Metchosin public meetings in 2023
136 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Special Council Meeting
The Special Council Meeting scheduled for December 20, 2023, is focused on moving into a closed portion of the meeting. The session will address potential litigation affecting the municipality and receive solicitor-client privileged advice.
- Motion to close the meeting to the public under Section 90(1)(g) and (i) of the Community Charter
Special Council Meeting New Business/Supplemental Agenda
Council received correspondence regarding a proposed four-month pilot project to use the old school gym. The Metchosin Pickleball Club is requesting access on Monday and Tuesday mornings from January 8 through April 30, 2024.
- Proposed gym rental pilot project for Metchosin Pickleball Club
- Request for use of old school gym twice per week (Monday/Tuesday mornings)
Special Council Meeting
Council will review a proposed fee schedule for renting the community multi-use gymnasium. The meeting also includes discussions on priorities for the former Metchosin Elementary School site and reviews of resident correspondence regarding the site's future use.
- Proposed gymnasium fees: $200 for community groups, $25/hour for recreation groups, $0 for first responders, and $500/hour for commercial users
- Proposed damage deposits ranging from $200 to $2,000 depending on user type
- Direction to staff to amend the Fees Bylaw, 2008 to include gymnasium fees
- Council priorities for school site use: community, recreation, first responder/emergency, and commercial
- Review of correspondence regarding the Metchosin Natural History Club and green space usage
Special Finance Committee - Budget Meeting
The Special Finance Committee is meeting to discuss a staff report regarding the draft budget for the years 2024 through 2028. The meeting includes a session for public participation.
- Staff Report, 2024-2028 Draft Budget
Council Meeting New Business/Supplemental Agenda
The Council is reviewing recommendations regarding a rezoning application for 4499 Leefield Road. Additionally, the meeting includes a staff report concerning the renewal of the Metchosin Museum Society Licence of Occupation.
- Rezoning application for 4499 Leefield Road
- Metchosin Museum Society Licence of Occupation renewal
- Correspondence regarding 4499 Leefield Road subdivision concerns
- Discussion of property boundaries and easement considerations for the museum lease
Finance Committee
The Finance Committee will hear a presentation regarding the Capital Regional District's proposed Regional Water Supply Development Cost Charge (DCC) Program. The program aims to use fees from developers to help fund $1.4 billion in regional water infrastructure projects over the next 30 years.
- Presentation on proposed CRD Regional Water Supply Development Cost Charge Program
- Proposed RWS DCC rate of $11,966 per lot for low-density residential development
- Proposed RWS DCC rate of $10,471 per unit for medium-density multi-family development
- Review of Greater Victoria Public Library 2024 Budget and Five-Year Financial Plan
- Adoption of minutes from November 20, 2023, and November 23, 2023, meetings
Council Meeting
The Council will consider several recommendations from committee meetings, including a rezoning application for 4499 Leefield Road and a development variance permit for 1050 Matheson Lake Road. The agenda also includes a second reading of the Council Code of Conduct Bylaw No. 682 and discussions on regional service agreements.
- Rezoning Application: 4499 Leefield Road
- Development Variance Permit: 1050 Matheson Lake Road
- Second reading of Council Code of Conduct Bylaw No. 682, 2023
- 2024-2026 CRD Bylaw Enforcement and Animal Control Services Agreement
- West Shore Parks & Recreation Society 2024 Budget and Requisition
Special Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The Special Public Works & Protective Services Committee is conducting a workshop regarding the future use of the Old School property. The session includes reviewing public correspondence concerning facility management, community access, and land use.
- Metchosin School Site Visioning Workshop (Agenda Item 3.a)
- Review of correspondence from Morgan Yates, Carol Voyt, and Debra Pile
- Discussion of site usage including classrooms, gymnasium, and outdoor playing fields
Special Council Meeting
The Special Council Meeting is scheduled for November 30, 2023. The agenda consists of procedural items and a motion to close the meeting to the public to discuss personal information about an individual related to a municipal position.
- Motion to close the meeting to the public under section 90(1)(a) of the Community Charter
Special Public Works & Protective Services Committee
The Special Public Works & Protective Services Committee is holding a visioning workshop to discuss the long-term management and strategic framework for the former school facility. The discussion includes evaluating options such as in-house management, outsourcing to commercial companies, or partnering with non-profit organizations.
- Workshop on Metchosin School Site Visioning with facilitators from Arts Portal Inc.
- Review of three facility operation models: In-House Management, Outsourced Management, and Non-Profit Partnership
- Discussion regarding the development of a research-driven arts and culture strategy
- Review of school site financials, including 2023 budget figures for maintenance and utilities
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment & Natural Areas Committee is reviewing recommendations from the Environmental Advisory Select Committee. The agenda includes several pieces of resident correspondence supporting legal action against the petrochemical industry.
- Review of Environmental Advisory Select Committee Recommendations regarding 'Sue Big Oil' campaign
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The committee will receive a staff memo regarding an update for the Flesh Road Bridge, also known as Hall Bridge. The agenda includes correspondence from a resident requesting that access from Happy Valley to the Galloping Goose remain open and maintained.
- Staff Memo: Flesh Road Bridge (aka Hall Bridge) Update
Community Planning Committee Meeting New Business/Supplemental Agenda
The Committee is reviewing a staff memo and correspondence related to the Weir Beach stairs. The correspondence from Gord and MaryAnne Christie expresses support for 'Option 2' for the stair repairs.
- Staff Memo regarding Weir Beach Stairs (Agenda Item 7.c)
- Correspondence from Gord and MaryAnne Christie regarding repair options
Public Works & Protective Services Committee
The Public Works & Protective Services Committee discussed a proposal to combine affordable housing with a new fire hall. The committee also reviewed provincial grant applications for emergency services and discussed management strategies for the Metchosin Elementary School site.
- Proposal to integrate BC Indigenous Housing Society affordable units with new fire hall
- $30,000 grant application for Emergency Support Services supplies
- $30,000 grant application for Emergency Operations Centre equipment
- Up to $200,000 FireSmart Community Funding & Supports grant application
- Up to $30,000 grant application for Fire Department equipment and electric tools
Community Planning Committee
The Community Planning Committee is reviewing staff reports regarding a rezoning application for 4499 Leefield Road and a development variance permit for 1050 Matheson Lake Road. The meeting also includes presentations on housing options in Metchosin and the Austin Healey Club of America rendezvous.
- Rezoning application at 4499 Leefield Road
- Development Variance Permit request for 1050 Matheson Lake Road
- Presentation on housing options, including secondary suites and tiny homes
- Staff memo regarding Weir Beach Stairs
- Presentation by Geoff Chrysler regarding the Austin Healey Club of America rendezvous
Environment & Natural Areas Committee
The Environment & Natural Areas Committee will hear a presentation from Andrew Gage of West Coast Environmental Law regarding the Sue Big Oil Campaign. The committee will also review correspondence related to the campaign and discuss recommendations from the Environmental Advisory Select Committee.
- Presentation: Andrew Gage, West Coast Environmental Law, on Sue Big Oil Campaign
- Review of Sue Big Oil Campaign submissions from Town of View Royal, Bev Bacon, and Katy Nelson
- Review of Environmental Advisory Select Committee recommendations
Special Council Meeting
The council will meet to consider and vote on closing the meeting under section 90(1) of the Community Charter to discuss personal information about an identifiable individual.
- Motion to close meeting to public under section 90(1)(a)
Special Finance Committee
The Special Finance Committee is reviewing a draft five-year financial plan covering operating and capital budgets. The report notes that the District requires measured increases to account for inflation, construction costs, and new housing mandates.
- 2024-2028 Draft Five-Year Financial Plan staff report
- Correspondence regarding Lisa Gee, Business Improvement Fund
Council Meeting New Business/Supplemental Agenda
The Council will review a status update regarding the Centre Mountain Stormwater System Approval. The meeting also includes correspondence related to the proposed Good Neighbour Bylaw 2023, No. 686.
- Status update on Centre Mountain Stormwater System Approval
- Review of Good Neighbour Bylaw 2023, No. 686
Special Council Meeting
The Special Council meeting scheduled for November 20, 2023, includes a resolution to close a portion of the meeting to the public. The closed session is requested under section 90(1)(a) of the Community Charter to consider personal information regarding an individual being considered for a municipal position.
