North Saanich public meetings in 2024

CANCELLED - Board of Variance

This meeting of the Board of Variance, scheduled for December 19, 2024, has been cancelled. No items will be discussed or decided.

Special Meeting of Council

This is a special meeting of North Saanich Council with a public participation period, after which council will vote to move in camera (closed to the public). The closed session will discuss personal information about a potential municipal employee, objectives and progress for the annual municipal report, and confidential negotiations with provincial or federal governments. No other business is on the agenda.

• Motion to hold remainder of meeting in camera under Community Charter sections 90(1) and 90(2)
• Discussion of personal information about an individual considered for a municipal position
• Discussion of municipal objectives and progress for the annual municipal report
• Discussion of confidential negotiations with provincial or federal governments

Regular Meeting of Council

Council will consider recommending a non-medical cannabis retail store license for Cheeky's Cannabis Merchants at 10330 McDonald Park Road, review the draft Citizen Engagement Strategy, and discuss the proposed Official Community Plan outline. The meeting also includes adoption of prior minutes and receipt of correspondence, including a request from B&B owners for urgent review of short-term rental policies.

• Cannabis retail license referral for Springs Retail Holdings Ltd. at 10330 McDonald Park Road
• Draft Citizen Engagement Strategy for endorsement
• Proposed Official Community Plan outline with vision, goals and objectives
• 2024 Freedom of Information year-end summary
• Correspondence from North Saanich B&B Owners urging review of B&B/STR policies

Special Meeting of Council

This is a special meeting of North Saanich Council with a public participation period, followed by a motion to move in camera. The closed session will discuss preliminary negotiations for a proposed municipal service, which could harm municipal interests if held publicly. No other substantive business is on the agenda.

• Public participation period with 3-minute speaking limit
• Motion to go in camera under Section 90(1)(k) of the Community Charter
• Closed discussion of negotiations for a proposed municipal service

Regular Meeting of Council

North Saanich Council will consider several staff reports, including feedback on the Victoria International Airport's proposed land use plan, a development variance permit for 750 Downey Road, and endorsement of a grant application for a parks infrastructure assessment. Council will also vote on a motion to schedule four town hall events in 2025 and receive correspondence and committee minutes.

• Development Variance Permit DVP 2024-02 for 750 Downey Road to relax setback for accessory buildings from 7.6m to 3.4m
• Endorsement of grant application for Parks System Infrastructure Condition Assessment
• Feedback on Victoria International Airport (YYJ) proposed Land Use Plan
• Motion to plan four Mayor and Council town hall events in 2025
• Appointments to Board of Variance and CRD Saanich Peninsula Water Commission (from in-camera meeting)

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee will review a presentation on on-street accessible parking standards from the Town of Sidney and WATT Consulting Group. The meeting also includes a discussion on the Diverse Abilities - IDEAL Staff Training Program.

• Presentation on On-Street Accessible Parking Standard by Town of Sidney's Director of Engineering and WATT Consulting Group
• Discussion of Diverse Abilities - IDEAL Staff Training Program
• Review of the Accessibility Plan
• Council updates and tracking sheet review

CANCELLED - Board of Variance

This meeting of the Board of Variance, scheduled for November 21, 2024, has been cancelled. No items will be discussed or decided.

• Meeting cancelled

Regular Meeting of Council

Council will consider several items, including a request from Canoe Cove Marina to temporarily waive noise bylaw restrictions to allow seawall repairs, a $6,426.83 contribution to School District #63 for track renewal, and ratification of 2025 committee appointments and acting mayor rotation. The agenda also includes presentations on the North Saanich Noise Bylaw and an update from the Sandown Centre for Regenerative Agriculture.

• Canoe Cove Marina request for non-enforcement of Noise Bylaw No. 1383 to allow seawall repairs over six shifts in November and December 2024
• Proposed $6,426.83 contribution to Saanich School District #63 for Parkland track renewal, funded from Financial Stabilization Reserve
• Ratification of 2025 Council appointments to internal and external committees, commissions, and boards
• Ratification of 2025 Acting Mayor rotation schedule
• Presentation by Ardmore Golf Course regarding North Saanich Noise Bylaw No. 1383 (2015)

Healthy Community Living Advisory Committee

The Healthy Community Living Advisory Committee will hold a regular meeting. The main item is a preliminary discussion on a Long-Term Use Plan for Noble Garden, led by the Director of Infrastructure Services. The committee will also adopt the draft minutes from its October 3, 2024 meeting.

• Preliminary discussion on a Long-Term Use Plan for Noble Garden
• Adoption of draft minutes from October 3, 2024 meeting

Agriculture and Food Security Advisory Committee

The Agriculture and Food Security Advisory Committee will hear a presentation on closing the supply gap in the local food system, and will also adopt minutes from its October 2, 2024 meeting. The presentation focuses on regional infrastructure gaps and priorities for building a sustainable local food economy.

• Presentation: 'Closing the Supply Gap: Making Transformational Change in the Food System' by Christina Peacock and Patricia Reichert
• Adoption of draft minutes from October 2, 2024 meeting
• Survey data: 77% of farmers sell directly to eaters; 100% of fishers need more local processing and cold storage

Community Planning Advisory Committee

The Community Planning Advisory Committee will receive a verbal update on Official Community Plan (OCP) engagement numbers and discuss a letter from the Province of BC to Mayor Jones regarding housing targets for North Saanich. The meeting also includes adoption of the October 1, 2024 draft minutes.

