m frontage; retained lot: 3.66 hectares, 100 m frontage
• Conditional approval recommended with $1,000 cash-in-lieu of parkland
• Public hearing scheduled for February 9, 2023 at 5:00 PM
• Election of Chair and Vice Chair for the Committee

Special Council

This is a procedural special council meeting with the main substantive item being a resolution to adjourn to closed session to discuss personal matters about an identifiable individual, specifically council and staff relations. The agenda contains no public decisions or financial items.

• Closed session under Municipal Act for personal matters about an identifiable individual (council and staff relations)

Council

Council will consider options for the Duke Hunt Museum property, including a real estate appraisal. They will also vote on issuing a tender for the Green Stream Water Project, approving a new public input policy for subdivisions, and setting 2023 budget meeting dates. A closed session is scheduled for labour relations and personnel matters.

• Future of Duke Hunt Museum property — Council to choose among four options and consider an appraisal (Report 2023.10)
• Green Stream Water Project tender — Council to approve issuing a tender (Report 2023.14)
• Policy 06-01-01 Subdivision Applications: Public Input Policy — Council to vote on approval (Report 2023.11)
• Fire SCBA units and thermal imaging cameras — Council to approve tendering for 12 SCBA units and 2 TICs before final 2023 budget (Report 2023.18)
• Closed session — labour negotiations with LiUNA Local 607 and treasurer recruitment

Council Operating and Capital Budget

Council is meeting to review and discuss the initial draft of the 2023 Operating and Capital Budget. The draft operating budget shows a 13.35% increase ($935,956) over 2022, driven by inflation and new asset management plan data, while the capital budget is up 19.12% ($552,377). Council will also consider registering members for AMO New Councillor Training and the Thunder Bay District Municipal League Conference.

• Draft 2023 operating budget increase of 13.35% ($935,956) over 2022
• Draft 2023 capital budget increase of 19.12% ($552,377) over 2022
• Report on province-wide municipal infrastructure deficit (Report No. 2023.07)
• Proposed registration of Councillor D. Peacock for AMO New Councillor Training
• Proposed registration of Council and Administration for Thunder Bay District Municipal League 2023 Conference & AGM

Public Meeting

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Council

Council will consider several zoning by-law amendments, including ZBLA 05-2022 (revised) to limit commercial uses in a residential area, and ZBLA 07-2022/08-2022 for Johann Simperl and Harbour Shabaqua Developments. They will also vote on a 2023 interim tax levy, a temporary borrowing by-law, and a $500 grant to St. James Anglican Church for cemetery maintenance. A deputation from Jodi Rosengren regarding ZBLA06-2022 is scheduled.

• Zoning By-law Amendment ZBLA 05-2022 (revised) to limit general commercial uses in a residential area
• Zoning By-law Amendments ZBLA 07-2022 and ZBLA 08-2022 for Johann Simperl and Harbour Shabaqua Developments Ltd.
• 2023 Interim Tax Levy By-law (No. 03-2023) and late payment charges
• Temporary borrowing by-law (No. 02-2023) for current expenditures in fiscal 2023
• $500 grant to St. James Anglican Church for cemetery maintenance