- Motion to close the meeting to the public regarding personal information about a potential employee or official
Finance Committee
The committee will consider a recommendation to approve the 2024 budget and requisition request for the West Shore Parks and Recreation Society. The proposed request is $6,049,086, representing a 4% increase over the 2023 approved amount.
- Proposed $6,049,086 requisition request for West Shore Parks & Recreation Society
- WSPRS 2024 budget includes a new Human Resources Specialist position valued at $83,218
- Planned fees and charges increases effective September 2024, including 4.59% for golf and 4.43% for indoor facilities
- Establishment of new capital reserves for skatepark maintenance ($5,000 annually) and electric car charging stations ($2,000 annually)
Council Meeting
The Council is scheduled to review a Good Neighbour Bylaw and an Official Community Plan amendment. The agenda also includes staff reports regarding property titles on Morland Road and time limits for reapplication at Matheson Lake Road.
- Good Neighbour Bylaw 2023, No. 686 (second reading)
- Metchosin Official Community Plan Amendment Bylaw No. 693
- Section 57 Notice on Title, 4533 Morland Road
- Reduced Time Limit for Reapplication, 1050 Matheson Lake Road
- Application Fee Review
Special Council Meeting
The Special Council Meeting scheduled for November 14, 2023, is focused on a motion to exclude the public from part of the meeting. The session will address personal information related to an individual being considered for a municipal position.
- Motion to close the meeting to the public under section 90(1)(a) of the Community Charter
Special Council Meeting
The Special Council Meeting scheduled for November 7, 2023, is a closed session. The purpose of the meeting is to consider personal information related to an individual being considered for a municipal position.
- Resolution to close the meeting to the public under section 90(1) of the Community Charter
Special Community Planning Committee
The Buffer Land Working Group presented recommendations to Council regarding the future management of the 113.5-acre Buffer Land. The report proposes a four-phase process to rezone the land to a conservation-oriented park designation and develop a formal management plan.
- Recommendation to rezone Buffer Land from Commercial Recreation (CR) 2 and CR3 to Parkland zone (P3)
- Proposal for a four-phase implementation process including budget and resource identification
- Alternative option presented to consider a sale to a third party if Council cannot resource the park
- Identification of the 113.5-acre parcel as a critical ecological buffer for Bilston Creek watershed
Council Meeting
The Council meeting includes a vote to adopt Animal Control Bylaw 2023, No. 692 and the appointment of KPMG as auditors for 2024. The agenda also covers staff reports on municipal appointments, grant opportunities, and upcoming council schedules.
- Adoption of Animal Control Bylseb 2023, No. 692
- Appointment of KPMG as Auditors for 2024
- Review of BC Active Transportation Infrastructure Grants
- Staff report on Council Member Appointments for 2024
- Staff report on 2024 Acting Mayor Schedule
Council Meeting New Business/Supplemental Agenda
The council will review correspondence regarding the Province's decision not to conduct an environmental review of the Bamberton aggregate quarry expansion. Correspondence from residents and other mayors highlights concerns about environmental impacts.
- Correspondence for Information on Bamberton Quarry Expansion (Item 1)
Finance Committee
The Finance Committee is reviewing the District's third-quarter financial results and the 2024-2027 budget discussion schedule. The meeting also includes presentations regarding the Children’s Health Foundation of Vancouver Island and a summary of Metchosin Community Day.
- Recommendation to award Upland Agricultural Consulting Ltd. $39,840 for the Agricultural Plan
- Third Quarter Financial Report showing $495,437 reimbursed for BC Wildfire deployment
- Report of approximately $25,000 in unplanned repairs for Engine 4 and a school heat pump
- Review of Metchosin Community Day summary and costs
Council Meeting
The Council will review several committee recommendations regarding short-term rentals, water standards for subdivisions, and stormwater management. The meeting also includes decisions on adopting new bylaws for animal control and heritage/general tax exemptions.
- Adoption of Animal Control Bylaw 2023, No. 692
- Adoption of Heritage Tax Exemption Bylaw 2023, No. 688
- Adoption of General Tax Exemption Bylaw 2023, No. 689
- Consent for CRD Bylaw No. 4551 regarding land assembly and housing
- Review of recommendations for short-term vacation rentals and subdivision water standards
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The BC Indigenous Housing Society (BCIHS) will provide a presentation regarding a project that combines affordable housing with a new firehall. The presentation includes a summary of various potential funding sources for the development.
- Presentation by Colin Doylend on combining affordable housing with a new firehall
- Review of CMHC Seed Fund options including interest-free loans up to $350,000 and non-repayable contributions up to $150,000
- Review of BC Housing pre-development financing grants up to $200,000
- Review of Vancity grants up to $80,000 for climate resilience
- Review of Federation of Canadian Municipalities grants up to $500,000
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment & Natural Areas Committee is reviewing a recommendation regarding a 'Sue Big Oil' campaign and considering a staff report on the BC Zero Carbon Step Code. The meeting includes review of resident correspondence expressing both support for and opposition to these environmental initiatives.
- Review of Environmental Advisory Select Committee Recommendation regarding Sue Big Oil campaign
- Review of Staff Report regarding BC Zero Carbon Step Code adoption
- Correspondence regarding potential $1 per resident contribution to litigation funding
Public Works & Protective Services Committee
The Public Works & Protective Services Committee will review a presentation regarding combining affordable housing with a new firehall. The meeting also includes discussions on the Metchosin Elementary School site framework and grant applications for community emergency preparedness.
- Presentation: Combining Affordable Housing with New Firehall by BC Indigenous Housing Society
- Staff Report: Metchosin Elementary School Site Framework and Management
- Staff Report: Grant Application for UBCM Community Emergency Preparedness Fund (CEPF) and Community Resiliency Investment Fund (CRI)
- Presentation: Sports Accessibility at Metchosin Elementary School
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee will review a Councillor's report regarding the procedures and standards used to verify water availability for new subdivisions. The agenda includes correspondence from Bev Bacon requesting clarification on testing methods, aquifer status, and potential threats to neighboring wells.
- Review of standards for 'Proof of Water' for subdivision approval
- Correspondence from Bev Bacon regarding groundwater testing and transparency
Community Planning Committee
The Community Planning Committee is reviewing the context, current regulations, and potential future actions regarding short-term rentals in Metchosin. The presentation covers existing business license requirements and explores options such as increased enforcement or higher fees.
- Presentation by Councillor Shukin on Short Term Vacation Rentals
- Staff Report providing background information on Short Term Rental regulations
- Review of current Metchosin STR business license requirements ($35 annually + $500 deposit)
- Discussion of potential actions including higher fees or prohibitions
Environment & Natural Areas Committee
The Environment & Natural Areas Committee will review a presentation regarding the Sue Big Oil Campaign and consider the adoption of the BC Zero Carbon Step Code. The meeting also includes updates on stormwater management planning and staff reports on climate policy.
- Presentation by Andrew Gage (West Coast Environmental Law) regarding the Sue Big Oil Campaign
- Consideration of adopting the BC Zero Carbon Step Code
- Staff report regarding the BC Zero Carbon Step Code
- Review of recommendations for Buffer Land Stormwater Management Planning
- Correspondence from the David Suzuki Foundation and The Pembina Institute regarding climate policy
Special Council Meeting
The District of Metchosin is reviewing a questionnaire from the Capital Regional District (CRD) regarding regional transportation governance. Council will deliberate on individual member responses to establish a unified position on topics such as funding priorities, transit, and local control.
- Endorsement of a unified response to the CRD Transportation Governance Questionnaire
- Direction for staff to forward the final Council response to the CRD
Special Council Meeting
The council will meet in closed session to discuss personal information and legal advice.
- Motion to close meeting to public
Council Meeting New Business/Supplemental Agenda
The Council is reviewing several written submissions from residents concerning a rezoning application and an Official Community Plan (OCP) amendment for 4696 Beckingham Road. The correspondence includes concerns about the legal implications of the amendment, the impact of density increases on community services, and the financial verification of water infrastructure.
- Correspondence regarding 4696 Beckingham Road Rezoning Application
- Proposed Official Community Plan Amendment Bylaw No. 690
- Discussion of Amenity Development Zone for parkland dedication and community piped water
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing a staff report regarding a request for a Development Variance Permit at 1050 Matheson Lake Road. The agenda includes correspondence from the applicant, Joseph Calenda, and a supporting statement from a neighbor.