• Verbal update on OCP engagement numbers from Director of Planning F. Mazzoni
• Discussion of letter from Province of BC to Mayor Jones regarding housing targets
• Adoption of draft minutes from October 1, 2024 meeting

Special Meeting of Council

The North Saanich Council will hold a special meeting on November 4, 2024. Following standard procedures, the Council intends to move into an In Camera session to discuss personal information regarding a municipal officer, employee, or agent.

• Motion to move into In Camera session regarding personal information

Regular Meeting of Council

Council will receive a 2024 Quarter 3 Crime Summary Report from the Sidney/North Saanich RCMP. The meeting also includes a presentation on the Citizen Engagement Strategy 'What We Heard' report.

• Sidney/North Saanich RCMP 2024 Q3 Crime Summary Report
• Citizen Engagement Strategy – 'What We Heard' staff report
• Capital Region Emergency Service Telecommunications liaison report
• 2024 Union of BC Municipalities Convention liaison report
• Peninsula Recreation Commission liaison report

Regular Meeting of Council

North Saanich Council will consider two development variance permits, a housing needs report, and a multi-use path engagement strategy. They will also receive liaison reports and committee minutes. The meeting includes a public participation period and adoption of previous minutes.

• Development Variance Permit DVP 2024-03 for 11307 Chalet Road to reduce minimum lot widths for subdivision
• Development Variance Permit DVP 2024-04 for 1075 Clayton Road to allow taller and larger accessory building, with staff recommending denial and enforcement
• 2025 Interim Housing Needs Report to be received and published
• Lands End Road Multi-Use Path public engagement strategy approval
• Designation of Fire Inspectors and Fire Investigators per Fire Safety Act

CANCELLED Committee of the Whole

This Committee of the Whole meeting scheduled for October 21, 2024 has been cancelled. No items will be discussed or decided.

CANCELLED - Board of Variance

This meeting of the Board of Variance, scheduled for October 17, 2024, has been cancelled. No items will be discussed or decided.

Regular Meeting of Council

The Council will review a feasibility study for a Food Hub on District land and consider the 2025 meeting schedule. The agenda also includes the adoption of multiple bylaws regarding taxation, business, and fees.

• Purchase of 270 hydrant adapters from ICONIX Waterworks
• Food Hub Preliminary Feasibility Study
• Adoption of North Saanich Exemption from Taxation Bylaw No. 1578 (2024)
• Adoption of North Saanich Business Bylaw No. 1349 Amendment Bylaw No. 1576 (2024)
• Adoption of North Saanich Fees and Charges Bylaw No. 1471 Amendment Bylaw No. 1577 (2024)

Healthy Community Living Advisory Committee

The Healthy Community Living Advisory Committee is meeting to hear a verbal update on the Lands End multi-use path and to adopt minutes from its September 5, 2024 meeting. The agenda is otherwise largely procedural, with no other substantive items listed.

• Verbal update on Lands End multi-use path from Director of Infrastructure Services
• Adoption of draft minutes from September 5, 2024 meeting

Agriculture and Food Security Advisory Committee

The Agriculture and Food Security Advisory Committee will receive a presentation on a food hub from Ty James-Blaine Consulting Inc. and may discuss its implications for local food security. The agenda also includes adoption of the September 4, 2024 minutes and routine procedural items.

• Food Hub presentation by Ty James-Blaine Consulting Inc.
• Adoption of draft minutes from September 4, 2024 meeting
• No other substantive items on agenda

Community Planning Advisory Committee

The Community Planning Advisory Committee will review two notices of motion from Councillor DiBattista regarding accessibility at community events and accessible EV charging stations, and discuss a food hub tour. The agenda also includes adoption of the September 3, 2024 minutes and routine procedural items.

• Notice of motion: event checklists to include accessible seating/viewing and parking, and include this info in advertising
• Notice of motion: identify and put in place standards for accessible public EV charging stations
• Discussion: food hub tour
• Adoption of draft minutes from September 3, 2024

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee will review a referral from Central Saanich Council regarding a proposed development at 1934 Hovey Road, which includes two 6-storey buildings with 197 units (market rental and seniors affordable housing). The committee will provide comments on accessibility aspects of the project. Other items include a citizen engagement strategy, accessible parking at Sandown, and a seniors program update.

• 1934 Hovey Road: OCP amendment, rezoning, and development permit for two 6-storey buildings (135 market rental + 62 seniors units)
• Parking variance: 149 spaces proposed vs. 345 required (shortage of 196 spaces)
• Height variances: 17.6m and 20.5m vs. 15m maximum
• Citizen Engagement Strategy report from North Saanich
• Sandown Accessibility - Limited Mobility Parking correspondence

Special Meeting of Council

The North Saanich Council will hold a special meeting on September 24, 2024. Following initial procedural items, the Council intends to move into an in-camera session to discuss labour and employee relations.

• Motion to move into camera session under Section 90(1)(c) of the Community Charter

Regular Meeting of Council

The Council will consider implementing new Energy and Zero Carbon Step Codes for new buildings. They will also review amendments to business and fee bylaws regarding liquor and cannabis retail licensing.

• Implementation of Energy Step Code and Zero Carbon Step Code for new buildings
• Amendments to Business Licence Bylaw No. 1349 and Fees and Charges Bylaw No. 1471 for liquor and cannabis stores
• 2025 Permissive Property Tax Exemptions for various societies and churches
• Proposed municipal holiday closure from December 24, 2024, to January 2, 2025
• Notice of Motion regarding standards for accessible public EV charging stations

Special Meeting of Council

This is a special meeting of North Saanich Council with a public participation period, after which Council will move in camera to discuss personal information about a potential or current municipal officer/employee and litigation or potential litigation. No decisions or discussions on other matters are listed on the agenda.