- Staff Report: Request for Development Variance Permit, 1050 Matheson Lake Road
Public Works & Protective Services Committee
The Public Works & Protective Services Committee will hear a presentation from Fire Chief Stephanie Dunlop regarding department deployments. The agenda also includes reviewing minutes from previous Healthy Community Advisory Select Committee meetings.
- Presentation: Metchosin Fire Department Deployments by Fire Chief Stephanie Dunlop
- Review of Healthy Community Advisory Select Committee minutes from July 25 and August 22, 2023
Community Planning Committee
The Community Planning Committee will hear a presentation on municipal and regional tourism. The agenda also includes a staff report regarding a development variance permit request for 1050 Matheson Lake Road.
- Presentation: Municipal & Regional Tourism by Gail Scott (Sooke) and Callum Matthews (Tourism Vancouver Island)
- Staff Report: Development Variance Permit request for 105 and 0 Matheson Lake Road
- Update: Centre Mountain Estates (CME) Stormwater Detention Pond
Environment & Natural Areas Committee
The Environment & Natural Areas Committee will review correspondence regarding water licenses on Bilston Creek and an interim fish habitat assessment for Hewitt Creek. The meeting also includes updates on provincial assistance requests for drought monitoring and shoreline conditions.
- Correspondence from Bev Bacon regarding water licenses on Bilston Creek and tributaries
- Interim Update on Hewitt Creek Fish Habitat Assessment by BWHPA
- Review of provincial assistance for Critical Environmental Flow Thresholds in Bilston Watershed
Finance Committee
The Finance Committee will review a presentation regarding an ultra-light rail system and discuss staff reports on the August 2023 financial update and an Agricultural Plan contract award. The meeting also includes the adoption of previous minutes and committee updates.
- Presentation by Geoff Pearce & Stephen Kong (Think Eco Power Systems) regarding Ultra Light Rail
- Staff Report: Financial Update to August 20．3
- Staff Report: Agricultural Plan, Request for Proposal (RFP) Award of Contract
- Adoption of July 17, 2023, Finance Committee meeting minutes
Council Meeting
The Metchosin Council meeting agenda includes decisions on two tax exemption bylaws and a rezoning application for 4696 Beckingham Road. The session also features a development variance permit request for 5097 William Head Road and updates on stormwater facility design.
- Rezoning Application: 4696 Beckingham Road (Official Community Plan and Zoning Amendment Bylaws)
- Heritage Tax Exemption Bylaw, 2023, No. 688
- General Tax Exemption Bylaw, 2023, No. 689
- Development Variance Permit request for 5097 William Head Road
- Staff Report: Buffer Land Stormwater Facility Design and Approval Status
Special Council Meeting
The Special Council Meeting on August 31, 2023, is scheduled to address items that require the public to be excluded from the session. The agenda focuses on discussing personal information related to municipal positions and receiving legal advice protected by solicitor-client privilege.
- Motion to close the meeting to the public under section 90(1)(a) and (i) of the Community Charter
Special Council Meeting
The Special Council meeting scheduled for August 18, 2023, is proposed to be held in a closed session. The agenda focuses on discussing personal information related to municipal positions and receiving legal advice protected by solicitor-client privilege.
- Motion to close the meeting to the public under section 90(1)(a) and (i) of the Community Charter
- Consideration of personal information regarding a municipal officer, employee, or agent
- Receipt of communications subject to solicitor-client privilege
Council Meeting New Business/Supplemental Agenda
Council is reviewing a staff report regarding municipal requirements under the Accessible BC Act. The agenda includes correspondence from Colwood Councillor Kim Jordison recommending continued participation in the Intermunicipal Advisory Committee on Disability Issues (IACDI).
- Staff Report: Accessible BC Act - Municipal Requirements, Update
- Recommendation to continue participation in the Intermunicipal Advisory Committee on Disability Issues (IACDI)
- Proposal to use $10,000 from the 2023-2027 Financial Plan for accessibility plan assistance and facilitated engagement sessions
Special Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing a staff report regarding a rezoning application and amenity rezoning proposal for the property at 4696 Beckingham Road. The meeting includes consideration of public correspondence regarding lot density, water infrastructure, and environmental impacts.
- Rezoning application for 4696 Beckingham Road
- Review of correspondence regarding proposed subdivision density (24 lots vs lower estimates)
- Discussion of piped water infrastructure costs and impact on property value
- Review of hydrologist's technical memorandum regarding groundwater levels
Special Community Planning Committee
The Special Community Planning Committee is reviewing a development variance permit for 5097 William Head Road and a rezoning application for 4696 Beckingham Road. The meeting includes staff reports regarding these land use changes.
- Development Variance Permit for 5097 William Head Road to reduce side yard setback from 3m to 2.4m
- Rezoning Application for 4696 Beckingham Road
Council Meeting
The Council will hear presentations regarding a pilot program for ultra light rail technology and an introduction to the Zero Carbon Step Code. The meeting also includes discussions on the Buffer Land Working Group report and updates on the Accessible BC Act.
- Presentation: Ultra Light Rail proposal by Stephen Kong (Think Eco Power Systems)
- Presentation: Zero Carbon Step-Code introduction by Jane Devonshire
- Review of Buffer Land Working Group Interim Report
- Update on Staff Report regarding Accessible BC Act municipal requirements
- Authorization for CAO to sign 2023 Next Generation 911 Funding Agreement
Special Council Meeting
The Special Council meeting scheduled for August 9, 2023, includes a motion to exclude the public from part of the session. The closed portion is intended to address the acquisition, disposition, or expropriation of land or improvements.
- Motion to close the meeting to the public under section 90(1)(e) of the Community Charter regarding land
Special Council Meeting
The Council will hold a special meeting behind closed doors. The session is being held in private to discuss land acquisition or disposition, law enforcement matters, and solicitor-client privilege.
- Closed session regarding the acquisition, disposition, or expropriation of land
- Closed session regarding law enforcement
- Closed session regarding receipt of advice subject to solicitor-client privilege
Community Planning Committee
The Community Planning Committee reviewed requests for a garage development at 3667 Park Drive and a variance permit for 1585 Zanita Heights. Members also discussed remediation plans for the Weir Beach Trail and addressed concerns regarding unleashed dogs at Witty Beach Park.
- Recommendation to approve a 75m2 garage development at 3697 Park Drive
- Postponed decision on Mile Zero Brewery liquor license hour amendments
- Proposed $15,000 budget target for Weir Beach Trail remediation
- Recommendation for traffic barriers and enforcement at Weir Beach Trailhead
- Request for staff to investigate enforcement jurisdiction for dogs at Witty Beach Park
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment & Natural Areas Committee is reviewing correspondence from Bev Bacon. The letter provides comments on several agenda items, including coastal tanker risks, the Trans Mountain Expansion, and gas line extensions.
- Correspondence from Bev Bacon regarding environmental protections
- Discussion of potential $5,000 contribution toward 'Sue Big Oil' legal fees
- Comments on Trans Mountain Expansion human health risks
- Comments on preventing new gas line extensions in Metchosin
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is reviewing recommendations from the Healthy Community Advisory Select Committee regarding a local Poverty Reduction Action Plan and community health and safety training. The agenda also includes updates on fire department operations and municipal maintenance.
- Recommendation for a local Poverty Reduction Action Plan using CEPF grants
- Proposal for public health and safety training, such as Naloxone workshops
- Review of Fire Department monthly reports and overdose statistics
- Update on the acquisition of an emergency response training tower at no cost
- $12,000 grant awarded to William Head On Stage by CRD Arts Commission
Environment & Natural Areas Committee
The Environment & Natural Areas Committee and Environmental Advisory Select Committee met to review the Metchosin Climate Action Plan and address Trans Mountain pipeline health risks. Discussions also included stormwater management, invasive species prevention, and a rezoning referral for 4696 Beckingham Road.
- Review of Metchosin Climate Action Plan 2023-2028 draft report
- Recommendation to Council against extending natural gas supply to new developments
- Proposed rezoning application referral for 4696 Beckingham Road
- Discussion on Trans Mountain Human Health Risk Report and shoreline conditions
- Potential grant application for Federal Aquatic Invasive Species Prevention Fund
Finance Committee
The Finance Committee is reviewing the first-half 2023 financial report and reserve balances. It is also considering recommendations from the Agricultural Advisory Select Committee regarding the Land Use Bylaw to protect farmland. Additionally, the committee will hear a presentation on the proposed West Shore Arts and Culture Centre.