• Public participation period with 3-minute speaking limit
• Motion to go in camera under Section 90(1)(a) of the Community Charter (personal information about an officer/employee)
• Motion to go in camera under Section 90(1)(g) of the Community Charter (litigation or potential litigation)

Board of Variance

The Board of Variance will consider a deferred application (BOV 2024-03) for an unaddressed property at the northeast corner of Mills Road and Wilson Road. The applicant seeks variances to move a farm residence to the rear of the lot, with revised setbacks and a reduced footprint. The board may approve or deny the application, and the applicant has been asked to attend.

• Variance to increase farm residential footprint setback from Mills Road from 60 m to 291.3 m
• Variance to increase farm residential footprint setback from Wilson Road from 60 m to 86 m
• Variance to increase rear of principal farm residence setback from Mills Road from 50 m to 283.3 m
• Variance to increase rear of principal farm residence setback from Wilson Road from 50 m to 86 m
• Revised site plan moves farm residential footprint to northwest corner, reducing footprint to 1,903 m²

Regular Meeting of Council

The North Saanich Council will review several quarterly monitoring reports from municipal departments. Key decisions include a request for new firefighter positions and the development concept for Wolf Orchard.

• Approval of two permanent full-time firefighter positions
• Approval of one permanent Fire Smart Coordinator/Firefighter position
• Concept development of Wolf Orchard in the 2025 budget cycle
• Maintenance of Pavelic Park as undeveloped green space
• Verbal presentation by Peninsula Tennis Club regarding Wain Park tennis courts

Special Meeting of Council

This is a special meeting of North Saanich Council with a brief public participation period, after which council will move in camera (closed to the public) to discuss confidential negotiations with senior governments and labour/employee relations. No other business is listed on the agenda.

• Public participation period: 3 minutes per speaker
• Motion to go in camera under Section 90(2)(b) of the Community Charter (confidential negotiations with provincial/federal government)
• Motion to go in camera under Section 90(1)(c) (labour relations or other employee relations)

Healthy Community Living Advisory Committee

The Healthy Community Living Advisory Committee is reviewing feedback from the Official Community Plan (OCP) engagement process. Members are also discussing staff reports regarding a potential greenhouse facility and a food hub facility on District land.

• OCP Review 'What We Heard' Engagement Summary (Staff Report No. PCS-24-019)
• Citizen Engagement Strategy (Staff Report No. CS-24-019)
• Wolf Orchard & Pavelic Park Report (Report No. IS-24-010)
• Feasibility study for a minimum 10,000 square foot commercial greenhouse facility
• Feasibility study for a minimum 5,000 square foot Food Hub facility

Agriculture and Food Security Advisory Committee

The Agriculture and Food Security Advisory Committee is reviewing staff reports regarding a new Citizen Engagement Strategy and a preliminary feasibility study for a Food Hub. Members are also discussing previous motions regarding a commercial greenhouse facility and a food hub facility on District land.

• Citizen Engagement Strategy staff report (CS-24-019)
• OCP Review 'What We Heard' engagement summary (PCS-24-019)
• Food Hub Preliminary Feasibility Study (CS-24-021)
• Feasibility study for a 10,000 square foot minimum commercial greenhouse facility
• Feasibility study for a 5,000 square foot minimum Food Hub

Community Planning Advisory Committee

The Community Planning Advisory Committee is reviewing a summary of public feedback regarding the Official Community Plan (OCP) review. The committee also discussed feasibility studies for a commercial greenhouse and a food hub facility on District land.

• OCP Review 'What We Heard' engagement summary (Staff Report PCS-24-019)
• Citizen Engagement Strategy (Staff Report CS-24-019)
• Feasibility study for a minimum 10,000 square foot commercial greenhouse facility
• Feasibility study for a minimum 5,000 square foot Food Hub facility
• Proposed Business Bylaw amendment regarding cannabis retailer fees

Board of Variance

The North Saanich Board of Variance will hold a regular meeting to consider two variance applications. The first seeks to relocate and enlarge a farm residential footprint on an unaddressed property at the northeast corner of Mills and Wilson Roads. The second requests a reduced exterior side setback for a principal building at 1390 Lands End Road. The board will also adopt minutes from previous meetings.

• Variance to increase farm residential footprint from 2,000 m² to 3,237 m² and relocate it to the rear of the lot at Mills/Wilson Roads (PID 001-336-479)
• Variance to reduce exterior side setback from 7.6 m to 5.92 m at 1390 Lands End Road
• Adoption of amended minutes from January 18, 2024 meeting
• Adoption of draft minutes from July 18, 2024 meeting

Regular Meeting of Council

North Saanich Council will receive staff reports and consider three notices of motion regarding pickleball courts, including relocating Wain Road courts to Blue Heron Park, installing acoustic panels at Wain Park, and creating a cultural and indigenous coordinator position. The agenda also includes routine items like adopting minutes, receiving committee minutes, and correspondence on various topics.

• Motion to study relocating Wain Road Pickleball Courts to Blue Heron Park with six new courts
• Motion to install acoustic panels on three sides of Wain Park Pickleball Courts
• Motion to explore part-time cultural and indigenous coordinator position
• Authorization to sign 2024-2034 Canada Community Works Fund Agreement
• Consider consent to CRD Bylaw No. 4596 for Saanich Peninsula Wastewater Services Loan

Special Meeting of Council

This is a special meeting of North Saanich council. After a public participation period, council will vote to move into a closed (in camera) session to discuss labour or employee relations and litigation or potential litigation. No other business is on the agenda.

• Motion to go in camera under Section 90(1)(c) of the Community Charter for labour or other employee relations
• Motion to go in camera under Section 90(1)(g) for litigation or potential litigation
• Public participation period limited to 3 minutes per speaker, 20 minutes total

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is meeting to discuss a federal grant application for accessible playground equipment at Centennial Park, along with routine agenda and minutes approvals. The committee will also review updates from member municipalities and public feedback.

• Enabling Accessibility Fund grant application for $125,000 to replace rope basket swing and upgrade surfacing at Centennial Park
• Approval of agenda and minutes from May 23, 2024 meeting
• Tracking sheet review of past recommendations to councils
• Public feedback from Sidney

Board of Variance

The Board of Variance will consider one application to reduce the exterior side setback from 4.5m to 3.0m at 10118 Tsaykum Road, allowing a deck expansion. The meeting also includes adoption of the January 18, 2024 minutes. The agenda is otherwise routine.

• Variance application BOV 2024-02: reduce exterior side setback from 4.5m to 3.0m for deck expansion at 10118 Tsaykum Road
• Deck addition area: 12.8m² (138 sq ft)
• Previous variance granted in 2009 for same setback reduction
• Adoption of minutes from January 18, 2024 meeting

Regular Meeting of Council

Council will review final recommendations from the Mayor's Official Community Plan Advisory Committee. The agenda also includes discussions on climate adaptation grants, policy repeals, and tax exemption amendments.

• Presentation on Carnarvon Park Pickleball Sound Study results
• Review of Mayor's Official Community Plan Advisory Committee final reports
• Grant application for FCM's Community Climate Risk Resilience Program
• Proposal to repeal seven Council policies, including Land Use – Density Bonus
• Amendment to Permissive Tax Exemption Policy NO. COU-056

Healthy Community Living Advisory Committee

The Healthy Community Living Advisory Committee is reviewing a feasibility study for a commercial greenhouse and a food hub facility. Members are also discussing the 2024 Draft Parks Master Plan and its approach to natural area conservation.

• Feasibility study for a minimum 10,000 square foot commercial greenhouse facility
• Feasibility study for a minimum 5,000 square foot Food Hub facility
• Review of the 2024 Draft Parks Master Plan
• Discussion of the Official Community Plan (OCP) review process

Agriculture and Food Security Advisory Committee

The committee will provide input on two motions regarding new food infrastructure. Council has directed staff to study the feasibility of a 10,000 square foot minimum commercial greenhouse and a 5,000 square foot minimum food hub on District land.

• Feasibility study for a 10,000 square foot minimum commercial greenhouse facility
• Feasibility study for a 5,000 square foot minimum Food Hub facility
• Review of the 2024 Draft Parks Master Plan
• Overview of the Official Community Plan (OCP) review process

Community Planning Advisory Committee

The committee will provide input on feasibility studies for a 10,000 square foot commercial greenhouse and a 5,000 square foot food hub on District land. Staff are also seeking input regarding an amendment to the Business Bylaw concerning cannabis retailers.

• Feasibility study: 10,000 sq ft minimum commercial greenhouse facility
• Feasibility study: 5,000 sq ft minimum Food Hub
• Amendment to Business Bylaw No. 1349 regarding Cannabis Retailer
• Review of 2024 Draft Parks Master Plan

Special Meeting of Council

The North Saanich Council will hold a special meeting on June 25, 2024. The meeting includes a motion to move into a private 'In Camera' session to discuss confidential information regarding negotiations between the municipality and provincial or federal governments.

• Motion to move meeting In Camera per Section 90(2)(b) of the Community Charter
• Discussion of confidential negotiations with provincial or federal governments

CANCELLED Board of Variance

The regular meeting of the North Saanich Board of Variance scheduled for June 20, 2024, has been cancelled.

Special Meeting of Council

The North Saanich Council will hold a special meeting on June 17, 2024. The meeting includes a motion to move into an in-camera session to discuss personal information regarding municipal employees or agents and confidential negotiations with provincial or federal governments.

• Motion to move into in-camera session regarding personal information of municipal officers or employees
• Discussion of confidential negotiations with provincial or federal governments

Regular Meeting of Council

The North Saanich Council will consider adopting the 2023 Annual Report and the 2023 Statement of Financial Information (SOFI). The meeting also includes a verbal report from the Mayor's Official Community Plan Advisory Committee and various liaison reports.

• Adoption of the 2023 Annual Report
• Approval of the 2023 Statement of Financial Information (SOFI)
• Official Community Plan Advisory Committee verbal report
• Application to present from Saanich Peninsula Pickleball Association

Healthy Community Living Advisory Committee

The Healthy Community Living Advisory Committee will review the 2024 Draft Parks Master Plan and the Official Community Plan review. The meeting also includes the election of a Chair and Vice Chair and a review of the 2023-2026 Strategic Plan.

• Election of the Chair
• Election of the Vice Chair
• 2024 Draft Parks Master Plan verbal overview
• Official Community Plan Review verbal overview
• Review of 2023-2026 Strategic Plan

Agriculture and Food Security Advisory Committee

The Agriculture and Food Security Advisory Committee will elect its Chair and Vice Chair. The meeting includes discussions on the 2024 Strategic Plan, the 2022 Annual Report, the 2024 Draft Parks Master Plan, and the Official Community Plan Review.