- Review of Agricultural Advisory Select Committee recommendations for the Land Use Bylaw regarding homeplates and setbacks
- Staff report on the $2,438,000 Growing Communities Fund, including potential uses for fire hall replacement and water infrastructure
- Presentation by Judith Cullington on the West Shore Arts and Culture Centre, requesting Council designate a representative for an inter-municipal advisory committee
- Staff report on 2023 Reserve Balances and Statement of Financial Information (SOFI)
- Adoption of Finance Committee minutes from June 5, 2023
Council Meeting
The Council will consider a development variance permit for 1585 Zanita Heights and two provincial grant applications for community funding. The meeting also includes discussions on regional water supply bylaws and a proposal regarding roadway development at Ocean Blvd and Island Highway.
- Development Variance Permit request for 1585 Zanita Heights
- Complete Communities Funding Grant Application (Ministry of Municipal Affairs)
- Local Government Program Services Grant Application (Ministry of Municipal Affairs)
- Consent to CRD Bylaw No. 4541 regarding Water Supply Local Service Area Establishment
- BC Transit Land Acquisition and Roadway Development Proposal at Ocean Blvd and Island Highway
Special Council Meeting
Council is reviewing a request to support a grant application for the Local Government Infrastructure Planning Grant Program. If approved, the funds would pay for a consultant to complete a feasibility study regarding the design and construction of a new fire hall.
- $10,000 grant application for the Fire Hall Feasibility Study
- Resolution to authorize Mayor and Corporate Officer to execute agreements
Special Council Meeting
The Special Council meeting is scheduled for a closed portion. The meeting will address personal information regarding individuals holding or seeking municipal positions and the receipt of solicitor-client privileged advice.
- Motion to close meeting to the public under section 90(1)(a) and (i) of the Community Charter
Council Meeting New Business/Supplemental Agenda
Council is considering awarding a contract for Metchosin School washroom and kitchen renovations. The meeting also includes updates on the costs to move a Fire Department training tower and review of correspondence regarding Animal Control Amendment Bylaw No. 676.
- Contract award recommendation for Metchosin School washroom and kitchen renovations to Kaercher Projects and Construction
- Updated quote of $25,000 for the relocation and reinstallation of a Fire Department training tower
- Review of Animal Control Amendment Bylaw No. 676 supplemental information
- Discussion of potential engineering ($1,000) and foundation ($5,000) costs for the fire tower
Council Meeting
The Council will review the 2023-2028 Climate Action Plan and approve the 2022 Annual Report. The meeting also includes readings for amendments to animal control and ticket information bylaws.
- Approval of Metchosin Climate Action Plan (CAP) 2023-2028
- First, second, and third reading of Animal Control Amendment Bylaw, No. 676
- First, second, and third reading of Ticket Information Authorization Amendment Bylaw, No. 679
- Development Permit request for 3667 Park Drive
- Development Variance Permit request for 1585 Zanita Heights
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment & Natural Areas Committee is reviewing the draft report for the District of Metchosin Climate Action Plan. The agenda includes correspondence from a resident providing specific feedback on the plan's contents.
- Review of Draft Report, District of Metchosin Climate Action Plan
- Correspondence from Bev Bacon regarding the Climate Action Plan draft
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing a staff report and additional information regarding an amendment to the existing liquor licence hours for Mile Zero Brewery. The agenda includes correspondence from Wendy Schmelz in support of the extended hours.
- Request to amend hours of existing liquor licence, Mile Zero Brewery
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The Public Works & Protective Services Committee will review a staff report regarding a training tower. The provided agenda does not contain further details regarding the contents of the report.
- Staff Report, Training Tower
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is reviewing the May 2023 meeting minutes and receiving the Metchosin Fire Department's monthly report. The agenda also includes reviewing the 2022 CREST Annual Report and updates from the Councillor.
- Metchosin Fire Department May 2023 operations report
- Review of 2022 CREST Annual Report
- Adoption of May 8, 2023, Committee minutes
- Receipt of Healthy Community Advisory Select Committee minutes from May 24, 2023
Community Planning Committee
The Community Planning Committee reviewed several staff reports regarding development permits and liquor license amendments. The committee deferred decisions on a garage permit for 3667 Park Drive and Mile Zero Brewery's operating hours pending further information.
- Postponed decision on Development Permit for a 75m2 garage at 3667 Park Drive
- Postponed decision on Mile Zero Brewery request to amend liquor license hours
- Review of stormwater detention pond covenant on Metchosin buffer land
- Discussion of rezoning and OCP amendment application for 4696 Beckingham Road
Environment & Natural Areas Committee
The committee will review a presentation from Pinna Sustainability regarding the final draft of the Metchosin Climate Action Plan (2023-2028). The presentation covers greenhouse gas emissions inventories, climate risk reduction, and proposed priority actions.
- Presentation: Metchosin Climate Action Plan Final Draft
- Review of 2020 GHG Inventory showing 20,624 total tCO2e emissions
- Discussion of draft report for District of Metchostin Climate Action Plan 2023-2028
- Councillor's Update: Zero Carbon Step Code and Trans Mountain Human Health Report
Council Meeting
The Council will consider three new bylaws regarding the Code of Conduct, Good Neighbour regulations, and soil removal. The meeting also includes discussions on grant-in-aid requests and a draft letter to the Minister of Housing.
- Review of Council Code of Conduct Bylaw No. 682, 2023
- First and second reading of Good Neighbour Bylaw, 2023, No. 686
- First, second, and third reading of Soil Removal and Deposit Amendment Bylaw, No. 687
- Review of 2023 Grant-in-Aid Requests
- Request to waive fees for use of Municipal Grounds by 14th Juan de Fuca Scouting
Council Meeting New Business/Supplemental Agenda
The Council is reviewing a draft letter to the Minister of Housing concerning the provincial Homes for People Action Plan. The discussion follows notification that Metchosin is a specified municipality under the new Housing Supply Act, though it was not selected for the first cohort of housing target assessments.
- Draft Council letter to Hon. Ravi Kahlon, Minister of Housing
- Review of Housing Supply Act and Regulation brought into force May 31, 2023
Finance Committee Meeting New Business/Supplemental Agenda
The Finance Committee is reviewing correspondence related to the 2023 Grant-in-Aid Program. The committee received information from the Vancouver Island South Film and Media Commission regarding past filming in Metchosin.
- Correspondence from Kathleen Gilbert of the Vancouver Island South Film and Media Commission
Finance Committee
The Finance Committee will hear a presentation from Kathleen Zimmerman regarding residential building sizes and setbacks in the ALR. The committee will also review 2023 Grant-in-Aid applications and discuss the Growing Communities Fund.
- Presentation: Residential Uses in the ALR by Kathleen Zimmerman
- Review of 2023 Grant-in-Aid Program Applications
- Discussion regarding Growing Communities Fund correspondence
- Approval of May 1, 2023, Finance Committee minutes
- Approval of February 28, 2023, Special Finance Committee Budget Meeting minutes
Council Meeting New Business/Supplemental Agenda
The Council is reviewing recommendations regarding a stormwater detention pond on the greenspace buffer. Additionally, the meeting includes discussions on a draft major stormwater infrastructure referral policy and a rezoning application for 4696 Beckingham Road.
- Stormwater detention pond on the Greenspace Buffer
- Draft Policy SU-100.40 Major Stormwater Infrastructure Referral Policy
- Rezoning application for 4696 Beckingham Road
Council Meeting
The Council will review several reports including a draft major stormwater infrastructure referral policy and a rezoning application for 4696 Beckingham Road. Additionally, the agenda includes a contract reconsideration for Metchosin School washroom and kitchen renovations.
- Rezoning application for 4696 Beckingham Road
- Draft Policy SU-100.40: Major Stormwater Infrastructure Referral Policy
- Contract award reconsideration for Metchosin School washroom and kitchen renovation
- Development Permit request for 3667 Park Drive
- Bylaw No. 685: Growing Communities Reserve Fund
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is reviewing a staff report regarding the Metchosin Fire Hall upgrade and renovation project. The meeting also includes discussions on a new Facility Allocation of Use Policy for the school gymnasium.