• Election of the Chair
• Election of the Vice Chair
• Review of 2024 Strategic Plan
• Review of 2022 Annual Report
• Staff report on 2024 Draft Parks Master Plan

Community Planning Advisory Committee

The Community Planning Advisory Committee will review the 2024 Draft Parks Master Plan and receive an overview of the Official Community Plan review. The meeting also includes the election of a Chair and Vice Chair and a review of the 2023-2026 Strategic Plan.

• 2024 Draft Parks Master Plan verbal overview
• Official Community Plan Review verbal overview
• Election of the Chair
• Election of the Vice Chair
• 2022 Annual Report review

Regular Meeting of Council

The North Saanich Council will consider feasibility studies for a 5,000 square foot food hub and a 10,000 square foot commercial greenhouse on District land. The meeting also includes a staff report regarding an ALR soil or fill use application at 799 Wain Road.

• Feasibility study: 5,000 sq ft minimum Food Hub on District land
• Feasibility study: 10,000 sq ft minimum commercial greenhouse facility
• ALR Soil or Fill Use Application (100058) at 799 Wain Road
• Adoption of North Saanich Zoning Bylaw Amendment No. 1570, 2024
• Saanich Peninsula Accessibility Advisory Committee reports

Special Meeting of Council

The North Saanich Council will hold a special meeting on June 3, 2024. The agenda includes a motion to move into an in-camera session to discuss labour relations, land acquisition or expropriation, and confidential negotiations with provincial or federal governments.

• In-camera discussion regarding labour or employee relations
• In-camera discussion regarding land acquisition, disposition, or expropriation
• In-camera discussion regarding negotiations with provincial or federal governments

Regular Meeting of Council

Council will conduct a public hearing regarding a zoning amendment to allow cannabis retail as a conditional permitted use in the C-5 zone. Staff recommends that Council give the amendment its third reading following the hearing. The meeting also includes discussions on emergency preparedness grants and advisory committee appointments.

• Public hearing for Zoning Bylaw No. 1255, Amendment Bylaw No. 1570 (2024) at 10330 McDonald Park Road
• $30,000 grant application for Saanich Peninsula Alert (SPA) Notification Plan
• $30,000 grant co-application with Central Saanich for Emergency Operations Centre (EOC) funding
• Appointment of Council liaisons to Agriculture and Food Security, Community Planning, and Healthy Community Living advisory committees
• Strategic Plan 2022 - 2026 progress update presentation by Peninsula Recreation Commission

Special Meeting of Council

This special meeting is scheduled to be held in camera to discuss confidential matters. The agenda includes potential discussions regarding land acquisition, disposition, or expropriation, as well as other matters protected under the Community Charter.

• Potential acquisition, disposition, or expropriation of land or improvements
• Consideration of information held in confidence regarding intergovernmental negotiations

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is reviewing the design of BC Hydro electric vehicle charging stations for the Town of Sidney. The meeting also highlights North Saanich's successful acquisition of a $25,000 accessibility grant for staff training and website upgrades.

• Review of BC Hydro EV charger standards and van-accessible space designs
• North Saanich $25,000 Local Community Accessibility Grant for staff training and website upgrades
• Report on VAA's Accessibility Plan Public Forum
• Discussion of Access Awareness Day on June 1st
• Public feedback from Sidney and Central Saanich

CANCELLED Board of Variance

The regular meeting of the North Saanich Board of Variance scheduled for May 16, 2024, has been cancelled. No items were discussed or decided.

CANCELLED Committee of the Whole

The Committee of the Whole meeting scheduled for May 13, 2024, has been cancelled. No items were discussed or decided.

Special Meeting of Council

The North Saanich Council is meeting to adopt several bylaws regarding the district's five-year financial plan and 2024 tax rates. The meeting also includes the adoption of updated rates for water and sanitary sewer services.

• Adoption of North Saanich Financial Plan Bylaw No. 1572, 2024
• Adoption of North Saanich Tax Rates Bylaw No. 1573, 2024
• Adoption of Water Rates and Regulation Amendment Bylaw No. 1574, 2024
• Adoption of Sanitary Sewer System Regulation Amendment Bylaw No. 1575, 2024
• Proposed residential tax rate of $1.1649 per $1,000 taxable value

Special Meeting of Council

This special meeting is scheduled to be held in camera to discuss confidential matters. The session will address personal information regarding municipal employees or agents, land acquisition or disposition, and confidential intergovernmental negotiations.

• Discussion of personal information regarding municipal officers, employees, or agents
• Discussion of land acquisition, disposition, or expropriation
• Discussion of confidential negotiations with provincial or federal governments

Regular Meeting of Council

The North Saanich Council will review several bylaws regarding the 2024-2028 financial plan, property tax rates, and water and sanitary sewer rates. The meeting also includes a presentation on the Official Community Plan Review 2024 engagement strategy.

• 2024-2028 Financial Plan Bylaw No. 1572
• 2024 Tax Rate Bylaw No. 1573
• 2024 Water Rates and Regulation Amendment Bylaw No. 1574
• 2024 Sanitary Sewer System Regulation Amendment Bylaw No. 1575
• Official Community Plan Review 2024 engagement schedule

Regular Meeting of Council

The North Saanich Council will review the 2023 audited financial statements and consider a $178,400.75 server replacement project. The meeting also includes discussions on noise mitigation at Wain Park and municipal consent for regional wastewater and park loans.

• Approval of $178,400.75 server replacement project with Sea to Sky Network Solutions
• Acceptance of 2023 Audited Financial Statements
• Discussion of Wain Park Pickleball Facility noise mitigation
• Consent regarding CRD Bylaw No. 4596 (Wastewater Services Loan)
• Consent regarding CRD Bylaw No. 4588 (Regional Parks Loan)

Special Meeting of Council

This special meeting of the North Saanich Council includes a public participation period. Following the public portion, Council will move to an in-camera session to discuss confidential matters.

• Public participation period
• In-camera session regarding personal information of employees or agents
• In-camera session regarding labour or employee relations
• In-camera session regarding municipal annual report preparations
• In-camera session regarding intergovernmental negotiations

CANCELLED Board of Variance

The regular meeting of the North Saanich Board of Variance scheduled for April 18, 2024, has been cancelled. No items were discussed or decided.

Special Meeting of Council

This special meeting is scheduled to be held in camera to discuss labour or employee relations. The agenda follows the procedures set out in Section 90(1)(c) of the Community Charter.

• In-camera discussion regarding labour relations or other employee relations

Budget Committee

The Budget Committee is reviewing options to reduce the 2024 tax increase and discussing the Draft 2024-2028 Financial Plan. The meeting includes presentations on capital and operating project budgets and proposed tax rate distributions.

• Proposed 7.80% overall increase in property taxes
• Approval of the five-year Capital Projects Plan
• Approval of the five-year Operating Projects Plan
• Discussion of transfers to and from Reserves and Surplus
• Review of 2024-2028 Financial Plan options

Regular Meeting of Council

Council will consider restructuring several advisory committees and adopting an updated 2023-2026 Strategic Plan. The meeting also includes ratification of various Budget Committee motions and a development permit variance for 10251 West Saanich Road.

• Restructuring of Community Planning, Agriculture and Food Security, and Healthy Community Living advisory committees
• Development Permit variance for 10251 West Saanich Road to reduce parking from six to five stalls
• Ratification of $30,000 increase for the volunteer firefighter Paid-On-Call budget
• Ratification of $125,000 funding allocation for Sandown Centre for Regenerative Agriculture
• Ratification of $25,000 funding request from Peninsula Streams Society

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee is reviewing grant applications for the Town of Sidney and the District of North Saanich. Members will also discuss feedback regarding the Sandown Centre and the Victoria Airport's Public Accessibility Forum.

• Grant application support for Town of Sidney up to $25,000 for training and awareness
• Grant application support for District of North Saanich up to $25,000 for training and awareness
• Presentation by Stephanie Jacobs regarding Sandown Centre accessibility feedback
• Discussion of Victoria Airport Authority Public Accessibility Forum attendance

Special Meeting of Council

This is a special meeting of the North Saanich Council held in camera. The session is scheduled to consider litigation or potential litigation affecting the municipality.

• In camera session regarding litigation or potential litigation

Regular Meeting of Council

The Council will review a zoning amendment denial for 1728 Shearwater Terrace and consider an accessibility grant application. The meeting also includes ratification of community grants and discussions on asset retirement policies.

• Zoning Bylaw Amendment (REZ 2023-02) for 1728 Shearwater Terrace
• SPARC BC Grant application for up to $25,000 for accessibility planning
• Approval of Finance Policy No. 3015.2 - Asset Retirement Obligation Policy
• Ratification of $36,500 in Grant In Aid applications
• CRD Regional Water Supply Development Cost Charge Program presentation

Budget Committee

The Budget Committee is reviewing the District's draft five-year financial plan, which includes a proposed 7.80% property tax increase. The meeting includes discussions on staffing requests for fire and public works, utility rate changes, and various community funding requests.

• Proposed 7.80% overall property tax increase for 2024
• $67,000 increase for North Saanich Fire Department Paid-on-Call budget
• Addition of a full-time Firefighter/FireSmart Coordinator position
• Addition of a 1.0 FTE Parks Labourer position
• $9 million investment in capital works projects

CANCELLED Board of Variance

The regular meeting of the North Saanich Board of Variance scheduled for March 21, 2024, was cancelled. No items were discussed or decided.

Committee of the Whole

The Committee of the Whole is reviewing 22 grant-in-aid applications totaling $77,409 against a proposed budget of $33,500. The committee is also reviewing a final report regarding the maintenance and alignment of community advisory commissions.

• 2024 Grant in Aid requests totaling $77,409
• Proposed Grant in Aid budget of $33,500
• Commission Review Working Group Final Report (CS-2024-04)
• Review of Bylaw 1389, 1433, and 1388 regarding community commissions

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee is reviewing next steps for the District's Official Community Plan (OCP) review process. Discussions include monitoring provincial housing announcements and receiving updates from specialized working groups on climate, marine, and agriculture.

• Update on Staff Report PCS-23-022 regarding OCP Review recommendations
• Discussion on monitoring Provincial Housing Announcements
• Report from Marine and Waterways Working Group regarding live sea wall protection
• Report from Agricultural and Food Security Working Group regarding food production resiliency
• Presentation on the Natural Assets Initiative by R. Brooke

Special Meeting of Council

This special meeting is scheduled to be held in camera to discuss confidential matters. The session will focus on labour or employee relations and confidential negotiations involving provincial or federal governments.