- Metchosin Fire Hall upgrade/renovation feasibility study
- Metchosin School Facility Allocation of Use Policy
- School Gymnasium rental fee of $500 per day
- Fire Department monthly report for April 2023
Community Planning Committee
The Community Planning Committee discussed a rezoning application to convert a residence to commercial space at 4409 William Head Road. Members also reviewed the BC Government Housing Initiative and recommended Council contact the Minister of Housing regarding local concerns.
- Rezoning application for 4409 William Head Road to convert existing residence to commercial space
- Recommendation for Council to write a letter to Minister Ravi Kahlon regarding provincial housing initiatives
- Staff report on request for Development Permit at 3667 Park Drive
- Request to amend hours of existing liquor licence for Mile Zero Brewery
- Report on Stormwater Detention Pond Covenant on the Metchosin Greenspace Buffer
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing a staff report regarding a request by Mile Zero Brewery to amend its existing liquor licence hours. The committee also received correspondence from residents Bev Bacon and Kathy Atherton regarding the proposal.
- Staff Report: Request to amend hours of existing liquor licence for Mile Zero Brewery
Environment & Natural Areas Committee
The Environment & Natural Areas Committee is reviewing updates on the Metchosin Climate Action Plan, including a presentation by Pinna Sustainability. The agenda also includes updates on invasive species, tanker traffic risks, and upcoming biodiversity resolutions.
- Review of Metchosin Climate Action Plan timeline and mitigation/adaptation strategies
- Update on Invasive Black Knapweed near Tower Point
- Discussion regarding proposed correspondence to the BC Minister of Environment regarding tanker traffic risks
- Presentation on biodiversity resolutions for the 2023 UBCM Convention
- Review of the 2023 CENIC Environmental Stewardship Award
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The Public Works & Protective Services Committee is reviewing the Metchosin School Facility Use Policy and Agreement. The agenda includes correspondence from the Metchosin Pickleball Club regarding rental terms, fees, and usage definitions.
- Proposed school gymnasium rental rate of $100 per day or $20 per hour (minimum 2-hour charge)
- Proposed school parking lot rental rate of $50 per day or $20 per hour (minimum 2-hour charge)
- Review of Metchosin School Facility Use Policy and Agreement (Agenda item 7.b.)
Special Council Meeting
The Special Council meeting is scheduled to be held entirely in a closed session. The purpose of the closure is to discuss personal information regarding municipal personnel and to receive legal advice protected by solicitor-client privilege.
- Motion to close the meeting to the public under section 90(1)(a) and (i) of the Community Charter
Finance Committee
The committee is reviewing presentations and a report summary for the 2023 Grant in Aid Program. Total funding approved in the Financial Plan for this program is $5,000, while total requests received amount to $9,450.
- African Heritage Association of Vancouver Island: $2,750 request
- Capital Bike: $500 request
- IACDI (Intermunicipal Advisory Committee on Disability Issues): $250 request
- Juan de Fuca Performing Arts Centre Society: $300 request
- Metchosin Museum Society: $800 request for a laptop computer
Council Meeting
The Council will consider adopting Bylaw No. 683 for the 2023-2027 Five Year Financial Plan and Bylaw No. 684 for the 2023 Tax Rate. The meeting also includes a decision on the 2023-2026 Council Strategic Plan and the Growing Communities Reserve Fund Bylaw.
- Adoption of 2023-2027 Five Year Financial Plan (Bylaw No. 683)
- Adoption of 2023 Tax Rate (Bylaw No. 684)
- Consideration of Growing Communities Reserve Fund Bylaw No. 685
- Approval of the 2023-2026 Council Strategic Plan
- Approval of Reserves and Surplus Policy F-100.52 amendment
Special Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Special Environment & Natural Areas Committee is reviewing a draft background memo regarding the development of a community Climate Action Plan (CAP). The document outlines the District's need to assess carbon emissions, forecast greenhouse gas emissions, and prepare for climate change impacts such as heatwaves, wildfires, and sea-level rise.
- Review of Metchosin Climate Action Plan (CAP) Draft Background Memo
- Discussion of regional climate projections including temperature increases of 2 to 4 °C by the 2080s
- Overview of federal and provincial emissions reduction targets and policies
Special Environment & Natural Areas Committee
The Special Environment & Natural Areas Committee is conducting a workshop to review the progress of the Metchosin Climate Action Plan. The session includes an overview of community greenhouse gas profiles, key climate impacts, and preliminary opportunities for action. Participants will engage in discussion and priority setting regarding mitigation and adaptation strategies.
- Review of Metchosin GHG Inventory (2020) totaling 20,624 tCO2e
- Discussion of proposed emissions targets: -40% by 2030 and Net Zero by 2050
- Overview of climate hazards including wildfire, extreme heat, drought, and extreme rainfall
- Review of preliminary action areas such as natural asset management and community resource leverage
Council Meeting New Business/Supplemental Agenda
The Council is reviewing recommendations from the Community Planning Committee regarding a rezoning application at 4409 William Head Road. The agenda includes correspondence from a resident regarding the potential for a new house and driveway on the property.
- Rezoning Application, 4409 William Head Road
- Correspondence from Bev Bacon regarding 4409/4401 William Head Road
Council Meeting
The Council will review the 2023-2027 Five Year Financial Plan and Tax Rate Bylaws. The agenda also includes a presentation on 2022 audited financial statements and a discussion on policing priorities.
- First, second, and third readings of Financial Plan Bylaw No. 683
- First, second, and third readings of Tax Rate 2023 Bylaw No. 684
- Approval of KPMG Draft 2022 Audited Consolidated Financial Statements
- Rezoning application for 4409 William Head Road
- Preliminary discussions regarding Council Code of Conduct Bylaw No. 682
Environment & Natural Areas Committee
The Environment & Natural Areas Committee is reviewing updates on tanker traffic risks, invasive species management, and coastal marine strategies. The meeting also addresses the development of joint shoreline spill response plans between Metchosin and Beecher Bay.
- Review of tanker traffic risks and proposed correspondence to the Minister of Environment
- Discussion on CleanBC Vehicle Kilometers Traveled (VKT) targets
- Update on invasive species management, including rabbit removal and bullfrog control
- Development of shoreline spill response plans for Metchosin and Beecher Bay
- Review of coastal marine strategy intentions paper from the BC government
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is reviewing background information for a potential fire hall replacement. The agenda also includes updates on local road safety, cell tower consultations, and MACCA facility upgrades.
- Staff report on Fire Hall Building Replacement Needs Assessment
- Discussion of $80,000 allocation for a Firehall Feasibility Study in the 2023-2027 Financial Plan
- Proposed $28,000 stairlift installation at MACCA Arts Centre
- $14,350 Vision Zero Road Safety Grant received for Hans Helgesen School crosswalk
- Metchosin Fire Department monthly reports for January, February, and March 2023
Community Planning Committee
The Community Planning Committee is reviewing a rezoning application for 4696 Beckingham Road that includes discussions on density and piped water. The committee also reviewed a staff report regarding a rezoning application for 4409 William Head Road.
- Rezoning application review for 4696 Beckingham Road
- Staff Report: Rezoning Application, 4049 William Head Road
- Proposal for use of Metchosin facilities for North America Amateur Radio Field Day
- Review of revised Terms of Reference for the Buffer Land Working Group
- Correspondence regarding residential uses in the Agricultural Land Reserve (ALR)
Special Finance Committee Budget Meeting
The Special Finance Committee is reviewing a staff report regarding the proposed five-year budget and property taxation bylaws. The plan includes proposed general municipal tax increases of 9.2% for 2023, with an additional 3.0% specifically for policing.
- Proposed 2023 general municipal tax increase of 9.2%
- Proposed 2023 policing tax increase of 3.0%
- Draft 2023-2027 Five Year Financial Plan review
- Budget Open House scheduled for April 20, 2023
- First, second, and third readings of bylaws proposed for April 24, 2023
Special Council Meeting
The Special Council meeting is scheduled for April 13, 2023, at 9:00 a.m. The agenda consists of procedural items and a motion to close the meeting to the public.
- Motion to close meeting to the public regarding personal information, labour relations, and law enforcement
Council Meeting New Business/Supplemental Agenda
The Council will review a request for a Development Variance Permit at 4990 Ireland Place. The application includes correspondence from neighbors at 923 Arden Road stating they have no concerns regarding the reduction of the frontyard setback to 3.3m.
- Development Variance Permit request for 4990 Ireland Place
- Proposed reduction of frontyard setback to 3.3m
Special Finance Committee Budget Meeting New Business/Supplemental Agenda
The Special Finance Committee will meet to consider a proposal from Councillor Donaldson regarding reductions to the 2023 budget. The discussion follows concerns regarding the current double-digit tax rate.
- Proposed 2023 Budget Reductions (Councillor Donaldson)
Special Finance Committee
The Special Finance Committee is reviewing the draft 2023-2027 Five Year Financial Plan. The proposal includes a general municipal tax increase of 12.5% for 2023, with subsequent annual increases projected at 8.9%, 2.2%, 2.6%, and 1.8%.
- Proposed 2023 general municipal tax increase of 12.5%
- Proposed 2023 policing tax increase of 2.5% to 3.7%
- Draft 2023-2027 Five Year Financial Plan for committee review
- Budget Open House scheduled for April 11, 2023
- First, second, and third readings of bylaws scheduled for April 24, 2023
Finance Committee
The Finance Committee will review recommendations from the Agricultural Advisory Select Committee and a presentation regarding a Community Garden Proposal Project. The meeting also includes the adoption of previous minutes and receipt of agricultural committee reports.
- Community Garden Proposal Project presentation
- Review of AASC Recommendations from March 2, 2023
- Adoption of March 6, 2023, Finance Committee minutes
- Adoption of March 21, 2023, Special Budget Meeting minutes
Council Meeting
Council will consider three readings of the District of Metchosin Council Code of Conduct Bylaw No. 682, 2023. The agenda also includes a request for a Development Variance Permit at 4990 Ireland Place and reviews of recent committee recommendations.
- Consideration of 1st, 2nd, and 3rd reading of Council Code of Conduct Bylaw No. 682, 2023
- Development Variance Permit request for 4990 Ireland Place
- Rezoning application recommendation for 4696 Beckingham Road
- Review of CRD Bylaw and Animal Care Services Report from February 2023
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing a rezoning application for a 100-acre property. The developer proposes bringing in CRD piped water at an estimated cost of $3 million and requests a density bonus of four additional lots to offset this expense.
- Rezoning Application: 4696 Beckingham Road
- Proposed density bonus: 4 additional lots (20% increase)
- Estimated cost for piped water: $3,000,000
- Proposed land preservation: 40% of property as greenspace/habitat
Special Community Planning Committee
The Special Community Planning Committee will review a staff report regarding a rezoning application. The committee is scheduled to hear a staff presentation and engage in discussion before considering a recommendation to Council.
- Rezoning Application: 4696 Beckingham Road
Special Finance Committee
The Special Finance Committee is reviewing a draft five-year financial plan including operating and capital budgets. The report includes proposed tax increases and updated expenditures for permanent CAO recruitment and organizational review.
- Recruitment and hiring of a permanent CAO: $179,500
- Engagement of a consultant for organizational and staffing review: $25,000
- Proposed 2023 general municipal tax increase: 13.8% or 16.5% depending on wage phasing
- Fire Hall replacement capital project: $1,106,400
- Roads and streets capital projects: $1,025,000 projection
Council Meeting
The Council discussed various committee recommendations and staff reports. Key items included a provincial grant for local infrastructure and support for an emergency preparedness grant application.
- $2,438,000 Growing Communities Fund for local infrastructure
- Development Variance Permit request for 4990 Ireland Place
- $30,000 UBCM Community Emergency Preparedness Fund grant application
- Approval of Buffer Land Working Group Terms of Reference
- In-principle approval for Ford & Friends Car Show and Shine
Special Council Meeting
The Council will meet in a closed portion of the meeting to discuss objectives and measures for the purpose of preparing an annual report. This session is held under section 90(1) of the Community Charter.
- Council resolution to close the meeting to the public
Community Planning Committee Meeting New Business/Supplemental Agenda
Councillor Shukin reports that Metchosin will receive $2.4 million from the province's Growing Communities Fund. The committee is awaiting fund guidelines expected in March, which appear to have broad spending parameters focused on community-building initiatives. Council is advancing its strategic planning process, with further opportunities for public input on fund use.
- Metchosin to receive $2.4 million from the Growing Communities Fund
- Fund guidelines expected in March with broad spending parameters
- Council advancing strategic planning process begun in late 2022
- Further public input opportunities planned for fund allocation
Community Planning Committee
The Committee recommended that Council approve the Terms of Reference for a new Buffer Land Working Group and seek citizen members. They also recommended approving the Ford & Friends Car Show in principle, subject to addressing parking and traffic concerns.
- Recommendation to approve Terms of Reference for the Buffer Land Working Group
- In-principle recommendation for the Ford & Friends Car Show & Shine
- Discussion regarding a proposal to amend the Land Use Bylaw for secondary suites on properties under two acres
- Request for staff to circulate a letter confirming the end of buffer land sale negotiations with CRD
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is receiving a presentation from Fire Chief Stephanie Dunlop on Metchosin's emergency operations, including the Emergency Operations Centre, Search & Rescue, and the Neighborhood Emergency Preparedness Program. The committee will also consider correspondence regarding the Metchosin Firehall and the Metchosin School Multi-Purpose Gym, and review minutes from previous meetings.
- Presentation by Fire Chief Stephanie Dunlop on Emergency Operations in Metchosin
- Correspondence from Bill Cave regarding Metchosin Firehall
- Correspondence from Ann Shubrook regarding Metchosin School Multi-Purpose Gym
- Receipt of Firehall Steering Committee meeting minutes from January 18, 2023
- Councillor update and Firehall Steering Committee Terms of Reference
Environment & Natural Areas Committee
The Environment & Natural Areas Committee will receive a verbal update on the B.C. Coastal Marine Strategy Intentions Paper and consider a draft cover letter for the District's submission. The agenda also includes adoption of previous minutes and receipt of the Environmental Advisory Committee's February 28 minutes, which covered stormwater management in the Buffer Lands and shoreline spill response planning.
- Verbal report on Coastal Marine Strategy for B.C. Intentions Paper with draft cover letter
- Adoption of February 13, 2023 committee minutes
- Receipt of Environmental Advisory Committee minutes from February 28, 2023
- Discussion of stormwater management planning for Buffer Lands (covenant on title for detention ponds)
- Shoreline spill response planning with Western Canada Marine Response Corporation (WCMRC)
Finance Committee
The Metchosin Finance Committee is reviewing the draft 2023-2027 Five Year Financial Plan, which shows an 11.7% budget increase driven by higher costs for Council travel, staff training, road maintenance, and insurance. The committee discussed departmental budgets including General Government, Fire Department, Emergency Services, Building, Bylaw Enforcement, and Policing, and directed staff to include adjustments discussed at the meeting. Public input was received on budget priorities and the school.
- Draft 2023-2027 operating budget shows 11.7% increase, up from initial 8.4%
- General Government budget includes $90,000 placeholder for staffing, $55,000 for contracted services, $10,000 Business Development Fund
- Fire Department budget discussed including $30,000 grant for equipment and $35,000 for Fire Equipment Reserve Fund
- Emergency Services building maintenance reduced from $4,000 to $1,000
- Bylaw Enforcement salaries at $89,600 and legal fees at $35,000 for 2023
Council Meeting
Council will receive a presentation from the South Island Prosperity Partnership on regional economic development. The agenda also includes adoption of previous meeting minutes, receipt of committee minutes, and several staff reports for information. A closed session is scheduled before the open meeting to discuss personnel, land, legal, and law enforcement matters.
- Presentation by Emilie de Rosenroll, CEO of South Island Prosperity Partnership
- Staff report on UBCM Community Emergency Preparedness Fund for public notification and evacuation route planning
- Staff report on Council remuneration
- Correspondence from Township of Esquimalt on municipal approach to lowering speed limits
- Closed session under Community Charter sections 90(1)(a), (e), (f), and (i)
Special Council Meeting
The Metchosin Special Council Meeting on March 2, 2023, will be held entirely in camera (closed to the public) under section 90(2)(b) of the Community Charter to consider confidential information related to negotiations between the municipality and a provincial government or between a provincial government and a third party. The agenda includes only procedural items: call to order, agenda approval, a resolution to close the meeting, and adjournment. No public decisions or discussions are scheduled.