• Discussion of labour or other employee relations
• Discussion of confidential negotiations with provincial or federal governments

Regular Meeting of Council

The Council will review several staff reports regarding emergency preparedness, fire management, and infrastructure. Discussions include updates to the Sandown Centre for Regenerative Agriculture operating agreement and a water main renewal project.

• Authorization of $154,129.00 for Jacobs Consultancy Canada for the 2024 Water Main Renewal Project
• Proposed $200,000 grant application for a Firefighter/FireSmart Coordinator position
• Proposed $30,000 grant application for Emergency Operations Centre training
• Update to Sandown Centre operating lease to increase cultivation from 8 to 18 acres
• Notice of motion regarding parking expansion at Cy Hampson Park

CANCELLED Community Stewardship Commission

The regular meeting of the Community Stewardship Commission scheduled for February 28, 2024, has been cancelled.

Commission Review Working Group

The Commission Review Working Group is discussing a recommendation report to change how advisory bodies function in North Saanich. The proposal suggests replacing 'Commissions' with 'Advisory Bodies' and creating three specific groups for Agriculture, Planning, and Public Spaces, Natural Resources and Environmental Health.

• Proposal to create three specific Advisory Bodies: Agriculture, Planning, and Public Spaces, Natural Resources and Environmental Health
• Recommendation to set Advisory Body membership to 7 members
• Recommendation to establish 2-year terms with staggered membership
• Proposal to implement a 3-consecutive-term limit for members
• Recommendation to rename the Stewardship Commission to a new Advisory Body

CANCELLED Community Planning Commission

The regular meeting of the North Saanich Community Planning Commission scheduled for February 21, 2024, has been cancelled. No business was conducted.

Commission Review Working Group

The Commission Review Working Group is discussing a draft report to change how advisory bodies function in North Saanich. The proposal suggests replacing formal Commissions with Advisory Committees to increase flexibility and better align with Council strategic goals.

• Proposal to create three specific Advisory Committees: Agriculture, Parks and Environment, and Planning
• Recommendation to set advisory membership to 7 members with 2-year staggered terms
• Proposal to implement a 3-consecutive-term cap for advisory members
• Recommendation to rename the Stewardship Commission to the Parks and the Environment Advisory Committee
• Discussion regarding a potential per diem for members attending daytime meetings

CANCELLED Board of Variance

The regular meeting of the North Saanich Board of Variance scheduled for February 15, 2024, has been cancelled.

CANCELLED Community Agricultural Commission

The regular meeting of the Community Agricultural Commission scheduled for February 14, 2024, has been cancelled. No business will be conducted by this body at this time.

Commission Review Working Group

The Commission Review Working Group is discussing improvements to how local commissions operate. Discussions include membership terms, meeting schedules, and ways to involve youth and diverse demographics.

• Discussion on high school credit opportunities for student commission members
• Review of overlap between different Commission Terms of Reference
• Proposal for staggered 2 and 3 year terms for commission members
• Discussion on potential increases to commission application fees
• Review of meeting frequency and preferred meeting times

Committee of the Whole and Special Meeting of Council

The Committee of the Whole and Special Council meetings include discussions on updated Official Community Plan timelines and various community funding requests. Council will also consider a rezoning application for cannabis retail at 10330 McDonald Park Road and a bridge contract award.

• Rezoning application to allow Cannabis Retail at 10330 McDonald Park Road
• $116,900.00 contract award to Hoel Contracting Ltd. for Reay Creek Park Pedestrian Bridge
• Funding requests from Sidney Museum & Archives Society, Flavour Trails, Friends of North Saanich Parks, and Beacon Community Services
• Appointment of Barbara Webster as Financial Officer
• Pauquachin request for an Addition to Reserve totaling approximately 132.9 acres

Commission Review Working Group

The Commission Review Working Group is discussing its mandate to review the governance, membership, and efficiency of District commissions. Members are exploring ways to improve community engagement and identify resource implications for these groups.

• Discussion of Terms of Reference mandate bullet points regarding stakeholder connection and financial implications
• Review of commission membership diversity and ideal group sizes
• Discussion of meeting frequency and scheduling to align with Council
• Review of communication and engagement options for community members

Regular Meeting of Council

The Council will review a summary of provincial housing legislation and its impacts on the District. The meeting also includes presentations from the Sidney Museum & Archives Society and the Commission Review Working Group.

• Provincial Housing Legislation Summary (Bills 35, 44, 47)
• Sidney Museum & Archives Society 2023 Annual Report and 2024 Business Plan
• Commission Review Working Group Interim Report
• North Saanich Residents Association poll on proposed cannabis retail at 10330 McDonald Park Road
• Peninsula Streams Society funding request

Special Meeting of Council

The North Saanich Council is convening a special meeting to move into a closed session. The purpose of the in-camera session is to consider confidential information regarding negotiations between the municipality and provincial or federal governments, or between those governments and a third party.

• Motion to move into camera session under Section 90(2)(b) of the Community Charter

Commission Review Working Group

The Commission Review Working Group is discussing how to align commissions with Council's strategic priorities. Members are reviewing the efficiency, membership, and community value of existing commissions.

• Discussion of Terms of Reference mandate bullet points 2, 3, and 4
• Review of Commission membership diversity and number of members
• Review of referral processing timelines from Council and staff
• Discussion regarding the number of commissions (3 vs 5)
• Review of Bylaws #1432, #1433, and #1389

Special Meeting of Council

This special meeting is scheduled to be held in camera to discuss confidential matters. The session will address personal information regarding municipal employees or agents and confidential negotiations involving provincial or federal governments.

• Discussion of personal information regarding municipal officers, employees, or agents
• Consideration of confidential information regarding intergovernmental negotiations

Regular Meeting of Council

Council will consider a development variance permit for 474 Wain Road and approve the approach for the 2024 Strategic Plan Update. The meeting also includes receiving several quarterly monitoring reports for emergency, financial, corporate, and infrastructure services.

• Development Variance Permit DVP 2023-06 for 474 Wain Road
• 2024 Strategic Plan Update approach approval
• $1,000 sponsorship request for 2024 Farmer to Farmer Conference
• Notice of Motion regarding Bamberton Quarry Expansion Project
• Quarterly monitoring reports for Emergency, Financial, Corporate, and Infrastructure services

Saanich Peninsula Accessibility Advisory Committee

The provided document contains only portal login information and no meeting agenda items. There are no decisions, discussions, or proposals recorded for this meeting.

Saanich Peninsula Accessibility Advisory Committee

The Saanich Peninsula Accessibility Advisory Committee will meet to elect a Chair and Vice-Chair. The agenda also includes discussions on the Parks and Trails Master Plan and the Access Awareness Committee.

• Election of Committee Chair and Vice-Chair
• Review of Terms of Reference
• Presentation of Central Saanich Parks and Trails Master Plan
• Access Awareness Committee update from Beacon Community Services/SHOAL Centre
• Approval of November 23, 2023, meeting minutes

Saanich Peninsula Accessibility Advisory Committee

The provided document contains only portal login interface text and does not include an agenda or any items for discussion. There are no decisions, proposals, or topics listed for the Saanich Peninsula Accessibility Advisory Committee meeting.

Commission Review Working Group

The Commission Review Working Group is reviewing the purpose and efficiency of current District commissions. The group is discussing the mandate of the working group itself and reviewing specific establishment bylaws for the Community Planning, Agricultural, and Stewardship commissions.

• Review of Terms of Reference mandate points 1 and 7
• Discussion of Community Planning Commission Establishment Bylaw 1432
• Discussion of Community Agricultural Commission Establishment Bylaw 1433
• Discussion of Community Stewardship Advisory Commission Bylaw 1389
• Review of Council's Strategic Plan 2023-2026

CANCELLED Community Stewardship Commission

The regular meeting of the Community Stewardship Commission scheduled for January 24, 2024, has been cancelled.

Board of Variance

The Board of Variance will review an application for 9035 Lochside Drive to reduce the required front building setback from 7.6m to 6.0m. The applicant seeks this change to accommodate a refined design that addresses steep slope geotechnical concerns and protects existing trees.

• Variance request: 903im Lochside Drive - reduce front setback from 7.6m to 6.0m
• Property features: Site is located within Marine Uplands and Steep Slopes Development Permit Areas

RESCHEDULED Commission Review Working Group

The Commission Review Working Group meeting originally scheduled for January 17, 2024, has been rescheduled. The meeting will now take place on Wednesday, January 24, 2024, at 2:00 p.m. in the Council Chambers.

• Rescheduling of the Commission Review Working Group meeting

CANCELLED Community Planning Commission

The regular meeting of the North Saanich Community Planning Commission scheduled for January 17, 2024, has been cancelled.

The Mayor's Official Community Plan Advisory Committee

The Mayor's Official Community Plan Advisory Committee discussed updates regarding the Official Community Plan (OCP) review process and provincial housing announcements. Staff reported that current infrastructure has no capacity for new development and that new developments must pay for their own infrastructure. The committee also received a presentation from BC Transit regarding regional transit networks and future service expansions.

• BC Transit presentation on rapid transit networks and electric fleet transition by 2040
• Staff report PCS-23-022 regarding OCP review recommendations and next steps
• Discussion on infrastructure capacity and the requirement for new developments to fund their own infrastructure
• Update on provincial housing announcements regarding density and prefab structures
• Renaming of the Agricultural Working Group to the Agricultural & Food Security Working Group

Special Meeting of Council

This special meeting is scheduled to be held in camera to discuss confidential matters. The session will cover personal information regarding municipal employees or agents, municipal progress reports, and confidential negotiations with provincial or federal governments.

• Discussion of personal information regarding municipal officers, employees, or agents
• Review of municipal objectives and progress reports for the annual report
• Consideration of confidential information regarding intergovernmental negotiations

Regular Meeting of Council

The Council will consider a $30,000 grant application for emergency personal protective equipment and a $59,730 contract for traffic calming analysis in Deep Cove. They will also discuss a new strategy for identifying pickleball facilities in collaboration with neighboring municipalities.

• $30,000 Community Emergency Preparedness Fund application for new turnout gear
• $59,730 contract award to Watt Consulting Group for traffic calming on Tatlow, Birch, Wain, and Downey Roads
• Proposed peninsula pickleball strategy with Sidney and Central Saanich
• $2,000 donation request for the Wounded Warrior Run
• Request for provincial support regarding speed and red light cameras in Victoria

Commission Review Working Group

The Commission Review Working Group will meet to establish its schedule, review its Terms of Reference, and develop a workplan. The group is tasked with reviewing the governance, purpose, and efficiency of District commissions to assist Council decision-making.

• Review of commission governance structures and membership
• Identification of resource and financial implications for commissions
• Establishment of a weekly meeting schedule through February 28, 2024
• Requirement to submit a final report to Council by February 29, 2024

CANCELLED Community Agricultural Commission

The regular meeting of the Community Agricultural Commission scheduled for January 10, 2024, has been cancelled.