- Closed meeting under section 90(2)(b) for negotiations with provincial government or third party
- No public agenda items or open session business
Special Finance Committee
The Finance Committee is reviewing the 2023-2027 draft operating budget and reserve fund policies. The meeting includes staff overviews, committee discussion, and public input on the five-year financial plan and pavement management plan.
- Review of 2023-2027 draft operating budget
- Discussion of reserve fund policies including capital, operating, and contingency reserves
- Breakdown of $89,600 in bylaw enforcement salaries
- $57,000 in contracted services including GVLRA and financial consultant
- 2023-2027 Pavement Management Plan review
Special Council Meeting
This special council meeting is entirely closed to the public under multiple sections of the Community Charter. The council will discuss personal information about a candidate for a municipal position, law enforcement matters, solicitor-client privileged advice, and preliminary negotiations for a municipal service. No public decisions or discussions are scheduled.
- Closed session under s.90(1)(a) for personal information about a candidate for a municipal position
- Closed session under s.90(1)(f) for law enforcement matters
- Closed session under s.90(1)(i) for solicitor-client privileged advice
- Closed session under s.90(1)(k) and 90(2)(b) for preliminary negotiations on a municipal service
CANCELLED Council Meeting
This meeting was cancelled. The agenda included a closed session for personnel, legal, and negotiation matters, plus routine approvals of minutes from prior committee meetings and a staff report on emergency preparedness funding.
- Closed session under Community Charter sections 90(1)(a), (f), (i), (k) and 90(2)(b)
- Staff report on UBCM Community Emergency Preparedness Fund for public notification and evacuation route planning
- Receipt of minutes from Finance, Community Planning, Environment, and Public Works committees
- Mayor's verbal update
- Business arising from committee recommendations on Central Saanich Food Hub feasibility study, Buffer Land Working Group terms of reference, and WCMRC workshop
CANCELLED Special Finance Committee
This meeting was cancelled. The agenda was for a Special Finance Committee meeting to discuss the draft 2023-2027 budget update, including a staff report and opportunity for public input.
- Meeting cancelled
Special Community Planning Committee
The Special Community Planning Committee is meeting jointly with the Parks & Trails Advisory Select Committee to review the committee's terms of reference, the Parks & Trails Coordinator's role, and guiding documents like the Official Community Plan and the 2009 Metchosin Community Trail Network Plan. They will also discuss undeveloped parks and greenspaces, including orphan parks, the Spellman property, Mt. Blinkhorn, and buffer lands. Operations topics include budget, trail maintenance, invasive species removal, and Fire Smart activities.
- Review of Parks & Trails Advisory Select Committee Terms of Reference and Bylaw No. 493
- Discussion of undeveloped parks: Spellman property, Mt. Blinkhorn, Buffer Lands (Sections 25, 28, & 95)
- Gazetted roads conversion to park status (e.g., Blaney Trail to Blaney Park)
- Operations: budget, trail maintenance, invasive species removal, sign replacement, Fire Smart
- Weir Beach access, parking, toilets, garbage collection, camp fires, memorial benches
Community Planning Committee
The Community Planning Committee will hear presentations on a proposed amendment to the Land Use Bylaw and a car show application. They will also consider adopting minutes from previous meetings and receiving reports on working groups for the Buffer Land and Weir Beach Trail.
- Presentation by Owen Enright on a proposed amendment to the Land Use Bylaw
- Presentation by Bruce Somers, Early Ford V-8 Club, for a 'Ford & Friends Car Show & Shine'
- Adoption of minutes from the January 16, 2023 Community Planning Committee meeting
- Receipt of minutes from the January 17, 2023 Parks and Trails Advisory Select Committee meeting
- Councillor's update on Buffer Land Working Group and Weir Beach Trail Working Group terms of reference
Environment & Natural Areas Committee
The Environment & Natural Areas Committee will receive a staff update on the Metchosin Climate Action Plan, which now includes both emissions reduction and adaptation measures. The committee will also discuss a proposed workshop with the Western Canada Marine Response Corporation on shoreline protection. Previous minutes from January meetings are up for adoption.
- Staff report on Climate Action Plan update with Pinna Consulting
- Councillor's update on Western Canada Marine Response Corporation workshop
- Adoption of January 16, 2023 Environment Committee minutes
- Receipt of January 24, 2023 Environmental Advisory Select Committee minutes
- Councillor's update on treaty negotiations open house March 15
Public Works & Protective Services Committee
The committee discussed the status of the Flesh Road Bridge, including maintenance and liability concerns. A decision was postponed until a future meeting while staff gathers more information. The committee also recommended supporting a grant application for road safety at Hans Helgesen School.
- Flesh Road Bridge staff report discussion
- BC Vision Zero in Road Safety Grant Program application recommendation
- Hans Helgesen School crosswalk and road safety warrant
- Metchosin Arts & Cultural Centre Association 2022 Annual Report presentation
- Metchosin Seniors’ Association 2023 Business Plan and Budget presentation
Finance Committee Meeting New Business/Supplemental Agenda
The Finance Committee is reviewing a staff report regarding the District's participation in the CRD Arts and Culture Support Service. Council must decide whether to proceed with withdrawal procedures or receive the report for information. Multiple residents and organizations have submitted correspondence regarding the impact of this potential decision on local arts programs.
- Staff Report: CRD Arts Contributions (Agenda Item 7. b.)
- Correspondence from April Hudson regarding Arts & Cultural Service
- Correspondence from Ingrid Hansen regarding William Head on Stage (WHoS) and CRD grants
- Correspondence from Jeni Luther regarding Metchosin Council and CRD funding
- Correspondence from Frank Mitchell regarding the CRD Grant program
Council Meeting New Business/Supplemental Agenda
Council is considering a Development Variance Permit for 4080 Dupree Drive. One letter of support from neighbours has been received. The meeting is being livestreamed.
- Development Variance Permit for 4080 Dupree Drive to allow an attached secondary suite
- Correspondence from Johnny and Chelsea Ranns (655 Pears Road) in support
Special Finance Committee
The Special Finance Committee will review the Draft 2023-2027 Operating Budget, including a staff overview and committee discussion. Public input will be accepted during the meeting. The agenda includes detailed financial projections for general government, fire department, and other municipal services.
- Staff report on Draft 2023-2027 Financial Plan (pages 3-24)
- General government expenditures projected at $1.27M for 2023
- Fire department budget includes $382,406 for firefighting force in 2023
- One-time expenses listed include municipal hall painting, flooring replacement, and office upgrades
- Public participation opportunity during the meeting
Finance Committee
The Metchosin Finance Committee will receive a presentation from CRD Arts & Culture on grant programs and benefits to Metchosin. The committee will also consider adoption of minutes from previous budget meetings and discuss one-time operating requests for the 2023-2027 Five-Year Financial Plan, including a building fees bylaw review and a parking plan.
- Presentation from CRD Arts & Culture on grant programs and Metchosin contributions of $15,338 in 2023
- Discussion of one-time operating requests: Building Fees Bylaw review ($10,000) and Parking Plan ($8,000)
- Adoption of minutes from January 9 and January 23, 2023 Finance Committee meetings
- Staff report on CRD Arts Contributions
- Correspondence regarding Central Saanich Food Hub Feasibility Study
Council Meeting
Council will receive a presentation from Alison LeDuc on the environmental and safety impacts of freighter anchorages in the Salish Sea, including proposed resolutions for the AVICC convention. Staff reports on a development variance permit at 4080 Dupree Drive, a licence of occupation for the Metchosin Producers' Association, and an operating agreement for the Metchosin Community Association are also up for discussion.
- Presentation on freighter anchorages in the Salish Sea by Alison LeDuc
- Resolution for AVICC convention on reducing anchorages outside Port of Vancouver
- Resolution for AVICC convention on protection of old-growth forests
- Staff report on Development Variance Permit DVP-22-08 for 4080 Dupree Drive
- Staff report on Metchosin Producers' Association licence of occupation
Special Council Meeting
This is a special council meeting that will immediately close to the public to discuss personal information about an individual being considered for a municipal position, as well as labour or employee relations. No public decisions or discussions are scheduled.
- Closed meeting under Community Charter Section 90(1)(a) and (c) for personnel and labour relations
Special Council Meeting
This is a special council meeting with only a closed (in camera) portion. The council is voting to exclude the public to discuss information held in confidence related to negotiations between the municipality and a provincial or federal government. No public business or decisions are scheduled for the open portion of the meeting.
- Closed session under Community Charter section 90(2)(b) for confidential government negotiations
- No public agenda items; meeting consists only of in camera session and adjournment
Council Meeting New Business/Supplemental Agenda
The Metchosin Council meeting on January 23, 2023, includes new business and supplemental information. Council will consider recommendations from the Environment & Natural Areas Committee, including correspondence about ship anchorage and the Western Canada Marine Response Corporation (WCMRC) following a recent fuel spill in English Bay. Council will also receive correspondence for information regarding the adoption of a policy to register Notices on Title for properties in non-compliance with bylaws, with specific reference to 4003 Sooke Road.
- Correspondence from Bev Bacon re: ship anchorage and WCMRC workshop, referencing a 60-100 litre fuel spill from MV Europe in English Bay
- Correspondence from Bev Bacon recommending a district policy to register Notices on Title for bylaw non-compliance
- Correspondence from Nicole Shukin supporting Notices on Title, specifically requesting an ALC Remediation Order for 4003 Sooke Road
- Discussion of Environment & Natural Areas Committee recommendations from January 16, 2023
Special Finance Committee
The Special Finance Committee is reviewing the first draft of the 2023-2027 Five-Year Financial Plan, which includes a proposed 8.4% net increase in property tax revenues. The committee will discuss staff recommendations and public input on the draft budget, which covers operating and capital expenses, reserve contributions, and potential new staffing and projects.
- Proposed 8.4% net increase in property tax revenues for 2023
- One-time capital requests include $19,880 for Dutnall Road lighting replacement and $80,000 for a replacement public works truck
- Ongoing requests include $492,000 for RCMP contract (4 members) and $10,000 annually for a school crossing guard
- Proposed new positions: Legislative Services Assistant ($71,343) and Chief Administrative Officer ($179,500)
- One-time planning studies: Agriculture Plan ($40,000 in 2024), Climate Action Plan ($5,000), Shoreline Protection Plan ($25,000 in 2024)
Council Meeting
Metchosin Council will consider recommendations from four committees, including the Greater Victoria Public Library budget and five-year financial plan, a development variance permit at 4080 Dupree Drive, and climate action plan options. The meeting also includes a closed session for personnel, law enforcement, and legal matters, followed by public participation and adoption of previous minutes.
- Greater Victoria Public Library 2023 Budget & Five-Year Financial Plan recommendations
- Development Variance Permit for 4080 Dupree Drive
- Climate Action Plan Options from Environment & Natural Areas Committee
- BC Vision Zero in Road Safety Grant application for Hans Helgesen School
- Council appointment to Intermunicipal Advisory Committee on Disability Issues
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee will consider a staff report and correspondence regarding the Weir Beach stairs (agenda item 7.b.). The correspondence from a resident details a history of public access to Weir's Beach, concerns about safety, traffic, garbage, and the legality of the access, and requests council meet with or survey residents about the area's problems.
- Staff report on Weir Beach Stairs (agenda item 7.b.)
- Correspondence from Michelle Jones regarding Weir's Beach access, safety, and neighborhood issues
- Historical documents attached: 1951 reconnaissance report on Weir Beach and 1995 District letter about a right-of-way
- Resident request for council to meet with or survey residents about the beach area
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The committee is discussing a pedestrian crossing control warrant for Rocky Point Road at Hans Helgesen Elementary School. Correspondence from a parent advocating for a crosswalk due to safety concerns is included as supplemental information.
- Pedestrian crossing control warrant for Rocky Point Road at Hans Helgesen Elementary School
- Correspondence from Larissa Juby received regarding crosswalk safety
- Concerns about traffic speed and lack of crossing measures near the school
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment Committee will discuss a potential 2023 AVICC Convention & AGM resolution regarding ship anchorage. Correspondence from a resident raises concerns about the environmental impacts of large ships anchoring in the Salish Sea and suggests proactive conservation measures for local coastal waters.
- Potential 2023 AVICC Convention & AGM resolution on ship anchorage
- Correspondence from resident Bev Bacon regarding ocean protection and ship anchorage
- Discussion of environmental impacts from anchored cargo ships in the Salish Sea
- Proposal to work with Colwood and other coastal communities on port efficiency
- Reference to the 'Sharing Our Shorelines' brochure on Metchosin's civic website
Community Planning Committee
The Community Planning Committee will discuss a request for a Development Variance Permit at 4080 Dupree Drive to allow construction of an attached secondary suite. The applicant seeks two variances: reducing the common wall minimum dimension from 6.25m to 3.2m, and reducing the rear yard setback from 10m to 3m. The committee will also receive updates on the Buffer Land public engagement, the Dogs in Metchosin Working Group recommendations, and correspondence regarding the Buffer Lands covenant.
- Development Variance Permit request for 4080 Dupree Drive: reduce common wall dimension to 3.2m and rear yard setback to 3m for an attached secondary suite
- Public Engagement Process on the Future of the Buffer Land, including Metchosin Greenspace Community Survey results
- Centre Mountain Stormwater Detention Pond within the Buffer Land and Centre Mountain Water Infrastructure (City of Langford Borrowing Bylaw)
- Dogs in Metchosin Working Group recommendations on Animal Control Bylaw amendments
- Correspondence from residents regarding the covenant on the Buffer Lands
Environment & Natural Areas Committee
The Environment & Natural Areas Committee is reviewing a staff report regarding the development of a Climate Action Plan. The committee must determine whether to amend the existing contract with Pinna Sustainability to include climate adaptation alongside greenhouse gas reduction.
- Climate Action Plan scope options: Option 2 adds $2,800 for adaptation research
- Climate Action Plan scope options: Option 3 adds $3,920 for adaptation and engagement
- Original Climate Action Plan contract value of $10,480 + GST
- District of Metchosin Declaration on the Climate Emergency and Biodiversity Crisis
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is reviewing annual reports and business plans from local community associations. The agenda also includes staff reports regarding road safety grants and bridge infrastructure.
- Metchosin Arts & Cultural Centre Association 2022 Annual Report presentation
- Metchosin Seniors' Association 2023 Business Plan & Budget presentation
- Staff Report: Flesh Road Bridge (aka Hall Bridge)
- BC Vision Zero in Road Safety Grant Program application for Hans Helgesen School
- Pedestrian Crossing Control Warrant for Rocky Point Road at Hans Helgesen Elementary School
Council Meeting New Business/Supplemental Agenda
Council received correspondence from a Metchosin Museum Society member regarding the society's Licence of Occupation and expansion plans. The letter notes a dispute over a 3-metre area behind the barn that is considered essential for safe horse trailer and equestrian access. The writer urges resolution of the boundary issue before the museum's planning advances.
- Correspondence from Kathy Atherton, Metchosin Museum Society member, regarding Licence of Occupation and expansion plans
- Dispute over a 3-metre area behind the barn, previously allocated to the museum but also maintained in the equestrian society lease
- Request for consultation between the Metchosin Museum Society, Metchosin Equestrian Society, and staff before renewing the Licence of Occupation
Finance Committee
The Finance Committee will consider recommending Council approve the Greater Victoria Public Library 2023 Budget and Five-Year Financial Plan, with Metchosin's share at $297,022. They will also review the 2023-2027 Draft Budget. The meeting includes adoption of previous minutes and councillor updates.
- Greater Victoria Public Library 2023 Budget and Five-Year Financial Plan — Metchosin contribution $297,022
- Staff report on 2023-2027 Draft Budget
- Adoption of Finance Committee minutes from December 12, 2022
Council Meeting
The District of Metchosin Council approved multiple licenses of occupation for local societies and a multi-year budget schedule. Discussions included land use and setback issues regarding the Metchosin Museum Society and Equestrian Society.
- Approved 1-year License of Occupation with Metchosin Museum Society for the Municipal Barn
- Approved 5-year License of Occupation with Metchosin Museum Society for the School Museum
- Approved 3-year License of Occupation with Metchosin Cricket Club Society
- Approved 2023-2027 Budget and Public Consultation Schedule
- Approved $13,737.60 capital funding request for two new furnaces in the Metchosin School space
Special Council Meeting
Council is meeting in a closed session to discuss municipal objectives, measures, and progress reports for the purpose of preparing the annual report under section 98 of the Community Charter. No public items or decisions are on the open agenda.
- Closed session under section 98 of the Community Charter